Cities Index.
Agenda packet

East Palo Alto City Council
December 5, 2023

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Agenda packet
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December 5, 2023
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East Palo Alto City Council
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is “legally created”, Government Code section 65852.2, subdivision (d)(2), states that “The local agency shall not deny an application for a permit to create an accessory dwelling unit due to the correction of nonconforming zoning conditions, building code violations, or unpermitted structures that do not present a threat to public health and safety and are not affected by the construction of the accessory dwelling unit.” Therefore, the City must amend the Ordinance to comply with State ADU Law.
• Section 18.96.030 (C) – Unit Size – The Ordinance states that: “The maximum size of any Accessory Dwelling Unit living area, inclusive of a habitable basement and an attic, shall not exceed 1,000 square feet.” However, the Ordinance does not set a unit size requirement for detached ADUs. Government Code section 65852.2, subdivisions (c)(1) and (c)(2), establishes the maximum unit size requirements for both attached and detached ADUs. The City must amend and add detached ADUs to the unit size provision of the Ordinance. • Section 18.96.030 (E) – Open Space – The Ordinance states: “A minimum of fifty percent (50%) of the remaining rear yard or 750 square feet of open space, whichever is less restrictive, shall be provided and maintained as usable rear yard open space with no permanent hardscape for life of the project on the lot.” However, requiring a certain amount of open space may restrict ADU size. Government Code section 65852.2, subdivision (c)(2)(C), prohibits local agencies from establishing “Any other minimum or maximum size for an accessory dwelling unit, size based upon a percentage of the proposed or existing primary dwelling, or limits on lot coverage, floor area ratio, open space, and minimum lot size, for either attached or detached dwellings that does not permit at least an 800 square foot accessory dwelling unit that is at least 16 feet in height with four-foot side and rear yard setbacks to be constructed in compliance with all other local development standards.” Therefore, the City must remove this requirement or positively state that no open space requirement will preclude the development of an 800 square foot ADU.
• Section 18.96.030 (L) – Front Setback Requirements - The Ordinance states that “Accessory Dwelling Units shall be subject to the front yard setback requirements compliant with development standards of the underlying zoning district.” However, Government Code section 65852.2, subdivision (c)(2)(C), states that a local agency may not impose any limits on front setbacks for either attached or detached dwellings that does not permit at least an 800 square foot accessory dwelling unit with four-foot side and rear yard setbacks to be constructed in compliance with all other local development standards. The City must amend the Ordinance to comply with State ADU Law.
• Section 18.96.030(M); Section 18.96.040(C); and Section 18.96.050 (B)(2)(b) - ADU Height Limitations - The Ordinance provides for the maximum height allowances for ADUs. However, Government Code 65852.2 (c)(2)(D), amended by SB897 and effective January 1, 2023, provides the maximum height limitation of 171
Elena Lee, Department of Planning Manager

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up to 16, 18, 20 or 25 feet as provided in the subdivision. Therefore, the City must update the maximum height limitations to comply with State ADU Law. • Section 18.96.030 (N)(1) – Architectural Compatibilities – The Ordinance states that architectural review of ADUs will be limited to “The architectural features, window styles, roof slopes, exterior materials, colors, appearance, and design of the accessory unit shall be compatible with the existing single-family residence.” However, while Government Code section 65852.2, subdivision (a)(1)(B)(i), authorizes a local agency to impose objective standards on accessory dwelling units, Government Code section 65852.2, subdivision (j)(1), further defines objective standards to mean “standards that involve no personal or subjective judgment by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal.” Also, Government Code section 65852.2, subdivision (a)(6), requires that jurisdictions “provide an approval process that includes only ministerial provisions for the approval of accessory dwelling units and shall not include any discretionary processes, provisions, or requirements for those units….” Therefore, the City must amend the Ordinance to provide objective standards and ensure that a ministerial approval process is followed.
• Section 18.96.050 (B)(2)(a) – Unit Combination – The Ordinance allows combination of a JADU and an ADU if “the Accessory Dwelling Unit is fully detached and is located a minimum of six (6) feet from the primary dwelling….” However, Government Code section 65852.2, subdivision (e)(1)(A), permits “One accessory dwelling unit and one junior accessory dwelling unit per lot with a proposed or existing single-family dwelling” and subdivision (e)(1)(A)(i) if either the ADU or JADU “is within the proposed space of a single-family dwelling or existing space of a single-family dwelling or accessory structure...” Therefore, the ADU and JADU combination may both be within the proposed or existing single-family dwelling. Additionally, Government Code section 65852.2, subdivision (e)(1), states that a local agency shall ministerially approve an application to create any of the following ADUs listed from subdivision (e)(1)(A) through (D). The City must amend its Ordinance to also allow for a combination of subdivision (e)(1)(A) (for ADUs created within an existing space) and (e)(1)(B) (for an 800 square foot detached ADU). This would allow for the possibility of up to two ADUs (one converted and one detached) and one JADU in a single-family residence.

Furthermore, the building separation requirement of six (6) feet cannot preclude the ministerial approval of an 800 square foot detached ADU created pursuant to subdivision (e)(1)(B). Therefore, the City must amend the Ordinance to comply with State ADU Law.
• Section 18.96.050 (B)(2)(b) – Minimum ADU Size – The Ordinance states that a JADU may be allowed on the same lot with an ADU, provided that: “The Accessory Dwelling Unit shall not exceed a total floor area of more than 800 square feet and 172
Elena Lee, Department of Planning Manager

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a maximum height of 16 feet in addition to the required elevation for floodproofing pursuant to Section 15. 52. 070(A) of the Municipal Code.” However, Government Code section 65852.2, subdivision (c)(2)(B), states that local agencies shall not establish a maximum square footage requirement for ADUs that is less than either 850 square feet, or 1,000 square feet for an ADU that provides more than one bedroom. Therefore, the City must modify its language to allow for ADU developments greater than 800 sq ft.
• Section 18.96.070 – Illegal Accessory Units – The Ordinance states that “The establishment or continuance of an accessory unit without a permit as required under this chapter is declared to be unlawful and shall constitute a misdemeanor violation of this chapter and a public nuisance. Any violation of this chapter shall be subject to the enforcement provisions and penalties as prescribed in Chapter

18.118. The enforcement of the code violation abatement shall be consistent with Government Code Section 17980.12.” Please note that Government Code section 65852.23, which became effective January 1, 2023, requires that a local agency shall not deny a permit for an unpermitted ADUs that was constructed before January 1, 2018. The City must amend the Ordinance to comply with recent changes in State ADU Law.

In response to the findings in this letter, and pursuant to Government Code section 65852.2, subdivision (h)(2)(B), the City must either amend the Ordinance to comply with State ADU Law or adopt the Ordinance without changes. Should the City choose to adopt the Ordinance without the changes specified by HCD, the City must include findings in its resolution that explain the reasons the City finds that the Ordinance complies with State ADU Law despite the findings made by HCD. Accordingly, the City’s response should provide a plan and timeline to bring the Ordinance into compliance.

Please note that, pursuant to Government Code section 65852.2, subdivision (h)(3)(A), if the City fails to take either course of action and bring the Ordinance into compliance with State ADU Law, HCD may notify the City and the California Office of the Attorney General that the City is in violation of State ADU Law.

HCD appreciates the City’s efforts provided in the preparation and adoption of the Ordinance and welcomes the opportunity to assist the City in fully complying with State ADU Law. Please feel free to contact Nicholas Green, of our staff, at (916) 841-6665 or at [email protected].

Sincerely,
Shannan West
Housing Accountability Unit Chief
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RESOLUTION NO.

A RESOLUTION OF THE PLANNING COMMISSION

OF THE CITY OF EAST PALO ALTO
RECOMMENDATION TO THE CITY COUNCIL TO ADOPT ZONING TEXT AMENDMENT (ZTA23-001) AMENDING VARIOUS CHAPTERS AND SECTIONS OF TITLE 18 (DEVELOPMENT CODE) OF THE EAST PALO ALTO MUNICIPAL CODE (EPAMC) WHEREAS, to encourage the construction of additional dwelling units and to provide more housing for California residents, the State of California enacted California Government Code Sections 65852.2 and 65852.22 (“ADU Statutes”) which require and authorize the City of East Palo Alto (“City”) to permit accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with state law provisions; and
WHEREAS, the State of California has subsequently amended the ADU Statutes to implement various changes; and WHEREAS, the City proposes to amend its ordinance to come into conformance with those changes made to the ADU Statutes; and
WHEREAS, the City Council held a duly noticed public hearing on December 6, 2022 to discuss ways of incentivizing the construction of ADUs and directed staff to develop a work program to amend the Development Code in order to bring it into conformance with state legislation and to pursue other clean up amendments aimed at facilitating the development of ADUs; and WHEREAS, the Planning Commission held a duly noticed public hearing on November 13, 2023 to consider the Zoning Text Amendment (ZTA23-001); and
WHEREAS, the Planning Commission finds the proposed ordinance amendment would repeal and replace Chapter 18.96 of Title 18 of the East Palo Alto Municipal Code regulating accessory dwelling units to be consistent with the Government Code 65852.2 and 65852.22 and add provisions to allow second driveways to corner lots for ADUs in single family residential zones and reduced useable open space requirement from 750 square feet to 500 square feet; and WHEREAS, the Planning Commission finds the proposed ordinance amendment would modify Title 18 of the East Palo Alto Municipal Code to amend Section 18.08.010 Definitions to update the definition of Accessory Dwelling Unit and add definitions for Major Transit Stop and High Quality Transit Corridor, amend Section 18.30.080 to allow second driveways to corner lots for single family homes, amend Section 18.10.030 Table 2-2 to reduce useable open space requirement from 750 square feet to 500 square feet, add Section 18.80.025 Streamlined Ministerial Review Actions, amend Section 18.82.020 Authority for Land Use and Zoning Decisions to add Preliminary Ministerial Review (PMR) Clearance to Table 7-1 Review Authority, add Chapter

18.85 Preliminary Ministerial Review, amend Chapter 18.90 Variances and Minor Variances to add fences up to eight feet to Table 7-3 Types of Minor Variances allowed; and
WHEREAS, the Planning Commission recognizes that more time is needed to study the modalities and implications of 1) reducing the required setbacks for detached accessory dwelling units (ADUs), possibly to 0-feet, and 2) separate sale /conveyance of primary dwelling units and ADUs through condominium subdivisions pursuant to the recently approved Assembly Bill (AB) 1033; and
WHEREAS, the Planning Commission determines that the proposal is consistent with General Plan because it supports Land Use Element Policy 3.1 & 5.6, which encourages second dwelling units in residential areas within the City; and WHEREAS, the proposed ordinance is statutorily exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Section 21080.17 of the Public Resources Code, which provides that CEQA does not apply to adoption of an ordinance to implement the provisions of Sections 65852.2 and 65852.22 of the Government Code. The proposed ordinance is additionally categorically exempt under the common-sense exemption of CEQA Guidelines section 15061(b)(3) which provides that CEQA does not apply where it can be seen with certainty that the project will not cause any impacts to the environment because regardless of whether the City adopts the proposed ordinance, accessory dwelling units and junior accessory dwelling units must be allowed in accordance with standards set forth in ADU Statutes and other provisions of the proposed ordinance address processing of permit applications and approval authority for activities already allowed in the City’s Development Code.

NOW, THEREFORE, BE IT RESOLVED THAT THE PLANNING COMMISSION OF THE CITY OF EAST PALO ALTO HEREBY adopts a resolution recommending that the East Palo Alto City Council approve Zoning Text Amendment, ZTA23-001, as set forth in Exhibit A and incorporated by this reference, that:
1) Amends Title 18 of the East Palo Alto Municipal Code by repealing and replacing Chapter 18.96 regulating accessory dwelling units in conformance with Government Code 65852.2 and 65852.22 and add provisions for second driveways to corner lots for ADUs in single family residential zones and reduced useable open space requirement from 750 square feet to 500 square feet; and
2) Amends Title 18 of the East Palo Alto Municipal Code to amend Section 18.08.010 Definitions to update the definition of Accessory Dwelling Unit and add definitions for Major Transit Stop and High Quality Transit Corridor, amend Section

18.30.080 to allow second driveways to corner lots with single-family homes, amend Section 18.10.030 Table 2-2 to reduce useable open space requirement from 750 square feet to 500 square feet in the R-LD zoning district, add Section

18.80.025 Streamlined Ministerial Review Actions, amend Section 18.82.020 Authority for Land Use and Zoning Decisions to add Preliminary Ministerial Review (PMR) Clearance to Table 7-1 Review Authority, add Chapter 18.85 Preliminary Ministerial Review, amend Chapter 18.90 Variances and Minor Variances to add fences up to eight feet to Table 7-3 Types of Minor Variances allowed; and
3) Finds that the proposed Zoning Text Amendments to be exempt in accordance with Public Resources Code (PRC) Section 21080.17 and CEQA Guidelines Sections 15061(b)(3) and 15282(h)of the California Environmental Quality Act (CEQA) Guidelines;
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4) Additionally, the Planning Commission recommends that the City Council direct staff to study potentially1) reducing the required setbacks for detached accessory dwelling units (ADUs), possibly to 0-feet, and 2) separate sale /conveyance of primary dwelling units and ADUs through condominium subdivisions pursuant to the recently approved Assembly Bill (AB) 1033 and revert to the Planning Commission for further discussion and recommendation for City Council action by the end of 2024.

PASSED AND ADOPTED this 13th day of November 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

SIGNED:

Michael Mashack
Chair
ATTEST: APPROVED AS TO FORM:

Matthew Ball
Interim Planning Secretary
John D. Lê
City Attorney
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Exhibit A – Draft Ordinance
Chapter 18.96 - Accessory Dwelling Unit

18.96.010 - Definitions
Accessory Dwelling Unit (ADU). ADU means an attached or detached residential dwelling unit providing complete independent living facilities for one or more persons containing permanent provisions for living, sleeping, eating, cooking, and sanitation facilities which are defined as a full bathroom (tub/shower, sink, and a toilet). An ADU also includes an efficiency unit, as defined in Health and Safety Code Section 17958.1 and a manufactured home, as defined in Health and Safety Code Section 18007.

Junior Accessory Dwelling Unit (JADU). A residential dwelling unit that is no more than 500 square feet in size, includes an efficiency kitchen including a cooking facility with appliances, food preparation counter and storage cabinets of reasonable size in relation to the size of the JADU and consistent with building code standards, is contained entirely within a single-family residence., including an attached garage, and may include separate sanitation facilities or may share sanitation facilities with the existing structure.

Primary Dwelling Unit. The single-family dwelling or multiple-family dwelling but does not include an accessory dwelling unit (ADU) or junior accessory dwelling unit (JADU). An attached garage is considered part of the primary dwelling unit.

Public Transit. Public transit means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

18.96.020 - Purpose and Intent
The purpose and intent of this chapter is:

A. To increase the supply of affordable housing by allowing accessory dwelling units (ADUs, also known as second units) in conformance with Government Code Section 65852.150 et seq. and consistent with the City’s General Plan, and to ensure sound standards of public health and safety;
B. To establish standards for the development and occupancy of accessory dwelling units in accordance with the provisions of California Government Code Sections 65852.2 and 65852.22, and ensure they are compatible with neighboring uses and structures, adequately equipped with public utility services, do not result in negative traffic or public safety impacts, and are safe for human occupancy; and C. To restrict accessory dwelling units which create unreasonable traffic, safety, privacy or other adverse impacts, and to prevent adverse impacts on any real property listed in the California Register of Historic Places.

18.96.030 – General Provisions
Except as otherwise provided in this chapter, an Accessory Dwelling Unit (ADU) or a Junior Accessory Dwelling Unit (JADU) that meets all of the following specified development standards shall be approved by the City:

A. Zoning. ADUs are allowed on parcels zoned to allow single-family dwellings or multiple-family dwellings, including mixed-use zones. JADUs are allowed on parcels zoned to allow single-family dwellings and are not permitted on a property with a multiple-family dwelling.

B. Density. An ADU or JADU unit conforming to the requirements of this chapter shall not be included in the calculation of residential density for the purpose of determining general plan and zoning conformance and is deemed to be a residential use consistent with the existing General Plan and zoning designations for the parcel.

C. Single-Family Dwellings. Any of the following may be permitted on a parcel with an existing or proposed single-family dwelling:

1. One JADU that meets the standards in Section 18.96.060 below. JADUs are only permitted on a parcel with no more than one existing or proposed single-family dwelling.

2. One new construction, attached or detached ADU that meets the standards in Section 18.96.050 below.

3. One accessory dwelling unit created from converted existing space within the walls of a proposed or existing single-family detached dwelling or within an existing accessory structure, including a detached garage, that meets the standards in Section 18.96.050. An existing single-family residence may be converted to an ADU in conjunction with the development of a new primary dwelling unit on the site and in conformity with the development standards in Section 18.96.050.

D. Multiple-family Dwellings. Multiple-family dwelling units as specified in Subsection 18.96.030.E below. For purposes of this Chapter 18.96 only, multiple-family dwelling units includes two family dwellings.

E. Statewide Exemption ADUs. Any of the following will be ministerially permitted on a parcel and are not required to meet the additional development and design standards in the underlying zoning district or in Section 18.96.050, unless specified:

1. One ADU and one JADU per parcel with a proposed or existing single-family dwelling if all of the following apply:
a. The ADU or JADU is within the proposed space of a single-family dwelling or existing space of a single-family dwelling or accessory structure and may include an expansion of not more than 150 square feet beyond the same physical dimensions as the existing structure. An expansion beyond the physical dimensions of the existing structure shall be limited to accommodating ingress and egress.
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b. The space has exterior access from the proposed or existing single-family dwelling. c. The side and rear setbacks are sufficient for fire and safety. d. The JADU complies with the requirements of Section 18.96.060 below.

2. One detached, new construction ADU that does not exceed four-foot side and rear yard setbacks for a lot with a proposed or existing single-family dwelling, does not exceed 800 square feet in floor area, and does not exceed the allowed height in Subsection 18.96.050.C, below. The ADU may be combined with a JADU that meets the standards as described in Section 18.96.060.

3. Multiple ADUs within the portions of a multiple-family building that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with state building standards for dwellings. The number of ADUs permitted is equivalent to up to 25 percent of the number of existing, legally permitted units in the multiple-family dwelling, or one, whichever is greater.

4. Not more than two detached ADUs that are located on a lot that has an existing or proposed multiple-family dwelling. The ADUs must not exceed the allowed height in Subsection 18.96.050.C and must have a minimum rear and side setbacks of four feet. If the existing multifamily dwelling has a rear or side setback of less than four feet, the existing multifamily dwelling will not be required to be modified to meet this setback.

F. Sale and Rental of JADUs and ADUs.

1. Neither JADUs nor ADUs may be sold separately from the primary dwelling unit. However, an ADU may be owned by multiple owners as tenants in common if the single-family dwelling or ADU was developed by a qualified nonprofit, as that term is defined in and pursuant to Government Code Section 65852.26, the transaction meets the requirements of Government Code Section 65852.26, and an enforceable restriction on the use of the land that satisfies the requirements of Government Code Section 65852.26 is recorded against the property.

The qualified buyer, as that term is defined in Government Code Section 65852.26, must occupy the accessory dwelling unit or primary dwelling unit as their principal residence.

2. JADUs and ADUs may be rented independently of the primary dwelling unit. However, neither the JADU nor the ADU may be used for short-term residential rentals of less than 30 consecutive days.

3. Owner occupancy is required in the single-family residence in which a JADU is permitted. The owner may reside in either the remaining portion of the structure or the newly created JADU. Owner-occupancy is not required if the owner is another governmental agency, land trust, or housing organization.

G. Building Code Requirements. JADUs and ADUs shall comply with all applicable building, health and safety, and fire code requirements.

Notwithstanding this requirement:

1. No passageway (pathway unobstructed to the sky extending from a street to an entrance of the unit) shall be required in conjunction with the construction of an ADU.

2. Fire sprinklers are not required in an ADU if they are not required for the primary dwelling unit. Fire sprinklers will not be required for an existing primary dwelling unit as a condition of the construction of an ADU; and

3. The new construction of an ADU shall not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code (Title 24 of the California Code of Regulations), unless the building official or enforcement agency makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety or the ADU is converted from unhabitable or nonresidential space.

18.96.040 - Provisions Applicable to Junior Accessory Dwelling Units (JADUs) In addition to other provisions of this chapter, the following provisions apply to JADUs:

A. Covenant. Prior to issuance of a building permit for a JADU, the owner of the parcel shall record a covenant in a form prescribed by the city attorney, which shall run with the land and provide for the following:

1. A prohibition on the sale of the JADU separate from the sale of the single-family residence;

2. A restriction on the size and attributes of the JADU consistent with this section;

3. A restriction on renting the JADU for fewer than 30 consecutive calendar days; and

4. A requirement that either the single-family dwelling or the JADU be the owner’s bona fide principal residence, unless the owner is a governmental agency, land trust, or housing organization.

5. A copy of the recorded covenant shall be filed with the Community and Economic Development Department prior to issuance of a building permit.

18.96.050 – Development Standards – Accessory Dwelling Units (ADUs) A. The ADU shall comply with the requirements of the underlying zoning district unless:

1. The requirements are inconsistent with the provisions of this chapter, in which case the standards of this section shall apply;

2. The application is to legalize an unpermitted ADU that was constructed prior to January 1, 2018, even if the ADU is nonconforming with local zoning, Government Code Section 65852.2, and/or California and local building code requirements. However, the City may deny the application for an unpermitted accessory dwelling if the City makes a finding that correcting the violation is necessary to protect the health and safety of the public or occupants of the structure. The section shall not apply to a building that is deemed substandard pursuant to Health and Safety Code Section 17920.3; or
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3. Limits on size based on a percentage of the proposed or existing primary dwelling, lot coverage, floor area ratio, front set back, open space, and size shall permit, or shall be waived in order to allow, a detached or attached ADU up to 800 square feet in size with four-foot side and rear yards, if the proposed ADU is in compliance with all other development standards.

B. Unit size.

1. Maximum Size. The floor area of a new construction attached or detached ADU, inclusive of a habitable basement and an attic, may not exceed the lesser of 50 percent of the floor area of the primary dwelling or 1,000 square feet. The limitation based on size of the primary dwelling shall not apply if the ADU is 800 square feet or less.

2. Minimum Size. No ADU may be smaller than an efficiency unit pursuant to Health and Safety Code Section 17958.1.

C. Height.

1. ADUs may not exceed the heights in this section unless additional elevation is required for floodproofing pursuant to Section 15.52.070.A of the Municipal Code.

2. Attached ADU. The height of an attached ADU may not exceed 25 feet or the height limitation that applies to the single-family or multiplefamily dwelling, whichever is lower. However, the ADU may not exceed two stories.

3. Detached ADU. The height of a detached ADU may not exceed:
a. 17 feet on a parcel with an existing or proposed single-family dwelling or multiple-family dwelling; b. 18 feet on a parcel with an existing or proposed single-family dwelling or multiple-family dwelling if the parcel is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Public Resources Code Section 21155. An additional two feet in height may be permitted to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the single-family or multiple-family dwelling; D. Open Space. A minimum of fifty percent (50%) of the remaining rear yard or 500 square feet of open space, whichever is less restrictive, shall be provided and maintained as usable rear yard open space with no permanent hardscape for the life of the project on the lot provided at least an 800-square foot ADU is allowed.

E. Site Coverage and Floor Area Ratio. Construction of any ADU shall be subject to the site coverage and floor area ratio requirements of the underlying zoning district provided at least an 800-square foot ADU is allowed.

F. Parking.

1. Requirements: At least one (1) uncovered off-street parking space shall be required for the ADU in addition to the off-street parking spaces required for the primary dwelling. The parking space may be provided in an existing driveway or by tandem parking in compliance with Section 18.30.050, unless a specific finding is made that such parking is not feasible due to specific site, topographical or fire and life safety conditions. Covered parking is not required.

2. Exceptions to the Parking Requirements: No parking requirement shall be imposed for the construction of an ADU if:
a. The ADU is located within one-half mile walking distance of, and has a path of travel that is always publicly accessible to, public transit.
b. The ADU is located within an architecturally and historically significant historic district. c. The ADU is part of the existing primary residence or an existing accessory structure. d. When on-street parking permits are required but not offered to the occupant of the ADU. e. Where there is a car share vehicle located within one block of the ADU.

3. Corner lots. Only one driveway shall be provided for each single-family zoned parcel, except for corner lots where a second driveway may be allowed as long as it is proposed at least 25 feet away from the point of intersection of the two property lines fronting the parcel and from any other driveway. Second driveways shall incorporate permeable pavers that minimize runoff.

G. Replacement Parking: Replacement parking shall not be required when a garage or covered parking structure is demolished in conjunction with the construction of an ADU, or conversion of that parking structure into an ADU.

H. Common Entrance. If the ADU is attached to the primary dwelling, both the ADU and the primary dwelling unit must be served by a common entrance or a separate entrance to the ADU must be located on the side or at the rear of the primary dwelling, whenever feasible.

I. Setbacks.

1. Converted Structures. No setback is required for an existing living area or an existing accessory structure converted to an ADU, or for a new ADU constructed in the same location and built to the same dimensions as an existing structure.

2. New Construction. Provided an 800-square foot ADU is not prohibited, a minimum of four (4)-foot side and rear setbacks must be maintained for construction of any ADUs. ADUs shall be subject to the front yard setback requirements compliant with development standards of the underlying zoning district.

3. When a property has recorded easement(s) or setback(s), the creation of the ADU shall conform to the recorded restrictions.

4. A detached ADU shall be located a minimum of six (6) feet from the primary dwelling unit, provided an 800-square foot ADU is not prohibited.

J. Architectural Compatibilities. New construction attached or detached ADUs shall meet the following design standards unless the requirement would prevent the creation of the ADU. Architectural review of an ADU will be limited to the following standards:

1. The ADU shall utilize the same architectural style, exterior materials, and colors as the existing or proposed primary dwelling unit, and the quality of the materials shall be the same or exceed that of the primary dwelling unit. 178

2. The ADU shall match the roof pitch and roof form of the primary dwelling unit in order to blend with the architecture of the primary dwelling.

K. Window Placement.

1. Regulations and standards pertaining to the placement and sizing of windows for ADUs and JADUs that are converted from existing spaces within an existing or proposed primary dwelling shall be the same as for the primary dwelling unit.

2. Regulations and standards pertaining to the placement and sizing of windows for attached ADUs that maintain the minimum required setbacks for the applicable zone shall be the same as for the primary dwelling unit.

3. Windows for all detached ADUs and attached ADUs that encroach into the minimum required setbacks for the primary structure in the applicable zone shall comply with the following requirements:
a. Windows shall face towards the interior of the site. b. Windows shall not face towards the rear and closest side property lines, unless the following standards are met:

1. For first story windows, the head of the window frame shall not be higher than 80 inches above finished floor, as long as the finished floor is not higher than 18 inches above grade.

2. Second story windows may be clerestory windows with the sill of the window frame not lower than six feet or 72 inches above finished floor.

3. Second story windows which are not clerestory windows must utilize opaque glazing up to a height of six feed or 72 inches above finished floor.

L. Skylights. Skylights, whether operable or not, may be used to supplement interior lighting for all types of ADUs and JADUs.

M. Decks and balconies. Second story doors, balconies, and decks shall not face adjacent property lines. Second story decks and balconies shall utilize screening barriers to prevent views towards an adjacent interior property line. These barriers shall be a minimum of six feet or 72 inches in height, from the floor level of the deck or balcony and shall not include perforations of any kind that would allow visibility onto adjacent properties.

N. Historic Sites and Properties. An ADU located within a historic site shall be consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

18.96.060 – Development Standards for Junior Accessory Dwelling Units (JADUs) A. The JADU shall comply with the requirements of this Section 18.96.060.

B. Size and Kitchen. A JADU may not exceed 500 square feet in size and shall contain at least an efficiency kitchen which includes cooking appliances, a food preparation counter, and storage cabinets that are of reasonable size in relation to the JADU.

C. Entrance. A JADU shall have a separate entrance from the single-family dwelling.

D. Sanitation Facilities. The JADU may, but is not required to, include separate sanitation facilities. If separate sanitation facilities are not provided, the JADU shall share sanitation facilities with the single-family dwelling. If the sanitation facilities are provided as part of the single-family dwelling, the JADU shall have direct access to the main living area of the single-family dwelling so as to not need to go outside to access the sanitation facilities.

E. No additional parking shall be required unless the JADU is created in an attached garage, in which instance the applicant shall replace the offstreet parking for the single-family dwelling.

18.96.070 - Applications and Processing for ADU
A. An application for a Preliminary Ministerial Review (PMR) is required for ADUs and JADUs prior to building permit application submittal.

Applications to create or serve a JADU or an ADU shall be ministerially processed and either approved or denied without discretionary review or a hearing within 60 days of receipt of a complete application. If the application is denied, the City will provide, within the 60-day review period, a complete list of the application's deficiencies and describe how the applicant can remedy the application.

1. Contents of application. A PMR application for an ADU or JADU permit shall be filed with the Director on such form as the Director shall prescribe. The application shall be accompanied by information required by the Director.

2. Processing fee. A processing fee established by resolution of the Council shall be paid to the City at the time of filing the PMR application for an ADU or JADU permit.

3. Appeals. PMR for ADUs is ministerial and there is no appeal process.

B. Notwithstanding subdivision (A) above, if the permit application is submitted with a permit application to create a single-family dwelling or multiple-family dwelling on the parcel, the application for the JADU or ADU shall not be acted upon until the application for the new single-family dwelling or multiple-family dwelling is approved or denied. Occupancy of the JADU or ADU shall not be allowed until the City approves occupancy of the primary dwelling unit.

C. The City shall grant a delay in processing if requested by the applicant, in which case the 60-day period is tolled for the period of the requested delay.

D. If the applicant applies for a demolition permit to demolish a detached garage and a building permit to construct a detached ADU, the demolition permit and building permit for the detached ADU will be issued at the same time. – 179

18.96.080 - Utilities and Impact Fees
A. Utilities.

1. No ADU shall be permitted if it is determined that there is not adequate water or sewer service to the property.

2. ADUs, not created within the existing dwelling unit or existing accessory structure, may be required to have a new or separate utility connection directly between the ADU and the utility.

3. The connection may be subject to a connection fee or capacity charge. Any fee or charge shall be proportionate to the burden upon the water or sewer system of the proposed unit, based on unit size or the number of plumbing fixtures. The fee or charge shall not exceed the reasonable cost of providing the service.

4. Junior accessory dwelling units and accessory dwelling units that meet the requirements of Subsection 18.96.030.C.3 above are exempt from any requirement to install a new or separate utility connection and to pay any associated connection or capacity fees or charges.

B. Impact Fees.

1. No impact fees may be imposed on an ADU that is less than 750 square feet in size. For purposes of this section, "impact fees" include the fees specified in Sections 66000 and 66477 of the Government Code, but do not include utility connection fees or capacity charges.

2. For ADUs that have a floor area of 750 square feet or greater, impact fees shall be charged proportionately in relation to the square footage of the primary dwelling unit, consistent with EPAMC Chapter 13.28.

18.96.090 - Non-Permitted ADUs
The establishment or continuance of an ADU without a permit as required under this chapter is declared to be unlawful and shall constitute a misdemeanor violation of this chapter and a public nuisance. ADUs constructed prior to January 1, 2018 shall be issued a permit in accordance with Section 18.96.050. Any violation of this chapter shall be subject to the enforcement provisions and penalties as prescribed in Chapter

18.118. The enforcement of the code violation abatement shall be consistent with Health & Safety Code Section 17980.12.

18.96.100 Interpretation.

If any portion of this chapter conflicts with California Government Code sections relating to accessory dwelling units and junior accessory dwelling units or other applicable state law, state law shall supersede the sections of this chapter that conflict with state law. Any ambiguities in this chapter shall be interpreted to be consistent with state law. Statutory references in this ordinance include successor provisions. 180
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7/24/23, 11:35 PM East Palo Alto, CA Code of Ordinances Chapter 18.96 - Accessory Dwelling Unit
Footnotes:
--- (2) ---
Editor's note— Ord. No. 08-2020, § 4, adopted Nov. 17, 2020, amended Ch. 18.96 in its entirety to read as herein set out. Former Ch. 18.96, §§ 18.96.010—18.96.170, pertained to similar subject matter, and derived from the 2018 Development Code provisions.

18.96.010 - Purpose and Intent Definitions
The purpose and intent of this chapter is:

A.

To increase the supply of affordable housing by allowing accessory dwelling units (also known as second units) in conformance with Government Code Section 65852.1 et seq. to be established in areas zoned to allow single-family or multiplefamily residential use; B.

To establish standards for the development and occupancy of accessory dwelling units to ensure they are compatible with neighboring uses and structures, adequately equipped with public utility services, do not result in negative traffic or public safety impacts, and are safe for human occupancy; and C.

To restrict accessory dwelling units which create unreasonable traffic, safety, privacy or other adverse impacts, and to prevent adverse impacts on any real property listed in the California Register of Historic Places (Ord. No. 08-2020, § 4, 11-17-2020)

18.96.020 - Definition
Accessory Dwelling Unit (ADU). As used in this chapter ADU means a separate an attached or detached residential dwelling unit providing complete independent living facilities for one or more persons containing permanent provisions for living, sleeping, kitchen eating, cooking, and sanitation facilities which are defined as a full bathroom (tub/shower, sink , and , a toilet). An existing single family residence may be converted to accessory dwelling unit(s) in conjunction with the development of a new main dwelling unit on the site and in conformity with the development standards for a new accessory unit as set forth in this chapter. Subject to the restrictions contained in this chapter, an accessory dwelling unit may be either attached to, or detached from or incorporated into the main dwelling unit. An Accessory Dwelling Unit a toilet). An ADU also includes an efficiency unit, as defined 181
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in Health and Safety Code Section 17958.1 and a manufactured home, as defined in Health and Safety Code Section 18007.

Junior Accessory Dwelling Unit. A (JADU). A residential dwelling unit that is no more than 500 square feet in size and , includes an efficiency kitchen including a cooking facility with appliances, food preparation counter and storage cabinets of reasonable size in relation to the size of the JADU and consistent with building code standards, is contained entirely within a single-family residence., including an attached garage, and may include separate sanitation facilities or may share sanitation facilities with the existing structure.

Primary Dwelling Unit. The single-family dwelling or multiple-family dwelling but does not include an accessory dwelling unit (ADU) or junior accessory dwelling unit (JADU). An attached garage is considered part of the primary dwelling unit.
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7/24/23, 11:35 PM East Palo Alto, CA Code of Ordinances Public Transit. Public transit means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public. (Ord. No. 08-2020, § 4, 11-17-2020)

18.96.030 - Development Standards—Lot with Single-Family Dwelling

18.96.020 - Purpose and Intent
The purpose and intent of this chapter is:

A. To increase the supply of affordable housing by allowing accessory dwelling units (ADUs, also known as second units) in conformance with Government Code Section 65852.150 et seq. and consistent with the City’s General Plan, and to ensure sound standards of public health and safety;
B. To establish standards for the development and occupancy of accessory dwelling units in accordance with the provisions of California Government Code Sections 65852.2 and 65852.22, and ensure they are compatible with neighboring uses and structures, adequately equipped with public utility services, do not result in negative traffic or public safety impacts, and are safe for human occupancy; and
C. To restrict accessory dwelling units which create unreasonable traffic, safety, privacy or other adverse impacts, and to prevent adverse impacts on any real property listed in the California 182
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Register of Historic Places.

18.96.030 – General Provisions
Except as otherwise provided in this chapter, an Accessory Dwelling Unit (ADU) or a Junior Accessory Dwelling unit Unit (JADU) that meets all of the following specified development standards shall be approved by the City:

A.

Zoning. The lot is within a residential or mixed-use zoning district and includes one proposed or legally created dwelling.

B.

A. Zoning. ADUs are allowed on parcels zoned to allow single-family dwellings or multiple-family dwellings, including mixed-use zones. JADUs are allowed on parcels zoned to allow single-family dwellings and are not permitted on a property with a multiple-family dwelling.

B. Density. The Accessory Dwelling Unit or Junior Accessory Dwelling Unit An ADU or JADU unit conforming to the requirements of this chapter shall not be included in the calculation of residential density for the purpose of determining general plan and zoning conformance . and is deemed to be a residential use consistent with the existing General Plan and zoning designations for the parcel.

C. Single-Family Dwellings. Any of the following may be permitted on a parcel with an existing or proposed single-family dwelling:

1. One JADU that meets the standards in Section 18.96.060 below. JADUs are only permitted on a parcel with no more than one existing or proposed single-family dwelling.

2. One new construction, attached or detached ADU that meets the standards in Section

18.96.050 below.

3. One accessory dwelling unit created from converted existing space within the walls of a proposed or existing single-family detached dwelling or within an existing accessory structure, including a detached garage, that meets the standards in Section 18.96.050.

An existing single-family residence may be converted to an ADU in conjunction with the development of a new primary dwelling unit on the site and in conformity with the development standards in Section 18.96.050.

D. Multiple-family Dwellings. Multiple-family dwelling units as specified in Subsection 18.96.030.E below. For purposes of this Chapter 18.96 only, multiple-family dwelling units includes two 183
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family dwellings.

E. Statewide Exemption ADUs. Any of the following will be ministerially permitted on a parcel and are not required to meet the additional development and design standards in the underlying zoning district or in Section 18.96.050, unless specified:

1. One ADU and one JADU per parcel with a proposed or existing single-family dwelling if all of the following apply:
a. The ADU or JADU is within the proposed space of a single-family dwelling or existing space of a single-family dwelling or accessory structure and may include an expansion of not more than 150 square feet beyond the same physical dimensions as the existing structure. An expansion beyond the physical dimensions of the existing structure shall be limited to accommodating ingress and egress.
b. The space has exterior access from the proposed or existing single-family dwelling.
c. The side and rear setbacks are sufficient for fire and safety. d. The JADU complies with the requirements of Section 18.96.060 below.

2. One detached, new construction ADU that does not exceed four-foot side and rear yard setbacks for a lot with a proposed or existing single-family dwelling, does not exceed 800 square feet in floor area, and does not exceed the allowed height in Subsection

18.96.050.C, below. The ADU may be combined with a JADU that meets the standards as described in Section 18.96.060.

3. Multiple ADUs within the portions of a multiple-family building that are not used as livable space, including but not limited to storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with state building standards for dwellings. The number of ADUs permitted is equivalent to up to 25 percent of the number of existing, legally permitted units in the multiple-family dwelling, or one, whichever is greater.

4. Not more than two detached ADUs that are located on a lot that has an existing or proposed multiple-family dwelling. The ADUs must not exceed the allowed height in Subsection 18.96.050.C and must have a minimum rear and side setbacks of four feet. If the existing multifamily dwelling has a rear or side setback of less than four feet, the existing multifamily dwelling will not be required to be modified to meet this setback. 184
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F. Sale and Rental of JADUs and ADUs.

1. Neither JADUs nor ADUs may be sold separately from the primary dwelling unit.

However, an ADU may be owned by multiple owners as tenants in common if the singlefamily dwelling or ADU was developed by a qualified nonprofit, as that term is defined in and pursuant to Government Code Section 65852.26, the transaction meets the requirements of Government Code Section 65852.26, and an enforceable restriction on the use of the land that satisfies the requirements of Government Code Section 65852.26 is recorded against the property. The qualified buyer, as that term is defined in Government Code Section 65852.26, must occupy the accessory dwelling unit or primary dwelling unit as their principal residence.

2. JADUs and ADUs may be rented independently of the primary dwelling unit. However, neither the JADU nor the ADU may be used for short-term residential rentals of less than 30 consecutive days.

3. Owner occupancy is required in the single-family residence in which a JADU is permitted. The owner may reside in either the remaining portion of the structure or the newly created JADU. Owner-occupancy is not required if the owner is another governmental agency, land trust, or housing organization.

C.

Unit size. The maximum size of any Accessory Dwelling Unit living area, inclusive of a habitable basement and an attic, shall not exceed 1,000 square feet. If there is an existing single-family dwelling, the total floor area of an attached accessory unit shall not exceed fifty percent (50%) of the existing primary dwelling, provided an 800-square foot attached accessory unit is not prohibited, up to a maximum of 1,000 square feet.

D.

G. Building CodesCode Requirements. An accessory unit JADUs and ADUs shall comply with all applicable building, health and safety , and fire codescode requirements. Notwithstanding this requirement:

1. No passageway (pathway unobstructed to the sky extending from a street to an entrance of the unit) shall be required in conjunction with the construction of an accessory unitADU. Accessory units shall not be required to provide fire sprinklers if fire sprinklers are not required for the primary residence.

E.
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2. Fire sprinklers are not required in an ADU if they are not required for the primary dwelling unit. Fire sprinklers will not be required for an existing primary dwelling unit as a condition of the construction of an ADU; and

3. The new construction of an ADU shall not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code (Title 24 of the California Code of Regulations), unless the building official or enforcement agency makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety or the ADU is converted from unhabitable or nonresidential space.

18.96.040 - Provisions Applicable to Junior Accessory Dwelling Units (JADUs) In addition to other provisions of this chapter, the following provisions apply to JADUs:

A. Covenant. Prior to issuance of a building permit for a JADU, the owner of the parcel shall record a covenant in a form prescribed by the city attorney, which shall run with the land and provide for the following:

1. A prohibition on the sale of the JADU separate from the sale of the single-family residence;

2. A restriction on the size and attributes of the JADU consistent with this section;

3. A restriction on renting the JADU for fewer than 30 consecutive calendar days; and

4. A requirement that either the single-family dwelling or the JADU be the owner’s bona fide principal residence, unless the owner is a governmental agency, land trust, or housing organization.

5. A copy of the recorded covenant shall be filed with the Community and Economic Development Department prior to issuance of a building permit.

18.96.050 – Development Standards – Accessory Dwelling Units (ADUs) A. The ADU shall comply with the requirements of the underlying zoning district unless:

1. The requirements are inconsistent with the provisions of this chapter, in which case the standards of this section shall apply;

2. The application is to legalize an unpermitted ADU that was constructed prior to January 1, 2018, even if the ADU is nonconforming with local zoning, Government Code Section 65852.2, and/or California and local building code requirements. However, the City may 186
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deny the application for an unpermitted accessory dwelling if the City makes a finding that correcting the violation is necessary to protect the health and safety of the public or occupants of the structure. The section shall not apply to a building that is deemed substandard pursuant to Health and Safety Code Section 17920.3; or

3. Limits on size based on a percentage of the proposed or existing primary dwelling, lot coverage, floor area ratio, front set back, open space, and size shall permit, or shall be waived in order to allow, a detached or attached ADU up to 800 square feet in size with four-foot side and rear yards, if the proposed ADU is in compliance with all other development standards.

B. Unit size.

1. Maximum Size. The floor area of a new construction attached or detached ADU, inclusive of a habitable basement and an attic, may not exceed the lesser of 50 percent of the floor area of the primary dwelling or 1,000 square feet. The limitation based on size of the primary dwelling shall not apply if the ADU is 800 square feet or less.

2. Minimum Size. No ADU may be smaller than an efficiency unit pursuant to Health and Safety Code Section 17958.1.

C. Height.

1. ADUs may not exceed the heights in this section unless additional elevation is required for floodproofing pursuant to Section 15.52.070.A of the Municipal Code.

2. Attached ADU. The height of an attached ADU may not exceed 25 feet or the height limitation that applies to the single-family or multiple-family dwelling, whichever is lower. However, the ADU may not exceed two stories.

3. Detached ADU. The height of a detached ADU may not exceed:
a. 17 feet on a parcel with an existing or proposed single-family dwelling or multiple-family dwelling;
b. 18 feet on a parcel with an existing or proposed single-family dwelling or multiple-family dwelling if the parcel is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Public Resources Code Section 21155. An additional two feet in height may be permitted to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the single-family or multiple-family dwelling; D. Open Space. A minimum of fifty percent (50%) of the remaining rear yard or 750 500 square 187
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feet of open space, whichever is less restrictive, shall be provided and maintained as usable rear yard open space with no permanent hardscape for the life of the project on the lot. F provided at least an 800-square foot ADU is allowed.

E. Site Coverage and Floor Area Ratio. Construction of any accessory unit ADU shall be subject to the site coverage and floor area ratio requirements of the underlying zoning district provided at least an 800-square foot accessory unit ADU is allowed.

G.

F. Parking.

1. 1. Requirements: At least one (1) uncovered off-street parking space shall be required for the Accessory Dwelling Unit ADU in addition to the off-street parking spaces required for the main primary dwelling. The parking space may be provided in an existing driveway or by tandem
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7/24/23, 11:35 PM East Palo Alto, CA Code of Ordinances parking in compliant compliance with Section

18.30.03918.30.050, unless a specific finding is made that such parking is not feasible due to specific site, topographical or fire and life safety conditions. Covered parking is not required.

2. 2. Exceptions to the Parking Requirements: No parking requirement shall be imposed for the construction of an Accessory Dwelling Unit ADU if:
a.
a. The accessory unit ADU is located within one-half mile walking distance of, and has a path of travel that is always publicly accessible to, public transit. b.
b. The accessory unit ADU is located within an architecturally and historically significant historic district.
c.
c. The accessory unit ADU is part of the existing primary residence or an existing accessory structure.
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d.
d. When on-street parking permits are required but not offered to the occupant of the accessory unitADU.
e.
e. Where there is a car share vehicle located within one block of the accessory unitADU.

3. 3. Corner lots. Only one driveway shall be provided for each single-family zoned parcel, except for corner lots where a second driveway may be allowed as long as it is proposed at least 25 feet away from the point of intersection of the two property lines fronting the parcel and from any other driveway.

G. Replacement Parking: Replacement parking shall not be required when a garage or covered parking structure is demolished in conjunction with the construction of an Accessory Dwelling UnitADU, or conversion of that parking structure into an Accessory Dwelling UnitADU.

H.

H. Common Entrance. If the ADU is attached to the primary dwelling, both the ADU and the primary dwelling unit must be served by a common entrance or a separate entrance to the ADU must be located on the side or at the rear of the primary dwelling, whenever feasible.

I. Setbacks.

1. Converted Structures. No setback is required for an existing living area or an existing accessory structure converted to an ADU, or for a new ADU constructed in the same location and built to the same dimensions as an existing structure.

2. New Construction. Provided an 800-square foot ADU is not prohibited, a minimum of four (4)-foot side and rear setbacks must be maintained for construction of any ADUs.

ADUs shall be subject to the front yard setback requirements compliant with development standards of the underlying zoning district.

3. When a property has recorded easement(s) or setback(s), the creation of the ADU shall conform to the recorded restrictions.

4. A detached ADU shall be located a minimum of six (6) feet from the primary dwelling unit, provided an 800-square foot ADU is not prohibited.

J. Architectural Compatibilities. New construction attached or detached ADUs shall meet the following design standards unless the requirement would prevent the creation of the ADU.

Architectural review of an ADU will be limited to the following standards:
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1. The ADU shall utilize the same architectural style, exterior materials, and colors as the existing or proposed primary dwelling unit, and the quality of the materials shall be the same or exceed that of the primary dwelling unit.

2. The ADU shall match the roof pitch and roof form of the primary dwelling unit in order to blend with the architecture of the primary dwelling.

K. Window Placement.

1. Regulations and standards pertaining to the placement and sizing of windows for ADUs and JADUs that are converted from existing spaces within an existing or proposed primary dwelling shall be the same as for the primary dwelling unit.

2. Regulations and standards pertaining to the placement and sizing of windows for attached ADUs that maintain the minimum required setbacks for the applicable zone shall be the same as for the primary dwelling unit.

3. Windows for all detached ADUs and attached ADUs that encroach into the minimum required setbacks for the primary structure in the applicable zone shall comply with the following requirements:
a. Windows shall face towards the interior of the site. b. Windows shall not face towards the rear and closest side property lines, unless the following standards are met:

1. For first story windows, the head of the window frame shall not be higher than 80 inches above finished floor, as long as the finished floor is not higher than 18 inches above grade.

2. Second story windows may be clerestory windows with the sill of the window frame not lower than six feet or 72 inches above finished floor.

3. Second story windows which are not clerestory windows must utilize opaque glazing up to a height of six feed or 72 inches above finished floor.

L. Skylights. Skylights, whether operable or not, may be used to supplement interior lighting for all types of ADUs and JADUs.

M. Decks and balconies. Second story doors, balconies, and decks shall not face adjacent property lines. Second story decks and balconies shall utilize screening barriers to prevent views towards an adjacent interior property line. These barriers shall be a minimum of six feet or 72 inches in height, from the floor level of the deck or balcony and shall not include perforations of any kind 190
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that would allow visibility onto adjacent properties.

N. Historic Sites and Properties. An ADU located within a historic site shall be consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

18.96.060 – Development Standards for Junior Accessory Dwelling Units (JADUs) A. The JADU shall comply with the requirements of this Section 18.96.060.

B. Size and Kitchen. A JADU may not exceed 500 square feet in size and shall contain at least an efficiency kitchen which includes cooking appliances, a food preparation counter, and storage cabinets that are of reasonable size in relation to the JADU.

C. Entrance. A JADU shall have a separate entrance from the single-family dwelling.

D. Sanitation Facilities. The JADU may, but is not required to, include separate sanitation facilities.

If separate sanitation facilities are not provided, the JADU shall share sanitation facilities with the single-family dwelling. If the sanitation facilities are provided as part of the single-family dwelling, the JADU shall have direct access to the main living area of the single-family dwelling so as to not need to go outside to access the sanitation facilities.

E. No additional parking shall be required unless the JADU is created in an attached garage, in which instance the applicant shall replace the off-street parking for the single-family dwelling.

18.96.070 - Applications and Processing for ADU
A. An application for a Preliminary Ministerial Review (PMR) is required for ADUs and JADUs prior to building permit application submittal. Applications to create or serve a JADU or an ADU shall be ministerially processed and either approved or denied without discretionary review or a hearing within 60 days of receipt of a complete application. If the application is denied, the City will provide, within the 60-day review period, a complete list of the application's deficiencies and describe how the applicant can remedy the application.

1. Contents of application. A PMR application for an ADU or JADU permit shall be filed with the Director on such form as the Director shall prescribe. The application shall be accompanied by information required by the Director.

2. Processing fee. A processing fee established by resolution of the Council shall be paid to the City at the time of filing the PMR application for an ADU or JADU permit.

3. Appeals. PMR for ADUs is ministerial and there is no appeal process. 191
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B. Notwithstanding subdivision (A) above, if the permit application is submitted with a permit application to create a single-family dwelling or multiple-family dwelling on the parcel, the application for the JADU or ADU shall not be acted upon until the application for the new singlefamily dwelling or multiple-family dwelling is approved or denied. Occupancy of the JADU or ADU shall not be allowed until the City approves occupancy of the primary dwelling unit.

C. The City shall grant a delay in processing if requested by the applicant, in which case the 60-day period is tolled for the period of the requested delay.

D. If the applicant applies for a demolition permit to demolish a detached garage and a building permit to construct a detached ADU, the demolition permit and building permit for the detached ADU will be issued at the same time. –

18.96.080 - Utilities and Impact Fees.

A. Utilities.

1. 1. No accessory unit ADU shall be permitted if it is determined that there is not adequate water or sewer service to the property.

2. 2. Accessory unitsADUs, not created within the existing dwelling unit or existing accessory structure, may be required to have a new or separate utility connection directly between the accessory unit ADU and the utility.

3. The connection may be subject to a connection fee or capacity charge. Any fee or charge shall be proportionate to the burden upon the water or sewer system of the proposed unit, based on unit size or the number of plumbing fixtures. The fee or charge shall not exceed the reasonable cost of providing the service.

3. 4. Junior accessory dwelling units and accessory dwelling units that meet the requirements of Subsection 18.96.030.C.3 above are exempt from any requirement to install a new or separate utility connection and to pay any associated connection or capacity fees or charges.

B. Impact Fees.
a.
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b.

I.

1. No impact fees may be imposed on an accessory unit ADU that is less than 750 square feet in size. For purposes of this section, "impact fees" include the fees specified in Sections 66000 and 66477 of the Government Code, but do not include utility connection fees or capacity charges.

2. For accessory units ADUs that have a floor area of 750 square feet or greater, impact fees shall be charged proportionately in relation to the square footage of the primary dwelling unit., consistent with EPAMC Chapter 13.28.

18.96.090 - Non-Permitted ADUs
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7/24/23, 11:35 PM East Palo Alto, CA Code of Ordinances Access. The accessory unit shall be served by the same driveway access to the street as the existing main dwelling. Access via an alley may be allowed to a detached Accessory Dwelling Unit when a property abuts a public alley.

J.

Common Entrance. If the accessory unit is attached to the main dwelling, both the accessory unit and the main dwelling unit must be served by a common entrance or a separate entrance to the accessory unit must be located on the side or at the rear of the main dwelling, whenever feasible.

K.

Setback for Accessory Structure or Garage Conversion. No setback shall be required for a legally constructed accessory structure that is converted to an Accessory Dwelling Unit. Junior Accessory Dwelling Units are not allowed in an accessory structure.

L.

Setbacks for New Construction. A minimum of four (4)-foot side and rear setbacks must be maintained for construction of any Accessory Dwelling Units.

Provided an 800-square foot accessory dwelling unit is not prohibited, a minimum of six (6)-foot separation shall be maintained from the primary dwelling to any detached accessory unit. Accessory Dwelling Units shall be subject to the front 193
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yard setback requirements compliant with development standards of the underlying zoning district. When a property has recorded easement(s) or setback(s), the creation of the accessory unit shall conform to the recorded restrictions. M.

Height. Any Accessory Dwelling Unit shall not exceed 17 feet in height in addition to any required elevation for floodproofing pursuant to Section

15.52.070.A of the Municipal Code. N.

Architectural Compatibilities. Architectural review of an accessory unit will be limited to the following:

1. The architectural features, window styles, roof slopes, exterior materials, colors, appearance, and design of the accessory unit shall be compatible with the existing single family residence.

2. An accessory unit located within a historic site shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties. (Ord. No. 08-2020, § 4, 11-17-2020)

18.96.040 - Development Standards—Lots with Two-Family and Multiple-Family Dwellings Except as otherwise provided in this chapter, any accessory unit that meets all of the following specified development standards shall be approved by the City:

A.

Multiple accessory units may be allowed within the existing portion of twofamily or multiple family dwellings that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with the current Building and Fire Codes for dwellings.

B.
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7/24/23, 11:35 PM East Palo Alto, CA Code of Ordinances At least one accessory unit may be allowed within an existing multiple-family dwelling, subject to requirements in subsection A. Attached accessory units may be allowed up to twenty-five percent (25%) of the existing number of units within the site.

C.

No more than two detached accessory units may be allowed on a lot zoned for 194
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two-family or multiple-family dwellings. A detached accessory unit shall not exceed 16 feet in height, in addition to any required elevation for floodproofing pursuant to Section 15.52.070.A of the Municipal Code, as well as minimum rear and side setbacks of four (4) feet. D.

Accessory units shall comply with the provisions of Section 18.96.030, as applicable. (Ord. No. 08-2020, § 4, 11-17-2020)

18.96.050 - Additional Provisions Applicable to Junior Accessory Dwelling Units In addition to other provisions of this chapter, the following provisions apply to Junior Accessory Dwelling Units:

A.

A Junior Accessory Dwelling Unit shall be allowed on a single-family dwelling lot pursuant to the following standards:

1. May share sanitation facilities with the existing primary dwelling.

2. Shall include a separate entrance from the main entrance to the primary dwelling unit; and may include an interior entry to the main living area.

3. Shall include at least an efficiency kitchen, which shall contain all of the following: (a) a cooking facility with appliances; and (b) a food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit. 4.

No additional parking shall be required unless the unit is created in an attached garage.

B.

A Junior Accessory Dwelling Unit may be allowed on the same lot with an Accessory Dwelling Unit, provided the following criteria are met:

1. The provisions of Section

18.96.030 are met. 2.

The following standards, as applicable, are met:
a.

The Accessory Dwelling Unit is fully detached and is located a minimum of six (6) feet from the primary dwelling unit and the Junior Accessory Dwelling Unit is located within an existing or proposed single-family 195
Attachment 7
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dwelling.
b.

The Accessory Dwelling Unit shall not exceed a total floor area of more than 800 square feet and a maximum height of 16 feet in addition to the required elevation for floodproofing pursuant to Section 15.52.070.A of the Municipal Code. c.

Junior Accessory Dwelling Unit is located within an existing or proposed single-family dwelling. A unit within an existing single-family dwelling may include an expansion of no more than 150 square feet beyond the physical dimensions of the existing
about:blank 5/7
7/24/23, 11:35 PM East Palo Alto, CA Code of Ordinances structure to provide for ingress.
d.

The Accessory Dwelling Unit has exterior access independent from the proposed or existing single-family dwelling.
e.

The existing single-family dwelling or accessory structure has side and rear setbacks sufficient for fire safety. If the existing dwelling or structure complies with the setback requirements as described in this code, this standard is met.

3. No Junior Accessor Dwelling Unit is allowed on a single-family lot with multiple detached single-family dwellings.

C.

A Junior Accessory Dwelling Unit requires the recordation of a deed restriction, which includes the following:

1. Either the existing main dwelling or the newly created Junior Accessory Dwelling unit shall be occupied as the principal place of residence of the record owner of the lot. In the case of ownership by a corporation, partnership, trust or association, either the main dwelling or the accessory unit shall be the place of residence of an officer, director or shareholder of the corporation, a partner in the partnership, a trustor, trustee or beneficiary of the
trust, a member of the association, or an employee of any such 196
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organization. Owner occupancy shall not be required if the owner is a government agency, land trust, or housing organization.

2. The Junior Accessory Dwelling Unit, or the main unit if the accessory unit is owner occupied, shall not be rented out on a shortterm (less than 30 days) basis. 3.

A prohibition on the sale of the Junior Accessory Dwelling Unit separate from the sale of the single-family residence.
(Ord. No. 08-2020, § 4, 11-17-2020)

18.96.060 - Zoning Clearance for Accessory Unit
Review of an application for a Zoning Clearance for an accessory unit to verify compliance with this chapter is ministerial in nature and requires action by the Director or his/her designee. A determination about compliance with standards shall be made within 60 days of the determination that the application submittal is complete.

A.

Contents of application. A zoning clearance application for an accessory unit permit shall be filed with the Director on such form as the Director shall prescribe. The application shall be accompanied by information required by the Director, including but not limited to the following:

1. A Zoning Clearance Form for an accessory unit published on the City website. 2.

Building Permit submittal requirements established for an accessory unit. about:blank 6/7
7/24/23, 11:35 PM East Palo Alto, CA Code of Ordinances B. Processing fee. A processing fee established by resolution of the Council shall be paid to the City at the time of filing the application for an Accessory Dwelling Unit or Junior Accessory Dwelling Unit permit.
(Ord. No. 08-2020, § 4, 11-17-2020)

18.96.070 - Illegal Accessory Units
The Subject to the provisions in Government Code Sections 65852.2(n) and 65852.23, the establishment or continuance of an accessory unit ADU without a permit as required under this chapter is declared to be unlawful and shall constitute a misdemeanor violation of this chapter and a public nuisance. Any 197
Attachment 7
551\100\3621967.1
violation of this chapter shall be subject to the enforcement provisions and penalties as prescribed in Chapter 18.118. The enforcement of the code violation abatement shall be consistent with Government Health & Safety Code Section 17980.12.
(Ord. No. 08-2020, § 4, 11-17-2020)
about:blank 7/7
198
Attachment 7
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18.96.100 Interpretation.

If any portion of this chapter conflicts with California Government Code sections relating to accessory dwelling units and junior accessory dwelling units or other applicable state law, state law shall supersede the sections of this chapter that conflict with state law. Any ambiguities in this chapter shall be interpreted to be consistent with state law. Statutory references in this ordinance include successor provisions.
199
November 13, 2023
Elena Lee, Planning Director
City of East Palo Alto
1960 Tate St
East Palo Alto, CA 94303
Re: Development Code Text Amendment (ZTA23-001) to amend various Chapters and Sections of Title 18 (Development Code) of the East Palo Alto Municipal Code Dear Chair and Members of the Planning Commission:

The East Palo Alto ADU Working Group is a valuable resource for the City, providing technical expertise and community connections to promote the production of Accessory Dwelling Units (ADUs) and address the rehabilitation and repair of second units. This collaboration dates back to 2016 when the City Council appointed several non-profit organizations to an advisory body called the Second Unit & Anti-Displacement Task Force. This was in response to community concerns about resident displacement resulting from code enforcement cases of unpermitted second units. The Task Force carried out the work from a community white paper titled “Legalizing Accessory Dwelling Units in East Palo Alto - A Vision for a Long-Term Solution” authored by St. Francis of Assisi Catholic Church, Faith Missionary Baptist Church, Tokaikolo Church, Project Sentinel, and Faith in Action Bay Area.

In 2019, the Second Unit & Anti-Displacement Task Force concluded and set forth ten different strategies to alleviate the barriers that homeowners faced on the pathways to ADU development and rehabilitation. After its conclusion, the non-profit organizations formed a Second Unit Working Group to provide direct technical assistance to residents and work with City staff to accelerate the legalization of garage conversions and ADUs.

Today, this group comprises EPACANDO and City Systems.

The Working Group, through their community connections, has played a significant role in assisting with new construction and legalization of existing unpermitted ADUs, community outreach, and financing, while also working alongside City staff to improve internal processes and provide culturally relevant information to guide homeowners through the second unit permitting process.
1 200
Thanks to these efforts, the City has made remarkable progress towards ADU legalization and development, including:
● Approval of 122 ADU/JADUs, and 61 finaled from 2016-2022 ● Adoption of the 2020 East Palo Alto ADU Ordinance
● Zoning Clearance Streamlining
● Pre-reviewed HEART of San Mateo County’s GLADUR plans ● Open-source plug-in garage ADU product
● Recipient of CalHome ADU/JADU Funds
The East Palo Alto ADU Working Group is in favor of the reduction of rear and side setbacks to zero. This applies to ADUs with a structure height of 17 feet (or 18 feet) or less, which may observe a zero-foot setback at the interior side yard and rear yard.

The benefits of reducing setbacks to zero are numerous. First, for legalization projects in particular, many formerly unpermitted ADUs are within structures that are between 0-4ft from side or rear property lines and can only feasibly be brought into compliance if setbacks were reduced. It is worth emphasizing that, in these situations, the structure in question has often been in place for a long time, so there is no “new” encroachment on setback to address. Moreover, where concerns may exist about the building code and safety risks of a structure encroaching upon a setback, allowing and encouraging such structures to complete the legalization process is arguably better than the current situation, where such structures remain “under the radar” because they have no pathway to compliance -- setbacks being a major barrier.

Second, besides ensuring concurrence of setbacks between legalization and new construction projects out of fairness, reducing setbacks to zero for new construction allows for an increase in housing density, making efficient use of available land that is limited. Zero setbacks can allow for more efficient land use by maximizing the use of available space without the need for additional land acquisition. Homeowners can benefit from greater flexibility in designing and using their properties, with more options for where to place ADUs, allowing for creative and practical solutions. Notably, the existing requirement for a certain amount of rear open space is easier to achieve with zero setbacks.

Third, for homeowners and developers, adhering to setback requirements can result in additional construction costs, such as site modifications, or smaller ADU footprints to meet setbacks. By eliminating setbacks, homeowners and developers can save on additional expenses, leading to more cost-effective construction.

Fourth, eliminating setbacks can reduce the administrative burden on government agencies, given the back-and-forth that often occurs in design reviews on the topic of 2 201
setbacks, potentially speeding up the approval process. Zero setbacks can lead to more consistent rules and requirements for ADU construction, making it easier for homeowners and builders to understand and comply with regulations. This consistency can lead to fewer disputes, resulting in smoother and quicker approvals.

Addressing Possible Concerns
The Planning Division is responsible for ensuring that buildings and structures are integrated into the community in a way that promotes safety, aesthetics, and overall neighborhood well-being. When working with zero setbacks, certain measures can be taken to achieve these goals:

1. Ensure the usage of professional surveys to ensure that legal property boundaries are respected, even when working with zero setbacks.

2. Address aesthetic concerns by implementing well-crafted zoning and design guidelines that ensure the design blends with the existing property, preserving the architectural character of the neighborhood, and does not create adverse impacts.

3. Address open space concerns by encouraging the designs and layouts to be as compact and space-efficient as possible to maximize the remaining open space.

Shared courtyards or common areas, as well as gardens, raised beds, and landscaped areas, can be used to create a sense of community and shared open space that can coexist with zero setbacks.

While the Building Division is ultimately responsible for ensuring compliance with building codes, the East Palo Alto ADU Working Group strongly believes that inter-division collaboration is crucial for achieving this goal. Compliance with building codes can be achieved when working with zero setbacks by taking into account the following measures and design considerations:

1. Address fire safety concerns by ensuring the use of fire-resistant materials and construction techniques. Fire-rated walls, roofs, and windows, as well as proper spacing of windows, can help reduce the risk of fire spreading from one building to another. As a reminder, existing unpermitted structures that are within 0 to 4 ft of property lines arguably pose greater fire risk than a legalized structure that has been allowed to formally achieve building code compliance.

2. Ensure egress requirements are met, which specify the number and location of exits and accessibility standards, including ramps, stairs, and door widths. It is 3 202
important to meet these requirements even in cases of zero setbacks to ensure safe access and exit from the ADU.

3. Address natural light and ventilation concerns by ensuring the use of properly sized and located windows and ventilation systems. Habitability codes typically address various aspects of living conditions to protect the health and well-being of occupants.

Other Cities that have adopted a zero-setback
The City of San Diego has taken significant steps toward encouraging the construction of Accessory Dwelling Units (ADUs). In 2019, they implemented their ADU development code (Section 141.0302) which allows for a zero-back on all ADUs. While there have been some changes to the code since then, such as the requirement of setbacks for second-story ADUs, the City has been successful in stimulating the production of hundreds of ADUs. A 2023 report from the Terner Center for Housing Innovation, titled “San Diego’s Success in Spurring Missing Middle Housing: The Accessory Dwelling Unit Bonus Program,” highlights the success of the City's ADU Bonus program, which incentivizes and prioritizes ADU production through building code and zoning flexibilities. The program has also been instrumental in increasing the number of deed-restricted units, thus contributing to the overall housing availability in the City.

Other Considerations for Planning
Setback regulations are put in place for several reasons, including ensuring safety, protecting property values, maintaining neighborhood character, and addressing land use concerns. However, it is important to acknowledge that zoning and land use policies have a history of being used to segregate communities based on race and socioeconomic status. For instance, discriminatory practices such as redlining, exclusionary zoning, and racial covenants were pervasive in the United States and resulted in systemic racial segregation in housing and neighborhoods. These practices have had long-lasting effects on communities and have contributed to disparities in housing opportunities, quality of life, and access to resources.

Many cities and municipalities are reevaluating zoning regulations to promote equity and inclusivity. Some argue that setback regulations, along with other zoning rules, can perpetuate discriminatory patterns if not carefully considered and reformed to promote fair and equitable access to housing and neighborhoods. It is crucial to examine how zoning and land use policies, including setback regulations, are applied and whether they contribute to or mitigate racial and socioeconomic disparities in housing and community development. Addressing these disparities may involve reforming zoning 4 203
regulations to ensure more equitable access to housing and neighborhoods for all residents.

Thank You
In conclusion, the East Palo Alto ADU Working Group believes that reducing rear and side setbacks to zero for ADUs with a structure height of 17 feet or less can have numerous benefits for homeowners, developers, and the community as a whole. While there may be concerns regarding safety, aesthetics, and open space, these can be addressed through professional surveys, well-crafted zoning and design guidelines, and space-efficient designs. By working collaboratively with the Planning and Building Divisions, we can ensure that compliance with building codes is achieved while also promoting the development of affordable housing and the preservation of neighborhood character. The East Palo Alto ADU Working Group strongly supports the reduction of setbacks to zero and looks forward to continued progress in ADU development and legalization.

Sincerely,
Duane Bay, Executive Director

EPACANDO
Derek Ouyang, Executive Director
City Systems
5 204
POLICY AND ACTION ITEM 9.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: December 5, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
Bo-Kyoung Kim, Financial Services Manager
SUBJECT: City Council’s Proposed Schedule for 2024
Recommendation
Pursuant to Resolution No. 5061, by motion, approve the 2024 City Council meeting schedule in Attachment 1.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 4: Ensure Our Financial and Organizational Health Background
Pursuant to the East Palo Alto Municipal Code Section 2.08.010, it is the intention of the City Council to set the date and time of all meetings of the City Council by resolution. With this item, staff seeks to provide a report on the proposed meeting schedule for the City Council in 2024.

After deliberation, staff is requesting that the 2024 City Council meeting schedule, as set forth in Attachment 1, be approved and set by resolution, subject to any changes made by the Council.

Regular Meetings
Pursuant to Resolution No. 5061, all regular meetings are to be held the first and third 205
POLICY AND ACTION ITEM 9.1
Tuesdays of the month with the following exceptions:
 First Tuesday in January (2) and Third Tuesday in January (16) – Due to the proximity of this meeting to the holiday break, City staff recommends cancellation of these meetings. Additionally, staff suggests that, in place of the January 2 and 16 meetings, the Council consider rescheduling meetings to January 9 and 23.  August Meetings (6 & 20) – In keeping with past practice, staff recommends removing all August meetings in observance of the traditional August recess.

In December, the third Tuesday of the month, is very close to the Christmas Holiday and staff is recommending a slight change to the Regular Schedule to provide staff and the City Council with additional time to enjoy the holidays. Therefore, staff recommends the second regular City Council meeting (Special Meeting) in December be held on Thursday, December 19, 2024, at 6:30 p.m., in lieu of the Tuesday meeting of the same week.

Special Study Sessions
Special Study Sessions are scheduled to provide the Council with ample to discuss specific topics or projects, including future development, infrastructure, and City finances amongst other items. In 2023, the City Council reserved six dates for Study Sessions and as such was able to advance several key City initiatives.

In keeping with past practice, staff is recommending that the City Council schedule six study sessions/special meetings, with the addition of one meeting for the City Council Reorganization, as follows:
 February 3 @ 9:00 a.m. (Strategic Planning Retreat)
 March 28 @ 6:00 p.m.
 April 25 @ 6:00 p.m.
 July 25 @ 6:00 p.m.
 September 26 @ 6:00 p.m.
 November 12 @ 6:00 p.m.
 December 17 @ 6:00 p.m. (Council Reorganization)
Special Budget Meetings
Similar to study sessions/special meeting schedule, budget meetings are set specifically to ensure ample review time of the City’s budget, which needs to be adopted by the June 4, 2024, Regular City Council meeting. Scheduling two meetings solely for the budget allows the City to adopt a budget before the end of the fiscal year. The special budget meetings are set for:
 Thursday, May 23 @ 6:00 p.m.
 Thursday, May 30 @ 6:00 p.m. (Only if required)
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POLICY AND ACTION ITEM 9.1
Strategic Planning Retreat
As part of the study session/special meeting schedule, the Strategic Planning Retreat is a halfday event that in the past was held on a Saturday in February. This year the Strategic Planning Retreat is proposed to be scheduled on Saturday, February 3, 2024, from 9:00 a.m. to 1:00 p.m.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Proposed 2024 City Council Calendar

2. Proposed 2024 Budget Calendar

3. Resolution No. 5061
207
Su Mo Tu We Th Fr Sa JAN Su Mo Tu We Th Fr Sa APR
1 2 3 4 5 6 2 - Cancelled Meeting 1 2 3 4 5 6
7 8 9 10 11 12 13 9 - Special Council Meeting @ 6:00 pm 7 8 9 10 11 12 13 14 15 16 17 18 19 20 16 - Cancelled Meeting 14 15 16 17 18 19 20 21 22 23 24 25 26 27 23 - Special Meeting @ 6:00 pm 21 22 23 24 25 26 27 28 29 30 31 28 29 30
Su Mo Tu We Th Fr Sa FEB Su Mo Tu We Th Fr Sa MAY
1 2 3 1 2 3 4
4 5 6 7 8 9 10 5 6 7 8 9 10 11
11 12 13 14 15 16 17 12 13 14 15 16 17 18
18 19 20 21 22 23 24 19 20 21 22 23 24 25
25 26 28 29 26 27 28 29 30 31
Su Mo Tu We Th Fr Sa MAR Su Mo Tu We Th Fr Sa JUN
1 2 1 4 - Regular Meeting @ 6:30 pm
3 4 5 6 7 8 9 2 3 4 5 6 7 8
10 11 12 13 14 15 16 9 10 11 12 13 14 15
17 18 19 20 21 22 23 16 17 18 19 20 21 22
24 25 26 27 28 29 30 23 24 25 26 27 28 29
31 30
16 - Regular Meeting @ 6:30 pm
25 - Study Session @ 6:00 pm
18 - Regular Meeting @ 6:30 pm
5 - Regular Meeting @ 6:30 pm
19 - Regular Meeting @ 6:30 pm
28 - Study Session @ 6:00 pm
2024
6 - Regular Meeting @ 6:30 pm
23 - Budget Meeting @ 6:00 pm

CITY COUNCIL MEETING

SCHEDULE
7 - Regular Meeting @ 6:30 pm
21 - Regular Meeting @ 6:30 pm
2 - Regular Meeting @ 6:30 pm
20 - Regular Meeting @ 6:30 pm
3 - Strategic Planning Retreat @ 9:00 am
30 - Budget Meeting @ 6:00 pm
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1 2 3 4 5 6 1 2 3 4 5
7 8 9 10 11 12 13 6 7 8 9 10 11 12
14 15 16 17 18 19 20 13 14 15 16 17 18 19
21 22 23 24 25 26 27 20 21 22 23 24 25 26
28 29 30 31 27 28 29 30 31
Su Mo Tu We Th Fr Sa AUG Su Mo Tu We Th Fr Sa NOV
1 2 3 1 2 5 - Regular Meeting @ 6:30 pm
4 5 6 7 8 9 10 3 4 5 6 7 8 9 12 - Study Session @ 6:00 pm 11 12 13 14 15 16 17 10 11 12 13 14 15 16 19 - Regular Meeting @ 6:30 pm 18 19 20 21 22 23 24 17 18 19 20 21 22 23
25 26 27 28 29 30 31 24 25 26 27 28 29 30
Su Mo Tu We Th Fr Sa SEP Su Mo Tu We Th Fr Sa DEC
1 2 3 4 5 6 7 1 2 3 4 5 6 7
8 9 10 11 12 13 14 8 9 10 11 12 13 14
15 16 17 18 19 20 21 15 16 17 18 19 20 21
22 23 24 25 26 27 28 22 23 24 25 26 27 28
29 30 29 30 31
2024 CITY COUNCIL MEETING

SCHEDULE
1 - Regular Meeting @ 6:30 pm
15 - Regular Meeting @ 6:30 pm
3 - Regular Meeting @ 6:30 pm
17 - Reorg Meeting @ 6:00 pm
19 - Special Meeting @ 6:30 pm
3 - Regular Meeting @ 6:30 pm
17 - Regular Meeting @ 6:30 pm
26 - Study Session @ 6:00 pm
20 - Cancelled Meeting (Council Recess)
6 - Cancelled Meeting (Council Recess)
2 - Regular Meeting @ 6:30 pm
16 - Regular Meeting @ 6:30 pm
25 - Study Session @ 6:00 pm
209
Office of the City Manager

STRATEGIC PLANNING AND BUDGET SCHEDULE
FISCAL YEAR (FY) 2024-2025
Item Action Target Date(s)
1 Administrative Preparation:
. Finance analysis of economic budget capacity for CMO (Dec 18th) . Directors Strategic Planning and Budget Meeting (Dec 19th) December 11, 2023
December 19, 2023
2 Caselle Budget Module Training –Directors, Managers, Analysts January 10, 2024 3 Finance Issues FY 2024-2025 Budget Transmittal
. Distribute Budget Instructions and Online/Worksheet Formats:
. Department Budget Worksheets
. Supplemental Budget and Staffing Requests
. Capital Project Budget Requests
. Department Narratives, Performance Measures, Objectives January 12, 2024
4 Council Report on Status of Strategic Priorities Implementation January 16, 2024 5 City Council Strategic Priorities Retreat February 03, 2024 * 6 City Council Presentation: Mid-Year Budget and Projected Economic Capacity
February 06, 2024
7 FY 2024-2025 Budget Input/Worksheets due to Finance:
. Department Budget Worksheets
. Supplemental Budget and Staffing Requests
. Capital Project Budget Requests
February 16, 2024
8 Public Works Distribute Draft Update Ten-Year Capital Improvement Plan February 26, 2024 9 Department Narratives, Performance Measures, Objectives due to City Manager:
. Updated Department Narratives
. FY 2023-2024 Department Accomplishments
. FY 2024-2025 Department Objectives
March 1, 2024
10 Approve City Council Strategic Priorities and 2024-25 Implementation Plan March 5, 2024 11 CMO-FINANCE Meetings with Departments: Review Operating Budgets, Supplemental Budget and Staffing Requests, and Alignment of Requests and Objectives with Council Priorities
March 11 – 22, 2024
210
Item Action Target Date(s)
14 City Manager’s FY 2024-2025 Preliminary Budget Message April 16, 2024 15 Finance Department Meetings: Final Review of Proposed Budgets April 17 – 23, 2024 16 Distribute Proposed Ten-Year Capital Improvement Plan (Notice Hearing) April 25, 2023 17 Council Hearing to Adopt Ten-Year Capital Improvement Plan

May 07, 2023
18 Distribute FY 2024-2025 Proposed Budget (Notice Sessions/Hearing) May 14, 2024 19 Budget Study Session #1: Introduction of the City Manager’s Budget Message & Overview of the Proposed Budget and Operating Department Budget Presentations
May 30, 2024 *
20 Budget Study Session #2– Continuation of Operating Department Budget Presentations, Non-Departmental, FY 2024-2025 Capital Budget, and Proposed Allocation of FY 2023-24 Budget Surplus in Accordance with City Fund Balance Policy (if applicable)
June 4, 2024
21 Budget Study Session #3 (only if required) June 06, 2024 * 22 Budget Hearing & Adoption of FY 2024-2025 Budget and Allocation of 2023-24 Budget Surplus (if applicable)
June 18, 2024
* Special City Council Meeting
12 Public Works & Transportation Committee Meeting – Review of New Capital Improvement Projects
March 20, 2024
13 Planning Commission Meeting – Review of New Capital Improvement Projects April 8, 2024 211
RESOLUTION NO. 5061

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO ESTABLISHING A NEW START TIME OF 6:30 PM FOR REGULAR

CITY COUNCIL MEETINGS
WHEREAS, in 2001, the City Council adopted Resolution No. 1860 establishing that regular City Council meeting take place on the first and third Tuesdays ofthe month and commence at 6:30 pm; and
WHEREAS, at the December 4, 2018 City Council meeting, the Council directed City staff to bring forth a resolution changing the regular City Council meeting start time to 6:30 pm on the first and third Tuesdays of every month except for Council recess; and WHEREAS, the City Council hereby finds and determines that it is in the public interest to establish an earlier start time for regular City Council meetings.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO' HEREBY:

1. Affirms that regular City Council meetings take place on the first and third Tuesdays of the month;

2. Establishes a new start time of 6:30 pm for regular City Council meetings;

3. Determines that the new City Council start time shall take effect on January 15,2019; and

4. Rescinds Resolution No. 1860.

PASSED AND ADOPTED this 18th day of December 2018, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

WALLACE- JONES, MOODY, GAUTHIER, ROMERO
NONE
ABRICA
NONE
212
POLICY AND ACTION ITEM 9.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: December 5, 2023
TO: Honorable Mayor and Members of the City Council
VIA: John D. Lê, City Attorney
SUBJECT: Updated Tobacco Retailer Ordinance
Recommendation
Waive the first reading and introduce an ordinance repealing and replacing Chapter 5.80 “Tobacco Retailer Permits” of the East Palo Municipal Code with an ordinance that consolidates and clarifies existing definitions, in addition to enacting additional requirements for tobacco retailer permits, to align with the County of San Mateo Model Ordinance.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Promote Health & Public Safety
Background
Currently, Chapter 5.80 of the East Palo Alto Municipal Code provides that sellers of any tobacco products must obtain and maintain a valid tobacco retailer permit. Under this existing local law, the City of East Palo Alto has authorized the San Mateo County Environmental Health Division to administer and enforce the requirements of the City’s Tobacco Retailer Permit Ordinance.

Recently, however, the San Mateo County Board of Supervisors adopted an ordinance (Chapter

4.98 of the County Ordinance Code) to amend the San Mateo County Code related to Tobacco Retailer Permits. The County Environmental Health Division has indicated it will continue to administer a tobacco retailer permit program for those cities which adopt the County’s comprehensive ordinance in its entirety, without alteration. The proposed amendments to 213
POLICY AND ACTION ITEM 9.2
Chapter 5.80 would add definitions to incorporate best practices across the state, strengthen ordinance language to reduce youth access to tobacco products, and make the East Palo Alto Municipal Code consistent with the San Mateo County Code of Ordinances, thereby promoting more efficient administration and enforcement. Staff recommends the Council waive the first and reading and introduce the attached ordinance to provide consistency and maintain the City's interest in providing stringent regulation for the sale of tobacco products. Doing so, will also continue to authorize the County to administer a tobacco retailer permit program in the City of East Palo Alto.

Analysis
Over the years, 14 jurisdictions within San Mateo County have adopted their own tobacco retailer ordinances, with varying degrees of consistency with the San Mateo County Ordinance. In May of 2023, San Mateo County adopted a revised ordinance. The revised San Mateo County ordinance proposes key provisions in the newly added Chapter 4.98:
• Updated definitions to align with similar model ordinances across California. For example, the “Tobacco Product” definition will now include synthetic nicotine, and align language, where appropriate, with the new Statewide ban of flavored tobacco products. • Restrictions on where new retailers may be located: no new Tobacco Retailer Permit will be issued to a location within 1,000 of a Youth-Populated Area or within 500 feet of a location already occupied by another tobacco retailer. “Youth-Populated Areas” is updated to include college campuses.
• Prohibition on posting advertisements offering tobacco products unless the retailer has a valid permit to sell tobacco products.
• Increase in the age for those who sell tobacco products to match the minimum age allowed to purchase tobacco under State law, currently 21 years old. • Increase in fines up to $500 for the first violation, and up to $1,000 for all subsequent violations within a 60-month period.
• Requirement that a permit be suspended if a business is found to have sold tobacco products to persons under the age of 21.
• Required annual inspection of each tobacco retailer by an enforcement designee to monitor compliance with applicable laws.
• Increased permit suspension and revocation escalation period for cumulative violations from 12 to 60 months.

The revised San Mateo County ordinance also clarifies requirements for cities to authorize the County to administer and enforce the Tobacco Retailer Permit ordinance in incorporated jurisdictions. Specifically, cities will have the option to have the County administer and enforce this ordinance if a city passes its own identical version of the County’s ordinance. 214
POLICY AND ACTION ITEM 9.2
The addition of an annual inspection for all tobacco retailers would increase the annual permitting fee from $174 to $423. Additionally, a $249 one-time application fee would be assessed to review the application of a new business and assess various new location restrictions. These fees are necessary to obtain full cost recovery for the administration of the permit. This fee increase will be presented as an amendment to the County’s Code, which sets forth the fee schedule for all Environmental Health Services’ fees. If the amendment increasing these fees is passed, Environmental Health Services staff will then incorporate these new fee amounts into the comprehensive fee schedule set forth therein. If the City ultimately adopts the attached ordinance, tobacco retailer businesses within the City’s jurisdictional limits would be subject to this fee.

As of the date of this staff report, a number of jurisdictions, including the cities of South San Francisco and San Carlos, have adopted the County’s revised ordinance. Staff recommends that the Council waive the first reading and introduce the attached ordinance this evening to ensure timely and expeditious enforcement of its provisions within the City.

Fiscal Impact
There are no fiscal impacts associated with the proposed action.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action is not a “project” under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378 and Public Resources Code section 21065 because it does not: (1) approve a project or result in a direct physical impact on the environment, or (2) contemplate known future projects, and as such, no known environmental impacts are known at this time. Instead, the proposed action would clarify procedural aspects related to the implementation of locally adopted building and other related codes.

As a separate and independent basis, the proposed action is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

Attachments

1. Ordinance
215
ORDINANCE NO. _________

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
REPEALING AND REPLACING CHAPTER 5.80 (TOBACCO RETAILER)

OF THE EAST PALO ALTO MUNICIPAL CODE TO CONSOLIDATE AND

CLARIFY EXISTING DEFINITIONS AND ENACT ADDITIONAL

REQUIREMENTS FOR TOBACCO RETAILER PERMITS TO ALIGN

WITH THE COUNTY OF SAN MATEO MODEL ORDINANCE
WHEREAS, the County of San Mateo Division of Environmental Health operates a countywide program of enforcement of tobacco retailers; and WHEREAS, the County pays for the cost of operating the program with permit fees and fines collected, with a goal of obtaining compliance and for the protection of the health and safety of its residents; and
WHEREAS, the City Council agrees that regulation of tobacco retail permits and sales and enforcement of these regulations saves limited code enforcement resources of the City; and
WHEREAS, Chapter 5.80 of the Municipal Code regulates Tobacco retailers in the City and authorizes County enforcement; and
WHEREAS, the County is requesting cities desiring to participate and authorize enforcement of the program to adopt a model ordinance with identical provisions in order to provide efficient and uniform enforcement for the tobacco permit and regulatory program; and
WHEREAS, replacement and amendment of Chapter 5.80 of the East Palo Alto Municipal Code will provide for continued health and safety of the residents of East Palo Alto, contribute to uniform countywide enforcement of these regulations stated therein by the County of San Mateo Environmental Health Division, and is necessary and appropriate for these purposes.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO DOES ORDAIN AS FOLLOWS:

SECTION 1: INCORPORATION OF RECITALS
The City Council finds that all the foregoing recitals are true and correct and incorporated herein by reference. Based thereon, the City Council hereby finds that the proposed ordinance is in the public interest.

SECTION 2: AMENDMENT AND REPLACEMENT OF CHAPTER 5.80
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The City Council hereby amends and replaces Chapter 5.80 (TOBACCO RETAILER) of the East Palo Alto Municipal Code to read in its entirety as set forth in Exhibit A, which is attached hereto and incorporated in its entirety by this reference:

SECTION 3: CALIFORNIA ENVIRONMENTAL QUALITY ACT.

This Ordinance is not subject to CEQA because it is not a “project” which would have a direct physical change or a reasonably foreseeable indirect physical change on the environment pursuant to California Environmental Quality Act ("CEQA") Guidelines section 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Even if it were a project subject to CEQA review, this project would be exempt from CEQA Guideline Section 15378 (regulatory actions), Section 15061(b)(3) (no significant environmental impact), and Section 15183 (actions consistent with the general plan and zoning). The Council therefore directs that the Planning Division may file a Notice of Exemption with the San Mateo County Clerk.

SECTION 4: IMPLIED REPEAL.

Any provision of the East Palo Alto Municipal Code inconsistent with this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to effectuate this Ordinance.

SECTION 5: SEVERABILITY.

If any section, subsection, sentence, clause, phrase, or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid.

SECTION 6: EFFECTIVE DATE.

This Ordinance shall take effect and be in full force and effect thirty (30) days from and after the date of its adoption.

SECTION 7: PUBLICATION.

The City Clerk is hereby directed to cause publication of this Ordinance as required by Government Code Section 36933.

This Ordinance was introduced at the December 5, 2023 meeting of the City Council of the City of East Palo Alto.
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PASSED AND ADOPTED this 5th day of December, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Gauthier, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
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EXHIBIT A
Chapter 5.80
Tobacco Retailer

5.80.010 – Definitions.

A. “Characterizing Flavor” means a distinguishable taste or aroma, or both, other than the taste or aroma of tobacco, imparted by a Tobacco Product or any byproduct produced by the Tobacco Product. Characterizing flavors include, but are not limited to, tastes or aroma relating to any fruit, chocolate, vanilla, honey, candy, cocoa, dessert, alcoholic beverage, menthol, mint, wintergreen, herb, or spice. A Tobacco Product shall not be determined to have a Characterizing Flavor solely because of the use of additives or flavorings or the provision of ingredient information. Rather, it is the presence of a distinguishable taste or aroma, or both, as described in the first sentence of this definition, that constitutes a Characterizing Flavor.

B. “Constituent” means any ingredient, substance, chemical, or compound, other than tobacco, water, or reconstituted tobacco sheet that is added by the manufacturer to a Tobacco Product during the processing, manufacture, or packing of the Tobacco Product.

C. “Consumer” means a person who purchases a Tobacco Product for consumption.

D. “Coupon” means any voucher, rebate, card, paper, note, form, statement, ticket, image, or other issue, whether in paper, digital, or other form, used for commercial purposes to obtain an article, product, service, or accommodation without charge or at a discounted price.

E. “Director” means the Chief of San Mateo County Health, or designee.

F. “Distinguishable” means perceivable by either the sense of smell or taste.

G. “Electronic Smoking Device” means any device that may be used to deliver any aerosolized or vaporized substance to the person inhaling from the device, including, but not limited to, an e-cigarette, e-cigar, e-pipe, vape pen, or e- hookah.

Electronic smoking device includes any component, part, or accessory of the device, and also includes any substance that may be aerosolized or vaporized by such device, whether or not the substance contains nicotine, and whether natural or synthetic. “Electronic Smoking Device” does not include any product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product or for other therapeutic purposes where such product is marketed and sold solely for such an approved purpose.

H. “Flavored Tobacco Product” means any Tobacco Product that contains a Constituent that imparts a Characterizing Flavor.
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I. “Full Retail Price” means the price listed for a Tobacco Product on its Packaging or on any related shelving, advertising, or display where the Tobacco Product is sold or offered for Sale, plus all applicable taxes and fees if such taxes and fees are not included in the listed price.

J. “Labeling” means written, printed, pictorial, or graphic matter upon any Tobacco Product or any of its packaging.

K. “Packaging” means a pack, box, carton, or container of any kind or, if no other container, any wrapping (including cellophane) in which a Tobacco Product is sold, or offered for Sale, to a Consumer.

L. “Permit” or “Tobacco Retailer Permit” means a valid permit issued by the Director to a Person to act as a Tobacco Retailer.

M. “Person” means any natural person, partnership, cooperative association, corporation, personal representative, receiver, trustee, assignee, or any other entity.

N. “Pharmacy” means any retail establishment in which the profession of pharmacy is practiced by a pharmacist licensed by the State of California in accordance with the Business and Professions Code and where prescription pharmaceuticals are offered for Sale, regardless of whether the retail establishment Sells other retail goods in addition to prescription pharmaceuticals.

O. “Sale” or “Sell” means transfer to, exchange, barter, or distribute for a commercial purpose.

P. “Self-Service Display” shall be defined as the open display or storage of Tobacco Products in a manner that is physically accessible to the general public without the assistance of the retailer or employee of the retailer and a direct face-to-face transfer between the purchaser and the retailer or employee of the retailer. A vending machine is a form of self-service display.

Q. “Tobacco Paraphernalia” means any item designed or marketed for the consumption, use, or preparation of Tobacco Products.

R. “Tobacco” or “Tobacco Product(s)” means:

1. any product containing, made of, or derived from tobacco or nicotine, whether natural or synthetic, that is intended for human consumption or is likely to be consumed, whether inhaled, absorbed, or ingested by any other means, including but not limited to, a cigarette, a cigar, pipe tobacco, chewing tobacco, snuff, or snus;
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2. any electronic smoking device and any substances that may be aerosolized or vaporized by such device, whether or not the substance contains nicotine, and whether natural or synthetic; or

3. any component, part, or accessory of (1) or (2), whether or not any of these contains tobacco or nicotine, whether natural or synthetic, including but not limited to filters, rolling papers, blunt or hemp wraps, hookahs, mouthpieces, and pipes.

4. “Tobacco Product” does not include any product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product or for other therapeutic purposes where such product is marketed and sold solely for such an approved purpose.

S. “Tobacco Product Flavor Enhancer” means a product designed, manufactured, produced, marketed or Sold to produce a Characterizing Flavor when added to a Tobacco Product.

T. “Tobacco Retailer” means any Person who Sells, or offers for Sale, Tobacco Products. This definition is without regard to the quantity of Tobacco Products sold or offered for Sale.

U. “Youth-Populated Area” means a parcel of real property that is occupied, in whole or in part, by any of the following:

1. a private or public school that educates children in grades kindergarten through high school;

2. a library that is open to the public;

3. a playground that is open to the public;

4. a youth center, defined as a facility where children ages 6 to 17 come together for programs and activities;

5. a recreation facility open to the public, defined as an area, place, structure, or other facility that is used either permanently or temporarily for community recreation, even though it may be used for other purposes. “Recreation facility” includes, but is not limited to, a gymnasium, playing court, playing field, and swimming pool;

6. a public or private college or university that serves as an institution for education beyond the high school level;
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7. a licensed child-care facility or preschool, other than a small-family day care home or a large-family daycare home as defined in California Health & Safety Code § 1596.78.

5.80.020 – Requirement for a Permit.

A. No Tobacco Retailer or other Person shall Sell or offer for Sale any Tobacco Product without a current and valid Tobacco Retailer Permit from San Mateo County for each location where such activities are conducted.

B. Permits are valid for one year and must be timely renewed annually by the Permit holder in order to continue to sell or offer for sale any Tobacco Product. A Retailer must obtain a separate Permit for each location at which any Tobacco Product will be sold, offered for sale or distributed. A Permit that is not renewed in a timely manner shall expire at the end of its term, and the Tobacco Retailer must obtain a new Permit prior to any further sale, offer for sale, or distribution of any Tobacco Product.

C. No Tobacco Retailer shall violate, or cause or allow the Tobacco Retailer’s agents or employees to violate, any provision of this Chapter or any other local, state, or federal law applicable to Tobacco Products or Tobacco Retailing.

D. Tobacco Retailers are responsible for the actions of their employees and agents relating to the sale, offer to sell, and furnishing of tobacco products at the retail location. The sale of any tobacco product by an employee shall be considered an act of the tobacco retailer and the permit holder shall be responsible for any monetary penalties levied.

E. Nothing in this Chapter shall be construed to penalize the purchase, use, or possession of a Tobacco Product by any Person not engaged in Tobacco Retailing.

5.80.030 – Permit is Nontransferable.

A. Tobacco Retailer Permits are nontransferable as between Persons, locations, or otherwise. Any attempted transfer shall render the Permit null and void.

B. Notwithstanding any other provision of this Chapter, prior violations of this Chapter at a location shall continue to be counted against that location and Permit ineligibility and suspension periods shall continue to apply to that location unless:

1. One hundred percent of the interest in the stock, assets, or income of the business, other than a security interest for the repayment of debt, has been transferred to the new owner(s); and
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2. The County is provided with clear and convincing evidence, including an affidavit, that the business has been acquired in an Arm’s Length Transaction.

An Arm’s Length Transaction, for the purposes of this section, means a transaction in which two or more unrelated and unaffiliated parties agree on the transfer in question; the parties act independently and in their own self-interest; and the parties have equal bargaining power and symmetric information, leading the parties to agree upon fair-market terms.

5.80.040 – Permit Conveys a Limited, Conditional Privilege.

A. Nothing in this Chapter shall be construed to grant any Person or entity obtaining and maintaining a Permit any status or right other than the limited, conditional privilege to Sell Tobacco Products and act as a Tobacco Retailer at the location in the County identified on the face of the Permit for the period of time shown on the Permit. All Permits are issued subject to the County’s right to amend this Chapter from time to time, and Retailers shall comply with all provisions of this Chapter, as amended.

5.80.050 – Application, Issuance and Renewal Procedure.

A. Application for a Tobacco Retailer's Permit or the renewal of a Tobacco Retailer Permit shall be submitted in the name of the Person proposing to conduct retail sales of Tobacco Products, referred to herein as the “Applicant,” and shall be signed by such Person or an authorized agent thereof. All applications shall be submitted to the Director on a form supplied by the Director and contain, at a minimum, the following information:

1. The name, address, and telephone number of the Applicant;

2. The business name, address, and telephone number of the location where Tobacco Products are proposed to be sold, offered for sale or distributed by the Applicant;

3. Proof that the location for which a Tobacco Retailer’s Permit is sought has been issued a valid state license for the sale of Tobacco Products, if the Tobacco Retailer sells products that require such license;

4. A statement whether or not the Tobacco Retailer or any agent of the Retailer has been found to have violated this Chapter or other applicable law governing Tobacco Products or Tobacco Retailing and, if so, the dates and locations of all such violations within the previous five years;

5. Such other information as the Director determines is necessary for implementation of this Chapter;
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6. An application for a new or renewal Permit will be denied if there are any outstanding fines or late fees issued by the Director, or during any period of suspension; and

7. It is the responsibility of each Permit holder to be informed regarding all laws applicable to Tobacco Retailing, including those laws affecting the issuance of a Tobacco Retailer Permit. No Permit holder may rely on the issuance of a Permit as a determination by San Mateo County that the Permit holder has complied with all laws applicable to Tobacco Retailing. A Permit issued contrary to this Chapter or any other law, or on the basis of false or misleading information supplied by the Applicant, shall be revoked. Nothing in this Chapter shall be construed to vest in any person or entity obtaining or maintaining a Tobacco Retailer’s Permit any status or right to act as a Tobacco Retailer in contravention of any provision of law.

5.80.060 – Display of Permit.

A. Upon receipt of an application for a Tobacco Retailer Permit in compliance with the requirements of this Chapter, the Director or designee may issue a Permit which, if issued, must be prominently displayed in a publicly visible location at the location where Tobacco Product Sales are conducted and permitted.

5.80.070 – Prohibitions Regarding Coupons, Discounts, Pharmacies, Flavored Tobacco, and Electronic Smoking Devices.

A. No Tobacco Retailer shall do any of the following:

1. Honor or redeem, or offer to honor or redeem, a Coupon to allow a Consumer to purchase a Tobacco Product for less than Full Retail Price;

2. Sell any Tobacco Product to a Consumer through a multiple package discount or otherwise provide any such product to a Consumer for less than the Full Retail Price in consideration for the purchase of any Tobacco Product or any other item; or

3. Provide any free or discounted item to a Consumer in consideration for the purchase of any Tobacco Product.

B. No Person, Tobacco Retailer or other legal entity shall sell or distribute to a person any electronic smoking device that delivers natural or synthetic nicotine or any other substance(s) to the person inhaling from the device. This includes any component, part, or accessory intended or reasonably expected to be used with the electronic device, whether or not sold separately.

C. No Person or Tobacco Retailer shall sell or offer to sell any Flavored Tobacco Product or Tobacco Product Flavor Enhancer. There shall be a rebuttable 224
presumption that a Tobacco Product is a Flavored Tobacco Product if a manufacturer or any of the manufacturer's agents or employees, in the course of their agency or employment, has made a statement or claim directed to consumers or to the public that the Tobacco Product has or produces a Characterizing Flavor including, but not limited to, text, color, and/or images on the product's labeling or packaging that are used to explicitly or implicitly communicate that the Tobacco Product has a Characterizing Flavor.

D. No Pharmacy or Pharmacy employee or agent shall sell or offer to sell any Tobacco Product. The Director shall not issue any new, or renew any existing, Tobacco Retailer Permit for any Pharmacy.

E. Subdivisions b. and c. of this Section shall not apply to the duty- free stores located at the San Francisco International Airport.

5.80.080 – Packaging and Labeling.

A. No Tobacco Retailer or other Person shall Sell or offer for Sale any Tobacco Product to any Consumer unless the Tobacco Product:

1. is Sold in the original manufacturer’s Packaging intended for Sale to Consumers;

2. conforms to all applicable federal Labeling requirements; and

3. conforms to all applicable child-resistant packaging requirements.

5.80.090 – Self-Service Displays Prohibited; On-Site, In-Person Sales Required.

A. Tobacco Retailing by means of a Self-Service Display is prohibited.

B. All Sales of Tobacco Products and Tobacco Paraphernalia shall be conducted inperson, over the counter, in the permitted location.

5.80.100 – Notice of Minimum Age for Purchase of Tobacco Products.

A. Tobacco Retailers shall post conspicuously, at each point of purchase, a notice stating that Selling Tobacco Products to anyone under 21 years of age is illegal and subject to penalties. The form and content of such notice shall be subject to the approval of the Director.

5.80.110 – Positive Identification Required.

A. No Tobacco Retailer or other Person shall Sell or offer to Sell a Tobacco Product to another Person without first verifying by means of government-issued 225
photographic identification that the recipient is at least the minimum legal sales age required under state law to purchase a Tobacco Product.

5.80.120 – Minimum Age for Individuals Selling Tobacco Products.

A. No Tobacco Retailer shall allow, at its Retail location, any individual who is younger than 21 years of age to Sell or offer to Sell Tobacco Products.

5.80.130 – Display or Offers to Sell Tobacco Products Without Tobacco Retailer Permit Prohibited.

A Tobacco Retailer without a current valid Permit:

A. Shall keep all Tobacco Products out of public view. The public display of Tobacco Products in violation of this provision shall constitute Tobacco Retailing without a Permit.

B. Shall not display any advertisement relating to Tobacco Products that offers the Sale of such products from the Tobacco Retailer’s location.

5.80.140 – Limits on Eligibility for a Permit.

A. No Tobacco Retailer’s Permit may be issued to authorize Tobacco Retailing at or from other than a fixed location. For example, Sales by Persons on foot or from vehicles or other forms of mobile vending are prohibited.

B. No Tobacco Retailer’s Permit may be issued to authorize Sales of Tobacco Products at a temporary event, such as flea markets and farmers’ markets.

C. No new Tobacco Retailer Permit may be issued to authorize Tobacco Product Sales at any location within 1,000 feet of a Youth-Populated Area, as measured by a straight line from the nearest point of the property line of any parcel on which a Youth-Populated Area is located and any point along the property line of the parcel on which the Permit applicant has or proposes to locate the business.

D. No new Tobacco Retailer’s Permit may be issued for a location which is within 500 feet of a location already occupied by another Tobacco Retailer, as measured by a straight line from the nearest point of the property line of the parcel on which the applicant’s business is located to the nearest point of the property line of the parcel on which an existing Tobacco Retailer’s business is located.

E. Tobacco Retailers with a current and valid Permit as of the date of adoption of this ordinance shall be exempt from subsections c. and d. of this Section unless the existing Tobacco Retailer fails to timely renew the Permit prior to its annual expiration.
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F. The Sale of Tobacco Products and accessories is prohibited in County owned structures and in any area of a structure leased by the County, wherever located.

5.80.150 – Fees for Permit.

A. Tobacco Retailers shall pay all applicable fees at the rates set forth in section

5.64.070 of the San Mateo County ordinance code. Fees shall be used by the Director to administer and enforce this Chapter.

5.80.160 – Enforcement.

A. The Director or the Director’s designee shall enforce this Chapter consistent with the provisions herein.

B. Violations of this Chapter may be criminally prosecuted as infraction(s) or misdemeanor(s) at the discretion of the prosecuting attorney as the interests of justice require.

C. This Section shall not be interpreted to limit the applicable civil or administrative remedies available under law.

5.80.170 – Public Nuisance.

A. Any violation of this Chapter is hereby declared a public nuisance, subject to all applicable civil, administrative, and criminal remedies and penalties according to the provisions and procedures of contained in this Ordinance Code and state law, including but not limited to, an action for abatement or injunctive relief.

5.80.180 – Compliance Monitoring.

A. Compliance with this Chapter shall be monitored by the Director. In addition, any peace officer may enforce the provisions of this Chapter. The Director may designate additional persons to monitor and facilitate compliance with this Chapter.

B. Individuals designated to enforce the provisions of this Chapter shall inspect each Tobacco Retailer at least two times during each twelve-month period to determine if the Tobacco Retailer is complying with all applicable laws. Compliance checks shall take place during normal business hours, with or without notice. If a violation has occurred, the Tobacco Retailer shall be inspected again within three months.

All permitted premises must be open to inspection by designated persons during regular business hours.

C. Nothing in this section shall create a right of action in any Tobacco Retailer or other person or entity against the County or its agents.

5.80.190 – Suspension or Revocation of Permit.
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A. Grounds for Suspension or Revocation.

1. A Tobacco Retailer Permit may be suspended or revoked, as set forth below in subdivision (b), if any court of a competent jurisdiction determines, or the Director finds, based on a preponderance of the evidence after notice and opportunity for the Tobacco Retailer to be heard, that either of the following violations have occurred:
i. After the Permit was issued it is determined that the Application for the Permit is incomplete or inaccurate.
ii. The Tobacco Retailer or Tobacco Retailer’s agent has violated any of the requirements, conditions, or prohibitions of this Chapter or any applicable local, state, or federal tobacco-related law.

2. Notwithstanding the foregoing, a Tobacco Retailer Permit shall be suspended or revoked, for the maximum time periods and as set forth in subdivision (b), if any court of competent jurisdiction determines, or the Director finds, based on a preponderance of evidence and after notice and opportunity for the Tobacco Retailer to be heard, that the Tobacco Retailer, or any agent or employee of the Tobacco Retailer, has Sold Tobacco Products to any Person(s) under the age of 21 years.

B. Time Period of Suspension of Permit.

1. Upon the first violation within any sixty (60) month period, the Permit to Sell Tobacco Products may be suspended for up to 30 days.

2. Upon the second violation within any sixty (60) month period, the Permit to Sell Tobacco Products may be suspended for up to 90 days.

3. Upon the third violation within any sixty (60) month period, the Permit to Sell Tobacco Products may be suspended for up to one year.

4. Upon the fourth violation within any sixty (60) month period, the Permit to Sell Tobacco Products shall be revoked. If a Permit is revoked, the Retailer shall not be eligible for a new Permit for a period of five (5) years after the effective date of revocation.

C. Effective Date of Suspension or Revocation.

Within ten (10) calendar days of the hearing, the Director shall issue written findings and an order regarding the suspension or revocation, which order will be effective ten (10) calendar days from the date such order was sent by certified mail to the Retailer, unless a timely appeal is filed in accordance with subsection (d). 228
D. Appeal of Suspension or Revocation.

The decision of the Director is appealable to the San Mateo County Licensing Board and the procedural rules of the San Mateo County Licensing Board shall govern hearings on all appeals of suspensions and revocations.

1. An appeal must be in writing, be addressed to the Director and be handdelivered to the offices of the Division of Environmental Health.

2. An appeal must be received by the Director before the effective date of suspension or revocation provided by subsection (c) in order to be considered.

3. The filing of a timely appeal will stay a suspension or revocation pending a decision on the appeal by the San Mateo County Licensing Board.

4. The decision of the San Mateo County Licensing Board shall be a final administrative order, with no further administrative right of appeal.

5.80.200 – Administrative Fine.

A. Grounds for Fine. A fine shall be imposed on a Tobacco Retailer upon findings made by the Director, based on a preponderance of the evidence, that any Tobacco Retailer, or any agent or employee of the Tobacco Retailer, has violated any of the requirements, conditions, or prohibitions of this Chapter. A fine shall be imposed in the maximum amounts set forth in subsection (b) of this section upon findings made by the Director that the Tobacco Retailer, or any agent or employee of the Tobacco Retailer, has Sold any Tobacco Product to any Person(s) under the age of 21 years. Any administrative fine shall be imposed solely against the Tobacco Retailer, not the Tobacco Retailer’s employees or agents.

B. Amount of Fine. Upon written findings made by the Director under subsection (a), the person or entity holding the Tobacco Retailer Permit shall be subject to an administrative fine for each such violation as follows:

1. A fine not exceeding five hundred dollars ($500) for a first violation within a sixty (60) month period; and

2. A fine not exceeding one thousand dollars ($1,000) for each subsequent violation within a sixty (60) month period.

C. Each day that Tobacco Products are Sold or offered for Sale without a Permit or otherwise in violation of this Chapter shall constitute a separate violation. A finding of “offered for Sale” in violation of this Chapter will be made if Tobacco Products are either actually Sold and/or displayed in the retail establishment, or if advertisements offering to Sell Tobacco Products are visible to customers. 229
D. Fine Procedures. Notice of the fine shall be served on the Tobacco Retailer by certified mail. The notice shall contain a description of the facts upon which the asserted violation is based and an advisement of the right to request a hearing before the Director contesting the imposition of the fine. Said hearing must be requested within ten calendar days of the date appearing on the notice of the fine.

The decision of the Director shall be a final administrative order, with no administrative right of appeal.

E. Failure to Pay Fine. If a fine imposed pursuant to this Chapter is not paid within 30 calendar days from the date appearing on the notice of the fine or of the notice of determination of the Director after the review provided for under subdivision (c) of this Section, the fine may be referred to a collection agency within or external to the County. In addition, any outstanding fines must be paid prior to the issuance of any new Permit or renewal of a Permit.

5.80.210 – Enforcement of this Chapter in Cities.

The Director is authorized to administer and enforce the provisions of this Chapter 5.80 on behalf of the City of East Palo Alto as provided in the San Mateo Couty ordinance code at section 4.98.310(a).
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POLICY AND ACTION ITEM 9.3

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: December 5, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Commission Appointments
Recommendation
Interview the applicants for the Rent Stabilization Board and the Senior Advisory Committee; and appoint applicants for Regular or Alternate Seats for both bodies.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 1: Promote Housing, Economic and Workforce Development Priority No. 3: Promote Health & Public Safety
Priority No. 4: Ensure Our Financial and Organizational Health Background
The City Council of the City of East Palo Alto is seeking candidates to make the following appointments:
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POLICY AND ACTION ITEM 9.3
Rent Stabilization Board appointments for the following terms:

Regular Seat No. 1: From May 18, 2021, through May 31, 2024 (Due to resignation) Regular Seat No. 4: From May 18, 2021, through May 31, 2024 (Due to resignation) Senior Advisory Committee appointments:

Regular Seat No. 1: From May 31, 2023, through May 5, 2026 Regular Seat No. 4: From May 31, 2023, through May 5, 2026 Alternate Seat: From May 31, 2023, through May 5, 2026
The application period was initially open from April 27 through May 12, 2023, and was later extended due to a lack of applicants. The City accepted applications electronically via the SurveyMonkey platform. The City conducted outreach through its social media outlets in hopes of attracting more applicants, and additionally, engaged in in-person outreach efforts to ensure a comprehensive approach to the outreach process. These outlets included various newsletters disseminated to over 4,000 residents, Facebook ads, and the City website.

Selection Process
In order to ensure an efficient and transparent Brown Act compliant selection process, the procedure for review is as follows:

1. City Council will review the applications attached to the December 5, 2023, agenda.

2. City Council will be provided an electronic voting form at the beginning of the agenda item from the City Clerk.

3. City Council will conduct interviews.

4. City Council will make its selections by motion.

Attachments

1. Senior Advisory Committee Applications

2. Rent Stabilization Board Applications
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Rent Stabilization Board Application 2023
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Q1
Name
Karl Magnus Larsson
Q2
Home Address
Q3
City

EAST PALO ALTO
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
#5

COMPLETE
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Rent Stabilization Board Application 2023
10 / 16
Q7
Why would you like to serve on the Rent Stabilization Board? I have been living as a tenant in East Palo Alto for over 10 years and have been very interested in housing issues. I believe strong tenant rights are at the core of a healthy relationship between tenants and landlords.

I have seen and personally experienced the positive effects of the updated rent stabilization ordinance of 2010 and took a small part in the campaign for Measure J that modified the ordinance and Measure O that has generated funds that helped the City fund the RV safe parking program. I also had a minor role in the Measure L ballot measure campaign.

At this point I have followed the work on the rent stabilization board for many years and if I would be selected to serve my hope is to make contributions that will ensure a faithful implementation of the RSO to the benefit of all residents of East Palo Alto. 234
Rent Stabilization Board Application 2023
11 / 16
Q1
Name
Julian A. Garcia
Q2
Home Address
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
#6

COMPLETE
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Rent Stabilization Board Application 2023
12 / 16
Q7
Why would you like to serve on the Rent Stabilization Board? I am a resident of the west side of East Palo Alto and would like to help my tenant community by serving on the rent board. 236
Rent Stabilization Board Application 2023
13 / 16
Q1
Name
Imelda Rodriguez
Q2
Home Address
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
#7

COMPLETE
Collector: Web Link 1 (Web Link)
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Rent Stabilization Board Application 2023
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Q7
Why would you like to serve on the Rent Stabilization Board? I rent a property in East Palo Alto and this year I got a rent increase of $200. I already pay 5,200 for a house here in East Palo Alto and I'm afraid my landlord will increase the rent again in 2024. If my landlord continues to increase I know I will be displaced from my community that I currently serve as a coordinator for a Food Recovery Program to feed our people in East Palo Alto. I want to continue this work in my community as I am currently doing a graduate program sponsor by the USDA. My ultimate goal is to potentially help our community of East Palo Alto tackle our food insecurity issues. I know with my experience I can bring knowledge and different perspectives to help advocate for community members who are here making change for the better of our community. I want to stay and I can only stay with the help of this board to help me with rent stabilization and making landlords more accountable to take care of the land I live in.
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Rent Stabilization Board Application 2023
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Q1
Name
Armando soria
Q2
Home Address
Q3
City
East palo alto
Q4
E-mail Address
Q5
Phone Number
6505262747
Q6
Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
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Collector: Web Link 1 (Web Link)
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Rent Stabilization Board Application 2023
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Q7
Why would you like to serve on the Rent Stabilization Board? Serving on a rent stabilization board can be a way for me to contribute to their community and address issues related to housing affordability and stability. It can be a way to advocate for fair and reasonable rent policies, protect tenants' rights, and ensure that housing remains affordable for residents. Growing up in East Palo Alto, CA, I have firsthand experience with the challenges and importance of affordable housing, which could be a motivating factor for wanting to serve on a rent stabilization board. 240
Senior Advisory Committee Application 2023
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Q1
Name
Donna Rutherford
Q2
Home Address
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Committee meetings
scheduled for the first Wednesday of each month?
Yes
#1

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Collector: Web Link 1 (Web Link)
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Senior Advisory Committee Application 2023
2 / 2
Q7
Why would you like to serve on the Senior Advisory Committee? I have lived in East Palo Alto for over 50 years. I have been actively working to make residents of all ages enjoy their best life in EPA.

I served my community as a young girl, lady, mature lady and now as a legacy lady. I know the issues that affect seniors for example in the area of health, finances, housing, food insecurities to name a few.

I would be honored to serve on the Senior Advisory Committee. I have the time, commitment, energy and positive attitude and life experience.

Thank you for your consideration and all that you do.

Donna Rutherford
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