East Palo Alto City Council October 17, 2023, Agenda 1
NOTICE
This meeting will be held virtually both and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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EAST PALO ALTO CITY COUNCIL
REGULAR MEETING AMENDED AGENDA
October 17, 2023, 6:30 p.m.
EPA Government Center
2415 UniversityAve, FirstFloor
East Palo Alto, CA 94303
East Palo Alto City Council October 17, 2023, Agenda 2
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 University Avenue and Weeks Street 12" Watermain Project Recommendation:
1.Authorizing the City Manager to award to, and negotiate and execute a construction contract, in a form approved by the City Attorney, with C2R Engineering, in the amount of $6,118,472.00, establish a 10% construction contingency in the amount of $611,847.20, for a total construction budget of $6,730,319.20, and execute future change orders in an amount not-to-exceed the appropriated construction contingency;
2. Appropriating $6,730,319.20in the water capital fund of the Fiscal Year 2023-Budget; and
3. Finding that the project is categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301and 15303of the CEQA Guidelines
3.2 Woodland Avenue Waterline and Palo Alto Intertie Project Recommendation: Adopt a resolution:
1. Authorizing the City Manager to execute a construction contract, in a form approved by the City Attorney, with Golden State Construction and Utility, in the amount of $394,000.00; establish a 10% construction contingency in the amount of $39,400.00, for a total construction budget of $433,400.00, and execute future change orders in an amount not-to-exceed the appropriated construction contingency
2. Finding that the project is categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15303 of the CEQA Guidelines
3.3 City Council Meeting Minutes
Recommendation:
Adopt the July 18, 2023 – July 25, 2023, City Council Meeting Minutes.
3.4 Proclamation Commemorating Pastor Paul Baines for
His 25th Anniversary as Pastor at Saint Samuel
Church
East Palo Alto City Council October 17, 2023, Agenda 3
4. CLOSED SESSION
4.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1). Title: City Manager
4.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1). Title: City Attorney
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
6.1 O’Connor street construction update
7. SPECIAL PRESENTATIONS - NONE
8. PUBLIC HEARINGS - NONE
9. POLICY AND ACTION
9.1 Authorization of Professional Services Agreement
for Development Impact Fee Nexus Study and
Financial Feasibility Analysis
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to enter into a Professional Services Agreement, in a form approved by the City Attorney, with Willdan Financial Services for an amount not to exceed to $132,372 to prepare a Development Impact Fee Nexus Study and Financial Feasibility Analysis to update the City’s transportation infrastructure, parks and trails, public facilities, storm drainage, and water capacity impact fees, including an optional task for a sanitary sewer impact fee nexus study ; and
2. Amending the FY 2023/24 budget allocation for the project to reflect the change in the planned Scope of Services and reduced cost estimate.
10. COUNCIL REPORTS
11. ADJOURNMENT
4 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 24 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 24 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 24 hours prior to the meeting.
POSTED: October 6, 2023
AMENDED: October 11, 2023
ATTEST:
James Colin
City Clerk
Upcoming meetings:
Regular Meeting November 7, 2023 6:30 p.m.
Study Session November 14, 2023 6:00 p.m.
Regular Meeting November 21, 2023 6:30 p.m.