East Palo Alto City Council July 18, 2023 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AGENDA
July 18, 2023, 6:30 PM
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. University Avenue/Beech Street Property Exchange
Recommendation: Adopt a resolution (Attachment 1):
1. Finding the City-owned 0.36-acre property at 2277 University Avenue in East Palo Alto is “exempt surplus” land, which may be disposed in accordance with Government Code section 54221(f)(1);
2. Authorizing City Manager to transmit the adopted resolution to the State Department of Housing and Community Development to seek concurrence of the subject property’s qualification as “exempt surplus” land pursuant to Government Code section 54230.5 (b)(1); and
3. Authorizing the City Manager to take all action in preparation for the disposal of the subject property pursuant to the Memorandum of Understanding (MOU) between the City of East Palo Alto and County of San Mateo and respectively signed on March 25, 2022, and April 19, 2022, including without limitation, conducting all due diligence activities such as the preparation of title reports, Phase I and II soil reports, geotechnical reports, appraisal reports, etc.
2. Ravenswood Business District / 4 Corners Specific Plan – Second Contract Amendment to Developer Reimbursement Agreements
Recommendation: That the City Council:
1. Accept the staff report regarding the status on the Ravenswood Business District/Four Corners Transit Oriented Development Specific Plan Update; and
2. Adopt a Resolution authorizing the City Manager to amend the Raimi + Associates (R+A) Contract and the related Developer Reimbursement Agreements to increase by $180,000 for a new not-to-exceed total of $2,015,137 for professional services.
3. Award of Contract for Spanish Interpretation Services Recommendation: Adopt a Resolution:
1. Ratifying payment to Culture Bridges, LLC in an amount of $1,123.75 for Spanish interpretation services through June 30, 2023
2. Awarding a contract to Culture Bridges, LLC and authorizing the City Manager to negotiate and execute a three-year contract, in a form approved by the City Attorney, with an annual not-to-exceed amount of Fifty Thousand Dollars ($50,000), for citywide Spanish-language interpretation services.
4. Monthly Cash Treasury Report for May 2023
Recommendation: Accept and file the Cash Treasury Report for the month of May 2023.
5. Agreement with Bay Area Community Resources for Climate Action Plan Update and Implementation Fellow
Recommendation: Authorize the City Manager to negotiate and execute a Memorandum of Understanding with Bay Area Community Resources, in a form approved by the City Attorney, in an amount not-to-exceed $28,000 in matching funds to East Palo Alto City Council July 18, 2023 Agenda Page 3 of 5 hire a Sustainability Service Corps Fellow to assist in finalizing and implementing the East Palo Alto Climate Action Plan 2030
6. CSG Staff Augmentation Sixth Contract Amendment
Recommendation: Adopt a resolution authorizing the City Manager to execute a sixth amendment to the Staff Augmentation contract with CSG Consultants, Inc. (CSG), in a form approved by the City Attorney, to increase the contract amount by $200,000 for a new not-to-exceed total of $640,000 for professional engineering services pertaining to capital improvement plan design, review, staff augmentation, survey, subdivision and parcel map review
7. Final Design for the University/Weeks 12-Inch Water Main Project; and the Woodland Watermain Project
Recommendation: Adopt two Resolutions:
1. A resolution approving the design and the funding strategy including the related funds transfer of the University and Weeks Street 12-Inch Water Main Project and authorizing the City Manager to advertise the project for construction bids.
2. A resolution approving the design and the funding strategy including the related funds transfer of the Woodland Avenue Waterline and City of Palo Alto Interconnect project and authorizing the City Manager to advertise the project for construction bids.
8. Capital water system improvement payments to Veolia
Recommendation: Adopt a resolution authorizing the City Manager to reimburse Veolia for city-wide capital water system improvements from the Water Capital Fund.
9. Minutes of the June 20, 2023 Meeting
Recommendation: Adopt the minutes of the June 20, 2023 Meeting.
10. City Council Action on Colibri Commons, an Affordable Housing Development at 965 Weeks
Recommendation:
1. Adopt a Resolution (Attachment 1):
a. Authorizing the City Manager to accept $8,000,000 from the State of California pursuant to 2022-23 California Budget Bill (Chapter 249, Statutes of 2022, AB 179), Section 19.56 (“State Funds”) and execute all documents necessary for receipt and administration of the State Funds; and
b. Authorizing the City Manager to execute an amendment to the Disposition, Development and Loan Agreement (DDLA) with MP 965 Weeks Street Associates, L.P. (Developer) related to the 965 Weeks Affordable Housing Development (Colibri Commons, the “Project”), substantially in the form attached, subject to changes approved by the City Attorney, providing the Developer with additional loan funds in the amount of $6.5 million from the State Funds as a zero-interest loan; and
c. Authorizing the City Manager to administer $1.5 million of the State Funds for water improvements to be made by the City to benefit the Project and adjacent properties; and
d. Authorizing the City Manager to approve amendments and to take such other actions as are necessary to effectuate the purposes of the DDLA and the Ground Lease including, but not limited to, negotiate and execute subordination agreements, lease riders, intercreditor agreements, and escrow instructions; and East Palo Alto City Council July 18, 2023 Agenda Page 4 of 5 e. Authorizing the City Manager to negotiate and execute a First Source Hiring Agreement.
2. Adopt a Resolution (Attachment 2):
a. Finding the City-owned property at 965 Weeks to be “exempt surplus” land to be disposed of pursuant to Government Code Section 54221(f)(1) and authorizing the City Manager to transmit the adopted resolution to the State Department of Housing and Community Development to seek concurrence of the subject property’s qualification as “exempt surplus” land pursuant to Government Code section 54230.5 (b)(1).
3. Adopt a Resolution (Attachment 3)
a. Authorizing the City Manager to accept an award of Affordable Housing Sustainable Communities (AHSC) funds from the State of California in the amount of $19,787,125 ($8,087,125 in grant funds and a $11,700,000 in a loan for 965 Weeks) and to negotiate and execute all agreements necessary for the receipt of such funds, including, but not limited to standard agreements, disbursement agreements, deeds of trust, subordination agreements and such other documents.
11. A Proclamation Celebrating Deborah Lewis-Virges and Clyde Lewis-Virges for Pastor Appreciation Day
12. A Proclamation Recognizing Mr. George Smith Sr.
4. CLOSED SESSION - NONE
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
1. City Hall Feasibility Study
8. PUBLIC HEARINGS
1. Inclusionary Housing In-Lieu Fee Update
Recommendation: Adopt a resolution updating the Inclusionary Housing In-Lieu Fees for Fiscal Year 2023-24, an amount of $259,600 for Ownership/For-Sale and $289,000 for Rental, or some other alternative approved by Council.
9. POLICY AND ACTION
1. East Palo Alto Opportunity to Purchase Act ("EPA OPA") Update Recommendation: Provide direction concerning whether and when to return with an ordinance titled “East Palo Alto Opportunity to Purchase Act” (“EPA OPA” or “Ordinance”) and clarify desired Ordinance components.
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council July 18, 2023 Agenda Page 5 of 5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: July 14, 2023
ATTEST:
James Colin
City Clerk
Future Meetings:
Meeting Date Time
Special Meeting July 25, 2023 6:00 p.m.
Regular Meeting September 5, 2023 6:30 p.m.
Regular Meeting September 19, 2023 6:30 p.m.