MEMORANDUM OF UNDERSTANDING
Between
CITY OF BURLINGAME COMMUNITY DEVELOPMENT DEPARTMENT
and
EAST PALO ALTO
for the
MULTI-JURISDICTIONAL ENVIRONMENTAL JUSTICE ELEMENT PROJECT This Memorandum of Understanding (“MOU”), effective the day of , 2023 is entered into by and between the City of Burlingame Community Development Department (“CITY”) and the City of East Palo Alto (“AGENCY”), together referred to herein as the "PARTIES."
WHEREAS, the cities, towns and County in San Mateo have a strong history of collaboration and resource sharing on various planning studies and initiatives, including this initiative to participate in a Multi-Jurisdictional Environmental Justice Element Project (“PROJECT”), a collaborative effort coordinated by 21 Elements; and Whereas, Senate Bill 1000 (SB1000), requires that jurisdictions with disadvantaged communities either include an environmental justice element in their general plan or incorporate environmental justice goals, policies, and objectives throughout other general plan elements; and
WHEREAS, the purpose of this PROJECT is to address the legal requirements of Environmental Justice Elements and SB 1000 by sharing analysis and resources for greater efficiency for the three jurisdictions participating in this collaborative effort, including the City of Burlingame, City of East Palo Alto, and County of San Mateo; and WHEREAS, through a competitive RFP process facilitated by the City of Burlingame, PlaceWorks (“CONTRACTOR”) was chosen as the firm to provide consulting services for the outreach, analysis and planning associated with the PROJECT; and WHEREAS, Community Planning Collaborative, the consulting firm for the 21 Elements Project, has served as the project manager (“PROJECT MANAGER”) for this collaborative effort through initial formation and the RFP process to ensure the voice of each participating agency is heard and their needs addressed; and WHEREAS, Community Planning Collaborative will continue to serve as the PROJECT MANAGER for the collaborative effort for the duration of the Project; and WHEREAS, the City of Burlingame will serve as fiscal agent for the Project and will enter into contracts with PlaceWorks, Inc. and Community Planning Collaborative and oversee the payment of invoices on behalf of the participating agencies; and WHEREAS, each participating agency will enter into a Memorandum of Understanding with the City of Burlingame outlining the roles of each participating agency, the consultants, and the funding obligations for the PROJECT.
NOW, THEREFORE, BE IT RESOLVED that the CITY and AGENCY agree as follows:
I. PURPOSE
The purpose of this MOU is to memorialize the understanding between the CITY and AGENCY that (1) the Agency wishes to participate in the Multi-Jurisdictional Environmental Justice Element Project, (2) the Agency wishes to utilize the CONTRACTOR as the consulting team, and (3) the CITY is serving as a fiscal agent to facilitate the PROJECT.
II. EXHIBIT AND ATTACHMENTS
The following exhibits and attachments are attached to this Agreement and incorporated into this Agreement by this reference:
Exhibit A – Project Budget and Agency Costs
Exhibit B – PlaceWorks – Scope of Work and Cost Proposal Exhibit C – Community Planning Collaborative – Scope of Work and Fee Proposal III. ROLES AND RESPONSIBILITIES
A. The CITY will serve as the Fiscal Agent for the project and enter into contracts with CONTRACTOR and PROJECT MANAGER. All payments and invoices will be reviewed and paid on behalf of the participating agencies to the consultants.
B. The AGENCY will provide funding as outlined in Exhibit A for the PROJECT and will participate in obligations outlined in the WORK PROGRAM, including participating in the overall plan development and implementation.
C. Community Planning Collaborative through 21 Elements will serve as PROJECT MANAGER and will manage and implement all aspects of the PROJECT, in accordance with the WORK PROGRAM set forth in Exhibit C.
D. Placeworks will serve as the consultant team to carry out any or all aspects of the PROJECT as the CONTRACTOR.
IV. FUNDING AND METHOD OF PAYMENT
A. AGENCY agrees to pay the CITY for the prescribed AGENCY portion (Exhibit A) within 90 days of the executed MOU. An AGENCY will have the option to split their contribution over two fiscal years if necessary.
1. The CONTRACTOR will submit invoices to PROJECT MANAGER on a monthly basis for PROJECT activities. A brief narrative progress report shall be included with each invoice.
2. The PROJECT MANAGER will submit invoices to the CITY on a monthly basis for PROJECT activities.
3. The CITY and PROJECT MANAGER will provide a quarterly accounting of invoices, charged and remaining funds for each of the PARTIES. A final accounting will be submitted to all PARTIES with any remaining funds returned or an additional invoice if required.
B. The CITY agrees that it will not be entitled to reimbursement of its costs incurred while performing its obligations as set forth in Section III, Roles and Responsibilities.
C. In the event that the actual costs of completing the PROJECT Work Program, as set forth in Exhibit B, exceed the budget as outlined in Exhibit A (including the contingency budget amounts), the PARTIES, including the CITY and AGENCY, will confer and agree either to reduce the PROJECT Work Program and/or to provide additional funding based on mutual agreements in writing. All PARTIES agree to use best efforts in such case to reach agreement without causing a PROJECT delay.
V. TERM
This MOU shall remain in effect from June 15, 2023 to June 15, 2025, unless terminated sooner pursuant to Section XIV.
VI. AMENDMENTS
The AGENCY contact, or his/her designee, is authorized to make minor modifications within the work program and the scope of work in Exhibits B and C to respond to necessary changes as the project evolves as long as the scope of the project does not extend beyond the approved total cost estimate in Exhibit A. Such minor modifications to the scopes of work shall be documented in writing, but shall not require an amendment to this MOU. This MOU can be amended, modified, or supplemented only in writing(s) signed by both PARTIES. No oral understanding or agreement not incorporated herein will be binding on either of the PARTIES.
VII. INDEMNIFICATION
a. It is agreed that Agency shall defend, hold harmless, and indemnify the City of Burlingame and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU (collectively, “Claims”); provided that such Claims are the direct result from the acts or omissions of Agency and/or its officers, employees, agents, and servants.
b. Agency shall defend, hold harmless, and indemnify the City of Burlingame from and against any and all claims for wages, salaries, benefits, taxes, and all other withholdings and charges payable to, or in respect to, Agency’s representatives for services provided under this MOU.
c. It is agreed that the City of Burlingame shall defend, save harmless, and indemnify Agency and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the acts or omissions of City of Burlingame and/or its officers and employees, agents and servants.
d. The duty of each party to defend, hold harmless, and indemnify the other as set forth herein shall include the duty to defend as set forth in Section 2778 of the California Civil Code.
e. In the event of concurrent negligence (or intentional/reckless acts) of City of Burlingame and/or its officers and employees, on the one hand, and Agency and/or its officers, employees, agents, and servants, on the other hand, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of terms and conditions of this MOU shall be apportioned according to the California theory of comparative fault.
f. This indemnification will survive termination or expiration of this MOU.
VIII. NOTICES
A. All notices and communications deemed by either party to be necessary or desirable must be in writing and may be given by personal delivery to a representative of the other party or by mailing the same, postage prepaid, addressed as follows:
If to the CITY:
City of Burlingame Community Development Department
501 Primrose Road
Burlingame, CA 94010
Joseph Sanfilippo, Economic Development and Housing Specialist 650.558.7264; [email protected]
If to the AGENCY:
City of East Palo Alto
2415 University Avenue
East Palo Alto, CA 94303
Melvin Gaines
650.853.3150/ [email protected]
B. The address to which mailings may be made may be changed from time to time by notice mailed as described above. Any notice given by mail will be deemed given on the day after that on which it is deposited in the United States Mail as provided above.
IX. INDEPENDENT CONTRACTOR
The PARTIES agree and understand that the work/services performed by either of the PARTIES or any consultant retained by either of the PARTIES under this MOU are performed as independent contractors and not as employees or agents of the other party. Nothing herein will be deemed to create any joint venture between the CITY and AGENCY.
X. SUCCESSORS AND ASSIGNS
Neither party will assign, transfer, or otherwise substitute its interest in this MOU, nor its obligations, without the prior written consent of the other PARTY. All obligations created under this MOU will be binding on, and the rights established herein will inure to the benefit of, any successors or assigns of the PARTIES.
XI. COMPLIANCE
The PARTIES must comply with any and all laws, statues, ordinances, rules, regulations, or requirements of the federal, state, and local governments, and any agency thereof, which relate to or in any manner affect the performance of this MOU.
XII. DISPUTE RESOLUTION
The PARTIES agree that any dispute arising from this MOU that is not resolved within 30 days by the PARTIES’ representatives responsible for the administration of this MOU will be set forth in writing to the attention of the CITY’s Community Development Director for resolution. In the event resolution cannot be reached, the PARTIES may submit the dispute to mediation by a neutral party mutually agreed to by the PARTIES prior to initiating any formal action in court.
XIII. TERMINATION
Either PARTY may terminate this MOU with or without cause upon thirty (30) days' prior written notice. If either PARTY terminates this MOU with or without cause, the AGENCY will be responsible for its pro rata share of costs incurred by the CITY up through the effective date of termination.
XIV. SEVERABILITY
If any provision of this MOU is be deemed invalid or unenforceable by a court of competent jurisdiction, that provision will be reformed and/or construed consistently with applicable law as nearly as possible to reflect the original intentions of this MOU; and in any event, the remaining provisions of this MOU will remain in full force and effect.
XV. GOVERNING LAW
This MOU will be governed by the laws of the State of California as applied to contracts that are made and performed entirely in California.
XVI. NO WAIVER
No waiver of any default or breach of any covenant of this MOU by either party will be implied from any omission by either party to take action on account of such default if such default persists or is repeated. No express waiver will affect any default not specified in the waiver, and the waiver will be operative only for the time or extent stated. The consent or approval by either party to or of any act by either party requiring further consent or approval will not be deemed to waive or render unnecessary consent or approval to any subsequent, similar acts.
IN WITNESS WHEREOF, the parties have executed this MOU as follows:
CITY OF EAST PALO ALTO
By: ____________________________
Melvin E. Gaines, City Manager
ATTEST:
By:________________________________
James Colin, City Clerk
APPROVED AS TO FORM:
By: ____________________________
John D. Lê, City Attorney
CITY OF BURLINGAME
COMMUNITY DEVELOPMENT
DEPARTMENT
By: ____________________________
Michael Brownrigg, Mayor
By:_________________________________
Kevin Gardiner, Community
Development Director
ATTEST:
By:_________________________________
Meaghan Hassel-Shearer, City Clerk
APPROVED AS TO FORM:
By: ____________________________
Michael Guina, City Attorney
EXHIBIT A
PROJECT BUDGET and AGENCY COSTS
For a breakdown of the PlaceWorks Work Program budget by task, see Table 1 on page 35 of Exhibit B.
PROJECT COST for EAST PALO ALTO
ENVIRONMENTAL JUSTICE ELEMENT CONSULTANT TEAM –
PLACEWORKS + CLIMATE RESILIENCT COMMUNITIES
EPA Share of Total Contract $167,622
EPA CEQA Contingency $7,700
SUBTOTAL $175,322
PROJECT MANAGER – COMMUNITY PLANNING COLLABORATIVE
@ 10%
$17,280
General Contingency @ 5% $9,630
TOTAL COST $202,232
Environmental Justice Elements
for the City of Burlingame, City of East Palo
Alto, and the County of San Mateo
Revised Proposal for Services | April 17, 2023
Environmental Justice Elements
for the City of Burlingame, City of East Palo Alto,
and the County of San Mateo
Revised Proposal for Services | April 17, 2023
ORANGE COUNTY • BAY AREA • SACRAMENTO • CENTRAL COAST • LOS ANGELES • INLAND EMPIRE www.placeworks.com
Prepared By:
PlaceWorks
2040 Bancroft Way, Suite 400
Berkeley, California 94704
t 510.848.3815
2040 Bancroft Way, Suite 400 | Berkeley, California 94707 | 510.848.3815| PlaceWorks.com December 22, 2022, Original Submittal
April 17, 2023, Revised Submittal
Joseph Sanfilippo, Economic Development & Housing Specialist City of Burlingame
Community Development Department – Planning Division
501 Primrose Road
Burlingame, CA 94010
Subject: Proposal to Develop Environmental Justice Elements for the City of Burlingame, City of East Palo Alto, and County of San Mateo
Dear Joseph:
Please accept the attached submittal as PlaceWorks’ proposal to prepare Environmental Justice Elements for the City of Burlingame, City of East Palo Alto, and County of San Mateo.
This project is an exciting opportunity to leverage regional collaboration to improve individual communities.
Following the passage of SB 1000, PlaceWorks has supported numerous cities and counties in reconsidering longstanding policies and practices to center environmental justice, giving us a nuanced understanding of statutory requirements. Even more importantly, we have learned that doing this work effectively demands meaningful engagement of communities of color, low income communities, people with disabilities, and other groups that bear disproportionately high environmental health burdens. This proposal reflects our commitment to reflecting their lived experiences and priorities for policies and implementation strategies in the updated and new Environmental Justice Elements.
At the same time, we understand the necessity of crafting policies that each jurisdiction can feasibly implement. Building trust with these historically underrepresented communities requires honesty and transparency about what local government can accomplish. Our experience leading other coordinated multijurisdictional general plan update projects at the countywide scale has honed strong project management skills that will facilitate knowledge-sharing opportunities and creative problem-solving. These opportunities will be amplified by seamless internal coordination with the PlaceWorks team preparing the Multijurisdictional Safety Element Updates in San Mateo County.
As a Principal, Joanna Jansen is authorized to bind the team to the contents of this submittal and to negotiate contracts on behalf of PlaceWorks. Please contact Joanna with any questions.
We look forward to your response.
Respectfully submitted,
PLACEWORKS
Joanna Jansen, AICP, LEED AP Tanya Sundberg
Managing Principal, Planning Associate Principal
Proposal for Services • PLACEWORKS i
CONTENTS
A. QUALIFICATIONS AND EXPERIENCE 1
PlaceWorks .......................................................................................... 1 Climate Resilient Communities ..........................................................12 B. CLIENT REFERENCES 15
C. WORK PROGRAM 17
Approach............................................................................................17 Schedule.............................................................................................21 Scope of Work....................................................................................21 D. COST PROPOSAL 33
E. TERMS AND CONDITIONS 37
ii CITY OF BURLINGAME • Environmental Justice Elements
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Proposal for Services • PLACEWORKS 1
A. QUALIFICATIONS AND
EXPERIENCE
PlaceWorks has assembled a highly qualified team to complete the Environmental Justice Elements. This chapter describes the qualifications of the PlaceWorks team and the key personnel that will be assigned to the project. Resumes for the key staff identified below are included in the appendix at the end of this proposal. Additional materials are available upon request.
PlaceWorks
PlaceWorks is one of the West’s preeminent planning and design firms, with approximately 120 employees in six offices. Formerly known as The Planning Center|DC&E, PlaceWorks’ history dates back over 45 years. The Planning Center, established in 1975, was created with the intent to integrate individual design disciplines and work efforts into a greater whole. Similarly, Design, Community & Environment (DC&E) was founded over 25 years ago to offer high-quality, personalized, and comprehensive planning, design, and environmental review services. In 2011, these two highly respected planning and design firms merged, forming a company with an expanded set of disciplines and strengths.
PlaceWorks serves both public- and private-sector clients throughout the state in the fields of comprehensive planning, environmental review, urban design, landscape architecture, community outreach, and Geographic Information Systems (GIS).
Our talented, multidisciplinary team thrives on working with communities to tackle complex problems and develop workable solutions.
PlaceWorks is all about places and how they work geographically, environmentally, functionally, aesthetically, and culturally. We are also passionate about how we work with our clients. PlaceWorks brings together people from diverse practice areas, offering bestof-all-worlds capability and connectivity. Just as each place we work is distinctly different, so is our thinking.
For the Environmental Justice Elements for the City of Burlingame, City of East Palo Alto, and San Mateo County, PlaceWorks will oversee all aspects of the project and ensure its successful and timely completion.
Company Ownership
Company Type: California SCorporation
Office Locations
Berkeley (bulk of work will be
from this office)
Los Angeles
Santa Ana (headquarters)
Ontario
San Luis Obispo
Sacramento
Primary Contact
Joanna Jansen
Managing Principal
2040 Bancroft Way, Suite 400
Berkeley, CA 94704
510.848.3815 ext. 3318
[email protected]
Website
www.placeworks.com
Qualifications and Experience
2 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements Key Staff
Joanna Jansen, AICP, LEED AP, Principal-in-Charge
Joanna will serve as Principal-in-Charge and will ensure that all products are produced on-time, on-budget, and meet the highest standards of quality.
Joanna oversees PlaceWorks’ comprehensive planning practice in Northern California. Joanna has led or contributed to over eighteen General Plan Updates for cities and counties across California, in urban, suburban, and rural contexts. Her projects include extensive and creative public engagement, including around complex topics of environmental justice, public health, and resilience. Joanna has significant experience in the organization and facilitation of public involvement programs, both as standalone outreach efforts and as part of larger planning projects. She believes that meaningful community engagement from the earliest stages of a project enhances the ultimate outcome and establishes invaluable public support for its implementation. Joanna is currently leading General Plan Updates to address environmental justice issues in San Mateo, Contra Costa County, Vallejo, and Vacaville. She also teaches the UC Davis Continuing and Professional Education course on The General Plan in California.
Tanya Sundberg, Associate Principal, Project Manager
Tanya will serve as the Project Manager and will be responsible for the dayto-day management of the project, as well as for maintaining regular contact with jurisdiction staff, the Baird + Driscoll (B+D) Project Manager, and community-based organization (CBO) partners. Tanya will also facilitate meetings and workshops, attending all project meetings. Tanya brings valuable planning experience through her work in both the public and private sector. She is organized and detail-oriented, produces high-quality documents, and maintains open and communicative working relationships with her clients. Tanya’s work at PlaceWorks has focused on general plans, specific plans, sustainability/ climate action plans, cannabis planning and environmental services, complete streets plans, and environmental reviews. She is currently managing the Contra Costa County General Plan Update, Climate Action Plan, Zoning Support, and EIR, which has involved extensive work to prepare a robust set of environmental justice goals, policies, and actions that are tailored to eight separate unincorporated communities that are considered disadvantaged communities under SB 1000 in western Contra Costa County. She also managed the City of Stockton General Plan Update and EIR, which won an Award of Excellence for Comprehensive Planning for a Large Jurisdiction from the APA California Chapter, in part to recognize the successful partnerships that the City developed with local CBOs in support of community health and environmental justice over the course of the General Plan Update.
Qualifications and Experience
Proposal for Services • PLACEWORKS 3
Cliff Lau, Associate, Assistant Project Manager
Cliff will serve as Assistant Project Manager, focusing on the updates to the Healthy People and Healthy Places Element for Burlingame and Health and Equity Element for East Palo Alto. Cliff has a diverse range of experience in the areas of urban design, community planning, and engagement. He focuses on planning and design oriented towards communities, the environment, health, and the public realm. He is one of the authors of the SB 1000 Toolkit and is currently managing the preparation of Environmental Justice Elements for the Cities of Vallejo and Vacaville. Cliff possesses a valuable skillset, bringing high-quality coordination and design to his portfolio of projects. His technical skills include graphic design, illustration, hand drawing, and GIS mapping. He has produced planning documents, design visualizations, maps, and design guidelines to envision community development projects and specific plans. Cliff is committed to creating clear, accessible, and high-quality products to support the success of projects.
Angelica Garcia, Associate, Assistant Project Manager
Angelica will serve as Assistant Project Manager, focusing on the preparation of a new Environmental Justice Element for San Mateo County. Angelica works on a wide range of planning projects, including general plans, neighborhood plans, community outreach campaigns, housing elements, and zoning code updates. She has over seven years of experience as a planner and brings a wide variety of skills through her work experience and education. Her interest in urban planning stems from her desire to help create healthier communities. She enjoys working on plans that reflect the unique needs of each community. Angelica worked on the Environmental Justice Element for Hollister’s General Plan Update and helped refine policies on environmental justice in San Mateo’s General Plan Update. Currently, she is the project manager for Stockton’s Neighborhood Action Plans, which is focused on eliminating barriers to building housing, especially for lower-income households, and developing actions to help address other neighborhood issues such as lack of food access. Angelica speaks Spanish and enjoys engaging with the Spanish-speaking community. Prior to joining PlaceWorks, Angelica worked as a planner in the public sector for the City of Vacaville and City of Buena Park, where she gained valuable experience in policy implementation, zoning, and community planning.
Robert Mazur, Associate Principal, Director of GIS
Rob will serve as key staff and provide GIS support to the project. Rob has extensive experience creating maps and datasets for a range of planning projects. He specializes in all facets of geodatabase development, data management, web GIS, and spatial and tabular analyses for improved decision-making, information retrieval, and cartography. His experience in a wide variety of planning projects, coupled with his expertise in GIS and field data collection, make him a key asset to any team. Rob excels at quantitative and spatial analysis, including buildout calculations, walkability, community health modeling, cartography, and land use scenario modeling. He works directly with clients and staff Qualifications and Experience
4 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements to develop effective, efficient, and informative GIS processes. Rob is well versed in advanced and current planning practices in both the public and private sector and has an excellent understanding of the relationship between data management and its importance in achieving service delivery standards for the work of community development and public works departments. Rob has brought his GIS skills to a number of general plan updates throughout California and has managed a variety of mapping projects in Los Angeles County, the Bay Area, and beyond. Most recently Rob led an effort to curate data and develop a web-based mapping and data sharing platform for The California Department of Housing and Community Development. The Affirmatively Furthering Fair Housing Data and Mapping Resources tool was developed in response to a State obligation to proactively combat discrimination and increase access to safe, affordable homes near key services for all Californians. In this tool users can explore and download data relating to Fair Housing Enforcement, Segregation and Integration, Disparities in Access to Opportunity, Disproportionate Housing Needs, and more.
Mike Watson, PG, Senior Geologist, Key Staff
Mike will offer environmental expertise to advise on environmental justice issues that relate to community exposure to contaminants, particularly for the Ravenswood District in East Palo Alto where there is a history of hazardous materials use and where housing is being introduced. With two decades in the environmental consulting industry, Mike specializes in site assessments, geohazard studies, operations and maintenance programs, air quality and industrial hygiene assessments, groundwater investigations, and remedial actions. Mike also manages materials acquisition, field equipment maintenance, and subcontractor coordination on large field investigations and monitoring programs. A dedicated geologist, Mike continually strives to refine his knowledge, methods, and efficacy. He is especially committed to his current work for numerous school districts throughout California, where he assists in site assessment services and the Department of Toxic Substances Control’s school site approval process.
Our Qualifications
Building More Equitable Communities
Throughout California, low-income communities and
communities of color struggle with a
disproportionate burden of pollution, health impacts,
and social and economic disadvantages. Through our
work on equity and environmental justice,
PlaceWorks is committed to ending racism and other
forms of marginalization, and to creating a healthier,
more sustainable, and more equitable society.
To support cities and counties in integrating
environmental justice policies into their general
plans, PlaceWorks co-authored the SB 1000 Toolkit with the California Environmental Justice Alliance, a co-sponsor of SB 1000. The Toolkit, published in 2017, was the first guidance document of its kind and continues to be a go-to resource for cities and counties throughout the state.
Qualifications and Experience
Proposal for Services • PLACEWORKS 5
Some communities are starting to plan their transition away from polluting industries to an economy that supports community health and shared prosperity. In Contra Costa County, where communities like North Richmond and Bay Point live in the shadow of major petroleum refineries, PlaceWorks is helping to prepare the County’s General Plan, with environmental justice policies and actions for the transition from petroleum refining and other highly polluting industries to renewable and sustainable industries that offer living-wage jobs.
The importance of community engagement is elevated when the goal is to advance equity and environmental justice. Planners can only craft successful plans if we listen to the people who are most impacted, and traditional outreach approaches often fail. PlaceWorks continually explores innovative ways to engage local residents in planning and managing their own communities, building on lessons learned and unexpected successes during the Covid-19 pandemic. This includes partnering with local CBOs for a grassroots, community-centric approach to planning for just communities that is based on familiarity and trust. These partnerships help cities and counties hear and learn from people who might not otherwise have participated in the process. They can also lead to authentic partnerships that last long past the planning process, instituting a basis for the community’s ongoing successes.
Representative Projects
In this section, we’ve provided a sampling of relevant projects to highlight our experience with environmental justice, multi-jurisdiction efforts, and understanding of local issues in the region.
SAN MATEO GENERAL PLAN UPDATE
PlaceWorks is leading a multi-disciplinary team to update the San Mateo’s General Plan. The General Plan Update is identifying solutions to address the critical need for housing, traffic congestion, improving transportation connections citywide for all modes of travel, and navigating a future beyond current voter-enacted height and density limits. The City is committed to an equitable outreach process and PlaceWorks is working closely with the Peninsula Conflict Resolution Center to reach Spanish-speaking and low income residents. The General Plan team is collecting input through face-to-face and virtual community meetings, pop-ups, intercepts, self-guided open houses, presentations to community and neighborhood groups, a project website, online surveys, and other online engagement tools. PlaceWorks is also the lead facilitator at all community workshops and General Plan Subcommittee meetings.
The General Plan Update process has identified two Equity Priority Communties in San Mateo: North Central and North Shoreview. These neighborhoods, both immediately adjacent to Highway 101, experience the highest levels of pollution and negative health outcomes in San Mateo, such as asthma and low birth weight babies, as well as the greatest social and economic disadvantages, such as poverty and housing instability. To design policies and actions that will respond to these conditions, PlaceWorks and City staff conducted pop-ups at businesses within the neighborhood, held Spanish-lanugage workshops, created short online surveys, and developed single-page handouts for PCRC staff to distribute at vaccination clinics and other venues. Through the team’s dedication to equitable engagement and significant hands-on involvement of City staff, we have improved representation from groups that have traditionally been hard to reach. Over the course of 2022, we tracked participant demoraphics and observed that representation has increased as follows:
▪ Increase of renters from 19 percent to 30 percent of participants Qualifications and Experience
6 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements ▪ Increase of residents of color from 37 percent to 49 percent of participants ▪ Increase of low-income households from 28 percent to 40 percent of participants ▪ 11 percent of the Preferred Scenario participants were between the ages of 20 to 35 years ▪ 28 percent of the Draft Goals, Policies, and Actions participants were between the ages of 25 to 40 years
PlaceWorks is leading all phases of the project which includes establishing the vision and values for the future; creating and evaluating a range of land use and circulation alternatives and evaluating their varying equity outcomes; updating goals and policies, including to add policies and actions to address environmental justice in North Central and citywide; and creating a user-friendly General Plan and associated EIR.
CONTRA COSTA COUNTY GENERAL PLAN UPDATE, CLIMATE
ACTION PLAN, ZONING SUPPORT, AND EIR
Contra Costa County, in the San Francisco Bay area, is a large and diverse county, ranging from vast agricultural and open spaces in the east to dense urban communities in the west. PlaceWorks is leading a General Plan Update that is centered around strengthening the dozens of unincorporated communities throughout the county through extensive communityscale engagement and community-specific policy guidance. For unincorporated communities in the
western part of the county, where several major
refineries and other highly polluting industries operate in close proximity to communities of color and low-income
residents, this has involved extensive work on
environmental justice and community health. With
significant involvement from the County’s Health Services staff and partnerships with CBOs, policy guidance is being developed to explicitly undo the wrongs of the past by
prioritizing the County’s investment into—and
protections for—the communities that have suffered
Qualifications and Experience
Proposal for Services • PLACEWORKS 7
from a lack of investment and a disproportionate burden of pollution and health impacts. Meanwhile, with over 100 meetings to date, most of which were held in and focused on individual communities, PlaceWorks is preparing community-specific policy guidance that establishes and supports a vision of what each community wants to be in 2040 so that future decisions support that vision. Concurrent with the General Plan Update, PlaceWorks is updating the County’s Climate Action Plan and Zoning Code to support and implement the new General Plan and advance the County’s climate, sustainability, and resilience goals. PlaceWorks will also prepare a programmatic EIR covering the updated General Plan, Climate Action Plan, and Zoning Code. The project will conclude with clear statements of the County’s vision for its future and simplified and responsive regulations for development, contained in both a graphically rich print version of the General Plan and an interactive online Plan to maximize access and understanding.
STOCKTON GENERAL PLAN UPDATE AND EIR
Stockton grew from and is rooted in the Downtown, which is oriented around the waterfront – a unique inland port along the San Joaquin River. Over its 160 years, the city has evolved to encompass 65 square miles. Rising housing costs and job growth in the San Francisco Bay Area in the early 2000s fueled intense housing development on the outskirts of Stockton, and the city was hit hard by the economic recession that followed. High rates of foreclosures and stalled development placed significant strain on the community and the City. The City’s prior General Plan and EIR, which were adopted and certified in 2007, were the subject of a lawsuit involving the Sierra Club and State Attorney General.
The Settlement Agreement that followed in 2008 called upon the City to reduce greenhouse gas emissions through a Climate Action Plan, which was completed in 2014, and through General Plan amendments to promote infill development. PlaceWorks led a comprehensive update to the General Plan that fulfilled the City’s obligations under the Settlement Agreement and also addressed the significantly altered set of conditions and trends resulting from the economic recession that came on the heels of the previous General Plan. Our approach was centered around a robust community engagement process to rebuild trust in the City and the planning process after they were harmed during the previous General Plan process. Through careful and thoughtful decisions throughout the Update, such as holding the first workshop in the most disadvantaged neighborhood in South Stockton, we were able to repair those past harms. We listened to community members and carried their voices throughout the plan, establishing new partnerships between the City and CBOs who organized around a Healthy Neighborhoods Collaborative. Through that partnership, we were able to include innovative and effective environmental justice policies to address the issues faced by Stockton residents at a time when SB 1000 was new, having only been enacted after we were underway with the Update. These new partnerships have already benefited the City through implementation work, including through our work with the City on additional projects to update the Development Code and prepare Neighborhood Qualifications and Experience
8 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements Action Plans. The General Plan was awarded the 2019 APA CA Statewide and Sacramento Valley Section, Comprehensive Planning Award: Large Jurisdiction, Envision Stockton 2040 General Plan.
VACAVILLE ENVIRONMENTAL JUSTICE POLICIES
PlaceWorks is preparing updates to multiple elements of the Vacaville General Plan (which PlaceWorks also prepared in 2008-2011) to address environmental justice, as part of a larger effort that also includes Housing Element and Safety Element updates. The work began with a multi-step process to identify what the City is calling Impacted Communities. Initial screening using CalEnviroScreen 4.0 determined that almost all the 19 census tracts in Vacaville scored above the 75th percentile for asthma, indicating that this is a significant health issue for the city, which is located along Interstate 80. Despite these high scores for individual indicators, there were no census tracts in Vacaville with a combined score for all indicators higher than the 75th cumulative percentile threshold. To address the potential that the statewide screening tool may overlook local issues, PlaceWorks developed two alternative screening methodologies to further assess Vacaville communities, resulting in identification of three census tracts as Impacted Communities. The updates to the General Plan, currently being drafted, also identify and address asthma, housing cost burden, educational attainment, low birthrates, and pesticide exposure as community health issues citywide. City staff conducted one-on-one outreach to Solano County Public Health Department staff, and PlaceWorks integrated Health Department recommendations and community feedback into the proposed updates to the Land Use, Transportation, Conservation and Open Space, Parks and Recreation, and Public Facilities and Services Elements.
Qualifications and Experience
Proposal for Services • PLACEWORKS 9
SB 1000 IMPLEMENTATION TOOLKIT
PlaceWorks developed a toolkit to guide local government agencies, planners, and communities through the process of implementing SB 1000. The bill requires all cities and counties to amend general plans to include either an environmental justice element or an integrated set of environmental justice policies whenever two or more other elements are updated.
The toolkit provides resources and recommends methods to prepare an environmental justice element or set of policies compliant with SB 1000, including methods to identify
disadvantaged communities and address objectives such as reducing pollution exposure, promoting food access, and promoting safe and sanitary homes. The toolkit also includes strategies to facilitate meaningful community engagement and case studies of environmental justice elements and policies successfully adopted prior to passage of SB 1000. .
Qualifications and Experience
10 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements
SOLANO COUNTY SAFETY AND ENVIRONMENTAL JUSTICE
ELEMENTS
PlaceWorks is currently preparing seven General Plan
Safety Elements for unincorporated Solano County and
six of the seven incorporated cities in the county, as well as a General Plan Environmental Justice Element for the City of Vallejo. This work involves analyzing the current and expected future environmental justice conditions in the participating jurisdictions, and updating multiple
elements of Vallejo’s 2017 General Plan to respond to
State law and community priorities. The updated
environmental justice content responds to a range of
issues facing impacted neighborhoods in Vallejo,
including diesel and particulate matter emissions from
vehicles traveling on Interstates 80 and 780, fossil-fuel-powered ships traveling through the Carquinez Strait, nearby petroleum refineries that emit toxic air pollutants and water and soil contaminants that are carried to Vallejo by prevailing winds, and the Mare Island Naval Shipyard, which is now closed and undergoing remediation of historic contamination.
This effort, led by Joanna Jansen as Principal-inCharge and Cliff Lau as Project Manager, includes extensive public engagement to confirm that the
updated environmental justice content reflects the
values and priorities of community members,
addresses inequities and issues of concern to
frontline communities, and helps to resolve gaps in
Vallejo’s environmental justice frameworks.
Qualifications and Experience
Proposal for Services • PLACEWORKS 11
SB 2 AND LEAP/REAP TECHNICAL ASSISTANCE
As part of our ongoing technical assistance work for the California Department of Housing and Community Development (HCD), PlaceWorks’ GIS team was tasked with developing a statewide GISbased mapping and data resources webpage and mapping tool to help jurisdictions across California meet the AB 686/Affirmatively Furthering Fair Housing requirements for housing elements.
Cities and Counties are actively using data and mapping made available through this interactive resource to fulfill a state obligation to proactively combat discrimination and increase access to safe and affordable homes, especially those who face barriers because of their race, sex, income, and other characteristics.
These data and mapping resources were thoroughly vetted by various housing advocacy groups, HCD partner agencies, and academic housing experts across the state and nationally.
Qualifications and Experience
12 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements Additional Experience
In addition to the projects highlighted above, PlaceWorks has worked on a variety of projects that address environmental justice issues, including:
▪ Butte County General Plan Update
▪ Hollister General Plan Update
▪ Livermore General Plan Update
▪ Modesto General Plan Update
▪ Ontario General Plan Update
▪ San Bernardino City General Plan Update
▪ Santa Ana General Plan Update
▪ Santa Rosa General Plan Update
▪ Chino General Plan Update (Healthy City Element)
▪ Corona General Plan Update (Healthy Community Element) ▪ El Monte General Plan Update (Parks and Recreation Element) ▪ Fresno Southwest Fresno Specific Plan
▪ Jurupa Valley Truck Restriction Ordinance EIR
▪ National City General Plan Health and Environmental Justice Element ▪ Palm Springs Parks, Open Space, and Conservation Element ▪ San Bernardino County General Plan Update (Hazards Element) Climate Resilient Communities
Climate Resilient Communities (CRC) is a community-based organization dedicated to serving the Peninsula’s underrepresented communities through empowering community voices to implement climate solutions that bring about unity and resilience. Recognizing that in the Bay Area, as throughout the world, under-resourced communities are disproportionately vulnerable to the impacts of climate change, CRC works to support the frontline communities of East Palo Alto, North Fair Oaks, and Belle Haven through community action and engagement.
CRC has copious experience conducting outreach and facilitating educational sessions. Since 2016, CRC has conducted outreach projects and convened meetings and trainings on behalf of several cities, the County of San Mateo, Santa Clara County, and other non-profit organizations, all aiming to serve underrepresented communities using a racial equity lens. CRC seeks to leverage our extensive networks and close partnerships to connect with audiences and community members far beyond typical outreach networks.
Qualifications and Experience
Proposal for Services • PLACEWORKS 13
Key Staff
Violet Wulf-Saena, Founder & Executive Director
Violet has served as an international climate change expert for over ten years working with the United Nations’ Least Developed Countries and Small Island States to protect communities from the impacts of climate change. Violet now works in the Bay Area partnering with governments, research institutions, and community-based organizations to build community capacity to respond to climate change and sealevel rise. In 2020, she founded Climate Resilient Communities (CRC). She also serves as the equity program manager for the Bay Area Climate Adaptation Network, an Environmental Justice Advisor BCDC, and a community advisory council member to the Bay Area Air Quality Management District.
Caroline Beckman, Resilient Homes Program Manager
Caroline directs CRC’s Resilient Homes program, working directly with families to apply for and receive critical home repairs. She started at CRC as an AmeriCorps VISTA Fellow after graduating from Stanford University with a degree in Earth Systems in 2021. Caroline has extensive environmental justice organizing experience in the Bay Area and is a skilled meeting facilitator.
Lesley Lopez, Community Outreach Coordinator
Lesley was born and raised in East Palo Alto. Previously, she has served her community by working for the City of East Palo Alto. At CRC, Lesley builds connections with residents, local CBOs, and other partners to cultivate CRC’s network. She leads outreach for our projects across all of CRC’s program areas.
Cade Cannedy, Resilient Adaptation Program Manager
Cade Cannedy worked as a Research and Communications Fellow at the California Environmental Justice Alliance before joining CRC in 2021. Cade graduated from Stanford University with an MA in Communication and a BA in Political Science, focusing throughout his education on air quality and environmental justice. Cade grew up in the unincorporated community of El Prado in Northern New Mexico. He is a skilled EJ organizer and communicator.
Representative Projects
MENLO PARK ENVIRONMENTAL JUSTICE & SAFETY ELEMENTS
As part of Menlo Park's ongoing Housing Element Update, the City additionally is creating an Environmental Justice Element for the first time (in response to SB 1000) and updating their Safety Element. The City contracted with M-Group to write the Elements and with CRC to conduct community outreach to ensure that all voices and preferences across the City were taken into account -- particularly in Belle Haven, a historically redlined community within Menlo Park. CRC led workshops, a survey, and three language-specific focus groups to ensure that the lived experiences of historically marginalized populations within Menlo Park were gathered and incorporated into a comprehensive set of goals and policies aimed to reduce exposure to environmental and health hazards. CRC worked closely with community-based organizations and leaders to develop survey and focus group content, conduct outreach, and follow up with residents who participated in the process to keep them engaged beyond the lifespan of the project. In total, 224 Belle Haven residents attended one of the focus groups and 440 Qualifications and Experience
14 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements were surveyed to have their voices heard and contribute to a process to bring about substantial change and investment in their community.
SAN MATEO OFFICE OF SUSTAINABILITY: LOCAL HAZARD
MITIGATION PLAN
CRC worked with the Office of Sustainability in August of 2021 to conduct community outreach and convene workshops to inform the County’s Local Hazard Mitigation Plan. This work took place in collaboration with the City of Menlo Park, the City of East Palo Alto, and the County itself. CRC hosted community meetings for all three communities to engage with the Plan, including language-specific focus groups in Spanish and English which were facilitated by community leaders. Over 60 hard-to-reach residents attended the workshops. CRC recorded the workshops and focus groups and provided the residents’ feedback to the county in a report.
PENINSULA CLEAN ENERGY OUTREACH
For the past four years, CRC has fulfilled annual outreach grants with Peninsula Clean Energy. As a part of this work, CRC has worked on a wide variety of community engagement projects including conducting workshops in English and Spanish so residents across the Peninsula could understand and interpret their electricity bill. CRC has also written and worked with local news outlets to publish explainer pieces about common misconceptions people have about PCE or advertise for new programs. CRC also regularly has tables at community events, farmers markets, or gathering places where they can answer questions and provide written materials. Beyond those activities, CRC has also given educational presentations at various events, appeared on local television shows, hosted large community revitalization events, and during the height of the pandemic distributed written materials through food banks.
Proposal for Services • PLACEWORKS 15
B. CLIENT REFERENCES
References for PlaceWorks are provided below, and more can be provided upon request. We encourage you to contact each and every one of these references to gain an idea of our history of work.
Project Client Contact Relevant Staff
Contra Costa County General Plan
Update, Climate Action Plan, Zoning
Support, and EIR
CONTRA COSTA COUNTY
Will Nelson, Principal Planner
Contra Costa County Department
of Conservation and Development
30 Muir Road
Martinez, CA 94553
925.655.2898
[email protected]
Joanna Jansen, Principal-in-Charge
Tanya Sundberg, Project Manager
Stockton General Plan Update and EIR
Stockton Neighborhood Action Plans
CITY OF STOCKTON
Mike McDowell, Assistant Director
City of Stockton Community
Development Department
345 N. El Dorado Street
Stockton, CA 95202
209.937.8690
[email protected]
Charlie Knox, Principal-in-Charge
Tanya Sundberg, Project Manager for
the General Plan Update
Angelica Garcia, Project Manager for
the Neighborhood Action Plans
City of San Mateo General Plan Update
CITY OF SAN MATEO
Zach Dahl, Deputy Director
City of San Mateo Community
Development Department
330 West 20th Avenue
San Mateo, CA 94403
650.522.7207
[email protected]
Joanna Jansen, Principal-in-Charge
Carey Stone, Project Manager
Client References
16 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements This page intentionally left blank.
Proposal for Services • PLACEWORKS 17
C. WORK PROGRAM
Approach
With the passage of Senate Bill 1000, cities and counties are compelled to incorporate environmental justice policies into their general plans. State law defines environmental justice as: “The fair treatment of people of all races, cultures, and incomes with respect to the development, adoption, implementation, and enforcement of environmental laws, regulations, and policies.” SB 1000 specifies what this means in practice, directing cities and counties to reduce the unique or compounded health risks in disadvantaged communities by including policy guidance that addresses the following topics:
◼ Pollution exposure. Exposure to air pollution is associated with a variety of negative health outcomes, including reduced lung function, pneumonia, asthma, cardiovascular diseases, and premature death. It may also affect lung cancer rates. In Burlingame, East Palo Alto, and San Mateo County, the most significant source of air pollution is transportation emissions on Highway 101, Highway 84, and local high-volume roads like University Avenue and El Camino Real. In addition, current and past hazardous waste facilities, including in the Ravenswood District in East Palo Alto, can worsen air quality, as well as contaminate soil and groundwater, posing additional health risks. Pollution exposure issues can be more acute when incompatible land uses, such as heavy industrial facilities and residential uses, are placed in close proximity.
◼ Public facilities. Public facilities are essential to community health and safety, such as by delivering clean water, collecting and treating wastewater, and supporting effective police and fire services. They are also essential to support healthy communities where residents can thrive, such as by providing meeting places for social, educational, or recreational activities. Many disadvantaged communities lack access to quality public facilities, especially in urban unincorporated areas at the edge of cities or in unincorporated county islands. When community members lack access to these facilities, their physical and mental health can suffer, so it is important to understand if these facilities meet the needs of community members within disadvantaged communities.
◼ Food access. Disadvantaged communities may lack access to nutritious and affordable food, which can lead to obesity, diabetes, and high blood pressure. When the only stores selling food in a neighborhood are small convenience stores offering pre-packaged goods and the only restaurants sell fast food, it can be hard to eat healthy. This becomes even more challenging when residents lack access to easy transportation, which can be common in some vulnerable populations like children, seniors, people with disabilities, and people with low incomes. Grocery stores and markets that carry fresh foods, farmers’ markets, farm stands, and community gardens are all outlets that can increase neighborhood access to healthy food options.
◼ Safe and sanitary homes. Housing quality can be lower in disadvantaged communities due to older housing stock and/or a lack of maintenance. Residents may live in housing conditions that expose them to toxins like lead or other unsafe conditions like pest infestations, mold, and water intrusion. This is of particular concern in East Palo Alto, where parts of the city rank high for a risk of exposure to lead.
Policies and programs that expand efforts to repair and rehabilitate substandard housing in Work Program
18 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements disadvantaged communities should be considered in these areas. Meanwhile, housing affordability can also limit access to safe housing. East Palo Alto also ranks highly for the percentage of housingburdened low-income households. ◼ Physical activity. Lack of physical activity can lead to obesity,which increases the risk of certain diseases, such as diabetes and high blood pressure. Having easy and safe access to parks and active recreation and transportation opportunities helps residents to incorporate physical activity into both leisure time and daily transportation needs. Therefore, communities where there are safe and easy walking and biking connections to parks, jobs, schools, and transit support active lifestyles, which in turn support community health. Based on citywide data from Walk Score, Burlingame is very walkable and somewhat bikeable, while East Palo Alto is somewhat walkable and very bikeable. Environmental justice policies will need to consider whether this access is equitably distributed into disadvantaged communities, including within unincorporated county areas where active transportation infrastructure is less common.
◼ Additional unique or compounded health risks, including climate vulnerability. Every community is unique, so it is important to understand if there are other health risks specific to the disadvantaged communities within each jurisdiction. Identifying these additional unique or compounded health risks often comes about by learning from the lived experiences of community members. In addition, Burlingame, East Palo Alto, and San Mateo County all face climate risks like wildfire, flooding, and sea level rise, and disadvantaged communities are often more vulnerable to these risks due to a lack of access to secure housing, financial resources, healthcare and education, decision-making, and other consequences of systemic injustices and marginalization. Through comprehensive data gathering and community engagement, plus coordination with the concurrent process to update Safety Elements in multiple San Mateo County jurisdictions, the process will consider these additional health risks in each community.
◼ Community engagement. Residents in disadvantaged communities may face barriers to participating in planning processes so that they lack a voice in decisions that affect their neighborhood. Therefore, community engagement must be at the core of the process to develop environmental justice policy guidance so that the people most affected by these decisions are driving the solutions and helping to set up a structure for ongoing and effective community engagement in future planning processes and decisions.
◼ Prioritization of improvements for disadvantaged communities. Disadvantaged communities are often overlooked when agencies consider public investments and develop new amenities, and delayed investments and programs can prolong inequities. Therefore, an important part of planning for environmental justice is to proactively prioritize projects and investments that directly benefit disadvantaged communities. Environmental justice policy guidance can prioritize improvements and programs that serve disadvantaged communities by responding to the specific needs expressed by community members.
Through initial screening with CalEnviroScreen 4.0 and CARB Priority Populations data, jurisdiction staff have identified potential disadvantaged communities. However, an important early step will be to review the data with community members who can provide localized knowledge of conditions on the ground.
Ground-truthing will ensure we are focusing on the areas that experience environmental injustices while not overlooking areas that may be too small to be picked up by technical data. Through this review, we can Work Program
Proposal for Services • PLACEWORKS 19
develop policy guidance that directs attention and resources to the residents and neighborhoods that need them most. We will also use these early conversations with community members to confirm terminology that we will use throughout the project. We’ve learned from other environmental justice projects that many community members prefer a different term than “disadvantaged community;” we will discuss and confirm appropriate terminology with community members early in the project. In the meantime, this proposal uses the term “disadvantaged community” to be consistent with SB 1000.
Furthermore, the needs of individual communities and neighborhoods are not uniform, even within a single jurisdiction. Therefore, environmental justice policy development will also require close collaboration with community members to both identify key issues and how to address them. This collaboration is essential to prepare policy guidance that remedies the day-to-day burdens faced by community members in a way they support, all while building trust and community ownership. Meanwhile, this approach actively counters past environmental injustices that resulted from failing to effectively engage affected community members in planning decisions.
Figure 1: Environmental Justice Planning Process
The Request for Proposals (RFP) presents a scope of work that recognizes the importance of community engagement and equity outreach in creating or updating Environmental Justice Elements for each jurisdiction. In particular, partnering with CBOs to design and implement the community engagement strategy will be critical to reach and hear from affected community members, given that the CBOs already have community connections, are trusted, and understand the communication and outreach strategies that work.
This will be a collaborative work effort among the three jurisdictions, supporting a robust process in which they can share the benefits of research, analysis, and outreach, while ensuring the specific needs of individual communities are met. As noted in the RFP, each jurisdiction has different goals for the project and will require a tailored approach.
◼ Burlingame. We anticipate a focused work effort to update the Healthy People and Healthy Places Element to identify disadvantaged communities and expand policy guidance to address the issues identified by people who live, work, and go to school in those communities. Preliminary screening by jurisdiction staff identified a small part of the city as a potential disadvantaged community.
CalEnviroScreen data point to air pollutant exposures associated with traffic and trucks as primary pollution burdens in Burlingame, along with proximity to hazardous waste and solid waste facilities and Work Program
20 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements associated water quality issues. Existing policy guidance in the Healthy People and Healthy Places Element and Mobility Element recognize and address these issues. Through the update, we will expand the policy guidance to meet the specific needs of disadvantaged communities on these and other community-identified issues.
◼ East Palo Alto. The City’s existing Health and Equity Element includes a robust set of policies that support healthy housing, healthy food access, public engagement, and climate vulnerability. The 2035 General Plan was adopted around the time that SB 1000 was enacted and covers the range of topics identified in the statute. The work effort to update this Element will be focused on engaging with community members to refine policy guidance in a way that meets their needs and addresses their day-to-day challenges. As part of this process, we’ll engage community members and analyze issues in the Ravenswood District, an area with a history of hazardous materials use that is under active remediation, and where housing is being introduced. CalEnviroScreen data highlight the history of hazardous materials use in the area, with rankings that reflect high concentrations of cleanup sites, hazardous waste sites, and solid waste sites, along with associated water contamination. Meanwhile, air quality issues from traffic and potential lead exposure from older housing stock also rank high. ◼ San Mateo County. The County’s existing General Plan doesn’t address environmental justice or many of the topics specified in SB 1000. Meanwhile, the unincorporated county encompasses a diverse physical and social landscape that demands localized and nuanced consideration. Therefore, we anticipate the bulk of the work effort to focus on the preparation of a new Environmental Justice Element for San Mateo County. From our environmental justice work for Contra Costa County, Butte County, and San Bernardino County, we have learned that data available at the Census tract level often overlaps incorporated and unincorporated boundaries and can be too coarse to be useful. Therefore, we’ll need to rely on finer grained data for these areas, while local knowledge from CBOs and community members will be critical to understanding both where disadvantaged communities exist and what issues need to be addressed.
The work to prepare or update Environmental Justice Elements will also be concurrent with another multijurisdictional project to update Safety Elements for eight jurisdictions in San Mateo County, including East Palo Alto and San Mateo County. As the lead consultant for the Safety Element Updates, PlaceWorks will continually seek opportunities to align community outreach and engagement efforts and data sharing.
There is significant overlap in the realms of safety and environmental justice, and our teams have established a seamless working relationship over the years of working together on similar projects. Through this work, we have learned the importance of frequent internal coordination for different facets of the project. Therefore, our scope includes regular internal meetings among the PlaceWorks teams working on the Safety and Environmental Justice Elements. Given schedule uncertainties while both projects start up, we have not called out specific combined outreach and engagement efforts, but we will remain flexible and adaptive to create such opportunities through our regular internal coordination meetings. Meanwhile, our scope of work for Task 3 already accounts for efficiencies in data collection and review from our work on the Safety Elements project.
Work Program
Proposal for Services • PLACEWORKS 21
Schedule
PlaceWorks agrees with the general sequence and timing of key activities presented in the RFP, although, based on our experience with environmental justice updates in other communities, we recommend including additional time for effective engagement with community members in Task 2 and the meaningful integration of that input into the draft elements in Task 4.
We recommend reviewing and confirming a detailed schedule as part of project initiation. We are also flexible and will work to meet the schedule needs of the project.
Scope of Work
TASK 1. Project Coordination and Communication
Project coordination and communication under Task 1 will ensure collaboration, shared learning, and dialogue across each jurisdiction through a combination of Joint Steering Committee meetings and jurisdiction-specific meetings. It also includes ongoing internal coordination with the PlaceWorks team working on the Safety Element Updates, plus regular coordination with the B+D Project Manager to ensure the project remains on schedule and within budget.
1.1 Joint Steering Committee
A Joint Steering Committee comprised of representatives from each jurisdiction will promote coordination among the various communities through shared learning, collaborative problem solving, and efficiencies of scale for the project. PlaceWorks will be responsible for collaborating with the B+D Project Manager to develop and agree upon meeting scheduling, agendas, materials, and key decision and discussion items, as well as incorporating input and recommendations received during community engagement. The B+D Project Manager will be responsible for overall facilitation of the meetings as well as coordinating any scheduling logistics.
Our scope includes a total of six Joint Steering Committee meetings for the duration of the project. The first meeting will be an in-person kick-off meeting that provides an overview of the project and schedule, outlines roles and responsibilities, and sets expectations of the Committee. The remaining meetings will be virtual. PlaceWorks will prepare a summary of key points, action items, and decisions following each meeting, which we will share with the B+D Project Manager for review.
1.2 Jurisdiction-Specific Check-ins
To complement the Joint Steering Committee meetings, which will promote shared learning among the different jurisdictions, PlaceWorks recognizes that meeting with individual jurisdictions will help the project by allowing for more detailed review and discussion of key issues and deliverables specific to each community, as well as to coodinate community and decision-maker engagement efforts. Under this task, PlaceWorks will meet with key staff from each participating jurisdiction on an approximately monthly basis, for a total of 13 virtual check-in meetings with each jurisdiction (39 meetings total). The specific timing of each meeting will be dependent on project schedule and milestones; check-ins may be more frequent as we gear up for a workshop or survey, and less frequent during intensive work or review periods. Check-ins may also take place as study sessions with deicision-making and advisory bodies.
PlaceWorks will be responsible for preparing meeting agendas, presentations, and follow-up summaries.
Work Program
22 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements We will collaborate with the B+D Project Manager for these meetings, who we understand will be responsible for coordinating meeting logistics, ensuring the needs of each jurisdiction are met, and participating on an as-needed basis.
1.3 Ongoing Project Management
This task covers management of administrative items for the project by PlaceWorks in order to coordinate and keep the project moving forward on time and within budget. This task covers regular reviews of projet budget, schedule, and staffing to ensure project needs and milestones are met. This task may also cover occassional calls and check-ins as-needed with the B+D Project Manager. Finally, this task includes regular internal meetings with the PlaceWorks Safety Element team to keep each team apprised of project status and to identify potential outreach and data sharing opportunities.
Task 1 Deliverables:
» Six Joint Steering Committee Meetings (one in person, five virtual) » Jurisdiction-Specific Check-in Meetings(for 13 meetings with each jurisdiction, or 39 total meetings, all virtual)
TASK 2. Community Engagement and Equity Outreach
Task 2 describes the community outreach and engagement methods that will be used to engage community members in each jurisdiction, with a strong focus on disadvantaged communities.
Our recommended outreach approach includes four avenues for engagement: community workshops to gather feedback from the community on environmental justice issues, an equity focused survey to gather feedback from affected residents, joint workshops for key staff from the participating jurisdictions and agency partners to discuss issues of shared concern, and one-on-one interviews with local industry and business leaders to better understand local environmental justice issues and identify strategies to address those issues. This engagement will be supported by clear, easy-to-understand information for community members to support informed participation. However, this scope includes very close collaboration with CRC, other CBO partners, and jurisdiction staff to understand how best to reach out to community members, learn what strategies have been successful in the past and in concurrent projects, and improve the engagement process. The public feedback we hear during the outreach process will be the main driver of our work to prepare and update Environmental Justice content in each General Plan, supplemented by the technical work conducted in Task 3.
2.1 Community Engagement Plan
To kick off Task 2, PlaceWorks will work with CRC to prepare a single Community Engagement Plan that describes the strategy for engaging community members in each jurisdiction, outlines the sequence of the planned engagement tools and activities, and defines the coordination and timing of the engagement work in relation to other tasks. A strong equity-focused outreach effort, informed by the local knowledge of CRC and its partners, will be the main focus of the plan.
The Community Engagement Plan will be developed based on input from the Joint Steering Committee and the specific pollution and socio-economic burdens affecting each preliminary disadvantaged community identified in Task 3.1. The plan will reflect our knowledge about community engagement practices in disadvantaged communities and our understanding of San Mateo County and the needs of each jurisdiction, supplemented with guidance from jurisdiction staff and CRC. Common obstacles to Work Program
Proposal for Services • PLACEWORKS 23
engagement in disadvantaged communities include lack of trust in government based on a history of being harmed or ignored by government policies and decisions, language barriers, accessibility needs, lack of access to technology, lack of access to transportation, working multiple jobs, and childcare. The Plan will acknowledge and include methods for addressing these barriers. Related engagement efforts and tools in place across the jurisdictions will be considered prior to the development of the plan.
We will work closely with CRC in the development of the Community Engagement Plan, which will describe and emphasize the strong role of the CBOs throughout the community engagement process.
The plan will clearly identify roles for PlaceWorks, CRC, other CBO partners, jurisdiction staff, and the B+D Project Manager. The plan will describe the outreach objectives, activities, target groups, methods, performance metrics, and schedule for the outreach process. It will explain the responsibility of each jurisdiction in supporting the outreach and engagement effort. The plan will also describe how the multijurisdiction collaboration will be branded, including how to convey messaging and consistency in public communications. Finally, the plan will describe how community input and feedback will be incorporated throughout each stage of the process, as well as how we will report back to participants about how input was used.
In preparing the Community Engagement Plan, the PlaceWorks and CRC Environmental Justice Updates team will coordinate with the PlaceWorks and CRC Safety Element Updates team to consider opportunities to align community outreach and engagement efforts. PlaceWorks supports coordination between both projects, the Safety Element Updates and Environmental Justice Updates, since it will help leverage finite resources and create efficiency for CBO partners to be involved in both efforts if they would like to be. PlaceWorks will refine the Community Engagement Plan based on input and feedback from the Joint Steering Committee and B+D Project Manager.
2.2 Education and Outreach Materials
PlaceWorks, in partnership with CRC, will create a toolkit to support community education and engagement efforts. Preliminarily, we anticipate that the toolkit will include two informational PowerPoint presentations, educational handouts, or other related materials that jurisdiction staff and CBO partners can easily customize and/or integrate on their websites; materials will support the process by helping community members and decision-makers understand environmental justice issues, how those issues impact their community, and why addressing these issues is important to everyone.
As part of this task, PlaceWorks will create and maintain an accessible website for the Environmental Justice Element Updates. Basic content on the website will include a description of the project, its key steps and products, and what it means to stakeholders. The website will also include a description of the Environmental Justice Elements preparation process, including the project schedule and updates as major milestones are achieved, along with links to each participating jurisdiction’s website and related materials, a document library, links to other relevant resources, contact information, and an opportunity to submit comments and questions. Translator widgets for Spanish, Tongan, and both simplified and traditional Chinese will be included in the website.
The website will also provide information about upcoming events and activities, including community events, online engagement opportunities, and Planning Commission and City Council/Board of Supervisors meetings. Activities may include online surveys and interactive exercises. Public review draft documents will be posted on the website when available, and links to other online engagement or interactive products developed for the project, such as Esri-based maps, would also be provided if desired.
Work Program
24 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements PlaceWorks staff will be responsible for creating, managing, and updating the website for the duration of the project. PlaceWorks will prepare a mock-up of the website for review by CRC, the Joint Steering Committee, and the B+D Project Manager prior to building it. This scope does not assume significant redesign or restructuring of the website once it is launched. Upon completion of the project, PlaceWorks can transfer management of the website to jurisdiction staff if desired.
Educational and outreach materials will be jargon-free, visually compelling, and accessible at a basic reading level, in addition to being ADA-compliant. They will also be available in English and Spanish. Draft materials will be reviewed by CRC, the Joint Steering Committee, and the B+D Project Manager prior to being finalized and distributed.
2.3 Community-wide Engagement
Community workshops conducted under Task 2.3 will serve as a key opportunity to gather feedback from the community on environmental justice issues, data, and priorities for action. They will providing citywide and countywide opportunities for the public to provide input and engage with the Environmental Justice Elements process. For scoping purposes, we assume a total of four in-person community workshops for the projects in one round, with two workshops in San Mateo County to maximize convenience for residents. The agenda and activities for each workshop will reflect the desired outcomes for the workshop. We will coordinate and collaborate with CRC on workshop design and materials to ensure that the workshops are accessible to a wide range of community members, including members from disadvantaged communities.
For each workshop, PlaceWorks and CRC will prepare the workshop approach, agenda, marketing materials, presentation materials, engagement activities, facilitator guide, and input summary. For staffing, PlaceWorks will provide a presenter and one key staff member to provide overall support. CRC will provide a facilitator/moderator and additional staffing support as needed, including to engage Spanish speakers at events without other Spanish-speaking staff. We will also provide simultaneous Spanish interpretation at all events. We can provide additional staff on a time-and-materials basis. CRC will provide gift cards to workshop attendees to reimburse them for their time, along with food. CRC will also reimburse at least one local CBO partner for each workshop to assist with outreach and consultation.
As noted in the RFP, PlaceWorks and CRC will manage logistics and the B+D Project Manager will support the overall communitywide engagement effort by reviewing draft materials.
We are also flexible about the use of virtual community workshops to ensure there is the opportunity for broad access, and can switch to a virtual format for any or all of the workshops as needed. Throughout the Covid-19 pandemic, PlaceWorks has developed guiding principles and best practices for virtual engagement and gained expertise in using various online meeting and collaboration tools. During virtual meetings, we use a mix of presentations, polls, small group discussions with dedicated facilitators and notetakers, transparent and live notetaking using Google Docs, and a variety of online activities using Mentimeter, Jamboard, and similar tools to receive input and feedback. We have found that virtual workshops have significantly increased attendance in large, dispersed geographies like unincorporated counties.
During development of the Community Engagement Plan, we will refine the approach, timing, content, and location of the workshops in close collaboration with the jurisdictions, CRC, and the B+D Project Manager.
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Proposal for Services • PLACEWORKS 25
2.4 Equity-focused Environmental Justice Survey
In this task, PlaceWorks and CRC will conduct an environmental justice survey to deeply engage and solicit input from residents suffering environmental injustices. The survey will seek to get communitywide input on environmental justice issues and affirm priorities and policies that emerged from the workshops. This survey will provide a broader sample than the workshop attendees and will support the development of policies and programs with data and wide community input.
The survey will be conducted in up to four languages and will include door-to-door direct canvassing to reach target demographics for survey responses. CRC will provide gift cards to reimburse survey respondents for their time. CRC will also work with a data company to analyze the data.
2.5 Joint Staff and Agency Partner Workshops
PlaceWorks will facilitate two joint workshops for key staff from the participating jurisdictions and agency partners. Through these workshops, staff from all participating jurisdictions will review and discuss issues of shared concern; deepen their understanding of environmental justice issues, principles, and practices; and review data, community input, and trends.
In coordination with jurisdiction staff, the B+D Project Manager, and CRC, we will confirm the timing and approach for the workshops. Preliminarily, we expect that the first workshop will be focused on reviewing community input collected to date through other work in Task 2, as well as reviewing the draft maps of disadvantaged communities and the analysis of existing conditions conducted in Task 3, with attention focused to community concerns and existing conditions that are shared across the jurisdictions. We anticipate that the second workshop will be focused on identifying priority policies, programs, and actions that respond to key issues shared across the jurisdictions, as identified through data analysis and refined by community engagement. PlaceWorks will engage jurisdiction staff at each workshop through interactive exercises to seek guidance and input into the process. We will also emphasize the importance of meaningfully incorporating and responding to community input.
For each workshop, PlaceWorks will prepare meeting materials, including an agenda, presentation, and engagement exercises, as well as a summary of key input. The B+D Project Manager will assist with the review of workshop agendas and materials and help coordinate with the participating jurisdictions on workshop invitations and logistics. This scope assumes these workshops will be held virtually.
2.6 Industry and Agency Interviews
In this task, PlaceWorks will hold a series of up to four one-on-one interviews with local industry and business leaders and/or relevant State and regional agencies to better understand local environmental justice issues, identify strategies to address those issues in the region, and identify ways in which disadvantaged communities can effectively work with local industry and other agencies to improve conditions. This task may include conversations with “green tech” or “clean alternative” companies and community groups that are involved in green industry. This engagement will support all jurisdictions, although some interviews may consider localized geographies and impacts.
As part of our work to prepare the Community Engagement Plan in Task 2.1, we will outline the strategy for industry and agency input and engagement. This scope assumes that the B+D Project Manager, jurisdiction staff, and/or Joint Steering Committee will provide a list of potential contacts for these interviews, and that the Joint Steering Committee will approve the list of interviews prior to Work Program
26 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements implementation. PlaceWorks will conduct up to four phone or video interviews as part of this task, documenting feedback received.
See also Task 3.3, in which PlaceWorks will interview State, regional, and local agencies about relevant data and expertise on potential policy approaches.
2.7 Community Engagement Summary Report
In addition to providing summaries of outreach and engagement events and activities for the tasks above, PlaceWorks will prepare a consolidated report that summarizes all the outreach efforts from Task 2. It will describe the input received and how it was incorporated into the Environmental Justice Elements.
The Community Engagement Summary Report will include feedback from all public outreach led by PlaceWorks, CRC, and other CBO partners, including engagement with hard-to-reach and underrepresented communities. In the presentation of outreach and engagement results in this report, PlaceWorks will not attribute comments to specific stakeholders or organizations to protect privacy and ensure open engagement in the process, unless specifically requested by a stakeholder or organization; however, we will provide a list of types of stakeholders and organizations that were engaged.
2.8 County Inter-departmental Sessions and Commission/Board Sessions
PlaceWorks will seek input and support for the Environmental Justice Updates by holding two interdepartmental meetings with County staff and/or sessions with decision-makers or advisory bodies, like the San Mateo County Youth Commission and Farmworker Advisory Commission. Based on our experience on other projects, we have observed that the most powerful advocates for building internal support for shifting away from past practices and embracing new environmental justice policies comes from fellow colleagues rather than from external consultants, and that our environmental justice knowledge and expertise can be more effective if applied to the other tasks in this scope. PlaceWorks will facilitate the meetings and prepare an agenda and presentation. This scope assumes the meetings will be held in person.
2.9 Story Map
Using the framework developed for a Story Map prepared for the Safety Elements Updates project, PlaceWorks will design and format the key public engagement materials using Esri’s Story Map application. The Story Map will complement the traditional hard-copy materials and provide a way for the public to interact with the maps and data more closely. This interactive platform will help to promote the project as well as provide a dynamic and accessible platform where users can explore the data and gain deeper insights into the key environmental justice issues affecting their community. The digital platform will allow for regular and seamless updates to the content prior to adoption and into implementation. PlaceWorks will prepare a single Story Map for the project.
2.10 Mapped Survey Tool
Using the framework developed for a mapped survey tool prepared for the Safety Elements Updates project, PlaceWorks will leverage Survey123 for ArcGIS to create an interactive, map-based online survey that can be accessed by any device with an internet connection.
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Proposal for Services • PLACEWORKS 27
This tool will connect residents with information, decision makers, and other residents in a professionally facilitated community discussion that builds public awareness of and trust in the project process, without constraints on the time, place, or method of public input. We will use this mapped survey tool to support community outreach and engagement related to the identification and delineation of disadvantaged communities and the key environmental justice issues in each community. PlaceWorks will prepare a single mapped survey for the project.
Task 2 Deliverables:
» Community Engagement Plan (including equity-focused engagement strategy) » Project Website (for education and engagement)
» Engagement and Outreach Materials (draft and final materials in English and Spanish) » Four Community-wide Workshops (in-person or virtual, with Spanish-language interpretation) » Environmental justice survey
» Two Joint Staff/Agency Workshops (virtual)
» Four Industry/Agency Interviews (phone or video)
» Community Engagement Summary Report (including interim summaries of input following each major set of engagement activities)
» Two County Inter-departmental Sessions or Commission/Board Sessions (in-person) » Story Map
» Mapped Survey
TASK 3. Environmental Justice Existing Conditions: Data, Maps, and Indicators
Through our work in Task 3, PlaceWorks will research and evaluate environmental justice issues based on data, maps, indicators, and interviews with agency staff. While there is a wealth of data available to consider for the Environmental Justice Elements, we will focus on finding the right data to tell the story of each community, prioritizing data and information that reflects the community’s experience. We will avoid overwhemling staff, decision-makers, and community members with too many maps and information that won’t affect the outcomes of the process.
In addition, our Senior Geologist will serve a key role in this task to help our team understand and interpret data related to soil and water contamination, particularly in areas like the Ravenswood District in East Palo Alto that have a history of past contamination.
3.1 Identify/Confirm Disadvantaged Communities and EJ Focus Areas In this task, PlaceWorks will leverage and expand upon data collection and mapping conducted as part of the Safety Elements Updates project to map disadvantaged communities in each jurisdiction. As an initial step, PlaceWorks will identify the census tracts with a combined CalEnviroScreen 4.0 score of 75 percent or higher. We will supplement the CalEnviroScreen data with data from the California Healthy Places Index and the Metropolitan Transportation Commission’s Equity Priority Communities, using the versions that incorporate race-based data. We will also consider where low-income areas experience disporportionate pollution burdens by mapping household median incomes at or below the Department of Housing and Community Development’s state income limits and examining those areas for additional pollution burdens using CalEnviroScreen and other data. This analysis will also consider communityspecific data like car washes and auto shops by extracting these and similar data types from Google Maps Work Program
28 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements through Google’s JavaScript API and data souces like SafeGraph Places. The draft maps will delineate preliminary disadvantaged communities at a geographic scale commensurate with the data sources.
Once the preliminary maps of disadvantaged communities are drafted, PlaceWorks will submit them to the B+D Project Manager for initial review. After any refinements from that review, we will share the preliminary draft maps with the Joint Steering Committee and jurisdiction teams, including the County’s Core Equity Team data committee, for additional review and refinement before presenting them to the public. Through our work in Task 2, we will ground-truth the preliminary maps with community members.
Based on community input, we will refine the maps for additional review and finalizing by the Joint Steering Committee. With community refinement, we anticipate the geographic scale of the disadvantaged community boundaries to become less dependent on data sources.
3.2 Indicator List and Data Collection
Through our work in Task 3.2, PlaceWorks will compile a list of environmental justice indicators that measure and document the disproportionate impacts of environmental pollution and other hazards on low income communities and communities of color. To begin, we’ll identify and collect data from other local, regional, and State agencies, including utility districts, CalTrans, Geotracker, EnviroStor, and Aclima/Bay Area Air Quality Management District. We will also consider other data sources that can illustrate other issues raised by community members through our work in Task 2. We will leverage data from our work on the Safety Elements Updates, as well as our statewide work for HCD creating the AFFH Data Viewer, as appropriate. In addition, we will document where and how the data can be collected, and how frequently it is maintained and updated, to enable staff to make future updates and comparisons based on the same datasets. In this task, we will be mindful of the competing demands on staff time and prioritize datasets that are most directly relevant and effective at measuring environmental justice outcomes.
PlaceWorks will submit the draft list of environmental justice indicators to the B+D Project Manager for initial review. Following any needed refinements, we will present the list to the Joint Steering Committee, the County’s Public Health, Policy, and Planning Division, and community stkeholders, including CBO partners, for review and refinement to ensure the final list reflects community priorities.
3.3 Partner Agency Engagement/Coordination with the San Mateo County Health Department and Equity Team of the County
Executive Office
We understand that this work is not beginning in a vaccuum. A number of local, regional, and State agencies have valuable data, research, and policy recommendations to share. Our data gathering and analysis work will be supplemented by a series of one-on-one calls with agencies who work with relevant data. To begin, PlaceWorks will identify a draft list of agencies to contact, including State agencies like the California Department of Toxic Substances Control, regional agencies like the Bay Area Air Quality Management District, and local agencies like the San Mateo County Health Department and Executive Office Equity Team. After review with the B+D Project Manager and Joint Steering Committee, PlaceWorks will contact agency staff to request data and discuss data analysis, opportunities for risk reduction, and local program and policy priorities. This scope assumes up to five one-on-one calls/interviews with agency staff.
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Proposal for Services • PLACEWORKS 29
3.4 Analysis Results: Data Tables, Maps, and Summaries
In this task, PlaceWorks will prepare a concise technical appendix for each jurisdiction that presents the results of the analysis conducted through Tasks 3.1 through 3.3. The technical appendices will map and describe each disadvantaged community and document the environmental burdens, health risks, and needs of each community, presenting disproportionate burdens and impacts by geography and key demographics (e.g., race, gender, and age) as available, and will be supplemented by interactive webbased maps. Map data will be presented at a geographic scale commensurate with the data sources, with particular attention given to the scale of data in less urban unincorporated parts of the county. The technical appendices will be prepared so that components may be readily used as appropriate in the Environmental Justice Elements that will be crafted in Task 4. All data and documentation will be organized and shared with jurisdiction staff to support future updates and evaluation.
PlaceWorks will submit the draft technical appendices to the B+D Project Manager for initial review, followed by review by jurisdiction staff and CRC prior to publication review with community members through Task 2 community engagement.
Task 3 Deliverables:
» Disadvantaged Community Maps (draft and refined)
» List of Environmental Justice Indicators (draft and final) » Five Agency Interviews (phone or video)
» Environmental Justice Data Sets (along with documentation regarding sources and processing) » Existing Conditions Technical Appendix and Narrative Summary (draft and final for each jurisdiction) TASK 4. Environmental Justice Elements: Development and Adoption
Through our work in Task 4, PlaceWorks will prepare the draft Environmental Justice Elements and support jurisdiction staff through the adoption process.
4.1 Summary of Key Challenges and Opportunities
Drawing from community input gathered through Task 2 and findings from the Task 3 data analysis, PlaceWorks will prepare a summary of key environmental justice challenges and opportunities for each jurisdiction, which will include lessons for the cross-jurisdiction collaborative that can be shared more broadly via 21 Elements. As noted in the introduction to this Scope of Work, we recommend preparing this summary before the evaluation of current policies, programs, and practices in Task 4.2 in order to focus that evaluation on the key challenges and opportunities raised by the community and from the data analysis. We will prepare this as a standalone document with readiness to be incorporated into the forthcoming Environmental Justice Elements for each jurisdiction. We will share an initial draft with the B+D Project Manager for review, and then share with staff from each jurisdiction for their review prior to finalization.
4.2 Evaluation of Current Policies, Programs, and Practices PlaceWorks will scan and compile a list of existing City/County policies, programs, and practices related to environmental justice for each jurisdiction. This scope assumes that jurisdiction staff will provide PlaceWorks with agency documents, including documents from the Health Department and other non- Work Program
30 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements planning programs. We will work with staff from each jurisdiction to review this list and identify strengths, weaknesses, and gaps related to environmental justice, particularly how the documents respond to the specific issues in each community as identified through Tasks 2 and 3. Based on input from this review, PlaceWorks will prepare summaries highlighting areas of strength and areas for improvement for each jurisdiction. We will share draft summaries with the B+D Project Manager for their review first, and then share directly with jurisdiction contacts. We will plan to present key takeaways from this evaluation at one of the Joint Steering Committee meetings.
4.3 EJ Policies and Programs / Draft EJ Element Development Following completion of Tasks 4.1 and 4.2, PlaceWorks will prepare the Draft Environmental Justice Elements. For the County, this will be a new stand-alone element; for Burlingame and East Palo Alto, they will be an update to the existing Healthy People and Healthy Places Element and Health and Equity Element, respectively. We will also consult with Burlingame and East Palo Alto staff about the scope of the changes to the General Plan. By limiting the updates to the existing Healthy People and Healthy Places Element and Health and Equity Element, the scope of the changes are clear and focused. However, we may also want to spread the updates among other elements where environmental justice issues are also addressed; in that case, we’ll need to thoughtfully contain the updates, since it can sometimes spiral into a more comprehensive set of updates to the General Plan when more elements are open to revision.
We’ll work with jurisdiction staff to confirm the appropriate approach for each General Plan.
The new and updated Elements will incorporate material from preceding tasks as appropriate. Draft policies, programs, and implementing action priorities will be mapped to the key challenges and opportunities summarized in Task 4.1. They will be accompanied by any necessary and appropriate revisions and updates to the background text that will discuss information related to the proposed policies, programs, and actions.
The Draft Environmental Justice Elements will cover all topics required by SB 1000, plus other topics identified through the community engagement process in Task 2. The Draft Elements will also follow requirements and best practices contained in the Governor’s Office of Planning and Research (OPR) General Plan Guidelines, which were revised in June 2020 to include guidance for preparing environmental justice elements, as well as the SB 1000 Toolkit that PlaceWorks prepared in 2017 in partnership with the California Environmental Justice Alliance.
PlaceWorks will submit an initial Administrative Draft (version 1) for review by the B+D Project Manager.
We will then share a Revised Administrative Draft (version 2) with each jurisdiction team for review and comment. Following this, we will prepare the Public Review Draft Environmental Justice Elements (version 3), incorporating staff input to share with CBO partners and the general public.
Following public review, PlaceWorks will document, respond to, and incorporate public comments, consulting with jurisdiction staff as needed and to confirm changes. We will prepare the Final Drafts (version 4) for adoption hearings. Following adoption, we will reflect any final changes resulting from the adoption process in the Final Environmental Justice Elements (version 5).
4.4 EJ Element Review and Adoption
PlaceWorks support jurisdiction staff through the public review and adoption process by preparing staff report and presentation materials for up to two public hearings for each jurisdiction, plus a third hearing before the California Coastal Commission for the County. This scope assumes that jurisdiction staff will Work Program
Proposal for Services • PLACEWORKS 31
present the Final Draft Environmental Justice Elements to decision-makers for review and adoption. We will share presentation materials with the B+D Project Manager and jurisdiction staff for review prior to the hearings.
4.5 CEQA Review
For each jurisdiction, PlaceWorks will prepare either a Notice of Exemption (NOE) pursuant to CEQA Guidelines Section 15062 or an Addendum to the relevant General Plan EIR pursuant to CEQA Guidelines Section 15164. The CEQA document will include a brief project description and provide the substantial evidence to demonstrate how the proposed project would not result in any significant effects. The CEQA document will be submitted to each jurisdiction for review, as follows:
» One electronic copy of an Administrative Draft to the jurisdiction for review. Staff will provide PlaceWorks with a single set of consolidated comments on the Administrative Draft. » One electronic copy of a revised, second draft as an electronic “Screencheck.” PlaceWorks assumes that a minimal level of effort, not exceeding four hours, would be required to respond to a single set of consolidated comments from the jurisdiction on the Screencheck Draft.
Following approval of the Screencheck, PlaceWorks will provide the jurisdiction with one electronic copy of the Final document for inclusion in the staff reports and approval by the decision-making body.
If it is determined that potential impacts from the proposed Environmental Justice Elements require changes to the project or mitigation measures to reduce impacts to a less-than-significant level, a contract amendment to prepare the appropriate CEQA document would be required.
Following the approval of the Environmental Justice Elements, PlaceWorks will prepare the Notice of Determination (NOD). Our scope of work assumes that staff will be responsible for overseeing the filing of the NOE (if the selected document) and NOD with the County Clerk following the approval of the proposed projects and PlaceWorks will post the NOE/NOD with the State Clearinghouse.
Task 4 Deliverables:
» Key Challenges and Opportunities Summary (draft and final for each jurisdiction) » Evaluation of Current Environmental Justice Policies, Programs, and Practices (draft and refined memo for each jurisdiction)
» New Stand-Alone Environmental Justice Element for San Mateo County, Updated Health and Equity Element for East Palo Alto, and Updated Healthy People and Healthy Places Element for Burlingame (prepared in five versions: two Administrative Drafts, a Public Review Draft, a Final Draft, and the Adopted Element)
» Adoption Hearing Staff Report Content and Presentations (for two public hearings each for Burlingame and East Palo Alto and for three public hearings for San Mateo County) » NOE or Addendum (Administrative, Screencheck, and Final Draft for each jurisdiction) Work Program
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Proposal for Services • PLACEWORKS 33
D. COST PROPOSAL
As shown in Table 1, the estimated cost to complete the scope of work described in this proposal is $540,647. Table 2 shows the fee proposal broken down by jurisdiction.
In addition to the budget shown for CRC in Table 1, CRC will provide support services for other tasks in kind through work that is separately funded.
This scope of work and cost estimate assumes that:
◼ Our cost estimate includes the meetings shown in the Work Program. Additional meetings would be billed on a time-and-materials basis. Tanya Sundberg and either Cliff Lau or Angelica Garcia will attend all project meetings, public workshops, and other public meetings. We will provide Spanish interpretation services at public workshops.
◼ All products will be submitted in electronic (PDF) format; when documents are prepared in Microsoft Word, we will also provide products in Word.
◼ The B+D Project Manager and/or jurisdiction staff will be responsible for meeting logistics, including schedule coordination, document production, printing notices, mailing costs, room reservations, room set-up and take-down, and refreshments.
The billing rates for each team member are included in Table 1.
Cost Proposal
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Proposal for Services • PLACEWORKS 35
Table 1 Estimated Cost
JANSEN SUNDBERG LAU GARCIA MAZUR WATSON CRC
Principal-inChargeProject
Manager
Assistant
PM
Assistant
PM
GIS
Principal
Haz Mat
Advisor
CEQA
Principal
CEQA
Associate
Project
Planner
GIS
Analyst Graphics
Technical
Editor
WP/
Clerical
Hourly Rate: $260 $225 $160 $155 $225 $180 $245 $155 $145 $135 $135 $140 $130 TASK 1. PROJECT COORDINATION AND COMMUNICATION
1 Joint Steering Committee 2 24 26 26 78 $282 $14,392 0 $0 $0 $14,392 2 Jurisdiction-Specific Check-ins 8 78 78 39 203 $763 $38,918 0 $0 $0 $38,918 3 Ongoing Project Management 8 20 10 6 44 $147 $7,507 0 $0 $0 $7,507 Task 1. Subtotal 10 110 124 75 0 0 0 0 0 6 0 0 0 325 $1,192 $60,817 $0 $0 $0 $60,817 TASK 2. COMMUNITY ENGAGEMENT AND EQUITY OUTREACH
1 Community Engagement Plan 4 8 12 12 36 1 1 74 $242 $12,352 3,245 $325 $3,570 $15,922 2 Education and Outreach Materials 6 18 58 38 60 68 4 252 $784 $40,004 0 $0 $0 $40,004 3 Community-wide Engagement 4 48 30 30 25 8 10 155 $547 $27,892 72,996 $7,300 $80,296 $108,188 4 Equity-focused Environmental Justice Survey 4 14 22 27 8 8 4 87 $294 $14,969 49,379 $4,938 $54,317 $69,286 5 Joint Staff and Agency Partner Workshops 8 16 16 8 48 $160 $8,160 0 $0 $0 $8,160 6 Industry and Agency Interviews 8 10 10 28 $99 $5,049 0 $0 $0 $5,049 7 Community Engagement Summary Report 2 4 6 6 12 30 $101 $5,151 0 $0 $0 $5,151 8 County Inter-departmental Sessions and Commission/Board Sessions 20 14 6 40 $151 $7,691 0 $0 $0 $7,691 9 Story Map 2 4 6 6 4 17 30 8 77 $237 $12,075 0 $0 $0 $12,075 10 Mapped Survey Tool 1 3 6 6 2 17 35 $111 $5,680 0 $0 $0 $5,680 Task 2. Subtotal 23 135 166 165 6 0 0 0 172 63 90 5 1 826 $2,726 $139,023 $125,620 $12,563 $138,183 $277,206 TASK 3. ENVIRONMENTAL JUSTICE EXISTING CONDITIONS: DATA, MAPS, AND INDICATORS 1 Identify/Confirm Disadvantaged Communities and EJ Focus Areas 2 8 8 8 10 4 60 100 $318 $16,228 0 $0 $0 $16,228 2 Indicator List and Data Collection 4 6 6 10 8 40 74 $238 $12,118 0 $0 $0 $12,118 3 Partner Agency Engagement/Coordination with the San Mateo County Health Department and Equity Team of the County Executive Office 7 7 7 7 20 48 $161 $8,216 0 $0 $0 $8,216 4 Analysis Results: Data Tables, Maps, and Summaries 2 10 20 20 16 8 80 156 $498 $25,408 0 $0 $0 $25,408 Task 3. Subtotal 4 29 41 41 43 20 0 0 0 200 0 0 0 378 $1,215 $61,970 $0 $0 $0 $61,970 TASK 4. ENVIRONMENTAL JUSTICE ELEMENTS: DEVELOPMENT AND ADOPTION 1 Summary of Key Challenges and Opportunities 3 16 14 12 42 4 4 4 3 0 $332 $16,932 0 $0 $0 $16,932 2 Evaluation of Current Policies, Programs, and Practices 3 12 16 8 48 87 $285 $14,525 0 $0 $0 $14,525 3 EJ Policies and Programs / Draft EJ Element Development 12 72 66 52 8 185 26 18 24 8 471 $1,538 $78,443 0 $0 $0 $78,443 4 EJ Element Review and Adoption 6 8 6 4 24 $83 $4,223 0 $0 $0 $4,223 5 CEQA Review 3 6 8 4 15 30 60 6 6 138 $453 $23,100 0 $0 $0 $23,100 Task 4. Subtotal 21 112 112 82 8 0 15 30 339 30 22 34 17 720 $2,691 $137,223 $0 $0 $0 $137,223 Labor Dollars Total $15,080 $86,850 $70,880 $56,265 $12,825 $3,600 $0 $0 $74,101 $40,364 $15,120 $5,460 $2,340 $7,824 $399,033 $125,620 $138,183 $537,216
EXPENSES
PlaceWorks Reimbursable Expenses $3,431
EXPENSES TOTAL $3,431
GRAND TOTAL $540,647
PLACEWORKS
Subconsultan
t Total
Total Task
Budget
PlaceWorks
Hours
PlaceWorks
Total
SUBCONSULTANTS
PlaceWorks
2% Office
Expenses
10%
Subconsultant
Markup
Cost Proposal
36 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements Table 2 Cost Per Jurisdiction
Burlingame East Palo Alto San Mateo County
TASK 1. PROJECT COORDINATION AND COMMUNICATION
1 Joint Steering Committee $2,780 $4,712 $6,900 $14,392 2 Jurisdiction-Specific Check-ins $12,862 $12,862 $13,194 $38,918 3 Ongoing Project Management $2,229 $2,366 $2,912 $7,507 Task 1. Subtotal $17,871 $19,940 $23,006 $60,817
TASK 2. COMMUNITY ENGAGEMENT AND EQUITY OUTREACH
1 Community Engagement Plan $3,503 $5,254 $7,165 $15,922 2 Education and Outreach Materials $8,801 $13,201 $18,002 $40,004 3 Community-wide Engagement $23,801 $35,702 $48,685 $108,188 4 Equity-focused Environmental Justice Survey $15,243 $22,864 $31,179 $69,286 5 Joint Staff and Agency Partner Workshops $1,796 $2,692 $3,672 $8,160 6 Industry and Agency Interviews $1,111 $1,666 $2,272 $5,049 7 Community Engagement Summary Report $1,133 $1,700 $2,318 $5,151 8 County Inter-departmental Sessions and Commission/Board Sessions $0 $0 $7,691 $7,691 9 Story Map $2,880 $3,876 $5,319 $12,075
10 Mapped Survey Tool $1,355 $1,823 $2,502 $5,680
Task 2. Subtotal $59,623 $88,779 $128,804 $277,206
TASK 3. ENVIRONMENTAL JUSTICE EXISTING CONDITIONS: DATA, MAPS, AND INDICATORS 1 Identify/Confirm Disadvantaged Communities and EJ Focus Areas $3,570 $5,355 $7,303 $16,228 2 Indicator List and Data Collection $2,666 $3,999 $5,453 $12,118 3 Partner Agency Engagement/Coordination with the San Mateo County Health Department and Equity Team of the County Executive Office $1,808 $2,711 $3,697 $8,216 4 Analysis Results: Data Tables, Maps, and Summaries $5,590 $8,384 $11,434 $25,408 Task 3. Subtotal $13,634 $20,449 $27,887 $61,970
TASK 4. ENVIRONMENTAL JUSTICE ELEMENTS: DEVELOPMENT AND ADOPTION 1 Summary of Key Challenges and Opportunities $3,896 $5,570 $7,466 $16,932 2 Evaluation of Current Policies, Programs, and Practices $4,855 $4,855 $4,815 $14,525 3 EJ Policies and Programs / Draft EJ Element Development $17,325 $26,214 $34,904 $78,443 4 EJ Element Review and Adoption $1,112 $1,112 $1,999 $4,223 5 CEQA Review $7,700 $7,700 $7,700 $23,100
Task 4. Subtotal $34,888 $45,451 $56,884 $137,223
Labor Dollars Total $126,016 $174,619 $236,581 $537,216
EXPENSES
PlaceWorks Reimbursable Expenses
EXPENSES TOTAL $677 $703 $2,050 $3,431
GRAND TOTAL $126,693 $175,322 $238,632 $540,647
TASK TOTAL
TOTAL COST BY JURISDICTION
Proposal for Services • PLACEWORKS 37
E. TERMS AND CONDITIONS
PlaceWorks is willing to to accept the terms and conditions included in the sample Agreement for Professional Services.
Terms and Conditions
38 CITY OF BURLINGAME, CITY OF EAST PALO ALTO, SAN MATEO COUNTY • Environmental Justice Elements This page intentionally left blank.
Resumes
JOANNA JANSEN AICP, LEED AP
Managing Principal, Planning
EDUCATION
• BA, History, University of Arkansas,
Fayetteville, AR
CERTIFICATIONS
• American Institute of Certified
Planners
• Leadership in Energy and
Environmental Design Accredited
Professional
AFFILIATIONS
• American Planning Association
Team member since 1999
Joanna oversees PlaceWorks’ comprehensive planning practice in Northern California. She is committed to intensive hands-on involvement in all aspects of the projects she directs, from policy creation to meeting agendas to environmental review. Joanna has a particular expertise in skillfully managing integrated comprehensive plans and EIRs to ensure a streamlined flow of work and avoid surprises during the CEQA process.
Joanna has significant experience in the organization and facilitation of public involvement programs, both as stand-alone outreach efforts and as part of larger planning projects. She believes that meaningful community engagement from the earliest stages of a project enhances the ultimate outcome and establishes invaluable public support for its implementation. Joanna regularly facilitates public involvement at all scales, from community workshops with hundreds of participants to citizen committees and focus groups. She is skilled at designing and running meetings that result in focused, relevant input and at translating this input into effective policies.
HIGHLIGHTS OF EXPERIENCE
Comprehensive Planning
• Palo Alto Comprehensive Plan Amendment and EIR | Palo Alto CA • San Mateo General Plan Update | San Mateo CA
• Contra Costa County General Plan Update and EIR | Contra Costa County CA • Livermore General Plan | Livermore CA
• Morgan Hill 2035 | Morgan Hill CA
• Los Banos General Plan Update 2040 | Los Banos CA
• Vacaville General Plan Update and EIR | Vacaville CA
• San Leandro General Plan Update, Housing Element, and EIR | San Leandro CA
• Los Gatos General Plan Update, Housing Element, and EIR | Los Gatos CA • Corcoran General Plan Update | Corcoran CA
• Tulare TOD Plan and General Plan Amendment | Tulare CA • Butte County General Plan Update and EIR | Butte County CA • Oroville General Plan and Development Code Update and EIR | Oroville CA • Yolo County General Plan Update | Yolo County CA
• Newman General Plan Update and EIR | Newman CA
• Napa County Housing Element Update | Napa CA
• Seaside Housing Element Update | Seaside CA
JOANNA JANSEN
Principal
[email protected]
Public Participation
• SamTrans 101 Express Bus Plan | San Mateo CA
• C/CAG PDA Parking Policy Technical Assistance Program | San Mateo CA • Emeryville Parking Pricing Program | Emeryville CA
• Downtown Livermore Facilitation Services | Livermore CA • Portola Valley Outreach and Engagement Tools | Portola Valley CA • Albany and San Leandro Parking Management Plans | Alameda County CA • Vehicle Registration Fee Expenditure Plan and Public Outreach | Alameda County CA
• Vehicle Registration Fee Public Outreach | Contra Costa County CA • Northeast Livermore Public Facilities and Programs Planning | Livermore CA • City/County Association of Governments of San Mateo County PLACE3S Modeling | San Mateo County CA
• Bay Area Regional Smart Growth Strategy | San Francisco Bay Area CA • Measure J Outreach, Facilitation, and Strategic Planning | Contra Costa CA • La Honda Creek Open Space Preserve Master Plan | La Honda CA • Livermore Vision Project | Livermore CA
Sustainability
• Butte County Solar Guide | Butte County CA
• Los Gatos Sustainability Plan | Los Gatos CA
• Los Gatos Bicycle and Pedestrian Master Plan | Los Gatos CA • Vacaville Energy and Conservation Action Strategy | Vacaville CA • Newman Non-Motorized Transportation Plan | Newman CA
• Avenal General Plan and Sustainability Implementation Programs | Avenal CA Environmental Review
• Pigeon Point State Park General Plan IS/MND | Pescadero CA • Concord Hills Regional Park Land Use Plan and EIR | Concord CA • Brighton Landing EIR | Vacaville CA
• Downtown Vallejo Specific Plan and Virginia Street Mixed-Use Project EIR | Vallejo CA
• Crocker Art Museum Expansion EIR | Sacramento CA
• Siena Hill EIR | Oakland CA
• Mission Square EIR | Sonoma CA
• Codornices Creek Initial Study | Albany CA
• Marbella Subdivision Focused EIR | South San Francisco CA • Seismic Replacement Building #1 EIR | University of California Berkeley • Corte Madera Housing Element EIR | Corte Madera CA
• Ames Research Center EIS | Mountain View CA
• Oyster Point Boulevard Initial Study | South San Francisco CA
TANYA SUNDBERG
Associate Principal
EDUCATION
• Master of Environmental Planning,
University of California, Berkeley
• BA, Human Ecology, College of the
Atlantic, Bar Harbor ME
AFFILIATIONS
• Association of Environmental
Professionals
Team member since 2006
Tanya brings valuable planning experience through her work in both the public and private sector. She is organized and detail-oriented, produces high-quality documents, and maintains open and communicative working relationships with her clients.
Tanya’s work at PlaceWorks has focused on general plans, specific plans, sustainability/ climate action plans, cannabis planning and environmental services, complete streets plans, and environmental reviews. She is currently managing the Contra Costa County General Plan Update, Climate Action Plan, Zoning Support, and EIR and overseeing the Tuolumne County Comprehensive Zoning Ordinance Update. She recently completed the City of Stockton General Plan Update and EIR, which included a Municipal Service Review and which won an Award of Excellence for Comprehensive Planning for a Large Jurisdiction from the APA California Chapter; the Murphys State Route 4 Complete Streets Plan; and the Lake of the Pines Long-Range Strategic Plan. Her prior comprehensive general plan update experience includes the Vacaville General Plan Update and EIR, including the Climate Action Plan, which won the Award for Hard-Won Victories from the APA California Chapter, and the Butte County General Plan Update and EIR, which won an Award of Excellence for Comprehensive Planning for a Small Jurisdiction from the APA Sacramento Valley Section. For most of these projects, Tanya managed or assisted in the development of the plan as well as its environmental review, thus facilitating the creation of self-mitigating plans and an efficient environmental review process.
Tanya has also used her extensive GIS experience in most of her comprehensive and environmental review projects, as well as in her work as the project manager for the Trinity County GIS Economic Development Mapping Plan.
HIGHLIGHTS OF EXPERIENCE
• Contra Costa County General Plan Update |Contra Costa County CA • Tuolumne County Planning Services and Comprehensive Zoning Code Update |Tuolumne County CA
• Stockton General Plan Update and EIR | Stockton CA
• Murphys State Route 4 Complete Streets Corridor Plan and Project Prioritization | Calaveras County CA
• Lake of the Pines Long-Range Strategic Plan | Auburn CA • Oroville Sustainable Code Update and Climate Action Plan | Oroville CA • Oroville Area Urban Greening Plan | Butte County CA
TANYA SUNDBERG
Associate Principal
[email protected]
• Moraga Hillsides and Ridgelines Project | Moraga CA
• Vacaville General Plan Update and EIR | Vacaville CA
• Butte County General Plan Update and EIR | Butte County CA • Tracy General Plan and EIR | Tracy CA
• Butte County Solar Overlay Zone and EIR | Butte County CA • Tracy Sustainability Action Plan | Tracy CA
• Napa County Housing Element Update and EIR | Napa County CA • Butte Regional Conservation Plan EIR/EIS | Butte County CA • Trinity County GIS Economic Development Mapping Plan | Trinity County CA
PUBLICATIONS
• “Incorporating Complex Adaptive Systems Theory into Strategic Planning: The Sierra Nevada Conservancy” (with Timothy Duane), Journal of Environmental Planning and Management 51:1, 2008, pp. 141–162
AWARDS
• 2019 American Planning Association California Chapter Award of Excellence for Comprehensive Planning by a Large Jurisdiction , Envision Stockton General Plan | Stockton CA
• 2019 American Planning Association Sacramento Valley Section Award of Excellence for Comprehensive Planning by a Large Jurisdiction , Envision Stockton General Plan | Stockton CA
• 2018 American Planning Association Sacramento Valley Section Award of Merit for Best Practices , Butte County Utility-Scale Solar Guide | Butte County CA
• 2018 California Association of Environmental Professionals Award of Merit for an Environmental Resource Document , Butte County Utility-Scale Solar Guide | Butte County CA
• 2016 Planning Award for Hard-Won Victories | APA California Chapter, Vacaville General Plan Update
• 2016 Award for Hard-Won Victories, APA CA Northern California Section | Vacaville General Plan Update
• 2016 Award for Innovation in Green Community Planning, APACA Sacramento Valley Section |Oroville Area Urban Greening Plan
• 2011 Comprehensive Planning Award for a Small Jurisdiction, APACA Sacramento Valley Section |Butte County General Plan Update • 2011 Merit Award for Innovation in Green Community Planning, APACA Sacramento Valley Section, Tracy Sustainability Action Plan • 2006 Certificate of Honor, American Society of Landscape Architects, The Sierra Nevada Conservancy: Strategies for a New Institutional Model (graduate thesis)
• 2006 Geraldine Knight Scott Traveling Fellowship | University of California, Berkeley
• 2000 Excellence in Studies of Policy and Planning Award | Center for Applied Human Ecology
SPEAKING
ENGAGEMENTS
• “Community-Building Through the
General Plan” , 2019 American
Planning Association California
Chapter Conference |
Santa Barbara CA
• “Shaping a Comprehensive and
Effective Cannabis Policy” , 2018
American Planning Association
California Chapter Conference |
San Diego CA
• “Crafting Programmatic EIRs:
Lessons Learned and Practical Tips”
, 2017 Association of Environmental
Professionals California State
Conference | San Francisco CA
• “First-Time Project Managers:
Strategies for Success” , 2017
American Planning Association
California Chapter Conference |
Sacramento CA
ACTIVITIES
• Commissioner | Trinity Local
Agency Formation Commission
• Board Member, The Watershed
Research and Training Center,
Hayfork | CA
• Vice President of Programs | AEP
California North Coast Chapter
PRIOR EXPERIENCE
• City of Sunnyvale, Transportation
Planner, 2004; Assistant Planner,
2001 to 2002
CLIFF LAU
Associate
EDUCATION
• Master of Urban Design,
• University of California, Berkeley
• Bachelor of Architecture,
• New Jersey Institute of Technology
AFFILIATIONS
• American Planning Association
• Planners Network
Team member since 2015
Cliff has a diverse range of experience in the areas of urban design, community planning, and engagement. He focuses on planning and design oriented towards communities, the environment, health, and the public realm. Cliff possesses a valuable skillset, bringing high-quality coordination and design to his portfolio of projects. His technical skills include graphic design, illustration, hand drawing, and GIS mapping.
He has produced planning documents, design visualizations, maps, and design guidelines to envision community development projects and Specific Plans. Cliff is committed to creating clear, accessible, and highquality products to support the success of projects.
HIGHLIGHTS OF EXPERIENCE
Urban Design
• Southeast Greenway GPA, Rezoning, and EIR | Santa Rosa CA • Southwest Fresno Specific Plan | Fresno CA
• 1140 Wildcat Canyon Road Expedited Planning Services | Berkeley CA • Downtown Willits Streets and Alleys Connectivity Study | Willits CA • AMBAG Sustainable Communities Strategy Implementation Project | Monterey County CA
• SANDAG Smart Growth Visual Simulations | San Diego CA • Downtown Livermore Facilitation Project | Livermore CA • Palmdale to Burbank High Speed Rail Environmental and Engineering Services | LA County CA
Community Outreach
• Los Angeles County Parks and Recreation Needs Assessment | LA County CA • Palo Alto Comprehensive Plan Amendment | Palo Alto CA • San Mateo County Transportation Authority Strategic Plan Update | San Mateo County CA
• SamTrans 101 Express Bus Plan | San Mateo County CA
• Sunnyvale Housing Strategy | Sunnyvale CA
• SB 1000 Implementation Toolkit | Oakland CA
Visual Impact Assessment
• Livermore Community Solar Farm EIR | Livermore CA
PRIOR EXPERIENCE
• Okamoto Saijo Architecture | San Francisco CA
• Envision Transform Build East Palo Alto | East Palo Alto CA
CLIFF LAU
Associate
[email protected]
• Redstone Townhomes Neighborhood Association | Jersey City NJ • Healthy Development Guidelines Technical Advisory Group | Oakland CA • 2012 Downtown Berkeley Design Guidelines | Berkeley CA
ANGELICA GARCIA
Associate
EDUCATION
• Master of Planning, University of
Southern California
• BA, Communication Studies,
University of California, Los Angeles
CERTIFICATIONS
• IAP2 Planning for Effective Public
Participation (May 2022)
AFFILIATIONS
• American Planning Association
Team member since 2020
Angelica works on a wide range of planning projects, including general plans, neighborhood plans, community outreach campaigns, housing elements, and zoning code updates. She has over seven years of experience as a planner and brings a wide variety of skills through her work experience and education. Her interest in urban planning stems from her desire to help create healthier communities. She enjoys working on plans that reflect the unique needs of each community.
Angelica is currently working on San Mateo’s General Plan Update, Stockton’s Neighborhood Action Plans, and Sacramento’s County Infill Program Update.
Prior to joining PlaceWorks, Angelica worked as a planner in the public sector for the City of Vacaville and City of Buena Park, where she gained valuable experience in policy implementation, zoning, and community planning. In her previous roles, she collaborated closely with community members and industry professionals regarding land use design.
During her graduate program, Angelica assisted with a Complete Streets and Healthy Communities Initiative which was a collaborative effort with the City of Buena Park, residents, and other key stakeholders to prepare a Safe Routes to School plan.
HIGHLIGHTS OF EXPERIENCE
• Stockton Neighborhood Action Plans | Stockton CA
• Vacaville Comprehensive Housing Analysis | Vacaville CA • San Mateo General Plan Update | San Mateo CA
• Sacramento County Infill Program Update | Sacramento County CA • Hollister General Plan Update and Environmental Review | Hollister CA • Contra Costa County General Plan Update | Contra Costa CA • Livermore General Plan Update | Livermore CA
• Santa Rosa General Plan Update | Santa Rosa CA
• Butte County General Plan Update and EIR | Butte County CA • Marin County US 101 Bus on Shoulder Feasibility Study | Marin County CA • Yuba City General Plan Update | Yuba City CA
• Big Basin Visioning Project | Statewide CA
• Sunnyvale Housing Development Objective Standards | Sunnyvale CA • Rohnert Park Housing Services | Rohnert Park CA
• Richmond Mills Act Ordinance Update | Richmond CA
• Valley Transportation Authority Transit Oriented Development Visioning | Gilroy CA
ANGELICA GARCIA
Associate
[email protected]
• Tuolumne County Title 17 Zoning Code Comprehensive Update and ADU Ordinance | Tuolumne County CA
• Imperial County Housing Element Update | Imperial County CA • Laguna Hills Housing Element Update | Laguna Hills CA • Marysville Housing Element Update | Marysville CA
• Yountville Housing Element Update | Yountville CA
• Western Riverside Council of Governments Planning Support Services | Riverside CA
ACTIVITIES
APA 2017-Present
• Sacramento Valley APA PLAN Program 2018-2019
• California APA Conference 2017-2020
ROBERT MAZUR
Associate Principal, Director of GIS
Rob has extensive experience creating maps and datasets for a range of planning projects. He specializes in all facets of geodatabase development, data management, web GIS, and spatial and tabular analyses for improved decision-making, information retrieval, and cartography. His experience in a wide variety of planning projects, coupled with his expertise in GIS and field data collection, make him a key asset to any team. Rob excels at quantitative and spatial analysis, including buildout calculations, walkability, community health modeling, cartography, and land use scenario modeling. He works directly with clients and staff to develop effective, efficient, and informative GIS processes.
Rob is well versed in advanced and current planning practices in both the public and private sector, and has an excellent understanding of the relationship between data management and its importance in achieving service delivery standards for the work of community development and public works departments. Rob has brought his GIS skills to a number of general plan updates throughout California, and has managed a variety of mapping projects in Los Angeles County, the Bay Area, and beyond.
HIGHLIGHTS OF EXPERIENCE
• SB 2 Grant Application Assistance | Statewide CA
• Los Angeles County SD5 Trails | Los Angeles CA
• Los Angeles County Sustainable Parks Master Plan | Los Angeles CA • Los Angeles Comprehensive Countywide Park Needs Assessment | Los Angeles CA • Santa Ana River Parkway and Open Space Plan | Santa Ana CA • Vallejo Integrated Revitalization Program and Comprehensive General Plan Update | Vallejo CA
• First 5 CA, Montclair WeCare | Montclair CA
• San Carlos GIS | San Carlos CA
• San Mateo General Plan Update | San Mateo CA
• Contra Costa Transportation Authority On‐Call Planning | Contra Costa County CA • Contra Costa County Gneeral Plan Update | Contra Costa County CA • Hollister General Plan Update | Hollister CA
• Elk Grove Disaster Preparedness Project | Elk Grove CA • Morgan Hill 2035 General Plan | Morgan Hill CA
• Menlo Park Housing Element EA | Menlo Park CA
• Upland General Plan Update and EIR | Upland CA
• Downtown Livermore Facilitation Services | Livermore CA • Vacaville General Plan Update, Climate Action Plan, and EIR | Vacaville CA • Stockton General Plan Update | Stockton CA
• Palo Alto Comprehensive Plan Update | Palo Alto CA
EDUCATION
• BA, Geography, Edinboro University,
Edinboro, PA
CERTIFICATIONS
• GIS Professional
AFFILIATIONS
• Bay Area Automated Mapping
Association
Team member since 2011
ROBERT MAZUR
GIS Director
[email protected]
• Butte County General Plan Update and EIR | Butte County CA • Healthy High Desert | San Bernardino CA
• Santa Cruz TOD | Santa Cruz CA
• Tulare TOD Plan & General Plan Amendment | Tulare CA
• Walnut Creek BART Transit Village Plan EIR | Walnut Creek CA
PRIOR EXPERIENCE
• FEMA Digital Flood Insurance Rate Map Production | FEMA Region IX • Sidewalk Inventory Project | Oakland CA
• Sidewalk Inventory Project Seminar | Oakland CA
• Worldwide Defense Mapping | National Imagery Mapping Association • Curb Ramp Inventory | Oakland CA
• True Green Land Care | San Jose CA
SPEAKING ENGAGEMENTS
• “Los Angeles County Trails Assessment”, 2015 Greater and Greener Conference, San Francisco CA
• “Oakland Citywide Sidewalk Condition/ADA Inventory”, 2006 ESRI International User Conference, San Diego CA
MICHAEL J. WATSON PG
Senior Geologist
With two decades in the environmental consulting industry, Mike is proficient in performing site assessments and remediation. He specializes in site assessments, geohazard studies, operations and maintenance programs, air quality and industrial hygiene assessments, groundwater investigations, and remedial actions. Mike also manages materials acquisition, field equipment maintenance, and subcontractor coordination on large field investigations and monitoring programs.
A dedicated geologist, Mike continually strives to refine his knowledge, methods, and efficacy. He is especially committed to his current work for numerous school districts throughout California, where he assists in site assessment services and the Department of Toxic Substances Control’s school site approval process. He performs Phase I ESAs, PEAs, geohazard studies, supplemental site investigations, remedial investigation reports, removal action documents, feasibility study reports, Title 5 Constraints Studies, and fill testing reports. In addition, he assists with the management and implementation of field investigations, assembles project data, and arranges methodical and comprehensive procedures to attain the client’s goals.
HIGHLIGHTS OF EXPERIENCE
Site Assessments
• PEA and Geological and Environmental Hazards Assessment (GEHA) for Proposed STEM High School, Natomas USA | Natomas CA
• PEA-Equivalent and GEHA for Mare Island Technology Academy Renovations, Griffin Technology Academies | Vallejo CA
• Supplemental Site Investigation for David Starr Jordan High School | Los Angeles USD
• PEAs, Phase I ESAs, and GEHAs for various schools | Riverside USD • Phase I ESAs, Addendums and GEHAs for various sites | Paradise USD • PEA, Housekeeping Services, and GEHA for Rise Kohyang High School, Bright Star Schools | Los Angeles CA
• PEA and Remedial Action for New High School at 201 North Douglas Street, Wiseburn USD | El Segundo CA
• PEA, SSI and Removal Action for Dillard Elementary School Reconstruction | Elk Grove USD
• Phase I ESAs for multiple properties | Rancho Cordova CA • PEAs, Phase I ESAs, Geohazards Study Reports, and Title 5 Studies for various schools | Moreno Valley USD
• PEAs and Fill Testing for various schools | Clovis USD • PEA for Proposed Castaic High School, William S. Hart Union High School District | Castaic CA
EDUCATION
• BS, Geology, University of
California, Riverside
REGISTRATIONS
• California Professional Geologist
No. 8177
CERTIFICATIONS
• 40-Hour Hazardous Waste Workers
(HAZWOPER) Certification
• 24-Hour First Responders
Certification
• 8-Hour HAZWOPER Refresher
Certification
• CPR/First Aid Certification
• NITON X-ray Fluorescence (XRF)
Analyzer Certification
AFFILIATIONS
• Geological Society of America
• Association of Environmental and
Engineering Geologists
• Seismological Society of America
• Inland Geological Society
• South Coast Geological Society
Team member since 2005
MICHAEL J. WATSON
Senior Geologist
[email protected]
• Phase I ESA for Proposed K–8 Parker Dam School | Needles USD • Removal Action, Fill Testing and Quarterly Groundwater Sampling for Central Region High School No. 13 | Los Angeles USD
• Removal Actions for Chaffey West Community Day School and Chino Early Education Center | San Bernardino County Superintendent of Schools • Phase I ESA for the Arrowhead Springs Resort | San Bernardino CA • Phase I/II ESAs for Former Gas Station | Los Angeles CA • Quarterly Groundwater Sampling, Remedial Investigation and Remedial Action for Santa Fe Springs Athletic Fields, Little Lake City School District | Santa Fe Springs CA
• Environmental Services for various schools | Hayward USD Regulatory Compliance and Strategic Planning
• Operations & Maintenance for Rise Da Vinci High School, Da Vinci Schools | Los Angeles CA
• Operations & Maintenance for New Murray Middle School, Sierra Sands USD | Ridgecrest CA
• Environmental Auditing for General Motors Railroad Locomotive Service Facility | Commerce CA
• Construction Site Review Implementation, RAW, and Methane Mitigation System Inspection for Hull Middle School | Torrance USD • Underground Storage Tank Closure Report and Construction Response:
Removal of Six Hydraulic Lifts for Central Region Elementary School No. 13 | Los Angeles USD
• Removal Action, Oil Well Re-abandonment, Crude Oil Pipeline Removal, Construction Response Services, and Construction Site Review Implementation for Harry Bridges Span K–8 | Los Angeles USD CEQA and Title 5/CDE Assessments
• UC Berkeley Long Range Development Plan | Berkeley CA • Community College Site Analysis for 1155 W. Foothill Boulevard, Citrus Community College | Glendora CA
• Wildomar Crossroads Mixed Use IS/MND | Wildomar CA
• Norwalk Entertainment District: Civic Center Specific Plan EIR | Norwalk CA • GEHA for New K-8 School for Arboretum SP Area | Fontana USD • Title 5 studies for various schools in Westminster and Huntington Beach | Westminster School District
• City of Los Banos General Plan EIR | Los Banos CA
• City of Santa Ana General Plan EIR | Santa Ana CA
PUBLICATIONS
• M. J. Watson and S. Jorgensen, Geologic Map of the Margarita Peak 7.5 Minute Quadrangle, San Diego County, California: A Digital Database, version 1.0, mapping by S. S. Tan, California Division of Mines and Geology, Preliminary Geologic Map, 2001.
• M. J. Watson et al., Quaternary Geologic Materials Map of Part of the Juniper Hills 7.5 Minute Quadrangle, California, in Seismic Hazard Zone Report for the Juniper Hills 7.5-Minute Quadrangle, Los Angeles County, California, mapping by A. G. Barrows, D. J. Beeby, D. B. Burke, T. W. Dibblee Jr., J. E. Kahle, and D. J.
Ponti, California Geological Survey Seismic Hazard Zone Report 102, 2003. • M. J. Watson, K. R. Bovard, R. M. Alvarez, and C. I. Gutierrez, Geologic Map of the Oceanside 30’ X 60’ Quadrangle, California, mapping by M. P. Kennedy and S. S. Tan, California Geological Survey Regional Geologic Map Series, Map No. 2: Scale 1:100,000, 2007.
FAGAMALAMA VIOLET Wulf-SAENA
Phone: 408.990.6447 / [email protected]
Climate Change professional with over ten years of experience in conservation planning, ecosystembased management, climate change adaptation, community-based environmental solutions, stakeholder engagement and awareness raising. Passionate about making a difference by developing opportunities and mainstreaming programs, and strategies to assist vulnerable communities.
SKILLS
▪ Energy Policy and Sustainability ▪ Research and Analysis ▪ Climate Change Adaptation Strategy ▪ Public Speaking
▪ Vulnerability and Adaptation Assessment ▪ Community Outreach ▪ Policy Analysis ▪ Grant writing
▪ Environmental Impact Assessment ▪ Technical reports
▪ Stakeholder Management ▪ Program Development
▪ Community Resilience ▪ Non-Profit Management
PROFESSIONAL EXPERIENCE
Climate Resilient Communities, Palo Alto
Executive Director September 2020 –Present)
- Founded Climate Resilient Communities
- Manage Organization operation and fundraising
- Program Development
- Build staff and program capacity
ACTERRA, Palo Alto
Climate Resilient Communities Director (July 2019-September 2020) - Develop and manage resilient community program portfolio including projects in East Palo Alto, Belle Haven Menlo Park and North Fair Oaks Redwood City - Secured grant funding for community adaptation project in East Palo Alto and North Fair Oaks of Redwood City
- Developed and lead East Palo Alto Community-based Vulnerability Planning pilot project funded by San Mateo County and Caltrans
- Coordinated and managed East Palo Alto Climate Change Community Team (CCCT) and North Fair Oaks Climate Ready Team
- Liaise and build collaborations with Cities, Counties and Community Partners to serve disadvantaged families and diverse communities
Resilient Communities Program Manager (April 2018 – July 2019) - Develop and implement Acterra’s Resilient Communities Program - Liaised and Partner with Resilient by Design Project to successfully support community engagement for the South Bay Sponge Project
- Secured funding for Earth Wise Kids Pilot Program
- Secured Funding for the Climate Change Capacity Building Project for East Palo Alto - Build relationships and collaboration with the East Palo Alto community to build a Climate Change Community Team to oversee and help coordinate climate change projects. -
Project Manager (February 2016-April 2018)
▪ Secured grant funding through proposal writing and to kick start the Green at Home to Grid Ready Project.
▪ Assisted in developing Acterra Green at Home to Grid Ready Project. ▪ Plan, develop and implement project strategy.
▪ Lead Community Outreach strategies and engagement events including presentations to churches, families, and local organizations.
▪ Lead project implementation activities in the community resulting in increased participation of disadvantaged families and homeowners. ▪ Establish partnerships and manage relationships with community leaders and volunteers. ▪ Provide energy audit and community engagement training for local volunteers. ▪ Carry out consultation and energy audits for homeowners in target communities. ▪ Develop and maintain metrics for project evaluation and assessment.
OXFORD DAY ACADEMY, East Palo Alto
Independent Contractor (March –April 2017)
▪ Planning and development of 7
th grade Science Curriculum.
SUSTAINABLE SILICON VALLEY, Santa Clara
Program Manager (2013 - 2016)
▪ Developed strategies to further the adoption of energy efficiency and conservation in low-income communities.
▪ Engaged and managed relationships with various community stakeholders related to East Palo Alto Net Positive Program.
▪ Wrote grants, project proposals and advocated for community-based programs. Received funding to assist local non-profit organization solar project (45,000) plus funding for community outreach (25,000).
▪ Established partnerships and coordinated outreach activities in the community. ▪ Planned and developed project implementation strategy. ▪ Assisted in engaging solar providers in implementing solar projects in disadvantaged communities.
▪ Developed and guided research for climate change, sustainability frameworks, and policies.
MINISTRY OF NATURAL RESOURCES, ENVIRONMENT & METEOROLOGY, Government of Samoa
Principal Climate Change Officer (2000-2005)
▪ Instrumental in creating this department and coordinated all climate change projects including Pacific Island Assistance Program (PICCAP), National Adaptation Program of Action (NAPA), Canadian Fund Adaptation Project, and Global Climate Observation System Project.
▪ Conducted vulnerability and adaptation research and completed assessment reports for United Nations Framework Convention on Climate Change.
▪ Facilitated training workshop on assessing community-level vulnerability and adaptation to climate change.
▪ Coordinated and managed National Climate Change Country Team. ▪ Conducted community vulnerability and adaptation assessments. ▪ Planned and carried out awareness program for relevant stakeholders in many arenas including International, Regional, Local Governments, and Communities.
EDUCATION
Masters of Environmental Management, Nicholas School of the Environment, Duke University, Durham, North Carolina – 2016
Master Project “Community Vulnerability and Adaptation to Climate Change in East Palo Alto.” Postgraduate Diploma Urban Management Tools for Climate Change, Institute of Housing and Urban Development Studies Erasmus University, Rotterdam Netherlands - 2015
Certificate of Accomplishment with Distinction, Columbia University’s Coursera Online Course – The Age of Sustainable Development – 2014
Postgraduate Diploma in Environmental Management, Dresden University, Germany – 2000 Proficiency Certificate in Vulnerability and Adaptation Assessments on Climate Change, Waikato University, Hamilton, New Zealand – 1998
Bachelor of Arts in Environmental Studies, University of the South Pacific, Fiji – 1997 Experience City Of East Palo Alto Pandemic Team
I have been working with the City of East Palo Alto Pandemic Response Team. We help the community get the resources they need for anything Covid Related. I do outreach for the city to hand out flyers about where people can get vaccines. I work at the clinic sites provided by the County of San Mateo. By registering and translating guests. I also help fill out any forms guests may have trouble with.
One East Palo Alto (Summer of 2020)
Worked as a translator for both english and spanish, getting to talk to the community about any help going on in East Palo Alto. Translating any documents from english to spanish.
Translator on the phone
2020 Census July-September of 2020
Helped the community of East Menlo Park and East Palo Alto fill out the 2020 Census. Was a translator for english and Spanish. Gave out information on why the Census 2020 was important for the community and how it can make a big positive impact in our neighborhood.
Knocked on neighbors front doors to ask if people were interested in filling out the Census and tried to persuade people into taking it. Passed out flyers at homes and people walking by.
Covid-19 Tests Now
Volunteered at Covid-19 testing center at Cesar Chavez Middle school. Would guide cars into finding a parking spot. Showing them where to check in. Giving out Information on Social Media, in person. Would help latinx community members filling out forms they needed to fill before taking the tests.
Lesley
Lopez
501 O’Connor St. East Palo Alto
94303
T (650)621-0043
E-Mail:
[email protected]
Covid 19 Vaccinations Now
Before working for the City Of East Palo Alto, I have volunteered to help at locations in East Palo Alto where residents can receive vaccines. I helped community members register residents for the vaccines giving them the info on where they need to go and what time.
Passing out flyers. Trying to tell neighbors on why it is important to get vaccinated. I helped direct traffic at the vaccination center at Cesar Chavez middle school. Checking everyone had what they needed (ID or proof of residence in EPA) Making sure no cars were cutting the line and directing cars where to go. I also volunteered at the vaccination center at 1900 University Circle. Where I showed people where to go, I helped disinfect areas where there were a lot of human contact. I went door to door days before informing people on where they would give out free vaccines. And I would help register them.
Climate Resilient Communities Outreach Coordinator
I help to find different strategies, on how to represent CRC. Finding more ways for people to recognize what CRC does. Planning out any ideas that can help out the organization connect with the community. Having to make sure there is good communication between CRC and anyone who is interested in working with us. I may help in translating any documents or phones calls.
Education Palo Alto High School Class of 2019
Skills
Organized
On time
Fluent in English and Spanish
Follows Directions
Not shy to talk to others
Willing to work with others
Respectful
Likes to get work done in time
Cade W. Cannedy
PO Box 1064, El Prado NM 87529 | 575-776-7667 | [email protected]
EDUCATION
Stanford University Stanford, CA
M.A. Communication | B.A. Honors: Political Science Spring 2021 Graduate GPA: 4.1 | Undergraduate GPA: 3.95
Proud Pell and SEOG Grant Recipient, Environmental Justice Advocate and Rural New Mexican
RELATED EXPERIENCE
Sean Parker Center for Asthma Research Stanford, CA
Policy Analyst, Study Coordinator Summer 2019 – Fall 2020 • Worked alongside the foremost pollution and allergy researchers to understand Fresno’s unique socio-environmental context and the health impacts of industrial contaminant exposure • Coordinated two air pollution studies currently underway at California State - Fresno and in low-income housing intended to assess the effectiveness of air purifiers and their potential to treat pollution exposure • Procured 60 air purifiers (~$35,000) for placement in public housing where residents are disproportionately exposed to poor air quality and suffer elevated levels of respiratory illnesses and asthma • Authored a report on the health consequences of wildfires for the California Council on Science and Technology; it was distributed to the California Legislature and later cited in Governor Newsom’s $1 billion Wildfire Resilience Plan Bill Lane Center for the American West Stanford, CA
Research Assistant Summer 2018 – Fall 2020
• Appointed by Director Bruce Cain to lead a four-person team studying Fresno’s air pollution, its causal regulatory culprits, and strategies for community led amelioration • Represented the BLC in meetings with ten executive directors of local non-profits to coordinate policy response • Awarded $23,000 of university stipends to conduct research on rural health outcomes and the environmental burdens of socioeconomically disadvantaged communities
• Advised by Professor Bruce Cain and the BLC on honors thesis regarding regulatory capture, environmental degradation, and the role of race and poverty on health; awarded a monetary prize and the Firestone Medal Haas Center for Public Service Stanford, CA
Engage Central Valley Graduate Fellow Fall 2020 – Fall 2021 • Worked directly with ED Tom Schnaubelt to create Stanford’s first rural engagement initiative • Collaborated with community organizations in the CV to understand how Stanford can support their missions • Developed a replicable program to leverage Stanford’s resources to promote equitable collaboration in rural places • Created a database to organize faculty research in the CV, foster interdisciplinary work, and enable community access California Environmental Justice Alliance (CEJA) Oakland, CA Communications and Research Fellow Spring 2021 – Fall 2021 • Authored external communications on behalf of the organization, including OpEds, blog posts, and press releases • Synthesized, summarized, and presented technical research documents and government studies to coalition members • Advocated alongside frontline communities for direct emission reductions from CARB and local air pollution districts
PUBLICATIONS AND AWARDS
• “Advancements and Novel Developments in Environmental Influences on Allergic Diseases,” Allergy, Fall 2020 • “The Costs of Wildfire in California,” California Council for Science and Technology, Chapter 5, Fall 2020 • Awarded the Firestone Medal, presented to the top 10% of theses for excellence in research for thesis titled: “Why Your Air Will Not Get Better: Path Dependence and Capture in Air Quality Regulation” • Published op-eds and a bi-monthly newspaper column circulated to more than 100,000 readers • Nicholas Roosevelt Environmental Journalism Award for Excellence in Public Affairs Reporting • USA Rugby Academic All-American, served as recruitment chair and financial officer throughout college
SKILLS AND INTERESTS
• Coding experience with Python, HTML/CSS, Java, Stata, R, SQL and other industry standards (Excel, PPT, Word) • Breaking Bad aficionado, part-time goat rancher, snow-sport enthusiast, and competitive chess player • State Champion in Cross-Country, Chess, Biomedical Debate, and Public Forum Debate, 4x All-State Wrestler 1 Caroline Beckman
(714) 747-7720 | [email protected]
Education
Stanford University Stanford, CA
B.S. Earth Systems with Distinction; Minor in History Class of 2021 ▪ Recipient of the 2021 Miller-Marsden Prize, awarded from pool of Graduate and Undergraduate theses for paper “We can do better”: how land trusts engage with environmental justice ▪ 4.151 GPA; Phi Beta Kappa
Research/Teaching Experience
Research Assistant Stanford, CA
Wong-Parodi Lab (Erica Bower and Dr. Gabrielle Wong-Parodi) 2022-present ▪ Leading data analysis in R & writing manuscript for project on narrative frame and claims-making in the South Pacific
Stanford Social Ecology Lab (Dr. Nicole Ardoin and Dr. Mele Wheaton) 2018-2022 ▪ Facilitated field data collection and analysis from 250+ participants on whale-watching trips, wrote literature review and manuscript
▪ Led survey development, deployment, analysis, and writing of journal article examining universityland trust partnerships ▪ Conducted thesis focusing on land trusts’ equity work using survey data and in-depth interviews ▪ Co-taught weekly “Journal Club” for other lab researchers in the summer of 2020 Jackson Lab (Dr. Rob Jackson) 2018-2019
▪ Processed and analyzed soil samples to determine impacts of controlled burns on carbon content TA & Digital Ambassador Stanford, CA
Stanford Introductory Studies 2020-2021
▪ Worked with students to prepare papers, final presentations, and group projects in three classes (History, Chemical Engineering, and English departments) ▪ Facilitated regular discussion group sections for 15 undergraduates ▪ Supported faculty in restructuring their courses in an online format in response to COVID-19 Work Experience
Resilient Homes Program Manager Palo Alto, CA
Climate Resilient Communities (CRC) 2020-present
▪ Second employee at a fast-growing community-based organization: lead grant writing, hiring, strategic planning, project coordination, grades 8-12 education programming, and grant administration
▪ As an AmeriCorps VISTA Fellow, worked one-on-one income-qualified residents with free or subsidized home repairs, weatherization services, and energy efficiency upgrades. Currently oversee two staff to direct this program.
2 ▪ Assisted with recruitment for a research study in partnership with Stanford University to understand how low-income households think about and adapt to climate hazards like wildfire smoke
Student Advisor Stanford, CA
Stanford Earth Systems Program 2020-2021
▪ Worked with team of fellow student advisors to plan events, promote the reach of the program, and advise students.
▪ Administrated the program’s quarterly public service scholarship. ▪ Served as a representative of the major in the development of a DEI action plan and committee; contributed to the development of a new Environmental Justice minor associated with the major.
Summer Intern San Francisco, CA
The Trust for Public Land (California office) 2019
▪ Worked with the Bay Area Parks for People team in paid summer intern position focusing on urban park development
▪ Assisted with grant writing and community outreach events ▪ Designed a schoolyard temperature study and corresponding lesson plan for the organization Presentations
Stanford Atmosphere and Energy Seminar: Community Voices for Equitable Climate Solutions, April 2022
AASHE Live Educational Session: The Future of Life on Earth: A Case for Academia’s Role in Advancing Conservation and Biodiversity to Address Climate and Human Health, October 2021
Stanford Research with Impact Series: Our Communities, Our Bay Collaborative Research Project, September 2021
ALPINE Fall Webinar Series: Universities and Land Trusts Collaborating for Solutions, October 2020
Honors & Awards
Phi Beta Kappa June 2020
Miller-Marsden Prize for Innovative Research on the Environment June 2021 Dean’s Award for Outstanding Undergraduate Academic Achievement June 2021 Award for Outstanding Service to the Earth Systems Program June 2021 Graduated with Distinction (top 10% of class) & honors September 2021 Campus Endorsed Rhodes & Marshall Fellowship Candidate October 2020 MUIR Research Grant ($7,500 for summer research) April 2020 & April 2021 Lightweight Rowing IRA Champion May 2018 & May 2019
Skills
Proficient in R, RStudio, NVivo, Java, C++, ArcGIS, QGIS, Qualtrics
2040 Bancroft Way, Suite 400
Berkeley, California 94704
t 510.848.3815
www.placeworks.com
ORANGE COUNTY • BAY AREA • SACRAMENTO • CENTRAL COAST • LOS ANGELES • INLAND EMPIRE 2635 Benvenue Ave
Berkeley, CA 94704
[email protected] | planningcollaborative.com April 17, 2023
Joseph Sanfilippo, Economic Development & Housing Specialist City of Burlingame
Community Development Department – Planning Division
501 Primrose Road
Burlingame, CA 94010
Subject: Project Management – Collaborative Development of Environmental Justice Elements for the Cities of Burlingame and East Palo Alto and the County of San Mateo We are pleased to provide this proposal for continued project management services for the collaborative work between Burlingame, East Palo Alto and County of San Mateo to develop Environmental Justice Elements and General Plan policies consistent with SB 1000 and community goals.
Over the past year, Community Planning Collaborative (formerly Baird + Driskell Community Planning) has served as convenor, facilitator and project manager for the interested jurisdictions in 21 Elements for this collaborative effort. To date, our role as project manager has been through our role as lead consultant for the 21 Elements Project. 21 Elements was originally created to assist San Mateo County jurisdictions (20 cities and the county) with required Housing Element updates and has now expanded to assist with other General Plan element updates. With the selection of PlaceWorks, Inc. as the lead consultant for undertaking the scope of work we developed, there is still the need to provide oversight and management of the collaborative effort over the duration of the project rather than rely on you and the Burlingame team to shoulder that responsibility.
The attached scope of work outlines our roles and responsibilities for the project and the associated cost budget. This includes convening and facilitating joint meetings of the three jurisdictions; providing preliminary review and direction for PlaceWorks on all process and product components; reviewing public outreach and engagement materials and other deliverables; monitoring and providing updates on budget and deliverable requirements to each jurisdiction; and preparing documents for staff for their communications to Planning Commissions and elected bodies.
As a Principal, David Driskell is authorized to bind CPC to the contents of this submittal and to negotiate contracts on behalf of CPC. We propose to have Cathy Capriola serve as Project Manager for this effort, helping to ensure close coordination between the work in developing effective Environmental Justice elements in conjunction with the collaborative work she is also helping manage for Safety Elements.
Please contact me if you have any questions.
Sincerely,
David Driskell, Principal
[email protected] / 607.227.0327
[email protected]
SCOPE OF WORK
Joint Development of Environmental Justice Elements for Burlingame, East Palo Alto and County of San Mateo
Contractor shall serve as PROJECT MANAGER for the collaborative Environmental Justice Element project on behalf of and in partnership with the cities of Burlingame and East Palo Alto and County of San Mateo, with responsibility for the following tasks:
1. Joint Steering Committee – Coordinate, facilitate and communicate with the agencies individually and together as a Joint Steering Committee throughout the project. Lead the Steering Committee and serve as its primary point of contact. Ensure meetings of the Steering Committee provide opportunities to share information, provide feedback at key points in the process, discuss options and opportunities for community engagement, and review approaches to addressing key environmental justice issues. Review meeting materials prepared by PlaceWorks Team before distribution to the Committee members and partner with them in developing meeting agendas. After each meeting, prepare and distribute a high-level summary of key points, action items, decisions, and next steps.
2. Project Management – Monitor and oversee the overall project per the executed contract with PlaceWorks. Ensure timeline and project deliverables are met in a timely manner and at the quality expectation of the project.
3. Reporting and Agency Communication – Conduct quarterly check-in meetings with each participating agency and ensure concerns, ideas or issues are reviewed and resolved with the PlaceWorks Team. Prepare quarterly project progress reports regarding status of the project, overall progress on budget, and update on individual agency costs to date.
4. Invoice Review and Budget Monitoring – Review submitted invoices by PlaceWorks; monitor and track invoices and submitted charges against the overall approved budget for the project as a whole and for each jurisdiction. Communicate with City of Burlingame as fiscal agent on monthly invoices and provide updates to the Steering Committee as a whole and individual jurisdictions as needed.
5. Coordination with Lead Environmental Justice Element Consultant (PlaceWorks) and CBOs – Coordinate on a regular basis with PlaceWorks on project process, deliverables, and community outreach, including coordination with Climate Resilient Communities and other Community-Based Organizations engaged in the outreach and engagement work to ensure close coordination with jurisdiction partners. Provide guidance and conduct outreach to individual jurisdictions or the Steering Committee as a whole as needed.
6. Coordination with Safety Element Collaborative – Coordinate as needed between the work program and tasks of the Safety Element Collaborative and Environmental Justice team, especially in relation to community outreach and engagement to help ensure an effective and efficient engagement process and overall coordinated work efforts.
7. Work Product Review – Review all public engagement tools and products in a comprehensive manner. Review technical work products at a higher level focused on clarity and broad objectives [email protected]
with the detailed review to be completed by the individual agencies based on their specific knowledge and expertise.
8. Staff Reports and Adoption Resolutions – Prepare staff reports and enacting resolutions at the completion of the project for adoption of the completed Environmental Justice Elements by each jurisdiction.
9. Community Outreach Activities – Participate in occasional community outreach activities, such as the community workshops, to monitor outcomes and to understand the key community issues within the Environmental Justice Element processes.
10. Responses to Requests from Individual Jurisdictions -- Provide easy and direct access for jurisdiction staff to ask questions, distribute information, query other jurisdictions, obtain updated information on State laws and particular items of importance, etc.
FEE PROPOSAL
Contractor shall submit monthly invoices for services rendered during the prior month to [email protected], identifying the specific work completed, the contract do-not-exceed amount, and the amount remaining unspent under this Agreement. The invoice shall be based on the fee schedule and terms set forth in the table below which identify the overall budget and distribution of total hours by task. Modifications to the estimated billing amounts by task may be made, without amendment to this Agreement, through consultation between the Director of Community Development or designee and Contractor followed by written authorization from the Director of Community Development or designee.
City shall pay Contractor within thirty (30) business days of receipt of a satisfactory invoice.
In no event shall total payment for services under this Agreement exceed fifty-four thousand dollars ($54,000) without a written amendment signed by both parties.
The hourly rate for this project is $200 per hour.
Hours Costs
Steering Committee Coordination 40 $ 8,000
Coordination Meetings with Fiscal Agent and Individual
Jurisdictions, including Quarterly Check-ins
36 $ 7,200
Coordination Meetings with EJ Element Consultant Team,
including subconsultants
44 $ 8,800
Participation in Community Engagement events 24 $ 4,800 Coordination with Safety Element work effort 20 $ 4,000 Monthly Invoice Review 36 $ 7,200
Review of Work Products & Community Engagement 40 $ 8,000 Preparation of Final Staff Report and Resolutions 10 $ 2,000 Sub-Total 250 $ 50,000
Contingency 20 $ 4,000
TOTAL 270 $ 54,000
[email protected]
COST SHARING
The table below summarizes the cost sharing between the three jurisdictions for this scope of work and cost schedule:
JURISDICTION COST SHARE
Burlingame (24%) $ 12,960
East Palo Alto (32%) $ 17,280
San Mateo County (40%) $ 23,760
TOTAL $ 54,000