MEMORANDUM
San Mateo County Office of Education | 1
To: Batool Zaro, Assistant Civil Engineer, City of East Palo Alto From: Kristin Haukom, Alta Planning + Design
Date: February 22, 2023
Re: East Palo Alto School Travel Fellowship Program | Draft Scope of Services for Review and Discussion Dear Ms. Zaro:
We are pleased to submit this letter and draft scope of services that outlines the assistance the City of East Palo Alto (City) will receive as a part of the San Mateo County Office of Education (SMCOE) School Travel Fellowship Program (Fellowship Program). This scope of services is not final, but is meant to serve as a starting off place. Further discussion with the City’s Fellowship Team may be needed.
The City’s goals for this work as written and discussed are:
Complete preliminary design for converting last year’s temporary traffic circles into permanent mini roundabouts Implement quick‐build or demonstration projects in order to encourage more sustainable modes of transportation Engage the community on needed changes and build relationships with schools We look forward to working together!
Alta Planning + Design, Inc. 2 San Mateo County Office of Education Scope of Services
This scope of services will be provided by the SMCOE Fellowship Technical Assistance (TA) Team—a partnership between SMCOE and Alta Planning + Design—with input and support from the City’s Fellowship Team.
The City’s Fellowship Team includes:
Batool Zaro, Assistant Civil Engineer, City of East Palo Alto Liz Sanchez, Community Program Specialist II, San Mateo County Health Humza Javed, Public Works Director, City of East Palo Alto Christopher Kao, Commisioner/Resident, Public Works and Transportation Commission Gabriel Anguiano Jr. Coordinator of Family & Community Engagement, Ravenswood City School District Alex Quezada, Principal, Los Robles‐Ronald McNair Academy (RCSD) Nzinga Woods, Principal, Costano School of the Arts (RCSD) Task 1. Project Meetings
The City will participate in a videoconference kick‐off meeting with the SMCOE Fellowship TA Team. The purpose of this meeting is to discuss deliverables, leverage the collective knowledge of meeting participants, and keep the project on schedule and meeting expectations. Alta is available for up to three additional half‐hour check‐in videoconference meetings, if needed. Alta will provide all meeting agendas and notes, as well as next steps for the group.
In addition, the City will attend four (4) quarterly meetings hosted by SMCOE. At these meetings, the City will learn, share, and hear from expert active transportation practitioners.
It is the responsibility of the City to provide Fellowship Team email addresses to the SMCOE Fellowship TA Team and ensure appropriate participation from its members at project meetings.
Task 1 Deliverables:
Meeting agendas and notes, one kick‐off meeting, and up to three (3) half‐hour check‐in meetings Four (4) quarterly meetings hosted by SMCOE
Task 2. Technical Assistance and Preliminary Design of Mini Roundabout Alta will work with the SMCOE Fellowship TA team and the City to produce a preliminary design to convert the temporary traffic circle into a permanent mini roundabout. This preliminary design will help to acquire funding from City Council or through grants.
Task 2 Deliverable:
Mini Roundabout Preliminary Design
Optional Task 3. Demonstration Project Implementation + Evaluation Task A. The SMCOE Fellowship TA Team will help the City’s Fellowship Team identify metrics and tools to evaluate the effectiveness of the demonstration project.
Task B. Should the permanent mini roundabout design not be feasible, the SMCOE Fellowship TA Team and the City will choose one demonstration project to implement and through discussion with the relevant stakeholders and community.
The SMCOE Fellowship TA Team will finalize the design of the demonstration project, provide and order materials, and, along with the City’s Fellowship Team, will set‐up the demonstration project. The City will also be responsible for providing traffic control and permitting (if needed) for the demonstration project.
The SMCOE Fellowship TA Team will help the City’s Fellowship Team identify metrics and tools to evaluate the effectiveness of the demonstration project.
Alta Planning + Design, Inc. 3 San Mateo County Office of Education Task 3 Deliverable:
One (1) demonstration project
Evaluation Memo
Schedule
The entire project will conclude by July 31, 2023. A more complete schedule with deliverable due dates will be established with the entire project team during check‐in meetings.