EAST PALO ALTO CITY COUNCIL
SPECIAL MEETING AGENDA
Thursday, December 14, 2023, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected]
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
1. Signage and Bus Shelter Improvements Project
Recommendation:
Adopt a resolution:
Authorizing the City Manager award to, and to negotiate and execute a construction contract, in a form approved by the City Attorney, with Sposeto Engineering Inc., in the amount of $619,652.00; establish a 30% construction contingency in the amount of $185,895.6 for a total construction budget of $805,547.6, and execute future change orders in an amount not-to-exceed the appropriated construction contingency; Appropriate $805,547.6 in the Capital Projects Fund for the Signage and Bus Shelter Improvements Project using the 2019 Affordable Housing and Sustainable Communities (AHSC) Grant; Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15303 of the CEQA Guidelines.
2. Cooley Landing Park Sea Level Rise Vulnerability Assessment Recommendation:
Adopt a resolution appropriating $19,950.00 in payment to Ninyo & Moore Geotechnical and Environmental Sciences Consultants for the completion of a Sea Level Rise Vulnerability Assessment for Cooley Landing Park
3. 2024 Community Services Proposed Calendar
Recommendation:
By mot
ion,
a
pprove
the
proposed
dates for
activities
to take place during
the 2024 calendar year
, subject to
City Council
modifications.
4. Monthly Cash Treasury Report for October 2023
Recommendation:
Accept and file the Cash Treasury Report for the month of October 2023.
5. Payment to Casey Construction, Inc. for improvements on East Bayshore Road Recommendation:
Adopt a Resolution authorizing
the City
Manager to
approve
a
payment in the amount of $8
,
223.87 to
C
asey Construction
, Inc.
for streetscape improvements on East Bayshore
Road
at Clarke Avenue.
6. Award of contract for slope repair at San Francisquito creek.
Recommendation:
Adopt a resolution:
Authorizing the City Manager award to, and to negotiate and execute a construction contract, in a form approved by the City Attorney, with RX Lodge Inc., in the amount of $80,557.00; establish a 10% construction contingency in the amount of $8,055.70, for a total construction budget of $88,612.70, and execute future change orders in an amount not-to-exceed the appropriated construction contingency; Appropriating $88,612.70 from the general fund; and
Finding that this Project is categorically exempt under California Environmental Quality Act (CEQA) Sections 15301 (Existing Facilities), and 15303 (New Construction or Conversion of Small Structures).
7. Security Services for East Palo Alto Senior Center
Recommendation:
Adopt a resolution authorizing the City Manager to
enter
into
an agreement
, in a form approved by the City Attorney, with
Genesis Private Security
, to provided unarmed Security Services for the East Palo Alto Senior Center and other city-owned and operated facilities on an as needed basis in the amount not to exceed $4
9 ,
1 00
for the remainder of FY 2023-24 with the option for
two
six
-
month
extensions at City Manager discretion.
8. Annual Compensation Schedule for FY 202
3 -2
4 (amended)
Recommendation:
Adopt
a resolution approving
the FY 2023-24 Compensation Schedule.
9. Amending Job Description
Recommendation:
Adopt a resolution approving the following amended job description:
Reserve Officer
10. Annual Development Impact Fee
Report (
AB 1600 Report)
Recommendation:
A
dopt
a
Resolution accepting the Annual Development Impact Fee Report (AB 1600 Report) for Fiscal Year 20 2 2
-
2 3
.
11. City Council Meeting Minutes
Recommendation:
Adopt the November 21, 2023, City Council Meeting Minutes.
12. City Council’s Proposed Schedule for 202
4 Recommendation:
Pursuant to Resolution No.
5061, by motion,
approv
e
the 202
4 City Council meeting schedule
in Attachment 1
.
13. Proclamation Turkish Republic Day
Recommendation:
Present the proclamation.
14. Proclamation for Luisa Buada
Recommendation:
Present the proclamation.
4. CLOSED SESSION - NONE
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS - NONE
7. SPECIAL PRESENTATIONS
1. HIP Housing Presentation
Recommendation:
Receive a presentation HIP Housing.
8. PUBLIC HEARINGS
1. Supplemental report on the Development Code Text Amendment (ZTA23-001) to amend various Chapters and Sections of Title 18 (Development Code) of the East Palo Alto Municipal Code Recommendation:
As considered and continued from a publicly noticed City Council meeting on December 5, 2023:
Waive the first reading and introduce an ordinance (Attachment 1) to:
1. Repeal and replace Chapter 18.96 and add/amend other Chapters and Sections of the Development Code to facilitate ADUs.
This was approved at the December 5, 2023 City Council hearing with Council direction to amend Section 96.050.J on Architectural Compatibility for future Council consideration.
2. Amend other Chapters and Sections of Title 18 to:
add Section 18.96.050(F)(3) on provisions for second driveways on corner lots and Section 18.96.050(D) to reduce the useable open space requirement from 750 square feet to 500 square feet or 50% of the remaining rear yard, whichever is less restrictive, for accessory dwelling units (ADUs) in single family residential zones; amend Section 18.10.030 Table 2-2 to reduce the minimum useable open space requirement from 750 square feet to 500 square feet or 50 percent of the remaining rear yard, whichever is less, in the R-LD zoning district; amend Section 18.30.080 to allow second driveways on corner lots with single-family homes; amend Chapter 18.90 Variances and Minor Variances to add fences up to eight feet to Table 7-3 Types of Minor Variances allowed.
3. Find the proposed Zoning Text Amendments and discussion items being exempt in accordance with Public Resources Code (PRC) Section 21080.17 and CEQA Guidelines Sections 15061(b)(3) and 15282(h) of the California Environmental Quality Act (CEQA) Guidelines.
4. Discuss the matter of 1) reducing the required setbacks for detached ADUs, possibly to 0-feet, and 2) allowing separate sale /conveyance of primary dwelling units and ADUs through condominium subdivisions pursuant to the recently approved Assembly Bill (AB) 1033 and provide direction to staff on how to proceed regarding these two items, which may include returning to either the Planning Commission or the Council with additional information for further consideration.
2. Repeal of Chapter 6.04 of the San Mateo County Ordinance Code and Adoption of New Amended Code as Relates to Animal Control & Licensing, Including Clarifications to Existing Code, Renumbering, and a Revised Schedule of Fees.
Recommendation:
A.
Waive the first reading and introduce an ordinance repealing and replacing Chapter 6.04 (Animal Control) of Title 6 of the City of East Palo Alto Municipal Code to clarify existing definitions, enact additional requirements for animal control, and revise the fees for animal control services; and B.
Find that the project is exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378 and 15061.
3. Updated Tobacco Retailer Ordinance
Recommendation:
Waive the first reading and introduce an ordinance repealing and replacing Chapter 5.80 “Tobacco Retailer Permits” of the East Palo Municipal Code with an ordinance that consolidates and clarifies existing definitions, in addition to enacting additional requirements for tobacco retailer permits, to align with the County of San Mateo Model Ordinance.
9. POLICY AND ACTION
1. Utility Box Art Project
Recommendation:
By motion, authorize the City Manager to:
1. Formalize a partnership with EPACenter Arts to complete the Utility Box Art Project at 13 locations around East Palo Alto.
2. Provide direction on which design concept, Infinite EPA or EPA Livingscapes, best showcases the talent and creativity of East Palo Alto.
10. COUNCIL REPORTS
11. ADJOURNMENT
Upcoming Meetings
Meeting
Date
Time
Special Meeting
January 9, 2024
6:30 PM
Special Meeting
January 23, 2024
6:30 PM
Regular Meeting
February 6, 2024
6:30 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org
subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: December 7, 2023
ATTEST:
James Colin
City Clerk
East Palo Alto City Council
December 14, 2023 Agenda