Resolution No. XX-2023 1 of 2
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO WAIVE FORMAL BID PROCEDURES AND EXECUTE A
MEMORANDUM OF UNDERSTANDING WITH THE CITY OF BURLINGAME, IN A FORM
APPROVED BY THE CITY ATTORNEY, TO MEMORANDUM OF UNDERSTANDING FOR A
MULTI-JURISDICTIONAL ENVIRONMENTAL JUSTICE ELEMENT PROJECT WITH THE CITY
OF EAST PALO ALTO TO JOIN WITH THE CITY OF BURLINGAME AND COUNTY OF SAN MATEO AS AGENCY PARTICIPANTS AND AUTHORIZE $202,232 OF FUNDING FOR THE
PROJECT
WHEREAS, the cities, towns and County in San Mateo have a strong history of collaboration and resource sharing on various planning studies and initiatives, including this initiative to participate in a Multi-Jurisdictional Environmental Justice Element PROJECT (“PROJECT”), a collaborative effort coordinated by 21 Elements; and
WHEREAS, in response to Senate Bill 1000 (SB1000), local agencies are required to adopt and/or update an Environmental Justice Element by identifying and partnering with disadvantaged communities that are disproportionately impacted by environmental pollution and other hazards that lead to negative health outcomes and environmental degradation, working with them to identify objectives and policies to reduce those impacts and create healthier, more equitable communities; and
WHEREAS, the purpose of this PROJECT is to address the legal requirements of Environmental Justice Elements and SB 1000 by sharing analysis and resources for greater efficiency for the three jurisdictions participating in this collaborative effort, including the City of Burlingame, City of East Palo Alto, and County of San Mateo; and
WHEREAS, through a competitive RFP process facilitated by 21 Elements, PlaceWorks (“CONTRACTOR”) was chosen as the firm to provide consulting services for the outreach, analysis and planning associated with the PROJECT, and the consulting firm of Community Planning Collaborative, under contract to provide technical assistance to 21 Elements, will serve as a project manager (“PROJECT MANAGER”) for the duration of the PROJECT; and WHEREAS, the City of Burlingame will serve as fiscal agent for the Project and will enter into contracts with PlaceWorks, Inc. and Community Planning Collaborative and oversee the payment of invoices on behalf of the participating agencies; and
WHEREAS, each participating agency will enter into a Memorandum of Understanding with the City of Burlingame outlining the roles of each participating agency, the consultants, and the funding obligations for the PROJECT; and
WHEREAS, based on the foregoing, the City Manager recommends that the City Council waive the formal bidding procedures and permit the City Manager to execute a Memorandum of Understanding with the City of Burlingame to join the Multi-jurisdictional Environmental Justice Element Project with consultant support from PlaceWorks, Inc. and Community Planning Collaborative for the term of June 15, 2023 through June 15, 2025 with a total obligation not to exceed $202,232.
Resolution No. XX-2023 2 of 2
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:
1. Accepts the foregoing recitals as true and correct;
2. Pursuant to Section 2.84.070 of the East Palo Alto Municipal Code, waives the bidding procedures;
3. Authorizes the City Manager to and make payments pursuant to a Memorandum of Understanding, in a form approved by the City Attorney, with the City of Burlingame to join the Multijurisdictional Environmental Justice Element Project with consultant support from PlaceWorks, Inc. and Community Planning Collaborative for the term of June 15, 2023 through June 15, 2025 with a total obligation not to exceed $202,232; and
4. Authorizes the City Manager, in consultation and with agreement between the County and other participants, to make minor changes to the MOU that may be necessary to ensure consistency, accuracy and clarification across all of the participating jurisdictions; and
5. Approve a budge appropriation of $202,232 in funding from FY 22/23:
PASSED AND ADOPTED this 16th day of May 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk John D. Lê, City Attorney