EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AGENDA
Tuesday, February 6, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Contract with Telepath Corporation of Fremont, California for the purchase and Installation of Police Vehicle Emergency and Radio Equipment with Maintenance Services.
Recommendation:
Adopt a resolution authorizing the City Manager to award to, negotiate, and execute a contract with Telepath Corporation of Fremont, California, in a form approved by the City Attorney, for the purchase, and installation of police vehicle emergency and radio equipment with maintenance services for the Police Department for three years with two one-year options to extend in an amount not to exceed $65,533.64 per year for a total not to exceed amount of $327,660.85 over five years.
3.2 Authorization to Apply for Equity Innovation Fund
Recommendation:
Adopt a resolution authorizing the City Manager or designee to submit to the San Mateo County Department of Housing (Department) the Equity Innovation Fund (EIF) Application, as detailed in the Notice of Funding Availability (NOFA) dated December 5, 2023, in a total amount not to exceed $100,000.
3.3 Minutes of the December 5, 2023 Meeting
Recommendation:
Adopt the minutes of the December 5, 2023 Meeting.
3.4 Updated Tobacco Retailer Ordinance
Recommendation:
1. Waive the second reading and adopt an ordinance repealing and replacing Chapter 5.80 "Tobacco Retailer Permits" of the East Palo Alto Municipal Code; and
2. Find that the adoption by the City Council of the amendments is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15378.
3.5 Animal Control Ordinance
Recommendation:
1. Waive the second reading and adopt an ordinance repealing and replacing Chapter 6.04 “Animal Control” of the East Palo Municipal Code; and
2. Find that the adoption by the City Council of the amendments is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15378.
3.6 Adoption of Development Code Text Amendment (ZTA23-001) to amend various Chapters and Sections of Title 18 (Development Code) of the East Palo Alto Municipal Code Recommendation:
Adopt an ordinance and waive the second reading to:
Amend various Chapters and Sections of Title 18 including:
Amend Title 18 of the East Palo Alto Municipal Code to repeal and replace Chapter 18.96 regulating accessory dwelling units in conformance with Government Code 65852.2 and 65852.22 and add provisions for second driveways on corner lots and reduce the useable open space requirement from 750 square feet (sf) to 500-sf or 50% of the remaining rear yard, whichever is less restrictive for ADUs in single-family residential zones; b. Amend Section 18.08.010 Definitions to update the definition of Accessory Dwelling Unit and add definitions for Major Transit Stop and High-Quality Transit Corridor; c. Amend Section18.10.030 Table 2-2 to reduce the minimum useable open space requirement from 750-sf to 700-sf in the R-LD Single-Family Residential zone; d. Add Section 18.80.025 Streamlined Ministerial Review Actions; e. Amend Section 18.82.020 Authority for Land Use and Zoning Decisions to add Preliminary Ministerial Review (PMR) Clearance to Table 7-1 Review Authority; and f. Add Chapter 18.85 Preliminary Ministerial Review; and
2. Find the proposed Zoning Text Amendments and discussion items being exempt in accordance with Public Resources Code (PRC) Section 21080.17 and CEQA Guidelines Sections 15061(b)(3) and 15282(h) of the California Environmental Quality Act (CEQA) Guidelines.
3.7 Grant
Application for
Encampment Resolution
Funding Program
Recommendation:
Adopt a resolution authorizing the City Manager (or designee) to submit an application with $150,000 of in-kind match from the City to the California Interagency Council on Homelessness for the Encampment Resolution Funding Program.
3.8 Monthly Cash Treasury Report for November 2023
Recommendation:
Accept and file the Cash Treasury Report for the month of November 2023.
3.9 New Agreement with Lew Edwards Group
Recommendation:
Adopt a resolution:
Authorizing the City Manager to award to, and to negotiate and execute an agreement with The Lew Edwards Group, in a form approved by the City Attorney, for a term through July 31, 2024 and an extension at the discretion of the City Manager through November 30, 2024, in an amount not-to-exceed $125,000; and Waiving formal bid procedures pursuant to East Palo Alto Municipal Code section 2.84.070(D).
3.10 Mayoral Committee Appointments and Assignments
Recommendation:
Confirm the City Council appointments and assignment list and direct staff to notify affected agencies.
3.11 Proposal to restructure the City Departmental Organization, and staffing changes Recommendation:
Adopt a resolution:
1. Approving an amendment to the City’s Classification Plan eliminating 1.0 FTE Administrative Services Director, eliminating 1.0 FTE Accounting Technician I/II, eliminating 1.0 FTE for Accountant II, adding 2.0 FTE Assistant to the City Manager; adding 1.0 FTE for Accountant I, adding 1.0 FTE Senior Accounting Technician; approve an amendment to the City’s Compensation Schedule to establish the compensation for the classification specifications listed above;
2. Approving and establishing the following limited term duration (LTD) classifications and the related specifications and compensation schedules for the following: Utility Manager (6 month LTD), and Human Resources Technician I/II (18 month LTD); and
3. Authorizing staff to include the financial and organizational changes reflected above in the Proposed Fiscal Year 2023-2024 Mid-Year Budget and appropriate $111,468 from garbage and water fund.
4. CLOSED SESSION
Property:
965 Weeks, East Palo Alto, CA
Agency
Negotiation:
Melvin Gaines, City Manager, Karen M. Tiedemann, Goldfarb & Lipman LLP, John D. Lê ., City Attorney Under Negotiation:
Price and Terms
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
9. POLICY AND ACTION
9.1 City Attorney Salary
Recommendation:
Adopt a resolution approving a salary increase for the City Attorney.
9.2 City Manager
Salary and
Contract Amendment
Recommendation:
Adopt a
r
esolution a
pprov
ing
the
salary increase and
amended employment agreement for City Manager Melvin E. Gaines
9.3 City Attorney & City Manager Performance Evaluation Criteria Recommendation:
By motion, adopt evaluation criterium and tools for the City Attorney and City Manager annual evaluation process.
9.4 Adoption of 2024-2028 Affordable Housing Strategy
Recommendation:
Adopt a resolution:
Adopting the 2024-2028 Affordable Housing Strategy, attached hereto as Exhibit A; Authorizing staff to make non-substantive changes, and directs staff, if an amendment to the Affordable Housing Strategy is required by the California Department of Housing as a condition of issuance of a Housing Element compliance letter, to make such required revisions to the 2024-2028 Affordable Housing Strategy; and Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
9.5 Mid-year Budget Amendment for FY2023-24
Recommendation:
Adopt a Resolution approving Amendments to the Fiscal Year 2022-23 Budget
10. COUNCIL REPORTS
11. ADJOURNMENT
Upcoming meetings:
Regular Meeting
February 20, 2024
6:30 PM
Regular Meeting
March 5, 2024
6:30 PM
Regular Meeting
March 19, 2024
6:30 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org
subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: January 30, 2024
ATTEST:
James Colin
City Clerk
East Palo Alto City Council
February 6, 2024 Agenda