AECOM
4 N. Second Street, Suite 675
San Jose, CA 95113
www.aecom.com
408 297 9585 tel
408 297 6962 fax
August 12, 2022
Humza Javed, PE
City Engineer
City of East Palo Alto
1960 Tate Street
East Palo Alto, CA 94303
Re: US101/University Avenue Interchange Improvement Project – Design Support During Construction Services
Dear Humza:
We are pleased to submit the proposal to provide design support during construction (DSDC) services for the US 101/University Avenue Interchange Improvement project. The scope of work and fee estimate are attached.
The estimated fee is $485,000.
If you have any questions, please contact me at 916.769.6334 or [email protected].
Sincerely,
AECOM
Howard Michael, PE
Principal-in-charge/Associate Vice President
Attachment: DSDC Scope of Work
DSDC Fee Estimate
X:\City of East Palo Alto\28645626 101-University\100_PM\Contract\DSDC Proposal\University IC DSDC Scope of Work_2022-08-10_Rev1.docx
City of East Palo Alto
Contract No. 04-272824
US 101/University Avenue Interchange Improvement
DSDC Scope of Work
Provide design services during construction (DSDC) for the US 101/ University Avenue Interchange Improvement project. Services shall be provided on an as needed basis for the duration of construction estimated to be between 11/1/2022 to 12/31/2024.
Construction contract administration will be undertaken by the City of East Palo Alto (City).
CONSULTANT shall provide DSDC services during the construction phase of the Project as described herein.
The following types of services are anticipated under this amendment:
A. Bidding Support
Bidding support consists of providing design support throughout the duration of biding period. Items expected to be performed as part of this task may include the following:
Attending pre-bid meeting (1 meeting)
Respond to bidders’ inquiries
Prepare Addenda
Bid Analysis and Recommendation
B. Design Support During Construction
1. Project Management
Project management and administration services for the duration of 14 months Attend pre-construction and other construction meetings (up to 10 meetings), as requested.
Conduct site visits (up to 5), as requested.
2. Respond to Contractor RFI’s.
Respond to Requests for Information from the contractor. Allowance provides for 60 RFIs at 6 hours effort each.
3. Respond to Questions from the RE
Provide technical support and design advice to construction management staff.
Assume 240 hours.
4. Review Contractor Submittals
Review shop drawings and other contractor technical submittals for conformance with the bid documents, and recommend for acceptance, denial or resubmittal.
Estimate provides for 20 submittals at 24 hours each.
5. POC Lighting Change Evaluation and Design
X:\City of East Palo Alto\28645626 101-University\100_PM\Contract\DSDC Proposal\University IC DSDC Scope of Work_2022-08-10_Rev1.docx
The City intends to revise the lighting on the POC to one similar to the Adobe Creek POC (RaiLite C1392 Series). CONSULTANT will evaluate and, if feasible, will incorporate POC lighting revision as contract change order package. The proposal assumes chain link railing design (single post) on the POC would not change and no bridge redesign is required.
6. Design Services for Contract Change Orders
Develop Contract Change Orders to facilitate the construction of the project as agreed by City Resident Engineer, Caltrans Design and City. Allowance of 280 hours is assumed.
7. Survey Support Services
Contractor will be providing primary construction survey services. Consultant will provide support services for quality control. Allowance is made for 5 8-hour- workdays for 1-man survey crew.
8. Hazardous Materials Testing Support
Consultant shall provide hazardous materials testing support services for soil sampling performed by the Contractor. Assume 56 hours.
9. Public Information Exhibits
Provide exhibits for public information as requested. Allowance for 10 exhibits is provided.
10. As Built Plans
Prepare as-built plans in conformance with Caltrans standards and procedures C. IKEA Right of Way Closeout Support
Prepare quitclaim deed for IKEA property quitclaiming their abutters rights to the City. Submit quitclaim deed to Caltrans for their review and acceptance quitclaim deed. A maximum of 2 submittals is assumed. The City will obtain signature from IKEA. The City will accept quitclaim deed and record document. Upon recordation, Prepare deed jacket preparation and recordation of the transfer document. Obtain a preliminary title report and establish escrow account for the transfer parcel which will now contain the quitclaimed abutters rights. Title Insurance should be in the amount of the value of acquisition cost. Prepare the transfer document, transferring the acquisition parcels from EPA to the State. Submit the transfer document to Caltrans for their review and acceptance. A maximum of 2 submittals is assumed. The City will sign transfer document and send to Caltrans
US 101/University Avenue Improvement Project
Design Support During Construction Fee Proposal
Tasks Subs TOTALS
PM
Senior
Bridge
Engineer
Staff
Engineer
Senior
Landscape
Architect CADD
Land
Surveyor
Senior
Geotechnical
Engineer
Environmental
Scientist
Project
Control Admin Y&C ODCs
Sub
Markup
Staff
HRS Cost
A. Bidding Support
1. Attend Pre-bid meeting 2 2 2 $200 $0 6 $1,463
2. Respond to Bidders' Inquiries (Assume 10 RFI's @6 hours/ea) 4 8 20 4 16 8 $500 $0 60 $10,672
3. Prepare Addenda (Assume 4 @16hrs/ea) 4 10 20 4 26 $1,000 $20 64 $11,492 4 Bid Analysis and Recommendation 8 $0 8 $2,550
Subtotal -Bidding Support 18 20 42 8 42 8 $1,500 $200 $20 138 $26,177 B. Design Support During Construction
1. Project Management
a. Project Management and Administration (Assume throughtout 14 months) 80 14 80 80 $826 $0 254 $53,436 b. Attend Meetings (Assume up to 10) 20 10 4 4 $0 38 $10,036 c. Site Visits (Assume up to 5) 10 10 8 4 4 $0 36 $7,739 Subtotal -Project Management 110 24 10 8 0 8 8 0 80 80 $0 $826 $0 328 $71,211
2. RFI's (Assume 60 RFI's @6 hours/ea) 20 160 120 40 20 $5,000 $0 360 $69,377
3. Respond to Questions from RE (240 hours) 40 80 40 40 40 $2,000 $40 240 $51,927 4 Review Contractor's Submittals (Assume 20 submittals @24 hours/ea) 240 80 80 80 $3,000 $60 480 $93,064
5. POC Lighting Change Evaluation and Design 8 80 80 $10,000 $200 168 $37,756
6. CCO (Assume 280 hours) 120 80 40 20 20 $5,000 $100 280 $53,724
7. Survey Support (Assume 40 hours) 40 $2,000 $0 40 $10,661
8. Hazardous Material Testing Support (Assume 56 hours) 56 $0 56 $7,417
9. Public Information Exhibits (Assume 10 Exbihits) 80 $500 $0 80 $13,003
10. As-built Plans 20 120 $1,000 $0 140 $23,687
C. IKEA ROW Closeout Support
IKEA ROW Closeout Support 8 100 2 4 $2,000 0 114 $26,996 Subtotal Hours 204 744 452 216 262 148 176 56 82 84 2,424 Cost $65,031 $146,308 $52,396 $45,830 $40,947 $32,047 $36,432 $7,417 $17,420 $7,728 $26,500 $6,526 $420 $485,000 TOTAL $485,000
ASSUMPTIONS:
See above.
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