Resolution No. XX-2023 1 of 2
RESOLUTION NO. XX – 2023
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH EIDE BAILLY FOR AUDIT SERVICES IN AMOUNTS NOT TO EXCEED $67,568.00 FOR FISCAL YEAR 2022-2023, $73,895.05 FOR FISCAL YEAR 2023-2024, AND $76,305.38 FOR FISCAL YEAR 2024-2025; WITH
AN OPTION TO EXTEND FOR TWO ADDITIONAL YEARS IF SERVICE REMAINS ACCEPTABLE
TO THE CITY
WHEREAS, over the past nine years, the City has contracted with Badawi & Associates for audit services; and
WHEREAS, the City Council’s adopted financial policy states that staff shall solicit a competitive request for proposal for audit services no less frequently that every five years: and WHEREAS, Due to the outbreak of the Covid-19 pandemic and remote work environment, Council approved to extend the agreement with Badawi & Associates for a total of two additional years, and the City Council granted such extensions; and
WHEREAS, on February 22, 2023, City initiated a competitive Request for Proposal (RFP) to solicit proposals for audit services with a contract term of three years and an option to extend for two additional years; and
WHEREAS a total of three accounting firms submitted proposals in response to the RFP; and WHEREAS, City staff has concluded that Eide Bailly, who has shown to have performed relevant services to the City over the last nine years at the requisite skill and ability level, is the lowest responsible bidder for providing audit services to the City of East Palo Alto.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:
1. Finds the foregoing recitals are true and correct and are incorporated by reference into this action; and
2. Authorizes the City Manager to execute an agreement, in a form approved by the City Attorney, with Eide Bailly for audit services in amounts not to exceed $67,568.00 for fiscal year 2022- 2023, $73,895.05 for fiscal year 2023-2024, and $76,305.38 for fiscal year 2024-2025; with an option to extend for two additional years if service remains acceptable to the City.
PASSED AND ADOPTED this 4th day of April 2023, by the following vote:
AYES:
NOES:
ABSENT:
Resolution No. XX-2023 2 of 2
ABSTAIN:
Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk John D. Lê, City Attorney