East Palo Alto City Council November 21, 2023 Agenda
1 EAST PALO ALTO CITY
COUNCIL REGULAR SESSION
AMENDED AGENDA
Tuesday, November 21, 2023, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending inperson in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council November 21, 2023 Agenda
2 1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Pro-Vigil Contract Termination
Recommendation:
Adopt a Resolution:
1. Authorizing the City Manager to terminate contract with Pro-Vigil, Inc. and payout a final amount not-to-exceed by $15,575.48 for a total not-toexceed of $42,575.48.
2. Waving the formal bid procedures under section 2.84.070(D) of the Municipal Code.
3.2 FY 2023-24 First Quarter Treasury Report.
Recommendation: Accept and file the Treasury Report for the first quarter ended September 30, 2023.
3.3 Consideration of a Donation from H & H Evergreen Foundation and the California Law Enforcement Columbia Association for the Police Department Traffic Safety Awareness Program, Annual Toy Distribution Program, and Department Needs
Recommendation:
Adopt a Resolution authorizing the City Manager to:
1. Accept a donation of funds in the amount of One Hundred Fifty Thousand Dollars ($150,000) from the H & H Evergreen Foundation, and execute a Donation Agreement to support the Police Department’s Traffic Safety Awareness Program ($20,000.00), Annual Toy Distribution Program ($30,000.00), and general department needs ($100,000) in accordance with the City’s Donation Acceptance Policy; and
2. Accept a donation of funds in the amount of Two Thousand Five Hundred Dollars ($2,500) from the California Law Enforcement Columbia Association to support the Police Department’s Annual Toy Distribution Program; and
3. Express the City Council’s appreciation for the donation to the H & H Evergreen Foundation and the California Law Enforcement Columbia Association.
East Palo Alto City Council November 21, 2023 Agenda
3 3.4 Capital water system improvement payments to Veolia Recommendation: Adopt a resolution authorizing the City Manager to reimburse Veolia for city-wide capital water system improvements from the Water Capital Fund.
3.5 City Council Meeting Minutes
Recommendation:
Adopt the September 25, 2023 – November 7, 2023, City Council Meeting Minutes.
4. CLOSED SESSION - NONE
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
6.1 RV Safe Parking Program Closure Final Report (Staff report updated) Recommendation: Accept staff report on RV Safe Parking Program closure and final program results.
7. SPECIAL PRESENTATIONS - NONE
8. PUBLIC HEARINGS - NONE
9. POLICY AND ACTION
9.1 Police Department Relocation Options
Recommendation: After receiving an update from Staff on police department location options, provide direction on whether the City should take steps to relocate the police department to 1798 Bay Road (the Tanklage Property) or renew the City’s leases for police facilities at 141 and 219 Demeter Street .
10. COUNCIL REPORTS
11. ADJOURNMENT
East Palo Alto City Council November 21, 2023 Agenda
4 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: November 15, 2023
*AMENDED: November 17, 2023
ATTEST:
James Colin
City Clerk
Upcoming meetings:
Meeting Date Time
Regular Meeting December 5, 2023 6:30 p.m.
Reorganization Special Meeting December 12, 2023 6:00 p. m.
Regular Meeting December 14, 2023 6:30 p.m.
*6.1 Staff report updated