EAST PALO ALTO CITY COUNCIL
REGULAR SESSION
AMENDED AGENDA
Tuesday, March 5, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council March 5, 2024 Agenda
1 1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 FY 2023-24 Second Quarter Treasury Report
Recommendation: Accept and file the Treasury Report for the second quarter ended December 31, 2023.
Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.
Analysis of Levine Act Compliance: Not applicable.
3.2 Funding Agreement for the $2 million earmark for University Avenue watermain project
Recommendation: Adopt a resolution authorizing the City Manager to execute a funding agreement with the California Department of Water Resources for an amount of $2 million for the 12 inch watermain project on University Avenue Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement, but a grant agreement where the City is expected to receive funding.
Analysis of Levine Act Compliance: Not applicable.
3.3 Johnson Controls Security Solutions 2nd Amendment
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to execute a second amendment to the East Palo Alto City Council March 5, 2024 Agenda
2 agreement with Johnson Controls Security Solutions, LLC, in a form approved by the City Attorney, to increase the FY 2023-24 not-to - exceed amount to $29,871.00 and the ongoing annual maintenance cost not-to-exceed thereafter to $22,629.00 an increase of $10,126.95 and $2,885.53 respectively; and
2. Waiving the formal bid procedures under section 2.84.070(D) of the Municipal Code.
Government Code § 84308
Applicability of Levine Act: Yes.
Analysis of Levine Act Compliance: The signatory for the amendment is Nelson Carrillo_______, NorCal Market Sales Manager , Johson Controls Security Solutions LLC . Staff is unaware of any other parties or participants relevant to the Council’s consideration of this item.
3.4 Women's History and Culture Month Proclamation
Recommendation: Accept the proclamation.
Gov’t Code § 84308: Not applicable
3.5 Alexandrine Cleopatra Pennant Proclamation
Recommendation: Accept the proclamation.
Gov’t Code § 84308: Not applicable
East Palo Alto City Council March 5, 2024 Agenda
3 4. CLOSED SESSION
4.1 Labor Negotiations (§54957.6)
4.2 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Sections 54956.9(d) (2), 54956.9(e)(1)
One Potential Matter
4.3 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Government Code Section 54956.9(d)(1).)
Name of Case: Sandra Floyd vs. City of East Palo Alto; and DOES 1-50, inclusive; 24-CIV-00140
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
7.1 Fresh Approach Special Presentation
8. PUBLIC HEARINGS
9. POLICY AND ACTION
9.1 East Palo Alto Library Design
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to award to and negotiate and execute a design services contract with Noll & Tam Architects, in a form approved by the City Attorney, in the amount an amount not to exceed $2,795,653 and establish a 10% contingency in the amount of $279,565.3 for a total not-to exceed total project budget of $3,075,218.3 to provide design and bid support services for the East Palo Alto Library Project.
2. Appropriating $3,075,218.3 in the Capital Project Fund (CIP) from the following sources:
State HUD earmark ($1.5M)
CIP - Transferred from General Fund Committed ($400K)
CIP - Transferred from General Fund Unassigned ($1,175,218.30) East Palo Alto City Council March 5, 2024 Agenda
4 Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves a competitively bid contract.
Analysis of Levine Act Compliance: Not applicable.
9.2 2024 Community Resource Funds NOFA
Recommendation:
1. Provide direction on the proposed Community Resource Funds Grant framework.
2. By motion, direct staff to distribute $350,000 in Community Resource Funds as follows:
1. Issue a Notice of Funding Availability (NOFA), Request for Proposals (RFP) for $100,000 to offer small business support; and
2. Appropriate $50,000 each for senior support and youth programs, for a total of $100,000, into the budget of the Community Services Division of the City of East Palo Alto; and
3. Amend an existing contract with Samaritan House, in an amount not to exceed $100,000, for direct aid to vulnerable populations; and
3. Direct staff on how to use the remaining $50,0000.
Government Code § 84308
Applicability of Levine Act: No, as it does not involve an entitlement.
Analysis of Levine Act Compliance: Not applicable
9.3 2024 Summer Park Activation Recommendations
Recommendation:
Adopt a resolution authorizing the City Manager to negotiate and award/execute contracts with the following ten (10) organizations for the purpose of providing services for the 2024 Summer Park Activation series, in a form approved by the City Attorney, for various amounts, in an amount, in total, not-to-exceed $180,000 previously budgeted in Community Services & Recreation division;
a. Youth Community Services (YCS)
b. East Palo Alto Razorbacks
c. Streetcode Academy
d. Step It Up Dance
e. Sign Gypsies
f. My Gym
East Palo Alto City Council March 5, 2024 Agenda
5 g. East Palo Alto T-Ball & Pitching Machine
h. East Palo Alto Tennis & Tutoring
(EPATT) i. Live in Peace
j. Camp Doza
_________, .
Government Code § 84308
Applicability of Levine Act: Yes.
Analysis of Levine Act Compliance: The signatories for the agreements are set forth below as “parties”. Staff is unaware of any other parties or participants relevant to the Council’s consideration of this item.
Mora Oomen- Executive Director
Samuel Vailala, Club President
Olatunde Sobomehin, Executive Director/Founder
Juakila McConnell, Owner
Paris Sims-Hill, Owner
Juakila McConnell, Owner
Sharifa Wilson, Board Member
Kesha Weekes, Executive Director
Heather Starnes-Logwood, Executive Director
Mario Z. Mendoza, Owner
10. COUNCIL REPORTS
11. ADJOURNMENT
Upcoming meetings:
Regular Meeting March 19, 2024 6:30 PM
Study Session March 28, 2024 6:00 PM
Regular Meeting April 2, 2024 6:30 PM
East Palo Alto City Council March 5, 2024 Agenda
6 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: February 27, 2024
AMENDED: March 1, 2024
ATTEST:
James Colin
City Clerk
East Palo Alto City Council March 5, 2024 Agenda
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