East Palo Alto City Council
June 12, 2023

East Palo Alto City Council June 12, 2023 Agenda Page 1 of 3

EAST PALO ALTO CITY COUNCIL

SPECIAL MEETING AGENDA
June 12, 2023, 6:30 PM
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council June 12, 2023 Agenda Page 2 of 3

1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))

3. APPROVAL OF THE CONSENT CALENDAR

1. Juneteenth Proclamation

2. Proclamation of the City of East Palo Alto Celebrating LGBTQ+ Pride Month

3. Minutes of the May 16, 2023 Meeting

4. CLOSED SESSION - NONE

5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.

The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).

6. INFORMATIONAL REPORTS - NONE

7. SPECIAL PRESENTATIONS

1. The Descendant Community of East Palo Alto: Strengthening Community through the Contemporary Reparations Movement
Recommendation: Receive the presentation on The Descendant Community of East Palo Alto: Strengthening Community through the Contemporary Reparations Movement.

8. PUBLIC HEARINGS

1. FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued) Recommendation: Receive budget overview information, staff presentations, community input, and provide staff direction regarding the proposed Fiscal Year 2023-24 budget.

9. POLICY AND ACTION

1. Planning Commission Seat and Term Assignments Clarification Recommendation: Vote to:

1. Assign Uriel Hernandez to one of the two open regular Planning Commission seats

2. Assign Javanni Brown-Austin, Iliana Nicholas, or another candidate from the list of applicants each to one of the two remaining open planning commission seats. a. In the event of a tie vote, use a randomized method of selection proposed by the City Clerk.

10. COUNCIL REPORTS

11. ADJOURNMENT
East Palo Alto City Council June 12, 2023 Agenda Page 3 of 3 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.

Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to t he public at least 72 hours prior to the meeting.

POSTED: June 8, 2023
ATTEST:

James Colin
City Clerk
Future Meetings:

Meeting Date Time
Regular Meeting June 20, 2023 6:30 p.m.

Special Meeting July 6, 2023 6:30 p.m.

Regular Meeting July 18, 2023 6:30 p.m.

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Juneteenth Proclamation
Recommendation
Present the proclamation.

Attachments

1. Proclamation

3.1 Packet Pg. 4

3.1.a
Packet Pg. 5
Attachment: Proclamation (2695 : Juneteenth Proclamation)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation of the City of East Palo Alto Celebrating LGBTQ+ Pride Month Recommendation
Present the proclamation.

Attachments

1. LGBTQ Proclamation 2023

3.2 Packet Pg. 6

3.2.a
Packet Pg. 7
Attachment: LGBTQ Proclamation 2023 (2696 : LGBTQ+ Pride Month Proclamation)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Minutes of the May 16, 2023 Meeting
Recommendation
Adopt the minutes of the May 16, 2023 Meeting
Background
The City Council will consider adopting the minutes of the May 16, 2023 Meeting.

Attachments

1. 5-16-2023 Draft Minutes

3.3 Packet Pg. 8
East Palo Alto City Council May 16, 2023 Minutes Page 1 of 3

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
MAY 16, 2023
EPA Government Center
2415 University Ave, First Floor – City Council Chamber East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Lisa Gauthier at 6:30 p.m.

Attendee Name Title Status Arrived
Carlos Romero Councilmember Present
Ruben Abrica Councilmember Present
Lisa Gauthier Mayor Present
Antonio Lopez Vice Mayor Absent
Martha Barragan Councilmember Present

2. APPROVAL OF THE AGENDA
Motion: Carlos Romero
Second: Ruben Abrica
Motion is carried by unanimous vote.

3. APPROVAL OF CONSENT CALENDAR

1. Multijurisdictional Safety Element Project and Environmental Justice (Health and Equity) Element Project
Councilmember Romero pulled item 3.1 for discussion.

2. FY 2022-23 Third Quarter Treasury Report

3. Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017

4. Contract Extension with Muchmore than Consulting, LLC

5. Contract Amendment with Greg Larson

6. Increase in Purchase Authority with Peninsula Uniforms of Redwood City

7. Asian American & Pacific Islander Month Proclamation

8. Proclamation of the City of East Palo Alto Celebrating The 50th Anniversary of the East Palo Alto Apostolic Church
Motion to approve the agenda excluding item 3.1: Ruben Abrica Second: Carlos Romero
Motion is carried by unanimous vote.

4. CLOSED SESSION - NONE

5. PUBLIC COMMENT
- Martha Rodriguez
- Jane Howell
- Gail Wilkerson
- Q Smith
- Jeff Poetsch

3.3.a
Packet Pg. 9
Attachment: 5-16-2023 Draft Minutes (2697 : Minutes of the May 16, 2023 Meeting) East Palo Alto City Council May 16, 2023 Minutes Page 2 of 3 - Larry Moody

6. INFORMATIONAL REPORTS - NONE

7. SPECIAL PRESENTATIONS - NONE

8. PUBLIC HEARINGS - NONE

9. POLICY AND ACTION

1. Commission Appointments
The following participants interviewed for the Planning Commission:
- Uriel Hernandez
- Gail Wilkerson
- Mildred McKean
- Iliana Nicholas (via Zoom)
- Javanni Brown-Austin
- Julian Sierra
The City Council appointed Uriel Hernandez for a regular full seat for the Planning Commission.

The appointment of the Planning Commission was continued to the 6/6 council meeting as a result of a tie vote between applicants Javanni Brown-Austin and Iliana Nicholas for the remaining two seats.

The following participants interviewed for the Public Works and Transportation Commission (PWTC) alternate Seat:
- Gail Wilkerson
- Julian Sierra
Julian Sierra was initially selected to be on the PWTC but later elected to be on the Rent Stabilization board, as a result, Gail Wilkerson was selected to be the alternate on the PWTC.

The following participants interviewed for the Rent Stabilization Board:
- Gail Wilkerson
- Katie Fantin
- Goolrukh Adi Vakil
- Julian Sierra
The City Council appointed Katie Fantin, Goolrukh Adi Vakil, Julian Sierra for the full term regular Rent Stabilization Board seats.

2. Status Update on the Local Agency Formation Commission (LAFCo) Process and Results for Request for Qualifications (RFQ) for Sanitary Sewer Services Greg Henry provided a presentation regarding item 9.2.

Public Speakers:
- Jeff Poetsch
- Gail Wilkerson

3.3.a
Packet Pg. 10
Attachment: 5-16-2023 Draft Minutes (2697 : Minutes of the May 16, 2023 Meeting) East Palo Alto City Council May 16, 2023 Minutes Page 3 of 3 Motion: Carlos Romero
Second: Lisa Gauthier
Motion is carried by unanimous vote.

3. 2023 Transient Occupancy Tax Grants Update
City Manager Melvin Gaines provided a report regarding item 9.3.

Motion: Ruben Abrica
Second: Carlos Romero
Motion is carried by unanimous vote.

4. Mini-Roundabout Design on Pulgas Avenue
Humza Javed and Batool Zaro provided a presentation regarding item 9.4 Motion: Carlos Romero
Second: Lisa Gauthier
Motion is carried by unanimous vote.

10. COUNCIL REPORTS
Mayor Gauthier, Councilmember Romero, and Councilmember Abrica provided reports regarding activities and events occurring in the community.

11. ADJOURNMENT
The meeting was adjourned at 8:49 p.m.

3.3.a
Packet Pg. 11
Attachment: 5-16-2023 Draft Minutes (2697 : Minutes of the May 16, 2023 Meeting)

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: The Descendant Community of East Palo Alto: Strengthening Community through the Contemporary Reparations Movement
Recommendation
Receive the presentation on The Descendant Community of East Palo Alto: Strengthening Community through the Contemporary Reparations Movement.

7.1 Packet Pg. 12

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
SUBJECT: FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued) Recommendation
Receive budget overview information, staff presentations, community input, and provide staff direction regarding the proposed Fiscal Year 2023-24 budget.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
· Promote Housing, Economic and Workforce Development
· Implement the Comprehensive Transportation and Mobility Plan · Promote Health & Public Safety
· Ensure Our Financial and Organizational Health
· Improve the City's Water Infrastructure
· Develop and Implement a Comprehensive Facilities Master Plan · Enhance Community Services and Parks for Residents
Background
City Ordinance Title 3, Chapter 3.08 “Budget Planning and Fiscal Procedures” provides rules and procedures for preparing and administering annual City budgets.

Under Ordinance

3.08.080 “Public Hearing on Budget”, the Council “shall hold public hearings on the annual budget, as submitted, at which all interested persons shall be given an opportunity to be heard, for or against, the revenues estimated or any proposed appropriation therein.” Council approved the 2023-24 Budget Calendar with the following budget hearing dates:
· April 18, 2023 - Preliminary Budget and Budget Message · May 25, 2023 - Budget Study Session No. 1: Introduction & Overview of

8.1 Packet Pg. 13
Proposed Budget;
· June 1, 2023 - Budget Study Session No. 2: Continuation of Proposed Budget Discussions
· June 20, 2023 - Budget Hearing & Adoption of FY2023-24 Budget and GANN Limit
In accordance with the City Budget Planning and Fiscal Procedures Ordinance, on April 18, 2023 staff presented a Preliminary Budget Message, including a summary of the Preliminary FY 2023-24 Proposed Budget.

On May 25, 2023, the City Council hosted the first of two scheduled Fiscal Year (FY) 2023-
2024 Budget Study Sessions. Staff provided the FY2023-24 Proposed Budget and presented an overview of the Proposed Budget and each of the following specific City areas:
· City Manger’s Office (Incl. HR and Council)
· Public Works (Incl. Capital project budget update)
In this second budget hearing session, staff will continue to provide departmental budget presentations in the following order:

1. Community and Economic Development

2. City Attorney Office

3. City Clerk

4. Police

5. Finance and Non-departmental

6. Administrative Services (Incl. Community Services)
At the conclusion of these presentations, the City Council will deliberate and provide staff
with direction to guide the development of the FY 2023-2024 Budget.

The Budget Hearing Sessions are intended to provide the information requested by Council from the previous budget meeting and additional context and understanding of the FY 2023-24 Budget, as well as give Council and the community an opportunity to comment, ask questions, or request funding changes.

Analysis
Proposed Budget Document Section Highlights
The attached FY 2023-24 Proposed Budget (“Proposed Budget”) includes the primary financial and organizational information needed to understand the financial budget proposal.

The Proposed Budget contains the following sections that are particularly useful in assessing the City’s current financial condition:

The City Manager’s Message - the City Manager’s budget transmittal message includes

8.1 Packet Pg. 14
targeted highlights of opportunities and challenges in the year ahead.

Organizational Summary - this section contains important information about the City, including nine-year history of full-time employee counts by division.

Financial Summary - this section provides fund descriptions and budget information for each active fund maintained by the City.

Departmental Budgets - each department budget presents historical operating and employee position data, as well as the Baseline and Proposed Budget data for the new annual period. This presentation format is designed to increase the ability to assess the current organizational structure in context of recent historical activity.

Fiscal Impact
There are no fiscal impacts anticipated by this Budget Hearing, which is purely informational in nature.

Public Notice
Notice of this agenda item by publishing a notice of the hearing dates in “San Mateo County Times” and, also, posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Supplemental Memorandum for Continued budget hearing session

2. Attachment 2 - Division budget in detail - v2

8.1 Packet Pg. 15

EAST PALO ALTO CITY COUNCIL

SUPPLEMENTAL MEMORANDUM
DATE: June 6, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
SUBJECT: Supplemental Memorandum for Continuation of Fiscal Year 2023-24 Proposed Budget Session Hearing No. 2
ObjecƟve
The objecƟve of this report is to provide a framework for conƟnued discussion of budget hearing session No.2 held by the Council on June 1, 2023 and seek direcƟon from the Council on the Proposed Budget for FY2023-24.

Background
Following the compleƟon presentaƟons from City Manager’s Office and Public Works, staff provided the remaining departmental budget presentaƟons during budget hearing session No.2 on June 1, 2023:

1. Community and Economic Development

2. City AƩorney Office

3. City Clerk

4. Police

5. Finance and Non-departmental

6. AdministraƟve Services (Incl. Community Services)
At the conclusion of these presentaƟons, the City Council deliberated and provided direcƟon to staff, including posing quesƟons and making requests to further informaƟon concerning certain items noted below. Based on Council direcƟon and quesƟons, staff is conƟnuing budget hearing session No. 2 to address the following topics raised at the close of that budget hearing session:
 Breakdown and financial details of budgeted expenditure categories for each department/division budget such as personnel and professional services;  Discussion of how the City has used Measure O in the past and its potenƟal conƟnued use;  Discussion on use of net new revenues from Measure L landlord rental unit business tax; and  Personnel FTE changes for the Police Department.

8.1.a
Packet Pg. 16
Attachment: Supplemental Memorandum for Continued budget hearing session (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 Next Step
Based on direcƟons in this conƟnued budget hearing session, staff will finalize the proposed budget and return for adopƟon of the FY2023-24 Budget on June 20, 2023.

8.1.a
Packet Pg. 17
Attachment: Supplemental Memorandum for Continued budget hearing session (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Mayor 1.00 1.00 1.00
Vice Mayor 1.00 1.00 1.00
Council Members 3.00 3.00 3.00
TOTAL 5.00 5.00 5.00
EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
City Council 109,373 169,028 171,150 2,122 1%
TOTAL 109,373 169,028 171,150 2,122 1%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 86,962 122,028 127,330 5,302 4%
Subtotal 86,962 122,028 127,330 5,302 4%
Services, supplies and others
Professional Services 19,050 42,000 38,820 (3,180) -8%
Supplies and others 3,360 5,000 5,000 - 0%
Capital - - - - #DIV/0!
Subtotal 22,410 47,000 43,820 (3,180) -7%
TOTAL 109,373 169,028 171,150 2,122 1%

CITY COUNCIL
FY 2023-2024 Budget
Division Summary

8.1.b
Packet Pg. 18
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division City Council 61100
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5325 Misc. Prof Service ExpendituresContractual EE Evaluations 010 61100 5325 - 10,000 Subtotal Misc. Professional Services - 10,000
5560 Mtg/Catering exCity Council Mtg/Catering ex 010 61100 5560 5,000 5,000 Subtotal Mtg/Catering ex 5,000 5,000
5580 Transp/Training
City Council Transp/Training 010 61100 5580 27,000 28,200 Subtotal Transp/Training 27,000 28,200
5530 Communications
City Council Communications 010 61100 5530 - 2,270
Subtotal Communications 2,270 -
5591 Dues/Member Fee
City Council Dues/Member Fee 010 61100 5530 - 3,350
Subtotal Dues/Member Fee 3,350 -
Total 42,000 38,820
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 19
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
City Attorney 1.00 1.00 1.00
Deputy City Attorney I/II 1.00 1.00 1.00
Legal Assistant 1.00 1.00 1.00
TOTAL 3.00 3.00 3.00
EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
City Attorney's Office 837,486 870,327 1,073,928 203,601 23% TOTAL 837,486 870,327 1,073,928 203,601 23%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 358,054 608,927 641,128 32,201 5% Subtotal 358,054 608,927 641,128 32,201 5%
Services, supplies and others
Professional Services 473,706 253,650 387,950 134,300 53% *1 Supplies and others 5,726 7,750 7,750 - 0%
Capital - - 37,100 37,100 #DIV/0!
Subtotal 479,431 261,400 432,800 171,400 66%
TOTAL 837,486 870,327 1,073,928 203,601 23%
*1 The proposed budget includes transfers of legal investigation costs from other divisions ($88,750)

CITY ATTORNEY'S OFFICE
FY 2023-2024 Budget
Department Summary

8.1.b
Packet Pg. 20
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division City Attorney 61400
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5321 Legal & Accounting ServicesOutside legal expertise - General 010 61400 5321 95,000 248,750 From HR $75,000, From Bldg $10,000 Outside legal expertise - Litigation 013 61400 5321 75,000 55,000 Personnel Investigations, LitigationOutside legal expertise - NPDES 203 61400 5321 -Outside legal expertise - SA Housing 220 61400 5321 35,000 35,000 Combined both SA HousingOutside legal expertise - Lighting Dist 221 61400 5321 -Outside legal expertise - Drainage 222 61400 5321 -Outside legal expertise - Water Matters 510 61400 5321 -Outside legal expertise - DA 017 61400 5321 - Subtotal Legal & Accounting Services 338,750 205,000
5325 Misc. Prof Service Expenditures
010 61400 5325 -
Subtotal Other Technical Services - -
5530 Communications 010 61400 5530 3,000 3,000
5550 Printg/ Binding
010 61400 5550 400 400
5580 Transp/Training
010 61400 5580 8,250 7,800
5591 Dues/Member Fee
010 61400 5591 1,300 1,200
6201 Ref,Text & Subs
010 61400 6201 4,500 4,500
6301 Office Supplies
010 61400 6301 3,000 3,000
6302 Postage/Deliver
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 21
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division City Attorney 61400
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 010 61400 6302 250 250
5332 Other Technical Services Legal Research Service (Westlaw) 010 61400 5332 16,500 16,500Contractual Insurance Endorsements/Software Service 010 61400 5332 12,000 12,000 ask Ebix + 15% Subtotal Other Technical Services 28,500 28,500
Total 387,950 253,650

8.1.b
Packet Pg. 22
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department Summary
Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
City Clerk - Public Information Officer 1.00 1.00 1.00
TOTAL 1.00 1.00 1.00
EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
City Clerk's Office 164,977 405,324 361,068 (44,256) -11% TOTAL 164,977 405,324 361,068 (44,256) -11%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 102,842 160,884 175,378 14,494 9% Subtotal 102,842 160,884 175,378 14,494 9%
Services, supplies and others
Professional Services 61,886 169,440 185,690 16,250 10% Supplies and others 249 - - - #DIV/0!
Capital - 75,000 - (75,000) -100%
Subtotal 62,135 244,440 185,690 (58,750) -24%
TOTAL 164,977 405,324 361,068 (44,256) -11%

CITY CLERK'S OFFICE
FY 2023-2024 Budget

8.1.b
Packet Pg. 23
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division City Clerk 61230
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5312 County Services
010 61230 5312 3,000 45,000
5325 Misc. Prof Service ExpendituresDigital Scanning - Citywide 011 61230 5325 50,000 - Support other Depts with Digitization. 5530 Communications
010 61230 5530 2,000 2,500
5540 Advertising
010 61230 5540 3,000 3,500
5550 Printg/ Binding
010 61230 5550 - 500
5560 Mtg/Catering ex
010 61230 5560 - 350
5580 Transp/Training
010 61230 5580 4,000 4,000
5591 Dues/Member Fee
010 61230 5591 1,090 1,090
5332 Other Technical ServicesMid-Peninsula Media Center 010 61230 5332 10,000 15,000 Hybrid meetings no longer need cost for camera operator Cultural Bridges 010 61230 5332 50,000 50,000 Translation ServicesDocument Shredding 010 61230 5332 10,000 - With Scanning Project, need shredding Subtotal Other Technical Services 70,000 65,000
5444 Software Lease
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Name of Consultant/Service Budget Line Item Type of Service

8.1.b
Packet Pg. 24
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division City Clerk 61230
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Name of Consultant/Service Budget Line Item Type of Service Municipal Code Host and Update 011 61230 5444 6,300 2,500 Assumes 4 updates to Muni Code Social Media Accounts 011 61230 5444 500 -
Zoom 011 61230 5444 6,300 1,100 Citywide Primary Zoom account ECS Image 011 61230 5444 7,000 5,000 Laserfiche
Website Hosting 011 61230 5444 10,000 10,000
Mass Email Software 011 61230 5444 mass ema 1,000 il, previously budgeted in other depts.

AMS Annual - Granicus 011 61230 5444 21,500 28,900 Cloud-based Granicus Subtotal 52,600 47,500
Total 169,440 185,690

8.1.b
Packet Pg. 25
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
City Manager 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00
Executive Assistant to City Manager 1.00 1.00 1.00
Senior Management Analyst 0.00 1.00 1.00
Assistant to City Manager (1-yr limited) 0.00 0.00 n/a *1 TOTAL 3.00 4.00 4.00
*1 One-year limited position subject to Council approval EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
City Manager's Office 1,364,244 982,616 1,520,290 537,674 55% TOTAL 1,364,244 982,616 1,520,290 537,674 55%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 1,013,521 935,101 1,242,975 307,874 33% *2 Subtotal 1,013,521 935,101 1,242,975 307,874 33%
Services, supplies and others
Professional Services 324,479 42,015 271,815 229,800 547% *3 Supplies and others 24,046 5,500 5,500 - 0%
Capital 2,199 - - - #DIV/0!
Subtotal 350,723 47,515 277,315 229,800 484%
TOTAL 1,364,244 982,616 1,520,290 537,674 55%
*2 The proposed budget includes the costs for Assistant to City Manager (1-yr limited posision - $241,974) *3

CITY MANAGER'S OFFICE
FY 2023-2024 Budget
Division Summary
Administration Division
The proposed budget includes the costs for City-wide lobbying efforts ($125,000) and Emergency planning and development ($50,000)

8.1.b
Packet Pg. 26
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division City Manager 61210
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5311 Management Consulting ServicesCouncil Priorities Setting/ Strategic & Preformance Eval 010 61210 5311 15,000 - Citywide Lobbying Efforts* 010 61210 5311 125,000 -
Subtotal Mgt Consulting Services 140,000 -
5325 Misc Professional ServicesPublic Outreach 010 61210 5325 - 20,000 Policy Development 010 61210 5325 Contract to support the development of City policies 25,000 Emergency Planning and Development 010 61210 5325 Contract to develop the City's Emergency response document 50,000 Building Plans MLK 010 61210 5325Building Plans Bell Street 010 61210 5325CEQA Support Bell Street 010 61210 5325Public Infrastructure Planning & oversight 010 61210 5325City Facilities Study - Group 4 301 61210 5325 - Subtotal Misc Prof Services 75,000 20,000
5550 Printg/ Binding
010 61210 5550 2,500 2,500
5560 Mtg/Catering ex
010 61210 5560 - 2,500
5580 Transp/Training
010 61210 5580 19,000 8,000
5591 Dues/Member Fee
010 61210 5591 5,315 4,015
5444 Software LeaseProject Management 011 61210 5444 5,000 20,000 citywide project management software DocuSign 011 61210 5444 5,000 10,000 more users than original budget Subtotal Equipment Lease and Rental 30,000 5,000
5443 Equipment Lease and RentalEcamsecure 011 61210 5443 - - Subtotal Equipment Lease and Rental - -
Total 42,015 271,815
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 27
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Human Resources Manager 1.00 1.00 1.00
Human Resources Technician I/II 1.00 1.00 1.00 *1
TOTAL 2.00 2.00 2.00
*1 Converting HR Technician to HR Technician I/II (subject to Council approval) EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Human Resources Division 593,035 776,572 926,727 150,155 19% TOTAL 593,035 776,572 926,727 150,155 19%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 327,515 360,007 455,989 95,982 27% *2 Subtotal 327,515 360,007 455,989 95,982 27%
Services, supplies and others
Professional Services 253,780 400,565 456,238 55,673 14% Supplies and others 11,739 16,000 14,500 (1,500) -9%
Capital - - - - #DIV/0!
Subtotal 265,520 416,565 470,738 54,173 13%
TOTAL 593,035 776,572 926,727 150,155 19%
*2

CITY MANAGER'S OFFICE
FY 2023-2024 Budget
Division Summary
Human Resources Division
The proposed budget includes the costs for the conversion of HR Tech position and transfer of a temporary PT admin support from Finance Dept

8.1.b
Packet Pg. 28
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Human Resources 61240
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5311 Management Consulting ServicesCompensation and Salary Study 010 61240 5311 100,000 50,000 Koff & Associates (gallagher Benefit Services, INC), RFP HR Expertise: recruitment support, labor relations, leave administration, et 010 61240 5311 - 120,000 MuchMoreThanConsulting (will decrease following year, there is a lot of clean up we are doing) Labor Negotiations 010 61240 5311 75,000 162,500 SLOAN SAKAI YEUNG & WONG LLP (will kick off and finalize the policy and procedures) Subtotal Mgt Consulting Services 332,500 175,000
5321 Legal/Acctg ServicesOutside Legal Personnel Issues 010 61240 5321 75,000 - Transfer to CAO ($78,750) Subtotal Legal/Acctg Services - 75,000
5325 Misc. Prof Service ExpendituresHR Support 010 61240 5325 50,000 - COVID, PPD, etc. 401K Administration 010 61240 5325 9,765 - WesPac
Recruitment marketing 010 61240 5325 15,000 Governemntjobs.com, American Planning Association Job Board, Craiglist, etc Subtotal Misc. Professional Services 15,000 59,765
5331 Medical ServicesConcentra 010 61240 5331 6,000 4,620 Pre-employmemt Physical & Drug Testing Kaiser-On-The-Job 010 61240 5331 2,500 2,065 Pre-employmemt/work related minor misses EE Assistance Program (CONCERN) 010 61240 5331 8,000 6,160 Employee Assistance Program Mental Health Programs 010 61240 5331 - 21,000 Police retreats for officers who are hurt on the job Align Ergonomics 010 61240 5331 2,000 1,400 Ergonomic Assessments OnLine Wellness Solutions Program 010 61240 5331 13,000 10,010 New Program to be implemented Subtotal Medical Services 45,255 31,500
5332 Other Technical ServicesCoastal Training Video 010 61240 5332 - 10,500 Sexual Harassment Prevention, Safety Training, etc Compliance Training 010 61240 5332 5,000 4,200 Entire City Training & Development, Anti-Harassment, Ethics, Safety, etc.

Computer Services Training 010 61240 5332 8,000 5,880 Computer Training - Sharepoint, Microsoft Office 365, Excel Pre-employment Lifescan / Sheriff's Office 010 61240 5332 3,000 2,800 LifeScan for all pre-employment testing City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Name of Consultant/Service Budget Line Item Type of Service

8.1.b
Packet Pg. 29
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Human Resources 61240
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Name of Consultant/Service Budget Line Item Type of Service ALTA Language Services 010 61240 5332 5,000 3,675 Bilingual Testing Fingerprinting-State of CA DOJ 010 61240 5332 3,500 2,800 Fingerprinting for PD Flex Plan Administration 010 61240 5332 3,500 2,573 Wage Works Administration Subtotal Other Technical Services 32,428 28,000
5580 Transp/Training
010 61240 5580 8,146 7,750
5591 Dues/Member Fee
010 61240 5591 11,062 15,050
5592 Special EventsAdministrative Professionals Day 010 61240 5592 1,000 11,848 Service Awards 010 61240 5592 5,000EE Accomplishments/Retirements 010 61240 5592 2,500FY 2022 Budget Decrease 010 61240 5592 - Subtotal Special Events 11,848 8,500
Total 456,238 400,565

8.1.b
Packet Pg. 30
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Administrative Services Director 1.00 1.00 1.00
Administrative Grants Coordinator 1.00 0.00 0.00 *1
Office Assistant 1.00 1.00 1.00
TOTAL 3.00 2.00 2.00
*1 The position was transferred to Finance Department in FY2022-23 EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Administration Division 935,065 981,098 813,482 (167,616) -17% TOTAL 935,065 981,098 813,482 (167,616) -17%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 434,070 500,650 362,715 (137,935) -28% *2 Subtotal 434,070 500,650 362,715 (137,935) -28%
Services, supplies and others
Professional Services 498,202 475,948 450,767 (25,181) -5% Supplies and others 2,793 4,500 - (4,500) -100%
Capital - - - - #DIV/0!
Subtotal 500,995 480,448 450,767 (29,681) -6%
TOTAL 935,065 981,098 813,482 (167,616) -17%
*2 The proposed budget does not include the costs for pandemic aides due to end of the emergency measures

ADMINISTRATIVE SERVICES DEPARTMENT
FY 2023-2024 Budget
Division Summary
Administration Division

8.1.b
Packet Pg. 31
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Administrative Services 61310
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5325 Misc. Prof Service ExpendituresMeasure C Close Out 010 61310 5325 - IT Strategic Master Plan 011 61310 5325 -
Subtotal Misc. Professional Services - -
5332 Other Technical ServicesMiscellaneous Administrative Svcs 010 61310 5332 2,500 Redwood City IT Services 011 61310 5332 430,767 407,048 Assume minor credit, 4% increase over $30,766 Subtotal Other Technical Services 430,767 409,548
5499 Other Property ServicesWilbur Properties Common Area 010 61310 5499 20,000 25,000 Gateway Subtotal Other Technical Services 20,000 25,000
5530 Communications
010 61310 5530 - 17,500
5550 Printg/ Binding
010 61310 5550 - 16,000
5560 Mtg/Catering ex
010 61310 5560 - 2,100
5580 Transp/Training
010 61310 5580 - 2,500
5591 Dues/Member Fee
010 61310 5591 - 1,100
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 32
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Administrative Services 61310
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 5592 Special Events
010 61310 5592 - 2,200
8905 GrantsDeveloper Contributions Granted 016 61310 8905 Moved to Community Services - Subtotal Other Technical Services - -
Total 475,948 450,767

8.1.b
Packet Pg. 33
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Community Services Manager 1.00 1.00 1.00
Recreation Coordinator 0.00 1.00 1.00
Recreation Leader II (3 PT) 0.90 0.90 0.90
Van Drivers (2-PT) 0.50 1.00 1.00 *1
Nutrition Site Supervisor (PT) 0.75 0.75 0.75
Kitchen Aide (PT) 0.50 0.50 0.50
TOTAL 3.65 5.15 5.15
*1 Temporary 0.5 position freeze in FY 2020-21
EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Community Programs 948,680 895,006 1,516,947 621,941 69% Senior Programs 271,085 313,126 514,257 201,131 64%
TOTAL 1,219,765 1,208,132 2,031,204 823,072 68%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 437,319 523,632 556,104 32,472 6% Subtotal 437,319 523,632 556,104 32,472 6%
Services, supplies and others
Professional Services 771,579 453,200 597,100 143,900 32% *2 Supplies and others 10,867 231,300 308,000 76,700 33%
Capital - - 570,000 570,000 #DIV/0! *3
Subtotal 782,445 684,500 1,475,100 790,600 116%
TOTAL 1,219,765 1,208,132 2,031,204 823,072 68%
*2 The proposed budget includes the costs for park services/open space study ($100,000) *3 The proposed budget includes the costs to purchase lighting equipment for parks ($530,000)

ADMINISTRATIVE SERVICES DEPARTMENT
FY 2023-2024 Budget
Division Summary
Community Services & Recreation Division

8.1.b
Packet Pg. 34
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Community Programs 81200
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5325 Misc. Prof Service ExpendituresStudy Consultants 301 81200 5325 - 100,000 5426 Vehicle Mtc Svc
010 81200 5426 5,000 10,000
5530 Communications
010 81200 5530 5,000 -
5540 Advertising
010 81200 5540 5,000 5,000
5550 Printg/ Binding
010 81200 5550 5,000 3,000
5560 Mtg/Catering ex
010 81200 5560 2,000 4,000
5580 Transp/Training
010 81200 5580 2,000 2,000
5591 Dues/Member Fee
010 81200 5591 1,500 1,000
5592 Special EventsSummer Programs, Films, Celebrations 010 81200 5592 225,000 175,000 Park Activation and City Events Blues Festival 010 81200 5592 5,000 5,000Juneteenth 010 81200 5592 5,000 5,000Cinco de Mayo 010 81200 5592 5,000 5,000Children's Day 010 81200 5592 5,000 5,000Block Party Celebration 010 81200 5592 20,000 - City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 35
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Community Programs 81200
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 40th Anniversary 010 81200 5592 50,000 -
Subtotal Special Events 265,000 245,000
5599 Other Services
010 81200 5599 - 35,000
Total 390,500 305,000

8.1.b
Packet Pg. 36
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Senior Services 81400
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5325 Misc. Prof Service ExpendituresMeal Services 010 81400 5325 80,000 45,650 PVI and Senior Center Inc.

Security Services 010 81400 5325 49,500 - Actual Cost: $49,100 (Universal Security Contract)Meal Services - Grant Funded 215 81400 5325 45,000 35,350 Actual Cost: $35,350 Subtotal Misc. Professional Services 130,500 125,000
5426 Vehicle Mtc Svc
010 81400 5426 10,000 10,000
5550 Printg/ Binding
010 81400 5550 3,000 1,200
5560 Mtg/Catering ex
010 81400 5560 2,000 1,000
5580 Transp/Training
010 81400 5580 800 700
5591 Dues/Member Fee
010 81400 5591 300 300
5592 Special EventsSenior Activities 010 81400 5592 50,000 2,500 Senior Programming 010 81400 5592 5,000 2,500
Misc. 010 81400 5592 5,000 5,000
Subtotal Special Events 60,000 10,000
Total 148,200 206,600
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 37
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Finance Director 1.00 1.00 1.00
Financial Services Manager 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 0.00 *1
Accountant Senior 0.00 0.00 1.00 *1
Accountant I/II 1.00 1.00 1.00
Account Technician I/II 2.00 2.00 2.00
Grant Coordinator 0.00 1.00 1.00 *2
TOTAL 6.00 7.00 7.00
*1 Converting Sr. Management Analyst to Accountant Senior(subject to Council approval) *2 The position was transferred to Administrative Services Department in FY2022-23 EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Finance Department 1,048,774 1,355,466 1,467,090 111,624 8% TOTAL 1,048,774 1,355,466 1,467,090 111,624 8%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 889,013 1,009,157 1,062,158 53,001 5% Subtotal 889,013 1,009,157 1,062,158 53,001 5%
Services, supplies and others
Professional Services 148,136 336,309 391,932 55,623 17% Supplies and others 8,844 10,000 10,000 - 0%
Capital 2,781 - 3,000 3,000 #DIV/0!
Subtotal 159,761 346,309 404,932 58,623 17%
TOTAL 1,048,774 1,355,466 1,467,090 111,624 8%

FINANCE DEPARTMENT
FY 2023-2024 Budget
Department Summary

8.1.b
Packet Pg. 38
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Finance 61320
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5321 Legal & Accounting ServicesEide Bailly 010 61320 5321 62,500 60,015 Annual audit fee Eide Bailly 202 61320 5321 1,689 1,540 Annual audit fee Measure A Eide Bailly 219 61320 5321 1,689 1,500 Annual audit fee Measure HH Eide Bailly 232 61320 5321 - 800 Annual audit fee Measure CEide Bailly 234 61320 5321 1,689 1,500 Annual audit fee Measure W Eide Bailly 705 61320 5321 3,000 2,430 Annual Audit Fee Approved SA Bartel & Associates 010 61320 5321 2,000 2,100 GASB 68 CAFR Entries Bartel & Associates 010 61320 5321 - -Bickmore 010 61320 5321 5,000 5,250 New GL GASB 40 StudyCalPERS 010 61320 5321 1,800 1,890 GASB 68 Disclosure DataGFOA 010 61320 5321 1,000 1,050 CAFR Application FeeAvenu Insights (Formally Muniservices) 010 61320 5321 5,000 5,000 CAFR Statistical SectionAvenu Insights (Formally Muniservices) 010 61320 5321 10,500 10,500 SUTA ServicesAvenu Insights (Formally Muniservices) 010 61320 5321 2,000 2,000 STARS Reporting ServicesTax, Benefit and Risk Mgmt Advice 010 61320 5321 10,000 10,000 Insurance Contract AdviceSingle Audit Experts 220 61320 5321 - Housing State Grant ComplianceSingle Audit Experts 301 61320 5321 - Capital Federal/State Grant ComplianceWater Services 510 61320 5321 20,000 20,000 Veolia lease supportSolid Waste Rate Updated 520 61320 5321 - - HF&H Contractual UpdateFY2022 Budget Increase 010 61320 5321 20,000 - Subtotal Legal & Acctg Services 128,358 145,085
5325 Misc. Professional ServicesMGT of America 010 61320 5325 5,500 5,500 SB 90 Reporting (in contract)Policies & Procedures 010 61320 5325 - Revenue/Debt Studies 010 61320 5325 50,000 27,000 Economic Forecast Study Engineering Data Software, Inc. 203 61320 5325 2,000 1,000 NPDES Data Services - Tax Roll City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 39
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Finance 61320
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service Engineering Data Software, Inc. 219 61320 5325 2,000 1,500 Measure HH - Tax Roll Engineering Data Software, Inc. 520 61320 5325 2,000 1,000 Garbage Data Services - Tax Roll Willdan 705 61320 5325 2,900 2,900 SA Debt Covenants
Keyser Marston 705 61320 5325 1,525 1,525 RDA AnalyticsFY 2022 Adjusted Budget Increase 705 61320 5325 - Subtotal Misc Professional Services 42,925 63,425
5332 Other Technical ServicesCorbin Willits 011 61320 5332 20,500 Monthly Fee + Citywide Training 22,000 ERP Caselle 011 61320 5332 38,000 70,000
HLD 011 61320 5332 80,000 10,000 Outsource BLT Processing (HDL)CDR Data 010 61320 5332 2,000 CDR Data Systems for Citywide Telephone - Subtotal Other Technical Services 172,000 70,500
5444 Computer Software LeaseOpen.Gov 011 61320 5444 7,500 - Web-based financial information Gov.Invest 011 61320 5444 7,500 7,875 Pension Forecasting Module Subtotal Other Technical Services 7,875 15,000
5550 Printg/ Binding
010 61320 5550 - 4,500
5560 Mtg/Catering ex
010 61320 5560 - 650
5580 Transp/Training
010 61320 5580 21,099 18,099

8.1.b
Packet Pg. 40
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Finance 61320
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 5591 Dues/Member Fee
010 61320 5591 4,050 4,050
5599 Other ServicesLoomis Wells Fargo 010 61320 5599 12,500 Cash Receipts Weekly Pick Up 13,125 Other Misc Services 010 61320 5599 2,500 2,500
Subtotal Other Technical Services 15,625 15,000
Total 336,309 391,932

8.1.b
Packet Pg. 41
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Community & Econ Development Director 1.00 1.00 1.00
Management Analyst II 1.00 1.00 1.00
Secretary II 1.00 1.00 1.00
Office Assistant 1.00 1.00 1.00
TOTAL 4.00 4.00 4.00
EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Administration Division 1,087,213 682,074 734,306 52,232 8% TOTAL 1,087,213 682,074 734,306 52,232 8%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 488,481 621,374 672,606 51,232 8% Subtotal 488,481 621,374 672,606 51,232 8%
Services, supplies and others
Professional Services 588,925 48,200 49,200 1,000 2%
Supplies and others 8,915 12,500 12,500 - 0%
Capital 892 - - - #DIV/0!
Subtotal 598,732 60,700 61,700 1,000 2%
TOTAL 1,087,213 682,074 734,306 52,232 8%

COMMUNITY AND ECONOMIC DEVELOPMENT
FY 2023-2024 Budget
Division Summary
Administration Division

8.1.b
Packet Pg. 42
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Community Development Admin 86700
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5443 Equipt Lease
010 86700 5443 1,000 1,000
5530 Communications
010 86700 5530 15,000 15,000
5540 Advertising
010 86700 5540 1,500 1,500
5550 Printing
010 86700 5550 3,000 3,000
5560 Mtg/Catering ex
010 86700 5560 500 500
5580 Transp/Training
010 86700 5580 7,500 6,500
5591 Dues/Member Fee
010 86700 5591 10,700 10,700
5499 Other Property ServicesHOA Cummings Loft 010 86700 5499 10,000 10,000 Cummings Park Monthly HOA Fees - CY2023 monthly assessment is $680.05 - No PO Subtotal Other Technical Services 10,000 10,000
Total 48,200 49,200
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 43
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Chief Building Official 1.00 1.00 1.00
Building Inspector II 1.00 1.00 1.00
Building Permit Technician 2.00 2.00 2.00
Code Enforcement/Bldg Inspector Hybrid 0.00 0.00 1.00 *1 Code Enforcement Officer II 3.00 3.00 2.00 *1
TOTAL 7.00 7.00 7.00
*1 Converting Code Enforcement Officer II to Code Enforcement/Bldg Inspector Hybrid (subject to Council approval) EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Building Services Division 1,129,440 1,287,113 1,729,629 442,516 34% TOTAL 1,129,440 1,287,113 1,729,629 442,516 34%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 755,368 971,013 1,060,029 89,016 9% *2 Subtotal 755,368 971,013 1,060,029 89,016 9%
Services, supplies and others
Professional Services 359,026 228,300 569,300 341,000 149% *3 Supplies and others 13,622 17,800 20,300 2,500 14%
Capital 1,423 70,000 80,000 10,000 14%
Subtotal 374,072 316,100 669,600 353,500 112%
TOTAL 1,129,440 1,287,113 1,729,629 442,516 34%
*2 The proposed budget includes the costs for the conversion of Code Enforcement Officer II ($17,070) *3 The proposed budget includes the costs for staff augmentation contract ($450,000)

COMMUNITY AND ECONOMIC DEVELOPMENT
Building Services Division
FY 2023-2024 Budget
Division Summary

8.1.b
Packet Pg. 44
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Building Services 86600
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5321 Legal & Accounting ServicesCode Enforcement Cases (formally PD) 010 86600 5321 - 8,500 Use recent average to budget Subtotal Legal & Accounting Services - 8,500
5325 Misc. Prof Service ExpendituresOutside Plan Review, Inspections 010 86600 5325 450,000 100,000 Additional workload and plan check. WC Contract
Project Inspection Only 010 86600 5325 - -
Subtotal Misc. Professional Services 450,000 100,000
5443 Equipt Lease
010 86600 5443 1,700 1,700
5530 Communications
010 86600 5530 3,000 6,500
5540 Advertising
010 86600 5540 2,500 2,500
5550 Printg/ Binding
010 86600 5550 4,000 4,500
5560 Mtg/Catering ex
010 86600 5560 1,200 1,200
5580 Transp/Training
010 86600 5580 31,700 29,300
5582 Tuition Reimbur
010 86600 5582 1,500 1,200
5591 Dues/Member Fee
010 86600 5591 8,200 7,400
5592 Special Events
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 45
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Building Services 86600
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 010 86600 5592 1,500 1,500
5332 Other Technical ServicesScanning Services 010 86600 5332 60,000 60,000 CASP Regulatory 010 86600 5332 4,000 4,000
Subtotal Tech Services 64,000 64,000
-
Total 228,300 569,300

8.1.b
Packet Pg. 46
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Housing & Economic Development Mgr 1.00 1.00 1.00
Housing Project Manager 1.00 1.00 1.00
RSP Administrator 1.00 1.00 1.00
RSP Coordinator II 1.00 1.00 1.00
TOTAL 4.00 4.00 4.00
EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Housing and Economic Development Division 739,076 4,134,840 3,630,874 (503,966) -12% Rent Stabilization Program 312,220 2,201,069 2,329,331 128,262 6% TOTAL 1,051,296 6,335,909 5,960,205 (375,704) -6%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 490,552 680,489 735,926 55,437 8% Subtotal 490,552 680,489 735,926 55,437 8%
Services, supplies and others
Professional Services 537,847 368,220 2,352,079 1,983,859 539% *2 Supplies and others 22,897 5,285,200 2,870,200 (2,415,000) -46% *3 Capital - 2,000 2,000 - 0%
Subtotal 560,744 5,655,420 5,224,279 (431,141) -8%
TOTAL 1,051,296 6,335,909 5,960,205 (375,704) -6%
*2
*3 The FY22-23 Adopted budget includes a one-time contribution to HEART related to 965 Weeks affordable housing project ($1,700,000)

COMMUNITY AND ECONOMIC DEVELOPMENT
Housing and Economic Development Division
FY 2023-2024 Budget
Division Summary
The proposed budget includes the costs related to Midpen Gap funding for 965 Weeks ($714,000), Pilot Measure HH Workforce development program ($602,945), Downtown streets team homelessness ($390,000), Anti-Displacement outreach and case management ($133,992), Housing elements and shared housing staff program ($140,000), and Anti-displacement eviction defense ($116,000).

8.1.b
Packet Pg. 47
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Affordable Housing 86100
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5325 Misc. Prof Service ExpendituresHousing Assistance 010 86100 5325 - Measure O Program Allocation - AssistanceHousing Mgr Reduction 010 86100 5325 In proposed - permanently reduce allocation for position hiringHousing Assistance ARPA 290 86100 5325BMR Monitoring EPA CANDO 209 86100 5325 - - Multi-Year Monitoring - Assume Level Monitoring on-going SMC Loan Servicing 209 86100 5325 4,655 4,655 First America Loan Servicing (AmeriNat) Site Feasibility - Keyser Marston 215 86100 5325 - SB2 Grant Funded CWFWD- Reserve Fund Balance for PO21 Elements - Baird Driskell 215 86100 5325 - SB2 Grant Funded CWFWD- Reserve Fund Balance for POADU Streamlining - EPACANDO 215 86100 5325 - SB2 Grant Funded CWFWD- Reserve Fund Balance for POHousing Element prep - 21 Elements 215 86100 5325 80,500 Planning Staff time - $28,000 (allocated over two periods)Housing Element prep- vendor TBD 215 86100 5325 20,000Finanical Consulting - Keyser Marston 219 86100 5325 - Transfer Non GF Balances to Housing SuccessorFinanical Consulting - David Rosen 219 86100 5325 - Transfer All Balances to Housing SuccessorNexus Study 220 86100 5325 -Finanical Consulting - Keyser Marston 220 86100 5325 - YR 3, Multi-Year Contract Carryforward, Assume Level ServicesFinanical Consulting - David Rosen 220 86100 5325 - YR 3, Multi-Year Contract Carryforward, Assume Level ServicesFinancial Consulting - HEART 220 86100 5325 - Contract allowed to Expire.BMR Monitoring Program - EPA CANDO 220 86100 5325 - Multi-Year Monitoring - Assume Level Monitoring on-goingLoan Servicing 220 86100 5325 1,155 1,155 First America Loan Servicing 21 Elements Shared Housing Staff Program 207 86100 5325 39,500 New expense for FY 23-24Pilot Measure HH Workforce Development Program 219 86100 5325 602,945 STEM & Building Trades Job Training with JobTrain, StreetCode, and Live in Subtotal Misc. Professional Services 748,755 5,810
5530 Communications
010 86100 5530 14,000 -
5540 Advertising
010 86100 5540 - 6,000
207 86100 5540 - 1,000219 86100 5540 - 200
Subtotal Advertising 7,200 -
5550 Printing
010 86100 5550 - 2,500220 86100 5550 7,000 7,000
Subtotal Printing 9,500 7,000
5560 Mtg/Catering ex
City of East Palo Alto
Professional Service and Supplies Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 48
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Affordable Housing 86100
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service and Supplies Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 010 86100 5560 - 615
220 86100 5560 - 500
Subtotal Mtg/Catering ex 1,115 -
5580 Transp/Training
010 86100 5580 - 500220 86100 5580 8,900 8,900
Subtotal Transp/Training 9,400 8,900
5591 Dues/Member Fee
010 86100 5591 - 2,500207 86100 5591 - 450220 86100 5591 12,710 12,687 Subtotal Dues/Member Fee 15,637 12,710
5599 Other ServicesTenant Displacement Outreach 010 86100 5599 - 133,992 Measure O Program Allocation - Anti DisplacementWeHOPE administration of City's RV Safe Parking Program 220 86100 5599 123,380Downtown Streets Team Homelessness 220 86100 5599 390,000Proposed Project Commitment for 965 Weeks aka "Colibri Commons" 220 86100 5599 714,000 Subtotal Other Operating Costs 1,361,372 -
Total Prof. Services 34,420 2,166,979
6209 Other Operating
010 86100 6209 2,500 2,500
6301 Office Supplies 010 86100 6301 1,500 1,500
220 86100 6301 200 200
Subtotal Office Supplies 1,700 1,700
6302 Postage/Deliver 010 86100 6302 1,000 1,0009212 Loan AdvanceTOT Loan Advance (HEART) 207 86100 9212 1,200,000 -

8.1.b
Packet Pg. 49
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Affordable Housing 86100
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service and Supplies Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service Measure HH Loan Advance (HEART) 219 86100 9212 500,000 - Cal-Home 207 86100 9212 1,000,000 1,000,000
Mid Peninsula Gap Funding (Colibri Commons/965 Weeks) 220 86100 9212 715,000 -Bay Road Loan Advance 220 86100 9212 60,000 60,000 Subtotal Loan Advance 1,060,000 3,475,000
Total Supplies and others 3,480,200 1,065,200

8.1.b
Packet Pg. 50
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Rent Stabilization 86300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5313 StipendsStipends 204 86300 5313 2,500 2,500
5321 Legal/Acctg ServicesLitigation services 204 86300 5321 - 10,000 Amending regulations; legal guidance 204 86300 5321 - 7,500 Subtotal County Services - 17,500
5325 Misc. Prof Service ExpendituresImplementation Ordinance Amendments 204 86300 5325 2,500 2,500 Anti-Displacement Services (Eviction Defense) 204 86300 5325 - 116,000 $116,000 Carryforward Penalty Fund Anti-Eviction COVID Rental Assistance - -
Subtotal Misc. Professional Services 118,500 2,500
5332 Other Technical ServicesHearing Examiners 204 86300 5332 18,000 18,000 Mediators 204 86300 5332 2,000 2,000
IT Services 204 86300 5332 1,500 1,500
Admin Support/ translation services 204 86300 5332 - - Reminder: FY23 will start coming from Clerk's Office Budget Subtotal Other Technical Services 21,500 21,500
5441 Land/Bldg Lease
204 86300 5441 10,500 10,500
City of East Palo Alto
Professional Service and Supplies Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 51
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Rent Stabilization 86300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service and Supplies Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 5530 Communications
204 86300 5530 1,500 1,500
5550 Printg/ Binding
204 86300 5550 20,000 20,000
5560 Mtg/Catering ex
204 86300 5560 1,500 1,500
5580 Transp/Training
204 86300 5580 8,200 5,400
5591 Dues/Member Fee
204 86300 5591 900 900
Total Prof. services 83,800 185,100
6301 Office Supplies
010 86300 6301 - 1,000
204 86300 6301 1,000 -
Subtotal Other Technical Services 1,000 1,000
6302 Postage/Deliver
204 86300 6302 4,000 4,000
9212 Loan AdvanceEPACANDO & PAHALI 207 86300 9212 1,800,000 1,800,000

8.1.b
Packet Pg. 52
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Rent Stabilization 86300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service and Supplies Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service Total Supplies and others 1,805,000 1,805,000
Sum of Housing and Economic & Rent Stabilization
Professional services FY23 Adopted FY24 Proposed
Housing 284,420 2,166,979
Rent 83,800 185,100
2,352,079 368,220
Supplies and others FY23 Adopted FY24 Proposed
Housing 3,480,200 1,065,200
Rent 1,805,000 1,805,000
2,870,200 5,285,200

8.1.b
Packet Pg. 53
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Planning Manager 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00
Assistant/Associate Planner 2.00 2.00 2.00
Planning Technician 0.00 1.00 1.00 *1
TOTAL 4.00 5.00 5.00
*1 Planning Technician position was approved by Council in FY 22-23 EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Planning Division 1,537,209 1,177,535 2,701,720 1,524,185 129% TOTAL 1,537,209 1,177,535 2,701,720 1,524,185 129%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 427,335 766,835 812,081 45,246 6% Subtotal 427,335 766,835 812,081 45,246 6%
Services, supplies and others
Professional Services 1,106,086 397,350 1,841,289 1,443,939 363% *2 Supplies and others 3,530 4,350 4,350 - 0%
Capital 259 9,000 44,000 35,000 389%
Subtotal 1,109,875 410,700 1,889,639 1,478,939 360%
TOTAL 1,537,209 1,177,535 2,701,720 1,524,185 129%
*2

COMMUNITY AND ECONOMIC DEVELOPMENT
Planning Division
FY 2023-2024 Budget
Division Summary
The proposed budget includes the costs for Developer reimbursements ($1,000,000 - pass through to developers) and State mandated general plan update ($342,000)

8.1.b
Packet Pg. 54
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Planning 86500
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5321 Legal/Acctg SvcsFund 017 Pass through legal 017 86500 5321 400,000 - 5323 Arch/Eng'g ServicesMCA CEQA Services 017 86500 5323 595,000 - Developer Reimbursed 110% Other MCA Planning Services 017 86500 5323 135,000 - Developer Reimbursed 110% Non-RBD MCA Planning Support 017 86500 5323 - - Developer Reimbursed 110% RBD MCA Planning Support 017 86500 5323 270,000 - Developer Reimbursed 110% Estimate Work Load Capacity 017 86500 5323 - - Assume 2/3 Workload Complete Subtotal Arch/Eng'g Services 1,000,000 -
5325 Misc. Prof Service ExpendituresGeneral Plan Update 010 86500 5325 70,000 State Mandated General Plan Update 342,000Community Rating System Activities 010 86500 5325 - - FEMA/ Floodplain Management (Moved to PW) GIS Consultants-Matt Raimi's Team 010 86500 5325 - 42,000 GIS/General PlanOutside On-Call Consultants 010 86500 5325 - - All on-call specialist, general consulting Specialist Code Advice 010 86500 5325 - - Arborist, Lighting, Other Keyser Marston 010 86500 5325 - - YR 3 Services, Carried David Rosen 010 86500 5325 - - YR 3 Services, Carried
CRW Consultant 011 86500 5325 - - Reduced, no identified solutionSummer Internship 010 86500 5325 - - Summer Internship Subtotal Misc. Professional Services 342,000 112,000
5332 Other Technical ServicesCRW upgrate 011 86500 5332 - - CRW Upgrate - not in MOM Scanning Services 010 86500 5332 - - For scanning the files/plans in the storage shed - Temp City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 55
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Planning 86500
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service BMI Imaging 010 86500 5332 2,000 2,000 Web Hosting
Transcription of meeting minutes 010 86500 5332 27,000
ArcGIS 011 86500 5332 5,000 5,000 Mapping Services21 Elements and SMC 010 86500 5332 120,000 Long Range Planning 010 86500 5332 100,000
Subtotal Other Technical 34,000 227,000
5313 Other Technical ServicesPlanning Stipends 010 86500 5313 5,000 5,000 5443 Equipt Lease
010 86500 5443 1,000 1,000
5444 Computer Software Lease
010 86500 5444 1,600 -
5530 Communications
010 86500 5530 2,000 2,000
5540 Advertising
010 86500 5540 12,000 10,000
5550 Printg/ Binding
010 86500 5550 2,500 2,500
5560 Mtg/Catering ex
010 86500 5560 300 300
5580 Transp/Training
010 86500 5580 16,945 15,850

8.1.b
Packet Pg. 56
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Planning 86500
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 5591 Dues/Member Fee
010 86500 5591 23,944 21,700
Total 397,350 1,841,289

8.1.b
Packet Pg. 57
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Public Works Director 1.00 1.00 1.00
Management Analyst II 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Environmental Service Aide 1.45 1.45 1.45
TOTAL 4.45 4.45 4.45
EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Administration Division 502,441 448,501 480,968 32,467 7% Environmental Programs 338,104 392,350 395,491 3,141 1% TOTAL 840,545 840,851 876,459 35,608 4%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 494,229 691,251 741,859 50,608 7% Subtotal 494,229 691,251 741,859 50,608 7%
Services, supplies and others
Professional Services 330,453 141,050 126,850 (14,200) -10% Supplies and others 15,863 8,550 7,750 (800) -9%
Capital - - - - #DIV/0!
Subtotal 346,316 149,600 134,600 (15,000) -10%
TOTAL 840,545 840,851 876,459 35,608 4%

PUBLIC WORKS DEPARTMENT
Administration Division
FY 2023-2024 Budget
Division Summary

8.1.b
Packet Pg. 58
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Public Works Administrative 71100
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5325 Misc. Prof Service ExpendituresMisc Support 010 71100 5325 5,000 5,000 Grant writing support provided by Ken Brown.

Subtotal Misc. Professional Services 5,000 5,000
5332 Other Technical ServicesDigitize Files 017 71100 5332 10,000 10,000 Subtotal Other Technical Services 10,000 10,000
5499 Other Property ServicesUSDA Cooperative Agreement 010 71100 5499 12,500 12,500 Multi Year Agreement: up to $16,000 per year Subtotal Other Property Services 12,500 12,500
5530 Communications
010 71100 5530 1,500 500
5540 Advertising
010 71100 5540 2,000 500
5550 Printg/ Binding
010 71100 5550 - 500
5560 Mtg/Catering ex
010 71100 5560 - 500
5580 Transp/Training
010 71100 5580 8,400 3,000
5591 Dues/Member Fee
010 71100 5591 600 -221 71100 5591 1,500 -
Subtotal Dues/Member Fee - 2,100
5592 Special EventsCommission and Infrastructure-Related 010 71100 5592 2,000 3,500 PWTC Retreat, Ribbon Cutting Ceremonies City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 59
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Public Works Administrative 71100
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service Total 41,400 38,100

8.1.b
Packet Pg. 60
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division 86701
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5325 Misc. Prof Service ExpendituresTucker Construction 010 86701 5325 -Tucker Construction 010 86701 5325 -Jack James- towing / Mobilehomes 010 86701 5325 -Civic Spark Fellow Ameicorps 010 86701 5325 27,000 28,000 Civic Spark Fellow Subtotal Misc. Professional Services 28,000 27,000 5332 Other Technical ServicesCanopy contract 010 86701 5332 25,000 25,000NPDES Outreach 203 86701 5332 5,000 -NPDES 203 86701 5332 9,000 -Water Quality Sampling/Lab Testing 203 86701 5332 5,000 -Storm Water Program compliance 222 86701 5332 -CalBeverage Recycle Funding 215 W03 86701 5332 - -Subtotal Other Technical Services 44,000 25,0005499 Other Property ServicesGraffiti 010 86701 5499 - -MRP 203 86701 5499 16,000 16,000 MRPGarbage Signage and Outreach 520 86701 5499 10,000 10,000 Signage and OuteachDrinking Water Permits 510 86701 5499 500 500 Drinking Water PermitsSubtotal Other Property Services 26,500 26,5005530 Communications 010 86701 5530 500 500
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Name of Consultant/Service
Budget Line Item
Type of Service
PW Environmental Programs

8.1.b
Packet Pg. 61
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division 86701
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5325 Misc. Prof Service ExpendituresName of Consultant/Service Budget Line Item
Type of Service
PW Environmental Programs
5550 Printg/ Binding
010 86701 5550 500 500
5580 Transp/Training
010 86701 5580 3,800 3,300
5591 Dues/Member Fee
010 86701 5591 1,150 1,150
Total 102,950 85,450

8.1.b
Packet Pg. 62
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
City Engineer 1.00 1.00 1.00
Public Works Supervisor 1.00 1.00 1.00 *1
Senior Engineer 1.00 1.00 1.00
Assistant/Associate Engineer 2.00 2.00 2.00
TOTAL 5.00 5.00 5.00
*1 Public Works Supervisor position was converted from Public Works Inspector position in FY22-23 EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Engineering Division 1,187,280 1,359,249 1,833,553 474,304 35% TOTAL 1,187,280 1,359,249 1,833,553 474,304 35%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 765,367 870,099 947,153 77,054 9% Subtotal 765,367 870,099 947,153 77,054 9%
Services, supplies and others
Professional Services 417,360 477,800 876,400 398,600 83% *2 Supplies and others 4,552 7,750 6,500 (1,250) -16%
Capital - 3,600 3,500 (100) -3%
Subtotal 421,913 489,150 886,400 397,250 81%
TOTAL 1,187,280 1,359,249 1,833,553 474,304 35%
*2

PUBLIC WORKS DEPARTMENT
Engineering Division
FY 2023-2024 Budget
Division Summary
The proposed budget includes the costs related to Safer Bay capital project support ($120,000), Assets management contract ($120,000), Traffic surveys and studies ($50,000), and additional costs for Groundwater Monitoring ($60,000)

8.1.b
Packet Pg. 63
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Engineering 71300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5323 Arch/Eng'g ServicesENGEO 010 71300 5323 35,000 - Increased technical counter activity CSG SB 35 Plan Review 010 71300 5323 50,000 30,000 Increased technical counter activityCSG Contract - Developer Reimbursement 017 71300 5323 - - 110% Revenue Offset - Reimbursement Traffic Surveys/Studies Misc. 201 71300 5325 50,000 - Transferred back from Admin Lighting Surveys/Studies Misc. 221 71300 5323 Lighting Studies -Groundwater Monitoring 510 71300 5323 100,000 40,000 Groundwater Monitoring Water Capital Contract Support 511 71300 5323 25,000 100,000 Consulting CIP Engineering & Design Support Subtotal Arch/Eng'g Services 225,000 205,000
5325 Misc. Prof Service ExpendituresMisc. Services 010 71300 5325 Undefined - Safer Bay Capital Project Support 301 71300 5325 120,000 - Funding Required - Check for availability Subtotal Misc. Professional Services 120,000 -
5332 Misc. Other Technical ServicesAutoCad Software 011 71300 5332 Annual License 3,000 city wide PW - GIS combined 011 71300 5332 Asset mgmt SW (fleet) 120,000 Impact fee studes for RBD F307 307 71300 5332 83,333 -
Impact fee studes for RBD F308 308 71300 5332 83,333Impact fee studes for RBD F513 513 71300 5332 83,333GIS Software 011 71300 5332 Annual License 2,000 Subtotal Misc. Professional Services 370,000 5,000
5422 Street LightsCal West/Other 221 71500 5422 25,000 25,000 Streets Light Subtotal Street Lights 25,000 25,000
5423 Sign/Signal Maintenance
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 64
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Engineering 71300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service Cal West 201 71500 5423 25,000 75,000 Traffic signal maint &repair Subtotal Sign/Signal Maint 75,000 25,000
5530 Communications
010 71300 5530 5,000 4,000
5560 Mtg/Catering ex
010 71300 5560 1,500 1,000
5580 Transp/Training
010 71300 5580 8,700 5,000
5591 Transp/Training
010 71300 5591 2,200 1,300
6202 Uniform & Safet
010 71300 6202 500 500
6203 Safety Supplies
010 71300 6203 500 500
6301 Office Supplies
010 71300 6301 2,500 2,500
6302 Postage/Deliver
010 71300 6302 500 500
5599 Misc. Other Operating ServicesSMC FSLRRA 301 71300 5599 40,000 40,000 YR 3 Funding Commitment Veolia (Pass Through) 510 71300 5599 - 162,500 Veolia asset management, Harris asset management

8.1.b
Packet Pg. 65
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Engineering 71300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service Subtotal Misc. Professional Services 40,000 202,500
Total 477,800 876,400

8.1.b
Packet Pg. 66
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Maintenance Manager 1.00 1.00 1.00
Maintenance Worker I 3.00 3.00 3.00
Maintenance Worker II 5.00 5.00 5.00
Maintenance Worker III 2.00 2.00 2.00
Secretary I 1.00 1.00 1.00
TOTAL 12.00 12.00 12.00
EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Maintenance Division 2,754,872 4,090,622 4,385,772 295,150 7% TOTAL 2,754,872 4,090,622 4,385,772 295,150 7%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 1,325,626 1,668,222 1,947,622 279,400 17% *1 Subtotal 1,325,626 1,668,222 1,947,622 279,400 17%
Services, supplies and others
Professional Services 943,367 1,575,000 1,513,050 (61,950) -4% Supplies and others 453,278 632,400 645,100 12,700 2%
Capital 32,602 215,000 280,000 65,000 30%
Subtotal 1,429,247 2,422,400 2,438,150 15,750 1%
TOTAL 2,754,872 4,090,622 4,385,772 295,150 7%
*1

PUBLIC WORKS DEPARTMENT
Maintenance Division
FY 2023-2024 Budget
Division Summary
The proposed budget includes an increase in Workers Compensation premium costs due to the experience study ($170,000) and the 5% increase by the labor negotiations

8.1.b
Packet Pg. 67
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Maintenance 71500
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5312 County ServicesSMC County Inspection 010 71500 5312 10,000 10,000 Transferred from PW - Cooley Landing Subtotal Misc. Professional Services 10,000 10,000
5321 Legal/Acctg Svc
520 71500 5321 - 15,000
5325 Misc. Prof Service ExpendituresTree Assessment 010 71500 5325 35,000 -West Coast Arborist Contract 010 71500 5325 130,000 180,000 Trees in Public ROW- Reso 37-2021NRC- US Ecology Contract 010 71500 5325 100,000 100,000 Haz-mat material disposal - Reso 152-2021West Coast Arborist Contract 201 71500 5325 20,000 20,000 Trees in Street Medians -Reso 37-2021 Subtotal Misc. Professional Services 285,000 300,000
5332 Other Technical ServicesCall Out 010 71500 5332 45,000 1,000 Misc call outsCity Infrastructure SOP Study 010 71500 5332 - 25,000 City Infrastructure SOP Study IWORQ System 011 71500 5332 12,000 10,000 Annual Work Order License City Streets SOP Study 201 71500 5332 City Streets SOP Study 16,000 McNabb Contract 203 71500 5332 9,500 - Runnymede drainage channel weed control - Reso 20-222 McNabb Contract 222 71500 5332 40,000 48,500 Annual Runnymede drainage channel maintenance Annual Backflow Devices testing 510 71500 5332 12,000 10,000 Annual backflow testing & repairs System Repairs 510 71500 5332 15,000 15,000 Water System Repairs - City Property in Lease Fund Subtotal Other Technical Services 133,500 125,500
5421 Street MaintenanceUS 101 Univ. Pedestrian overcrossing 010 71500 5421 - - Minor Repairs and Striping 201 71500 5421 125,000 125,000 Subtotal Street Maintenance 125,000 125,000
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 68
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Maintenance 71500
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 5424 Building MaintGeneral maintenance 010 71500 5424 308,000 155,000 General maintenance 222 71500 5424 5,000 7,000
Subtotal Building Maintenance 162,000 313,000
5425 Landscape/ParksPark Materials and Services 010 71500 5425 30,000 35,000 Increased Park Materials and Services Subtotal Landscape/Parks 35,000 30,000
5426 Vehicle MaintenanceImage Auto 010 71500 5426 53,000 58,500 Contract for Public Works Maintenance, Engineering, Planning, and Building vehicles-increased vehicles -Reso 63-2021
201 71500 5426 6,500 6,500 Dump trucks maint
203 71500 5426 10,000 25,000 Vac-Trucks maint221 71500 5426 5,000 5,000 Bucket truck maint Subtotal Vehicle Maintenance 95,000 74,500
5427 Equipment MaintenanceGeneral Maintenance 010 71500 5427 12,000 20,000 Lawn movers, tractor, forklift, compressor - 4 year averageJohnson Controls Camera Maint 010 71500 5427 6,000 6,000 Cooley Landing, POC, Parks CamerasStreet Equipment Maintenance 201 71500 5427 17,000 20,000 Roller, Vibra Plate, Jack etc.TBD Trash Capture 203 71500 5427 - 7,000 Annual maintenance of trash capture device/station, portable pump maintTec Accutite 222 71500 5427 15,000 15,000 Fuel System Inspections & repairPeterson Power System Contract 222 71500 5427 35,000 35,000 Pump Inspection, Repair, Maintenance New Water Meter 512 71500 5427 - 10,000 Maintenance for new water meter Subtotal Equipment Maintenance 113,000 85,000
5428 Janitorial ServicesFrank & Grossman Janitorial Contract 010 71500 5428 150,000 147,000 Facilities & parks janitorial- Reso 111-2022 Subtotal Janitorial Svc 147,000 150,000

8.1.b
Packet Pg. 69
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Maintenance 71500
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 5429 Other Maint Svcs Other Maint Svcs 010 71500 5429 5,000 -5441 Land/Bldg LeaseLand/Bldg Lease 010 71500 5441 239,000 245,000Land/Bldg Lease 203 71500 5441 15,000 16,000Land/Bldg Lease 510 71500 5441 30,000 32,000 Subtotal Land/Bldg Lease 293,000 284,000
5443 Equipment LeaseEquipment Lease 010 71500 5443 - 5,000Equipment Lease 011 71500 5443 - 5,000Maintenance Equipt Lease 222 71500 5443 - 5,000 Subtotal Equipment Lease 15,000 -
5499 Other Property Services
Other Property Svcs 010 71500 5499 10,000Maintenance Other Prop Svcs 203 71500 5499 - 5,000Other Property Svcs 222 71500 5499 7,500 Subtotal Other Property Services 22,500 -
5499 Communications
010 71500 5530 10,000 12,000
5550 Printg/ Binding
010 71500 5550 - 1,000
5560 Mtg/Catering ex
010 71500 5560 1,000 1,200
5580 Transp/Training

8.1.b
Packet Pg. 70
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Maintenance 71500
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 010 71500 5580 25,000 25,000
5591 Dues/Member Fee
010 71500 5591 5,000 5,500203 71500 5591 20,000.00 21,500.00 222 71500 5591 2,000.00 5,850.00
Subtotal Dues/Member Fee 32,850 27,000
Total 1,575,000 1,513,050

8.1.b
Packet Pg. 71
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Police Chief 1.00 1.00 1.00
Administrative Manager 1.00 1.00 1.00
Police Property Officer 1.00 1.00 1.00
Police Record's Clerk I/II 4.00 4.00 4.00
Police Record's Supervisor 1.00 1.00 1.00
Police Sergeant 1.00 1.00 0.00 *1
Management Analyst I/II (1-yr limited term) 0.00 0.00 n/a *2 TOTAL 9.00 9.00 8.00
*1 Police Sergeant is transferred to Investigation Division in FY2023-24 *2 One year limited term subject to Council approval in FY2023-24 EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Administration Division 4,373,591 5,306,002 5,382,581 76,579 1% TOTAL 4,373,591 5,306,002 5,382,581 76,579 1%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 1,266,750 1,610,033 1,764,037 154,004 10% *2 Subtotal 1,266,750 1,610,033 1,764,037 154,004 10%
Services, supplies and others
Professional Services 2,741,443 3,394,669 3,186,544 (208,125) -6% Supplies and others 207,929 211,300 253,500 42,200 20%
Capital 157,469 90,000 178,500 88,500 98%
Subtotal 3,106,841 3,695,969 3,618,544 (77,425) -2%
TOTAL 4,373,591 5,306,002 5,382,581 76,579 1%
*2 The proposed budget includes the costs for the limited term Management Analyst I/II position ($195,602) and the cost reduction due to the Police Sergeant transfer.

POLICE DEPARTMENT
Administration Division
FY 2023-2024 Budget
Division Summary

8.1.b
Packet Pg. 72
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Police 76100-76300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5312 County ServicesSMC Dispatch Services 010 76100 5312 1,002,519 1,002,519 SMC Citation Pass-Through 010 76100 5312 100,000 100,000 SMC Animal Control Services 010 76100 5312 567,591 645,000 Animal control-IncreaseSMC Animal Control Bond Payment 010 76100 5312 64,900 64,900 Actual = $64,900SMC Crime Lab 010 76100 5312 195,000 185,000 Increase $10,000 SMC Haz Mat Program/Co. Emg.-Serv 010 76100 5312 Reported in JPA line item- #5594 -SMC- District Attorney- RIMS Interface 010 76100 5312 2,300 2,300 Electronic Case Filing for DA officeSMC Message Switch 010 76100 5312 10,000 54,000 $200 per monthSMC Pagers 010 76100 5312 - 500 SMC Pagers 010 76100 5312 1,000FY2022 Budget Decrease 010 76100 5312 Subtotal County Services 1,942,310 2,055,219
5325 Misc. Prof Service Expenditures1. *SteveBlanc Investigations - Bkgs 010 76100 5325 21,000 30,000 Pre-employment Background Investigations

2. *Psychological Services 010 76100 5325 10,500 15,000 Pre-employment psychological testing Turbo Data Citation Processing 010 76100 5325 - 24,500 PO amount is $40k, PO ALREADY ISSUED

3.*Internal Affairs-Investigators/Outside Serv 010 76100 5325 7,000 10,000 Promotional Testing Services 010 76100 5325 28,000 20,000 Hargis & Assoc. - Forecasted Sergeant and Commander testing Subtotal Misc. Professional Services 66,500 99,500
5331 Medical ServicesVictims Medical Services 010 76100 5331 15,000 10,500 Increase for Medical5332 Other Technical ServicesCDR Software - documentation system 010 76100 5332 1,500 1,540 Accident Team- MAIT Increase Agency 360 - Software Tracking 010 76100 5332 1,100 2,450Crash Data Group, Inc. 010 76100 5332 1,400 1,050Polygraph 010 76100 5332 10,500 7,350Designs in Modern Learning 010 76100 5332 14,000 -Shot-Spotter License 010 76100 5332 39,300 29,575 City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 73
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Police 76100-76300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service Shot-Spotter License - Westside Expand 010 76100 5332 12,000 9,100 2nd - year of 5 yr. contract/ Reso-5145-"B"CORA 010 76100 5332 6,500 5600Star Vista 010 76100 5332 20,000 14,350PD Web Page 010 76100 5332 3,000 2,800Lexipol 010 76100 5332 12,500 9,450 Police Duty Manual -online/AnnualThomas Reuter- Communications. 010 76100 5332 5,000 5,950Sketch Artist 010 76100 5332 3,350 2,345Mutual Aide Radio Services 010 76100 5332 4,000 4,900Time Slot/Trunking 010 76100 5332 2,000 -Resilience Crime Tip Line 010 76100 5332 5,000 4,200T-Mobile Pen Locate 010 76100 5332 1,200 945 Shred-It Services 010 76100 5332 2,500 2,100Bosch Systems 010 76100 5332 3,000 2,800CID Cellbrite UFED Touch 010 76100 5332 3,000 7,000SunRidge- RIMS Annual 010 76100 5332 10,000 10,500 Rims Annual4. *Microsofr SQL Server upgrade 011 76100 5332 35,000 -Less Amounts Charged to Communications 010 76100 5332 - -Keller Center (Investigation CID) 010 76100 5332 3,000 5,250 Increase for CID- Sexual Assaults casesCID Callyo - Wire Services 010 76100 5332 3,000 2,450CID- Patrol Rotation Towing Evidence-Impounds 010 76100 5332 - Certifix-LiveScan 010 76100 5332 4,000 1,939 New LiveScan for EPA/PDCID Car Rental for Investigations 010 76100 5332 4,000 3,500CID Integrity Tracking System 010 76100 5332 1,200 840 Vehicle Tracking system- CIDSMC - Dispatch - ShotSpotter Agreement 010 76100 5332 4,500 3,150 New System for Co. Law EnforcementSMC- Sheriffs - Range Fee 010 76100 5332 7,000 7,000 Range Fee- Use for Officers @$600 per useRWC- PD Range use 010 76100 5332 5,000 5,250 Range Fee- Use for OfficersAlameda Sheriffs- Range Fee 010 76101 5333 5,000 5,250 Back - Up / New RangeLexisNexis-Report System Annual 010 76100 5332 5,000 8,400 Records- online reports for PublicCID - NIGHTHAWK-LEO Vision 010 76100 5332 4,000 3,500 Homicide Case Mgt- SystemCID NetTranscript 010 76100 5332 3,000 3,150 CID TranscriptsCritcial Incident Videos Productions 010 76100 5332 6,000 5,250 Critical Video Tech- Police DepartmentRichmond Crime Labs- CID 010 76100 5332 20,000 21,000 Increase - Crime Lab - Spec. Services/CID- Chief

8.1.b
Packet Pg. 74
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Police 76100-76300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service Forensic Logic-Coplink 010 76100 5332 5,000 3,150 CopLink XOther tech 213 76100 5332 13,000 13,000 Subtotal Technical Services 216,084 288,550
5424 Building Maint
010 76100 5424 18,000 13,500
5426 Vehicle Maintenance ServicesImage Auto 010 76100 5426 165,500 79,000

5.*Police Towing for 2-companies 010 76100 5426 20,000 26,000BMS-Data911 Warranty Plan - PD Car- CPU 010 76100 5426 6,000 6,000 Maint. Fee Other Vehicle Systems, Tires,Telepath/etc. 010 76100 5426 20,500 20,500 Subtotal Vehicle Maint Services 131,500 212,000
5441 Land/Bldg Lease
010 76100 5441 254,300 254,300
5443 5444 Equipment Lease Computer/EquipmentBody-worn Cameras - AXON 011 76100 5443 59,550 - Lease Payment- 5yrs- Paid in Dec.22 AXON- Interview Room Cameras System 011 76100 5444 42,050 - Lease Payment- 5yrs- Paid in Dec.22 Subtotal Equipment /Software Lease - 101,600
5530 Communications
010 76100 5530 75,000 68,000
5550 Printg/ Binding
010 76100 5550 9,500 8,500
5560 Mtg/Catering ex
010 76100 5560 12,500 5,500

8.1.b
Packet Pg. 75
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Police 76100-76300
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service 5580 Transp/Training
010 76100 5580 66,150 73,000
213 76100 5580 69,500 63,000
Subtotal Transp/Training 135,650 136,000
5581 Post Training
213 76100 5581 20,000 20,000
5591 Dues/Member Fee
010 76100 5591 17,700 15,500
5592 Special Events
010 76100 5592 30,000 20,500
230 76100 5592 HH Contribution 150,000
Subtotal Special Events 180,000 20,500
5594 JPA Dues
010 76100 5594 80,000 75,000
5599 Other Services
010 76100 5599 12,500 10,500
Total 3,394,669 3,186,544

8.1.b
Packet Pg. 76
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Commander 1.00 1.00 1.00
Police Officer 6.00 4.00 4.00
Police Sergent 0.00 0.00 1.00 *1
Community Services Officer 1.00 3.00 3.00 *2
Community Services Officer (4PT) 2.70 1.80 1.80 *2
Cold Case Investigator (PT) 0.45 0.45 0.45
TOTAL 11.15 10.25 11.25
*1 Police Sergeant is transferred from Administrative Division in FY2023-24 *2 Two part-time Community Services Officer (CSO) positions were converted to two full-time CSO positions in FY2022-23 EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Investigation Division 1,213,375 1,738,665 2,117,373 378,708 22% TOTAL 1,213,375 1,738,665 2,117,373 378,708 22%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 1,213,375 1,728,665 2,107,373 378,708 22% *3 Subtotal 1,213,375 1,728,665 2,107,373 378,708 22%
Services, supplies and others
Professional Services - - - - #DIV/0!
Supplies and others - 10,000 10,000 - 0%
Capital - - - - #DIV/0!
Subtotal - 10,000 10,000 - 0%
TOTAL 1,213,375 1,738,665 2,117,373 378,708 22%
*3

POLICE DEPARTMENT
Investigation Division
FY 2023-2024 Budget
Division Summary
The proposed budget includes the additional costs due to the Police Sergeant transfer from Administrative division and POA labor negotiations

8.1.b
Packet Pg. 77
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Authorized FTE positions FY 2021-22 FY 2022-23 FY 2023-24 Actual Adopted Proposed
Commander 1.00 1.00 1.00
Police Sergeant 4.00 4.00 4.00
Police Officer 23.00 24.00 24.00
Reserve Officer (3PT) 0.00 1.35 1.35 *1
TOTAL 28.00 30.35 30.35
*1 Three part-time Reserve Officer positions were added in FY2022-23 EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Operations Division 6,180,343 7,230,717 8,233,352 1,002,635 14% TOTAL 6,180,343 7,230,717 8,233,352 1,002,635 14%
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Personnel
Salaries and Benefits 6,046,575 7,092,717 8,081,352 988,635 14% *2 Subtotal 6,046,575 7,092,717 8,081,352 988,635 14%
Services, supplies and others
Professional Services 37,106 - - - #DIV/0!
Supplies and others 96,662 138,000 152,000 14,000 10%
Capital - - - - #DIV/0!
Subtotal 133,768 138,000 152,000 14,000 10%
TOTAL 6,180,343 7,230,717 8,233,352 1,002,635 14%
*2 The proposed budget includes the additional costs as a result of POA labor negotiation (10% in FY22-23 and 5% in FY23-24)

POLICE DEPARTMENT
Operations Division
FY 2023-2024 Budget
Division Summary

8.1.b
Packet Pg. 78
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) EXPENDITURES BY DIVISION FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Non-departmenta 4,915,978 5,085,928 5,717,743 631,815 12% *1 TOTAL 4,915,978 5,085,928 5,717,743 631,815 12%
*1 Excluding successor agency activities
CHARACTER OF EXPENDITURES FY 2021-22 FY 2022-23 FY 2023-24 Variance Variance Actual (a) Adopted (b) Proposed (c) (c) - (b) %
Information Technology 301,213 270,989 303,500 2,287 1% *2 Insurance and Settlements 897,168 551,587 854,684 (42,484) -5% Professional Services (excl. IT&Insurance) 3,887,547 3,577,351 4,209,559 322,012 8% *3 Others - 516,051 350,000 350,000 #DIV/0! *4
TOTAL 4,915,978 5,085,928 5,717,743 631,815 12%
*2 Excluding departmental IT expenditures
*3 The proposed budget includes increases in Contract sweeping services ($180,000) and Recology garbage services ($140,000). *4 The proposed budget includes depreciation expenses ($350,000) which has no impact on cash flow

NON-DEPARTMENTAL
FY 2023-2024 Budget
Non-departmental Summary

8.1.b
Packet Pg. 79
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Hearing No. 2 (Continued)) Department/ Division Non-Departmental 95000
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
5312 County ServicesSMC Property Tax Admin Fee 010 95000 5312 77,774 85,000 County Admin Fee for Property Tax SMC Property Tax Admin Fee 203 95000 5312 7,875 7,875 County Admin Fee for Property Tax SMC Property Tax Admin Fee 219 95000 5312 11 11 County Admin Fee for Property Tax SMC Property Tax Admin Fee 221 95000 5312 4,830 4,800 County Admin Fee for Property Tax SMC Property Tax Admin Fee 222 95000 5312 1,313 1,350 County Admin Fee for Property Tax SMC Property Tax Admin Fee 520 95000 5312 7,508 7,500 County Admin Fee for Property Tax Subtotal County Services 106,536 99,311
5421 Street MaintananceContract Sweeping Services Inc 203 95000 5421 361,750 180,840 Per 12/15/22 meeting Subtotal Street Maintenance 361,750 180,8405441 Land/Bldg leaseLand/Building Lease 010 95000 5441 195,000 186,000 County of San MateoLand/Building Lease 204 95000 5441 - County of San MateoLand/Building Lease 510 95000 5441 23,000 22,000 County of San Mateo Subtotal Land Building Lease 218,000 208,0005443 Equipment LeaseRicoh 010 95000 5443 25,000Pitney Bowes 010 95000 5443 - Postage Machine rental at City HallCharged to Receiving Departments - Subtotal Equipment Lease - 25,0005491 Garbage ServicesRecology - Garbage Services/ Waste Disposal Fees 520 95000 5491 2,850,000 2,988,000 CPI increase. This is pass through being covered by the rate revenues Subtotal Garbage Services 2,988,000 2,850,000
5499 Property ServicesCounty Tax Collector 010 95000 5499 6,522 11,087 Property tax -sewer at YMCA/Senior Center City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service

8.1.b
Packet Pg. 80
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session Department/ Division Non-Departmental 95000
Adopted Proposed
Fund # Dept # Object # FY 2022-23 FY 2023-24
City of East Palo Alto
Professional Service Detail Request
FY 2023-24
Budget Line Item Name of Consultant/Service Type of Service County Tax Collector 010 95000 5499 642 1,091 Property tax - sewer at 1798 Bay Road County Tax Collector 010 95000 5499 642 1,091 Property tax - sewer at 2277 University Avenue County Tax Collector 010 95000 5499 2,840 4,828 Property tax - scip/sewer Cummings Loft County Tax Collector 010 95000 5499 4,892 8,316 Property tax - sewer at 1960-2 Tate Street Subtotal Property Services 26,415 15,538
5591 Dues/Member Fee
010 95000 5591 32,050 32,050
201 95000 5591 76,808 76,808
Subtotal Dues/Member Fee 108,858 108,8585594 Insurance PLAN JPA 10 95000 5594 400,000 400,000 Total 4,209,559 3,887,547

8.1.b
Packet Pg. 81
Attachment: Attachment 2 - Division budget in detail - v2 (2693 : FY 2023-24 Proposed Budget Session

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: June 12, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Planning Commission Seat and Term Assignments Clarification Recommendation
Vote to:

1. Assign Uriel Hernandez to one of the two open regular Planning Commission seats

2. Assign Javanni Brown-Austin, Iliana Nicholas, or another candidate from the list of applicants each to one of the two remaining open planning commission seats. a. In the event of a tie vote, use a randomized method of selection proposed by the City Clerk.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
• Promote Health & Public Safety
• Promote Housing, Economic and Workforce Development
Background
On May 16, 2023, the City Council voted on the selection of the Planning Commission members for seat numbers 1, 2, and 8 (with seat 8 being the alternate seat). For those seats, the City Council considered candidates including Uriel Hernandez, Javanni Brown-Austin, and Iliana Nicholas and others, but did not assign any given candidate to a specific seat.

The current term durations for the commission seats are as follows:
• Regular Seat 1 (3-year term, full): This term is from 5/31/2023 to 5/31/2026. • Regular Seat 2 (1-year remaining of a 3-year term, partial): This term is from 5/31/2021 to 5/31/2024
• Alternate Seat 8 (1 year term): This term is from 5/31/2023 to 5/31/2024.

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On May 16, 2023, the Council appointed Uriel Hernandez to a regular Planning Commission seat, but did not specify whether Mr. Hernandez would be appointed to Seat 1, for a full 3-year term, or to Seat 2, which is a seat vacated by former Commissioner Ofelia Bello that has 1- year remaining of a 3-year term. For the remaining open Planning Commission seats, the Council provided the most votes for Javanni Brown-Austin and Iliana Nicholas but did not provide a majority of votes to either potential commissioner. Only four Council Members were present, and Javanni Brown-Austin and Iliana Nicholas each received two votes. Because of this tie vote, no applicant was appointed to the remaining regular seat or alternate seat. While the Council may have intended to decide only between Javanni Brown-Austin and Iliana Nicholas for appointment to the remaining two seats, they did not make an official vote to make this certain. Therefore, The Council may consider all applicants who submitted complete Planning Commission applications for appointment to the remaining two seats.

Analysis
The purpose of this staff report is to provide clarification and recommendations regarding Planning Commission seat assignments and term durations.

Accordingly, staff recommends that the Council approach this appointment in two steps:

1. Vote to assign Mr. Uriel Hernandez to either Seat 1 or Seat 2

2. Vote to appoint an eligible applicant to the remaining Seat 1 or Seat 2

3. Vote to appoint an eligible applicant to Seat 8, the alternate seat.

In the event of a tie vote, staff recommends following a randomized selection procedure such as picking names out of a hat. This approach would provide a transparent and neutral method of overcoming a tie.

Picking out of a hat is a simple and widely used procedure to select or assign items randomly.

It is often employed when a fair and unbiased method of selection is needed, ensuring equal chances for all participants. The procedure typically involves the following steps:

1. Ballot Preparation: The City Clerk will write each participant's name on a separate piece of paper once. A staff member will verify that each candidate is represented by one such piece of paper.

2. Randomization of Ballots: The City Clerk will roll each piece of paper with each participant’s names written on them and place them into the hat or container and will shake the container to thoroughly mix each ballot, ensuring a randomized selection can be made.

3. Blind Selection: With all the names inside the container, another staff member will: a. announce the seat for which the selection made; and then, b. randomly and blindly select a name out of the hat or container associated with the specified seat.

4. Announcement: Once an item has been selected from the hat or container, the City Clerk will announce the randomly selected name for the given seat.

Public Notice
The public was provided notice by making the agenda and report available on the City’s

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website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

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