Agenda packet — East Palo Alto City Council, May 16, 2023 (part 1 of 2)

East Palo Alto City Council May 16, 2023 Agenda Page 1 of 5

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING AGENDA
May 16, 2023 6:30 PM
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council May 16, 2023 Agenda Page 2 of 5

1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))

3. APPROVAL OF CONSENT CALENDAR

1. Multijurisdictional Safety Element Project and Environmental Justice (Health and Equity) Element Project
Recommendation: Adopt a resolution:

1. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code; and

2. Authorizing City Manager to execute and make payments pursuant to a Memorandum of Understanding (MOU) between the City of East Palo Alto and San Mateo County for participation in a Multi-Jurisdictional Safety Element Project to update the Safety Element from June 15, 2023 to June 15, 2026.

3. Approve a budget appropriation of $156,964 in funding from FY 22/23.

Adopt a resolution:

1. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code; and

2. Authorizing the City Manager to execute and make payments pursuant to a Memorandum of Understanding (MOU) between the City of East Palo Alto and the City of Burlingame for participation in a Multi-Jurisdictional Environmental Justice project to update the Health and Equity Element from June 15, 2023 to June 15, 2025.

3. Approve a budge appropriation of $202,232 in funding from FY 22/23.

2. FY 2022-23 Third Quarter Treasury Report
Recommendation: Accept and file the Treasury Report for the second quarter ended March 31, 2023.

3. Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017
Recommendation: Adopt a Resolution approving a list of projects for Fiscal Year 2023- 24 funded by SB 1: The Road Repair and Accountability Act of 2017

4. Contract Extension with Muchmore than Consulting, LLC Recommendation: Adopt a resolution:

1. Ratifying payment to Muchmore than Consulting, LLC for $6,110.62.

2. Authorizing the City Manager to negotiate and execute the first amendment to the agreement with Muchmore than Consulting, LLC to increase the not to exceed by $45,000 to a total not to exceed of $78,110.62.

3. Waving the formal bid procedures under section 2.84.070(D) of the Municipal Code.

5. Contract Amendment with Greg Larson
Recommendation: Adopt a resolution:

1. Authorizing the City Manager to negotiate and execute the First contract amendment with Greg Larson to increase the not to exceed by $10,000 to a total not to exceed of $35,000.

East Palo Alto City Council May 16, 2023 Agenda Page 3 of 5

2. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.

6. Increase in Purchase Authority with Peninsula Uniforms of Redwood City Recommendation: Adopt a resolution:

1. Ratifying payment to Peninsula Uniforms of Redwood City for $606.14;

2. Authorizing the City Manager to increase the purchase authority with Peninsula Uniforms of Redwood City by $10,000, bringing the total not-to-exceed to $35,606.14; and

3. Waiving the formal bid procedures under section 2.84.070(D) of the Municip al Code.

7. Asian American & Pacific Islander Month Proclamation

8. Proclamation of the City of East Palo Alto Celebrating The 50th Anniversary of the East Palo Alto Apostolic Church

4. CLOSED SESSION - NONE

5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.

The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).

6. INFORMATIONAL REPORTS - NONE

7. SPECIAL PRESENTATIONS - NONE

8. PUBLIC HEARINGS - NONE

9. POLICY AND ACTION

1. Commission Appointments
Recommendation: Interview the applicants for the Planning Commission, the Public Works & Transportation Commission and the Rent Stabilization Board; and ap point applicants for Regular or Alternate Seats.

2. Status Update on the Local Agency Formation Commission (LAFCo) Process and Results for Request for Qualifications (RFQ) for Sanitary Sewer Services Recommendation: Receive and file this report on the update of the LAFCo process for establishing East Palo Alto Sanitary District (EPASD) as a subsidiary district of the City Adopt a resolution.

Adopt a resolution:

1. Authorizing the City Manager to issue a request for proposals (RFP) from the qualified vendor list to provide sanitary sewer services should EPASD become a subsidiary district the City ; and
East Palo Alto City Council May 16, 2023 Agenda Page 4 of 5

2. Approving a list of vendor(s) pre-qualified to submit a proposal in response to the Request for Proposals, with West Bay Sanitary District as the sole vendor on the list.

3. 2023 Transient Occupancy Tax Grants Update
Recommendation: By motion, approve the list of individuals selected to serve on the Community Grants Review Panel.

4. Mini-Roundabout Design on Pulgas Avenue
Recommendation:

1. Waiving the formal bid procedures under section 2.84.070 of the East Palo Alto Municipal Code

2. Authorizing the City Manager to negotiate and execute a design services contract with ALTA Planning + Design Inc. to design a mini-roundabout in the amount not to exceed $13,000.

10. COUNCIL REPORTS

11. ADJOURNMENT
East Palo Alto City Council May 16, 2023 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.

Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §549 56. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the publ ic at least 72 hours prior to the meeting.

POSTED: May 12, 2023
ATTEST:

James Colin
City Clerk
Future Meetings:

Meeting Date Time
Budget Meeting May 25, 2023 6:00 p.m.

Budget Meeting June 1, 2023 6:00 p.m.

Regular Meeting June 6, 2023 6:30 p.m.

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Elena Lee, Planning Manager
Amy Chen, Community & Economic Development Director
Salifu Yakubu, Senior Planner
SUBJECT: Multijurisdictional Safety Element Project and Environmental Justice (Health and Equity) Element Project
Recommendation
Adopt a resolution:

1. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code; and

3. Approve a budget appropriation of $156,964 in funding from FY 22/23.

Adopt a resolution:

1. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code; and

3. Approve a budge appropriation of $202,232 in funding from FY 22/23.

Alignment with City Council Priorities
This recommendation is primarily aligned with:
➢ Priority No. 3: Promote Health & Public Safety

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Background
As required by State law, the City Council adopted Vista 2035 General Plan on October 4, 2016. City staff are currently working on the 2023-2031 Housing Element Update.

Government Code section 65302 also requires each plan to address and update mandated elements Specifically, among other elements, East Palo Alto also is required to adopt and update an Environmental Justice Element, which was done with Vista 2035 as the Health and Equity Chapter.

In late 2021, a number of local jurisdictions in San Mateo County expressed interest in collaborating on an update of their respective safety and environmental justice elements. The cities/towns and County have a strong history of collaboration and resource sharing on housing related initiatives through the 21 Elements collaborative1. The 21 Elements collaborative, led by the Community Planning Collaborative (formerly Baird + Driskell Community Planning), was originally created to assist San Mateo County jurisdictions (20 cities and the county) with required Housing Element updates and has now expanded to assist with other General Plan element updates. East Palo Alto is joining these other jurisdictions that have expressed interest in collaborating on another joint effort to update both elements.

To date, Community Planning Collaborative acted as project manager through their role in the 21 Elements, and managed the Request for Proposals (RFP) process for both the Safety and the Environmental Justice Elements. PlaceWorks was the selected consultant to assist cities in the collaborative with both elements. Although the typical costs for jurisdiction specific element updates vary, depending on the specific scope and needs of a jurisdiction, because this is a joint effort on both elements with the same consulting firm, PlaceWorks, it is anticipated that the cost for a joint effort may be approximately 15-25% less that it would be otherwise. There are efficiencies in the tasks from the collaborative approach, such as from sharing the costs of a steering committee, agency interviews, and the website.

Safety Element
A safety element is a required component of a general plan, and recent changes to State law require local jurisdictions to update their safety elements following the adoption of the Housing Element. Specifically, the main components of a safety element update must include:

1. Updated background information and mapping on hazardous conditions and evacuation concerns;

2. A vulnerability assessment that considers how climate change may affect natural hazards in the community, and the effects on populations and assets;

3. Amendments to goals, policies, objectives, and implementation measures, especially as they relate to climate change resiliency; and

4. Alignment of programs from other County planning documents and State resources.

In recent years, the complexity of safety elements has increased along with increasing State requirements, more sophisticated mapping, and expanded community outreach based on higher levels of public interest in climate change and hazard planning. Assembly Bill (AB) 162 (2007) required updates to flood hazard information and policies and Senate Bill (SB) 1241 1 See 21 Elements website at: http://www.21elements.com/

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(2012) required updates to fire hazard information and policies. The largest change for safety elements was SB 379 (amending Government Code Section 65302(g)) which requires cities and counties to include climate adaptation and resiliency information, policies, and implementation strategies in their safety elements. SB 379 passed in 2015 but provided cities and counties time to incorporate its requirements. Specifically, SB 379 required cities and counties to comply upon the next revision of a local hazard mitigation plan (LHMP) on or after January 1, 2017, or, if the local jurisdiction had not adopted a LHMP, beginning on or before January 1, 2022.

Detailed guidance from the Governor’s Office of Planning & Research and Office of Emergency Services to local governments on how to prepare vulnerability assessments was not available until July 2020. Most recently, SB 99 (2019) passed, imposing requirements related to evacuations and wildfires, including a requirement to identify areas that do not have at least two emergency evacuation routes. While some organizations have recently completed a safety element, additional work may be necessary to meet full compliance with these changes in State law and to include these subjects of climate change adaptation and evacuation planning.

The purpose of the joint Safety Element project is to address these safety element legal requirements and to share analysis and resources for greater efficiency for the jurisdictions participating in this collaborative effort. This project will update the safety elements of the County of San Mateo and six participating San Mateo County municipalities (Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, and San Bruno) to comply with latest requirements for safety elements, as described above and codified at Government Code 65302. The cities of Brisbane and Pacifica are participating in a few tasks, such as the vulnerability analysis, but are not requesting a complete safety element update. All 21 jurisdictions in the county, including East Palo Alto, collaborated on a Multijurisdictional Local Hazard Mitigation Plan (MJLHMP) which was completed in December 2021 providing baseline information for the safety element updates.

Environmental Justice Element (Health and Equity Chapter) Government Code section 63502(h) requires that jurisdictions with disadvantaged communities either include an environmental justice element in their general plan or incorporate environmental justice goals, policies, and objectives throughout other general plan elements.

The requirement is triggered when a jurisdiction concurrently adopts or revises two or more general plan elements. A “disadvantaged community” is an area identified by the California Environmental Protection Agency as such or that is a low-income area disproportionately affected by environmental pollution and other hazards that may lead to negative health effects or environmental degradation within its planning area. East Palo Alto has been designated as a “disadvantaged community” and adopted the Health and Equity Element accordingly with Vista 2035 General Plan.

State law defines environmental justice as “the fair treatment and meaningful involvement of people of all races, cultures, incomes, and national origins, with respect to the development adoption, implementation, and enforcement of environmental laws, regulations, and policies.” At a minimum, environmental justice requires meaningful consideration of input from those most impacted by environmental harms resulting from land use decisions.

In developing environmental justice policies, jurisdictions must identify:

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1. Disadvantaged communities within its planning area,

2. Objectives and policies to reduce unique or compounded health risks in disadvantaged communities,

3. Objectives and policies to promote civic engagement in the public decision-making process, and

4. Objectives and policies that prioritize improvements and programs addressing the needs of disadvantaged communities.

The purpose of this project is to address these requirements and to share costs for analysis, engagement and policy development, helping to leverage resources and achieve greater efficiencies through a collaborative effort. For the City, the outcome of this work will be an update to the Health and Equity Element of the 2035 East Palo Alto General Plan, tailored to the City’s needs but informed by the broader collaborative work effort.

Analysis
Safety Element
On September 6, 2022, the San Mateo County Planning and Building Department, assisted by the Community Planning Collaborative, released a Request for Proposals (RFP) for the Multijurisdictional Safety Element Project. The Department received two proposals in response to the RFP. The evaluation and selection committee determined the proposal submitted by PlaceWorks to be the most suitable based on the overall criteria of project understanding, qualifications of the consulting team, relative project experience, project approach and methodology, and proposed cost.

PlaceWorks has extensive experience with creating General Plan, Safety Elements, and local hazard mitigation plans throughout California. Recently, PlaceWorks completed safety elements, vulnerability assessments, and/or climate adaptation plans for Santa Barbara County (2022) and 13 other Bay Area communities: Contra Costa and Solano counties and cities of San Mateo, Orinda, Lafayette, Benicia, Dixon, Rio Vista, Suisun City, Vacaville, Vallejo, Santa Rosa, and Windsor. In addition, their work on jurisdiction specific elements, PlaceWorks also has experience supporting a multi-jurisdictional safety element process in Solano County.

The scope of work for this project includes thoughtful approaches to community engagement and equity. PlaceWorks has partnered with Climate Resilient Communities (CRC), a local nonprofit, to help lead engagement and outreach to community groups and hard to reach residents, and to provide an equity lens on work products. Climate Resilient Communities is a community-based organization dedicated to serving the underrepresented through empowering community voices to implement climate solutions that bring about unity and resilience. CRC’s work is focused in East Palo Alto, Belle Haven (Menlo Park) and North Fair Oaks.

Community Planning Collaborative will continue to serve as Project Manager for the length of the Safety Element Collaborative Project, for a term of June 15, 2023 through May 1, 2026.

The total budget for the Safety Element for the nine agencies is not-to-exceed $1,316,416 for the three-year term Each participating agency is responsible for funding their portion of the agreement with Community Planning Collaborative and Placeworks. East Palo Alto’s portion of Safety Element Collaborative agreement totals: $156,964.

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The San Mateo County Planning and Building Department will serve as the fiscal agent for the Safety Element Collaborative. As fiscal agent, San Mateo County will enter into agreements with the designated consultants and will pay consultant invoices using deposits from all participating agencies.

Each participating agency, including East Palo Alto, will enter into a Memorandum of Understanding (MOU) (Attachment 2) with San Mateo County to participate in the Safety Element Collaborative. The MOUs outline the services to be performed by the consultants and set forth the participating agency’s contribution toward the costs of the consultant services. All participating jurisdictions will have a staff member representing their agency on a Collaborative Steering Committee. This committee will oversee the progress of the project and will provide input on the project direction/issues.

Additional partners in the Safety Element Collaborative Project include the San Mateo County Office of Sustainability and San Mateo County Department of Emergency Management. A key stakeholder for this collaborative is OneShoreline, the San Mateo County Flood and Sea Level Rise Resiliency District. OneShoreline will be a valuable resource for information and may provide input on several aspects of this project.

Environmental Justice Element
Three jurisdictions—Burlingame, East Palo Alto and the County of San Mateo—have expressed interest in collaborating on preparing/updating their environmental justice elements.

The agencies worked with the Community Planning Collaborative to develop a joint RFP that was distributed in Fall 2022.

Proposals from interested consultant teams were received in December 2022 and interviews were conducted in January 2023. The evaluation and selection committee determined the proposal submitted by PlaceWorks to be the most suitable based on the overall criteria of project understanding, qualifications, relevant experience, project approach and methodology, and proposed cost. A copy of the PlaceWorks proposal is included in Attachment 4, Exhibit B.

The scope of work for this project includes thoughtful approaches to community engagement and equity. Similar to the Safety Element update, PlaceWorks has also partnered with Climate Resilient Communities to help lead engagement and outreach.

While it is a different team within PlaceWorks leading that effort, the opportunity to further leverage these related efforts and to align community outreach and engagement, making it easier for community members to participate in both efforts, has been key focus of discussions among the team members over the past several months, leading to the final Work Program and budget (see Exhibit B of the Memorandum of Understanding, Attachment 4).

The City of Burlingame agreed to serve as the fiscal agent for the joint effort. Burlingame will enter into a contract with the designated consultants and Memoranda of Understanding with all of the participating agencies. As the fiscal agent, they will pay consultant invoices using deposits from all participating agencies, as stipulated in the MOU (Attachment 4). The MOUs outline the services to be performed by the consultants and set forth the participating agency’s contribution toward the costs of the consultant services. Also similar to the Safety Element, all participating jurisdictions will have a staff member representing their agency on a Collaborative Steering Committee.

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Community Planning Collaborative will continue to serve as overall project manager for the joint effort, managing the joint contract with PlaceWorks, monitoring work products for quality and consistency, and ensuring that the voice of each participating agency is heard and their needs addressed. To date, Community Planning Collaborative has acted as project manager through their role as lead consultant for 21 Elements. For the work effort going forward, Community Planning Collaborative will serve as overall Project Manager under a separate contract with the City of Burlingame.

The MOU between the City of Burlingame and City of East Palo Alto outlines the consultant services, as well as the roles and responsibilities of each participating agency, including each agency’s contribution toward the costs of the consultant services. All three jurisdictions will be represented on a Steering Committee that will oversee the progress of the project and provide input on the project direction and addressing issues as they relate to the collaborative effort.

East Palo Alto will have direct authority over the work product for our jurisdiction.

Next Steps
The Safety Element Fiscal Agent, San Mateo County, will present the Safety Element contract and MOU to the County Board of Supervisors for consideration on June 13, 2023. If all jurisdictions approve and execute the MOU and agreements, work on the Safety Element is anticipated to start on June 15, 2023.

The Environmental Justice Fiscal Agent, the City of Burlingame, will take the Environmental Justice contract and MOU to the Burlingame City Council on May 15, 2023. If all jurisdictions approve and execute the MOU and agreements, work on the Environmental Justice element is anticipated to also start on June 15, 2023.

Fiscal Impact
The total cost of both General Plan Elements is $359,196. The funding source is available through General Fund FY22-23 Planning budget for a half of the cost and the upcoming FY23-24 proposed budget for the other half. This cost includes contingency budget for general unforeseen costs and for environmental review, consistent with the California Environmental Quality Act. Additionally, because PlaceWorks was selected for both elements, it is anticipated that there may be opportunities to share resources for both projects, which may come with some cost savings.

Safety Element Costs
The terms of both the PlaceWorks, Inc. and Community Planning Collaborative agreements are June 15, 2023 through June 15, 2026.The total amount of the agreement for the nine agencies is not-to-exceed $1,316,416 for the three-year term. Each participating agency is responsible for funding their portion of the project cost. East Palo Alto’s portion of the agreement is $156,964, as summarized in the table below.

PROJECT COST FOR EAST PALO ALTO

SAFETY ELEMENT CONSULTANT

PLACEWORKS TEAM

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Base Contract $118,475
Additional scope items (public meetings/technical
support)
$1,714
CEQA Contingency $12,821
General Contingency $12,019
Subtotal $145,029

PROJECT MANAGER
Community Planning Collaborative – 21 Elements
$11,935
Subtotal $11,935
TOTAL COST $156,964
Environmental Justice Element Costs
The terms of both the PlaceWorks, Inc. and Community Planning Collaborative agreements are June 15, 2023 through June 15, 2025. The amount of the agreement for the three agencies is not to exceed $540,647 for the two-year term. The total budget includes a 10 percent project management cost and 5 percent contingency. The total cost to East Palo Alto is $202,232, as summarized in the table below.

EJ ELEMENT PROJECT COST FOR EAST PALO ALTO

ENVIRONMENTAL JUSTICE ELEMENT

CONSULTANT

PLACEWORKS TEAM
Base Contract $167,622
CEQA Contingency $7,700
General Contingency $9,630
Subtotal $184,952

PROJECT MANAGER
Community Planning Collaborative – 21 Elements
$17,280
Subtotal $17,280
TOTAL COST $202,232
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

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Attachments

1. Resolution - Safety Element MOU

2. Safety Element MOU & Exhibits

3. Resolution - Environmental Justice MOU

4. Environmental Justice Element MOU & Exhibits

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Resolution No. XX-2023 1 of 2
RESOLUTION NO. XX – 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO WAIVE FORMAL BID PROCEDURES AND EXECUTE A

MEMORANDUM OF UNDERSTANDING WITH SAN MATEO COUNTY, IN A FORM APPROVED

BY THE CITY ATTORNEY, FOR A MULTI-JURISDICTIONAL SAFETY ELEMENT PROJECT WITH

THE CITY OF EAST PALO ALTO TO JOIN WITH THE MUNICIPALITIES OF ATHERTON,

BELMONT, BURLINGAME, HALF MOON BAY, SAN BRUNO, BRISBANE, AND PACIFICA AND SAN MATEO COUNTY AS AGENCY PARTICIPANTS AND AUTHORIZE $156,964 OF FUNDING

FOR THE PROJECT
WHEREAS, the cities, towns and County of San Mateo have a strong history of collaboration and resource sharing on various planning studies and initiatives, including a new initiative to participate in the Multijurisdictional Safety Element Project (“Project”); and WHEREAS, recent changes to State law require local jurisdictions to review and update their safety elements of the general plans to address climate adaptation and resiliency strategies, fire hazards, flood hazards, and evacuation routes; and
WHEREAS, nine (9) jurisdictions in San Mateo County have formed a Safety Element Collaborative to address the legal requirements to update safety elements and to share analysis and resources for greater efficiency for the jurisdictions participating in this collaborative effort; and WHEREAS, seven (7) of the jurisdictions will participate in the Project’s full scope of work (Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, San Mateo County), and two (2) of the jurisdictions will participate in certain tasks (Brisbane, Pacifica); and WHEREAS, for the seven jurisdictions participating in the Project’s full scope of work, a legally compliant safety element will be produced; and
WHEREAS, through a competitive RFP process facilitated by San Mateo County, PlaceWorks, Inc. was identified as the preferred firm to provide consulting services for the development and outreach associated with the Project; and
WHEREAS, Community Planning Collaborative, the consulting firm for the 21 Elements Project, has served as the project manager for the Safety Element Collaborative through the Collaboratives’ initial formation and the RFP process to ensure the voice of each participating agency is heard and their needs addressed; and
WHEREAS, Community Planning Collaborative will continue to serve as Project Manager for the Safety Element Collaborative for the duration of the Project; and WHEREAS, the County will serve as fiscal agent for the Project and will enter into contracts with PlaceWorks, Inc and Community Planning Collaborative and oversee the payment of invoices on behalf of the participating agencies; and

3.1.a
Packet Pg. 14
Attachment: Resolution - Safety Element MOU (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Resolution No. XX-2023 2 of 2
WHEREAS, each participating agency will enter into a Memorandum of Understanding with the County outlining the roles of each participating agency, the County, the consultants, and the funding obligations for the Project; and
WHEREAS, based on the foregoing, the City Manager recommends that the City Council waive the formal bidding procedures and permit the City Manager to execute a Memorandum of Understanding with San Mateo County to join the Multijurisdictional Safety Element Project with consultant support from PlaceWorks, Inc. and Community Planning Collaborative for the term of June 15, 2023 through June 15, 2026 with a total obligation not to exceed $156,964.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Accepts the foregoing recitals as true and correct;

2. Pursuant to Section 2.84.070 of the East Palo Alto Municipal Code, waives the bidding procedures; and

3. Authorizes the City Manager to execute and make payments pursuant to a Memorandum of Understanding with San Mateo County, in a form approved by the City Attorney, to join the Multijurisdictional Safety Element Project with consultant support from PlaceWorks, Inc. and Community Planning Collaborative for the term of June 15, 2023 through June 15, 2026 with a total obligation not to exceed $156,964.

4. Authorizes the City Manager, in consultation and with agreement between the County and other participants, is authorized to make minor changes to the MOU that may be necessary to ensure consistency, accuracy and clarification across all of the participating jurisdictions; and

5. Approve a budget appropriation of $156,964 in funding from FY 22/23 PASSED AND ADOPTED this 16th day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor

ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney

3.1.a
Packet Pg. 15
Attachment: Resolution - Safety Element MOU (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 1 MEMORANDUM OF UNDERSTANDING
Between

SAN MATEO COUNTY PLANNING AND BUILDING DEPARTMENT
and

CITY OF EAST PALO ALTO
for the

MULTIJURISDICTIONAL SAFETY ELEMENT PROJECT
This Memorandum of Understanding (“MOU”), effective the 15th day of June, 2023 is entered into by and between the County of San Mateo (“County”) and the City of East Palo Alto (“Agency”), together referred to herein as the "Parties." WHEREAS, the County and cities and towns in San Mateo County have a strong history of collaboration and resource sharing on various planning studies and initiatives, including a new initiative to participate in the Multijurisdictional Safety Element Project (“Project”); and
WHEREAS, recent changes to State law require local jurisdictions to review and update the safety elements of their general plans to address climate adaptation and resiliency strategies, fire hazards, flood hazards, and evacuation routes; and WHEREAS, nine (9) jurisdictions in San Mateo County have formed a Safety Element Collaborative (“Collaborative” and “Collaborative Partners”) to address the legal requirement to update safety elements and to share analysis and resources for greater efficiency for the jurisdictions participating in this collaborative effort; and WHEREAS, seven (7) jurisdictions will participate in the full project scope of work (Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, San Mateo County), and two (2) jurisdictions will only participate in certain tasks (Brisbane, Pacifica); and
WHEREAS, for those agencies participating in the Collaborative’s full scope of work, a legally compliant safety element will be produced; and WHEREAS, through a competitive RFP process facilitated by San Mateo County,

3.1.b
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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 2 PlaceWorks (“Contractor”) was identified as the preferred firm to provide consulting services for the Project for tasks such as community engagement, the vulnerability assessment, and drafting updated safety elements; and
WHEREAS, Community Planning Collaborative, the consulting firm for the 21 Elements Project, has served as the project manager (“Project Manager”) for the Safety Element Collaborative through the Collaboratives’ initial formation and the RFP process to ensure the voice of each participating agency is heard and their needs addressed; and WHEREAS, Community Planning Collaborative will continue to serve as the Project Manager for the Safety Element Collaborative for the duration of the Project; and WHEREAS, the County will serve as the fiscal agent for the Project; and WHEREAS, the total cost of the Project is $1,316,416 and the Agency’s contribution is $156,964; and
WHEREAS, the County and Agency desire to enter into this MOU to memorialize the understanding that the Parties will work cooperatively to implement and fund the Project in accordance with Exhibits A, B and C.

NOW, THEREFORE, BE IT RESOLVED that the County and Agency agree as follows:

I. PURPOSE
The purpose of this MOU is to memorialize the understanding between the County and Agency that (1) the Agency wishes to participate in the Multi-Jurisdictional Safety Element Project, (2) the Agency wishes to utilize the Contractor and the Project Manager as the consulting team, and (3) the County will serve as the fiscal agent to facilitate the Project.

II. EXHIBITS
The following exhibits are attached to this MOU and incorporated into this MOU by this reference:

Exhibit A – Project Contributions by Agency
Exhibit B – PlaceWorks - Scope of Work and Fee Proposals

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 3 Exhibit C – Community Planning Collaborative – Scope of Work and Fee Proposal
III. ROLES AND RESPONSIBILITIES
a. The County will serve as the Fiscal Agent for the Project and will enter into separate agreements with Contractor and Project Manager. The County will review and process payments and invoices on behalf of the Collaborative Partners to the consultants pursuant to the terms of the relevant consulting agreements.
b. The Agency will provide funding as set forth in Exhibit A for the Project and will participate in obligations identified in the Scope of Work in Exhibit B, including participating in the overall plan development and implementation. c. Community Planning Collaborative will serve as Project Manager and will manage and implement all aspects of the Project, in accordance with the Scope of Work set forth in Exhibit C.
d. PlaceWorks will serve as Contractor and will carry out the tasks described in the Scope of Work set forth in Exhibit B.

IV. FUNDING AND METHOD OF PAYMENT
a. Agency agrees to pay the County for the Agency contribution identified in Exhibit A of this MOU. The Agency agrees to pay the County either (1) 100% of its contribution by July 15, 2023, (2) 50% of its contribution by July 15, 2023 and the remaining 50% by September 15, 2023, or (3) 20% of its contribution by July 15, 2023, 60% by September 15, 2023, and the remaining 20% by August 1, 2024.

The Agency will notify the County of its payment selection upon execution of this MOU.

1. The Contractor will submit invoices to the Project Manager on a monthly basis for Project activities. A brief narrative progress report shall be included with each invoice. The Project Manager will review the Contractor’s invoices and submit the invoices to the County for payment.

2. The Project Manager will submit the Project Manager’s invoices and brief narrative progress reports to the County on a monthly basis for review and payment.

3. The Contractor and Project Manager will provide a quarterly accounting of invoices, charged and remaining funds for each Collaborative Partner to the County and Agency.
b. The County and Agency each agree they are not entitled to reimbursement of costs incurred while performing obligations as set forth in Section III, Roles and Responsibilities.
c. In the event that the actual costs of completing the scopes of work, as set forth in Exhibits B and C, exceed the budgets set forth in Exhibits B or C, respectively, the Collaborative Partners, including the County and Agency, will confer and agree either to reduce the relevant scope of work and/or to provide additional

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 4 funding subject to further written mutual agreement of the Parties. The Collaborative Partners agree to use best efforts in such case to reach resolution without causing a Project delay.
d. At the conclusion of the Project, the Project Manager will submit a final accounting to each Collaborative Partner with any remaining funds returned to each Collaborative Partner or a final invoice if required.

V. TERM
This MOU shall be effective from June 15, 2023 to June 15, 2026, unless terminated sooner pursuant to Section XIII.

VI. AMENDMENTS
The Agency contact, or designee, is authorized to make minor modifications to the scopes of work in Exhibits B and C, in consultation with the Project Manager and County, to respond to necessary changes as the Project evolves as long as the Project cost does not exceed the total approved cost estimate in Exhibit A. Such minor modifications to the scopes of work shall be documented in writing, but shall not require an amendment to this MOU.

This MOU can be amended, modified, or supplemented only in writing(s) signed by both Parties. No oral understanding or agreement not incorporated herein will be binding on either of the Parties.

VII. INDEMNIFICATION
a. It is agreed that Agency shall defend, hold harmless, and indemnify County and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU (collectively, “Claims”); provided that such Claims are the direct result from the acts or omissions of Agency and/or its officers, employees, agents, and servants.
b. Agency shall defend, hold harmless, and indemnify County from and against any and all claims for wages, salaries, benefits, taxes, and all other withholdings and charges payable to, or in respect to, Agency’s representatives for services provided under this MOU.
c. It is agreed that County shall defend, save harmless, and indemnify Agency and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the acts or omissions of County and/or its officers and employees, agents and servants. d. The duty of each party to defend, hold harmless, and indemnify the other as set forth herein shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 5 e. In the event of concurrent negligence (or intentional/reckless acts) of County and/or its officers and employees, on the one hand, and Agency and/or its officers, employees, agents, and servants, on the other hand, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of terms and conditions of this MOU shall be apportioned according to the California theory of comparative fault.
f. This indemnification will survive termination or expiration of this MOU.

VIII. NOTICES
a. All notices and communications deemed by either party to be necessary or desirable must be in writing and may be given by personal delivery to a representative of the other party or by mailing the same, postage prepaid, addressed as follows:

If to the County:

San Mateo County Planning & Building Department
455 County Center
2nd Floor
Redwood City, CA 94063
Steve Monowitz, Director of Community Development
650/363-1861; [email protected]
If to the Agency:

City of East Palo Alto
Melvin E. Gaines, City Manager
2415 University Avenue, East Palo Alto, CA 94303
(650) 853-3150
[email protected]
b. The address to which mailings may be made may be changed from time to time by notice mailed as described above. Any notice given by mail will be deemed given on the day after that on which it is deposited in the United States Mail as provided above.

IX. INDEPENDENT CONTRACTOR
The Parties agree and understand that the work/services performed by either of the Parties or any consultant retained by either of the Parties under this MOU are performed as independent contractors and not as employees or agents of the other party. Nothing herein will be deemed to create any joint venture between the County and Agency or any employment relationship between Agency and County, Contractor and Project Manager.

X. SUCCESSORS AND ASSIGNS
Neither party will assign, transfer, or otherwise substitute its interest in this MOU, nor its

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 6 obligations, without the prior written consent of the other party. All obligations created under this MOU will be binding on, and the rights established herein will inure to the benefit of, any successors or assigns of the Parties.

XI. COMPLIANCE
The Parties must comply with any and all laws, statues, ordinances, rules, regulations, or requirements of the federal, state, and local governments, and any agency thereof, which relate to or in any manner affect the performance of this MOU.

XII. DISPUTE RESOLUTION
The Parties agree to work together in good faith to resolve any dispute arising from this MOU and agree to refer any dispute not resolved within 30 days to the County’s Community Development Director and Agency’s Planning Director for resolution. In the event resolution cannot be reached, the Parties may submit the dispute to mediation by a neutral party mutually agreed to by the Parties prior to initiating any formal action in court.

XIII. TERMINATION
Either Party may terminate this MOU with or without cause upon 30 days' prior written notice. If either Party terminates this MOU with or without cause, the Agency will be responsible for its pro rata share of costs incurred by the County or the County’s Project consultants up through the effective date of termination.

XIV. SEVERABILITY
If any provision of this MOU is be deemed invalid or unenforceable by a court of competent jurisdiction, that provision will be reformed and/or construed consistently with applicable law as nearly as possible to reflect the original intentions of this MOU; and in any event, the remaining provisions of this MOU will remain in full force and effect.

XV. GOVERNING LAW
This MOU will be governed by the laws of the State of California as applied to contracts that are made and performed entirely in California.

XVI. NO WAIVER
No waiver of any default or breach of any covenant of this MOU by either party will be implied from any omission by either party to take action on account of such default if such default persists or is repeated. No express waiver will affect any default not specified in the waiver, and the waiver will be operative only for the time or extent stated. The consent or approval by either party to or of any act by either party requiring further consent or approval will not be deemed to waive or render necessary consent or approval to any subsequent, similar acts.

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 7 IN WITNESS WHEREOF, the Parties have executed this MOU as follows:
[AGENCY NAME]
By: ____________________________
Melvin E. Gaines, City Manager
ATTEST:

By:________________________________
James Colin, City Clerk
APPROVED AS TO FORM:

By: ____________________________
John D. Lê, City Attorney

SAN MATEO COUNTY
By: ____________________________
David Pine, President, Board of
Supervisors, County of San Mateo
ATTEST:

By:_________________________________
Michael Callagy, Clerk of Said Board
APPROVED AS TO FORM:

By: ____________________________
Melissa Andrikopoulos, Deputy County
Attorney

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 8 EXHIBIT A

PROJECT CONTRIBUTIONS BY AGENCY
CITY OF EAST PALO ALTO – TOTAL COST

SAFETY ELEMENT CONSULTANT

PLACEWORKS TEAM CONTRACT
Base Contract $118,475
AddͲOn Items $1,714
CEQA Contingency $12,821
General Contingency $12,019
SUBTOTAL $145,029

PROJECT MANAGER
COMMUNITY PLANNING COLLABORATIVE THROUGH 21 ELEMENTS
SUBTOTAL $11,935

TOTAL COST $156,964

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 9 EXHIBIT B

PLACEWORKS SCOPE OF WORK AND FEE PROPOSALS
*See Exhibits A AND B to the agreement between the County of San Mateo and PlaceWorks, Inc., incorporated herein by this reference*

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 10 EXHIBIT C

COMMUNITY PLANNING COLLABORATIVE SCOPE OF WORK AND FEE

PROPOSAL

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Multi-Jurisdictional Safety
Element Update
for the County of San Mateo
February 9, 2023 | Revised Proposal for Services

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Multi-Jurisdictional Safety
Element Update
for the County of San Mateo
February 9, 2023 | Revised Proposal for Services
ORANGE COUNTY • BAY AREA • SACRAMENTO • CENTRAL COAST • LOS ANGELES • INLAND EMPIRE www.placeworks.com
Prepared By: PlaceWorks
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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Technical
Proposal

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS 3

TECHNICAL PROPOSAL
Understanding and Approach
California residents understand that natural hazards are an inescapable and inherent character of our state, and San Mateo County is no exception. Lakes and streams regularly shrink and swell in cycles of drought and downpours, hills and forests turn dry and burn, and the ground occasionally shakes and rumbles. As a background of all of this, the consequences of global climate change alter our expectations of normality, changing the frequency and intensity of many of our natural hazards, often with increasingly severe effects.

We cannot ignore these hazardous conditions, nor can we completely eliminate the risk they pose. The continued success of San Mateo County, as with the rest of our region and state, depends on finding ways to adapt to these conditions and increase our resilience to their harmful effects. We can reduce the chance of these hazards occurring, design our physical and social systems to resist their effects, and plan for rapid, effective responses and recovery when they do inevitably happen. The Safety Element of each jurisdiction’s General Plan serves as a comprehensive framework and foundation for
community resilience with goals, policies, and programs that address safety issues in the community, providing
opportunities to build community resilience throughout all phases of the emergency management cycle.

The PlaceWorks team understands that nine jurisdictions in San Mateo County have formed a Safety Element Collaborative (Collaborative) for a coordinated update of their Safety Elements (or in the case of Brisbane and Pacifica, selected aspects of the Safety Element). The Collaborative includes the County of San Mateo and the Cities of Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, and San Bruno (also referred to as Participating Agencies or Participating Jurisdictions). The updated Safety Elements should be responsive to all applicable State laws and pertinent public safety issues, including climate change, the intersection between risks and equity, and evacuation access. For many of these communities, there is a significant amount of overlap in the types of hazard conditions they must address (refer to Table 1). In addition, they should integrate with other safety-related planning efforts, including the recently updated Multijurisdictional Local Hazard Mitigation Plan, local emergency operation plans, and climate adaptation plans, and comprehensively address both short-term and long-term safety and resilience issues.

Disaster
Response
Mitigation Recovery
Preparation
The emergency management cycle

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Technical Proposal
4 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update Table 1. Participating Jurisdictions and Hazards of Concern Jurisdiction Scope
Participation
Hazards of Concern
Dam
Inundation
Evacuation
Concerns Flooding GeologicLandslides
GeologicLiquefaction
Sea
Level
Rise
Tsunami
Wildfire

CAL FIRE
review
San Mateo
County
Full 9 9 9 9 9 9 9 9
Atherton Full 9 9 9 9
Belmont Full ex. SB 99 9 9 9 9 9 9 9 9
Brisbane VA & Maps 9 9 9 9 9 9
Burlingame Full 9 9 9 9 9 9
East Palo
Alto
Full 9 9 9 9 9 9
Half Moon
Bay
Full 9 9 9 9 9 9 9 9
Pacifica VA & Maps 9 9 9 9 9 9
San Bruno Full 9 9 9 9 9 9
Tailored Holistic Planning
While recognizing the importance of having safety elements that are tailored to each community, the PlaceWorks team understands that these elements must mesh and sync up with each other to create a unified framework to public safety and resilience as much as possible. The successful efforts of OneShoreline illustrate how effective a county-wide approach can be when it comes to policy frameworks, capital projects, educational efforts, and data sharing, among others. Although not all jurisdictions in San Mateo County are participating in this project, we still intend to pursue cross-boundary analyses and solutions that can help inform surrounding communities and which other communities may be able to join later. For example, unincorporated San Mateo County, Half Moon Bay, and Belmont include very high fire hazard severity zones.

As feasible, a unified approach to reduce the risks to new and existing development in these zones can help ensure increased protection across community limits and make sure these Participating Jurisdictions are prepared for any future fires.

The PlaceWorks team understands that despite the relatively close proximity of the nine Participating Jurisdictions, there are substantial differences between these communities. These differences include physical distinctions, such as terrain and distribution of land uses; socioeconomic differences among community residents, such as income; a range of community characteristics, including quality and age of housing stock; exposure to different hazards and safety issues; and numerous other factors.

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS 5
We know that this project cannot be approached as a single Safety Element distributed to each community.

Each community must receive analyses, policies, community engagement strategies, and other resources as part of their Safety Element that is uniquely prepared for that community’s needs. Pacifica’s vulnerabilities are different from Belmont’s, and many policy solutions that work for East Palo Alto are not likely to be applicable to Atherton. We pride ourselves on working with municipal agency staff, community-based organizations (CBOs), and other local experts to better understand the unique challenges and opportunities facing each community, allowing us to prepare plans that are specifically suited to each jurisdiction and not cookie-cutter “one-size-fits-all” documents.

Assessing Vulnerability Through an Equity Lens
The PlaceWorks team is aware that acknowledging and helping to correct inequities is a key principle of this planning effort, and this is a topic we are eager to address. Our team understands the nexus between equity and resilience, recognizing that lack of access to secure housing, financial resources, healthcare and education, decision-making, and numerous other consequences of systemic injustices and marginalization make an individual or a group more likely to be harmed by natural hazards and their consequences, both directly and indirectly. Many populations in the Participating Jurisdictions have experienced such discrimination and vulnerability, and we see a key part of our role as learning from their experiences and using our understanding of equity issues to elevate their needs and priorities.

Part of our understanding of equity, disproportionate impacts, and vulnerability is knowing the different forms that these issues take. There are numerous factors that contribute to vulnerability, and we want to make sure that the updated Safety Elements comprehensively address these issues. For example, it is well known that income and other financial resources are one of the biggest determinants of resilience. Higherincome persons can more easily afford to rehabilitate and harden their homes, pay for protective resources, absorb temporary loss of income from hazard-related impacts, relocate to less vulnerable areas, and take many other steps to reduce their vulnerability. However, this does not mean that wealthy individuals may not also be vulnerable to the effects of natural hazards. In a county where the median income for a family of four is $166,000, factors such as overpaying for housing, overcoming obstacles to home ownership (e.g., lack of affordable homes, saving for down payment), and overcrowding can contribute substantially to vulnerability. Social isolation, access and functional needs, chronic health conditions, and many other factors also make an individual more sensitive to natural hazards regardless of their financial resources. A key goal of these Safety Element updates will focus on working with community members, CBOs, and jurisdiction staff to ensure that these plans include a comprehensive understanding of vulnerability that accurately reflects • Brisbane: 4,850
• Unincorporated
San Mateo
County: 129,270
Population
• East Palo Alto:
$83,510
• Atherton: Over
$250,000
Median
household
income
• Half Moon Bay:
49%
• San Bruno: 84%
Percentage of
houses built
before 1980

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Technical Proposal
6 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update the very real needs and priorities of the most at-risk groups, while also not excluding those who may not be considered “traditionally” vulnerable but who may still suffer disproportionate impacts.

County-wide income limits for a household of four and median household income.

Taking the Long View
Under recent changes to State law, safety elements must be reviewed and updated (as needed) at least every eight years. Despite this, safety elements must continue to provide a framework for long-term safety and resilience. While they can (and should) include relevant short-term actions, as a part of the General Plan, a safety element should traditionally support community action for 15 to 30 years. However, the PlaceWorks team understands that this historic horizon is no longer sufficient in the era of climate change, and that our communities should be planning for conditions decades in the future. We know that a building or piece of critical infrastructure constructed during the eight-year active period of these safety elements may still be operational by 2100. For example, Census data shows that approximately 11 percent of the houses in San Mateo
County were constructed before 1940, long before the
advent of modern building codes, safety standards, or
many of the other land use planning tools that inform
today’s development. Meanwhile, consider that State
guidance recommends planning for at least 84 inches of
sea level rise by 2100, a level that would cause significant inundation in parts of Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and the
unincorporated county, and would likely create impacts in $0 $50,000 $100,000 $150,000 $200,000 $250,000
Acutely
low
Extremely
low Very low Low Moderate
Above
moderate
East Palo
Alto
County average, San
Bruno, and Brisbane
Belmont Atherton
Pacifica and
Half Moon Bay
2100 sea level rise projections in East Palo Alto, according to Adapting to Rising Tides modeling.

Burlingame

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS 7
all other communities. We understand the importance of planning our communities now to account for longterm future conditions, helping to ensure that future generations, including the infrastructure and critical facilities that they rely on, are out of harm’s way as much as possible and are prepared for hazard events.

Inclusive Community Engagement
Any plan must have support from the community, or its success is in jeopardy. The PlaceWorks team understands the importance of building community backing for the Safety Element updates. Our approach to community engagement for comprehensive planning and resilience projects ensures that community member concerns, goals, priorities, and values are elevated in the Safety Element updates and made central to their intent. Our approach to public engagement emphasizes the importance of conducting outreach to as broad a segment of the community as possible, including to people who historically have not participated in community planning efforts. This includes using a range of in-person and virtual engagement approaches and tools, using interactive and compelling ways to gather community feedback, and making information available to community members in plain, easy-to-understand ways to help support informed participation.

Critically, we intend to collaborate very closely with CBOs and jurisdictions’ staff to understand how best to reach out to community members, to learn what strategies have been successful in the past, as well as what’s working well now in similar projects in Participating Jurisdictions, and to improve the engagement process.

We also intend to collaborate with CBOs and jurisdiction staff to conduct outreach in other languages, as necessary.

Feasible Implementation
We cannot overstate the importance of implementation, and as many of our staff are former public jurisdiction staff themselves, the PlaceWorks team understands that a plan that only sits on the shelf is of no value to anyone regardless of how nicely it reads or how well it was put together. It is critical that the strategies in the Safety Elements be appropriate and feasible for the communities, including that they can be implemented with available staff time, funding levels, and other resources. Right now, there are numerous opportunities to fund safety, resilience, and adaptation work coming from regional, state, and federal sources, as well as private organizations. We plan to prepare Safety Elements that help to best position the Participating Jurisdictions to secure these funds and take advantage of other emerging resources that can support these efforts.

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Technical Proposal
8 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update Scope of Work
PlaceWorks supports the work program presented in the Request for Proposals (RFP) with minor modifications. The work program described in this section includes all tasks identified in the RFP plus an additional sub task for project management and coordination with the Community Planning Collaborative (CPC) Project Manager in Task 1 and small modifications to combine sub tasks. Task 1, project coordination and communication, is an ongoing task. Task 2, community engagement and equity approach, will occur throughout the process with targeted outreach or touchpoints at key points in the process. Tasks 3 through 10 will occur sequentially as each task builds up to the final review and approval of the Safety Element.

Our Scope of Work presents our proposed approach to the project; however, we look forward to discussing the approach with the Collaborative and adjusting it as needed to support achievement of the project goals.

We recognize that not all Participating Agencies will participate in all tasks. Our understanding of agency participation by task is shown in Table 2.

Table 2. Participating Agency Participation by Task
Participating Agency Participation by Task
1 2 3 4 5 6 7 8 9 10
Atherton 9 9 9 9 9 9 9 9 9
Belmont 9 9 9 9 9 9 9 9 9 9
Brisbane 9 9 9 9
Burlingame 9 9 9 9 9 9 9 9 9
East Palo Alto 9 9 9 9 9 9 9 9 9
Half Moon Bay 9 9 9 9 9 9 9 9 9 9
Pacifica 9 9 9
San Bruno 9 9 9 9 9 9 9 9 9
Unincorporated San
Mateo County
9 9 9 9 9 9 9 9 9 9

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS 9
Task 1. Project Coordination and Communication

1.1 Collaborative Steering Committee
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

The PlaceWorks team will participate in meetings with the Collaborative Steering Committee throughout the project. As noted in the RFP, we anticipate this Collaborative will include participation by at least one representative from each Participating City and San Mateo County, in addition to the CPC Project Manager and staff the PlaceWorks team.

Meetings of the Collaborative Steering Committee will be opportunities to share information, provide feedback at key points in the process, discuss options and opportunities for community engagement, and review approaches to addressing key hazards of concern.

As part of the project kick-off meeting, we propose to review the project schedule and identify topics, key project milestones, and opportunities to engage the Collaborative Steering Committee. Some topics, like community engagement, will likely occur on each meeting agenda, though the time needed will vary by phase of the project. For scoping purposes, we anticipate up to nine (9) meetings by video conference with the Steering Committee.

PlaceWorks will develop the meeting approach and draft agenda in collaboration with the CPC Project Manager and prepare deliverables and presentation materials for each meeting. PlaceWorks and the CPC Project Manager will identify key decisions and discussion items for each agenda. PlaceWorks will review meeting materials with the CPC Project Manager before distribution to the Committee members. After each meeting, the CPC Project Manager will prepare and distribute a high-level summary of key points, action items, decisions, and next steps. PlaceWorks understands the CPC Project Manager will facilitate each meeting and that the PlaceWorks team will lead presentation and discussion of our work products during the meeting. All meetings will be held online through Zoom.

Our scope for this task assumes the CPC Project Manager will lead the formation and overall coordination of this Committee and serve as the Committee’s primary point of contact. At the time of project initiation, the Committee and PlaceWorks will confirm the preferred option(s) for sharing files, either through email or through a file-sharing site that is accessible by all Committee members.

1.2 Participating Agency Technical Advisory Committees and 1x1 Support Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

Each Participating Agency has the option to create a Technical Advisory Committee (TAC) to provide topicspecific feedback and guidance on the development of their jurisdiction’s Safety Element. TACs may include staff representatives from planning, building, public works, emergency management, parks, police/sheriff, Collaborative Steering
Committee Members
Project Manager:

Community Planning
Collaborative (CPC)/21
Elements
Representatives from 8
Participating Cities and
County of San Mateo Dept.
of Planning & Building and
Office of Sustainability
Consultant Team

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Technical Proposal
10 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update fire, city manager/county executive’s office, and other departments as identified by the Participating Agency.

Each TAC will be coordinated by the key staff from the Participating Agency who will use materials prepared by PlaceWorks to support their discussions and decisions.

The role of the TAC is to support preparation of the Safety Element Update and to provide communityspecific expertise and background to the project team. We recommend TACs review interim and draft project deliverables and provide important feedback to the PlaceWorks team. An example of an interim deliverable is the review of draft lists of populations, hazards, and assets and confirmation of mapped data that will be used to inform the key task of vulnerability scoring. This interim deliverable leads to the main task of conducting a Vulnerability Assessment. It will be important to the success of the Safety Element for Participating Agency staff with direct knowledge and local expertise to contribute to the project. Most meetings will be to ensure key tasks are moving forward and producing locally appropriate results, although some meetings might need to be reserved for focused issue-specific discussions, like wildfire or flooding.

Some of the work of the TAC can be done through email and may not require an in-person or virtual meeting of all members. We recommend a brief kick-off for each TAC that includes a review of the project schedule and roles and responsibilities to set expectations. The formation and role of TAC will vary by Participating Agency. For budgeting purposes, we will provide the following support for each Participating Agency per their request:
» Cities of Atherton, Brisbane, and Pacifica: No formal TAC meetings; all coordination will occur by email.

PlaceWorks will support informal communication and coordination appropriate to key deliverables. » Cities of Belmont, Burlingame, East Palo Alto, Half Moon Bay, and San Bruno: Support for up to six (6) virtual TAC meetings and up to eight (8) hours reserved for PlaceWorks staff to participate in TAC meetings (virtual attendance).
» County of San Mateo: Meeting support and attendance in up to eight (8) TAC meetings. Our budget assumes 6 hours of PlaceWorks team time to prepare for, attend, and summarize each meeting, assuming average TAC meeting duration is 90 minutes.

For each meeting, the PlaceWorks team will provide a briefing packet that includes draft project deliverables and project updates that each agency can share with their own internal jurisdiction-specific TAC. The timing of the meetings will align with key product deliverables and milestones. In our experience, we have found it helpful to agency staff and the project when the consultant team is available to meet with interdepartmental teams, like TACs, to review materials, questions, and comments in a timely manner and ensuring an efficient and consistent process. Our participation is at the discretion of the project team and the budget.

In addition to TACs, one-on-one meetings with the key staff from the Participating Agencies will be helpful throughout the project, in addition to the Collaborative Steering Committee and TAC meetings. These oneon-one meetings will allow time for more detailed review and discussion of key issues or deliverables for one community. Between scheduled meetings, PlaceWorks will be available to coordinate and communicate with Participating Agencies by email or by phone if that is easier.

Our budget assumes time for at least three one-on-one meetings (up to 1-hour meeting time per meeting) by video conference for each Participating Agency. As part of this task, we will also offer all Participating Jurisdictions up to four (4), shared drop-in sessions or “office hours” as an additional opportunity for Participating Agency staff to sign-up or drop-in with a question. Office hours will be hosted through Zoom with the option for small breakout rooms based on a topic or deliverable.

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1.4 Ongoing Project Management
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

Consistent and regular communication between the CPC Project Manager and the PlaceWorks team throughout the project will provide the opportunity for the project team to coordinate and keep the project moving forward on time and within budget. This task includes a project kick-off meeting and regular project check-ins of the project management team. At the project kick-off meeting, we will establish a schedule for project check-ins with the CPC Project Manager.

Our budget assumes one monthly 1-hour meeting during most of the project or one 30-minute check-in meeting twice a month, throughout the 24-month project. During these progress meetings, the PlaceWorks project management team and CPC Project Manager will discuss deliverables and active tasks for the Safety Element Update, identify any issues of concern and potentials solutions, and generally review the progress of the project. Other staff may join occasional meetings as needed. Prior to each meeting, we will work with staff to draft an agenda and identify the necessary participants to best meet the needs of each meeting. The status meetings will be in addition to regular email and phone communication between project team members.

This task includes project management activities, such as monitoring and tracking the budget, preparing and reviewing monthly invoices, maintaining the schedule, and managing the overall team throughout the process. The monthly invoice will detail PlaceWorks’ labor and expenses by task.

Deliverables:
» Monthly invoices and progress memos (electronic).
» Regular check-in meetings with the CPC Project Manager, including agenda preparation and action item summaries (by email).
» Regular email communication and coordination with the CPC Project Manager and leads for each Participating Agency.
» Preparation for and participation of the project management team in up to nine (9) meetings of the Collaborative Steering Committee (online/virtual).
» Preparation for and participation in Technical Advisory Committee meetings as follows:
» Town of Atherton: No TAC meetings; email coordination/communication only. » City of Belmont: Support for up to six (6) virtual TAC meetings and up to eight (8) hours reserved for PlaceWorks staff to participate in one or more TAC meetings (virtual attendance). » City of Brisbane: No TAC meetings; email coordination/communication only. » City of Burlingame: Support for up to six (6) virtual TAC meetings and up to eight (8) hours reserved for PlaceWorks staff to participate in one or more TAC meetings (virtual attendance). » City of East Palo Alto: Support for up to six (6) virtual TAC meetings and up to eight (8) hours reserved for PlaceWorks staff to participate in one or more TAC meetings (virtual attendance). » City of Half Moon Bay: Support for up to six (6) virtual TAC meetings and up to eight (8) hours reserved for PlaceWorks staff to participate in one or more TAC meetings (virtual attendance). » City of Pacifica: No TAC meetings; email coordination/communication only. » City of San Bruno: Support for up to six (6) virtual TAC meetings and up to eight (8) hours reserved for PlaceWorks staff to participate in one or more TAC meeting (virtual attendance).

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12 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update » County of San Mateo: Full support, including attendance, for up to eight (8) TAC meetings. » Participation in up to three (3) one-on-one meetings with Participating Agencies (online/virtual).

Participating Jurisdictions can use their contingency budget if additional meeting time is needed. » Up to four (4) virtual, shared office hour sessions (1 hour per session).

Task 2. Community Engagement and Equity Approach
Project success depends on successful community engagement. PlaceWorks ensures this by working with clients to create a solid yet flexible community engagement plan that will guide engagement efforts throughout the project. We strive for a community engagement process that invites participation, provides a safe and inclusive collaborative space, builds capacity, and strengthens community relationships and ensures the end product reflects the community’s experience and goals.

Our team offers the San Mateo County Collaborative expertise in community engagement and how community engagement can inform and improve the technical tasks, like the Vulnerability Assessment and policy development. Our team has recently worked in communities, like Butte County, Santa Rosa, and Santa Barbara County that experienced devastating hazard events and has developed engagement plans that are sensitive to and create space for the emotional, social, and physical disruption and loss, and trauma, caused by these events and supportive techniques to reflect and improve the community’s public safety and hazard mitigation framework to support recovery and resiliency in the face of likely future events. We also have worked in Bay Area and Peninsula communities to integrate equity and environmental justice into comprehensive plans. We look forward to the opportunity to partner with the Participating Agencies and CBOs to engage with stakeholders in the Participating Jurisdictions. We recognize that many communities have started conversations around climate change, adaptation, and resilience, and our team will work diligently to get up-to-speed with recent and ongoing work to ensure it is incorporated into the project and the outreach approach.

We support the Community Engagement tasks presented in the RFP and offer the following approach to these tasks. In some instances, we found the RFP approach to be similar to our recommendation. We recognize these are minimum levels of outreach; however, we have followed many of the same tasks in similar projects and find them to be successful for a Safety Element Update as scoped in Tasks 3-10. As noted in the RFP, we recognize the following assumptions for this task:
PlaceWorks will lead the development and implementation of certain tasks and defer to CBO partners and/or Participating Agency staff to lead other tasks, with support from the PlaceWorks team, as noted in the sub-task descriptions.
PlaceWorks commits to designing outreach materials to be easily accessible to non-technical audiences and include the use of graphics and illustrations.
PlaceWorks and CRC will provide language translation as identified in this Scope of Work. Language translation will be limited to public outreach and communication items identified in Task 2. The contingency budget is available to support additional translation and/or interpretation if requested by the Participating Jurisdictions. PlaceWorks will ensure that there is sufficient time to review and translate materials and ensure they meet equity and inclusion goals.

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PlaceWorks will attend only online outreach events, while most in-person events will be attended by agency staff or contracted CBOs. In our task descriptions, we have noted opportunities for PlaceWorks to support in-person events if needed.
Each Participating Agency will use their communication channels (social media, web) to publicize the outreach initiatives. PlaceWorks will provide marketing content to support these tools.

2.1 Community Engagement Plan
Participating Jurisdictions: Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

We begin our community engagement planning process for every project with preparation of an outreach and engagement approach or Community Engagement Plan (CEP). The engagement plan is the foundation for the engagement process and provides transparency to all participants throughout the process. We follow the International Association for Public Participation (IAP2)’s core values and code of ethics in our approach and design our strategies with IAP2’s Spectrum of Public Participation in mind, with flexibility to support community-driven processes. PlaceWorks is a member of IAP2 and supports ongoing training of our staff to ensure we are responsive to best practices and techniques.

For each phase of the planning process, we collaborate with staff to identify the desired level of engagement on the spectrum (inform, consult, involve, collaborate, and empower), who should be involved, why they should be involved, what their involvement will mean to the process and project, how they should be involved, and how we will use their input in the process and project. We work with our clients to develop goals and their commitment to the public for the outreach and planning process, and to ensure those goals and objectives are shared with all stakeholders throughout the process.

Developing and implementing a strong community engagement process is a cornerstone of our work. As a result, PlaceWorks’ projects reflect the interests and concerns of community members and decision makers.

We employ a variety of in-person and online outreach tools—including workshops, open houses, stakeholder discussion groups, listening sessions, pop-up events, intercept surveys, phone calls, online surveys, and special events—to elicit creative input and participation from all stakeholders. By successfully opening dialogue and building support, we help move projects from vision to final approval. We are also able to support translation and interpretation in a variety of languages.

At the kick-off meeting with the Collaborative Steering Committee, we will facilitate an outreach assessment and discussion with Participating Agency staff to learn about previous, ongoing, and planned community engagement approaches and strategies for similar projects, begin to identify key stakeholders and opportunities for engagement, and discuss goals and objectives for the engagement process. Following the kick-off meeting, PlaceWorks will prepare a draft Community Engagement Plan (CEP) integrating the feedback and guidance from Participating Agencies. We anticipate the draft CEP that will be shared with the Collaborative Steering Committee and the prospective CBO(s) for review and input. Following their review, PlaceWorks will revise the CEP, discuss revisions with staff, and prepare a working draft CEP. This version will guide the outreach and engagement activities, with the option to modify as needed to respond to unexpected information or changes in conditions.

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14 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update For scoping purposes, we anticipate that the CEP will include the following:
The purpose and desired outcomes for community engagement throughout the planning process and for the project overall.
Identify target audiences and include a list of community stakeholders with identification of their networks and areas of expertise, preferred outreach and engagement opportunities for stakeholder types, and key questions and information for stakeholders.
Public information items, including the project timeline, a process chart showing the relationship of community engagement activities to the plan preparation process, deliverables, and similar materials. Protocol for documenting engagement activities and sharing the results with the project team and members of the public.
Indicators of assessing effectiveness of community engagement and a process to collect information. A protocol for communication, including how the project will be branded and messaged. Protocol for marketing in-person and online engagement events. Promotion of the project and related community engagement opportunities will be through a mix of techniques to reach residents and stakeholders, including articles in agency newsletters, inclusion in newsletters or e-blasts from Council or Board members, social media postings, newspaper advertisements, postings on online community calendars, email blasts, word of mouth, and other techniques found successful by agency and CBO staff for similar projects.
Protocol for interpretation and translation of English to Spanish for events and materials. A description of community engagement activities, including targeted stakeholders, purposes, costs, timing, and approach for each activity based on the activities included in Task 2. This will include general community engagement and strategies for inclusive and equity-focused engagement to engage communities that are traditionally under-represented in planning processes. A schedule of outreach activities, including the responsible team members, location, format, and needs for each event.
Roles and responsibilities of the PlaceWorks team, Participating Agencies, the CPC project manager, CBOs, community members and stakeholders, and supporting agencies.

2.2 Equity Approach
Participating Jurisdictions: Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

As noted in the RFP, we’ve retained the Equity Approach as a stand-alone task; however, we anticipate preparation of this approach as part of the Community Engagement Plan though it will be identified separately. The intention of this task is to clearly identify how equity will be incorporated into public engagement and all aspects of project development and execution. As part of our approach to integrating equity into project development, we will review best practices and case studies used in the region to assess goals, policies, and actions with equity considerations. In addition, we will ensure the community and

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stakeholder engagement approach is sensitive to community characteristics. We support the Collaborative’s acknowledgement that communities of color, low-income communities, persons with disabilities, and other historically underrepresented groups bear a disproportionately high-risk burden in relation to natural hazards and face higher exposure to hazards with fewer resources to withstand and recover from them. We fully support and commit to meaningfully engagement of these groups throughout this project to ensure that their lived experiences with hazard risk and priorities for policies and implementation strategies are reflected in the updated Safety Elements.

2.3 Community-Based Organizations Partnerships
Participating Jurisdictions: Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

In most of our recent comprehensive planning and community-scale design projects, PlaceWorks has partnered with one or more CBOs to support general and focused community outreach and engagement.

We highlighted two examples of these partnerships in our discussion of our firm’s cultural competence. In addition to PlaceWorks’ experience with CBOs in the county and the Bay Area, our teaming partners Atlas Planning Solutions and Nexus Planning are currently contracting with CBO partners to support outreach for the Santa Clara County Safety Element Update. We anticipate some CBOs supporting the Santa Clara County project that are based in San Mateo County will also have an interest in the San Mateo County Collaborative Safety Element Update project.

Our goal is to continue successful partnerships in previous efforts to conduct targeted outreach with small group meetings, pop-up events, and other engagement efforts. We agree that CBOs are trusted voices within their communities and can provide targeted outreach to groups based on hazard issues, geography, special needs, or equitable engagement.

This task will be led by Climate Resilient Communities (CRC), a local CBO that is well established in the county with trusted partnerships and a successful track record with engagement and community-driven planning for climate resilience. CRC is part of the PlaceWorks outreach and engagement team and will have a leading role in the identification and engagement of San Mateo County-based CBOs in this process and the targeted outreach and engagement for hard-to-reach community members. Their work to identify, include, and engage local CBOs is integrated into multiple outreach and engagement sub-tasks. CRC will also provide equity-focused reviews of select project deliverables to ensure goals, policies, and implementation programs reflect the input and expertise received during community and stakeholder engagement.

This task is primarily dedicated to coordination with and compensation for the local CBO participation. CRC will be a collaborator in the preparation of the overall Community Engagement Plan, during which time their role in supporting multiple outreach tasks will be defined. CRC will lead identification of and outreach to key CBO partners as well as representatives of hard-to-reach and vulnerable populations that might not be represented by a formal CBO. CRC’s work on this project will build from lessons learned and successes in similar outreach and engagement supporting the LHMP and adaptation planning work in the county.

The budget for this task assumes compensation of targeted stakeholders up to $25 per hour, assuming an average of 2 hours per meeting, activity, or event. During preparation of the engagement plan, the project team will detail the terms of eligibility for compensation. Priority use of the compensation will be to support engagement of hard-to-reach community groups, vulnerability populations, and others as outline in Task 2.5

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16 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update with funds also being available for participation in community workshops and review of draft materials if supported by the Collaborative. The approach to compensation will be transparent, accountable, and equitable.

2.4 Community Workshops
Participating Jurisdictions: Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

As part of a community engagement plan, we anticipate community workshops serving as one key opportunity for broad community engagement. The purpose of the community workshops will be to provide agency-wide and county-wide opportunities for the public to provide input and engage with the Safety Element process. We support the use of virtual community workshops to provide opportunities for broad access. As we have worked with our clients to provide meaningful engagement opportunities throughout the COVID-19 pandemic and changing conditions, PlaceWorks developed guiding principles and best practices for virtual engagement and developed expertise in using various online meeting and collaboration tools. The agenda and activities used for each workshop will reflect the desired outcomes and expected participants for the workshop. During virtual meetings, we use a mix of presentations, polls, small group discussions with dedicated facilitators and notetakers, transparent and live notetaking using Google Docs (or similar online tool), and a variety of online activities using Mentimeter, Jamboard, or similar tools to receive input and feedback.

We ensure our virtual meetings are accessible during and after the event. During the meeting, we enable the chat feature, provide closed captioning and an option for interpretation to other languages as appropriate to our projects and clients. Before the meeting, we provide workshop registrants and participants with pre-meeting materials and emails. We supplement our virtual meetings with online content, usually through a project website, online surveys, and social media posts. These materials will be provided in English and translated to Spanish as noted in the list of deliverables for this task. After the meeting, we will send a post-event survey and provide a recording that can be posted on the project website for viewing at the convenience of stakeholders. We prefer to use the Zoom platform to host virtual workshops or events, but we are comfortable and able to use other software if preferred by Participating Agencies.

For each workshop series, PlaceWorks will provide the workshop approach, agenda, marketing materials (e.g. flyer, e-blast/newsletter content, social media content), a PowerPoint presentation with speaking notes, facilitator training, appropriate digital engagement tools, a meeting summary, meeting recording, and a summary for each phase. We will coordinate and collaborate with partner CBOs on workshop design and materials to ensure that the workshops are accessible to a wide range of community members. For each workshop, the PlaceWorks team will provide a facilitator/moderator and a key staff member to present technical or project details. We can provide additional staff on a time-and-materials basis. As noted in the RFP, workshop approaches that use breakout rooms will be supported by Participating Agency staff and/or partner CBOs following facilitator training provided by PlaceWorks. PlaceWorks will manage logistics.

For scoping purposes, we assume two series of workshops with two workshops in each round for a total of four virtual community workshops for the project. During development of the Community Engagement Plan, we will further develop the timing and content of the workshop; though as noted in the RFP, we anticipate

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one round of workshops during Task 3, preparation of the vulnerability assessment, and one round during Tasks 5 and 6, during development of goals, policies, and implementation actions.

All community workshops will be facilitated in English. Simultaneous interpretation from English to Spanish or other languages can be provided on a time-and-materials basis upon request. The contingency budget can be used to accommodate these costs at the request of a Participating Agency.

2.5 Hard-to-Reach / Community Group Meetings
Participating Jurisdictions: Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The Community Engagement Plan will provide options and recommendations for smaller community group meetings or activities to complement the larger community workshops and allow outreach to specific groups that are often hard-to-reach, historically underrepresented in community engagement, identified as vulnerable to the impacts of climate change, and/or offer focused expertise on a certain hazard, population, hazard, or other component of the project. We’ve found in-person, small group meetings to be excellent opportunities to have meaningful discussions and receive helpful input for climate adaptation and resilience projects. Through preparation of the Community Engagement Plan, we will determine the locations and target participants for these meetings. They could address specific geographic areas, topics, vulnerable populations and communities, and/or historically underrepresented groups.

PlaceWorks, in partnership with our CBO partner Climate Resilient Communities (CRC), will create a Toolkit for these small group meetings. The Toolkit could include a PowerPoint presentation with discussion questions and/or live polling exercises and promotional flyer and text for promotion through various networks. As noted in the RFP, Agency Staff and/or CRC will use the Toolkits to present Safety Element information and lead discussions with community groups. The groups will be identified during preparation of the Engagement Plan (Task 2.1).

CRC staff will organize, promote, and attend a minimum of seven in-person Hard-to-reach/Community Group Meetings to provide technical expertise, answer questions, and take notes on community input.

Simultaneous interpretation from English to Spanish or other languages can be provided on a time-andmaterials basis upon request. CRC will identify language needs during preparation of the meeting approaches and invitation lists for these meetings.

2.6 Stakeholder Meetings
In addition to engagement of community organizations, the Safety Element updates will benefit from engagement of other key stakeholders, such as service providers and partners in emergency preparedness, risk reduction, response, and management. This task targets private and public sector service providers like utilities (PG&E, water/wastewater providers, Caltrans, OneShoreline, etc.). Engaging service providers (including public, non-profit, and for-profit providers of energy, water, transportation, and communication services), agency partners, business owners, employers, public land managers, and other community partners early in the process supports preparation of the vulnerability assessment and safety elements. This focused engagement supports preparation of goals, policies, and strategies that build upon the successes and lessons learned, leverage existing and potential programs that share resilience goals and/or co-benefits,

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18 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update reflects shared values, and ensures a collaborative and equitable approach to implementation. The PlaceWorks team will coordinate with the Collaborative to prepare a stakeholder list during preparation of the engagement plans, recognizing the Participating Agencies have several stakeholder groups with which to coordinate and leverage for guidance, input, and feedback.

The approach to engagement will be small, facilitated group meetings or conversations hosted through Zoom. Each group can be organized by location, stakeholder type, hazard, asset, or population group.

PlaceWorks will lead preparation of meeting logistics, agenda, discussion questions, facilitation, and a summary for each meeting. The full series will include up to six meetings of 8-12 participants (no more than 15 per group) and will occur during Task 3, preparation of mapping and the vulnerability assessment. The PlaceWorks team will provide a facilitator and notetaker for each meeting. At the completion of all stakeholder meetings, PlaceWorks will prepare a memo summarizing what we heard during the discussions.

2.7 Develop Project Website
Participating Jurisdictions: Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

PlaceWorks will create and maintain an accessible and engaging website for the Safety Element Update. The website will contain information about the project, including an explanation of the project, its key steps and products, and what it means to stakeholders; a description of the Safety Element preparation process; project schedule and updates as major milestones are achieved; links to each Participating Jurisdiction’s website for review of existing safety elements and related materials; a document library; links to other relevant resources; frequently asked questions (and answers); contact information; and an opportunity to submit comments and questions, if desired. The website can be organized to allow viewing by geographic area as well as by key topics and hazards.

The website will also provide information about upcoming events and activities, including community events, online engagement opportunities, and Planning Commission and City Council/Board of Supervisors meetings on the Safety Element Updates. Activities may include online surveys and interactive exercises. Public review draft documents will be posted on the website when available, and links to other online engagement or interactive products developed for the project, such as Esri-based maps, will also be provided if desired.

PlaceWorks staff will be responsible for creating, managing, and updating the website for the duration of the project. PlaceWorks will prepare a mock-up of the website for the Collaborative’s review and approval prior to building it. PlaceWorks will share a draft build of the website for the Collaborative’s review and incorporate staff comments prior to launching the website. This scope does not assume significant redesign or restructuring of the website once it is launched. Upon completion of the project, PlaceWorks can transfer management of the website to the County if desired.

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2.8Mapped Survey Tool
Participating Jurisdictions: Belmont, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

Leveraging Survey123 for ArcGIS, PlaceWorks will create an interactive, map-based online survey that stakeholders can access with any device with an internet connection (i.e., computer, tablet, smartphone, or similar devices). Survey123 allows for web-based survey forms and for the creation of interactive activities that incorporate the online surveys with interactive activities that allow the user to place location-based comments, attach images, and incorporate other geographic information in their responses. (This feature is optimized when using a smart phone with location services enabled.)
This tool will connect residents with information, decision makers, and other residents in a professionally facilitated community discussion that builds public awareness of and trust in the project process, without constraints on the time, place, or method of public input. We propose to use this mapped survey tool to support community outreach and engagement related to identification of hazards, impacts, and adaptive capacity as part of the Vulnerability Assessment. Based on recent storm events, we anticipate receiving valuable information related to experiences with wildfire and flooding in particular.

PlaceWorks will prepare one survey activity during Task 3 related to hazard mapping and vulnerability assessment. The survey will be available in English and Spanish.

2.9 Story Map
Interested agencies: Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

PlaceWorks will design and format the results of the mapping, vulnerability assessment, and safety element goals and policies using Esri’s Story Map application. A Story Map will complement the traditional hard-copy materials and provide a way for the public to interact with the maps and data more closely. This interactive platform could be used to help promote the project as well as provide a dynamic and accessible platform where users can explore the data and gain deeper insights into the key hazard and climate issues affecting their community. This Story Map will be available beginning with the public review of the vulnerability assessment results. We will add more information about the draft goals, policies, and objectives to the Story Map in advance of the public review of draft safety elements.

Story Maps provide a platform that is highly suited for Safety Element engagement and allows for the combination of dynamic and interactive maps with narrative text, diagrams, images, and a full range of multimedia content. While most planning processes strive to create a “living, breathing, document,” the Story Map application empowers agencies to truly achieve this goal. The digital platform allows for regular and seamless updates to the content prior to adoption and into implementation.

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20 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update

2.10 Community Input Report
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

In addition to providing summaries of outreach and engagement events and activities for each touchpoint, PlaceWorks will lead preparation of a consolidated report that summarizes all outreach efforts for this project, the input received, and how input was included or not included in the Vulnerability Assessment, mapping, or Safety Elements. The Community Input Report will include feedback from all public outreach led by PlaceWorks, CBO partners, or Participating Agency staff, including engagement with hard-to-reach and underrepresented communities. In support of this report, PlaceWorks will provide a data collection and summary template to all project teammates leading outreach to ensure consistency in assessment and presentation of information. The report will include graphics, images, tables, and charts as appropriate to share results and summaries of key takeaways. In the presentation of outreach and engagement results in this report, PlaceWorks will not attribute comments to specific stakeholders or organizations to protect privacy and ensure open engagement in the process, unless specifically requested by a stakeholder or organization; however, we will provide a list of types of stakeholders and organizations engaged in each touchpoint.

Deliverables:
» Public Engagement Plan (draft and final, electronic)
» Equity Approach (draft and final, electronic)
» Community Based Organization Partnership, including compensation for up to 400 participants at $50 per 2-hour meeting.
» Two series Virtual Community Workshops (two workshops per series) with the following materials for each series:
» Agenda, meeting approach, agenda, facilitation, and small group facilitator training.. » Workshop promotional flyer and text for Collaborative member announcements/e-blasts in English and Spanish
» Content for posting by Participating Agencies to their social media accounts, including suggested text for posts and supporting graphics. Text will be provided in English and Spanish. » PowerPoint presentation and use of break-out rooms, surveys, and/or live polling exercises available in English and Spanish.
» Summary notes from all workshops, including easy segmentation for each Participating Jurisdiction. » Two members of PlaceWorks team for each workshop. Additional staff can be provided with authorization of the contingency budget.
» Community Group Meetings Support and Toolkits and in-person facilitation and notetaking with up to 7 meetings lead by CRC.
» Six stakeholder meetings (virtual), including an agenda, discussion questions, facilitation, and note taking for each meeting.
» Project Website design, hosting, and content updates (English) during project. » Community Input Report (draft and final, electronic, English only) » Mapped Survey Tool (draft and final, English and Spanish) » Story Map includes draft outline, template, and content and final Story Map (English with option to provide Spanish with contingency funds).

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TASK 3. Vulnerability Assessment and Hazard Maps
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

The vulnerability assessment and hazard mapping are core parts of the technical work needed to update the Safety Element. The vulnerability assessment helps community members, agency staff, and decision makers understand how community hazards may alter conditions due to climate change and what parts of the community (people and places) are most at risk. Not only is the vulnerability assessment required by State law, but it helps each community clearly understand the potential and far-reaching effects of climate change.

The vulnerability assessment incorporates hazard mapping that translates technical reports and data into an easy-to-understand visual that drives home the threats posed by natural hazards. Understanding the extent of wildfire hazard zones, projected flood inundation areas for sea level rise, how hazard areas overlap with critical infrastructure, and other key facts illustrated by hazard mapping helps the community clearly grasp the potential effects on their well-being.

The PlaceWorks team has unrivaled experience preparing vulnerability assessments and has worked closely with State agencies to write this guidance. Our GIS experts have prepared both static and dynamic mapping for hundreds of communities and are well versed in using the latest interactive visualization tools to communicate hazard issues to members of the public and agency decision makers.

3.1 GIS Database for Hazards
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

Spatial data is at the heart of understanding current hazard conditions and potential future risks caused by the effects of climate change. The PlaceWorks team understands that precise, accurate, and up-to-date data play a critical role in the planning process and are necessary to garner support and incorporate ideas from community members. PlaceWorks’ team of GIS experts have an intimate knowledge of the available datasets, including a deep understanding of the key components and underlying data that define each layer. Building on work done on past studies in the region, the PlaceWorks GIS team will start by gathering GIS datasets that speak to existing hazards and future climate conditions, including the potential effects of climate change.

These datasets include, but are not limited to the following natural hazards:
x Seismic hazards
» Faults (on and offshore)
» Shaking potential
» Liquefaction potential
» Level of earthquake hazard
x Water hazards
» Federal Emergency Management Agency (FEMA) Special Flood Hazard Area » Department of Water Resources (DWR) Awareness zones
» Dam inundation areas
» Sea level rise and coastal flooding
» Coastal erosion due to sea level rise

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22 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update » Tsunami inundation zones (including any State mapping updates) » Levees
x Fire Hazards
» Fire hazard severity zones
» Future fire risk projections
» Historic wildfire perimeters
» Wildland-urban interface
» Tree mortality
x Other Hazards
» Landsides and debris flows
» Smoke and air quality
» Heat islands tree equity score
x Future Climate Projections
» Extreme precipitation events and drought
» Extreme heat and cold
PlaceWorks will ask Participating Jurisdictions that include human-made/caused hazards in their existing safety elements to confirm if those hazards should be retained and updated. These hazards could include hazardous materials, airport operation-related hazards, or others requested by the community or decisionmakers. This scope of work does not include updates to noise modeling and contours or noiserelated goals, policies, and implementation programs.

Deliverables:
» Geodatabase of hazard data (electronic, draft and final) » Memo summarizing GIS database and any associated methods (electronic, draft and final)

3.2 GIS Database for Asset Layers
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

Along with the comprehensive set of hazards data, the PlaceWorks team will prepare a GIS database of community assets that may be affected by climate change and so should be analyzed in the vulnerability assessment. These assets will include aspects of the built environment, including public and private buildings, infrastructure, habitats, and natural resources. Community assets will include assets that span jurisdictions, such as freeways, the Caltrain line, and natural ecosystems, as well as assets that are fully within each community. Preparation of this database will be done in consultation and collaboration with Participating Jurisdictions through Steering Committee and TAC meetings and with community members and stakeholders through Task 2.

These datasets include, but are not limited to:
x Bicycles and pedestrian trails
x Communication towers
x Commercial centers
x Electricity transmission lines and substations
x Forest and woodland habitat

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x Government administrative buildings
x Grassland and chaparral habitat
x Historic buildings
x Highways and major roadways
x Medical facilities
x Natural gas pipelines
x Parks and other recreation facilities
x Public transit infrastructure, including bus stops, Caltrain stations, and BART stations. x Police and fire stations
x Railway lines
x Residential structures
x Road and rail bridges
x Schools
x Water and wastewater infrastructure
x Wetland and riparian habitat
Deliverables:
» List of assets for each community (electronic, draft and final) » Memo summarizing GIS database and any associated methods (electronic, draft and final)

3.3 Identify Sensitive Populations
Participating Jurisdictions: Atherton, Belmont, Brisbane, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

Although everyone is likely to be affected by climate change, not everyone is likely to be affected to the same degree. We know that certain populations are likely to be disproportionately affected, including many groups that already face systemic inequities, marginalization, and environmental racism. Climate change is already exacerbating many of the challenges faced by these populations, and in the absence of robust action to correct these issues, such inequities are likely to only get worse. The vulnerability assessment will help identify these sensitive populations and describe the threats they face, forming a foundation for necessary action to reduce these challenges and move to a more equitable future.

The PlaceWorks team will collaborate with Participating Jurisdiction staff, key stakeholders, and the broader community through the engagement and equity approach discussed in Task 2, to identify sensitive populations in the Participating Jurisdictions. We anticipate using as refined and detailed data as possible from the US Census Bureau, the California Office of Environmental Health Hazard Assessment, the California Healthy Places Index, and other sources. After developing an initial list, we will consult and collaborate with Participating Jurisdictions through Steering Committee and TAC meetings and with community members and stakeholders through Task 2 to ensure this list is accurate and comprehensive before beginning the vulnerability assessment. We expect that this effort will occur in parallel with conversations about the connection between climate change and inequity, which may be part of community engagement efforts or stand-alone small group discussions. Our past experiences in the county and working in other jurisdictions throughout the state informs our methodical, yet flexible approach to collaboration. We believe the engagement process is iterative, whereby information is revealed, analyzed, and validated through continuous, transparent engagement with the public. Our team anticipates developing strong, trusting

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24 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update connections from the start of the project, ensuring that as we begin analytical tasks, we don’t rely solely on external data sources to tell the community’s story.

We want to ensure that the list of sensitive populations reflects the full range of groups who may be disproportionately affected by climate change hazards. This includes people who are socially and physically isolated, have limited financial resources, face elevated exposure to hazards, have underlying behavioral or physical health issues, and other groups. We understand that the harm posed by natural hazards, especially those driven or influenced by climate change, can lead to physical injuries, impacts to mental health, economic damages, and reduced well-being and quality of life.

We will identify sensitive populations unique to each Participating Jurisdiction. While there are likely to be similarities across the communities in San Mateo County, the different histories and socioeconomic characteristics of each community necessitates tailored responses driven by individual community needs.

This will let us create vulnerability assessments with a continuous framework and format, but that reflect the unique conditions in each Participating Jurisdiction.

Deliverables:
» List of sensitive populations for each community (electronic, draft and final)

3.4 Prepare Asset Lists
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

Along with the list of sensitive populations, the PlaceWorks team will also work with Participating Jurisdiction staff, stakeholders, and community members to prepare a list of for inclusion in the vulnerability assessment.

This list will be based on the assets included in the GIS database discussed in Task 3.2, along with some additional assets, such as key community services and economic drivers, which may not be able to be easily mapped but are still a critical component of their communities. This approach allows for a vulnerability assessment that more accurately reflects the breadth of climate change effects and can identify potential vulnerabilities that might not show up in a more limited analysis.

After preparing an initial list of assets for each Participating Jurisdiction, the PlaceWorks team will vet this list with Participating Jurisdiction staff, key stakeholders, and community members through engagement activities presented in Task 2. Through CBO engagement described in Task 2, CRC will ensure CBOs are involved in this review, even if the assets are not directly related to their missions, since many such organizations could rely on these assets for their daily operations and have a detailed understanding of how such assets may be affected. After this review, we will prepare a final list of assets for inclusion in the vulnerability assessment.

WHY ANALYZE SERVICES

SEPARATE FROM
INFRASTRUCTURE?
Often, climate change can
affect an important service
without damaging the
underlying infrastructure
that the service depends on.

For example, droughts can
threaten a community’s
reliable water supply
without damaging water
pipelines, pumps, or
treatment plants. Analyzing
services and infrastructure
separately lets the
vulnerability assessment
more accurately consider a
fuller range of effects that
climate change may have.

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Deliverables:
» List of assets for each Participating Jurisdiction (electronic, draft and final)

3.5 Identify Flood and Fire Hazard Data
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

State law requires that safety elements address flood and fire hazards in the jurisdiction, as well as develop specific policy language to help protect communities against these hazards. The PlaceWorks team has already secured many of the necessary pieces of data as part of our work on safety elements and related documents across the state, but we will work with jurisdiction staff to secure the remaining data and to confirm the relevance of the files we have already obtained.

We expect that we will collect or confirm the following datasets, consistent with the list in the RFP and our understanding of Sections 65302(g)(2) and 65302(g)(3) of the California Government Code:
x Flood hazard maps as prepared by FEMA. This will cover all areas identified as 100-year (including all Zone A designations) and 500-year floodplains. At the time of writing, these maps appear to have been updated between 2012 and 2019, but we will incorporate any new mapping as it becomes available. x DWR 100-year Flood Awareness zones.
x Levees and the areas they protect, along with identification of areas that have a reduced flood risk as a result and areas that may be subjected to flooding in the event of levee failure and overtopping. We expect this will include areas at risk of overtopping as a result of sea level rise, as identified in the Adapting to Rising Tides modeling or other relevant datasets.
x Dam failure inundation maps that are available from DWR, as well as any other inundation mapping that may be available from the California Office of Emergency Services or other resources. x Sea level rise datasets available from the San Mateo County Sea Level Rise Mapping Tool, the Sea Level Rise Risk Assessment for County-owned and operated assets and leased facilities, and the shallow/emergent groundwater data from the San Francisco Estuary Institute. Additional datasets may include the San Mateo County Sea Level Rise Project Database of major existing and planned sea level rise adaptation projects.

Finally, detailed information can be extracted and analyzed from the United States Geological Survey’s Coastal Storm Modeling System (CoSMoS) of storm-induced coastal flooding and erosion for both current and future sea-level rise scenarios for San Mateo County (CoSMoS V3.1). x Fire Hazard Severity Zones, as prepared by CAL FIRE. We will identify the areas in the unincorporated county designated as Moderate, High, or Very High, as well as the areas in incorporated communities designated as Very High. Our team is aware that these maps currently date to 2007, and that CAL FIRE is in the process of updating them, with the expectation that updated mapping will be available over the timeframe of this project. We will use the most up-to-date mapping in all circumstances. x Wildland-urban interface zone mapping, based on regional, state, and federal studies. x Public and other critical facilities in mapped flood and wildfire hazard zones. Such facilities may include roads and highways, power lines, public safety buildings, community centers, schools, hospitals, and others to be determined in coordination with jurisdiction staff and CBOs. x Current and future land uses in mapped flood and wildfire hazard zones. x Records of past flood and wildfire events in Participating Jurisdictions and the region, including information on any injuries or death, extent and cost of damage, and other disruptions as available.

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26 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update x The local, regional, state, and federal agencies responsible for flood and wildfire protection in the Participating Jurisdictions.

We will collect this data for all Participating Jurisdictions, which will inform the hazard mapping, vulnerability assessment, and background information sections. They will also be integrated into the online map viewer.

As part of these tasks, the data will help identify areas of greatest exposure to flood and wildfire hazards, as well as the people, buildings, infrastructure, and other key assets in these areas who are most at risk. Based on these findings, we expect that these data will inform policies in the Safety Elements intended to help increase resilience to these hazards, prioritizing the areas, people, and assets who face the greatest potential for harm.

Based on our initial survey of available data, we are not aware of any flood hazard mapping from the US Army Corps of Engineers, or of any 200-year floodplains, in San Mateo County. However, we will conduct a more thorough review of the available data and will include any new information as it becomes available.

Deliverables:
» Geodatabase of hazard mapping (electronic, draft and final) » List of other relevant data sources (electronic, draft and final)

3.6 Evacuation Constraints Analysis
Participating Jurisdictions: Atherton, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

In 2019, the State adopted Senate Bill (SB) 99, requiring that Safety Elements identify residential areas in any hazard area that lack at least two emergency evacuation routes. This law is intended to help identify evacuation-constrained areas and to indicate where any additional resources may be necessary to facilitate a smooth and effective evacuation if there is ever such a need for it. The PlaceWorks team has developed an approach to identifying these areas that we have vetted with CAL FIRE and used in numerous communities across the state.

Given the widespread potential of some hazard issues
across San Mateo County (such as seismic hazards), and
the fact that hazards may occur outside of mapped hazard zones (such as recent wildfires, which have burned in
areas not officially identified as fire hazard zones), we recommend that the SB 99 analysis apply to all residential properties in the Participating Jurisdictions. We will
identify the roads that can function as likely evacuation routes, including highways, arterials, and relevant
neighborhood roads, in coordination with jurisdiction
staff. We then assess the distance between residential
parcels and likely evacuation routes, as measured along the road network. Parcels that lack convenient access to multiple evacuation routes, or to a single evacuation route that would allow them to evacuate in multiple directions, are flagged as potentially evacuation constrained. We
Screenshot from an evacuation constraints analysis,
identifying residential parcels that lack convenient access to multiple evacuation routes or options. Properties on
roadways with a single access point are particularly at risk of evacuation constraints.

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then vet these parcels with Participating Jurisdiction staff, community members, and local emergency responders to confirm their accuracy.

We understand that the California Governor’s Office of Planning and Research is developing guidance to support evacuation analysis. We are prepared to modify our approach as necessary to comply with any guidance from the State that may be released prior to the completion of this project, or to better meet the needs of Participating Jurisdictions. We can review our method with staff before beginning work to make sure it is suitable and appropriate for all communities. We also understand that an Assembly Bill (AB) 747 analysis will be conducted separately and is not part of this project. To the extent possible, we will sync our efforts with that analysis to use the same datasets and other fundamental assumptions.

Deliverables:
» GIS layers of evacuation constraints analysis results (electronic, draft and final) » Memo summarizing method for evacuation constraints analysis (electronic, draft and final)

3.7 Vulnerability Assessment
Exposure
The presence of
populations or assets that
are subject to climate
hazards.

Sensitivity
Levels to which a
population or asset would
be affected by exposure to
a changing climate.

Potential Impact
Potential effects on a
population or asset based
on its exposure and
sensitivity to a hazard.

Adaptive Capacity
The ability to moderate
harm or exploit
opportunities.

Vulnerability
The degree to which
natural, built, and human
systems are susceptible to
harm.

Adapted from the Adaptation
Planning Guide

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28 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update After we confirm the lists of sensitive populations and assets, identify the hazard zones and supporting data, and prepare hazard mapping, the PlaceWorks team will prepare vulnerability assessments for all Participating Jurisdictions. We will prepare this in accordance with the recommendations in the Adaptation Planning Guide.

San Mateo County has already performed a substantial vulnerability assessment of sea level rise on community, built, and natural assets. Through the Sea Change program, the County has a strong understanding as to how rising seas pose risks to its people and places. The PlaceWorks team does not intend to redo the sea level rise vulnerability assessment, but rather extract information to (1) Inform policies and actions in the Safety Element related to flooding and coastal hazards; and (2) Inform the development of policies and actions for hazards or vulnerabilities that may be exacerbated or influenced by sea level rise impacts.

We will begin by identifying the current risk posed by these hazards and how these hazards are likely to change in the future given climate change projections and other considerations. We will assess which of the populations and assets are likely to be harmed, given their locations, degree of connection, and other factors, collectively known as the exposure. We will next determine how susceptible each population and asset is to each relevant hazard (the sensitivity). This will allow us to identify the impact, or the anticipated effects that a population or asset may experience as a result of climate change-related hazards on future conditions. We will then assess the adaptive capacity of all populations and assets for each relevant hazard, determining their ability to resist or respond to these impacts. Based on the combined impact and adaptive capacity score, we can assign a draft vulnerability score.

Low Impact Medium Impact High Impact
Low Adaptive
Capacity V3 (medium vulnerability) V4 (high vulnerability) V5 (severe vulnerability) Medium Adaptive
Capacity V2 (low vulnerability) V3 (medium vulnerability) V4 (high vulnerability) High Adaptive
Capacity V1 (minimal vulnerability) V2 (low vulnerability) V3 (medium vulnerability) An illustration of how impact and adaptive capacity scores can translate to vulnerability, on a five-point scale from Minimal to Severe.

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The impact and adaptive capacity analyses and the resulting vulnerability score will draw on data from numerous sources. We will look at published reports and studies that describe the impacts and adaptive capacities of relevant populations and hazards, tailoring these findings to ensure they are applicable to the Participating Jurisdictions. These sources include academic papers, State and regional reports, and publications from nonprofits, CBOs, and other groups. We will use the GIS data layers identified in earlier tasks to inform the findings of the vulnerability assessment. For example, we will look at where sensitive populations are concentrated to see if they may be more exposed to a hazard than other groups or if they are farther away from facilities that can provide resources during emergencies. Where relevant, we will split populations or assets by jurisdiction or region, recognizing that the vulnerability of the same population or asset may vary depending on location.

We will make sure that the vulnerability assessment also considers cascading and indirect impacts. This involves identifying instances in which one hazard situation may lead to another (such as a severe wind event that contributes to a significant wildfire), or in instances where a population or asset is not directly harmed by a hazard but is ultimately susceptible to the effects of other direct damage (such as a flood that damages an important business and forces it to close, creating economic harm for employees, even if they were not physically harmed). Consideration of these factors allows us to conduct a more holistic vulnerability assessment, taking a much wider range of potential effects of climate change into account. By extension, this supports greater opportunities for resilience in the updated Safety Elements.

We will prepare an individual vulnerability assessment for each Participating Jurisdiction, but we will prepare these sets of scores in coordination with each other, drawing on common datasets and studies to the extent they are relevant. This approach will allow us to make sure that the findings of the vulnerability assessment are tailored to the unique conditions present in each Participating Jurisdiction, but also that they have a common background and foundation. This balance will help identify appropriate responses to the issues facing each Participating Jurisdiction, as well as common vulnerabilities across San Mateo County that support regional collaboration and resilience efforts.

It is critical that we vet the findings of the vulnerability assessment with the community and Participating Jurisdiction staff. While the PlaceWorks team is proud of our expertise on this subject, we recognize that we do not have the on-the-ground experience of people and organizations who have been living and working in these communities for years. We plan to submit all potential data sources for staff and the community to confirm through the activities identified in the Community Engagement Plan (see Task 2). All draft vulnerability assessment scores will be released for public review following review by Participating Jurisdiction. This approach allows us to incorporate the lived experience of the community and staff thoroughly into the assessment process, creating a vulnerability assessment that is more accurate and better representative of local understanding. Based on our experience with other communities, we expect this to be a conversation between all involved to refine the scores and get to a set of results that satisfy both the legal requirements and the needs of the participants.

CASCADING EFFECTS
Instances where one climate
change-related hazard
results in another.

INDIRECT EFFECTS
When a population or asset
is not directly harmed by
hazardous conditions, but
experiences impacts as a
result of other damage.

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30 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update Deliverables:
» Summary of vulnerability assessment methods and relevant hazards (electronic, draft and final) » Vulnerability assessment scoring results for review (electronic, for each Participating Jurisdiction)

3.8 Summarize Results of Vulnerability Assessment
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

An important part of the Safety Element Update will be helping members of the community and other involved stakeholders understand the risks present in their community and what can be done to improve resilience. The PlaceWorks team will prepare vulnerability assessment summaries to support this goal and to help build a foundation of key findings that can be used to inform the development of resilience policies.

We will prepare these written summaries after Participating Jurisdiction staff review the findings of the vulnerability assessment and we revise the scores accordingly to respond to these comments. We will draft one summary for each Participating Jurisdiction. These summaries can function as stand-alone reports but can also act as appendices to the Safety Elements or other resilience documents as appropriate. We will submit a proposed outline of the written reports to Participating Jurisdiction staff to ensure that the approach meets expectations before drafting the summaries.

These summaries will highlight the primary hazards of concern, along with the populations and assets who are most vulnerable and why. The summaries will include a brief methodological description, explaining the process that the team used to prepare the vulnerability assessment. We will write these summaries to be easily accessible to community members without over-simplifying the content or omitting important details.

We will also make use of mapping and GIS files, including any already-prepared mapping, to help explain key issues.

As with the vulnerability assessment scores themselves, we will submit the drafts of the vulnerability assessment summaries to members of the public, jurisdiction staff, key CBOs and other stakeholders, the Technical Advisory Committees and Collaborative Steering Committee, and other groups, consistent with the approach laid out in the Public Engagement Plan. We expect that these reviewers will provide feedback on the written summaries to make sure that they are highlighting important issues, presenting findings in a way that is consistent with community experiences, and meeting all other expectations. We will revise the written reports to incorporate these comments and ensure that the reports serve community needs.

Deliverables:
» Outline of vulnerability assessment summaries (electronic, draft and final) » Vulnerability assessment summaries for each Participating Agency (electronic, draft and final, for each Participating Jurisdiction)

3.9 Online Map Viewer
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

The goal of the online data viewer is to provide the project team, Technical Advisory Committee members, stakeholder groups, and community members with a comprehensive repository of the GIS data layers used for the vulnerability assessment along with the results of our analysis. Metadata will be included for each

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layer presented through the online map viewer, which will provide details on the source data and analysis methodology where applicable. PlaceWorks will use the latest web mapping technology available through ArcGIS Online to create a user-friendly streamlined application that will provide users with deep understanding of each of the included datasets and how they work together to answer key questions and shed light on current and future conditions.

PlaceWorks team will use this task to supplement and enhance the County’s existing map viewer that was created for the 2021 Multi-Jurisdictional Hazard Mitigation Plan. If this is desired, we can modify our process above to ensure our efforts expand on this existing resource and further enhances the outcomes. This allows the Collaborative to capitalize on efficiencies from past work and enhancements that expand both the knowledge base and usability of this information for all agencies participating in the process.

Deliverables:
» Online map viewer (electronic, draft and final)

3.10 Hazard Maps for Inclusion in Safety Element
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, Pacifica, San Bruno, and San Mateo County.

PlaceWorks understands the importance of communicating technical information to a broad audience using well-designed maps. PlaceWorks staff has the unique ability to understand complex planning issues and distill them in an accessible, graphically-rich way. The California Government Code requires that the Safety Element includes up-to-date maps. The PlaceWorks GIS team will prepare a comprehensive set of maps for the Safety Element that will include data gathered in Tasks 3.1, GIS Database for Hazards, and 3.2, GIS Database for Asset Layers. We will prepare a base map with community facilities and infrastructure and once reviewed and approved by City staff, we will use the base map to create the hazard maps for the Background Report.

Deliverables:
» A set of PDF maps (electronic, draft and final)
Task 4. Background Information on Hazards
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The background reports of the updated Safety Elements provide important context and other information that helps describe the issues present in the community. This information serves as a foundation for the updated policies, along with the results of the vulnerability assessment, hazard mapping, and other analyses.

When written well, these documents help explain relevant issues to members of the public, jurisdiction staff and officials, and other engaged stakeholders.

We know the importance of preparing these background reports to be thorough and complete, while still ensuring that they are engaging and interesting. Despite their often-technical nature, we pride ourselves in writing background reports that can be easily understood, allowing them to serve as valuable educational materials in the Safety Element process. We will prepare a stand-alone background report for each Participating Jurisdiction.

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32 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update

4.1 Update Hazard Background Information
Participating Jurisdictions: Atherton, Belmont, Brisbane, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The PlaceWorks team will prepare a background report for each participating jurisdiction, complying with all State laws and guidance regarding what must be included in this document. We expect that these background reports will discuss the regulatory context that informs the Safety Element, the purpose of the Safety Element and the reason for updating them, and each of the key issue areas. For issues that relate to a specific hazard, such as wildfire or floods, we will introduce the hazard and why it is a community concern; discuss past events in the Participating Jurisdiction or region; review the agency or agencies responsible for protecting against it; and the future risk posed by it, including changes as a result of climate change. For issues not related to a specific hazard, such as evacuations or emergency preparation, we will discuss other relevant topics as needed to give the reader a good understanding of the issue and include mapping and graphics, where relevant.

We plan to draft the background reports as stand-alone documents that can function as appendices to the main Safety Element, along with the vulnerability assessment summaries discussed in Task 3.8. We recommend this approach, as it allows us to incorporate sections of the background report into the main Safety Element document, providing context to the policies while keeping much of the detailed information in the appendix. However, if desired by Participating Jurisdictions, we can draft the background reports to be part of the main document.

For all the background reports, we intend to follow the same basic format, although we recognize that the issues discussed will vary from community to community, and some communities may wish to organize topics differently. We will prepare an outline of the background report for review by jurisdiction staff and other interested stakeholders before drafting the reports themselves. We will provide the final background reports in the same formatted template for the draft Safety Elements themselves discussed in Task 7.

Deliverables:
» Outline of background reports (electronic, draft and final, for each Participating Jurisdiction) » Background reports for each Participating Agency (electronic, draft and final, for each Participating Jurisdiction)
Task 5. Goals, Objectives, and Policies
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

Developing goals, objectives, and policies into a framework is a major step in element development for a jurisdiction. The previous tasks help set a strong foundation that this framework builds upon to ensure future development and activities within a community are safer and more resilient. For many jurisdictions, policies can take many forms depending on the issues that need to be addressed. For that reason, this task will work with each jurisdiction to understand their needs and the types of policies that work best.

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Examples of the types of policies that can be included in the updated Safety Elements.

5.1 Regional Best Practices Summary
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The diversity of jurisdictions involved in this project requires a thorough review of best practice examples from across the region, including a review of plans, policies, and programs prepared and implemented by cities and partner agencies in San Mateo County that are not participating in this collaborative. Based on the results of the Vulnerability Assessment (Task 3) and the review of the existing plans discussed in Task 5.2 the PlaceWorks team will work to identify the policy needs for each jurisdiction. While we know there are crosscutting issues that all Participating Jurisdictions may face, there are a number of ways to address these issues to better accommodate individual community needs. This summary will focus on key factors such as:
Methods for monitoring and evaluating progress towards risk-reduction goals. Applicable guidance pertaining to resilience.
Equity-focused climate change policies.
Cross-cutting issues that may affect many jurisdictions. Regional initiatives and collaboration that promote and enhance resilience at the local level.

We will identify potential solutions that take advantage of best practices and successful efforts in the county and nearby communities, informed by jurisdiction staff and key stakeholders, input from members of the community, and emerging opportunities in San Mateo County and the region. Following our review of best practices appropriate to the project, PlaceWorks will prepare a Best Practices Summary Memo tailored to the specific conditions in the Participating. We will build from and complement existing and planned efforts whenever possible, allowing for a more efficient use of time and resources that avoid unnecessary Programmatic: Strategies to expand or create new programs, activities, and initiatives.

Plans, regulations, and policy development: Strategies to revise policies, plans, regulations, and guidelines.

Capital improvement projects: Strategies to address physical and functional needs in the built and natural environment, or to secure funding for these projects.

Education, outreach, and coordination: Strategies to begin or expand partnerships and relationships, communication, and expanding awareness.

Evaluation: Strategies to improve feedback, input, and data and information to conduct further or new analyses.

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34 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update duplication. At the same time, we plan to recommend entirely new programs where appropriate. This will include actions that San Mateo County and Participating Jurisdictions can launch in partnership with other agencies and CBOs.

Deliverables:
» Regional Best Practices Summary Memorandum (electronic, draft and final)

5.2 Review of Existing Plans, Requirements, and
Gaps
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The PlaceWorks team will prepare a review of each participating jurisdiction’s existing Safety Element (or comparable document), along with other relevant sections of the General Plan and other supporting documents, such as the Multijurisdictional Local Hazard Mitigation Plan, climate action/adaptation or sustainability plans, and emergency operations plans. We will check each existing Safety Element for consistency with current State requirements and identify any content that can be incorporated from supporting documents or other technical documents to help meet these requirements.

While consistency with State laws is an important objective for Safety Elements, it is not the only standard that they have to meet. We expect that the vulnerability assessments will identify key gaps in each community’s adaptation and resilience approach that are critical to community well-being, but which may not be explicitly required by the State. Similarly, we expect that community members, CBOs, and other stakeholders who participate in the public engagement process will raise other issues that the updated Safety Elements should address but are not mandated to do so. There may also be other best practices or emerging opportunities that will be helpful to the updated Safety Elements.

We will prepare a gap analysis memo identifying these additional issues that we recommend the updated Safety Elements address.

As part of this review, we will also consider the policies in the existing Safety Elements and provide recommendations for whether to keep policies as-is, modify them, or remove them. We will use current State requirements and the results of the gap analysis to inform these recommendations. As a part of this work, we will coordinate with local jurisdiction staff to understand which policies have already been implemented, what policies have been effective, and where policies can be revised or improved to better meet the needs of the community.

We understand that the adoption dates of the existing Safety Elements vary widely across the Participating Jurisdictions. Some were adopted within the past few years, while others are a few decades old. We expect that compliance with current State laws and other community needs will be at least partly a function of age and are prepared to make more substantial recommendations as needed.

RECENT STATE

REQUIREMENTS
- Include detailed
information about flood and
wildfire risks.
- Include specific policies
related to reducing the
threat from floods and
wildfires.
- Prepare a climate change
vulnerability assessment.
- Include policies to improve
adaptation and resilience to
climate-related hazards.
- Assess evacuation
constraints of residential
areas.

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Deliverables:
» Review matrix for consistency with State laws (electronic, draft and final, for each Participating Jurisdiction) » Review matrix of existing policies and recommendations (electronic, draft and final, for each Participating Jurisdiction)
» Gap analysis memo (electronic, draft and final, for each Participating Jurisdiction)

5.3 Draft Goals, Policies, and Objectives
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The PlaceWorks team will work with local jurisdiction staff, CRC, and other key stakeholders to prepare a set of draft goals, policies, and objectives for each of the updated Safety Elements. These goals, policies, and objectives will respond to State requirements, findings in the vulnerability assessment, results from the gap assessment, and input from the public engagement process. The overarching goal will be to provide increased protection for all populations, buildings and infrastructure, and other assets in the community, with a specific focus on populations and assets that are uniquely susceptible.

The PlaceWorks team, in partnership with CRC, will ensure the draft goals, policies, and objectives incorporate the equity approach prepared as part of Task 2. As part of this commitment, when drafting and reviewing the goals, policies, and objectives, the PlaceWorks team will use the County’s equity assessment tool, or other tool as directed by the Participating Jurisdiction or recommended through best practice. As part of the equity review, CRC will ensure the draft goals, policies, and objectives fairly incorporate comments, suggestions, and requests received through the engagement and outreach activities conducted as part of Task 2.

We will draft the goals, policies, and objectives to take advantage of the full range of strategies available for local communities to improve public safety, adapt to changing conditions, and grow their community resilience. These may include new regulatory standards or development review processes, educational efforts, community partnerships, specific capital improvement projects, and more involved planning processes. We will also recommend goals, policies, and objectives that support monitoring and reporting of Safety Element strategies to determine their effectiveness and to allow them to be revised in future updates.

We will incorporate recommendations from the Adaptation Planning Guide, California Climate Adaptation Strategy, and other reports and guidance documents where appropriate. We will include strategies from existing local plans, such as policies in the Multijurisdictional Hazard Mitigation Plan and OneShoreline’s priority projects, where it makes sense to have a clear linkage between the documents. State law also requires including certain strategies in the draft elements, such as policies around siting new critical facilities outside of hazard-prone areas and using natural infrastructure systems to support resilience efforts.

Deliverables:
» Draft Goals, Policies, and Objectives Memorandum (electronic, for each Participating Jurisdiction) » Equity Assessment of draft goals, policies, and objectives.

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5.4 Revise Goals, Policies, and Objectives
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

Upon completion of Task 5.3, the Goals, Policies, and Objectives will be shared with the Technical Advisory Committees, stakeholder groups, and members of the public for review and feedback. Based on this feedback, which will be integrated with engagement and outreach opportunities in Task 2, the PlaceWorks team will gather input received and identify the changes and recommendations necessary and what content was removed or not included in the final draft. In our experience, many goals, policies, and objectives that do not make it into a Safety Element are usually out of scope from what a Safety Element is intended to accomplish or may be infeasible because of political or financial constraints. However, as part of this task, any goals, policies, and objectives that aren’t taken forward will be documented to ensure decision makers understand how the process informed the final element development.

Deliverables:
» Final Goals, Policies, and Objectives Memorandum (electronic, for each Participating Jurisdiction) Task 6. Implementation Measures
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The implementation measures will build upon the data collection efforts, vulnerability assessment, and community and stakeholder feedback to detail the specific steps required to implement the Safety Element policies. Collectively, the measures will also serve as a guidance and reference document for the jurisdictional staff from each city. The PlaceWorks team will develop a framework with the full list of the implementation measures to include which agencies, partners, or departments are responsible for implementation; agency, department, or partner implementation costs based on a scale of low to medium to high (i.e., $, $$, $$$); timeframe for implementation on a scale of near-term or long-term; and potential funding opportunities.

These metrics will be used to prioritize implementation of the Safety Element policies and actions. Our team’s standard planning and analytical process already includes collecting a variety of these variables. Therefore, our team will provide efficiencies for the cities and County in development of the measures.

6.1 Develop Draft Implementation Measures
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

We will develop draft implementation measures designed to carry out the updated goals, policies, and objectives of each jurisdiction. As part of the implementation measure development, the team will review state and federal guidance, including guidance for equitable climate planning from sources such as the California Adaptation Planning Guide, the Urban Sustainability Directors Network (USDN), and the Governor’s Office of Planning and Research (OPR). We will also review examples of best practices from other relevant local jurisdictions throughout the state to identify resilience and adaptation projects and programs that may be advantageous for the Participating Jurisdictions to consider and incorporate. We will identify needed updates to zoning regulations, subdivision regulations, Local Coastal Programs, building regulations, and

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similar to inform the creation or revision of goals, policies, and objectives. Implementation measures from SB 379 (Government Code Section 65302(g)(4)I) and SB 1241 (Government Code Section 65302(g)(3)(C)) will be incorporated as appropriate to comply with state law. In keeping with our team’s holistic integration of equity in our planning processes, we will objectively evaluate the placement of projects, benefits and burdens, and cumulative risks to historically underserved communities from the implementation measures.

The PlaceWorks team, in partnership with CRC, will ensure the draft implementation measures incorporate the equity approach prepared as part of Task 2. As part of this commitment, when drafting and reviewing the implementation measures the PlaceWorks team will use an equity assessment tool, either prepared by the Participating Jurisdiction or recommended through best practice. As part of the equity review, CRC will ensure the draft implementation measures fairly incorporate comments, suggestions, and requests received through the engagement and outreach activities conducted as part of Task 2.

6.2 Revise Implementation Measures
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The project team will share draft implementation measures, and any prioritization as determined by Participating Jurisdictions, with the Technical Advisory Committees, stakeholder groups, and members of the public, as determined by the Public Engagement Plan to gather feedback and input. We will revise draft implementation measures based on that feedback and input, and then will use the Community Input Report to communicate what implementation measures were or were not incorporated. This subtask should incorporate with Task 2.

6.3 Implementation Recommendations
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The team will offer recommendations for critical next steps to implement the mitigation measures, including strategies for the: (1) monitoring and evaluation of implementation of measures; (2) bundling of measures to optimize efficiencies in funding, planning, and implementation; and (3) incorporation of new, best available science and best management practices. This document will also include any recommendations on prioritization as made by Participating Jurisdictions.

Deliverables
» Implementation Measures Document (electronic, draft and final, for each Participating Jurisdiction) » Recommended Next Steps: Implementation Memorandum (electronic, draft and final, for each Participating Jurisdiction)

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38 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update Task 7. Safety Elements Drafted for Jurisdictions
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

After all the individual segments of the Safety Element updates are ready, we will assemble the results into a complete Safety Element. These documents will incorporate all the content and analyses prepared to date.

As a part of this stage of the work, we anticipate preparing two drafts of each Safety Element: an administrative draft for jurisdiction staff, and a public review draft for widespread review that includes staff revisions.

The PlaceWorks team, in partnership with CRC, will ensure the draft safety elements incorporate the equity approach prepared as part of Task 2. As part of this commitment, when drafting and reviewing the safety elements the PlaceWorks team will use an equity assessment tool, either prepared by the Participating Jurisdiction or recommended through best practice. As part of the equity review, CRC will ensure the draft safety elements fairly incorporate comments, suggestions, and requests received through the engagement and outreach activities conducted as part of Task 2.

7.1 Administrative Draft Safety Elements for Jurisdictions Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

The PlaceWorks team will prepare a stand-alone administrative draft Safety Element for each of the Participating Jurisdictions. These Safety Elements will compile all the previously prepared content. We expect that the Safety Elements will include the goals, objectives, and policies from Task 5, the implementation measures from Task 6, and all relevant mapping. We recommend incorporating short sections of text from the background reports and vulnerability assessment summaries to help provide important context while keeping the elements short and streamlined. However, if desired, we can fully include the content from these documents to create a much larger element. We will confirm preferences with jurisdiction staff before preparing the combined element.

We will include the final Community Input Report prepared as part of Task 2.8 along with the administrative draft Safety Element. This will illustrate how we incorporated feedback and comments from the public engagement process into the element. If requested, we can also include a section in the main body of the element to discuss how public comments have informed the preparation of the document.

Prior to preparing the administrative draft Safety Elements, we will prepare a template for the document.

These templates may be the same across all jurisdictions or may be unique to each Participating Jurisdiction, depending on staff preferences. We can also use an existing General Plan template or prepare the new template to match existing styles.

Deliverables:
» Safety Element template (electronic, draft and final, for each Participating Jurisdiction) » Administrative draft Safety Element (electronic, for each Participating Jurisdiction) » Community Input Report (electronic, for each Participating Jurisdiction)

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7.2 Public Review Draft Safety Elements
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

After each jurisdiction’s staff provide us with a compiled set of comments on the administrative draft Safety Element, we will make revisions in response to the feedback. This will include a discussion with jurisdiction staff to review potential changes and confirm the revisions. We will return the revised draft Safety Elements to jurisdiction staff for review by members of the public.

Deliverables:
» Public review draft Safety Element (electronic, for each Participating Jurisdiction) TASK 8. CEQA Analysis
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

PlaceWorks will prepare the required environmental review for each of the seven proposed Safety Elements pursuant to the California Environmental Quality Act (CEQA). Over the years, PlaceWorks has prepared a variety of CEQA documents for Safety Elements, including making use of CEQA streamlining mechanisms such as the Common Sense Exemptions (CEQA Guidelines Section 15061(b)(3)) and General Plan Environmental Impact Report (EIR) Addenda (CEQA Guidelines Section 15164). In some cases, PlaceWorks has also prepared Negative Declarations or Mitigated Negative Declarations (CEQA Guidelines Section 15071) and Focused EIRs (CEQA Guidelines Section 15168).

PlaceWorks understands that each of the six proposed Safety Elements will come with their own unique circumstances and proposed changes. However, the proposed action for each jurisdiction, the adoption of an updated Safety Element, in general would have no effect on the environment because they do not commit the County or City to any particular development project. In addition, the updated Safety Elements, as we understand them to date, would consist of County/City conditions of approval, existing regulatory requirements, and other best practices that are adopted for the purpose of reducing the effects of land use development and infrastructure projects on the environment. For these reasons and based on our previous work preparing Safety Element updates, we believe that the preparation of either a CEQA Exemption pursuant to CEQA Guidelines Section 15061(b)(3) or a General Plan EIR Addendum pursuant to CEQA Guidelines Section 15164 will be appropriate for the proposed Safety Elements.

However, if the proposed Safety Elements require changes to the project or mitigation measures to reduce impacts to a less-than-significant level, this scope of work also includes the preparation of Negative Declaration (ND) as a contingency. If impacts cannot be mitigated to a less-than-significant level and an EIR is required, then PlaceWorks will collaborate with staff to discuss next steps and modify scope of work, budget, and schedule as appropriate.

Additionally, because each Safety Element update constitutes an amendment to the General Plan for each jurisdiction, our scope of work under this task also includes assisting the County and each City with Native American tribal consultation pursuant to Senate Bill (SB) 18.

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40 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update The following Tasks 8.1 through 8.4 describe the scope of work for the preparation of the CEQA streamlining documents and Native American tribal consultation that PlaceWorks will complete for each Safety Element Update. Task 8.5 is an optional, add-on task for Participating Jurisdictions that determine, after preparation of the Environmental Checklist Memo in Task 8.2, to prepare an Initial Study and Negative Declaration, which will also include tribal consultation as directed by AB 52.

8.1 CEQA Project Management and Initiation
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

Terri McCracken will serve as the Principal-in-Charge. Vivian Kha and Miles Barker will serve as the Project Managers for each participating jurisdiction. Terri will be responsible for overseeing the preparation and final review of the CEQA document, as well as overseeing the budget and schedule. Vivian and Miles will serve as the day-to-day contact and will oversee the coordination of data needs and conference calls. Vivian and Miles will also be responsible for overall team coordination throughout the preparation of the CEQA document.

For the initiation of each CEQA process, the CEQA management team will begin by reviewing all relevant documents pertaining to proposed Safety Elements for baseline information and any certified/approved CEQA documents to be used for tiering. PlaceWorks will then schedule and participate in a kick-off meeting with staff to discuss expectations and concerns, and to review key issues, information needs, work products, and delivery schedule. The data to be used for environmental impact analysis will also be reviewed at this meeting to ensure it is fully aligned with that used on other CEQA documents in the jurisdiction.

8.2 Environmental Checklist Memo
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

Making use of the CEQA Guidelines Appendix G, Environmental Checklist Form, PlaceWorks will prepare a qualitative memo (i.e., no technical modeling will be conducted) following the environmental checklist topics to support the preparation of a notice of exemption (NOE) or General Plan EIR Addendum for the proposed Safety Elements depending on the appropriateness and the preference of the jurisdiction as discussed at the kick-off meeting in Task 8.1. Given the Safety Element is a required part of the General Plan, the memo will address each environmental topic at a programmatic level. PlaceWorks will make maximum use of existing information from each jurisdiction and other governmental agencies.

Deliverable(s):
» Administrative and Final Draft Environmental Checklist Memo (Word and PDF formats)

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8.3 Prepare CEQA Document – Notice of Exemption or Addendum Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

Based on the outcome of the environmental checklist memo and preferences of the jurisdiction as described in Task 8.2, PlaceWorks will prepare either a NOE pursuant to CEQA Guidelines Section 15062, an Addendum to the General Plan EIR, pursuant to CEQA Guidelines Section 15164, or a Negative Declaration (refer to Task

8.5). This task presents the approach to preparation of an Exemption or Addendum. If a Participating Jurisdiction selects a Negative Declaration, that work is described in Optional Task 8.5. The CEQA document will include a brief project description and through the preparation of the environmental checklist memo in Task 8.2 and will provide the substantial evidence to demonstrate how the proposed projects would not result in any significant effects. The CEQA document will be submitted to the jurisdiction for review, as follows:
» One electronic copy of an Administrative Draft to the jurisdiction for review. Staff will provide PlaceWorks with a single set of consolidated comments on the Administrative Draft. » One electronic copy of a revised, second draft as an electronic “Screencheck.” PlaceWorks assumes that a minimal level of effort, not exceeding four hours, would be required to respond to a single set of consolidated comments from the jurisdiction on the Screencheck Draft.

Following approval of the Screencheck, PlaceWorks will provide the jurisdiction with one electronic copy of the Final document for inclusion in the staff reports and approval by the decision-making body.

If it is determined that potential impacts from the proposed Safety Elements require changes to the project or mitigation measures to reduce impacts to a less-than-significant level, then Task 8.5 would be implemented based on collaboration with staff.

Following the approval of the Safety Elements, PlaceWorks will prepare the Notice of Determination (NOD).

Our scope of work assumes that staff will be responsible for overseeing the filing of the NOE (if the selected document) and NOD with the County Clerk following the approval of the proposed projects and PlaceWorks will post the NOE/NOD with the State Clearinghouse.

Deliverable(s):
» Administrative, Screencheck, and Final Draft NOD/NOE (Word and PDF formats) » Administrative and Final Draft NOE/NOD (Word and PDF formats) Our proposed schedule for the environmental review includes two-week review periods for the jurisdiction at each submittal phase. Applying these assumptions and depending on the receipt of all the project materials, we anticipate that each CEQA document can be completed within 60 days.

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8.4 Native American Tribal Consultation (SB 18)
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

PlaceWorks will complete the Native American Heritage Commission (NAHC) form requesting a tribal contact list for each jurisdiction. Using the addresses on the list from NAHC, PlaceWorks will draft letters (on the letterhead of each jurisdiction) to each of the tribes on the NAHC list inquiring whether they want consultation. As consultation is a government-to-government process, it must be initiated by the local government agency, and counties are usually represented at the consultation(s). PlaceWorks can facilitate and attend the consultation(s); however, each jurisdiction must be represented. Following the consultation meetings (or conference calls), PlaceWorks will provide a record for the environmental documentation showing that consultation has been completed. Completion of the SB 18 process is needed prior to acting on the project.

Deliverable(s):
» Draft letter to the NAHC
» Draft letters to the identified tribes
» Facilitation, attendance, and documentation of requested consultations

8.5 Optional Add-on: Prepare Initial Study/Mitigated Negative Declaration and Conduct AB 52 Tribal Consultation
Potential Participating Jurisdictions: Belmont, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

Based on the outcome of the environmental checklist memo and preferences of the Participating Jurisdiction as described in Task 8.2, PlaceWorks will complete a Negative Declaration form in accordance with CEQA Guidelines Section 15071. PlaceWorks will prepare a Screencheck of the environmental checklist memo as an Initial Study, responding to staff comments on the Administrative Draft document described in Task 8.2.

If mitigation measures are required, PlaceWorks will prepare a Mitigation Monitoring or Reporting Program (MMRP) for the mitigation measures pursuant to the jurisdiction’s policies and procedures. The MMRP, shown in tabular form, will identify responsibility for implementing and monitoring each mitigation measure, along with monitoring triggers and reporting frequencies.

PlaceWorks will draft a Notice of Intent (NOI) of a Negative Declaration pursuant to CEQA Guidelines Section 15072. PlaceWorks will work together with agency staff to prepare a master distribution list. PlaceWorks will be responsible for circulation to the State Clearinghouse, and mailings to local, regional, and state agencies.

Agency staff will be responsible for local noticing.

A maximum 30-day public review period will be required under CEQA if the notification of a State Agency(s) is determined to be necessary, pursuant to CEQA Guidelines Section 15073. This scope does not include participation in any public hearings conducted during the 30-day review period.

While not required under CEQA, following the close of the public review period, PlaceWorks will respond to substantive comments received on the Initial Study/Negative Declaration in a memorandum form. This scope of work includes 8 hours of PlaceWorks time to respond to comments in an Administrative Draft Response to Comments Memorandum. If public comments exceed assumptions and more than 8 hours is required to

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address comments received on the Initial Study/Negative Declaration, we will request use of contingency funds or a contract amendment to complete Response to Comments. We will prepare an Administrative Draft Response to Comments Memorandum for review by staff. Based on staff comments, we will complete revisions and deliver a Final Response to Comments Memorandum.

If it is determined that the preparation of a CEQA document requires public circulation (Negative Declaration, Mitigated Negative Declaration, or an EIR), consultation with any Native American tribes that have requested consultation pursuant to AB 52 would be required, which can be combined with outreach efforts described in Task 8.4.

Deliverables:
» Screencheck and Public Review Drafts of the IS/ND (Word and PDF formats) » Administrative and Public Review Draft of the MMRP (Word and PDF formats) » Administrative and Final Draft of the NOI (Word and PDF formats) » Administrative and Final Draft of the Response to Comments Memorandum (Word and PDF formats) » Draft letters to the identified tribes
» Facilitation, attendance, and documentation of requested consultations Task 9: Board of Forestry Review
Participating Jurisdictions: Belmont, Half Moon Bay, and San Mateo County.

Any Participating Jurisdiction that includes State Responsibility Areas or Very High Fire Hazard Severity Zones must submit its updated Safety Element to the California Board of Forestry and Fire Protection (Board of Forestry) at least 90 days prior to adoption, per State law. The PlaceWorks team has collaborated extensively with staff from CAL FIRE’s Land Use Planning Program, who review the Safety Elements and present them to the Board of Forestry and has established very good working relationships with them. We work closely with CAL FIRE staff to address any recommended revisions to the Safety Element informally, before submitting them to the Board of Forestry. Many of our Safety Elements require no revisions before going to the Board of Forestry, and all others need only minor changes. We have never had the Board of Forestry recommend changes for any Safety Element that we have submitted.

Per California Government Code 51178, the State Fire Marshal is required to provide local agencies with the areas within their jurisdiction that meet Fire Hazard Severity Zone criteria for their local adoption and implementation, including inclusion in the Safety Element of the General Plan. Cal FIRE has been working to review, update, identify, and map Fire Hazard Severity Zones in Local Responsibility Areas. We anticipate CAL FI–E - Office of the State Fire Marshal will begin providing local governments updated draft Fire Hazard Severity Zone maps for Local Responsibility Areas in mid to late 2023 or possibly early 2024. These updated maps could change High Fire Severity Areas within the incorporated cities, which could result in the requirement for CAL FIRE/Board of Forestry review for additional cities than currently identified in this task.

The PlaceWorks team can provide Task 9 services to additional Participating Jurisdictions upon Participating Jurisdiction approval through the use of the contingency budget.

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9.1 CAL FIRE/Board of Forestry Safety Element Review
Participating Jurisdictions: Belmont, Half Moon Bay, and San Mateo County.

As required by State law, PlaceWorks will submit draft Safety Elements to CAL FIRE’s Land Use Planning Program for all applicable jurisdictions. CAL FIRE staff will review the draft Safety Elements and make recommendations. We will discuss any recommendations with jurisdiction staff and will either revise the Safety Element in response or will provide a written explanation for why the revision has not been made. We will make all appropriate revisions to the Safety Element before CAL FIRE staff pass the element on to the Board of Forestry. We recommend that we submit the Safety Elements to CAL FIRE staff at the beginning of the public review process.

State law requires that any jurisdiction containing State Responsibility Areas or Very High Fire Hazard Severity Zones must submit their Safety Element to CAL FIRE/Board of Forestry. Currently, this applies to Belmont, Half Moon Bay, and unincorporated San Mateo County. However, we are aware that CAL FIRE is currently revising their hazard severity zone mapping, and it is possible that additional communities may include Very High Fire Hazard Severity Zones in this updated mapping. The updated mapping is expected to be released sometime in 2023.

Deliverables:
» CAL FIRE Safety Element review checklist (electronic, for each relevant Participating Jurisdiction) and submittal to CAL FIRE.
» Coordination, and meetings if needed, with CAL FIRE staff during review of Safety Element. » Participation in Board of Forestry Resource Protection Committee meeting during review of Safety Element (1 virtual meeting per participating jurisdiction).

Task 10: Public Agency Boards – Review and Approval
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

Each Participating Agency’s Planning Commission and City Council/Board of Supervisors must formally review the draft Safety Element and its associated environmental review document. To support a successful review and adoption of each Safety Element, we will support staff to provide regular updates to their Planning Commission and City Council/Board of Supervisors as informational items or as Commission/Council/Board workshops or study sessions at key points during the process. At the end of the process, after all public and external agency comments are incorporated into the draft Safety Elements, they will be ready for final review and adoption by each jurisdiction through public hearings. These hearings will be the culmination of the Safety Element Update process and will allow members of the public to provide additional input prior to adoption. The PlaceWorks team will work with Participating Jurisdiction staff materials in support of these hearings.

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10.1 Prepare Planning Commission and City Council/Board of Supervisor Materials
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

During the planning process, the PlaceWorks team will prepare a Planning Commission/City Council/Board of Supervisors Briefing Packet for Participating Jurisdiction staff at three points in the process: (1) project initiation/vulnerability assessment, (2) draft goals, policies, and action preparation, and (3) draft element review. These Briefing Packets will provide an overview of the project status in a brief memo and set of slides that will highlight work completed to-date, opportunities for public engagement, and next steps.

Participating Jurisdiction staff will be responsible for putting this content into agency specific templates or formats, modifying it if needed to include jurisdiction specific details, and for presenting it to their Planning Commission/City Council/Board of Supervisors.

Following completion of Tasks 2-9, the PlaceWorks team will prepare drafts of the Safety Elements incorporating all relevant comments from members of the public, CAL FIRE/Board of Forestry and other public agencies, and other stakeholders as relevant. These drafts will serve as the “public hearing drafts” that will be brought forward to the Planning Commission and City Council/Board of Supervisors for review and adoption. Additionally, we will work with jurisdiction staff to support preparation of materials for the Planning Commission and City Council/Board of Supervisors public hearings. This support may include preparing drafts of materials and reviewing content prepared by Participating Jurisdiction staff. We anticipate that such materials may be staff reports, presentations, resolutions, or other items that may be helpful for hearings. We will prepare all materials using consistent graphics, branding, and other design features as requested.

Deliverables:
» Public hearing draft Safety Element (electronic, for each Participating Jurisdiction) » Briefing packets (three, electronic, draft and final) » Staff report content and PowerPoint slides to support on study session during the final public review phase and two public hearings (electronic, for each Participating Jurisdiction, draft and final)

10.2 Attend Planning Commission and City Council/Board of Supervisor Meetings
Participating Jurisdictions: Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County.

Staff from the PlaceWorks team will attend one study session of the Planning Commission or City Council (or a joint meeting) at the initial release of the draft Safety Element, and one Planning Commission, and one City Council/Board of Supervisor meeting for each participating jurisdiction at the adoption stage. We expect that these meetings will be in-person, although we are able to participate virtually if preferred. PlaceWorks will be prepared to support staff with presentations, respond to questions from officials, and fill other roles as needed.

If any Planning Commissions or City Councils/Board of Supervisors direct changes to the draft Safety Elements prior to recommendation/adoption, we will incorporate these changes into a separate final draft

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Technical Proposal
46 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update following adoption. Otherwise, the public hearing drafts will serve as final drafts, with any necessary changes to reflect their adopted state.

Deliverables:
» Final draft Safety Element (electronic, for each Participating Jurisdiction) » Attendance at one study session and two public hearings (one Planning Commission meeting and one City Council/Board of Supervisors meeting) for Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, San Bruno, and San Mateo County. Meeting attendance is assumed to be in person and includes travel time from the office location of the lead staff person assigned to the agency plus travel costs. Participating Jurisdictions can elect for virtual participation of the PlaceWorks team to reduce costs.

10.3 Add-on: Attend Additional Public Meetings
Participating Jurisdictions: East Palo Alto, San Bruno, and San Mateo County.

We recognize that the preferences and processes for review of General Plan Amendments can vary by jurisdiction and that some Participating Jurisdictions may need additional meeting support beyond the three public meetings scoped in Task 10.2. Members of the PlaceWorks team can participate in additional meetings of the Planning Commission and/or City Council/Board of Supervisors if requested by Participating Jurisdiction staff. Participation in additional meetings may be virtual or in-person as desired. We can support Participating Jurisdiction staff to prepare or review any additional meeting materials as may be needed. This task assumes additional meeting support as noted below by jurisdiction; however, if additional meeting is requested, it can be available on a time-and-materials basis through the contingency budget. Meeting attendance is assumed to be in person and includes travel time from the office location of the lead staff person assigned to the agency plus travel costs. Jurisdictions can elect for virtual participation of the PlaceWorks team to reduce costs.
» East Palo Alto: One additional public meeting, hearing, or study session with Planning Commission and/or City Council.
» San Bruno: One additional public meeting, hearing, or study session with Planning Commission and/or City Council.
» San Mateo County: Three additional public meetings, hearings, or study sessions with the Planning Commission and/or Board of Supervisors.

Deliverables:
» Attendance at additional public hearings as noted.
» Support with meeting materials for additional meetings. (electronic, draft and final)

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS 47
Project Schedule
PlaceWorks’ proposed schedule for completion of the Safety Element Multi-Agency Collaborative is shown in Figure 1. In our experience, Safety Element preparation with the tasks included in the proposed scope of work can average 18 to 24 months to allow for robust stakeholder engagement, potential delays with receipt of data from external agencies, and environmental review. We have prepared a 24-month schedule.

PlaceWorks has a strong track record in meeting project schedules and coordinating closely with its clients as part of our approach to quality project management. Our project management process allows for potential project delays to be revealed early and to identify options to keep the project on-track or to adjust the schedule if needed. We recommend reviewing and confirming a detailed schedule during contract negotiations or as part of project initiation. Over years of managing projects, we have developed a variety of tools to keep projects on schedule and ensure that staff are well informed at all times. We maintain an up-to-date schedule throughout the project, to ensure that all team members are aware of upcoming meetings and product due dates.
We stay in close, regular contact with staff and our community partners and document important decisions about the project in writing, which ensures that decisions are understood by all team members. We schedule project due dates for staff with adequate time for editing and formatting into finished reports.

Our team takes a project management approach that focuses on providing a quality process and product in sync with the budget and schedule while enjoying our work and collaborating as a team to ensure that everyone’s strength and input are well-integrated. We approach project management as a dynamic process and one that is critical to the process. This starts during the preparation of the proposal and continues through the project initiation, execution, and completion. Our project manager maintains regular coordination and check-ins with the project team, including our teaming partners and clients. We use tools such as Deltek, Asana, MS Project, and others as needed to support our projects.

In addition to our overall project kick-off meeting, we begin each task by reviewing objectives, budget, schedule, roles, and workflows with all members of our team so that everyone knows both their individual roles and the big picture. We also review each task at completion to assess the work, identify any issues of concern for the project team, identify any lessons learned that should be applied to later tasks, and consider any potential scope or budget considerations. Our project managers assess financial project performance monthly as part of invoice preparation.

Our team uses ongoing quality assurance and quality control (QA/QC) processes throughout the project development process as an integral component of our project management approach. We deliver work that is scientifically accurate, consistent with all legal requirements, and meets all needs of our clients. This not only includes plan documents and memos, but technical analyses, data workbooks, outreach materials, and all other work products prepared for our projects. All work is reviewed by the project manager and other senior PlaceWorks staff to ensure that it meets this rigorous set of criteria. A technical editor reviews all work to ensure accurate spelling and grammar, consistent tone, and proper sourcing. Our Word processing staff and graphic designers also review work products for consistent formatting and readability.

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Technical Proposal
48 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update Figure 1 Project Schedule Tasks April 2023 May June July Aug Sept Oct Nov Dec Jan 2024 Feb Mar April May June July Aug Sep Oct Nov Dec Jan 2025 Feb Mar Task 1. Project Coordination and Communication1.1. Collaborative Steering Committee

1.2. Technical Advisory Committees and 1x1 Support

1.4. Ongoing Project Management Task 2. Community Engagement and Equity Approach

2.1. Public Engagement Plan2.2. Equity Approach2.3. Community Based Organizations Partnerships2.4. Community Workshops

2.5. Hard-to-Reach/Community Group Meetings

2.6. Stakeholder Meetings 2.7. Develop Project Website2.8. Mapped Survey Tool2.9. Story Map 2.10. Community Input ReportTask 3. Vulnerability Assessment and Hazard Maps3.1. GIS Database for Hazards 3.2. GIS Database for Asset Layers 3.3. Identify Sensitive Populations 3.4. Prepare Asset Lists 3.5. Identify Flood and Fire Hazard Data 3.6. Evacuation Constraints Analysis 3.7. Vulnerability Assessment 3.8. Summarize Results of Vulnerability Assessment 3.9. Online Map Viewer3.10. Hazard Maps for Inclusion in Safety ElementTask 4. Background Information on Hazards4.1. Update Hazard Background InformationTask 5. Goals, Objectives, and Policies5.1. Regional Best Practices Summary5.2. Review of Existing Plans, Requirements, and Gaps5.3. Draft Goals, Policies, and Objectives 5.4. Revise Goals, Policies, and ObjectivesTask 6. Implementation Measures6.1. Develop Draft Implementation Measures 6.2. Revise Implementation Measures6.3. Implementation RecommendationsTask 7. Safety Elements Drafted for Jurisdiction7.1. Administrative Draft Safety Elements for Jurisdictions7.2. Public Review Draft Safety ElementsTask 8. CEQA Analysis8.1. CEQA Project Management and Initiation 8.2. Environmental Checklist Memo8.3. CEQA Document8.4. Native American Tribal ConsultationTask 9. Board of Forestry Review9.1. CAL FIRE/Board of Forestry Safety Element Review Task 10. Public Agency Boards - Review and Approval10.1. Prepare Planning Commission and City Council/Board of Supervisor Materials10.2. Attend Planning Commission and City Council/Board of Supervisor Meetings 10.2. Attend Additional Public Hearings or Meetings PlaceWorks Preparation of Project Task
Staff Review of Work Products
Meetings - Conference Calls or In-Person

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS 71

PRICE PROPOSAL
As shown in Table 3, the estimated cost to complete the scope of work described in this proposal is $1,224,016 for the baseline scope of work plus add-on tasks, expenses, and a contingency budget.

Table 4 shows the fee proposal broken down by agency. Tables 3 and 4 are included as separate files.

PlaceWorks bills its work on a time-and-materials basis with monthly invoices.

Assumptions
In addition to the assumptions for the scope of work, this cost estimate assumes that:
PlaceWorks bills its work on a time-and-materials basis with monthly invoices. Our cost estimate includes the meetings as scoped. Additional meetings will be billed on a time-andmaterials basis at the direction of the CPC Project Manager. At least one member of the project management team will attend project meetings, public workshops, and other public meetings identified in the scope.
All products will be submitted to the City in electronic format, which includes Microsoft Word, Microsoft Excel, and Adobe Acrobat.
Participating Jurisdiction staff will be responsible for TAC, planning commission, City Council/Board of Supervisors, and advisory body meeting logistics, including coordination, document production, applicable public noticing, mailing costs, room reservations, room set-up and take-down, refreshments, and final preparation and posting of staff reports.

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Price Proposal
72 SAN MATEO COUNTY • Multi-Jurisdictional Safety Element Update Table 3 – PlaceWorks Fee Proposal - Detailed by Task
Seale Krispi Rohr Jansen McCracken Mazur Guy/Giffin Barker/Kha Lau DiPierro Robbins/ Miller Atlas Planning Solutions Nexus Planning CRC Principal-inCharge Project Manager Asst. Project Manager Principal Advisor CEQA Lead GIS Principal GIS Associate Associate Website & Outreach GIS Analyst Project Planner $250 $210 $175 $260 $245 $225 $155 $155 $165 $125 $140 $135 $135 $125 TASK 1. TASK 1. PROJECT COORDINATION AND COMMUNICATION (9 agencies) 1 Collaborative Steering Committee 27 36 45 4 36 148 $565 $28,830 $3,150 $0 $0 $315 $3,465 $32,295 2 Participating Agency Support: Technical Advisory Committees and 1x1 Support 18 56 56 24 12 6 172 $636 $32,426 $9,440 $0 $0 $944 $10,384 $42,810 3 Ongoing project management 44 56 48 148 $623 $31,783 $0 $0 $0 $0 $0 $31,783 Task 1. Subtotal 89 148 149 4 0 0 0 0 0 0 60 0 12 6 468 $1,824 $93,039 $12,590 $0 $0 $1,259 $13,849 $106,888 TASK 2. COMMUNITY ENGAGEMENT AND EQUITY APPROACH (8 agencies) 1 Public Engagement Plan (PEP) 8 8 88 16 2 50 $193 $9,863 $700 $0 $2,275 $298 $3,273 $13,136 2 Equity Approach 6 8 8 4 4 10 40 $154 $7,834 $350 $0 $2,020 $237 $2,607 $10,441 3 Community Based Organizations (CBOs) Partnerships 84 4 16 $71 $3,611 $0 $0 $21,275 $2,128 $23,403 $27,0144 Community Workshops (4) 20 20 32 36 40 4 4 156 $540 $27,560 $700 $0 $3,650 $435 $4,785 $32,345 5 Hard-to-Reach / Community Group Meetings 24 4 12 6 2 2 32 $101 $5,151 $0 $0 $14,250 $1,425 $15,675 $20,8266 Stakeholder Meetings 6 18 24 18 18 84 $296 $15,086 $2,100 $0 $0 $210 $2,310 $17,396 7 Develop Project Website 8 8 24 40 32 40 8 160 $509 $25,949 $1,180 $0 $0 $118 $1,298 $27,247 8 Mapped Survey Tool 4 4 8 2 4 16 50 12 100 $294 $15,014 $2,360 $0 $0 $236 $2,596 $17,610 9 Story Map 4 4 8 4 8 50 16 6 100 $294 $14,974 $1,180 $0 $0 $118 $1,298 $16,272 10 Community Input Report 6 8 16 40 2 4 4 80 $258 $13,148 $1,660 $0 $3,550 $521 $5,731 $18,879 Task 2. Subtotal 72 86 136 12 0 6 12 70 44 100 196 60 14 10 818 $2,710 $138,190 $10,230 $0 $47,020 $5,726 $62,976 $201,166 TASK 3. VULNERABILITY ASSESSMENT AND HAZARD MAPS (9 agencies) 1 GIS Database for Hazards 1 2 2 1 1 27 34 $96 $4,871 $700 $0 $840 $154 $1,694 $6,565 2 GIS Database for Asset Layers 1 2 9 1 1 27 41 $120 $6,120 $700 $0 $840 $154 $1,694 $7,814 3 Identify Sensitive Populations 2 9 18 4 1 16 18 16 4 88 $285 $14,530 $700 $0 $840 $154 $1,694 $16,224 4 Prepare Asset Lists 2 9 9 1 32 18 40 111 $339 $17,269 $700 $0 $840 $154 $1,694 $18,963 5 Identify Flood and Fire Hazard Data 2 9 9 2 2 32 56 $175 $8,900 $1,400 $0 $0 $140 $1,540 $10,440 6 Evacuation Constraints Analysis 8 8 16 2 16 96 146 $428 $21,838 $2,800 $0 $420 $322 $3,542 $25,380 7 Vulnerability Assessment 8 18 54 70 70 220 $718 $36,598 $2,800 $4,680 $1,180 $866 $9,526 $46,124 8 Summarize Results of Vulnerability Assessment 10 18 54 40 40 24 24 210 $675 $34,445 $2,800 $3,120 $1,180 $710 $7,810 $42,255 9 Online Map Viewer 2 8 16 2 9 60 97 $287 $14,612 $3,060 $0 $840 $390 $4,290 $18,902 10 Hazard Maps for Inclusion in Safety Element 2 9 18 2 9 72 112 $328 $16,713 $0 $0 $0 $0 $0 $16,713 Task 3. Subtotal 38 92 205 4 0 10 40 158 0 350 166 4 24 24 1115 $3,451 $175,896 $15,660 $7,800 $6,980 $3,044 $33,484 $209,380 TASK 4. BACKGROUND INFORMATION ON HAZARDS (8 agencies)
1 Update Hazard Background Information 8 24 32 60 68 30 24 246 $770 $39,280 $8,560 $1,560 $0 $1,012 $11,132 $50,412 Task 4. Subtotal 8 24 32 0 0 0 0 60 0 0 68 0 30 24 246 $770 $39,280 $8,560 $1,560 $0 $1,012 $11,132 $50,412 TASK 5. GOALS, OBJECTIVES, AND POLICIES (7 agencies)
1 Regional Best Practices Summary 4 6 12 12 12 2 48 $163 $8,333 $1,530 $0 $0 $153 $1,683 $10,016 2 Review of Existing Plans, Requirements, and Gaps 7 12 14 40 48 8 8 137 $434 $22,154 $5,940 $2,340 $0 $828 $9,108 $31,262 3 Draft Goals, Policies, and Objectives 14 16 16 40 48 32 16 182 $578 $29,478 $11,800 $4,680 $4,650 $2,113 $23,243 $52,721 4 Revise Goals, Policies, and Objectives 7 12 12 20 24 16 8 99 $320 $16,310 $5,200 $3,120 $0 $832 $9,152 $25,462 Task 5. Subtotal 32 46 54 0 0 0 0 112 0 0 132 0 58 32 466 $1,495 $76,275 $24,470 $10,140 $4,650 $3,926 $43,186 $119,461 TASK 6. IMPLEMENTATION MEASURES (7 agencies)
1 Develop Draft Implementation Measures 8 14 24 4 24 24 14 8 120 $403 $20,553 $9,440 $3,120 $4,650 $1,721 $18,931 $39,484 2 Revise Implementation Measures 4 4 24 16 16 4 68 $225 $11,485 $4,720 $1,560 $0 $628 $6,908 $18,393 3 Implementation Recommendations 8 14 24 16 16 4 82 $287 $14,647 $4,720 $1,560 $0 $628 $6,908 $21,555 Task 6. Subtotal 20 32 72 4 0 0 0 56 0 0 56 0 14 16 270 $915 $46,685 $18,880 $6,240 $4,650 $2,977 $32,747 $79,432 TASK 7. SAFETY ELEMENTS DRAFTED FOR JURISDICTION (7 agencies) 1 Administrative Draft Safety Elements for Jurisdictions 14 32 32 32 60 60 60 290 $896 $45,676 $9,960 $3,120 $4,225 $1,731 $19,036 $64,712 2 Public Review Draft Safety Elements 8 24 24 24 32 28 32 172 $544 $27,764 $7,820 $1,170 $0 $899 $9,889 $37,653 Task 7. Subtotal 22 56 56 0 0 0 0 56 0 0 92 0 88 92 462 $1,440 $73,440 $17,780 $4,290 $4,225 $2,630 $28,925 $102,365 TASK 8. CEQA ANALYSIS (7 agencies)
1 CEQA Project Management and Initiation 36 24 60 $251 $12,791 $0 $0 $0 $0 $0 $12,791 2 Environmental Checklist Memo 2 2 24 36 48 12 12 136 $441 $22,511 $0 $0 $0 $0 $0 $22,511 3 CEQA Document (NOE or Addendum) 2 2 4 12 24 36 12 12 104 $329 $16,769 $0 $0 $0 $0 $0 $16,769 4 Native American Tribal Consultation (SB 18) 4 24 36 48 112 $378 $19,258 $0 $0 $0 $0 $0 $19,258 Task 8. Subtotal 2 4 10 0 96 0 0 120 0 0 132 0 24 24 412 $1,399 $71,329 $0 $0 $0 $0 $0 $71,329 TASK 9. BOARD OF FORESTRY REVIEW (3 agencies)
1 CAL FIRE/Board of Forestry Safety Element Review 6 6 12 $46 $2,356 $7,080 $0 $0 $708 $7,788 $10,144 Task 9. Subtotal 0 6 6 0 0 0 0 0 0 0 0 0 0 0 12 $46 $2,356 $7,080 $0 $0 $708 $7,788 $10,144 TASK 10. PUBLIC AGENCY BOARDS – REVIEW AND APPROVAL (7 agencies) 1 Prepare Planning Commission and City Council/Board of Supervisor Materials 14 58 30 40 40 8 21 211 $733 $37,378 $7,600 $0 $0 $760 $8,360 $45,738 2 Attend Planning Commission and City Council/Board of Supervisor Meetings (21) 120 120 $504 $25,704 $8,400 $0 $0 $840 $9,240 $34,944 Task 10. Subtotal 14 178 30 0 0 0 0 40 0 0 40 8 21 0 331 $1,237 $63,082 $16,000 $0 $0 $1,600 $17,600 $80,682 Labor Hours Total 297 672 750 24 96 16 52 672 44 450 942 72 285 228 4600 956 170 529 Labor Dollars Total $74,250 $141,120 $131,250 $6,240 $23,520 $3,600 $8,060 $104,160 $7,260 $56,250 $131,880 $9,720 $38,475 $28,500 $15,287 $779,572 $131,250 $30,030 $67,525 $22,882 $251,687 $1,031,259

EXPENSES
PlaceWorks Reimbursable Expenses $8,487Subconsultants' Reimbursable Expenses $2,500 Expenses Total $10,987
Subtotal: Baseline Tasks + Expenses $1,042,246

CONTINGENCY
Varies by agency $100,135
ADD ON TASKS - Vary by Agency

8.5 CEQA Contingency Add-on: Initial Study/Negative Declaration/AB 52 (per agency) 2 4 8 22 36 4 4 80 $251 $12,821 0 0 0 $0 $0 $64,105

10.3 Optional Add On: Attend Additional Public Meetings/Cost per meeting 8 8 $34 $1,714 $0 $0 $8,570

1.2 Additional TAC Meeting Support & Attendance (County only) 0 $0 $0 0 0 $0 $0 $8,960 Add-On Task Total $81,635
ALL TASKSPlaceWorks Grand Total $1,224,016
PlaceWorks
Total
10% Subconsultant
Markup
Subconsultant
Total Safety
Element
Planning
SLR/VA Community Outreach

PLACEWORKS SUBCONSULTANTS
Total
Labor
Budget
Hourly Rate:

GRAPHICS TECH.

EDITOR
WP/
CLERICAL PlaceWorks
Hours
PlaceWorks
2% Office
Expenses

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Price Proposal
Proposal for Services • PLACEWORKS 73
Table 4 – PlaceWorks Fee Proposal - By Agency

COUNTY ALL
San Mateo Atherton Belmont Brisbane Burlingame East Palo Alto Half Moon Bay Pacifica San Bruno Total Task 1. Project Coordination and Communication 14,095 $ 10,525 $ 14,095 $ 6,223 $ 14,095 $ 14,095 $ 14,095 $ 5,570 $ 14,095 $ 106,888 $ Task 2. Community Engagement and Equity Approach $ 102,394 $ - $ 19,754 $ 19,754 $ 19,754 $ 19,754 $ 19,754 201,166 $ Task 3. Develop Vulnerability Assessment and Hazard Maps $ 67,839 $ 15,180 $ 15,180 $ 18,530 $ 18,530 $ 18,530 $ 18,530 $ 18,530 $ 18,530 209,380 $ Task 4. Background Information on Hazards $ 10,082 $ 5,761 $ 5,761 $ 5,761 $ 5,761 $ 5,761 $ 5,761 $ 5,761 50,412 $ Task 5. Goals, Objectives, and Policies $ 29,865 $ 14,933 $ 14,933 $ 14,933 $ 14,933 $ 14,933 $ 14,933 119,461 $ Task 6. Implementation Measures $ 19,858 $ 9,929 $ 9,929 $ 9,929 $ 9,929 $ 9,929 $ 9,929 79,432 $ Task 7. Safety Elements Drafted for Jurisdictions $ 25,591 $ 12,796 $ 12,796 $ 12,796 $ 12,796 $ 12,796 $ 12,796 102,365 $ Task 8. CEQA Analysis (Exemption or Addendum) $ 10,190 $ 10,190 $ 10,190 $ 10,190 $ 10,190 $ 10,190 $ 10,190 71,329 $ Task 9. Board of Forestry Review $ 3,381 $ 3,381 $ 3,381 10,144 $ Task 10. Public Agency Board – Review & Approval $ 11,526 $ 11,526 $ 11,526 $ 11,526 $ 11,526 $ 11,526 $ 11,526 80,682 $ PW Reimbursable Expenses (Website Hosting, GIS fee, limited travel) $ 3,296 $ 961 $ 961 $ 961 $ 961 $ 961 $ 961 $ 961 $ 961 10,987 $ PlaceWorks Total $ 298,118 $ 91,801 $ 118,507 $ 31,476 $ 118,475 $ 118,475 $ 121,857 $ 25,061 $ 118,475 1,042,246 $ Add-On Tasks San Mateo Atherton Belmont Brisbane Burlingame East Palo Alto Half Moon Bay Pacifica San Bruno Total Additional TAC Meeting Support & Attendance $ 8,960 8,960 $ Additional Public Agency Meetings $ 5,142 $ 1,714 $ 1,714 8,570 $ Contingency - CEQA (Initial Study/Negative Declaration/AB 52 consultation) $ 12,821 $ 12,821 $ 12,821 $ 12,821 $ - $ 12,821 64,105 $ Contingency - General (5% or 10%) $ 31,222 $ 4,590 $ 11,851 $ 3,148 $ 11,848 $ 12,019 $ 12,186 $ 1,253 $ 12,019 100,135 $ PlaceWorks Total $ 356,263 $ 96,391 $ 143,178 $ 34,623 $ 130,323 $ 145,029 $ 146,863 $ 26,314 $ 145,029 $ 1,224,016 Baseline Scope of Work
CITIES

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 2635 Benvenue Ave
Berkeley, CA 94704
510.761.6001
[email protected] | planningcollaborative.com February 11, 2023
Katie Faulkner, Planner III
County of San Mateo
455 County Center
Redwood City, CA 94063
Subject: Project Management -- San Mateo County Safety Element Collaborative Multi-Jurisdictional Safety Element
We are pleased to provide this proposal for continued project management services for the MultiJurisdictional Safety Element Collaborative.

For the past year, Community Planning Collaborative (formerly Baird + Driskell Community Planning) has been serving as the convenor, facilitator and project manager of a collaborative of nine agencies working together on efforts related to their Safety Elements. Specifically, Community Planning Collaborative (CPC) has acted the project manager for the Safety Element Collaborative project through the Collaborative’s initial formation and the RFP process, ensuring that the voice of each participating agency was heard, and their needs addressed. To date, Community Planning Collaborative acted project manager through their role as lead consultant for the 21 Elements Project. 21 Elements was originally created to assist San Mateo County jurisdictions (20 cities and the county) with required Housing Element updates and has now expanded to assist with other General Plan element updates.

With the selection of PlaceWorks, Inc. to serve as the professional Safety Element consultant, there is still the need to provide oversight and orchestration of this multi-agency effort over the next two years. To support staff from the nine agencies, CPC will convene and facilitate the Steering Committee meetings, meet with PlaceWorks to provide preliminary review and direction of process and product components; review public outreach and engagement materials and other deliverables; monitor and provide updates on budget and deliverable requirements to each agency; coordinate with PlaceWorks for efficient and effective work with all agencies; and prepare documents for staff for their communications to Planning Commissions and elected bodies.

As a Principal, Josh Abrams is authorized to bind CPC to the contents of this submittal and to negotiate contracts on behalf of CPC. We propose to have Cathy Capriola continue to serve as the Project Manager of the Safety Element Collaborative. Please contact me if you have any questions.

Sincerely,
Josh Abrams
Principal

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) [email protected]

SCOPE OF WORK
In consideration of the payments set forth in Exhibit B, Contractor shall provide the following services:

Multi-Jurisdictional Safety Element
Overall, serve as PROJECT MANAGER for the Multi-Jurisdictional Safety Element project with nine public agencies in San Mateo County.
Full Scope Participating Agencies: San Mateo County and six San Mateo County cities (Atherton, Belmont, Burlingame, East Palo Alto, Half Moon Bay, and San Bruno) Partial Scope Participating Agencies: Cities of Brisbane and Pacifica; and

1. Steering Committee – Coordinate, facilitate and communicate with the agencies individually and together as a Collaborative Steering Committee throughout the project. Lead the Steering Committee and serve as the Committee’s primary point of contact. Ensure meetings of the Collaborative Steering Committee provide opportunities to share information, provide feedback at key points in the process, discuss options and opportunities for community engagement, and review approaches to addressing key hazards of concern. Review meeting materials prepared by PlaceWorks Team before distribution to the Committee members. After each meeting, prepare and distribute a high-level summary of key points, action items, decisions, and next steps.

2. Project Management – Monitor and oversee the overall project per the executed contract with PlaceWorks. Ensure timeline and project deliverables are met in a timely manner and at the quality expectation of the project.

3. Reporting & Agency Communication – Conduct quarterly check-in meetings with each participating agency and ensure concerns, ideas or issues are reviewed and resolved with the PlaceWorks Team.

Prepare quarterly project progress reports regarding status of the project, overall progress on budget, and update on individual agency costs to date.

4. Invoice Review & Budget Monitoring – Review submitted invoices by PlaceWorks; monitor and track invoices and submitted charges against the overall approved budget for the project as a whole and for each individual agency. Communicate with County as fiscal agent on monthly invoices and provide updates to the Steering Committee as a whole and individual agencies as needed.

5. Coordination with Lead Safety Element Consultant (PlaceWorks) – Coordinate on a regular basis with PlaceWorks on project process, deliverables, and community outreach. Provide guidance and conduct necessary outreach to individual agencies or the Steering Committee as a whole.

6. Work Product Review – Review all public engagement tools and products in a comprehensive manner.

Review technical work products (such as vulnerability analysis and individual safety elements) at a higher level focused on clarity and broad objectives with the detailed review to be completed by the individual agencies based on their specific knowledge and expertise).

7. Adoption Staff Reports – Prepare staff reports and enacting resolutions at the completion of the project for adoption of the completed Safety Elements by each jurisdiction.

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) [email protected]

8. Participate in Key Community Outreach Activities – Participate in occasional community outreach activities, such as the community workshops, to monitor outcomes and to understand the key community issues within the Safety Element processes.

9. Respond to Requests from Participating Agencies -- Provide easy and direct access for Jurisdictions to ask questions, distribute information, query other jurisdictions, obtain updated information on State laws and particular items of importance, etc.

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) [email protected]

FEE PROPOSAL
Contractor shall submit monthly invoices for services rendered during the prior month to [email protected], identifying the Agreement Number, specific work completed, the contract donot-exceed amount, and the amount remaining unspent under this Agreement. The invoice shall be based on the following fee schedule and terms as set forth in the table below which identify the overall budget, distribution of total hours by task, and the amount to be billed to the County by fiscal year. Modifications to the estimated annual billing amounts may be made separately, without amendment to this Agreement, through consultation between the Director of Community Development or designee, and Contractor followed by written authorization from the Director of Community Development or designee. County shall pay Contractor within thirty (30) business days of receipt of a satisfactory invoice.

In no event shall total payment for services under this Agreement exceed ninety two thousand four hundred dollars ($92,400) without a written amendment signed by both parties.

The hourly rate for this project is $200 per hour.

Estimated Annual Billing Amounts: The project spans three fiscal years and is roughly expected to be executed within these parameters:

FY 22/23 – 20% equal to $18,480
FY 23/24 – 60% equal to $55,440
FY 24/25 – 20% equal to $18,480
Hours Costs
Steering Committee Coordination 54 $10,800
Coordination Meetings with Fiscal Agent 36 $7,200
Coordination Meetings with Safety Element Consultant
Team
78 $15,600
Quarterly 1x1 Outreach to Participating Agencies &
Quarterly Reports on Progress, Timeline and Budget
Updates by Project and via Individual Agencies
136 $27,200
Monthly Invoice Review 48 $9,600
Review of Work Products & Community Engagement 60 $12,000 Preparation of Final Staff Report and Resolutions 10 $2,000 Sub-Total 422 $84,400
Contingency 40 $8,000
TOTAL 462 $92,400

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) [email protected]

COST SHARING
Below is a chart outlining the cost sharing based on scope of each agency (full scope with full public engagement; full scope with limited engagement; and partial scope with no public engagement and technical aspects only.)

AGENCY ESTIMATED COSTS
San Mateo County $11,935
Atherton $8,778
Belmont $11,935
Brisbane $6,006
Burlingame $11,935
East Palo Alto $11,935
Half Moon Bay $11,935
Pacifica $6,006
San Bruno $11,935
TOTAL $92,400

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Attachment: Safety Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Resolution No. XX-2023 1 of 2
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO WAIVE FORMAL BID PROCEDURES AND EXECUTE A

MEMORANDUM OF UNDERSTANDING WITH THE CITY OF BURLINGAME, IN A FORM

APPROVED BY THE CITY ATTORNEY, TO MEMORANDUM OF UNDERSTANDING FOR A

MULTI-JURISDICTIONAL ENVIRONMENTAL JUSTICE ELEMENT PROJECT WITH THE CITY

OF EAST PALO ALTO TO JOIN WITH THE CITY OF BURLINGAME AND COUNTY OF SAN MATEO AS AGENCY PARTICIPANTS AND AUTHORIZE $202,232 OF FUNDING FOR THE

PROJECT
WHEREAS, the cities, towns and County in San Mateo have a strong history of collaboration and resource sharing on various planning studies and initiatives, including this initiative to participate in a Multi-Jurisdictional Environmental Justice Element PROJECT (“PROJECT”), a collaborative effort coordinated by 21 Elements; and
WHEREAS, in response to Senate Bill 1000 (SB1000), local agencies are required to adopt and/or update an Environmental Justice Element by identifying and partnering with disadvantaged communities that are disproportionately impacted by environmental pollution and other hazards that lead to negative health outcomes and environmental degradation, working with them to identify objectives and policies to reduce those impacts and create healthier, more equitable communities; and
WHEREAS, the purpose of this PROJECT is to address the legal requirements of Environmental Justice Elements and SB 1000 by sharing analysis and resources for greater efficiency for the three jurisdictions participating in this collaborative effort, including the City of Burlingame, City of East Palo Alto, and County of San Mateo; and
WHEREAS, through a competitive RFP process facilitated by 21 Elements, PlaceWorks (“CONTRACTOR”) was chosen as the firm to provide consulting services for the outreach, analysis and planning associated with the PROJECT, and the consulting firm of Community Planning Collaborative, under contract to provide technical assistance to 21 Elements, will serve as a project manager (“PROJECT MANAGER”) for the duration of the PROJECT; and WHEREAS, the City of Burlingame will serve as fiscal agent for the Project and will enter into contracts with PlaceWorks, Inc. and Community Planning Collaborative and oversee the payment of invoices on behalf of the participating agencies; and
WHEREAS, each participating agency will enter into a Memorandum of Understanding with the City of Burlingame outlining the roles of each participating agency, the consultants, and the funding obligations for the PROJECT; and
WHEREAS, based on the foregoing, the City Manager recommends that the City Council waive the formal bidding procedures and permit the City Manager to execute a Memorandum of Understanding with the City of Burlingame to join the Multi-jurisdictional Environmental Justice Element Project with consultant support from PlaceWorks, Inc. and Community Planning Collaborative for the term of June 15, 2023 through June 15, 2025 with a total obligation not to exceed $202,232.

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Attachment: Resolution - Environmental Justice MOU (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Resolution No. XX-2023 2 of 2

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Accepts the foregoing recitals as true and correct;

2. Pursuant to Section 2.84.070 of the East Palo Alto Municipal Code, waives the bidding procedures;

3. Authorizes the City Manager to and make payments pursuant to a Memorandum of Understanding, in a form approved by the City Attorney, with the City of Burlingame to join the Multijurisdictional Environmental Justice Element Project with consultant support from PlaceWorks, Inc. and Community Planning Collaborative for the term of June 15, 2023 through June 15, 2025 with a total obligation not to exceed $202,232; and

4. Authorizes the City Manager, in consultation and with agreement between the County and other participants, to make minor changes to the MOU that may be necessary to ensure consistency, accuracy and clarification across all of the participating jurisdictions; and

5. Approve a budge appropriation of $202,232 in funding from FY 22/23:

PASSED AND ADOPTED this 16th day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney

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Attachment: Resolution - Environmental Justice MOU (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

MEMORANDUM OF UNDERSTANDING
Between

CITY OF BURLINGAME COMMUNITY DEVELOPMENT DEPARTMENT
and

EAST PALO ALTO
for the

MULTI-JURISDICTIONAL ENVIRONMENTAL JUSTICE ELEMENT PROJECT This Memorandum of Understanding (“MOU”), effective the day of , 2023 is entered into by and between the City of Burlingame Community Development Department (“CITY”) and the City of East Palo Alto (“AGENCY”), together referred to herein as the "PARTIES."
WHEREAS, the cities, towns and County in San Mateo have a strong history of collaboration and resource sharing on various planning studies and initiatives, including this initiative to participate in a Multi-Jurisdictional Environmental Justice Element Project (“PROJECT”), a collaborative effort coordinated by 21 Elements; and Whereas, Senate Bill 1000 (SB1000), requires that jurisdictions with disadvantaged communities either include an environmental justice element in their general plan or incorporate environmental justice goals, policies, and objectives throughout other general plan elements; and
WHEREAS, the purpose of this PROJECT is to address the legal requirements of Environmental Justice Elements and SB 1000 by sharing analysis and resources for greater efficiency for the three jurisdictions participating in this collaborative effort, including the City of Burlingame, City of East Palo Alto, and County of San Mateo; and WHEREAS, through a competitive RFP process facilitated by the City of Burlingame, PlaceWorks (“CONTRACTOR”) was chosen as the firm to provide consulting services for the outreach, analysis and planning associated with the PROJECT; and WHEREAS, Community Planning Collaborative, the consulting firm for the 21 Elements Project, has served as the project manager (“PROJECT MANAGER”) for this collaborative effort through initial formation and the RFP process to ensure the voice of each participating agency is heard and their needs addressed; and WHEREAS, Community Planning Collaborative will continue to serve as the PROJECT MANAGER for the collaborative effort for the duration of the Project; and WHEREAS, the City of Burlingame will serve as fiscal agent for the Project and will enter into contracts with PlaceWorks, Inc. and Community Planning Collaborative and oversee the payment of invoices on behalf of the participating agencies; and WHEREAS, each participating agency will enter into a Memorandum of Understanding with the City of Burlingame outlining the roles of each participating agency, the consultants, and the funding obligations for the PROJECT.

NOW, THEREFORE, BE IT RESOLVED that the CITY and AGENCY agree as follows:

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) I. PURPOSE
The purpose of this MOU is to memorialize the understanding between the CITY and AGENCY that (1) the Agency wishes to participate in the Multi-Jurisdictional Environmental Justice Element Project, (2) the Agency wishes to utilize the CONTRACTOR as the consulting team, and (3) the CITY is serving as a fiscal agent to facilitate the PROJECT.

II. EXHIBIT AND ATTACHMENTS
The following exhibits and attachments are attached to this Agreement and incorporated into this Agreement by this reference:

Exhibit A – Project Budget and Agency Costs
Exhibit B – PlaceWorks – Scope of Work and Cost Proposal Exhibit C – Community Planning Collaborative – Scope of Work and Fee Proposal III. ROLES AND RESPONSIBILITIES
A. The CITY will serve as the Fiscal Agent for the project and enter into contracts with CONTRACTOR and PROJECT MANAGER. All payments and invoices will be reviewed and paid on behalf of the participating agencies to the consultants.

B. The AGENCY will provide funding as outlined in Exhibit A for the PROJECT and will participate in obligations outlined in the WORK PROGRAM, including participating in the overall plan development and implementation.

C. Community Planning Collaborative through 21 Elements will serve as PROJECT MANAGER and will manage and implement all aspects of the PROJECT, in accordance with the WORK PROGRAM set forth in Exhibit C.

D. Placeworks will serve as the consultant team to carry out any or all aspects of the PROJECT as the CONTRACTOR.

IV. FUNDING AND METHOD OF PAYMENT
A. AGENCY agrees to pay the CITY for the prescribed AGENCY portion (Exhibit A) within 90 days of the executed MOU. An AGENCY will have the option to split their contribution over two fiscal years if necessary.

1. The CONTRACTOR will submit invoices to PROJECT MANAGER on a monthly basis for PROJECT activities. A brief narrative progress report shall be included with each invoice.

2. The PROJECT MANAGER will submit invoices to the CITY on a monthly basis for PROJECT activities.

3. The CITY and PROJECT MANAGER will provide a quarterly accounting of invoices, charged and remaining funds for each of the PARTIES. A final accounting will be submitted to all PARTIES with any remaining funds returned or an additional invoice if required.

B. The CITY agrees that it will not be entitled to reimbursement of its costs incurred

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) while performing its obligations as set forth in Section III, Roles and Responsibilities.

C. In the event that the actual costs of completing the PROJECT Work Program, as set forth in Exhibit B, exceed the budget as outlined in Exhibit A (including the contingency budget amounts), the PARTIES, including the CITY and AGENCY, will confer and agree either to reduce the PROJECT Work Program and/or to provide additional funding based on mutual agreements in writing. All PARTIES agree to use best efforts in such case to reach agreement without causing a PROJECT delay.

V. TERM
This MOU shall remain in effect from June 15, 2023 to June 15, 2025, unless terminated sooner pursuant to Section XIV.

VI. AMENDMENTS
The AGENCY contact, or his/her designee, is authorized to make minor modifications within the work program and the scope of work in Exhibits B and C to respond to necessary changes as the project evolves as long as the scope of the project does not extend beyond the approved total cost estimate in Exhibit A. Such minor modifications to the scopes of work shall be documented in writing, but shall not require an amendment to this MOU. This MOU can be amended, modified, or supplemented only in writing(s) signed by both PARTIES. No oral understanding or agreement not incorporated herein will be binding on either of the PARTIES.

VII. INDEMNIFICATION
a. It is agreed that Agency shall defend, hold harmless, and indemnify the City of Burlingame and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU (collectively, “Claims”); provided that such Claims are the direct result from the acts or omissions of Agency and/or its officers, employees, agents, and servants.
b. Agency shall defend, hold harmless, and indemnify the City of Burlingame from and against any and all claims for wages, salaries, benefits, taxes, and all other withholdings and charges payable to, or in respect to, Agency’s representatives for services provided under this MOU.
c. It is agreed that the City of Burlingame shall defend, save harmless, and indemnify Agency and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the acts or omissions of City of Burlingame and/or its officers and employees, agents and servants.
d. The duty of each party to defend, hold harmless, and indemnify the other as set forth herein shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) e. In the event of concurrent negligence (or intentional/reckless acts) of City of Burlingame and/or its officers and employees, on the one hand, and Agency and/or its officers, employees, agents, and servants, on the other hand, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of terms and conditions of this MOU shall be apportioned according to the California theory of comparative fault.
f. This indemnification will survive termination or expiration of this MOU.

VIII. NOTICES
A. All notices and communications deemed by either party to be necessary or desirable must be in writing and may be given by personal delivery to a representative of the other party or by mailing the same, postage prepaid, addressed as follows:

If to the CITY:

City of Burlingame Community Development Department
501 Primrose Road
Burlingame, CA 94010
Joseph Sanfilippo, Economic Development and Housing Specialist 650.558.7264; [email protected]
If to the AGENCY:

City of East Palo Alto
2415 University Avenue
East Palo Alto, CA 94303
Melvin Gaines
650.853.3150/ [email protected]
B. The address to which mailings may be made may be changed from time to time by notice mailed as described above. Any notice given by mail will be deemed given on the day after that on which it is deposited in the United States Mail as provided above.

IX. INDEPENDENT CONTRACTOR
The PARTIES agree and understand that the work/services performed by either of the PARTIES or any consultant retained by either of the PARTIES under this MOU are performed as independent contractors and not as employees or agents of the other party. Nothing herein will be deemed to create any joint venture between the CITY and AGENCY.

X. SUCCESSORS AND ASSIGNS
Neither party will assign, transfer, or otherwise substitute its interest in this MOU, nor its obligations, without the prior written consent of the other PARTY. All obligations created under this MOU will be binding on, and the rights established herein will inure to the benefit of, any successors or assigns of the PARTIES.

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) XI. COMPLIANCE
The PARTIES must comply with any and all laws, statues, ordinances, rules, regulations, or requirements of the federal, state, and local governments, and any agency thereof, which relate to or in any manner affect the performance of this MOU.

XII. DISPUTE RESOLUTION
The PARTIES agree that any dispute arising from this MOU that is not resolved within 30 days by the PARTIES’ representatives responsible for the administration of this MOU will be set forth in writing to the attention of the CITY’s Community Development Director for resolution. In the event resolution cannot be reached, the PARTIES may submit the dispute to mediation by a neutral party mutually agreed to by the PARTIES prior to initiating any formal action in court.

XIII. TERMINATION
Either PARTY may terminate this MOU with or without cause upon thirty (30) days' prior written notice. If either PARTY terminates this MOU with or without cause, the AGENCY will be responsible for its pro rata share of costs incurred by the CITY up through the effective date of termination.

XV. GOVERNING LAW
This MOU will be governed by the laws of the State of California as applied to contracts that are made and performed entirely in California.

XVI. NO WAIVER
No waiver of any default or breach of any covenant of this MOU by either party will be implied from any omission by either party to take action on account of such default if such default persists or is repeated. No express waiver will affect any default not specified in the waiver, and the waiver will be operative only for the time or extent stated. The consent or approval by either party to or of any act by either party requiring further consent or approval will not be deemed to waive or render unnecessary consent or approval to any subsequent, similar acts.

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) IN WITNESS WHEREOF, the parties have executed this MOU as follows:

CITY OF EAST PALO ALTO
By: ____________________________
Melvin E. Gaines, City Manager
ATTEST:

By:________________________________
James Colin, City Clerk
APPROVED AS TO FORM:

By: ____________________________
John D. Lê, City Attorney

CITY OF BURLINGAME

COMMUNITY DEVELOPMENT

DEPARTMENT
By: ____________________________
Michael Brownrigg, Mayor
By:_________________________________
Kevin Gardiner, Community
Development Director
ATTEST:

By:_________________________________
Meaghan Hassel-Shearer, City Clerk
APPROVED AS TO FORM:

By: ____________________________
Michael Guina, City Attorney

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

EXHIBIT A
PROJECT BUDGET and AGENCY COSTS
For a breakdown of the PlaceWorks Work Program budget by task, see Table 1 on page 35 of Exhibit B.

PROJECT COST for EAST PALO ALTO
ENVIRONMENTAL JUSTICE ELEMENT CONSULTANT TEAM –
PLACEWORKS + CLIMATE RESILIENCT COMMUNITIES
EPA Share of Total Contract $167,622
EPA CEQA Contingency $7,700
SUBTOTAL $175,322
PROJECT MANAGER – COMMUNITY PLANNING COLLABORATIVE
@ 10%
$17,280
General Contingency @ 5% $9,630
TOTAL COST $202,232

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Environmental Justice Elements
for the City of Burlingame, City of East Palo
Alto, and the County of San Mateo
Revised Proposal for Services | April 17, 2023

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Environmental Justice Elements
for the City of Burlingame, City of East Palo Alto,
and the County of San Mateo
Revised Proposal for Services | April 17, 2023
ORANGE COUNTY • BAY AREA • SACRAMENTO • CENTRAL COAST • LOS ANGELES • INLAND EMPIRE www.placeworks.com
Prepared By:

PlaceWorks
2040 Bancroft Way, Suite 400
Berkeley, California 94704
t 510.848.3815

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 2040 Bancroft Way, Suite 400 | Berkeley, California 94707 | 510.848.3815| PlaceWorks.com December 22, 2022, Original Submittal
April 17, 2023, Revised Submittal
Joseph Sanfilippo, Economic Development & Housing Specialist City of Burlingame
Community Development Department – Planning Division
501 Primrose Road
Burlingame, CA 94010
Subject: Proposal to Develop Environmental Justice Elements for the City of Burlingame, City of East Palo Alto, and County of San Mateo
Dear Joseph:

Please accept the attached submittal as PlaceWorks’ proposal to prepare Environmental Justice Elements for the City of Burlingame, City of East Palo Alto, and County of San Mateo.

This project is an exciting opportunity to leverage regional collaboration to improve individual communities.

Following the passage of SB 1000, PlaceWorks has supported numerous cities and counties in reconsidering longstanding policies and practices to center environmental justice, giving us a nuanced understanding of statutory requirements. Even more importantly, we have learned that doing this work effectively demands meaningful engagement of communities of color, low income communities, people with disabilities, and other groups that bear disproportionately high environmental health burdens. This proposal reflects our commitment to reflecting their lived experiences and priorities for policies and implementation strategies in the updated and new Environmental Justice Elements.

At the same time, we understand the necessity of crafting policies that each jurisdiction can feasibly implement. Building trust with these historically underrepresented communities requires honesty and transparency about what local government can accomplish. Our experience leading other coordinated multijurisdictional general plan update projects at the countywide scale has honed strong project management skills that will facilitate knowledge-sharing opportunities and creative problem-solving. These opportunities will be amplified by seamless internal coordination with the PlaceWorks team preparing the Multijurisdictional Safety Element Updates in San Mateo County.

As a Principal, Joanna Jansen is authorized to bind the team to the contents of this submittal and to negotiate contracts on behalf of PlaceWorks. Please contact Joanna with any questions.

We look forward to your response.

Respectfully submitted,

PLACEWORKS
Joanna Jansen, AICP, LEED AP Tanya Sundberg
Managing Principal, Planning Associate Principal

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS i

CONTENTS
A. QUALIFICATIONS AND EXPERIENCE 1
PlaceWorks .......................................................................................... 1 Climate Resilient Communities ..........................................................12 B. CLIENT REFERENCES 15
C. WORK PROGRAM 17
Approach............................................................................................17 Schedule.............................................................................................21 Scope of Work....................................................................................21 D. COST PROPOSAL 33
E. TERMS AND CONDITIONS 37

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) ii CITY OF BURLINGAME • Environmental Justice Elements
This page intentionally left blank.

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Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS 1
A. QUALIFICATIONS AND

EXPERIENCE
PlaceWorks has assembled a highly qualified team to complete the Environmental Justice Elements. This chapter describes the qualifications of the PlaceWorks team and the key personnel that will be assigned to the project. Resumes for the key staff identified below are included in the appendix at the end of this proposal. Additional materials are available upon request.

PlaceWorks
PlaceWorks is one of the West’s preeminent planning and design firms, with approximately 120 employees in six offices. Formerly known as The Planning Center|DC&E, PlaceWorks’ history dates back over 45 years. The Planning Center, established in 1975, was created with the intent to integrate individual design disciplines and work efforts into a greater whole. Similarly, Design, Community & Environment (DC&E) was founded over 25 years ago to offer high-quality, personalized, and comprehensive planning, design, and environmental review services. In 2011, these two highly respected planning and design firms merged, forming a company with an expanded set of disciplines and strengths.

PlaceWorks serves both public- and private-sector clients throughout the state in the fields of comprehensive planning, environmental review, urban design, landscape architecture, community outreach, and Geographic Information Systems (GIS).

Our talented, multidisciplinary team thrives on working with communities to tackle complex problems and develop workable solutions.

PlaceWorks is all about places and how they work geographically, environmentally, functionally, aesthetically, and culturally. We are also passionate about how we work with our clients. PlaceWorks brings together people from diverse practice areas, offering bestof-all-worlds capability and connectivity. Just as each place we work is distinctly different, so is our thinking.

For the Environmental Justice Elements for the City of Burlingame, City of East Palo Alto, and San Mateo County, PlaceWorks will oversee all aspects of the project and ensure its successful and timely completion.

Company Ownership
Company Type: California SCorporation
Office Locations
Berkeley (bulk of work will be
from this office)
Los Angeles
Santa Ana (headquarters)
Ontario
San Luis Obispo
Sacramento
Primary Contact
Joanna Jansen
Managing Principal
2040 Bancroft Way, Suite 400
Berkeley, CA 94704
510.848.3815 ext. 3318
[email protected]
Website
www.placeworks.com

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Packet Pg. 100 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Qualifications and Experience
2 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements Key Staff
Joanna Jansen, AICP, LEED AP, Principal-in-Charge
Joanna will serve as Principal-in-Charge and will ensure that all products are produced on-time, on-budget, and meet the highest standards of quality.

Joanna oversees PlaceWorks’ comprehensive planning practice in Northern California. Joanna has led or contributed to over eighteen General Plan Updates for cities and counties across California, in urban, suburban, and rural contexts. Her projects include extensive and creative public engagement, including around complex topics of environmental justice, public health, and resilience. Joanna has significant experience in the organization and facilitation of public involvement programs, both as standalone outreach efforts and as part of larger planning projects. She believes that meaningful community engagement from the earliest stages of a project enhances the ultimate outcome and establishes invaluable public support for its implementation. Joanna is currently leading General Plan Updates to address environmental justice issues in San Mateo, Contra Costa County, Vallejo, and Vacaville. She also teaches the UC Davis Continuing and Professional Education course on The General Plan in California.

Tanya Sundberg, Associate Principal, Project Manager
Tanya will serve as the Project Manager and will be responsible for the dayto-day management of the project, as well as for maintaining regular contact with jurisdiction staff, the Baird + Driscoll (B+D) Project Manager, and community-based organization (CBO) partners. Tanya will also facilitate meetings and workshops, attending all project meetings. Tanya brings valuable planning experience through her work in both the public and private sector. She is organized and detail-oriented, produces high-quality documents, and maintains open and communicative working relationships with her clients. Tanya’s work at PlaceWorks has focused on general plans, specific plans, sustainability/ climate action plans, cannabis planning and environmental services, complete streets plans, and environmental reviews. She is currently managing the Contra Costa County General Plan Update, Climate Action Plan, Zoning Support, and EIR, which has involved extensive work to prepare a robust set of environmental justice goals, policies, and actions that are tailored to eight separate unincorporated communities that are considered disadvantaged communities under SB 1000 in western Contra Costa County. She also managed the City of Stockton General Plan Update and EIR, which won an Award of Excellence for Comprehensive Planning for a Large Jurisdiction from the APA California Chapter, in part to recognize the successful partnerships that the City developed with local CBOs in support of community health and environmental justice over the course of the General Plan Update.

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Proposal for Services • PLACEWORKS 3
Cliff Lau, Associate, Assistant Project Manager
Cliff will serve as Assistant Project Manager, focusing on the updates to the Healthy People and Healthy Places Element for Burlingame and Health and Equity Element for East Palo Alto. Cliff has a diverse range of experience in the areas of urban design, community planning, and engagement. He focuses on planning and design oriented towards communities, the environment, health, and the public realm. He is one of the authors of the SB 1000 Toolkit and is currently managing the preparation of Environmental Justice Elements for the Cities of Vallejo and Vacaville. Cliff possesses a valuable skillset, bringing high-quality coordination and design to his portfolio of projects. His technical skills include graphic design, illustration, hand drawing, and GIS mapping. He has produced planning documents, design visualizations, maps, and design guidelines to envision community development projects and specific plans. Cliff is committed to creating clear, accessible, and high-quality products to support the success of projects.

Angelica Garcia, Associate, Assistant Project Manager
Angelica will serve as Assistant Project Manager, focusing on the preparation of a new Environmental Justice Element for San Mateo County. Angelica works on a wide range of planning projects, including general plans, neighborhood plans, community outreach campaigns, housing elements, and zoning code updates. She has over seven years of experience as a planner and brings a wide variety of skills through her work experience and education. Her interest in urban planning stems from her desire to help create healthier communities. She enjoys working on plans that reflect the unique needs of each community. Angelica worked on the Environmental Justice Element for Hollister’s General Plan Update and helped refine policies on environmental justice in San Mateo’s General Plan Update. Currently, she is the project manager for Stockton’s Neighborhood Action Plans, which is focused on eliminating barriers to building housing, especially for lower-income households, and developing actions to help address other neighborhood issues such as lack of food access. Angelica speaks Spanish and enjoys engaging with the Spanish-speaking community. Prior to joining PlaceWorks, Angelica worked as a planner in the public sector for the City of Vacaville and City of Buena Park, where she gained valuable experience in policy implementation, zoning, and community planning.

Robert Mazur, Associate Principal, Director of GIS
Rob will serve as key staff and provide GIS support to the project. Rob has extensive experience creating maps and datasets for a range of planning projects. He specializes in all facets of geodatabase development, data management, web GIS, and spatial and tabular analyses for improved decision-making, information retrieval, and cartography. His experience in a wide variety of planning projects, coupled with his expertise in GIS and field data collection, make him a key asset to any team. Rob excels at quantitative and spatial analysis, including buildout calculations, walkability, community health modeling, cartography, and land use scenario modeling. He works directly with clients and staff

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4 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements to develop effective, efficient, and informative GIS processes. Rob is well versed in advanced and current planning practices in both the public and private sector and has an excellent understanding of the relationship between data management and its importance in achieving service delivery standards for the work of community development and public works departments. Rob has brought his GIS skills to a number of general plan updates throughout California and has managed a variety of mapping projects in Los Angeles County, the Bay Area, and beyond. Most recently Rob led an effort to curate data and develop a web-based mapping and data sharing platform for The California Department of Housing and Community Development. The Affirmatively Furthering Fair Housing Data and Mapping Resources tool was developed in response to a State obligation to proactively combat discrimination and increase access to safe, affordable homes near key services for all Californians. In this tool users can explore and download data relating to Fair Housing Enforcement, Segregation and Integration, Disparities in Access to Opportunity, Disproportionate Housing Needs, and more.

Mike Watson, PG, Senior Geologist, Key Staff
Mike will offer environmental expertise to advise on environmental justice issues that relate to community exposure to contaminants, particularly for the Ravenswood District in East Palo Alto where there is a history of hazardous materials use and where housing is being introduced. With two decades in the environmental consulting industry, Mike specializes in site assessments, geohazard studies, operations and maintenance programs, air quality and industrial hygiene assessments, groundwater investigations, and remedial actions. Mike also manages materials acquisition, field equipment maintenance, and subcontractor coordination on large field investigations and monitoring programs. A dedicated geologist, Mike continually strives to refine his knowledge, methods, and efficacy. He is especially committed to his current work for numerous school districts throughout California, where he assists in site assessment services and the Department of Toxic Substances Control’s school site approval process.

Our Qualifications
Building More Equitable Communities
Throughout California, low-income communities and
communities of color struggle with a
disproportionate burden of pollution, health impacts,
and social and economic disadvantages. Through our
work on equity and environmental justice,
PlaceWorks is committed to ending racism and other
forms of marginalization, and to creating a healthier,
more sustainable, and more equitable society.

To support cities and counties in integrating
environmental justice policies into their general
plans, PlaceWorks co-authored the SB 1000 Toolkit with the California Environmental Justice Alliance, a co-sponsor of SB 1000. The Toolkit, published in 2017, was the first guidance document of its kind and continues to be a go-to resource for cities and counties throughout the state.

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Some communities are starting to plan their transition away from polluting industries to an economy that supports community health and shared prosperity. In Contra Costa County, where communities like North Richmond and Bay Point live in the shadow of major petroleum refineries, PlaceWorks is helping to prepare the County’s General Plan, with environmental justice policies and actions for the transition from petroleum refining and other highly polluting industries to renewable and sustainable industries that offer living-wage jobs.

The importance of community engagement is elevated when the goal is to advance equity and environmental justice. Planners can only craft successful plans if we listen to the people who are most impacted, and traditional outreach approaches often fail. PlaceWorks continually explores innovative ways to engage local residents in planning and managing their own communities, building on lessons learned and unexpected successes during the Covid-19 pandemic. This includes partnering with local CBOs for a grassroots, community-centric approach to planning for just communities that is based on familiarity and trust. These partnerships help cities and counties hear and learn from people who might not otherwise have participated in the process. They can also lead to authentic partnerships that last long past the planning process, instituting a basis for the community’s ongoing successes.

Representative Projects
In this section, we’ve provided a sampling of relevant projects to highlight our experience with environmental justice, multi-jurisdiction efforts, and understanding of local issues in the region.

SAN MATEO GENERAL PLAN UPDATE
PlaceWorks is leading a multi-disciplinary team to update the San Mateo’s General Plan. The General Plan Update is identifying solutions to address the critical need for housing, traffic congestion, improving transportation connections citywide for all modes of travel, and navigating a future beyond current voter-enacted height and density limits. The City is committed to an equitable outreach process and PlaceWorks is working closely with the Peninsula Conflict Resolution Center to reach Spanish-speaking and low income residents. The General Plan team is collecting input through face-to-face and virtual community meetings, pop-ups, intercepts, self-guided open houses, presentations to community and neighborhood groups, a project website, online surveys, and other online engagement tools. PlaceWorks is also the lead facilitator at all community workshops and General Plan Subcommittee meetings.

The General Plan Update process has identified two Equity Priority Communties in San Mateo: North Central and North Shoreview. These neighborhoods, both immediately adjacent to Highway 101, experience the highest levels of pollution and negative health outcomes in San Mateo, such as asthma and low birth weight babies, as well as the greatest social and economic disadvantages, such as poverty and housing instability. To design policies and actions that will respond to these conditions, PlaceWorks and City staff conducted pop-ups at businesses within the neighborhood, held Spanish-lanugage workshops, created short online surveys, and developed single-page handouts for PCRC staff to distribute at vaccination clinics and other venues. Through the team’s dedication to equitable engagement and significant hands-on involvement of City staff, we have improved representation from groups that have traditionally been hard to reach. Over the course of 2022, we tracked participant demoraphics and observed that representation has increased as follows:
▪ Increase of renters from 19 percent to 30 percent of participants

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6 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements ▪ Increase of residents of color from 37 percent to 49 percent of participants ▪ Increase of low-income households from 28 percent to 40 percent of participants ▪ 11 percent of the Preferred Scenario participants were between the ages of 20 to 35 years ▪ 28 percent of the Draft Goals, Policies, and Actions participants were between the ages of 25 to 40 years
PlaceWorks is leading all phases of the project which includes establishing the vision and values for the future; creating and evaluating a range of land use and circulation alternatives and evaluating their varying equity outcomes; updating goals and policies, including to add policies and actions to address environmental justice in North Central and citywide; and creating a user-friendly General Plan and associated EIR.

CONTRA COSTA COUNTY GENERAL PLAN UPDATE, CLIMATE

ACTION PLAN, ZONING SUPPORT, AND EIR
Contra Costa County, in the San Francisco Bay area, is a large and diverse county, ranging from vast agricultural and open spaces in the east to dense urban communities in the west. PlaceWorks is leading a General Plan Update that is centered around strengthening the dozens of unincorporated communities throughout the county through extensive communityscale engagement and community-specific policy guidance. For unincorporated communities in the
western part of the county, where several major
refineries and other highly polluting industries operate in close proximity to communities of color and low-income
residents, this has involved extensive work on
environmental justice and community health. With
significant involvement from the County’s Health Services staff and partnerships with CBOs, policy guidance is being developed to explicitly undo the wrongs of the past by
prioritizing the County’s investment into—and
protections for—the communities that have suffered

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from a lack of investment and a disproportionate burden of pollution and health impacts. Meanwhile, with over 100 meetings to date, most of which were held in and focused on individual communities, PlaceWorks is preparing community-specific policy guidance that establishes and supports a vision of what each community wants to be in 2040 so that future decisions support that vision. Concurrent with the General Plan Update, PlaceWorks is updating the County’s Climate Action Plan and Zoning Code to support and implement the new General Plan and advance the County’s climate, sustainability, and resilience goals. PlaceWorks will also prepare a programmatic EIR covering the updated General Plan, Climate Action Plan, and Zoning Code. The project will conclude with clear statements of the County’s vision for its future and simplified and responsive regulations for development, contained in both a graphically rich print version of the General Plan and an interactive online Plan to maximize access and understanding.

STOCKTON GENERAL PLAN UPDATE AND EIR
Stockton grew from and is rooted in the Downtown, which is oriented around the waterfront – a unique inland port along the San Joaquin River. Over its 160 years, the city has evolved to encompass 65 square miles. Rising housing costs and job growth in the San Francisco Bay Area in the early 2000s fueled intense housing development on the outskirts of Stockton, and the city was hit hard by the economic recession that followed. High rates of foreclosures and stalled development placed significant strain on the community and the City. The City’s prior General Plan and EIR, which were adopted and certified in 2007, were the subject of a lawsuit involving the Sierra Club and State Attorney General.

The Settlement Agreement that followed in 2008 called upon the City to reduce greenhouse gas emissions through a Climate Action Plan, which was completed in 2014, and through General Plan amendments to promote infill development. PlaceWorks led a comprehensive update to the General Plan that fulfilled the City’s obligations under the Settlement Agreement and also addressed the significantly altered set of conditions and trends resulting from the economic recession that came on the heels of the previous General Plan. Our approach was centered around a robust community engagement process to rebuild trust in the City and the planning process after they were harmed during the previous General Plan process. Through careful and thoughtful decisions throughout the Update, such as holding the first workshop in the most disadvantaged neighborhood in South Stockton, we were able to repair those past harms. We listened to community members and carried their voices throughout the plan, establishing new partnerships between the City and CBOs who organized around a Healthy Neighborhoods Collaborative. Through that partnership, we were able to include innovative and effective environmental justice policies to address the issues faced by Stockton residents at a time when SB 1000 was new, having only been enacted after we were underway with the Update. These new partnerships have already benefited the City through implementation work, including through our work with the City on additional projects to update the Development Code and prepare Neighborhood

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8 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements Action Plans. The General Plan was awarded the 2019 APA CA Statewide and Sacramento Valley Section, Comprehensive Planning Award: Large Jurisdiction, Envision Stockton 2040 General Plan.

VACAVILLE ENVIRONMENTAL JUSTICE POLICIES
PlaceWorks is preparing updates to multiple elements of the Vacaville General Plan (which PlaceWorks also prepared in 2008-2011) to address environmental justice, as part of a larger effort that also includes Housing Element and Safety Element updates. The work began with a multi-step process to identify what the City is calling Impacted Communities. Initial screening using CalEnviroScreen 4.0 determined that almost all the 19 census tracts in Vacaville scored above the 75th percentile for asthma, indicating that this is a significant health issue for the city, which is located along Interstate 80. Despite these high scores for individual indicators, there were no census tracts in Vacaville with a combined score for all indicators higher than the 75th cumulative percentile threshold. To address the potential that the statewide screening tool may overlook local issues, PlaceWorks developed two alternative screening methodologies to further assess Vacaville communities, resulting in identification of three census tracts as Impacted Communities. The updates to the General Plan, currently being drafted, also identify and address asthma, housing cost burden, educational attainment, low birthrates, and pesticide exposure as community health issues citywide. City staff conducted one-on-one outreach to Solano County Public Health Department staff, and PlaceWorks integrated Health Department recommendations and community feedback into the proposed updates to the Land Use, Transportation, Conservation and Open Space, Parks and Recreation, and Public Facilities and Services Elements.

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SB 1000 IMPLEMENTATION TOOLKIT
PlaceWorks developed a toolkit to guide local government agencies, planners, and communities through the process of implementing SB 1000. The bill requires all cities and counties to amend general plans to include either an environmental justice element or an integrated set of environmental justice policies whenever two or more other elements are updated.

The toolkit provides resources and recommends methods to prepare an environmental justice element or set of policies compliant with SB 1000, including methods to identify
disadvantaged communities and address objectives such as reducing pollution exposure, promoting food access, and promoting safe and sanitary homes. The toolkit also includes strategies to facilitate meaningful community engagement and case studies of environmental justice elements and policies successfully adopted prior to passage of SB 1000. .

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10 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements

SOLANO COUNTY SAFETY AND ENVIRONMENTAL JUSTICE

ELEMENTS
PlaceWorks is currently preparing seven General Plan
Safety Elements for unincorporated Solano County and
six of the seven incorporated cities in the county, as well as a General Plan Environmental Justice Element for the City of Vallejo. This work involves analyzing the current and expected future environmental justice conditions in the participating jurisdictions, and updating multiple
elements of Vallejo’s 2017 General Plan to respond to
State law and community priorities. The updated
environmental justice content responds to a range of
issues facing impacted neighborhoods in Vallejo,
including diesel and particulate matter emissions from
vehicles traveling on Interstates 80 and 780, fossil-fuel-powered ships traveling through the Carquinez Strait, nearby petroleum refineries that emit toxic air pollutants and water and soil contaminants that are carried to Vallejo by prevailing winds, and the Mare Island Naval Shipyard, which is now closed and undergoing remediation of historic contamination.

This effort, led by Joanna Jansen as Principal-inCharge and Cliff Lau as Project Manager, includes extensive public engagement to confirm that the
updated environmental justice content reflects the
values and priorities of community members,
addresses inequities and issues of concern to
frontline communities, and helps to resolve gaps in
Vallejo’s environmental justice frameworks.

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SB 2 AND LEAP/REAP TECHNICAL ASSISTANCE
As part of our ongoing technical assistance work for the California Department of Housing and Community Development (HCD), PlaceWorks’ GIS team was tasked with developing a statewide GISbased mapping and data resources webpage and mapping tool to help jurisdictions across California meet the AB 686/Affirmatively Furthering Fair Housing requirements for housing elements.

Cities and Counties are actively using data and mapping made available through this interactive resource to fulfill a state obligation to proactively combat discrimination and increase access to safe and affordable homes, especially those who face barriers because of their race, sex, income, and other characteristics.

These data and mapping resources were thoroughly vetted by various housing advocacy groups, HCD partner agencies, and academic housing experts across the state and nationally.

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12 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements Additional Experience
In addition to the projects highlighted above, PlaceWorks has worked on a variety of projects that address environmental justice issues, including:
▪ Butte County General Plan Update
▪ Hollister General Plan Update
▪ Livermore General Plan Update
▪ Modesto General Plan Update
▪ Ontario General Plan Update
▪ San Bernardino City General Plan Update
▪ Santa Ana General Plan Update
▪ Santa Rosa General Plan Update
▪ Chino General Plan Update (Healthy City Element)
▪ Corona General Plan Update (Healthy Community Element) ▪ El Monte General Plan Update (Parks and Recreation Element) ▪ Fresno Southwest Fresno Specific Plan
▪ Jurupa Valley Truck Restriction Ordinance EIR
▪ National City General Plan Health and Environmental Justice Element ▪ Palm Springs Parks, Open Space, and Conservation Element ▪ San Bernardino County General Plan Update (Hazards Element) Climate Resilient Communities
Climate Resilient Communities (CRC) is a community-based organization dedicated to serving the Peninsula’s underrepresented communities through empowering community voices to implement climate solutions that bring about unity and resilience. Recognizing that in the Bay Area, as throughout the world, under-resourced communities are disproportionately vulnerable to the impacts of climate change, CRC works to support the frontline communities of East Palo Alto, North Fair Oaks, and Belle Haven through community action and engagement.

CRC has copious experience conducting outreach and facilitating educational sessions. Since 2016, CRC has conducted outreach projects and convened meetings and trainings on behalf of several cities, the County of San Mateo, Santa Clara County, and other non-profit organizations, all aiming to serve underrepresented communities using a racial equity lens. CRC seeks to leverage our extensive networks and close partnerships to connect with audiences and community members far beyond typical outreach networks.

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Key Staff
Violet Wulf-Saena, Founder & Executive Director
Violet has served as an international climate change expert for over ten years working with the United Nations’ Least Developed Countries and Small Island States to protect communities from the impacts of climate change. Violet now works in the Bay Area partnering with governments, research institutions, and community-based organizations to build community capacity to respond to climate change and sealevel rise. In 2020, she founded Climate Resilient Communities (CRC). She also serves as the equity program manager for the Bay Area Climate Adaptation Network, an Environmental Justice Advisor BCDC, and a community advisory council member to the Bay Area Air Quality Management District.

Caroline Beckman, Resilient Homes Program Manager
Caroline directs CRC’s Resilient Homes program, working directly with families to apply for and receive critical home repairs. She started at CRC as an AmeriCorps VISTA Fellow after graduating from Stanford University with a degree in Earth Systems in 2021. Caroline has extensive environmental justice organizing experience in the Bay Area and is a skilled meeting facilitator.

Lesley Lopez, Community Outreach Coordinator
Lesley was born and raised in East Palo Alto. Previously, she has served her community by working for the City of East Palo Alto. At CRC, Lesley builds connections with residents, local CBOs, and other partners to cultivate CRC’s network. She leads outreach for our projects across all of CRC’s program areas.

Cade Cannedy, Resilient Adaptation Program Manager
Cade Cannedy worked as a Research and Communications Fellow at the California Environmental Justice Alliance before joining CRC in 2021. Cade graduated from Stanford University with an MA in Communication and a BA in Political Science, focusing throughout his education on air quality and environmental justice. Cade grew up in the unincorporated community of El Prado in Northern New Mexico. He is a skilled EJ organizer and communicator.

Representative Projects

MENLO PARK ENVIRONMENTAL JUSTICE & SAFETY ELEMENTS
As part of Menlo Park's ongoing Housing Element Update, the City additionally is creating an Environmental Justice Element for the first time (in response to SB 1000) and updating their Safety Element. The City contracted with M-Group to write the Elements and with CRC to conduct community outreach to ensure that all voices and preferences across the City were taken into account -- particularly in Belle Haven, a historically redlined community within Menlo Park. CRC led workshops, a survey, and three language-specific focus groups to ensure that the lived experiences of historically marginalized populations within Menlo Park were gathered and incorporated into a comprehensive set of goals and policies aimed to reduce exposure to environmental and health hazards. CRC worked closely with community-based organizations and leaders to develop survey and focus group content, conduct outreach, and follow up with residents who participated in the process to keep them engaged beyond the lifespan of the project. In total, 224 Belle Haven residents attended one of the focus groups and 440

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14 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements were surveyed to have their voices heard and contribute to a process to bring about substantial change and investment in their community.

SAN MATEO OFFICE OF SUSTAINABILITY: LOCAL HAZARD

MITIGATION PLAN
CRC worked with the Office of Sustainability in August of 2021 to conduct community outreach and convene workshops to inform the County’s Local Hazard Mitigation Plan. This work took place in collaboration with the City of Menlo Park, the City of East Palo Alto, and the County itself. CRC hosted community meetings for all three communities to engage with the Plan, including language-specific focus groups in Spanish and English which were facilitated by community leaders. Over 60 hard-to-reach residents attended the workshops. CRC recorded the workshops and focus groups and provided the residents’ feedback to the county in a report.

PENINSULA CLEAN ENERGY OUTREACH
For the past four years, CRC has fulfilled annual outreach grants with Peninsula Clean Energy. As a part of this work, CRC has worked on a wide variety of community engagement projects including conducting workshops in English and Spanish so residents across the Peninsula could understand and interpret their electricity bill. CRC has also written and worked with local news outlets to publish explainer pieces about common misconceptions people have about PCE or advertise for new programs. CRC also regularly has tables at community events, farmers markets, or gathering places where they can answer questions and provide written materials. Beyond those activities, CRC has also given educational presentations at various events, appeared on local television shows, hosted large community revitalization events, and during the height of the pandemic distributed written materials through food banks.

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B. CLIENT REFERENCES
References for PlaceWorks are provided below, and more can be provided upon request. We encourage you to contact each and every one of these references to gain an idea of our history of work.

Project Client Contact Relevant Staff
Contra Costa County General Plan
Update, Climate Action Plan, Zoning
Support, and EIR

CONTRA COSTA COUNTY
Will Nelson, Principal Planner
Contra Costa County Department
of Conservation and Development
30 Muir Road
Martinez, CA 94553
925.655.2898
[email protected]
Joanna Jansen, Principal-in-Charge
Tanya Sundberg, Project Manager
Stockton General Plan Update and EIR
Stockton Neighborhood Action Plans

CITY OF STOCKTON
Mike McDowell, Assistant Director
City of Stockton Community
Development Department
345 N. El Dorado Street
Stockton, CA 95202
209.937.8690
[email protected]
Charlie Knox, Principal-in-Charge
Tanya Sundberg, Project Manager for
the General Plan Update
Angelica Garcia, Project Manager for
the Neighborhood Action Plans
City of San Mateo General Plan Update

CITY OF SAN MATEO
Zach Dahl, Deputy Director
City of San Mateo Community
Development Department
330 West 20th Avenue
San Mateo, CA 94403
650.522.7207
[email protected]
Joanna Jansen, Principal-in-Charge
Carey Stone, Project Manager

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C. WORK PROGRAM
Approach
With the passage of Senate Bill 1000, cities and counties are compelled to incorporate environmental justice policies into their general plans. State law defines environmental justice as: “The fair treatment of people of all races, cultures, and incomes with respect to the development, adoption, implementation, and enforcement of environmental laws, regulations, and policies.” SB 1000 specifies what this means in practice, directing cities and counties to reduce the unique or compounded health risks in disadvantaged communities by including policy guidance that addresses the following topics:
◼ Pollution exposure. Exposure to air pollution is associated with a variety of negative health outcomes, including reduced lung function, pneumonia, asthma, cardiovascular diseases, and premature death. It may also affect lung cancer rates. In Burlingame, East Palo Alto, and San Mateo County, the most significant source of air pollution is transportation emissions on Highway 101, Highway 84, and local high-volume roads like University Avenue and El Camino Real. In addition, current and past hazardous waste facilities, including in the Ravenswood District in East Palo Alto, can worsen air quality, as well as contaminate soil and groundwater, posing additional health risks. Pollution exposure issues can be more acute when incompatible land uses, such as heavy industrial facilities and residential uses, are placed in close proximity.
◼ Public facilities. Public facilities are essential to community health and safety, such as by delivering clean water, collecting and treating wastewater, and supporting effective police and fire services. They are also essential to support healthy communities where residents can thrive, such as by providing meeting places for social, educational, or recreational activities. Many disadvantaged communities lack access to quality public facilities, especially in urban unincorporated areas at the edge of cities or in unincorporated county islands. When community members lack access to these facilities, their physical and mental health can suffer, so it is important to understand if these facilities meet the needs of community members within disadvantaged communities.
◼ Food access. Disadvantaged communities may lack access to nutritious and affordable food, which can lead to obesity, diabetes, and high blood pressure. When the only stores selling food in a neighborhood are small convenience stores offering pre-packaged goods and the only restaurants sell fast food, it can be hard to eat healthy. This becomes even more challenging when residents lack access to easy transportation, which can be common in some vulnerable populations like children, seniors, people with disabilities, and people with low incomes. Grocery stores and markets that carry fresh foods, farmers’ markets, farm stands, and community gardens are all outlets that can increase neighborhood access to healthy food options.
◼ Safe and sanitary homes. Housing quality can be lower in disadvantaged communities due to older housing stock and/or a lack of maintenance. Residents may live in housing conditions that expose them to toxins like lead or other unsafe conditions like pest infestations, mold, and water intrusion. This is of particular concern in East Palo Alto, where parts of the city rank high for a risk of exposure to lead.

Policies and programs that expand efforts to repair and rehabilitate substandard housing in

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18 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements disadvantaged communities should be considered in these areas. Meanwhile, housing affordability can also limit access to safe housing. East Palo Alto also ranks highly for the percentage of housingburdened low-income households. ◼ Physical activity. Lack of physical activity can lead to obesity,which increases the risk of certain diseases, such as diabetes and high blood pressure. Having easy and safe access to parks and active recreation and transportation opportunities helps residents to incorporate physical activity into both leisure time and daily transportation needs. Therefore, communities where there are safe and easy walking and biking connections to parks, jobs, schools, and transit support active lifestyles, which in turn support community health. Based on citywide data from Walk Score, Burlingame is very walkable and somewhat bikeable, while East Palo Alto is somewhat walkable and very bikeable. Environmental justice policies will need to consider whether this access is equitably distributed into disadvantaged communities, including within unincorporated county areas where active transportation infrastructure is less common.
◼ Additional unique or compounded health risks, including climate vulnerability. Every community is unique, so it is important to understand if there are other health risks specific to the disadvantaged communities within each jurisdiction. Identifying these additional unique or compounded health risks often comes about by learning from the lived experiences of community members. In addition, Burlingame, East Palo Alto, and San Mateo County all face climate risks like wildfire, flooding, and sea level rise, and disadvantaged communities are often more vulnerable to these risks due to a lack of access to secure housing, financial resources, healthcare and education, decision-making, and other consequences of systemic injustices and marginalization. Through comprehensive data gathering and community engagement, plus coordination with the concurrent process to update Safety Elements in multiple San Mateo County jurisdictions, the process will consider these additional health risks in each community.
◼ Community engagement. Residents in disadvantaged communities may face barriers to participating in planning processes so that they lack a voice in decisions that affect their neighborhood. Therefore, community engagement must be at the core of the process to develop environmental justice policy guidance so that the people most affected by these decisions are driving the solutions and helping to set up a structure for ongoing and effective community engagement in future planning processes and decisions.
◼ Prioritization of improvements for disadvantaged communities. Disadvantaged communities are often overlooked when agencies consider public investments and develop new amenities, and delayed investments and programs can prolong inequities. Therefore, an important part of planning for environmental justice is to proactively prioritize projects and investments that directly benefit disadvantaged communities. Environmental justice policy guidance can prioritize improvements and programs that serve disadvantaged communities by responding to the specific needs expressed by community members.

Through initial screening with CalEnviroScreen 4.0 and CARB Priority Populations data, jurisdiction staff have identified potential disadvantaged communities. However, an important early step will be to review the data with community members who can provide localized knowledge of conditions on the ground.

Ground-truthing will ensure we are focusing on the areas that experience environmental injustices while not overlooking areas that may be too small to be picked up by technical data. Through this review, we can

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develop policy guidance that directs attention and resources to the residents and neighborhoods that need them most. We will also use these early conversations with community members to confirm terminology that we will use throughout the project. We’ve learned from other environmental justice projects that many community members prefer a different term than “disadvantaged community;” we will discuss and confirm appropriate terminology with community members early in the project. In the meantime, this proposal uses the term “disadvantaged community” to be consistent with SB 1000.

Furthermore, the needs of individual communities and neighborhoods are not uniform, even within a single jurisdiction. Therefore, environmental justice policy development will also require close collaboration with community members to both identify key issues and how to address them. This collaboration is essential to prepare policy guidance that remedies the day-to-day burdens faced by community members in a way they support, all while building trust and community ownership. Meanwhile, this approach actively counters past environmental injustices that resulted from failing to effectively engage affected community members in planning decisions.

Figure 1: Environmental Justice Planning Process
The Request for Proposals (RFP) presents a scope of work that recognizes the importance of community engagement and equity outreach in creating or updating Environmental Justice Elements for each jurisdiction. In particular, partnering with CBOs to design and implement the community engagement strategy will be critical to reach and hear from affected community members, given that the CBOs already have community connections, are trusted, and understand the communication and outreach strategies that work.

This will be a collaborative work effort among the three jurisdictions, supporting a robust process in which they can share the benefits of research, analysis, and outreach, while ensuring the specific needs of individual communities are met. As noted in the RFP, each jurisdiction has different goals for the project and will require a tailored approach.
◼ Burlingame. We anticipate a focused work effort to update the Healthy People and Healthy Places Element to identify disadvantaged communities and expand policy guidance to address the issues identified by people who live, work, and go to school in those communities. Preliminary screening by jurisdiction staff identified a small part of the city as a potential disadvantaged community.

CalEnviroScreen data point to air pollutant exposures associated with traffic and trucks as primary pollution burdens in Burlingame, along with proximity to hazardous waste and solid waste facilities and

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20 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements associated water quality issues. Existing policy guidance in the Healthy People and Healthy Places Element and Mobility Element recognize and address these issues. Through the update, we will expand the policy guidance to meet the specific needs of disadvantaged communities on these and other community-identified issues.
◼ East Palo Alto. The City’s existing Health and Equity Element includes a robust set of policies that support healthy housing, healthy food access, public engagement, and climate vulnerability. The 2035 General Plan was adopted around the time that SB 1000 was enacted and covers the range of topics identified in the statute. The work effort to update this Element will be focused on engaging with community members to refine policy guidance in a way that meets their needs and addresses their day-to-day challenges. As part of this process, we’ll engage community members and analyze issues in the Ravenswood District, an area with a history of hazardous materials use that is under active remediation, and where housing is being introduced. CalEnviroScreen data highlight the history of hazardous materials use in the area, with rankings that reflect high concentrations of cleanup sites, hazardous waste sites, and solid waste sites, along with associated water contamination. Meanwhile, air quality issues from traffic and potential lead exposure from older housing stock also rank high. ◼ San Mateo County. The County’s existing General Plan doesn’t address environmental justice or many of the topics specified in SB 1000. Meanwhile, the unincorporated county encompasses a diverse physical and social landscape that demands localized and nuanced consideration. Therefore, we anticipate the bulk of the work effort to focus on the preparation of a new Environmental Justice Element for San Mateo County. From our environmental justice work for Contra Costa County, Butte County, and San Bernardino County, we have learned that data available at the Census tract level often overlaps incorporated and unincorporated boundaries and can be too coarse to be useful. Therefore, we’ll need to rely on finer grained data for these areas, while local knowledge from CBOs and community members will be critical to understanding both where disadvantaged communities exist and what issues need to be addressed.

The work to prepare or update Environmental Justice Elements will also be concurrent with another multijurisdictional project to update Safety Elements for eight jurisdictions in San Mateo County, including East Palo Alto and San Mateo County. As the lead consultant for the Safety Element Updates, PlaceWorks will continually seek opportunities to align community outreach and engagement efforts and data sharing.

There is significant overlap in the realms of safety and environmental justice, and our teams have established a seamless working relationship over the years of working together on similar projects. Through this work, we have learned the importance of frequent internal coordination for different facets of the project. Therefore, our scope includes regular internal meetings among the PlaceWorks teams working on the Safety and Environmental Justice Elements. Given schedule uncertainties while both projects start up, we have not called out specific combined outreach and engagement efforts, but we will remain flexible and adaptive to create such opportunities through our regular internal coordination meetings. Meanwhile, our scope of work for Task 3 already accounts for efficiencies in data collection and review from our work on the Safety Elements project.

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Schedule
PlaceWorks agrees with the general sequence and timing of key activities presented in the RFP, although, based on our experience with environmental justice updates in other communities, we recommend including additional time for effective engagement with community members in Task 2 and the meaningful integration of that input into the draft elements in Task 4.

We recommend reviewing and confirming a detailed schedule as part of project initiation. We are also flexible and will work to meet the schedule needs of the project.

Scope of Work
TASK 1. Project Coordination and Communication
Project coordination and communication under Task 1 will ensure collaboration, shared learning, and dialogue across each jurisdiction through a combination of Joint Steering Committee meetings and jurisdiction-specific meetings. It also includes ongoing internal coordination with the PlaceWorks team working on the Safety Element Updates, plus regular coordination with the B+D Project Manager to ensure the project remains on schedule and within budget.

1.1 Joint Steering Committee
A Joint Steering Committee comprised of representatives from each jurisdiction will promote coordination among the various communities through shared learning, collaborative problem solving, and efficiencies of scale for the project. PlaceWorks will be responsible for collaborating with the B+D Project Manager to develop and agree upon meeting scheduling, agendas, materials, and key decision and discussion items, as well as incorporating input and recommendations received during community engagement. The B+D Project Manager will be responsible for overall facilitation of the meetings as well as coordinating any scheduling logistics.

Our scope includes a total of six Joint Steering Committee meetings for the duration of the project. The first meeting will be an in-person kick-off meeting that provides an overview of the project and schedule, outlines roles and responsibilities, and sets expectations of the Committee. The remaining meetings will be virtual. PlaceWorks will prepare a summary of key points, action items, and decisions following each meeting, which we will share with the B+D Project Manager for review.

1.2 Jurisdiction-Specific Check-ins
To complement the Joint Steering Committee meetings, which will promote shared learning among the different jurisdictions, PlaceWorks recognizes that meeting with individual jurisdictions will help the project by allowing for more detailed review and discussion of key issues and deliverables specific to each community, as well as to coodinate community and decision-maker engagement efforts. Under this task, PlaceWorks will meet with key staff from each participating jurisdiction on an approximately monthly basis, for a total of 13 virtual check-in meetings with each jurisdiction (39 meetings total). The specific timing of each meeting will be dependent on project schedule and milestones; check-ins may be more frequent as we gear up for a workshop or survey, and less frequent during intensive work or review periods. Check-ins may also take place as study sessions with deicision-making and advisory bodies.

PlaceWorks will be responsible for preparing meeting agendas, presentations, and follow-up summaries.

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22 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements We will collaborate with the B+D Project Manager for these meetings, who we understand will be responsible for coordinating meeting logistics, ensuring the needs of each jurisdiction are met, and participating on an as-needed basis.

1.3 Ongoing Project Management
This task covers management of administrative items for the project by PlaceWorks in order to coordinate and keep the project moving forward on time and within budget. This task covers regular reviews of projet budget, schedule, and staffing to ensure project needs and milestones are met. This task may also cover occassional calls and check-ins as-needed with the B+D Project Manager. Finally, this task includes regular internal meetings with the PlaceWorks Safety Element team to keep each team apprised of project status and to identify potential outreach and data sharing opportunities.

Task 1 Deliverables:
» Six Joint Steering Committee Meetings (one in person, five virtual) » Jurisdiction-Specific Check-in Meetings(for 13 meetings with each jurisdiction, or 39 total meetings, all virtual)
TASK 2. Community Engagement and Equity Outreach
Task 2 describes the community outreach and engagement methods that will be used to engage community members in each jurisdiction, with a strong focus on disadvantaged communities.

Our recommended outreach approach includes four avenues for engagement: community workshops to gather feedback from the community on environmental justice issues, an equity focused survey to gather feedback from affected residents, joint workshops for key staff from the participating jurisdictions and agency partners to discuss issues of shared concern, and one-on-one interviews with local industry and business leaders to better understand local environmental justice issues and identify strategies to address those issues. This engagement will be supported by clear, easy-to-understand information for community members to support informed participation. However, this scope includes very close collaboration with CRC, other CBO partners, and jurisdiction staff to understand how best to reach out to community members, learn what strategies have been successful in the past and in concurrent projects, and improve the engagement process. The public feedback we hear during the outreach process will be the main driver of our work to prepare and update Environmental Justice content in each General Plan, supplemented by the technical work conducted in Task 3.

2.1 Community Engagement Plan
To kick off Task 2, PlaceWorks will work with CRC to prepare a single Community Engagement Plan that describes the strategy for engaging community members in each jurisdiction, outlines the sequence of the planned engagement tools and activities, and defines the coordination and timing of the engagement work in relation to other tasks. A strong equity-focused outreach effort, informed by the local knowledge of CRC and its partners, will be the main focus of the plan.

The Community Engagement Plan will be developed based on input from the Joint Steering Committee and the specific pollution and socio-economic burdens affecting each preliminary disadvantaged community identified in Task 3.1. The plan will reflect our knowledge about community engagement practices in disadvantaged communities and our understanding of San Mateo County and the needs of each jurisdiction, supplemented with guidance from jurisdiction staff and CRC. Common obstacles to

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engagement in disadvantaged communities include lack of trust in government based on a history of being harmed or ignored by government policies and decisions, language barriers, accessibility needs, lack of access to technology, lack of access to transportation, working multiple jobs, and childcare. The Plan will acknowledge and include methods for addressing these barriers. Related engagement efforts and tools in place across the jurisdictions will be considered prior to the development of the plan.

We will work closely with CRC in the development of the Community Engagement Plan, which will describe and emphasize the strong role of the CBOs throughout the community engagement process.

The plan will clearly identify roles for PlaceWorks, CRC, other CBO partners, jurisdiction staff, and the B+D Project Manager. The plan will describe the outreach objectives, activities, target groups, methods, performance metrics, and schedule for the outreach process. It will explain the responsibility of each jurisdiction in supporting the outreach and engagement effort. The plan will also describe how the multijurisdiction collaboration will be branded, including how to convey messaging and consistency in public communications. Finally, the plan will describe how community input and feedback will be incorporated throughout each stage of the process, as well as how we will report back to participants about how input was used.

In preparing the Community Engagement Plan, the PlaceWorks and CRC Environmental Justice Updates team will coordinate with the PlaceWorks and CRC Safety Element Updates team to consider opportunities to align community outreach and engagement efforts. PlaceWorks supports coordination between both projects, the Safety Element Updates and Environmental Justice Updates, since it will help leverage finite resources and create efficiency for CBO partners to be involved in both efforts if they would like to be. PlaceWorks will refine the Community Engagement Plan based on input and feedback from the Joint Steering Committee and B+D Project Manager.

2.2 Education and Outreach Materials
PlaceWorks, in partnership with CRC, will create a toolkit to support community education and engagement efforts. Preliminarily, we anticipate that the toolkit will include two informational PowerPoint presentations, educational handouts, or other related materials that jurisdiction staff and CBO partners can easily customize and/or integrate on their websites; materials will support the process by helping community members and decision-makers understand environmental justice issues, how those issues impact their community, and why addressing these issues is important to everyone.

As part of this task, PlaceWorks will create and maintain an accessible website for the Environmental Justice Element Updates. Basic content on the website will include a description of the project, its key steps and products, and what it means to stakeholders. The website will also include a description of the Environmental Justice Elements preparation process, including the project schedule and updates as major milestones are achieved, along with links to each participating jurisdiction’s website and related materials, a document library, links to other relevant resources, contact information, and an opportunity to submit comments and questions. Translator widgets for Spanish, Tongan, and both simplified and traditional Chinese will be included in the website.

The website will also provide information about upcoming events and activities, including community events, online engagement opportunities, and Planning Commission and City Council/Board of Supervisors meetings. Activities may include online surveys and interactive exercises. Public review draft documents will be posted on the website when available, and links to other online engagement or interactive products developed for the project, such as Esri-based maps, would also be provided if desired.

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24 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements PlaceWorks staff will be responsible for creating, managing, and updating the website for the duration of the project. PlaceWorks will prepare a mock-up of the website for review by CRC, the Joint Steering Committee, and the B+D Project Manager prior to building it. This scope does not assume significant redesign or restructuring of the website once it is launched. Upon completion of the project, PlaceWorks can transfer management of the website to jurisdiction staff if desired.

Educational and outreach materials will be jargon-free, visually compelling, and accessible at a basic reading level, in addition to being ADA-compliant. They will also be available in English and Spanish. Draft materials will be reviewed by CRC, the Joint Steering Committee, and the B+D Project Manager prior to being finalized and distributed.

2.3 Community-wide Engagement
Community workshops conducted under Task 2.3 will serve as a key opportunity to gather feedback from the community on environmental justice issues, data, and priorities for action. They will providing citywide and countywide opportunities for the public to provide input and engage with the Environmental Justice Elements process. For scoping purposes, we assume a total of four in-person community workshops for the projects in one round, with two workshops in San Mateo County to maximize convenience for residents. The agenda and activities for each workshop will reflect the desired outcomes for the workshop. We will coordinate and collaborate with CRC on workshop design and materials to ensure that the workshops are accessible to a wide range of community members, including members from disadvantaged communities.

For each workshop, PlaceWorks and CRC will prepare the workshop approach, agenda, marketing materials, presentation materials, engagement activities, facilitator guide, and input summary. For staffing, PlaceWorks will provide a presenter and one key staff member to provide overall support. CRC will provide a facilitator/moderator and additional staffing support as needed, including to engage Spanish speakers at events without other Spanish-speaking staff. We will also provide simultaneous Spanish interpretation at all events. We can provide additional staff on a time-and-materials basis. CRC will provide gift cards to workshop attendees to reimburse them for their time, along with food. CRC will also reimburse at least one local CBO partner for each workshop to assist with outreach and consultation.

As noted in the RFP, PlaceWorks and CRC will manage logistics and the B+D Project Manager will support the overall communitywide engagement effort by reviewing draft materials.

We are also flexible about the use of virtual community workshops to ensure there is the opportunity for broad access, and can switch to a virtual format for any or all of the workshops as needed. Throughout the Covid-19 pandemic, PlaceWorks has developed guiding principles and best practices for virtual engagement and gained expertise in using various online meeting and collaboration tools. During virtual meetings, we use a mix of presentations, polls, small group discussions with dedicated facilitators and notetakers, transparent and live notetaking using Google Docs, and a variety of online activities using Mentimeter, Jamboard, and similar tools to receive input and feedback. We have found that virtual workshops have significantly increased attendance in large, dispersed geographies like unincorporated counties.

During development of the Community Engagement Plan, we will refine the approach, timing, content, and location of the workshops in close collaboration with the jurisdictions, CRC, and the B+D Project Manager.

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2.4 Equity-focused Environmental Justice Survey
In this task, PlaceWorks and CRC will conduct an environmental justice survey to deeply engage and solicit input from residents suffering environmental injustices. The survey will seek to get communitywide input on environmental justice issues and affirm priorities and policies that emerged from the workshops. This survey will provide a broader sample than the workshop attendees and will support the development of policies and programs with data and wide community input.

The survey will be conducted in up to four languages and will include door-to-door direct canvassing to reach target demographics for survey responses. CRC will provide gift cards to reimburse survey respondents for their time. CRC will also work with a data company to analyze the data.

2.5 Joint Staff and Agency Partner Workshops
PlaceWorks will facilitate two joint workshops for key staff from the participating jurisdictions and agency partners. Through these workshops, staff from all participating jurisdictions will review and discuss issues of shared concern; deepen their understanding of environmental justice issues, principles, and practices; and review data, community input, and trends.

In coordination with jurisdiction staff, the B+D Project Manager, and CRC, we will confirm the timing and approach for the workshops. Preliminarily, we expect that the first workshop will be focused on reviewing community input collected to date through other work in Task 2, as well as reviewing the draft maps of disadvantaged communities and the analysis of existing conditions conducted in Task 3, with attention focused to community concerns and existing conditions that are shared across the jurisdictions. We anticipate that the second workshop will be focused on identifying priority policies, programs, and actions that respond to key issues shared across the jurisdictions, as identified through data analysis and refined by community engagement. PlaceWorks will engage jurisdiction staff at each workshop through interactive exercises to seek guidance and input into the process. We will also emphasize the importance of meaningfully incorporating and responding to community input.

For each workshop, PlaceWorks will prepare meeting materials, including an agenda, presentation, and engagement exercises, as well as a summary of key input. The B+D Project Manager will assist with the review of workshop agendas and materials and help coordinate with the participating jurisdictions on workshop invitations and logistics. This scope assumes these workshops will be held virtually.

2.6 Industry and Agency Interviews
In this task, PlaceWorks will hold a series of up to four one-on-one interviews with local industry and business leaders and/or relevant State and regional agencies to better understand local environmental justice issues, identify strategies to address those issues in the region, and identify ways in which disadvantaged communities can effectively work with local industry and other agencies to improve conditions. This task may include conversations with “green tech” or “clean alternative” companies and community groups that are involved in green industry. This engagement will support all jurisdictions, although some interviews may consider localized geographies and impacts.

As part of our work to prepare the Community Engagement Plan in Task 2.1, we will outline the strategy for industry and agency input and engagement. This scope assumes that the B+D Project Manager, jurisdiction staff, and/or Joint Steering Committee will provide a list of potential contacts for these interviews, and that the Joint Steering Committee will approve the list of interviews prior to

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26 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements implementation. PlaceWorks will conduct up to four phone or video interviews as part of this task, documenting feedback received.

See also Task 3.3, in which PlaceWorks will interview State, regional, and local agencies about relevant data and expertise on potential policy approaches.

2.7 Community Engagement Summary Report
In addition to providing summaries of outreach and engagement events and activities for the tasks above, PlaceWorks will prepare a consolidated report that summarizes all the outreach efforts from Task 2. It will describe the input received and how it was incorporated into the Environmental Justice Elements.

The Community Engagement Summary Report will include feedback from all public outreach led by PlaceWorks, CRC, and other CBO partners, including engagement with hard-to-reach and underrepresented communities. In the presentation of outreach and engagement results in this report, PlaceWorks will not attribute comments to specific stakeholders or organizations to protect privacy and ensure open engagement in the process, unless specifically requested by a stakeholder or organization; however, we will provide a list of types of stakeholders and organizations that were engaged.

2.8 County Inter-departmental Sessions and Commission/Board Sessions
PlaceWorks will seek input and support for the Environmental Justice Updates by holding two interdepartmental meetings with County staff and/or sessions with decision-makers or advisory bodies, like the San Mateo County Youth Commission and Farmworker Advisory Commission. Based on our experience on other projects, we have observed that the most powerful advocates for building internal support for shifting away from past practices and embracing new environmental justice policies comes from fellow colleagues rather than from external consultants, and that our environmental justice knowledge and expertise can be more effective if applied to the other tasks in this scope. PlaceWorks will facilitate the meetings and prepare an agenda and presentation. This scope assumes the meetings will be held in person.

2.9 Story Map
Using the framework developed for a Story Map prepared for the Safety Elements Updates project, PlaceWorks will design and format the key public engagement materials using Esri’s Story Map application. The Story Map will complement the traditional hard-copy materials and provide a way for the public to interact with the maps and data more closely. This interactive platform will help to promote the project as well as provide a dynamic and accessible platform where users can explore the data and gain deeper insights into the key environmental justice issues affecting their community. The digital platform will allow for regular and seamless updates to the content prior to adoption and into implementation. PlaceWorks will prepare a single Story Map for the project.

2.10 Mapped Survey Tool
Using the framework developed for a mapped survey tool prepared for the Safety Elements Updates project, PlaceWorks will leverage Survey123 for ArcGIS to create an interactive, map-based online survey that can be accessed by any device with an internet connection.

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This tool will connect residents with information, decision makers, and other residents in a professionally facilitated community discussion that builds public awareness of and trust in the project process, without constraints on the time, place, or method of public input. We will use this mapped survey tool to support community outreach and engagement related to the identification and delineation of disadvantaged communities and the key environmental justice issues in each community. PlaceWorks will prepare a single mapped survey for the project.

Task 2 Deliverables:
» Community Engagement Plan (including equity-focused engagement strategy) » Project Website (for education and engagement)
» Engagement and Outreach Materials (draft and final materials in English and Spanish) » Four Community-wide Workshops (in-person or virtual, with Spanish-language interpretation) » Environmental justice survey
» Two Joint Staff/Agency Workshops (virtual)
» Four Industry/Agency Interviews (phone or video)
» Community Engagement Summary Report (including interim summaries of input following each major set of engagement activities)
» Two County Inter-departmental Sessions or Commission/Board Sessions (in-person) » Story Map
» Mapped Survey
TASK 3. Environmental Justice Existing Conditions: Data, Maps, and Indicators
Through our work in Task 3, PlaceWorks will research and evaluate environmental justice issues based on data, maps, indicators, and interviews with agency staff. While there is a wealth of data available to consider for the Environmental Justice Elements, we will focus on finding the right data to tell the story of each community, prioritizing data and information that reflects the community’s experience. We will avoid overwhemling staff, decision-makers, and community members with too many maps and information that won’t affect the outcomes of the process.

In addition, our Senior Geologist will serve a key role in this task to help our team understand and interpret data related to soil and water contamination, particularly in areas like the Ravenswood District in East Palo Alto that have a history of past contamination.

3.1 Identify/Confirm Disadvantaged Communities and EJ Focus Areas In this task, PlaceWorks will leverage and expand upon data collection and mapping conducted as part of the Safety Elements Updates project to map disadvantaged communities in each jurisdiction. As an initial step, PlaceWorks will identify the census tracts with a combined CalEnviroScreen 4.0 score of 75 percent or higher. We will supplement the CalEnviroScreen data with data from the California Healthy Places Index and the Metropolitan Transportation Commission’s Equity Priority Communities, using the versions that incorporate race-based data. We will also consider where low-income areas experience disporportionate pollution burdens by mapping household median incomes at or below the Department of Housing and Community Development’s state income limits and examining those areas for additional pollution burdens using CalEnviroScreen and other data. This analysis will also consider communityspecific data like car washes and auto shops by extracting these and similar data types from Google Maps

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28 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements through Google’s JavaScript API and data souces like SafeGraph Places. The draft maps will delineate preliminary disadvantaged communities at a geographic scale commensurate with the data sources.

Once the preliminary maps of disadvantaged communities are drafted, PlaceWorks will submit them to the B+D Project Manager for initial review. After any refinements from that review, we will share the preliminary draft maps with the Joint Steering Committee and jurisdiction teams, including the County’s Core Equity Team data committee, for additional review and refinement before presenting them to the public. Through our work in Task 2, we will ground-truth the preliminary maps with community members.

Based on community input, we will refine the maps for additional review and finalizing by the Joint Steering Committee. With community refinement, we anticipate the geographic scale of the disadvantaged community boundaries to become less dependent on data sources.

3.2 Indicator List and Data Collection
Through our work in Task 3.2, PlaceWorks will compile a list of environmental justice indicators that measure and document the disproportionate impacts of environmental pollution and other hazards on low income communities and communities of color. To begin, we’ll identify and collect data from other local, regional, and State agencies, including utility districts, CalTrans, Geotracker, EnviroStor, and Aclima/Bay Area Air Quality Management District. We will also consider other data sources that can illustrate other issues raised by community members through our work in Task 2. We will leverage data from our work on the Safety Elements Updates, as well as our statewide work for HCD creating the AFFH Data Viewer, as appropriate. In addition, we will document where and how the data can be collected, and how frequently it is maintained and updated, to enable staff to make future updates and comparisons based on the same datasets. In this task, we will be mindful of the competing demands on staff time and prioritize datasets that are most directly relevant and effective at measuring environmental justice outcomes.

PlaceWorks will submit the draft list of environmental justice indicators to the B+D Project Manager for initial review. Following any needed refinements, we will present the list to the Joint Steering Committee, the County’s Public Health, Policy, and Planning Division, and community stkeholders, including CBO partners, for review and refinement to ensure the final list reflects community priorities.

3.3 Partner Agency Engagement/Coordination with the San Mateo County Health Department and Equity Team of the County
Executive Office
We understand that this work is not beginning in a vaccuum. A number of local, regional, and State agencies have valuable data, research, and policy recommendations to share. Our data gathering and analysis work will be supplemented by a series of one-on-one calls with agencies who work with relevant data. To begin, PlaceWorks will identify a draft list of agencies to contact, including State agencies like the California Department of Toxic Substances Control, regional agencies like the Bay Area Air Quality Management District, and local agencies like the San Mateo County Health Department and Executive Office Equity Team. After review with the B+D Project Manager and Joint Steering Committee, PlaceWorks will contact agency staff to request data and discuss data analysis, opportunities for risk reduction, and local program and policy priorities. This scope assumes up to five one-on-one calls/interviews with agency staff.

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3.4 Analysis Results: Data Tables, Maps, and Summaries
In this task, PlaceWorks will prepare a concise technical appendix for each jurisdiction that presents the results of the analysis conducted through Tasks 3.1 through 3.3. The technical appendices will map and describe each disadvantaged community and document the environmental burdens, health risks, and needs of each community, presenting disproportionate burdens and impacts by geography and key demographics (e.g., race, gender, and age) as available, and will be supplemented by interactive webbased maps. Map data will be presented at a geographic scale commensurate with the data sources, with particular attention given to the scale of data in less urban unincorporated parts of the county. The technical appendices will be prepared so that components may be readily used as appropriate in the Environmental Justice Elements that will be crafted in Task 4. All data and documentation will be organized and shared with jurisdiction staff to support future updates and evaluation.

PlaceWorks will submit the draft technical appendices to the B+D Project Manager for initial review, followed by review by jurisdiction staff and CRC prior to publication review with community members through Task 2 community engagement.

Task 3 Deliverables:
» Disadvantaged Community Maps (draft and refined)
» List of Environmental Justice Indicators (draft and final) » Five Agency Interviews (phone or video)
» Environmental Justice Data Sets (along with documentation regarding sources and processing) » Existing Conditions Technical Appendix and Narrative Summary (draft and final for each jurisdiction) TASK 4. Environmental Justice Elements: Development and Adoption
Through our work in Task 4, PlaceWorks will prepare the draft Environmental Justice Elements and support jurisdiction staff through the adoption process.

4.1 Summary of Key Challenges and Opportunities
Drawing from community input gathered through Task 2 and findings from the Task 3 data analysis, PlaceWorks will prepare a summary of key environmental justice challenges and opportunities for each jurisdiction, which will include lessons for the cross-jurisdiction collaborative that can be shared more broadly via 21 Elements. As noted in the introduction to this Scope of Work, we recommend preparing this summary before the evaluation of current policies, programs, and practices in Task 4.2 in order to focus that evaluation on the key challenges and opportunities raised by the community and from the data analysis. We will prepare this as a standalone document with readiness to be incorporated into the forthcoming Environmental Justice Elements for each jurisdiction. We will share an initial draft with the B+D Project Manager for review, and then share with staff from each jurisdiction for their review prior to finalization.

4.2 Evaluation of Current Policies, Programs, and Practices PlaceWorks will scan and compile a list of existing City/County policies, programs, and practices related to environmental justice for each jurisdiction. This scope assumes that jurisdiction staff will provide PlaceWorks with agency documents, including documents from the Health Department and other non3.1.d Packet Pg. 128 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Work Program
30 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements planning programs. We will work with staff from each jurisdiction to review this list and identify strengths, weaknesses, and gaps related to environmental justice, particularly how the documents respond to the specific issues in each community as identified through Tasks 2 and 3. Based on input from this review, PlaceWorks will prepare summaries highlighting areas of strength and areas for improvement for each jurisdiction. We will share draft summaries with the B+D Project Manager for their review first, and then share directly with jurisdiction contacts. We will plan to present key takeaways from this evaluation at one of the Joint Steering Committee meetings.

4.3 EJ Policies and Programs / Draft EJ Element Development Following completion of Tasks 4.1 and 4.2, PlaceWorks will prepare the Draft Environmental Justice Elements. For the County, this will be a new stand-alone element; for Burlingame and East Palo Alto, they will be an update to the existing Healthy People and Healthy Places Element and Health and Equity Element, respectively. We will also consult with Burlingame and East Palo Alto staff about the scope of the changes to the General Plan. By limiting the updates to the existing Healthy People and Healthy Places Element and Health and Equity Element, the scope of the changes are clear and focused. However, we may also want to spread the updates among other elements where environmental justice issues are also addressed; in that case, we’ll need to thoughtfully contain the updates, since it can sometimes spiral into a more comprehensive set of updates to the General Plan when more elements are open to revision.

We’ll work with jurisdiction staff to confirm the appropriate approach for each General Plan.

The new and updated Elements will incorporate material from preceding tasks as appropriate. Draft policies, programs, and implementing action priorities will be mapped to the key challenges and opportunities summarized in Task 4.1. They will be accompanied by any necessary and appropriate revisions and updates to the background text that will discuss information related to the proposed policies, programs, and actions.

The Draft Environmental Justice Elements will cover all topics required by SB 1000, plus other topics identified through the community engagement process in Task 2. The Draft Elements will also follow requirements and best practices contained in the Governor’s Office of Planning and Research (OPR) General Plan Guidelines, which were revised in June 2020 to include guidance for preparing environmental justice elements, as well as the SB 1000 Toolkit that PlaceWorks prepared in 2017 in partnership with the California Environmental Justice Alliance.

PlaceWorks will submit an initial Administrative Draft (version 1) for review by the B+D Project Manager.

We will then share a Revised Administrative Draft (version 2) with each jurisdiction team for review and comment. Following this, we will prepare the Public Review Draft Environmental Justice Elements (version 3), incorporating staff input to share with CBO partners and the general public.

Following public review, PlaceWorks will document, respond to, and incorporate public comments, consulting with jurisdiction staff as needed and to confirm changes. We will prepare the Final Drafts (version 4) for adoption hearings. Following adoption, we will reflect any final changes resulting from the adoption process in the Final Environmental Justice Elements (version 5).

4.4 EJ Element Review and Adoption
PlaceWorks support jurisdiction staff through the public review and adoption process by preparing staff report and presentation materials for up to two public hearings for each jurisdiction, plus a third hearing before the California Coastal Commission for the County. This scope assumes that jurisdiction staff will

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present the Final Draft Environmental Justice Elements to decision-makers for review and adoption. We will share presentation materials with the B+D Project Manager and jurisdiction staff for review prior to the hearings.

4.5 CEQA Review
For each jurisdiction, PlaceWorks will prepare either a Notice of Exemption (NOE) pursuant to CEQA Guidelines Section 15062 or an Addendum to the relevant General Plan EIR pursuant to CEQA Guidelines Section 15164. The CEQA document will include a brief project description and provide the substantial evidence to demonstrate how the proposed project would not result in any significant effects. The CEQA document will be submitted to each jurisdiction for review, as follows:
» One electronic copy of an Administrative Draft to the jurisdiction for review. Staff will provide PlaceWorks with a single set of consolidated comments on the Administrative Draft. » One electronic copy of a revised, second draft as an electronic “Screencheck.” PlaceWorks assumes that a minimal level of effort, not exceeding four hours, would be required to respond to a single set of consolidated comments from the jurisdiction on the Screencheck Draft.

If it is determined that potential impacts from the proposed Environmental Justice Elements require changes to the project or mitigation measures to reduce impacts to a less-than-significant level, a contract amendment to prepare the appropriate CEQA document would be required.

Following the approval of the Environmental Justice Elements, PlaceWorks will prepare the Notice of Determination (NOD). Our scope of work assumes that staff will be responsible for overseeing the filing of the NOE (if the selected document) and NOD with the County Clerk following the approval of the proposed projects and PlaceWorks will post the NOE/NOD with the State Clearinghouse.

Task 4 Deliverables:
» Key Challenges and Opportunities Summary (draft and final for each jurisdiction) » Evaluation of Current Environmental Justice Policies, Programs, and Practices (draft and refined memo for each jurisdiction)
» New Stand-Alone Environmental Justice Element for San Mateo County, Updated Health and Equity Element for East Palo Alto, and Updated Healthy People and Healthy Places Element for Burlingame (prepared in five versions: two Administrative Drafts, a Public Review Draft, a Final Draft, and the Adopted Element)
» Adoption Hearing Staff Report Content and Presentations (for two public hearings each for Burlingame and East Palo Alto and for three public hearings for San Mateo County) » NOE or Addendum (Administrative, Screencheck, and Final Draft for each jurisdiction)

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D. COST PROPOSAL
As shown in Table 1, the estimated cost to complete the scope of work described in this proposal is $540,647. Table 2 shows the fee proposal broken down by jurisdiction.

In addition to the budget shown for CRC in Table 1, CRC will provide support services for other tasks in kind through work that is separately funded.

This scope of work and cost estimate assumes that:
◼ Our cost estimate includes the meetings shown in the Work Program. Additional meetings would be billed on a time-and-materials basis. Tanya Sundberg and either Cliff Lau or Angelica Garcia will attend all project meetings, public workshops, and other public meetings. We will provide Spanish interpretation services at public workshops.
◼ All products will be submitted in electronic (PDF) format; when documents are prepared in Microsoft Word, we will also provide products in Word.
◼ The B+D Project Manager and/or jurisdiction staff will be responsible for meeting logistics, including schedule coordination, document production, printing notices, mailing costs, room reservations, room set-up and take-down, and refreshments.

The billing rates for each team member are included in Table 1.

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Table 1 Estimated Cost

JANSEN SUNDBERG LAU GARCIA MAZUR WATSON CRC
Principal-inChargeProject
Manager
Assistant
PM
Assistant
PM
GIS
Principal
Haz Mat
Advisor
CEQA
Principal
CEQA
Associate
Project
Planner
GIS
Analyst Graphics
Technical
Editor
WP/
Clerical
Hourly Rate: $260 $225 $160 $155 $225 $180 $245 $155 $145 $135 $135 $140 $130 TASK 1. PROJECT COORDINATION AND COMMUNICATION 1 Joint Steering Committee 2 24 26 26 78 $282 $14,392 0 $0 $0 $14,392 2 Jurisdiction-Specific Check-ins 8 78 78 39 203 $763 $38,918 0 $0 $0 $38,918 3 Ongoing Project Management 8 20 10 6 44 $147 $7,507 0 $0 $0 $7,507 Task 1. Subtotal 10 110 124 75 0 0 0 0 0 6 0 0 0 325 $1,192 $60,817 $0 $0 $0 $60,817 TASK 2. COMMUNITY ENGAGEMENT AND EQUITY OUTREACH 1 Community Engagement Plan 4 8 12 12 36 1 1 74 $242 $12,352 3,245 $325 $3,570 $15,922 2 Education and Outreach Materials 6 18 58 38 60 68 4 252 $784 $40,004 0 $0 $0 $40,004 3 Community-wide Engagement 4 48 30 30 25 8 10 155 $547 $27,892 72,996 $7,300 $80,296 $108,188 4 Equity-focused Environmental Justice Survey 4 14 22 27 8 8 4 87 $294 $14,969 49,379 $4,938 $54,317 $69,286 5 Joint Staff and Agency Partner Workshops 8 16 16 8 48 $160 $8,160 0 $0 $0 $8,160 6 Industry and Agency Interviews 8 10 10 28 $99 $5,049 0 $0 $0 $5,049 7 Community Engagement Summary Report 2 4 6 6 12 30 $101 $5,151 0 $0 $0 $5,151 8 County Inter-departmental Sessions and Commission/Board Sessions 20 14 6 40 $151 $7,691 0 $0 $0 $7,691 9 Story Map 2 4 6 6 4 17 30 8 77 $237 $12,075 0 $0 $0 $12,075 10 Mapped Survey Tool 1 3 6 6 2 17 35 $111 $5,680 0 $0 $0 $5,680 Task 2. Subtotal 23 135 166 165 6 0 0 0 172 63 90 5 1 826 $2,726 $139,023 $125,620 $12,563 $138,183 $277,206 TASK 3. ENVIRONMENTAL JUSTICE EXISTING CONDITIONS: DATA, MAPS, AND INDICATORS 1 Identify/Confirm Disadvantaged Communities and EJ Focus Areas 2 8 8 8 10 4 60 100 $318 $16,228 0 $0 $0 $16,228 2 Indicator List and Data Collection 4 6 6 10 8 40 74 $238 $12,118 0 $0 $0 $12,118 3 Partner Agency Engagement/Coordination with the San Mateo County Health Department and Equity Team of the County Executive Office 7 7 7 7 20 48 $161 $8,216 0 $0 $0 $8,216 4 Analysis Results: Data Tables, Maps, and Summaries 2 10 20 20 16 8 80 156 $498 $25,408 0 $0 $0 $25,408 Task 3. Subtotal 4 29 41 41 43 20 0 0 0 200 0 0 0 378 $1,215 $61,970 $0 $0 $0 $61,970 TASK 4. ENVIRONMENTAL JUSTICE ELEMENTS: DEVELOPMENT AND ADOPTION 1 Summary of Key Challenges and Opportunities 3 16 14 12 42 4 4 4 3 0 $332 $16,932 0 $0 $0 $16,932 2 Evaluation of Current Policies, Programs, and Practices 3 12 16 8 48 87 $285 $14,525 0 $0 $0 $14,525 3 EJ Policies and Programs / Draft EJ Element Development 12 72 66 52 8 185 26 18 24 8 471 $1,538 $78,443 0 $0 $0 $78,443 4 EJ Element Review and Adoption 6 8 6 4 24 $83 $4,223 0 $0 $0 $4,223 5 CEQA Review 3 6 8 4 15 30 60 6 6 138 $453 $23,100 0 $0 $0 $23,100 Task 4. Subtotal 21 112 112 82 8 0 15 30 339 30 22 34 17 720 $2,691 $137,223 $0 $0 $0 $137,223 Labor Dollars Total $15,080 $86,850 $70,880 $56,265 $12,825 $3,600 $0 $0 $74,101 $40,364 $15,120 $5,460 $2,340 $7,824 $399,033 $125,620 $138,183 $537,216

EXPENSES
PlaceWorks Reimbursable Expenses $3,431
EXPENSES TOTAL $3,431
GRAND TOTAL $540,647

PLACEWORKS
Subconsultan
t Total
Total Task
Budget
PlaceWorks
Hours
PlaceWorks
Total

SUBCONSULTANTS
PlaceWorks
2% Office
Expenses
10%
Subconsultant
Markup

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Packet Pg. 134 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Cost Proposal
36 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements Table 2 Cost Per Jurisdiction
Burlingame East Palo Alto San Mateo County
TASK 1. PROJECT COORDINATION AND COMMUNICATION 1 Joint Steering Committee $2,780 $4,712 $6,900 $14,392 2 Jurisdiction-Specific Check-ins $12,862 $12,862 $13,194 $38,918 3 Ongoing Project Management $2,229 $2,366 $2,912 $7,507 Task 1. Subtotal $17,871 $19,940 $23,006 $60,817
TASK 2. COMMUNITY ENGAGEMENT AND EQUITY OUTREACH 1 Community Engagement Plan $3,503 $5,254 $7,165 $15,922 2 Education and Outreach Materials $8,801 $13,201 $18,002 $40,004 3 Community-wide Engagement $23,801 $35,702 $48,685 $108,188 4 Equity-focused Environmental Justice Survey $15,243 $22,864 $31,179 $69,286 5 Joint Staff and Agency Partner Workshops $1,796 $2,692 $3,672 $8,160 6 Industry and Agency Interviews $1,111 $1,666 $2,272 $5,049 7 Community Engagement Summary Report $1,133 $1,700 $2,318 $5,151 8 County Inter-departmental Sessions and Commission/Board Sessions $0 $0 $7,691 $7,691 9 Story Map $2,880 $3,876 $5,319 $12,075 10 Mapped Survey Tool $1,355 $1,823 $2,502 $5,680
Task 2. Subtotal $59,623 $88,779 $128,804 $277,206
TASK 3. ENVIRONMENTAL JUSTICE EXISTING CONDITIONS: DATA, MAPS, AND INDICATORS 1 Identify/Confirm Disadvantaged Communities and EJ Focus Areas $3,570 $5,355 $7,303 $16,228 2 Indicator List and Data Collection $2,666 $3,999 $5,453 $12,118 3 Partner Agency Engagement/Coordination with the San Mateo County Health Department and Equity Team of the County Executive Office $1,808 $2,711 $3,697 $8,216 4 Analysis Results: Data Tables, Maps, and Summaries $5,590 $8,384 $11,434 $25,408 Task 3. Subtotal $13,634 $20,449 $27,887 $61,970
TASK 4. ENVIRONMENTAL JUSTICE ELEMENTS: DEVELOPMENT AND ADOPTION 1 Summary of Key Challenges and Opportunities $3,896 $5,570 $7,466 $16,932 2 Evaluation of Current Policies, Programs, and Practices $4,855 $4,855 $4,815 $14,525 3 EJ Policies and Programs / Draft EJ Element Development $17,325 $26,214 $34,904 $78,443 4 EJ Element Review and Adoption $1,112 $1,112 $1,999 $4,223 5 CEQA Review $7,700 $7,700 $7,700 $23,100 Task 4. Subtotal $34,888 $45,451 $56,884 $137,223
Labor Dollars Total $126,016 $174,619 $236,581 $537,216

EXPENSES
PlaceWorks Reimbursable Expenses
EXPENSES TOTAL $677 $703 $2,050 $3,431
GRAND TOTAL $126,693 $175,322 $238,632 $540,647

TASK TOTAL

TOTAL COST BY JURISDICTION

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Packet Pg. 135 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Proposal for Services • PLACEWORKS 37
E. TERMS AND CONDITIONS
PlaceWorks is willing to to accept the terms and conditions included in the sample Agreement for Professional Services.

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Packet Pg. 136 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Terms and Conditions
38 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements This page intentionally left blank.

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Packet Pg. 139 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

JOANNA JANSEN AICP, LEED AP
Managing Principal, Planning

EDUCATION
• BA, History, University of Arkansas,
Fayetteville, AR

CERTIFICATIONS
• American Institute of Certified
Planners
• Leadership in Energy and
Environmental Design Accredited
Professional

AFFILIATIONS
• American Planning Association
Team member since 1999
Joanna oversees PlaceWorks’ comprehensive planning practice in Northern California. She is committed to intensive hands-on involvement in all aspects of the projects she directs, from policy creation to meeting agendas to environmental review. Joanna has a particular expertise in skillfully managing integrated comprehensive plans and EIRs to ensure a streamlined flow of work and avoid surprises during the CEQA process.

Joanna has significant experience in the organization and facilitation of public involvement programs, both as stand-alone outreach efforts and as part of larger planning projects. She believes that meaningful community engagement from the earliest stages of a project enhances the ultimate outcome and establishes invaluable public support for its implementation. Joanna regularly facilitates public involvement at all scales, from community workshops with hundreds of participants to citizen committees and focus groups. She is skilled at designing and running meetings that result in focused, relevant input and at translating this input into effective policies.

HIGHLIGHTS OF EXPERIENCE
Comprehensive Planning
• Palo Alto Comprehensive Plan Amendment and EIR | Palo Alto CA • San Mateo General Plan Update | San Mateo CA
• Contra Costa County General Plan Update and EIR | Contra Costa County CA • Livermore General Plan | Livermore CA
• Morgan Hill 2035 | Morgan Hill CA
• Los Banos General Plan Update 2040 | Los Banos CA
• Vacaville General Plan Update and EIR | Vacaville CA
• San Leandro General Plan Update, Housing Element, and EIR | San Leandro CA
• Los Gatos General Plan Update, Housing Element, and EIR | Los Gatos CA • Corcoran General Plan Update | Corcoran CA
• Tulare TOD Plan and General Plan Amendment | Tulare CA • Butte County General Plan Update and EIR | Butte County CA • Oroville General Plan and Development Code Update and EIR | Oroville CA • Yolo County General Plan Update | Yolo County CA
• Newman General Plan Update and EIR | Newman CA
• Napa County Housing Element Update | Napa CA
• Seaside Housing Element Update | Seaside CA

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Packet Pg. 140 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

JOANNA JANSEN
Principal
[email protected]
Public Participation
• SamTrans 101 Express Bus Plan | San Mateo CA
• C/CAG PDA Parking Policy Technical Assistance Program | San Mateo CA • Emeryville Parking Pricing Program | Emeryville CA
• Downtown Livermore Facilitation Services | Livermore CA • Portola Valley Outreach and Engagement Tools | Portola Valley CA • Albany and San Leandro Parking Management Plans | Alameda County CA • Vehicle Registration Fee Expenditure Plan and Public Outreach | Alameda County CA
• Vehicle Registration Fee Public Outreach | Contra Costa County CA • Northeast Livermore Public Facilities and Programs Planning | Livermore CA • City/County Association of Governments of San Mateo County PLACE3S Modeling | San Mateo County CA
• Bay Area Regional Smart Growth Strategy | San Francisco Bay Area CA • Measure J Outreach, Facilitation, and Strategic Planning | Contra Costa CA • La Honda Creek Open Space Preserve Master Plan | La Honda CA • Livermore Vision Project | Livermore CA
Sustainability
• Butte County Solar Guide | Butte County CA
• Los Gatos Sustainability Plan | Los Gatos CA
• Los Gatos Bicycle and Pedestrian Master Plan | Los Gatos CA • Vacaville Energy and Conservation Action Strategy | Vacaville CA • Newman Non-Motorized Transportation Plan | Newman CA
• Avenal General Plan and Sustainability Implementation Programs | Avenal CA Environmental Review
• Pigeon Point State Park General Plan IS/MND | Pescadero CA • Concord Hills Regional Park Land Use Plan and EIR | Concord CA • Brighton Landing EIR | Vacaville CA
• Downtown Vallejo Specific Plan and Virginia Street Mixed-Use Project EIR | Vallejo CA
• Crocker Art Museum Expansion EIR | Sacramento CA
• Siena Hill EIR | Oakland CA
• Mission Square EIR | Sonoma CA
• Codornices Creek Initial Study | Albany CA
• Marbella Subdivision Focused EIR | South San Francisco CA • Seismic Replacement Building #1 EIR | University of California Berkeley • Corte Madera Housing Element EIR | Corte Madera CA
• Ames Research Center EIS | Mountain View CA
• Oyster Point Boulevard Initial Study | South San Francisco CA

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Packet Pg. 141 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

TANYA SUNDBERG
Associate Principal

EDUCATION
• Master of Environmental Planning,
University of California, Berkeley
• BA, Human Ecology, College of the
Atlantic, Bar Harbor ME

AFFILIATIONS
• Association of Environmental
Professionals
Team member since 2006
Tanya brings valuable planning experience through her work in both the public and private sector. She is organized and detail-oriented, produces high-quality documents, and maintains open and communicative working relationships with her clients.

Tanya’s work at PlaceWorks has focused on general plans, specific plans, sustainability/ climate action plans, cannabis planning and environmental services, complete streets plans, and environmental reviews. She is currently managing the Contra Costa County General Plan Update, Climate Action Plan, Zoning Support, and EIR and overseeing the Tuolumne County Comprehensive Zoning Ordinance Update. She recently completed the City of Stockton General Plan Update and EIR, which included a Municipal Service Review and which won an Award of Excellence for Comprehensive Planning for a Large Jurisdiction from the APA California Chapter; the Murphys State Route 4 Complete Streets Plan; and the Lake of the Pines Long-Range Strategic Plan. Her prior comprehensive general plan update experience includes the Vacaville General Plan Update and EIR, including the Climate Action Plan, which won the Award for Hard-Won Victories from the APA California Chapter, and the Butte County General Plan Update and EIR, which won an Award of Excellence for Comprehensive Planning for a Small Jurisdiction from the APA Sacramento Valley Section. For most of these projects, Tanya managed or assisted in the development of the plan as well as its environmental review, thus facilitating the creation of self-mitigating plans and an efficient environmental review process.

Tanya has also used her extensive GIS experience in most of her comprehensive and environmental review projects, as well as in her work as the project manager for the Trinity County GIS Economic Development Mapping Plan.

HIGHLIGHTS OF EXPERIENCE
• Contra Costa County General Plan Update |Contra Costa County CA • Tuolumne County Planning Services and Comprehensive Zoning Code Update |Tuolumne County CA
• Stockton General Plan Update and EIR | Stockton CA
• Murphys State Route 4 Complete Streets Corridor Plan and Project Prioritization | Calaveras County CA
• Lake of the Pines Long-Range Strategic Plan | Auburn CA • Oroville Sustainable Code Update and Climate Action Plan | Oroville CA • Oroville Area Urban Greening Plan | Butte County CA

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Packet Pg. 142 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

TANYA SUNDBERG
Associate Principal
[email protected]
• Moraga Hillsides and Ridgelines Project | Moraga CA
• Vacaville General Plan Update and EIR | Vacaville CA
• Butte County General Plan Update and EIR | Butte County CA • Tracy General Plan and EIR | Tracy CA
• Butte County Solar Overlay Zone and EIR | Butte County CA • Tracy Sustainability Action Plan | Tracy CA
• Napa County Housing Element Update and EIR | Napa County CA • Butte Regional Conservation Plan EIR/EIS | Butte County CA • Trinity County GIS Economic Development Mapping Plan | Trinity County CA

PUBLICATIONS
• “Incorporating Complex Adaptive Systems Theory into Strategic Planning: The Sierra Nevada Conservancy” (with Timothy Duane), Journal of Environmental Planning and Management 51:1, 2008, pp. 141–162
AWARDS
• 2019 American Planning Association California Chapter Award of Excellence for Comprehensive Planning by a Large Jurisdiction , Envision Stockton General Plan | Stockton CA
• 2019 American Planning Association Sacramento Valley Section Award of Excellence for Comprehensive Planning by a Large Jurisdiction , Envision Stockton General Plan | Stockton CA
• 2018 American Planning Association Sacramento Valley Section Award of Merit for Best Practices , Butte County Utility-Scale Solar Guide | Butte County CA
• 2018 California Association of Environmental Professionals Award of Merit for an Environmental Resource Document , Butte County Utility-Scale Solar Guide | Butte County CA
• 2016 Planning Award for Hard-Won Victories | APA California Chapter, Vacaville General Plan Update
• 2016 Award for Hard-Won Victories, APA CA Northern California Section | Vacaville General Plan Update
• 2016 Award for Innovation in Green Community Planning, APACA Sacramento Valley Section |Oroville Area Urban Greening Plan
• 2011 Comprehensive Planning Award for a Small Jurisdiction, APACA Sacramento Valley Section |Butte County General Plan Update • 2011 Merit Award for Innovation in Green Community Planning, APACA Sacramento Valley Section, Tracy Sustainability Action Plan • 2006 Certificate of Honor, American Society of Landscape Architects, The Sierra Nevada Conservancy: Strategies for a New Institutional Model (graduate thesis)
• 2006 Geraldine Knight Scott Traveling Fellowship | University of California, Berkeley
• 2000 Excellence in Studies of Policy and Planning Award | Center for Applied Human Ecology

SPEAKING

ENGAGEMENTS
• “Community-Building Through the
General Plan” , 2019 American
Planning Association California
Chapter Conference |
Santa Barbara CA
• “Shaping a Comprehensive and
Effective Cannabis Policy” , 2018
American Planning Association
California Chapter Conference |
San Diego CA
• “Crafting Programmatic EIRs:

Lessons Learned and Practical Tips”
, 2017 Association of Environmental
Professionals California State
Conference | San Francisco CA
• “First-Time Project Managers:

Strategies for Success” , 2017
American Planning Association
California Chapter Conference |
Sacramento CA

ACTIVITIES
• Commissioner | Trinity Local
Agency Formation Commission
• Board Member, The Watershed
Research and Training Center,
Hayfork | CA
• Vice President of Programs | AEP
California North Coast Chapter

PRIOR EXPERIENCE
• City of Sunnyvale, Transportation
Planner, 2004; Assistant Planner,
2001 to 2002

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Packet Pg. 143 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

CLIFF LAU
Associate

EDUCATION
• Master of Urban Design,
• University of California, Berkeley
• Bachelor of Architecture,
• New Jersey Institute of Technology

AFFILIATIONS
• American Planning Association
• Planners Network
Team member since 2015
Cliff has a diverse range of experience in the areas of urban design, community planning, and engagement. He focuses on planning and design oriented towards communities, the environment, health, and the public realm. Cliff possesses a valuable skillset, bringing high-quality coordination and design to his portfolio of projects. His technical skills include graphic design, illustration, hand drawing, and GIS mapping.

He has produced planning documents, design visualizations, maps, and design guidelines to envision community development projects and Specific Plans. Cliff is committed to creating clear, accessible, and highquality products to support the success of projects.

HIGHLIGHTS OF EXPERIENCE
Urban Design
• Southeast Greenway GPA, Rezoning, and EIR | Santa Rosa CA • Southwest Fresno Specific Plan | Fresno CA
• 1140 Wildcat Canyon Road Expedited Planning Services | Berkeley CA • Downtown Willits Streets and Alleys Connectivity Study | Willits CA • AMBAG Sustainable Communities Strategy Implementation Project | Monterey County CA
• SANDAG Smart Growth Visual Simulations | San Diego CA • Downtown Livermore Facilitation Project | Livermore CA • Palmdale to Burbank High Speed Rail Environmental and Engineering Services | LA County CA
Community Outreach
• Los Angeles County Parks and Recreation Needs Assessment | LA County CA • Palo Alto Comprehensive Plan Amendment | Palo Alto CA • San Mateo County Transportation Authority Strategic Plan Update | San Mateo County CA
• SamTrans 101 Express Bus Plan | San Mateo County CA
• Sunnyvale Housing Strategy | Sunnyvale CA
• SB 1000 Implementation Toolkit | Oakland CA
Visual Impact Assessment
• Livermore Community Solar Farm EIR | Livermore CA

PRIOR EXPERIENCE
• Okamoto Saijo Architecture | San Francisco CA
• Envision Transform Build East Palo Alto | East Palo Alto CA

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Packet Pg. 144 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

CLIFF LAU
Associate
[email protected]
• Redstone Townhomes Neighborhood Association | Jersey City NJ • Healthy Development Guidelines Technical Advisory Group | Oakland CA • 2012 Downtown Berkeley Design Guidelines | Berkeley CA

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Packet Pg. 145 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

ANGELICA GARCIA
Associate

EDUCATION
• Master of Planning, University of
Southern California
• BA, Communication Studies,
University of California, Los Angeles

CERTIFICATIONS
• IAP2 Planning for Effective Public
Participation (May 2022)

AFFILIATIONS
• American Planning Association
Team member since 2020
Angelica works on a wide range of planning projects, including general plans, neighborhood plans, community outreach campaigns, housing elements, and zoning code updates. She has over seven years of experience as a planner and brings a wide variety of skills through her work experience and education. Her interest in urban planning stems from her desire to help create healthier communities. She enjoys working on plans that reflect the unique needs of each community.

Angelica is currently working on San Mateo’s General Plan Update, Stockton’s Neighborhood Action Plans, and Sacramento’s County Infill Program Update.

Prior to joining PlaceWorks, Angelica worked as a planner in the public sector for the City of Vacaville and City of Buena Park, where she gained valuable experience in policy implementation, zoning, and community planning. In her previous roles, she collaborated closely with community members and industry professionals regarding land use design.

During her graduate program, Angelica assisted with a Complete Streets and Healthy Communities Initiative which was a collaborative effort with the City of Buena Park, residents, and other key stakeholders to prepare a Safe Routes to School plan.

HIGHLIGHTS OF EXPERIENCE
• Stockton Neighborhood Action Plans | Stockton CA
• Vacaville Comprehensive Housing Analysis | Vacaville CA • San Mateo General Plan Update | San Mateo CA
• Sacramento County Infill Program Update | Sacramento County CA • Hollister General Plan Update and Environmental Review | Hollister CA • Contra Costa County General Plan Update | Contra Costa CA • Livermore General Plan Update | Livermore CA
• Santa Rosa General Plan Update | Santa Rosa CA
• Butte County General Plan Update and EIR | Butte County CA • Marin County US 101 Bus on Shoulder Feasibility Study | Marin County CA • Yuba City General Plan Update | Yuba City CA
• Big Basin Visioning Project | Statewide CA
• Sunnyvale Housing Development Objective Standards | Sunnyvale CA • Rohnert Park Housing Services | Rohnert Park CA
• Richmond Mills Act Ordinance Update | Richmond CA
• Valley Transportation Authority Transit Oriented Development Visioning | Gilroy CA

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Packet Pg. 146 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

ANGELICA GARCIA
Associate
[email protected]
• Tuolumne County Title 17 Zoning Code Comprehensive Update and ADU Ordinance | Tuolumne County CA
• Imperial County Housing Element Update | Imperial County CA • Laguna Hills Housing Element Update | Laguna Hills CA • Marysville Housing Element Update | Marysville CA
• Yountville Housing Element Update | Yountville CA
• Western Riverside Council of Governments Planning Support Services | Riverside CA

ACTIVITIES
APA 2017-Present
• Sacramento Valley APA PLAN Program 2018-2019
• California APA Conference 2017-2020

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Packet Pg. 147 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

ROBERT MAZUR
Associate Principal, Director of GIS
Rob has extensive experience creating maps and datasets for a range of planning projects. He specializes in all facets of geodatabase development, data management, web GIS, and spatial and tabular analyses for improved decision-making, information retrieval, and cartography. His experience in a wide variety of planning projects, coupled with his expertise in GIS and field data collection, make him a key asset to any team. Rob excels at quantitative and spatial analysis, including buildout calculations, walkability, community health modeling, cartography, and land use scenario modeling. He works directly with clients and staff to develop effective, efficient, and informative GIS processes.

Rob is well versed in advanced and current planning practices in both the public and private sector, and has an excellent understanding of the relationship between data management and its importance in achieving service delivery standards for the work of community development and public works departments. Rob has brought his GIS skills to a number of general plan updates throughout California, and has managed a variety of mapping projects in Los Angeles County, the Bay Area, and beyond.

HIGHLIGHTS OF EXPERIENCE
• SB 2 Grant Application Assistance | Statewide CA
• Los Angeles County SD5 Trails | Los Angeles CA
• Los Angeles County Sustainable Parks Master Plan | Los Angeles CA • Los Angeles Comprehensive Countywide Park Needs Assessment | Los Angeles CA • Santa Ana River Parkway and Open Space Plan | Santa Ana CA • Vallejo Integrated Revitalization Program and Comprehensive General Plan Update | Vallejo CA
• First 5 CA, Montclair WeCare | Montclair CA
• San Carlos GIS | San Carlos CA
• San Mateo General Plan Update | San Mateo CA
• Contra Costa Transportation Authority On‐Call Planning | Contra Costa County CA • Contra Costa County Gneeral Plan Update | Contra Costa County CA • Hollister General Plan Update | Hollister CA
• Elk Grove Disaster Preparedness Project | Elk Grove CA • Morgan Hill 2035 General Plan | Morgan Hill CA
• Menlo Park Housing Element EA | Menlo Park CA
• Upland General Plan Update and EIR | Upland CA
• Downtown Livermore Facilitation Services | Livermore CA • Vacaville General Plan Update, Climate Action Plan, and EIR | Vacaville CA • Stockton General Plan Update | Stockton CA
• Palo Alto Comprehensive Plan Update | Palo Alto CA

EDUCATION
• BA, Geography, Edinboro University,
Edinboro, PA

CERTIFICATIONS
• GIS Professional

AFFILIATIONS
• Bay Area Automated Mapping
Association
Team member since 2011

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Packet Pg. 148 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

ROBERT MAZUR
GIS Director
[email protected]
• Butte County General Plan Update and EIR | Butte County CA • Healthy High Desert | San Bernardino CA
• Santa Cruz TOD | Santa Cruz CA
• Tulare TOD Plan & General Plan Amendment | Tulare CA
• Walnut Creek BART Transit Village Plan EIR | Walnut Creek CA

PRIOR EXPERIENCE
• FEMA Digital Flood Insurance Rate Map Production | FEMA Region IX • Sidewalk Inventory Project | Oakland CA
• Sidewalk Inventory Project Seminar | Oakland CA
• Worldwide Defense Mapping | National Imagery Mapping Association • Curb Ramp Inventory | Oakland CA
• True Green Land Care | San Jose CA

SPEAKING ENGAGEMENTS
• “Los Angeles County Trails Assessment”, 2015 Greater and Greener Conference, San Francisco CA
• “Oakland Citywide Sidewalk Condition/ADA Inventory”, 2006 ESRI International User Conference, San Diego CA

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Packet Pg. 149 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) MICHAEL J. WATSON PG
Senior Geologist
With two decades in the environmental consulting industry, Mike is proficient in performing site assessments and remediation. He specializes in site assessments, geohazard studies, operations and maintenance programs, air quality and industrial hygiene assessments, groundwater investigations, and remedial actions. Mike also manages materials acquisition, field equipment maintenance, and subcontractor coordination on large field investigations and monitoring programs.

A dedicated geologist, Mike continually strives to refine his knowledge, methods, and efficacy. He is especially committed to his current work for numerous school districts throughout California, where he assists in site assessment services and the Department of Toxic Substances Control’s school site approval process. He performs Phase I ESAs, PEAs, geohazard studies, supplemental site investigations, remedial investigation reports, removal action documents, feasibility study reports, Title 5 Constraints Studies, and fill testing reports. In addition, he assists with the management and implementation of field investigations, assembles project data, and arranges methodical and comprehensive procedures to attain the client’s goals.

HIGHLIGHTS OF EXPERIENCE
Site Assessments
• PEA and Geological and Environmental Hazards Assessment (GEHA) for Proposed STEM High School, Natomas USA | Natomas CA
• PEA-Equivalent and GEHA for Mare Island Technology Academy Renovations, Griffin Technology Academies | Vallejo CA
• Supplemental Site Investigation for David Starr Jordan High School | Los Angeles USD
• PEAs, Phase I ESAs, and GEHAs for various schools | Riverside USD • Phase I ESAs, Addendums and GEHAs for various sites | Paradise USD • PEA, Housekeeping Services, and GEHA for Rise Kohyang High School, Bright Star Schools | Los Angeles CA
• PEA and Remedial Action for New High School at 201 North Douglas Street, Wiseburn USD | El Segundo CA
• PEA, SSI and Removal Action for Dillard Elementary School Reconstruction | Elk Grove USD
• Phase I ESAs for multiple properties | Rancho Cordova CA • PEAs, Phase I ESAs, Geohazards Study Reports, and Title 5 Studies for various schools | Moreno Valley USD
• PEAs and Fill Testing for various schools | Clovis USD • PEA for Proposed Castaic High School, William S. Hart Union High School District | Castaic CA

EDUCATION
• BS, Geology, University of
California, Riverside

REGISTRATIONS
• California Professional Geologist
No. 8177

CERTIFICATIONS
• 40-Hour Hazardous Waste Workers
(HAZWOPER) Certification
• 24-Hour First Responders
Certification
• 8-Hour HAZWOPER Refresher
Certification
• CPR/First Aid Certification
• NITON X-ray Fluorescence (XRF)
Analyzer Certification

AFFILIATIONS
• Geological Society of America
• Association of Environmental and
Engineering Geologists
• Seismological Society of America
• Inland Geological Society
• South Coast Geological Society
Team member since 2005

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Packet Pg. 150 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) MICHAEL J. WATSON
Senior Geologist
[email protected]
• Phase I ESA for Proposed K–8 Parker Dam School | Needles USD • Removal Action, Fill Testing and Quarterly Groundwater Sampling for Central Region High School No. 13 | Los Angeles USD
• Removal Actions for Chaffey West Community Day School and Chino Early Education Center | San Bernardino County Superintendent of Schools • Phase I ESA for the Arrowhead Springs Resort | San Bernardino CA • Phase I/II ESAs for Former Gas Station | Los Angeles CA • Quarterly Groundwater Sampling, Remedial Investigation and Remedial Action for Santa Fe Springs Athletic Fields, Little Lake City School District | Santa Fe Springs CA
• Environmental Services for various schools | Hayward USD Regulatory Compliance and Strategic Planning
• Operations & Maintenance for Rise Da Vinci High School, Da Vinci Schools | Los Angeles CA
• Operations & Maintenance for New Murray Middle School, Sierra Sands USD | Ridgecrest CA
• Environmental Auditing for General Motors Railroad Locomotive Service Facility | Commerce CA
• Construction Site Review Implementation, RAW, and Methane Mitigation System Inspection for Hull Middle School | Torrance USD • Underground Storage Tank Closure Report and Construction Response:

Removal of Six Hydraulic Lifts for Central Region Elementary School No. 13 | Los Angeles USD
• Removal Action, Oil Well Re-abandonment, Crude Oil Pipeline Removal, Construction Response Services, and Construction Site Review Implementation for Harry Bridges Span K–8 | Los Angeles USD CEQA and Title 5/CDE Assessments
• UC Berkeley Long Range Development Plan | Berkeley CA • Community College Site Analysis for 1155 W. Foothill Boulevard, Citrus Community College | Glendora CA
• Wildomar Crossroads Mixed Use IS/MND | Wildomar CA
• Norwalk Entertainment District: Civic Center Specific Plan EIR | Norwalk CA • GEHA for New K-8 School for Arboretum SP Area | Fontana USD • Title 5 studies for various schools in Westminster and Huntington Beach | Westminster School District
• City of Los Banos General Plan EIR | Los Banos CA
• City of Santa Ana General Plan EIR | Santa Ana CA

PUBLICATIONS
• M. J. Watson and S. Jorgensen, Geologic Map of the Margarita Peak 7.5 Minute Quadrangle, San Diego County, California: A Digital Database, version 1.0, mapping by S. S. Tan, California Division of Mines and Geology, Preliminary Geologic Map, 2001.
• M. J. Watson et al., Quaternary Geologic Materials Map of Part of the Juniper Hills 7.5 Minute Quadrangle, California, in Seismic Hazard Zone Report for the Juniper Hills 7.5-Minute Quadrangle, Los Angeles County, California, mapping by A. G. Barrows, D. J. Beeby, D. B. Burke, T. W. Dibblee Jr., J. E. Kahle, and D. J.

Ponti, California Geological Survey Seismic Hazard Zone Report 102, 2003. • M. J. Watson, K. R. Bovard, R. M. Alvarez, and C. I. Gutierrez, Geologic Map of the Oceanside 30’ X 60’ Quadrangle, California, mapping by M. P. Kennedy and S. S. Tan, California Geological Survey Regional Geologic Map Series, Map No. 2: Scale 1:100,000, 2007.

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Packet Pg. 151 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) FAGAMALAMA VIOLET Wulf-SAENA
Phone: 408.990.6447 / [email protected]
Climate Change professional with over ten years of experience in conservation planning, ecosystembased management, climate change adaptation, community-based environmental solutions, stakeholder engagement and awareness raising. Passionate about making a difference by developing opportunities and mainstreaming programs, and strategies to assist vulnerable communities.

SKILLS
▪ Energy Policy and Sustainability ▪ Research and Analysis ▪ Climate Change Adaptation Strategy ▪ Public Speaking
▪ Vulnerability and Adaptation Assessment ▪ Community Outreach ▪ Policy Analysis ▪ Grant writing
▪ Environmental Impact Assessment ▪ Technical reports
▪ Stakeholder Management ▪ Program Development
▪ Community Resilience ▪ Non-Profit Management

PROFESSIONAL EXPERIENCE
Climate Resilient Communities, Palo Alto
Executive Director September 2020 –Present)
- Founded Climate Resilient Communities
- Manage Organization operation and fundraising
- Program Development
- Build staff and program capacity
ACTERRA, Palo Alto
Climate Resilient Communities Director (July 2019-September 2020) - Develop and manage resilient community program portfolio including projects in East Palo Alto, Belle Haven Menlo Park and North Fair Oaks Redwood City - Secured grant funding for community adaptation project in East Palo Alto and North Fair Oaks of Redwood City
- Developed and lead East Palo Alto Community-based Vulnerability Planning pilot project funded by San Mateo County and Caltrans
- Coordinated and managed East Palo Alto Climate Change Community Team (CCCT) and North Fair Oaks Climate Ready Team
- Liaise and build collaborations with Cities, Counties and Community Partners to serve disadvantaged families and diverse communities

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Packet Pg. 152 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Resilient Communities Program Manager (April 2018 – July 2019) - Develop and implement Acterra’s Resilient Communities Program - Liaised and Partner with Resilient by Design Project to successfully support community engagement for the South Bay Sponge Project
- Secured funding for Earth Wise Kids Pilot Program
- Secured Funding for the Climate Change Capacity Building Project for East Palo Alto - Build relationships and collaboration with the East Palo Alto community to build a Climate Change Community Team to oversee and help coordinate climate change projects. -
Project Manager (February 2016-April 2018)
▪ Secured grant funding through proposal writing and to kick start the Green at Home to Grid Ready Project.
▪ Assisted in developing Acterra Green at Home to Grid Ready Project. ▪ Plan, develop and implement project strategy.
▪ Lead Community Outreach strategies and engagement events including presentations to churches, families, and local organizations.
▪ Lead project implementation activities in the community resulting in increased participation of disadvantaged families and homeowners. ▪ Establish partnerships and manage relationships with community leaders and volunteers. ▪ Provide energy audit and community engagement training for local volunteers. ▪ Carry out consultation and energy audits for homeowners in target communities. ▪ Develop and maintain metrics for project evaluation and assessment.

OXFORD DAY ACADEMY, East Palo Alto
Independent Contractor (March –April 2017)
▪ Planning and development of 7
th grade Science Curriculum.

SUSTAINABLE SILICON VALLEY, Santa Clara
Program Manager (2013 - 2016)
▪ Developed strategies to further the adoption of energy efficiency and conservation in low-income communities.
▪ Engaged and managed relationships with various community stakeholders related to East Palo Alto Net Positive Program.
▪ Wrote grants, project proposals and advocated for community-based programs. Received funding to assist local non-profit organization solar project (45,000) plus funding for community outreach (25,000).
▪ Established partnerships and coordinated outreach activities in the community. ▪ Planned and developed project implementation strategy. ▪ Assisted in engaging solar providers in implementing solar projects in disadvantaged communities.
▪ Developed and guided research for climate change, sustainability frameworks, and policies.

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Packet Pg. 153 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

MINISTRY OF NATURAL RESOURCES, ENVIRONMENT & METEOROLOGY, Government of Samoa
Principal Climate Change Officer (2000-2005)
▪ Instrumental in creating this department and coordinated all climate change projects including Pacific Island Assistance Program (PICCAP), National Adaptation Program of Action (NAPA), Canadian Fund Adaptation Project, and Global Climate Observation System Project.
▪ Conducted vulnerability and adaptation research and completed assessment reports for United Nations Framework Convention on Climate Change.
▪ Facilitated training workshop on assessing community-level vulnerability and adaptation to climate change.
▪ Coordinated and managed National Climate Change Country Team. ▪ Conducted community vulnerability and adaptation assessments. ▪ Planned and carried out awareness program for relevant stakeholders in many arenas including International, Regional, Local Governments, and Communities.

EDUCATION
Masters of Environmental Management, Nicholas School of the Environment, Duke University, Durham, North Carolina – 2016
Master Project “Community Vulnerability and Adaptation to Climate Change in East Palo Alto.” Postgraduate Diploma Urban Management Tools for Climate Change, Institute of Housing and Urban Development Studies Erasmus University, Rotterdam Netherlands - 2015

Certificate of Accomplishment with Distinction, Columbia University’s Coursera Online Course – The Age of Sustainable Development – 2014
Postgraduate Diploma in Environmental Management, Dresden University, Germany – 2000 Proficiency Certificate in Vulnerability and Adaptation Assessments on Climate Change, Waikato University, Hamilton, New Zealand – 1998
Bachelor of Arts in Environmental Studies, University of the South Pacific, Fiji – 1997

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Packet Pg. 154 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Experience City Of East Palo Alto Pandemic Team

I have been working with the City of East Palo Alto Pandemic Response Team. We help the community get the resources they need for anything Covid Related. I do outreach for the city to hand out flyers about where people can get vaccines. I work at the clinic sites provided by the County of San Mateo. By registering and translating guests. I also help fill out any forms guests may have trouble with.

One East Palo Alto (Summer of 2020)
Worked as a translator for both english and spanish, getting to talk to the community about any help going on in East Palo Alto. Translating any documents from english to spanish.

Translator on the phone
2020 Census July-September of 2020
Helped the community of East Menlo Park and East Palo Alto fill out the 2020 Census. Was a translator for english and Spanish. Gave out information on why the Census 2020 was important for the community and how it can make a big positive impact in our neighborhood.

Knocked on neighbors front doors to ask if people were interested in filling out the Census and tried to persuade people into taking it. Passed out flyers at homes and people walking by.

Covid-19 Tests Now
Volunteered at Covid-19 testing center at Cesar Chavez Middle school. Would guide cars into finding a parking spot. Showing them where to check in. Giving out Information on Social Media, in person. Would help latinx community members filling out forms they needed to fill before taking the tests.

Lesley
Lopez
501 O’Connor St. East Palo Alto
94303
T (650)621-0043
E-Mail:
[email protected]

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Packet Pg. 155 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Covid 19 Vaccinations Now
Before working for the City Of East Palo Alto, I have volunteered to help at locations in East Palo Alto where residents can receive vaccines. I helped community members register residents for the vaccines giving them the info on where they need to go and what time.

Passing out flyers. Trying to tell neighbors on why it is important to get vaccinated. I helped direct traffic at the vaccination center at Cesar Chavez middle school. Checking everyone had what they needed (ID or proof of residence in EPA) Making sure no cars were cutting the line and directing cars where to go. I also volunteered at the vaccination center at 1900 University Circle. Where I showed people where to go, I helped disinfect areas where there were a lot of human contact. I went door to door days before informing people on where they would give out free vaccines. And I would help register them.

Climate Resilient Communities Outreach Coordinator

I help to find different strategies, on how to represent CRC. Finding more ways for people to recognize what CRC does. Planning out any ideas that can help out the organization connect with the community. Having to make sure there is good communication between CRC and anyone who is interested in working with us. I may help in translating any documents or phones calls.

Education Palo Alto High School Class of 2019
Skills
Organized
On time
Fluent in English and Spanish
Follows Directions
Not shy to talk to others
Willing to work with others
Respectful
Likes to get work done in time

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Packet Pg. 156 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) Cade W. Cannedy
PO Box 1064, El Prado NM 87529 | 575-776-7667 | [email protected]

EDUCATION
Stanford University Stanford, CA
M.A. Communication | B.A. Honors: Political Science Spring 2021 Graduate GPA: 4.1 | Undergraduate GPA: 3.95
Proud Pell and SEOG Grant Recipient, Environmental Justice Advocate and Rural New Mexican

RELATED EXPERIENCE
Sean Parker Center for Asthma Research Stanford, CA
Policy Analyst, Study Coordinator Summer 2019 – Fall 2020 • Worked alongside the foremost pollution and allergy researchers to understand Fresno’s unique socio-environmental context and the health impacts of industrial contaminant exposure • Coordinated two air pollution studies currently underway at California State - Fresno and in low-income housing intended to assess the effectiveness of air purifiers and their potential to treat pollution exposure • Procured 60 air purifiers (~$35,000) for placement in public housing where residents are disproportionately exposed to poor air quality and suffer elevated levels of respiratory illnesses and asthma • Authored a report on the health consequences of wildfires for the California Council on Science and Technology; it was distributed to the California Legislature and later cited in Governor Newsom’s $1 billion Wildfire Resilience Plan Bill Lane Center for the American West Stanford, CA
Research Assistant Summer 2018 – Fall 2020
• Appointed by Director Bruce Cain to lead a four-person team studying Fresno’s air pollution, its causal regulatory culprits, and strategies for community led amelioration • Represented the BLC in meetings with ten executive directors of local non-profits to coordinate policy response • Awarded $23,000 of university stipends to conduct research on rural health outcomes and the environmental burdens of socioeconomically disadvantaged communities
• Advised by Professor Bruce Cain and the BLC on honors thesis regarding regulatory capture, environmental degradation, and the role of race and poverty on health; awarded a monetary prize and the Firestone Medal Haas Center for Public Service Stanford, CA
Engage Central Valley Graduate Fellow Fall 2020 – Fall 2021 • Worked directly with ED Tom Schnaubelt to create Stanford’s first rural engagement initiative • Collaborated with community organizations in the CV to understand how Stanford can support their missions • Developed a replicable program to leverage Stanford’s resources to promote equitable collaboration in rural places • Created a database to organize faculty research in the CV, foster interdisciplinary work, and enable community access California Environmental Justice Alliance (CEJA) Oakland, CA Communications and Research Fellow Spring 2021 – Fall 2021 • Authored external communications on behalf of the organization, including OpEds, blog posts, and press releases • Synthesized, summarized, and presented technical research documents and government studies to coalition members • Advocated alongside frontline communities for direct emission reductions from CARB and local air pollution districts

PUBLICATIONS AND AWARDS
• “Advancements and Novel Developments in Environmental Influences on Allergic Diseases,” Allergy, Fall 2020 • “The Costs of Wildfire in California,” California Council for Science and Technology, Chapter 5, Fall 2020 • Awarded the Firestone Medal, presented to the top 10% of theses for excellence in research for thesis titled: “Why Your Air Will Not Get Better: Path Dependence and Capture in Air Quality Regulation” • Published op-eds and a bi-monthly newspaper column circulated to more than 100,000 readers • Nicholas Roosevelt Environmental Journalism Award for Excellence in Public Affairs Reporting • USA Rugby Academic All-American, served as recruitment chair and financial officer throughout college

SKILLS AND INTERESTS
• Coding experience with Python, HTML/CSS, Java, Stata, R, SQL and other industry standards (Excel, PPT, Word) • Breaking Bad aficionado, part-time goat rancher, snow-sport enthusiast, and competitive chess player • State Champion in Cross-Country, Chess, Biomedical Debate, and Public Forum Debate, 4x All-State Wrestler

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Packet Pg. 157 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 1 Caroline Beckman
(714) 747-7720 | [email protected]
Education
Stanford University Stanford, CA
B.S. Earth Systems with Distinction; Minor in History Class of 2021 ▪ Recipient of the 2021 Miller-Marsden Prize, awarded from pool of Graduate and Undergraduate theses for paper “We can do better”: how land trusts engage with environmental justice ▪ 4.151 GPA; Phi Beta Kappa
Research/Teaching Experience
Research Assistant Stanford, CA
Wong-Parodi Lab (Erica Bower and Dr. Gabrielle Wong-Parodi) 2022-present ▪ Leading data analysis in R & writing manuscript for project on narrative frame and claims-making in the South Pacific
Stanford Social Ecology Lab (Dr. Nicole Ardoin and Dr. Mele Wheaton) 2018-2022 ▪ Facilitated field data collection and analysis from 250+ participants on whale-watching trips, wrote literature review and manuscript
▪ Led survey development, deployment, analysis, and writing of journal article examining universityland trust partnerships ▪ Conducted thesis focusing on land trusts’ equity work using survey data and in-depth interviews ▪ Co-taught weekly “Journal Club” for other lab researchers in the summer of 2020 Jackson Lab (Dr. Rob Jackson) 2018-2019
▪ Processed and analyzed soil samples to determine impacts of controlled burns on carbon content TA & Digital Ambassador Stanford, CA
Stanford Introductory Studies 2020-2021
▪ Worked with students to prepare papers, final presentations, and group projects in three classes (History, Chemical Engineering, and English departments) ▪ Facilitated regular discussion group sections for 15 undergraduates ▪ Supported faculty in restructuring their courses in an online format in response to COVID-19 Work Experience
Resilient Homes Program Manager Palo Alto, CA
Climate Resilient Communities (CRC) 2020-present
▪ Second employee at a fast-growing community-based organization: lead grant writing, hiring, strategic planning, project coordination, grades 8-12 education programming, and grant administration
▪ As an AmeriCorps VISTA Fellow, worked one-on-one income-qualified residents with free or subsidized home repairs, weatherization services, and energy efficiency upgrades. Currently oversee two staff to direct this program.

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Packet Pg. 158 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 2 ▪ Assisted with recruitment for a research study in partnership with Stanford University to understand how low-income households think about and adapt to climate hazards like wildfire smoke
Student Advisor Stanford, CA
Stanford Earth Systems Program 2020-2021
▪ Worked with team of fellow student advisors to plan events, promote the reach of the program, and advise students.
▪ Administrated the program’s quarterly public service scholarship. ▪ Served as a representative of the major in the development of a DEI action plan and committee; contributed to the development of a new Environmental Justice minor associated with the major.

Summer Intern San Francisco, CA
The Trust for Public Land (California office) 2019
▪ Worked with the Bay Area Parks for People team in paid summer intern position focusing on urban park development
▪ Assisted with grant writing and community outreach events ▪ Designed a schoolyard temperature study and corresponding lesson plan for the organization Presentations

Stanford Atmosphere and Energy Seminar: Community Voices for Equitable Climate Solutions, April 2022
AASHE Live Educational Session: The Future of Life on Earth: A Case for Academia’s Role in Advancing Conservation and Biodiversity to Address Climate and Human Health, October 2021

Stanford Research with Impact Series: Our Communities, Our Bay Collaborative Research Project, September 2021
ALPINE Fall Webinar Series: Universities and Land Trusts Collaborating for Solutions, October 2020

Honors & Awards
Phi Beta Kappa June 2020
Miller-Marsden Prize for Innovative Research on the Environment June 2021 Dean’s Award for Outstanding Undergraduate Academic Achievement June 2021 Award for Outstanding Service to the Earth Systems Program June 2021 Graduated with Distinction (top 10% of class) & honors September 2021 Campus Endorsed Rhodes & Marshall Fellowship Candidate October 2020 MUIR Research Grant ($7,500 for summer research) April 2020 & April 2021 Lightweight Rowing IRA Champion May 2018 & May 2019
Skills

Proficient in R, RStudio, NVivo, Java, C++, ArcGIS, QGIS, Qualtrics

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Packet Pg. 159 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

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Packet Pg. 160 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 2040 Bancroft Way, Suite 400
Berkeley, California 94704
t 510.848.3815
www.placeworks.com
ORANGE COUNTY • BAY AREA • SACRAMENTO • CENTRAL COAST • LOS ANGELES • INLAND EMPIRE

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Packet Pg. 161 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) 2635 Benvenue Ave
Berkeley, CA 94704
[email protected] | planningcollaborative.com April 17, 2023
Joseph Sanfilippo, Economic Development & Housing Specialist City of Burlingame
Community Development Department – Planning Division
501 Primrose Road
Burlingame, CA 94010
Subject: Project Management – Collaborative Development of Environmental Justice Elements for the Cities of Burlingame and East Palo Alto and the County of San Mateo We are pleased to provide this proposal for continued project management services for the collaborative work between Burlingame, East Palo Alto and County of San Mateo to develop Environmental Justice Elements and General Plan policies consistent with SB 1000 and community goals.

Over the past year, Community Planning Collaborative (formerly Baird + Driskell Community Planning) has served as convenor, facilitator and project manager for the interested jurisdictions in 21 Elements for this collaborative effort. To date, our role as project manager has been through our role as lead consultant for the 21 Elements Project. 21 Elements was originally created to assist San Mateo County jurisdictions (20 cities and the county) with required Housing Element updates and has now expanded to assist with other General Plan element updates. With the selection of PlaceWorks, Inc. as the lead consultant for undertaking the scope of work we developed, there is still the need to provide oversight and management of the collaborative effort over the duration of the project rather than rely on you and the Burlingame team to shoulder that responsibility.

The attached scope of work outlines our roles and responsibilities for the project and the associated cost budget. This includes convening and facilitating joint meetings of the three jurisdictions; providing preliminary review and direction for PlaceWorks on all process and product components; reviewing public outreach and engagement materials and other deliverables; monitoring and providing updates on budget and deliverable requirements to each jurisdiction; and preparing documents for staff for their communications to Planning Commissions and elected bodies.

As a Principal, David Driskell is authorized to bind CPC to the contents of this submittal and to negotiate contracts on behalf of CPC. We propose to have Cathy Capriola serve as Project Manager for this effort, helping to ensure close coordination between the work in developing effective Environmental Justice elements in conjunction with the collaborative work she is also helping manage for Safety Elements.

Please contact me if you have any questions.

Sincerely,
David Driskell, Principal
[email protected] / 607.227.0327

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Packet Pg. 162 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) [email protected]

SCOPE OF WORK
Joint Development of Environmental Justice Elements for Burlingame, East Palo Alto and County of San Mateo
Contractor shall serve as PROJECT MANAGER for the collaborative Environmental Justice Element project on behalf of and in partnership with the cities of Burlingame and East Palo Alto and County of San Mateo, with responsibility for the following tasks:

1. Joint Steering Committee – Coordinate, facilitate and communicate with the agencies individually and together as a Joint Steering Committee throughout the project. Lead the Steering Committee and serve as its primary point of contact. Ensure meetings of the Steering Committee provide opportunities to share information, provide feedback at key points in the process, discuss options and opportunities for community engagement, and review approaches to addressing key environmental justice issues. Review meeting materials prepared by PlaceWorks Team before distribution to the Committee members and partner with them in developing meeting agendas. After each meeting, prepare and distribute a high-level summary of key points, action items, decisions, and next steps.

3. Reporting and Agency Communication – Conduct quarterly check-in meetings with each participating agency and ensure concerns, ideas or issues are reviewed and resolved with the PlaceWorks Team. Prepare quarterly project progress reports regarding status of the project, overall progress on budget, and update on individual agency costs to date.

4. Invoice Review and Budget Monitoring – Review submitted invoices by PlaceWorks; monitor and track invoices and submitted charges against the overall approved budget for the project as a whole and for each jurisdiction. Communicate with City of Burlingame as fiscal agent on monthly invoices and provide updates to the Steering Committee as a whole and individual jurisdictions as needed.

5. Coordination with Lead Environmental Justice Element Consultant (PlaceWorks) and CBOs – Coordinate on a regular basis with PlaceWorks on project process, deliverables, and community outreach, including coordination with Climate Resilient Communities and other Community-Based Organizations engaged in the outreach and engagement work to ensure close coordination with jurisdiction partners. Provide guidance and conduct outreach to individual jurisdictions or the Steering Committee as a whole as needed.

6. Coordination with Safety Element Collaborative – Coordinate as needed between the work program and tasks of the Safety Element Collaborative and Environmental Justice team, especially in relation to community outreach and engagement to help ensure an effective and efficient engagement process and overall coordinated work efforts.

7. Work Product Review – Review all public engagement tools and products in a comprehensive manner. Review technical work products at a higher level focused on clarity and broad objectives

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Packet Pg. 163 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) [email protected]
with the detailed review to be completed by the individual agencies based on their specific knowledge and expertise.

8. Staff Reports and Adoption Resolutions – Prepare staff reports and enacting resolutions at the completion of the project for adoption of the completed Environmental Justice Elements by each jurisdiction.

9. Community Outreach Activities – Participate in occasional community outreach activities, such as the community workshops, to monitor outcomes and to understand the key community issues within the Environmental Justice Element processes.

10. Responses to Requests from Individual Jurisdictions -- Provide easy and direct access for jurisdiction staff to ask questions, distribute information, query other jurisdictions, obtain updated information on State laws and particular items of importance, etc.

FEE PROPOSAL
Contractor shall submit monthly invoices for services rendered during the prior month to [email protected], identifying the specific work completed, the contract do-not-exceed amount, and the amount remaining unspent under this Agreement. The invoice shall be based on the fee schedule and terms set forth in the table below which identify the overall budget and distribution of total hours by task. Modifications to the estimated billing amounts by task may be made, without amendment to this Agreement, through consultation between the Director of Community Development or designee and Contractor followed by written authorization from the Director of Community Development or designee.

City shall pay Contractor within thirty (30) business days of receipt of a satisfactory invoice.

In no event shall total payment for services under this Agreement exceed fifty-four thousand dollars ($54,000) without a written amendment signed by both parties.

The hourly rate for this project is $200 per hour.

Hours Costs
Steering Committee Coordination 40 $ 8,000
Coordination Meetings with Fiscal Agent and Individual
Jurisdictions, including Quarterly Check-ins
36 $ 7,200
Coordination Meetings with EJ Element Consultant Team,
including subconsultants
44 $ 8,800
Participation in Community Engagement events 24 $ 4,800 Coordination with Safety Element work effort 20 $ 4,000 Monthly Invoice Review 36 $ 7,200
Review of Work Products & Community Engagement 40 $ 8,000 Preparation of Final Staff Report and Resolutions 10 $ 2,000 Sub-Total 250 $ 50,000
Contingency 20 $ 4,000
TOTAL 270 $ 54,000

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Packet Pg. 164 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU) [email protected]

COST SHARING
The table below summarizes the cost sharing between the three jurisdictions for this scope of work and cost schedule:

JURISDICTION COST SHARE
Burlingame (24%) $ 12,960
East Palo Alto (32%) $ 17,280
San Mateo County (40%) $ 23,760
TOTAL $ 54,000

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Packet Pg. 165 Attachment: Environmental Justice Element MOU & Exhibits (2664 : Safety and Environmental Justice Element Collaborative Effort MOU)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
Bo-Kyoung Kim, Financial Services Manager
SUBJECT: FY 2022-23 Third Quarter Treasury Report
Recommendation
Accept and file the Treasury Report for the second quarter ended March 31, 2023.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
➢ Ensure Our Financial and Organizational Health
Background
Pursuant to Section 53646 of the Government Code of the State of California, the City Treasurer may submit a quarterly report to the City Council regarding the funds and investments of the City. Finance staff provides quarterly reporting to the City Council indicating the summary of investments for the period and denoting the ability of the City to meet its expenditure requirements for the next three months.

Analysis
This report covers primary cash and investments of the City. For investment purposes, City cash is pooled, except for bond proceeds, which are held in trust by a trustee. The City does not have, nor is it legally required to have, separate bank accounts for each individual fund.

However, all cash is segregated in the City’s accounting records.

3.2 Packet Pg. 166
Summary March 31, 2023
Average
Maturity
(YRS)
Average
Earnings
(QTR)
Deposit and
Book Value Market Value
Petty Cash n/a n/a $ 10,800 $ 10,800
Bank Checking n/a n/a $ 10,289,389 $ 10,289,389
Local Agency Investment Fund 0.83 1.98% $ 32,944,733 $ 32,500,319 San Mateo County Pool Investment 1.39 1.86% $ 85,981,846 $ 83,695,223 $ 129,226,768 $ 126,495,731
As of March 31, 2023, the total deposit value of cash and investments equals $129,226,768.

The book value of deposits equals $128,909,735, including outstanding checks and other minor adjustments of $316,394. Compared to the prior quarter ending in December 2023, the FY 2022-23 third quarter (Q3) ending on March 31, 2023, total book value balance increased by approximately $8.4M. The overall increase is mainly due to an increase in Housing-in-Lieu Fund cash ($8.0M) attributed to 965 Weeks Street Affordable Housing Development. The following table shows a breakdown of cash and investment balance by fund type.

Deposit Value Market Value
General Fund (Inc. Petty cash of $10,800) $ 26,238,829 $ 26,236,829 General Sub-Funds (Commited/Reserved) $ 19,226,617 $ 19,226,617 City Funds Restricted and Committed $ 80,107,783 $ 80,107,783 Successor Agency Trust $ 3,338,505 $ 3,338,505
Unrealized Gain on Investment Pools $ - $ (2,731,037)
$ 128,911,735 $ 126,178,698
Summary March 31, 2023
The book market value totals $126,178,698, including an unrealized loss of $2,731,037, reflecting treasury yields during the calendar year. All except for General Fund balance is restricted by either City Council or external parties for specific purposes. Unrestricted cash and investment balance under General Fund ($26,236,829) may be used at Council discretion.

The table below reflects changes in rates since March 31, 2022, and compared to the previous month of February 2023, demonstrating an increase in long-term Treasury yields but a decrease in short-term yields since March 31, 2022, across the curve1:

Mar-23 Feb-23 Mar-22
6-month Treasury Bill 4.72 4.93 1.02
2-year Treasury Note 4.06 4.81 2.28
5-Year Treasury Note 3.60 4.18 2.42
The City’s portfolio is invested in the Local Agency Investment Fund (LAIF) and the San Mateo County Treasurer’s Pool. LAIF is a highly liquid investment pool operated by the State 1 Daily Treasury Yield Curve Rates, Treasury.gov

3.2 Packet Pg. 167
Treasurer, and the City has same-day access to the funds. The County Treasurer’s Pool is less liquid, and the maturity and diversification of the underlying securities which in normally functioning markets is generally expected to result in higher yield. City staff does not control or direct the underlying investment of funds and each pool is managed by the respective agency’s investment staff and oversight committee or board. December to March over quarter LAIF yields increased from 1.98% to 2.63% and San Mateo County Pool average gross pool earnings increased from 1.861% to 2.054%. San Mateo County Pool earnings are quoted on gross earnings. Both LAIF and the County Pool fair value factors in the third quarter have increased from 0.9814 to 0.9865 and from 0.9679 to 0.9734, respectively, compared to the previous quarter. This is mainly due to the decrease trend in average Treasury yields during the third quarter.

Based on the foregoing, pursuant to California Government Code Section 53646, the City shall meet its expenditure requirements for the next six months.

Fiscal Impact
This report is informational.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto.

Attachments

1. Treasury Report QE Mar-23

3.2 Packet Pg. 168
Average
Interest
Earnings

DEPOSIT AND
BOOK VALUE % MARKET
VALUE
Days Years For QTR

1. Petty Cash na na 0.000% 10,800 0.0% 10,800

2. On Demand Deposits (Wells Fargo checking) na na 0.000% 10,289,389 8.1% 10,289,389

3. Local Agency Investment Fund (LAIF) 275 0.75 2.627% 32,944,733 25.7% 32,500,319

4. San Mateo County Pool Investment 606 1.66 2.504% 85,981,846 66.2% 83,695,223

2.386% 129,226,768 100.0% 126,495,731
General Fund (including petty cash of $10,800) 26,236,829 26,236,829 General Sub - Funds (Committed/Reserved) 19,226,617 19,226,617 City Funds Restricted and Committed 80,107,783 80,107,783 Successor Agency Trust 3,338,505 3,338,505
Unrealized Gain on Investment Pools (2,731,037) -
126,178,698 128,909,735
Checks Outstanding/Other AJE 316,394 316,394
316,394 316,394
126,495,731 129,226,129
CERTIFICATION:

Pursuant to Government Code Section 53646, the City will meet its expenditure requirements for the next six months. Total funds invested represent the consolidation of all fund types, and availability of certain funds is restricted by law.

Tomohito Oku 4/27/2023
Director of Finance Date
For Reporting Information Regarding Investment Pools:

LAIF http://www.treasurer.ca.gov/pmia‐laif/laif/index.asp San Mateo County Pool http://sanmateocountytreasurer.org/index.html Total Cash and Investment Portfolio
Treasury Summary

CITY AND SUCCESSOR AGENCY OF EAST PALO ALTO

SUMMARY OF INVESTMENTS
For Quarter Ended March 31, 2023
Category
Average Maturity
Cash and Investments
Total Cash and Investments on Deposit
Total Book Balance
Bank to Book Adjustments
Total Book Adjustment

3.2.a
Packet Pg. 169 Attachment: Treasury Report QE Mar-23 (2662 : FY 2022-23 Third Quarter Treasury Report)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Batool Zaro, Associate Engineer
Humza Javed, Public Works Director
SUBJECT: Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017
Recommendation
Adopt a Resolution approving a list of projects for Fiscal Year 2023-24 funded by SB 1: The Road Repair and Accountability Act of 2017
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Ensure Our Financial and Organizational Health
Background
In April 2017 Senate Bill 1 (SB 1)-the Road Repair and Accountability Act of 2017-was passed by a two-thirds majority in the California Legislature and signed into law by Governor Brown.

As the largest transportation investment in California history, SB 1 is expected to raise $52.4 billion for transportation investments statewide over the next decade.

Most of the SB 1 funding will be directed to tackling the enormous backlog of maintenance and repairs for our local streets, roads and public transit systems. Funding will also be available for mobility improvements and expanding bicycle and pedestrian access. The Bay Area is also well-positioned to benefit from the new statewide competitive grant programs to reduce congestion and improve freight movement along trade corridors.

Revenues to pay for SB 1 programs will come from transportation-related fees and adjustments to state taxes on diesel fuel and gasoline. SB 1 will effectively take the state gas tax back where it used to be over 20 years ago. In 1994, the base excise tax on gasoline was 18 cents per gallon, or around $3 dollars per tank of gas, as a result of the voter-approved gas

3.3 Packet Pg. 170
tax increase in Proposition 111. That rate has been fixed for more than two decades, even though $3 buys significantly less maintenance and construction than it did in the 1990’s. SB 1 sets the excise tax on gasoline at 30 cents per gallon, equivalent to what 18 cents in 1994 would be worth today.

The second part of the state gas tax is a price-based excise tax, which SB 1 sets at 17.3 cents per gallon beginning in 2019, precisely where it was set when the gas tax swap was enacted in 2011. SB 1 eliminates the yearly adjustment based on the price of fuel, which has resulted in wild swings in the past.

SB 1 establishes the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the state highway and local street and road systems. The California Transportation Commission (CTC) will allocate the funds based on adopted guidelines. The bill provides that funds shall be used for projects that include, but aren’t limited to, the following:
• Road maintenance and rehabilitation
• Safety projects
• Railroad grade separations
• Complete street components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project • Traffic control devices
The RMRP, which would receive approximately $3.7 billion annually once all new revenue streams take effect, is funded by the newly established Road Maintenance and Rehabilitation Account (RMRA), which receives four sources of new revenue.

Local Street & Road Funding
SB 1 continuously appropriates 50 percent of the RMRA revenues remaining after the takedowns described above to cities and counties using the same formula that applies to the existing base 18-cent per gallon gasoline excise tax. The bill includes a “maintenance of effort” requirement for local funds contributed to street and road repairs to help ensure that the new funding augments existing budgets for road repairs. Specifically, it requires each city and county to spend no less than the annual average from its general fund during 2009-10 through 2011-12.

The City has expended approximately $64,000 of general funds annually for street and road repair during this period. The City will maintain this level of expenditure. It also requires that a local jurisdiction submit a detailed list of proposed projects to be funded to the CTC prior to receiving an allocation, but authorizes cities and counties to fund projects outside of that list in accordance with local needs and priorities, so long as they are consistent with the program’s project eligibility provisions. If a city or county can demonstrate that it has attained a pavement condition index of 80 or higher, it may spend the funds on other transportation priorities.

Analysis
The City maintains 250 streets that amount to 38.8 centerline miles, 82.9 lane miles of road network. The current weighted average Pavement Condition Index (PCI) for the City's network is 62. The City still has over 15% of its pavement network in dire need of reconstruction and infrastructure improvements, such as the addition of storm drainage systems and curb, gutters

3.3 Packet Pg. 171
and sidewalks. It is estimated that the City will need a budget of approximately $1 million per year over the next five years to address routine streets maintenance and rehabilitation backlog. By investing this amount, the City's network pavement condition index (PCI) will increase from 62 to around 70. The City does not have the ability to fund the projected maintenance needs to keep the City streets and roads in acceptable condition. However, SB 1 will help the City's ability to fund many critical infrastructure improvements as outlined in the discussion above.

The projects included on the SB1 project List, were approved by the City Council by Resolution No 50-2022 adopted in May 2022.

Fiscal Impact
No impact on the City General Funds is anticipated to adopt this Resolution. Each project will be presented to the City with its own fiscal impact and analysis. It is estimated the City will receive approximately $864,112 in HUTA funds, and $742,670 in RMRA funds, with the overall total being $1,606,782 in Local Streets and Roads Funding in Fiscal Year 2023-24 from SB 1.

Attachment 2 includes projected SB1 revenues for the City of East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Resolution - Final SB1

2. SB1 allocation 23-24

3.3 Packet Pg. 172
1 of 3
RESOLUTION NO. x

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
ADOPTING A LIST OF POTENTIAL PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (“SB 1”), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of East Palo Alto (“City”) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (“RMRA”), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $742,670 in RMRA funding from SB 1, with the overall total of $1,606,782, in local streets and roads funding in Fiscal Year 2023-24; and WHEREAS, this is the seventh year in which the City is receiving SB 1 funding, which will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public not otherwise possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities and the project list; and WHEREAS, the City used a pavement management system to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, previously adopted Resolution 50-2022 listed a number of City projects planned to be funded, in part or whole, with Road Maintenance and Rehabilitation Account revenues; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate various streets and roads and add active transportation infrastructure throughout the City primarily through the annual street resurfacing project this year and hundreds of similar projects into the future; and WHEREAS, the SB 1 project list and overall investment in local streets and roads infrastructure, with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Accepts the foregoing recitals as true and correct.

3.3.a
Packet Pg. 173 Attachment: Resolution - Final SB1 (2663 : Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017) 2 of 3

2. Affirms that the following projects may utilize fiscal year 2023-24 Road Maintenance and Rehabilitation Account revenues public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title Project Type Project Description Location Estimated Completion
Date Estimated Useful Life
Construction Min Max
ST-07 Street
Resurfacing
Program
Road
Maintenance &
Rehabilitation
This project provides for the
resurfacing of City streets during the
ten-year life of the CIP. Roughly
$1,000,000 needs to be expended
annually on street resurfacing.

Various*
05/2024 20 40
ST-09 Bicycle &
Pedestrian
Improvements
Safety This project is for the installation of
street improvements to enhance
vehicular, pedestrian and bicycle
safety throughout the City.

Various*
05/2024
5 40
ST-12 Traffic
Calming Program
Traffic Control
Devices
This project provides for the planning
and construction of speed bumps,
bulb-outs and other traffic calming
devices to reduce speed through
residential zones and to increase
safety. This includes projects in the
City’s Mobility Study.

Various*
05/2024
20 40
ST-14 University
Avenue
Interchange
Complete
Streets
Components
This project will provide for the
widening of the University
Avenue/US 101 overpass to provide
safer pedestrian and bicycle travel
and more efficient vehicle travel.

The project will include the widening
of the overpass bridge and
construction of a new diagonal offramp from southbound (SB) 101 onto SB University Avenue
University
Avenue from
Woodland
Avenue to
Donohoe
Street 05/2024
20 40
* Abelia Way, Addison Avenue, Albernie Street, Almond Lane (Private), Annapolis Street, Avelar Street, Aster Way, Azalia Drive, Bains Street, Bay Road, Baylor Street, Beech Street, Bell Court, Bell Street, Blue Jay Court (Private), Bradley Way, Brentwood Cou rt, Buchanan Court, Camellia Court, Camellia Drive, Camphor Way, Capitol Avenue, Carole Court, Circle Drive, Clarence Court, Clarke Avenue, Clarke Court ( Private), Connoly Drive (Private), Cooley Avenue, Cypress Street, Daisy Lane, Daphne Court, Daphne Way , Demeter Street, Dines Court (Private), Donohoe Street, Drew Court, Dumbarton Avenue, East Bayshore Road, East O’Keefe Street, Emmett Way, Euclid Avenue, Euclid Place, Farrington Wa y, Fordham Street, Gaillardia Way, Garden Street, Gardenia Court, Gardenia Place, Gardenia Way, Gates Street, Georgetown Street, Gertrude Court, Glen Way, Gloria Way, Gonzaga Street, Grace Court, Green Street, Hazelwood Way, Henry Court (Private), Hibiscus Court, Holland Court, H unter Street, Illinois Street, Jamie Lane (Private), Jasmine Way, Jervis Avenue, Kavanaugh Drive, Kirkwood Court, Larkspur Drive, Laurel Avenue, Lilac Lane, Lincoln Avenue, Lita Lane (Private), Lotus Way, Mandela Court (Private), Manhattan Avenue, McNair Street, Mello Street, Menal to Avenue, Michigan Avenue, Mission Drive, Mouton Circle, Myrtle Court (Private), Myrtle Place (Private), Myrtle Street, Newbridge Street, Newell Roa d, Notre Dame Avenue, O’Connor Street, Oakdale Avenue, Oakes Street, Oakwood Drive, Oakwood Street, Palo Verde Avenue, Paul Robe son Court, Poplar Avenue, Pulgas Avenue, Purdue Avenue, Ralmar Avenue, Robin Court (Private), Runnymede Street, Runnymede Court (Private ), Rutgers Street, Ruth Court, Sacramento Street, Salas Court, Sage Street, Saratoga Avenue, Schembri Lane, Scofield Street, Shorebreeze Court, Sparrow Court, Stevens Avenue, Tara Road, Tate Street, Tea Court (Private), Temple Court, Terra -Villa Avenue, Tinsley Street, Tulane Court, University Avenue, Ursula Way, Verbena Drive, Vance Lane (Private), Veronica Court (Private), Vines Court (Private), Weeks Street, West Bayshore Road, Westminster Avenue, Wilks Street, Wisteria Drive, Woodland Avenue, and Xavier Street PASSED AND ADOPTED this 16th day of May 2023, by the following vote:

AYES:

3.3.a
Packet Pg. 174 Attachment: Resolution - Final SB1 (2663 : Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017) 3 of 3
NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney

3.3.a
Packet Pg. 175 Attachment: Resolution - Final SB1 (2663 : Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017) Local Streets and Roads - Projected Revenues
2022-23 2023-24
Estimated January 2023 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct

SAN LUIS OBISPO COUNTY
ARROYO GRANDE 397,654 486,349 884,003 539,190 453,246 992,436 ATASCADERO 667,586 812,515 1,480,101 901,225 760,914 1,662,138 EL PASO DE ROBLES 680,187 827,648 1,507,834 918,032 775,276 1,693,308 GROVER BEACH 276,633 340,014 616,647 376,773 315,307 692,080 MORRO BAY 228,811 282,583 511,394 312,988 260,799 573,786 PISMO BEACH 174,547 216,416 390,963 239,610 198,948 438,559 SAN LUIS OBISPO 1,033,510 1,251,959 2,285,469 1,389,293 1,177,994 2,567,287 County of San Luis Obispo 8,558,344 9,660,754 18,219,098 10,737,735 9,754,794 20,492,529 Total Cities & County: San Luis Obispo 12,017,271 13,878,239 25,895,510 15,414,846 13,697,276 29,112,122

SAN MATEO COUNTY
ATHERTON 151,406 185,263 336,668 205,082 172,572 377,653 BELMONT 609,982 729,789 1,339,770 809,635 695,257 1,504,892 BRISBANE 105,253 129,862 235,115 143,640 119,967 263,607 BURLINGAME 677,823 809,753 1,487,576 898,480 772,582 1,671,061 COLMA 31,600 43,047 74,647 47,183 36,017 83,201
DALY CITY 2,274,381 2,695,625 4,970,005 2,993,340 2,592,337 5,585,677 EAST PALO ALTO 651,580 778,821 1,430,400 864,112 742,670 1,606,782 FOSTER CITY 730,829 872,232 1,603,060 967,897 832,998 1,800,895 HALF MOON BAY 254,945 308,305 563,251 341,678 290,586 632,264 HILLSBOROUGH 246,747 298,642 545,389 330,941 281,242 612,183 MENLO PARK 740,805 883,991 1,624,796 980,962 844,369 1,825,331 MILLBRAE 505,943 606,158 1,112,101 672,386 576,674 1,249,059 PACIFICA 838,944 999,668 1,838,613 1,109,486 956,228 2,065,714 PORTOLA VALLEY 96,274 119,279 215,553 131,881 109,733 241,614 REDWOOD CITY 1,810,556 2,146,412 3,956,968 2,383,413 2,063,670 4,447,083 SAN BRUNO 954,608 1,136,001 2,090,609 1,260,959 1,088,061 2,349,020 SAN CARLOS 666,870 796,843 1,463,713 884,136 760,098 1,644,234 SAN MATEO 2,293,553 2,718,223 5,011,776 3,018,448 2,614,190 5,632,638 SOUTH SAN FRANCISCO 1,437,475 1,706,659 3,144,134 1,894,824 1,638,433 3,533,257 WOODSIDE 115,143 142,520 257,662 157,592 131,240 288,831 County of San Mateo 11,354,152 15,376,839 26,730,991 17,054,136 12,941,453 29,995,589 Total Cities & County: San Mateo 26,548,867 33,483,933 60,032,800 37,150,209 30,260,378 67,410,587 January 2023 CaliforniaCityFinance.com Page 16 of 21

3.3.b
Packet Pg. 176 Attachment: SB1 allocation 23-24 (2663 : Potential Project List Adoption for Senate Bill 1 (SB1) Road

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Ana Maria Torres, Human Resources Manager
SUBJECT: Contract Extension with Muchmore than Consulting, LLC Recommendation
Adopt a resolution:

1. Ratifying payment to Muchmore than Consulting, LLC for $6,110.62.

3. Waving the formal bid procedures under section 2.84.070(D) of the Municipal Code.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
· Increase Organizational Effectiveness and Efficiency
Background
On January 9, 2023, the City entered into a contract for an amount not-to-exceed $27,000 with Muchmore than Consulting (MTC) to provide HR services in order to provide the Human Resources Division with Organizational Development, Recruitment, Coaching, and Employee Relations support.

MTC has provided excellent support, allowing the City to complete the following tasks, some of which have lingered over multiple years:
· Assessment of Human Resource practices, systems and processes · Supporting updates to critical processes
o Providing written guidelines and best practices for recruitment processes o Federal and State leave administration processes
o Worker’s compensation vendor case management processes · Citywide assessment of staffing concerns

3.4 Packet Pg. 177
The completion of these projects has improved efficiency for Human Resources staff and has reduced potential risk to the City.

Analysis
However, the City has already exceeded the current contract by $6,110.62 and MTC continues to provide support for the following ongoing tasks:
· Revamped the recruitment process. This includes ongoing marketing to attract qualified applicants. This process provides hiring managers with an improved applicant pool. The City can now run multiple recruitments concurrently without disrupting HR day-to-day tasks.
· Support for proctoring during City interviews for applicants. This provides both additional expertise staff lack on the rules during interviews and provides direct relief to overstretched Human Resources staff, improving efficiency. · Supporting department hiring managers conducting job analysis and reviewing classifications prior to opening new recruitments and implementing a recruitment request form to ensure fiscal sustainability and proper approval processes. · Maintaining and administering a leave administration program which comprises educating our staff on their FMLA, CFRA, and reasonable accommodation rights. · Sourcing creative staffing solutions such as part-time CalPERS extra help employees and Retired Annuitants, who can perform duties part time without the cost of benefits and provide valuable knowledge to the departments and managers they serve because of their years of experience.

It would affect the ongoing progress made by Human Resource staff should this support be stopped without an identified replacement being able to take them over. Therefore, staff are asking that the Council ratify the overage payment and provide sufficient funding for staff to continue the contract until current projects are in a place that they can be transitioned.

Broadly, regulatory requirements for training, compliance, and policies, and practices in human resources have grown exponentially, and it is no longer possible for a single HR Manager or practitioner to do all that is required for compliance and organizational support. However, it is also not efficient to bring on staff all the required support. The most effective solution is to contract out for specific Human Resources needs.

Thus, given the City’s ongoing and perpetual need for additional Human Resources support, staff is assessing various staffing and combination staffing/consultant models to address all functions required of a municipality in Risk Management and Human Resources. Following the review of the best solution, staff intend to issue a request for proposals for a multi-year human resources consulting services contract in order to provide many of these services in the future.

The additional funds requested will allow the ongoing projects to continue while the City goes through the request for proposals process.

Due to the current capacity issues described above and the need for a sufficient funding cushion to start formal bidding, staff recommends formal bidding procedures for this appropriation be waived so that the MTC budget be increased to address the anticipated cost increase and to provide services for additional services in East Palo Alto, as determined by staff and consistent with the City’s Personnel Policies and Procedures.

3.4 Packet Pg. 178
Fiscal Impact
The fiscal impact will be $51,110.62 from the General Fund in FY 2022-23. However, there will be no increase to the adopted General Fund expenditures because there are existing general fund savings for this fiscal year to cover these costs.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

Attachments

1. Resolution MTC Contract Amendment

2. Draft Contract Amendment MTC

3.4 Packet Pg. 179
Resolution No. XX-2023 1 of 2
RESOLUTION NO.– 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
RATIFYING PAYMENT TO MUCHMORE THAN CONSULTING, LLC FOR $6,110.62; AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST CONTRACT AMENDMENT

WITH MUCHMORE THAN CONSULTING, LLC TO INCREASE THE NOT TO EXCEED BY $45,000 TO A TOTAL NOT TO EXCEED OF $78,110.62; AND WAVING THE FORMAL BID PROCEDURES UNDER SECTION 2.84.070(D) OF THE MUNICIPAL CODE.

WHEREAS, on January 9, 2023 the City Manager signed an agreement with Muchmore than Consulting, LLC (MTC) for a not to exceed amount of $27,000 to provide on call Human Resource Services; however, the City has already exceeded the current contract by $6,110.62 and MTC continues to provide support for certain ongoing tasks; and WHEREAS, MTC has provided excellent support, allowing the City to complete the important projects improving the Human Resources staff efficiency and reducing potential risk to the City; and WHEREAS, MTC continues to provide support for the vital ongoing tasks; and WHEREAS, regulatory requirements for training, compliance, and policies, and practices in the field of human resources have grown exponentially, and it is no longer possible for a single HR Manager or practitioner to do all that is required for compliance and organizational support; and WHEREAS, due to the current capacity issues described above and the need for a sufficient funding cushion to start formal bidding, staff recommends formal bidding procedures for this appropriation be waived so that the MTC budget be increased to address the anticipated cost increase and to provide services for additional services in East Palo Alto, as determined by staff and consistent with the City’s Personnel Policies and Procedures; and WHEREAS, the most efficient manner to continue these ongoing critical services for the City of East Palo Alto is to continue these services under the current agreement, until such time that the City can issue a Request for Proposals.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals true and correct and incorporated by reference into this action; and

2. Ratifies the previous services from Muchmore than Consulting, LLC for $6,110.62; and

3. Authorizes the City Manager to negotiate and execute the First contract amendment with Muchmore than Consulting, LLC to increase the not to exceed by $45,000 to a total not to exceed of $78,110.62.

4. Waives the formal bid procedures under section 2.84.070(D) of the Municipal Code.

3.4.a
Packet Pg. 180 Attachment: Resolution MTC Contract Amendment (2671 : Muchmore Contract Amend) Resolution No. XX-2023 2 of 2
PASSED AND ADOPTED this 16th day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney

3.4.a
Packet Pg. 181 Attachment: Resolution MTC Contract Amendment (2671 : Muchmore Contract Amend)

FIRST AMENDMENT TO

AGREEMENT BETWEEN

CITY OF EAST PALO ALTO
AND

MUCHMORE THAN CONSULTING, LLC
This First Amendment to the Principal Agreement made and entered into on January 9, 2023, hereafter referred to as Agreement, between Muchmore than Consulting, LLC, a California Limited Liability Corporation, therein referred to as Contractor, and the City of East Palo Alto, a municipal corporation, therein referred to as City, is made and dated for reference this 16th day of May 2023.

Contractor and City do mutually agree as follows:

1. Revised Exhibit B, Section 1. Exhibit B, Section 1 of the Principal Agreement, entitled “Contractor’s Compensation” is hereby repealed and replaced with the following:

City agrees to pay Contractor, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement, as amended, and for all authorized reimbursable expenses, for a total not to exceed Seventy-Eight Thousand One Hundred Ten Dollars and Sixty Two Cents ($78,110.62).

Contractor agrees that the amount of increase in the not to exceed amount specified above shall constitute full compensation for the Additional Services, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with the Additional Services, including costs associated with any changes and/or delays in work schedules or in the performance of other services or work by Contractor.

2. Integration. This Amendment, including all exhibits, if any, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Amendment. This Amendment shall not be amended or modified except by a written agreement executed by each of the parties hereto. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Contractor shall perform all duties, obligations and conditions required under the Agreement.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, and any prior amendment, if any, the provisions of this Amendment shall control in all respects.

4. Ambiguities. The parties acknowledge that they have had the opportunity to have this Amendment reviewed by their respective legal counsel, and that the terms and conditions of this Amendment are not to be construed against any party on the basis of such party's draftsmanship thereof.

5. Counterparts. This Amendment may be executed by the parties in one or more

3.4.b
Packet Pg. 182 Attachment: Draft Contract Amendment MTC (2671 : Muchmore Contract Amend) counterparts all of which collectively shall constitute one document and agreement.

6. Facsimile Signature; Electronic Signature. This Amendment shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of the Agreement.

The failure to send an original shall not affect the binding nature of this Amendment.

7. Authority. The person signing this Amendment for Contractor hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of Contractor.

IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

Muchmore than Consulting, LLC
a California corporation
By:

Deborah A. Muchmore
Partner / Manager
DATE: ____________________
FEDERAL I.D. #: ____________
East Palo Alto Business License No.

CITY OF EAST PALO ALTO,
a municipal corporation
By:_______________________
Melvin E. Gaines
City Manager
DATE:___________
APPROVED AS TO FORM:

John D. Lê
City Attorney

3.4.b
Packet Pg. 183 Attachment: Draft Contract Amendment MTC (2671 : Muchmore Contract Amend)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Greg Henry, Senior Management Analyst
SUBJECT: Contract Amendment with Greg Larson
Recommendation
Adopt a resolution:

1. Authorizing the City Manager to negotiate and execute the First contract amendment with Greg Larson to increase the not to exceed by $10,000 to a total not to exceed of $35,000.

2. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
· Increase Organizational Effectiveness and Efficiency
Background
On December 15, 2020, the City Council adopted a resolution authorizing the City Manager to enter into an agreement with Management Partners in the amount of $50,000 for the purposes of providing facilitation for City Council engagement processes and other management-related services.

Since the agreement with Management Partners was executed, Greg Larson was assigned to supporting the City of East Palo Alto and has undertaken several tasks for the City, including the 2021 City Council retreat process and performance evaluations for both the City Manager and City Attorney.

Following Mr. Larson’s retirement from Management Partners at the end of 2021, on January 18, 2022, the City Council adopted a resolution authorizing the City Manager to enter into an agreement with Mr. Larson directly for City Council engagement processes and other management-related services.

3.5 Packet Pg. 184
Under that direct agreement, Mr. Larson completed the following assignments for the City:

1. 2022 City Manager performance evaluation

2. 2022 City Attorney performance evaluation

3. 2022 City Council Priority Setting Process

4. 2023 City Council Priority Setting Process
Analysis
Staff intends to issue a request for proposals for a consulting services contract to provide these services in the future. The additional funds requested will allow the timely completion of the performance evaluations of the City Manager and City Attorney while the City goes through the request for proposals process.

Fiscal Impact
The fiscal impact is $10,000 to the general fund. However, there will be no increase to the adopted General Fund expenditures because there are existing general fund savings for this fiscal year.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

Attachments

1. Resolution Greg Larson Amendment

2. Draft Contract Amendment Greg Larson

3.5 Packet Pg. 185
RESOLUTION NO. XX – 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST CONTRACT AMENDMENT WITH GREG LARSON TO INCREASE THE NOT-TO-EXCEED BY $10,000 TO A TOTAL NOT TO EXCEED OF $35,000; AND TO WAIVE THE FORMAL BID PROCEDURES UNDER SECTION 2.84.070(D) OF THE MUNICIPAL CODE
WHEREAS, on January 18, 2022 the East Palo Alto City Council authorized the City Manager to enter into an agreement with Greg Larson to provide meeting facilitation and other management services to support the City Council throughout the agenda setting process; and WHEREAS, those management services include the annual performance evaluation of the City Attorney and City Manager; and
WHEREAS, the City has exhausted the current not to exceed of $25,000; and WHEREAS, the City Manager recommends that the City Council waive the City’s bid procedures based on the special circumstance that Greg Larson is uniquely qualified to provide facilitation and the other management services has provided similarly to the City in the past.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals true and correct and incorporated by reference into this action;

2. Authorizes the City Manager to negotiate and execute the First contract amendment with Greg Larson to increase the not to exceed by $10,000 to a total not to exceed of $35,000; and

3. Waives the formal bid procedures under section 2.84.070(D) of the Municipal Code.

PASSED AND ADOPTED this 16th day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney

3.5.a
Packet Pg. 186 Attachment: Resolution Greg Larson Amendment (2667 : Greg Larson Amendment)

FIRST AMENDMENT TO

AGREEMENT BETWEEN

CITY OF EAST PALO ALTO
AND

GREG LARSON
This First Amendment to the Principal Agreement made and entered into on January 18, 2023, hereafter referred to as Agreement, between Greg Larson, a sole proprietor, therein referred to as Contractor, and the City of East Palo Alto, a municipal corporation, therein referred to as City, is made and dated for reference this 16th day of May 2023.

Contractor and City do mutually agree as follows:

1. Revised Exhibit B, Section 1. Exhibit B, Section 1 of the Principal Agreement, entitled “Contractor’s Compensation” is hereby repealed and replaced with the following:

5. Counterparts. This Amendment may be executed by the parties in one or more

3.5.b
Packet Pg. 187 Attachment: Draft Contract Amendment Greg Larson (2667 : Greg Larson Amendment) counterparts all of which collectively shall constitute one document and agreement.

The failure to send an original shall not affect the binding nature of this Amendment.

7. Authority. The person signing this Amendment for Contractor hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of Contractor.

IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.

Greg Larson
a sole proprietor
By:

Greg Larson
DATE: ____________________
FEDERAL I.D. #: ____________
East Palo Alto Business License No.

CITY OF EAST PALO ALTO,
a municipal corporation
By:_______________________
Melvin E. Gaines
City Manager
DATE:___________
APPROVED AS TO FORM:

John D. Lê
City Attorney

3.5.b
Packet Pg. 188 Attachment: Draft Contract Amendment Greg Larson (2667 : Greg Larson Amendment)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Jeff Liu, Interim Chief of Police
SUBJECT: Increase in Purchase Authority with Peninsula Uniforms of Redwood City Recommendation
Adopt a resolution:

1. Ratifying payment to Peninsula Uniforms of Redwood City for $606.14;

2. Authorizing the City Manager to increase the purchase authority with Peninsula Uniforms of Redwood City by $10,000, bringing the total not-to-exceed to $35,606.14; and

3. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Increase Organizational Effectiveness and Efficiency Priority No. 4: Improve Public Facilities and Infrastructure Background
The current Police Uniform and Safety equipment purchase order with Peninsula Uniforms of Redwood City is budgeted for $25,000. In previous years, $25,000 has been sufficient to cover the cost of equipping officers with uniforms and safety equipment. However, during Fiscal Year 2022-23, the police department hired a large number of new officers to fill existing vacancies and has needed to supply these officers with uniforms and equipment. To date, the purchase authority with Peninsula Uniforms has been slightly exceeded by $606.14. Staff requests authorization to increase the purchase order by $10,606.14.

Analysis
Staff requests that the City Council ratify the overage of $606.14. Additionally, the $10,000 increase will allow the police department to provide the necessary safety equipment for our new personnel through the end of this fiscal year.

3.6 Packet Pg. 189
While this would bring purchasing over the $27,000 limit without the requisite proposal process, staff finds that only Peninsula Uniforms, located in Redwood City, is able to provide the required uniforms and safety equipment in San Mateo County. Continuing with the current vendor to close out the existing order would be most expeditious. Additionally, conducting formal bidding would not likely lead to additional savings for an order of this size. Therefore, staff are asking that the City Council of the City of East Palo Alto finds that special circumstances exist that warrant disregarding bid procedures pursuant to East Palo Alto Municipal Code Section 2.84.070(D), which allows the dispensing of bidding when "special circumstances require, and the City Manager recommends disregarding bid procedures, and City Council approval is obtained to disregard bid procedures.” Moreover, going forward, the City will conduct formal bidding in the future.

Fiscal Impact
The fiscal impact will be $10,606.14 in General Fund dollars. However, there will be no increase to the adopted General Fund expenditures because there are existing general fund savings for this fiscal year to cover these costs.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

Attachments

1. Resolution

3.6 Packet Pg. 190
Resolution No. XX-2023 1 of 2
RESOLUTION NO. XX – 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
RATIFYING PAYMENT TO PENINSULA UNIFORMS OF REDWOOD CITY FOR $606.14; AND

AUTHORIZING THE CITY MANAGER TO INCREASE THE PURCHASE AUTHORITY WITH PENINSULA UNIFORMS BY $10,000 BRINGING THE TOTAL NOT TO EXCEED TO $35,606.14. AND WAIVING THE FORMAL BID PROCEDURES UNDER SECTION 2.84.070(D)

OF THE MUNICIPAL CODE
WHEREAS, for Fiscal Year 2022-23 the City Manager authorized $25,000 in purchase authority with Peninsula Uniforms of Redwood City; and
WHEREAS, this Fiscal Year the City has hired larger than usual number of new officers; and WHEREAS, due to this increase in hires the City has equipment accumulated $25,606.14 in expenses with Peninsula Uniforms of Redwood City; and
WHEREAS, the City requires additional uniforms and safety equipment for new hires this Fiscal Year; and
WHEREAS, the City of East Palo Alto has been very satisfied with quality, accountability, of the uniforms and equipment; and
WHEREAS, continuing with the current vendor to close out the existing order would be most expeditious; additionally, conducting formal bidding would not likely lead to additional savings for an order of this size.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals true and correct and incorporated by reference into this action;

2. Ratifies prior purchases to Peninsula Uniforms of Redwood City for $606.14;

3. Authorizes the City Manager to increase the Purchase Authority with Peninsula Uniforms of Redwood City by $10,000 bringing the total not to exceed to $35,606.14; and

4. Waives the formal bid procedures under section 2.84.070(D) of the Municipal Code.

3.6.a
Packet Pg. 191 Attachment: Resolution (2666 : Increase in Purchase Authority with Peninsula Uniforms of Redwood City) Resolution No. XX-2023 2 of 2
PASSED AND ADOPTED this 16th day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney

3.6.a
Packet Pg. 192 Attachment: Resolution (2666 : Increase in Purchase Authority with Peninsula Uniforms of Redwood City)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Asian American & Pacific Islander Month Proclamation Recommendation
Present the proclamation.

Attachments

1. Proclamation

3.7 Packet Pg. 193

3.7.a
Packet Pg. 194 Attachment: Proclamation (2672 : Asian American & Pacific Islander Month Proclamation)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation of the City of East Palo Alto Celebrating The 50th Anniversary of the East Palo Alto Apostolic Church
Recommendation
Present the proclamation celebrating the 50th Anniversary of the East Palo Alto Apostolic Church.

Attachments

1. EPA Apostolic Church Proclamation 2

3.8 Packet Pg. 195

3.8.a
Packet Pg. 196 Attachment: EPA Apostolic Church Proclamation 2 (2674 : Proclamation of the City of East Palo Alto Celebrating The 50th Anniversary of the

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 16, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Commission Appointments
Recommendation
Interview the applicants for the Planning Commission, the Public Works & Transportation Commission and the Rent Stabilization Board; and appoint applicants for Regular or Alternate Seats.

Background
The City Council of the City of East Palo Alto is seeking candidates to make the following:

Rent Stabilization Board appointments for the following terms:

Regular Seat No. 2: From May 2, 2023, through May 13, 2026 Regular Seat No. 3: From May 18, 2021, through May 31, 2024 (Due to resignation) Regular Seat No. 6: From May 2, 2023, through May 13, 2026 Public Works & Transportation Committee appointments for the following terms:

Alternate Seat: From May 2, 2023, through June 17, 2024 Planning Commission appointments for the following terms:

Regular Seat No. 1: From May 2, 2023, through May 5, 2025 Regular Seat No. 2: From May 2, 2021, through May 31, 2024 (Due to resignation) Alternate Seat: From May 2, 2023, through May 13, 2024
Senior Advisory Committee appointments:

No applications for this committee were received. Staff recommends that the council extends the application period for this committee until the vacant positions are filled.

9.1 Packet Pg. 197
The application period was open from April 27 through May 12, 2023. The City accepted applications electronically via the SurveyMonkey platform. The City conducted outreach through its social media outlets in hopes of attracting more applicants. These outlets included various newsletters disseminated to over 4,000 residents, Facebook ads, and the City website.

Selection Process
In order to ensure an efficient and transparent Brown Act compliant selection process, the procedure for review is as follows:

1. City Council will review the applications attached to the May 16, 2023 agenda.

2. City Council will be provided an electronic voting form at the beginning of the agenda item from the City Clerk.

3. City Council will conduct interviews.

4. City Council will make its selections by motion.

Attachments

1. Rent Stabilization Board Application 2023 Redacted

2. Public Works and Transportation Commission Applications 2023 Redacted

3. Planning Commission Applications 2023 Redacted

9.1 Packet Pg. 198
Rent Stabilization Board Application 2023
1 / 8
Q1
Name
Julian
Q2
Home Address
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
#1

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East Palo Alto City CouncilMay 16, 2023

East Palo Alto City Council
May 16, 2023