East Palo Alto City Council
March 5, 2024

EAST PALO ALTO CITY COUNCIL

REGULAR SESSION

AMENDED AGENDA
Tuesday, March 5, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council March 5, 2024 Agenda
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1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA

3. APPROVAL OF CONSENT CALENDAR

3.1 FY 2023-24 Second Quarter Treasury Report
Recommendation: Accept and file the Treasury Report for the second quarter ended December 31, 2023.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

3.2 Funding Agreement for the $2 million earmark for University Avenue watermain project
Recommendation: Adopt a resolution authorizing the City Manager to execute a funding agreement with the California Department of Water Resources for an amount of $2 million for the 12 inch watermain project on University Avenue Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement, but a grant agreement where the City is expected to receive funding.

Analysis of Levine Act Compliance: Not applicable.

3.3 Johnson Controls Security Solutions 2nd Amendment
Recommendation:

Adopt a resolution:

1. Authorizing the City Manager to execute a second amendment to the East Palo Alto City Council March 5, 2024 Agenda
2 2
agreement with Johnson Controls Security Solutions, LLC, in a form approved by the City Attorney, to increase the FY 2023-24 not-to - exceed amount to $29,871.00 and the ongoing annual maintenance cost not-to-exceed thereafter to $22,629.00 an increase of $10,126.95 and $2,885.53 respectively; and

2. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.

Government Code § 84308
Applicability of Levine Act: Yes.

Analysis of Levine Act Compliance: The signatory for the amendment is Nelson Carrillo_______, NorCal Market Sales Manager , Johson Controls Security Solutions LLC . Staff is unaware of any other parties or participants relevant to the Council’s consideration of this item.

3.4 Women's History and Culture Month Proclamation
Recommendation: Accept the proclamation.

Gov’t Code § 84308: Not applicable

3.5 Alexandrine Cleopatra Pennant Proclamation
Recommendation: Accept the proclamation.

Gov’t Code § 84308: Not applicable
East Palo Alto City Council March 5, 2024 Agenda
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4. CLOSED SESSION

4.1 Labor Negotiations (§54957.6)

4.2 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Sections 54956.9(d) (2), 54956.9(e)(1)
One Potential Matter

4.3 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Government Code Section 54956.9(d)(1).)
Name of Case: Sandra Floyd vs. City of East Palo Alto; and DOES 1-50, inclusive; 24-CIV-00140

5. PUBLIC COMMENT

6. INFORMATIONAL REPORTS

7. SPECIAL PRESENTATIONS

7.1 Fresh Approach Special Presentation

8. PUBLIC HEARINGS

9. POLICY AND ACTION

9.1 East Palo Alto Library Design
Recommendation:

Adopt a resolution:

1. Authorizing the City Manager to award to and negotiate and execute a design services contract with Noll & Tam Architects, in a form approved by the City Attorney, in the amount an amount not to exceed $2,795,653 and establish a 10% contingency in the amount of $279,565.3 for a total not-to exceed total project budget of $3,075,218.3 to provide design and bid support services for the East Palo Alto Library Project.

2. Appropriating $3,075,218.3 in the Capital Project Fund (CIP) from the following sources:

State HUD earmark ($1.5M)
CIP - Transferred from General Fund Committed ($400K)
CIP - Transferred from General Fund Unassigned ($1,175,218.30) East Palo Alto City Council March 5, 2024 Agenda
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Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves a competitively bid contract.

Analysis of Levine Act Compliance: Not applicable.

9.2 2024 Community Resource Funds NOFA
Recommendation:

1. Provide direction on the proposed Community Resource Funds Grant framework.

2. By motion, direct staff to distribute $350,000 in Community Resource Funds as follows:

1. Issue a Notice of Funding Availability (NOFA), Request for Proposals (RFP) for $100,000 to offer small business support; and

2. Appropriate $50,000 each for senior support and youth programs, for a total of $100,000, into the budget of the Community Services Division of the City of East Palo Alto; and

3. Amend an existing contract with Samaritan House, in an amount not to exceed $100,000, for direct aid to vulnerable populations; and

3. Direct staff on how to use the remaining $50,0000.

Government Code § 84308
Applicability of Levine Act: No, as it does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable

9.3 2024 Summer Park Activation Recommendations
Recommendation:

Adopt a resolution authorizing the City Manager to negotiate and award/execute contracts with the following ten (10) organizations for the purpose of providing services for the 2024 Summer Park Activation series, in a form approved by the City Attorney, for various amounts, in an amount, in total, not-to-exceed $180,000 previously budgeted in Community Services & Recreation division;
a. Youth Community Services (YCS)
b. East Palo Alto Razorbacks
c. Streetcode Academy
d. Step It Up Dance
e. Sign Gypsies
f. My Gym
East Palo Alto City Council March 5, 2024 Agenda
5 5
g. East Palo Alto T-Ball & Pitching Machine
h. East Palo Alto Tennis & Tutoring
(EPATT) i. Live in Peace
j. Camp Doza
_________, .

Government Code § 84308
Applicability of Levine Act: Yes.

Analysis of Levine Act Compliance: The signatories for the agreements are set forth below as “parties”. Staff is unaware of any other parties or participants relevant to the Council’s consideration of this item.

Mora Oomen- Executive Director
Samuel Vailala, Club President
Olatunde Sobomehin, Executive Director/Founder
Juakila McConnell, Owner
Paris Sims-Hill, Owner
Juakila McConnell, Owner
Sharifa Wilson, Board Member
Kesha Weekes, Executive Director
Heather Starnes-Logwood, Executive Director
Mario Z. Mendoza, Owner

10. COUNCIL REPORTS

11. ADJOURNMENT
Upcoming meetings:

Regular Meeting March 19, 2024 6:30 PM
Study Session March 28, 2024 6:00 PM
Regular Meeting April 2, 2024 6:30 PM
East Palo Alto City Council March 5, 2024 Agenda
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This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: February 27, 2024
AMENDED: March 1, 2024
ATTEST:

James Colin
City Clerk
East Palo Alto City Council March 5, 2024 Agenda
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CONSENT ITEM 3.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 5, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
Bo-kyoung Kim, Finance Services Manager
SUBJECT: FY 2023-24 Second Quarter Treasury Report
Recommendation
Accept and file the Treasury Report for the second quarter ended December 31, 2023.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 4: Ensure Our Financial and Organizational Health Background
Pursuant to Section 53646 of the Government Code of the State of California, the City Treasurer may submit a quarterly report to the City Council regarding the funds and investments of the City. Finance staff provides quarterly reporting to the City Council indicating the summary of investments for the period and denoting the ability of the City to meet its expenditure requirements for the next three months.

Analysis
This report covers primary cash and investments of the City. For investment purposes, City cash is pooled, except for bond proceeds, which are held in trust by a trustee. The City does not have, nor is it legally required to have, separate bank accounts for each individual fund. However, all cash is segregated in the City’s accounting records.
8 CONSENT ITEM 3.1
As of December 31, 2023, the total deposit value of cash and investments equals $131,674,951, including outstanding checks and other minor adjustments of $704,187. Compared to the prior quarter ending in September 2023, the FY 2023-24 Second quarter (Q2) ending on December 31, 2023, total book value balance increased by approximately $1.2M. The overall increase is mainly due to impact fees received in October ($1.9M) and other operating revenues. The following table shows a breakdown of cash and investment balance by fund type.

The book market value totals $130,557,749, including an unrealized loss of $1,117,203, reflecting treasury yields during the calendar year. All except for General Fund balance is restricted by either City Council or external parties for specific purposes. Unrestricted cash and investment balance under General Fund ($29,208,180) may be used at Council discretion.

The table below reflects changes in rates since December 31, 2022, and compared to the previous month of November 2023, demonstrating a decrease in Long-term Treasury yields and an increase in Short-term compared to December 2022 but a decrease both Long-term and short-term yield compared to November 30, 20231:

The City’s portfolio is invested in the Local Agency Investment Fund (LAIF) and the San Mateo 1 Daily Treasury Yield Curve Rates, Treasury.gov
Summary December 31, 2023
Average
Maturity
(YRS)
Average
Earnings
(QTR)
Deposit Value Market Value
Petty Cash n/a n/a $ 10,800 $ 10,800
Bank Checking n/a n/a $ 73,224,386 $ 73,224,386
Local Agency Investment Fund 0.63 3.81% $ 14,085,664 $ 13,994,714 San Mateo County Pool Investment 1.60 3.53% $ 44,354,101 $ 43,327,847 $ 131,674,951 $ 130,557,748
Deposit Value Market Value
General Fund (Inc. Petty cash of $10,800) $ 29,208,180 $ 29,208,180 General Sub-Funds (Commited/Reserved) $ 25,331,573 $ 25,331,573 City Funds Restricted and Committed $ 76,652,548 $ 76,652,548 Successor Agency Trust $ 482,649 $ 482,649
Unrealized Gain on Investment Pools $ - $ (1,117,203)
$ 131,674,951 $ 130,557,749
Summary December 31, 2023
Dec-23 Nov-23 Dec-22
6-month Treasury Bill 5.05 5.18 4.60
2-year Treasury Note 4.23 4.73 4.41
5-Year Treasury Note 3.84 4.31 3.99
9 CONSENT ITEM 3.1
County Treasurer’s Pool. LAIF is a highly liquid investment pool operated by the State Treasurer, and the City has same-day access to the funds. The County Treasurer’s Pool is less liquid, and the maturity and diversification of the underlying securities which in normally functioning markets is generally expected to result in higher yield. City staff does not control or direct the underlying investment of funds and each pool is managed by the respective agency’s investment staff and oversight committee or board. September to December over quarter LAIF yields increased from

3.534% to 3.929% and San Mateo County Pool average gross pool earnings increased from

3.320% to 3.530%. San Mateo County Pool earnings are quoted on gross earnings. LAIF fair value factor in the second quarter has increased from 0.9863 to 0.9935 and the County Pool factor has decreased from 0.9698 to 0.9874, compared to the previous quarter. The City created a new investment account CAMP (California Asset Management Program) to diversify the investment and to maximize interest earnings. The transactions and interest should be available from January 2024.

Based on the foregoing, pursuant to California Government Code Section 53646, the City shall meet its expenditure requirements for the next six months.

Fiscal Impact
None. This report is informational.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Treasury Report QE December-23
10 Average
Interest
Earnings

DEPOSIT AND
BOOK VALUE % MARKET
VALUE
Days Years For QTR

1. Petty Cash na na 0.000% 10,800 0.0% 10,800

2. On Demand Deposits (Wells Fargo checking) na na 0.000% 73,224,386 56.1% 73,224,386

3. Local Agency Investment Fund (LAIF) 230 0.63 3.814% 14,085,664 10.7% 13,994,714

4. San Mateo County Pool Investment 584 1.60 3.530% 44,354,101 33.2% 43,327,847

1.611% 131,674,951 100.0% 130,557,748
General Fund (including petty cash of $10,800) 29,208,180 29,208,180 General Sub - Funds (Committed/Reserved) 25,331,573 25,331,573 City Funds Restricted and Committed 76,652,548 76,652,548 Successor Agency Trust 482,650 482,650
Unrealized Gain on Investment Pools - (1,117,203)
130,557,748 131,674,951
Checks Outstanding/Other AJE 704,187 704,187
704,187 704,187
130,557,748 132,379,138
CERTIFICATION:

Pursuant to Government Code Section 53646, the City will meet its expenditure requirements for the next six months. Total funds invested represent the consolidation of all fund types, and availability of certain funds is restricted by law.

Tomohito Oku 1/31/2024
Director of Finance Date
For Reporting Information Regarding Investment Pools:

LAIF http://www.treasurer.ca.gov/pmia-laif/laif/index.asp San Mateo County Pool http://sanmateocountytreasurer.org/index.html Total Cash and Investment Portfolio
Treasury Summary

CITY AND SUCCESSOR AGENCY OF EAST PALO ALTO

SUMMARY OF INVESTMENTS
For Quarter Ended December 31, 2023
Category
Average Maturity
Cash and Investments
Total Cash and Investments on Deposit
Total Book Balance
Bank to Book Adjustments
Total Book Adjustment
11 CONSENT ITEM 3.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 5, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Humza Javed, Public Works Director
SUBJECT: Funding Agreement for the $2 million earmark for University Avenue watermain project Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute a funding agreement with the California Department of Water Resources for an amount of $2 million for the 12” watermain project on University Avenue.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Ensure fiscal and organizational health
Background
The contract for the University Avenue 12-inch water main project was awarded by City Council to C2R Engineering on October 17, 2023. The project includes construction of a 12 inch water main along University Avenue from O’Brien Street to Donohoe Street in East Palo Alto. This new water main will connect to the existing water main at multiple locations providing additional flow along Michigan Avenue, Bay Road, Weeks Street, Runnymede Street, and Bell Street. The new 12-inch water main will bypass sections of the city that currently have adequate water flow and deliver a large volume of water to areas in need. The scope of the proposed work will include trenching, 12-inch C-900 PVC piping, traffic control and surface repair. The total length of the project is approximately one mile. 12 CONSENT ITEM 3.2
Analysis
The City was granted a $2 million earmark through AB-102 Budget Act of 2023 for the 12-inch watermain project on University Avenue. The State Department of Water Resources (CDWR)requires that the City Council adopt a resolution authorizing the City of East Palo Alto to enter into an agreement with CDWR to receive funds and for the City Manager to execute the agreement. Staff has prepared a draft Resolution based on the guidelines prepared by DWR (Attachment 1).

Currently, the funds are frozen pending state budget discussions, hence, staff is unable to access these funds. Because the project is currently in the construction phase, staff will be utilizing the general fund appropriation as originally approved by City Council. The general fund will be refunded once the $2 million in funds are available.

Fiscal Impact
No fiscal impact to execute the funding agreement. Once the agreement is executed and funds are available, $2 million will be refunded to the general fund balance.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement, but a grant agreement where the City is expected to receive funding.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution

2. Draft Funding Agreement
13 Resolution No. XX-2024 1 of 2
RESOLUTION NO. XX – 2024

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH

THE CALIFORNIA DEPARTMENT OF WATER RESOURCES FOR AN AMOUNT OFTWO MILLION DOLLARS FOR THE 12-INCH WATER MAIN PROJECT ON UNIVERSITY AVENUE WHEREAS, the September 2022 Assembly Bill 179 designated two million dollars in funding to the City of East Palo Alto, for its 12” Watermain Project on University Avenue, and the project will include improvements to the City’s water distribution system to provide constant and stable flow, redundancy, and reliability; and
WHEREAS, the responsibility for the administration of the fund, including establishing the necessary procedures for disbursement of the fund, to the California Department of Water Resources (“CDWR”); and
WHEREAS, the Water Authority agrees that the funds should be allocated by CDWR to the City of East Palo Alto; and
WHEREAS, CDWR requires a resolution from the City of East Palo Alto authorizing the City of East Palo Alto to enter into an agreement with CDWR to receive funds and to authorize the City Manager to execute the agreement.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Authorizes the City Manager to negotiate and execute an agreement with the California Department of Water Resources to receive two million dollars in funding for its 12-inch Watermain Project on University Avenue; and

3. Finds that the proposed action does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

PASSED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:
14 Resolution No. XX-2024 2 of 2
ABSTAIN:

Antonio Lopez, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
15 FUNDING AGREEMENT BETWEEN THE STATE OF CALIFORNIA
(DEPARTMENT OF WATER RESOURCES) AND

CITY OF EAST PALO ALTO
AGREEMENT NUMBER 46000xxxxx
THIS FUNDING AGREEMENT is entered into by and between the Department of Water Resources of the State of California, herein referred to as the "State" and the City of East Palo Alto, a Local Government Agency, in the State of California, duly organized, existing, and acting pursuant to the laws thereof, herein referred to as the "Funding Recipient," which parties do hereby agree as follows:

1. PURPOSE. State shall provide funding from the Budget Act of 2022 (Stats. 2022, ch. 249, § 207.) to Funding Recipient to assist in financing the 12” Watermain Project on University Avenue (Project).

2. TERM OF FUNDING AGREEMENT. The term of this Funding Agreement begins on the date this Funding Agreement is initially executed by the State, through Final Project Completion Report plus three (3) years unless otherwise terminated or amended as provided in this Agreement.

3. FUNDING AMOUNT. The maximum amount payable by the State under this Agreement shall not exceed $2,000,000.

4. DISBURSEMENT OF FUNDS. State will disburse to Funding Recipient the amount approved, subject to the availability of funds through normal State processes. Notwithstanding any other provision of this Funding Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations. Any and all money disbursed to Funding Recipient under this Funding Agreement shall be used solely to pay Eligible Project Costs.

5. ELIGIBLE PROJECT COST. Funding Recipient shall apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the law and Exhibit B. Eligible Project Costs include the reasonable costs of studies, engineering, design, land and easement acquisition, legal fees, preparation of environmental documentation, environmental mitigations, monitoring, and project construction.

Reimbursable administrative expenses are the necessary costs incidental but directly related to the Project included in this Agreement. Costs that are not eligible for reimbursement or payment include but are not limited to the following items:

A. Purchase of equipment not an integral part of the Project.

B. Purchase of water supply not an integral part of the Project.

C. Replacement of existing funding sources for ongoing programs.

D. Purchase of land in excess of the minimum required acreage necessary to operate as an integral part of the Project, as set forth and detailed by engineering and feasibility studies.

E. Costs incurred as part of any necessary response and cleanup activities required under the Comprehensive Environmental Response, Compensation, and Liability Act; Resource Conservation and Recovery Act; Hazardous Substances Account Act; or other applicable law.

6. METHOD OF PAYMENT. State will disburse the whole of State funding to Funding Recipient. The Funding Recipient shall submit one or more certified invoices, transmitted via electronic/digital signature system (e.g., DocuSign) or, via U.S. mail or Express mail delivery of a “wet signature.” State will notify Funding Recipient, in a timely manner, whenever, upon review of the Invoice(s), State determines that any portion or portions of the costs claimed are not eligible costs or is not supported by documentation or receipts acceptable to State. Funding Recipient shall, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to State to cure such deficiency(ies).

Invoices submitted by Funding Recipient shall include the following information:
16 Funding Agreement No. 46000XXXXX

A. Costs incurred for work performed in implementing the Project during the period identified in the particular invoice.

B. Costs incurred for any interests in real property (land or easements) that have been necessarily acquired for the Project during the period identified in the particular invoice for the implementation of the Project.

C. Invoices shall be submitted on forms provided by State and shall meet the following format requirements:
i. Invoices must contain the date of the invoice and the time period covered by the invoice. ii. Invoices must be itemized based on the categories (i.e., tasks) specified in Exhibit B. The amount claimed for salaries/wages/consultant fees must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = the total amount claimed). iii. One set of sufficient evidence (i.e., receipts, copies of checks, time sheets) must be provided for all costs included in the invoice.
iv. Each invoice shall clearly delineate those costs incurred during that time period. v. Each invoice shall contain the signature and date via electronic/digital signature system (e.g., DocuSign) of Funding Recipient’s Project Representative. The invoice shall be certified and transmitted via electronic/digital signature system (e.g., DocuSign) or, via U.S. mail or Express mail delivery to the State’s Project Manager.

All invoices submitted shall be accurate and signed under penalty of law. Any and all costs submitted pursuant to this Agreement shall only be for the tasks set forth herein. The Funding Recipient shall not submit any invoice containing costs that are ineligible or have been reimbursed from other funding sources.

Any eligible costs for which the Funding Recipient is seeking State funding pursuant to this Agreement shall not be reimbursed from any other source. Double or multiple billing for time, services, or any other eligible cost is illegal and constitutes fraud. Any suspected occurrences of fraud, forgery, embezzlement, theft, or any other misuse of public funds may result in suspension of disbursements of funds and/or termination of this Agreement requiring the repayment of all funds disbursed hereunder. Additionally, the State may request an audit pursuant to Paragraph D.5 and refer the matter to the Attorney General’s Office or the appropriate district attorney’s office for criminal prosecution or the imposition of civil liability. (Civ.

Code, §§ 1572-1573; Pen. Code, §§ 470, 489-490.)

7. DEFAULT PROVISIONS. Funding Recipient will be in default under this Funding Agreement if any of the following occur:

A. Substantial breaches of this Funding Agreement, or any supplement or amendment to it, or any other agreement between Funding Recipient and State evidencing or securing Funding Recipient’s obligations;
B. Making any false warranty, representation, or statement with respect to this Funding Agreement; C. Failure to operate or maintain Project in accordance with this Funding Agreement.

D. Failure to make any remittance required by this Funding Agreement, including any remittance recommended as the result of an audit conducted pursuant to Paragraph D.5.

E. Failure to submit timely progress reports.

F. Failure to routinely invoice State.

G. Failure to meet any of the requirements set forth in Paragraph 8, “Continuing Eligibility.” Should an event of default occur, State shall provide a notice of default to the Funding Recipient and shall give Funding Recipient at least ten (10) calendar days to cure the default from the date the notice is sent 17 Funding Agreement No. 46000XXXXX

via first-class mail to the Funding Recipient. If the Funding Recipient fails to cure the default within the time prescribed by the State, State may do any of the following:
a. Declare the funding be immediately repaid at the time of the default. b. Terminate the Funding Agreement.
c. Take any other action that it deems necessary to protect its interests.

In the event State finds it necessary to enforce this provision of this Funding Agreement in the manner provided by law, Funding Recipient agrees to pay all costs incurred by State including, but not limited to, reasonable attorneys' fees, legal expenses, and costs.

8. CONTINUING ELIGIBILITY. Funding Recipient shall meet the following ongoing requirements (as applicable) to remain eligible to receive State funds:

A. An urban water supplier that receives state funds pursuant to this Agreement shall maintain compliance with the Urban Water Management Planning Act (UWMP; Water Code, § 10610 et seq.) and Sustainable Water Use and Demand Reduction (Water Code, § 10608 et seq.).

B. An agricultural water supplier receiving state funds shall comply with Sustainable Water Use and Demand Reduction requirements outlined in Water Code § 10608, et seq. and have their Agricultural Water Management Plan (AWMP) deemed consistent by DWR.

C. A surface water diverter receiving state funds shall maintain compliance with diversion reporting requirements as outlined in Part 5.1 of Division 2 of the Water Code.

D. Funding Recipient shall maintain continuing eligibility with the current Sustainable Groundwater Management Act (SGMA, Water Code §10720 et seq.) requirements as they come into effect.

E. If Funding Recipient is designated as a monitoring entity under the California Statewide Groundwater Elevation Monitoring (CASGEM) Program, Funding Recipient shall maintain reporting compliance, as required by Water Code §10932 and the CASGEM Program.

F. Funding Recipient shall adhere to the protocols developed pursuant to The Open and Transparent Water Data Act (Water. Code, § 12405, et seq.) for data sharing, transparency, documentation, and quality control.

G. On March 4, 2022, the Governor issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. The EO may be found at:
https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under State law. The EO directs DWR to terminate funding agreements with, and to refrain from entering any new agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine that the Funding Recipient is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this Agreement. The State shall provide the Funding Recipient advance written notice of such termination, allowing the Funding Recipient at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

9. SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the successful completion of this Funding Agreement. Reports shall meet generally accepted professional standards for technical reporting and shall be proofread for content, numerical accuracy, spelling, and grammar prior to submittal to State. All reports shall be submitted to the State’s Project Manager, and shall be submitted via DWR’s “Grants Review and Tracking System” (GRanTS) or via e-mail. If requested, Funding Recipient shall promptly provide any additional information deemed necessary by State for the approval of reports.

Reports shall be presented in the formats described in the applicable portion of Exhibit F. The timely submittal of reports is a requirement for initial and continued disbursement of State funds. 18 Funding Agreement No. 46000XXXXX

A. Annual Progress Reports: Funding Recipient shall submit Annual Progress Reports to meet the State’s requirement for disbursement of funds. Annual Progress Reports shall be uploaded via GRanTS, and the State’s Project Manager notified of upload, or or via e-mail to the State’s Project Manager. Annual Progress Reports shall, at a minimum, provide a brief description of the work performed, Funding Recipients activities, milestones achieved, any accomplishments and any problems encountered in the performance of the work under this Funding Agreement during the reporting period. The first Annual Progress Report should be submitted to the State no later than one year after the execution of the Agreement with future reports then due on successive year increments based on the first Annual Progress Report submittal date, with the exception of the final Annual Progress Report which may also serve as the Project Completion Report and can extend beyond a year-long increment to account for Project closeout information.

B. Project Completion Report: Funding Recipient shall prepare and submit to State a Project Completion Report, either separately or as part of the final Annual Progress Report. Funding Recipient shall submit the Project Completion Report within ninety (90) calendar days of Project completion. The Project Completion Report shall include, in part, a description of actual work done, any changes or amendments to the Project, and a final schedule showing actual progress versus planned progress, and copies of any final documents or reports generated or utilized during the Project.

10. NOTIFICATION OF STATE. Funding Recipient shall promptly notify State, in writing, of the following items:

A. Events or proposed changes that could affect the scope, budget, or work performed under this Funding Agreement. Funding Recipient agrees that no substantial change in the scope of the Project will be undertaken until written notice of the proposed change has been provided to State and State has given written approval for such change. Substantial changes generally include changes to the scope of work, schedule or term, and budget.

B. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Funding Recipient agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the State has determined what actions should be taken to protect and preserve the resource. The Funding Recipient agrees to implement appropriate actions as directed by the State.

C. The initiation of any litigation or the threat of litigation against the Funding Recipient regarding the Project or that may affect the Project in any way.

11. NOTICES. Any notice, demand, request, consent, or approval that either party desires or is required to give to the other party under this Funding Agreement shall be in writing.

A. Notices may be transmitted by any of the following means:
i. By delivery in person.
ii. By certified U.S. mail, return receipt requested, postage prepaid. iii. By “overnight” delivery service; provided that next-business-day delivery is requested by the sender.
iv. By electronic means.

B. Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the date deposited with the U.S. Postal Service. Notices sent by overnight delivery service will be deemed effective one business day after the date deposited with the delivery service. Notices sent electronically will be effective on the date of transmission, which is documented in writing. Notices shall be sent to the below addresses. Either party may, by written notice to the other, designate a different address that shall be substituted for the one below.
19 Funding Agreement No. 46000XXXXX

12. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Funding Agreement are as follows:

Department of Water Resources
Arthur Hinojosa
Manager, Division of Regional Assistance
P.O. Box 942836
Sacramento, CA 94236-0001
Phone: 916-902-6713
Email: [email protected]
City of East Palo Alto
Melvin Gaines
City Manager
2415 University Avenue
(650) 853-3118
[email protected]
Direct all inquiries to the Project Manager:

Department of Water Resources
<Name>
<Title>
<Mailing Address>
<Phone>
<e-mail>
City of East Palo Alto>
Humza Javed>
Public Works Director>
2415 University Avenue >
650-853-3189
[email protected]
Either party may change its Project Representative or Project Manager upon written notice to the other party.

13. STANDARD PROVISIONS AND INTEGRATION. This Funding Agreement is complete and is the final Agreement between the parties. The following Exhibits are attached and made a part of this Funding Agreement by this reference:

Exhibit A – Work Plan
Exhibit B – Budget
Exhibit C – Schedule
Exhibit D – Standard Conditions
Exhibit E – Authorizing Resolution
Exhibit F – Report Formats and Requirements
Exhibit G – State Audit Document Requirements for Funding Recipients 20 Funding Agreement No. 46000XXXXX

IN WITNESS WHEREOF, the parties hereto have executed this Funding Agreement.

STATE OF CALIFORNIA

DEPARTMENT OF WATER RESOURCES
______________________________
Arthur Hinojosa
Manager, Division of Regional Assistance
Date__________________________
City of East Palo Alto
______________________________
Melvin Gaines
City Manager
Date__________________________
Approved as to Legal Form and Sufficiency
______________________________
Robin Brewer, Assistant General Counsel
Office of the General Counsel
Date__________________________
Approved as to Legal Form and Sufficiency (if
applicable)
______________________________
John D. Lê, City Attorney
Date__________________________
21 Funding Agreement No. 46000XXXXX

EXHIBIT A

WORK PLAN
PROJECT: 12” Watermain Project on University Avenue
IMPLEMENTING AGENCY: City of East Palo Alto
PROJECT DESCRIPTION:

The project would include improvements to the City’s water distribution system to provide constant and stable flow, redundancy, and reliability. The work will include abandoning an existing 8-inch cast iron pipe water main and installing 12-inch polyvinyl chloride PVC pipe water main to enhance the existing water distribution system.

Budget Category A: Administration
Task A.1: Agreement Administration
The Funding Recipient will respond to DWR’s reporting and compliance requirements associated with the agreement administration and will coordinate with the Project managers responsible for implementing the Project. The Funding Recipient will be responsible for compiling invoices for submittal to DWR.

Deliverables
 Annual Invoices and associated backup documentation
Task A.2: Reporting
The Funding Recipient will be responsible for compiling progress reports for submittal to DWR. The Funding Recipient may retain consultants as needed to prepare and submit progress reports and final project completion report, as well as the funding agreement completion report.

Reports will meet generally accepted professional standards for technical reporting and the requirements terms of the contract with DWR outlined in Exhibit F of this Agreement.

Deliverables
 Documentation (e.g., photo) of "Acknowledgment of Credit" per Standard Condition D.2  Annual Progress Reports
 Final Funding Agreement Completion Report
Budget Category B: Permitting and Environmental Documentation Identify required environmental and regulatory permits for the Project and obtain required permits..

Deliverables
 Memorandum identifying CEQA compliance and environmental permits for the Project.  Copies of permits as required.
22 Funding Agreement No. 46000XXXXX

Budget Category C: Planning and Design
Task C.1: Preliminary Design Engineering Services
(Example) Prepare preliminary water well siting feasibility study and detailed site study, including land use considerations, hydraulic analysis, consideration of alternative piping alignment, permitting requirements, infrastructure considerations, and cost analysis.

Deliverables
 Water Well Siting Feasibility Report
 Preliminary Engineering Design Report
Task C.2: Final Design Engineering Services
Prepare relevant 65%, 95% and 100% level construction drawings and technical specifications. Prepare Stormwater Pollution Preventions Plan (SWPPP) and Water Quality Management Plan (WQMP), if applicable.

Prepare recommended construction schedule.

Deliverables
 100% Design (Plans/Specs/Engineer’s Estimate)
 SWPPP and WQMP (If applicable)
 Construction Schedule
Budget Category D: Construction
Task D.1: Construction Administration
Manage contractor submittal review, answer requests for information, and issue work directives. A full-time engineering construction observer will be on site for the duration of the project. Construction observer duties may include, but are not limited to: documenting of pre-construction conditions, daily construction on-site inspections of construction activities, preparing owner change orders, addressing questions of contractors on site via Request for Information or Request for Clarification, coordination of specialty inspection and testing, reviewing/updating project schedule, reviewing contractor log submittals and progress payment requests, notifying Contractor if work is not acceptable.

Deliverables
 Bid Documents
 Notice of Advertisement
 Notice of Award
 Fully executed Contract
 Purchase Order
 Notice to Proceed
23 Funding Agreement No. 46000XXXXX

Task D.2: Construction Activities
Construction activities are outlined below.
11(a): Mobilization and Demobilization Mobilization in March 2024, Demobilization in February 2025 11(b): Site preparation will include project staging, traffic control, material storage, and standard procedures for public works construction
11(c): Install, construct, excavate along University Avenue to install a new 12'-inch PVC water pipe 11(d): Improve water pressure, flow, and reliability
Deliverables
 Notice of Completion
 Record Drawings
24 Funding Agreement No. 46000XXXXX

EXHIBIT B
BUDGET
PROJECT: 12” Watermain Project on University Avenue
Budget Category State Funds Agency Cost Total Project
Cost
A: Administration
B: Permitting and Environmental
Documentation
C: Planning and Design
D: Construction 2,000,000 4,730,319.2 $6,730,319.20
Total 2,000,000 4,730,319.2 $6,730,319.20
25 Funding Agreement No. 46000XXXXX

EXHIBIT C

SCHEDULE
PROJECT: 12” Watermain Project on University Avenue

DESCRIPTION START FINISH
A: Administration
B: Permitting and Environmental Documentation
C: Planning and Design
D: Construction March 2024 February 2025re
26 Funding Agreement No. 46000XXXXX

EXHIBIT D

STANDARD CONDITIONS
D.1. ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT:

A. Separate Accounting of Funding Disbursements: Funding Recipient shall account for the money disbursed pursuant to this Funding Agreement separately from all other Funding Recipient funds.

Funding Recipient shall maintain audit and accounting procedures that are in accordance with generally accepted accounting principles and practices, consistently applied. Funding Recipient shall keep complete and accurate records of all receipts, disbursements, and any interest earned on expenditures of such funds. Funding Recipient shall require its contractors or subcontractors to maintain books, records, and other documents pertinent to their work in accordance with generally accepted accounting principles and practices. Records are subject to inspection by State at any and all reasonable times.

B. Disposition of Money Disbursed: All money disbursed pursuant to this Funding Agreement shall be deposited in a separate account, administered, and accounted for pursuant to the provisions of applicable law.

D.2. ACKNOWLEDGEMENT OF CREDIT AND SIGNAGE: Funding Recipient shall include appropriate acknowledgement of credit to the State for its support when promoting the Project or using any data and/or information developed under this Funding Agreement. Signage shall be posted in a prominent location at Project site(s) (if applicable) or at the Funding Recipient’s headquarters and shall include the Department of Water Resources color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the California State Budget Act of 2022 and through an agreement with the State Department of Water Resources.” The Funding Recipient shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this Paragraph.

D.3. AMENDMENT: This Funding Agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable law.

Requests by the Funding Recipient for amendments must be in writing stating the amendment request and the reason for the request.

D.4. AMERICANS WITH DISABILITIES ACT: By signing this Funding Agreement, Funding Recipient assures State that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. § 27 Funding Agreement No. 46000XXXXX

12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.

D.5. AUDITS: State reserves the right to conduct an audit at any time between the execution of this Funding Agreement and the completion of the Project, with the costs of such audit borne by State. After completion of the Project, State may require Funding Recipient to conduct a final audit to State’s specifications, at Funding Recipient’s expense, such audit to be conducted by and a report prepared by an independent Certified Public Accountant. Failure or refusal by Funding Recipient to comply with this provision shall be considered a breach of this Funding Agreement, and State may elect to pursue any remedies provided in Paragraph 7 or take any other action it deems necessary to protect its interests.

The Funding Recipient agrees it shall return any audit disallowances to the State.

Pursuant to Government Code section 8546.7, the Funding Recipient shall be subject to the examination and audit by the State for a period of three (3) years after final payment under this Funding Agreement with respect of all matters connected with this Funding Agreement, including but not limited to, the cost of administering this Funding Agreement. All records of Funding Recipient or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after receipt of the final disbursement under this Agreement.

D.6. BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Funding Agreement does not appropriate sufficient funds for this program, this Funding Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of State to make any payments under this Funding Agreement. In this event, State shall have no liability to pay any funds whatsoever to Funding Recipient or to furnish any other considerations under this Funding Agreement and Funding Recipient shall not be obligated to perform any provisions of this Funding Agreement.

Nothing in this Funding Agreement shall be construed to provide Funding Recipient with a right of priority for payment over any other Funding Recipient. If funding for any fiscal year after the current year covered by this Funding Agreement is reduced or deleted by the Budget Act, by Executive Order, or by order of the Department of Finance, the State shall have the option to either cancel this Funding Agreement with no liability occurring to the State, or offer a Funding Agreement amendment to Funding Recipient to reflect the reduced amount.

D.7. CEQA: Activities funded under this Funding Agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA). (Pub. Resources Code, § 21000 et seq.) Work funded under this Agreement that is subject to a CEQA document shall not proceed until and unless approved by the Department of Water Resources. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required. If CEQA compliance by the Funding Recipient is not complete at the time the State signs this Agreement, once State has considered the environmental documents, it may decide to require changes, alterations, or other mitigation to the Project. Should the State decide to not fund the Project, this Agreement shall be terminated in accordance with Paragraph 7.

D.8. CHILD SUPPORT COMPLIANCE ACT: The Funding Recipient acknowledges in accordance with Public Contract Code section 7110, that:

A. The Funding Recipient recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code section 5200 et seq.; and B. The Funding Recipient, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

D.9. CLAIMS DISPUTE: Any claim that the Funding Recipient may have regarding performance of this Agreement including, but not limited to, claims for additional compensation or extension of time, shall 28 Funding Agreement No. 46000XXXXX

be submitted to the DWR Project Representative, within thirty (30) days of the Funding Recipient’s knowledge of the claim. State and Funding Recipient shall then attempt to negotiate a resolution of such claim and process an amendment to this Agreement to implement the terms of any such resolution.

D.10. COMPETITIVE BIDDING AND PROCUREMENTS: Funding Recipient’s contracts with other entities for the acquisition of goods and services and construction of public works with funds provided by State under this Funding Agreement must be in writing and shall comply with all applicable laws and regulations regarding the securing of competitive bids and undertaking competitive negotiations. If the Funding Recipient does not have a written policy to award contracts through a competitive bidding or sole source process, the Department of General Services’ State Contracting Manual rules must be followed and are available at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-LegalServices-Resources-List-Folder/State-Contracting.

D.11. COMPUTER SOFTWARE: Funding Recipient certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Funding Agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws.

D.12. CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws.

Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411, for State conflict of interest requirements.

A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services.

B. Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve-month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelvemonth period prior to his or her leaving State service.

C. Employees of the Funding Recipient: Employees of the Funding Recipient shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act. (Gov. Code, § 87100 et seq.)
D. Employees and Consultants to the Funding Recipient: Individuals working on behalf of a Funding Recipient may be required by the Department to file a Statement of Economic Interests (Fair Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes.

D.13. DELIVERY OF INFORMATION, REPORTS, AND DATA: Funding Recipient agrees to expeditiously provide throughout the term of this Funding Agreement, such reports, data, information, and certifications as may be reasonably required by State.

D.14. DISPOSITION OF EQUIPMENT: Funding Recipient shall provide to State, not less than 30 calendar days prior to submission of the final invoice, an itemized inventory of equipment purchased with funds provided by State. The inventory shall include all items with a current estimated fair market value of 29 Funding Agreement No. 46000XXXXX

more than $5,000.00 per item. Within 60 calendar days of receipt of such inventory State shall provide Funding Recipient with a list of the items on the inventory that State will take title to. All other items shall become the property of Funding Recipient. State shall arrange for delivery from Funding Recipient of items that it takes title to. Cost of transportation, if any, shall be borne by State.

D.15. DRUG-FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Funding Agreement, Funding Recipient, its contractors or subcontractors hereby certify, under penalty of perjury under the laws of State of California, compliance with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions:

A. Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code section 8355.

B. Establish a Drug-Free Awareness Program, as required by Government Code section 8355 to inform employees, contractors, or subcontractors about all of the following:
i. The dangers of drug abuse in the workplace,
ii. Funding Recipient’s policy of maintaining a drug-free workplace, iii. Any available counseling, rehabilitation, and employee assistance programs, and iv. Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations.

C. Provide, as required by Government Code section 8355, that every employee, contractor, and/or subcontractor who works under this Funding Agreement:
i. Will receive a copy of Funding Recipient’s drug-free policy statement, and ii. Will agree to abide by terms of Funding Recipient’s condition of employment, contract or subcontract.

D.16. EASEMENTS: Where the Funding Recipient acquires property in fee title or funds improvements to real property already owned in fee by the Funding Recipient or improved using State funds provided through this Funding Agreement, an appropriate easement or other title restriction providing for floodplain preservation and agricultural and/or wildlife habitat conservation for the subject property in perpetuity, approved by the State, shall be conveyed to a regulatory or trustee agency or conservation group acceptable to the State. The easement or other title restriction must be in first position ahead of any recorded mortgage or lien on the property unless this requirement is waived by the State.

Where the Funding Recipient acquires an easement under this Agreement, the Funding Recipient agrees to monitor and enforce the terms of the easement, unless the easement is subsequently transferred to another land management or conservation organization or entity with State permission, at which time monitoring and enforcement responsibilities will transfer to the new easement owner.

Failure to provide an easement acceptable to the State may result in termination of this Agreement.

D.17. FUNDING RECIPIENT'S RESPONSIBILITIES: Funding Recipient and its representatives shall:

A. Faithfully and expeditiously perform or cause to be performed all project work as described in Exhibit A (Work Plan) and in accordance with Project Exhibit B (Budget) and Exhibit C (Schedule).

B. Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Funding Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Funding Recipient in the application, documents, amendments, and communications filed in support of its request for funding. 30 Funding Agreement No. 46000XXXXX

C. Comply with all applicable California, federal, and local laws and regulations.

D. Implement the Project in accordance with applicable provisions of the law.

E. Fulfill its obligations under the Funding Agreement and be responsible for the performance of the Project.

F. Obtain any and all permits, licenses, and approvals required for performing any work under this Funding Agreement, including those necessary to perform design, construction, or operation and maintenance of the Project. Funding Recipient shall provide copies of permits and approvals to State.

G. Be solely responsible for design, construction, and operation and maintenance of the Project within the work plan. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Funding Recipient under this Agreement.

H. Be solely responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement, including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Funding Recipient shall be responsible for any and all disputes arising out of its contracts for work on the Project, including but not limited to payment disputes with contractors and subcontractors. The State will not mediate disputes between the Funding Recipient and any other entity concerning responsibility for performance of work.

D.18. GOVERNING LAW: This Funding Agreement is governed by and shall be interpreted in accordance with the laws of the State of California.

D.19. INDEMNIFICATION: Funding Recipient shall indemnify and hold and save the State, its officers, agents, and employees, free and harmless from any and all liabilities for any claims and damages (including inverse condemnation) that may arise out of the Project and this Agreement, including, but not limited to any claims or damages arising from planning, design, construction, maintenance and/or operation of levee rehabilitation measures for this Project and any breach of this Agreement. Funding Recipient shall require its contractors or subcontractors to name the State, its officers, agents and employees as additional insureds on their liability insurance for activities undertaken pursuant to this Agreement.

D.20. INDEPENDENT CAPACITY: Funding Recipient, and the agents and employees of Funding Recipients, in the performance of the Funding Agreement, shall act in an independent capacity and not as officers, employees, or agents of the State.

D.21. INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of either party pertaining to this Funding Agreement or matters related hereto. Each of the parties hereto shall maintain and shall make available at all times for such inspection accurate records of all its costs, disbursements, and receipts with respect to its activities under this Funding Agreement. Failure or refusal by Funding Recipient to comply with this provision shall be considered a breach of this Funding Agreement, and State may withhold disbursements to Funding Recipient or take any other action it deems necessary to protect its interests.

D.22. INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Funding Agreement. This right shall extend to any subcontracts, and Funding Recipient shall include provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Funding Agreement with State.

D.23. LABOR CODE COMPLIANCE: The Funding Recipient agrees to be bound by all the provisions of the Labor Code regarding prevailing wages and shall monitor all contracts subject to payment from this Agreement to assure that the prevailing wage provisions of the Labor Code are being met. Current Department of Industrial Relations (DIR) requirements may be found at: http://www.dir.ca.gov/ lcp.asp. 31 Funding Agreement No. 46000XXXXX

For more information, please refer to DIR’s Public Works Manual at: http://www.dir.ca.gov/ dlse/PWManualCombined.pdf. The Funding Recipient affirms that it is aware of the provisions of section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance, and the Funding Recipient affirms that it will comply with such provisions before commencing the performance of the work under this Agreement and will make its contractors and subcontractors aware of this provision.

D.24. MODIFICATION OF OVERALL WORK PLAN: At the request of the Funding Recipient, the State may at its sole discretion approve non-material changes to the portions of Exhibits A, B, and C which concern the budget and schedule without formally amending this Funding Agreement. Non-material changes with respect to the budget are changes that only result in reallocation of the budget and will not result in an increase in the amount of the State Funding Agreement. Non-material changes with respect to the Project schedule are changes that will not extend the term of this Funding Agreement. Requests for non-material changes to the budget and schedule must be submitted by the Funding Recipient to the State in writing and are not effective unless and until specifically approved by the State’s Program Manager in writing.

D.25. NONDISCRIMINATION: During the performance of this Funding Agreement, Funding Recipient and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital status, and denial of medical and family care leave or pregnancy disability leave.

Funding Recipient and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Funding Recipient and its contractors or subcontractors shall comply with the provisions of the California Fair Employment and Housing Act (Gov. Code, § 12990.) and the applicable regulations promulgated there under (Cal. Code Regs., tit. 2, § 11000 et seq.). The applicable regulations of the Fair Employment and Housing are incorporated into this Agreement by reference. Funding Recipient and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

Funding Recipient shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Funding Agreement.

D.26. OPINIONS AND DETERMINATIONS: Where the terms of this Funding Agreement provide for action to be based upon, judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable.

D.27. PERFORMANCE BOND: Where contractors are used, the Funding Recipient shall not authorize construction to begin until each contractor has furnished a performance bond in favor of the Funding Recipient in the following amounts: faithful performance (100%) of contract value, and labor and materials (100%) of contract value. This requirement shall not apply to any contract for less than $25,000.00. Any bond issued pursuant to this paragraph must be issued by a California-admitted surety. (Pub. Contract Code, § 7103; Code Civ. Proc., § 995.311.) D.28. PRIORITY HIRING CONSIDERATIONS: If this Funding Agreement includes services in excess of $200,000, the Funding Recipient shall give priority consideration in filling vacancies in positions funded by the Funding Agreement to qualified recipients of aid under Welfare and Institutions Code section 11200 in accordance with Public Contract Code section 10353.

D.29. PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Funding Recipient shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the Project, or with Funding Recipient’s service of water, without prior permission of 32 Funding Agreement No. 46000XXXXX

State. Funding Recipient shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Funding Recipient meet its obligations under this Funding Agreement, without prior written permission of State. State may require that the proceeds from the disposition of any real or personal property be remitted to State.

D.30. PROJECT ACCESS: The Funding Recipient shall ensure that the State, the Governor of the State, or any authorized representative of the foregoing, will have safe and suitable access to the Project site at all reasonable times during Project construction and thereafter for the term of this Agreement.

D.31. REMAINING BALANCE: In the event the Funding Recipient does not submit invoices requesting all of the funds encumbered under this Funding Agreement, any remaining funds revert to the State. The State will notify the Funding Recipient stating that the Project file is closed, and any remaining balance will be disencumbered and unavailable for further use under this Funding Agreement.

D.32. REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the enforcement of this Funding Agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law.

D.33. RIGHTS IN DATA: Funding Recipient agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes and other written or graphic work produced in the performance of this Funding Agreement shall be made available to the State and shall be in the public domain to the extent to which release of such materials is required under the California Public Records Act. (Gov. Code, § 6250 et seq.) Funding Recipient may disclose, disseminate and use in whole or in part, any final form data and information received, collected and developed under this Funding Agreement, subject to appropriate acknowledgement of credit to State for financial support. Funding Recipient shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so. The State shall have the right to use any data described in this paragraph for any public purpose.

D.34. SEVERABILITY: Should any portion of this Funding Agreement be determined to be void or unenforceable, such shall be severed from the whole and the Funding Agreement shall continue as modified.

D.35. SUSPENSION OF PAYMENTS: This Funding Agreement may be subject to suspension of payments or termination, or both if the State determines that:

A. Funding Recipient, its contractors, or subcontractors have made a false certification, or B. Funding Recipient, its contractors, or subcontractors violates the certification by failing to carry out the requirements noted in this Funding Agreement.

D.36. SUCCESSORS AND ASSIGNS: This Funding Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Funding Agreement or any part thereof, rights hereunder, or interest herein by the Funding Recipient shall be valid unless and until it is approved by State and made subject to such reasonable terms and conditions as State may impose.

D.37. TERMINATION BY FUNDING RECIPIENT: Subject to State approval which may be reasonably withheld, Funding Recipient may terminate this Agreement and be relieved of contractual obligations. In doing so, Funding Recipient must provide a reason(s) for termination. Funding Recipient must submit all progress reports summarizing accomplishments up until termination date and repay all funds disbursed pursuant to this Agreement.

D.38. TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 7, the State may terminate this Funding Agreement and be relieved of any payments should Funding Recipient fail to perform the requirements of this Funding Agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 7.
33 Funding Agreement No. 46000XXXXX

D.39. TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days advance written notice. The Funding Recipient shall be reimbursed for all reasonable expenses incurred up to the date of termination.

D.40. THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein.

D.41. TIMELINESS: Time is of the essence in this Funding Agreement.

D.42. UNION ORGANIZING: Funding Recipient, by signing this Funding Agreement, hereby acknowledges the applicability of Government Code sections 16645 through 16649 to this Funding Agreement.

Furthermore, Funding Recipient, by signing this Funding Agreement, hereby certifies that:

A. No State funds disbursed by this Funding Agreement will be used to assist, promote, or deter union organizing.

B. Funding Recipient shall account for State funds disbursed for a specific expenditure by this Funding Agreement to show those funds were allocated to that expenditure.

C. Funding Recipient shall, where State funds are not designated as described in (B) above, allocate, on a pro rata basis, all disbursements that support the program.

D. If Funding Recipient makes expenditures to assist, promote, or deter union organizing, Funding Recipient will maintain records sufficient to show that no State funds were used for those expenditures and that Funding Recipient shall provide those records to the Attorney General upon request.

D.43. VENUE: The State and the Funding Recipient hereby agree that any action arising out of this Agreement shall be filed and maintained in the Superior Court in and for the County of Sacramento, California, or in the United States District Court in and for the Eastern District of California. The Funding Recipient hereby waives any existing sovereign immunity for the purposes of this Agreement.

D.44. WAIVER OF RIGHTS: None of the provisions of this Funding Agreement shall be deemed waived unless expressly waived in writing. It is the intention of the parties hereto that from time to time either party may waive any of its rights under this Funding Agreement unless contrary to law. Any waiver by either party of rights arising in connection with the Funding Agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect.
34 Funding Agreement No. 46000XXXXX

35 Funding Agreement No. 46000XXXXX

EXHIBIT E

AUTHORIZING RESOLUTION
RESOLUTION NO. 2023-_______

A RESOLUTION OF THE BOARD OF DIRECTORS (CITY COUNCIL) OF THE <CITY OF EAST PALO ALTO> AUTHORIZING THE < CITY OF EAST PALO ALTO > TO ENTER INTO AN AGREEMENT WITH THE STATE OF

CALIFORNIA DEPARTMENT OF WATER RESOURCES TO RECEIVE FUNDS FOR THE < 12” WATERMAIN PROJECT ON UNIVERSITY AVENUE > AND

AUTHORIZING THE GENERAL MANAGER TO EXECUTE THE
AGREEMENT ON BEHALF OF THE <CITY OF EAST PALO ALTO>
WHEREAS, the September 2022 Assembly Bill 179 designated $2,000,000 in funding to the <City of East Palo Alto>, for its < 12” Watermain Project on University Avenue >, a < The project would include improvements to the City’s water distribution system to provide constant and stable flow, redundancy, and reliability. > (collectively, the “Project”); and
WHEREAS, the responsibility for the administration of the fund, including establishing the necessary procedures for disbursement of the fund, to the California Department of Water Resources (“CDWR”); and WHEREAS, the Water Authority agrees that the funds should be allocated by CDWR to the < City of East Palo Alto >; and
WHEREAS, CDWR requires a resolution from the < City of East Palo Alto > authorizing the < City of East Palo Alto > to enter into an agreement with CDWR to receive funds and to authorize the General Manager to execute the agreement.

NOW, THEREFORE, the Board of Directors of the < City of East Palo Alto > does hereby resolve and find as follows:

Authorizes the < City of East Palo Alto > to enter into an agreement with the State of California Department of Water Resources to receive $2 Million in funding for its <12” Watermain Project on University Avenue > and authorizes the General Manager, or designee to execute the agreement, any amendments thereto; and to submit any required documents, invoices, and reports required to obtain State funds.

PASSED, APPROVED, and ADOPTED this 17th day of October 2023 by the following vote:
36 Funding Agreement No. 46000XXXXX

Unless noted below all Directors voted aye.
______________________________
< Lisa Gauthier, Mayor >
ATTEST:
_______________________________
< James Colin, City Clerk >
I, <James Colin>, City Clerk of the Board of the <City of East Palo Alto>, certify that the vote shown above is correct and this Resolution No. XX- _2023_____was duly adopted at the meeting of the Board of Directors on the date stated above.
______________________________
< John D. Lê, City Attorney >

EXHIBIT F

REPORT FORMATS AND REQUIREMENTS
The following reporting formats should be utilized. Please obtain State approval prior to submitting a report in an alternative format.

AYES:

NOES:

ABSTAIN:

ABSENT:
37 Funding Agreement No. 46000XXXXX

1. PROGRESS REPORTS
Progress reports shall generally use the following format. In general, wherever possible please use bulleted format. This format may be modified as necessary to effectively communicate information.

PROJECT STATUS
Briefly describe the work performed during the time period covered by the report including but not limited to:

PROJECT INFORMATION (as applicable)
 Legal matters
 Engineering Evaluations
 Environmental matters
 Status of permits, easements, rights-of-way, rights of entry and approvals as may be required by other State, federal, and/or local agencies
 Major accomplishments during the reporting period (i.e. tasks completed, milestones met, meetings held or attended, press releases, etc.)
 Issues/concerns that have, will, or could affect the schedule or budget, with a recommendation on how to correct the matter
 Identify key issues that need to be resolved
COST INFORMATION (as applicable)
 Provide a list showing all project costs incurred during the time period covered by the report by the Funding Recipient and each contractor working on the Project and which of these costs are Eligible Project Costs
 A brief discussion on how the actual budget is progressing in comparison to the project budget included in the Work Plan
 A list of any changes approved to the budget in accordance with Funding Agreement and a revised budget, by task, if changed from latest budget in the Work Plan SCHEDULE INFORMATION (as applicable)
 A schedule showing actual progress verses planned progress  A brief discussion on how the actual schedule is progressing in comparison to the original or last reported schedule
 A list of any changes approved to the Schedule in accordance with Funding Agreement and a revised schedule, by task, if changed from latest reported schedule The Final Annual Report shall contain the following Project completion information and shall generally use the following format.

EXECUTIVE SUMMARY – Should include a brief summary of project information and include the following items:
38 Funding Agreement No. 46000XXXXX

 Brief description of work proposed to be done in the original application  Description of actual work completed and any deviations from the work plan identified in the Funding Agreement
COSTS AND DISPOSITION OF FUNDS – A list of showing:
 The date each invoice was submitted to State
 The amount of the invoice
 The date the check was received
 The amount of the check (If a check has not been received for the final invoice, then state this in this section.)
 Summary of project cost including the following items:
o Accounting of the cost of project expenditure
o Include all internal and external costs not previously disclosed o A discussion of factors that positively or negatively affected the project cost and any deviation from the original project cost estimate.

ADDITIONAL INFORMATION – Any relevant additional Information should be included. 39 Funding Agreement No. 46000XXXXX

EXHIBIT G

STATE AUDIT DOCUMENT REQUIREMENTS FOR FUNDING RECIPIENTS The following provides a list of documents typically required by State Auditors and general guidelines for Funding Recipients. List of documents pertains to both State funding and details the documents/records that State Auditors would need to review in the event of this Funding Agreement is audited. Funding Recipients should ensure that such records are maintained for each funded project.

State Audit Document Requirements
Internal Controls

1. Organization chart (e.g., Agency’s overall organization chart and organization chart for the State funded Project).

2. Written internal procedures and flowcharts for the following:
a) Receipts and deposits
b) Disbursements
c) State payment requests
d) Expenditure tracking of State funds
e) Guidelines, policy, and procedures on State funded Program/Project

3. Audit reports of the Funding Recipient internal control structure and/or financial statements within the last two years.

4. Prior audit reports on the State funded Project.

State Funding:

1. Original Funding Agreement, any amendment(s) and budget modification documents.

2. A listing of public funds received from the State.

3. A listing of all other funding sources for the Project.

Contracts:

1. All subcontractor and consultant contracts and related or partners’ documents, if applicable.

2. Contracts between the Funding Recipient and other public agencies as related to the State funded Project.

Invoices:

1. Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the Funding Agreement.

2. Documentation linking subcontractor invoices to State payment, requests and related Funding Agreement budget line items.

3. Payment requests submitted to the State for the Funding Agreement.

Cash Documents:
40 Funding Agreement No. 46000XXXXX

1. Receipts (copies of warrants) showing payments received from the State.

2. Deposit slips (or bank statements) showing deposit of the payments received from the State.

3. Cancelled checks or disbursement documents showing payments made to vendors, subcontractors, consultants, and/or agents under the grants or loans.

4. Bank statements showing the deposit of the receipts.

Accounting Records:

1. Ledgers showing entries for funding receipts and cash disbursements.

2. Ledgers showing receipts and cash disbursement entries of other funding sources.

3. Bridging documents that tie the general ledger to requests for Funding Agreement payment.

Administration Costs:

1. Supporting documents showing the calculation of administration costs.

Personnel:

1. List of all contractors and Agency staff that worked on the State funded Program/Project.

2. Payroll records including timesheets for contractor staff and the Funding Recipient’s personnel who provided services charged to the Project
Project Files:

1. All supporting documentation maintained in the Project files.

2. All Funding Agreement related correspondence.
41 CONSENT ITEM 3.3

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 5, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Maurice Baker, Community Services Manager
SUBJECT: Johnson Controls Security Solutions Second Contract Amendment Recommendation
Adopt a resolution:

1. Authorizing the City Manager to execute a second amendment to the agreement with Johnson Controls Security Solutions, LLC, in a form approved by the City Attorney, to increase the FY 2023-24 not-to-exceed amount to $29,871.00 and the ongoing annual maintenance cost not-to-exceed thereafter to $22,629.00 an increase of $10,126.95 and $2,885.53 respectively; and

2. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Promote Health & Public Safety
Priority: Enhance Community Services and Parks for Residents Background
To provide necessary security services at City of East Palo Alto facilities, staff initiated a $17,639.72 contract with Johnson Controls Security Solutions, LLC on March 21, 2021. As 42 CONSENT ITEM 3.3
further research was performed, it became clear that more facilities needed servicing, so Council executed a first amendment to the contract on July 27,2021 to extend services to include alarm and security monitoring solutions as well as cameras at the Maintenance Corp Yard located at 150 Tara Road. This first amendment established a five-year term from March 21, 2021 through March 20, 2026 and an annual not to exceed amount of $19,743.

Currently, staff desires to improve security services at Cooley Landing. The existing security system needs to be upgraded in order to for the City to meet the use demands and maintain security. To meet this need, staff proposes a second amendment with Johnson Controls Security Solutions. LLC to allow sufficient expenditures to upgrade the alarm system at Cooley Landing and install smart reader access.

Analysis
Under the terms of the First Amendment, Cooley Landing accounts for $4,938 of the $19,743 annual costs (see Attachment 3, Exhibit A). To install an upgraded alarm system at Cooley Landing, the annual fee cost for Cooley Landing would increase from $4,938 to $7,823.53. There would also be a $7,241.53 one-time cost for equipment and installation of the Smart Reader to control access to the building. For this change, the FY 2023-24 cost would be $29,870.06 (this includes $6,000 contingency funds from the First Amendment which may not be used). The ongoing annual costs of the agreement would increase by $2,885.53 to $22,628.53.

The proposed update will increase costs beyond the not-to-exceed of the current contract. Thus, staff is seeking Council approval for a second amendment authorizing the FY 2023-245 not-toexceed amount to increase to $29,871.00 and for the annual costs for the remainder of the term (through March 30, 2026) to be $22,629.00.

Because the improvements envisioned fall under an existing contract which would be installed under an alarm system installed by the current contractor, who would not likely service any improvements unless installed by them, staff believes that formal bidding would not likely lead to a lower price at the same level of service and product specification.

Fiscal Impact
There is a fiscal impact of $10,128 in FY 2023-24. This amount will be covered by savings in the current budgets of the Community Services and Maintenance divisions. No additional General Fund appropriations are necessary. For the remainder of the contract the ongoing annual notto-exceed amount of the agreement with Johnson Controls Security Solutions will be $22,629.00.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
43 CONSENT ITEM 3.3
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: Yes.

Analysis of Levine Act Compliance: The signatory for the amendment is Nelson Carrillo_______, NorCal Market Sales Manager , Johson Controls Security Solutions LLC . Staff is unaware of any other parties or participants relevant to the Council’s consideration of this item.

Attachments

1. Resolution

2. Contract for 2nd Amendment

3. Executed 1st Amendment

4. Original Contract for Johnson Controls Security Solutions, LLC 44 Resolution No. XX-2024 1 of 2
RESOLUTION NO. XX–2024

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO THE

AGREEMENT WITH JOHNSON CONTROLS SECURITY SOLUTIONS, LLC, IN A FORM APPROVED BY THE CITY ATTORNEY, TO INCREASE THE FY 2023-24 NOT-TO-EXCEED AMOUNT TO $29,871.00 AND THE ONGOING ANNUAL MAINTENANCE COST NOT-TO-EXCEED THEREAFTER TO $22,629.00 AN INCREASE OF $10,126.95 AND $2,885.53 RESPECTIVELY; AND WAVING THE FORMAL BID PROCEDURES UNDER SECTION 2.84.070(D) OF THE

MUNICIPAL CODE
WHEREAS, to provide necessary security services at City of East Palo Alto facilities, staff initiated a contract with Johnson Controls Security Solutions, LLC on March 21, 2021. Further research confirmed that more facilities required servicing, and Council executed a first amendment on July 27, 2021; and
WHEREAS, in October 2023, City staff was looking into opportunities to improve services at Cooley Landing, it was brought to their attention the need to bring the current security system up to standards; and
WHEREAS, to complete the alarm system improvements, the cost will increase annually from $4,983 to $7,823.53 at the Cooley Landing site. There will also be a $7,241.53 one-time cost excluding maintenance for the Smart Reader access addition; and
WHEREAS, the formal bidding process would normally be required for this project, City staff is seeking to waive the procedure because the improvements envisioned fall under an existing contract which would be installed under an alarm system installed by the current contractor, and as such, formal bidding would not likely lead to a lower price at the same level of service and product specification.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action; and

2. Authorizes the City Manager to execute a second amendment with Johnson Controls Security Solutions, LLC, in a form approved by the City Attorney, to increase the FY 2023-24 not-toexceed amount to $29,871.00 and the ongoing annual maintenance cost not-to-exceed thereafter to $22,629.00 an increase of $10,126.95 and $2,885.53 respectively; and

3. Waives the formal bid procedures under section 2.84.070(D) of the Municipal Code; and

4. Finds that the proposed action does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
45 PASSED AND ADOPTED this 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Antonio D. Lopez, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
46 SECOND AMENDMENT TO

AGREEMENT BETWEEN

CITY OF EAST PALO ALTO
AND
JOHNSON CONTROLS SECURITY SOLUTIONS, INC.

This Second Amendment to the Principal Agreement made and entered into on March 21, 2021 hereafter referred to as Agreement, between Johnson Controls Security Services LLC., a California Corporation, therein referred to as Contractor, and the City of East Palo Alto, a municipal corporation, therein referred to as City, is made and dated for reference this 5th day of March 2024.

Contractor and City do mutually agree as follows:

1. Revised Exhibit B, Section 1. Exhibit B, Section 1 of the Principal Agreement, entitled “Contractor’s Compensation” is hereby repealed and replaced with the following:

City agrees to pay Vendor, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement, as amended, and for all authorized reimbursable expenses, for a total not to exceed Twelve Thousand Five Hundred Dollars and 00 Cents ($12,500.00).

Vendor agrees that the amount of increase in the not to exceed amount specified above shall constitute full compensation for the Additional Services, and shall fully compensate Vendor for any and all direct and indirect costs that may be incurred by Vendor in connection with the Additional Services, including costs associated with any changes and/or delays in work schedules or in the performance of other services or work by Vendor.

2. Integration. This Amendment, including all exhibits, if any, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Amendment. This Amendment shall not be amended or modified except by a written agreement executed by each of the parties hereto. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Contractor shall perform all duties, obligations and conditions required under the Agreement.

3. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, and any prior amendment, if any, the provisions of this Amendment shall control in all respects.

4. Ambiguities. The parties acknowledge that they have had the opportunity to have this Amendment reviewed by their respective legal counsel, and that the terms and conditions of this Amendment are not to be construed against any party on the basis of 47 such party's draftsmanship thereof.

5. Counterparts. This Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

6. Facsimile Signature; Electronic Signature. This Amendment shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of the Agreement.

The failure to send an original shall not affect the binding nature of this Amendment.

7. Authority. The person signing this Amendment for Contractor hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of Contractor.

IN WITNESS WHEREOF, the parties have entered into this First Amendment on the day and year first hereinabove appearing.
[Signatures on the following page]
48 JOHNSON CONTROLS
SECURITY SOLUTIONS, LLC a
California corporation
By:

Matthew Thomas
Market General Manager
DATE: ____________________
FEDERAL I.D. #: 82-4176107__
2014-2620
East Palo Alto Business License No.

CITY OF EAST PALO ALTO,
a municipal corporation
By:________________________
Melvin E. Gaines
City Manager
DATE:___________
APPROVED AS TO FORM:
__________________________
John D. Le
City Attorney
49 Exhibit A

SCOPE OF WORK

1. Representatives.

City Representative:

Maurice Baker
Community Services Manager
Community Services Division
150 Tara Road
Contractor's Representative:

Ronuel Tan
Commercial Account Executive J
ohnson Controls Security Solutions
1615 Alvarado St.

San Leandro, CA 95112
(510) 496-1987
East Palo Alto, CA 94303
(650) 660-2527
All routine administrative communications between the parties will be between the above-named representatives and may be by personal delivery, mail, facsimile transmission or electronic mail as agreed between the Contractor Representative and City's Representative.

2. Services and Schedule. The services set forth in Exhibit A, as amended, shall be performed according to the terms of the Agreement, as amended.

3. Phased Performance. If the schedule calls for the services to be performed in phases or discrete increments, Contractor shall not proceed from one phase or increment to the next without written authorization from the City's Representative.

4. Additional Services. Additional services are those services related to the scope of Services of Contractor as set forth in Exhibit A but not anticipated at the time of execution of this Agreement ("Additional Services"). Additional Services shall be provided only when authorized by an amendment to this Agreement and approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Contractors to perform said Additional Services. Any costs incurred due to the performance of Additional Services prior to the execution of an amendment will not be reimbursed under this Agreement or an amendment.

Contractor's compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below.

City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual agreement between City and Contractor, compensation to Contractor shall not exceed the fixed fee amount. 50 Exhibit A
Attachment 1
Johnson Controls Security Solution LLC to provide additional alarm and security monitoring systems for the following City facilities:

No. Facility Address Smart
Reader
Access
Update
Security
System
Contingency TOTAL
1 Cooley Landing 2100 Bay
Road
$7241.52
2 Cooley Landing 2100 Bay
Road
$2885.43
3 Miscellaneous $2373.05
SUBTOTAL $7241.52 $2885.43 $2373.05
TOTAL $12,500.00
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
77 78
CONSENT ITEM 3.4

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 5, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Women's History and Culture Month Proclamation Recommendation
Present the proclamation for Women's History and Culture Month.

Attachments

1. Proclamation
79 Proclamation Of the City of East Palo Alto
Designating March 2024 As
“Women’s History and Culture” Month
WHEREAS, women in East Palo Alto, in California, the nation and the world and from all backgrounds have contributed to the growth and development of communities; and WHEREAS, women have played and continue to play critical roles in the cultural, economic, political religious, educational, and social life of our city and the nation; and WHEREAS, women of all ages, from children to seniors, continue to face structural barriers of discrimination in all spheres of life based on gender; and
WHEREAS, women constitute a significant portion of the labor force working inside and outside of the home, still earning less than men for similar work; and
WHEREAS, women have in recent years, again raised issues of humanitarian concern in the world such as sexual harassment and abuse, domestic violence, and sexual and economic exploitation; and WHEREAS, women have been instrumental in the development of all social movements for justice and the betterment of society and continue to be so; and
WHEREAS, girls and young women in East Palo Alto deserve and need support to grow into strong and dedicated members of our community; and
WHEREAS, organizations such as Girls to Women, Boys and Girls Club of the Peninsula, Youth United for Community Action, and many others are working to empower young women.

NOW THEREFORE, BE IT RESOLVED that I, Antonio Lopez, Mayor of the City of East Palo Alto, and on behalf of the City Council, hereby proclaim March 2024 as Women’s History and Culture Month in the City of East Palo Alto and call upon all residents to support and observe and rededicate themselves to creating a community where the rights and the contributions of all women are acknowledged and respected.

Dated: March 5, 2024
Antonio Lopez, Mayor
80 CONSENT ITEM 3.5

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 5, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Alexandrine Cleopatra Pennant Proclamation
Recommendation
Present the proclamation for Alexandrine Cleopatra Pennant .

Attachments

1. Proclamation to be added the day of March 5, 2024
81 POLICY AND ACTION ITEM 9.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 5, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Batool Zaro, Senior Engineer
Humza Javed, Public Works Director
SUBJECT: East Palo Alto Library Design
Recommendation
Adopt a resolution:

1. Authorizing the City Manager to award to and negotiate and execute a design services contract with Noll & Tam Architects, in a form approved by the City Attorney, in the amount an amount not to exceed $2,795,653 and establish a 10% contingency in the amount of $279,565.3 for a total not-to exceed total project budget of $3,075,218.3 to provide design and bid support services for the East Palo Alto Library Project.

2. Appropriating $3,075,218.3 in the Capital Project Fund (CIP) from the following sources:
 State HUD earmark ($1.5M)
 CIP - Transferred from General Fund Committed ($400K)  CIP - Transferred from General Fund Unassigned ($1,175,218.30) Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Promote Health & Public Safety
Priority No. 7: Enhance Community Services and Parks for Residents 82 POLICY AND ACTION ITEM 9.1
Background
The East Palo Alto Library has served the residents of East Palo Alto and the nearby unincorporated areas of the County for over 100 years. The library is an important educational and cultural gathering space. Approximately 60% of residents have a library card and just under 150,000 people visit the library annually. It is a learning center, safe haven, place of refuge, and open to everyone 7 days a week.

The City is part of the San Mateo County Library Joint Powers Authority which was established in 1999. The Library JPA is comprised of the cities of Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, Pacifica, Portola Valley, San Carlos, Woodside, and the unincorporated areas of the county. The Library JPA is responsible for providing library operations and services to all members, and cities are responsible for maintenance of library buildings as well as any capital investments or expansions of service.

The current library operates out of the County-owned facility located at 2415 University Avenue in East Palo Alto. The existing facility is heavily used, and the space needs significant interior improvements. At just 7,680 square feet, the library struggles to effectively serve the critical needs of the community.

The City of East Palo Alto, County of San Mateo County, and San Mateo County Library JPA conducted a Needs Assessment in FY 2017-18. The findings suggested that the existing facility presented significant barriers to the effective delivery of library services including the inability to house an adequate collection for a community of its size; the need to increase seating and computers; and the need to create zoned spaces for various uses, such as quiet study areas and spaces dedicated for children and teens.

Ultimately, the 2017 Needs Assessment recommended that in order to effectively meet the community's service needs, the facility would require an increase from the current 7,680 square feet to a total building size in the range of 22,000 to 27,000 square feet.

The Needs Assessment Report was accepted by County, City, and Library with partners reaffirming their support for a new library and the exploration of a potential opportunity to be located adjacent to the new EPACenter Arts building. wHY Architects, an architectural design firm, was retained in 2018 by the Library JPA to explore the feasibility of the site and to develop a conceptual design and budget estimate.

Project goals included building a new library facility designed to connect innovative collections, technology, staff, services, and programs to the East Palo Alto community.

The vision to address growing and changing local needs includes:
 Greater access to cutting-edge technology to aid in the rapidly changing information landscape and close the technology gap
 More spaces for work, study, and events to encourage lifelong learning 83 POLICY AND ACTION ITEM 9.1
 A separate children's and teens area with playful, age appropriate spaces to foster excitement about reading and learning
 Gathering places for relaxing, socializing, connecting, and enjoying meals with one another
 A strong connection to the natural world that models sustainability and builds culinary literacy with gardens and a kitchen built into the library building Working with the community and stakeholders including EPACenter Arts, and through public meetings and outreach work, wHY Architects developed a conceptual plan that reflects the proposed program and considers resident input and preferences. Over the course of the program design phase, the wHY design team also met with library staff to review program requirements and inform the space planning of the library. Based on the conceptual plan, the new library is a two-level building, approximately 23,878 square feet, and designed for LEED certification.

The total project construction cost estimate based on the conceptual design is $32.4 million. Next steps include bringing on an architect to complete the design package and development of a funding plan.

In March 2023, the City Council approved acquisition of 2474 Pulgas Avenue, East Palo Alto, CA 94303 as the site of the future East Palo Alto Library. The City purchased the site for $3,260,000 of which $750,000 was provided by the Library JPA, $1,813,463 was provided by San Mateo County and the City paid $1,298,737.

In December 2022, as a result of support from former Congresswoman Jackie Speier, the City was notified that $1.5 million from the 2023 Consolidated Appropriations Act would be awarded to the City to facilitate the completion of the final design for the library. In addition, on October 18, 2022, the City Council set aside an additional $400,000 in American Rescue Plan Act (ARPA) Funding to be used towards the future design and cost of the Plans, Specifications, and Estimates required prior to bidding the library project. These combined funding sources provided a total of $1.9 million to design the library building.

The City issued a request for proposals seeking proposals from licensed architectural firms to provide professional services for design and preparation of bid documents for the East Palo Alto Library on October 20th, 2023. On November 30th, 2023, the City received twelve (12) proposals.

Analysis
The twelve (12) proposals were reviewed and ranked by a panel of four members from the Public Works Department, City Manager’s Office, Planning Department, and San Mateo County Libraries. The selection panel then conducted interviews with the top five (5) ranking firms Group 4 Architecture, Noll & Tam Architects, WRNS Studio, Steinburg Hart, and wHY.

The highest-ranking consultant, Noll & Tam, is being recommended for selection. Noll & Tam 84 POLICY AND ACTION ITEM 9.1
has extensive knowledge in library design and the community outreach process. The project scope of work is detailed in Attachment 2. Noll & Tam’s proposal has costs of $2,795,653.

During the contract negotiation process with Noll & Tam, staff discussed the option of adding an additional 12,000 square feet of community space to the building. Considering the City’s limited land ownership, staff wanted to explore the possibility of maximizing the site to allow for a community center. This space would be in addition to what was identified in the conceptual design and would be used and managed by the City of East Palo Alto. Noll & Tam recommended performing a feasibility study to determine how the additional square footage could be incorporated into the existing conceptual design and/or whether a new conceptual design would be warranted. The cost of a feasibility study is $52,714 (included in the $2,795,653 amount) and would require additional public outreach. Staff recommends this item be included in the design contract.

Because the results of the feasibility study are unknown, it is likely the existing design assumptions will change, thus resulting in additional design costs. Staff will bring back the results of the feasibility study to City Council and may request a contract amendment in the future, if needed.

Additional optional items staff is recommending for incorporation in the design includes TDM Compliance and LEED Equivalency Process, included in Attachment 3. The TDM item will ensure compliance with the City’s ordinance, and the LEED item will determine LEED credit targets as part of the design process. The total cost of the TDM Compliance item is $4,428 and the cost of the LEED Equivalency Study is $68,280.

Fiscal Impact
Staff recommend appropriating $3,075,218.3 from the following sources:

1. State HUD earmark ($1.5M)

2. CIP via General Fund Committed ($400K)

3. CIP via General Fund Unassigned ($1,175,218.30)
Council has already approved the related capital transfer in the amount of $2.8M in the Midyear budget amendments including No.2 and 3 above.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
Significantly, the underlying project has been assessed in accordance with the authority and 85 POLICY AND ACTION ITEM 9.1
criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. The City, acting as the lead agency, circulated an Initial Study/Mitigated Negative Declaration (IS/MND) on February 17, 2023 for a 30-day public review period, which ends on March 20, 2023. As of the publication of the staff report, staff has not received comments from any public agencies or members of the public.

Based on the Initial Study, it was determined that with mitigations, there would be no significant environmental impacts due to the project. Accordingly, a Notice of Intent to adopt a Mitigated Negative Declaration has been published for City Council’s consideration.

The Draft IS/MND, including the mitigation and monitoring plan, is included in awarding this contract is not a project under The California Environmental Quality Act (Section 21000, et. seq. of the California Public Resources Code, hereafter CEQA) because the action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

The CEQA document can also be found on the City’s CEQA webpage: CEQA Notices | City of East Palo Alto (cityofepa.org).

Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves a competitively bid contract.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution

2. Scope of Work

3. Project Proposal

4. City of East Palo Alto Professional Services Agreement 86 Resolution No. XX-2024 1 of 2
RESOLUTION NO. XX – 2024

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO AWARD TO AND NEGOTIATE EXECUTE A CONTRACT WITH NOLL & TAM ARCHITECTS IN THE AMOUNT NOT TO EXCEED $2,795,653 AND ESTABLISH A 10% CONTINGENCY IN THE AMOUNT OF $279,565.3 FOR A TOTAL NOTTO- EXCEED TOTAL PROJECT BUDGET OF $3,075,218.3 TO PROVIDE DESIGN AND BID

SUPPORT SERVICES FOR THE EAST PALO ALTO LIBRARY PROJECT WHEREAS, the current library operates out of the County-owned facility located at 2415 University Avenue; and
WHEREAS, the existing facility is heavily used, and the space needs significant interior improvements; and
WHEREAS, The City of East Palo Alto, County of San Mateo County, and San Mateo County Library JPA conducted a Needs Assessment in FY 2017-18. The findings suggested that the existing facility presented significant barriers to the effective delivery of library services; and WHEREAS, wHY Architects, an architectural design firm, was retained in 2018 by the Library JPA to explore the feasibility of the site and to develop a conceptual design and budget estimate; and WHEREAS, an architect is needed to complete the design and assist with bidding out the project ; and
WHEREAS, the City issued a request for proposals on October 20, 2023, for design services, and on November 30, 2023, the City received twelve (12) proposals; and WHEREAS, City staff reviewed and ranked the twelve proposals, and the highest-ranking consultant was Noll & Tam Architects.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Authorizes the City Manager to execute a contract with Noll & Tam Architects, in a form approved by the City Attorney, in an amount of $2,795,653 and establish a 10% contingency in the amount of $279,565.3 for a not to exceed total project budget of $3,075,218.3 to design and bid support services for the East Palo Alto Library Project;

3. Appropriating $3,075,218.3 in the Capital Project Fund (CIP) from the following sources:
 State HUD earmark ($1.5M)
 CIP - Transferred from General Fund Committed ($400K)  CIP – Transferred from General Fund Unassigned ($1,175,218.30); and 87 Resolution No. XX-2024 2 of 2

4. The underlying project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City, including adoption of an Initial Study/Mitigated Negative Declaration, with mitigations, there would be no significant environmental impacts due to the project.

PASSED AND ADOPTED this 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Antonio Lopez, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
88 PROPOSAL

LIBRARY DESIGN

SERVICES

CITY OF EAST PALO ALTO
30 NOVEMBER 2023
89 TABLE OF CONTENTS

1. PROPOSED APPROACH & SCOPE OF SERVICES 01

2. PROPOSED PRELIMINARY SCHEDULE 05

3. MANAGEMENT APPROACH 06

4. EXPERIENCE AND EXPERTISE 07

5. QUALIFICATIONS OF KEY PERSONNEL 10

6. TEAM ORGANIZATION 12

7. SUBCONSULTANTS 13
APPENDIX A:

RESUMES
APPENDIX B:

ACKNOWLEDGMENT OF ADDENDA
90 91
729 Heinz Avenue #7 | Berkeley CA 94710 | 510.542.2211 | [email protected] 30 November 2023
James Colin, City Clerk
City of East Palo Alto, City Clerk Office
2415 University Avenue,
East Palo Alto, CA 94303
Dear Mr. Colin and Members of the Selection Committee:

Noll & Tam Architects is delighted to present our proposal to provide design services for the new East Palo Alto Library project. This project is an exciting and transformational development for the East Palo Alto community. It has been in the planning for many years, and now there is new momentum to make the project a reality. This will be a wonderful chance to redefine what the library means to East Palo Alto. And it will be more than a Library—providing spaces where the community can gather, connect, and explore; spaces that are open and transparent, filled with natural light, with specialized areas for children, creating, and cooking; spaces for play and exploration; all equipped with the latest in technology. When designed and constructed, this new library will be an important resource for the East Palo Alto community, creating a new town center.

We bring you a team with the qualifications and experience needed to make this a successful effort. We have deep experience in the planning and design of libraries of many types and sizes; we have planned and designed more than 60 libraries, many in your local area. We also are creative and skilled at designing beautiful buildings similar to this project, buildings that fit well into their contexts. All of the core members of our team have worked successfully together on previous projects and bring shared values of quality, excellence, good communication, diligence, and commitment to serving the community.

We have invested a lot of thought and effort into developing this proposal. Working from the RFP and from many conversations with people from East Palo Alto, we have responded to your needs and vision. The design we would develop will represent a balance between best value and all the work you have already invested in the project. The building will be modern, because libraries are always looking to the future; it will be light-filled, and warm and inviting to everyone in the community; and it will be efficient to operate, because we know that staffing and operational resources are always scarce.

We are passionate about libraries and know how valuable they are to our communities. We know that each library is unique to its place, in terms of what it offers and what it looks like. We will find solutions that meet the specific needs of your community and this place, and bring all the enthusiasm, energy, attention to detail, and good humor for which we are known.

Thank you all for the opportunity to present our qualifications. We look forward to the next steps.

Sincerely,
Chris Noll, FAIA, LEED AP, Principal
92 93
EAST PALO ALTO LIBRARY 01

1. PROPOSED APPROACH & SCOPE OF SERVICES

PROJECT APPROACH

COLLABORATIVE AND

INCLUSIVE DESIGN PROCESS
Our approach to your project will
be one of listening, collaboration,
and careful response to the
community, site, and context.

Close collaboration between the
City, Library JPA and the design
team will provide the foundation
for long term success.

It is evident that the City of East
Palo Alto and the Library JPA
have already invested significant
time and effort into identifying
what the East Palo Alto Library
should be. The design by wHY
architects is a fine concept to
build upon and we would be
excited to move it forward. We will
bring a fresh eye to this project,
building on the work already
done, discussing your options,
and providing an efficient process
for achieving all the project goals.

Our design approach will be both
practical and visionary: meeting
needs with sensible, functional
solutions, keeping the future in
mind, and finding design solutions
that will inspire community pride.

We have assembled a highly
experienced multidisciplinary
team who can provide the
necessary creative and technical
support to meet your goals. We
have worked on other projects
with everyone on our team, and
we have the shared values of
collaboration and excellence. We
work well together as well as with
our clients, and we look forward
to a collaborative design process
where everyone’s input is valued,
and everyone is included in the
conversation.

VALUES AND GOALS
The first step is to come to an
understanding of the values
and goals for this library from
everyone involved in the process:
the City, the Library, and the
Community. We will study the
work that has gone into this
project to date, including the
WHY library concept design
and whatever community input
associated with that effort.

We will build upon the investment
already made in public outreach
and library programming and
make joint decisions with
the City about how to move
forward. We are delighted to be
joined by our partners Contigo
Communications, who have
deep expertise in connecting
with historically disadvantaged
communities that have suffered
significant trauma, and eliciting
feedback about their needs
and desires for civic projects.

We are currently working with
them on three library community
outreach projects in Richmond,
Bay point, and Redwood City.

We will bring our experience to
this project to develop a process
that specifically focused on the
most disadvantaged members
of this community to make sure
we addressed everyone’s needs
equitably, and make sure the
results are translated into the
design.

We expect that our engagement
process will bring forward new
ideas, goals, and desires that may
change the previous plans. For
example, Covid has changed how
people work, play, and use public
spaces, so it is worth reexamining
the library space program. This
will involve community outreach
and interviews with community
leaders and stakeholders.

BUILDING ON THE CONCEPT
DESIGN
We find the WHY “Jigsaw” concept
design a wonderful launching
point to move forward into a final
project. The form of the building
is intriguing, the relationship to
the Art Center, the emphasis on
indoor/outdoor spaces, and the
open flow of spaces on the interior
make this an inspirational model
to develop. We believe there is
potentially great synergy between
the EPA Arts Center and Library
programs, which will support
the creation of a significant
community gathering center, a
new landmark place in EPA. We
understand the transformational
value of having such a civic place
for this community that has lacked
one for so long.

A MODERN LIBRARY FOR EAST

PALO ALTO
This project is a transformational
opportunity to create an
amazing new library, something
the community of East Palo
Alto has been anticipating for
decades, as well as a community
education and gathering center,
a fully accessible building, and
a modernized approach to
delivering library services.

Our goal for this project is to
create library spaces that offer
a stimulating fresh approach to
library services that feature play
and exploration. We will design
a building that feels welcoming
for people of all backgrounds
and abilities. It will be spacious,
with ample seating and the latest
technology, filled with natural
light, connected to the exterior
with large windows and multiple
indoor-outdoor spaces, filled with
art and graphics that represent
the EPA community, and provide
94 02 NOLL & TAM ARCHITECTS
flexible multi-use spaces for
interesting and varied community
activities, like a culinary literacy
center. Noll & Tam will apply
our considerable experience
with libraries to identify creative
ways to improve operations and
the user experience while also
meeting realistic budget and
schedule constraints. To meet
community expectations for the
library of today and to anticipate
the demands of tomorrow, we will
design flexible spaces that can be
used in multiple ways throughout
the day and that can adapt and
evolve as programs and service
delivery methods change.

A PRIORITY ON LITERACY IN

ALL FORMS
While library services have
changed, a strong focus on
literacy still grounds the work.

Today’s citizens of all ages
need the tools to read and
communicate in all types of
media. The spaces we will
design will foster the ability of
the library to support programs
that address early childhood
learning, homework help, adult
literacy, computer and technology
learning, and financial, civic, legal,
and other sorts of literacies.

The platform of the library can
branch further and support health
outcomes including better eating
through culinary literacy, and
visiting specialists who can help
users understand how to access
health care and healthy living.

A LIBRARY FOR (ALL)

THE AGES
Successful library spaces must
balance flexibility with the need
to create distinctive, memorable
spaces. We look to community
history, culture, and identity
to curate a unique sense of
place, which along with modern
amenities will create a library
specific to this community that
fosters a sense of inclusivity and
equity. Spaces for kids, teens, and
families are central to the library’s
role in the community because
of their ability to foster lifelong
positive experiences.

SCOPE OF SERVICES
The following work plan
summarizes our proposed scope
of services. We have abbreviated
our narratives but hope to
describe them in more detail at
the next stage of the process.

PHASE 1. CONCEPTUAL DESIGN

REFINEMENT (SCHEMATIC

DESIGN)
Program Validation Concept
Design, Site Development and
Cost Analysis
The primary goal of Phase 1 will
be to move the project beyond
the conceptual stage, establish
a realistic and achievable project
cost, and obtain all necessary site
development entitlements. We see
this phase as being divided into
three segments:
• First, we will analyze the site
and existing utilities, validate
and update the previous
programming and conceptual
design work, adjust the
conceptual design as needed to
meet cost goals, and obtain staff
and community input on any
changes.
• Second, we will proceed with
Schematic Design, working
closely with the City and Library
JPA to further develop the
design of the site and building,
keeping the public informed and
validating cost along the way.
• Third, as an optional service,
we will market the design. We
understand that the project
needs additional funding
before it can be constructed.

We can provide models,
diagrams, presentation
drawings, renderings, and
other visualization tools to
communicate with donors or
support a ballot measure.

Data Collection and Analysis:

This task will contain the site
investigation with preparation of a
field survey, Geotechnical Report,
and Hazardous Materials Report.

Environmental / CEQA Support /
Design Conformance:

Our team will incorporate the
CEQA requirements into the
design and assist with preparation
of the project-level CEQA review.

This work will continue into later
phases. We will also research city
and state regulatory requirements
for the project.

Community Outreach and Public
Engagement:

Building community support and
trust is vital for the success of
public projects. We plan to build
trust by creating a transparent
design process to share
information with the community.

In Phase 1, we will conduct two
large public meetings, four focus
group sessions with constituent
groups, stakeholder interviews
with community leaders, and a
survey. We would be happy to
amend this proposal as needed to
meet your goals.

Schematic Design Plans and
Cost Model:

Our team will expand on the
concept plan developed by wHY
Architects (building and site) to
meet the programmatic needs.

The design will incorporate
feedback from the community
outreach efforts and library
needs studies. The library design
95 EAST PALO ALTO LIBRARY 03
will evolve to respond to site
conditions we discover and
requirements to meet city and
state codes and regulations. We
will keep the design responsive
to the spirit of the adjacent Arts
Center and build on the best
attributes of the current plan
while meeting new goals for
the library service. We will also
develop material palettes for the
design and development of the
site. Developing realistic project
costs is imperative for managing
expectations of the final building
outcome and key to achieving
a successful project; therefore,
our concept cost estimates will
include market conditions, preconstruction, mitigation work, hazardous materials abatement,
construction, contingencies, and
escalation. We will update this at
each phase of the project.

Deliverables:

As specified in the RFP.

PHASE 2. 30% SUBMITTAL
(DESIGN DEVELOPMENT)
Detailed Design Plans,
Specifications, and Cost
Estimates
We will develop the design
development package after
meeting with the City of East
Palo Alto project team and our
consultants to review project
parameters. The design prepared
will communicate how the
spaces meet operational and
programmatic needs and align
with the project budget and
City staff review comments. Our
engineering consultants will help
to develop this set by including
all necessary systems, civil,
stormwater, structural, mechanical,
electrical, and fire protection so
that the completed set reflects a
complete picture of the project
scope. We will assist the City
in presenting this information
to stakeholders and the public.

Quality control reviews will take
place at the end of the phase.

In addition, the plans will be
presented to Public Works and
the Transportation Commission as
well as the City Council for review.

Furniture:

Our team will refine furniture
types and locations and illustrate
options for the aesthetics. We
will coordinate the necessary
infrastructure locations with
our engineers. An updated
cost estimate will be prepared
at the conclusion of Design
Development.

Authorities Having Jurisdiction/
Utilities:

Our team will conduct preliminary
meetings with affected agencies
and utilities to prepare for a
successful approval process. In
addition, the team will present
the plans to Public Works and the
Transportation Commission and
City Council for review.

Site:

Site improvement solutions
(parking, vehicle circulation, path
of travel, shading, trash enclosure,
lighting, landscaping, stormwater
treatment, and utilities) will be
developed, including Municipal
Regional Stormwater Regional
Permit (MRP) regulations.

Budget Alignment:

Our team will submit the Design
Development design documents
and cost estimate to the City’s
project team for review. We will
re-visit the project goals and
project priorities established by
the community and stakeholder
engagement process. Factors such
as the value of optional materials,
durability, life cycle costs, building
systems, and equipment will
be discussed in relation to the
program, budget, and aesthetics
of the design.

Sustainability (Optional):

Our team will conduct the LEED
charrette, develop the LEED
score card, register the project
with USGBC, and ensure the
project meets the minimum LEED
Gold certification requirement.

This scope will also include
developing the commissioning
plan, determining if enhanced
commissioning is needed, and
determining if an initial study is
needed for CEQA.

Design Development (DD)
Deliverables:

As specified in the RFP.

PHASE 3A. 75% SUBMITTAL
& DESIGN REVIEW
(CONSTRUCTION DOCUMENTS)
The Noll & Tam team will
complete the site, building,
sustainability, and technical
components of the project in this
task. We will submit construction
documents and cost estimates in
preparation for permit submittal
and make adjustments to the final
design to align with the City’s
construction budget.
75% CD Deliverables:

As specified in the RFP.

PHASE 3B 100% SUBMITTAL
(BID PACKAGE)
100% construction documents—
drawings and specifications—
will be revised to incorporate
any permit conditions to form
the bid set of documents. A
final cost estimate (100% CDs)
shall be provided with updated
estimated costs for construction,
construction contingencies, and
escalation.
100% CD Deliverables:

As specified in the RFP.
96 04 NOLL & TAM ARCHITECTS
PHASE 4. BID SERVICES
Our team will support the City’s
bidding process by responding to
bidders’ questions pertaining to
the final plans and specifications,
attending the pre-bid conference
and site visit, and preparing bid
document addenda if clarifications
are needed. A conformed set of
stamped construction contract
documents will be created after
construction bids are received for
use during construction.

Permit/Bid Deliverables:

As specified in the RFP.

PHASE 5. CONSTRUCTION

SERVICES
Our team will conduct
construction administration
services including attending the
pre-construction meeting and
approximately 10 construction
OAC meetings (virtual and
on-site), conducting monthly
periodic site observations,
observing construction progress,
issuing site visit reports, and
notifying the City and contractor
of defects and deficiencies. We
will: respond to Requests for
Information; review substitution
requests, submittals (construction
and furniture), and shop drawings;
address design changes, errors
and omissions, and design
coordination issues; and assist
the City with ASIs and change
order review. Our team will review
contractor pay applications and
LEED documentation. We will
lead punch walks and create the
punch list. We will assist the City
in project closeout, including
providing record documents,
completing commissioning and
reviewing contractor as-builts, and
conducting a follow-up “lessons
learned” meeting.

Construction Administration
Deliverables:

As specified in the RFP.

OPTIONAL SERVICES
Our proposal includes fees for the
following optional services:
• LEED Gold certification
• Acoustical measurements
in sampling of spaces in the
finished building
• Transportation Demand
Management (TDM) Plan as
required for compliance with C/
CAG TDM policy and East Palo
Alto Municipal Code

SANTA CLARA MISSION BRANCH LIBRARY
97 EAST PALO ALTO LIBRARY 05

2. PROPOSED PRELIMINARY SCHEDULEBelow is an 8-1/2”x11” version of our proposed project schedule. Note: A larger/higher-resolution version of this schedule may be downloaded at:https://shorturl.at/diAKO 98 06 NOLL & TAM ARCHITECTS

3. MANAGEMENT APPROACH
Noll & Tam takes project
management very seriously
and has developed effective
methodologies for delivering
high-quality projects efficiently.

Our approach falls into three
categories: Cost, Schedule, and
Quality Control.

COST CONTROL
Our approach to cost control is to
start off with a project budget and
cost model that is realistic and in
alignment with the project scope
at the conceptual level, including
appropriate contingencies.

Appropriate compromises and
adjustments are best made at
the very beginning, before design
starts, to allow for a smoother,
more linear path forward into
design. Building a good budget
foundation at the start is a key
factor to the eventual success of
the project.

Once the budget is established,
we monitor the budget while
assuring that program goals
are met. We make design
decisions with an understanding
of their cost implications and
engage proactively in value
engineering. In addition to
providing bid alternates and
realistic contingencies, we assist
clients in assessing the overall
project budget, including costs for
furniture, fixtures, and equipment
(FF&E) and site construction
costs. At the end of the day, the
budget expectations must be
met while also meeting client and
stakeholder expectations.

All design decisions have cost
implications, and all projects have
finite budgets. At the beginning
of each of our projects, the Noll
& Tam design team reviews and
confirms the project’s program
and budget. For most of our
projects, we initiate an interactive
process with our cost estimator
at the start of a project and
produce detailed cost estimates at
appropriate points in the design
process. As we progress through
the subsequent design phases
with our cost estimator, we test
and fine tune the program and
budget and incorporate feedback
from building users and staff.

We carefully review the estimates
and ask that our consultants do
so as well. The estimate detail
helps us understand how a bidder
will interpret our drawings and
gives us insight into ways the
documents can be made more
concise. We are also able to
identify areas where the scope
of the project can be adjusted to
bring costs into alignment with
the budget.

SCHEDULE CONTROL
Noll & Tam has a strong track
record of meeting our schedule
commitments and managing
project staffing and delivery.

We carefully plan a realistic and
achievable schedule at the outset
and commit our full design team—
including all subconsultants—to
meeting this schedule, and
we monitor progress carefully
throughout. We have chosen our
subconsultant team based on
existing trusted relationships over
the course of multiple previous
successful projects. We work only
with subconsultants that have
proven themselves reliable.

QUALITY CONTROL
Over many years of preparing
documents for public bids,
Noll & Tam has developed a
rigorous approach to ensure
quality and thoroughness of
construction documents, plans,
and specifications that has
resulted in an impressive record
on change orders. Starting with
highly experienced staff, we
carefully plan our work and the
products we will deliver at each
project milestone and incorporate
independent quality assurance
reviews in each phase. At each
milestone submittal, a senior
Noll & Tam architect not directly
involved with the project conducts
an in-house peer review to test
the documents for any needed
improvement. This is our standard
process, and our review extends
to the documents prepared by
our subconsultants to help assure
that drawings, specifications,
and estimates are consistent,
complete, well-coordinated, and
clear.
99 EAST PALO ALTO LIBRARY 07

4. EXPERIENCE AND EXPERTISE
Noll & Tam is a leader in thinking
about what a library can be,
and we are passionate about
our work! We have planned
and designed more than 30
renovations/expansions, 16 new
libraries, and 25 concept design
studies and master plans. We will
provide the expertise to bring
life to the East Palo Alto Library
with new systems and services,
and to design its spaces for
contemporary and future users.

SELECTED LIBRARY RENOVATIONS & EXPANSIONS
American Canyon Library
Bay Farm Island Branch, Alameda
Berkeley Central Library Improvements
Carmichael Branch Library, Sacramento
Contra Costa College Library Renovation
De Anza College Library Renovation
Freedom Branch Library, Watsonville
Golden Gate Branch Library, Oakland
Guerneville Library Refresh
Las Positas College Library Improvements
Live Oak Library Annex, Santa Cruz
MLK Jr. Branch Library, Oakland
Menlo Park Library Lobby
Mission Branch Library, Santa Clara
Mountain View Library
Multnomah County Albina and North
Portland Libraries, Oregon
Napa County Main Library
North Highlands-Antelope Branch
Library, Sacramento
Petaluma Library Refresh
Rockridge Branch Library
TeenZone, Oakland
Santa Cruz County Live Oak Library Annex
Southgate Branch Library, Sacramento
Sylvan Oaks Branch Library, Sacramento
Stanford University Rumsey Map Center
Temescal Branch Library, Oakland
UC Berkeley Bancroft Library, Doe
Library Annex
UC Berkeley Haviland Hall Student
Commons & Library Renovation
UC Berkeley Moffitt Library West Terrace
Canopy
UC Berkeley Doe Library Surge Renovation
University of Redlands Armacost Library
Renovation
Weekes Branch Library, Hayward
West End Branch, Alameda
West Oakland Branch Library

NEW CONSTRUCTION
Cañada College Library & SRC
Capitola Branch Library
Castro Valley Library
Felton Library Interior Design
Half Moon Bay Library
Hayward Library/Learning Center
Laney College Library & Learning
Resource Center
Los Gatos Library
Marina Branch Library
Morgan Hill Library
Portola Branch Library, San Francisco
Rohnert Park Library
Sacramento Valley Hi-North Laguna
Library
Saint Mary’s College of California Library
& Learning Commons
San Leandro Mulford-Marina Branch
Library
Solano College Library & LRC

KEY FEATURES
„ COMMUNITY MEETING &

LEARNING CENTER
„ CHILDREN’S/TEEN AREAS
„ MAKERSPACE & MEDIA LAB
„ TEEN OUTREACH PROCESS
„ FF&E
„ LEED PLATINUM/ZNE

PROJECT INFORMATION
Location: Hayward, CA
Size: 58,000 SF
Client: City of Hayward
Project Start: Feb 2014
Date Completed: Sept. 2019
Reference: Jayanti Addleman
Director of Library Services
510-881-7956
[email protected]

HAYWARD LIBRARY &

COMMUNITY LEARNING CENTER
This new three-story library on an urban site adjacent to Heritage Plaza is an innovative resource for Hayward’s diverse community. The library includes two homework centers and classrooms and educational spaces for an adult learning center. It is one of the largest Zero Net Energy public libraries in the country and has a rainwater catchment system that saves and recycles 500,000 gallons of water per year. 100
08 NOLL & TAM ARCHITECTS

KEY FEATURES
„ EXTENSIVE COMMUNITY

ENGAGEMENT PROCESS
„ NATIONAL AIA/ALA

LIBRARY BUILDING AWARD
WINNER (2019)
„ FLEXIBLE COMMUNITY
ROOM
„ CHILDREN’S/TEEN AREAS
„ MAKERSPACE
„ FF&E
„ LEED PLATINUM/ZNE

PROJECT INFORMATION
Location: Half Moon Bay, CA
Size: 22,000 SF
Client: City of Half Moon Bay
Project Start: Aug 2015
Date Completed: June 2018
Reference: Anne-Marie Despain
Director of Library Services
Phone: 650-312-5245
Email: [email protected]

HALF MOON BAY LIBRARY
Noll & Tam worked with the City of Half Moon Bay on the design of a new 22,000 SF library that replaced an existing 7,285 SF facility. The library, a regional branch of San Mateo County Libraries, is a hub of community activity that serves all age ranges and diverse user needs. Noll & Tam’s design honors the coastal and agricultural roots of the community while serving current and future technology needs. The library features daylit interior spaces, outdoor reading plazas, acoustically separated areas for teen activities, quiet reading spaces, and a flexible makerspace.

The library opened to great celebration in August 2018.

KEY FEATURES
„ NEW LIBRARY
„ NATURAL LIGHTING
„ CONTEMPORARY

CHARACTER
„ LEED GOLD CERTIFIED
„ CHILDREN’S/TEEN AREAS

PROJECT INFORMATION
Location: Los Gatos, CA
Size: 30,000 SF
Client: Town of Los Gatos
Project Start: April 2008
Date Completed: Feb 2012
Reference: Ryan Baker, Los
Gatos Library Director
Phone: 408-354-6894
Email: [email protected]

LOS GATOS LIBRARY
Nestled at the foot of a wooded hillside across from historic Pageant Park, the new 30,000-square-foot Los Gatos Library is a centerpiece for the Town’s Civic Center. Noll & Tam’s design takes its inspiration from the lantern, which in architectural terms suggests an open structure of light material. Glazing, skylights, and louvers optimize daylight; at night, white and colored artificial illumination allows views into the library.
101
EAST PALO ALTO LIBRARY 09

KEY FEATURES
„ NEW CONSTRUCTION
„ COMMUNITY PROCESS
„ COMMUNITY MEETING
SPACE
„ CHILDREN’S/TEEN AREAS
„ FF&E
„ SENSE OF PLACE
„ CONNECTION TO

OUTDOORS

PROJECT INFORMATION
Location: Capitola, CA
Size: 11,700 SF
Client: City of Capitola
Project Start: Nov 2016
Date Completed: June 2021
Reference: Susan Nemitz, Former Library Director (Retired) Phone: 651-260-3681
Email:

[email protected]

CAPITOLA BRANCH LIBRARY
Noll & Tam worked with Santa Cruz Public Libraries and the City of Capitola to design the new Capitola Library. A strong public outreach process, with presentations and discussions with the community, client stakeholder group, and at City Council meetings, helped us develop the right program and library for the community and the neighborhood. The library features flexible, modern spaces in a building that uses site-specific materials, local art, and whimsical furniture. The design incorporates quiet, outdoor reading spaces and a pedestrian connection to the nearby creek.

KEY FEATURES
„ COMMUNITY ROOM
„ CHILDREN’S/TEEN AREAS
„ INTERIOR DESIGN/FF&E
„ INDOOR/OUTDOOR

CONNECTION
„ ADULT READING AREA

WITH FIREPLACE

PROJECT INFORMATION
Location: Felton, CA
Size: 9,000 SF
Client: County of Santa Cruz
Project Start: May 2017
Date Completed: Feb 2020
Reference: Susan Nemitz, Former Library Director (Retired) Phone: 651-260-3681
Email:

[email protected]

FELTON LIBRARY INTERIOR DESIGN
Noll & Tam worked with Santa Cruz Public Libraries and Teall Messer Architect on a new library for the community of Felton, a small town in the Santa Cruz mountains. We designed the interior spaces and finishes for this 9,000 SF branch that offers modern library services, along with a larger collection, group study space, areas for teens and children, and a courtyard. The rustic-industrial design character reflects Felton’s history as a logging community. The wall-mounted and suspended hand-blown glass butterfly art installation designed by local artist Lea de Wit brings a playfulness and whimsy to this bright new branch.
102
10 NOLL & TAM ARCHITECTS

5. QUALIFICATIONS OF KEY PERSONNEL
Our design team brings together
the talents of experts who
understand public libraries. Below
are bios of the key individuals
from the core team of Noll & Tam
and Contigo Communications
who are proposed to work on
this project. Our full consultant
team and key staff are shown in
the organizational chart on page

15. All of these key staff have the
availability to work on the East
Palo Alto Library project and
will be committed to the project
throughout its duration. Resumes
of key staff members are included
in Appendix A.

CHRIS NOLL, FAIA, LEED AP

PRINCIPAL IN CHARGE
Chris Noll brings
expertise in
collaborating with
clients and
directing projects
through all
phases of design while remaining
sensitive to the needs and
concerns of stakeholders and
users. His role will be to lead the
design process and keep a sharp
eye on the budget. Chris has led
all of Noll & Tam’s public library
projects throughout the firm’s
30-year history. He deeply
understands the factors that
inform the creation of successful
library spaces, and he is adept at
building consensus among diverse
interest groups. Through close
relationships with public librarians
throughout the state, Chris stays
abreast of new trends in
librarianship and brings a
visionary perspective to the
design process. Recently, Chris
was involved in the extensive
public outreach process for two
branch libraries in historically
Black and underserved
neighborhoods in the Multnomah
County (Oregon) library system.

ELAINE KROSS

PROJECT MANAGER
Elaine Kross
brings a strong
background in
architectural
design for diverse
public projects.

Her project work spans libraries
(new construction, renovations,
and needs assessments), wellness
centers, community centers,
Silicon Valley tech environments,
and large-scale residential towers.

Elaine’s project management
experience includes the Capitola
Library, the Albina and North
Portland (OR) branch library
renovations/additions, the new
San Leandro Mulford-Marina
Library, the Oceanside Library
facilities/service delivery
assessment, and the Huntington
Beach library master plan. Elaine’s
thoughtful design approach
creates memorable spaces, and
her skill in engaging stakeholders
fosters consensus and progress.

PHAN DUNG

PROJECT ARCHITECT
Phan Dung is a
licensed architect
who has been
with Noll & Tam
since 2012. Phan
was project
manager for the firm’s work on
Sacramento’s North HighlandsAntelope and Southgate branch library renovations, the renovation
of the Las Positas College Library,
and refreshes of the Petaluma
Regional Library and Marin
County Free Library. She recently
served as project manager of the
Diablo Valley College San Ramon
Campus Expansion. Along with
her skills in managing complex
projects, Phan brings the unique
perspective of a lighting designer
who understands the importance
of lighting to user experience of a
building.

JANE CATALANO, IIDA, LEED AP

INTERIOR DESIGNER
Jane Catalano is
a highly skilled
interior designer
with more than
20 years of
experience in the
design of public spaces. Jane
excels at collaborating with
diverse teams of clients,
consultants, and vendors to
deliver projects successfully. She is
experienced in space planning,
interior design and FF&E
procurement, and has a keen
understanding of how to marry
the latest ideas in library design
with the specific needs of the
client. In her nine years with Noll &
Tam, Jane has worked on nearly
30 library projects throughout
California. She is proficient at
defining project goals,
communicating clearly with
clients, making effective
presentations, and being an
inspirational team leader. Her
expertise in FF&E and her focus
on client service has contributed
to Noll & Tam’s repeat work with
clients that include the San Mateo,
Santa Cruz, and Marin County
library systems.
103
EAST PALO ALTO LIBRARY 11

JADE DEFRANCIA

PUBLIC OUTREACH

COMMUNICATIONS MANAGER
As a marketing
and creative
manager for
Contigo, Jade
understands
the importance
of conveying a clear message to
project stakeholders. Her ability
to communicate effectively helps
her to build strong relationships
with team members, clients, and
target audiences. Jade’s passion
for DE&I (Diversity, Equity
& Inclusion) work shows her
commitment to creating inclusive
and equitable environments, and
her eye for design and creative
communications strategies results
in visually appealing and engaging
content that resonates with
audiences.

SUSANA RAZO

PUBLIC OUTREACH LEAD
Susana is
principal and
founder of
Contigo. Susana
has worked in
community and
stakeholder engagement her
entire professional career, and in a
consulting capacity for 15+ years.

She specializes in conducting
meaningful community
engagement of diverse hardto-reach communities, and in strategic communications while
prioritizing racial equity principles.

Susana is a first generation
Mexican American who was born
and raised in San Francisco’s
Outer Mission/Ingleside and
Bayview neighborhoods, and
was the first in her family to
attend college. Susana is fluent in
Spanish.

MILTON REYNOLDS

PUBLIC OUTREACH

FACILITATOR
Milton is part of
the Contigo team
and the founder
of Reynolds
Consulting,
a nationally
recognized equity and inclusion
firm. Milton has three decades
of experience in diversity, equity
and inclusion work. He engages
with a wide range of institutions
to translate aspirations toward
equity into actionable steps.

His historical knowledge base,
critical race theory rooted
practice and pedagogical mastery
enable him to design learning
experiences that predictably
expand participants’ knowledge
base, increase their capacity to
communicate across perceived
differences, and equip them with
skills to translate new learning into
sustainable and transformative
actions. Milton grew up in the Bay
Area and lives in San Leandro. He
serves on the board of the Paul K.

Longmore Institute on Disability.
104
12 NOLL & TAM ARCHITECTS

NOLL & TAM ARCHITECTS
Prime Architect
Chris Noll, FAIA, LEED AP
Principal in Charge
Elaine Kross
Project Manager
Phan Dung
Project Architect
Jane Catalano,

IIDA, LEED AP
Interior Designer

CITY OF EAST PALO ALTO

6. TEAM ORGANIZATION

SUBCONSULTANTS

DAVID MAR STRUCTURAL DESIGN
Structural Engineering
David Mar, SE
Design Principal
Alan Puah, CE
Project Engineer

TAYLOR ENGINEERS
Mechanical Engineering/Plumbing/
Fire Protection
David Heinzerling, PE
Mechanical & Plumbing Principal
Lavanya Muttayan, PE, CPD, LEED AP
Lead Plumbing Design

CAPITAL
Fire Sprinkler Design
Steven Lopez
Director of Fire Sprinkler Design

OMM CONSULTING
Electrical Engineering/Fire Alarm/
Lighting
Pieter Colenbrander, PE, LEED AP
Principal, Electrical Engineering
David Orgish, MIES, LEED AP
Principal, Lighting Design

CONTIGO COMMUNICATIONS
Community Engagement
Susana Razo
Engagement Principal & Project Lead
Milton Reynolds
Engagement Facilitator, Racial Equity Advisor
Jade Defrancia
Engagement Marketing &
Communications Manager
Vanessa Aquino
Outreach Specialist
MACK5
Cost Estimating
Cynthia Madrid, CPE
Senior Cost Estimator
BKF
Civil Engineering/Utilities/Survey
Brian Scott, PE
Principal-In-Charge
Jonathan Tang, PE, LEED AP, QSD/P
Associate Principal/Civil Project Manager
David Jungmann, PLS
Associate Principal/Survey Project Manager
Jeremiah Pichay
Senior Project Engineer
BASE
Landscape Architecture
Patricia Algara, RLA, ASLA
Landscape Principal
Yuliya Dimitrova-Ilieva
Project Manager
SALTER
Audiovisual/Acoustics/Telecom/
Low Voltage/Security
Ben Piper
Project Manager, Acoustics Lead
Dylan Mills, CTS
LVT Lead, Certified Technology Specialist,
Infocomm

RED CAR ANALYTICS
Commissioning/Energy Modeling
Michele Sagehorn, CEM, LEED AP
Commissioning Authority

BRIGHTWORKS
LEED Certification
Lauren Fakhoury, LEED AP BD+C, O+M
Sustainable & Healthy Buildings Lead
Anisur Rahman, LEED AP BD+C,
Operational Energy Lead
WJE
Waterproofing
Lee Eckert
Project Manager
Emmy Young
Associate
Greg Reidenbach
Technical Advisor
Jim Strong
Technical Advisor

CORNERSTONE EARTH GROUP
Geotechnical/Hazardous Materials
Michael F. Chang, PE
Senior Project Engineer, Environmental/
Hazardous Materials Consulting
Stephen C. Ohlsen, PE
Project Engineer, Geotechnical Engineering

DAVID J POWERS
CEQA
Akoni Danielsen
President and Principal Project Manager
Carolyn Mogollon, AICP
Project Manager
Desiree Dei Rossi
Project Manager

JE SELLEN CONSULTING
Elevator
Edwin Essary
Elevator Consultant

MATTHEW WILLIAMS DESIGN
Wayfinding/Signage
Matthew Williams
Graphic Design & Wayfinding Consultant
105
EAST PALO ALTO LIBRARY 13

7. SUBCONSULTANTS

STRUCTURAL

DAVID MAR STRUCTURAL
https://www.marstructuraldesign.
com/
Mars Structural Design uses
advanced analysis in design to
open opportunities for innovation,
architectural expression, and
high performance. Areas of
specialization include seismically
resilient designs, sustainable
designs, modular construction,
and buildings with exposed
structures. Mars has a successful
history in tackling library and
public project design challenges,
contributing to projects like the
Atherton Library (2022) and the
Half Moon Bay Library (2017).

They are currently working with
us on the design for the Larkspur
Library in the North Bay.

MECHANICAL, PLUMBING, AND

FIRE PROTECTION

TAYLOR ENGINEERS
https://www.taylorengineers.com/
Founded in 1995, Taylor Engineers
is a nationally recognized
engineering firm specializing in
mechanical systems design and
construction, energy conservation,
indoor air quality, controls,
and system commissioning.

Complementing their engineering
expertise, Taylor Engineers
have extensive field experience
including mechanical contracting;
control system installation
and operation; HVAC system
monitoring, measurement and
evaluation; and site auditing.

Taylor has a history in Palo Alto,
contributing to projects like the
East Palo Alto Youth Arts and
Music Center and Government
Center.

FIRE SPRINKLER DESIGN

CAPITAL ENGINEERING
https://www.capital-engineering.
com/
For over seven decades, Capital
has developed strong and
enduring partnerships with
architects, owners, construction
managers, and contractors in the
design and construction of civic
and government projects. The
firm’s repeat business attests to its
demonstrated ability in exceeding
client expectations for landmark
projects, on time and on budget.

The staff at Capital is highly skilled
in overseeing documentation
management, DSA submittals,
calculations, REVIT Modeling, and
general project administration
for their fire sprinkler design
endeavors.

ELECTRICAL ENGINEERING,

FIRE ALARM, AND LIGHTING
O’MAHONEY & MYER
https://www.ommconsulting.com/
Founded in 1979, O’Mahony
& Myer (OMM) provides fullservice electrical engineering and lighting design services. OMM
has designed electrical lighting,
power, and signal systems for
hundreds of public libraries,
community centers, and civic
centers throughout California.

OMM is proficient in designing
state-of-the-art electrical and
lighting systems for libraries, to
accommodate the ever-growing
technological requirements of
modern civic buildings. OMM is a
sustainability leader, pioneering
innovative solutions to minimize
energy consumption and facilitate
LEED certification.

COMMUNITY ENGAGEMENT

CONTIGO

COMMUNICATIONS
https://www.contigo-partners.com/
Contigo, a minority womanowned business, boasts 25+
years of experience in strategic
communications, community
outreach, and engaging diverse
and hard-to-reach communities.

Contigo’s work includes DEI
capacity building, infrastructure
and public space planning, school
projects, real estate mixed-use
developments, environmental
cleanups, strategic planning and
racial equity consulting.. They
are currently involved with us in
multiple library projects, including
the Redwood City Public Library,
Richmond Public Library, and Bay
Point Library.

COST ESTIMATING
MACK5
https://mack5.com/
Mack5 excels in Cost Planning,
Estimating, and Management.

Their in-house cost consultants
offer comprehensive data for
decision-making in all planning
and design phases, including
master plans. Mack5 is highly
skilled in library facilities,
sustainability issues, value
engineering and change order
review, and also provides project/
construction management
and scheduling. Key project
experience includes Atherton
Library, Belmont Library, and
Millbrae Library. Collaborating
with Noll & Tam, they contributed
to projects like Bay Point
Library, Mission Branch Library,
Healdsburg Library, and Petaluma
Library.
106
14 NOLL & TAM ARCHITECTS

CIVIL ENGINEERING, UTILITIES,
SURVEY

BKF ENGINEERS
https://www.bkf.com/
For over 100 years BKF has
successfully planned, designed,
surveyed, and implemented
complex projects. The firm
provides civil engineering, land
surveying, and land planning
services for many types of
clients, facilitating the permitting
and expertise requirements
of each project. BKF provides
specialty services such as agency
permit expediting, sustainable
infrastructure, site accessibility,
hydrology/hydraulics, traffic
handling designs, utility location
services, automated construction
surveying monitoring and 3D
laser scanning.

LANDSCAPE ARCHITECTURE

BASE DESIGN
https://www.baselandscape.com/
BASE is a woman-owned, minority
business enterprise providing
full-service landscape architecture
services. BASE works with local
communities to ensure that
individual stories are threaded
into the fabric of each project.

The team are practiced leaders
in bilingual (English/Spanish and
English/Cantonese) facilitation
and community engagement and
facilitation. BASE emphasizes
sustainable landscapes of learning
and innovation, with measurable
positive impacts on productivity,
health, and well-being.

AV, ACOUSTICS, TELECOM, LOW

VOLTAGE, SECURITY
SALTER
https://www.salter-inc.com/
Salter has provided acoustical
consulting services for over 50
library projects and a dozen
more in East Palo Alto, including
the recent City Hall of East Palo
Alto project. Over the last 20+
years they have worked on 7
library projects with Noll & Tam,
including David Rumsey Map
Center in Stanford, and more
recently, Richmond Main Library
Revitalization.

COMMISSIONING, ENERGY

MODELING

RED CAR ANALYTICS
https://redcaranalytics.com/
Red Car Analytics offers
building energy advisory and
commissioning services. The
team is on a mission to find
reliable carbon neutral building
solutions that scale and make
buildings high functioning, healthy
environments for people and
the planet. Red Car’s experts are
committed and collaborative, and
involved from the beginning to
the end of the project. Red Car
helped with commissioning for
our Half Moon Bay Library and
Hayward Public Library.

LEED CERTIFICATION

BRIGHTWORKS

SUSTAINABILITY
https://brightworks.net/
Brightworks Sustainability, a
LEED Proven Provider of the
U.S. Green Building Council,
offers time-tested approaches to
leading project teams through a
certification process. Brightworks
has more than 65 staff who
operate exclusively to manage
LEED and other green building
programs. The firm has managed
the successful certification of over
450 LEED projects.

WATERPROOFING
WJE
https://www.wje.com/
WJE is an interdisciplinary firm
of architects, engineers, and
material scientists providing a
wide range of consulting and
research services in all areas
of construction technology.

The firm combines state-ofthe-art laboratory and testing facilities, nationwide offices, and
knowledge-sharing systems
to provide solutions for both
new and existing structures.

WJE supported us in various
renovation and construction
projects, such as Hayward Library,
Capitola Library, and Solano
Community College Library. They
are currently engaged in our
Richmond Library project.

GEOTECHNICAL & HAZARDOUS

MATERIALS

CORNERSTONE EARTH
GROUP
https://cornerstoneearth.com/
Cornerstone Earth Group,
Inc., integrates geotechnical
engineering, engineering
geology, environmental services,
and construction services into
a single, client-focused team
to facilitate cost-effective site
selection, project design, and
site development. Cornerstone is
experienced at adding value to
public building projects including
libraries, community centers,
police facilities, fire stations and
other essential services facilities,
and has completed over 800
public works projects that include
public buildings, bridges, parks
and recreational facilities, and
linear infrastructure across the
Bay Area.
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EAST PALO ALTO LIBRARY 15
CEQA

DAVID J POWERS
https://davidjpowers.com/
For 51 years, David J. Powers
& Associates, Inc. (DJP&A) has
provided professional consulting
services to public agencies in all
areas of environmental planning.

DJP&A is very familiar with the
project site, having completed
multiple projects in the area.

Most notably, DJP&A completed
the Program Level Initial Study
for the acquisition of the project
site with the City’s intent to
construct a library. DJP&A
also has extensive experience
completing environmental review
for library projects, including the
recent completion of a Categorical
Exemption and Categorical
Exclusion for the Marina Branch
Library Restoration project in
San Mateo.

ELEVATOR

JE SELLEN CONSULTING
https://jesellen.com/
JE Sellen Consulting, Inc.
specializes in passenger and
freight elevators, escalators,
material lifts, and handicapped
access lifts. The firm provides
new system design and analysis,
modernization, technical
specifications, construction
management, audits, equipment
assessment, and planning
related to vertical transportation
equipment.

SIGNAGE, WAYFINDING

MATTHEW WILLIAMS
DESIGN
https://www.
matthewwilliamsdesign.com/
Matthew Williams has over 20
years of experience in designing,
developing, and producing
environmental graphics and
signage programs for a variety
of environments. He has worked
with Noll & Tam on signage and
branding systems for the Hayward
Library and Heritage Plaza Park,
Capitola Library, and Los Gatos
Library projects.
108
109
Appendix A: Resumes
110
111

EAST PALO ALTO LIBRARY
A licensed architect since 1985, Chris Noll specializes in the planning and design of libraries and has led all of Noll & Tam’s public library projects. In 2018, Chris was elected a Fellow in the American Institute of Architects for his leadership in the community-inclusive programming and design of libraries. Chris is actively involved in the library community through the California Library Association (CLA) and the American Library Association (ALA). As a member of the CLA Legislative Committee, Chris led a statewide space needs assessment for California’s more than 1,100 public libraries. He engages in research about future trends in library facilities and library service delivery.

CHRISTOPHER NOLL, FAIA, LEED AP

NOLL & TAM ARCHITECTS

RELEVANT PROJECT EXPERIENCE
Hayward Main Library &
Community Learning Center
Berkeley Public Library Central
Library Improvements
Half Moon Bay Library
Capitola Library
Mountain View Library Renovation
Los Gatos Library
Sacramento Carmichael Library
Sacramento Valley Hi-North
Laguna Library
Sacramento Southgate Branch
Library Renovation
Sacramento North HighlandsAntelope Branch Library
Renovation
Petaluma Regional Library Refresh
Mission Branch Library Renovation,
Santa Clara
Napa County Main Library
Remodel
American Canyon Library
Renovation
Berkeley Central Library
Renovation
Carmichael Library Renovation

CALIFORNIA REGISTRATION
Licensed Architect #C15916

EDUCATION
Master of Architecture,
University of California,
Berkeley, 1981
Bachelor of Arts,
Princeton University, 1978

HALF MOON BAY LIBRARY CAPITOLA LIBRARY HAYWARD LIBRARY &

COMMUNITY LEARNING CENTER

PRINCIPAL IN CHARGE
112

NOLL & TAM ARCHITECTS
Elaine joined Noll & Tam in 2017 and brings a strong background in architectural design for a wide variety of projects. Her experience has ranged from working with Silicon Valley tech companies to residential tower projects, along with smaller residences. Although new to public architecture, she has quickly taken the reigns as project manager of the new San Leandro Mulford Marina Library and the new Capitola Library, using her thoughtful design sensibility to create special moments in these neighborhood libraries. She is able to interact with stakeholders in a way that brings disparate groups to consensus
and moves project forward.

ELAINE KROSS
Noll & Tam Architects

RELEVANT PROJECT EXPERIENCE
Capitola Library
Albina Branch Library, Multnomah
County Library, Portland, OR
North Portland Branch Library,
Multnomah County Library,
Portland, OR
San Leandro Mulford Marina
Library
Huntington Beach Library
Master Plan
Oro Loma Sanitary District
Consolidated Facilities Project
Half Moon Bay Library
Age Well Center at South Fremont
Los Altos Community Center
College of Alameda New Center
for Liberal Arts

EDUCATION
Master of Architecture,
Rice University, 2006
Bachelor of Fine Arts,
Environmental Design,
Otis College of Art and Design
1999

CAPITOLA LIBRARY HALF MOON BAY LIBRARY COLLEGE OF ALAMEDA

NEW CENTER FOR LIBERAL ARTS

PROJECT MANAGER
113

EAST PALO ALTO LIBRARY
* WITH PREVIOUS FIRM
Phan is a licensed architect who has been with Noll & Tam since 2012. She brings the unique perspective of a lighting designer, with a particular interest in the importance of lighting to visitors’ and users’ experience of a building. Prior to coming to Noll & Tam, Phan worked for an award-winning lighting design firm in Berkeley with whom Noll & Tam regularly collaborates on library projects. Phan recently led the Petaluma Library Refresh and two branch refresh projects for Sacramento Public Library with Chris.

PHAN DUNG

NOLL & TAM ARCHITECTS

RELEVANT PROJECT EXPERIENCE
Capitola Library
Petaluma Regional
Library Refresh
Berkeley Public Library Central
Library Improvements
Napa County Main Library
Remodel
Coalinga-Huron Library
Improvements Plan*
Mountain View Library Renovation
North Highlands-Antelope Branch
Library Renovation, Sacramento
Southgate Branch Library
Renovation, Sacramento
Los Gatos Library*
Alameda Branch Libraries
Renovation*
Diablo Valley College San Ramon
Campus Expansion
Las Positas College Library
Renovation, Livermore
College of Marin Learning
Resource Center Programming
International House Renovations,
Berkeley

CALIFORNIA REGISTRATION
Licensed Architect #C32202

EDUCATION
Masters of Fine Art - Lighting
Design, Parsons New School for
Design, 2008
Bachelor of Architecture,
California Polytechnic State
University,
San Luis Obispo, 1998

NAPA LIBRARY BERKELEY PUBLIC LIBRARY

CENTRAL LIBRARY

CAPITOLA LIBRARY

PROJECT ARCHITECT
114

NOLL & TAM ARCHITECTS
As a Principal of the firm and an Interior Designer working on multidisciplinary projects, Jane has depth and breadth of experience on several project types, with a focus on public projects including numerous libraries. Through her 21 years of experience she has learned how to work with a diverse team of clients, contractors, and consultants to deliver projects successfully. Jane has taken the lead on a number of our recent library projects that required thoughtful interior renovations to meet the client’s budget. She has worked on renovations for the Mountain View Library, the Berkeley Central Library, and Sonoma County’s Guerneville Branch. In addition, Jane was an instrumental part of the team for the new Half Moon Bay Library, which won several design awards. After her work on that project, the San Mateo County Library system requested that Jane manage targeted furniture refresh projects for their entire library system.

JANE CATALANO, IIDA, LEED AP

NOLL & TAM ARCHITECTS

RELEVANT PROJECT EXPERIENCE
Guerneville Regional Library
Refresh, Sonoma County
Mountain View Library Renovation
Berkeley Public Library Central
Library Improvements
Half Moon Bay Library
San Mateo County Library
Furniture Services
Marin County Free Libraries,
Refresh of All Branches
Solano College Library/Learning
Resource Center
Cherryland Community Center
Xilinx Headquarters Building
3 Renovation, San Jose
Midpeninsula Regional Open
Space District Administrative
Headquarters Renovation
County of Alameda 1111 Jackson
Street Tenant Improvements
County of Alameda Arena Center
Tenant Improvement
City of Berkeley 1947 Center
Street Office Renovation
City of Oakland Frank H. Ogawa
Plaza Space Planning Study

ACCREDITATION
National Council for Interior
Design Qualification #25592

EDUCATION
Bachelor of Science in Interior
Architecture,
Ohio University, 2002

BERKELEY CENTRAL LIBRARY GUERNEVILLE LIBRARY HALF MOON BAY LIBRARY

INTERIOR DESIGNER
115
2332 2332 Fifth Street, Suite D Fifth Street, Suite D || Berkeley, Berkeley, CA CA 94710 94710 || T Tel ( el (510) 991-1101 510) 991-1101 || marstructuraldesign.com marstructuraldesign.com Role: As the Design Principal, David will attend design meetings and develop optimized strategies for structural systems, configurations, and key details from the earliest stages of the project.

David has a wealth of experience in designing innovative structural systems. He believes the key to successful projects is striving to create holistic designs that optimize the architectural program and structural performance while controlling construction costs. To these ends, his designs are often inventive and technically ingenious, at the forefront of high-performance seismic and sustainable design.

This approach was best made evident during David’s role as the technical director for FEMA P-807: Guidelines for the Seismic Retrofit of Weak-Story Multi-Unit Wood-Framed Structures.

His out-of-the-box thinking resulted in a comprehensive design methodology that yields high-performance retrofits at a low-cost, thus solving one of structural engineering’s most vexing class of problems.

David was recently tasked by FEMA to lead the development of the Graphic Dashboard as part of FEMA P-58 outreach to explain performance-based seismic design to engineers and other stakeholders. He has also lectured at the engineering departments of UC Berkeley and Stanford University, and at the Lean Construction Institute.

SELECTED PROJECTS
Half Moon Bay Library Half Moon Bay, CA*
Capitola Public Library Capitola, CA*
Atherton Library Atherton, CA
Atherton Town Hall and Civic Center Atherton, CA
Janet Durgin Guild and Commons at Sonoma Academy Sonoma, CA Castilleja School Modernization Palo Alto, CA
National Environmental Science Center Yosemite National Park, CA UC Santa Cruz Coastal Biology Building Santa Cruz, CA
UC Riverside Barn Complex Expansion Riverside, CA
*Projects with Noll and Tam

EDUCATION
Masters of Science, Structural Engineering,
University of California at Berkeley
Bachelor of Science, Civil Engineering, University
of California at Berkeley

MEMBERSHIP/SPECIAL PROJECTS
Structural Engineers Association of California
Project Technical Director, FEMA P-807: Guidelines to Evaluate And Retrofit Soft-Story WoodFrame Buildings

RECOGNITION
SEAONC’s HJ Brunier Award for Outstanding
Achievement in Structural Design, 1998

LICENSE
S.E. California: S3951

YEARS OF EXPERIENCE
33 David Mar S.E.

PARTNER
116
2332 2332 Fifth Street, Suite D Fifth Street, Suite D || Berkeley, Berkeley, CA CA 94710 94710 || T Tel ( el (510) 991-1101 510) 991-1101 || marstructuraldesign.com marstructuraldesign.com Alan Puah P.E.

PROJECT ENGINEER
Role: As the Project Engineer, Alan is responsible for the analysis, design, and detailing of the structure, as well as the management of daily coordination with the architectural team and other subconsultants.

A Bay Area native, Alan is passionate about urban planning that benefits all residents, especially those who need extra support. While at MSD, Alan has primarily worked on affordable housing projects, helping to develop cost-effective solutions that surpass goals for sustainability and seismic resiliency.

Alan’s previous experience working for a general contractor informs his ability to facilitate effective communications between the various teams involved in bringing a project to fruition.

His engineering expertise includes new construction in wood, steel, and concrete.

EDUCATION
Master of Science, Civil & Environmental
Engineering, University of California at Berkeley
Bachelor of Science, Structural Engineering,
University of California at San Diego

MEMBERSHIP/SPECIAL PROJECTS
Structural Engineers Association of Northern
California
Structural Engineering Engagement and Equity
Committee (SE3)

LICENSE
C.E. California: 91517

PRONOUNS
he/him

YEARS OF EXPERIENCE
5 SELECTED PROJECTS
Office of Public School Construction Funding Study at Berkeley High School Berkeley, CA Salk Institute The Joan and Irwin Jacobs Science and Technology Center La Jolla, CA Sunnydale Block 3 Affordable Housing Buildings San Francisco, CA 730 Stanyan Affordable Housing San Francisco, CA
Hunters Point Shipyard Blocks 52 & 54 Affordable Housing San Francisco, CA 2435 Haste Multi-Family Housing Berkeley, CA
Mass Timber Peer Review for Two 12-Story Buildings San Jose, CA Group Delphi Modular ADU Prototype Alameda, CA
117
Education
B.S. Civil Engineering, B.A. Plan II,
The University of Texas Austin,
2005
M.S. Architecture, Building Science,
University of California Berkeley,
2013

Registrations
Mechanical Engineer, California
#38064

Affiliations
ASHRAE
International Institute for
Sustainable Laboratories
Experience
13 years' experience
10 years with Taylor Engineers
Honors + Awards
First Place National ASHRAE
Technology Award,
SFMOMA, 2018
David Heinzerling, PE
Principal
[email protected]
Ph 510-473-1176
David Heinzerling is a registered Mechanical Engineer with experience in a wide range of HVAC design project types, including office buildings, laboratories, high-rise residential, commercial kitchens, and cultural buildings. With a background in building science, he also has expertise in many areas of HVAC research and analysis, including indoor environmental quality monitoring, chiller plant optimization, waterside and airside economizer analysis, and life-cycle cost equipment selection.

As a curious and knowledgeable web-application developer, Mr. Heinzerling leads Taylor Engineer’s BIM standards group and development of in-house design and optimization tools.

Mr. Heinzerling is a specialist in indoor environmental quality monitoring and wireless sensing, with extensive field study experience, largely through his past and continued work with the Center for Built Environment at UC Berkeley. He is also the current chair of ASHRAE Standard 55 - Thermal Environmental Conditions for Human Occupancy and has given multiple seminars on topics including thermal comfort and building performance monitoring.

A former high school math and environmental science educator and IT administrator, Mr. Heinzerling brings a broad perspective to his work and relationships. He received his bachelor’s degrees from The University of Texas at Austin.

Selected Project Experience

East Palo Alto Youth Arts and Music Center, East Palo Alto Lead engineer on this 20,000 ft2 new community arts center.

Menlo School Spieker Center, Menlo Park
Principal in charge for this 40,000 ft2 new performing arts center for Menlo School.

SFMOMA, San Francisco
Lead engineer on this 486,000 ft2 expansion and retrofit of the iconic museum.

Berkeley City College West, Berkeley
Principal in charge on this 60,000 ft2 new classroom building in the heart of downtown Berkeley.
.
118
Education
B.Tech. Civil Engineering,
Pondicherry University, India, 2003
M.Tech. Environmental Engineering,
Pondicherry University, India, 2005

Registrations
Mechanical Engineer, California
#41297

Affiliations

ASPE, IAPMO
Experience
17 years' experience
New with Taylor Engineers
Honors + Awards
University Gold Medalist
Lavanya Muttayan, PE, CPD, LEED AP, BD+C
Principal, Plumbing & Fire Protection
[email protected]
Ph 510-263-1551
Lavanya is a registered Mechanical Engineer specializing in plumbing and fire protection. She has a wide range of experience in multiple sectors with water supply networks, rainwater harvesting systems, wastewater treatment and reuse systems, and sustainable plumbing and fire protection systems. She is an expert in designing and implementing gray, black, and storm water treatment systems, as well as netzero water campuses.

Lavanya is skilled at coordinating with architects and engineers. She works well with clients and provides alternative solutions for more water efficient and resilient buildings in the earliest phases of a project. Her expertise covers the full building life cycle, from concept to construction and commissioning.

Representative Projects*
Civic & Community Center
• Alice Street Event Space, Oakland, CA
• Burlingame Community Center, Burlingame, CA
• City of Elk Grove, Elk Grove Civic Center Aquatic Center, Elk Grove, CA • New Riverside Mid-County Civil Courthouse Superior Court of California, Menifee, CA
• New Sacramento Courthouse, Sacramento, CA
• City of Sacramento, Fire Station #14, Sacramento, CA
Education
• California State University, East Bay CORE Library Replacement, Hayward, CA
• University of California, Merced, Zero Net Energy Downtown Administration Center, Merced, CA
• Yosemite Community College District, Columbia College Science & Natural Resources Building, Sonora, CA
• University of California, Davis, California Ave Zero Net Energy Lecture Hall, Davis, CA
• Lick-Wilmerding High School, New Classroom Building, San Francisco, CA • Los Gatos-Saratoga Joint Union High School District, Classroom and Music Building, Los Gatos, CA
• Oakland Unified School District, Laurel Child Development Center, Oakland, CA
• Oakland Unified School District, Madison Middle School Expansion, Oakland, CA
*Work experience prior to Taylor Engineers
119
Steven Lopez
Senior Associate,
Director of Fire Sprinkler Design
Education
Associate Degree, Drafting/Design,
High Tech Institute, Phoenix, AZ
Affiliations
American Society of Heating,
Refrigerating and Air-Conditioning
Engineers
American Society of Plumbing
Engineers
U.S. Green Building Council
19 Years of Design Experience
Various Design-Build, LLB, CMAR
Projects
43 DSA Projects Completed
34 K-12 New Construction Projects
Experience and Background
Mr. Lopez has served as Project manager and Senior Fire Sprinkler Designer since joining the Capital team in 2016. His responsibilities include day-to-day project management for fire sprinkler design projects and is a member of the the mechanical and plumbing engineering design team. Steven oversees the documentation management, DSA submittals, calculations, REVIT Modeling and general project administration of Capital’s fire sprinkler design efforts. Steven has over 12 years of mechanical, plumbing and fire sprinkler design and engineering experience.

Relevant Projects
» Allen Elementary School
Campus, San Bruno Park
School District, San Bruno
» Berkeley Technology
Academy Culinary
Classroom and Library
» Bell Ave Elementary School
New 2-Story Classroom
Bldg, Media Center, and
Admin, Robla Elementary
School District, Sacramento
» Carolyn Clark Elementary
School Modernization and
Site Work, San Jose, CA
» Carquinez Middle School
Mechanical & Fire
Protection, John Swett
Unified School District
» Cleo Gordon Elementary
School New Classroom and
Library, Fairfield, CA
» Corte Madera School New
Classroom, Portola Valley
School District
» Ellis ES Modernization
and New Construction,
Sunnyvale Elementary
School District
» Fairfield High School
Expansion and
Modernization, Fairfield, CA
» Fremont High School Main
Building and Student Center
Modernization, Fremont
Union High School District,
Sunnyvale
» Galt Liberty Ranch High
School Building 700
Remediation, Galt, CA
» James Logan High School
New Central Kitchen, New
Haven USD, Union City, CA
» Los Angeles Unified School
district
• Burroughs Middle School
Sprinkler Peer Review
• Huntington Park High
School Sprinkler Peer
Review
• Jefferson High School
Sprinkler Peer Review
» Manteca High School,
Manteca USD, Manteca, CA
» Mare Island Technology
Academy, Vallejo City
Unified School District
» Mountain View Los Altos
Union High School district
• Los Altos High School
• Mountain View High School
» North Elementary School
Modernization, Fire
Sprinkler Engineering,
Tracy Unified School District
» Prospect High School
Kitchen Cafeteria
Modernization, Campbell
Union High School District,
Saratoga, CA
» Rio Vista High School New
Science and Culinary Arts
Building, Rio Vista, CA
» River Islands High School,
Lathrop, CA
» Woodland High School
Performing Arts/ Culinary
Service, Woodland Unified
School District
» Coast Community College
District
• Golden West College
Student Services Center,
Huntington Beach
• Golden West College
Math & Science Building,
Huntington Beach
• Orange Coast College
Language Arts & Social
Sciences Building
• Orange Coast College
Student Union
bring
life to
buildings TM
Fremont High School,
Sunnyvale, CA
120
San Rafael, California
Pacific Harbour, Fiji
Brian O’Mahony
Pieter Colenbrander, P.E., LEED AP
Principal, Electrical Engineering
Jan P. Myer
Paul Carey
Pieter Colenbrander
David Orgish
Career Years: 39
Years with Current Firm: 33
Galway O’Mahony Pieter Colenbrander is a licensed professional engineer with over 35 years of experience in the field. Pieter has served as electrical principal-in-charge and project manager for many library projects, both new construction and modernizations, as well as building assessments and master planning efforts. On the proposed contract, Pieter would serve as the electrical principal-in-charge, and would be responsible for the electrical engineering and specifications for the power services and distribution systems; lighting systems and lighting controls; telephone and data communication wiring systems; fire alarm systems; and ensuring compliance with California Title 24 lighting requirements and regulations. In addition, Pieter is well versed in solar PV system design, and as a LEED accredited professional if very familiar with sustainable design standards.

Education:

Bachelor of Science in Electrical Engineering, California Polytechnic State University, San Luis Obispo, CA
Professional Registration / Associations:

Registered Professional Engineer in the State of California, # E14738 (1995) LEED Accredited Professional
Member, National Fire Protection Association (NFPA)
Select Relevant Experience:

Healdsburg Library Renovation, Healdsburg, CA
Laney Library LRC, Oakland, CA
Chabot College Library & Learning Center, Hayward, CA
San Rafael Library, San Rafael, CA
Santa Cruz Branch Libraries - Live Oak, Santa Cruz, CA
Santa Cruz Branch Libraries - Boulder Creek, Santa Cruz, CA Santa Cruz Branch Libraries - La Selva, La Selva Beach, CA Yorba Linda Library & Community Center, Yorba Linda, CA Brisbane Library, Brisbane, CA
Napa Main Library Renovation, Napa, CA
DeAnza College Library Renovation, Cupertino, CA
Hayward Library, Hayward, CA
Coalinga Libraries, Coalinga, CA
Redwood City Library Maker Space, CA
Millbrae Library Maker Space, CA
4340 Redwood Hwy., Suite 245 San Rafael, California 94903 Phone 415-492-0420 Fax 415-479-9662 www.ommconsulting.com 121
David Orgish is an award-winning lighting designer with over 30 years of experience in the field. He has designed the lighting for numerous Public Library projects, including the recently completed Laney Library Learning Resource Center. On the proposed project, Dave will be responsible for the lighting design and specifications for the project’s interior and exterior lighting systems and luminaires, developing lighting control strategies, and will work closely with the project electrical engineer to ensure compliance with Title 24 energy and lighting requirements. In addition, David is a LEED accredited professional and is well versed in sustainable design standards.

Select Relevant Experience:

Professional Registration / Associations:

Education:

Years with Current Firm:

Career Years:

LEED Accredited Professional
Member, Illuminating Engineering Society of North America (IESNA) Lecturer, P.G. & E. Energy Center, San Francisco
Bachelor of Fine Arts in Industrial Design, California College of the Arts, San Francisco Principal, Lighting Design
David Orgish, MIES, LEED AP
32 25
San Rafael, California
Pacific Harbour, Fiji
Brian O’Mahony
Jan P. Myer
Paul Carey
Pieter Colenbrander
David Orgish
Galway O’Mahony
Laney Library LRC, Oakland, CA
Chabot College Library & Learning Center, Hayward, CA
Millbrae Library Maker Space, Millbrae, CA
Mountain House Library and Town Hall, Mountain House, CA Yorba Linda Library & Community Center, Yorba Linda, CA Brisbane Library, Brisbane, CA
Orangevale Library, Orangevale, CA
San Pablo Library, San Pablo, CA
Main Library Palo Alto, Palo Alto, CA
Woodside Library Renovation, Woodside, CA
Berkeley South Branch Library, Berkeley, CA
Downtown Library Palo Alto, Palo Alto, CA
Elk Grove Library, Elk Grove, CA
Palo Alto Main Library, Palo Alto, CA
Santa Rosa Southwest Library, Santa Rosa, CA
Walnut Creek Library, Walnut Creek, CA
Tustin Library, Tustin, CA
4340 Redwood Hwy., Suite 245 San Rafael, California 94903 Phone 415-492-0420 Fax 415-479-9662 www.ommconsulting.com 122
Project Team

EXPERIENCE
6 Contigo | 15 Industry

EDUCATION
Master in Public Administration,
New York University
Bachelor of Arts,
UC Berkeley

CERTIFICATIONS
DBE, #20532495
Micro LBE, #CMD02261000170
WMBE, #17001034
• SB MICRO, #2009764
• SF Business Registration
#1008382

AREAS OF EXPERTISE
Community Engagement
Strategic Planning
Program Development
Diversity, Equity and Inclusion
Partnerships

SUSANA RAZO
Principal & Project Lead
Contigo is a San Francisco LBE micro, CA SB micro, federal DBE and WMBE firm that is located in the Bayview neighborhood of San Francisco, and was founded by Susana Razo in 2017. Ms. Razo has worked in community and stakeholder engagement her entire professional career, and in a consulting capacity for 15+ years. The firm specializes in conducting meaningful community engagement of diverse hard-to-reach communities, and in strategic
communications while prioritizing racial equity principles. It is the firm’s belief that engagement begins and ends with deep listening.

Through listening and partnering work, we are able to coconstruct solutions that reflect and honor the needs of diverse communities, them as integral for the building of an equitable society. Contigo has experience planning and facilitating productive engagement of diverse stakeholders on challenging projects, such as school resource planning, real estate mixed-use developments, infrastructure and public space planning, strategic planning, racial equity consulting. This experience, accompanied by a proven track record, makes Contigo a nimble and capable partner in internal and external engagement.

Ms. Susana Razo is a first generation Mexican American. She was born and raised in San Francisco’s Outer Mission/Ingleside and Bayview neighborhoods, and was the first in her family to attend college. She is fluent in Spanish.

PAST CLIENTS
• San Francisco Public Library (Community Engagement,
Collateral, Strategic Planning, San Francisco, CA)
• Pacific Gas & Electric (Community Engagement, Event
Management, Communications, Public Affairs, San Francisco, CA)
• Oakland Unified School District (Community Engagement, Communications, Collateral, Committee Support, Oakland, CA) • City of Richmond (Community Engagement, Collateral, Needs Assessment, Richmond, CA)
• City and County of San Francisco (Community Engagement, Collateral, Business Plan Development, San Francisco, CA) • Port of San Francisco (Racial Equity Training, Racial Equity Consulting, San Francisco, CA)
• SFMTA (Community Engagement, Marketing,
Communications, Collateral, San Francisco, CA)
• Berkeley Unified School District (Community Engagement, Collateral, Berkeley, CA)
123

EXPERIENCE
4 Contigo | 30 Industry

EDUCATION
Bachelor of Arts in Sociology,
San Jose State University

AREAS OF EXPERTISE
Racial Equity
Diversity, Equity and Inclusion
Critical Race Theory Practitioner
Content Design Specialist
Educator and Facilitator

MILTON REYNOLDS
Facilitator, Racial Equity Advisor
Mr. Reynolds has three decades of experience in diversity, equity and inclusion work. As a result, he has engaged with a wide range of institutions to translate aspirations toward equity into actionable steps, making him uniquely qualified. His historical knowledge base, critical race theory rooted practice and pedagogical mastery, enable him to design learning and
engagement experiences that predictably expand participants‘ knowledge base, increase their capacity to communicate across perceived differences, and equip them with skills to translate new learning into sustainable and transformative actions. His expertise is applicable in a multitude of contexts as we design for more effective communications for diverse communities.

Mr. Reynolds is a founding member of the ACLU of Northern California's Racial Justice Coalition and has been involved in efforts to end racial profiling, specifically Driving While Black or Brown (DWB). He was also a part of the Stanford Integrated Schools Project (SISP), which influenced his approach to equity work. The transformative outcomes of his clients continue to affirm his understanding that groups are always evolving.

PAST CLIENTS
• San Francisco Public Library (Community Engagement, Racial Equity Consulting, Strategic Planning, San Francisco, CA) • Oakland Unified School District (Community Engagement, Communications, Racial Equity Consulting, Committee
Support, Oakland, CA)
• City of Richmond (Community Engagement, Racial Equity Consulting, Needs Assessment, Richmond, CA)
• City and County of San Francisco (Community Engagement, Racial Equity Consulting, Business Plan Development, San Francisco, CA)
• Port of San Francisco (Racial Equity Training, Racial Equity Consulting, San Francisco, CA)
• SFMTA (Facilitation, Community Engagement, Racial Equity Consulting, San Francisco, CA)
• Berkeley Unified School District (Community Engagement, Facilitation, Berkeley, CA)
124

EXPERIENCE
1 Contigo | 4 Industry

EDUCATION
Bachelor of Science in
Business Administration,
California State University East
Bay

AREAS OF EXPERTISE
Branding
Marketing
Communications
Social Media
Event Planning
Project Management
Process Management
Organization

JADE DEFRANCIA
Marketing & Communications Manager
Jade's impressive experience and skills make her an invaluable asset to this project team. As a Marketing and Communications Manager for Contigo, Jade understands the importance of conveying a clear message to various stakeholders. Her ability to communicate effectively helps her to build strong relationships with team members, clients, and target audiences.

Jade's focus and passion for DE&I (Diversity, Equity & Inclusion) work shows her commitment to creating an inclusive and
equitable workplace. She understands that diversity in the workplace is not just a moral imperative, but also a business imperative. This philosophy is carried throughout communication efforts.

Jade's collective experience in account management, marketing, communications, event planning, business development and sales gives her a unique perspective on program needs and strategies.

She understands the challenges and opportunities that come with different organization styles and types.

Jade's eye for design and creative communications strategies makes her stand out. She is able to bring a unique perspective to projects and create visually appealing and engaging content that resonates with audiences.

PAST EXPERIENCE
• San Francisco Public Library (Community Engagement,
Collateral, Strategic Plan, San Francisco, CA)
• Pacific Gas & Electric (Community Engagement, Event
Management, Committee Management, San Francisco, CA)
• Somos Advisors (Style Guide, Content Development, Design, Collateral, San Francisco, CA)
• University of California San Francisco (Marketing, Events, Communications, Planning, Collateral, San Francisco, CA) • Turner Construction (Proposal Development, Collateral, Oakland, CA)
• Alphagraphics (Print Marketing & Communications, San
Francisco, CA)
• Fourandhalf (Digital Marketing & Communications, Hayward, CA)
125

EXPERIENCE
23 Years | 5 Industry

EDUCATION
Bachelor of Arts in
Teledramatic Arts & Technology,
California State University
Monterey Bay

AREAS OF EXPERTISE
Community Outreach
Community Engagement
Community Organizer
Communications
Counselor

VANESSA AQUINO
Outreach Specialist
Vanessa has excellent interpersonal skills that she has honed providing years of college counseling services to students and customer services at San Francisco International Airport. Vanessa has further developed public engagement skills serving as a Board Member for the Dogpatch Neighborhood Association, Board member for the Eastern Neighborhoods Democratic Club, and serving on the Human Rights Commission of San Francisco. She excels in her ability to listen, demonstrate empathy, and engage diverse communities, all of which serve well in helping clients to understand the nuanced local dynamics of micro-communities and build projects that can garner broad-based support.

Ms. Aquino will conduct community outreach, produce meeting summaries, provide a range of ancillary outreach and meeting support. As demonstrated by her public service, she is passionate about engaging diverse community stakeholders with an eye for identifying needs that will support overall community vitality and inclusiveness.

PAST EXPERIENCE
• San Francisco Public Library (Community Outreach, San Francisco, CA) • Redwood City Public Library (Community Outreach, Redwood City, CA) • BMagic (Community Outreach, San Francisco, CA)
• City and County of San Francisco Department of Civic Engagement and Immigrant Affairs (Community Outreach, San Francisco, CA) • Pacific Gas & Electric (Community Outreach, San Francisco, CA) • City of Richmond (Community Outreach, Richmond, CA)
126
Cynthia Madrid, CPE
Senior Cost Estimator
education B.S. Sanitary Engineering - Adamson University, Philippines B.S. Civil Engineering - Adamson University, Philippines licenses/certifications Certified Professional Estimator American Society of Professional Estimators - member
Ms. Madrid has 35 years of experience in the building
profession providing cost consulting. Her extensive experience includes cost planning/estimating, value engineering, cost reconciliation with contractors & third-party consultants, evaluation of change orders, and peer review of cost
estimates prepared by third-party consultants.

She has in-depth expertise with public sector facilities – including library remodels/renovations/retrofits, new
construction, assessments/feasibility and program-level cost plans and estimates.
select
project experience
millbrae library
makerspace
epacenter
EPACENTER – East Palo Alto, CA
Atherton Civic Center & Library – Atherton, CA
Belmont Library Makerspace – Belmont, CA
Millbrae Library Makerspace – Millbrae, CA
Redwood City Library Makerspace – Redwood City, CA
St. Helena Library Feasibility Studies – St. Helena, CA Los Altos Hills Town Hall Renovation – Los Altos Hills, CA West Oakland Branch Library Renovation – Oakland, CA
Brookfield Library Renovation – Oakland, CA
Santa Teresa Branch Library Renovation – San Jose, CA
Santa Cruz Downtown Library Renovation – Santa Cruz, CA Brentwood Library – Brentwood, CA
Berkeley West & South Branch Libraries – Berkeley, CA
Pleasanton Library – Pleasanton, CA
Library Projects with Noll & Tam
Bay Point Library – Bay Point, CA
Mission Branch Library Renovation – Santa Clara, CA
Healdsburg Library Renovation – Healdsburg, CA
Petaluma Library Refresh – Petaluma, CA
Berkeley Central Library Renovation – Berkeley, CA
Napa County Main Branch Library Renovation – Napa, CA
Mechanics Institute Library Renovation – San Francisco, CA Laney College Library Resource Center – Oakland, CA
127
RESUME

JONATHAN TANG, PE, LEED AP, QSD/P

ASSOCIATE PRINCIPAL/CIVIL PROJECT MANAGER
Jonathan understands that communication and collaboration are the cornerstones to any successful project. Understanding client expectations and goals while working with an effective team to execute the client’s vision is how he focuses on adding value to every project. In his 21 years of civil engineering design and construction experience, he has found that creative problem solving and a detail-oriented approach will allow project teams to resolve any obstacle presented. Jonathan specializes in projects including community development, residential, commercial, educational, utility infrastructure, and railroad grade separation projects for local municipalities and private sector clients.

SELECT PROJECT EXPERIENCE

EDUCATION
B.S., Civil Engineering,
University of California,
Davis

REGISTRATION
Professional Civil
Engineer, CA No. 67726
Qualified SWPPP
Developer &
Practitioner, No. 01124

AFFILIATIONS
LEED Accredited
Professional; U.S. Green
Building Council

TOTAL YEARS

EXPERIENCE
21 years, 21 with firm
Half Moon Bay New Library*
Half Moon Bay
Hayward Library & Community
Learning Center*
Hayward
Live Oak Library Annex*
Santa Cruz
Branciforte Branch Library
Santa Cruz
Santa Cruz Main Library Renovation
Santa Cruz
Campbell Library
Campbell
Pacifica Civic Center Renovation
Pacifica
Vineyards at Marsh Creek, Event
Center/Amphitheater
Brentwood
East Palo Alto YMCA
East Palo Alto
University Circle, Phase II
East Palo Alto
Mountain View Community Center
Mountain View
San Bruno Recreation and Aquatics
Center
San Bruno
Foster City Recreation Center
Foster City
Pyramid Park
Mountain View
North Richmond Farm*
Richmond
North Coast County Water District
Office/Yard*
Pacifica
South San Francisco Fire Station
#63*
South San Francisco
City Storm Drain Master Plan
East Palo Alto
De Anza College Library *
Cupertino
* Projects with Noll & Tam Architects
128
RESUME

DAVID JUNGMANN, PLS

ASSOCIATE PRINCIPAL/SURVEY PROJECT MANAGER
David has an extensive amount of surveying experience. He manages survey crews, client coordination, crew scheduling, information management, field and office calculations, and various types of map production. David is also well versed in the resolution of property lines and right of way lines based on field measurements and record mapping of the subject area as well as the drafting of mapping for Records of Survey, Corner Records, and Parcel Maps.

SELECT PROJECT EXPERIENCE

REGISTRATION
Professional Land
Surveyor, CA No. 9267

AFFILIATIONS
United States Marine
Corps (Survey Chief)
Past President of
the California Land
Surveyor’s Association,
San Francisco Chapter
Past Secretary of
the California Land
Surveyor’s Association,
Santa Clara Chapter

TOTAL YEARS

EXPERIENCE
35 years, 8 with firm
Live Oak Library Annex*
Santa Cruz
Branciforte Branch Library,
Survey*
Santa Cruz
South San Francisco Phase 2
Library
South San Francisco
Mountain View Library ADA
Upgrades
Mountain View
Brisbane Library, Survey
Brisbane
USPS Land Exchange*
Hayward
Los Altos Hillview Community Center
Redevelopment*
Los Altos
5050 El Camino Real Admin Office
TI
Los Altos
Cooley Landing Survey and
Civil
East Palo Alto
Oakland Mosswood Recreation
Center
Oakland
Half Moon Bay Corporation Yard
Survey
Half Moon Bay
SFPWD Fire Training Facility
San Francisco
Morgan Hill Butterfield Fire
Station
Morgan Hill
Pacifica Civic Facilities Conceptual
Design
Pacifica
CuriOdyssey Children’s Museum
San Mateo
Taube Family Carriage Gallery
Redwood City
Coyote Point Ranger Housing
San Mateo
* Projects with Noll & Tam Architects
129

PATRICIA
ALGARA
President, Founding Principal
RLA, CA License 6691, OR License 1078
ASLA

BACKGROUND
Patricia is a recognized leader in coalition
building and community-driven design. She
creates landscapes that immerse children and
families of all backgrounds and abilities in
learning, exploration and play. Her work with
Bay Area municipalities and School Districts
and clients such as the Children’s Museum of
Sonoma County connects communities with
the built and natural worlds. A native Spanish
speaker, she has engaged Spanish-speaking
communities as collaborators in projects from
master plan to urban agriculture initiatives.

Patricia’s community involvement and
advocacy expand the boundaries of traditional
landscape architecture. She is the founder
of With Honey in the Heart, a non-profit
organization that creates healthy habitats for
and educates people about pollinators. She is
the co-founder of the Algarden Demonstration
Urban Farm, a center for permaculture
education and natural beekeeping. She
has taught at UC Berkeley, a class called
“Designing for Difference,” which focuses on
the social factors influencing the design of
public spaces.

Patricia has received national recognition for
her design, outreach, education and leadership,
and has won a national faculty ASLA award.

A beekeeper and apitherapist, she draws
inspiration from bees, whose artistry and
industriousness demonstrate that beauty,
function, structure, and communication can
and should coexist.

EDUCATION
Master of Landscape Architecture
University of California, Berkeley
Diploma in Earth Sciences
Biosphere 2 Columbia University, Tucson, AZ
Bachelor’s Degree in Latin American Studies
University of Arizona, Tucson
Fluent in Spanish

PROJECT EXPERIENCE
Corte Madera Library, CA
Felton Library Discovery Park, Felton CA
Mitchell Park Apartments, Palo Alto, CA
Woodside HighSchool, Courtyard
Sequoia High School, Historic Japanese Garden
Carlmont High School, Day Care Center
GISSV Kinder, Mountain View, CA
Carlmont Day Care, Belmont CA
USCG CDC New Child Development Center,
Training Center (TRACEN) Petaluma, CA
Longfellow Middle School, Community Outreach
and full modernization, Berkeley, CA
Michelle Obama School, New Campus, Richmond
Ocean View Elementary School, New Campus,
Albany, CA

BASE LANDSCAPE ARCHITECTURE
130

EDUCATION
Master of Landscape Architecture
University of Oregon, Eugene, OR
Master of Fine Arts, and Teaching
University of Veliko Turnovo, Bulgaria
YULIYA

DIMITROVA-ILIEVA
Project Manager

PROJECT EXPERIENCE
Corte Madera Library, CA
Ohlone Park (East), Berkeley, CA
Ohlone Park, Berkeley, CA
Mitchell Park Place, Palo Alto, CA
Yosemite Creek Daylighting, San Francisco, CA
Cedar Rose Playground Renovation, Berkeley, CA
Achieve Academy, Oakland, CA
Lone Tree School Site, Brentwood, CA
San Antonio Senior Housing, Palo Alto, CA
Yerba Buena Hilltop, San Francisco, CA*
Rancho Cienega Sport Complex, Los Angeles, CA*
Rainbow Bridge, Long Beach, CA*
601 City Center, Oakland, CA*
Henry J. Kaiser Convention Center Oakland, CA*
Curtain of Courage Memorial, San Bernardino, CA*
*With other Landscape Architecture Firms

BACKGROUND
Yuliya is a landscape designer with ten years
of landscape architectural experience. She
has worked as a designer and project manager
on projects in California, North and South
Carolina, Oregon, Mexico, and Europe. Yuliya
was an adjunct instructor in the Department
of Landscape Architecture at University of
Oregon, and has served as a design studio critic
at UC Berkeley and UC Davis.

Her professional work includes projects such as
school campuses, playgrounds, parks, mixeduse developments, senior housing, streetscapes, museums, memorials, urban plazas, pedestrian
bridges, art master plans, residential design,
green roofs, stormwater facilities, art garden
festivals and installations.

Yuliya has experience in all design phases,
from concept to completion. She has
collaborated with artists, architects, civil and
structural engineers, arborists, irrigation
consultants, and government officials. Over
the years she has participated in small and
large scale projects with various budgets.

In her free time, Yuliya enjoys traveling and
has visited all US states except Hawaii. She
also loves painting landscapes.

BASE LANDSCAPE ARCHITECTURE
131
RESUME
Ben Piper
Senior Associate
Mr. Piper has been employed with Salter since 2011. He specializes in environmental noise studies, vibration analyses, architectural noise control, and mechanical system noise and vibration reduction. His typical projects include offices, residential/mixed-use projects, and environmental noise studies.

Project Experience
 Las Positas Library Renovation, Livermore, CA
 Mechanic’s Institute Library, San Francisco, CA
 Berger Community Center, Santa Rosa, CA
 Jewish Community Center, Walnut Creek, CA
 Oakmont East Recreation Center, Santa Rosa, CA
 Covenant Church Event Center, Berkeley, CA
 Presidio Visitor Center, San Francisco, CA
 UCLA Luskin Conference and Guest Center, Los Angeles, CA  Nob Hill Masonic Center, San Francisco, CA
 Pomona College Museum of Art, Claremont, CA
 Newport Beach City Hall and Park, Newport Beach, CA
 Hilton Spa and Fitness Center Renovation, San Francisco, CA  The Westin Verasa Napa Conference Center, Napa, CA
 Napa Civic Center, Napa, CA
 San Ramon City Hall, San Ramon, CA
 Microsoft Experience One Center, Redmond, WA
 PG&E Grid Control Center Offices, Vacaville, CA
 Latham and Watkins LLP Offices, San Francisco, CA
 KKR Asset Management Office Expansion, San Francisco, CA  Relate IQ Office TI, Palo Alto, CA
Education Professional Affiliation
California Polytechnic State University, San Luis Obispo, B.S. Aerospace Engineering
Allied Member of AIA San Francisco
American Association of Airports, Executive Member
Project Role
Salter Project Manager, Acoustics Lead
132
RESUME
Dylan Mills, CTS
Vice President
Mr. Mills has been an audiovisual consultant with Salter since 2006. His areas of expertise include audiovisual system design for live sound reinforcement, location and studio recording, commercial facilities, high-end home theaters, and video production facilities. He has consulting experience with libraries, educational facilities, offices, multi-media studios, performance venues, community spaces, housing, and mixed-use projects.

Project Experience
 Campbell Library Renovation, Campbell, CA
 El Gabilan Branch Library, Salinas, CA
 Northside Branch Library, Santa Clara, CA
 Educational Park Library, San Jose, CA
 Bascom Library and Community Center, San Jose, CA
 Seventrees Library and Community Center, San Jose, CA  Bayview Library, San Francisco, CA
 San Diego Main Library, San Diego, CA
 UC Berkeley East Asian Library, Berkeley, CA
 Santa Rosa Junior College Petaluma Library, Petaluma, CA  Mendocino College Library and Learning Resource Center, Ukiah, CA  Napa Valley College Library, Napa, CA
 Salt Lake Community College Center for New Media, Salt Lake City, UT  UC Santa Cruz Digital Arts Research Center, Santa Cruz, CA  San Jose City College Theater, San Jose, CA
 Evergreen Valley Community College Boardroom, San Jose, CA  Evergreen Valley Community College Fine Arts Building, San Jose, CA Education Professional Registration Professional Affiliation University of California, San Diego, B.S.

Psychology
Certified Technology Specialist, Infocomm
iBwave Public Safety Certified
DM Certified Engineer, Crestron
Dante Certification, Audinate
Qsys Certification, QSC
Biamp Certification, Biamp
Allied Member of AIA San Francisco
Project Role
Security Lead
133
Expertise
• Commissioning
• Monitoring Based Cx
• Measurement & Verification
• Energy Analysis
• Zero Net Energy Tracking/Support
• Controls optimization
Education
• Bachelor of Engineering,
Aerospace Engineering, University of
Michigan, Ann Arbor
Professional Organizations
• Certified Energy Manager
• LEED Accredited Professional
• Six Sigma Black Belt
Affiliations
• Building Commission Association
• ASHRAE
• USGBC
Public Presentations/Training
• Energy Management Systems Class
• 2020 BCxA and I2SL Presentations
• Lighting Integration PCE Training
Class

KEY PROJECTS
Merritt College Horticulture Complex
• Oakland, CA
• 19,000 ft2
Peralta Child Development Center
• Oakland, CA
• LEED Platinum, ZNE
• 20,750 ft2
• Commissioning
Campbell Library
• Campbell, CA
• Zero Carbon
• 25,000 ft2
Pogo Park – Harbour 8 Community Center
• Richmond, CA
• LEED Gold
• 3,500 ft2
Half Moon Bay Library
• Half Moon Bay, CA
• ZNE,
• 25,000 ft2
Hayward Library
• Hayward, CAZ
• NE, LEED Gold
• 58,000 ft2
Nueva School Environmental Center
• Hillsborough, CA
• ZNE Target, LEED Gold, CHPS
• 11,600 ft2
Michele Sagehorn is a principal and founding partner at Red Car Analytics. She is a LEED Accredited Professional, Certified Energy Manager, and holds a Six Sigma Certification. Over a 15- year career, Michele has helped clients make informed decisions to achieve their vision and goals through knowledge and her experience with real building data analytics, which gives her a unique ability to translate the data into useful information for decision makers. As a commissioning agent, she has led eight zero-net energy and twelve carbon neutral buildings.

Her problem solving and quality assurance expertise spans most markets including, healthcare, higher education, laboratories, data centers, and commercial and civic/public buildings.

Passionate about sustainable buildings, Michele is dedicated to facilitating the coordination required for a building to achieve its full energy performance capabilities and help to maintain that performance for years to come.

Michele Sagehorn, CEM, LEED AP
Commissioning Authority
[email protected]
www.redcaranalytics.com
134
brightworks.net
Lauren Fakhoury SUSTAINABLE AND HEALTHY BUILDINGS LEAD
LEED AP (BD+C, O+M), MyGreenLab Assessor, Fitwel Ambassador, Parksmart Advisor
Project Role: LEED and Sustainability Consultant

Availability for this Project: 20%
Lauren Fakhoury guides project teams to achieve their sustainability goals and distinguish themselves in the competitive landscape of Bay Area real estate. She is particularly experienced with green building programs for core and shell developments, including for prolific Bay Area real estate developer Sobrato. She frequently manages aggressive sustainability programs for technology companies, such as office tenant improvement programs for LinkedIn, HPE, Google, and others. She also leads sustainability projects for governments, universities, and schools throughout the region, including UC Davis, UC Berkeley, and UC San Francisco.

SELECT RELEVANT PROJECT EXPERIENCE
For the following projects, Lauren has served as LEED and Sustainability Consultant City of Santa Clara Northside Branch Library LEED Program (Santa Clara, CA) University of California, San Francisco (UCSF) Rare Books Library (San Francisco, CA) Loyola Marymount University (LMU) Seaver College Life Sciences Center (Los Angeles, CA)
Morgan Hill Unified School District New Britton Middle School Science and Laboratory Building (Morgan Hill, CA)
Morgan Hill Unified School District Paradise Valley Engineering Academy (Paradise Valley, CA)
San Jose State University Student Union (San Jose, CA)
University of California, Berkeley (UC Berkeley) Bowles Hall Historic Renovation (Berkeley, CA)
University of California, Berkeley (UC Berkeley) Woo Hon Fai Hall Bakar BioEnginuity Hub (Berkeley, CA)
City of Los Altos Hillview Community Center Redevelopment (Los Altos, CA) City of Mountain View Rengstorff Park New Aquatic Center (Mountain View, CA) California Courts (AOC) Madera County Courthouse (Madera, CA)

EDUCATION
Washington University in St.

Louis
Master of Science
(Construction Management)
Bachelor of Science (Civil
Engineering)

CREDENTIALS &

MEMBERSHIPS
U. S. Green Building Council
LEED AP Building Design +
Construction (LEED AP BD+C)
LEED AP Operations +
Maintenance (LEED AP O+M)
LEED Location and Planning
Technical Advisory Group
(TAG), Member
MyGreenLab
MyGreenLab Assessor
Center for Active Design
Fitwel Assessor
Green Building Certification,
Inc. (GBCI)
Parksmart Advisor

135
brightworks.net
Anisur Rahman ENERGY ANALYSIS LEAD
PHD, LEED AP BD+C, LEED PROJECT REVIEWER
Project Role: Operational Energy Lead
With more than 10 years of specialized experience in energy modeling and performance, Anisur Rahman delivers top-notch expertise to clients seeking to optimize their building energy performance. Anisur regularly reviews technical energy and indoor air quality credits for LEED certification and provides recommendations for improved energy efficiency.

Anisur has contributed energy services to over 50 projects that have achieved LEED certification. And as a LEED Project Reviewer, he has also reviewed the energyrelated documentation of hundreds of projects from other consultants pursuing LEED certification for quality and consistency with LEED standards.

Anisur has been published in peer-reviewed journals and international conferences on the subjects of energy and sustainability. His Ph.D research has received awards from the Architectural Research Centers Consortium (ARCC) for excellence in Architectural and Environmental Design Research.

SELECT RELEVANT PROJECT EXPERIENCE
City of Bend Juniper Ridge Public Works Campus (Bend, OR) – Energy optimization planning and analysis for a new, 26-acre campus for several public works-related departments, offering new facility space, roads and utilities.

City and County of Honolulu Department of Environmental Services Leeward Refuse Collection Baseyard (Honolulu, HI) – Energy efficiency consulting for a municipal administrative and fleet maintenance facility.

State of Oregon Department of Administrative Services OLCC Office & Warehouse (Canby, OR) – Energy efficiency consulting support for the State of Oregon to apply the newly enacted requirements from Oregon Executive Order 17-20, related to operational and embodied carbon impacts, to a new 400,000 square foot distribution and office facility.

University of Hawaii Culinary Institute of the Pacific (Honolulu, HI) – Energy analysis for a public university academic facility.

University of Southern California Discovery and Translational Hub (Los Angeles, CA) – Energy analysis for a higher education laboratory and research facility.

U.S. General Services Administration (GSA) Region 9 (Pacific Rim) San Luis Land Port of Entry (San Luis, AZ) – Energy analysis for the expansion of this border facility to demonstrate adherence to GSA's net zero goals.

U.S. GSA Region 9 Otay Mesa Border Crossing / Land Point of Entry (San Diego, CA) – Energy analysis for this busy border-crossing facility to demonstrate adherence to GSA's net zero goals.

EDUCATION
Illinois Institute of
Technology
Doctor of Philosophy in
Architecture (Building Energy
Modeling and Performance
Analysis)
Bangladesh Institute of
Engineering and Technology
Master of Architecture
Bachelor of Architecture

CREDENTIALS &

MEMBERSHIPS
U.S. Green Building Council
LEED AP Building Design and
Construction (LEED AP BD+C)
LEED Project Reviewer
136
LEE K.

ECKERT
WJE
PROJECT ROLE: PROJECT MANAGER / ASSOCIATE III
YEARS OF EXPERIENCE: 11 YEARS
Lee Eckert is a California registered Architect, specializes in building enclosure investigation, evaluation, design, and repair. He has experience in the major aspects of project delivery including enclosure design and optimization, peer review and collaboratively defining design criteria and performance objectives for the building enclosure, construction document preparation, and construction contract administration. Mr. Eckert’s focus ranges from evaluating design ideas for new construction, providing litigation support services for cases related to construction defects, identifying the causes of failures, and designing solutions for rehabilitation.

RELEVANT EXPERIENCE
Adobe | San Jose Headquarters
San Jose, California
UCSF | Precision Care Medical Building
San Francisco, California
University of California, San Francisco | Zuckerberg Research and Academic Building San Francisco, California
Kaiser Permanente | Kaiser Marina Way South
Richmond, California
University of California, Berkeley | Weill and Latimer Hall Reroofing Berkeley, California
City of Oakland | Fox Theatre
Oakland, California
Junipero Serra High School
San Mateo, California
City of Mountain View | Mountain View City Hall
Mountain View, California
County of Marin | Veteran’s Memorial Auditorium
San Rafael, California

EDUCATION
Bachelor of Architecture
University of Wisconsin - Milwaukee
Master of Integrated Design and Construction
Auburn University
Master of Architecture
University of Oregon
137
GREGORY D.

REIDENBACH
WJE
PROJECT ROLE: TECHNICAL ADVISOR
YEARS OF EXPERIENCE: 25 YEARS
Gregory Reidenbach specializes in the investigation, evaluation, and repair of building enclosure systems on a variety of residential, commercial, institutional, and governmental structures. He provides exterior enclosure peer review and design assistance services to developers, architects, building owners, and contractors. Mr. Reidenbach is experienced in field testing and investigations, condition surveys, repair design, construction document preparation, and construction contract administration. He has also provided support for a number of construction defect-related cases. Mr. Reidenbach’s expertise includes below-grade waterproofing, windows and doors, plaza waterproofing, and roofing, as well as exterior wall cladding such as portland cement plaster (stucco), EIFS, cement board siding, rain screens, metal panel, and precast concrete.

PREVIOUS ASSIGNMENTS
California State Bar Building
San Francisco, California
Grace Cathedral
San Francisco, California
Wawona Hotel
Yosemite National Park, California
EBMUD Administrative Building
Oakland, California
Key System Building
Oakland, California
Crystal Cove State Park
Laguna Beach, California
San Francisco Maritime Amphitheater
San Francisco, California
Marin County Civic Center
San Rafael, California

EDUCATION
University of Michigan,
1990–1995
138
Michael F. Chang, P.E.

Senior Project Engineer
Michael F. Chang has over 8 years of experience in
environmental consulting services. He has performed
environmental investigations for school districts, commercial and industrial sites, and residential developments throughout California and the United States. Mr. Chang has experience in managing site assessments; designing, implementing, and evaluating soil, soil vapor, and groundwater investigations; vapor intrusion mitigation system design, installation, and evaluation; and coordinating with local regulatory agencies.

Mr. Chang has other environmental experience, including soil vapor data quality evaluation, hazardous waste compliance, and indoor air quality compliance
Mr. Chang is familiar with federal, state, and local environmental regulations, as well as working with public agencies. He has experience working on projects with oversite from the California Regional Water Quality Control Board, Department of Toxic Substances Control, California Air Resources Board, local air districts including the Bay Area Air Quality Management District, local water districts, and county health departments.

Select Project Experience
Mr. Chang’s representative experience includes the following projects:

Phase I Environmental Site Assessments
 East Palo Alto Library, East Palo Alto
 1039 and 1063 Garden Street, East Palo Alto
 Fair Oaks Park, Sunnyvale
 ACE Empower Charter School, San Jose
 Rocketship Education 3, 4, and 5, San Jose
Site Investigations
 Phase II Soil and Soil Vapor Sampling, East Palo Alto Library, East Palo Alto
 Phase II Soil Quality Evaluation; Saint Francis High School, Mountain View
 Phase II Soil Quality Evaluation; Escondido Elementary School Enrichment Lab, Stanford
 Phase II Soil, Soil Vapor, and Groundwater Quality
Evaluation; Buddhist Church and Preschool Redevelopment, San Jose, CA
Vapor Intrusion Mitigation System (VIMS) Plan Development and Installation
 Large High-Tech Office Campus, Sunnyvale, CA
 Large Data Center Redevelopment, Santa Clara, CA
 Small Scale Habitat for Humanity Building Relocation Project, San Jose, CA
 Medium Scale Single Family Home Redevelopment,
Hayward, CA
Education
Master of Science, Civil and
Environmental Engineering
California Polytechnic State University,
San Luis Obispo, 2014
Bachelor of Science, Environmental
Engineering, California Polytechnic
State University, San Luis Obispo, 2014
Professional Registrations
Registered Professional Engineer, Civil
No. C92126
State of California
Continuing Education and Skills
Autocad, ongoing.

OSHA 1912.120 Refresher, 2023
139
Stephen C. Ohlsen, P.E.

Project Engineer
Stephen C. Ohlsen, P.E., Project Engineer, has over 7 years of experience in geotechnical engineering. He has performed geotechnical investigations for public works, educational, commercial, and residential projects throughout the San Francisco Bay Area. Mr. Ohlsen has experience in earthwork and mass grading operations, foundation design, excavation shoring, soil stabilization, pavement design, seismic design, and ground improvement.

Mr. Ohlsen has been involved in a wide variety of civil and geotechnical engineering projects. Included in his background is design and observation of shallow and deep foundations for complex projects, including shallow footings, conventional and post-tension mats, driven piles, augercast piles, and large diameter drilled shafts.

Select Project Experience
Mr. Ohlsen’s relevant experience includes the following projects.  East Palo Alto Library Preliminary Geotechnical Investigation, East Palo Alto
 Santa Cruz Library/Residential Mixed-Use, Santa Cruz
 Lakewood Library and Learning Center, Sunnyvale
 JLS Middle School Administration, Library and Wellness Buildings, Palo Alto
 Menlo Park Community Center, Menlo Park
 Children’s Crisis Center, Santa Cruz
 Jack Franscioni New Universal Pre-Kindergarten Building, Soledad
 Walden West Science School Modernization, Saratoga
 Hillbrook School Moir Building, San Jose
 Pacific Elementary School New Classrooms, Davenport
 San Lorenzo Valley High School New CTE Building, Felton  Pacific Elementary School New Classrooms, Davenport
 Mid-Peninsula High School New Classroom, Menlo Park
 San Lorenzo Valley Middle School Improvements, Felton Education
Bachelor of Science, Civil Engineering,
Cal Poly State University, San Luis
Obispo, 2016
Professional Registrations
Registered Civil Engineer: No. 90614,
State of California
Professional Organizations
American Society of Civil Engineers
140
Akoni Danielsen
President/Principal Project Manager
Office: (408) 248-3500 x106
Direct: (408) 454-3406
Email: [email protected]
1871 The Alameda, Suite 200
San José, CA 95126
www.davidjpowers.com
Education
Master of City and Regional
Planning
University of California, Berkeley,
1996
B.S. Geological and
Environmental Sciences
Stanford University, 1994
Experience
Principal Project Manager
David J. Powers & Associates,
2010 - Present
Principal Planner; 2003 - 2009
Senior Planner; 2000 - 2003
Planner I/II; 1997 - 2000
City of San Jose
Professional Organizations
Association of Environmental
Professionals
Akoni Danielsen is a Principal Project Manager with over 27 years of experience in planning and preparing environmental documents. Prior to joining David J. Powers & Associates in 2010 he worked for the City of San José, most recently as Principal Planner. During his time as a Principal Planner at the City of San José, Mr. Danielsen managed multiple Planning Division development work programs and coordinated with all City departments on CEQA and NEPA processes and procedures.

As a Principal Project Manager, Mr. Danielsen:
▪ Provides management and oversight in preparation of environmental documents by others, ensuring defensibility and consistency. Mr.

Danielsen ensures that all documents reflect the best available technical expertise.
▪ Researches and prepares environmental documents required under Federal and California laws including Environmental Impact Reports and Environmental Impact Statements, Environmental Assessments, and Initial Studies. Mr. Danielsen is responsible for the entire project life cycle, from proposal development through report delivery and client support.

Relevant Project Experience
▪ East Palo Alto Library Site Acquisition Project IS/MND ▪ Lakewood Library IS/MND (Sunnyvale)
▪ Silicon Valley Clean Water Conveyance System and Treatment Plant Reliability Improvement Project EIR
▪ Santa Clara County Civic Center Master Plan EIR (San Jose) ▪ Sunnyvale Community Center
▪ Lincoln Recreation Center (Oakland)
▪ The Avenues High School Campus EIR (San Jose)
▪ University Circle Phase II Office Development EIR (East Palo Alto) ▪ Downtown Strategy 2040 EIR (San José)
▪ San Jose Flea Market Mixed-use EIR (San José)
▪ Tasman East Precise Plan EIR (City of Santa Clara)

141
Carolyn Mogollon, AICP
Project Manager
Office: (408) 248-3500 x137
Direct: (408) 454-3437
Email: [email protected]
1871 The Alameda, Suite 200
San José, CA 95126
www.davidjpowers.com
Education
Master of Urban Planning
San Jose State University, 2019
B.A. Environmental History
University of California at
Berkeley, 2016
Experience
Project Manager
David J. Powers & Associates,
November 2019 - Present
Associate Environmental
Planner
Rincon Consultants, Inc.,
2018 -2019
Planning Intern
County of Santa Clara,
2017
Professional Organizations
American Institute of Certified
Planners (AICP)
American Planning Association
(APA)
Association of Environmental
Professionals (AEP)
Carolyn Mogollon is a Project Manager for the company with over six years of experience. She manages all aspects of the environmental review process for both private and public sector projects. Ms. Mogollon works closely with other staff members and coordinates with technical subconsultants to manage technical reports prepared for projects. Her experience includes CEQA compliance for office, residential, mixed-use, and public facilities projects as well as planning policies.

As a Project Manager, Ms. Mogollon:
▪ Prepares environmental documents including: Environmental Impact Reports (EIRs), Initial Studies, and Environmental Assessments, in conformance with the requirements of CEQA and NEPA.
▪ Provides detailed analysis of potential environmental impacts, identifies mitigation measures, and develops alternative solutions. ▪ Provides project coordination including maintaining close communication with client and/or agency staff, gathering and compiling project and site information, managing subconsultants, and project scheduling.

Relevant Project Experience
▪ East Palo Alto Library Property Acquisition IS/MND (East Palo Alto) ▪ JobTrain Office Project IS/MND (East Palo Alto)
▪ University Circle Phase II Office Project EIR (East Palo Alto) ▪ Martin Luther King Jr. Park Master Plan (East Palo Alto) -ongoing ▪ EPA Waterfront Mixed-Use IS/Addendum (East Palo Alto) – ongoing ▪ Stanford in Redwood City Phase II Checklist (Redwood City) ▪ Los Altos Emergency Operations Center CE (Los Altos)
▪ 4350 El Camino Real Residential Project IS/MND (Los Altos) ▪ Google Middlefield Park Master Plan SEIR (Mountain View) ▪ Plymouth Street and Space Park Way Realignment Addendum (Mountain View)
▪ 465 Fairchild Drive Office Project (Mountain View)
▪ Valley Title Commercial Project SEIR (San Jose)
▪ Bellarmine College Preparatory Master Plan Update IS/MND (San Jose) ▪ 1050 St. Elizabeth Drive Residential Project IS/MND (San Jose) ▪ College of Marin M&O Building Project (Kentfield)
142
Desiree Dei Rossi
Associate Project Manager
Direct: (510) 902-5803
Email: [email protected]
1736 Franklin Street, Suite 300
San José, CA 94612
www.davidjpowers.com
Education
B.S. Environmental
Management and Protection
California Polytechnic State
University
San Luis Obispo (2017)
Experience
Project Manager
David J. Powers & Associates, Inc.

August 2022 – Present
Associate Project Manager
David J. Powers & Associates, Inc.

October 2020 – August 2022
Assistant Project Manager
David J. Powers & Associates, Inc.

July 2018 – October 2020
Watershed Protection Intern
City of Palo Alto
Summer 2016
Environmental Science Teacher
United Nations, Rome
2015
Professional Organizations
Association of Environmental
Professionals
Desiree Dei Rossi is a Project Manager for the company with over six years of experience. She works closely with other members of the staff researching and preparing documents for both private and public sector projects. Her experience includes CEQA compliance for commercial, mixed-use, residential, industrial development, public facilities and parks projects.

As a Project Manager, Ms. Dei Rossi:
▪ Prepares environmental documents including: Environmental Impact Reports (EIRs), Initial Studies (ISs), Categorical Exemptions (CEs) and Environmental Assessments (EAs), in conformance with the requirements of CEQA and NEPA.
▪ Provides detailed analysis of potential environmental impacts, identifies mitigation measures, and develops alternative solutions.
▪ Provides project coordination including maintaining close communication with client and/or agency staff, gathering and compiling project and site information, managing subconsultants, and project scheduling.
▪ Assists in final report production and quality assurance. ▪
Relevant Project Experience
▪ San Jose Downtown Strategy 2040 Program EIR
▪ San Jose International Airport Master Plan Update EIR ▪ 505 East Bayshore Residential EIR (Redwood City)
▪ 557 East Bayshore Mixed-Use EIR (Redwood City)
▪ Alviso Hotel IS (San José)
▪ St James Park Capital Vision and Performing Arts Pavilion (San José) ▪ Veterans Memorial Senior Center/YMCA (Redwood City)
▪ Graniterock Capitol Site Modernization EIR (San José) ▪ Trade Zone Park Data Center and Advance Manufacturing SPPE Application (San José)
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EDWIN J. ESSARY

CONSULTANT
Mr. Essary has 38 years of cumulative experience in the elevator industry. Prior to joining JE Sellen in 2018, he provided vertical transportation consulting expertise to building owners, managers, developers, builders, and architects throughout California and other markets as a Senior Associate at Syska Hennessy Group in San Francisco.

Edwin’s elevator industry career began in 1977 as a drafter with Dover Elevator at its Memphis, TN headquarters. Over the next 13 years, he worked in multiple departments at Dover, learning the business from the manufacturing side, including engineering, sales, product development and design, marketing, sourcing, and production. In 1987 he seized the opportunity to learn the field office side of the elevator industry with Dover’s Silicon Valley office and over the next three years built and managed a highly profitable maintenance and repair operation.

From 1990-1993 he worked in multiple roles for Mitsubishi Elevator in San Francisco including Engineering Supervisor and Manager of Operations & Systems. Some of his duties included state certification of foreign components and coordinating with state and national code authorities. He helped manage the relocation of the company’s engineering headquarters to Cypress, CA and there implemented an inter-office network connecting US staff and offices with factories in Japan and Mexico.

In 1994 Edwin left the elevator business, moving back to his Mississippi home and working as a community development and commercial lender while tending to aging family. In 2000 he returned to California as CFO and VP Operations, helping to form the US subsidiary of a German start-up, importing, configuring, selling and renting public-access Internet kiosks.

In 2002 he re-joined the elevator industry with Schindler Elevator where he worked as repair and service superintendent. In 2005 he accepted an opening in new equipment sales at Otis Elevator in Sacramento, serving clients from Bakersfield to Eureka, reviewing over 1,000 projects in eight years.

Beginning in 2013 with Syska Hennessy Group as an elevator consultant, Mr. Essary provided vertical transportation consulting services for many types of properties including retail, hospitality, transit, government, justice, commercial office, education, and healthcare facilities.

In 2018 Edwin joined JE Sellen Consulting as a Principal. Along with John Sellen, they combine their complementary talents and philosophies to provide experienced vertical transportation guidance for building designers, owners, and managers.

Related Work Experience
• JE Sellen Consulting, LLC: 2018- * friendlyway, Inc. (AG): 2000-2002 • Syska Hennessey Group: 2013-2018 * Mitsubishi Elevator: 1990-1994 • Otis Elevator Co.: 2005-2013 * Dover Elevator Co.: 1977-1990 • Schindler Elevator Corp.: 2002-2005
Education
• University of Phoenix, San Jose, CA: BSBA in Management & Leadership, 1989 Professional Affiliation
• International Association of Elevator Consultants – Professional Member • Construction Specifications Institute – Construction Document Technologist, 2014, San Francisco Chapter Past President, Treasurer
Contact Information
(M) 415-715-4678 | [email protected]
144
Matthew Williams Design
1450 Fourth Street, Studio 9
Berkeley, CA 94710 USA
510.559.1830 sitting
415.205.0412 moving
[email protected]
Portfolio of work available at
www.matthewwilliamsdesign.com
©2023 Matthew Williams Design. All rights reserved.

Resumé
Experience
Matthew Williams Design: Berkeley, California April 2001 to Present With several years of agency and in-house corporate experience, I launched my own design business specializing in environmental graphic design, architectural signage, and wayfi nding. I provide a full range of design services, including identity, branding, packaging, and collateral.

I manage all project aspects, from proposal and initial concepts to design, production, fabrication, and installation. My projects include the award-winning Hayward Library & Community Learning Center, Los Gatos Library, Cherryland Community Center, Branciforte Library, and the Oakland Zoo’s California Trail and Veterinary Hospital.

Luxon-Carrà: San Francisco, California October 1999 to April 2001 I designed and expanded new identities, brands, collateral, and signage for several Fortune 500 companies, such as Wells Fargo, DaimlerChrysler, Deloitte Consulting, Plantronics, DC Air, Premcor, and Synopsys. I created look-and-feel standards, designed brand-standards websites, and conducted audits to consolidate and streamline existing identities into more cohesive, recognizable, and competitive brands.

Skidmore, Owings & Merrill: San Francisco, California December 1998 to September 1999 I worked on a variety of projects, beginning with the redesign of the One Front Street lobby. I helped design an identity and signage, created construction drawings, collaborated with engineers, and managed fabricators. Other projects included signage, collateral, and presentations for Stanford University, Golden Gate National Recreation Area, the Experience Music Project in Seattle, and the Municipal Fiscal Advisory Committee to the Mayor.

Cadence Design Systems: San José, California October 1997 to November 1998 As the Senior Graphic Designer for Worldwide Corporate Marketing, I designed and produced Cadence corporate collateral, packaging, and event graphics; expanded the Cadence brand; collaborated with writers on advertising campaigns; named a product line; and designed an award-winning packaging system that cut existing production costs by 55%.

Oracle Corporation: Redwood City, California August 1994 to October 1997 I started out as the Production Artist and ended up as the Assistant Art Director for Oracle Magazine. I designed customer feature stories, departments, editorials, and the media kit. I directed illustrators and photographers, managed photo shoots, and attended the press checks.

I built and maintained a server and managed tech support for my team’s computers, network, and printers.

Education
San José State University: San José, California Spring 1993 Bachelor of Science, Graphic Design. Minor in Photography.

Skills
I speak fl uent macOS X and all its dialects, including Adobe CC Illustrator, Photoshop, InDesign, and Dreamweaver. I create and read architectural drawings, and I have thorough understandings of print production, fabrication techniques, and ADA/Title 24 signage code requirements.

Brushes With Fame
My projects have won awards, too. The Cadence Signature Software packaging won the Marketing Computers Icon Award for Product Packaging, the Cadence Global Accounts brochure won the San José Advertising Club’s Addy Award for Business & Trade Publications, and the Hayward Library and the Los Gatos Library both won awards from the AIA California Council.

Additional Features
I spend my free time riding my bike and hiking with my wife, restoring a set of library card catalogs, and researching my family history.

Someday I might thru-hike the John Muir Trail or ride my bike to Los Angeles, but right now I’m happy exploring Tilden Park with my nieces. 145
Matthew Williams Design
1450 Fourth Street, Studio 9
Berkeley, CA 94710 USA
510.559.1830 sitting
415.205.0412 moving
[email protected]
Portfolio of work available at
www.matthewwilliamsdesign.com
©2023 Matthew Williams Design. All rights reserved.

Capitola Library
Capitola, California Noll & Tam Architects 11700 s/f new construction Summer 2021 Library, community meeting rooms, staff offices, children’s wing, group study rooms, teen area, expanded collections, computer lab. Complete interior and exterior signage program, donor recognition program.

Cherryland Community Center
Hayward, California Noll & Tam Architects 18500 s/f new construction Summer 2021 Community meeting rooms, library, staff offices, children’s wing, group study rooms, teen area, computer lab.

Complete interior and exterior signage program, logo and identity system, historical mural wall.

Oakland Zoo California Trail
Oakland, California Noll & Tam Architects 23 acres new construction June 2019 Signage, recognition of major donors, exhibit dedications, and a community donor program for new 23-acre expansion of the Zoo.

Oakland Zoo Veterinary Hospital
Oakland, California Noll & Tam Architects 17310 s/f new construction October 2012 Zoo veterinary hospital, veterinary services, visitor lobby, staff offices, animal treatment and surgical rooms.

Complete interior and exterior signage program with donor recognition program.

Hayward Library and Heritage Plaza Park
Hayward, California Noll & Tam Architects 58000 s/f new construction October 2018 Library, community meeting rooms, staff offices, children’s wing, group study rooms, teen area, expanded collections, computer lab. Complete interior and exterior signage program, donor recognition program.

Los Gatos Library
Los Gatos, California Noll & Tam Architects 30000 s/f new construction February 2012 Library, staff offices, children’s wing, group study rooms, teen area, community room, expanded collections, computer lab.

Complete interior and exterior signage program, logo and identity system, donor recognition program.

Rocklin Library
Rocklin, California Anderson-Brulé Architects 16600 s/f renovation January 2011 Library, staff offices, group study rooms, community room, teen reading room and computer lab.

Complete interior and exterior signage program.

Valley Hi-North Laguna Library
Elk Grove, California Noll & Tam Architects 20300 s/f new construction August 2009 Library, staff offices, group study rooms, teen area, community room, computer lab, children’s reading room.

Complete interior and exterior signage program.

Marina Library
Marina, California Noll & Tam Architects 33300 s/f new construction September 2007 Library, staff offices, group study rooms, community room, teen reading room and computer lab, donor recognition program.

Complete interior and exterior signage program, donor recognition program.

Relevant Projects
146
147
Appendix B:

Acknowledgment of Addenda
148
10/31/23
ADDENDUM No.1, ACKNOWLEDGMENT
(To be submitted with the General Construction Contract, Attachment A of RFB) REQUEST FOR BID – EAST PALO ALTO LIBRARY DESIGN SERVICES Bidder acknowledges receipt of this addendum, which shall be attached to the bid.

Acknowledgement of receipt of this addendum is required in the space provided below.

Failure to acknowledge the addendum may subject the bidder to disqualification.

I, Chris Noll , representing Noll & Tam Architects
have carefully read this addendum, understand it, acknowledge receipt of it and will comply with its terms.
11/30/23

CONTRACTOR SIGNATURE DATE
149
11/14/23
ADDENDUM No.2, ACKNOWLEDGMENT
(To be submitted with the proposal)
REQUEST FOR BID – EAST PALO ALTO LIBRARY DESIGN SERVICES Proposer acknowledges receipt of this addendum, which shall be attached to the proposal.

Acknowledgement of receipt of this addendum is required in the space provided below.

Failure to acknowledge the addendum may subject the proposer to disqualification.

I, Chris Noll , representing Noll & Tam Architects
have carefully read this addendum, understand it, acknowledge receipt of it and will comply with its terms.
11/30/23

SIGNATURE DATE
150
151

FEE PROPOSAL
City of East Palo Alto Library25 February, 2024

NOLL & TAM ARCHITECTS
ODCs Total
PIC P/ID PM PA Tech Tech Tech Structural Mechanical Electrical Landscape Civil Cost Acoustics Telecom Security AV Community Engagement FF&E Survey CEQA Energy Modeling Commis- sioning LEED Certification Water- proofing Geotec VIMS Elevator Graphics & Signage Fire Sprinkler CN JC EK PD tbd tbd tbd MAR Taylor OMM BASE BKF Mack5 Salter Salter Salter Salter Contigo N&T BKF David Powers Red Car Red Car Brightworks WJE Corner- stone Corner- stone Sellen MWA Capital $300 $260 $200 $200 $180 $170 $160 LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS 1 Project Management (included below)
2 Conceptual Design Refinement (Schematic Design) 100 120 320 480 0 180 0 1,200 $251,800 $61,600 $31,900 $11,000 $14,080 $5,500 $4,664 $6,600 $5,500 $4,400 $5,500 $49,181 $0 $22,000 $1,500 $0 $27,610 $39,853 $0 $5,500 $1,100 $549,2883 30% Design (Design Development) 120 180 480 480 80 480 160 1,980 $396,400 $61,600 $49,500 $35,200 $20,790 $26,180 $27,572 $8,250 $9,900 $9,900 $9,900 $15,000 $70,792 $3,520 $2,000 $3,300 $6,501 $4,950 $2,750 $764,0054 75% Design (Construction Documents - Permit) 40 40 540 540 80 320 160 1,720 $332,800 $81,070 $56,100 $50,600 $26,620 $37,070 $27,572 $7,150 $7,150 $6,600 $7,150 $25,000 $0 $6,930 $4,500 $7,013 $4,389 $4,950 $11,000 $703,6645 100% Design (Construction Documents - Bid) 40 40 360 360 80 360 120 1,360 $261,200 $42,130 $18,700 $55,000 $22,220 $55,000 $29,271 $7,150 $7,150 $6,600 $7,150 $50,000 $1,100 $9,653 $0 $4,950 $2,200 $579,4746 Bid Support (Bidding) 4 0 80 24 0 40 0 148 $28,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $28,8007 Construction Support (to be negotiated) $08 Reimbursables $45,000 $45,000 Proposal Subtotal 304 380 1,780 1,884 240 1,380 440 6,408 $1,271,000 $246,400 $156,200 $151,800 $83,710 $123,750 $89,079 $29,150 $29,700 $27,500 $29,700 $49,181 $90,000 $22,000 $70,792 $11,550 $8,000 $0 $19,966 $27,610 $39,853 $10,890 $20,350 $17,050 $45,000 $2,670,231Optional Services A LEED Equivalency Process 8 8 40 36 0 40 0 132 $26,480 $3,300 $5,500 $5,500 $5,500 $5,500 $0 $11,000 $0 $5,500 $0 $68,280 B TDM Compliance Report 0 $0 $4,428 $0 $4,428C Community Space Feasibility Study 16 16 64 80 24 200 $41,600 $4,950 $4,664 $1,500 $52,714 D 0 $0 $0 $0
Total Optional Services 24 24 104 116 0 40 24 332 $68,080 $3,300 $5,500 $5,500 $10,450 $5,500 $4,664 $0 $0 $0 $0 $0 $0 $0 $4,428 $11,000 $0 $5,500 $0 $0 $0 $0 $0 $0 $1,500 $125,422Total Including Optional Services 328 404 1884 2000 240 1420 464 6,740 $1,339,080 $249,700 $161,700 $157,300 $94,160 $129,250 $93,743 $29,150 $29,700 $27,500 $29,700 $49,181 $90,000 $22,000 $75,220 $22,550 $8,000 $5,500 $19,966 $27,610 $39,853 $10,890 $20,350 $17,050 $46,500 $2,795,653

TOTAL FEES
Task # Task Description Total Hours Total Labor Costs
Tasks Labor
Exhibit A - Cost Proposal
Subconsultants
Reimbursable
Expenses
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Contractor and Professional Services Agreement Page 1 of 8 (Rev. 9.07.2021)

CONTRACTOR AND PROFESSIONAL SERVICES AGREEMENT
This Contractor and Professional Services Agreement ("Agreement") is made by and between the City of East Palo Alto, a municipal corporation ("City"), as authorized by the East Palo Alto City Council via Resolution No. __________, and [ type in name ], [ type in the type of entity ], hereinafter referred to as “Contractor”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Contractor for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Contractor for services rendered pursuant to this Agreement.

3. Term. The term of this Agreement shall commence on [ type in start date] and shall continue in full force and effect until [ type in end date ].

4. Facilities and Equipment. Contractor shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

5. Indemnification. Contractor shall indemnify, defend (with independent counsel approved by the City), and hold harmless the City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, Contractor’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Contractor’s operations, or any subcontractor’s operations, to be performed under this Agreement, for the fullest extent permitted by law, with the exception of the sole active negligence or willful misconduct of the City. The provisions of this section shall survive the expiration or termination of this Agreement and are not limited by any provisions relating to insurance in this Agreement.

6. Insurance Requirements. Contractor agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Contractor.” Failure to maintain required insurance at all times shall constitute a default and material breach.
153
Contractor and Professional Services Agreement Page 2 of 8 (Rev. 9.07.2021)

7. Accident Reports. Contractor shall immediately report (as soon as feasible, but not more than 24 hours) to the City any accident or other occurrence causing injury to persons or property during the performance of this Agreement.

The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses and telephone numbers of any known witnesses, (c) the date, time and description of the accident or other occurrence.

8. Conflict of Interest. Contractor warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Contractor’s family, business, real property or financial interests and the services to be provided under this Agreement. Contractor shall comply with the City of East Palo Alto Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Contractor’s family, business, real property or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Contractor shall disclose such conflict in writing to City.

9. Independent Contractor. Contractor is an independent contractor. Neither Contractor nor any of Contractor’s officers, employees, agents or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Contractor only insofar as the results of Contractor’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes services pursuant to this Agreement.

10. Licenses, Permits, Etc. Contractor represents and warrants to City that all Contractor services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Contractor has all the permits, qualifications and approvals of whatsoever nature which are legally required for Contractor to practice its profession. Contractor represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Contractor to practice its profession.

11. Business License. Contractor, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Contractor until such business license(s) has been obtained.

12. Standard of Performance. Contractor shall provide products and perform 154
Contractor and Professional Services Agreement Page 3 of 8 (Rev. 9.07.2021)
all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Contractor’s profession currently practicing in California.

Contractor is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred or, beyond a project budget approved or amended by the City Manager or his or her designee.

Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Contractor is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Contractor of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Contractor.

Contractor’s responsibilities under this section shall not be delegated. Contractor shall be responsible to City for acts, errors, or omissions of Contractor’s subcontractors.

13. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by any cause by circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slow down or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts. In the event that the Contractor is unable to meet the completion date or schedule of services, Contractor shall inform the City Representative of the additional time required to perform the work and the City Representative may adjust the schedule.

14. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

15. Personnel. Contractor agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement.

The payment made to Contractor pursuant to this Agreement shall be the full and 155
Contractor and Professional Services Agreement Page 4 of 8 (Rev. 9.07.2021)
complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Contractor. The City shall not be required to pay any workers' compensation insurance on behalf of Contractor. Contractor shall pay, when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

16. Prevailing Wages for Public Works Projects. For public works projects, Contractor shall comply with all provisions of California laws dealing with prevailing wages, apprentices, and hours of work. Contractor shall also comply with provisions of Labor Code section 1720 as applicable. Contractor shall maintain certified payroll records evidencing such payment of prevailing wages as required by law.

17. Contractor Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Contractor shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Contractor.

Upon receipt of a notice of termination, Contractor shall perform no further work except as specified in the notice. Before the date of termination, Contractor shall deliver to City all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Contractor for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Contractor for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Contractor for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section. 156
Contractor and Professional Services Agreement Page 5 of 8 (Rev. 9.07.2021)

19. Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Contractor resulting from services rendered pursuant to this Agreement, shall become the property of City. Contractor agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

20. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Contractor in the performance of Contractor’s services hereunder.

21. Assignment and Subcontracting. Contractor shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Contractor shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Contractor. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Contractor to use subcontractors for performance of any service under this Agreement.

The City is an intended beneficiary of any work performed by Contractor’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

22. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

23. Non-Discrimination/Fair Employment Practices. Contractor shall comply with all applicable federal, state and local laws, rules and regulations in regard to non-discrimination and non-harassment in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, sexual orientation, 157
Contractor and Professional Services Agreement Page 6 of 8 (Rev. 9.07.2021)
medical condition or physical handicap. Contractor agrees to abide by the City’s Policy Against Discrimination, Harassment and Retaliation as set out in attached Exhibit D.

24. Official Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:

If to City: Melvin E. Gaines
City Manager
City Manager’s Office
2415 University Avenue
East Palo Alto, CA 94303
If to Contractor: [insert name]
[insert title]
[insert company name]
[insert street name and suite #, if any]
[insert city, state and zip code]
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section. Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

25. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

26. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

27. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of San Mateo County in the State of California or in the United States District Court, Northern District of California, San Francisco/Oakland Division, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.
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28. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

29. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Contractor will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Agreement as confidential and shall not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City records on information to any third party, other than its own employees, agents or subcontractors who have a need for the City records or information for the performance of services under this Agreement.

A violation by Contractor of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Contractor agrees and acknowledges that this confidentiality provision does not limit the City’s disclosure as required by law, pursuant to a subpoena, the California Public Records Act, or Order of the Court.

33. News and Information Release. Contractor agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

35. Authority. The person signing this Agreement for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor.
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Contractor and Professional Services Agreement Page 8 of 8 (Rev. 9.07.2021)

36. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments.

Exhibit B, entitled “Compensation,” including any attachments.

Exhibit C, entitled “Insurance Requirements,” including any attachments.

Exhibit D, entitled “Policy Against Discrimination, Harassment and Retaliation” IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year shown below the name of each of the parties.
[ INSERT CONTRACTOR NAME
]
[ INSERT TYPE OF ENTITY ]
By:
[ insert name ]
[ insert title ]
DATE: ____________________
East Palo Alto Business License No.

CITY OF EAST PALO ALTO,
a municipal corporation
By:________________________
Melvin E. Gaines
City Manager
DATE:___________
APPROVED AS TO CONTENT:
__________________________
[ Insert Department Head Name ]
[ Insert Department Head Title ]
APPROVED AS TO FORM:

John D. Lê
City Attorney
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Contractor and Professional Services Agreement Page 1 of 2 Exhibit A (Rev. 9.07.21)

EXHIBIT A

SCOPE OF WORK

1. Representatives.

City Representative:
[ insert name ]
[ insert title ]
[ insert Department name ]
2415 University Avenue
East Palo Alto CA 94303
[ insert telephone number ]
[ insert facsimile number ]
Contractor’s Representative:
[ insert name ]
[ insert title ]
[ insert company name ]
[ insert street name and suite #, if any
]
[ insert City, state and zip code ]
[ insert telephone number ]
[ insert facsimile number ]
All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission or electronic mail as agreed between the Contractor Representative and City’s Representative.

2. Services and Schedule.

The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference and performed according to the schedule set forth therein. Contractor will complete all services by [ insert date ].

3. Phased Performance.

If the schedule calls for the services to be performed in phases or discrete increments, Contractor shall not proceed from one phase or increment to the next without written authorization from the City’s Representative.

4. Additional Services. Additional services are those services related to the scope of Services of Contractor as set forth in Exhibit A but not anticipated at the time of execution of this Agreement (“Additional Services”). Additional Services shall be provided only when authorized by an amendment to this Agreement and approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Contractors to perform said Additional Services. Any costs incurred due to the performance of Additional Services prior to the execution of an amendment will not be reimbursed 161
Contractor and Professional Services Agreement Page 2 of 2 Exhibit A (Rev. 9.07.21)
under this Agreement or an amendment. .

Contractor’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual agreement between City and Contractor, compensation to Contractor shall not exceed the fixed fee amount.

5. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below, without written approval of the City Representative. Contractor recognizes that the composition of this team was instrumental in the City’s decision to award the work to Contractor and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Contractor’s obligations under this Agreement and shall be grounds for termination.

Key personnel: [ INSERT LIST OF EMPLOYEES NAMES – If the project does not require assignment of specific personnel, delete “Key Personnel” section ] 162
Contractor and Professional Services Agreement Page 1 of 3 Exhibit B (Rev. 9.07.21)

EXHIBIT B

COMPENSATION

1. Contractor’s Compensation.

A. City agrees to pay Contractor, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed [ insert dollar amount in words - e.g. Two Thousand Five Hundred Fifty Dollars and 13 Cents ] [ insert dollar amount in number- e.g., $2,550.13 ].

Contractor shall notify City in writing no later than thirty (30) days prior to the estimated date when Contractor will have billed City the maximum payment amount permitted under this Agreement, and Contractor shall provide City with an estimate of the additional compensation required to complete the project.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Contractor’s billable hourly rates shall be:
[ Insert Name, Title and Hourly Rate ]
or
[“Contractor will perform the services according to the schedule contained in Attachment [insert number] of [insert letter].”]

3. Contractor’s Reimbursable Expenses.

Reimbursable Expenses shall be limited to actual reasonable expenditures of Contractor for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.
163
Contractor and Professional Services Agreement Page 2 of 3 Exhibit B (Rev. 9.07.21)

4. Payments to Contractor.

A. Payments to Contractor shall be made within a reasonable time after receipt of Contractor’s invoice, said payments to be made in proportion to services performed. Contractor may request payment on a monthly basis.

Contractor shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Contractor shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date
C. Items shall be separated into Services and Reimbursable Expenses.

Billings that do not conform to the format outlined above shall be returned to Contractor for correction. City shall not be responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above.

5. Accounting Records of Contractor.

Contractor shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Contractor’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Contractor’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Contractor shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours notice.

The obligations of Contractor under this section shall survive this Agreement.

6. Taxes.
164
Contractor and Professional Services Agreement Page 3 of 3 Exhibit B (Rev. 9.07.21)
Contractor shall pay, when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request. Contractor hereby agrees to indemnify and defend City for any claims, losses, costs, fees, liabilities, damages or injuries suffered by City arising out of Contractor’s breach of this section pursuant to the Indemnification provisions of this Agreement.

7. Taxpayer Identification Number. Contractor shall provide City with an IRS Form W-9, Request for Taxpayer Identification Number and Certification, containing an original signature and any other State or local tax identification number requested by City.
165
Contractor and Professional Services Agreement Page 1 of 2 Exhibit C (Rev. 9.07.21)

EXHIBIT C

INSURANCE REQUIREMENTS
I. TYPES OF INSURANCE
A. Commercial General Liability Insurance: Contractor’s General Liability insurance shall include contractual liability coverage. Contractor shall take out and maintain during the life of this Agreement such Bodily Injury Liability and Property Damage Liability Insurance (Commercial General Liability Insurance) on an occurrence basis as shall protect it while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as claims for property damage which may arise from the Contractor’s operations under this Agreement, whether such operations be by Contractor or by any sub-Contractor or by anyone directly or indirectly employed by either of them. The amounts of such insurance shall be not less than One Million Dollars ($1,000,000) per occurrence and Three Million Dollars ($3,000,000), in aggregate or Three Million Dollars ($3,000,000) combined single limit bodily injury and property damage for each occurrence.

B. Automobile Liability Insurance: CONTRACTOR shall procure and maintain Automobile Liability Insurance as broad as Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). Such Automobile Liability Insurance shall have minimum limits of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage.

C. Worker's Compensation and Employer's Liability Insurance: Contractor shall have in effect during the entire life of this Agreement Worker's Compensation and Employer's Liability Insurance providing full statutory coverage. In signing this Agreement, Contractor makes the following certification, required by Section 18161 of the California Labor Code: "I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake selfinsurance in accordance with the provisions of the Code, and I will comply with such provisions before commencing the performance of the work of this Agreement".

D. Professional Liability Insurance: Contractor shall take out and maintain during the life of this Agreement a policy of professional liability insurance, protecting it against claims arising out of the acts, errors, or omissions of Contractor pursuant to this Agreement, in the amount of not less than One Million Dollars ($1,000,000) per claim. Said professional liability insurance is to be kept in force for not less than one (1) year after completion of services described herein.
166
Contractor and Professional Services Agreement Page 2 of 2 Exhibit C (Rev. 9.07.21)
II. ADDITIONAL REQUIREMENTS
A. Broader Insurance Coverage: In the event that Contractor maintains broader coverage and/or higher limits than the City’s minimum requirements, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance shall be called upon to protect it as a named insured.

B. Additional Insured Status: The City of East Palo Alto, its subsidiary agencies, directors, officers, employees, agents, independent contractors and volunteers shall be named as additional insureds on any such policies of comprehensive general and automobile liability insurance.

C. Primary and Non-Contributory Coverage: Except for professional liability and worker's compensation insurance, the policies shall also contain a provision that the insurance afforded to the City, its subsidiary agencies, and their directors, officers, employees, agents, independent contractors and volunteers based on additional insured status shall be primary and noncontributory insurance to the full limits of liability of the policy, and that if the City, its subsidiary agencies and their directors, officers, employees, agents, independent contractors and volunteers have other insurance against a loss covered by a policy, such other insurance shall be excess insurance only.

D. Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause).

E. Notice of Cancellation: Contractor shall provide thirty (30) days' notice, in writing, to the City, at 2415 University Avenue, East Palo Alto, CA 94303, of any pending change or cancellation of the policy.

F. Deductibles or Self-Insured Retentions: Prior to the execution of this Agreement, any deductibles or self-insured retentions must be declared to and approved by City.

G. Breach: In the event of the breach of any provision of this section, or in the event any notice is received which indicates any required insurance coverage will be diminished or canceled, City, at its option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work pursuant to this Agreement.
167
Contractor and Professional Services Agreement Page 1 of 4 Exhibit D

EXHIBIT D
CITY OF EAST PALO ALTO’S POLICY AGAINST

DISCRIMINATION, HARASSMENT AND RETALIATION
EFFECTIVE DATE: 12/21/2004
REVISED DATE: 1/12/07
ADOPTED BY CITY COUNCIL: 12/21/2004
I. PURPOSES
The purposes of this policy are to emphasize the City's commitment to keeping its workplace free of harassment, discrimination and retaliation, to define and provide examples of the conduct that is prohibited, to summarize the respective responsibilities for preventing, reporting, investigating, and responding to violations and to give clear warning of the serious consequences that violators will face.

A copy of this policy shall be provided to all persons who are subject to it, and shall be posted on City bulletin boards in all City facilities.

II. POLICY
All of the following are prohibited by this Policy:
 Discrimination or harassment in any aspect of City employment based on any legally protected characteristic or status, including sex, gender, sexual orientation, race, color, national origin, language, ancestry, religion, age, marital status, domestic partner, physical disability, mental disability, or medical condition.
 Retaliation for opposing, filing a complaint about, or participating in an investigation of, any such harassment or discrimination.  Aiding, abetting, inciting, compelling, or coercing or any such discrimination, harassment or retaliation, or attempting to do so.

The City will take all reasonable steps necessary to prevent such misconduct from occurring, and to remedy and punish any occurrence. Any City employee, Council member, member of any advisory body, including any Commissioner, Committee member, or Board member found having engaged in any such misconduct will be subject to disciplinary action up to and including termination or censure or removal and will be deemed to have acted outside the course and scope of his or her employment.

This policy applies to all City employees, volunteers, interns, vendors, and contractors as well as to all applicants for City positions.
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Contractor and Professional Services Agreement Page 2 of 4 Exhibit D
The policy shall not be interpreted or applied in any manner that would be inconsistent with any applicable State or Federal law or regulation, or increase the legal liability of the City.

III. DESCRIPTION AND EXAMPLES OF PROHIBITED HARASSMENT
Harassment on the basis of sex is unlawful, and is prohibited by this policy. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature, when:
 An individual's submission to such conduct is made explicitly or implicitly, a term or condition of that individual's employment; or,
 An individual's submission to or rejection of such conducts is used as the basis for an employment decision affecting that individual; or,  The conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, abusive, or offensive work environment.

Sexual harassment need not be motivated by sexual desire or gratification, and may include nonsexual conduct motivated by the violator's hostility towards the victim's gender, or towards the victim's nonconformity to gender stereotypes. Sexual harassment includes not only conduct motivated by gender, but also by pregnancy, childbirth, or a related condition. A harasser may be either male or female, and the victim may either be the same sex or the opposite sex. Even a person who is not the intended target of harassment may be harassed by it if he or she witnesses it.

Sexual harassment may be verbal, visual, or physical. For example:
 Verbal harassment may consist of derogatory, threatening, or intimidating comments, epithets, slurs or jokes; references to gender, physical appearance, attire, sexual prowess, marital status, or pregnancy; or sexual advances, propositions, or demands.
 Visual harassment may consist of displaying or circulating derogatory or offensive posters, cartoons, drawings, photographs, pin-ups, computer images, or electronic media transmissions.
 Physical harassment may consist of assault, battery, or unwelcome, unnecessary and offensive touching (kissing, hugging, patting, rubbing, pinching, brushing against), stating, leering, gesturing, whistling or making noises, impeding or blocking movement, or physical interfering with normal work or movement. 169
Contractor and Professional Services Agreement Page 3 of 4 Exhibit D
In addition to prohibiting harassment based on sex or gender, this policy also prohibits harassment based on sexual orientation, or upon any other legal protected characteristic or status, such as race, religion, creed, color, national origin, language, ancestry, physical disability, mental disability, medical condition, marital status, domestic partner, or age.

Harassment on the basis of such factors is subject to the principles applicable to sexual harassment, as stated above.

IV. REPORTING DISCRIMINATION, HARASSMENT OR RETALIATION Any City employee, volunteer, intern, vendor, contractor, or applicant who becomes aware of any discrimination, harassment or retaliation prohibited by this policy shall report it immediately to their immediate supervisor, or higher ranking supervisor, or the Assistant City Manager. Under no circumstances shall such a report be required or expected to be made to the person who engaged in the misconduct that is subject to this report.

The responsibility to report conduct prohibited by this policy arises even if the conduct is directed toward someone else and even if the person toward whom it is directed does not want it reported.

Reports may be made orally or in writing, free of requirements as to form.

Because reports of conduct prohibited by this policy will be treated as serious charges, the making of a deliberately false report, or a report made with reckless disregard for its truth or falsity, may subject the maker to disciplinary action.

V. INVESTIGATION AND RESOLUTION
The City of East Palo Alto will investigate all reported violations of this policy. All employees, volunteers, interns, vendors and contractors, members of the City Council, or members of a City advisory body shall cooperate with any such investigation.

Any supervisor, manager department head, member of the City Council, or member of a City advisory body who receives a report of, or who becomes aware of, conduct prohibited by this policy shall promptly report it to the Personnel Officer. Upon receiving the report, the Personnel Officer shall direct any report that accuses a City Council member or appointee to the City Council for investigation and resolution. The City Council shall delegate the responsibility to conduct a prompt, full, and fair investigation to the qualified private investigator.

Upon receiving a report regarding a non-City Council member or appointee, the Personnel Officer shall conduct a prompt, full, and fair investigation, or delegate 170
Contractor and Professional Services Agreement Page 4 of 4 Exhibit D
that responsibility to a qualified City employee or private investigator. The person performing the investigation shall:
 Interview the complainant, the accused, and any other person the investigator believe to have knowledge relevant to the charges;  Gather and review any documentary, electronic, or physical evidence relevant to the charges;
 Consult with legal counsel as needed;
 Determine whether the charges can or cannot be substantiated; and  Develop recommendations for appropriate remedial and/or disciplinary action, if any.

VI. OUTSIDE ADMINISTRATIVE AGENCIES
In addition to the remedies described in this Policy, the U.S. Equal Employment Commission and the California Department of Fair Employment and Housing provide administrative complaint and investigation processes as to harassment, discrimination or retaliation on the basis of a protected status. The toll free telephone number for such office is listed below:

California Department of Fair Employment and Housing 1.800.233.3212 U.S. Equal Employment Opportunity Commission 1.800.669.4000 171
POLICY AND ACTION ITEM 9.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 5, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Marie McKenzie, Assistant to the City Manager
SUBJECT: 2024 Community Resource Funds NOFA
Recommendation

1. Provide direction on the proposed Community Resource Funds Grant framework.

2. By motion, direct staff to distribute $350,000 in Community Resource Funds as follows:
a. Issue a Notice of Funding Availability (NOFA), Request for Proposals (RFP) for $100,000 to offer small business support; and
b. Appropriate $50,000 each for senior support and youth programs, for a total of $100,000, into the budget of the Community Services Division of the City of East Palo Alto; and
c. Amend an existing contract with Samaritan House, in an amount not to exceed $100,000, for direct aid to vulnerable populations; and

3. Direct staff on how to use the remaining $50,0000.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
 Priority: Promote Housing, Economic and Workforce Development  Priority: Promote Health & Public Safety
 Priority: Enhance Community Services and Parks for Residents 172
POLICY AND ACTION ITEM 9.2
Background
On June 7, 2022, the City Council adopted the FY 2022-23 budget which included $3,506,266 in revenue from American Rescue Plan Act of 2021 (ARPA) funds. The adopted budget primarily focused on utilizing ARPA funds for government services to address a projected $1.7 million budget deficit in the General Fund.

On September 20, 2022, the City Council directed staff to return with plans to allocate the approximately $1.8 million remaining ARPA funds using the following focus areas as guiding principles:

1. Improving the City’s infrastructure.

2. Strategies to address the City’s structural deficit.

3. Direct assistance to the community.

The Community Resource Fund
On October 18, 2022, staff returned to the City Council with an itemized list of recommended ARPA funding allocations. This list recommended allocation of $350,000 as a Community Resource Fund which would be available to local community groups through a competitive application process. The Council approved this recommendation and directed staff to return with a detailed Notice of Funding Availability (NOFA) process associated with the community funding opportunity.

The City Council did not provide guidance on the grant parameters for the Community Resource Fund. Staff’s recommendations and Council discussion of the Community Resource Fund at both the September 20 and October 18 meetings focused on these funds being used to provide direct assistance to the community through a competitive process. Neither the Council nor staff identified causes that should be funded and there were no goals or objectives specified that the City would like to accomplish with these funds.

On May 2, 2023, staff returned to seek Council’s direction on a proposed grant framework for the $350,000 Community Resource Fund. The recommended framework suggested that funds be awarded based on 1) the service and resource voids related to existing City Council Priorities (i.e., unfunded Council priority programs/projects), and 2) existing City funding of community groups (i.e., where existing City-funded efforts could be enhanced). The May 2, 2023 report is attached as Attachment 1.

Council Direction on the Community Resource Fund
During the May 2, 2023 discussion of the Community Resource Fund, the Council recommended alternatives to the proposed grant framework. The Council suggested four funding categories:
 Senior Support
 Direct Aid to Vulnerable Populations
 Youth Programs
 Small Business Assistance
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Considering the four funding categories, this report outlines an approach to using Community Resource funds to provide direct assistance to East Palo Alto community members. Staff requests Council feedback on the proposed approach and authorization to use Community Resource funds as described below.

Analysis
To provide direct assistance to the community within the four categories the City Council identified, staff proposes a hybrid approach. Some categories, such as direct aid to vulnerable populations might be most effectively accomplished by soliciting contractors to administer direct aid through a Request for Proposals (RFP) or Notice of Funding Availability (NOFA) process. Other categories, like senior support, might be most effectively accomplished by staff identifying specific service providers and procuring their services. Additional information and a recommended funding approach for each category is outlined below.

Senior Support
On May 2, 2023, the Council expressed a desire to support the safety and wellbeing of East Palo Alto senior citizens. Particularly, the Council highlighted the need for senior citizens to have more resources and training to not fall victim to scams, to increase computer and other technological literacy, and to improve disaster preparedness among seniors.

The City was designated Age Friendly by the American Association of Retired Persons (AARP) in June 2023, and continues to work with the Center for Age Friendly Excellence (CAFÉ) to improve the functionality of East Palo Alto for all residents, especially the aging population. As part of this effort, the City conducted focus groups. Social participation, particularly the need for more programming at the Senior Center, was one of the highlighted unmet needs. In conversations with the Senior Services Task Force, which includes Councilmembers Abrica and Gauthier, the need for such programs has also been highlighted.

Staff are unaware of any organizations who offer comprehensive senior services and programming that serve East Palo Alto. Senior Center Inc. operates the Senior Center, but does not currently provide extensive programming. Based on existing efforts with Senior Center Inc., staff believes the City would need to help coordinate programming at the Senior Center.

Recommendation: Allocate a portion of the $350,000 Community Resource Funds to the Community Services Division budget for senior programs. The Community Services Division would launch a pilot program to develop and coordinate annual programming at the Senior Center and other locations in East Palo Alto. Funds would be used to pay for instructors/trainers, equipment, and outreach to senior citizens.

If the program yields good participation and evaluations such as participant surveys to show it is effective, staff could return to the City Council and approach philanthropic and other governmental organizations for future funding. Staff recommends that a minimum of $50,000 be appropriated to this effort.
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Question: If the Council agrees with this recommendation, how much money does it desire to appropriate?
Alternative(s) to Recommendation:
 Direct staff to release an RFP for senior programming and training  Don’t appropriate funds for Senior Support
 Provide other direction
Direct Aid to Vulnerable Populations
On May 2, 2023, City Council expressed a desire to provide direct assistance to East Palo Alto community members who were most impacted by the COVID-19 pandemic. Housing and food insecurity are two of the largest challenges that vulnerable populations in East Palo Alto and across the nation face. According to the Food Research & Action Center, tens of millions of United States residents are struggling to keep up with skyrocketing rents, stagnant incomes, and the end of COVID-19 pandemic relief supports, which have resulted in growing food insecurity and housing instability. Moreover, food insecurity and housing instability are linked as low-income people often must choose between paying for housing costs or paying for food.

The City of East Palo Alto provides a low-cost Senior Nutrition Program but does not sponsor other food security efforts in East Palo Alto. However, several community organizations including the Ecumenical Hunger Program (EHP), Nuestra Casa, Onyxx Village Connection, Hood Squad and many others provide direct food assistance to vulnerable East Palo Alto community members. Some organizations provide ready-to-eat meals, while others provide groceries. Both service types are valuable as some community members have access to cooking resources and others do not.

The City currently has a $100,000 contract with Samaritan House to provide rental assistance to East Palo Alto tenants who struggle to pay their rent. Approximately $88,000 of the funds will go to rent assistance and $12,000 will go to overhead. The funds could also be used for utility payments. The City’s agreement with Samaritan House is focused on low-income tenants. The community also has low-income homeowners who could be struggling to pay housing costs like their mortgage, property taxes, utility payments or repair costs. Both tenants and homeowners in East Palo Alto are at risk of damage to their property due to hazards – particularly floods and earthquakes. Assistance could also be provided for low-income community members to purchase renters or hazard insurance policies.

Recommendation: For food security, the City should release a NOFA for programs that provide direct food aid to East Palo Alto community members. Staff recommends that a minimum of $50,000 be appropriated. This could be used to provide smaller grants to multiple food security organizations.

For housing security, staff recommends that a minimum of $100,000 be appropriated. The City could appropriate additional funds and amend its agreement with Samaritan House and be expanded to assist eligible low-income homeowners and allow for assistance with payments 175
POLICY AND ACTION ITEM 9.2
for mortgages, property taxes, hazard or renters insurance, and potentially minor home repairs.

Questions: If the Council agrees with the food security recommendation, how much money does it desire to appropriate? If the Council agrees with the housing security recommendation, how much money does it desire to appropriate?
Alternative(s) to Recommendation:
 For food insecurity, release a NOFA/RFP for a specific type of food security organization (groceries or prepared meals).
 For housing insecurity, direct staff to release an RFP for direct housing assistance.  Provide other direction.

Youth Programs
On May 2, 2023, councilmembers communicated a desire to fund activities that support youth and develop youth focused activities around civics. Establishment of a youth commission was of primary interest. Since May 2, 2023, the Council appropriated $50,000 to establish a youth commission. Staff are working to launch the commission. Due to staffing challenges, the City is bringing on consultant help to plan and launch the youth commission. Staff are also working to launch a job shadow day in June of 2024 that will introduce East Palo Alto high school students to local government jobs. Students will receive a tutorial on resume writing, learn about the City job application process, get introduced to different City departments, and participant in a Job Shadow Day with City staff from various divisions and departments.

Staff does not believe that additional one-time funds are necessary for the planning and launch of the youth commission this fiscal year. Additional funds would be needed for the commission to operate in future years. Staff will return with a funding request when the City Council considers the plan to launch the youth commission. Job Shadow Day costs should also be minimal, and no additional funds are necessary at this time.

There are a slew of youth serving organizations in East Palo Alto. Some organizations focus on civic matters through community organizing, e.g., Youth United for Community Action, and civics education programming, e.g. YMCA Youth and Government. All East Palo Alto youth organizations are eligible for City TOT and Summer Parks Activation funds.

Recommendation: No existing youth organization focuses on City of East Palo Alto government or places youth in an advisory role to the City as would the proposed youth commission. The ongoing costs for a youth commission are to be determined; however, there will certainly be ongoing costs. When ultimately deciding whether to launch a youth commission, the sustainability of that commission should be a factor. To increase the likelihood that a youth commission will have funds to be sustainable, staff recommends that the City Council appropriate $50,000 of Community Resource Funds to cover costs of the youth commission and programs like Job Shadow Day in FY 2024-25. 176
POLICY AND ACTION ITEM 9.2
Questions: If the City Council agrees with the recommendation to use Community Resource Funds for youth commission and similar civic engagement programs focused on East Palo Alto, how much does the Council desire to allocate?
Alternative(s) to Recommendation:
 Determine a funding amount, and direct staff to release NOFA for youth focused activities around civics
 Appropriate additional funds to TOT and Summer Parks Activation funding opportunities  Don’t appropriate Community Resource Funds to youth programs Small Business Assistance
On May 2, 2023, the Council identified small business support as an area for Community Resource Grant funds to be used. The City previously entered into a $27,000 agreement with Renaissance Entrepreneurship Center (Renaissance) (from May 15, 2020 through December 31, 2020) for small business COVID-19 support services. Services included outreach to East Palo Alto small businesses connecting them to support services including access to funding, enhancing business technology, and improving business resiliency. Below are the final results of the partnership with
 45 small businesses met 1:1 with the Renaissance consultants  30 out of the 45 received technical assistance with their website (QuickBooks, Social Media, and E-Commerce)
 Technical assistance funding requested amounts of
o $625,570 of need identified
o $109,432 awarded (San Mateo County funds)
Additionally, at this time of the Covid-19 pandemic, San Mateo County had a program called the Strong Small Business Grant Program where businesses could apply for small grants of $5,000-10,000 each. Renaissance provided technical assistance to businesses to fill out the grant application forms, resulting in a total of 13 businesses awarded in Phase 1 and 16 businesses in Phase 2 of the Grant Program.

Recommendation: Staff recommends that the City issue a NOFA or RFP for small business support services similar to those provided by Renaissance in 2020. Staff also recommends that the NOFA/RFP call for respondents to use at least 50% of grant funds on providing capital to East Palo Alto small businesses. Based on the 2020 agreement with Renaissance for small business support services, staff recommends that minimum of $100,000 be appropriated to small business support of which a minimum of $50,000 would be used as capital to small businesses. To be eligible for funds, businesses would need to be properly registered with the City of East Palo and have an active business license, and all applicable permits to operate in the City. This would include mobile vendors and home-based businesses. If businesses do not have a business license or permit to operate, grant funds could be applied for in order to come into compliance.
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Questions: Are there particular business types the City Council desires to provide support to? Would the Council desire to restrict use of capital to certain activities, if so, which types? Is there a limit to the maximum amount of total funding that a business could receive? Alternative(s) to Recommendation:
 Directly sole-source and negotiate an agreement with Renaissance.  Increase or decrease the minimum amount of funds to be used as capital for small businesses
Proposed Funding Amounts
Table 1 below summarizes the recommendations for each funding category. The total recommended minimum funding is $300,000, leaving $50,000 to be distributed among the four categories:

Table 1: Recommended Funding Amounts
Category Process Recommended
Minimum Funding
Senior Support Appropriate funds to
Community Service Division $50,000
Direct Aid to Vulnerable
Populations
Amend contract with
Samaritan House $100,000
Youth Programs Appropriate funds to the
Community Services Division $50,000
Small Business Support Release a NOFA or RFP $100,000
Balance (of $350,000) $50,000
Questions: If the Council agrees with the minimum recommended funding shown in Table 1, above, how should the remaining $50,000 of Community Resource Funds be distributed? If the Council disagrees with the recommended funding, what funding distribution is preferred? Next Steps
Depending on Council direction, staff will either issue a NOFA/RFP, amend contracts with vendors or budget funds to the Community Services Division budget. 178
POLICY AND ACTION ITEM 9.2
Fiscal Impact
There is no fiscal impact associated with this item.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as it does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. May 2, 2023, Staff Report
179

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 2, 2023
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Azalea Renfield, Assistant to the City Manager
Melvin E. Gaines, City Manager
SUBJECT: Community Resource Fund Grant Framework
Recommendation

1. Provide direction on the proposed Community Resource Fund grant framework.

2. Direct staff to issue a Notice of Funding Availability (NOFA) or Request for Proposals (RFP) for $350,000 in Community Resource Funds based on Council’s grant framework direction.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
 Promote Housing, Economic and Workforce Development
 Implement the Comprehensive Transportation and Mobility Plan  Promote Health & Public Safety
 Develop and Implement a Comprehensive Facilities Master Plan  Enhance Community Services and Parks for Residents
Background
On June 7, 2022, the City Council adopted the FY 2022-23 budget which included $3,506,266 in revenue from American Rescue Plan Act of 2021 (ARPA) funds. The adopted budget primarily focused on utilizing ARPA funds for government services to address a projected $1.7 million budget deficit in the General Fund.

On September 20, 2022, the City Council directed staff to return with plans to allocate the approximately $1.8 million remaining ARPA funds using the following focus areas as guiding principles:
180

1. Improving the City’s infrastructure.

2. Strategies to address the City’s structural deficit.

3. Direct assistance to the community.

On October 18, 2022, staff returned to the City Council with an itemized list of recommended ARPA funding allocations. This list includes allocation of $350,000 as a Community Resource Fund which may be available to local community groups through a competitive application process. The Council also directed staff to return to the City Council with a detailed Notice of Funding Availability (NOFA) process associated with a community funding opportunity.

The City Council did not provide guidance on the grant parameters for the Community Resource Fund. Staff’s recommendations and Council discussion of the Community Resource Fund at both the September 20 and October 18 meetings focused on these funds being used to provide direct assistance to the community through a competitive process. Neither the Council nor staff identified causes that should be funded and there were no goals or objectives specified that the City would like to accomplish with these funds.

On April 4, 2023, staff recommended taking advantage of the federal government’s standard allowance option for allocating ARPA funds. The standard allowance allows jurisdictions to use ARPA funds to cover up to $10 million in revenue losses and to have streamlined reporting requirements. Specifically, staff recommended the transfer of ARPA funds to the General Fund to cover personnel costs which are not subject to the federal procurement and subrecipient monitoring requirements.

The Council authorized the transfer of the remaining $1.63 million ARPA funds to the General Fund. The Council also committed General Funds to the uses previously outlined in the October 18, 2022 itemized list of recommended ARPA funding allocations, including $350,000 for a Community Resource Fund.

This staff report recommends a grant framework for the $350,000 Community Resource Fund.

The recommended framework considers 1) the service and resource voids related to existing City Council Priorities, and 2) existing City funding of community groups.

Analysis
Service and Resource Voids Related to Existing City Council Priorities The adopted City Council Priorities for FY 2022-23 and FY 2023-24 are:
 Promote Housing, Economic and Workforce Development
 Implement the Comprehensive Transportation and Mobility Plan  Promote Health & Public Safety
 Ensure Our Financial and Organizational Health
 Improve the City's Water Infrastructure
 Develop and Implement a Comprehensive Facilities Master Plan  Enhance Community Services and Parks for Residents
181
Each of the seven priorities has two to five goals. Each goal is supported by several actions designed to accomplish the City Council’s priorities and goals. The City Council’s goals include both funded and unfunded actions. For example, within the priority to Promote Housing, Economic & Workforce Development, there is a goal to Implement Measure HH Employment and First Source Hiring Programs. The City provided $775,415 to four community organizations to accomplish this goal.

There is also a goal within this priority to Create an Economic Development Strategy Focusing on Small and Micro Businesses. The City has not appropriated funds toward accomplishing this goal. The City could use Community Resource Funds to fund activities that would work toward this and other unfunded goals. If the City directs use of the Community Resource Funds for activities related to Council Priorities, community groups could request funds for activities that would advance City Council’s goals.

Table 1 provides a breakdown of the existing yet unfunded City Council Priority Goals that could be advanced through the proposed Community Resource Funds framework.

The last column listing potential community assistance is only intended to provide examples. Proposers may suggest various ways they might assist the City to accomplish its goals.

Table 1: Unfunded City Council Priority Goals
Priority Unfunded Goal Potential Community Assistance
Promote Housing,
Economic & Workforce
Development
Create an Economic
Development Strategy Focusing
on Small and Micro Businesses.

Proposers could develop a strategy in a
manner that balances economic
development with engagement of the
existing small and micro business
community.

Implement the
Comprehensive
Transportation and
Mobility Plan
Initiate a parking permit pilot
program
Proposers could provide outreach to
East Palo Alto residents and assist the
City to better engage its multicultural
community.

Promote Health and
Public Safety
Develop a Community
Emergency Preparedness and
Education Initiative
Proposers could develop and provide
such an initiative in partnership with the
City and Fire District.

Develop and Implement
a Comprehensive
Facilities Master Plan
Coordinate with the Library
District to advance a new library
for East Palo Alto
Construction of the library will require a
fundraising effort. Proposers could
assist the City and Library with a capital
campaign.

Enhance Community
Services and Parks for
Residents
Completion and Implementation
of the Parks Master Plan
The Parks Master Plan includes
improvements to various parks.

Proposers could assist the City in
beautification efforts.

Focus on Youth Engagement Proposers could develop and manage a youth commission.

Engage Community & Partner
Agencies to Improve Educational
Resources/Outcomes
Proposers could develop a project to
engage community agencies to improve
educational resources and outcomes.

The City Council priorities and corresponding goals listed in Table 1 could provide a compass that the City Council could use to guide how the City distributes Community 182
Resource Funds. Aligning distribution of these funds to efforts related to the Council Priorities helps the City Council to advance its priorities and goals.

Request for Direction: Staff requests that the City Council provide direction on whether the grant framework for Community Resource Funds should steer proposers to submit projects that would advance City Council priorities and goals. If the Council wants the grant framework to advance Council priorities and goals, staff seeks further direction regarding whether there are priorities or goals (stated here or in the entire list of Council priorities (Attachment 1)) that should be emphasized. That is, which specific priorities and goals should proposals be requested for? Existing Funding to Community Groups
Although the City has active and pending grant agreements with various community groups, providing approximately $1.85 million to fund various efforts, the Council may well want to use the proposed Community Resource Funds grant framework for these as well. Table 2 below shows the active and pending City Grants.

Generally, existing funding to community groups funds five activities:
1) Fair housing, anti-eviction, education, and advocacy services for East Palo Alto renters (Measure O/General Fund). $559,984 is committed to two projects. 2) A pilot workforce development program for at least 80 East Palo Alto residents (Measure HH). $775,415 is committed to four projects.
3) Youth/families and senior citizens support services to promote individual and community health, recreation, and cultural arts (Transient Occupancy Tax (TOT)). Up to $128,000 will be split between eight projects. 4) Summer Parks Activation. Up to $160,000 will be split between 11 projects. 5) Violence prevention efforts (the remaining Measure C funds). $200,000 is split between two projects.

Each of these activities supports current City Council Priorities; specifically, the priorities to promote housing, economic and workforce development; promote health and public safety; and to enhance community services and parks for residents. Table 2 reflects the active and pending grants the City provides/will provide to community groups. 183
Table 2: Grants to East Palo Alto Community Groups
Service Provider Funding Source Approved
Amount
Scope of Services
Community Legal
Services in East
Palo Alto
(CLSEPA)
& Nuestra Casa
(joint proposal)
General Fund
(Measure O) -
$224,788 & Rent
Stabilization Fund -
$232,000
$456,788
(total funding
for two years)
Fair housing and anti-eviction legal
services, financial assistance, case
management, referrals, proactive
community outreach (social media,
workshops, flyers), and posted resource
information
Youth United for
Community Action
(YUCA)
General Fund
(Measure O)
$103,196
(total funding
for two years)
Proactive community outreach (social
media, workshops, flyers) in coordination
with CLSEPA and Nuestra Casa and
support for a citizen advocacy committee
JobTrain Measure HH $102,882
(18-month
agreement)
Pilot Workforce Development Program
(STEM) - job training in beginning and
advanced IT skill courses, job placement
and support services
JobTrain Measure HH $135,803
(18-month
agreement)
Pilot Workforce Development Program
(Building Trades) - job training in
residential maintenance and general
construction trades, job placement and
support services
StreetCode
Academy
Measure HH $236,700
(18-month
agreement)
Pilot Workforce Development Program
(STEM) - job training in coding programs,
apprenticeships, job placement and
support services
Live In Peace Measure HH $300,030
(18-month
agreement)
Pilot Workforce Development Program
(STEM/Building Trades) - job training in
electrical and mechanical trades and IT
support services, job placement and
support services
East Palo Alto
Greyhounds
Transit Occupancy
Tax
Up to
$16,000
Track & Field programming for youth in
cooperation with personal development
sessions on how to reconnect East Palo
Alto
EPACenter for the
Arts
Transit Occupancy
Tax
Up to
$16,000
Summer arts enrichment camps providing
classes for up to 80 youth from ages 6-10
Fresh Approach Transit Occupancy
Tax
Up to
$16,000
Alleviate food insecurity and provide better
opportunities to better career outcomes
while increasing awareness of and access
to nutrition education
Hope Horizon Transit Occupancy
Tax
Up to
$16,000
Conduct a Camp Hope Horizon fully
holistic summer camp from June 20-July
28 for student in elementary & middle
school
Live in Peace Transit Occupancy
Tax
Up to
$16,000
Supporting the organization to run the
Students with a Goal program (SWAG)
that focuses on academically disengaged
students in grades 9-12.
184
Table 2 (Continued): Grants to East Palo Alto Community Groups Service Provider Funding Source Approved
Amount
Scope of Services
Mannakin Theater &
Dance
Transit
Occupancy Tax
Up to
$16,000
Provide support for the Avant School of
Dance to host quality ballet lessons to the
community members of East Palo Alto at
no cost.

Onyxx Village Transit
Occupancy Tax
Up to
$16,000
Distribution of meals to homeless & lowincome families and provide population with necessities that are often neglected.

Retraining the
Village
Transit
Occupancy Tax
Up to
$16,000
Hosting events that allow formerly
incarcerated fathers to reconnect with their
families and provide the community with
free, fun activities.

One East Palo Alto
(OEPA)
Measure C Funds $86,363 Summer Youth Employment Program Community
Overcoming
Relationship Abuse
(CORA)
Measure C Funds $113,637 Outreach, prevention and education, counseling, crisis intervention, and
advocacy related to domestic violence
East Palo Alto
Tennis and Tutoring
Summer Park
Activation –
General Fund
Up to
$16,000
Tennis camps and academic
Live in Peace Summer Park
Activation –
General Fund
Up to
$15,000
All sports conditioning camps and bike
rides/workshops
PSA VikingsProcess AcademySummer Park
Activation –
General Fund
Up to
$12,000
Basketball instruction and competition
Ravenswood Junior
Soccer Club
Summer Park
Activation –
General Fund
Up to
$12,000
Soccer training programs for youth
Streetcode Academy Summer Park
Activation –
General Fund
Up to
$16,000
Tech pop-ups in the park
Camp Doza Summer Park
Activation –
General Fund
Up to
$15,000
Basketball & Soccer instruction and
farming culture camp
Sign Gypsies Summer Park
Activation –
General Fund
Up to
$12,000
Field trips for Senior (55+) community
185
Table 2 (Continued): Grants to East Palo Alto Community Groups Service Provider Funding Source Approved
Amount
Scope of Services
Step It Up Dance Summer Park
Activation –
General Fund
Up to
$12,000
Instruction in variety of dance methods
My Gym Summer Park
Activation –
General Fund
Up to
$12,000
Gymnastics instruction in parks from
toddlers to youth
East Palo Alto T-Ball
& Pitching Machine
Summer Park
Activation –
General Fund
Up to
$15,000
Non-competitive youth baseball in
partnership with Junior Giants
Youth Community
Services
Summer Park
Activation –
General Fund
Up to
$12,000
Mental Wellness, Environmental,
Community Support, and Animal themed
pop-ups in the park
East Palo Alto
Razorbacks
Summer Park
Activation –
General Fund
Up to
$12,000
Youth rugby camps and Summer
Sevens for young adults
Considering existing funding that the City provides to community groups, the City Council may desire to provide additional funding toward certain efforts to enhance existing services. Conversely, the Council may want to avoid providing additional funding to existing City funded projects and ensure that Community Resource Funds go to new efforts.

Request for Direction: Staff requests that the City Council provide direction on whether the grant framework for Community Resource Funds should consider providing additional funds to existing efforts or avoid providing funds to currently funded efforts. If the Council desires to provide additional funds to existing efforts, staff requests that the Council specify which of the following efforts they would like to allow additional funding requests for:

1. Fair housing, anti-eviction, education, and advocacy services for East Palo Alto renters.

2. Workforce development.

3. Youth/families and senior citizens support services to promote individual and community health, recreation, and cultural arts.

4. Summer Parks Activation.

5. Violence prevention efforts (currently funded by the remaining Measure C funds) Proposed Community Resource Fund Grant Framework
186
Staff recommends a grant framework that prioritizes proposals that address the five Council priorities and unfunded goals listed in Table 1 above. Staff will release a NOFA or RFQ seeking proposals that address the seven City Council Priorities, emphasizing a desire for proposals that address the five priorities and goals listed in Table 1.

Proposals will be accepted for activities that the City does not currently fund, and expansion of activities that the City already funds.

Projects will be ranked considering the application completeness, qualifications of the proposer to complete their proposed work, and other factors the City has used to evaluate proposals in other recent City RFPs. Proposals will also be scored based on whether their project addresses a funded or unfunded City Council priority goal.

Proposals that address unfunded goals listed in Table 1 would be rated higher than those that do not. Because existing City grant funded projects also support the five Council priorities but are already funded, staff recommends that any proposals to expand existing City funded projects be eligible for funding but receive a lower ranking than projects that address unfunded Council goals.

Alternatives
One alternative to the proposed framework is that the Council may desire to take a more literal approach to providing direct assistance to the community. While the October 18, 2022 Council direction was to establish a community resource fund that may be available to community groups through a competitive application process and to develop a NOFA process, there is no barrier to the Council deciding these funds should be provided to community groups who provide some form of direct assistance to the community. Such direct assistance could be legal aid, health care, food security, rent or bill relief, or several other forms of direct assistance to East Palo community members.

The Council could also decide not to release funds to community groups through a broad NOFA or RFP process, but to identify a targeted use of Community Resource Funds. For example, the City could use these funds to update the City’s emergency preparedness plan with enhanced community engagement and assistance efforts.

Proposed Funding Amounts
If the Council supports the staff recommended grant framework, staff recommends that the funding amounts be flexible and allow awards up to $175,000 per project. This amount would provide sufficient funding for proposals to be substantial, potentially encouraging collaboration between multiple groups to submit joint proposals to accomplish a goal.

If the Council prefers an alternative framework, staff requests that the Council specify its preferred range for grant award amounts. Regardless of framework, staff will bring funding recommendations to the City Council for approval.

Conclusion
Staff recommends a grant framework and funding amounts specified respectively in the Proposed Community Resource Fund Grant Framework and Proposed Funding 187
Amounts sections above. If the Council does not accept staff’s recommendation, staff requests that the City Council provide direction on whether the grant framework for Community Resource Funds should:

1. Request proposals for projects that would advance City Council priorities and goals?
a. If yes, for which priorities and goals should proposals be requested?

2. Consider providing additional funds to existing efforts receiving City funding? a. If yes, which existing efforts should be eligible to receive additional funds? See Table 2. Generally, the efforts are categorized as follows:
i. Fair housing, anti-eviction, education, and advocacy for renters. ii. Workforce development.
iii. Youth/families and senior citizens support services to promote individual and community health, recreation, and cultural arts. iv. Summer Parks Activation.
v. Violence prevention efforts (the remaining Measure C funds) If the City Council prefers an alternative framework, staff requests direction on what that framework should be and what should be the range for grant award amounts.

Next Steps
Staff will issue a Notice of Funding Availability (NOFA) or Request for Proposals (RFP) for $350,000 in Community Resource Funds based on Council’s grant framework direction. After the proposal period ends, staff will evaluate all proposals received and return to the City Council with funding recommendations by July 18, 2023.

Fiscal Impact
There is no fiscal impact associated with this report.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo County Library located at 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Attachments
188

1. FY 2023-24 Council Priority Work Plan
189
POLICY AND ACTION ITEM 9.3

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 5, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Maurice Baker, Community Services Manager
SUBJECT: 2024 Summer Park Activation Recommendations
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and award/execute contracts with the following ten (10) organizations for the purpose of providing services for the 2024 Summer Park Activation series, in a form approved by the City Attorney, for various amounts, in an amount, in total, not-to-exceed $180,000 previously budgeted in Community Services & Recreation division;
a. Youth Community Services (YCS)
b. East Palo Alto Razorbacks
c. Streetcode Academy
d. Step It Up Dance
e. Sign Gypsies
f. My Gym
g. East Palo Alto T-Ball & Pitching Machine
h. East Palo Alto Tennis & Tutoring (EPATT)
i. Live in Peace
j. Camp Doza
_________, .

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Enhance Community Services and Parks for Residents 190
POLICY AND ACTION ITEM 9.3
Background
At the direction of City Council, the Community Services & Recreation division has been responsible for activating City-owned parks and facilities since 2019. The program has grown from partnering with nine organizations to as many as seventeen (17). At its peak, the programs served over 1,200 residents. With a variety of activities like Rugby, Dance, and Tech Pop-Ups, it has been the desire of Council to meet the need for providing activities in parks. To execute this, Staff prospected and recruited potential applicants to seek funding, while also conducting interviews and committing time to review.

For the previous season of Park Activation in 2023, Council approved twelve (12) organizations to conduct programming in the months of June through August with the goal of serving 850 participants and participating in the City’s 40th Anniversary Celebration. With this, $165,000 was appropriated from the Community Services & Recreation division budget. Following the conclusion of programs and the analysis of deliverables, Staff estimates that at least 1,000 individuals took part in the activities provided. While there was some overlap between program participants, there are more than 1,000 unique identifiers in the accumulated database. Below is a chart of vendors from 2023 who provided services and the number of attendees submitted along with their type of activities.

Provider Name Type of Activity # of
Participants
Camp Doza Three-week sport camps with basketball,
soccer, and themed daily activities
41 East Palo Alto Razorbacks Rugby Summer Sevens and Sports camp 88 EPA T-Ball & Pitching Machine Host of San Francisco Junior Giants summer season
113
EPA Tennis & Tutoring Three-weeks of Tennis camp instruction 39 Live in Peace Three-weeks of All-Sports conditioning
camp
63 My Gym Gymnastics instruction from Toddlers to
Youth
84 Paxton Sports Academy Youth basketball training & competition 34 Ravenswood Junior Soccer Club Three weeks of half-day Soccer camps 79 Sign Gypsies Curated field trips for Senior’s age 60+ 44 Step It Up Dance Instruction and performance for a variety of dance methods
64 Streetcode Academy Tech pop-ups in the park 812
Youth Community Services Variety of community pop-ups in Park 739 Analysis
191
POLICY AND ACTION ITEM 9.3
Following the success of the 2023 program, staff recommend that Council approve the following ten (10) organizations for Summer Park Activation series beginning in June. If previous numbers provide any indicator, there is an appetite for increased programming. However, to effectively manage the selected vendors it is recommended that only the ten (10) optimal programs be selected. There will also be additional programming brought forth through the Transient Occupancy Tax (TOT) grants program that Council will deliberate on in the coming months. In addition to said programs, vendors will be required to participate in an implementation of Family Night programming which seeks to combine the variety of activities together in efforts to host community events that are open to the greater public.

The previous rubric sought to ensure that funding was allocated efficiently while considering the impact of the City’s 40th Anniversary celebration. This year, staff is preparing a rubric that includes previous measurements as well as involvement in previously stated Family Night events. Below is a breakdown of how recommendations were made.

Point-Based System
One (1) Point: $3,000
Available points: Six (6) points
Two (2) Points: Acceptance in to 2024 Summer Park Activation Series Two (2) Points: Previous program enrollment exceeded 50 participants One (1) Point: Program enrollment matches or exceeds goals set forth in contract One (1) Point: Participation in planning & execution of Family Night events Minimum allocation: $8,000 (amount can be amended if contract goals are not met) Maximum allocation: $18,000
Newcomer maximum: $12,000
Total recommended allocation: $180,000
Review Panel & Recommendations
This year, recommendations were compiled by a staff of diverse background and intimate programming knowledge consisting of the following (listed alphabetically):

Amy Chen, Community & Economic Development Director
Batool Zaro, Senior Engineer
Maurice Baker, Community Services Manager
Vincent Amelio, Community Services Recreation Coordinator Following proposal review, staff recommends approval of the following vendors for the 2024 Summer Park Activation Series at the respective amounts.

Vendor Name Type of Programming Recommended Amount
(not to exceed)
Youth Community Services Variety of service-oriented $18,000 192
POLICY AND ACTION ITEM 9.3
(YCS) projects and pop-up events
East Palo Alto Razorbacks Youth Rugby summer
camp and competitive play
$18,000
Streetcode Academy Tech themed pop-ups in
the parks
$18,000
Step It Up Dance Youth dance instruction in
a variety of methods
$18,000
Sign Gypsies Curated field trips and
events for Seniors (60+)
$18,000
My Gym Gymnastics instruction for
toddlers to youth age 10
$18,000
East Palo Alto T-Ball Recreational baseball
program partner with SF
Giants
$18,000
EPATT Three weeks of Tennis
camp and competitive play
$18,000
Live in Peace Conditioning camp for Allsports in partnership $18,000
Camp Doza Three weeks of Summer
Camps for youth age 4-14
$18,000
Fiscal Impact
There is no new fiscal impact for this item. The FY 24-25 budget includes $180,000 for Summer Parks Activation.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: Yes.

Analysis of Levine Act Compliance: The signatories for the agreements are set forth below as “parties”. Staff is unaware of any other parties or participants relevant to the Council’s consideration of this item.
193
POLICY AND ACTION ITEM 9.3
 Mora Oomen- Executive Director
 Samuel Vailala, Club President
 Olatunde Sobomehin, Executive Director/Founder
 Juakila McConnell, Owner
 Paris Sims-Hill, Owner
 Juakila McConnell, Owner
 Sharifa Wilson, Board Member
 Kesha Weekes, Executive Director
 Heather Starnes-Logwood, Executive Director
 Mario Z. Mendoza, Owner
Attachments

1. Resolution.

2. 2024 Summer Park Activation Proposals
194
Resolution No. XX-2023 1 of 2
RESOLUTION NO. XX – 2023

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND AWARD/EXECUTE CONTRACTS WITH TEN (10) ORGANIZATIONS FOR THE PURPOSE OF PROVIDING SERVICES FOR THE 2024 SUMMER PARK ACTIVATION SERIES, IN A FORM APPROVED BY THE CITY ATTORNEY, FOR VARIOUS AMOUNTS, IN AN AMOUNT, IN TOTAL, NOT-TO-EXCEED $180,000

PREVIOUSLY BUDGETED IN COMMUNITY SERVICES & RECREATION DIVISION WHEREAS, at the direction of City Council, the Community Services & Recreation division has been responsible for activating City-owned parks and facilities since 2019. The program has grown from partnering with nine organizations to as many as seventeen (17). At its peak, the programs served over 1200 residents; and
WHEREAS, for the previous season of Park Activation in 2023, Council approved twelve (12)P organizations to conduct programming in the months of June through August with the goal of serving 850 participants and participating in our 40th Anniversary Celebration. With this, $165,000 was appropriated from the budget of Community Services & Recreation. Following the conclusion of programs and the analysis of deliverables, staff is estimating that at least 1000 individuals took part in the activities provided; and
WHEREAS, following the review of the internal review panel, it is the recommendation of Staff that Council approve the following vendors for acceptance into the Park Activation series to provide programming for the 2024 summer season with the goal of serving at least 1000 participants.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Authorizes the City Manager to negotiate and award/execute contracts with the following vendors listed below with the goal of providing services in the 2024 Summer Park Activation series for a previously budgeted total not-to-exceed $180,000:
a. Youth Community Services (YCS)
b. East Palo Alto Razorbacks
c. Streetcode Academy
d. Step It Up Dance
e. Sign Gypsies
f. My Gym
g. East Palo Alto T-Ball & Pitching Machine
h. East Palo Alto Tennis & Tutoring (EPATT)
i. Live In Peace
j. Camp Doza
195
Resolution No. XX-2023 2 of 2

3. Finds that the proposed action does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

PASSED AND ADOPTED this 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Antonio Lopez, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
196
Michael Mashack
Bay Area Urban Eagles, Inc.
1148 Mandela Court
East Palo Alto, CA 94303
[email protected]
(650) 906-7937
February 16, 2024
City of East Palo Alto—City Hall
2415 University Avenue
East Palo Alto, CA 94303
Attn: Maurice Baker, Community Services Manager
re: 2024 Summer Park Activation Grant Application
Dear City of East Palo Alto Community Services & Recreation Division, I am writing to express our gratitude and sincere appreciation for the opportunity to submit a Summer Park Activation proposal to the City of East Palo Alto. As the Founder and President of Bay Area Urban Eagles, Inc., I am excited by our mission to eliminate barriers imposed upon minority youth pursuing careers in aviation. I am proud of our programs' impact on underprivileged communities and our potential collaboration will enhance our effectiveness within East Palo Alto and surrounding communities.

Bay Area Urban Eagles, Inc. is a 501(c)(3) nonprofit educational organization founded in 2023 to help build a more inclusive aviation industry by providing educational exposure and hands-on training to disadvantaged and at-risk youth. By utilizing engaging and dynamic outreach methods such as interactive workshops, college and school partnerships, and social media campaigns, we can uphold our commitment to fostering diversity and inclusion within the aviation sector.

We seek funding to host a ten-day summer aviation camp for twenty young individuals between the ages of 8 to 14 at the following venues: Cooley Landing Education Center, Joel Davis Park, and Martin Luther King Jr. Park in East Palo Alto. As a grantee, funds will be applied to acquire educational resources, program materials, supplies, and invest in technology to develop a comprehensive aviation program. Our program aims to inspire a passion for STEM education, expose the array of opportunities and career paths afforded by the aviation industry and strengthen communities through accessible education. By achieving key performance indicators such as increased enrollment and family participation, we are confident in our ability to make a meaningful and sustainable impact.

We sincerely thank you for considering our proposal and are available for any additional information or clarification you may require. We look forward to partnering with your organization to create positive change in the lives of underprivileged youth in the Bay Area.

Thank you for your time and consideration.

Sincerely,
Michael Mashack
197
Bay Area Urban Eagles,Inc.

No Limits!
City of East Palo
2024 Parks Activation Proposal
BAY AREA URBAN EAGLES INC.
1148 MANDELA COURT
EAST PALO ALTO, CA 94303
https://bayareaurbaneagles.org/
198

TABLE OF CONTENTS
Approach & Understanding………………………………………………………………… 1
Services Rendered……………………………………………….…………………………… 1
Community Outreach and Engagement Plan………………….……………………………1-2 Internal communication protocol with the city of East Palo Alto………………….……… 2 Staff Training for Remote Operations….…………………………………….……….……... 2 Revising the camp curriculum for Remote Operations………………….……………..…… 2 Migrating Campers to the Remote Learning Platform……….………….……………..…… 3 Social Distancing Protocols….…………………………………….…………………….……... 3 Recreation program design report….…………………………………….……….…………... 3 Work Plan and Schedule….…………………………………….……………………….……... 4-5 Budget and Expenditures….………………………………………………………….………. 6
Resumes, Firm and Personnel Experience….…………………………………….……….…. 7 Attachments
● City of East Palo Alto Business License
● Form W9 - Taxpayer Identification Number and Certification ● Letter 1076 - IRS Tax Exempt and Government Entities
● State of California Articles of Incorporation, CA Nonprofit Corporation ● NIA Nonprofits Application
● Insurance Broker email regarding insurance quote status 199
Approach & Understanding Page 1
This proposal will demonstrate the organization’s commitment to student engagement by presenting a unique learning opportunity for participants of the Bay Area Urban Eagles Summer Aviation Camp 2024. The program is designed to inspire, educate, and empower young individuals by introducing them to the world of aviation through STEM (Science, Technology, Engineering, and Mathematics) educational activities. The camp will include 10 days of weekly programming for twenty children ages 8 to 14. Each of the ten Saturday sessions includes at least 90 minutes of academic instruction and 150 minutes of concept-reinforcing activities. Camp will be in session every Saturday from mid June 2024 through August 2024.

The camp has been designed to offer aviation education suitable for various learning environments - indoor, outdoor, or remote settings. The camp curriculum will provide engaging age appropriate aviation activities for participants who reside in the city of East Palo Alto. The summer long series of aviation activities require large outdoor spaces and will utilize city-owned/operated park facilities. Venues that are suitable for the camp are Cooley Landing Education Center, Joel Davis Park, and Martin Luther King Jr. Park in East Palo Alto. Through interactive programs, workshops, and handson experiences, we aim to instill a spark of curiosity that will lead to a diverse and inclusive community of future aerospace leaders.

Services Rendered
Camp staff and volunteers will facilitate guided experiments and projects that will enable campers to explore concepts such as aerodynamics, navigation, and aircraft design. Camp facilitators are trained prior to the start of camp and are provided pre-prepared lesson plans, lecture notes, slide presentations, quizzes, and educational resources. The curriculum is in an easy to follow format that can be succinctly presented to participants. The program will provide an interactive learning experience by utilizing a variety of teaching techniques including lectures, demonstrations, and interactive workshops to keep campers engaged in the learning process. Thought provoking questions will encourage active participation and discussion. Group activities and problem-solving activities will promote critical thinking and comprehension.

Outdoor hands-on experiments and activities will be the primary mode of education during camp. Outdoor classrooms have the potential to improve mental and physical health and improve academic performance. The camp itinerary of outdoor activities includes a drone navigation and obstacle course, hot air balloon construction and launch, kite flying, parachute design and launch, water rocket design and launch, scavenger hunts, navigating with a map and compass, and much more. The program will also consist of indoor activities at the Cooley Landing Education Center such as flight simulation, videos, audio books, virtual tours, and guest speakers to enhance understanding and bring aviation concepts to the forefront.

Community Outreach and Engagement Plan
The engagement plan will increase awareness of the aviation camp within the city of East Palo Alto. Bay Area Urban Eagles will collaborate with city staff to devise an inclusive and comprehensive strategy that maximizes community involvement. The organization is prepared to facilitate meetings, provide materials, deliver presentations, and generate summary reports of each plan activity. The engagement plan is designed to meet the expectations of stakeholders and attract aviation enthusiasts, students, and educators who have an interest in STEM education, aviation, and outdoor recreational activities.

One of the objectives of the community engagement plan is to encourage early sign-ups for the camp. This will be achieved by engaging with the general aviation and East Palo Alto communities. An open house at the East Palo Alto 200
headquarters will kick-off the summer aviation camp project. The open house will be an opportunity to interact with community members, gather feedback regarding the proposed schedule of activities, and answer questions regarding the