East Palo Alto City Council
September 19, 2023

EAST PALO ALTO CITY

COUNCIL REGULAR MEETING

AMENDED AGENDA
Tuesday, September 19, 2023, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council September 19, 2023 Agenda
1 1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA

3. APPROVAL OF CONSENT CALENDAR

3.1 Monthly Cash Treasury Report for July 2023
Recommendation: Accept and file the Cash Treasury Report for the month of July 2023.

3.2 Ravenswood Business District / 4 Corners Specific Plan – Second Contract Amendment to Raimi + Associates Contract Recommendation:

Authorize The City Manager To Execute A Second Amendment To A Contract With Raimi + Associates To Provide Consultant Services Associated With The Ravenswood Business District/Four Corners Transit Oriented Development Specific Plan Area.

3.3 Annual Compensation Schedule for FY 2023-24.

Recommendation:

Adopt the FY 2023-24 Compensation Schedule.

3.4 Submit an Application for the Measure A and W Highway Program 2023 Recommendation:

Adopt a resolution:

1. Directing staff to submit an application for TA 2023 Measure A and Measure W Highway Program funds for $1,000,000 for the
University Avenue Grand Corridor project.

2. Authorizing the City Manager to execute a funding agreement with the San Mateo County Transportation Authority for the City of East Palo Alto to receive any Measure A and/or Measure W Highway Program funds awarded.

3. Committing $1,000,000 in East Palo Alto matching funds for the completion of the University Avenue Grand Corridor Project, if awarded the requested TA Measure A and/or Measure W Highway Program funds.

4. Directing the City of East Palo Alto to commence work on the University Avenue Grand Corridor project within one year of receiving an award of Measure A and/or Measure W Highway Program Funds.

East Palo Alto City Council September 19, 2023 Agenda
2 3.5 FY 2022-23 Fourth Quarter Treasury Report
Recommendation: Accept and file the Treasury Report for the second quarter ended June 30, 2023.

3.6 Authorization of purchasing one utility truck from Downtown Ford Sales for the Maintenance Division
Recommendation:

Adopt a Resolution authorizing the purchase of one utility truck from approved State of California Contract number 1-22-23 -20F Downtown Ford Sales in Sacramento, California for the Maintenance Division in an amount of $34,247.91.

4. CLOSED SESSION - NONE

5. PUBLIC COMMENT

6. INFORMATIONAL REPORTS - NONE

7. SPECIAL PRESENTATIONS

7.1 Assemblymember Diane Papan - Funding Award Presentation

7.2 Midpeninsula Regional Open Space District (Midpen) Presentation

8. PUBLIC HEARINGS - NONE

9. POLICY AND ACTION

9.1 Update on Youth Commission Development
Recommendation:

Receive this report and provide direction on a potential youth commission.

Direction is requested on the following areas:
• Whether the City should explore options to appoint youth members to existing boards and commissions or establish a standalone Youth Commission.
• If a standalone commission:
o What would the youth commission be responsible for?
o Who would the youth commission advise?
o Would the City Council formally create a youth commission and appoint members (subject to the Brown Act)? OR
o Should staff create the youth commission and select members (not subject to the Brown Act)?
o What age or grade range should the youth commission cover? East Palo Alto City Council September 19, 2023 Agenda
3 9.2 Resolution in Support of the San Mateo County Juvenile Justice & Delinquency Prevention Commission's Efforts to Keep Youth Under the Age of 18 in Juvenile Justice Facilities instead of adult facilities.

Recommendation:

1. Receive a presentation from Becca Kieler co-founder of In Our Care

2. Adopt a resolution expressing support for the San Mateo County Juvenile Justice & Delinquency Prevention Commission's efforts to keep youth under the age of 18 in juvenile justice facilities instead of adult facilities.

10. COUNCIL REPORTS

11. ADJOURNMENT
Upcoming meetings:

Study Session September 26, 2023 6:00 p.m.

Regular Meeting October 3, 2023 6:30 p.m.

Regular Meeting October 17, 2023 6:30 p.m.

This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting.

Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: September 11, 2023
AMENDED: September 13,2023
ATTEST:

James Colin
City Clerk
East Palo Alto City Council September 19, 2023 Agenda
4 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: September 19, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
Bo-kyoung Kim, Finance Services Manager
SUBJECT: Monthly Cash Treasury Report for July 2023
Recommendation
Accept and file the Cash Treasury Report for the month of July 2023.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 4: Ensure Our Financial and Organizational Health Background
Pursuant to Section 53646 of the Government Code of the State of California, the City Treasurer may submit a quarterly report to the City Council regarding the funds and investments of the City. Further, City Investment Policy Section XVIII requires monthly reporting of investment transactions, as specified. Because the City participates in State and County investments pools and does not independently broker or engage outside investment advisors to transact investments, the monthly reporting provides a snapshot of overall cash receipts, transfers, and disbursements on a monthly basis.

Analysis
The Monthly Cash Treasury Report (“Report”) covers cash and investments of the City in the three cash and investment accounts: Wells Fargo Bank, San Mateo County Pool, and the California State Local Agency Investment Fund. The Report does not include petty cash, or the California State Community Infrastructure Program (SCIP) bond proceeds held by a trustee in 5 the name of the City. For investment purposes, City cash is pooled, except for bond proceeds held by a trustee. The City does not have, nor is it legally required to have, separate bank accounts for each individual fund. However, all cash is segregated in the City’s accounting records. Monthly cash transactions for the monthly period ending July 31, 2023, are as follows:

The Wells Fargo cash balance reflects the book value balance (i.e., total outstanding checks not cashed are deducted from the account balance). The month-to-date cash and investment balance increased by approximately $0.7M compared to the balance as of June 30, 2023.

July receipts, a total of approximately $3.6M, primarily consist of EPA Library fund ($1.8M), C/CAG Reimbursement ($0.5M), Tax distribution ($0.4M), Veolia ($0.2M), and other various receipts.

July disbursements total $3.9M, primarily consist of CalPERS Unfunded Accrued Liability payment ($1.2M), Payroll costs ($1.1M), State Comp Insurance ($0.1M), Multi-Jurisdictional Environmental/Safety Project ($0.2M), and other recurring operating expenditures.

City staff made a strategic decision to transfer a portion of the investment fund from San Mateo County Pool to LAIF to achieve greater investment diversification and potentially higher returns while maintaining a prudent level of risk.

The table below reflects recent treasury yield comparisons up to five-year notes since that is the maximum maturity the City may invest:1
Local Agency Investment Fund (LAIF) average monthly effective yields were 3.305% in July which increased by 0.138% from June 2023. San Mateo County monthly gross earnings for July were 3.509% compared to 3.017% in June 2023. The County Pool earnings estimates for FY 23-24 are at 3.75%.

Staff believes the City has investment liquidity and anticipated revenues to meet the City’s anticipated expenditure requirements for the ensuing six months.

1 Daily US Treasury Yield Curve. Treasury.gov
Account Beginning
Balance Receipts Disbursements
Quarterly
Interest
Allocation
Inter-Account
Transfers Ending Balance
Wells Fargo Bank 3,998,976.25 3,556,645.23 (3,879,790.40) - - 3,675,831.08 LAIF 65,075,277.30 - - 401,163.46 - 65,476,440.76
San Mateo County Pool 64,141,244.68 - - 576,195.72 - 64,717,440.40 Total 133,215,498.23 3,556,645.23 (3,879,790.40) 977,359.18 - 133,869,712.24 Jul-23 Jun-23 Jul-22
6-month Treasury Bill 5.27 5.24 2.81
2-year Treasury Note 4.88 4.87 2.89
5-Year Treasury Note 4.18 4.13 2.70
6 The following table shows a breakdown of cash and investment balance by fund type.

The book market value totals $132,642.690 including an unrealized loss2 of $2,837,823, reflecting treasury yields during the calendar year. All except for General Fund balance is restricted by either City Council or external parties for specific purposes. Unrestricted cash and investment balance under General Fund ($28,378,798) may be used at Council discretion.

Fiscal Impact
None. This report is informational.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

2 Investment FMV factor is provided Quarterly basis. Thus, as of 6/30/23 FMV factor is used to calculate Unrealized Gain on Investments.

Deposit Value Market Value
General Fund (Inc. Petty cash of $10,800) $ 28,378,798 $ 28,378,798 General Sub-Funds (Commited/Reserved) $ 23,345,319 $ 23,345,319 City Funds Restricted and Committed $ 81,930,802 $ 81,930,802 Successor Agency Trust $ 1,825,593 $ 1,825,593
Unrealized Gain on Investment Pools $ - $ (2,837,823)
$ 135,480,511 $ 132,642,690
Summary July 31, 2023
7 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: September 19, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Amy Chen, Community & Economic Development Director Elena Lee, Planning Manager
SUBJECT: Ravenswood Business District / 4 Corners Specific Plan – Second Contract Amendment to Raimi + Associates Contract
Recommendation

1. Accept the staff report regarding the status of the Ravenswood Business District/Four Corners Transit Oriented Development Specific Plan Update; and,

2. Adopt a resolution authorizing the City Manager to execute a second amendment to the contract with Raimi + Associates to provide consultant services associated with the Ravenswood Business District/Four Corners Transit Oriented Development Specific Plan Area to increase the contract by $180,000 for a new not-to-exceed total of $2,015,137 for professional services;

3. Waive the formal bid procedure pursuant to East Palo Alto Municipal Code Section

2.84.070(D); and

4. Appropriate $180,000 from the General Fund for this Amendment.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 1: Promote Housing, Economic and Workforce Development Priority No. 4: Ensure Our Financial and Organizational Health Background
On July 18, 2023, the City Council authorized the City to amend the Raimi + Associates (R+A) Contract to increase by $180,000 and cover this cost through already executed Developer 8 Reimbursement Agreements (DRA). Please see the staff report attached and linked1 as it has the details and scope of the proposed contract amendment. The Ravenswood Business District/Four Corners Transit Oriented Development Specific Plan Update (“RBD Specific Plan”) includes an update to the existing Plan’s standards and policies, advances key Plan items towards successful implementation, and completes all legally required Supplemental Environmental Impact Report (SEIR)/California Environmental Quality Act (CEQA) analysis.

Previously, the City entered into DRAs with three participating developers in order to cover a portion of the cost of the Specific Plan Update. The City initially requested developer contributions towards this effort as it was initiated in response to interest by the developers in expanding the development capacity within the Plan area. At the outset of the process, the City intended to cover all costs related to community engagement and revisions to Specific Plan standards, while the DRAs covered costs related to environmental impact review.

On August 16, 2023, the City sent an official notice of the increase in project cost for the Ravenswood Business District Specific Plan Update and Supplemental Environmental Impact Report to the three participating developers (Sand Hill, Harvest, and Emerson Collective). At this time, the developers have declined to provide the amount in order to fund and amend the R+A contract to increase by $180,000. Their rationales for declining to contribute vary, but generally relate to the deteriorating market conditions, concerns about stringent requirements in the updated Plan, and concerns about project delays, which are due to developer requests and the overall complexity of updating a Specific Plan concurrent with multiple development projects, each with different project applicants.

Although the Council had already authorized the City Manager to amend the R + A Contract, given declinations from certain developers to contribute via existing DRAs, no such amendment has been executed. Accordingly, the purpose of this staff report is to describe the persisting need to amend the R+A contract and to request the City Council’s guidance and approval to appropriate $180,000 from the General Fund to complete the update to the RBD Specific Plan.

Analysis
The table below shows a summary of tasks that comprise this $180,000 amendment. Please refer to the attached July 18, 2023 staff report for a full narrative of the scope of tasks and the consultant responsible.

Table 1: Summary of Proposed Budget Amendment
Final Budget Amendment Estimate Total
Meetings and Coordination $ 86,900
Specific Plan Updates $ 37,000
CEQA/SEIR Analysis $ 46,800
Subtotal $ 170,700
Sub Management $ 7,700
Office/Accounting $ 1,600
TOTAL $ 180,000

1 July 18, 2023 City Council meeting – Item 3.2:
http://eastpaloalto.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1992 9 On July 18, 2023, staff proposed this $180,000 amendment be funded by increasing the amounts developers contributed through the existing Developer Reimbursement Agreements that support the Specific Plan Update. For reasons described below, the City has not been able to get the three developers to provide funds for the contract amendment. In order to keep the specific plan update advancing despite the unwillingness of developers to cover the costs of the contract amendment, staff recommends that the City cover the costs of the amendment.

The costs for this amendment, along with other costs for the specific plan update, will likely be recovered when specific plan fees are paid by developers for projects in the specific plan area.

This is further described below in the Reimbursement and Allocation Process section below.

As mentioned above, the City sent an official notice of the contract amendment and $180,000 increase to the three participating developers (Sand Hill, Harvest, and Emerson). The developers were asked to reply to this notice by Friday, August 18, 2023 acknowledging receipt.

Emerson Collective (East Palo Alto Waterfront)
On August 18, 2023, Emerson Collective acknowledged receipt verbally and requested an update on the status of RBD tasks and schedule prior to contributing towards the R+A contract amendment. Staff and consultants provided an update on project tasks and the schedule on August 30, 2023.

Harvest Properties (The Landing)
On August 17, 2023, Harvest Properties (Harvest) acknowledged receipt and has declined, at this time, to provide their portion necessary to fund and amend the R+A contract to increase by $180,000. Harvest indicated that due to current market conditions they needed to be more judicious and in a letter sent to staff, requested additional information being provided about the RBD process before contributing additional funds. Staff have answered some of those questions, but continues to deliberate on others. Some of the questions from Harvest revolve around key policy and implementation decisions that staff are currently discussing, evaluating, and deliberating on. Harvest has also officially asked to stop work on processing their separate development application due to the lengthened RBD Specific Plan Update and SEIR process.

Sand Hill Property Company (4 Corners)
On August 18, 2023, Sand Hill Property Company acknowledged receipt and requested clarity on development standards, community benefit requirements, and potential policies prior to contributing towards the R+A contract amendment. Staff and consultants drafted a matrix laying out which documents or City process would identify the standards, requirements and policies.

Summary of Developer Installments and Future Reimbursements In total, approximately $1.6 million of the $1.8 has been spent so far from the R+A contract, including the developer installments on Part 2 of the Environmental Review work. The following chart describes the current contract budget in more detail with the proposed 2nd amendment:
10 Table 2 : R+A Contract Budget
Contracts Activities City Developers Totals
Initial
Contract
 Part 1: Data
refresh, analysis,
community
engagement
$490,164
 Part 2:

Environmental
Review
$737,665
 Contingency $99,000
Initial Contract
Totals
$589,164 $737,665 $1,326,829
1st
Amendment
 Analysis of two
scenarios and
more public
engagement
$508,308
1st Amendment
Totals
$1,097,472 $737,665 $1,835,137
2nd
Amendment
 Meetings and
coordination
 Specific Plan
Updates
 CEQA/SEIR
Analysis
$180,000
2nd Amendment
Totals
$1,277,472 $737,665 $2,015,137
Reimbursement and Allocation Process
The $737,665 developers have contributed to the specific plan update thus far may not be the amount they ultimately pay for the specific plan. As mentioned in prior staff reports including the initial staff report on September 15, 20202 approving this R+A contract, any development project that benefits from the current update to the RBD Specific Plan will be required to reimburse the City on a proportional basis. Thus, depending on the proportion of the specific plan area’s development capacity that a project is entitled for, the amount owed for the specific plan update by each of the developers who have contributed to the specific plan update thus far could be more or less than the amount they’ve contributed thus far.

The following are the steps that reimbursement process would likely follow:

1. Total costs of preparing the Specific Plan amendment are calculated. This includes the total that developers have already paid plus what the City is paying; at this time, the total planned cost is $2,015,137.

2 September 15, 2020 City Council meeting – Item 11.1:
http://eastpaloalto.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1283 11 2. After the Public Draft SEIR is released, City Council will deliberate and decide on the total office/R&D square footage that will be allowed in the Plan Area (likely between

2.82 and 3.35 million square feet).

3. This total square footage is divided by the cost of preparing the plan to determine the cost per square foot for the Plan Reimbursement Fee (the exact, final fee will depend on square footage approved but it is estimated at $0.60-$1.00/s.f. based on current costs).

4. The applicant is required to pay the Plan Reimbursement fee to the City, long before an associated development may break ground. If the amount due is less than the amount already paid through DRAs, the applicant would receive a refund. The precise timing for this payment is still being determined by staff but will be required from applicants to secure an allocation of square footage for an individual development project. Staff is currently proposing that any Plan Reimbursement fee amount owed to the City would be due within ten (10) days of Council granting the project an individual allocation of square feet (or the allocation is voided). The total Reimbursement amount owed by the applicant would be stated in the allocation response from the City (if the amount due is less than already paid through DRAs, applicants will receive a refund or credit towards other fees).

Final requirements for reimbursement will be described in the Specific Plan’s implementation chapter. The requirements in the Plan for Reimbursement will ensure that any projects that benefit from the expanded Plan capacity are fairly reimbursing the City for the effort taken to analyze the impacts of this additional capacity.

Next Steps and Timeline
If staff’s recommendation is approved, City staff in conjunction with the City Attorney will prepare the 2nd RBD Specific Plan amendment. As mentioned at the last RBD Study Session held on July 25, 2023, the Public Draft of the updated Specific Plan is scheduled to be released this Fall. The public draft of the Supplemental Environmental Impact Report (DSEIR) related to this project is scheduled to be released in late October for a 45-day review period.

After the close of public comments, the Planning Commission (PC) will convene, and City staff will request PC’s recommendation on the Final SEIR and updated Specific Plan (tentatively scheduled for early December). Following the Planning Commission, the City Council hearings on the adoption of the Plan and certification of the SEIR will begin (estimated for early 2024).

Fiscal Impact
At this time staff is asking additional appropriation in the amount of $180,000 from the General Fund reserve for this 2nd Amendment to the RBD Contract which will be reimbursed later through approved projects as described in the Reimbursement and Allocation Process above.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at City Hall located at 2415 University Avenue, East Palo Alto. Additionally, the public was provided electronic advance notice of the study session through a notification sent from the City’s email contact database which contains hundreds of resident and stakeholder emails.
12 Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment. No action or decision on the Project will occur at this study session.

As discussed above, a draft Supplemental Environmental Impact Report is under preparation for the proposed Specific Plan update. When the DSEIR public comment period begins later this year (approximately in late 2023), a Notice of Availability (NOA) will be distributed as required by CEQA law, and the document will be posted on the project website. After the 45-day public comment period ends, the City will consider and respond to substantive comments received on the draft SEIR and compile a response to comments document. Once the responses and revisions are complete, a final SEIR will be released, consisting of the response to comments document and the draft SEIR. The final SEIR will be considered by the City Council for certification in compliance with CEQA.

Attachments

1. Resolution

2. July 18, 2023 City Council Staff Report
13 Resolution No. XX-2023 1 of 3
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO A CONTRACT WITH RAIMI + ASSOCIATES TO PROVIDE CONSULTANT SERVICES

ASSOCIATED WITH THE RAVENSWOOD BUSINESS DISTRICT/FOUR CORNERS

TRANSIT ORIENTED DEVELOPMENT SPECIFIC PLAN AREA AND APPROPRIATE $180,000 FROM THE GENERAL FUND.

WHEREAS, the City of East Palo Alto ("City") is experiencing a significant increase in development activity and City staff sought additional capacity to help analyze the current development activity and the Ravenswood Business District/Four Corners Transit Oriented Development Specific Plan Area (RBD); and WHEREAS, Raimi + Associates has extensive experience working in and with the community of East Palo Alto and was a key member of the team that helped produce the City' s General Plan, and due to Raimi + Associates' detailed knowledge and experience with the City, the City Manager recommended that the City Council waive the formal bidding procedures so that the City may enter into contract with Raimi + Associates; and
WHEREAS, on September 15, 2020, the City Council of the City of East Palo Alto ("City Council") authorized the City Manager to enter into a contract with Raimi + Associates, in an amount not to exceed $ 1,326,829, to provide the analysis, community engagement, and environmental review necessary for the City Council to consider an amendment to the Ravenswood Business District ("RBD") Specific Plan; and
WHEREAS, on October 6, 2020, the City Council authorized Developer Reimbursement Agreements with certain developers within the RBD to fund a share of the associated costs for the environmental review portion of the Raimi + Associates contract; and
WHEREAS, on January 11, 2021, a contract was executed between the City of East Palo Alto and Raimi + Associates, in an amount not to exceed $ 1,326,829. The term of the agreement commenced on September 15, 2020 and was approved for three years; and
WHEREAS, on November 18, 2021, the City Council hosted a study session on Actions Related to the Ravenswood Business District Specific Plan Update and directed City staff and the consultants to study two scenarios in the Environmental Impact Report and add additional engagement, and thus these tasks will necessitate additional budget to be added to the Raimi + Associates contract; and
14 Resolution No. XX-2023 2 of 3
WHEREAS, on January 18, 2022, the City Council authorized the City Manager to execute an amendment to increase the Raimi + Associates contract by $508,308, for a new not-to-exceed total of $1,835,137 for professional services. This amendment and increase was applied to the City portion of the agreement and follows the same terms and provisions of the original agreement. In the future, if projects are approved, developers would be required to repay the City for the costs incurred due to the RBD update including this amendment increase; and
WHEREAS, on July 18, 2023, the City Council authorized the City Manager to execute a second amendment to the Raimi + Associates contract and increase the project budget by $180,000. The costs of the amendment were proposed to be evenly divided by three developers and executed Developer Reimbursement Agreements.

Subsequently, installment requests were sent out, but the developers declined to reimburse the City for these costs; and
WHEREAS, accordingly, the second contract amendment was never executed and staff returned to City Council clarifying that such an amendment and increase would apply to the City portion of the agreement (for which the City would be responsible), follow the same terms and provisions of the original agreement, and in the future, if projects are approved, developers would be required to repay the City for the costs incurred due to the RBD update including this amendment increase.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Authorizes the City Manager to execute a second amendment to a contract with Raimi + Associates to provide consultant services associated with the Ravenswood Business District/Four Corners Transit Oriented Development Specific Plan Area to increase the contract by $180,000 for a new not-to-exceed total of $2,015,137 for professional services;

3. Waive the formal bid procedure pursuant to East Palo Alto Municipal Code Section 2.84.070(D); and

4. Appropriate and allocate $180,000 from the General Fund to Fiscal Year 2023- 24 Budget for this Amendment,
PASSED AND ADOPTED this 19th day of September by the following vote:

AYES:
15 Resolution No. XX-2023 3 of 3
NOES:

ABSENT:

ABSTAIN:

SIGNED:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
16 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: July 18, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Amy Chen, Community & Economic Development Director Elena Lee, Planning Manager
SUBJECT: Ravenswood Business District / 4 Corners Specific Plan – Second Contract Amendment to Developer Reimbursement Agreements
Recommendation
That the City Council:

1. Accept the staff report regarding the status on the Ravenswood Business District/Four Corners Transit Oriented Development Specific Plan Update; and

2. Adopt a Resolution authorizing the City Manager to amend the Raimi + Associates (R+A) Contract and the related Developer Reimbursement Agreements to increase by $180,000 for a new not-to-exceed total of $2,015,137 for professional services.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
• Promote Housing, Economic and Workforce Development
• Ensure Our Financial and Organizational Health
Executive Summary
Staff is providing background and an explanation to the City Council regarding a budget amendment to the R+A contract and related Developer Reimbursement Agreements. This amendment is needed to complete the update to the existing Plan’s standards and policies, advance key Plan items towards successful implementation, and to complete all legally required Supplemental Environmental Impact Report (SEIR)/California Environmental Quality Act (CEQA) analysis.
17 Background
At the City Council Study Session on February 25, 20201, the City Council recommended exploring a focused update to the RBD/Four Corners TOD Specific Plan (“Specific Plan”).

Although the overall vision of the plan would generally remain the same, the Specific Plan update analyzes the impacts of allowing an increased amount of office development and housing in the Specific Plan area. The key objectives for the Specific Plan update are to:
• Evaluate the relative impacts and benefits of allowing more office/R&D (research and development) square footage and define policies that address 1) traffic and trip reduction; 2) wet utility infrastructure, 3) fiscal revenues; 4) gentrification or indirect displacement and housing affordability, and 5) local jobs; • Develop a clear framework and program to promote community needs and receive community benefits;
• Articulate urban design standards and zoning standards that create a new, “complete” neighborhood; and
• Maintain the vision of the existing plan of “transforming the area into a vibrant, walkable, mixed-use destination with a significant increase in employment, institutional uses, and moderate increase in housing.”
• An additional key objective related to Plan implementation has been identified during the course of the update process: define financing options for construction and maintenance of key infrastructure improvements.

On September 15, 2020, the City Council authorized the City to enter into a contract with Raimi + Associates (R+A), in an amount not to exceed $1,326,829 to provide the analysis, community engagement, and environmental review necessary for the City Council to consider an amendment to the Ravenswood Business District (RBD) Specific Plan and potentially increase the amount of development approved in the EIR. The staff report linked online2 details the phases of the analysis and the scope of work. The table below summarizes the RBD budget with R+A:

Table 1
Total Base Cost $990,129
10% Contingency $99,000
(Loop Road SEIR + Computer Infrastructure Models) Total Optional Cost $237,700
Base + Contingency + Optional $1,326,829
On October 6, 20203, the City Council authorized the City to enter into Developer Reimbursement Agreements (DRA) with certain developers within the RBD to fund a share of the associated costs for the environmental review portion of the R+A contract. Although certain developers are funding a portion of the R+A contract, the City Council maintains full land use authority regarding decisions about the RBD and entering into developer reimbursement agreements does not commit the City to amend the RBD or any project approvals.
18 As previously directed by the City Council, it is expected that developers who required an amendment to the RBD Specific Plan for their projects to advance will be obligated to fund a share of the associated costs for: 1) the environmental review portion of the R+A contract; and 2) reimbursement of the City’s initial investment in data refresh, engagement, and amendments to the Specific Plan.

With that direction from City Council, the following cost split was included as two parts of the original R+A consulting contract that was executed on January 11, 2021 in an amount not to exceed $ 1,326,829. The term of the agreement commenced on September 15, 2020 and the contract was approved for three years. The table below describes the two parts of the initial R+A contract:

Table 2
Part Entity Activities Cost
Estimate
Mechanism
A City of East
Palo Alto
Data refresh,
analysis, community
engagement
$490,164 Paid initially by City
General Fund, later
reimbursed through
approved projects
B Large RBD
Developers
Environmental
Review
$737,665 (with
optional
tasks)
Paid directly through preexisting Developer
Reimbursement Account
(DRA)
Contingency $99,000 May be applied to either
part of the contract
Total Approved $1,326,829
To date, the City Council has held eight meetings or special study sessions to discuss the Specific Plan Update. At the November 18, 2021 meeting4, City Council directed staff to study two potential maximum office/R&D development scenarios:
• Scenario 1 would allow up to 2.82 million square feet of office/R&D space and up to 1,350 housing units.
• Scenario 2 would allow up to 3.35 million square feet of office/R&D space and up to 1,600 housing units.

With these recommendations from City Council, staff have revised the R + A scope of work and budget and on January 18, 20225, City Council authorized the City Manager to amend the R+A agreement and increase the contract by $508,308. The following table summarizes the first approved contract amendment:
19 Table 3
Contracts Activities Cost
Estimate
Mechanism
Initial Data refresh, analysis,
community
engagement
Environmental
Review
Contingency
$1,326,829 Paid initially by City General
Fund, later reimbursed
through approved projects
Paid directly through preexisting Developer
Reimbursement Account
(DRA)
1st
Amendment
Analysis of two
scenarios and more
public engagement
$508,308 Paid initially by City General
Fund, later reimbursed
through approved projects
Amended Total $1,835,137
The purpose of this staff report is to describe the need for 2nd contract amendment to complete the update to the existing Plan’s standards and policies, advance key Plan items towards successful implementation, and to complete all legally required Supplemental Environmental Impact Report (SEIR)/California Environmental Quality Act (CEQA) analysis.

Analysis
As mentioned above, based on Council direction and community input, the Specific Plan and SEIR analyzes two potential maximum office/R&D development scenarios:
• Scenario 1 would allow up to 2.82 million square feet of office/R&D space and up to 1,350 housing units.
• Scenario 2 would allow up to 3.35 million square feet of office/R&D space and up to 1,600 housing units.

Before the SEIR receives its final certification, the City Council will need to select which scenario (or a hybrid alternative) will become the final development capacity reflected in the Final SEIR and approved under CEQA. Direction may be given at a future study session, but the ultimate selection of which scenario would be made at the time of SEIR certification and action on the project at a hearing prior to the final certification hearing.

Budget Amendment
Staff is proposing an amendment in the amount of $180,000 be added to the Developer Reimbursement Agreements that support the Specific Plan Update. This amendment is needed to finish the update of the existing Plan’s standards and policies, advance key Plan items towards successful implementation, and complete legally required SEIR/CEQA analysis.

The table below shows the tasks that comprise this amendment and the consultant responsible.
20 Table 4
Final Budget Amendment Estimate Total
Meetings and Coordination
Project Coordination & Meetings (R+A) $ 15,500
Council/Planning Commission Study Sessions (R+A) $ 20,000 Traffic Engineering Support (Hexagon) $ 20,000
Utility Engineering Support (Schaaf + Wheeler) $ 16,400 EIR Coordination (David J Powers) $ 15,000
$ 86,900
Specific Plan Updates
Admin Draft Work on Specific Plan Policies (R+A) $ 25,000 TDM Implementation Guidelines (Hexagon) $ 12,000
$ 37,000
CEQA/SEIR Analysis
Air Quality Work (David J Powers) $ 4,900
AQ/GHG/Noise Support (Illingworth & Rodkin) $ 6,400
Additional VMT Modeling (Hexagon) $ 6,000
WSA (Schaaf + Wheeler) $ 26,700
Biological Analysis (HT Harvey) $ 2,800
$ 46,800
Subtotal $ 170,700
Sub Management $ 7,700
Office/Accounting $ 1,600
TOTAL $ 180,000
The amendment scope is broken down into three categories: 1) Meetings and coordination, 2) Specific Plan Updates, and 3) CEQA/SEIR Analysis.
1) Meetings and Coordination
• Project Coordination and Meetings (R+A) – The prime consultant, R+A, coordinates monthly check-ins with the developer group, meets with outside agencies including the San Francisquito Creek Joint Powers Authority, and is the lead coordinator for the Specific Plan update.
• Council/Planning Commission Study Sessions (R+A) – There have been seven study sessions to date since the start of the Specific Plan update in September 2020.

This amended budget for R+A will support upcoming study sessions including this coming July 25 session. R+A will help produce staff reports and presentations for these Council sessions. Future study sessions are anticipated this Fall, which could also be joint meetings with the Planning Commission.
• Traffic Engineering Support (Hexagon) – Hexagon will attend coordination meetings, City Council Study Sessions, and provide continued transportation engineering support to the project.
• Utility Engineering Support (Schaaf + Wheeler) – There has been discussions 21 around early phase wet utility improvements. Schaaf & Wheeler will prepare for and attend up to four virtual meetings with the project team that may include meetings with individual land developers to discuss our analyses and results from our technical studies. Schaaf & Wheeler will prepare for and attend up to two group virtual meetings with the project team to discuss technical study results. • EIR Coordination (David J Powers) – Meetings with City staff and R+A team to discuss EIR approach and technical studies, coordination regarding the water supply assessment, tribal consultation meetings, and discussions regarding the approach to construction impacts.
2) Specific Plan Updates
• Admin Draft Work on Specific Plan Policies (R+A) – The complexity of the Admin draft of the Specific Plan has required additional time to be dedicated towards solving project-level issues, such as the street design for Bay Road. This was not anticipated by the project team during the original scoping process or the previous budget amendment scoping. Key chapters of the Specific Plan, including new chapters on Community Benefits and Parks/Open Space, need to be developed or updated. • TDM Implementation Guidelines (Hexagon) – A citywide Transportation Demand Management (TDM) Ordinance was adopted in EPA on June 1, 2021. It was anticipated that developers in the RBD would need to come together to develop a tailored strategy to reduce transportation demand in and out of the RBD. Hexagon will work with the R+A team and City staff to develop a stand-alone TDM Implementation Guidelines for the RBD. The guidelines will provide additional context/background, and will explain in more detail the TDM requirements including how the TDM Program will be implemented and monitored.
3) CEQA/SEIR Analysis
• Air Quality Analysis (David J Powers) – The SEIR was scoped to include a programlevel analysis of construction impacts related to air quality since at the time the scope was prepared, construction details were not available to complete a project-level construction analysis. Based on a revised approach recently discussed with the City, the SEIR will now include project-level analyses of the construction air quality impacts of two future development projects within the Plan area. Other future projects in the Plan area would be required to complete a project-specific construction analysis under a separate scope. The project-specific construction analysis will require additional coordination with the developers regarding construction assumptions and a more detailed construction analysis in the SEIR. (Note that the project-specific construction analyses to be included in the Specific Plan Update SEIR would be prepared under a separate scope/contract with the individual project developers). Future developments would be able to tier from this analysis (assuming construction is consistent with the assumptions used in the SEIR). Illingworth & Rodkin will support the project-level air quality analysis, complete additional noise analyses based on revisions to the cumulative traffic volumes, and attend project meetings as provided by the budget. • Additional Vehicle Miles Traveled (VMT) Modeling (Hexagon) – In order to accurately reflect impacts, Hexagon must calculate existing and total VMT to analyze the potential Air Quality/Greenhouse Gas impacts of the two development scenarios. To model the total VMT in the Plan area (which includes existing development), Hexagon must calculate the existing VMT for the Specific Plan area, so that only the AQ and GHG emissions resulting from the net increase in VMT are disclosed. 22 • Water Supply Assessment (WSA) (S+W) – The project’s original scope included a more general “water supply assessment” which was completed by S+W as part of the Utilities Impact Study (and concluded at a high level that there is sufficient water supply for both RBD scenarios). However, this effort did not meet all the statutory requirements of State law SB 610, which applies to any 'project' with more than 500 units or equivalent non-residential impact. Much of the background work needed for the official WSA is complete but there is additional analysis that is needed to be CEQA compliant (such as analysis of single and multiple dry year conditions, and details on the City's water rights contracts).
• Biological Analysis (HT Harvey). The Biological Resources Report for the Specific Plan Update will be updated to account for the analysis of potential impacts of the Loop Road, based on the latest information regarding the road’s location and design, on sensitive habitat.

Next Steps and Timeline
As mentioned at the last RBD Study Session held on April 25, 2023, another study session discussion of the proposed TDM strategies and policies for the Specific Plan Area will be held on July 25, 2023. The Public Draft of the updated Specific Plan is scheduled to be released in the Fall. The public draft of the Supplemental Environmental Impact Report (DSEIR) related to this project is scheduled to be released in late October for a 45-day review period. After the close of public comments, the Planning Commission (PC) will convene and City staff will request PC’s recommendation on the Final SEIR and updated Specific Plan (tentatively scheduled for early December). Following the Planning Commission, the City Council hearings on the adoption of the Plan and certification of the SEIR will begin (estimated for early 2024).

Fiscal Impact
To fund the remaining work on the Specific Plan Update, City staff is pursuing this amendment to the R+A contract and the related DRA’s. The total amendment of $180,000, will be divided amongst the three participating developers (Sand Hill, Harvest, and Emerson). Therefore, there would be no fiscal impact to the City for this amendment.

As a reminder, the R+A contract is split into two parts: Part 1) Data Refresh, Analysis, Community Engagement, and Part 2) CEQA Environmental Review. The City has funded Part 1 work, while developers have funded Part 2 work.

The City Council appropriated $1,097,472 in funds to cover Part 1 of the R+A contract ($490,164 initially, and the $99,000 contingency) and then added $508,308 amendment on January 18, 2022. Three developers (Sand Hill, Harvest, and Emerson) have contributed installments towards the reimbursement of the environmental review portion (Part 2) of the R+A contract. Any project that benefits from a future update to the RBD Specific Plan will be required to reimburse the City for Part 1 on a basis proportional to that project’s entitled square footage. All past Developer contributions to Part 2 will be included in (and credited against) the calculation of a project’s total Plan Preparation Fee.

The table below outlines this proposed budget amendment and the initial contract and 1st amendment.
23 Table 5
Contracts Activities City Developers Totals
Initial
Contract
• Part 1: Data
refresh, analysis,
community
engagement
$490,164
• Part 2:

Environmental
Review
$737,665
• Contingency $99,000
Initial Contract
Totals
$589,164 $737,665 $1,326,829
1st
Amendment
• Analysis of two
scenarios and
more public
engagement
$508,308
1st Amendment
Totals
$1,097,472 $737,665 $1,835,137
2nd
Amendment
• Meetings and
coordination
• Specific Plan
Updates
• CEQA/SEIR
Analysis
$180,000
2nd Amendment
Totals
$1,097,472 $917,665 $2,015,137
To codify the developer obligations in regards to this 2nd RBD Specific Plan amendment, City staff in conjunction with the City Attorney will update the City’s standard Developer Reimbursement Agreement (DRA) and issue revised installments before any of this scope can be initiated. To mitigate the City’s risk of incurring costs associated with the RBD Specific Plan update, applicable reimbursements will be due in accordance with the City’s project approval process. The Conditions of Approval (COA) will require the developer to pay the proportionate reimbursement amount of the City’s investment, as calculated per the above example, within ten (10) business days of the project approval.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at City Hall located at 2415 University Avenue, East Palo Alto. Additionally, the public was provided electronic advance notice of the study session through a notification sent from the City’s email contact database which contains hundreds of resident and stakeholder emails.
24 Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment. No action or decision on the Project will occur at this study session. As discussed above, a draft Supplemental Environmental Impact Report is under preparation for the proposed Specific Plan update.

When the DSEIR public comment period begins later this year (approximately in October 2023), a Notice of Availability (NOA) will be distributed as required by CEQA law, and the document will be posted on the project website. After the 45-day public comment period ends, the City will consider and respond to substantive comments received on the draft SEIR and compile a response to comments document. Once the responses and revisions are complete, a final SEIR will be released, consisting of the response to comments document and the draft SEIR. The final SEIR will be considered by the City Council for certification in compliance with CEQA.

Attachments

1. Resolution
25 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: September 19, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Ana Maria Torres-Mondragon, Human Resource Manager
SUBJECT: Annual Compensation Schedule for FY 2023-24
Recommendation
Adopt a resolution approving the FY 2023-24 Compensation Schedule.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 4: Ensure Our Financial and Organizational Health Background
Compensation consisting of salary and benefits paid to employees of the City of East Palo Alto is governed by the City’s municipal code, personnel policies, negotiated and authorized memoranda of understanding with the three employee bargaining units (MEA, SEIU, POA), authorized compensation for unrepresented employees, and authorized contractual agreements with the City Manager and City Attorney. As a member of the California Public Employees’ Retirement System (CalPERS), the City also is subject to applicable provisions of the Public Employee Retirement Law (PERL) referenced in the California Government Code and the California Code of Regulations.

In accordance with East Palo Alto Municipal Code §2.80.110, and as further codified in the City’s Personnel Policies and Procedures approved by the City Council on August 28, 1985 (Resolution #00210) Rule 3.9.01 states that “annually, the City Council shall establish the pay range and steps assigned to each classification in the City service.” The City maintains a Compensation Schedule inclusive of all authorized employee classifications. This includes the salary ranges that depict salary steps associated with such authorized classifications. 26 The City is presenting for adoption of the Fiscal Year 2023-24 City of East Palo Alto Compensation Schedule reflecting previously approved changes to employee classifications and to reflect previously authorized and budgeted compensation of approved classifications.

Analysis
In addition to local policy requirements, Title 2 of the California Code of Regulations (CCR) §570.5 requires the City adopt a publicly available pay schedule for purposes of determining the amount of “compensation earnable” defined pursuant to California Government Code §20630, §20636, and §20636.1. Generally, compensation earnable is calculated using employee payrate and special compensation earned while working for the contracting agency (the City). It is paramount to have a properly adopted and administered pay schedule to assure both citizen transparency and the accuracy of employee retirement benefits.

The City’s Compensation Schedule is required to meet eight criteria contained in CCR §570.5.

The governing body (City Council) must approve and adopt the pay schedule as a standalone document detailing the pay rates for each employee position. The schedule must be publicly accessible, and available for auditing purposes for at least 5 years. The schedule also is required to include the following: position title; payrate for each position (ranges or steps); the time base for how pay is calculated (i.e., hourly, bi-weekly, etc.); payrate effective date and any applicable revision dates; and, the schedule may not reference another document in lieu of disclosing the payrate.

On July 25, 2023, Council approved 5 positions and compensation schedules noted below effective August 6, 2023:
a. Position 1: Implementation of Accountant Senior;
b. Position 2: Implementation of Human Resources Technician I/II; c. Position 3: Implementation of Neighborhood Preservation Officer I//II; d. Position 4: Implementation of Building Inspector/ Neighborhood Preservation Officer I//II;
e. Position 5: Implementation of Management Analyst I//II (1 Year LTD); On July 19, 2022 Council approved a Cost of Living Adjustment (COLA) increase for FY 2023- 24 as part of the Tentative Agreement for Police Officer Association (POA).

To remain in compliance with City compensation ordinance, personnel policies, and CCR §570.5, staff is presenting the FY 2023-24 annual Compensation schedule for City Council consideration and adoption.
27 Fiscal Impact
No fiscal impact associated with approval of the schedules.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Resolution
a. Exhibit A: FY 2023-24 Compensation Schedule
28 1 of 2
RESOLUTION NO. XX – 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
ADOPT A RESOLUTION APPROVING THE FY 2023-24 COMPENSATION SCHEDULE WHEREAS, City Personnel Policies and Procedures Section 3.9.01 states that “annually, the City Council shall establish the pay range and steps assigned to each classification in the City service”; and
WHEREAS, Title 2 of the California Code of Regulations (CCR) §570.5 requires the City adopt a publicly available pay schedule for purposes of determining the amount of compensation earnable pursuant to California Government Code §20630, §20636, and §20636.1; and WHEREAS, the City Council finds and determines that the FY 2023-2024 Compensation Schedule including the position title, payrate for each position (ranges or steps), the time base for how pay is calculated, payrate effective date and any applicable revision dates in accordance with local and state requirements.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action; and

2. Approving the FY 2023-2024 Compensation Schedule, as set forth in Exhibit A, attached hereto and incorporated herein by this reference.

PASSED AND ADOPTED this 19th day of September 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
29 2 of 2
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
30

Accountant I (SEIU)
Step A Step B Step C Step D Step E
Hourly 34.9875 36.7369 38.5737 40.5024 42.5275
Bi-Weekly 2,799.00 2,938.95 3,085.90 3,240.19 3,402.20
Monthly 6,064.50 6,367.73 6,686.11 7,020.42 7,371.44
Annual 72,774.02 76,412.73 80,233.36 84,245.03 88,457.28 Accountant II (SEIU)
Step A Step B Step C Step D Step E
Hourly 38.6565 40.5893 42.6188 44.7497 46.9872
Bi-Weekly 3,092.52 3,247.15 3,409.50 3,579.98 3,758.98
Monthly 6,700.46 7,035.48 7,387.26 7,756.62 8,144.45
Annual 80,405.53 84,425.80 88,647.09 93,079.45 97,733.42 Accountant Senior (MEA)
Step A Step B Step C Step D Step E
Hourly 44.9599 47.2079 49.5683 52.0467 54.6491
Bi-Weekly 3,596.79 3,776.63 3,965.47 4,163.74 4,371.93
Monthly 7,793.05 8,182.71 8,591.84 9,021.44 9,472.51
Annual 93,516.66 98,192.49 103,102.12 108,257.22 113,670.08 Account Technician I (SEIU)
Step A Step B Step C Step D Step E
Hourly 29.2345 30.6963 32.2311 33.8426 35.5348
Bi-Weekly 2,338.76 2,455.70 2,578.49 2,707.41 2,842.78
Monthly 5,067.32 5,320.68 5,586.72 5,866.05 6,159.36
Annual 60,807.82 63,848.22 67,040.63 70,392.66 73,912.29 Account Technician II (SEIU)
Step A Step B Step C Step D Step E
Hourly 31.4271 32.9985 34.6484 36.3808 38.1999
Bi-Weekly 2,514.17 2,639.88 2,771.87 2,910.47 3,055.99
Monthly 5,447.37 5,719.74 6,005.72 6,306.01 6,621.31
Annual 65,368.41 68,636.83 72,068.67 75,672.11 79,455.71 Administrative Assistant (SEIU)
Step A Step B Step C Step D Step E
Hourly 35.0672 36.8206 38.6616 40.5947 42.6244
Bi-Weekly 2,805.38 2,945.64 3,092.93 3,247.57 3,409.95
Monthly 6,078.31 6,382.23 6,701.34 7,036.41 7,388.23
Annual 72,939.78 76,586.77 80,416.10 84,436.91 88,658.76

CITY OF EAST PALO ALTO
COMPENSATION SCHEDULE FISCAL YEAR 2022-23
(Rates Effective 7/1/23, Except as Noted)
31

Administration Services Director (Executive )
Step A Step B Step C Step D Step E
Hourly 72.2367 75.8485 79.6410 83.6230 87.8042
Bi-Weekly 5,778.94 6,067.88 6,371.28 6,689.84 7,024.33
Monthly 12,521.03 13,147.08 13,804.44 14,494.66 15,219.39 Annual 150,252.36 157,764.98 165,653.22 173,935.89 182,632.68 Assistant City Manager (Executive )
Step A Step B Step C Step D Step E
Hourly 90.9901 95.5396 100.3166 105.3324 110.5990
Bi-Weekly 7,279.21 7,643.17 8,025.33 8,426.59 8,847.92
Monthly 15,771.62 16,560.20 17,388.21 18,257.62 19,170.50 Annual 189,259.39 198,722.36 208,658.48 219,091.41 230,045.98 Assistant Engineer (SEIU)
Step A Step B Step C Step D Step E
Hourly 41.9929 44.0925 46.2972 48.6120 51.0426
Bi-Weekly 3,359.43 3,527.40 3,703.77 3,888.96 4,083.41
Monthly 7,278.77 7,642.70 8,024.84 8,426.08 8,847.39
Annual 87,345.20 91,712.46 96,298.08 101,112.98 106,168.63 Assistant Planner (SEIU)
Step A Step B Step C Step D Step E
Hourly 41.2643 43.3275 45.4939 47.7686 50.1570
Bi-Weekly 3,301.14 3,466.20 3,639.51 3,821.48 4,012.56
Monthly 7,152.47 7,510.10 7,885.60 8,279.88 8,693.88
Annual 85,829.69 90,121.17 94,627.23 99,358.59 104,326.52 Assistant to the City Manager LTD (Temporary- Non Bargaining) Step A Step B Step C Step D Step E
Hourly 63.1631 66.3212 69.6373 73.1191 76.7751
Bi-Weekly 5,053.04 5,305.70 5,570.98 5,849.53 6,142.01
Monthly 10,948.26 11,495.68 12,070.46 12,673.98 13,307.68 Annual 131,379.17 137,948.12 144,845.53 152,087.81 159,692.20 Associate Engineer (SEIU)
Step A Step B Step C Step D Step E
Hourly 48.6121 51.0427 53.5948 56.2746 59.0883
Bi-Weekly 3,888.97 4,083.41 4,287.58 4,501.96 4,727.06
Monthly 8,426.09 8,847.40 9,289.77 9,754.26 10,241.97
Annual 101,113.11 106,168.77 111,477.21 117,051.07 122,903.62 Associate Planner (SEIU)
Step A Step B Step C Step D Step E
Hourly 45.1165 47.3723 49.7409 52.2280 54.8394
Bi-Weekly 3,609.32 3,789.79 3,979.28 4,178.24 4,387.15
Monthly 7,820.19 8,211.20 8,621.76 9,052.85 9,505.49
32

Annual 93,842.32 98,534.44 103,461.16 108,634.22 114,065.93 Building Inspector I (SEIU)
Step A Step B Step C Step D Step E
Hourly 40.5181 42.5440 44.6712 46.9048 49.2500
Bi-Weekly 3,241.45 3,403.52 3,573.70 3,752.38 3,940.00
Monthly 7,023.14 7,374.30 7,743.01 8,130.16 8,536.67
Annual 84,277.69 88,491.58 92,916.16 97,561.97 102,440.06 Building Inspector II (SEIU)
Step A Step B Step C Step D Step E
Hourly 45.3745 47.6433 50.0254 52.5267 55.1530
Bi-Weekly 3,629.96 3,811.46 4,002.04 4,202.14 4,412.24
Monthly 7,864.92 8,258.17 8,671.08 9,104.63 9,559.86
Annual 94,379.06 99,098.02 104,052.92 109,255.56 114,718.34 Building Inspector/ Neighborhood Preservation Officer I (SEIU) Effective Step A Step B Step C Step D Step E 7/25/2023
Hourly 46.5958 48.9256 51.3719 53.9405 56.6375
Bi-Weekly 3,727.67 3,914.05 4,109.75 4,315.24 4,531.00
Monthly 8,076.61 8,480.44 8,904.46 9,349.69 9,817.17
Annual 96,919.30 101,765.25 106,853.51 112,196.28 117,806.00 Building Inspector/ Neighborhood Preservation Officer II (SEIU) Effective Step A Step B Step C Step D Step E 7/25/2023
Hourly 52.1807 54.7898 57.5292 60.4057 63.4260
Bi-Weekly 4,174.45 4,383.18 4,602.34 4,832.46 5,074.08
Monthly 9,044.65 9,496.90 9,971.73 10,470.32 10,993.83
Annual 108,535.80 113,962.77 119,660.76 125,643.87 131,925.98 Building Permit Technician (SEIU)
Step A Step B Step C Step D Step E
Hourly 30.3773 31.8961 33.4909 35.1655 36.9238
Bi-Weekly 2,430.18 2,551.69 2,679.28 2,813.24 2,953.90
Monthly 5,265.39 5,528.66 5,805.10 6,095.35 6,400.12
Annual 63,184.72 66,343.96 69,661.16 73,144.22 76,801.43 Chief Building Official (MEA)
Step A Step B Step C Step D Step E
Hourly 63.1630 66.3212 69.6372 73.1191 76.7751
Bi-Weekly 5,053.04 5,305.69 5,570.98 5,849.53 6,142.00
Monthly 10,948.26 11,495.67 12,070.45 12,673.98 13,307.68 Annual 131,379.09 137,948.05 144,845.45 152,087.72 159,692.11 City Attorney (Contractual)
Hourly 109.3600 *
33

Bi-Weekly 8,748.80
Monthly 18,955.74
Annual 227,468.84
City Clerk- Public Information Officer (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 53.8130 56.5036 59.3288 62.2952 65.4100
Bi-Weekly 4,305.04 4,520.29 4,746.30 4,983.62 5,232.80
Monthly 9,327.58 9,793.96 10,283.66 10,797.84 11,337.73 Annual 111,930.96 117,527.51 123,403.88 129,574.08 136,052.78 City Engineer (MEA)
Step A Step B Step C Step D Step E
Hourly 72.9757 76.6245 80.4557 84.4785 88.7024
Bi-Weekly 5,838.06 6,129.96 6,436.46 6,758.28 7,096.19
Monthly 12,649.12 13,281.58 13,945.66 14,642.94 15,375.09 Annual 151,789.46 159,378.93 167,347.88 175,715.27 184,501.03 City Manager (Contractual)
Hourly 110.5769
Bi-Weekly 8,846.15
Monthly 19,166.67
Annual 230,000.00
Neighborhood Preservation Officer I (SEIU) Effective
Formerly known as Code Enforcement Officer I 7/25/2023
Step A Step B Step C Step D Step E
Hourly 34.0994 35.8044 37.5946 39.4744 41.4481
Bi-Weekly 2,727.95 2,864.35 3,007.57 3,157.95 3,315.85
Monthly 5,910.57 6,206.10 6,516.40 6,842.22 7,184.33
Annual 70,926.83 74,473.17 78,196.83 82,106.67 86,212.00 Neighborhood Preservation Officer II (SEIU) Effective
Formerly known as Code Enforcement Officer II 7/25/2023 Step A Step B Step C Step D Step E
Hourly 39.0743 41.0281 43.0795 45.2334 47.4951
Bi-Weekly 3,125.95 3,282.24 3,446.36 3,618.67 3,799.61
Monthly 6,772.89 7,111.53 7,467.11 7,840.46 8,232.48
Annual 81,274.62 85,338.36 89,605.27 94,085.54 98,789.81 Community Services Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 53.3845 56.0537 58.8564 61.7992 64.8892
Bi-Weekly 4,270.76 4,484.30 4,708.51 4,943.94 5,191.14
Monthly 9,253.31 9,715.98 10,201.78 10,711.87 11,247.46 Annual 111,039.78 116,591.77 122,421.36 128,542.42 134,969.55 34

Community Services Officer (SEIU)
Step A Step B Step C Step D Step E
Hourly 29.9936 31.4933 33.0679 34.7213 36.4574
Bi-Weekly 2,399.49 2,519.46 2,645.43 2,777.71 2,916.59
Monthly 5,198.89 5,458.83 5,731.77 6,018.36 6,319.28
Annual 62,386.64 65,505.97 68,781.27 72,220.33 75,831.35 Community Services Officer PT (0.45 FTE, 936 Hrs) (Non Bargaining) (formerly Community Service Aide PT)
Step A Step B Step C Step D Step E
Hourly 29.9936 31.4933 33.0679 34.7213 36.4574
Bi-Weekly 1,079.77 1,133.76 1,190.45 1,249.97 1,312.47
Monthly 2,339.50 2,456.47 2,579.30 2,708.26 2,843.68
Annual 28,073.99 29,477.69 30,951.57 32,499.15 34,124.11 Community & Economic Development Director (Executive )
Step A Step B Step C Step D Step E
Hourly 82.1449 86.2521 90.5647 95.0929 99.8476
Bi-Weekly 6,571.59 6,900.17 7,245.18 7,607.44 7,987.81
Monthly 14,238.44 14,950.36 15,697.88 16,482.78 17,306.92 Annual 170,861.31 179,404.38 188,374.60 197,793.33 207,682.99 Deputy City Attorney I (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 52.6154 55.2461 58.0084 60.9089 63.9543
Bi-Weekly 4,209.23 4,419.69 4,640.68 4,872.71 5,116.34
Monthly 9,120.00 9,576.00 10,054.80 10,557.54 11,085.41 Annual 109,439.97 114,911.96 120,657.56 126,690.44 133,024.96 Deputy City Attorney II (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 65.5142 68.7899 72.2294 75.8409 79.6329
Bi-Weekly 5,241.14 5,503.19 5,778.35 6,067.27 6,370.64
Monthly 11,355.80 11,923.59 12,519.77 13,145.76 13,803.04 Annual 136,269.58 143,083.06 150,237.21 157,749.07 165,636.52 Deputy City Clerk (MEA)
Step A Step B Step C Step D Step E
Hourly 37.3628 39.2309 41.1925 43.2521 45.4147
Bi-Weekly 2,989.02 3,138.47 3,295.40 3,460.17 3,633.18
Monthly 6,476.22 6,800.03 7,140.03 7,497.03 7,871.88
Annual 77,714.61 81,600.34 85,680.36 89,964.38 94,462.59 Director of Finance (Executive )
Step A Step B Step C Step D Step E
Hourly 84.0659 88.2692 92.6826 97.3168 102.1826
35

Bi-Weekly 6,725.27 7,061.53 7,414.61 7,785.34 8,174.61
Monthly 14,571.42 15,299.99 16,064.99 16,868.24 17,711.65 Annual 174,857.03 183,599.88 192,779.87 202,418.87 212,539.81 Electrician - Apprentice (SEIU)
Step A Step B Step C Step D Step E
Hourly 40.4628 42.4859 44.6102 46.8408 49.1828
Bi-Weekly 3,237.02 3,398.88 3,568.82 3,747.26 3,934.62
Monthly 7,013.55 7,364.23 7,732.44 8,119.06 8,525.02
Annual 84,162.64 88,370.77 92,789.31 97,428.77 102,300.21 Electrician - Journeyman (SEIU)
Step A Step B Step C Step D Step E
Hourly 42.7571 44.8949 47.1397 49.4967 51.9715
Bi-Weekly 3,420.57 3,591.60 3,771.18 3,959.73 4,157.72
Monthly 7,411.23 7,781.79 8,170.88 8,579.42 9,008.39
Annual 88,934.75 93,381.48 98,050.56 102,953.09 108,100.74 Electrician - Lead (SEIU)
Step A Step B Step C Step D Step E
Hourly 45.7683 48.0568 50.4596 52.9826 55.6317
Bi-Weekly 3,661.47 3,844.54 4,036.77 4,238.61 4,450.54
Monthly 7,933.18 8,329.84 8,746.33 9,183.65 9,642.83
Annual 95,198.14 99,958.04 104,955.95 110,203.74 115,713.93 Engineering Technician (SEIU)
Step A Step B Step C Step D Step E
Hourly 29.6765 31.1604 32.7184 34.3543 36.0720
Bi-Weekly 2,374.12 2,492.83 2,617.47 2,748.34 2,885.76
Monthly 5,143.93 5,401.13 5,671.19 5,954.75 6,252.48
Annual 61,727.19 64,813.55 68,054.23 71,456.94 75,029.79 Environmental Services Aide FT (SEIU)
Step A Step B Step C Step D Step E
Hourly 25.1846 26.4439 27.7661 29.1544 30.6121
Bi-Weekly 2,014.77 2,115.51 2,221.28 2,332.35 2,448.97
Monthly 4,365.34 4,583.60 4,812.78 5,053.42 5,306.09
Annual 52,384.03 55,003.23 57,753.39 60,641.06 63,673.11 Environmental Services Aide PT (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 25.1846 26.4439 27.7661 29.1544 30.6121
Bi-Weekly 906.65 951.98 999.58 1,049.56 1,102.03
Monthly 1,964.40 2,062.62 2,165.75 2,274.04 2,387.74
Annual 23,572.81 24,751.45 25,989.03 27,288.48 28,652.90 Executive Assistant to the City Manager (Non Bargaining) 36

Step A Step B Step C Step D Step E
Hourly 40.0239 42.0251 44.1263 46.3327 48.6493
Bi-Weekly 3,201.91 3,362.01 3,530.11 3,706.61 3,891.94
Monthly 6,937.48 7,284.35 7,648.57 8,030.99 8,432.54
Annual 83,249.70 87,412.19 91,782.79 96,371.93 101,190.53 Financial Service Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 60.6587 63.6917 66.8763 70.2201 73.7311
Bi-Weekly 4,852.70 5,095.33 5,350.10 5,617.61 5,898.49
Monthly 10,514.18 11,039.89 11,591.89 12,171.48 12,780.05 Annual 126,170.18 132,478.69 139,102.62 146,057.76 153,360.64 Fiscal Analyst (MEA)
Step A Step B Step C Step D Step E
Hourly 51.0585 53.6114 56.2920 59.1066 62.0619
Bi-Weekly 4,084.68 4,288.92 4,503.36 4,728.53 4,964.96
Monthly 8,850.14 9,292.65 9,757.28 10,245.15 10,757.40
Annual 106,201.71 111,511.80 117,087.39 122,941.76 129,088.84 Grants Coordinator (SEIU)
Step A Step B Step C Step D Step E
Hourly 38.2875 40.2018 42.2119 44.3225 46.5387
Bi-Weekly 3,063.00 3,216.15 3,376.95 3,545.80 3,723.09
Monthly 6,636.49 6,968.32 7,316.74 7,682.57 8,066.70
Annual 79,637.94 83,619.84 87,800.83 92,190.87 96,800.41 Housing Specialist I (SEIU)
Step A Step B Step C Step D Step E
Hourly 33.7199 35.4059 37.1762 39.0350 40.9868
Bi-Weekly 2,697.59 2,832.47 2,974.10 3,122.80 3,278.94
Monthly 5,844.79 6,137.03 6,443.88 6,766.07 7,104.38
Annual 70,137.45 73,644.32 77,326.54 81,192.87 85,252.51 Housing Specialist II (SEIU)
Step A Step B Step C Step D Step E
Hourly 42.1249 44.2311 46.4426 48.7648 51.2030
Bi-Weekly 3,369.99 3,538.49 3,715.41 3,901.18 4,096.24
Monthly 7,301.64 7,666.72 8,050.06 8,452.56 8,875.19
Annual 87,619.69 92,000.68 96,600.71 101,430.75 106,502.28 Housing Project Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 51.5954 54.1752 56.8839 59.7281 62.7145
Bi-Weekly 4,127.63 4,334.01 4,550.71 4,778.25 5,017.16
Monthly 8,943.20 9,390.36 9,859.88 10,352.87 10,870.52
Annual 107,318.42 112,684.34 118,318.56 124,234.49 130,446.21 37

Housing & Economic Development Manager (MEA2)
Step A Step B Step C Step D Step E
Hourly 63.1631 66.3212 69.6373 73.1191 76.7751
Bi-Weekly 5,053.04 5,305.70 5,570.98 5,849.53 6,142.01
Monthly 10,948.26 11,495.68 12,070.46 12,673.98 13,307.68 Annual 131,379.17 137,948.12 144,845.53 152,087.81 159,692.20 Human Resource Manager (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 62.5397 65.6667 68.9500 72.3975 76.0174
Bi-Weekly 5,003.18 5,253.34 5,516.00 5,791.80 6,081.39
Monthly 10,840.22 11,382.23 11,951.34 12,548.91 13,176.35 Annual 130,082.61 136,586.74 143,416.08 150,586.89 158,116.23 Human Resources Technician I (Non Bargaining) Effective Formerly known as Human Resources Technician 7/25/2023
Step A Step B Step C Step D Step E
Hourly 38.0894 39.9938 41.9935 44.0932 46.2978
Bi-Weekly 3,047.15 3,199.51 3,359.48 3,527.45 3,703.83
Monthly 6,602.15 6,932.26 7,278.88 7,642.82 8,024.96
Annual 79,225.85 83,187.14 87,346.50 91,713.83 96,299.52 Human Resources Technician II (Non Bargaining) Effective:

Step A Step B Step C Step D Step E 7/25/2023
Hourly 41.8983 43.9932 46.1929 48.5025 50.9276
Bi-Weekly 3,351.87 3,519.45 3,695.43 3,880.20 4,074.21
Monthly 7,262.38 7,625.48 8,006.76 8,407.10 8,827.45
Annual 87,148.55 91,505.81 96,081.13 100,885.24 105,929.37 Kitchen Aide - (0.5 FTE, 1040 Hrs) (SEIU)
Step A Step B Step C Step D Step E
Hourly 17.3439 18.2111 19.1216 20.0777 21.0816
Bi-Weekly 693.76 728.44 764.87 803.11 843.26
Monthly 1,503.14 1,578.29 1,657.21 1,740.07 1,827.07
Annual 18,037.65 18,939.53 19,886.50 20,880.83 21,924.87 Legal Assistant (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 36.5740 38.4027 40.3228 42.3390 44.4559
Bi-Weekly 2,925.92 3,072.22 3,225.83 3,387.12 3,556.47
Monthly 6,339.49 6,656.47 6,989.29 7,338.76 7,705.69
Annual 76,073.91 79,877.61 83,871.49 88,065.06 92,468.32 Maintenance Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 61.4393 64.5113 67.7368 71.1237 74.6798
38

Bi-Weekly 4,915.14 5,160.90 5,418.95 5,689.89 5,974.39
Monthly 10,649.48 11,181.95 11,741.05 12,328.10 12,944.51 Annual 127,793.73 134,183.42 140,892.59 147,937.22 155,334.08 Maintenance Worker I (SEIU)
Step A Step B Step C Step D Step E
Hourly 27.5378 28.9146 30.3604 31.8784 33.4723
Bi-Weekly 2,203.02 2,313.17 2,428.83 2,550.27 2,677.78
Monthly 4,773.21 5,011.87 5,262.46 5,525.59 5,801.87
Annual 57,278.53 60,142.45 63,149.58 66,307.06 69,622.41 Maintenance Worker II (SEIU)
Step A Step B Step C Step D Step E
Hourly 30.6076 32.1380 33.7449 35.4321 37.2037
Bi-Weekly 2,448.61 2,571.04 2,699.59 2,834.57 2,976.30
Monthly 5,305.32 5,570.59 5,849.11 6,141.57 6,448.65
Annual 63,663.83 66,847.02 70,189.38 73,698.84 77,383.79 Maintenance Worker III (SEIU)
Step A Step B Step C Step D Step E
Hourly 34.0949 35.7997 37.5896 39.4691 41.4426
Bi-Weekly 2,727.59 2,863.97 3,007.17 3,157.53 3,315.41
Monthly 5,909.79 6,205.27 6,515.54 6,841.32 7,183.38
Annual 70,917.42 74,463.30 78,186.46 82,095.78 86,200.57 Management Analyst I (MEA)
Step A Step B Step C Step D Step E
Hourly 42.5149 44.6407 46.8727 49.2164 51.6772
Bi-Weekly 3,401.19 3,571.25 3,749.82 3,937.31 4,134.17
Monthly 7,369.26 7,737.72 8,124.60 8,530.83 8,957.38
Annual 88,431.07 92,852.62 97,495.25 102,370.01 107,488.51 Management Analyst I (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 42.5149 44.6407 46.8727 49.2164 51.6772
Bi-Weekly 3,401.19 3,571.25 3,749.82 3,937.31 4,134.17
Monthly 7,369.26 7,737.72 8,124.60 8,530.83 8,957.38
Annual 88,431.07 92,852.62 97,495.25 102,370.01 107,488.51 Management Analyst I (1Year LTD) (Non Bargaining) Effective Step A Step B Step C Step D Step E 7/25/2023
Hourly 42.5149 44.6407 46.8727 49.2164 51.6772
Bi-Weekly 3,401.19 3,571.25 3,749.82 3,937.31 4,134.17
Monthly 7,369.26 7,737.72 8,124.60 8,530.83 8,957.38
Annual 88,431.07 92,852.62 97,495.25 102,370.01 107,488.51 Management Analyst II (MEA)
39

Step A Step B Step C Step D Step E
Hourly 51.0585 53.6114 56.2920 59.1066 62.0619
Bi-Weekly 4,084.68 4,288.91 4,503.36 4,728.53 4,964.95
Monthly 8,850.14 9,292.64 9,757.28 10,245.14 10,757.40
Annual 106,201.63 111,511.72 117,087.30 122,941.67 129,088.75 Management Analyst II (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 51.0585 53.6114 56.2920 59.1066 62.0619
Bi-Weekly 4,084.68 4,288.91 4,503.36 4,728.53 4,964.95
Monthly 8,850.14 9,292.64 9,757.28 10,245.14 10,757.40
Annual 106,201.63 111,511.72 117,087.30 122,941.67 129,088.75 Management Analyst II (1 Year LTD) (Non Bargaining) Effective Step A Step B Step C Step D Step E 7/25/2023
Hourly 51.0585 53.6114 56.2920 59.1066 62.0619
Bi-Weekly 4,084.68 4,288.91 4,503.36 4,728.53 4,964.95
Monthly 8,850.14 9,292.64 9,757.28 10,245.14 10,757.40
Annual 106,201.63 111,511.72 117,087.30 122,941.67 129,088.75 Nutrition Site Supervisor (0.75 FTE, 1560 Hrs) (SEIU)
Step A Step B Step C Step D Step E
Hourly 21.1770 22.2358 23.3476 24.5150 25.7407
Bi-Weekly 1,270.62 1,334.15 1,400.86 1,470.90 1,544.44
Monthly 2,753.01 2,890.66 3,035.19 3,186.95 3,346.30
Annual 33,036.08 34,687.88 36,422.28 38,243.39 40,155.56 Office Assistant (SEIU)
Step A Step B Step C Step D Step E
Hourly 26.4240 27.7452 29.1324 30.5890 32.1185
Bi-Weekly 2,113.92 2,219.61 2,330.59 2,447.12 2,569.48
Monthly 4,580.15 4,809.16 5,049.62 5,302.10 5,567.20
Annual 54,961.82 57,709.92 60,595.41 63,625.18 66,806.44 Planning Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 64.4531 67.6758 71.0596 74.6125 78.3432
Bi-Weekly 5,156.25 5,414.06 5,684.76 5,969.00 6,267.45
Monthly 11,171.87 11,730.47 12,316.99 12,932.84 13,579.48 Annual 134,062.48 140,765.61 147,803.89 155,194.08 162,953.78 Planning Permit Technician (SEIU)
Step A Step B Step C Step D Step E
Hourly 30.3773 31.8961 33.4909 35.1655 36.9238
Bi-Weekly 2,430.18 2,551.69 2,679.28 2,813.24 2,953.90
Monthly 5,265.39 5,528.66 5,805.10 6,095.35 6,400.12
Annual 63,184.72 66,343.96 69,661.16 73,144.22 76,801.43 40

Police Chief (Executive )
Step A Step B Step C Step D Step E
Hourly 91.8346 96.4264 101.2477 106.3101 111.6256
Bi-Weekly 7,346.77 7,714.11 8,099.81 8,504.80 8,930.05
Monthly 15,918.00 16,713.90 17,549.60 18,427.08 19,348.43 Annual 191,016.03 200,566.83 210,595.17 221,124.93 232,181.17 Police Commander (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 72.2401 75.8521 79.6447 83.6269 87.8083
Bi-Weekly 5,779.21 6,068.17 6,371.57 6,690.15 7,024.66
Monthly 12,521.61 13,147.69 13,805.08 14,495.33 15,220.10 Annual 150,259.35 157,772.31 165,660.93 173,943.98 182,641.18 Police Officer - Academy Graduate/ Basic (POA)
Step A Step B Step C Step D Step E Step F Step G
Hourly 46.7844 49.1236 51.5798 54.1588 56.8667 59.7100 61.7999 Bi-Weekly 3,929.89 4,126.38 4,332.70 4,549.34 4,776.80 5,015.64 5,191.19 Monthly 8,514.76 8,940.50 9,387.52 9,856.90 10,349.74 10,867.23 11,247.58 Annual 102,177.10 107,285.95 112,650.25 118,282.76 124,196.90 130,406.75 134,970.98 Police Officer PT- Cold Case Investigator (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 42.2756 44.3894 46.6089 48.9393 51.3863
Bi-Weekly 1,521.92 1,598.02 1,677.92 1,761.82 1,849.91
Monthly 3,297.50 3,462.37 3,635.49 3,817.27 4,008.13
Annual 39,569.98 41,548.48 43,625.90 45,807.20 48,097.56 Police Records Clerk I (SEIU)
Step A Step B Step C Step D Step E
Hourly 28.0867 29.4910 30.9656 32.5139 34.1396
Bi-Weekly 2,246.94 2,359.28 2,477.25 2,601.11 2,731.17
Monthly 4,868.36 5,111.78 5,367.37 5,635.74 5,917.52
Annual 58,420.34 61,341.36 64,408.43 67,628.85 71,010.29 Police Records Clerk II (SEIU)
Step A Step B Step C Step D Step E
Hourly 31.1955 32.7553 34.3930 36.1127 37.9183
Bi-Weekly 2,495.64 2,620.42 2,751.44 2,889.02 3,033.47
Monthly 5,407.22 5,677.58 5,961.46 6,259.53 6,572.51
Annual 64,886.66 68,130.99 71,537.54 75,114.42 78,870.14 Police Records Supervisor (MEA)
Step A Step B Step C Step D Step E
Hourly 39.1461 41.1035 43.1586 45.3166 47.5824
Bi-Weekly 3,131.69 3,288.28 3,452.69 3,625.32 3,806.59
41

Monthly 6,785.33 7,124.60 7,480.83 7,854.87 8,247.61
Annual 81,423.99 85,495.19 89,769.95 94,258.45 98,971.37 Police Sergeant - Basic (POA)
Step A Step B Step C Step D Step E Step F Step G
Hourly 56.1792 58.9882 61.9376 65.0345 68.2862 71.7005 74.2100 Bi-Weekly 4,719.06 4,955.01 5,202.76 5,462.90 5,736.04 6,022.84 6,233.64 Monthly 10,224.62 10,735.85 11,272.65 11,836.28 12,428.09 13,049.50 13,506.23 Annual 122,695.46 128,830.24 135,271.75 142,035.34 149,137.10 156,593.96 162,074.75 Property and Evidence Technician (SEIU)
Step A Step B Step C Step D Step E
Hourly 34.3784 36.0973 37.9022 39.7973 41.7872
Bi-Weekly 2,750.27 2,887.79 3,032.17 3,183.78 3,342.97
Monthly 5,958.92 6,256.87 6,569.71 6,898.20 7,243.11
Annual 71,507.07 75,082.43 78,836.55 82,778.38 86,917.30 Public Works Director (Executive )
Step A Step B Step C Step D Step E
Hourly 85.7610 90.0491 94.5515 99.2791 104.2430
Bi-Weekly 6,860.88 7,203.92 7,564.12 7,942.33 8,339.44
Monthly 14,865.24 15,608.50 16,388.93 17,208.38 18,068.79 Annual 178,382.90 187,302.05 196,667.15 206,500.51 216,825.53 Public Works Supervisor (MEA)
Step A Step B Step C Step D Step E
Hourly 49.4891 51.9636 54.5618 57.2898 60.1543
Bi-Weekly 3,959.13 4,157.09 4,364.94 4,583.19 4,812.35
Monthly 8,578.12 9,007.02 9,457.37 9,930.24 10,426.75
Annual 102,937.38 108,084.25 113,488.46 119,162.88 125,121.03 Recreation Leader I (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 15.6000 16.3801 17.1991 18.0590 18.9620
Bi-Weekly 561.60 589.68 619.17 650.12 682.63
Monthly 1,216.80 1,277.64 1,341.53 1,408.60 1,479.03
Annual 14,601.65 15,331.73 16,098.32 16,903.23 17,748.39 Recreation Leader I (0.45 FTE, 936 Hrs) (Non Bargaining) Step A Step B Step C Step D Step E
Hourly 16.5000 17.3250 18.1913 19.1008 20.0559
Bi-Weekly 594.00 623.70 654.89 687.63 722.01
Monthly 1,287.00 1,351.35 1,418.92 1,489.86 1,564.36
Annual 15,444.02 16,216.22 17,027.03 17,878.38 18,772.30 Recreation Leader II (0.45 FTE, 936 Hrs) (Non Bargaining) 42

Step A Step B Step C Step D Step E
Hourly 17.6370 18.5188 19.4448 20.4170 21.4379
Bi-Weekly 634.93 666.68 700.01 735.01 771.76
Monthly 1,375.68 1,444.47 1,516.69 1,592.53 1,672.15
Annual 16,508.21 17,333.62 18,200.30 19,110.32 20,065.84 Recreation Program Coordinator (SEIU)
Step A Step B Step C Step D Step E
Hourly 34.0458 35.7481 37.5355 39.4123 41.3829
Bi-Weekly 2,723.66 2,859.85 3,002.84 3,152.98 3,310.63
Monthly 5,901.27 6,196.34 6,506.15 6,831.46 7,173.03
Annual 70,815.26 74,356.02 78,073.82 81,977.52 86,076.39 Rent Stabilization Administrator (MEA)
Step A Step B Step C Step D Step E
Hourly 62.4158 65.5366 68.8134 72.2541 75.8668
Bi-Weekly 4,993.26 5,242.92 5,505.07 5,780.32 6,069.34
Monthly 10,818.73 11,359.67 11,927.65 12,524.04 13,150.24 Annual 129,824.80 136,316.04 143,131.84 150,288.43 157,802.85 Rent Stabilization Program Coordinator I (SEIU)
Step A Step B Step C Step D Step E
Hourly 35.0672 36.8205 38.6616 40.5946 42.6244
Bi-Weekly 2,805.37 2,945.64 3,092.92 3,247.57 3,409.95
Monthly 6,078.31 6,382.23 6,701.34 7,036.40 7,388.22
Annual 72,939.72 76,586.70 80,416.04 84,436.84 88,658.68 Rent Stabilization Program Coordinator II (SEIU)
Step A Step B Step C Step D Step E
Hourly 42.1248 44.2310 46.4426 48.7647 51.2030
Bi-Weekly 3,369.98 3,538.48 3,715.41 3,901.18 4,096.24
Monthly 7,301.63 7,666.71 8,050.05 8,452.55 8,875.18
Annual 87,619.58 92,000.56 96,600.59 101,430.62 106,502.15 Reserve Officer (PT) (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 42.5313 44.6579 46.8908 49.2353 51.6971
Bi-Weekly 1,531.13 1,607.68 1,688.07 1,772.47 1,861.09
Monthly 3,317.44 3,483.31 3,657.48 3,840.35 4,032.37
Annual 39,809.30 41,799.76 43,889.75 46,084.24 48,388.45 Secretary I (SEIU)
Step A Step B Step C Step D Step E
Hourly 26.9135 28.2591 29.6721 31.1557 32.7135
Bi-Weekly 2,153.08 2,260.73 2,373.77 2,492.46 2,617.08
Monthly 4,665.00 4,898.25 5,143.16 5,400.32 5,670.34
Annual 55,980.00 58,779.00 61,717.95 64,803.85 68,044.04 43

Secretary II (SEIU)
Step A Step B Step C Step D Step E
Hourly 29.9810 31.4801 33.0541 34.7068 36.4422
Bi-Weekly 2,398.48 2,518.41 2,644.33 2,776.54 2,915.37
Monthly 5,196.72 5,456.55 5,729.38 6,015.85 6,316.64
Annual 62,360.58 65,478.61 68,752.54 72,190.17 75,799.68 Senior Engineer w/ PE License (MEA)
Step A Step B Step C Step D Step E
Hourly 61.4392 64.5112 67.7368 71.1236 74.6798
Bi-Weekly 4,915.14 5,160.90 5,418.94 5,689.89 5,974.38
Monthly 10,649.47 11,181.94 11,741.04 12,328.09 12,944.50 Annual 127,793.64 134,183.32 140,892.49 147,937.11 155,333.96 Senior Management Analyst (MEA)
Step A Step B Step C Step D Step E
Hourly 56.1643 58.9725 61.9212 65.0172 68.2681
Bi-Weekly 4,493.15 4,717.80 4,953.69 5,201.38 5,461.45
Monthly 9,735.15 10,221.91 10,733.00 11,269.65 11,833.14 Annual 116,821.80 122,662.89 128,796.03 135,235.83 141,997.63 Senior Management Analyst (Non Bargaining)
Step A Step B Step C Step D Step E
Hourly 56.1643 58.9725 61.9212 65.0172 68.2681
Bi-Weekly 4,493.15 4,717.80 4,953.69 5,201.38 5,461.45
Monthly 9,735.15 10,221.91 10,733.00 11,269.65 11,833.14 Annual 116,821.80 122,662.89 128,796.03 135,235.83 141,997.63 Senior Planner (MEA)
Step A Step B Step C Step D Step E
Hourly 51.1656 53.7239 56.4101 59.2306 62.1921
Bi-Weekly 4,093.25 4,297.91 4,512.81 4,738.45 4,975.37
Monthly 8,868.71 9,312.14 9,777.75 10,266.64 10,779.97
Annual 106,424.49 111,745.71 117,333.00 123,199.65 129,359.63 Support Services Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 55.7975 58.5874 61.5167 64.5926 67.8222
Bi-Weekly 4,463.80 4,686.99 4,921.34 5,167.41 5,425.78
Monthly 9,671.57 10,155.14 10,662.90 11,196.05 11,755.85 Annual 116,058.79 121,861.73 127,954.82 134,352.56 141,070.18 Van Driver (0.5 FTE, 1040 Hrs) (SEIU)
Step A Step B Step C Step D Step E
Hourly 23.0268 24.1782 25.3871 26.6564 27.9893
Bi-Weekly 921.07 967.13 1,015.48 1,066.26 1,119.57
44

Monthly 1,995.66 2,095.44 2,200.21 2,310.23 2,425.74
Annual 23,947.91 25,145.31 26,402.58 27,722.70 29,108.84 Youth & Family Service Manager (MEA)
Step A Step B Step C Step D Step E
Hourly 53.3844 56.0537 58.8564 61.7992 64.8891
Bi-Weekly 4,270.76 4,484.29 4,708.51 4,943.93 5,191.13
Monthly 9,253.30 9,715.97 10,201.77 10,711.86 11,247.45 Annual 111,039.65 116,591.64 122,421.22 128,542.28 134,969.39 Police Officer Trainee (0.5 FTE, 1040 Hrs) (Temporary- Non Bargaining) Step A
Hourly 30.0000
Bi-Weekly 1,200.00
Monthly 2,600.00
Annual 31,200.00
Racial & Identity Profiling Act (RIPA) Management Analyst I PT (Temporary- Non Bargaining) Step A Step B Step C Step D Step E
Hourly 39.3111 41.2766 43.3405 45.5075 47.7829
Bi-Weekly 1,572.44 1,651.07 1,733.62 1,820.30 1,911.31
Monthly 3,406.96 3,577.31 3,756.17 3,943.98 4,141.18
Annual 40,883.53 42,927.70 45,074.09 47,327.79 49,694.18 Temporary Classification (Formerly referencing Reso No. 4576) Step A Step B Step C Step D Step E
Hourly 15.6000 100.0000
Bi-Weekly 1,248.00 8,000.00
Monthly 2,704.00 17,333.33
Annual 32,448.00 208,000.00
Temporary Classification (Formerly referencing Reso No. 4576) Step A Step B Step C Step D Step E
Hourly 16.5000 100.0000
Bi-Weekly 1,320.00 8,000.00
Monthly 2,860.00 17,333.33
Annual 34,320.00 208,000.00
Van Driver - On Call (Not to exceed 960 hours) (Temporary- Non Bargaining) Step A Step B Step C Step D Step E
Hourly 23.0268 24.1782 25.3871 26.6564 27.9893
Bi-Weekly 850.22 892.73 937.37 984.24 1,033.45
Monthly 1,842.15 1,934.25 2,030.97 2,132.52 2,239.14
Annual 22,105.77 23,211.06 24,371.61 25,590.19 26,869.70 Temporary Classifications
45 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: September 19, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Batool Zaro, Associate Engineer
Humza Javed, Public Works Director
SUBJECT: Submit an Application for the Measure A and W Highway Program 2023 Recommendation
Adopt a resolution:

1. Directing staff to submit an application for the San Mateo County Transportation Authority (TA) 2023 Measure A and Measure W Highway Program funds for $1,000,000 for the University Avenue Grand Corridor project.

2. Authorizing the City Manager to execute a funding agreement with the San Mateo County Transportation Authority for the City of East Palo Alto to receive any Measure A and/or Measure W Highway Program funds awarded.

3. Committing $1,000,000 in East Palo Alto matching funds for the completion of the University Avenue Grand Corridor Project, if awarded the requested TA Measure A and/or Measure W Highway Program funds.

4. Directing the City of East Palo Alto to commence work on the University Avenue Grand Corridor project within one year of receiving an award of Measure A and/or Measure W Highway Program Funds, as required by the TA.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Promote Health & Public Safety
46 Background
On June 7, 1988, the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the San Mateo County Transportation Authority (TA) of a halfcent transactions and use tax in San Mateo County for 25 years, with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A). On November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the half-cent transactions and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan beginning January 1, 2009 (New Measure A). On November 6, 2018, the voters of San Mateo County approved a ballot measure known as "Measure W," which increased the sales tax in San Mateo County by 1/2 percent, and tasked the TA with administering four of the five transportation program categories pursuant to the Congestion Relief Plan presented to the voters.

The San Mateo County Transportation Authority (TA) issued a Call for Projects for the Measure A and Measure W Highway Program funds on July 5, 2023. The goal of the program is to reduce traffic congestion and improve throughput and safety on the most critical commute corridors.

Staff is proposing to submit an application for the planning and design of the University Avenue Grand Corridor Project. Staff submitted a “Notice of Intent to Submit” and attended the “Call for Projects” workshop. The TA requires applicants for Measure A and/or Measure W funds to submit a resolution in support of the application.

This project was listed in the City’s two-year Capital Improvement Program as an unfunded project. CIP Project ST-29 University Avenue Grand Corridor Complete Streets Project has an estimated cost of $15 million; $2 million of this is for design. If awarded, the Measure A and W Highway Program 2023 grant will cover 50 percent of this design cost. The City will still need to identify the estimated $13 million for construction.

Analysis
University Avenue is the City’s major arterial and a portion of it is State Route 109. It is highly congested and particularly unsafe for bicyclists, with inadequate bicycle lanes. Additionally, University Avenue is surrounded by a large, heavily populated residential area. The high volume of traffic compromises public health, social equity, and environmental justice, particularly for the local residents who reside close by and rely on University Avenue for daily destinations. The City of East Palo Alto has numerous developments along and within ½ mile of the corridor. These developments will only serve to exacerbate the existing problems. The City is in need of extensive community engagement and visioning and an equity assessment for the future of University Avenue. This grant will be used to develop a formal University Grand Corridor Plan, which the City can then utilize for the design of improvements.

The project would include planning and design of the University Avenue Grand Corridor Project. The scope for this project begins with development of a University Avenue Grand Corridor Plan document based on community engagement and visioning, extensive stakeholder input, and an equity assessment. Potential outcomes include but are not limited to:
47 reduce traffic congestion and delay; enhance the regional environment by encouraging more energy efficient transportation modes; promote walking and biking; traffic calming; increase the accessibility of the system inclusive of those with disabilities; and improve the street connectivity to reinforce the University Avenue local function as a community focal point and gathering place. Subsequently, the project scope includes design phase services including environmental services, ROW certification and completion of a PS&E package.

The Measure A/W grant requires a 50% city match. Because the planning and design development has a cost estimate of $2,000,000; a City match commitment in the amount of $1,000,000 is required.

Fiscal Impact
A 50%, $1,000,000, City Match is required if the $1,000,000 is awarded to the City. Staff recommend committing $1,000,000 for the University Avenue Grand Corridor Project in the General Fund. The total project cost is estimated to be $2,000,000.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
48 Resolution No. XX-2023 1 of 2
RESOLUTION NO. XX – 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

SUPPORTING THE UNIVERSITY AVENUE GRAND CORRIDOR PROJECT AND AUTHORIZING

SUBMITTAL OF AN APPLICATION FOR THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY’S 2023 MEASURE A AND MEASURE W HIGHWAY PROGRAM CALL FOR

PROJECTS
WHEREAS, on June 7, 1988, the voters of San Mateo County approved a ballot measure to allow the collection and distribution by the San Mateo County Transportation Authority (TA) of a halfcent transactions and use tax in San Mateo County for 25 years, with the tax revenues to be used for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters (Original Measure A); and
WHEREAS, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the half-cent transactions and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan beginning January 1, 2009 (New Measure A); and
WHEREAS, on November 6, 2018, the voters of San Mateo County approved a ballot measure known as "Measure W," which increased the sales tax in San Mateo County by 1/2 percent, and tasked the TA with administering four of the five transportation program categories pursuant to the Congestion Relief Plan presented to the voters; and
WHEREAS, the TA issued a Call for Projects for the Measure A and Measure W Highway Program funds on July 5, 2023; and
WHEREAS, the City of East Palo Alto’s major arterial, University Avenue, has experienced a significant increase in traffic volume since its initial construction, resulting in increased traffic delay, localized air pollution, noise and vibration, and fatal and nonfatal injuries; and WHEREAS, the University Avenue Grand Corridor project includes planning and design of improvements along this busy corridor from Donohoe Street to the City’s northern limit; and WHEREAS, it will cost $2,000,000 to implement the project scope; and WHEREAS, the City of East Palo Alto wishes to sponsor the implementation of the University Avenue Grand Corridor project; and
WHEREAS, the City of East Palo Alto seeks $1,000,000 for the planning and design for the University Avenue Grand Corridor project; and
49 Resolution No. XX-2023 2 of 2
WHEREAS, the TA requires applicants for Measure A and/or Measure W funds to submit a resolution in support of the application, in this case for $1,000,000 in Measure A Highway Program funds for the University Avenue Grand Corridor project; and WHEREAS, the TA also requires applicants to submit a resolution committing to the completion of the proposed project scope, in this case the planning and design for the University Avenue Grand Corridor project; and
WHEREAS, if the TA Board awards Measure A and/or Measure W Highway Program funds to the planning and design of the University Avenue Grand Corridor project, the TA will require that the City of East Palo Alto commence work on the University Avenue Grand Corridor project within one year of TA Board action.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Directs staff to submit an application for TA 2023 Measure A and Measure W Highway Program funds for $1,000,000 for the University Avenue Grand Corridor project.

2. Authorizes the Mayor to execute a funding agreement with the San Mateo County Transportation Authority for the City of East Palo Alto to receive any Measure A and/or Measure W Highway Program funds awarded.

3. Commits $1,000,000 in East Palo Alto matching funds for the completion of the University Avenue Grand Corridor Project, if awarded the requested TA Measure A and/or Measure W Highway Program funds.

4. Directs the City of East Palo Alto to commence work on the University Avenue Grand Corridor project within one year of receiving an award of Measure A and/or Measure W Highway Program Funds, as required by the TA.

PASSED AND ADOPTED this 19th day of September 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:
50 Resolution No. XX-2023 3 of 2
James Colin, City Clerk John D. Lê, City Attorney
51 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: September 19, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
Bo-Kyoung Kim, Finance Services Manager
SUBJECT: FY 2022-23 Fourth Quarter Treasury Report
Recommendation
Accept and file the Treasury Report for the second quarter ended June 30, 2023.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 4: Ensure Our Financial and Organizational Health Background
Pursuant to Section 53646 of the Government Code of the State of California, the City Treasurer may submit a quarterly report to the City Council regarding the funds and investments of the City. Finance staff provides quarterly reporting to the City Council indicating the summary of investments for the period and denoting the ability of the City to meet its expenditure requirements for the next three months.

Analysis
This report covers primary cash and investments of the City. For investment purposes, City cash is pooled, except for bond proceeds, which are held in trust by a trustee. The City does not have, nor is it legally required to have, separate bank accounts for each individual fund. However, all cash is segregated in the City’s accounting records.
52 As of June 30, 2023, the total deposit value of cash and investments equals $133,836,456, including outstanding checks and other minor adjustments of $610,163. Compared to the prior quarter ending in March 2023, the FY 2022-23 fourth quarter (Q4) ending on June 30, 2023, total book value balance increased by approximately $5.9M. The overall increase is mainly due to property tax distributions (6.7M) and sales tax distributions (1.5M) offset by operating expenditures. The following table shows a breakdown of cash and investment balance by fund type.

Deposit Value Market Value
General Fund (Inc. Petty cash of $10,800) $ 25,887,474 $ 25,887,474 General Sub-Funds (Commited/Reserved) $ 25,432,728 $ 25,432,728 City Funds Restricted and Committed $ 80,715,862 $ 80,715,862 Successor Agency Trust $ 1,800,393 $ 1,800,393
Unrealized Gain on Investment Pools $ - $ (2,815,315)
$ 133,836,456 $ 131,021,141
Summary June 30, 2023
The book market value totals $130,998,635, including an unrealized loss of $2,815,315, reflecting treasury yields during the calendar year. All except for General Fund balance is restricted by either City Council or external parties for specific purposes. Unrestricted cash and investment balance under General Fund ($25,887,474) may be used at Council discretion.

The table below reflects changes in rates since June 30, 2022, and compared to the previous month of May 2023, demonstrating an increase in both long-term Treasury yields and short-term yields since June 30, 2022, across the curve1:

The City’s portfolio is invested in the Local Agency Investment Fund (LAIF) and the San Mateo County Treasurer’s Pool. LAIF is a highly liquid investment pool operated by the State Treasurer, and the City has same-day access to the funds. The County Treasurer’s Pool is less liquid, and

1 Daily Treasury Yield Curve Rates, Treasury.gov
Summary June 30, 2023
Average
Maturity
(YRS)
Average
Earnings
(QTR)
Deposit Value Market Value
Petty Cash n/a n/a $ 10,800 $ 10,800
Bank Checking n/a n/a $ 4,609,134 $ 4,609,134
Local Agency Investment Fund 0.71 3.01% $ 65,075,277 $ 64,087,988 San Mateo County Pool Investment 1.65 3.07% $ 64,141,245 $ 62,313,219 $ 133,836,456 $ 131,021,141
Jun-23 May-23 Jun-22
6-month Treasury Bill 5.47 5.23 2.44
2-year Treasury Note 4.87 4.40 2.92
5-Year Treasury Note 4.13 3.74 3.01
53 the maturity and diversification of the underlying securities which in normally functioning markets is generally expected to result in higher yield. City staff does not control or direct the underlying investment of funds and each pool is managed by the respective agency’s investment staff and oversight committee or board. March to June over quarter LAIF yields increased from 2.63% to

3.01% and San Mateo County Pool average gross pool earnings increased from 2.50% to

3.07%. San Mateo County Pool earnings are quoted on gross earnings. Both LAIF and the County Pool fair value factors in the fourth quarter have decreased from 0.9865 to 0.9848 and from 0.9736 to 0.9715, respectively, compared to the previous quarter. This is mainly due to the increase trend in average Treasury yields during the third quarter.

Based on the foregoing, pursuant to California Government Code Section 53646, the City shall meet its expenditure requirements for the next six months.

Fiscal Impact
This report is informational.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Treasury Report QE June-23
54 Average
Interest
Earnings

DEPOSIT AND
BOOK VALUE %
MARKET
VALUE
Days Years For QTR

1. Petty Cash na na 0.000% 10,800 0.0% 10,800

2. On Demand Deposits (Wells Fargo checking) na na 0.000% 4,609,134 3.5% 4,609,134

3. Local Agency Investment Fund (LAIF) 260 0.71 3.010% 65,075,277 48.9% 64,087,988

4. San Mateo County Pool Investment 602 1.65 3.073% 64,141,245 47.6% 62,313,219

2.999% 133,836,456 100.0% 131,021,141
General Fund (including petty cash of $10,800) 25,887,474 25,887,474 General Sub - Funds (Committed/Reserved) 25,432,728 25,432,728 City Funds Restricted and Committed 80,715,862 80,715,862 Successor Agency Trust 1,800,393 1,800,393
Unrealized Gain on Investment Pools (2,815,315) -
131,021,141 133,836,457
Checks Outstanding/Other AJE 610,158 610,158
610,158 610,158
131,021,141 134,446,615
CERTIFICATION:

Pursuant to Government Code Section 53646, the City will meet its expenditure requirements for the next six months. Total funds invested represent the consolidation of all fund types, and availability of certain funds is restricted by law.

Tomohito Oku 7/28/2023
Director of Finance Date
For Reporting Information Regarding Investment Pools:

LAIF http://www.treasurer.ca.gov/pmia-laif/laif/index.asp San Mateo County Pool http://sanmateocountytreasurer.org/index.html Total Cash and Investment Portfolio
Treasury Summary

CITY AND SUCCESSOR AGENCY OF EAST PALO ALTO

SUMMARY OF INVESTMENTS
For Quarter Ended June 30, 2023
Category
Average Maturity
Cash and Investments
Total Cash and Investments on Deposit
Total Book Balance
Bank to Book Adjustments
Total Book Adjustment
55 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: September 19, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Humza Javed, Public Works Director
Jay Farr, Maintenance Manager
SUBJECT: Authorize the purchase of one utility truck from Downtown Ford Sales for the Maintenance Division
Recommendation
Adopt a resolution:

1. Authorizing the City Manager to issue a purchase order for the purchase of one utility truck from the approved State of California Contract number 1-22-23-20F, Downtown Ford Sales in Sacramento, California, for the Maintenance Division, in the amount of $34,247.91; and

2. Waive the formal bid procedure pursuant to East Palo Alto Municipal Code Section

2.84.070(D).

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Promote Health & Public Safety
Background
The Public Works Maintenance Division plays a crucial role in East Palo Alto by handling tasks such as road maintenance, trash collection, park maintenance, and other tasks.

On December 13, 2022, an accident resulted in the loss of a maintenance truck, which impacts the division’s ability to efficiently carry out its responsibilities. It's important for the city to replace the truck promptly to ensure the division’s continued effectiveness in maintaining the 56 city’s infrastructure.

Bidding Procedure
The City of East Palo Alto currently does not have a “piggy backing” policy that allows the City to suspend its bidding requirements by using bids received by other public agencies from their competitive bidding processes. As the City is a much smaller entity that purchases a much smaller volume of vehicles, thereby not likely to take advantage of a volume discount, it is unlikely that the City would get lower bids then these with its own via formal bidding process.

Nevertheless, one contract established through competitive bidding processes exist which the City may receive pricing terms from. This includes contract#1-22-23-20F by the State of California Department of General Services Contract through Downtown Ford Sales in Sacramento, California. The cost for one Ford F-150 from Downtown Ford Sales is $34,247.91.

Policy Issues
The cost of the expenditure exceeds the City Manager’s authority.

Fiscal Impact
The cost of the utility truck is $34,247.91. The funding is available and budgeted in the FY 23/24 Maintenance Division Operating Budget.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Resolution

2. Proposal
57 Resolution No. XX-2023 1 of 2
RESOLUTION NO.– 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO PURCHASE ONE

UTILITY TRUCK VEHICLE FOR THE PUBLIC WORKS MAINTENANCE DIVISION, IN AN AMOUNT NOT TO EXCEED $34,247.91
WHEREAS, the Public Works Maintenance Division is responsible for a variety of tasks within the city limits that require transportation and the operation of several trucks; and WHEREAS, the proper operation and maintenance of the trucks used by the Public Works Maintenance Division are crucial to ensure the timely and effective completion of these tasks; and WHEREAS, on December 13, 2022, one of the maintenance trucks was involved in a car accident. According to the mechanic, the vehicle sustained major damage to the front end of the engine and was beyond repair; and
WHEREAS, waive the formal bid procedure pursuant to East Palo Alto Municipal Code Section

2.84.070(D)
WHEREAS, the State of California Department of General Services has developed a cooperative purchasing program, utilizing a competitive bidding process, for the purchase of light truck, vans, and utility trucks, and allows local government agencies to make purchases under the contracts awarded through the program; and
WHEREAS, the State of California Department of General Services master vehicle contract # 1-22-23-20F bid was awarded a contract to Downtown Ford Sales in Sacramento California as the lowest qualified bid; and
WHEREAS, the cost of the utility truck is $34,247.91. The funding is available and budgeted in the FY 23/24 Maintenance Division Operating Budget.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Authorizes the City Manager to issue a purchase order for the purchase of one utility truck from the approved State of California Contract number 1-22-23-20F, Downtown Ford Sales in Sacramento, California, for the Maintenance Division, in the amount of $34,247.91; and

3. Waive the formal bid procedure pursuant to East Palo Alto Municipal Code Section

2.84.070(D).
.
58 Resolution No. XX-2023 2 of 2
PASSED AND ADOPTED this 19th day of September 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
59 Name DATE 8/24/2023
Address SALES REP SANDRA
City E PALO ALTO State CA Zip 94303 PHONE 9162526260
Phone FOB SACRAMENTO
Qty Unit Price TOTAL
1 $26,100.00 $26,100.00
1 $0.00 $0.00
1 3.5L V6 ECOBOOST $1,997.00 $1,997.00
1 BACKUP ALARM $145.00 $145.00
1 ALL WEATHER FLOOR MATS NOT AVAILABLE $0.00 $0.00
1 RUBBER FLOORING IS STANDARD $0.00 $0.00
1 DAYTIME RUNNING LAMPS $45.00 $45.00
1 POWER GROUP IS STANDARD $0.00 $0.00
1 RUNNING BOARDS $250.00 $250.00
1 TRAILER TOW PACKAGE $1,367.00 $1,367.00
1 SPRAY IN BEDLINER $595.00 $595.00
1 DOC FEE $85.00 $85.00
SALES TAX CALCULATED AT 9.875
SubTotal $30,584.00
DELIVERY $500.00
Cash SALES TAX $3,155.16
Check CA Tire Tax $8.75
Credit Card TOTAL $34,247.91
Name
CC #
Expires
SIGNATURE________________________________DATE_________
Description
2023 FORD F150 REG CAB 4X2 LONGBED
STATE CONTRACT 1-22-23-20F
EXTERIOR COLOR: WHITE
$500 DISCOUNT WITH PAYMENT IN 20 DAYS
Office Use Only

BASED ON REGISTRATION ADDRESS
S081823 1111

CITY OF EAST PALO ALTO
150 TARA ROAD
650-853-3105
CLIN 22

ONLY ECOBOOST ENGINES ARE AVAILABLE
525 N16TH STREET, SACRAMENTO, CA 95811
PHONE: 916-299-3529
QUOTE
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60 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: September 19, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Resolution in Support of the San Mateo County Juvenile Justice & Delinquency Prevention Commission's Efforts to Keep Youth Under the Age of 18 in Juvenile Justice Facilities instead of adult facilities.

Recommendation

1. Receive a presentation from Becca Kieler co-founder of In Our Care; and

2. Adopt a resolution expressing support for the San Mateo County Juvenile Justice & Delinquency Prevention Commission's efforts to keep youth under the age of 18 in juvenile justice facilities instead of adult facilities.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Promote Health & Public Safety
Background
This staff report presents a resolution for the City Council of East Palo Alto to express support for the efforts of the San Mateo County Juvenile Justice & Delinquency Prevention Commission in advocating for the detention of youth under the age of 18 in juvenile justice facilities rather than adult facilities. The resolution highlights the importance of age-appropriate and rehabilitative care for youth in conflict with the law. We recommend that the City Council adopt this resolution to endorse these efforts.
61 Analysis
The San Mateo County Juvenile Justice & Delinquency Prevention Commission is a vital county-level body responsible for advocating for fair and effective juvenile justice practices within the San Mateo County. One of their primary concerns is ensuring that youth under the age of 18 are placed in juvenile justice facilities, which are designed to provide age-appropriate services and rehabilitation, instead of being housed in adult facilities.

The proposed resolution emphasizes the following key points:
 Acknowledgment of the San Mateo County Juvenile Justice & Delinquency Prevention Commission's important work.
 Support for the Commission's efforts to keep youth under the age of 18 in juvenile justice facilities instead of adult facilities.
 Affirmation of the benefits of age-appropriate and rehabilitative care for youth in conflict with the law.
 Commitment to working collaboratively with the County and community partners to further these efforts.

Fiscal Impact
There are no direct financial implications associated with adopting this resolution. The resolution serves as a statement of support for the Commission's efforts.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Resolution
62 Vv
RESOLUTION NO. XX– 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

IN SUPPORT OF THE SAN MATEO COUNTY JUVENILE JUSTICE & DELINQUENCY PREVENTION COMMISSION'S EFFORTS TO KEEP YOUTH UNDER THE AGE OF 18 IN

JUVENILE JUSTICE FACILITIES INSTEAD OF ADULT FACILITIES WHEREAS, the Mission of the San Mateo County Juvenile Justice & Delinquency Prevention Commission is to serve as the public conscience in the best interest of juveniles, advocate for programs and services that prevent precent youth incarnation, and uphold respect for the human dignity of all minors who enter the San Mateo County Juvenile Justice System; and WHEREAS, the San Mateo County Juvenile Justice & Delinquency Prevention Commission is dedicated to evidence-based juvenile and criminal justice reform measures that improve public safety and reduce recidivism; and
WHEREAS, decades of research and the U.S. Supreme Court have confirmed that youth are neurologically, socially, and developmentally different from adults, and therefore are more likely to be rehabilitated by developmentally appropriate treatment and intervention; and WHEREAS, the juvenile justice system was developed to address the specific behavioral, developmental, and mental health needs of youth and are therefore better equipped to hold and treat them after an offense has been committed.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY supports the San Mateo County Juvenile Justice & Delinquency Prevention Commission in their efforts to promote opportunities to grant juvenile courts original and exclusive jurisdiction over cases involving youth under the age of 18 and supports efforts to keep youth under the age of 18 in juvenile justice facilities instead of adult facilities.

PASSED AND ADOPTED this 19th day of September 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:
63 Vv
James Colin, City Clerk John D. Lê, City Attorney
64 EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: September 19, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Maurice Baker, Acting Community Services Manager
Adam Politzer, Interim Assistant City Manager
SUBJECT: Update on Youth Commission Development
Recommendation
Receive this report and provide direction on a potential youth commission. Direction is requested on the following areas:
 Whether the City should explore options to appoint youth members to existing boards and commissions or establish a standalone Youth Commission.  If a standalone commission:
o What would the youth commission be responsible for?
o Who would the youth commission advise?
o Would the City Council formally create a youth commission and appoint members (subject to the Brown Act)? OR
o Should staff create the youth commission and select members (not subject to the Brown Act)?
o What age or grade range should the youth commission cover? Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 7: Enhance Community Services and Parks for Residents 65 Background
At the January 21, 2023, City Council priority setting meeting the Council proposed setting a Council goal to focus on youth engagement to explore the following objectives:
 Consider establishing a Youth Commission and/or youth appointees to other City Boards and Commissions.
 Consider strengthening partnerships with outside organizations for comprehensive focus on youth issues and needs.

At the June 20, 2023 City Council meeting the Council reviewed and approved the 2023-24 Budget and made a modification to the budget to include establishing a Youth Commission and allocating $50,000 to support this effort. This report discusses youth commissions and identifies areas where Council direction is necessary for the City to develop a plan to launch a youth commission.

Analysis
Youth Boards, Commissions and Councils in the Bay Area
Over the past 50 years, Bay Area Cities and Counties have recognized the importance of engaging our youth and ensuring that young people in our communities have a seat at the table by establishing youth commissions, sometimes called committees, boards, or councils.

As the number of youth commissions increased over the years, so has their advocacy roles.

We now find some youth commissions that focus on policy and advocacy, while others focus on volunteerism and community service, and some collaborate with schools and nonprofits to enhance educational, recreational and cultural events and programs.

A City Council decision to provide East Palo Alto youth with a voice on a youth commission would not only resurrect a former City body (East Palo Alto Youth Advisory Council) but would also allow East Palo Alto to engage youth in a similar way as other jurisdictions that have formed such bodies. Examples of youth commissions in other local jurisdictions are documented below.

Los Alto Hills Youth Commission
The purpose of the Los Altos Hills Youth Commission is to represent Los Altos Hills teens by serving in an advisory role to the Community Relations Committee, who will then advise the City Council on issues affecting youth when requested by the City Council and/or the City Manager. By providing a formal youth recommendation concerning the needs of youth, the members of this body, assists at Town events in the role of student organizers and volunteers, helping to increase and broaden youth attendance and participation. This commission is responsible for annually holding at least 1 youth project that makes a unique contribution to the community.

Menlo Park Youth Advisory Committee
The Menlo Park Youth Advisory Committee's purpose is to engage the future leaders of Menlo Park by encouraging youth to take an active leadership role in the community. It aims to foster 66 a greater involvement of youth in municipal government and civic affairs. The Youth Advisory Committee advises the Parks and Recreation Commission and city staff on activities, events and programs to meet the needs of youth and teens in the community.

Mountain View Youth Advisory Committee
The City of Mountain View Youth Advisory Committee was formed to increase the level of civic engagement of youth. The YAC is comprised of middle school and high school students that represent Mountain View teens in local government, The general functions of the Youth Advisory Committee include advising the City Council and staff on youth and teen issues.

Supporting the Teen Center through the sharing of resources and new program ideas and planning fun events and programs for the teen population Redwood City Youth and Teen Advisory Boards
Redwood City’s Youth and Teen Advisory Boards offer teens a chance to speak up on issues that concern them and their peers. Youth Advisory Board members are 6th, 7th and 8th graders; the Teen Advisory Board is for high school students. The Redwood City Youth and Teen Advisory Board purpose is to express the ideas of youth and fill the gap between Redwood City officials and its youth. Assist in planning, promoting, and implementing programs and services for youth. Plan and participate in community service activities which benefit the community of Redwood City. Study problems, activities, and concerns of youth especially as they relate to municipal programs or projects of the City of Redwood City. Hold forums on concerned activities, either alone or in conjunction with other government and civic affairs. Review those municipal matters referred to by the City Council or other City committees and, as appropriate, make recommendations on those matters.

Palo Alto Youth Council
The Palo Alto Youth Council is a group of 15-20 highly dedicated high school students who serve as youth ambassadors to the City Council. Their purpose is to foster communications and connections between teens and the greater Palo Alto community. To achieve its mission statement, PAYC is actively engaged in the community and identifies the key concerns that teenagers face. Some of the programs PAYC has implemented in recent years include the 'Escaping Vaping', 'College Admissions after COVID', 'Finals Study Cram Slam', 'Palopalooza', as well as teen surveys and community service events. The PAYC is a great opportunity for high school students to conduct themselves as professionals and grants them the freedom to take on active leadership roles.

San Carlos Youth Advisory Commission
The Youth Advisory Council is a group of volunteer middle school and high school students appointed by the City Council. The YAC’s role is to advise the Parks & Recreation Department and the Youth Center staff on activities, events, and programs to meet the needs of San Carlos students. The YAC strengthens the image of community for our young people in San Carlos.
67 Direction on an East Palo Alto Youth Commission
As noted above, youth commissions in neighboring jurisdictions vary in who they advise, the age or academic grade ranges of their participants, and the scope of activities they engage in.

These provide examples of what an East Palo Alto youth commission could be; however, an East Palo Alto commission could be completely different. During the coming months, the City will plan and potentially launch a youth commission but needs the City Council to provide further guidance on the following matters.

Should the City explore options to appoint youth members to existing boards and commissions?
Depending on charters and other guiding documents for existing boards and commissions, the City Council may desire to appoint youth (ages to be defined) to some or all of the City boards or commissions. By doing so the City would gain the youth perspective as it comes to reviewing City projects, policies, and programs under each advisory body’s purview.

Unless a high number of youth are appointed to each body, it is unlikely that recommendations to the Council from each body, as reflected by decisions of the majority of a body, would reflect a youth dominant voice.

The Cities of Belmont and San Mateo appoint teens to serve on their parks and recreation commissions along with adults. The City of Mountain View allows minors to serve with adults on their Public Safety Advisory Board, but also have a dedicated Youth Advisory Committee. If the Council desires, East Palo Alto could further explore options for youth to participate on existing boards and commissions. This could be instead of or in addition to a dedicated/standalone youth commission.

A Standalone Youth Commission
By appointing a Youth Commission, the City Council would be able to receive direct feedback and recommendations on youth focused policies, programs and events from its youth. The following questions all assume the City Council desires a standalone youth commission.

What Would the Youth Commision be Responsible for?
The City Council should provide direction on the Youth Commission’s role. There are two primary roles that Youth Commissions traditionally serve. One role is providing feedback and recommendations on City policies, resolutions, and ordinances. This could be various policy matters or the Council may only desire for a youth commission to opine on specific policy matters. For example, the City Council could request youth commission advise on matters that are youth focused, like a hypothetical youth curfew. The other primary role youth commissions play is advising cities and establishing educational and recreational programs and events. If this role is what the Council desires a youth commission to play, the youth commission would advise the City and council on summer programs, celebrations, and any other City programs or events.

A youth commission may advise on both policy and program matters. If there are areas the City Council would like the youth commission to focus on or avoid, they should let staff know. 68 Who Would the Youth Commission Advise?
Depending on the youth commission’s responsibility, they may advise the City Council, staff, or other Council advisory boards and commissions. A youth commission could make recommendations to the Planning Commission on land use matters, to the Public Works and Transportation Committee on transit matters, or to any other board on various matters. The youth commission could similarly make these recommendations to staff. One consideration for who the youth commission advises is the Brown Act. Generally, if the youth commission provides direct recommendations to the City Council, it would be subject to the Brown Act. One concern with the Youth Commission being a Brown Act body are the requirements like inperson meetings and having a quorum with may be challenging. Staff has experienced such challenges with other advisory boards and commissions but does not know whether these challenges would exist with a youth commission.

Who Would Appoint Youth Commissioners?
If the City Council appoints youth commissioners and the commission advises the City Council, it would need to be a Brown Act body. If the Community Services Manager or another City employee appoints youth commissioners and the commission advises staff, it would not need to be a Brown Act body. Staff could share the input from the youth commission with the City Council and/or another advisory body as community input.

What Age or Grade Range Should be Eligible for the Youth Commission? Most youth commissions are for middle school and/or high school age youth. In East Palo Alto, youth oriented programs often serve youth and young adults. Nothing prohibits young adults from serving on other City advisory boards and commissions, so the Council may not seek to have a young adult voice on a youth commission. Staff seeks council direction on what age or grade range the youth commission should include.

Next Steps
Based on direction from the City Council, staff will return with a plan to either expand eligibility for existing boards and commissions to youth, to establish a standalone Youth Commission, or a combination of the two. The plan for establishing a youth commission would include a draft purpose statement, staffing recommendation, and a recruitment and appointment process. The staffing recommendation may include a request for additional staff or a request for funds to hire an external operator (would require a Request for Proposals process).

Fiscal Impact
There is no direct fiscal impact associated with this report. It is worth noting that the City Council, at it’s June 20, 2023 meeting approved the 2023-24 Budget and made a modification to the budget to include establishing a Youth Commission and allocating $50,000 to support this effort. It is also important to note staff estimates it will require an additional part-time staff member (0.5 FTE) to oversee a youth commission if the City provides a staff liaison to the commission.
69 Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
70