East Palo Alto City Council May 16, 2023 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
May 16, 2023 6:30 PM
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
Please click this URL to join
https://us06web.zoom.us/j/88584884723
Or join by phone:
Dial (for higher quality, dial a number based on your current location):
US: +1 669 900 6833 or
+1 346 248 7799 or
+1 253 215 8782 or
+1 312 626 6799 or
+1 929 205 6099 or
+1 301 715 8592
Webinar ID: 885 8488 4723
International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council May 16, 2023 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. Multijurisdictional Safety Element Project and Environmental Justice (Health and Equity) Element Project
Recommendation: Adopt a resolution:
1. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code; and
2. Authorizing City Manager to execute and make payments pursuant to a Memorandum of Understanding (MOU) between the City of East Palo Alto and San Mateo County for participation in a Multi-Jurisdictional Safety Element Project to update the Safety Element from June 15, 2023 to June 15, 2026.
3. Approve a budget appropriation of $156,964 in funding from FY 22/23.
Adopt a resolution:
1. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code; and
2. Authorizing the City Manager to execute and make payments pursuant to a Memorandum of Understanding (MOU) between the City of East Palo Alto and the City of Burlingame for participation in a Multi-Jurisdictional Environmental Justice project to update the Health and Equity Element from June 15, 2023 to June 15, 2025.
3. Approve a budge appropriation of $202,232 in funding from FY 22/23.
2. FY 2022-23 Third Quarter Treasury Report
Recommendation: Accept and file the Treasury Report for the second quarter ended March 31, 2023.
3. Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017
Recommendation: Adopt a Resolution approving a list of projects for Fiscal Year 2023- 24 funded by SB 1: The Road Repair and Accountability Act of 2017
4. Contract Extension with Muchmore than Consulting, LLC Recommendation: Adopt a resolution:
1. Ratifying payment to Muchmore than Consulting, LLC for $6,110.62.
2. Authorizing the City Manager to negotiate and execute the first amendment to the agreement with Muchmore than Consulting, LLC to increase the not to exceed by $45,000 to a total not to exceed of $78,110.62.
3. Waving the formal bid procedures under section 2.84.070(D) of the Municipal Code.
5. Contract Amendment with Greg Larson
Recommendation: Adopt a resolution:
1. Authorizing the City Manager to negotiate and execute the First contract amendment with Greg Larson to increase the not to exceed by $10,000 to a total not to exceed of $35,000.
East Palo Alto City Council May 16, 2023 Agenda Page 3 of 5
2. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.
6. Increase in Purchase Authority with Peninsula Uniforms of Redwood City Recommendation: Adopt a resolution:
1. Ratifying payment to Peninsula Uniforms of Redwood City for $606.14;
2. Authorizing the City Manager to increase the purchase authority with Peninsula Uniforms of Redwood City by $10,000, bringing the total not-to-exceed to $35,606.14; and
3. Waiving the formal bid procedures under section 2.84.070(D) of the Municip al Code.
7. Asian American & Pacific Islander Month Proclamation
8. Proclamation of the City of East Palo Alto Celebrating The 50th Anniversary of the East Palo Alto Apostolic Church
4. CLOSED SESSION - NONE
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS - NONE
7. SPECIAL PRESENTATIONS - NONE
8. PUBLIC HEARINGS - NONE
9. POLICY AND ACTION
1. Commission Appointments
Recommendation: Interview the applicants for the Planning Commission, the Public Works & Transportation Commission and the Rent Stabilization Board; and appoint applicants for Regular or Alternate Seats.
2. Status Update on the Local Agency Formation Commission (LAFCo) Process and Results for Request for Qualifications (RFQ) for Sanitary Sewer Services Recommendation: Receive and file this report on the update of the LAFCo process for establishing East Palo Alto Sanitary District (EPASD) as a subsidiary district of the City Adopt a resolution.
Adopt a resolution:
1. Authorizing the City Manager to issue a request for proposals (RFP) from the qualified vendor list to provide sanitary sewer services should EPASD become a subsidiary district the City ; and
East Palo Alto City Council May 16, 2023 Agenda Page 4 of 5
2. Approving a list of vendor(s) pre-qualified to submit a proposal in response to the Request for Proposals, with West Bay Sanitary District as the sole vendor on the list.
3. 2023 Transient Occupancy Tax Grants Update
Recommendation: By motion, approve the list of individuals selected to serve on the Community Grants Review Panel.
4. Mini-Roundabout Design on Pulgas Avenue
Recommendation:
1. Waiving the formal bid procedures under section 2.84.070 of the East Palo Alto Municipal Code
2. Authorizing the City Manager to negotiate and execute a design services contract with ALTA Planning + Design Inc. to design a mini-roundabout in the amount not to exceed $13,000.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council May 16, 2023 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or serv ices may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the publ ic at least 72 hours prior to the meeting.
POSTED: May 12, 2023
ATTEST:
James Colin
City Clerk
Future Meetings:
Meeting Date Time
Budget Meeting May 25, 2023 6:00 p.m.
Budget Meeting June 1, 2023 6:00 p.m.
Regular Meeting June 6, 2023 6:30 p.m.