East Palo Alto City Council September 5, 2023 Agenda Page 1 of 5
EAST PALO ALTO CITY COUNCIL REGULAR
MEETING AND JOINT SUCCESSOR AGENCY
BOARD SPECIAL AGENDA
September 5, 2023, 6:30 p.m.
EPA Government Center
2415 University Ave, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting or using the “RAISE HAND” feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council September 5, 2023 Agenda Page 2 of 5
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
(Government Code Section 54957.7(a))
3. APPROVAL OF CONSENT CALENDAR
1. City’s Response to the San Mateo County Grand Jury’s 2022-2023 Final Report, “Accessory Dwelling Units: Affordable Housing’s Panacea or Prevarication?” Recommendation: Adopt a Resolution (Attachment 1):
1. Accepting the staff report on the San Mateo County Civil Grand Jury report titled “Accessory Dwelling Units: Affordable Housing’s Panacea or Prevarication?”, and
2. Authorizing the City Manager to submit, on behalf of the City, a response letter to the San Mateo County Civil Grand Jury’s report.
2. Approval of Agreements for Anti-Displacement Rental Assistance Recommendation: Adopt a resolution:
1. Authorizing the City Manager to award and enter into a one-year agreement for distribution of anti-displacement rental assistance, in a form approved by the City Attorney, with Samaritan House for an amount not to exceed $100,000; and;
2. Appropriating $30,000 for the rental assistance program from the General Fund Reserve in addition to the $70,000 allocation approved by the Council during the FY23- 24 budget adoption hearing
3. South Bayside Waste Management Authority (SBWMA) Property Acquisition Recommendation: Adopt a resolution approving the acquisition of real property located at 1245 San Carlos Avenue, Suite E, San Carlos, California by the South Bayside Waste Management Authority’s (SBWMA) for use as the administrative offices for SBWMA.
4. Rescind the Water Shortage Emergency Declaration
Recommendation: Adopt a resolution:
• Rescinding the declaration of a water shortage emergency adopted by the City Council on June 21, 2022, and declaring that a water shortage condition no longer exists as required by the adopted Water Shortage Contingency Plan • Directing staff to continue implementing water use restrictions consistent with Title 23, Sections 995 and 996(e)(1) of the California Code of Regulations for the duration that this emergency regulation is in effect.
5. 965 Weeks Emergency Vehicle Access Easement
Recommendation: Authorizing the City Manager to execute the emergency vehicular access easement agreement with MP 965 Weeks Street Associates, L.P, granting an easement over a portion of the Rail Spur Trail.
6. Award Agreements with Bolt Staffing, Muchmore than Consulting, LLC & 22nd Century Technologies, Inc for On-Call Administrative and Technical Staffing Support
Recommendation: Adopt a resolution authorizing the City Manager to award, negotiate and execute agreements with Bolt Staffing, Muchmore than Consulting, LLC & 22nd Century Technologies, Inc for On-Call Administrative and Technical Staffing Support, in a East Palo Alto City Council September 5, 2023 Agenda Page 3 of 5 form approved by the City Attorney for all three (3) vendors sharing a total not-to-exceed amount of $500,000, and for a term through June 30, 2026.
7. Award Agreements with Regional Government Services (RGS), Muchmore than Consulting, LLC, and CPS HR Consulting for Human Resources Support Recommendation: Adopt a resolution authorizing the City Manager to award, negotiate, and execute agreements with Regional Government Services (RGS), Muchmore than Consulting, LLC, and CPS HR Consulting for as-needed Human Resources Support, in a form approved by the City Attorney, for all three (3) vendors sharing a total not-to-exceed amount of $200,000 and a term through June 30, 2024, with two annual extensions at the City Manager’s discretion.
8. Agreement with Ken Brown Strategic Consulting
Recommendation: Adopt a resolution:
1. Authorizing the City Manager negotiate and execute a retainer agreement with Ken Brown Strategic Consulting, in a form approved by the City Attorney, for amount not to exceed $155,000 and for a term through June 30, 2024; and
2. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.
9. Professional Services Contract for Traffic Signals, Streetlights, & RRFB Services Recommendation: Adopt a resolution authorizing the City Manager to execute a professional services contract with Cal-West Lighting & Maintenance, Inc. in a form approved by the City Attorney, in the amount not-to-exceed $80,020 per year for a period of five (5) years to provide maintenance services for the City’s traffic signals, streetlights, and rapid rectangular flashing beacon and emergency services.
10. Latino/a Culture & History Month
11. National Health Center Week Proclamation
12. Suicide Prevention Month Proclamation
13. Recovery Happens Month Proclamation
4. CLOSED SESSION - NONE
5. PUBLIC COMMENT
Members of the public wishing to address the City Council on items not listed on the agenda may do so under this item. Each speaker is limited to two minutes. The Mayor has the discretion to adjust speaking times. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked or may request Staff to report back at a future meeting concerning the matter.
The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
6. INFORMATIONAL REPORTS - NONE
7. SPECIAL PRESENTATIONS
1. Presentation from the San Francisquito Creek Joint Powers Authority
2. Presentation from the Boys and Girls Club of the Peninsula
3. Presentation from Veolia Informational Item
8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE JOINT SUCCESSOR AGENCY East Palo Alto City Council September 5, 2023 Agenda Page 4 of 5
9. JOINT SUCCESSOR AGENCY BOARD SPECIAL MEETING
1. Approval of San Mateo County Community College District Obligation Recommendation:
1. Approving the maximum of $84,998 contractual pass-through obligation payment to the San Mateo County Community College District for FY 2023-24 pursuant to a former Agency Agreement approved by Resolution No. 34 on November 28, 1988, and
2. Approving the San Mateo County Controller’s Office’s inclusion of such amount in the calculation of contractual pass-through obligations due to San Mateo County Community College District for FY 2023-24.
10. ADJOURN JOINT SUCCESSOR AGENCY BOARD SPECIAL MEETING and RECONVENE
CITY COUNCIL REGULAR MEETING
11. PUBLIC HEARINGS
1. TEFRA Public Hearing Regarding Conduit Financing for the Colibri Commons Apartments
Recommendation:
1. Conduct the public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act (“TEFRA”) and the Internal Revenue Code of 1986, as amended (the “Code”); and
2. Adopt the resolution approving the issuance of the Bonds by the CMFA for the benefit of , MP CANDO Weeks Street, LLC, a California limited liability company (the “General Partner”), an affiliate of MidPen Housing Corporation, a California nonprofit benefit corporation, and East Palo Alto Community Alliance and Neighborhood Development Organization (collectively, the “Sponsor”), on behalf of MP 965 Weeks Street Associates, L.P., a California limited partnership, or another ownership entity to be formed by the General Partner or another affiliate of the Sponsor (such limited partnership or other ownership entity, the “Borrower”), to provide for the financing of the Project, such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 et seq; and
3. Authorize the Mayor or designee to execute the Joint Exercise of Powers Agreement with the CMFA.
12. POLICY AND ACTION
1. Parking Around City Parks and Facilities
Recommendation:
1. Accept staff report on parking regulations and enforcement on public streets in and around City Parks and other City facilities;
2. Provide direction to staff regarding the elements raised in the staff report;
3. Direct staff to return to the City Council with proposed modifications to the City’s parking and enforcement policies on public streets in and around City Parks and other City facilities
2. Draft Community Climate Action Plan and Adaptation Strategies 2030 Recommendation: Adopt a resolution approving the City of East Palo Alto’s Community Climate Action Plan and Adaptation Strategies 2030.
13. COUNCIL REPORTS
East Palo Alto City Council September 5, 2023 Agenda Page 5 of 5
14. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours.
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: August 25, 2023
ATTEST:
James Colin
Acting City Clerk
Future Meetings:
Meeting Date Time
Regular Meeting September 19, 2023 6:30 p.m.
Study Session September 26, 2023 6:00 p.m.
Regular Meeting October 3, 2023 6:30 p.m.