East Palo Alto City Council
March 19, 2024

EAST PALO ALTO CITY COUNCIL

REGULAR SESSION AGENDA
Tuesday, March 19, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council March 19, 2024 Agenda
1 1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA

3. APPROVAL OF CONSENT CALENDAR

3.1 Pulgas Avenue Mini-Roundabouts Design

3.2 2023 Annual Housing Element Progress Report and 2023 General Plan Annual Progress Report
Recommendation:

Adopt a resolution authorizing the City Manager to negotiate and execute a first amendment to the design contract with ALTA Planning + Design Inc., in a form approved by the City Attorney, to increase the contract amount by $82,290 and establish a 10% contingency in the amount of $8,229, for a new not-to-exceed total of $103,519 for professional engineering services to complete the miniroundabout design.

Adopt a resolution appropriating $90,519 from Measure A Fund for professional engineering services
Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves a contract amendment that was competitively bid.

Analysis of Levine Act Compliance: Not applicable
Recommendation: Adopt a Resolution:

1. Accepting the 2023 Housing Element Annual Progress Report, 2023 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report;

2. Directing staff to submit the 2023 Housing Element Annual Progress Report, Housing Successor to the Redevelopment Agency Annual Report and 2023 General Plan Annual Progress Report to the appropriate State agencies; and

3. Finding that the acceptance and submittal of the 2023 Housing Element East Palo Alto City Council March 19, 2024 Agenda
2 3.3 Canopy Contract Amendment

3.4 Minutes of the January 23, 2024 Meeting
Annual Progress Report, 2023 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15601(b)(3) and 15306.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement within the meaning of the Levine Act.

Analysis of Levine Act Compliance: Not applicable.

Recommendation:

Adopt a resolution authorizing the City Manager to negotiate and execute a second amendment to the agreement with Canopy for professional arboriculture services and support with implementing the urban forest management plan to commence, in a form approved by the City Attorney, to:
a. Increase the contract amount by $80,000 over two years, for a new not-to-exceed contract amount of $280,000;
b. Amend the Scope of Services as set forth in Exhibit A, attached; and
c. Extend the contract term to June 30, 2026.

Find that the proposed action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to Section 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment and pursuant to Section 15304 (minor alterations).

Government Code § 84308
Applicability of Levine Act: No, because the contract has been competitively bid, it is exempt from the Levine Act.

Analysis of Levine Act Compliance: Not applicable.

East Palo Alto City Council March 19, 2024 Agenda
3 3.5 National Poetry Month Proclamation

3.6 Proclamation of the City Of East Palo Alto Celebrating César E. Chavez Birthday, His Legacy and That of Farmworkers And the Work of the Chavez Family Vision Inc. Organization
Recommendation: Adopt the minutes of the January 23, 2024 Meeting.

Government Code § 84308
Applicability of Levine Act: No
Analysis of Levine Act Compliance: Not applicable.

Recommendation: Present the proclamation.

Government Code § 84308
Applicability of Levine Act: No
Analysis of Levine Act Compliance: Not applicable.

Recommendation: Present the proclamation.

Government Code § 84308
Applicability of Levine Act: No
Analysis of Levine Act Compliance: Not applicable.

East Palo Alto City Council March 19, 2024 Agenda
4 4. CLOSED SESSION

4.1 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Sections 54956.9(d) (2), 54956.9(e)(1)
One Potential Matter

4.2 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Government Code Section 54956.9(d)(1).)
Name of Case: Sandra Floyd vs. City of East Palo Alto; and DOES 1-50, inclusive;
24-CIV-00140

4.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1). Title: City Manager

4.4 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1). Title: City Attorney

5. PUBLIC COMMENT

6. INFORMATIONAL REPORTS

6.1 Measure HH Pilot Workforce Development Program Mid-Program Review

7. SPECIAL PRESENTATIONS

8. PUBLIC HEARINGS

8.1 Adoption of Draft Revised Housing Element 2023-2031 Recommendation: Receive informational report from staff and contractors on the Measure HH Pilot Workforce Development Program progress for the initial ten months of the pilot program.

Government Code § 84308
Applicability of Levine Act: No, as this is an informational report that does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Recommendation:

East Palo Alto City Council March 19, 2024 Agenda
5 Staff recommends that the City Council hold a public hearing and adopt a resolution:

1. Finding that the City Council has reviewed and considered the Planning Commission’s recommendation included as Attachment 10;

2. Finding that the provisions of Government Code section 65350, et. seq. regarding the Draft Revised Housing Element to amend the 2023-2031 Housing Element of the General Plan (General Plan Amendment 23-1), attached hereto as Exhibit A, have been complied with, including a finding of consistency as required by local law by the Planning Commission, the findings of which are hereby approved and adopted pursuant to East Palo Alto Municipal Code Section 18.114.050.C and incorporated by this reference as the basis thereto (Resolution No. 2024- 03);

3. Finding that the Revised Housing Element continues to substantially comply with Housing Element Law, as provided in Government Code 65580 et seq., affirmatively furthers fair housing, and contains all provisions required by State Housing Element Law;

4. Finding that, based on substantial evidence in the record, the existing uses on the non-vacant sites identified in the site inventory to accommodate the RHNA are likely to be discontinued during the planning period and therefore do not constitute an impediment to planned residential development on the site during the planning period;

5. Finding that the City Council has considered the Addendum to the previously certified Vista 2035 General Plan Final EIR, in accordance with CEQA Guidelines Section 15164, which concludes the Housing Element Update's policies and programs will not require changes to the EIR and none of the conditions described in CEQA Guidelines Section 15162 calling for preparation of a subsequent EIR have occurred, and further finding that City Council’s February 21, 2023, CEQA Exemption for the Housing Element addresses the current amendments, and that there is no new information or substantial changes since that approval; and

6. Adopting the Housing Element Amendment (General Plan Amendment 23-1) for approval of the Draft Revised Housing Element.

7. Authorizing the City Manager to submit the approved Revised Housing Element to the Department of Housing and Community Development (“HCD”) for final certification, to make any minor non-substantive edits as necessary, and other actions set forth more fully therein.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement within the meaning of the Levine Act.

East Palo Alto City Council March 19, 2024 Agenda
6 9. POLICY AND ACTION

9.1 Residential Rental Property Registry Considerations

9.2 Lighting modifications at the University Avenue /101 Pedestrian Overcrossing Project

10. COUNCIL REPORTS

11. ADJOURNMENT
Analysis of Levine Act Compliance: Not applicable.

Recommendation:

1. Accept a staff report on the current Rent Stabilization registration process;

2. Provide direction to staff regarding a future Request for Proposals (“RFP”) for a citywide rent registry; and

3. Direct staff to develop a citywide ordinance requiring landlords to comply with rent registry requirements
Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Recommendation: Adopt a resolution authorizing the City Manager to execute contract amendment number one with MCM Construction, In c. in the amount of $669,101.87 for lighting modifications on the University Avenue/101 Pedestrian overcrossing for a not to exceed contract amount of $13,831,925.17 Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves a contract amendment that was originally competitively bid.

Analysis of Levine Act Compliance: Not applicable.

East Palo Alto City Council March 19, 2024 Agenda
7 Upcoming meetings:

Meeting Date Time
Study Session - CANCELLED March 28, 2024 -

CANCELLED

CANCELLED
Regular Meeting April 2, 2024 6:30 PM
Regular Meeting April 16, 2024 6:30 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: March 12, 2024
ATTEST:

James Colin
City Clerk
East Palo Alto City Council March 19, 2024 Agenda
8 CONSENT ITEM 3.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 19, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Batool Zaro, Senior Engineer
Humza Javed, Public Works Director
SUBJECT: Pulgas Avenue Mini-Roundabouts Design
Recommendation
Adopt a resolution authorizing the City Manager to negotiate and execute a first amendment to the design contract with ALTA Planning + Design Inc., in a form approved by the City Attorney, to increase the contract amount by $82,290 and establish a 10% contingency in the amount of $8,229, for a new not-to-exceed total of $103,519 for professional engineering services to complete the mini-roundabout design.

Adopt a resolution appropriating $90,519 from Measure A Fund for professional engineering services.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Implement the Comprehensive Transportation and Mobility Plan Background
In 2021, the City applied to take part in the San Mateo County Office of Education (SMCOE) School Travel Fellowship Program (Fellowship Program) and was selected to participate. The goal of the program was to help improve safety for students walking and biking to school. Staff met with local schools and regional partners to evaluate safe routes to school improvements within the community. 9 CONSENT ITEM 3.1
As part of the 2021/2022 project, two temporary traffic circles were installed at two intersections of concern in the City, that are also nearby schools. Locations are as follows:
 Pulgas Avenue and Runnymede Street
 Pulgas Avenue and Beech Street
Prior to installation, the project was presented to the Public Works and Transportation Commission (PWTC) at the 9/21/2022 meeting and to the City Council at the 10/4/2022 meeting. Staff accepted feedback and received support from the PWTC and Council for the project. The City installed the temporary traffic circles in October 2021.

Pulgas Avenue is a 25-mph neighborhood collector street with one lane in each direction. Along most of the Pulgas Avenue corridor, parking is permitted on both sides. Additionally, along the Pulgas Avenue corridor, there is sidewalk on one or both sides. Several schools are also located along the corridor, so it is traveled by a lot of students. Moreover, in 2010, as part of a pedestrian safety analysis, these two intersections were selected as candidates for mini roundabout installations.

During the data-gathering process as part of the 2022 fellowship, the team received a lot of feedback recommending traffic calming measures along Pulgas Avenue. The existing stop controls and perpendicular alignment of these intersections made them ideal candidates for this pilot project.

The traffic circles that were installed as a part of this program were meant to be temporary traffic control measures. They were installed with a budget of $13,000, with the intention of eventually improving them to permanent roundabouts if the community was receptive and supportive to the improvements.

Staff posted a survey online and feedback from the community was gathered in person. Some of the survey results are listed below:
 We received 37 responses to the survey
 88% felt positive about the change becoming permanent, 6% negative, 6% unsure or neutral
 24 people said they felt the project helped make walking feel safer and easier  Received feedback on what people liked/ didn’t like
 Received recommendations and suggestions on changes people would make In 2023, once again, staff applied for the Student Travel Fellowship and was selected to participate in the program. As part of the 2023 fellowship, the City received technical support for the preliminary design of converting one of the traffic circles to a mini roundabout. Staff presented the information in this report to the Public Works and Transportation Commission (PWTC) and solicited feedback on the performance of the traffic circles and other design considerations. On April 19th 2023, staff received support from the PWTC for the project.

Because the student travel fellowship didn’t cover all of the costs and only covered one location, the City Council, at the May 16th, 2023 meeting, passed Resolution 55-2023 to award a contract of 10 CONSENT ITEM 3.1
$13,000 to Alta Planning + Design (ALTA) for the remainder of the preliminary design work to convert the traffic circles to permanent roundabouts at both aforementioned locations.

Analysis
ALTA’s original scope of work only included completion of the preliminary design, or the 30% design documents for the mini roundabouts. This scope has been completed.

In order to finalize the bid documents and advertise the project for construction bids, the 100% plans, specifications and estimates (PS&E) need to be completed. Staff reached out to ALTA for a proposal to complete the PS&E package. ALTA’s proposal for the additional services is included as Attachment 2. Because ALTA has previously designed the temporary traffic circles, and has completed the 30% design, they will be able to complete this project with a quick turnaround with low costs.

Concurrently with the design, staff is actively seeking funds for construction. It is staff’s intention to complete the design by August 2024, and begin construction by November 2024.

Fiscal Impact
Staff is requesting an appropriation of $90,519 from the Measure A Fund.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action is categorically exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15301(c) (rehabilitation or reconstruction of an existing roadway), as it involves rehabilitating existing roadways by erecting certain improvements to enhance safety. All improvements are proposed within the existing right of way and no expansion will occur of existing facilities.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves a contract amendment that was competitively bid.

Analysis of Levine Act Compliance: Not applicable
Attachments

1. Resolution

2. Scope of Work

3. 30% design of mini roundabouts
11 Resolution No. XX-2024 1 of 2
RESOLUTION NO. XX – 2024

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A FIRST AMENDMENT TO THE DESIGN CONTRACT WITH ALTA PLANNING + DESIGN INC., IN A FORM TO BE APPROVED BY THE CITY ATTORNEY, TO INCREASE THE CONTRACT AMOUNT BY $82,290 AND ESTABLISH A 10% CONTINGENCY IN THE AMOUNT OF $8,229 FOR A NEW NOT-TOEXCEED OF $103,519 FOR PROFESSIONAL ENGINEERING SERVICES TO COMPLETE A

DESIGN FOR A MINI-ROUNDABOUT ON PULGAS AVENUE
WHEREAS, in 2021, the City of East Palo Alto staff applied to take part in the San Mateo County Office of Education (SMCOE) School Travel Fellowship Program (Fellowship Program); and WHEREAS, the City was selected to participate in the fellowship program with a goal to improve safety for students walking and biking to school; and
WHEREAS, as part of the 2021 fellowship, two intersections were selected for the installation of temporary traffic circles at Pulgas Avenue and Beech Street, and Pulgas Avenue and Runnymede Street; and
WHEREAS, City Council supported the temporary installations at the October 4, 2022 City Council meeting; and
WHEREAS, in 2023, once again, staff applied to the fellowship program and was selected to participate in the program; and
WHEREAS, as part of the 2023 fellowship, the City received technical assistance and partial preliminary design for one mini-roundabout; and
WHEREAS, on April 19, 2023, staff received a recommendation from the Public Works and Transportation Commission to recommend to the City Council, allocation of additional design funds for the preliminary design of a mini roundabout at the second location since only one will be funded through the fellowship; and
WHEREAS, on May 16, 2023, City Council passed Resolution 55-2023 to allocate funds to complete the preliminary design for the mini roundabouts at two locations; and WHEREAS, ALTA Planning+Design (ALTA) is the selected design consultant, and they have been responsible for the temporary traffic circle design as well as the the preliminary 30% design plans; and
WHEREAS, additional funds in the amount of $82,290 are necessary to complete the design documents; and
WHEREAS, Measure A funds are available to complete the project design. 12 Resolution No. XX-2024 2 of 2

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Adopt a resolution authorizing the City Manager to negotiate and execute a first amendment to the design contract with ALTA Planning + Design Inc., in a form approved by the City Attorney, to increase the contract amount by $82,290 and establish a 10% contingency in the amount of $8,229 for a new not-to-exceed total of $103,519 for professional engineering services to complete the mini-roundabout design.

2. Adopt a resolution appropriating $90,519 from Measure A Fund for the professional engineering services.
13 Resolution No. XX-2024 3 of 2
PASSED AND ADOPTED this 19th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Antonio Lopez, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
14 San Mateo County Office of Education | 1
To: Batool Zaro, Assistant Civil Engineer, City of East Palo Alto From: Vincent Hellens, Alta Planning + Design
Date: February 29, 2024
Re: East Palo Alto Pulgas Ave Mini Roundabouts | Scope of Services for Final Plans and Estimates Dear Ms. Zaro:

In response to your request, I am pleased to submit the attached scope and fee to develop Final Plans and Estimates for intersection improvements at Pulgas Avenue/ Beech Street and Pulgas Avenue/ Runnymede Street based on the 30% Conceptual Plans prepared by Alta Planning and Design, Inc. in October 2023.

Alta is extremely qualified to lead this effort. We are the premier multi-disciplinary active transportation firm in California with extensive experience with traffic calming countermeasures and pedestrian and bicycle facility designs. We look forward to working together. Please feel free to contact Scott directly at [email protected] with any questions.

Sincerely,
Vincent Hellens, ENV SP Scott Shepard, PE
Principal Project Manager | Senior Associate Engineer
15 Alta Planning + Design, Inc. 2 City of East Palo Alto Scope of Services
The following represents an overall approach based on our current understanding of the project and Alta’s experience from successfully completing similar tasks.

Task 1: Project Management
Alta Project Manager will provide management and coordination through the life of the project, including invoicing, progress reporting, and regular communication with the City’s Project Manager. Starting with a kickoff meeting and continuing throughout the design phase, Alta will provide on-going coordination with the City’s project manager and stakeholders.

Potential Deliverables: Meeting agendas and minutes, invoices.

Task 2: Final Plans and Estimates (P&E)
Alta will prepare 50%, 100%, and Final Plans and Estimates (Final P&E) for two traffic circles; one at the intersection of Pulgas Avenue at Runnymede Street and Pulgas Avenue at Beech Street per the previously prepared 30% Conceptual plans, attached to this proposal as a reference.

It is our understanding that the city will prepare all technical specifications and front end documents for this project. Alta will assist the city in preparing Bid Item descriptions and a Bid Item Schedule based on the Engineer’s Estimate prepared under this task.

The Final P&E will be prepared in AutoCAD on Aerial Imagery, using a city provided standard Title Block and on minimum 22x34 layout sheet. Alta will not prepare any graphics, designs, or other artistic features for inclusion in the traffic circles and our assumption is the mini roundabouts will be constructed of stamped concrete.

Utilities shown will be based on as-built information, CAD files, observable surface features, topographic survey (see Task 3) and any other existing documentation provided by the city. AutoTurn exhibits will be prepared for the two mini roundabouts using a standard Fire Apparatus and provided turn templates for a SamTrans bus. It is assumed that the City or SamTrans will provide the necessary vehicle templates or vehicle information for Alta to create a vehicle template in AutoTurn.

The Final P&E will be prepared under the supervision of a Professional Civil Engineer, and in accordance with California MUTCD, NACTO Urban Street Design Guidelines, Caltrans Highway Design Manual (include Design Information Bulletins), Caltrans Standard Plans, and City of East Palo Alto Standards. We assume the following number of drawings will be included in this effort:

Sheet Type Scale Assumed No. of Sheets (up to)
Title Sheet N/A 1
General Notes N/A 1
Survey/Horizontal Control N/A 1
Typical Sections N/A 1
Site Plan 1” = 20’ 2
Grading Plan 1” = 10’ or 1”=5’ 6
Signing and Striping Plan 1”=20’ 2
Construction Details N/A 2
Total Sheet Count 16
16 Alta Planning + Design, Inc. 3 City of East Palo Alto Task 2.1 50% P&E
Alta will prepare a 50% P&E package for the Pulgas Avenue Mini Roundabouts. The 50% package will be prepared on top of aerial imagery with survey information incorporated. Cost estimates will be prepared in Microsoft excel and will include a contingency of at least 25%.

Alta will provide the 50% P&E package for a City review period of up to three (3) weeks. It is assumed Alta will provide the City with a Bluebeam session to review the 50% PS&E package. Alta will respond to up to one (1) round of consolidated non-conflicting comments from the City.

Task 2.1 Deliverables: 50% Plans (11x17 PDF), and Estimate (Microsoft Excel and PDF) Task 2.2 100% P&E
Alta will incorporate City comments from the 50% PS&E package and prepare a 100% PS&E package.

Cost estimates will include a contingency of at least 15% and a Bid Schedule and Bid Item description will be prepared for inclusion in the City prepared specifications.

Alta will provide the 100% PS&E package for a City review period of up to three (3) weeks. It is assumed Alta will provide the City with a Bluebeam session to review the 100% P&E package. Alta will respond to up to one (1) round of consolidated non-conflicting comments from the City.

Task 2.2 Deliverables: 100% Plans (11x17 PDF), and Estimate (Microsoft Excel and PDF) Task 2.3 Final P&E
Alta will incorporate City comments from the 100% PS&E package and prepare a Final P&E package. Cost estimates will include a contingency of at least 10%
Alta will provide the Final P&E package to the City for inclusion in the bid package.

Task 2.3 Deliverables: Final Plans (Full Size PDF), and Estimate (Microsoft Excel and PDF) Task 3: Topographic Survey
Alta will be supported by Aliquot Associates, Inc. to provide a topographic survey of the two intersections.

Underground Utility Contractor services will be procured to identify and locate underground utilities within the survey limits. Topographic Survey will follow Caltrans requirements and will include the following:
 Existing curb, gutter, lip, striping and edge of pavement at 15-foot intervals 40’ beyond curb returns.  ADA Ramps and back of existing sidewalk, (or a ground shot 5 feet towards residences from edge of pavement where no sidewalk exists).
 Storm Drain features - catch basins, SDMH or drop inlets will include rim elevation and inverts will be measured and storm drain diameters noted (accessible structures).  No sanitary sewer inverts needed.
 Horizontal locations of utilities will be marked with paint by separate underground utility contractor and survey will collect all visible markings.
 R/W lines will be from County GIS.
 Client will acquire all utility agency maps for utilities for project limits.  No easement research needed.
17 Alta Planning + Design, Inc. 4 City of East Palo Alto  The limits of the Survey will be from back of sidewalk to back of sidewalk, 40 feet beyond curb returns and include surface features within that area.

Task 3 Deliverables:
 Aliquot will submit a preliminary DRAFT version of the survey in pdf format within 20 working days of your acceptance of this contract and weather permitting.  Prepare a Topographic Map at 1” = 10’ scale.
 Elevations will be on NAVD88 vertical datum; horizontal datum will be on California Coordinate System, Zone 3, NAD83.
 Survey will contain a 3D surface model for each area.

Task 4: Alternatives Comparison
Alta will provide an alternative comparison for up to two mini roundabout alternatives. It is assumed that one alternative will be a fully mountable stamped concrete mini roundabout and the second alternative will be a mini roundabout with a landscaped center. These alternatives will include a “Pros and Cons” comparison to identify trade offs between the two options and include AutoTurn Exhibits to show the turning movements of SamTrans, Menlo Park Fire District, and standard SU-30 delivery vehicles.

Task 4 Deliverables: Alternatives Comparison Exhibits
Task 5: Design Support During Construction
Alta will provide design support services throughout the bid and construction phase. We will participate in one pre-construction meeting. Alta will assist in the City in providing construction support, which will include providing information and assistance to the City regarding RFIs, submittals, and necessary plan changes to issue as addendums during bidding and preparation of change orders during construction. Up to 40 hours has been budgeted for this task. If additional time is needed, Alta will discuss and obtain approval of an extension prior to continuing.

Task 5 Deliverables: Bid question responses, Bid review analysis, RFI responses, submittal review.

Optional Task 6: Public Meeting Support
Alta will attend and provide support to the City of East Palo Alto for up to 3 Public meetings.

Assumptions and Exclusions:
 Any and all permitting fees as it is assumed all process and reviews would be performed by the City of East Palo Alto
 Traffic Analysis services are not included in this scope  Signing and Striping beyond 50’ from the intersection  Lighting plans and lighting analysis
 Landscaping and Irrigation plans are not included in this scope  Project specifications and special provisions
 Traffic Control Plans are not included in this scope
 Utility Coordination and related relocation plans is not included in this scope  Construction Details
 Geotechnical Analysis, investigation, review, and related reports is not included in this scope  Structural Analysis of any kind is not included in this scope  Environmental clearance services will be the responsibility of City of East Palo Alto staff 18 Alta Planning + Design, Inc. 5 City of East Palo Alto Schedule + Fee
Alta will provide the above services upon a mutually agreed upon schedule with the understanding that the City, if awarded grant funding, desires to begin construction by the end of 2024. A more complete schedule with deliverable due dates will be established with the entire project team during check-in meetings. Alta will provide these services for a Lump Sum fee to be invoiced as percent complete.

Task 1: Project Management $4,500
Task 2: Final Plans & Estimate $40,000
Task 3: Topographic Survey $16,740
Aliquot & Associates $13,196
Underground Utility Contractor $3,544
Task 4: Alternatives Comparison $7,500
Task 5: Design Support During Construction $8,800
Optional Task 6: Public Meeting Support $4,500
Direct Expenses $250
Total Fee: _______________________________$82,290
19 30% PLANS NOT FOR CONSTRUCTION PLANS FOR THE CONSTRUCTION OF PULGAS AVENUE MINI ROUNDABOUTS CITY PROJECT NO.: 0000000 LOCATION MAP NOT TO SCALE INDEX OF SHEETS S.NO. SHEET NO. SHEET TITLE 1 CV-01 COVER SHEET 2 ND-01 GENERAL NOTES, LEGEND, ABBREVIATIONS, TYPICAL SECTION 3-4 L-01 - L-02 LAYOUT PLANS 5-6 SS-01 - SS-02 SIGNING AND STRIPING 7 CD-01 CONSTRUCTION DETAILS PROJECT NO: DESIGNED BY: DRAWN BY: REVIEWED BY: DATE: SCALE: DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert SHEET OF SHEET TITLE SHEET NO. MARK DESCRIPTION ISSUE DATE INTIAL 304 12th Street, Suite 2A | Oakland, CA 94607 510-540-5008 | altago.com Dwg filename: N:\Shared\PROJECTS\2023\2023.145 East Palo Alto, CA Traffic Circle Concepts\CAD\01_Plans\2023-145_G_COV.dwg Last saved by: EmmaKatz Plot date: 11/10/2023 11:46 AM Plotstyle table: ALTA NCS Standard.stb 7 304.0002023.145 CV-01 EAST PALO ALTO, CA EAST PALO ALTO, CA PULGAS AVENUE MINI ROUNDABOUTS COVER SHEET EKEKSS11.2.2023 ######## 1

PULGAS AVE BEECH STREET RUNNYMEDE STREET BAY ROAD
UNIVERSITY AVENUE HIGHWAY 101
HIGHWAY 101
STATE ROUTE 84
HIGHWAY 101 STATE ROUTE 84

UNIVERSITY

AVENUE PALO ALTO AIRPORT
20 PROJECT NO: DESIGNED BY: DRAWN BY: REVIEWED BY: DATE: SCALE: DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert SHEET OF SHEET NO. MARK DESCRIPTION ISSUE DATE INTIAL 304 12th Street, Suite 2A | Oakland, CA 94607 510-540-5008 | altago.com Dwg filename: N:\Shared\PROJECTS\2023\2023.145 East Palo Alto, CA Traffic Circle Concepts\CAD\01_Plans\2023-145_C_ND.dwg Last saved by: EmmaKatz Plot date: 11/10/2023 11:46 AM Plotstyle table: ALTA NCS Standard.stb 7 30% PLANS NOT FOR CONSTRUCTION 2 GENERAL NOTES: 1. THE CONTRACTOR SHALL CONTACT UNDERGROUND SERVICES ALERT (USA) AT (800) 227-2600 AT LEAST 2 WORKING DAYS BEFORE EXCAVATING. CONTRACTOR SHALL BE RESPONSIBLE FOR PROTECTING EXISTING UTILITIES IN ACCORDANCE WITH THE GENERAL SPECIFICATIONS. 2. THE CONTRACTOR SHALL COMPLY WITH ALL STATE, COUNTY, AND CITY LAWS AND ORDINANCES, REGULATIONS OF THE DEPARTMENT OF INDUSTRIAL RELATIONS, STATE CONSTRUCTION SAFETY ORDERS, AND CAL/OSHA. THIS REQUIREMENT SHALL BE MADE TO APPLY AT ALL TIMES. 3. ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE LATEST CALTRANS STANDARD DETAILS AND SPECIFICATIONS, CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (CA MUTCD) AND THE CITY’S LATEST STANDARDS, UNLESS OTHERWISE APPROVED BY THE CITY. 4. ALL TRAFFIC STRIPING SHALL BE THERMOPLASTIC, AND ALL PAVEMENT MARKINGS SHALL BE WHITE THERMOPLASTIC, UNLESS NOTED OTHERWISE. 5. EXISTING STRIPING AND PAVEMENT MARKINGS THAT ARE IN CONFLICT WITH PROPOSED STRIPING AND PAVEMENT MARKINGS SHALL BE REMOVED AND DISPOSED OF PER SECTIONS 15-2.02 (B&C) AND 15-2.03 OF THE STATE STANDARD SPECIFICATIONS. 6. EXISTING SIGNS AND POSTS THROUGHOUT THE PROJECT AREA SHALL BE PROTECTED IN PLACE, UNLESS OTHERWISE SPECIFIED. 7. THE CONTRACTOR SHALL RESTORE ALL DAMAGED, REMOVED, OR OTHERWISE DISTURBED WALLS, FENCES, SERVICES, UTILITIES, LANSCAPE AREAS, IMPROVEMENTS OR FEATURES OF WHATEVER NATURE, DUE TO CONTRACTOR'S WORK. 8. THE CONTRACTOR SHALL COORDINATE THEIR WORK WITH THE INSTALLATION OF FACILITIES BY PG&E, PACIFIC BELL, CABLE TV INSTALLATION, AND OTHER RELATED UTILITY COMPANIES. VALVE BOXES AND MANHOLES, AND STRUCTURES TO BE SET TO GRADE IN CONCRETE AFTER PAVING. 9. ALL STREET MONUMENTS AND OTHER PERMANENT MONUMENTS DISTURBED DURING THE PROCESS OF CONSTRUCTION SHALL BE REPLACED BEFORE ACCEPTANCE OF THE IMPROVEMENTS BY THE CITY ENGINEER. 10. PEDESTRIAN, PUBLIC ACCESSES, WHEELCHAIR ACCESSES SHALL BE MAINTAINED DURING THE CONSTRUCTION OF THE SATISFACTION OF THE CITY ENGINEER. 11. NO TRENCHES OR HOLES SHALL BE LEFT OPEN OVERNIGHT; USE STEEL PLATING OR HOT MIX ASPHALT AS REQUIRED TO PROTECT OPEN TRENCHES OVERNIGHT. 12. THE CONTRACTOR SHALL CONTROL DUST AT ALL TIMES AND SWEEP STREETS AS OFTEN AS NECESSARY DURING CONSTRUCTION AS REQUIRED BY THE CITY ENGINEER. 13. ALL REVISIONS TO THE PLAN MUST BE REVIEWED AND APPROVED BY THE CITY ENGINEER PRIOR TO CONSTRUCTION AND SHALL BE ACCURATELY SHOWN ON REVISED PLANS STAMPED AND SIGNED BY CITY ENGINEER PRIOR TO THE INSTALLATION OF THE IMPROVEMENTS. 14. ALL CONSTRUCTION STAKING FOR CURB, GUTTER, SIDEWALK, SANITARY SEWERS, STORM DRAINS, WATER LINES, FIRE HYDRANTS, ELECTROLIERS, ETC. SHALL BE DONE BY A REGISTERED CIVIL ENGINEER OR LICENSED LAND SURVEYOR. 15. THE CONTRACTOR SHALL PROVIDE FOR CONTINUOUS INGRESS AND EGRESS TO ALL PROPERTIES ADJACENT TO THE WORK THROUGHOUT THE PERIOD OF CONSTRUCTION UNLESS OTHERWISE SHOWN. 16. THE CONTRACTOR SHALL NOTIFY ALL TRANSIT AGENCIES, TRASH COLLECTION AGENCY, AND EMERGENCY SERVICES OF THE CONSTRUCTION SCHEDULE TO ALLOW COORDINATION. SAMTRANS SHALL BE NOTIFIED AT LEAST 2 WEEKS PRIOR TO THE START OF WORK AT LOCATIONS THAT INCLUDE EXISTING OR PROPOSED BUS STOP LOCATIONS. 17. CONTRACTOR TO INSTALL A CONSTRUCTION INFORMATION SIGN PER THE PROJECT SPECIAL PROVISIONS AT THE BEGINNING BLOCK AND THE END BLOCK OF THE SITE. 18. TRAFFIC CONTROL SHALL BE PER CITY-APPROVED TRAFFIC CONTROL PLAN. SHORT TERM AND/OR LONG TERM TRAFFIC CONTROL PLANS ARE REQUIRED TO BE SUBMITTED AND APPROVED BY THE ENGINEERING DIVISION PRIOR TO THE START OF ANY WORK IMPACTING THE PUBLIC RIGHT-OF-WAY. TRAFFIC CONTROL PLANS SHALL BE SUBMITTED AT THE SAME TIME AS THE ENCROACHMENT PERMIT APPLICATION. TRAFFIC CONTROL PLANS MUST BE PREPARED AND STAMPED BY PERSON TRAINED/CERTIFIED TO PREPARE TRAFFIC CONTROL PLANS AND TO COMPLY WITH THE LATEST VERSION OF THE CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (CALIFORNIA MUTCD). 19. CONTRACTOR SHALL PREPARE AND SUBMIT A STORMWATER POLLUTANT PREVENTION PLAN (SWPPP) PER THE SAN MATEO COUNTY BEST MANAGEMENT PRACTICES HANDBOOK FOR APPLICABLE STORMWATER RUNOFF CONTROL MEASURES AND EMPLOY ITS PROVISIONS THROUGHOUT ALL CONSTRUCTION. 20. CONTRACTOR SHALL KEEP UP-TO-DATE A COMPLETE RECORD SET OF PRINTS OF THE CONTRACT DRAWINGS SHOWING EVERY CHANGE FROM THE ORIGINAL DRAWINGS MADE DURING THE COURSE OF CONSTRUCTION INCLUDING EXACT LOCATION, SIZES, MATERIALS AND EQUIPMENT. A COMPLETE SET OF CORRECTED AND COMPLETED RECORD DRAWING PRINTS (AS-BUILTS) SHALL BE SUBMITTED TO THE CITY PUBLIC WORKS INSPECTOR PRIOR TO FINAL ACCEPTANCE FOR REVIEW AND APPROVAL BY THE CITY. 21. IT IS THE CONTRACTORS RESPONSIBILITY TO NOTIFY AFFECTED RESIDENTS AND BUSINESSES IN WRITING 48 HOURS PRIOR TO THE START OF A WATER MAIN SHUTDOWN. A WATER MAIN SHUTDOWN WILL BE DONE BY CITY CREWS ONLY. 22. CONTRACTOR TO PROTECT ALL EXISTING UTILITIES AND SERVICE LATERALS FROM DAMAGE DUE TO CONTRACTOR'S OPERATIONS. ANY AND ALL UTILITY SERVICE LATERALS THAT ARE DAMAGED DURING CONSTRUCTION SHALL BE REPAIRED OR REPLACED TO THE SATISFACTION OF THE CITY PUBLIC WORKS INSPECTOR. 23. IT IS THE CONTRACTOR'S RESPONSIBILITY TO POTHOLE AND/OR UNCOVER AND EXPOSE EXISTING UTILITIES AT CROSSING LOCATIONS. BACKFILL, COMPACTION, AND PAVEMENT REPAIR OF POTHOLED LOCATIONS SHALL BE DONE TO THE SATISFACTION OF THE CITY PUBLIC WORKS INSPECTOR. 24. VEHICLE AND PEDESTRIAN ACCESS IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA) STANDARDS MUST BE PROVIDED AT ALL TIMES TO ALL ABUTTING PROPERTIES, EXCEPT AS APPROVED BY THE CITY PUBLIC WORKS INSPECTOR. 48 HOURS WRITTEN NOTICE MUST BE GIVEN TO THE AFFECTED PROPERTY OWNER(S) WHEN ACCESS IS AFFECTED. 25. ALL PAVING - TEMPORARY OR PERMANENT - MUST BE INSTALLED IN A MANNER THAT PROVIDES AN ACCEPTABLE SAFE PASSAGEWAY FOR TRAFFIC AND PEDESTRIANS (INCLUDING ADA). ASPHALT CONCRETE SHALL CONFORM TO STATE STANDARD SPECIFICATIONS. ASPHALT CONCRETE SHALL NOT BE PLACED WHEN THE ATMOSPHERIC TEMPERATURE IS BELOW 10°C (50°F) AND FALLING OR DURING UNSUITABLE WEATHER, AS DETERMINED BY THE INSPECTOR. 26. CONTRACTOR SHALL HOT-APPLY CRACK SEAL EMULSION TO ALL CRACKS IN PAVEMENT PRIOR TO ANY SLURRY SEAL APPLICATION. 27. STEEL PLATES MAY BE USED PER CITY PUBLIC WORKS INSPECTOR'S APPROVAL WHEN IN COMPLIANCE WITH CALTRANS SPECIFICATION TR-0157, WHICH ADDRESSES REQUIRED PLATE THICKNESSES, EDGING DESIGN, PLACEMENT, AND ANTI-SKID SURFACING. 28. THE CONTRACTOR IS RESPONSIBLE FOR MAINTENANCE AND REPAIRS TO TRENCHES AND PAVEMENT FOR A ONE-YEAR WARRANTY PERIOD AFTER ACCEPTANCE OF THE WORK BY THE CITY. ONE YEAR AFTER ACCEPTANCE, THE CITY WILL MAKE A FINAL INSPECTION. IF REPAIRS HAVE TO BE MADE, THE CONTRACTOR OR DEVELOPER WILL BE NOTIFIED TO MAKE REPAIRS. 29. CONTRACTOR SHALL REPLACE EXISTING TRAFFIC STRIPING/LEGENDS AND DETECTOR LOOPS THAT ARE DISTURBED BY CONSTRUCTION OPERATIONS TO THE CITY INSPECTOR'S SATISFACTION. ALL PAVEMENT MARKINGS ARE TO BE THERMOPLASTIC. 30. CONTRACTOR IS REQUIRED TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THE PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY. THIS REQUIREMENT SHALL BE MADE TO APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. 31. ALL CONSTRUCTION MATERIALS, EQUIPMENT, STORAGE, STOCKPILING, AND STAGING MUST BE DONE ON-SITE AND THE PUBLIC RIGHT-OF-WAY/STREET MUST BE KEPT CLEAR AND FREE OF DEBRIS. 32. EQUIPMENT AND TRUCKS USED FOR PROJECT CONSTRUCTION SHALL UTILIZE THE BEST AVAILABLE NOISE CONTROL TECHNIQUES (E.G. IMPROVED MUFFLERS, EQUIPMENT REDESIGN, USE OF INTAKE SILENCERS, DUCTS, ENGINE ENCLOSURES AND ACOUSTICALLY-ATTENUATING SHIELDS OR SHROUDS, WHEREVER FEASIBLE). 33. EXCEPT AS PROVIDED HEREIN, IMPACT TOOLS (E.G. JACK HAMMERS, PAVEMENT BREAKERS, AND ROCK DRILLS) USED FOR PROJECT CONSTRUCTION SHALL BE HYDRAULICALLY OR ELECTRICALLY POWERED TO AVOID NOISE ASSOCIATED WITH COMPRESSED AIR EXHAUST FROM PNEUMATICALLY POWERED TOOLS. HOWEVER, WHERE USE OF PNEUMATIC TOOLS IS UNAVOIDABLE, AN EXHAUST MUFFLER ON THE COMPRESSED AIR EXHAUST SHALL BE USED; THIS MUFFLER CAN LOWER NOISE LEVELS FROM THE EXHAUST BY UP TO ABOUT 10dBA. EXTERNAL JACKETS ON THE TOOLS THEMSELVES SHALL BE USED IF SUCH JACKETS ARE COMMERCIALLY AVAILABLE AND THIS COULD ACHIEVE A REDUCTION OF 5dBA. QUIETER PRODUCERS SHALL BE USED, SUCH AS DRILLS RATHER THAN IMPACT EQUIPMENT, WHENEVER SUCH PRODUCERS ARE AVAILABLE AND CONSISTENT WITH CONSTRUCTION PROCEDURES. 34. RESIDENTIAL PROPERTY OWNERS WITHIN 200 FEET OF PLANNED CONSTRUCTION AREA SHALL BE NOTIFIED OF THE CONSTRUCTION SCHEDULE IN WRITING, PRIOR TO CONSTRUCTION; THE PROJECT SPONSOR SHALL DESIGNATE A "DISTURBANCE COORDINATOR" WHO SHALL BE RESPONSIBLE FOR RESPONDING TO ANY LOCAL COMPLAINTS REGARDING CONSTRUCTION NOISE; THE COORDINATOR (WHO MAY BE AN EMPLOYEE OF THE DEVELOPER OR GENERAL CONTRACTOR) SHALL DETERMINE THE CAUSE OF THE COMPLAINT AND SHALL REQUIRE THAT REASONABLE MEASURES WARRANTED TO CORRECT THE PROBLEM BE IMPLEMENTED; A TELEPHONE NUMBER OF THE NOISE DISTURBANCE COORDINATOR SHALL BE CONSPICUOUSLY POSTED AT THE CONSTRUCTION SITE FENCE AND ON THE NOTIFICATION SENT TO NEIGHBORS ADJACENT TO THE SITE. ABBREVIATIONS: AB AGGREGATE BASE AC ASPHALT CONCRETE AVE AVENUE BOC BACK OF WALK CALTRANS CALIFORNIA DEPARTMENT OF TRANSPORTATION ℄ CENTER LINE CMB CRUSHED MISCELLANEOUS BASE CONC CONCRETE FOC FACE OF CURB EX. EXISTING HMA HOT MIXED ASPHALT LF LINEAR FOOT MH MAN HOLE PCC PORTLAND CEMENT CONCRETE R RIGHT R/W RIGHT OF WAY SD STORM DRAIN SF SQUARE FEET (FOOT) ST STREET MAX MAXIMUM MIN. MINIMUM SW SIDEWALK TC TOP OF CURB VAR. VARIES WV WATER VALVE XS CROSS SECTION LEGEND: PROPOSED PCC SAWCUT LINE 12" HMA PLUG INTERSECTION WIDTH VAR. ±40'-42' TRAVEL WAY VAR. CURB EXTENSION WIDTH VAR. PROPOSED SECTION ±4% MAX ±4% MAX PULGAS AVENUE AT BEECH STREET/RUNNYMEDE STREET MINI-ROUNDABOUTS EX. PAVEMENT TRAVEL WAY VAR. CURB EXTENSION WIDTH VAR. 2' - 0" 2' - 0" BOW FOC REMOVE EX. AC AND CMB. CONSTRUCT 12" HMA PLUG. EX. SIDEWALK EX. SIDEWALK FOC BOW CENTER OF MINI ROUNDABOUT CONSTRUCT MOUNTABLE CURB PER DETAIL 2, SHEET CD-01 MINI-ROUNDABOUT VAR.19'-20' CLASS II AB 304.0002023.145 GN-01 EAST PALO ALTO, CA GENERAL NOTES, LEGEND, ABBREVIATIONS, TYPICAL SECTION PULAGS AVENUE MINI ROUNDABOUTS EKEKSS11.3.2023 AS SHOWN 6" CLASS II AB CONCRETE MINI ROUNDABOUT 6" CLASS II AB REMOVE EX. AC AND CMB. CONSTRUCT 12" HMA PLUG. 2' - 0" 2' - 0" 6" CLASS II AB 4" PCC SIDEWALK 4" PCC SIDEWALK 21 RUNNYMEDE ST
PULGAS AVE SEE SIGNING AND STRIPING PLANS 14 3 2 5 WV WV 6 6 5 SD MH 5 MONUMENT WELL SD MH 6 SD MH 6 77 7 7 88 88 88 88 Ø18' 3 3 3 3 2 22 2 ±22' ±22'
±22'
±20'
±20'
±21' CONSTRUCTION NOTES 1 CONSTRUCT MINI ROUNDABOUT PER TYPICAL SECTION 4 REMOVE AND SALVAGE QUICK BUILD MATERIALS 2 SAWCUT ASPHALT PAVEMENT TO 12" DEPTH 3 CONSTRUCT 12" HMA PLUG LEGEND GENERAL NOTES: 1. LOCATION OF EXISTING UTILITIES ARE APPROXIMATE AND DEPTH ARE UNKNOWN. CONTRACTOR SHALL VERIFY THE LOCATION AND DEPTH OF ALL UTILITIES PRIOR TO THE START OF EXCAVATION. CONTRACTOR SHALL TAKE CARE DURING EXCAVATION AND PROTECT IN PLACE ALL UTILITIES ENCOUNTERED. DAMAGED UTILITY FACILITIES SHALL BE REPAIRED AT NO ADDITIONAL COST. 2. PROTECT IN PLACE ALL EXISTING CURB AND GUTTER, STREET LIGHT POLES, STREET SIGNS, DRIVEWAYS, AND EXISTING IMPROVEMENTS IN THE ROADWAY AND PARKWAY UNLESS OTHERWISE SPECIFIED. PROPOSED PCC SAWCUT LINE 12" HMA PLUG 5 ADJUST UTILITY TO GRADE 6 PROTECT IN PLACE EXISTING UTILITY 7 CONSTRUCT CURB EXTENSION 8 CONSTRUCT ADA COMPLIANT CURB RAMP PROJECT NO: DESIGNED BY: DRAWN BY: REVIEWED BY: DATE: SCALE: DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert SHEET OF SHEET NO. MARK DESCRIPTION ISSUE DATE INTIAL 304 12th Street, Suite 2A | Oakland, CA 94607 510-540-5008 | altago.com Dwg filename: N:\Shared\PROJECTS\2023\2023.145 East Palo Alto, CA Traffic Circle Concepts\CAD\01_Plans\2023-145_C_LAY.dwg Last saved by: EmmaKatz Plot date: 11/10/2023 11:47 AM Plotstyle table: ALTA NCS Standard.stb 7 30% PLANS NOT FOR CONSTRUCTION SCALE PLAN SCALE FEET 10 0 5 10 203 304.0002023.145 L-01 EAST PALO ALTO, CA LAYOUT PULGAS AVE AT RUNNYMEDE ST PULAGS AVENUE MINI ROUNDABOUTS EKEKSS11.3.2023 AS SHOWN 22 BEECH ST

PULGAS AVE SEE SIGNING AND STRIPING PLANS
±21' 1 43 2 5 SD MH 6 WV 5 WV SD MH 6 5 SD MH ±21' Ø17' 7 77 7 88 8888 88 3 3 33 2 2 2 2 WV 5 ±20' ±20' ±20' ±20' CONSTRUCTION NOTES 1 CONSTRUCT MINI ROUNDABOUT PER TYPICAL SECTION 4 REMOVE AND SALVAGE QUICK BUILD MATERIALS 2 SAWCUT ASPHALT PAVEMENT TO 12" DEPTH 3 CONSTRUCT 12" HMA PLUG LEGEND GENERAL NOTES: 1. LOCATION OF EXISTING UTILITIES ARE APPROXIMATE AND DEPTH ARE UNKNOWN. CONTRACTOR SHALL VERIFY THE LOCATION AND DEPTH OF ALL UTILITIES PRIOR TO THE START OF EXCAVATION. CONTRACTOR SHALL TAKE CARE DURING EXCAVATION AND PROTECT IN PLACE ALL UTILITIES ENCOUNTERED. DAMAGED UTILITY FACILITIES SHALL BE REPAIRED AT NO ADDITIONAL COST. 2. PROTECT IN PLACE ALL EXISTING CURB AND GUTTER, STREET LIGHT POLES, STREET SIGNS, DRIVEWAYS, AND EXISTING IMPROVEMENTS IN THE ROADWAY AND PARKWAY UNLESS OTHERWISE SPECIFIED. PROPOSED PCC SAWCUT LINE 12" HMA PLUG 5 ADJUST UTILITY TO GRADE 6 PROTECT IN PLACE EXISTING UTILITY 7 CONSTRUCT CURB EXTENSION 8 CONSTRUCT ADA COMPLIANT CURB RAMP PROJECT NO: DESIGNED BY: DRAWN BY: REVIEWED BY: DATE: SCALE: DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert SHEET OF SHEET NO. MARK DESCRIPTION ISSUE DATE INTIAL 304 12th Street, Suite 2A | Oakland, CA 94607 510-540-5008 | altago.com Dwg filename: N:\Shared\PROJECTS\2023\2023.145 East Palo Alto, CA Traffic Circle Concepts\CAD\01_Plans\2023-145_C_LAY.dwg Last saved by: EmmaKatz Plot date: 11/10/2023 11:47 AM Plotstyle table: ALTA NCS Standard.stb 7 30% PLANS NOT FOR CONSTRUCTION SCALE PLAN SCALE FEET 10 0 5 10 204 304.0002023.145 L-02 EAST PALO ALTO, CA LAYOUT PULGAS AVE AT BEECH ST PULAGS AVENUE MINI ROUNDABOUTS EKEKSS11.3.2023 AS SHOWN 23 RUNNYMEDE ST

PULGAS AVE
20' 20'
20' 20'
±20' ±20' ±8' ±12' ±12' ±8'
±20' ±20' ±21' ±19' 2 1 1 1 22 50 LF 22 50 LF 3 R1-2 & R6-5P 4 R1-1 & R1-4 5 R1-1 & R1-4 4 R1-2 & R6-5P 3 R1-1 & R1-4 4 3 W2-6 & W16-9P 100' MIN
150' MAX 3 W2-6 & W16-9P W2-6 & W16-9P 3 W2-6 & W16-9P 3 100' MIN 150' MAX 100' MIN
150' MAX 100' MIN 150' MAX 2 2 21
10'
TYPICAL W11-2 & W16-7P 3 R1-2 & R6-5P 3 W11-2 & W16-7P 3 3 W11-2 & W16-7P 3 R1-2 & R6-5P W11-2 & W16-7P 3 SIGNING AND STRIPING GENERAL NOTES: 1. SIGNING AND STRIPING INSTALLATIONS SHALL CONFORM TO THE 2014 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (CA MUTCD), THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) STANDARD PLANS AND SPECIFICATIONS DATED 2022, AND ALL ADDENDUMS THERETO. 2. ALL STRIPING, MARKINGS, AND LEGENDS SHALL BE REFLECTORIZED THERMOPLASTIC UNLESS OTHERWISE NOTED. THE CONTRACTOR SHALL PROVIDE AND INSTALL RAISED PAVEMENT MARKERS FOR ALL STRIPING. STRIPING, MARKINGS AND LEGENDS SHALL CONFORM TO THE LATEST CALTRANS STANDARD PLANS A20A THRU A20F AND A24A THRU A24H. 3. PRIOR TO FINAL ACCEPTANCE OF STREET IMPROVEMENTS, ALL PAVEMENT STRIPING AND STENCILING WITHIN THE PERIMETER OF THE CONSTRUCTION AREA SHALL BE RESTORED TO LIKE NEW CONDITION, IN A MANNER MEETING THE APPROVAL OF THE CITY OF BAKERSFIELD. 4. THE CONTRACTOR SHALL RE-STRIPE EXISTING STRIPING AND CURB MARKINGS OBLITERATED BY NEW CONSTRUCTION, WHETHER OR NOT SHOWN ON THE PLANS FOR REPLACEMENT, AT NO COST TO THE CITY. 5. ALL NEW STRIPING SHALL BE "CAT TRACKED" AND APPROVED BY THE ENGINEER PRIOR TO FINAL INSTALLATION. THE CONTRACTOR SHALL NOTIFY THE ENGINEER AFTER COMPLETING LAYOUT AND AT LEAST 3 WORKING DAYS BEFORE COMMENCING INSTALLATION OF STRIPING, MARKINGS AND MARKERS. 6. SIGNS SHALL BE STANDARD SIZE UNLESS NOTED OTHERWISE. PRIOR TO INSTALLATION, NEW SIGNS SHALL BE APPROVED BY THE CITY OF BAKERSFIELD. EXACT LOCATIONS OF SIGNS SHALL BE DETERMINED BY THE CITY ENGINEER. 7. STRIPING SHALL BE APPLIED WITHIN 48 HOURS OF SURFACE COURSE REPLACEMENT ON STREETS OPEN TO THE PUBLIC. IN NO CASE SHALL A NEWLY PAVED STREET OPEN TO THE PUBLIC BE LEFT UNSTRIPED OVER A WEEKEND OR HOLIDAY. 8. ALL CONFLICTING STRIPING, PAVEMENT MARKINGS, LEGENDS, AND RAISED PAVEMENT MARKERS SHALL BE REMOVED EVEN IF NOT SHOWN ON PLANS. REMOVALS OF PAINTED STRIPING, PAVEMENT MARKINGS AND LEGENDS SHALL BE DONE BY WET SANDBLASTING. REMOVALS OF THERMOPLASTIC STRIPING, PAVEMENT MARKINGS AND LEGENDS SHALL BE REMOVED BY WET SANDBLASTING, GRINDING OR OTHER APPROVED METHOD AND SHALL NOT DAMAGE THE PAVEMENT. "BLACK OUT" OF EXISTING DELINEATION IS NOT PERMITTED. ALL DAMAGED PAVEMENT DUE TO REMOVALS SHALL BE REPAIRED AS NECESSARY TO MAINTAIN A SMOOTH AND UNIFORM SURFACE OR AS DIRECTED BY THE ENGINEER. ALL STRIPING REMOVALS AND LEGENDS SHALL BE "FOG SEALED". 9. ALL EXISTING SIGNS NOT INDICATED AS REMOVED OR RELOCATED ON THIS PLAN BUT REQUIRED TO REMOVE FOR TRAIL WORK SHALL BE RELOCATED TO NEAREST APPROPRIATE AREA AVAILABLE PER NEW TRAIL WORK. 10.PROTECT IN PLACE ALL SIGNAGE NOT IDENTIFIED IN THIS PLAN. STRIPING NOTES XX INSTALL STRIPING DETAIL NUMBER PER CALTRANS STD. PLANS A20A - A20E 2 INSTALL HIGH VISIBILITY YELLOW CROSSWALK PER CALTRANS STD. PLAN A24F 1 INSTALL YIELD LINE PER CALTRANS STD. PLAN A24G FURNISH AND INSTALL NEW SIGN AND POST PER DETAIL 1, SHEET CD-01. SIGN TYPE AS NOTED ON PLAN. 34 REMOVE AND SALVAGE EXISTING SIGN AND POST 5 REMOVE AND SALVAGE EXISTING SIGN. SIGN TYPE AS NOTED ON PLAN. FURNISH AND INSTALL NEW SIGN ON EXISTING POST. SIGN TYPE AS NOTED ON PLAN. 6 PROJECT NO: DESIGNED BY: DRAWN BY: REVIEWED BY: DATE: SCALE: DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert SHEET OF SHEET NO. MARK DESCRIPTION ISSUE DATE INTIAL 304 12th Street, Suite 2A | Oakland, CA 94607 510-540-5008 | altago.com Dwg filename: N:\Shared\PROJECTS\2023\2023.145 East Palo Alto, CA Traffic Circle Concepts\CAD\01_Plans\2023-145_T_SPM.dwg Last saved by: maggiewhite Plot date: 11/10/2023 11:47 AM Plotstyle table: ALTA NCS Standard.stb 7 30% PLANS NOT FOR CONSTRUCTION SCALE PLAN SCALE FEET 10 0 5 10 205 304.0002023.145 SS-01 EAST PALO ALTO, CA SIGNING AND STRIPING PULGAS AVE AT RUNNYMEDE ST PULAGS AVENUE MINI ROUNDABOUTS EKEKSS11.10.2023 AS SHOWN 24 BEECH ST

PULGAS AVE
20' 20' 20'
±16' ±16' ±8' ±12' ±12' ±8'
±17' ±17' ±8' ±12' ±12' ±8' 9 9 1 1 1 1 22 50 LF 22 50 LF 3 R1-2 & R6-5P 5 R1-1 & R1-4 4 R1-1 R1-2 & R6-5P 3 R1-1 & R1-4 4 R1-1 & R1-4 4 9 9 3 W2-6 & W16-9P 3 W2-6 & W16-9P 3 W2-6 & W16-9P W2-6 & W16-9P 3 100' MIN
150' MAX 100' MIN 150' MAX 100' MIN 150' MAX
100' MIN
150' MAX
10'

TYPICAL
20' 3 W11-2 & W16-7P W11-2 & W16-7P 3 3 R1-2 & R6-5P W11-2 & W16-7P 3 W11-2 & W16-7P 3 R1-2 & R6-5P 3 SIGNING AND STRIPING GENERAL NOTES: 1. SIGNING AND STRIPING INSTALLATIONS SHALL CONFORM TO THE 2014 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (CA MUTCD), THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) STANDARD PLANS AND SPECIFICATIONS DATED 2022, AND ALL ADDENDUMS THERETO. 2. ALL STRIPING, MARKINGS, AND LEGENDS SHALL BE REFLECTORIZED THERMOPLASTIC UNLESS OTHERWISE NOTED. THE CONTRACTOR SHALL PROVIDE AND INSTALL RAISED PAVEMENT MARKERS FOR ALL STRIPING. STRIPING, MARKINGS AND LEGENDS SHALL CONFORM TO THE LATEST CALTRANS STANDARD PLANS A20A THRU A20F AND A24A THRU A24H. 3. PRIOR TO FINAL ACCEPTANCE OF STREET IMPROVEMENTS, ALL PAVEMENT STRIPING AND STENCILING WITHIN THE PERIMETER OF THE CONSTRUCTION AREA SHALL BE RESTORED TO LIKE NEW CONDITION, IN A MANNER MEETING THE APPROVAL OF THE CITY OF BAKERSFIELD. 4. THE CONTRACTOR SHALL RE-STRIPE EXISTING STRIPING AND CURB MARKINGS OBLITERATED BY NEW CONSTRUCTION, WHETHER OR NOT SHOWN ON THE PLANS FOR REPLACEMENT, AT NO COST TO THE CITY. 5. ALL NEW STRIPING SHALL BE "CAT TRACKED" AND APPROVED BY THE ENGINEER PRIOR TO FINAL INSTALLATION. THE CONTRACTOR SHALL NOTIFY THE ENGINEER AFTER COMPLETING LAYOUT AND AT LEAST 3 WORKING DAYS BEFORE COMMENCING INSTALLATION OF STRIPING, MARKINGS AND MARKERS. 6. SIGNS SHALL BE STANDARD SIZE UNLESS NOTED OTHERWISE. PRIOR TO INSTALLATION, NEW SIGNS SHALL BE APPROVED BY THE CITY OF BAKERSFIELD. EXACT LOCATIONS OF SIGNS SHALL BE DETERMINED BY THE CITY ENGINEER. 7. STRIPING SHALL BE APPLIED WITHIN 48 HOURS OF SURFACE COURSE REPLACEMENT ON STREETS OPEN TO THE PUBLIC. IN NO CASE SHALL A NEWLY PAVED STREET OPEN TO THE PUBLIC BE LEFT UNSTRIPED OVER A WEEKEND OR HOLIDAY. 8. ALL CONFLICTING STRIPING, PAVEMENT MARKINGS, LEGENDS, AND RAISED PAVEMENT MARKERS SHALL BE REMOVED EVEN IF NOT SHOWN ON PLANS. REMOVALS OF PAINTED STRIPING, PAVEMENT MARKINGS AND LEGENDS SHALL BE DONE BY WET SANDBLASTING. REMOVALS OF THERMOPLASTIC STRIPING, PAVEMENT MARKINGS AND LEGENDS SHALL BE REMOVED BY WET SANDBLASTING, GRINDING OR OTHER APPROVED METHOD AND SHALL NOT DAMAGE THE PAVEMENT. "BLACK OUT" OF EXISTING DELINEATION IS NOT PERMITTED. ALL DAMAGED PAVEMENT DUE TO REMOVALS SHALL BE REPAIRED AS NECESSARY TO MAINTAIN A SMOOTH AND UNIFORM SURFACE OR AS DIRECTED BY THE ENGINEER. ALL STRIPING REMOVALS AND LEGENDS SHALL BE "FOG SEALED". 9. ALL EXISTING SIGNS NOT INDICATED AS REMOVED OR RELOCATED ON THIS PLAN BUT REQUIRED TO REMOVE FOR TRAIL WORK SHALL BE RELOCATED TO NEAREST APPROPRIATE AREA AVAILABLE PER NEW TRAIL WORK. 10.PROTECT IN PLACE ALL SIGNAGE NOT IDENTIFIED IN THIS PLAN. STRIPING NOTES XX INSTALL STRIPING DETAIL NUMBER PER CALTRANS STD. PLANS A20A - A20E 2 INSTALL HIGH VISIBILITY YELLOW CROSSWALK PER CALTRANS STD. PLAN A24F 1 INSTALL YIELD LINE PER CALTRANS STD. PLAN A24G FURNISH AND INSTALL NEW SIGN AND POST PER DETAIL 1, SHEET CD-01. SIGN TYPE AS NOTED ON PLAN. 34 REMOVE AND SALVAGE EXISTING SIGN AND POST 5 REMOVE AND SALVAGE EXISTING SIGN. SIGN TYPE AS NOTED ON PLAN. FURNISH AND INSTALL NEW SIGN ON EXISTING POST. SIGN TYPE AS NOTED ON PLAN. 6 PROJECT NO: DESIGNED BY: DRAWN BY: REVIEWED BY: DATE: SCALE: DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert SHEET OF SHEET NO. MARK DESCRIPTION ISSUE DATE INTIAL 304 12th Street, Suite 2A | Oakland, CA 94607 510-540-5008 | altago.com Dwg filename: N:\Shared\PROJECTS\2023\2023.145 East Palo Alto, CA Traffic Circle Concepts\CAD\01_Plans\2023-145_T_SPM.dwg Last saved by: maggiewhite Plot date: 11/10/2023 11:47 AM Plotstyle table: ALTA NCS Standard.stb 7 30% PLANS NOT FOR CONSTRUCTION SCALE PLAN SCALE FEET 10 0 5 10 206 304.0002023.145 SS-02 EAST PALO ALTO, CA SIGNING AND STRIPING PULGAS AVE AT BEECH ST PULAGS AVENUE MINI ROUNDABOUTS EKEKSS11.10.2023 AS SHOWN 25 NOTES: 1. POSTS SHALL BE TELESPAR OR APPROVED EQUAL PERFORATED 1 34" SQUARE, FOURTEEN (14) GAUGE STEEL POSTS AND MINIMUM 10 FEET IN LENGTH. POSTS SHALL BE MANUFACTURED FROM HOT-DIPPED GALVANIZED STEEL CONFORMING TO ASTM A 653, G-90, STRUCTURAL QUALITY,L CLASS 1. THE CORNER WELD SHALL BE ZINC COATED AFTER SCARFING OPERATION. THE POST SHALL ALSO BE COATED WITH A CHROMATE CONVERSION COATING AND CLEAR ORGANIC POLYMER TOPCOAT. BOTH THE INTERIOR AND THE EXTERIOR OF THE POST SHALL BE GALVANIZED. POST SHALL BE HUNTER GREEN POWDER COATING COLOR. 2. ANCHORS SHALL BE TELESPAR OR APPROVED EQUAL PERFORATED 2" SQUARE, TWELVE (12) GAUGE HOT-DIPPED GALVANIZED STEEL ANCHORS. A TWO-PIECE BREAKAWAY ANCHOR SYSTEM (ANCHOR ASSEMBLY) SHALL BE USED BY WELDING AN EIGHTEEN INCH (18") LONG, TWELVE (12) GAUGE OUTER SLEEVE OF THE NEXT LARGER SIZE PERFORATED TUBE TO THE ORIGINAL 2" SQUARE PERFORATED ANCHOR BASE. 3. CONNECTION BETWEEN ANCHOR SLEEVE AND POST SHALL BE MADE BY ANCHOR BOLTS IN COMPLIANCE WITH SECTION 56-2 OF THE STATE STANDARD SPECIFICATIONS. 4. CONTRACTOR TO FIELD VERIFY THERE ARE NO CONFLICTS WITH EXISTING UTILITIES AND PROPOSED SIGN. 5. IF PROPOSED SIGN FOUNDATION IS WITHIN EXISTING SIDEWALK PANEL, SIDEWALK PANEL TO BE REPLACED IN KIND. EX. SIDEWALK CURB ANCHOR (SEE NOTE 2) CONCRETE FOOTING (SEE NOTE 4) BW 18" 4.0' MIN.

2.5' 2" 8" FOC7.0' POST (SEE NOTE 1) SIGN CONNECTION (SEE NOTE 3) EG

10.5"
6"
5" 6" 18" R8" 4" CLASS 2 AB 18"
6" 6"
1"
12" BROOM FINISH CONCRETE MOUNTABLE CURB STAMPED FINISH CONCRETE MINI ROUNDABOUT 6" EXISTING PAVEMENT CLASS II AB COMPACTED TO 95% RELATIVE DENSITY EXISTING BASE AND SUBBASE COMPACTED TO 95% RELATIVE DENSITY 12" HMA PLUG NOTES: 1. ALL CONCRETE SHALL BE 4000PSI OR GREATER 2. REINFORCEMENT SHALL BE #4 3. WEAKENED PLANE JOINTS SHALL BE EVERY 15' ON CENTER 4. ALL EXISTING ASPHALT SHALL BE TACK COATED BEFORE INSTALLATION OF NEW ASPHALT CONCRETE MATERIAL 5. MOUNTABLE CURB SHALL BE A BROOM FINISH 6. INTERIOR OF MINI ROUNDABOUT SHALL BE STAMPED CONCRETE. CONTRACTOR TO COORDINATE WITH CITY OF EAST PALO ALTO FOR STAMPING PATTERN AND/OR COLOR APPROVAL. EXISTING PAVEMENT 12" HMA PLUG EXISTING BASE AND SUBBASE COMPACTED TO 95% RELATIVE DENSITY 6" STAMPED FINISH CONCRETE MINI ROUNDABOUT MOUNTABLE CURB OPTION ROLLED CURB OPTION #4 REBAR @ 12" ON CENTER EACH WAY 6" MIN WEAKENED PLANE JOINT 2" WEAKENED PLANE JOINT 2"
1" #4 REBAR @ 12" ON CENTER EACH WAY PROJECT NO: DESIGNED BY: DRAWN BY: REVIEWED BY: DATE: SCALE: DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert SHEET OF SHEET NO. MARK DESCRIPTION ISSUE DATE INTIAL 304 12th Street, Suite 2A | Oakland, CA 94607 510-540-5008 | altago.com Dwg filename: N:\Shared\PROJECTS\2023\2023.145 East Palo Alto, CA Traffic Circle Concepts\CAD\01_Plans\2023-145_C_DET.dwg Last saved by: EmmaKatz Plot date: 11/10/2023 11:47 AM Plotstyle table: ALTA NCS Standard.stb 7 30% PLANS NOT FOR CONSTRUCTION 7 NEW SIGN AND POST 1 NTS MOUNTABLE CURB DETAILS 2 NTS 304.0002023.145 CD-01 EAST PALO ALTO, CA PULAGS AVENUE MINI ROUNDABOUTS CONSTRUCTION DETAILS EKEKSS11.3.2023 AS SHOWN 26 CONSENT ITEM 3.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 19, 2024
TO: Honorable Chair and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Michelle Huang, Assistant Planner
Yajaira Morales, Housing Project Manager
Karen Camacho, Housing and Economic Development Manager SUBJECT: 2023 Annual Housing Element Progress Report and 2023 General Plan Annual Progress Report
Recommendation
On March 11, 2024, via Resolution No. PC 2024-02, the City of East Palo Alto Planning Commission recommended that the City Council to adopt a resolution:

1. Accepting the 2023 Housing Element Annual Progress Report, 2023 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report; and

2. Directing staff to submit the 2023 Housing Element Annual Progress Report, 2023 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report to the appropriate State authorities; and

3. Finding that the acceptance and submittal of the 2023 Housing Element Annual Progress Report, 2023 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Sections 15061(b)(3) and 15306.
27 CONSENT ITEM 3.2
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
 Priority: Promote Housing, Economic and Workforce Development Background
This staff report combines the following two annual progress reports:
 Housing Element Annual Progress Report (Housing Element APR)  General Plan Annual Progress Report (General Plan APR) These reports must be submitted to the relevant State agencies - California Department of Housing and Community Development (HCD) and Governor’s Office of Planning and Research (OPR) – by April 1st of each year, after they have been presented to the local legislative body for their review and acceptance.

The Planning Commission held a public hearing on the Housing and General Plan APRs on March 11, 2024. The Commission voted unanimously to recommend that the City Council authorize the submittal of the two APRs to the State.

Housing Element APR
The Housing Element1 outlines the City’s plan to meet its affordable and market-rate housing production goals, referred to as the Regional Housing Needs Allocation (RHNA). This allocation is determined by HCD, Department of Finance (DOF), and the regional Councils of Government (COGs). The State agencies calculate statewide housing needs based on population projections and regional population forecasts used in preparing regional transportation plans.

The Association of Bay Area Governments (ABAG)/Metropolitan Transportation Commission (MTC) is then responsible for distributing the RHNA to the Bay Area local governments using an allocation methodology that is consistent with development and growth patterns. East Palo Alto’s RHNA 6 for the 2023-2031 Housing Element is 829 housing units (see Table 2).

The RHNA is divided into four income categories that encompass all levels of housing needs.

HCD publishes the income data for all counties each year. Please note that RHNA does not include Extremely Low Income (ELI) as a separate category; income levels up to 50% of the Area Median Income (AMI) include both the Extremely Low and Very Low Income (VLI) categories. The State Income Limits for San Mateo County for 2023 are shown in Table 1 below:
1 https://www.cityofepa.org/housing/page/housing-element-update-1 28 CONSENT ITEM 3.2
TABLE 1: 2023 SAN MATEO COUNTY INCOME LIMITS
Income Level Number of Persons in Household
1 2 3 4 5 6
Extremely Low
(0% - 30% AMI) $39,150 $44,750 $50,350 $55,900 $60,400 $64,850 Very Low (31%
- 50% AMI) $65,250 $74,600 $83,900 $93,200 $100,700 $108,150 Low (51% -
80% AMI) $104,400 $119,300 $134,200 $149,100 $161,050 $173,000 Moderate (81%
- 120% AMI) $147,000 $168,000 $189,000 $210,000 $226,800 $243,600 Above
Moderate
(greater than
120% AMI)

NA NA NA NA NA NA
See San Mateo County Department of Housing: https://www.smcgov.org/media/144471/download?inline= The East Palo Alto RHNA allocation for each income range is shown in Table 2 below:

TABLE 2: 2023-2031 RHNA 6 ALLOCATION
2023-2031 Regional Housing Needs Allocation (RHNA 6)
for East Palo Alto
Income Level # of Units % of Total
Extremely Low (0% - 30% AMI) n/a n/a
Very Low (31% - 50% AMI) 165 20%
Low (51% - 80% AMI) 95 11%
Moderate (81% - 120% AMI) 159 19%
Above Moderate (greater than 120%
AMI) 410 50%
Total 829 100.0%
On February 20, 2024, HCD sent the City a letter finding that the Draft Revised Housing Element substantially complies with the Housing Element Law2. The City Council will review and hear the 2023-2031 Housing Element at the same meeting as this item on March 19, 2024.

Government Code Section 65400 requires all jurisdictions to prepare a Housing Element Annual Progress Report (Attachment 2) to detail the implementation of their Housing Element.

The Housing Element APR addresses the following topics:
2 https://www.cityofepa.org/sites/default/files/fileattachments/housing/page/16791/hcd_approval_letter_02.20.2024. pdf
29 CONSENT ITEM 3.2
 Progress on achieving the City’s Very-Low Income (VLI), including Extremely-Low Income (ELI), and Low-Income (LI) housing goals.
 Progress on achieving the City’s Moderate Income (MOD) and Above Moderate-Income (Above-MOD) housing goals.
 Progress on accomplishing the Housing Element workplan to increase, preserve, and improve the supply of affordable housing; invest in activities to end homelessness; promote equitable development; and create healthy and sustainable communities and neighborhoods.

General Plan Annual Progress Report
The General Plan is the City’s “constitution” for future growth and development, providing a comprehensive guide for decision-making on land use and other development and planning issues through established goals, policies, and programs. The City adopted its General Plan, VISTA 2035, on October 4, 2016. VISTA 2035 can be found on the City’s website at the following link: https://www.cityofepa.org/planning/page/vista-2035-general-plan.

Government Code Sections 65400 and 65700 mandate that all cities and counties submit an annual report to the Governor’s Office of Planning and Research (OPR) on the status of their General Plan. This report is submitted separately from the Housing Element APR and addresses all other components of the General Plan. It is intended to provide the OPR with an overview of statewide trends in land-use decision-making, planning, and development.

The General Plan APR should demonstrate progress on the City’s overall implementation program or specific measures associated with the implementation of each section of the General Plan. It should also contain an overview of any major planning activities undertaken in 2023, such as specific or master plans, master environmental assessments, General Plan amendments, and major development applications.

Analysis
Housing Element Progress in 2023
In 2023, the City issued 22 building permits for 20 new residential projects, including non-deed restricted Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs).

Two (2) of the permits are ADU legalization projects. The City’s overall progress in achieving its RHNA goals from 2015-present is shown in Table 3 below. Note that Extremely LowIncome units are not counted separately in the RHNA or on the Housing Element APR and so are included in the Very Low-Income Total.
30 CONSENT ITEM 3.2
TABLE 3: RHNA PROGRESS, 2015-PRESENT
RHNA Progress, 2015-Present
RHNA 5 RHNA 6
Income Level 2015 2016 2017 2018 2019 2020 2021 2022 RHNA 5 Deficit* 2023
Percent of
RHNA 6
Requirement
ELI (0% -
30% AMI) 16 29 8 4 n/a n/a n/a
VLI (31% -
50% AMI) 4 66 7 5 -74 10 6%
LI (51% - 80%
AMI) 24 2 3 6 7 12 8 8%
MOD (81% -
120% AMI) 1 5 1 2 3 6 7 59 6 4%
Above-MOD
(>120% AMI) 50 2 5 3 1 5 5 4 192 9 2%
Total 91 7 5 4 9 106 32 27 189 33 4%
*A negative deficit value indicates the City went over its RHNA requirements for the given timeframe.

The City met 190% of its cumulative 2015-2023 RHNA 5 housing goal and has met 4% of its RHNA 6 housing goal in its first year.

Projects in the Pipeline – Entitled Units or Units with SB 35 or SB 9 Zoning Clearance While only projects that received a Building permit in 2023 will be counted towards the City’s RHNA progress, the Housing Element APR also accounts for projects at other stages of development, including entitled projects. These are shown in Table A2 of Attachment 2.

Please note that the SB 35 and SB 9 projects, as described below, are listed as “entitled” projects for the purposes of the APR, even though they are subject only to ministerial (building) permits.

In 2023, the City received applications for several market-rate housing projects, including inclusionary housing units that will create a more diverse housing stock. All residential developments in East Palo Alto that create additional housing units are subject to the City’s Inclusionary Housing Ordinance, which requires 20% of units in any project with five or more units to be provided as deed-restricted affordable housing.

Four residential projects received SB 9 planning clearance throughout the year 2023 for a total of twelve (12) units.

Single-Family Residential Projects
The entitled 990 Garden Street residential project includes the subdivision of seven lots and the construction of six market-rate single-family residential units and one deed restricted 31 CONSENT ITEM 3.2
below-market-rate duplex, as required by the Council-approved inclusionary agreement. The project site has a Low-Density General Plan land use and a Residential-Low Density (R-LD) zoning designations. The proposed six residential units would consist of two-story singlefamily dwellings, each unit with an attached carport and two uncovered parking spaces on the driveway. The project’s deed restricted duplex relies on SB 9 to allow two units after the final map recordation of the newly subdivided seven single family lots. The project was approved in January 2023.

The 120-126 Maple Lane project consists of four market-rate three-story townhomes with attached two-car garages, ranging from 1,854 sq ft to 1,865 sq ft in size. The project site is zoned R-MD-1 Multiple-Family Medium Density Residential with a General Plan land use designation of Medium-Density Residential (MDR). The project was approved in February 2023.

Multi-Family Residential Projects
The 2120-2160 Euclid Avenue Project consists of 430 multifamily rental units ranging from studios to two bedrooms. The applicant is the Ravenswood City School District and the school district currently uses the site for their district offices. The project site is located in the Mixed-Use High zoning district and has a Mixed-Use High General Plan land use designation. The project would include two five-story buildings. The project is a 100% affordable project for extremely low to low incomes. The project applicant submitted a preliminary application in November 2023 and recently had its first study session at the Planning Commission on February 26, 2024.

The Woodland Park Euclid Improvements Project was entitled on November 15, 2022 to demolish and replace 161 units with 605 units, resulting in 444 net new units. This project was significant as it included a high number of units, development code and General Plan amendments, as well as a Development Agreement with a robust relocation and antidisplacement plan, and inclusionary housing requirements. Based on the developer’s projected rents, this project will add 271 MOD and 173 Above-MOD units. The applicant of this project, Sandhill Properties, has submitted an amendment to their project to reduce the total units from 605 to 551. City staff are reviewing the design revisions and will work with the applicant on the revised design review process, including returning to Planning Commission and City Council.

SB 35 Projects
California Senate Bill 35 (SB 35), known as the Streamlined Ministerial Approval Process bill, was passed in September 2017 and in effect starting January 1, 2018. As a law intended to streamline housing construction to address the state housing crisis, it requires that cities where it is applicable approve housing projects that meet objective zoning standards through a ministerial process.

This requirement applies to jurisdictions that do not issue enough building permits to make progress on their RHNA, as determined by HCD. If the jurisdiction has not made sufficient 32 CONSENT ITEM 3.2
progress toward its Above-Moderate income RHNA, then it is required to streamline developments with at least 10% affordable units. East Palo Alto is subject to this requirement.

Since SB 35 projects are subject to ministerial, rather than discretionary, review, they are not “entitled” planning applications. Projects are first reviewed by the Planning Division for conformance with the City’s existing objective development and design standards. If found to conform to all objective development and design standards, applicants are cleared to proceed to submit immediately for building permits. As discussed above, SB 35 projects are listed as entitled in the APR table for the purpose of reflecting the City’s RHNA progress.

One application was subject to the streamlined, ministerial review process through SB 35 in 2023 because it complied with the City’s Zoning Code, General Plan, and Inclusionary Housing Ordinance and also met the affordability threshold of 10%:

The project is located at 851 Weeks Street and consists of a six-story, 79-unit 100% affordable senior housing. The project utilized the State Density Bonus law to receive an additional 39 units and an allowance for six stories or a 75-foot tall building.

SB 9 Projects
California Senate Bill 9 (“SB 9”), passed in September 2021 and in effect starting January 1, 2022, requires ministerial approval of a housing development of up to two primary units and two accessory dwelling units on a single-family zoned parcel, as well as the subdivision of a single-family parcel into two parcels.

Similar to SB 35 projects, SB 9 projects are subject to only ministerial, rather than discretionary, approval. These projects are initially reviewed by the Planning Division for conformance with the City’s existing objective development and design standards. Once conformance is affirmed, the project applicant would be cleared to submit immediately for a ministerial building permit.

In 2023, four SB 9 projects were granted planning clearances to proceed to the building permit stage: 2337 Menalto, 785 Schembri, 2724 Xavier, and 1143 Saratoga.  2337 Menalto proposed one Above-MOD 2,150-square foot second unit on a lot with an existing dwelling.
 785 Schembri proposed one duplex consisting of a 1,150-square-foot unit and a 960-square-foot unit.
 2724 Xavier proposed a duplex that consists of an attached ADU and a JADU.  1143 Saratoga proposed to legalize a two-unit duplex with an attached ADU.

Projects Under Review
The units under project review are not yet reflected in the Housing Element APR, but are important to contextualize the unit counts shown in this staff report and capture housing development trends.
33 CONSENT ITEM 3.2
Further progress on VLI, LI, and MOD units is anticipated from these developments due to the City’s Inclusionary Housing program. All residential developments in East Palo Alto that create additional housing units are subject to the City’s Inclusionary Housing Ordinance, which requires 20% of units in any project of five or more units to be provided as deedrestricted affordable housing.

Table 4 below shows the additional housing units in the City’s development “pipeline” against the remaining RHNA. The chart captures the development projects that the Planning Division is most likely to be engaged with in 2024.

Please note that Table 4 includes projects in the pre-application phase, or for which the Inclusionary Housing obligation has yet to be finalized. For these projects, unit estimates are calculated by applying the 20% standard on-site Inclusionary Housing requirement and are only intended for reference. As these are preliminary estimates, they should be interpreted more as an illustration of potential RHNA progress than an exact estimate for 2024.

TABLE 4: PIPELINE UNITS
Unit Pipeline Estimates by Development
Development Type of
Project Status AboveMOD ELI VLI LI MOD
Units
Total
Four Corners Rental Under Review 144 9 27 180
717 Donohoe Condo Under Review 11 1 2 14
2120-160
Euclid Rental Pre-Application 43 43 340 4 430
812 Green Single
Family Under Review 5 - 5
842 Green Single
Family Under Review 3 3
1201
Runnymede Townhomes Under Review 17 3 20
739 Schembri
& 755
Schembri
Duplex &
Single
Family &
ADUs
Under Review 6 6
851 Weeks Rental
Approved for
Streamlined
Review
22 34 23 79
EPA
Waterfront Mixed-use Under Review 208 13 26 13 260
Harvest: The
Landing Commercial Under Review TBD 95
1933 Pulgas Townhomes Under review 46 9 7 62
Estimated Pipeline Unit Total 1,154
34 CONSENT ITEM 3.2
Of note of the projects listed in Table 4, there are four large mixed-use projects that include a significant number of housing units. The first three projects are active formal applications and the fourth is a preliminary review application:
 Emerson: EPA Waterfront at 151 Tara Street
 Harvest: The Landing at 1990 Bay Road
 Sandhill: Four Corners at 1675 Bay Road
 School District site at 2120-2160 Euclid Avenue (as previously mentioned under the multi-family residential projects)
As mentioned in previous APRs, the first three projects just mentioned are located in the Ravenswood/4 Corners (RBD) Specific Plan area, which prompted the City to begin to update the specific plan. While these three developers are awaiting the update of the RBD Specific Plan to move the projects forward, these sites are not necessary for meeting the RHNA. The combined unit count of these proposals would exceed the original housing maximum of 835 units originally included for the RBD-specific plan.

This high level of development interest and activity indicates that the City may be able to meet its RHNA goals if the City can address its significant infrastructure challenges, as described further below.

Key Impediments to Housing Production
State law requires that jurisdictions identify any significant impediments to the production of housing units. Prior to 2018, the key impediment in East Palo Alto was the Temporary Water Moratorium (Ordinance No. 399), which was adopted in July 2016 and ended in July 2018.

This resulted in the suspension of progress on several housing-related projects.

With several developments in the pipeline, the chief impediment to further housing development in East Palo Alto remains infrastructure-related. Pipeline projects are experiencing significant delays as the City and developers of affected projects work with the East Palo Alto Sanitary District (EPASD) to find feasible solutions to the system’s capacity. The City has initiated a process with the Local Area Formation Commission (LAFCo) to address this impediment. On November 15, 2023, the LAFCo Commission unanimously approved the City of East Palo Alto’s application to make East Palo Alto Sanitary District (District) a subsidiary district of the City of East Palo Alto, and reaffirmed this decision, unanimously, upon a request for reconsideration. The City’s application remains pending until the expiration of the protest period and the results of the protest hearing, which is set for May 22,2024. If there are insufficient written protests to LaFCo’s decision to grant the City’s application, the matter will be finalized and a Notice of Completion issued. Once finalized, the East Palo Alto City Council will serve as the designated Board of Directors for the East Palo Alto Sanitary District, which would remove a major impediment to the City’s development pipeline, including barriers to a substantial number of affordable housing projects. Further information on this decision can be referenced in the LAFCo Resolution. 35 CONSENT ITEM 3.2
The details of this action can be found in the LAFCo Resolution. To learn more please view the Frequently Asked Questions page linked on the City homepage: .

In addition, while the City has largely met its water supply needs, water distribution and storage remain a challenge. However, the City has taken major steps to address these shortfalls. On October 4, 2022, the City approved the 2022 Water System Master Plan (“WSMP”) and appropriated nearly $8.4 million to design and build several key City water infrastructure projects over the next two years and provide an overall plan for potable water infrastructure improvements for the next twenty years. The City has also secured several funding sources for major capital improvements to improve water distribution for the entire city, including an $8 million state allocation, $1.5 million of which will go toward water infrastructure improvements along University Avenue and Weeks Street, and the rest of which will go toward construction and permanent costs for the 136-unit affordable housing development, Colibri Commons (formerly known as 965 Weeks).

The Missing Middle: Moderate-Income Units
Many jurisdictions are challenged to develop more housing units for Moderate-Income households, defined as those earning at or below 120% of the County’s Median Income, as funding sources for Moderate-Income units are limited. For its RHNA 6, the City is required to develop 159 Moderate-Income units.

Given the number of market-rate, for-sale residential developments currently in the pipeline, the City’s Inclusionary Housing program is likely to continue to add significantly to the production of Moderate-Income units. There have been several projects since adoption of the Inclusionary Housing Ordinance in 2019 that include for-sale units in the 80-120% AMI range.

In 2023, the City implemented multiple initiatives to increase the production of ADUs, which can serve as a source of “naturally” affordable housing for Moderate-Income households.

For example, the City and its partners completed their “ADU Streamlining” initiative, funded by an SB 2 Planning Grant, and continue to meet to discuss additional streamlining options.

The City amended its ADU ordinance in November 2020 and updated its ADU ordinance again in 2024 to align with new state laws. New states laws include SB 897 (effective January 1, 2023), and AB 1033, SB 976 and AB 1332 (all effective January 1, 2024) which have greatly incentivized ADU production. With the collaborative efforts with EPACANDO, the ADU streamlining work has continued, even in the absence of additional state funding sources. City staff have maintained monthly meetings with the ADU Technical Working Group. Although the SB 2 grant funding of this program is coming to an end, it has played a crucial role in establishing a process to continue this work beyond the grant. 36 CONSENT ITEM 3.2
Other Key Accomplishments & Initiatives that Will Increase Housing Production Accessory Dwelling Units (ADUs)
As noted above, the City has invested significant resources into encouraging the production of ADUs as a strategy for adding to the affordable housing stock in East Palo Alto. City staff participates in monthly ADU Technical Working Group meetings with community partners and collaborate with these organizations on multiple ongoing ADU initiatives. Through the SB 2- funded “ADU Streamlining” initiative, the City’s partners led a comprehensive analysis of the full ADU application process. They will be further assisting Planning staff with an enhanced East Palo Alto ADU website and updated handouts that reflect the City’s updated ADU ordinance.

As part of the City’s efforts to streamline ADU applications and reflect changes to state ADU law, Planning staff have updated the Planning review forms for ADUs to provide early feedback on a proposal’s compliance with the Zoning Code, which expedites the ADU plan review for the building permit process. City Council adopted an amendment to the City’s ADU ordinance to introduce Preliminary Ministerial Review (PMR) and objective architectural design standards on February 6, 2024 intended to create a clear and streamlined process for ADU applications.

City staff also participates in weekly CalHome meetings with the CalHome ADU/JADU Loan Program administrator, East Palo Alto Community Alliance and Neighborhood Development Organization (EPACANDO), to identify potential applicants for the $2,000,000 grant received from HCD in 2020.

The number of ADU applications continues to increase over the years from 2020 to 2023. As noted above, in 2023, 33 ADU applicants received a Building permit, and 20 units were issued a Certificate of Occupancy. This compares to 29 Building permits issued in 2022, and 22 units were issued a Certificate of Occupancy.

Progress on the City’s Five-Year Affordable Housing Strategy Based on the Draft Revised Housing Element, an updated Affordable Housing Strategy (AHS) was prepared to cover the next five-year period from 2024 to 2028. The previous AHS covered the period from 2019 to 2023. The AHS sets program priorities for meeting East Palo Alto’s affordable housing needs and recommends funding levels and sources for implementing the Housing Element policies and programs.

On February 6, 2024, the City Council discussed and adopted the AHS for 2024-2028 with direction on budget allocations to support the housing programs, which will be considered during the adoption of the Fiscal Year 2024-2025 City budget. The City Council also reviewed the policies and programs in the AHS, which are repeated from the Housing Element, and directed revisions to certain policies and programs. The AHS has been updated to reflect the comments from Councilmembers and will be posted online once the Housing Element is also adopted.
37 CONSENT ITEM 3.2
2023 General Plan Annual Progress Report
The Vista 2035 General Plan (General Plan) is the City’s vision or constitution for its future growth. In addition to the Housing Element, the General Plan consists of several distinct sections: Land Use and Urban Design; Economic Development; Transportation, Health and Equity; Parks, Open Space, and Conservation; Infrastructure Services and Facilities; Safety and Noise; and the Westside Area Plan. The City of East Palo Alto made significant progress on a number of projects in 2023 to address certain General Plan Programs, as identified in Chapter 12 of the General Plan, Implementation Programs. The report presents and summarizes the City’s major efforts to update and implement the General Plan. The City is currently in the process of updating the Safety Element and the Environmental Justice (Health and Equity) Element.

Currently, 19% of the programs have been completed, 52% of the programs are in progress, and 29% of the programs have not started or are in the pipeline. There is an approximately

16.36% increase in programs that are currently in action after the 2022 report. The table in Attachment 3 shows the status of the implementation of each section of the VISTA 2035 General Plan.

TABLE 5: GENERAL PLAN PROGRAM STATUS
The General Plan includes high level policies to direct decision making, as well as a list of implementation programs the City will carry out to accomplish policy and regulation goals.

Several Citywide key projects are highlighted below:
38 CONSENT ITEM 3.2
General Plan Element Updates
Per Government Code Section 65302, the General Plan is mandated to address seven elements as required of all jurisdictions in California, in addition to an eighth element – Environmental Justice – specific to East Palo Alto and other cities that have identified disadvantaged communities. The last General Plan update was adopted by the City Council in October 2016. The two element update efforts will increase the General Plan’s compliance with OPR Guidelines.

Safety Element
The Safety Element of East Palo Alto’s General Plan (Vista 2035) is a State-mandated element that identifies potential hazards that could affect community welfare, public health, and overall safety. The update of this element is triggered by the City’s 2023-2031 Housing Element Update effort; the last update of this element was in 2016. The Safety Element identifies human-caused and natural hazards that affect the City, describes present and expected future conditions, and set goals and policies to minimize hazards to safety. This includes efforts to protect the health and safety of community members, minimize physical harm to the buildings and infrastructure, and reduce damage to local economic systems, community services, and ecosystems. Community and stakeholder engagement will be a critical component of this update which includes community meetings, digital/print mailers, and/or workshops.

In July 2023, Planning Division, along with project consultants from Community Planning Collaborative (CPC) and PlaceWorks. started the process for the update of the Safety Element. The update is being conducted in collaboration with several jurisdictions in San Mateo County. The planning division and various departments compared the Safety Element with recent State law in December 2024 to identify the required changes and updates. A website that includes the Safety Element updates and information was launched on February 23, 2024: https://www.cityofepa.org/planning/page/safety-element-update. There will be two virtual introductory workshops anticipated in March and April 2024 for the community to learn about the Safety Element update and provide feedback. Adoption of the update is anticipated in 2025.

Environmental Justice Element
The City’s Health and Equity Element, which serves as the City’s Environmental Justice Element of the General Plan, contains environmental justice policies and addresses both current and future community health and equity concerns. Senate Bill (SB) 1000 requires that cities and counties with disadvantaged communities prepare an environmental justice element to address “unique or compounded health risks” in the community. The update is also required because the City is in the process of updating two elements of the Vista 2035: the Housing Element and the Safety Element. The goal of the Environmental Justice Element update is to identify and address community environmental concerns and outline a policy framework to 39 CONSENT ITEM 3.2
create a more livable, healthy, and just community. A key component of the update, similar to the Safety Element, will be community and stakeholder outreach and engagement.

The update was initiated in July 2023 and the Planning Division has been working closely with PlaceWorks and Community Planning Collaborative. The update is conducted in collaboration with the City of Burlingame and San Mateo County. The Planning Division has been working since late 2023 with PlaceWorks and various departments to identify health risks and equity concerns in the City to better facilitate resources within the community. A website for the project has been posted for the community to receive updates and information and can be found here: https://www.cityofepa.org/planning/page/environmental-justice-element-update.

The anticipated adoption of the update is in 2025.

Citywide ADU Ordinance Amendment
The City of East Palo Alto last amended its Accessory Dwelling Unit (ADU) regulations in 2020. The intent of the most recent ADU Development Code Amendment was to realign the Development Code to bring it into conformance with the latest legislative changes, enacted between 2021 through 2023. The Amendment included the following:

1. Updated ADU, JADU, Primary Dwelling Unit, Public Transit, and Major Transit Stop definitions.

2. Amended development standards for Residential Zones in Municipal Code Section 18.10.030 Development Standards.

3. Introduced and amended Preliminary Ministerial Review Clearance to provide an application for the streamlined project processes, such as ADUs, the HOME Act (SB 9) projects, and the Streamlined Ministerial Approval process (SB 35), in Municipal Code Section 18.80.025, Section 18.82.020, and Chapter 18.85.

4. Amended ADU Ordinance, Chapter 18.96 to be compliant with the latest legislative updates.

The Planning Commission, at their November 13, 2023 public hearing, reviewed and recommended that the City Council adopt an ordinance to amend the Development Code. The amended ADU ordinance was initially approved by the City Council on December 14, 2023 and formally adopted on second reading on February 6, 2024.

Transportation and Infrastructure Implementation Programs University Ave Pedestrian Overcrossing and Interchange Project The US101/University Avenue Interchange Improvement project consists of the construction of a pedestrian overcrossing of US101 and the existing North of University Avenue overcrossing, the construction of a Class I bikeway connecting the pedestrian overcrossing to Woodland Avenue and Donohoe Street, widening the US-101 southbound off-ramp, the reconstruction of the University Avenue northbound off-ramp, and other roadway and traffic signal improvements. The project construction contractor had been selected for July 2023. The 40 CONSENT ITEM 3.2
University Avenue overcrossing improvement project had started in late Summer 2023. Since the construction began, the construction of the pier foundation reinforcement, the demolition of the median concrete barrier, and the realignment of US 101 were completed in December 2023.

Street Resurfacing Program
As part of the annual infrastructure improvement program, Public Works conducts the Annual Street Resurfacing Project to keep up the City’s pavement condition and maintain the pavement condition index score. The street resurfacing project consists of roadway repair and rehabilitation, as well as re-striping throughout the streets that needed attention after weather and usage impacts.

O’Connor Pump Station Improvement
The O’Connor Pump Station provides flood protection for low-lying residential areas in the eastern portion of the City. The pump station requires routine maintenance and upgrades to be further effective in providing service to the neighborhood and safeguarding the community. A grant funding from United States Environmental Protection Agency (USEPA) had been received in 2023 for the upgrade of the pump station tanks and electrical service. The improvement will upgrade the single-wall underground diesel tanks to double-wall underground tanks to be compliant with the California Health and Safety Code Section 25292.05 and power upgrade to provide back-up power in case of an outage.

Park Improvement Programs
Joel Davis Park Improvement
Joel Davis Park is the most recent addition to recreational space in East Palo Alto with 2.06 acres consisting of a play structure, picnic tables and areas, and a multi-purpose grass field.

The park improvement is one of the capital improvement projects that Public Works started in April 2023. The Joel Davis Park improvement includes the installation of a public restroom.

The availability of the proposed restroom will enhance the overall user experience at the park since the park currently has no public bathrooms. The construction of the project started in February 2024 and the project completion is anticipated in March 2024.

Next Steps
If the APRs are approved at that Council meeting, City staff will submit these annual reports to the applicable State agencies before or by April 1, 2024.

Fiscal Impact
There is no fiscal impact associated with this staff report. 41 CONSENT ITEM 3.2
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Additionally, as an independent basis, the action being consideration is categorically exempt from CEQA, pursuant to CEQA Guideline section 15306 (Information Collection) as it consists entirely of basic data collection which does not result in a serious or major disturbance to an environmental resource. The action being considered is the preparation, review, and submittal of reports as required by Government Code Section 65400.

Furthermore, none of the exceptions set forth in CEQA Guidelines Section 15300.2 apply to this Project.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement within the meaning of the Levine Act.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution

2. Approved Planning Commission Resolution
Exhibits
A. 2023 Housing Element Annual Progress Report Implementation Chart B. 2023 General Plan Annual Progress Report Implementation Chart C. Housing Successor to the Redevelopment Agency Annual Report 42 RESOLUTION NO. 2024 -- 2

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

ACCEPTING THE HOUSING ELEMENT ANNUAL PROGRESS REPORT, GENERAL PLAN

ANNUAL PROGRESS REPORT, AND HOUSING SUCCESSOR TO THE REDEVELOPMENT

AGENCY ANNUAL REPORT, AND DIRECTING THE CITY MANAGER TO FILE THE REPORTS

WITH THE APPROPRIATE STATE AUTHORITIES
WHEREAS,GovernmentCodeSection 65400requires the City of East Palo Alto (“City”) to filean annual progress report(“Housing Element Annual Progress Report”) documentingtheprogress in theCity’s implementation of housing programs, using forms and definitions recommended by the California Department of Housing and Community Development (“Department”), with the Department and the Governor’s Office of Planning and Research (“OPR”) by April 1stof each year; and WHEREAS, Government Code Sections 65400 and 65700 require that the City file an annual report (“General Plan Annual Progress Report”) documenting progress in the City’s implementation of its General Plan with OPR by April 1st of each year; and
WHEREAS, Health and Safety Code Section 34176 requires the City to file an annual report (“Housing Successor to the Redevelopment Agency Annual Report”) describing how the City, acting as Successor to the former Redevelopment Agency of the City of East Palo Alto, has utilized its former Redevelopment Agency funds for housing activities in conformance with the Health and Safety Code; and WHEREAS, on March 11, 2024, via Resolution No. PC 2024-02, the City of East Palo Alto Planning Commission recommended that the City Council direct the City Manager to file the abovereferenced reports with the appropriate State authorities.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Review and accept the 2023 Housing Element Annual Progress Report and 2023 General Plan Annual Progress Report;

2. Direct staff to submit the 2023 Housing Element Annual Progress Report and 2023 General Plan Annual Progress Report to the appropriate State authorities; and

3. Find that the acceptance and submittal of the 2023 Housing Element Annual Progress Report and 2023 General Plan Annual Progress Report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Sections 15061(b)(3) and 15306 based on evidence in the administrative record, and none of the exceptions set forth in CEQA Guidelines Section 15300.2 apply to this Project.
43 PASSED AND ADOPTED on this 19th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Antonio Lopez, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
44 Jurisdiction East Palo Alto
Reporting Year 2023
Housing Element Planning Period 6th Cycle
Current Year
Deed Restricted 0
Non-Deed
Restricted 10
Deed Restricted 0
Non-Deed
Restricted 8
Deed Restricted 0
Non-Deed
Restricted 6
9 33
Units by Structure Type Entitled Permitted Completed
Single-family Attached 4 4 #REF!
Single-family Detached 4 4 #REF!
2 to 4 units per structure 0 0 #REF!
5+ units per structure 0 0 #REF!
Accessory Dwelling Unit 25 25 #REF!
Mobile/Manufactured Home 0 0 #REF!
Total 33 33 #REF!
Infill Housing Developments and Infill Units Permitted # of Projects Units 27 33
0 0
56 166
60 0
1 1
(Jan. 1 - Dec. 31)
01/31/2023 - 01/31/2031
Number of SB 35 Streamlining Applications Approved
Very Low
Low
Moderate
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of SB 35 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
45 Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 3 9
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 35 (2017) 0 0
Ministerial and Discretionary Applications # of Applications Units Ministerial 52 140
Discretionary 4 26
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 1 Number of Units in Applications Submitted Requesting a Density Bonus 79 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 94 0
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Units Constructed - SB 35 Streamlining Permits
46 Jurisdiction East Palo Alto ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Application
Status Project Type Notes
2 3 4 6 7 8 9 11 12 13
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome Non
Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total

APPROVED
Units by
project
Total

DISAPPROVED
Units by Project
Please select
streamlining
provision/s the
application was
submitted
pursuant to.

Did the housing
development
application seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were incentives
or concessions
reqested
pursuant to
Government
Code section
65915
approved?
Please indicate
the status of the
application.

Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 0 56 0 23 3 0 84 166 60 0 63262020 1080 RUNNYMEDE ST1080 RUNNYMEDE ST BLD2023-0058 ADU R 5/12/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 62241120 109 HOLLAND ST 109 HOLLAND ST BLD2023-0052 ADU R 5/3/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63553460 1136 GAILLARDIA WAY 1136 GAILLARDIA WAY BLD2023-0102 ADU R 9/14/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 62123230 1138 WESTMINSTER AVE 1138 WESTMINSTER AVEBLD2023-0063 ADU R 5/24/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63402180 1139 OCONNOR ST1139 OCONNOR ST BLD2023-0055 ADU R 5/9/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63561270 116 ABELIA WAY 116 ABELIA WAY BLD2023-0061 ADU R 5/19/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 62125160 1174 LAUREL AVE 1174 LAUREL AVE BLD2023-0138 ADU R 11/21/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 62116070 1235 JERVIS AVE 1235 JERVIS AVE BLD2023-0033 ADU R 3/23/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63141200 127 DONOHOE ST 127 DONOHOE ST BLD2023-0026 ADU R 3/9/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63442700 134 Donohoe St. 134 Donohoe St. BLD2023-0005 ADU R 1/19/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63102160 1512 URSULA WAY1512 URSULA WAY BLD2023-0123 ADU R 10/19/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63561380 160 ABELIA WAY 160 ABELIA WAY BLD2023-0067 ADU R 6/1/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63415270 1972 PULGAS AVE 1972 PULGAS AVE BLD2023-0060 ADU R 5/18/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63183070 2045 GLEN WAY 2045 GLEN WAY BLD2023-0022 ADU R 2/24/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63183070 2045 GLEN WAY 2045 GLEN WAY BLD2023-0108 ADU R 9/27/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63143090 2093 ADDISON AVE2093 ADDISON AVE BLD2023-0104 ADU R 9/19/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63144090 2107 RALMAR AVE2107 RALMAR AVE BLD2023-0139 ADU R 11/22/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63154080 2140 ADDISON AVE2140 ADDISON AVE BLD2023-0039 ADU R 4/4/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63185090 2186 LINCOLN ST 2186 LINCOLN ST BLD2023-0146 ADU R 12/19/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63331310 2227 CAPITOL AVE2227 CAPITOL AVE BLD2023-0051 ADU R 5/1/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63161310 2255 POPLAR AVE 2255 POPLAR AVE BLD2023-0109 ADU R 9/27/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63162320 2269 RALMAR AVE2269 RALMAR AVE BLD2023-0056 ADU R 5/9/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63197280 2319 GLEN WAY 2319 GLEN WAY BLD2023-0141 ADU R 12/4/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 62132220 2328 MENALTO AVE2328 MENALTO AVE BLD2023-0074 ADU R 6/30/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63172330 2345 OAKWOOD DR2345 OAKWOOD DR BLD2023-0006 ADU R 1/20/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 62132250 2352 MENALTO AVE2352 MENALTO AVE BLD2023-0107 ADU R 9/21/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63210490 2355 COOLEY AVE2355 COOLEY AVE BLD2023-0085 ADU R 7/19/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63411080 251 GARDENIA WAY251 GARDENIA WAY BLD2023-0066 ADU R 6/1/2023 0 0 0 0 0 0 1 1 1 NONE No N/A Approved Ministerial 63265050 32 BUCHANAN CT 32 BUCHANAN CT BLD2023-0082 ADU R 7/12/2023 0 0 0 0 0 0 1 1 1 NONE No No Approved Ministerial 63265100 62 BUCHANAN CT 62 BUCHANAN CT BLD2023-0095 ADU R 8/17/2023 0 0 0 0 0 0 1 1 1 NONE No No Approved Ministerial 63361440 785 SCHEMBRI LN 785 SCHEMBRI LN BLD2023-0038 SFD R 4/4/2023 0 0 0 0 0 0 2 2 2 SB 9 (2021) -
Duplex in SF
Zone
No No Approved Ministerial
633720160,
633720170,
633720180, and
633720190
120 - 124 Maple
Lane 120 - 124 MAPLE LN DR20-003
SFA R
2/17/2023
4 4 4 NONE No No Approved Discretionary
632711090 1201 Runnymede Village EPA TPM23-001 and
DR23-001
MH O
2/6/2023
3 17 20 NONE No No Pending Discretionary
63561280 120 Abelia 120 Abelia ADR23-009 SFD O 8/15/2023 1 1 NONE No No Pending Discretionary 63322490 2131 Cooley 2131 Cooley DR23-007 SFD O 10/26/2023 1 1 NONE No No Pending Discretionary 62124020 1012 NEWBRIDGE ST1012 NEWBRIDGE ST ZCP23-056 ADU R 11/2/2023 1 1 1 NONE No No Pending Ministerial 63262290 1038 RUNNYMEDE ST1038 RUNNYMEDE ST ZCP23-023 ADU R 4/26/2023 1 1 1 NONE No No Approved Ministerial 62123230 1138 WESTMINSTER AVE 1138 WESTMINSTER AVEBLD2023-0063 ADU R 5/24/2023 1 1 1 NONE No No Approved Ministerial 62121140 1143 SARATOGA AVE1143 SARATOGA AVE ZCP23-046 ADU R 9/6/2023 3 3 3 SB 9 (2021) -
Duplex in SF
Zone
No No Approved Ministerial
63146160 1280 BAYSHORE RD1280 BAYSHORE RD ZCP23-037 ADU R 7/10/2023 1 1 1 NONE No No Approved Ministerial 63146160 1280 BAYSHORE RD1280 BAYSHORE RD ZCP23-062 ADU R 12/12/2023 1 1 1 NONE No No Approved Ministerial 63384180 1280 CYPRESS ST 1280 CYPRESS ST ZCP23-012 ADU R 3/22/2023 1 1 1 NONE No No Approved Ministerial 63384190 1290 CYPRESS ST 1290 CYPRESS ST ZCP23-010 ADU R 3/21/2023 1 1 1 NONE No No Approved Ministerial 63184020 2056 GLEN WAY 2056 GLEN WAY HR23-004 ADU R 4/27/2023 1 1 1 NONE No No Approved Ministerial 63146050 2078 ADDISON AVE2078 ADDISON AVE ZCP23-039 ADU R 7/13/2023 1 1 1 NONE No No Approved Ministerial 63143090 2093 ADDISON AVE2093 ADDISON AVE ZCP23-049 ADU R 9/28/2023 1 1 1 NONE No No Approved Ministerial 63153210 2145 ADDISON AVE2145 ADDISON AVE ZCP23-063 ADU R 12/15/2023 1 1 1 NONE No No Approved Ministerial 63182110 2227 LINCOLN ST 2227 LINCOLN ST ZCP23-057 ADU R 11/2/2023 1 1 1 NONE No No Approved Ministerial 62221110 223 HOLLAND ST 223 HOLLAND ST ZCP23-008 ADU R 2/26/2023 1 1 1 NONE No No Approved Ministerial 63361400 755 SCHEMBRI LN 755 SCHEMBRI LN ZCP23-044 ADU, SFD R 8/31/2023 4 4 SB 9 (2021) -
Duplex in SF
Zone
No No Pending Ministerial
62118100 2337 MENALTO AVE2337 MENALTO AVE ZCP23-001 SFD R 1/13/2023 2 2 2 SB 9 (2021) -
Duplex in SF
Zone
No No Approved Ministerial
63013320 2724 XAVIER ST 2724 XAVIER ST ZCP23-011 ADU R 4/13/2023 4 4 4 SB 9 (2021) -
Duplex in SF
Zone
No No Approved Ministerial
ADU/JADU+ SB 9 2 unit
63014010 2792 HUNTER ST 2792 HUNTER ST ZCP23-035 ADU R 6/29/2023 1 1 1 NONE No No Approved Ministerial 63442340 284 DONOHOE ST 284 DONOHOE ST ZCP23-036 ADU R 6/29/2023 1 1 1 NONE No No Approved Ministerial 63263290 960 WEEKS ST 960 WEEKS ST ZCP23-045 ADU R 9/5/2023 1 1 NONE No No Pending Ministerial 63221240 851 WEEKS ST 851 WEEKS ST ZCP23-047 MH R 9/13/2023 56 23 79 SB 35 (2017) Yes Yes Approved Ministerial Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law Applications
10 Housing Development Applications Submitted
PUBLIC HEARING ITEMS 6.2
47 Jurisdiction East Palo Alto ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Table A2
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name + Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date Approved # of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of
the units were
Extremely Low
Income?
Please select the
streamlining
provision the
project was

APPROVED
pursuant to. (may
select multiple)
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction
(years) (if affordable in
perpetuity enter 1000)+
Number of
Demolished/Destroyed
Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 10 0 8 0 6 9 33 0 10 0 8 0 6 9 33 0 3 0 8 0 6 3 20 0 1 63532210 111 JASMINE WAY 111 JASMINE WAY BLD2022-0044 ADU R 1 4/18/2023 1 0 0 0 1 0 0 0 4/18/2023
1 0 0 0 1 0 0 0 11/16/2023
1 0
NONE
Y
Other Other
Using Housing Element
assumptions about ADUs: 30%
VLI (includes ELI), 30% LI, 30%
Mod and 10% above mod
Yes
63551040 1219 CAMELLIA DR 1219 CAMELLIA DR BLD2021-0142 ADU R 7/11/2022 0 7/11/2022 0 0 0 0 0 0 0 1 6/20/2023 1 0 NONE Y Other Other Same as above Yes 63553330 1938 PULGAS AVE 1938 PULGAS AVE BLD2022-0055 ADU R 1 4/24/2023 1 0 1 0 0 0 0 0 4/24/2023 1 0 0 NONE Y Other Other Same as above Yes 63332520 2247 COOLEY AVE 2247 COOLEY AVE BLD2022-0085 ADU R 11/7/2022 0 11/7/2022 0 0 1 0 0 0 0 0 3/2/2023 1 0 NONE Y Other Other Same as above Yes 63331270 2249 CAPITOL AVE 2249 CAPITOL AVE BLD2022-0097 ADU R 1 6/6/2023 1 0 0 0 0 0 1 0 6/6/2023 1 0 0 NONE Y Other Other Same as above Yes 63199240 2292 GLEN WAY 2292 GLEN WAY BLD2022-0098 ADU R 1 9/15/2023 1 0 1 0 0 0 0 0 9/18/2023 1 0 0 NONE Y Other Other Same as above Yes 63171230 2294 RALMAR AVE 2294 RALMAR AVE BLD2022-0121 ADU R 1 9/20/2023 1 0 0 0 0 0 1 0 9/20/2023 1 0 0 NONE Y Other Other Same as above Yes 63196070 2301 GLEN WAY 2301 GLEN WAY BLD2022-0033 ADU R 7/8/2022 0 7/8/2022 0 0 0 0 0 0 1 0 1/17/2023 1 0 NONE Y Other Other Same as above Yes 63271260 2398 PULGAS AVE 2398 PULGAS AVE BLD2022-0127 ADU R 1 7/11/2023 1 0 1 0 0 0 0 0 7/11/2023 1 0 0 NONE Y Other Other Same as above Yes 63044190 2730 GONZAGA ST 2730 GONZAGA ST BLD2022-0047 ADU R 9/2/2022 0 9/2/2022 0 0 0 0 0 0 0 1 10/6/2023 1 0 NONE Y Other Other Same as above Yes 62241120 109 HOLLAND ST 109 HOLLAND ST BLD2023-0052 ADU R 1 11/6/2023 1 0 1 0 0 0 0 0 11/6/2023 1 0 0 NONE Y Other Other Same as above Yes 62132010 1102 ALBERNI ST 1102 ALBERNI ST BLD2022-0010 ADU R 1 9/28/2023 1 0 1 0 0 0 0 0 9/28/2023 1 0 0 NONE Y Other Other Same as above Yes 62118250 1256 LAUREL AVE 1256 LAUREL AVE DE2023-0015 ADU R 1 6/12/2023 1 0 1 0 0 0 0 0 6/12/2023 1 0 0 NONE Y Other Other Same as above 1 Demolished R Yes 63384230 1261 BEECH ST 1261 BEECH ST BLD2020-0085 ADU R 2/4/2021 0 3/1/2021 0 0 1 0 0 0 0 0 5/16/2023 1 0 NONE Y Other Other Same as above Yes 63533050 139 WISTERIA DR 139 WISTERIA DR BLD2021-0133 ADU R 1 3/24/2023 1 0 1 0 0 0 0 0 3/24/2023 1 0 1 0 0 0 0 0 9/22/2023 1 0 NONE Y Other Other Same as above Yes 63561380 160 ABELIA WAY 160 ABELIA WAY BLD2023-0067 ADU R 1 9/8/2023 1 0 1 0 0 0 0 0 9/8/2023 1 0 1 0 0 0 0 0 2/14/2024 1 0 NONE Y Other Other Same as above Yes 63415270 1972 PULGAS AVE 1972 PULGAS AVE BLD2023-0060 ADU R 1 9/5/2023 1 0 1 0 0 0 0 0 9/5/2023 1 0 0 NONE Y Other Other Same as above Yes 63265030 20 BUCHANAN CT 20 BUCHANAN CT BLD2021-0111 ADU R 1 3/2/2023 1 0 1 0 0 0 0 0 3/2/2023 1 0 0 NONE Y Other Other Same as above Yes 63183070 2045 GLEN WAY 2045 GLEN WAY BLD2023-0022 ADU R 1 5/11/2023 1 0 0 0 1 0 0 0 5/15/2023 1 0 0 0 1 0 0 0 10/25/2023 1 0 NONE Y Other Other Same as above Yes 63141140 2081 RALMAR AVE 2081 RALMAR AVE BLD2021-0094 ADU R 1/14/2022 0 1/14/2022 0 0 0 0 1 0 0 0 3/24/2023 1 0 NONE Y Other Other Same as above Yes 63185310 2136 LINCOLN ST 2136 LINCOLN ST BLD2021-0098 ADU R 1 4/13/2023 1 0 0 0 1 0 0 0 4/13/2023 1 0 0 NONE Y Other Other Same as above Yes 63153290 2196 RALMAR AVE 2196 RALMAR AVE BLD2022-0003 ADU R 1 7/19/2023 1 0 0 0 1 0 0 0 7/19/2023 1 0 0 0 1 0 0 0 11/7/2023 1 0 NONE Y Other Other Same as above Yes 63162320 2269 RALMAR AVE 2269 RALMAR AVE BLD2023-0056 ADU R 1 8/28/2023 1 0 0 0 1 0 0 0 8/28/2023 1 0 0 NONE Y CalHOME Other Deed-restricted via CalHome loan agreement.
1000 Yes
63161220 2299 POPLAR AVE 2299 POPLAR AVE BLD2022-0117 ADU R 1 1/17/2023 1 0 0 0 1 0 0 0 1/17/2023
1 0 0 0 1 0 0 0 7/13/2023
1 0
NONE
Y
Other Other
Using Housing Element
assumptions about ADUs: 30%
VLI (includes ELI), 30% LI, 30%
Mod and 10% above mod
Yes
63172380 2315 OAKWOOD DR2315 OAKWOOD DR BLD2020-0034 ADU R 11/30/2020 0 11/30/2020 0 0 0 0 1 0 0 0 7/13/2023 1 0 NONE Y Other Other Same as above Yes 63172330 2345 OAKWOOD DR2345 OAKWOOD DR BLD2023-0006 ADU R 1 4/24/2023 1 0 0 0 1 0 0 0 4/24/2023 1 0 0 NONE Y Other Other Same as above Yes 62133070 2361 RALMAR AVE 2361 RALMAR AVE BLD2021-0006 ADU R 9/10/2021 0 9/10/2021 0 0 0 0 1 0 0 0 4/28/2023 1 0 NONE Y Other Other Same as above Yes 63411080 251 GARDENIA WAY251 GARDENIA WAY BLD2023-0066 ADU R 1 9/22/2023 1 0 0 0 1 0 0 0 9/22/2023 1 0 0 NONE Y Other Other Same as above Yes 63042230 2770 FORDHAM ST 2770 FORDHAM ST BLD2021-0115 ADU R 5/24/2022 0 5/24/2022 0 0 0 0 1 0 0 0 5/16/2023 1 0 NONE Y Other Other Same as above Yes 63024090 2850 ILLINOIS ST 2850 ILLINOIS ST BLD2021-0070 ADU R 12/1/2021 0 12/1/2021 0 0 0 0 0 0 1 0 6/22/2023 1 0 NONE Y Other Other Same as above Yes 63024010 2896 ILLINOIS ST 2896 ILLINOIS ST BLD2021-0129 ADU R 0 0 0 0 0 1 0 2/28/2023 1 0 0 0 0 0 1 0 2/28/2023 1 0 0 0 0 0 1 0 2/26/2024 1 0 NONE Y Other Other Same as above Yes 63185250 466 BELL ST 466 BELL ST BLD2021-0084 ADU R 8/19/2022 0 8/19/2022 0 0 0 0 0 0 1 0 5/23/2023 1 0 NONE Y Other Other Same as above Yes 63202190 535 SACRAMENTO ST535 SACRAMENTO STBLD2021-0052 ADU R 6/1/2022 0 6/1/2022 0 0 0 0 0 0 1 0 6/15/2023 1 0 NONE Y Other Other Same as above Yes 63302280 575 BELL ST 575 BELL ST BLD2017-0234 ADU R 1/17/2018 0 1/26/2018 0 0 0 0 0 0 1 0 6/27/2023 1 0 NONE Y Other Other Same as above Yes 63265100 62 BUCHANAN CT 62 BUCHANAN CT BLD2023-0095 ADU R 0 0 0 0 0 1 0 12/12/2023 1 0 0 0 0 0 1 0 12/12/2023 1 0 0 NONE Y Other Other Same as above Yes 63374440 755 DONOHOE ST 755 DONOHOE ST BLD2022-0096 ADU R 0 0 0 0 0 1 0 3/2/2023 1 0 0 0 0 0 1 0 3/2/2023 1 0 0 0 0 0 1 0 11/29/2023 1 0 NONE Y Other Other Same as above Yes 63361440 785 SCHEMBRI LN 785 SCHEMBRI LN BLD2023-0038 ADU R 0 0 0 0 0 1 0 7/14/2023 1 0 0 0 0 0 1 0 7/14/2023 1 0 0 SB 9 (2021) - Duplex
in SF Zone Y Other Other Same as above Yes
63361060 875 SCHEMBRI LN 875 SCHEMBRI LN BLD2020-0109 ADU R 3/23/2021 0 4/1/2021 0 0 0 0 0 0 0 1 11/21/2023 1 0 NONE Y Not applicable Yes 62222050 926 BAY RD 926 BAY RD BLD2020-0035 ADU R 0 0 0 0 0 0 1 8/31/2023 1 0 0 0 0 0 0 1 8/31/2023 1 0 0 NONE Y Not applicable Yes 633720160,
633720170,
633720180, and
633720190
120 - 124 Maple
Lane 120 - 124 MAPLE LN DR20-003 SFA R 0 0 0 0 0 0 4 2/17/2023 4 0 0 0 0 0 0
4 9/5/2023 4 0 0
SB 9 (2021) - Duplex
in SF Zone
Y
Not applicable Yes
No affordable units;
opted for inclusionary inlieu fee
63013320 2724 Xavier St 2724 Xavier St BLD2023-0079 SFD R 0 0 0 0 0 0 4 9/5/2023 4 0 0 0 0 0 0 4 9/5/2023 4 0 0 SB 9 (2021) - Duplex in SF Zone Y Not applicable Yes Legalization of SFD+ADU Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
48 Jurisdiction East Palo Alto ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
1 Projection Period 3 4
RHNA Allocation by
Income Level
Projection Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 5 10 - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 4 7 - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 5 6 - - - - - - - -
Above Moderate 410 3 9 - - - - - - - - 12 398
829
17 32 - - - - - - - - 49 780
5 6 7
Extremely low-Income
Need 2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units to
Date
Total Units
Remaining
83 26 - - - - - - - - 26 57
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
148
15 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
11 Moderate
165
95 159
Please contact HCD if your data is different than the material supplied here 11 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
150
84 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1). 49 Jurisdiction East Palo Alto
Reporting Year 2023 (Jan. 1 - Dec. 31)
D_1_Name D_2_Objective D_3_Time D_4_Status
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation 1 Track and review planning approval and building permit processes for residential projects. Establish actions for streamlining, clarifying, and simplifying the approval and permit processes, including the design review process. Seek input from developers and other stakeholders to identify ways to improve and streamline development review.
2024, 2026 or later
Started in 2023. Planning Division updated the SB 9 checklist and website in Summer 2023. The ADU Ordinance amendment introduces the Preliminiary Ministerial Review (PMR) Clearance process for the streamlined ministerial review projects.

1.1 Develop objective development and design standards that will be consistent with adopted findings of approval for all single-family and multi-family developments that simplify, clarify, and improve approval certainty and reduce the time for permit processing. Establish a time schedule for expedited ministerial or administerial approval of projects that comply with objective design standards, zoning standards, and development regulations. Ensure compliance with SB35, SB330, Housing Accountability Act, and other applicable state laws for qualifying projects. 2024 & 2025
REAP grant approved for development of objective development and design standards for multi-family developments. Staff and consultant team beginning process of identifying potential objective standards. City Council approved objective development and design standards for accessory dwelling unit in December 2023.

1.2 Implement existing processing guidelines and checklists for projects that qualify for by-right, ministerial, or administrative approval and CEQA exemption under SB 35, SB330, Housing Accountability Act, and other applicable state laws.

Ongoing
Planning Division updated the SB 9 checklist in Summer 2023. The ADU Ordinance amendment introduces the Preliminiary Ministerial Review (PMR) Clearance process for the streamlined ministerial review projects.

1.3 Review and adjust building permit review and approval procedures as needed to comply with the streamlining requirements of State law AB 2234.
2026 or later No reportable actions in 2023.

1.4 Develop standards to prioritize, incentivize, and expedite processing of residential projects that commit housing units for special needs populations such as the developmentally disabled, singlefemale head of households, at-risk youths, large family households, extremely low-income households, and unhoused individuals.
2024, 2025; ongoing No reportable actions in 2023.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 50 1.5
Pursuant to Government Code 65583.2 (h) and (i), sites that require rezoning to meet the RHNA for lower-income households and sites carried over from the 2015-2023 Housing Element to accommodate the needs of lower-income households shall be rezoned within the statutory deadline prescribed in Government Code 65583.2 (c). The rezoning shall commit to 20% lower-income units, minimum densities, and objective development standards, and complying projects shall not require discretionary approval. One site is carried over from the 2014-2022 Housing Element – a 0.65-acre parcel at 851 Weeks with an existing zoning of 22-40 units/acres and a pending application for a 79- unit SB 35 project. If a project contains at least 20% lower-income units and complies with objective development standards, discretionary approval shall not be required. 2024 The 79-unit SB 35 project was cleared for streamlining with objective development standards.

1.6 Seek and support financial resources from state, regional, and county housing programs, tax credits, and other sources that provide funding assistance for affordable housing projects to cover design and development costs and off-site public facility and infrastructure improvements.

Ongoing
Ongoing. The City used $70,000 in the REAP grant for planning and housing activities; dispersed $8M in state grants & $1.7M in state LHTF funds for Colibri Commons; and continues to advance work for Light Tree AHSC and Colibri Commons AHSC grants.

1.7 Develop a “next-phase” streamlining effort for ADUs and JADUs, SB 9 projects, and any future small development, ministerial approval process that builds on lessons learned from the ADU Streamlining collaboration with EPACANDO and City Systems. (See Program 10.5 pertaining to ADU zoning amendments that are necessary to comply with current state laws and for numerical geographical targets.)
2024
Staff initatiated conversations about one "next phase" streamling effort potentially being the adoption and adaption of the objective architectrual compatibility standards developed for ADUs to SB 9, SB 10/SB 864 projects. A similar effort would involve the customization of the Preliminary Ministerial Review (PMR) clearance forms for other ministerial projects.

1.8 Study feasibility and desirability of waiving or reducing fees or delaying payment of permit fees and development impact fees for ADUs and small projects, e.g., two or fewer units. 2024 No reportable actions in 2023.

1.9 Develop outreach materials targeting smaller developers aimed at informing future applicants and improving the quality of Planning and Building applications received. 2024 Ongoing. Planning staff have been updating and improving the city website to show the projects that have been submitted.

1.1 Implement a preapproved and modular ADU designs program or participate in proposed 21 Elements clearinghouse to facilitate streamlined review and reduce design costs of ADUs. 2025
Started in 2023. City Planning and Housing staff initiated conversations with 21 Elements/Community Planning Collaborative (CPC) on the steps required to implement preapproved ADU plans.

1.11 Develop proposals for relaxing or allowing flexible zoning standards (e.g., building setbacks and height, open space, parking, and density) to facilitate the development of 5 SB 9 and small infill housing projects to increase housing opportunities and housing types throughout the community. 2025 Started in 2023. Part of the City's ADU Ordinance amendment included the open space reduction in the R-LD single-family residential zoning.

1.12 Develop an expedited legalization process for unpermitted second units. Identify zoning amendments to reduce the impediment to building ADUs, such as setback and open space standards.
2024
Started in 2023. Planning staff started the ADU Ordinance update to reflect the current state law changes and introduced the Preliminary Ministerial Review (PMR) Clearance process for the ministerial project process. The ADU Ordinance update was presented to the Planning Commission in December 2023 and adopted by City Council on February 6, 2024.

1.13 Support and participate in a potential county-wide initiative to create a resource center to effectively educate homeowners, provide resources, and promote the construction of ADUs. 2024 Started in 2023. City notified 21 Elements/Community Planning Collaborative of City's interest in county-wide ADU resource center initiative. 51 1.14
Research all available public and private sources of rehabilitation/repair funding and strengthen partnership with organizations in this area, such as Habitat for Humanity.

Ongoing
Started in 2023. On March 21, 2023, Housing staff presented to City Council all available public and private sources of rehabilitation/repair funding and received direction to explore FIHPP and REAP 2.0, and other state and regional funding sources.

1.15 Implement the 2022 approval of Measure L which increased and expanded the City’s existing Gross Receipts Tax on rental residential properties for affordable housing and support programs. 2024 Completed in 2023. The City started collecting Measure L funding in 2023.

1.16 Update the City’s five-year Affordable Housing Strategy (AHS) to implement the 6th cycle Housing Element goals, policies, and programs and to sets priorities for allocation of the City’s affordable housing revenue sources for a finite period (1 year to 5 years). Establish priorities to implement fair housing policies and programs in low resource neighborhoods per the AFFH analysis. 2024
Started in 2023; Completed in 2024. City staff held a community meeting on November 16, 2023, updated the Planning Commission on December 11, 2023, and issued a citywide survey from November 2023 to January 2024. The City's 2024-2028 Affordable Housing Strategy was adopted on February 6, 2024.

1.17 The Planning and Housing Departments will collaboratively pursue state grant funds wherever possible to support affordable housing projects and programs and to address homelessness in the City. Target: Annually research available funds for affordable housing projects and homelessness programs. Prioritize funds to assist lower-resource areas and the unhoused population. 2024; Ongoing Ongoing. The City applied for the Encampment Resolution Funding (ERF-R-2) Grant in March 2023, and was rejected. The City will reapply in 2024.

1.18 Use the opportunity of the Ravenswood Business District (RBD) Specific Plan Update or initiate a citywide study on the feasibility and desirability of fee waivers or reductions or deferred fee payments for fully affordable housing projects; additionally, consider providing City financial assistance to cover these fees.
2025 No reportable actions in 2023.

1.2 Incorporate parking reductions into the City’s Transportation Demand Management Program including compliance with AB2097 and related state laws that eliminates parking minimums within one-half mile major transit stops and radius and parking maximums for affordable housing projects. 2025 No reportable actions in 2023.

1.21 For sites within the RBD Specific Plan Area, study feasibility and effectiveness of an RBD-specific density bonus, relaxed zoning controls, minimum densities (particularly for mixed-use sites), streamlined subdivision approvals, and by-right or ministerial approvals. Incorporate provisions into the Specific Plan Update and Development Code in summer 2024. (See also related Program 10.8) 2024 No reportable actions in 2023.

1.23 Work with County of San Mateo to complete land swap and determine feasibility of the County developing affordable housing, encouraging permanent supportive housing development, at 2277 University. Comply with Surplus Lands Act. (This project is not included in Sites Inventory but could potentially be constructed during Housing Element 6th Cycle.) 2024, 2025, 2026 or later
Underway. City Council adopted a resolution on 7/18/2023 finding 2277 exempt from the Surplus Lands Act to allow a property swap with San Mateo County for 1266 Beech Street. The state HCD concured with the Council's exempt finding on 9/28/2023, allowing the Planning Commission to find the land swap in conformance with the City's 2035 General Plan at a public hearing on 12/11/2023. Staff will continue to undertake certain due deligence measures including provision of title reports, appraisal reports, phase one reports, and geotechnical reports, and begin a final round of negotiations with the County with the goal to complete the property swap by June 2024.

1.24 Work with Ravenswood City School District to facilitate the development of the district-owned parcel at 2120-2160 Euclid Avenue as affordable public school employee housing. Comply with the Surplus Lands Act.
2024, 2025, 2026 or later
Started in 2023. Planning staff answered school district's preliminary questions in 2023.

Planning Commission Study Session on Ravenswood School District's 2120-2160 Euclid Ave preliminary application held on February 26, 2024. 52 1.25
Revise City zoning and subdivision standards to increase compatibility with SB 9 (e.g., flexible zoning standards for setbacks, open space, heights, and density) and make process improvements to encourage application of SB 9 on appropriately zoned parcels. Conduct informational outreach to property owners whose properties are prime candidates for SB 9 projects, including informing them of the by-right or ministerial approval process.
2025 Started in 2023. Planning staff started implementing the Preliminary Ministerial Review (PMR) process for ministerial review projects, like SB 9, SB 35, and ADU.

1.26 Annually review overall progress and effectiveness in meeting RHNA and evaluate progress in meeting Housing Element policies and programs; include information in Annual Progress Report to HCD. Track the production of inclusionary housing units, ADUs, SB 9 units, and housing for special needs populations. If the City is not making sufficient progress in meeting its Housing Element goals and its RHNA for affordable units by 2027 (i.e., at least 130 lower-income units under construction or completed by 2027), consider alternative land use strategies within six months. Possible actions include amending policies and programs, defining new actions, or identifying alternative housing sites, including rezoning if necessary, and strategies to facilitate a variety of housing choices, such as encouraging missing middle zoning (small-scale multi-unit projects), adaptive reuse, and additional ADUs and/or JADUs.
2024, 2025, 2026 or later;
Ongoing
Ongoing. City reviewed RHNA progress and effectiveness during Housing Element Update process including January 23, 2023 Planning Commission meeting, February 9, 2023 Planning Commission meeting, and February 21, 2023 City Council public hearing.

2.1 In partnership with non-profit partners the City will develop a homebuyer support program or programs tailored to the needs of lower and moderate-income households in East Palo Alto.

Prioritize outreach to neighborhoods with a proportionally higher percentage of rental households such as the westside of State Highway 101.
2024, 2025 No reportable actions in 2023.

2.2 With the assistance of the City’s grant coordinator, seek and apply for funds from state, federal, and other sources to create and finance this program.
2026 or later No reportable actions in 2023.

2.3 One pathway to homeownership is through tenant purchase of their buildings either on their own or through a community land trust. The City hopes to create a program that will facilitate a minimum of two single family and one multi-family tenant purchases between 2024 and 2028.
2024 No reportable actions in 2023.

2.4 Advocate for the homebuyer and homeownership programs, including shared and sweat equity models, at the Federal, State, County, and regional levels.

Ongoing No reportable actions in 2023.

3.1 Continue working with the BMR Administrator on the existing BMR Program contract and draft a Request for Proposals (RFP) for the next phase of BMR Program management, and evaluating, as needed, the Local Preference guideline, to maintain the 53 existing BMR units and add 8 rental or for-sale inclusionary housing units.
2025; Ongoing Ongoing. Housing staff continued working with BMR Administrator on existing BMR Program administration in 2023.

3.2 With the allocated City Council funding, implement the rent registry program. 2024 Started in 2023. CEDD staff conducted research on implementation of potential rent registry program.

3.3 Work with the County of San Mateo and landlords to list all affordable housing projects and inclusionary units on Doorway, a new regional platform for searching and applying for affordable housing and finding affordable housing resources and conduct proactive outreach to East Palo Alto residents.

Ongoing Ongoing. Housing staff worked with Eden Housing to list LightTree Apartments on regional housing platform in 2023.
53 3.4
Continue to support the function of the Rent Stabilization Board (RSB) to enforce the City’s Rent Stabilization Ordinance to protect tenants from unreasonable rent increase, to protect tenants from unlawful evictions, and to allow landlords sufficient rental income for maintenance and operating expenses and capital improvements.

Ongoing Ongoing. Rent Stabilization staff continued to implement the Rent Stabilization and Just Cause for Eviction ordinance in 2023.

3.5 The City will monitor any changes to state law related to rent stabilization and if possible, update the Rent Stabilization Ordinance to provide greater protections.

Ongoing Ongoing. Rent Stabilization staff and City Attorney's Office monitored changes to state law.

4.1 As part of the Ravenswood Business District/4 Corners (RBD) Specific Plan update, develop a requirement to build new housing at specified levels of affordability based on a numerical linkage to office/R&D square footage in Ravenswood Business District (RBD). 2024
Underway. The Specific Plan update (in process for adoption in 2024) will include an option to provide additional affordable housing units beyond the City's IHO requirements as part of a community benefits incentive program for receiving approval of additional development capacity.

4.2 Participate in countywide nexus study led by 21 Elements to update the existing Commercial Linkage Fee.
2024 No reportable actions in 2023.

4.3 Develop a preservation strategy that addresses funding sources, identification of properties, and partnerships that can lead to preservation of affordable housing in East Palo Alto. Prioritize assistance to lower resource neighborhoods identified in the AFFH analysis (including, but not limited to, westside of State Highway 101, south of Bay Road west of University Avenue, and multifamily housing on southside of Bay Road east of University Avenue.) 2024
Started in 2023. On March 21, 2023, City Council reviewed potential preservation funding sources and directed staff to pursue FIHPP, REAP 2.0, and other funding sources. City Council directed staff to develop preservation guidelines and to eventually establish preservation fund.

4.4 Identify and maintain a list of at-risk units and substandard buildings throughout the City. Ensure property owners comply with the State Preservation Notice Law. Actively engage with property owners to reach agreements to preserve at-risk units and properly maintain their properties.

Through these efforts, the City hopes to improve 13 substandard or at-risk units between 2024 and 2028.
2024; Ongoing
Started in 2023. An updated list of substandard buildings was provided in the 2023- 2031 Housing Element. The City engaged with Courtyard Apartments and dispersed loan funds for the maintenance of the voucher-based project.

4.5 Study improvements to the City’s process for addressing code violations on residential properties, including, but not limited to, unpermitted second units. 2025 No reportable actions in 2023.

4.6 Create and fund a City housing rehabilitation program for City Council consideration that covers both single-family homes and multi-family apartments to preserve affordable housing opportunities, encourage proper maintenance and repairs, promote renovation, and increase energy conservation. Prioritize neighborhoods with a concentration of units in need of rehabilitation per Housing Element, Section 2.12.2.D (including, but not limited to, westside of State Highway 101, south of Bay Road west of University Avenue, and multi-family housing on southside of Bay Road east of University Avenue).
2025, 2026 or later No reportable actions in 2023.

4.7 Research establishing and funding a City home repairs program to assist low-income homeowners with major repairs and rehabilitation to address acute safety and livability issues. Develop a public outreach plan and also inform homeowners of financial assistance available from other agencies such as energy conservation and electrification incentives. Prioritize assistance to seniors and lowerresource neighborhoods identified in AFFH analysis (including, but not limited to, westside of State Highway 101 and south of Bay Road west of University Avenue). The City has a goal of assisting a five to ten low-income homeowners between 2024 and 2028. 2024, 2025 No reportable actions in 2023.
54 4.8
Continue to implement public accessibility improvements in accordance with the City’s ADA Compliance Plan and amend Municipal Code Chapter 14.10 – Reasonable Accommodations and Development Code Chapter 18.98 – Reasonable Accommodations as needed to comply with applicable state laws.

Ongoing
Planning staff has continued to worked with Public Works and Building staff to implement public accessibility improvements in accordance with current ADA laws on development projects.

4.9 Study models of foreclosure prevention at the local level in similarly sized cities, whether through local investment or leveraging outside funding; evaluate establishing a mortgage assistance program for low-income households.
2024, 2025 City closely monitored development of FIHPP and identified potential qualifying properties, and worked with local organizations to prepare for FIHPP resources.

4.10 Evaluate opportunities to support and/or leverage local community land trusts (CLTs) to create community ownership of new or preserved affordable housing, e.g., through scattered-site ADUs, small inclusionary projects, sweat equity projects (such as Habitat for Humanity or Rebuilding Together, and others), or preservation projects.
2024, 2025
In July-December 2023, City explored a potential Tenant Opportunity to Purchase/Community Opportunity to Purchase ("TOPA/COPA") policy that would support different preservation models, including CLTs. However, City Council voted against the policy.

4.11 Continue to appropriate funds and consider increasing funds for direct emergency financial assistance or rent relief to be administered by a qualified organization identified through a Request for Proposals (RFP) process. Conduct proactive public outreach, particularly to lower-income households and neighborhoods where a high housing cost burden has been documented in the fair housing assessment. To support this effort, the City will seek out a permanent source of funds for rental assistance.
2024
Ongoing. In July 2022, the City released a Request For Proposals (RFP) for qualified organizations to provide legal services, tenant advocacy and education, and financial assistance services for resident anti-displacement services. This RFP is based around the City’s desire to protect residents from displacement and homelessness, as well as to fulfill the intent of Measure O, which was approved by the voters in November 2016.

On January 1, 2023, the City entered into agreements with the following community organizations that were selected through that RFP in order to provide anti-displacement services:
- Community Legal Services in East Palo Alto (CLSEPA)
- Nuestra Casa
- Youth United for Community Action (YUCA)
- Samaritan House

4.12 Develop a proposal for City Council consideration for a direct financial assistance program for first and last month’s rent/security deposit assistance. 2025 Ongoing. In addition to the Measure O Anti-Displacement Services, the City Council is considering Community Resource Funds, which would amend the contract with Samaritan House adding an additonal $100,000 for direct aid to vulnerable populations which could also include direct rental assistance.

4.13 Complete and enforce guidelines on City’s existing Local Preference Policy. 2024 No reportable actions in 2023.

4.14 Through Measure HH, a parcel tax on large office developments approved by East Palo Alto residents in 2018, implement a Pilot Workforce Development Program to provide job training, apprenticeships, and job placement services to residents through partnerships with communitybased non-profit organizations and private companies. Programs shall include proactive outreach to East Palo Alto residents, and service agreements shall define performance goals and metrics and required deliverables.
2024
Started in 2023. In March 2023, after an RFP process, the City awarded three organizations a total of $775,215 in Measure HH funds for a Pilot Workforce Development Program, to serve a total of 80 students in an 18-month period. 55 5.1
Update the Environmental Justice Element (Health and Equity) in the City’s General Plan to include a comprehensive set of policies and programs and an implementation plan to address environmental justice issues and public outreach, engagement, and transparency; scope of work to include a robust community engagement process is integrated into the preparation of this Element. 2024
Started in 2023. The City Council adopted a resolution on May 16, 2023, with the City of Burlingame and County of San Mateo, to engage Placeworks and Community Planning Collaborative to assist in the preparation of a multi-jurisdictional Environmental Justice (EJ) Element with the city's share of the cost being $202,232. The EJ Element requires cities and counties that have disadvantaged communities to incorporate policies into the General Plans to address the “unique or compounded health risks” to reduce pollution exposure, increase community assets, and improve overall health. The EJ Element effort begun in July 2023 and is scheduled for completion around April 2025.The first community workshop is being planned on March 20, 2024 at the YMCA building at 550 Bell Street in East Palo Alto.

5.2 Establish and implement a plan to address the San Mateo County Local Agency Formation Commission (SMCLAFCo) Municipal Service Review and to resolve the delays to housing development caused by issues with the East Palo Alto Sanitary District. 2024
During a November 15, 2023 meeting, LAFCo staff presented to the East Palo Alto community and LAFCo board recommending that the Board approve the City of East Palo Alto’s application to make East Palo Alto Sanitary District (District) a subsidiary district of the City of East Palo Alto. The LAFCo Board approved this recommendation unanimously.  Once finalized, the East Palo Alto City Council will serve as the designated Board of Directors for the East Palo Alto Sanitary District.

5.3 Implement the Water System Master Plan adopted in 2022 and complete the first-phase capital improvements in the plan. Update the Urban Water Management Plan to conform with the Master Plan and ensure adequate water service to parcels identified as developable in the Housing Element Sites Inventory (adequate water supply but water infrastructure upgrades may be needed for certain locations.)
2024, 2025 Started in 2023. Public Works/Engineering staff met with the consultant on the University Ave/Weeks St 12" Waterpipe Project in 2023.

5.4 Work with water and sewer service providers to adopt a policy that prioritizes water and sewer capacity allocations to affordable housing projects and low-income households in accordance with state law (SB1097).
2024 No reportable actions in 2023.

5.5 Leverage community partnerships to utilize and maintain data and maps wherever possible to monitor areas subject to flooding and identify sites for future development and to comply with Government Code 65302.

Ongoing
The City received the annual Community Rating System recertification, a voluntary incentive program that recognizes and encourages community floodplain management practices. Certification provides for owners to qualify for discounted flood insurance premium rates. Rate reductions reflect that the community has undertaken efforts to reduce flood risk and fosters comprehensive floodplain management.

5.6 Develop environmental “overlay” map with most up-to-date data to avoid housing in at-risk areas or with prescribed mitigation measures.
2024
Started in 2023. Working with staff, Placeworks (the EJ Element consultants) mapped Disadvantaged Communities in the City. The mapping was finalized February 2024 and will be discussed at the community workshop scheduled on March 20, 2024, and refined appropriatedly with community input.

5.7 Implement fair housing and anti-eviction programs using Measure O and other qualifying local revenue sources to fund community-based organizations to provide legal services, financial assistance, case management, referrals, proactive community outreach (social media, workshops, flyers), resource information, and a staff a citizen advocacy committee. The City Council has allocated over $200,000 toward anti-displacement and fair housing programs. 2024 No reportable actions in 2023, other the the Measure O Anti-Displacement contract as mentioned earlier.

5.8 Continue to support agencies such as Project Sentinel, Community Legal Services in East Palo Alto, and Legal Aid at Work that provide consultation and landlord/tenant mediation services for residents.

Ongoing Supporting Community Legal Services through the Measure O Anti-Displacement contract as mentioned earlier.
56 5.9
Prioritize providing fair housing and support services to special needs populations such as extremely low-income households, persons with disabilities, female heads of households, large family households, seniors, at-risk youths, and households at-risk of homelessness. Target proactive public outreach to lower resource neighborhoods such as western and northern areas in East Palo Alto or projects where there is a higher presence of special needs populations based on the fair housing analysis. The City has a goal of providing fair housing and support services for a minimum of 20 special needs individuals or households between 2024 and 2028.

Ongoing No reportable actions in 2023.

5.10 Pursue funding and prioritize neighborhoods of concentrated need for future investment, which may include but is not limited to rehabilitation, safe routes to schools, parks, transit, and active transportation. Evaluate the distribution of infrastructure and transportation investment by higher versus lower need areas when updating the Capital Improvement Program (CIP). Assess the needs in lower-resource areas and implement actions to ensure an equitable distribution of investment. 2025, 2026 or later No reportable actions in 2023.

5.11 Support local and regional flood control and infrastructure projects that benefit existing and future residents. Prioritize improvement projects that benefit high need and lower-resource areas as identified in AFFH analysis.
2024, 2025, 2026 or later Ongoing. The City continued to support thr SFJPA on regional flood control and infrastructure projects.

6.1A
Annually review the City’s habitability complaints and the Rent Stabilization Ordinance’s rules and regulations and forward any recommended changes or updates for enforcing habitability issues to the City’s Rent Stabilization Board.

Ongoing
Rent Stanilization Program staff referred 15+ habitability complaints to Code Enforcement, and in December 2023, conducted a habitability petition presentation to educate tenants about their rights, leading to an increase in petitions submitted to the department.

6.1B
Continue to use code enforcement to support housing preservation and neighborhood quality and identify housing maintenance issues. Refer property owners with compliance needs to the City’s programs for rehabilitation assistance.

Ongoing
In 2023, code enforcement staff referred homeowners with illegal ADUs to the City's CalHome ADU/JADU Loan Program to assist with unit legalization. The Housing Division and Rent Stabilization Program staff coordinate directly with the Building Division which includes Code Enforcement, if there are any concerns around residential units. Building has two Neighborhood Preservation Officers, formerly known as Code Enforcement Officers, as well as one hybrid position: Building Inspector-Neighborhood Preservation Officer, which was recently filled.

6.2 Determine the most effective means of incentivizing or requiring childcare facilities in new affordable housing developments and commercial developments. 2024 No reportable actions in 2023.

6.3 Implement the East Palo Alto Reach Codes, which became effective in January 2021 and apply to all new construction and substantial rehabilitations and additions; continue to explore expanding building electrification requirements and support incentive programs for retrofitting existing buildings
2024 The EPA Reach Code was updated in 2023.

6.4 Complete and implement the recently updated Multi-Generational Local Hazard Mitigation Plan. Ongoing The most recent LHMP was updated in October 2021 as part of a multijurisdictional process. No reportable actions in 2023.

6.5 Update the City’s Safety Element to address earthquakes, flooding, and other natural and manmade hazards; consider policies such as studying the inventory of the soft-story housing stock and establishing a seismic retrofit program to address these buildings; establishing a program for remediation of lead-based paint in older residential buildings; and incorporating targeted outreach to vulnerable and special needs populations to ensure their needs are well-addressed.
2025
Started in 2023. The City started the process for the Safety Element update in July 2023. The update is being conducted in collaboration with several jurisdictions in San Mateo County.
57 6.6
Continue to disseminate information through onsite resources and workshops to homeowners, property owners, and developers on FEMA, state, and local regulations on floodplain construction and management practices.

Ongoing
Ongoing. The City maintains an updated website with storm information and flood preparation resources. Storm preparation guides were sent out via citywide newsletter with updates before and during each major storm. The City coordinated with developers on meeting floodplain construction requirements which exceed FEMA's baseline CRS requirements.

6.7 Continue to participate in FEMA’s Community Rating System Program to ensure that new housing development complies with floodplain construction standards with submission of required certifications.

Ongoing
Ongoing. The City submitted its 2023 CRS report to FEMA and received approval.

Where applicable, building permits are reviewed for compliance with floodplain requirements.

7.1 For affordable housing projects located near high-quality transit, on City-owned land, with City subsidy, or where otherwise legally defensible, require developers of affordable housing to demonstrate how they will serve people with disabilities in the development. 2024, 2025 No reportable actions in 2023.

7.2 Finalize the Master Temporary Use Permit (MTUP) process for the temporary housing program rollout that includes City coverage of permit fees to provide housing for individuals experiencing homelessness in the community.
2024 Process finalized and published on City website in 2023. City is still seeking applications for MTUP process.

7.3 Evaluate lessons learned and options for longer-term, holistic solutions to RVs parked in public right of way with the conclusion of the RV Safe Parking Program. 2024; Ongoing
Completed in 2023. The City's RV Safe Parking Program closed in October 2023, and staff providing a final report with lessons learned in the November 31, 2023 staff report, available at:
https://cityofepa.granicus.com/player/clip/46?view_id=1&meta_id=3434&redirect=true.

7.4 Research all available public funding sources to address homelessness and consider City investment of funds for homeless outreach, case management and supportive housing to supplement the countywide system.

Ongoing Ongoing. The City was rejected for the Encampment Resolution Funding (ERF-R-2) Grant in March 2023, and plans to reapply in 2024.

7.5 Pursue expansion of support programs for unhoused residents by establishing partnerships with other public agencies, private corporations and foundations, and non-profit service providers. 2024; Ongoing No reportable actions in 2023.

7.6 Continue to support the low barrier navigation center and emergency shelter operated by WeHope, a community-based non-profit organization, which provides an interim shelter and supportive services for unhoused individuals. Accommodate the special needs of at-risk youths, households with children, and persons with disabilities.

Ongoing
In 2023, Building staff approved a permit by-right for the City's emergency shelter operated by WeHOPE to improve shelter accommodations, including replacement of finishes and light fixtures, fire life safety including egress and occupancy for emergency shelter bed and supporting services.

7.7 Develop options for incentivizing deeply affordable housing units that serve larger household sizes, such as allowing additional density or other relaxed or flexible zoning regulations. 2024 No reportable actions in 2023.

7.8 Continue to require residential projects to include Extremely Low-Income housing units through the City’s Inclusionary Housing Program and encourage production of deed-restricted ADUs serving Extremely Low and Very Low-Income households as an Inclusionary Housing Alternative Compliance option instead of paying in-lieu fees for fractional units. 2024; Ongoing
Ongoing. Housing staff continues to encourage production of deed-restrcited ADUs serving ELI and VLI households as Alternative Compliance Options for Inclusionary Housing requirements.

8.1 Improve and maintain the Housing website as a primary means of communicating the City’s efforts around housing. Expand proactive measures to inform homeowners, landlords, and tenants about available local and County housing resources and supportive services.

Ongoing
Ongoing. Housing staff continues to update and maintain the Housing website, and find other means to communicate with homeowners, landlords and tenants, including mailers, City newsletter, and social media updates.
58 8.2
Create a budget for mailers and non-digital outreach on Housing workplan items at the start of each fiscal year. Ongoing Ongoing. Housing staff budgeted for mailers and non-digitical outreach in 2023.

8.3 Provide translation of materials and interpretation of City Council, Planning Commission, Rent Stabilization, and other City meetings in alignment with City’s Language Policy. 2024; Ongoing Ongoing. City provides Spanish interpretation services at City Council and Rent Stabilization meetings, and at Planning Commission meetings as requested.

9.1 Regularly assess the level of staffing or contract assistance to ensure that sufficient staffing is committed to implementing the policies and programs in this Affordable Housing Strategy in a timely manner.

Ongoing Staff submitted request for 1 FTE additional support in 2023.

9.2 Along with other San Mateo County communities, access the services of the HEART of San Mateo County’s new Housing Consulting Services program, so as to access additional housing expertise and staffing.
2024 Completed in 2023. Worked with HEART of San Mateo County's Housing Consulting Services to conduct City's 2024-2028 Affordable Housing Strategy Update.

9.3 Collaboratively update the City’s Development Code to align Planning and Housing objectives, with an emphasis of resolving inconsistencies and ensuring consistency with the City’s General Plan. 2024, 2025 No reportable actions in 2023.

9.4 As Notices of Funding Availability (NOFA) are issued (typically annually), proactively work with the City’s grant coordinator to selectively apply for regional, state, and federal grants to finance qualifying affordable housing projects and to fund East Palo Alto housing programs, such as housing rehabilitation program and first-time homebuyers’ program Ongoing In 2023, Housing staff research potential regional, state and federal funding sources for affordable housing, and established a plan for applying to local County funding sources.

9.5 Review the Housing Element’s Sites Inventory annually to assess progress in achieving the City’s RHNA affordable housing allocation and as needed, identify additional sites or adjusting development policies, programs, and priorities.

Ongoing
Ongoing. City reviewed RHNA progress and effectiveness during Housing Element Update process including January 23, 2023 Planning Commission meeting, February 9, 2023 Planning Commission meeting, and February 21, 2023 City Council public hearing.

9.6 Evaluate the effectiveness of the Inclusionary Housing Ordinance (IHO) in producing affordable units and the financial impact of the inclusionary requirements and Alternative Compliance Options on residential development. Evaluate the effect of changing economic, development, and financing conditions and the cumulative financial impact of development impact fees and exactions. Following completion of the evaluation, amend the IHO to reduce constraints within six months if necessary.

Continue to assess the financial impact of the IHO on individual projects and implement further measures to reduce the barriers to housing production and achieve the City’s RHNA if needed. 2024, 2025, Ongoing
On July 18, 2023, City Council adopted an amendment to in-lieu fees calculation methodology including using the Construction Cost Index for change in rental in-lieu fees, and a 3-year average of interest rates for the ownership in-lieu fees to reduce volatility. City has started and will complete a nexus study and financial feasbility analysis in 2024 to update the City's development impact fees. As part of the financial feasibility analysis, the inclusionary housing requirements in the IHO will be included along with other development fees and exactions to access the cumulative financial impact on project feasibility.

10.1 For applicable development projects that will be removing residential units, a replacement housing program for lower-income households in accordance with State requirements (Government Code 65583.2(g)).

Ongoing Ongoing. Planning staff continue to work with applicants to ensure compliance.

10.2 Emergency Shelters - Evaluate current sites, development standards, and approval process and amend the Development Code to comply with Assembly Bill 2339 and other applicable state laws.

Amend the Development Code to address zoning requirements, update the definition of emergency shelters, ensure sufficient capacity for emergency shelters in zones with proximity to transportation and homelessness services, establish objective development standards, and comply with all other requirements of AB 2339.
2024 No reportable actions in 2023.
59 10.3
Update zoning to so that Permanent Supportive Housing would be allowed by-right in residential and mixed-use zoning districts, as required by the State (Government Code 65651). 2024 No reportable actions in 2023.

10.4 Update zoning and the definition of a “housekeeping unit” to comply with the state Employee Housing Act and adopt a “barrier-free” definition that does not subject persons with disabilities to special regulations.
2024 No reportable actions in 2023.

10.5 Amend the ADU ordinance to comply with State law, pending formal comment from HCD. Further actions include programs and policies to facilitate construction of ADUs (refer to Policies/Programs

1.7 to 1.14 for specifics). Consider additional measures to remove zoning impediments such as relaxing side and rear yard setback and open space standards and facilitating conversion of unpermitted accessory structures to ADUs. The City has a goal of approving at least 72 ADUs between 2024 and 2028.
2024
Started in 2023. The City started drafting the ADU architectural compatibility guidelines to provide clear design guidelines to better facilitate the constructions of ADU. The anticipated adoption is Feb 2024.

10.6 Update zoning regulations for residential care facilities and group homes (7+) to comply with state law and to reduce barriers for establishing facilities for special needs populations such as persons with disabilities, including revising existing spacing constraints. 2024 No reportable actions in 2023.

10.7 Review zoning ordinance regulations for compliance with the current state laws and reduce development impediments or provide incentives such as standards pertaining to parking, open space, density bonuses, and objective design standards. Implement Policies/Programs 1.1 to 1.6,

1.18. 1.20, 1.21 and 1.25 for a comprehensive multi-prone approach to reduce regulatory constraints, improve development processing, create incentives for housing development, and reduce, mitigate, and not constrain housing supply, cost, and ability to achieve maximum densities. 2024, 2025, 2026 or later
Sarted in 2023. The ADU Ordinance amendment amended and reduced the open space requirement and allowed the City's adopted ADU ordinance to be compliant with the current state laws. The update also introduced the Preliminiary Ministerial Review (PMR) Clearance for the streamlined project process.

10.8 Adopt an update to RBD Specific Plan to allow residential and mixed-use development at designated locations in the plan area and address provisions as noted in other Housing Element and Affordable Housing Strategy policies/programs. Concurrently, rezone parcels for residential and mixed-use development. Additionally, establish by-right approval, minimum residential densities, objective design standards, minimum residential requirements for mixed use zoning, reduce parking set flexible open space standards for affordable housing, create a transportation demand management (TDM) program, streamline subdivision approvals, and undertake other re-zoning efforts to reduce development constraints and create incentives for developments catering to special needs populations. Further, the City will resolve inconsistencies between the General Plan and current Specific Plan, (See related Policy 1.21). The City’s goal is to zone sites and define minimum densities and objective design standards to accommodate 1,350 to 1,600 housing units within the Specific Plan area.
2024
The update to the Ravenswood Business District/4 Corners Specific Plan is in preparation, which will include amendments to zoning regulations. The Updated Specific Plan, which is scheduled for adoption in 2024, is considering the provisions in this program to facilitate residential development.
60 10.9
Develop procedures and review zoning regulations with the objective of encouraging and facilitating the development of SRO projects and transitional supportive housing at suitable locations. The City's goal is to streamline zoning regulations as needed, identify potential funding, and reach out to developers (e.g., through a request for proposals or qualifications) to construct an SRO or supportive housing project on a suitable site in the City with convenient transit service. 2025 No reportable actions in 2023.

10.10 During the 6th cycle Housing Element, ensure that the General Plan land use designation and zoning are consistent for all properties included in the City’s RHNA Sites Inventory.

Ongoing
Ongoing. The update to the Ravenswood Business District/4 Corners Specific Plan will include General Plan and Development Code amendments as necesary to ensure consistency.

General Comments
61 Jurisdiction East Palo Alto
Reporting Year 2023 (Jan. 1 - Dec. 31)
D_1_Name D_2_Objective D_3_Time D_4_Status
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation 1 Track and review planning approval and building permit processes for residential projects. Establish actions for streamlining, clarifying, and simplifying the approval and permit processes, including the design review process. Seek input from developers and other stakeholders to identify ways to improve and streamline development review.
2024, 2026 or later
Started in 2023. Planning Division updated the SB 9 checklist and website in Summer 2023. The ADU Ordinance amendment introduces the Preliminiary Ministerial Review (PMR) Clearance process for the streamlined ministerial review projects.

1.1 Develop objective development and design standards that will be consistent with adopted findings of approval for all single-family and multi-family developments that simplify, clarify, and improve approval certainty and reduce the time for permit processing. Establish a time schedule for expedited ministerial or administerial approval of projects that comply with objective design standards, zoning standards, and development regulations. Ensure compliance with SB35, SB330, Housing Accountability Act, and other applicable state laws for qualifying projects. 2024 & 2025
REAP grant approved for development of objective development and design standards for multi-family developments. Staff and consultant team beginning process of identifying potential objective standards. City Council approved objective development and design standards for accessory dwelling unit in December 2023.

1.2 Implement existing processing guidelines and checklists for projects that qualify for by-right, ministerial, or administrative approval and CEQA exemption under SB 35, SB330, Housing Accountability Act, and other applicable state laws.

Ongoing
Planning Division updated the SB 9 checklist in Summer 2023. The ADU Ordinance amendment introduces the Preliminiary Ministerial Review (PMR) Clearance process for the streamlined ministerial review projects.

1.3 Review and adjust building permit review and approval procedures as needed to comply with the streamlining requirements of State law AB 2234.
2026 or later No reportable actions in 2023.

1.4 Develop standards to prioritize, incentivize, and expedite processing of residential projects that commit housing units for special needs populations such as the developmentally disabled, singlefemale head of households, at-risk youths, large family households, extremely low-income households, and unhoused individuals.
2024, 2025; ongoing No reportable actions in 2023.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 62 1.5
Pursuant to Government Code 65583.2 (h) and (i), sites that require rezoning to meet the RHNA for lower-income households and sites carried over from the 2015-2023 Housing Element to accommodate the needs of lower-income households shall be rezoned within the statutory deadline prescribed in Government Code 65583.2 (c). The rezoning shall commit to 20% lower-income units, minimum densities, and objective development standards, and complying projects shall not require discretionary approval. One site is carried over from the 2014-2022 Housing Element – a 0.65-acre parcel at 851 Weeks with an existing zoning of 22-40 units/acres and a pending application for a 79- unit SB 35 project. If a project contains at least 20% lower-income units and complies with objective development standards, discretionary approval shall not be required. 2024 The 79-unit SB 35 project was cleared for streamlining with objective development standards.

1.6 Seek and support financial resources from state, regional, and county housing programs, tax credits, and other sources that provide funding assistance for affordable housing projects to cover design and development costs and off-site public facility and infrastructure improvements.

Ongoing
Ongoing. The City used $70,000 in the REAP grant for planning and housing activities; dispersed $8M in state grants & $1.7M in state LHTF funds for Colibri Commons; and continues to advance work for Light Tree AHSC and Colibri Commons AHSC grants.

1.7 Develop a “next-phase” streamlining effort for ADUs and JADUs, SB 9 projects, and any future small development, ministerial approval process that builds on lessons learned from the ADU Streamlining collaboration with EPACANDO and City Systems. (See Program 10.5 pertaining to ADU zoning amendments that are necessary to comply with current state laws and for numerical geographical targets.)
2024
Staff initatiated conversations about one "next phase" streamling effort potentially being the adoption and adaption of the objective architectrual compatibility standards developed for ADUs to SB 9, SB 10/SB 864 projects. A similar effort would involve the customization of the Preliminary Ministerial Review (PMR) clearance forms for other ministerial projects.

1.8 Study feasibility and desirability of waiving or reducing fees or delaying payment of permit fees and development impact fees for ADUs and small projects, e.g., two or fewer units. 2024 No reportable actions in 2023.

1.9 Develop outreach materials targeting smaller developers aimed at informing future applicants and improving the quality of Planning and Building applications received. 2024 Ongoing. Planning staff have been updating and improving the city website to show the projects that have been submitted.

1.1 Implement a preapproved and modular ADU designs program or participate in proposed 21 Elements clearinghouse to facilitate streamlined review and reduce design costs of ADUs. 2025
Started in 2023. City Planning and Housing staff initiated conversations with 21 Elements/Community Planning Collaborative (CPC) on the steps required to implement preapproved ADU plans.

1.11 Develop proposals for relaxing or allowing flexible zoning standards (e.g., building setbacks and height, open space, parking, and density) to facilitate the development of 5 SB 9 and small infill housing projects to increase housing opportunities and housing types throughout the community. 2025 Started in 2023. Part of the City's ADU Ordinance amendment included the open space reduction in the R-LD single-family residential zoning.

1.12 Develop an expedited legalization process for unpermitted second units. Identify zoning amendments to reduce the impediment to building ADUs, such as setback and open space standards.
2024
Started in 2023. Planning staff started the ADU Ordinance update to reflect the current state law changes and introduced the Preliminary Ministerial Review (PMR) Clearance process for the ministerial project process. The ADU Ordinance update was presented to the Planning Commission in December 2023 and adopted by City Council on February 6, 2024.

1.13 Support and participate in a potential county-wide initiative to create a resource center to effectively educate homeowners, provide resources, and promote the construction of ADUs. 2024 Started in 2023. City notified 21 Elements/Community Planning Collaborative of City's interest in county-wide ADU resource center initiative. 63 1.14
Research all available public and private sources of rehabilitation/repair funding and strengthen partnership with organizations in this area, such as Habitat for Humanity.

Ongoing
Started in 2023. On March 21, 2023, Housing staff presented to City Council all available public and private sources of rehabilitation/repair funding and received direction to explore FIHPP and REAP 2.0, and other state and regional funding sources.

1.15 Implement the 2022 approval of Measure L which increased and expanded the City’s existing Gross Receipts Tax on rental residential properties for affordable housing and support programs. 2024 Completed in 2023. The City started collecting Measure L funding in 2023.

1.16 Update the City’s five-year Affordable Housing Strategy (AHS) to implement the 6th cycle Housing Element goals, policies, and programs and to sets priorities for allocation of the City’s affordable housing revenue sources for a finite period (1 year to 5 years). Establish priorities to implement fair housing policies and programs in low resource neighborhoods per the AFFH analysis. 2024
Started in 2023; Completed in 2024. City staff held a community meeting on November 16, 2023, updated the Planning Commission on December 11, 2023, and issued a citywide survey from November 2023 to January 2024. The City's 2024-2028 Affordable Housing Strategy was adopted on February 6, 2024.

1.17 The Planning and Housing Departments will collaboratively pursue state grant funds wherever possible to support affordable housing projects and programs and to address homelessness in the City. Target: Annually research available funds for affordable housing projects and homelessness programs. Prioritize funds to assist lower-resource areas and the unhoused population. 2024; Ongoing Ongoing. The City applied for the Encampment Resolution Funding (ERF-R-2) Grant in March 2023, and was rejected. The City will reapply in 2024.

1.18 Use the opportunity of the Ravenswood Business District (RBD) Specific Plan Update or initiate a citywide study on the feasibility and desirability of fee waivers or reductions or deferred fee payments for fully affordable housing projects; additionally, consider providing City financial assistance to cover these fees.
2025 No reportable actions in 2023.

1.2 Incorporate parking reductions into the City’s Transportation Demand Management Program including compliance with AB2097 and related state laws that eliminates parking minimums within one-half mile major transit stops and radius and parking maximums for affordable housing projects. 2025 No reportable actions in 2023.

1.21 For sites within the RBD Specific Plan Area, study feasibility and effectiveness of an RBD-specific density bonus, relaxed zoning controls, minimum densities (particularly for mixed-use sites), streamlined subdivision approvals, and by-right or ministerial approvals. Incorporate provisions into the Specific Plan Update and Development Code in summer 2024. (See also related Program 10.8) 2024 No reportable actions in 2023.

1.23 Work with County of San Mateo to complete land swap and determine feasibility of the County developing affordable housing, encouraging permanent supportive housing development, at 2277 University. Comply with Surplus Lands Act. (This project is not included in Sites Inventory but could potentially be constructed during Housing Element 6th Cycle.) 2024, 2025, 2026 or later
Underway. City Council adopted a resolution on 7/18/2023 finding 2277 exempt from the Surplus Lands Act to allow a property swap with San Mateo County for 1266 Beech Street. The state HCD concured with the Council's exempt finding on 9/28/2023, allowing the Planning Commission to find the land swap in conformance with the City's 2035 General Plan at a public hearing on 12/11/2023. Staff will continue to undertake certain due deligence measures including provision of title reports, appraisal reports, phase one reports, and geotechnical reports, and begin a final round of negotiations with the County with the goal to complete the property swap by June 2024.

1.24 Work with Ravenswood City School District to facilitate the development of the district-owned parcel at 2120-2160 Euclid Avenue as affordable public school employee housing. Comply with the Surplus Lands Act.
2024, 2025, 2026 or later
Started in 2023. Planning staff answered school district's preliminary questions in 2023.

Planning Commission Study Session on Ravenswood School District's 2120-2160 Euclid Ave preliminary application held on February 26, 2024. 64 1.25
Revise City zoning and subdivision standards to increase compatibility with SB 9 (e.g., flexible zoning standards for setbacks, open space, heights, and density) and make process improvements to encourage application of SB 9 on appropriately zoned parcels. Conduct informational outreach to property owners whose properties are prime candidates for SB 9 projects, including informing them of the by-right or ministerial approval process.
2025 Started in 2023. Planning staff started implementing the Preliminary Ministerial Review (PMR) process for ministerial review projects, like SB 9, SB 35, and ADU.

1.26 Annually review overall progress and effectiveness in meeting RHNA and evaluate progress in meeting Housing Element policies and programs; include information in Annual Progress Report to HCD. Track the production of inclusionary housing units, ADUs, SB 9 units, and housing for special needs populations. If the City is not making sufficient progress in meeting its Housing Element goals and its RHNA for affordable units by 2027 (i.e., at least 130 lower-income units under construction or completed by 2027), consider alternative land use strategies within six months. Possible actions include amending policies and programs, defining new actions, or identifying alternative housing sites, including rezoning if necessary, and strategies to facilitate a variety of housing choices, such as encouraging missing middle zoning (small-scale multi-unit projects), adaptive reuse, and additional ADUs and/or JADUs.
2024, 2025, 2026 or later;
Ongoing
Ongoing. City reviewed RHNA progress and effectiveness during Housing Element Update process including January 23, 2023 Planning Commission meeting, February 9, 2023 Planning Commission meeting, and February 21, 2023 City Council public hearing.

2.1 In partnership with non-profit partners the City will develop a homebuyer support program or programs tailored to the needs of lower and moderate-income households in East Palo Alto.

Prioritize outreach to neighborhoods with a proportionally higher percentage of rental households such as the westside of State Highway 101.
2024, 2025 No reportable actions in 2023.

2.2 With the assistance of the City’s grant coordinator, seek and apply for funds from state, federal, and other sources to create and finance this program.
2026 or later No reportable actions in 2023.

2.3 One pathway to homeownership is through tenant purchase of their buildings either on their own or through a community land trust. The City hopes to create a program that will facilitate a minimum of two single family and one multi-family tenant purchases between 2024 and 2028.
2024 No reportable actions in 2023.

2.4 Advocate for the homebuyer and homeownership programs, including shared and sweat equity models, at the Federal, State, County, and regional levels.

Ongoing No reportable actions in 2023.

3.1 Continue working with the BMR Administrator on the existing BMR Program contract and draft a Request for Proposals (RFP) for the next phase of BMR Program management, and evaluating, as needed, the Local Preference guideline, to maintain the 53 existing BMR units and add 8 rental or for-sale inclusionary housing units.
2025; Ongoing Ongoing. Housing staff continued working with BMR Administrator on existing BMR Program administration in 2023.

3.2 With the allocated City Council funding, implement the rent registry program. 2024 Started in 2023. CEDD staff conducted research on implementation of potential rent registry program.

3.3 Work with the County of San Mateo and landlords to list all affordable housing projects and inclusionary units on Doorway, a new regional platform for searching and applying for affordable housing and finding affordable housing resources and conduct proactive outreach to East Palo Alto residents.

Ongoing Ongoing. Housing staff worked with Eden Housing to list LightTree Apartments on regional housing platform in 2023.
65 3.4
Continue to support the function of the Rent Stabilization Board (RSB) to enforce the City’s Rent Stabilization Ordinance to protect tenants from unreasonable rent increase, to protect tenants from unlawful evictions, and to allow landlords sufficient rental income for maintenance and operating expenses and capital improvements.

Ongoing Ongoing. Rent Stabilization staff continued to implement the Rent Stabilization and Just Cause for Eviction ordinance in 2023.

3.5 The City will monitor any changes to state law related to rent stabilization and if possible, update the Rent Stabilization Ordinance to provide greater protections.

Ongoing Ongoing. Rent Stabilization staff and City Attorney's Office monitored changes to state law.

4.1 As part of the Ravenswood Business District/4 Corners (RBD) Specific Plan update, develop a requirement to build new housing at specified levels of affordability based on a numerical linkage to office/R&D square footage in Ravenswood Business District (RBD). 2024
Underway. The Specific Plan update (in process for adoption in 2024) will include an option to provide additional affordable housing units beyond the City's IHO requirements as part of a community benefits incentive program for receiving approval of additional development capacity.

4.2 Participate in countywide nexus study led by 21 Elements to update the existing Commercial Linkage Fee.
2024 No reportable actions in 2023.

4.3 Develop a preservation strategy that addresses funding sources, identification of properties, and partnerships that can lead to preservation of affordable housing in East Palo Alto. Prioritize assistance to lower resource neighborhoods identified in the AFFH analysis (including, but not limited to, westside of State Highway 101, south of Bay Road west of University Avenue, and multifamily housing on southside of Bay Road east of University Avenue.) 2024
Started in 2023. On March 21, 2023, City Council reviewed potential preservation funding sources and directed staff to pursue FIHPP, REAP 2.0, and other funding sources. City Council directed staff to develop preservation guidelines and to eventually establish preservation fund.

4.4 Identify and maintain a list of at-risk units and substandard buildings throughout the City. Ensure property owners comply with the State Preservation Notice Law. Actively engage with property owners to reach agreements to preserve at-risk units and properly maintain their properties.

Through these efforts, the City hopes to improve 13 substandard or at-risk units between 2024 and 2028.
2024; Ongoing
Started in 2023. An updated list of substandard buildings was provided in the 2023- 2031 Housing Element. The City engaged with Courtyard Apartments and dispersed loan funds for the maintenance of the voucher-based project.

4.5 Study improvements to the City’s process for addressing code violations on residential properties, including, but not limited to, unpermitted second units. 2025 No reportable actions in 2023.

4.6 Create and fund a City housing rehabilitation program for City Council consideration that covers both single-family homes and multi-family apartments to preserve affordable housing opportunities, encourage proper maintenance and repairs, promote renovation, and increase energy conservation. Prioritize neighborhoods with a concentration of units in need of rehabilitation per Housing Element, Section 2.12.2.D (including, but not limited to, westside of State Highway 101, south of Bay Road west of University Avenue, and multi-family housing on southside of Bay Road east of University Avenue).
2025, 2026 or later No reportable actions in 2023.

4.7 Research establishing and funding a City home repairs program to assist low-income homeowners with major repairs and rehabilitation to address acute safety and livability issues. Develop a public outreach plan and also inform homeowners of financial assistance available from other agencies such as energy conservation and electrification incentives. Prioritize assistance to seniors and lowerresource neighborhoods identified in AFFH analysis (including, but not limited to, westside of State Highway 101 and south of Bay Road west of University Avenue). The City has a goal of assisting a five to ten low-income homeowners between 2024 and 2028. 2024, 2025 No reportable actions in 2023.
66 4.8
Continue to implement public accessibility improvements in accordance with the City’s ADA Compliance Plan and amend Municipal Code Chapter 14.10 – Reasonable Accommodations and Development Code Chapter 18.98 – Reasonable Accommodations as needed to comply with applicable state laws.

Ongoing
Planning staff has continued to worked with Public Works and Building staff to implement public accessibility improvements in accordance with current ADA laws on development projects.

4.9 Study models of foreclosure prevention at the local level in similarly sized cities, whether through local investment or leveraging outside funding; evaluate establishing a mortgage assistance program for low-income households.
2024, 2025 City closely monitored development of FIHPP and identified potential qualifying properties, and worked with local organizations to prepare for FIHPP resources.

4.10 Evaluate opportunities to support and/or leverage local community land trusts (CLTs) to create community ownership of new or preserved affordable housing, e.g., through scattered-site ADUs, small inclusionary projects, sweat equity projects (such as Habitat for Humanity or Rebuilding Together, and others), or preservation projects.
2024, 2025
In July-December 2023, City explored a potential Tenant Opportunity to Purchase/Community Opportunity to Purchase ("TOPA/COPA") policy that would support different preservation models, including CLTs. However, City Council voted against the policy.

4.11 Continue to appropriate funds and consider increasing funds for direct emergency financial assistance or rent relief to be administered by a qualified organization identified through a Request for Proposals (RFP) process. Conduct proactive public outreach, particularly to lower-income households and neighborhoods where a high housing cost burden has been documented in the fair housing assessment. To support this effort, the City will seek out a permanent source of funds for rental assistance.
2024
Ongoing. In July 2022, the City released a Request For Proposals (RFP) for qualified organizations to provide legal services, tenant advocacy and education, and financial assistance services for resident anti-displacement services. This RFP is based around the City’s desire to protect residents from displacement and homelessness, as well as to fulfill the intent of Measure O, which was approved by the voters in November 2016.

On January 1, 2023, the City entered into agreements with the following community organizations that were selected through that RFP in order to provide anti-displacement services:
- Community Legal Services in East Palo Alto (CLSEPA)
- Nuestra Casa
- Youth United for Community Action (YUCA)
- Samaritan House

4.12 Develop a proposal for City Council consideration for a direct financial assistance program for first and last month’s rent/security deposit assistance. 2025 Ongoing. In addition to the Measure O Anti-Displacement Services, the City Council is considering Community Resource Funds, which would amend the contract with Samaritan House adding an additonal $100,000 for direct aid to vulnerable populations which could also include direct rental assistance.

4.13 Complete and enforce guidelines on City’s existing Local Preference Policy. 2024 No reportable actions in 2023.

4.14 Through Measure HH, a parcel tax on large office developments approved by East Palo Alto residents in 2018, implement a Pilot Workforce Development Program to provide job training, apprenticeships, and job placement services to residents through partnerships with communitybased non-profit organizations and private companies. Programs shall include proactive outreach to East Palo Alto residents, and service agreements shall define performance goals and metrics and required deliverables.
2024
Started in 2023. In March 2023, after an RFP process, the City awarded three organizations a total of $775,215 in Measure HH funds for a Pilot Workforce Development Program, to serve a total of 80 students in an 18-month period. 67 5.1
Update the Environmental Justice Element (Health and Equity) in the City’s General Plan to include a comprehensive set of policies and programs and an implementation plan to address environmental justice issues and public outreach, engagement, and transparency; scope of work to include a robust community engagement process is integrated into the preparation of this Element. 2024
Started in 2023. The City Council adopted a resolution on May 16, 2023, with the City of Burlingame and County of San Mateo, to engage Placeworks and Community Planning Collaborative to assist in the preparation of a multi-jurisdictional Environmental Justice (EJ) Element with the city's share of the cost being $202,232. The EJ Element requires cities and counties that have disadvantaged communities to incorporate policies into the General Plans to address the “unique or compounded health risks” to reduce pollution exposure, increase community assets, and improve overall health. The EJ Element effort begun in July 2023 and is scheduled for completion around April 2025.The first community workshop is being planned on March 20, 2024 at the YMCA building at 550 Bell Street in East Palo Alto.

5.2 Establish and implement a plan to address the San Mateo County Local Agency Formation Commission (SMCLAFCo) Municipal Service Review and to resolve the delays to housing development caused by issues with the East Palo Alto Sanitary District. 2024
During a November 15, 2023 meeting, LAFCo staff presented to the East Palo Alto community and LAFCo board recommending that the Board approve the City of East Palo Alto’s application to make East Palo Alto Sanitary District (District) a subsidiary district of the City of East Palo Alto. The LAFCo Board approved this recommendation unanimously.  Once finalized, the East Palo Alto City Council will serve as the designated Board of Directors for the East Palo Alto Sanitary District.

5.3 Implement the Water System Master Plan adopted in 2022 and complete the first-phase capital improvements in the plan. Update the Urban Water Management Plan to conform with the Master Plan and ensure adequate water service to parcels identified as developable in the Housing Element Sites Inventory (adequate water supply but water infrastructure upgrades may be needed for certain locations.)
2024, 2025 Started in 2023. Public Works/Engineering staff met with the consultant on the University Ave/Weeks St 12" Waterpipe Project in 2023.

5.4 Work with water and sewer service providers to adopt a policy that prioritizes water and sewer capacity allocations to affordable housing projects and low-income households in accordance with state law (SB1097).
2024 No reportable actions in 2023.

5.5 Leverage community partnerships to utilize and maintain data and maps wherever possible to monitor areas subject to flooding and identify sites for future development and to comply with Government Code 65302.

Ongoing
The City received the annual Community Rating System recertification, a voluntary incentive program that recognizes and encourages community floodplain management practices. Certification provides for owners to qualify for discounted flood insurance premium rates. Rate reductions reflect that the community has undertaken efforts to reduce flood risk and fosters comprehensive floodplain management.

5.6 Develop environmental “overlay” map with most up-to-date data to avoid housing in at-risk areas or with prescribed mitigation measures.
2024
Started in 2023. Working with staff, Placeworks (the EJ Element consultants) mapped Disadvantaged Communities in the City. The mapping was finalized February 2024 and will be discussed at the community workshop scheduled on March 20, 2024, and refined appropriatedly with community input.

5.7 Implement fair housing and anti-eviction programs using Measure O and other qualifying local revenue sources to fund community-based organizations to provide legal services, financial assistance, case management, referrals, proactive community outreach (social media, workshops, flyers), resource information, and a staff a citizen advocacy committee. The City Council has allocated over $200,000 toward anti-displacement and fair housing programs. 2024 No reportable actions in 2023, other the the Measure O Anti-Displacement contract as mentioned earlier.

5.8 Continue to support agencies such as Project Sentinel, Community Legal Services in East Palo Alto, and Legal Aid at Work that provide consultation and landlord/tenant mediation services for residents.

Ongoing Supporting Community Legal Services through the Measure O Anti-Displacement contract as mentioned earlier.
68 5.9
Prioritize providing fair housing and support services to special needs populations such as extremely low-income households, persons with disabilities, female heads of households, large family households, seniors, at-risk youths, and households at-risk of homelessness. Target proactive public outreach to lower resource neighborhoods such as western and northern areas in East Palo Alto or projects where there is a higher presence of special needs populations based on the fair housing analysis. The City has a goal of providing fair housing and support services for a minimum of 20 special needs individuals or households between 2024 and 2028.

Ongoing No reportable actions in 2023.

5.10 Pursue funding and prioritize neighborhoods of concentrated need for future investment, which may include but is not limited to rehabilitation, safe routes to schools, parks, transit, and active transportation. Evaluate the distribution of infrastructure and transportation investment by higher versus lower need areas when updating the Capital Improvement Program (CIP). Assess the needs in lower-resource areas and implement actions to ensure an equitable distribution of investment. 2025, 2026 or later No reportable actions in 2023.

5.11 Support local and regional flood control and infrastructure projects that benefit existing and future residents. Prioritize improvement projects that benefit high need and lower-resource areas as identified in AFFH analysis.
2024, 2025, 2026 or later Ongoing. The City continued to support thr SFJPA on regional flood control and infrastructure projects.

6.1A
Annually review the City’s habitability complaints and the Rent Stabilization Ordinance’s rules and regulations and forward any recommended changes or updates for enforcing habitability issues to the City’s Rent Stabilization Board.

Ongoing
Rent Stanilization Program staff referred 15+ habitability complaints to Code Enforcement, and in December 2023, conducted a habitability petition presentation to educate tenants about their rights, leading to an increase in petitions submitted to the department.

6.1B
Continue to use code enforcement to support housing preservation and neighborhood quality and identify housing maintenance issues. Refer property owners with compliance needs to the City’s programs for rehabilitation assistance.

Ongoing
In 2023, code enforcement staff referred homeowners with illegal ADUs to the City's CalHome ADU/JADU Loan Program to assist with unit legalization. The Housing Division and Rent Stabilization Program staff coordinate directly with the Building Division which includes Code Enforcement, if there are any concerns around residential units. Building has two Neighborhood Preservation Officers, formerly known as Code Enforcement Officers, as well as one hybrid position: Building Inspector-Neighborhood Preservation Officer, which was recently filled.

6.2 Determine the most effective means of incentivizing or requiring childcare facilities in new affordable housing developments and commercial developments. 2024 No reportable actions in 2023.

6.3 Implement the East Palo Alto Reach Codes, which became effective in January 2021 and apply to all new construction and substantial rehabilitations and additions; continue to explore expanding building electrification requirements and support incentive programs for retrofitting existing buildings
2024 The EPA Reach Code was updated in 2023.

6.4 Complete and implement the recently updated Multi-Generational Local Hazard Mitigation Plan. Ongoing The most recent LHMP was updated in October 2021 as part of a multijurisdictional process. No reportable actions in 2023.

6.5 Update the City’s Safety Element to address earthquakes, flooding, and other natural and manmade hazards; consider policies such as studying the inventory of the soft-story housing stock and establishing a seismic retrofit program to address these buildings; establishing a program for remediation of lead-based paint in older residential buildings; and incorporating targeted outreach to vulnerable and special needs populations to ensure their needs are well-addressed.
2025
Started in 2023. The City started the process for the Safety Element update in July 2023. The update is being conducted in collaboration with several jurisdictions in San Mateo County.
69 6.6
Continue to disseminate information through onsite resources and workshops to homeowners, property owners, and developers on FEMA, state, and local regulations on floodplain construction and management practices.

Ongoing
Ongoing. The City maintains an updated website with storm information and flood preparation resources. Storm preparation guides were sent out via citywide newsletter with updates before and during each major storm. The City coordinated with developers on meeting floodplain construction requirements which exceed FEMA's baseline CRS requirements.

6.7 Continue to participate in FEMA’s Community Rating System Program to ensure that new housing development complies with floodplain construction standards with submission of required certifications.

Ongoing
Ongoing. The City submitted its 2023 CRS report to FEMA and received approval.

Where applicable, building permits are reviewed for compliance with floodplain requirements.

7.1 For affordable housing projects located near high-quality transit, on City-owned land, with City subsidy, or where otherwise legally defensible, require developers of affordable housing to demonstrate how they will serve people with disabilities in the development. 2024, 2025 No reportable actions in 2023.

7.2 Finalize the Master Temporary Use Permit (MTUP) process for the temporary housing program rollout that includes City coverage of permit fees to provide housing for individuals experiencing homelessness in the community.
2024 Process finalized and published on City website in 2023. City is still seeking applications for MTUP process.

7.3 Evaluate lessons learned and options for longer-term, holistic solutions to RVs parked in public right of way with the conclusion of the RV Safe Parking Program. 2024; Ongoing
Completed in 2023. The City's RV Safe Parking Program closed in October 2023, and staff providing a final report with lessons learned in the November 31, 2023 staff report, available at:
https://cityofepa.granicus.com/player/clip/46?view_id=1&meta_id=3434&redirect=true.

7.4 Research all available public funding sources to address homelessness and consider City investment of funds for homeless outreach, case management and supportive housing to supplement the countywide system.

Ongoing Ongoing. The City was rejected for the Encampment Resolution Funding (ERF-R-2) Grant in March 2023, and plans to reapply in 2024.

7.5 Pursue expansion of support programs for unhoused residents by establishing partnerships with other public agencies, private corporations and foundations, and non-profit service providers. 2024; Ongoing No reportable actions in 2023.

7.6 Continue to support the low barrier navigation center and emergency shelter operated by WeHope, a community-based non-profit organization, which provides an interim shelter and supportive services for unhoused individuals. Accommodate the special needs of at-risk youths, households with children, and persons with disabilities.

Ongoing
In 2023, Building staff approved a permit by-right for the City's emergency shelter operated by WeHOPE to improve shelter accommodations, including replacement of finishes and light fixtures, fire life safety including egress and occupancy for emergency shelter bed and supporting services.

7.7 Develop options for incentivizing deeply affordable housing units that serve larger household sizes, such as allowing additional density or other relaxed or flexible zoning regulations. 2024 No reportable actions in 2023.

7.8 Continue to require residential projects to include Extremely Low-Income housing units through the City’s Inclusionary Housing Program and encourage production of deed-restricted ADUs serving Extremely Low and Very Low-Income households as an Inclusionary Housing Alternative Compliance option instead of paying in-lieu fees for fractional units. 2024; Ongoing
Ongoing. Housing staff continues to encourage production of deed-restrcited ADUs serving ELI and VLI households as Alternative Compliance Options for Inclusionary Housing requirements.

8.1 Improve and maintain the Housing website as a primary means of communicating the City’s efforts around housing. Expand proactive measures to inform homeowners, landlords, and tenants about available local and County housing resources and supportive services.

Ongoing
Ongoing. Housing staff continues to update and maintain the Housing website, and find other means to communicate with homeowners, landlords and tenants, including mailers, City newsletter, and social media updates.
70 8.2
Create a budget for mailers and non-digital outreach on Housing workplan items at the start of each fiscal year. Ongoing Ongoing. Housing staff budgeted for mailers and non-digitical outreach in 2023.

8.3 Provide translation of materials and interpretation of City Council, Planning Commission, Rent Stabilization, and other City meetings in alignment with City’s Language Policy. 2024; Ongoing Ongoing. City provides Spanish interpretation services at City Council and Rent Stabilization meetings, and at Planning Commission meetings as requested.

9.1 Regularly assess the level of staffing or contract assistance to ensure that sufficient staffing is committed to implementing the policies and programs in this Affordable Housing Strategy in a timely manner.

Ongoing Staff submitted request for 1 FTE additional support in 2023.

9.2 Along with other San Mateo County communities, access the services of the HEART of San Mateo County’s new Housing Consulting Services program, so as to access additional housing expertise and staffing.
2024 Completed in 2023. Worked with HEART of San Mateo County's Housing Consulting Services to conduct City's 2024-2028 Affordable Housing Strategy Update.

9.3 Collaboratively update the City’s Development Code to align Planning and Housing objectives, with an emphasis of resolving inconsistencies and ensuring consistency with the City’s General Plan. 2024, 2025 No reportable actions in 2023.

9.4 As Notices of Funding Availability (NOFA) are issued (typically annually), proactively work with the City’s grant coordinator to selectively apply for regional, state, and federal grants to finance qualifying affordable housing projects and to fund East Palo Alto housing programs, such as housing rehabilitation program and first-time homebuyers’ program Ongoing In 2023, Housing staff research potential regional, state and federal funding sources for affordable housing, and established a plan for applying to local County funding sources.

9.5 Review the Housing Element’s Sites Inventory annually to assess progress in achieving the City’s RHNA affordable housing allocation and as needed, identify additional sites or adjusting development policies, programs, and priorities.

Ongoing
Ongoing. City reviewed RHNA progress and effectiveness during Housing Element Update process including January 23, 2023 Planning Commission meeting, February 9, 2023 Planning Commission meeting, and February 21, 2023 City Council public hearing.

9.6 Evaluate the effectiveness of the Inclusionary Housing Ordinance (IHO) in producing affordable units and the financial impact of the inclusionary requirements and Alternative Compliance Options on residential development. Evaluate the effect of changing economic, development, and financing conditions and the cumulative financial impact of development impact fees and exactions. Following completion of the evaluation, amend the IHO to reduce constraints within six months if necessary.

Continue to assess the financial impact of the IHO on individual projects and implement further measures to reduce the barriers to housing production and achieve the City’s RHNA if needed. 2024, 2025, Ongoing
On July 18, 2023, City Council adopted an amendment to in-lieu fees calculation methodology including using the Construction Cost Index for change in rental in-lieu fees, and a 3-year average of interest rates for the ownership in-lieu fees to reduce volatility. City has started and will complete a nexus study and financial feasbility analysis in 2024 to update the City's development impact fees. As part of the financial feasibility analysis, the inclusionary housing requirements in the IHO will be included along with other development fees and exactions to access the cumulative financial impact on project feasibility.

10.1 For applicable development projects that will be removing residential units, a replacement housing program for lower-income households in accordance with State requirements (Government Code 65583.2(g)).

Ongoing Ongoing. Planning staff continue to work with applicants to ensure compliance.

10.2 Emergency Shelters - Evaluate current sites, development standards, and approval process and amend the Development Code to comply with Assembly Bill 2339 and other applicable state laws.

Amend the Development Code to address zoning requirements, update the definition of emergency shelters, ensure sufficient capacity for emergency shelters in zones with proximity to transportation and homelessness services, establish objective development standards, and comply with all other requirements of AB 2339.
2024 No reportable actions in 2023.
71 10.3
Update zoning to so that Permanent Supportive Housing would be allowed by-right in residential and mixed-use zoning districts, as required by the State (Government Code 65651). 2024 No reportable actions in 2023.

10.4 Update zoning and the definition of a “housekeeping unit” to comply with the state Employee Housing Act and adopt a “barrier-free” definition that does not subject persons with disabilities to special regulations.
2024 No reportable actions in 2023.

10.5 Amend the ADU ordinance to comply with State law, pending formal comment from HCD. Further actions include programs and policies to facilitate construction of ADUs (refer to Policies/Programs

1.7 to 1.14 for specifics). Consider additional measures to remove zoning impediments such as relaxing side and rear yard setback and open space standards and facilitating conversion of unpermitted accessory structures to ADUs. The City has a goal of approving at least 72 ADUs between 2024 and 2028.
2024
Started in 2023. The City started drafting the ADU architectural compatibility guidelines to provide clear design guidelines to better facilitate the constructions of ADU. The anticipated adoption is Feb 2024.

10.6 Update zoning regulations for residential care facilities and group homes (7+) to comply with state law and to reduce barriers for establishing facilities for special needs populations such as persons with disabilities, including revising existing spacing constraints. 2024 No reportable actions in 2023.

10.7 Review zoning ordinance regulations for compliance with the current state laws and reduce development impediments or provide incentives such as standards pertaining to parking, open space, density bonuses, and objective design standards. Implement Policies/Programs 1.1 to 1.6,

1.18. 1.20, 1.21 and 1.25 for a comprehensive multi-prone approach to reduce regulatory constraints, improve development processing, create incentives for housing development, and reduce, mitigate, and not constrain housing supply, cost, and ability to achieve maximum densities. 2024, 2025, 2026 or later
Sarted in 2023. The ADU Ordinance amendment amended and reduced the open space requirement and allowed the City's adopted ADU ordinance to be compliant with the current state laws. The update also introduced the Preliminiary Ministerial Review (PMR) Clearance for the streamlined project process.

10.8 Adopt an update to RBD Specific Plan to allow residential and mixed-use development at designated locations in the plan area and address provisions as noted in other Housing Element and Affordable Housing Strategy policies/programs. Concurrently, rezone parcels for residential and mixed-use development. Additionally, establish by-right approval, minimum residential densities, objective design standards, minimum residential requirements for mixed use zoning, reduce parking set flexible open space standards for affordable housing, create a transportation demand management (TDM) program, streamline subdivision approvals, and undertake other re-zoning efforts to reduce development constraints and create incentives for developments catering to special needs populations. Further, the City will resolve inconsistencies between the General Plan and current Specific Plan, (See related Policy 1.21). The City’s goal is to zone sites and define minimum densities and objective design standards to accommodate 1,350 to 1,600 housing units within the Specific Plan area.
2024
The update to the Ravenswood Business District/4 Corners Specific Plan is in preparation, which will include amendments to zoning regulations. The Updated Specific Plan, which is scheduled for adoption in 2024, is considering the provisions in this program to facilitate residential development.
72 10.9
Develop procedures and review zoning regulations with the objective of encouraging and facilitating the development of SRO projects and transitional supportive housing at suitable locations. The City's goal is to streamline zoning regulations as needed, identify potential funding, and reach out to developers (e.g., through a request for proposals or qualifications) to construct an SRO or supportive housing project on a suitable site in the City with convenient transit service. 2025 No reportable actions in 2023.

10.10 During the 6th cycle Housing Element, ensure that the General Plan land use designation and zoning are consistent for all properties included in the City’s RHNA Sites Inventory.

Ongoing
Ongoing. The update to the Ravenswood Business District/4 Corners Specific Plan will include General Plan and Development Code amendments as necesary to ensure consistency.

General Comments
73 Jurisdiction East Palo Alto Note: "+" indicates an optional field Reporting Period 2023
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
063-302-460 2277 University Avenue Other 0
Exempt Surplus
Land 0.36 Council resolution adopted on 7/18/2023
NOTE: This table must contain an invenory of ALL
surplus/excess lands the reporting jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For San Mateo County jurisdictions, please format the APN's as follows:999-999-999 74 Jurisdiction East Palo Alto ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2023 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Yes
Table K
Tenent Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational. http://eastpaloalto.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=1070&MediaPosition=13008.431&ID=1174&CssClass= Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage on their internet website containing authorizing local ordinance and supporting materials.

Notes
75 Jurisdiction East Palo Alto
Reporting Year 2023 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Public Outreach Housing Element $30,000.00 $13,582.72 None Approx. $10K went toward 21 Elements contract (total contract amount of $54,500)
Sites Inventory/Analysis for Housing
Element $10,000.00 $10,000.00 None Going toward 21 Elements contract and Rami + Associates work.

Updated Housing Work Plan for
Housing Element $5,000.00 $5,000.00 None $5K went toward 21 Elements contract (total contract amount of $54,500)
Re-zoning $10,000.00 $0.00 REAP Rewrote scope to re-distribute funds CEQA $40,000.00 $31,960.80 None
In Progress in 2023. Completed in early 2024. Will
request reimbursement and seek redistribution of
fund in 2024.

Complete Housing Element $30,000.00 $30,000.00 Other $30K went toward 21 Elements contract (total contract amount of $54,500)
Planning Staff Coordination $25,000.00 $0.00 Local General Fund Almost complete. Might seek redistribution of fund in 2024.

ADU Ordinance Update $0.00 $0.00 Other In Progress in 2023; Completed in Feb 2024 using SB 2 funds.

Changes to Design Standards or
Processes $0.00 $0.00 Local General Fund
Update Develoment Code only if less required for rezoning. $90,543.52
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 10
Deed Restricted 0
Non-Deed Restricted 8
Deed Restricted 0
Non-Deed Restricted 6
9 33
Current Year
Deed Restricted 0
Non-Deed Restricted 10
Deed Restricted 0
Non-Deed Restricted 8
Deed Restricted 0
Non-Deed Restricted 6
9 33
Current Year
Deed Restricted 0
Non-Deed Restricted 3
Deed Restricted 0
Non-Deed Restricted 8
Deed Restricted 0
Non-Deed Restricted 6
3 20

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Completed
Other (Please Specify in Notes)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ 150,000.00
Task Status
Completed
Completed
Other (Please Specify in Notes)
In Progress
Completed
In Progress
In Progress
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
76 Short 1 – 5 years
Medium 5 – 10 years
Long 10+ yearsOngoing Recurring or continuous action
Table 12-2: Land Use and Urban Design Programs
Description Priority Time Frame Responsibility Status

1. Review and evaluation. Work with department managers and directors in evaluating the effectiveness of the General Plan in its role in guiding city operations, development review, master planning, and budgeting. A summary of this discussion and evaluation shall be reported to the City Council on an annual basis.

High Medium Planning In progress

2. Specific Plan Consistency. Following adoption of the General Plan, review the existing, adopted Specific Plans and make changes to ensure consistency with the General Plan. High Short Planning/CEDD In progress

3. Weeks Design guidelines. Update the existing design guidelines for infill projects in the Weeks neighborhood. Medium Medium Planning Not started

4. Citywide design guidelines. Update and adopt citywide design guidelines. Medium Medium Planning In progress

5. Way‐finding and signage. Release an RFP to develop a way‐finding program that provides directional signage, boundary markers, and monument signs for important institutions and activities within the community.

High Short Public Works Not started
General Plan Annual Progress ReportingReporting Year: 2023 Jan 2023 - Dec 2023Table 12-1: Time Frame Guide Estimated Date of Completion
Table 12-3: Economic Development Programs
PUBLIC HEARING ITEMS 6.2
77 Description Priority Time Frame Responsibility Status

1. Economic development strategic plan. Develop a long‐term economic development strategic plan that develops and retains businesses and a strong middle class. High Long Planning/CEDD In progress

2. Local hire. Support local hiring and local businesses by implementing the City’s FirstSource Hiring and Local Business Enterprise policies. Review and update (if necessary) the First Source Hiring Ordinance and policies to acknowledge the effects of the dissolution of the Redevelopment Agency.

High Medium
CEDD
&
Administrative
Services
Completed

3. Small business support. Develop and staff a program that supports small and local businesses. Prepare and circulate a small business assistance resource guide. Medium Ongoing Economic
Development
&
Administrative
Services
In progress
Description Priority Time Frame Responsibility Status

1. Update City Street Standards. Update existing standards for City streets, focusing on achieving traffic safety, complete streets, and livability goals. Medium Medium Planning/Public Works In progress

2. Transportation Demand Management Requirements. Review and update the City’s Transportation Demand Management requirements for existing and new development. High Short Planning Completed

3. Transportation Impact Fee Nexus Study. Establish a transportation impact fee on new development, to raise funds for needed improvements to all modes of transportation. High Short Planning/Public Works Completed

4. Neighborhood Traffic and Parking Management Plans. Conduct neighborhood traffic and parking management plans for areas with reported parking and circulation problems to identify appropriate parking management programs (such as Residential Parking Permits and Parking Benefit Districts) and/or traffic calming measures.

High Long Planning/Public Works In progress
Table 12-4: Transportation Programs
78 5.

Complete Streets Projects. Conduct and implement complete streets projects along priority traffic calming corridors and in conjunction with implementation of other bicycle, pedestrian and transit improvements.

Low Long Planning/Public Works In progress

6. Performance Monitoring. Periodically monitor the performance of Plan implementation using service standards and targets included in the Circulation Element.

Medium Ongoing Planning/CEDD/Publi
c Works In progress

7. Update Bicycle Plan. Update and implement the Interim Bicycle Transportation Plan (2011). Low Long Planning/Public Works In progress

8. Pedestrian Master Plan. Complete a Pedestrian Master Plan that helps close key gaps in the pedestrian network and improve the pedestrian realm. Low Long Planning/Public Works Not started

9. Bay Access Master Plan. Update and implement the Bay Access Master Plan. Low Long Planning/Public Works In progress

10. University Avenue Alternatives Study. Conduct an Alternatives Study for the redesign of University Avenue, focusing on complete streets concepts. Medium Long Planning/Public Works In progress

11. Wayfinding Plan. Develop and implement a bicycle and pedestrian wayfinding program.

Low Long Planning/Public Works Not started

12. Additional SR2S projects. Prepare grant applications for future SR2S and SRTS cycles based upon “Existing Conditions” report. High Short Public Works In progress Table 12-5: Health & Equity Programs
Description Priority Time Frame Responsibility Status

1. Citywide “health check‐up.” Every five years, conduct a community health assessment regarding the overall health and quality of life of those who live and work in East Palo Alto.

Medium Long Planning Not started

2. Health fitness challenges. Create and implement health fitness challenges for City employees to encourage healthy living. Medium Short City Manager In progress 79 3.

Soda tax ordinance. Explore the possibility of a sugar sweetened beverage tax in the City. Revenue generated from the tax could be appropriated for wellness and healthprograms in the City.

High Short City Manager Not started

4. Residential smoking ordinance. Adopt an ordinance to prohibit smoking in multi‐family buildings. High Short City Manager In progress

5. Public smoking ordinance. Adopt an ordinance to prohibit smoking in public spaces, including parks, plazas, and on public property. High Short City Manager Completed

6. Living wage ordinance. Adopt an ordinance that ensures that all businesses in the City pay their employees a wage that can support a family at, or above, the poverty level. High Short City Manager Completed

7. Year‐round farmer’s market. Pursue funding and partner with local organizations to provide a year‐round farmers market in the City, and seek out additional vendors to participate in the market.

Medium Medium Planning In progress

8. Annual health fair. Host an annual Health Day Fair with information, health care screenings and services, and activities celebrating an active lifestyle. The event should be sponsored by the City and involve a wide range of service providers.

Low Ongoing Planning Not started

9. Healthy food at city buildings and events. Develop guidelines to require that healthy foods that are served at city‐sponsored events and in City vend‐ing machines. Medium Short City Manager/Administra tive Services In progress

10. Town hall meetings. Hold bi‐annual town hall meetings to implement the General Plan.

Publicize the meetings widely and in multiple languages. Low Ongoing City Manager In progress Table 12-6: Parks, Open Space, and Conservation Programs Description Priority Time Frame Responsibility Status

1. Coordination with the San Francisquito Creek Joint Powers Authority (JPA). Work with the JPA on the construction of a new park or open space between Camelia Drive and the levee (south of O’Connor St).

High Short Public Works Not started
80 2.

Shared use agreement with School District. Create a formal shared use agreement with the Ravenswood City School District whereby the public and organizations (such as youth and adult intramural leagues) can access school fields/property after normal school hours.

High Short City Manager In Progress

3. Agreement with Don Edwards San Francisco Bay National Wildlife Refuge. Establish a formal cooperative agreement with the Don Edwards San Francisco Bay NationalWildlife Refuge and develop programs to encourage public recreational use of the Bay Trail and trails in and adjacent to the Baylands Nature Preserve and the South Bay Salt Pond Restoration Project.

Medium Medium City Manager Not started

4. Agreement to Manage Cooley Landing. Continue to maintain an agreement for a non‐ profit or other entity to manage Cooley Landing Medium Ongoing City Manager Not Started

5. Bird‐safe design. Adopt bird‐safe design guidelines for new buildings and structuresadjacent to the Bay. Medium Medium Planning Not started

6. Light pollution guidelines. Adopt guidelines for outdoor lighting located adjacent to wildlife areas that will keep the amount of light that reaches wildlife habitat areas to a minimum.

Low Medium Planning Not started
City Manager/
CEDD

8. Tree Planting program. Partner with local non‐profit organizations to implement atree planting program (planting of trees on City owned property). High Short Public Works Completed

9. Citizen reporting. Create a program and/or methods for residents to monitor and report vandalism along with maintenance issues in parks and public Right‐of‐Way. High Short Public Works Completed

10. Feral Cat Program. Work with partners to consider establishment of a year round cat program or fund one as cats prey on the salt water harvest mouse which is a Federally protected species in accordance with the ESA. This condition originates in the Cooley Landing environmental clearance document.

Medium Medium Public Works Not started
Table 12-7: Infrastructure, Services, and Facilities Programs

7. Community space fund. Maintain development fee programs to accumulate funds for the acquisition and improvement of parks and public gathering places and facilities. Medium Medium Completed 81 Description Priority Time Frame Responsibility Status

PUBLIC FACITILIES

1. Development impact fees. Adopt nexus‐based impact fees that mitigate the cost of providing infrastructure and public facilities to serve new development. Addressinfrastructure improvements that are necessitated by new development – including for
water, sewer, stormwater, and utilities. Seek additional funding mechanisms as necessary.

High Ongoing Planning/CEDD/Publi
c Works Completed

2. Outside community funding. Create an outreach program or plan to match Silicon Valley donors and funding dollars to community needs such as schools, public space improvements, jobs training, or support for artists.

Medium Ongoing City Manager Not started

3. TOT program evaluation. Seek an independent evaluation of the Measure C
Program/Transient Occupancy Tax program. Low Short City Manager Not Started

4. New teen center. Work with local service providers, such as the YMCA, to create a “teen center” for East Palo Alto teens. The teen center could provide tutoring and mentorship programs and provide a safe and affordable place for youth after school and on weekends.

High Long
City
Manager/Administra
tive Services
Not Started

PUBLIC SAFETY

1. Crime reduction plan. Develop a long‐term crime reduction plan that addresses:

Prevention, Intervention, Enforcement, and Sustainability. The plan will also identify the role of the community and City in the strategy, and identify the resources necessary to implement strategy.

High Short Police Not started

2. Emergency Preparedness Plan. Update the City’s Emergency Preparedness Plan every 5 years. Medium Ongoing Police In progress

3. Community‐based policing. Implement the community‐based policing initiativechampioned by the Police Chief, including attendance at community meetings, having the Police Department participate in community events and beautification projects, and leading programs such as Neighborhood Watch.

Medium Ongoing Police In progress

4. Data‐Driven policing. Continue to use technology to track and target gun violence. Medium Ongoing Police In progress CERT Program. Develop a community emergency response team (CERT) training Police/ 82 Community
Programs

6. Comprehensive crime analysis. Complete the comprehensive analysis of crime in the City (utilizing the RIMS system). Medium Ongoing Police In progress

7. Signal pre‐emption for emergency response. Install traffic signal pre‐emption technology for police/emergency vehicles. High Short Police Not started

8. Anti‐graffiti program. Implement an anti‐graffiti program, which includes identifying all locations in the City with chronic graffiti, establishing a removal program, and exploring civil sanctions against chronic violators.

Low Medium Police/Public Works Not started

9. Multi‐media emergency notification system. Adopt and fund system to increase timelyand accurate notifications to the community. Seek an adequate cost‐effective system to replace the current system.

Low Short Police In progress

10. Crime Prevention through Environmental Design. Develop a development manual to provide basic requirements and incentives for the inclusion of design features in new development to reduce potential for crime. These features could include well‐lighted parking areas, open landscaping, limited access into and between buildings, and limitedaccess to rooftops.

Medium Short Planning Completed
WATER INFRASTRUCTUREEmergency water connections. Explore the feasibility of establishing an emergency intertie with the following outside water systems:
 City of Palo Alto
 Palo Alto Park Mutual Water Company
 O’Connor Tract Co‐op Water Company
The City currently has no source of water if the City’s connection with the Hetch Hetchy Aqueduct is severed.

1. High Short Public Works In progress

5. Not started program to provide training to City personnel and conduct informational workshops for the community. Provide additional information to the community about available resources and materials.

High Short
83 2.

Groundwater Management Plan. Complete the Groundwater Management Plan, as required by State law. Oversee the completion of the Plan and provide materials and resources as needed.

Medium Short Public Works Completed

3. Urban Water Management Plan. Develop an updated Urban Water Management Plan (UWMP) to support long‐term water resource planning and ensure adequate water supplies are available to meet existing and future water demands of the land uses contemplated under the Land Use Element. (Every 5 years).

Low Ongoing Public Works Completed

4. Water Master Plan. Update the 2010 Water Master Plan to guide the implementation of appropriate water supply and water distribution projects (must be updated per statutory requirements every ten years).

Low Long Public Works Completed
Water supply. Develop additional domestic water supplies to address current and future needs, including:
 Completing the Gloria Way Well and treatment facility  Exploring additional municipal wells such as Pad D
 Completing the monitoring program
 Exploring storm water capture and reuse
 Explore recycled water generation and distribution facilities and opportunities  Explore water demand offset regulations for new and intensified development  Evaluate the contract with American Water Enterprises and formulate future strategy.

6. Water conservation and recycling. Update the building code to allow and encourage water recycling, graywater use, water efficiency, and other conservation measures notalready permitted under CalGreen.

Medium Medium Planning Completed

7. Water user fees. Update existing user fees for water to fund needed system upgrades and explore water demand offset regulations for new or intensified development. Medium Medium Planning/ CEDD Completed

SEWER/STORMWATER INFRASTRUCTURE

1. Sewer and Stormwater user fees. Update existing user fees for sewer and stormwater to fund needed system upgrades and, to the extent feasible, allow for waste water recycling and stormwater capture for beneficial use.

Medium Medium Planning In progress

FLOODING

5. High Ongoing Public Works In progress
84 1.

Levee and creek maintenance. Negotiate an agreement with Santa Clara Valley Water District (SCVWD) for maintenance of the San Francisquito Creek enhanced levee and creek banks from Highway 101 to the border with Menlo Park.

Medium Short Public Works Completed

2. Coastal flooding analysis. Complete an analysis of the City’s vulnerability to coastal flooding and sea level rise. Inspect and review the levees in the Baylands. Low Short Public Works In progress

3. Upstream San Francisquito Creek flood protection project. Work with the San Francisquito Creek Joint Powers Authority (SFCJPA) on the planning and design of flood control improvements upstream of Highway 101.

High Long Public Works In progress
Table 12-8: Safety and Noise Programs
Description Priority Time Frame Responsibility Status

1. Flood control master plan. Prepare a flood control master plan to assess the adequacy of the City’s flood control system as a whole. Implement improvements as warranted and as feasible. Seek outside funding as available to implement improvements.

High Short Public Works Not started

2. Fire buffer zones. Work with property owners near hazard areas to implement and maintain buffer zones from the riskiest areas and adopt fire code revisions whenappropriate.

Medium Short Planning Not started

3. Hazard Mitigation Planning/HMGP Grant. Adopt and develop both a Multi‐hazard Mitigation plan and a Recovery Action Plan to guide growth and development in the event of a widespread destructive event.

High Short Planning/Public Work In progress

4. Coordinated emergency response. Implement coordinated emergency response planning with the Menlo Park Fire Protection District, major transportation agencies, and adjacent jurisdictions.

Medium Ongoing
Police/City
Manager/Public
Works
In progress

5. Hazardous emergency plan. Develop and implement a multi‐hazard emergency plan for accidents involving hazardous materials. Medium Medium Public Works Not started

6. Noise Ordinance. Amend the Noise Ordinance to require that interior noise levels attributable to exterior sources shall not exceed 45 dB (Ldn or CNEL) when the outdoor noise level exceeds 60 dB (Ldn or CNEL)[1] for all new hotels, motels, dormitories, apartment houses, and single‐family dwellings.

Medium Short Planning Not started
85 7.

Quiet asphalt. Select a “quieter” pavement that also meets other criteria established by the City for pavements for use in resurfacing roadways. Require its use in future capital projects.

Low Medium Public Works In progress
City Manager/
Community
Programs
Physical Improvements
Table 12-9: Transportation Physical Improvements
Description Priority Time Frame Responsibility Status

1. Highway 101 Pedestrian / Bicycle Overcrossing. This project is intended to link the residents of the Woodland Neighborhood with City services and recreation opportunities on the other side of the freeway. Coordinate with Caltrans on the design and construction and seek grant funding for construction costs.

High Medium Public Works In progress

2. University Avenue Interchange. This project will provide for the widening of the University Avenue/US 101 overpass to provide safer pedestrian and bicycle travel and more efficient vehicle travel.

High Medium Public Works In progress
In progress
Completed 3.

Bay Road improvements. Coordinate with PG&E and East Palo Alto Sanitary District on the Bay Road Improvement Phase II/III. Construct the necessary roadway and infrastructure improvements in order to revitalize the Ravenswood TOD Specific Plan area and provide the foundation for an active “main street” environment, including street paving, pedestrian and bicycle improvements, landscaping improvements, streetscape improvements, and undergrounding of utilities.

High Medium Public Works

8. Public disaster training. Conduct training exercises about earthquakes, fires, floods, and other natural and man‐made disasters that are most likely to strike East Palo Alto. Medium Ongoing The table below identifies physical improvements to implement the General Plan’s vision and policies, organized by Plan Chapter. Physical improvements are consistent with each chapter’s goals and policies, though not every chapter has associated physical improvements.
86 4.

Street Light Upgrade Project. Complete the Street Light Upgrade Project, including a luminosity study to identify locations where additional new street lights need to be installed, and the installation of LED lights.

High Medium Public Works In progress

5. Signage and Striping Improvements. Install new signage and striping to improve vehicular, pedestrian and bicycle safety throughout the City. Medium Medium Public Works In progress

6. Pedestrian Accessibility Improvements. Improvements include but are not limited to corner ramps. Americans with Disabilities Act (ADA) and California State Law require these improvements.

Medium Medium Public Works In progress

7. Institute Traffic Calming Program. This includes the planning and construction of speedbumps, bulb outs and other traffic calming devices to reduce speed through residential zones and to increase safety, with priority corridors identified in Figure 7 of the Circulation Element, in coordination with other City Departments.

High Medium Public Works In progress

8. Bay Road Phase II. Build the Bay Road Phase II project, which will build a multimodal roadway with attractive streetscape along Bay Road between Clarke Ave. and the entrance to Cooley Landing.

High Medium Public Works Completed

9. Bicycle and Pedestrian Improvements. Improvements include the installation of enhanced signage, striping and loop detectors for bicycles. High Long Public Works In progress

10. Curb and gutter program. Close all sidewalk network gaps, as outlined in Figure 6 of the Circulation Element (Existing Pedestrian Network and Sidewalk Gaps) with newsidewalks, curbs, and gutters High Medium Public Works In progress

11. University Avenue Resurfacing and Signal Upgrade. This project provides for pavement resurfacing, restriping, upgrading of traffic signals and various other improvements on University Avenue.

High Medium Public Works In progress

12. New Loop Road. Complete a new loop road around the north and east of University Village that will connect University Avenue to the Ravenswood Employment District. Medium Medium Public Works Not started

13. Euclid Avenue Tunnel Assessment and Investigations. The purpose of this project is to assess the viability of restoring and re‐opening the tunnel under Highway 101 at Euclid Avenue, which is currently closed.

Low Short Public Works Not started

14. Safe Routes to Schools. Complete Safe Routes to School projects as outlined in the Safe Routes to School Plan (2003). High Medium Public Works In progress

15. Street Resurfacing Program/PMP. Continue to resurface streets to maintain the City’s pavement condition index score. High Medium Public Works In progress 87 16. Major Street Reconstruction. This project provides for the reconstruction of damaged City streets during the ten‐year life of the Capital Improvement Plan (CIP). Low Long Public Works In progress

17. Newell Bridge. Continue to offer staff time to further the joint project for the replacement of the Newell Bridge. Advocate for the needs of the East Palo Alto community.

Medium Medium City Manager/ Public Works In progress
Description Priority Time Frame Responsibility Status
Develop new citywide parks. Create new, formalized park space in the following locations:
 Vacant parcel to the north of Martin Luther King Park  The informal open space at the termination of Purdue St and Demeter St  Vacant parcel adjacent to Verbena Dr
 Part of the existing Palo Alto Park Mutual Water Association land at Oakwood Dr and Garden St.

2. Finalize Richard May field. Coordinate with the St. Francis of Assisi Church to facilitate the construction of the Richard May fields. High Short Planning Completed Bay Trail Access. Improve access to the Bay Trail in the locations below. Add signage, seating, and other amenities.
 Eastern end of Weeks St
 Eastern end of Beech St Eastern end of Cypress St
 Eastern end of Daphne St
 Southern end of Verbena Dr.

Right‐of‐way conversions. Convert the following into public linear parks:
 Hetch Hetchy right‐of‐way between Rutgers St and Purdue Ave (Hetch Hetchy Aqueduct Linear Park)
 UP railroad right‐of‐way near the Ravenswood Family Health Annex  Abandoned alley that runs along the back of parcels between Holland St and East Bayshore Rd Alley that runs diagonally from East Bayshore Rd and Laurel Ave In progress
Not started
Table 12-10: Parks, Open Space, and Conservation Physical Improvements In progress

3. Medium Ongoing Public Works4. High Varies by project Planning/Communit y Services1. Medium Ongoing Planning/Communit y Services
88  Unused alley between rear of lots and Menlo Park city limits (behind Alberni St).

5. Bay Access Master Plan. Complete the trails identified in the Bay Access Master Plan, including the Ravenswood Bay Trail link, and along SF Creek between O’Connor and University Avenue.

High Medium Planning In progress
Park access. Improve access to the following parks and fields, by unlocking gates, adding entrances, removing fences or improving sidewalks/paths and bathrooms:
 Martin Luther King Junior Park
 Cesar Chavez Elementary/Richard May Field
 Track/sports field at Costano Elementary School.

7. Bay Trail viewing platforms. Construct elevated viewing platforms along the Bay Trail. Medium Medium Public Works Completed

8. No‐feeding signage. Post signs notifying the public that feeding of wild animals, including feral cats, is prohibited. Medium Medium Public Works Not started

9. Wildlife‐proof waste containers. Provide animal‐proof garbage containers in wildlife areas where human activity is or may be frequent, including at Cooley Landing and entry points to the Bay.

Medium Medium Public Works In progress

10. Cooley Landing. Complete the final phase of the Cooley Landing project (constructelevated viewing piers or platforms and improve access to the waterfront). Identify and secure funding for this phase.

Medium Medium Public Works Not started
Park improvements. Implement various upgrades identified in the Community Facilities & Parks Master Plan (FA‐01) in the following parks:
 Joel Davis Park. Identified needs are to upgrade the picnic area, replace playground equipment, install bathrooms and upgrade the playfield. Jack Farrell Park. Identified needs are to install new play equipment, security cameras, security fencing, a concrete seat wall, upgrades to the existing building, upgrades to the picnic area and upgrades to existing playfields and courts.  Bell Street Park. Identified needs are new park lighting, a concrete stage, new restrooms, security cameras, security fencing, new bathrooms, new play equipment, new picnic area, a drinking fountain and upgraded playfields.

12. New Ravenswood trails. Construct the approximately 4.5 miles of trails and improved pedestrian sidewalks identified in the Ravenswood TOD Specific Plan. Low Long Public Works In progress

13. San Francisquito Creek park/trail. Convert the land bordering San Francisquito Creek into a neighborhood park and/or trail. Medium Medium Public Works Not started

6. Medium Medium In progress
Community
Services/ Public
Works

11. Low Long
Public
Works/Community
Services
In progress
89 14.

Baylands Park. Construct improvements to enhance access and usability of existing open space in the Baylands. Resolve issues related to site ownership structure, liability, uses of the site, access to the site and facilities, operation of programs, planning,development, construction, and maintenance costs.

Low Long Public Works Not started

15. New Ravenswood parks. Build the approximately 25 acres of open space and parks identified in the Ravenswood TOD Plan. Low Long Public Works Not started Description Priority Time Frame Responsibility Status

PUBLIC FACILITIES

1. Police Department and Corporation Yard. Relocate the Police Station at 141 Demeter Street and the Corporation Yard at 150 Tara Street to a different location outside of the Special Flood Hazard Area or in an area that will have continual access.

High Short Public Works In progress

2. New facilities in Ravenswood TOD Specific Plan Area. Construct the three major community facility improvements identified in the Ravenswood TOD Specific Plan: a recreation center, a community center at 4 Corners and a library expansion. Issue RFPsfor design, construction, and management of these new facilities.

Medium Long City Manager/ Public Works In progress

3. Performing arts center. Develop a performing arts center and/or cultural center(s) that includes indoor and outdoor performance areas. Low Long City Manager Completed

4. Community Development building improvements. Improve the physical condition of the Community Development Department building through needed upgrades. High Short Public Works In progress

WATER INFRASTRUCTURE

1. Gloria Way well retrofit. Assess the hydrological condition of the existing well at Gloria Way / Bay Road and install the necessary treatment systems to utilize this well for additional water supply.

High Short Public Works Completed
Table 12-11: Infrastructure, Services, and Facilities Physical Improvements 90 2.

New water storage tanks. Construct two new storage tanks with the capacity to meet emergency supply needs for the current and anticipated future population of the City.

Identify potential locations for one storage tank on the east side of Highway 101 and one storage tank on the west side of Highway 101.

High Medium Public Works In progress

3. Second groundwater well. Construct a 1,000 gallon per minute (GPM) groundwater well and associated iron‐manganese treatment system to supplement the City’s existing water supply (in addition to Gloria Way).

High Medium Public Works Not started

4. Water main replacement. Continue to replace deficient water mains in the City’s water delivery system as funding is secured, improving available fire flow throughout the system.

High Ongoing Public Works In progress

5. Water meter replacement. Replace water meters, water meter boxes, and lids as specified in the Water System Master Plan. High Ongoing Public Works In progress

6. Water valve replacement. Perform regular maintenance on or replace the 908 existing valves in the City’s water system. Medium Ongoing Public Works In progress

7. Groundwater monitoring. Install a monitoring network to monitor saline levels and other factors that could impact the City’s groundwater resources. High Short Public Works In progress

PUBLIC SAFETY

1. New Police Department building. Establish and/or construct a permanent facility for the East Palo Alto Police Department (current facility is leased). Seek grant funding for this project.

Medium Long Police In progress

SEWER/STORMWATER INFRASTRUCTURE

1. Martin Luther King Jr. Park stormwater project. Construct a storage chamber, tertiary treatment system and irrigation pump at Martin Luther King Jr. (MLK) Park to reusestorm water to irrigate the park.

Low Medium Public Works Not started

2. O’Connor Pump Station improvements. Complete recommended safety and reliability improvements to the existing pump station. Replace the existing pump station during San Fransiquito Creek levee construction.

High Short Public Works In progress

3. O’Connor Pump Station replacement. Replace the existing pump station during San Fransiquito Creek levee construction. Medium Long Public Works In progress

4. Runnymede Storm Drain. Complete the second phase of the Runnymede project, which consists of dredging the existing storm drainage canal from the Runnymede Street outfall to the detention pond at the O’Connor Pump Station, and extending culverts from Bay Road.

High Short Public Works Completed
91 5.

University Village outfalls. Complete the repair and maintenance of three storm drain outfalls located near the University Village neighborhood (eastern end of PurdueAvenue, the northern end of Fordham Street and the eastern end of Stevens Avenue).

Medium Medium Public Works Not started

7. Sewer Master Plan implementation. Implement the necessary improvements to the City’s sanitary sewer system identified in the 2015 Sewer Master Plan Update for the East Palo Alto Sanitary District.

Medium Long Public Works Not started
Programs Not Started Not started 36
Programs In Progress In progress 65
Programs Completed Completed 23

6. Storm Drain Master Plan implementation. Implement necessary improvements to the City’s storm drain system identified in the Storm Drain Master Plan. Utilize the master plan for making long‐term strategic decisions on new drain infrastructure investments, and regularly update.

High In Long Public Works progress
29%
52%
19%
General Plan Program Status
Programs Not Started Programs In Progress Programs Completed 92 HOUSING SUCCESSOR TO THE REDEVELOPMENT AGENCY ANNUAL REPORT

REGARDING THE

LOW AND MODERATE INCOME HOUSING ASSET FUND
FOR FISCAL YEAR 2022-23

PURSUANT TO
CALIFORNIA HEALTH AND SAFETY CODE SECTION 34176.1(f)

FOR THE

CITY OF EAST PALO ALTO
This Housing Successor Annual Report (Report) regarding the Successor Housing Low and Moderate Income Housing Asset Fund (LMIHAF) has been prepared pursuant to California Health and Safety Code Section 34176.1(f) and is dated as of March 19, 2024. This Report sets forth certain details of the housing activities of the City of East Palo Alto, successor to the former Redevelopment Agency of the City of East Palo Alto during Fiscal Year 2022-23.

The purpose of this Report is to provide the governing body of the Housing Successor an annual report on the housing assets and activities of the Housing Successorunder Part 1.85, Division 24 of the California Health and Safety Code, in particular sections34176 and 34176.1 (Dissolution Law).

The following Report is based upon information prepared by Housing Successor staff and information contained within the independent financial audit of the Income Housing Asset Fund which was completed on December 22, 2023 and presented to the City Council on January 9, 2024. Further, this Report conforms with and is organized into sections I. through XIII., inclusive, pursuant to Section 34176.1(f) of the Dissolution Law:

I. Loan Repayments: The amount the city, county or city and county receivedpursuant to subparagraph (A) of paragraph (3) of subdivision (b) of Section 34191.4 (loan repayments).

II. Amount Deposited into LMIHAF: This section provides the total amount of funds deposited into the LMIHAF during the Fiscal Year. Any amounts deposited for items listed on the Recognized Obligation Payment Schedule (ROPS) must be distinguished from the other amounts deposited.

III. Ending Balance of LMIHAF: This section provides a statement of the balance inthe LMIHAF as of the close of the Fiscal Year. Any amounts deposited for items listed on the ROPS must be distinguished from the other amounts deposited.

IV. Description of Expenditures from LMIHAF: This section provides a description of the expenditures made from the LMIHAF by category during the Fiscal Year. The expenditures are to be categorized.

V. Statutory Value of Assets Owned by Housing Successor: This section provides the statutory value of real property owned by the Housing Successor, the value of loans and grants receivables, and the sum of these two amounts.

VI. Description of Transfers: This section describes transfers, if any, to another housing successor agency made in previous Fiscal Year(s), including whether the funds are 93 unencumbered and the status of projects, if any, for which the transferred LMIHAF will be used. The sole purpose of the transfers must be for the development of transit priority projects, permanent supportive housing, housing for agricultural employees or special needs housing.

VII. Project Descriptions: This section describes any project for which the Housing Successor receives or holds property tax revenue pursuant to the ROPS and the status of that project.

VIII. Status of Compliance with Section 33334.16: This section provides a status update on compliance with Section 33334.16 for interests in real property acquired by the former redevelopment agency prior to February 1, 2012. For interests in real property acquired on or after February 1, 2012, provide a status update on the project.

IX. Description of Outstanding Obligations under Section 33413: This section describes the outstanding inclusionary and replacement housing obligations, if any, under Section 33413 that remained outstanding prior to dissolution of the former redevelopment agency as of February 1, 2012 along with the Housing Successor’s progress in meeting those prior obligations, if any, of the former redevelopment agency and how the Housing Successor’s plans to meet unmet obligations, if any.

Additionally, in the report posted to the agency’s website, the agency must post implementation plans of the former redevelopment agency.

X. Income Test: This section provides the information required by Section 34176.1(a)(3)(B), or a description of expenditures by income restriction for five-year period, with the time period beginning January 1, 2014 and whether the statutory thresholds have been met.

XI. Senior Housing Test: This section provides the percentage of units of deedrestricted rental housing restricted to seniors and assisted individually or jointly by the Housing Successor, its former redevelopment Agency, and its host jurisdiction within the previous 10 years in relation to the aggregate number of units of deedrestricted rental housing assisted individually or jointly by the Housing Successor, its former Redevelopment Agency and its host jurisdiction within the same time period.

For this Report the ten-year period reviewed is January 1, 2007 to January1, 2017.

XII. Excess Surplus Test: This section provides the amount of excess surplus in the LMIHAF, if any, and the length of time that the Housing Successor has had excess surplus, and the Housing Successor’s plan for eliminating the excess surplus.

XIII. Homeownership Units: An inventory of homeownership units assisted by the former redevelopment agency or the housing successor that are subject to covenants or restrictions or to an adopted program that protects the former redevelopment agency’s investment of moneys from the Low- and Moderate-Income Housing Fund pursuant to subdivision (f) of Section 33334.3. This inventory shall include all of the following information:
94 (A) The number of those units.
(B) The number of the units lost to the portfolio in the last fiscal year and the reason for those losses.
(C)Any funds returned to the housing successor as part of an adopted program that protects the former redevelopment agency’s investment of moneys from the Low and Moderate Income Housing Fund.
(D)Whether the housing successor has contracted with any outside entity for the management of the units and, if so, the identity of the entity.

I. LOAN REPAYMENT
The Housing Successor received $40,001 of loan repayments pursuant to subparagraph (A) of paragraph (3) of subdivision (b) of Section 34191.4.

II. AMOUNT DEPOSITED INTO LMIHAF
A total of $586,692 of program income was deposited into the LMIHAF during the Fiscal Year consisting $462,724 in Sponsoring Entity loan repayments from ROPS and $123,968 of interest income including $25,312 unrealized gains from investments.

III. ENDING BALANCE OF LMIHAF
At the close of the Fiscal Year, the ending balance in the LMIHAF was $10,366,930.

IV. DESCRIPTION OF EXPENDITURES FROM LMIHAF
The following is a description of expenditures from the LMIHAF by category:

Expenditure Amount
Administrative and Legal Fees $76,488
Homeless Prevention and Rapid Rehousing
Services $300,266
Housing Development
Extremely -Low Income Units (0-30% AMI) $0
Very-Low Income Units (31-50% AMI) $0
Low Income Units (51-60% AMI) $0
Unrestricted Units (Manager's units) $0
Expenditures of Acquisition and
Predevelopment $1,000,000
Total LMIHAF Expenditures in Fiscal Year 20-21 $1,376,754 95 California Health and Safety Code Section 34176.1 allows for 5% of the total $10,773,347 gross value of Housing Successor assets, or $538,667 to be used on monitoring and administrative expenditures. The Housing Successor continues to monitor expenditures from the LMIHAF.

V. STATUTORY VALUE OF ASSETS OWNED BY HOUSING SUCCESSOR IN LMIHAF Under the Dissolution Law and for purposes of this Report, the “statutory value of real property” means the value of properties formerly held by the former redevelopment agency as listed on the housing asset transfer schedule approved by the Department of Finance as listed in such schedule under Section 34176(a)(2), the value of the properties transferred to the Housing Successor pursuant to Section 34181(f), and the purchase price of property(ies) purchased by the Housing Successor. Further, the value of loans and grants receivable is included in these reported assets held in the LMIHAF.

The following provides the statutory book value of assets owned by the HousingSuccessor.

Asset Description As of End of Fiscal
Year
Statutory Value of Real Property Owned by Housing Successor $2,603,735 Value of Loans and Grants Receivable $6,480,168
Cash and Investments $1,689,444
Total Value of Housing Successor Assets $10,773,347
VI. DESCRIPTION OF TRANSFERS
The Housing Successor did not make any LMIHAF transfers to other HousingSuccessor(s) under Section 34176.1(c)(2) during the Fiscal Year.

VII. PROJECT DESCRIPTIONS
The Housing Successor does not receive or hold property tax revenue pursuant to the ROPS.

VIII. STATUS OF COMPLIANCE WITH SECTION 33334.16
Section 34176.1 provides that Section 33334.16 does not apply to interests in real property acquired by the Housing Successor on or after February 1, 2012; however, this Report presents a status update on the projects related to such real property.

With respect to interests in real property acquired by the former redevelopment agency prior to February 1, 2012, the time periods described in Section 33334.16 shall be deemedto have commenced on the date that the Finance Department approved the property as a housing asset in the LMIHAF; thus, as to real property acquired by the former redevelopment agency now held by the Housing Successor in the LMIHAF, the Housing Successor must initiate activities consistent with the development of the real property for the purpose for which it was acquired within five years of the date the DOF approved suchproperty as a housing asset.
96 Property Address Date of Acquisition Status of Housing Successor Activity 965 Weeks Street July 15, 2009 In July of 2018, the City issued a Request for Proposal (RFP) to identify
an affordable housing developer to
develop 965 Weeks Street (the
Property). In September and October
2018, the City, with consultation from a
team of knowledgeable professionals
reviewed, interviewed, and further
deliberated on which developer to select
on the City’s behalf to develop the
Property into a thriving affordable
housing community. In November 2018,
the City Council selected Mid Peninsula
Housing as the entity to develop the
affordable housing project. The City
entered into an Exclusive Negotiation
Agreement (ENA) with MidPen Housing
in June 2019, and in December 2019,
the project received its entitlements. The
Disposition, Development, and Loan
Agreement (DDLA), which included a
loan commitment in the minimum
amount of approximately $715,000 from
the City’s LMIHAF, was executed
December 15, 2020. An amendment to
the DDLA, which allocated an additional
$6,500,000 in state funds for the
development, was executed on October
1, 2023. In March 2023, the City paid
$1,000,000 in water infrastructure
improvements that directly benefitted the
Project.

IX. DESCRIPTION OF OUTSTANDING OBLIGATIONS PURSUANT TO SECTION 33413 Replacement Housing.

No Section 33413(a) replacement housing obligations were transferred to the Housing Successor during the Fiscal Year.

Inclusionary/Production Housing.

No Section 33413(b) inclusionary/production housing obligations were transferred to the Housing Successor in the Fiscal Year.
97 X. EXTREMELY-LOW INCOME TEST
Section 34176.1(a)(3)(B) requires that the Housing Successor must require at least 30% of the LMIHAF to be expended for development of rental housing affordable to and occupied by households earning 30% or less of the AMI. If the Housing Successor fails to comply with the Extremely-Low Income requirement in any five-year report, then the Housing Successor must ensure that at least 50% of the funds remaining in the LMIHAFbe expended in each fiscal year following the latest fiscal year following the report on households earning 30% or less of the AMI until the Housing Successor demonstrates compliance with the Extremely-Low Income requirement.

Staff made an additional financial contribution using Housing Successor funds for the 965 Weeks affordable housing project in 2023, funding 42 extremely low-income units, 93 lowincome units, and 1 above-moderate manager’s unit. The City intends to continue to abide by the requirements of Section 34176.1.

XI. SENIOR HOUSING TEST
The Housing Successor is to calculate the percentage of units of deed-restricted rental housing restricted to seniors and assisted by the Housing Successor, the former redevelopment agency and/or the City within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted by the Housing Successor, the former redevelopment agency and/or City within the same time period. If this percentage exceeds 50%, then the Housing Successor cannot expend future funds in the LMIHAF to assist additional senior housing units until the Housing Successor or City assists and construction has commenced on a number of restricted rental units that is equal to 50% of the total amount of deed-restricted rental units.

The Housing Successor has not funded any senior housing units in the previous 10 years.

XII. EXCESS SURPLUS TEST
Excess Surplus is defined in Section 34176.1(d) as an unencumbered amount in the account that exceeds the greater of one million dollars ($1,000,000) or the aggregate amount deposited into the account during the Housing Successor’s preceding four FiscalYears, whichever is greater.

The following provides the Excess Surplus test for the preceding four Fiscal Years:

Excess Surplus Test, 2019-2023
FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
Beginning
Balance $10,987,755 $11,239,500 $11,299,418 $11,156,992 $10,987,755 Add: Deposits $588,082 $557,734 $221,046 $586,692 $1,953,554 (Less)
Expenditures $(336,337) $ (497,816) $(363,472) $(1,376,754) $(2,,574,379) (Less)
Encumbrances $9,352,876 $9,177,279 $ 9,539,371 $9,548,186 $9,548,186 Unencumbered
Balance $1,886,624 $2,122,139 $1,617,621 $818,744 $814,744 98 The LMIHAF does not have an Excess Surplus. The unencumbered amount of $814,744 does not exceed the minimum amount allowed which is greater of one million dollars ($1,000,000) or the aggregate amount deposited into the account during the Housing Successor’s preceding four Fiscal Years ($1,953,554).

XIII. HOMEOWNERSHIP UNITS
The Housing Successor is to provide an inventory of homeownership units assisted by the former redevelopment agency or the housing successor that are subject to covenants or restrictions or to an adopted program that protects the former redevelopment agency’s investment of moneys from the Low and Moderate Income Housing Fund pursuant to subdivision (f) of Section 33334.3.

A. Number of Homeownership Units as of 6/30/18: 85
B. Homeownership Units lost after February 1, 2012: 0
C. $0 single family loan funds were returned to the housing successor since February 2012 as part of an adopted program that protects the former redevelopment agency’s investment of moneys from the Low and Moderate Income Housing Fund.

The Housing Successor contracted with an outside entity to manage the City’s Below Market Rate (BMR) program. The BMR administrator conducted a comprehensive analysis of the City’s BMR portfolio to ensure all of the units referenced above were monitored, and determined that of those 85 homeownership units, 53 were subject to the City’s deed restrictions. No homes have been lost out of the City’s BMR portfolio since 2012. This means that the 53 City-owned homeownership units have not yet had an expiration of affordability covenants, have not been lost due to foreclosure, nor sold in violation of the resale agreement. The City monitors the availability of the remainder non-profit sponsored, permanently affordable units, including those built by Habitat for Humanity, as important community assets. The BMR administrator’s report analyzing the homeownership units in the housing successor loan portfolio was presented to City Council on April 5, 2022 and again on February 20, 2024.
99 100
101
CONSENT ITEM 3.3

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 19, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Diana Tran, Environmental Services Aide
Humza Javed, Public Works Director
SUBJECT: Canopy Amendment Number 2
Recommendation

1. Adopt a resolution authorizing the City Manager to negotiate and execute a second amendment to the agreement with Canopy for professional arboriculture services and support with implementing the urban forest management plan to commence, in a form approved by the City Attorney, to:
a. Increase the contract amount by $80,000 over two years, for a new not-to-exceed contract amount of $280,000;
b. Amend the Scope of Services as set forth in Exhibit A, attached; and c. Extend the contract term to June 30, 2026.

2. Find that the proposed action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to Section 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment and pursuant to Section 15304 (minor alterations).

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Promote Health & Public Safety
Enhance Community Services and Parks for Residents
Background
Since 1996, Canopy has provided professional arboriculture services as an environmental nonprofit dedicated to planting and maintaining trees in the mid-Peninsula. The organization’s 102
CONSENT ITEM 3.3
mission is to “to grow urban tree canopy in Midpeninsula communities for the benefit of all.” Canopy’s work is largely funded by grants and private donations. Canopy’s vision is a day when every resident of the Midpeninsula can step outside to walk, play, and thrive under the shade of healthy trees.

In 2006, former Mayor Pat Foster invited Canopy to plant trees in the City of East Palo Alto.

Between 2006 and 2014, Canopy planted over 2,125 trees in East Palo Alto, with the collaboration of City staff, and solely dependent on outside funding sources.

On November 5, 2014, City Council directed the City Manager to enter into a first-ever Agreement with Canopy for tree related services during FY 14/15 after 8 years working in the community in funds provided by grants and private donations.

In March 2016, the City Council authorized a 3-year contract with Canopy, with two optional one-year extensions, expired June 1, 2020.

On October 6, 2020, through Resolution 134-2020, the City Council authorized a one-year agreement from July 1, 2020 through June 30, 2021 and authorized implementation of the CalFire Grant for planting 100 trees over the next three years. This action was later rescinded and replaced due to surpassing the five-year limited term authorized by the City Council for the original contract.

On May 18, 2021, the City Council authorized a new contract via Resolution 67-2021, authorizing a two-year contract, through June 30, 2022, with up to two one-year extensions at $25,000 per year for a not-to-exceed total of $50,000.

On April 19, 2022, the City Council adopted the Urban Forest Master Plan (UFMP) and Amendments to Related Tree Ordinances
<http://eastpaloalto.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1759&Inline=True>, wherein, the City intends to annually plant 200 to 250 trees in the public right of way, and 150- 200 trees on private property to attain a 30% tree coverage within 100 years, among other goals.

On June 21, 2022, the City Council via Resolution 86-2022, authorized the first contract amendment to increase the cost to $35,000 per year, for a total of $70,000 for a two-year contract term, for a total not-to-exceed contract amount of $120,000.

This report requests City Council authorization to amend the City’s Agreement with Canopy, adding $80,000, amending the scope of work, and extending the Agreement term to June 30, 2026.

Analysis
The City reviewed the contract with Canopy and found services have met and exceeded the terms of the prior scope of work for all prior years. Canopy’s work in the community is consistent with the City’s Urban Forestry Master Plan to increase canopy coverage and expand the community’s awareness of various benefits provided by trees. In East Palo Alto from July 1, 103
CONSENT ITEM 3.3
2023 to December 31, 2023, Canopy has:
 Planted 32 trees: 10 in either a park, school or field, 20 on private residential property, and 2 on the public right of way
 Cared for 230 trees, identified tree care needs for trees planted three years ago, created doorhangers for tree care needs to tree stewards, and conducted a text campaign to inquire about tree care needs and give tree stewards an opportunity to request tree care.  Conducted two flyering days in the University Village neighborhood to garner residential interest in tree planting. Canopy has flyered every neighborhood in EPA in the last year, resulting in interest and acceptance of current and future tree planting.  Participated in monthly outreach activities. Events attended were East Palo Alto’s 40th Anniversary celebrations, Ravenswood Community and Health Fair, EPA Community Music Festival, EPA’s Farmers Market Outreach event, Woodlands Apartments Community Listening and Outreach event
 Scheduled a tree walk on March 2, 2024, from 10AM-2PM, led by certified arborists with 22 participants already registered.

In alignment with the implementation of UFMP Goal 1: Grow a healthy, extensive, vibrant, and diverse urban forest to provide 20% canopy cover by 2062 and 30% by 2122, Canopy has offered the following scope of work expansion for a recommended contract amendment with details provided in Attachment 1:

1. Expand the capacity of tree planting annually. During Fiscal Year 2024/2025, Canopy will Help EPA plant 71 trees in FY24.

2. Provide young tree care for 100 trees in East Palo Alto.

In alignment with the implementation of UFMP Goal 2: “Connect with an engaged and informed community to provide stewardship of the urban forest”, Canopy recommends revising the Contract Scope of Work to include:

3. Plan and schedule one in-person tree walk in a city park led by a knowledgeable arborist.

4. Participate in a minimum of three City of East Palo Alto special event to provide information active programs and activities to promote the City’s urban forest.

5. Present at one City of East Palo Alto Public Works and Transportation Commission meeting.

6. Promote the Tree Protection Ordinance via Educational Materials and Outreach.

Fiscal Impact
There is no budget impact in the current fiscal year. The proposed changes to the Canopy contract will increase General Fund expenditures from $60,000 annually to $80,000 annually, a net increase of $20,000 annually for the duration of the contract, or an increase of $40,000 over the course of the remaining 2-year extension options. The additional $20,000 per year will require an additional General fund appropriation, and staff will reinstate it in the next year’s budget.
104
CONSENT ITEM 3.3
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment and Section 15304 (minor alterations) because the action being considered involves minor alterations to land and vegetation including the planting of new landscaping trees.

Government Code § 84308
Applicability of Levine Act: No, because the contract has been competitively bid, it is exempt from the Levine Act.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution

2. Amendment and Scope of Work
105

SECOND AMENDMENT TO

AGREEMENT BETWEEN

CITY OF EAST PALO ALTO
AND
CANOPY
This Second Amendment to the Principal Agreement made and entered into on March 15, 2016, hereafter referred to as Agreement, between Canopy, a non-profit benefit corporation, therein referred to as Contractor, and the City of East Palo Alto, a municipal corporation, therein referred to as City, is made and dated for reference this 19th day of March, 2024.

Contractor and City do mutually agree as follows:

1. Revised Section. Section 3 of the Principal Agreement, entitled “Term” is hereby repealed and replaced with the following: “The term of this Agreement, as amended, shall commence on March 19, 2024, and shall continue in full force and effect until June 30, 2026.

2. Amended Exhibit A, Attachment 1. Exhibit A, Attachment 1 of the Principal Agreement, which sets forth the services to be provided pursuant to the Principal Agreement is hereby amended to include the services as set forth in Exhibit A of this Amendment.

3. Revised Exhibit B, Section 1. Exhibit B, Section 1 of the Principal Agreement, entitled “Contractor’s Compensation” is hereby repealed and replaced with the following:

City agrees to pay Contractor, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement, as amended, and for all authorized reimbursable expenses, for a total not to exceed One Hundred and Sixty Thousand Dollars ($160,000.00).

Contractor agrees that the amount of increase in the not to exceed amount specified above shall constitute full compensation for the Additional Services, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with the Additional Services, including costs associated with any changes and/or delays in work schedules or in the performance of other services or work by Contractor.

4. Integration. This Amendment, including all exhibits, if any, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Amendment. This Amendment shall not be amended or modified except by a written agreement executed by each of the parties hereto. Except as specifically revised herein, all terms and conditions of the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Contractor shall perform all duties, obligations and conditions required under the Agreement. 106

5. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, and any prior amendment, if any, the provisions of this Amendment shall control in all respects.

6. Ambiguities. The parties acknowledge that they have had the opportunity to have this Amendment reviewed by their respective legal counsel, and that the terms and conditions of this Amendment are not to be construed against any party on the basis of such party's draftsmanship thereof.

7. Counterparts. This Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.

8. Facsimile Signature; Electronic Signature. This Amendment shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of the Agreement.

The failure to send an original shall not affect the binding nature of this Amendment.

9. Authority. The person signing this Amendment for Contractor hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of Contractor.

IN WITNESS WHEREOF, the parties have entered into this Second Amendment on the day and year first hereinabove appearing.
[Signatures on the following page]
CANOPY
a non-profit benefit corporation
By: __________________
Christie Galitsky
Senior Director of Programs
DATE: ____________________
FEDERAL I.D. #: ____________
2021-4474
East Palo Alto Business License No.

CITY OF EAST PALO ALTO,
a municipal corporation
By:________________________
Melvin E. Gaines
City Manager
DATE:___________
APPROVED AS TO CONTENT:
107
__________________________
Humza Javed
Public Works Director
APPROVED AS TO FORM:
__________________________
John D. Lê
City Attorney
Exhibit A
FY24/25 Scope of Work ($92.5k)
Canopy will assist the City of East Palo Alto to implement elements of the City’s Urban Forest Master Plan - Goals 1 and 2. In order to expand the benefits of trees to foster a clean environment, a healthy community, and a prosperous future.

Canopy shall provide the following professional arboriculture services in the City of East Palo Alto with the support from the City, who allows Canopy to stage materials at the City's Maintenance Corporation Yard.

UFMP Goal 1: Grow a healthy, extensive, vibrant, and diverse urban forest to provide 20% canopy cover by 2062 and 30% by 2122.

1. Help East Palo Alto plant 71 trees in FY24 ($57.5k)
a. With support from the City to identify planting locations, Canopy will organize 1-3 events to plant public and private trees.
b. Canopy will plant climate-adapted species with the intention of planting the right tree in the right place to maximize benefits for public health, wildlife, and 108
resilience. Trees will vary according to the habitat zone in the city, the specific planting locations, and to maintain species and age diversity within the urban forest of EPA.
c. Canopy will work with the City to prioritize the planting of new trees on sites designated as sensitive receptors (e.g. schools, health centers) or that are in close proximity to sources of air pollution such as freeways and heavily traveled road corridors.
d. Canopy will work with the City to encourage planting of fruit trees and other edible landscaping in private development for residents and to provide foraging opportunities for wildlife, when feasible on private property. e. Canopy will evaluate and determine appropriate tree species to plant near PGE or other overhead utility entities to avoid potential conflicts. This will include submitting an 811 ticket to avoid underground utility conflicts before each planting.
f. Canopy will continue to work with East Palo Alto youth via the “Teen Urban Forester Program (TUF)."
g. Canopy will help the City celebrate trees, with events such as Martin Luther King Day community planting and day of service, a Mayor’s tree planting, and arbor week activities, as possible.

UFMP Goal 2: Connect with an engaged and informed community to provide stewardship of the urban forest.

2. Provide young tree care for 100 trees in the City of East Palo Alto ($8k) a. Canopy will provide tree care to young trees planted within a three-year time frame. Canopy will continue to support residents with trees that are older than three years by providing residents with information on local arboricultural services as requested and with information provided by the City of East Palo Alto regarding tree trimming or removal of public and private trees. b. Young tree care services that Canopy will provide, as needed, to each of the 150 trees include the following:

1. Mulching

2. Structural pruning

3. Root pruning

4. Weeding

3. Plan and schedule one (1) in-person tree walk in a city park led by a knowledgeable arborist. ($3k)
a. Canopy shall notify the City of the planned walk at least one month in advance and provide an email summary of the walk after the event.

4. Participate in a minimum of three City of East Palo Alto special event to provide information on active programs and activities to promote the City’s urban forest ($14k)
109
a. Help coordinate with the City of EPA to deliver their Tree City USA proclamation
b. Participate in at least three special events in EPA this year, such as Arbor Day events, Cesar Chavez Day, Earth Day events, and/or other events to promote City programs and encourage tree planting in EPA. c. Distribute printed materials about Canopy’s programs with the EPA and continue to promote the TPO. At these events, we will have printed materials to share information with residents and activities related to the local urban forest in which they can participate.
d. Canopy will invite all of our Teen Urban Foresters (TUFs) to participate in these events as educational opportunities for them.
e. Coordinate with stakeholder groups and public engagement to promote the events and encourage participation.
f. Create and distribute blog posts, communications, and promotional materials. g. Coordination with the City to design and print printed material for the TPO and other outreach as agreed
h. Educational opportunities for 20 youth to participate in 2 community events in their community
i. Semester reporting on activities

5. Present at one City of East Palo Alto Public Works and Transportation Commission meeting ($2k)
a. Help coordinate with the City of EPA to deliver their Tree City USA proclamation b. Create and present one presentation throughout the year to update the Public Works and Transportation Commission on Canopy’s progress c. The presentation date will be determined and coordinated with the City, likely either mid-year or end of year

6. Promote the Tree Protection Ordinance via Educational Materials and Outreach ($8k)
a. Promotion and information sharing about the TPO and how to apply for permits through Canopy’s webpage and on social media platforms, including Facebook, Twitter, blog posts, and other communication channels
b. Outreach and promotional materials (including design and printing) c. A text campaign or other outreach, as deemed appropriate, for residents to get more information about the TPO
d. Coordination with stakeholder groups and public engagement to promote awareness
e. Leverage Promotoras to disseminate information and create community champions for future education and outreach campaigns
f. Semester reporting on activities
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Resolution No. XX-2023 1 of 2
RESOLUTION NO. XX– 2024

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO ENTER INTO THE SECOND AMENDMENT TO THE

AGREEMENT WITH CANOPY FOR PROFESSIONAL ARBORICULTURE SERVICES AND

SUPPORT WITH IMPLEMENTING THE URBAN FOREST MANAGEMENT PLAN, IN A FORM APPROVED BY THE CITY ATTORNEY, TO INCREASE THE CONTRACT AMOUNT BY $80,000 OVER TWO –YEARS FOR A NEW NOT-TO-EXCEED CONTRACT AMOUNT OF $280,000, AMEND THE SCOPE OF SERVICES, AND EXTEND THE TERM TO JUNE 30, 2026.

WHEREAS, since 1996, Canopy has provided professional arboriculture services as an environmental nonprofit dedicated to planting and maintaining trees in the mid-Peninsula; and WHEREAS, through philanthropy and volunteer coordination, Canopy has planted and maintained more than 2,300 trees within the City of East Palo Alto and provided grant advisory services for the City’s successful California Department of Forestry and Fire Protection (“CalFire”) grant, which enabled the City to inventory all public trees; and
WHEREAS, the City of East Palo Alto recognizes that trees have specific economic, public health, environmental and safety benefits, and are associated with ongoing maintenance expenses that are partly offset by increased quality of life; and
WHEREAS, the City Council wishes to continue to benefit from Canopy’s professional expertise in a variety of City tree-related programs for the foreseeable future; and WHEREAS, the City Council further recognizes the environmental and aesthetic value of the City’s urban forest and the benefits to public health, improved sea level rise resilience, and vibrancy that an enhanced tree canopy will provide this and future generations; and WHEREAS, Canopy has a longstanding partnership with the City, and has been engaging with the community and planting trees in East Palo Alto since 2005; and WHEREAS, Canopy will continue to expand its scope of work in the City by leading tree walk events, tree planting events, and outreach; and
WHEREAS, of rising costs of wages and materials, it is recommended that the not-to-exceed amount be raised to $280,000 and extend the term to ensure work is continuing towards accomplishing the goals of the Urban Forestry Master Plan.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Authorizes the City Manager to negotiate and execute a second amendment to the agreement with Canopy for professional arboriculture services and support with implementing the urban forest management plan to commence, in a form approved by the City Attorney, to:
a. Increase the contract amount by $80,000 over two years, for a new not to exceed contract amount of $280,000;
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b. Amend the Scope of Services as set forth in Exhibit A, attached; and c. Extend the contract term to June 30, 2026.

3. Find that the proposed action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment and Section 15304 (minor alterations) because the action being considered involves minor alterations to land and vegetation including the planting of new landscaping trees.

PASSED AND ADOPTED this 19
th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Antonio D. Lopez, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
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CONSENT ITEM 3.4

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 19, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: City Council Meeting Minutes
Recommendation
Adopt the January 23, 2024, City Council Meeting Minutes.

Attachments

1. January 23, 2024, Minutes
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East Palo Alto City Council January 23, 2024, Minutes Page 1 of 3

EAST PALO ALTO CITY COUNCIL

REGULAR MEETING MINUTES
JANUARY 23, 2024
EPA Government Center
2415 University Ave, First Floor
City Council Chamber
East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Antonio Lopez at 6:30 p.m.

Attendee Name Title Status Arrived
Carlos Romero Councilmember Present
Ruben Abrica Councilmember Present
Lisa Gauthier Councilmember Present
Antonio Lopez Mayor Present
Martha Barragan Vice Mayor Present
2) APPROVAL OF THE AGENDA
The approval of the agenda was motioned by Councilmember Gauthier and Seconded by Mayor Lopez and passed via unanimous vote.
3) APPROVAL OF THE CONSENT CALENDAR
Councilmember Gauthier pulled item 3.4 and Councilmember Romero Pulled item 3.2 for discussion.

The approval of the agenda was motioned by Councilmember Romero and Seconded by Vice Mayor Barragan and passed via unanimous vote.

3.1 Annual Information Technology Software Licenses Purchase

3.2 Authorize an Agreement with Xpress Bill Pay to Provide Credit Cards Payment
The approval of item 3.2 was motioned by Councilmember Romero and Seconded by Councilmember Gauthier and passed via unanimous vote.

3.3 Authorize an Agreement with HF&H Consultants, LLC to Prepare Financial Projections of Solid Waste Collection Service Rates in Amount Not to Exceed $49,885
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East Palo Alto City Council January 23, 2024, Minutes Page 2 of 3

3.4 Proclamation of the City of East Palo Alto Commemorating The 30th Anniversary of Free at Last
The approval of item 3.4 was motioned by Councilmember Gauthier and Seconded by Vice Mayor Barragan and passed via unanimous vote.

4. CLOSED SESSION – NONE

5. PUBLIC COMMENT - NONE

6. INFORMATIONAL REPORTS - NONE

7. SPECIAL PRESENTATIONS - NONE

8. PUBLIC HEARINGS - NONE

9. POLICY AND ACTION

9.1 Commission Appointments
James Colin, City Clerk, announced that the commissions appointments would not be able to be made due to a lack of applicants present during the meeting.

The City Council requested that this item be continued until applications are received.

9.2 Council Strategic Priorities Reporting Bi-Annual Update Greg Henry, Senior Management Analyst, provided a presentation on the Strategic Priorities.

The following speakers provided public comments on this item:
- Adrienne Bryant

9.3 2024 Transient Occupancy Tax (TOT) Grants Update
Maurice Baker, Community Services Manager, provided a report on the 2024 Transient Occupancy Tax Grants.

Council accepted the recommendation of the Community Grants Review Panel to increase the range of TOT grant disbursements from up to $20,000 for seasonal programs and to up to $40,000 per grantee for organizations that meet the criteria set forth by Council and TOT ordinance.

Council also accepted the recommendation on additional requirements for grant applicants larger than $20,000 for 2024 Transient Occupancy Tax (TOT) Grants Program as set forth in the staff report.

Public Comments:
- Adrienne Bryant
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East Palo Alto City Council January 23, 2024, Minutes Page 3 of 3

10.COUNCIL REPORTS
Mayor Lopez announced the Groundbreaking Event for the Colibri Commons on 965 Weeks Street.

11.ADJOURNMENT
Meeting adjourned at 8: 44 P.M.

Mayor
ATTEST:

City Clerk
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CONSENT ITEM 3.5

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 19, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: National Poetry Month Proclamation
Recommendation
Proclamation Celebrating the Month of April as National Poetry Month Attachments

1. Proclamation
118

PROCLAMATION OF THE CITY OF EAST PALO ALTO

CELEBRATING THE MONTH OF APRIL AS

NATIONAL POETRY MONTH
WHEREAS, the Academy of American Poets established the month of April as National Poetry month in 1996, and
WHEREAS, National Poetry Month seeks to highlight the legacy and on-going achievements of American poets of all backgrounds, brings poetry to the public, makes poetry an important part of children’s education, and WHEREAS, poetry has produced some of the leading creative artists in the nation and has inspired other artists in fields such as music, theatre, film, dance, and the visual arts, and
WHEREAS, poetry enriches the lives of all San Mateo County and East Palo Alto residents, and
WHEREAS, during this month many events are organized throughout the Bay Area to celebrate poetry and the diverse voices in the various communities.

NOW THEREFORE, BE IT RESOLVED, that the City Council of East Palo Alto hereby proclaims April 2024 as National Poetry Month in the City of East Palo Alto and encourages schools, libraries, and other institutions to celebrate through poetry the cultural richness of East Palo Alto.

Dated: March 19, 2024
Antonio Lopez, Mayor
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CONSENT ITEM 3.6

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 19, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: César E. Chavez Proclamation
Recommendation
Present the proclamation.

Attachments

1. Proclamation
120

PROCLAMATION OF THE CITY OF EAST PALO ALTO
CELEBRATING CÉSAR E. CHAVEZ BIRTHDAY, HIS LEGACY AND THAT OF FARMWORKERS AND THE WORK OF THE CHAVEZ FAMILY VISION INC. ORGANIZATION WHEREAS, César E. Chavez (March 31, 1927- April 23, 1993) was born near Yuma Arizona to Librado Chavez and Juana Estrada and lived/ worked in farms where he experienced and witnessed the oppressive treatment of migrant farmworkers of all ethnic backgrounds, and
WHEREAS, after serving in the United States Navy in 1944 he married Helen Fabela and they moved to San Jose California to raise a family, and in the 1950’s César E. Chavez became a community organizer helping to improve the life of neighborhoods in his community and rose to be the director of the statewide Community Services Organization (CSO), and
WHEREAS, in 1962 stirred by the injustices and inhumane treatment of farmworkers, César E. Chavez founded the National Farm Workers Association and was joined by Dolores Huerta, Larry Itliong, and others to form the UFW-United Farm Workers Union, and
WHEREAS, the United Farm Workers with César E. Chavez leadership in the 1960’s and ‘70s organized boycotts, marches, hunger strikes and education campaigns for social justice and human rights, and WHEREAS, in East Palo Alto the César E. Chavez Academy was one of the first schools in the nation named in his honor in 1993, after his passing, and
WHEREAS, members of his family including Rita Chavez Medina, his elder sister, were present at the naming celebration at an all school assembly attended by community leaders, officials, parents and staff of the Ravenswood City Elementary School District, as well as representatives of the UFW, and WHEREAS, on the 29th of March of 2018 the Comité Latino and the Asociación Familiar de la Tercera Edad (Family Seniors Association) held a public reception honoring the life and legacy of César E. Chavez at the East Palo Alto City Hall, with honored guests from the Chavez Family Vision organization, including Doña Rita Chavez Medina, and daughter Barbara Medina-Aranda, and
WHEREAS, in 2019 after a yearlong community struggle by Comunidad Unida para una Mejor Educación with support from the Chavez Family Vision board, the Ravenswood School District authorities were stopped from removing the name César Chavez from the school.

NOW THEREFORE, BE IT RESOLVED, that the City Council of East Palo Alto, hereby recognizes César E. Chavez birthday on March 31, 2022 and his legacy of social justice, and labor and human rights work on behalf of all people and also recognizes the work of the Chavez Family Vision Inc. organization in maintaining that legacy, and encourages the community of East Palo Alto to celebrate and continue the work of social, racial and economic justice. Sí Se Puede!
Dated: March 19, 2024
Antonio Lopez, Mayor
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INFORMATIONAL REPORT ITEM 6.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 19, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Karen Camacho, Housing and Economic Development Manager Amy Chen, Community and Economic Development Director
SUBJECT: Measure HH Pilot Workforce Development Program Mid-Program Review Recommendation
Receive informational report from staff and contractors on the Measure HH Pilot Workforce Development Program progress for the initial ten months of the pilot program.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Promote Housing, Economic and Workforce Development Background
Measure HH
On November 6, 2018, 79.58% of voters of East Palo Alto (“City”) approved Measure HH, an annual parcel tax of $2.50 per square foot on commercial office space of 25,000 square feet or more. Measure HH initially generated $1,677,265 annually. Allowable Measure HH uses include funding projects and programs related to affordable and supportive housing (emphasizing net new housing), and access to job opportunities for East Palo Alto residents in the science, technology, engineering, and mathematics (“STEM”) sectors and building trades. Specifically, a minimum of 35% of all revenues generated by Measure HH must be used to construct new, affordable housing stock, and a maximum of 15% of revenue may be used for city staff and overhead costs to administer Measure HH funds.
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INFORMATIONAL REPORT ITEM 6.1
Brightline Report on Best Practices
In December 2019, the City sought consultants to identify strategies to maximize the impact of Measure HH funding. On October 6, 2020, the City Council authorized the City Manager to enter into a $125,000 agreement with Brightline Defense Project (“Brightline”) to create and maintain programs that facilitate access to job opportunities for East Palo Alto residents in the STEM sectors and building trades. Through the same procurement process, the City selected Emerald Cities Collaborative (“ECC”) to provide consulting services to help strengthen the City’s First Source Hiring program.

On January 27, 2021, the City hosted a community outreach event to introduce the community to Brightline and ECC, and share the work plan for both the Measure HH recommendations and enhancement of the First Source Hiring program. The consultants followed up with the seventeen attendees, and created an online listserv of contacts for those interested in continuing their participation in the process.

On July 20, 2021,1 the City Council held a study session to receive a draft report from Brightline on the Measure HH program. The Council affirmed that Brightline’s efforts were appropriately targeted and that Brightline should conduct additional analysis with an emphasis on preapprenticeship programs in the building trades and pilot programs focused on alternative career paths in the STEM fields.

Request for Proposals for Job Training Services
On November 1, 2021,2 the City Council held a subsequent study session to receive the final report from Brightline regarding the most effective and practical job training initiatives for the targeted STEM and building trades fields. At this study session, the City Council directed staff to draft a Request for Proposals (“RFP”) to identify qualified organizations to provide Measure HH job training services for East Palo Alto residents.

On December 21, 2021,3 the City Council authorized issuing an RFP to solicit proposals for qualified organizations to provide Measure HH job training services for East Palo Alto residents. The primary RFP comments received from the City Council and community are summarized below:
 Living Wage:
1 See Attachment 1 in July 20, 2021 City Council meeting for further details on Brightline’s research, at:
eastpaloalto.iqm2.com/Citizens/SplitView.aspx?Mode=Video&MeetingID=1420&MinutesID=1272&FileFormat=pdf &Format=Minutes&MediaFileFormat=mpeg4
2 The November 1, 2021 staff report, with Brightline conclusions and recommendations, can be found at:
http://eastpaloalto.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetingID=1429&MediaPosition=736.246&I D=1936&CssClass=
3 View December 21, 2021 City Council meeting at:
http://eastpaloalto.iqm2.com/Citizens/SplitView.aspx?Mode=Video&MeetingID=1435&MinutesItemID=5015&Form at=Minutes
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INFORMATIONAL REPORT ITEM 6.1
o Require training programs that offer a living wage, as defined by the City.

Staff has incorporated living wage requirements into the draft RFP. For the purposes of the City’s first Measure HH RFP, the City established the living wage for a single individual with no children in San Mateo County at a minimum of $28 per hour, or $58,240 annually.
 STEM & Building Trades Fields:
o Make STEM focus as broad and deep as possible, beyond engineering and developer positions. Identify positions and salary expectations in all STEM fields. Consider Life Sciences and Biotech positions.
o Look into CodePath and determine if it (or a similar program) would be a good fit for Measure HH.
o Organizations proposing a Building Trades program have at least 10 years of job training and job placement experience, and organizations proposing a STEM program have at least 5 years of such experience.
 Access & Inclusion:
o Encourage proposals for training programs that emphasize inclusivity and flexibility, e.g., programs designed for working adults transitioning into STEM or building trades.
o Integrate vocational English language learning programs to provide opportunities for English to Speaker of Other Languages (ESOL) learners to pursue Measure HH-related training opportunities.

On January 7, 2022, staff issued an RFP that incorporated the above-mentioned input from the City Council and community. The deadline for submitting proposals was April 29, 2022. The City requested that proposers submit proposals for job training programs focused on one or both categories: 1) STEM: education and training programs to provide career pathways to living-wage jobs in the STEM sectors; and/or 2) Building Trades: pre-apprenticeship programs to provide an entry point to living-wage jobs in the construction sector.

As described in the RFP, the City sought qualified organizations that could demonstrate the following strengths and capabilities:
 STEM and Building Trades. Organization has success in implementing regional education and training programs in these job sectors, knowledge of existing employment trends, and offers innovative and ambitious approaches to develop applied skills pathways and increase employment opportunities.  Living Wage. Organization targets training programs that will provide sustainable jobs with a living wage, which is a wage sufficient to cover basic needs (e.g., food, shelter, transportation, childcare, and healthcare.
 Leverage Outside Resources. Organization is able to partner with other organizations and leverage outside funding with other training programs. 124
INFORMATIONAL REPORT ITEM 6.1
 Strategically Inclusive Programs. Organization includes measures to reduce known barriers to program participation, such as current working hours, childcare, transportation, food, support classes, and delivery of program to non-English speaking residents.

During the 90+ day RFP response period, staff conducted extensive outreach to experienced regional and local workforce development organizations that provide job training, job placement, and support services in the STEM and Building Trades sectors. Brightline created an outreach list consisting of 248 workforce development organizations and local leaders such as technology and coding workforce development organizations like StreetCode Academy and CodePath, career training providers like JobTrain and NOVA, small businesses training providers like Renaissance Entrepreneurship Center, disability service providers like Ability United and Let Them Hear, economic development organizations like Working Partnerships, and various labor groups. The City held three pre-bidder conferences during the RFP period and staff issued several addendums to clarify program objectives and expectations and to answer questions raised by potential proponents.

Launch of Measure HH Pilot Workforce Development Program On November 15, 2022,4 the City Council provided direction on and authorized the City Manager to negotiate and execute Measure HH agreements with three organizations. They also authorized $775,215 in Measure HH funds for the 18-month pilot period, and expressed an intent for the pilot program to be evaluated and refined before awarding future Measure HH funds. The three Measure HH Pilot Workforce Development Program organizations are Live In Peace, JobTrain, and StreetCode Academy (also referred to as “Contractors”). The pilot program aligns with the Brightline recommendations which suggest: 1) leveraging the expertise of wellestablished third-party organizations; 2) engaging in modest ventures at the outset, particularly initiatives and pilot programs aimed at STEM career path; and 3) exercising broad discretion in funding modest programs within the boundaries of Measure HH.

Staff worked with the Contractors to refine their proposals and execute agreements. The Contractors were receptive to comments and suggestions based on 1) the recommendations in the Brightline report; 2) the Council’s direction; and 3) the desired qualifications outlined in the RFP. They worked with staff to amend their proposals to strengthen and ensure conformance with the program objectives and criteria for the use of Measure HH funds. They also accepted the agreement terms in Table 1, below, including monitoring program participants for 36 months after completion of training. All three agreements commenced on March 1, 2023, and will be in effect until August 31, 2024. The agreements have an additional provision that allows, upon mutual consent and if the funds are not fully expended, the City to extend the term of the agreements for up to an additional six months to February 28, 2025. 4 View November 15, 2022 City Council meeting at:
eastpaloalto.iqm2.com/Citizens/SplitView.aspx?Mode=Video&MeetingID=1824&MinutesItemID=6723&Format=Mi nutes
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Table 1. Agreement Terms
Since March 2023, the organizations have submitted three quarterly reports and invoices, and have expended $471,932.25 of the total $775,215 allocated. The outcomes of these three quarterly reports, that cover the initial ten months of the program, are described further below.

The purpose of this staff report is to provide a status update on the program outcomes for the first three-quarters of the program, from March 2023 to January 2024. 126
INFORMATIONAL REPORT ITEM 6.1
Analysis
Measure HH Pilot Workforce Development Program Contractors The Measure HH Pilot Workforce Development Program (“Pilot Program”) funds three organizations and four proposals: two proposals in the STEM category and two proposals in the Building Trades category. The proposals address different career paths and, collectively, offer multiple training options for at least 80 East Palo Alto residents. Live In Peace offered several Building Trades programs that provide training and job placement to gain electrical, mechanical, and STEM skills. JobTrain submitted two proposals: a STEM training program for foundational and advanced IT career development, and Building Trades programs for training and preapprenticeships in building maintenance or carpentry. StreetCode Academy submitted STEM training programs for two coding courses that will lead to 12-to 18-month apprenticeships. In all cases, the programs were already established; the Measure HH funds allowed the organizations to expand their existing programs and accommodate more East Palo Alto residents. All three organizations have deep roots and a strong commitment to East Palo Alto and have demonstrated much success and community acceptance of their current programs.

The four proposals meet a primary Measure HH goal to create and maintain programs that facilitate access to job opportunities for East Palo Alto residents in the STEM or Building Trades fields. Additionally, the organizations demonstrated their ability to satisfy two key objectives: 1) leveraging outside resources with established partnerships and networks with other organizations and/or leveraging outside funding with other training programs; and 2) incorporating inclusive measures to reduce barriers to program participation, such as current working hours, childcare, transportation, food, support classes, and delivery of program to nonEnglish speaking residents. The Measure HH funds cover 50% of the total program cost for each enrollee, and primarily cover support resources when enrollees are engaged in job training, apprenticeships, and job placement. Table 2 summarizes the key elements of the four Measure HH proposals.
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Table 2. Measure HH Proposals
Pilot Program Performance Metrics and Reporting Outcomes Highlighted below are a few performance metrics and criteria City staff are tracking throughout this pilot program (also see Attachment 1), and the outcomes in the initial ten months (also see Attachment 2 for more details).
5 Staff believes that exercising flexibility in selecting the programs and defining initial performance expectations during the pilot period offers a deliberative approach for implementing the program. At the conclusion of the pilot period, the City will be in a better position to evaluate the effectiveness of the program and reassess the goals, priorities, deliverables, and performance metrics for the next RFP. 5 To view the quarterly reports, please see “Supporting Documents” at:
https://www.cityofepa.org/econdev/page/measure-hh-pilot-workforce-development-program 128
INFORMATIONAL REPORT ITEM 6.1

1. Program Enrollees
Contractors reported on their program enrollees, providing non-confidential demographic data, such as age, gender, race/ethnicity, special needs, education, and/or employment status. While the programs have exceeded expectations in supporting younger individuals ages 24 and younger, it still remains a challenge getting women to participate in the STEM and building trades fields. All programs combined have been able to achieve participation by Black, Latinx, Pacific Islander, White, and mixed race/ethnicity individuals. Live In Peace has served 18 students thus far, while JobTrain has served 11 students in the STEM program and 15 students in the Building Trades, while StreetCode Academy has served 13 students. See Table 1 in Attachment 2 for more details.

2. Program Outreach
Contractors reported on the outreach activities and events they programmed, the groups they targeted, and the number of participants for each. Live In Peace’s outreach is through referrals from partner organizations, through their High School SWAG Program, and proactive intake/interview processes. Most recently, Live In Peace reported primarily focusing outreach through its one-on-one conversations with current Live In Peace program participants, and through word of mouth through its deep connections within the community and with generations of families. JobTrain’s outreach is coordinated by JobTrain’s Outreach & Recruitment Manager, and is supported by the Community Task Force and East Palo Alto Outreach Team. All outreach material is available in at least English and Spanish. Most recently, JobTrain reported partnering with StreetCode Academy to provide referrals to each other for IT classes that may not be offered at both organizations, and wanting to continue to expand the cross-referral process among the three organizations. StreetCode Academy’s outreach is multi-faceted via mailers, social media, quarterly events, and posted signage. Most recently, StreetCode Academy reported focusing outreach through its website, as well as canvassing throughout the community, emailing its listserv and community partners, tabling at community events, and posting on social media.

3. Career Development
Contractors reported on the career development and job placement services provided to program enrollees.

Live In Peace
Live In Peace was awarded $300,030 in Measure HH funds to expand their GAP Trades Program listed below. The objective is to create entryways, education, and apprenticeships in the fields of mechanical and electrical construction through partnerships with the broader community. Live In Peace has partnered with employers such as Meta, Chegg, Western Allied, Eden Area ROP, Local Unions 467, 104 and 617 to help students get job placements and are continuing conversations with the employers to guarantee interviews for their students.

GAP Trades Program Training Courses (20 East Palo Alto residents target):
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INFORMATIONAL REPORT ITEM 6.1
 Western Allied Mechanical is a 6-week program that introduces students to union job opportunities in mechanical construction (HVAV and plumbing). Led by construction professionals, students learn the basics of sheet metal, piping, and plumbing construction.
 Eden Area Regional Occupation Program (ROP) provides hands-on, industry specific skills that prepare students to enter the electrical field. Upon completion of the program, they attain their supervised hours to become a licensed electrician and have been able to obtain paid apprenticeships to accrue their hours.  Year Up provides students seeking a less traditional college/career path with an 11- month training and development program. The program leads to full-time job opportunities in IT support, computer network support, and data analytics.  Junior College Tracks is a 2 to 5-year program (depending on field) that steers students to trade unions while allowing them to complete an AA degree in their respective fields. A variety of support is provided to ensure that students are successful in their chosen trade.

A First Amendment to the Agreement between the City and Live In Peace will be executed with City Manager approval, to amend scope of services to allow Live In Peace to collaborate with three new partners on training programs in the STEM and building trades. The revised list of partners working with Live In Peace will be as follows:
 Aviation Institute of Maintenance
 Bay Area Medical Academy
 CAL ACE Nursing Academy
 De Anza Trades Program
 Canada Digital Design Program
JobTrain
JobTrain was awarded $238,485 in Measure HH funds for both its STEM and Building Trades programs listed below.

STEM Programs (20 East Palo Alto residents target):
 IT Service & Support Career Training Program: Foundational accredited course for careers in the technology field prepares graduates for entry level desktop support, help desk, and technical customer service roles. This certificate program introduces students to troubleshooting and customer service, networking, operating systems, system administration, automation, and security - all the fundamentals of IT support. (11-week course)
 Advanced IT Network Plus Career Training Program: Advanced IT Class course that prepares students for the industry recognized CompTIA Network Plus Certification Examination. (6-week course)
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Building Trades Programs (20 East Palo Alto residents target):
 Building Maintenance Program: Overview of basic skills for maintaining and managing the interior/exterior of housing communities in a first-rate condition. Students are shown how to perform repairs and upgrades on painting, drywall installation, plumbing, electrical and finished work. (12-week course)  Project Build: Carpentry Pre-Apprenticeship Program: Introduction to construction and environmental training. Students are trained in basic general construction skills and gain a strong foundation in construction, green building, and forklift instruction. (11- week course)
StreetCode Academy
StreetCode Academy (SCA) was awarded $236,700 in Measure HH funds to offer two training/apprenticeship programs listed below:

SCA Programs (20 East Palo Alto residents target)
 Creating Coding Careers leads candidates through a three-month pre-apprenticeship learning phase. Candidates then embark on a 12-month apprenticeship program working remotely for a premier software company. SCA will mentor and assist students to search for a permanent job.
 Cañada College offers a Unity Developer Program that requires students to take a free (virtual) pre-apprenticeship summer course to qualify for their new 18-month-long apprenticeship program in Unity Video Game Programming. SCA will mentor and assist students to search for a permanent job.

On March 27, 2023, a First Amendment to the Agreement between the City and StreetCode Academy was executed with City Manager approval, to amend the scope of services to allow SCA to collaborate with partners to find other Affiliate Certification Programs within the STEM pathways, as follows:
 Other Cañada College Certifications
 Grow with Google Professional Certificates
 Coursera Certificates
 California Department of Industrial Relations Apprenticeship Programs (paid) See Attachment 2 for program descriptions.

4. Support Services
Contractors reported on the supportive services required or provided to program enrollees.

Through Live In Peace’s GAP (Growth and Purpose) program, students are provided with a variety of individualized supportive services, including but not limited to: supplies, scholarships, stipends, tutoring, transportation, daycare, life coaching, career counseling, mental health support, as well as support acquiring prerequisites for training programs, such as driver’s 131
INFORMATIONAL REPORT ITEM 6.1
license, stable housing and transportation, and tutoring for exams. Live in Peace reported also providing career and life skills services to all program participants, including resume building, mock interviews, public speaking, financial literacy, meditation and more. JobTrain students are supported by a Career Development Specialist and an Alumni Coach while they seek employment. Support resources include access to a Skills Upgrade and Intensive Support Services Office and a Child Development Center. In addition to JobTrain’s own programs, participants benefit from the considerable leverage JobTrain has developed with outside resources. English to Speakers of Other Languages (ESOL) classes are also available to participants if needed. StreetCode Academy students are supported by a Workforce Development Program Manager, class mentors and a career coach, as well as resources for childcare, food, transportation, technology devices, and internet access. In addition, Limited English-speaking participants are referred to language skills courses and tools.

5. Performance Metrics
Contractors reported on their program completion rates, job placement rates, starting wage, living wage, and other metrics.
a. Program Completion Rates
Contractors agreed to a goal of having 85% of enrollees complete their training programs. For Live In Peace, 8 out of the 18 students (44%) have completed their respective programs. For JobTrain, 67% completed the Project Build program, 33% completed the Building Maintenance program, and 50% completed the IT Service Support program, for an overall completion rate of 48%. For StreetCode Academy, none of the 20 students (0%) have completed their certification program, but students are set to complete them by end of June 2024. The goal of an 85% course completion rate was an aspirational goal that impacts the disbursement of funds, since funds are linked to each participant enrolling and completing a training course. Contractors will be able to use unexpended funds for other enrollees if they are unable to get students to complete their programs. So far, it is too early to tell whether the Contractors will be able to achieve the 85% completion rate goal.
b. Job Placement Rates
Contractors agreed to a goal of having 75% of enrollees placed in a job within three months of completing their training program. Five out of the eight Live in Peace students (63%) that have completed their programs are working full-time in the STEM and building trades fields, while three are either continuing education while working full-time, working full-time in a different field while still pursuing a job in the field, or doing externships that will eventually lead to a full-time job. Four out of the eleven JobTrain students (36%) that have completed their programs have found placements. Six students are still being supported by their Career Development Specialist and Alumni Coach, and one has decided to stay at their current job. None of the StreetCode Academy students (0%) have received placements, so there is no reportable data. 132
INFORMATIONAL REPORT ITEM 6.1
c. Starting Wage & Living Wage
While all proposals are focusing on training or apprenticeship programs for jobs that can attain a living wage, the organizations have indicated that achieving a living wage at the start of employment is challenging. However, they all committed to striving to have program enrollees reach or exceed the living wage within 36 months of completing their training course. Live In Peace’s students who have completed their training programs have been hired at starting wages ranging from $21-$36 an hour. JobTrain’s students have been hired at starting wages ranging from $20-$27.50 an hour. There is no reportable data yet for StreetCode Academy. For those making less than living wage, there are timelines and trajectories in place for the students to make a living wage within three years.

6. Performance Assessment
Contractors reported on their program successes and outcomes, program challenges, areas for improvement or follow-up, and program refinements and modifications. On March 1, 2024, City staff and the Contractors met to share amongst each other the program successes and challenges so far, and to assist each other in improving the program for the remainder of time. a. Program Successes
Some reported successes included partnerships among the three organizations, as well as outside partners such as the Renaissance Center, that have provided small business development support, mentorship, networking, and more to young adults in their programs.

Other successes included making the support services provided more wraparound to create financial stability for students, which has assisted students in focusing on their training and career paths.
b. Program Challenges
One of the reported challenges included the uncertain paths of youth who are at an early stage of exploring their interests and finding the path that best fits their needs before entering a career.

In particular, getting youth to explore careers in the building trades unions has been especially difficult, as starting from the bottom of the totem pole for a few years is unappealing. Other challenges include accessing jobs due to their relational nature, as well as the cost of living in the region. Additional challenges include students not having enough qualifications to enter the building trades field, and Contractors are finding themselves having more work to ensure the students complete the prerequisites. These students have not been charged to the Measure HH grant. JobTrain reported having a more challenging time receiving updates from students on their job placements, and is working to establish a mechanism that allows graduates to reportback. StreetCode Academy identified the challenge of technological barriers some students faced, needing laptops or internet subsidies, as well as the challenge of maintaining student engagement in a virtual learning environment. SCA noted using flexibility and innovation to address these challenges. Overall, the Contractors have looked for creative solutions to addressing the challenges they faced.
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INFORMATIONAL REPORT ITEM 6.1

7. Program Review
In the third quarterly report, Contractors were also asked to evaluate their programs and provide any observations or recommendations to improve the Pilot Program.

Live in Peace mentioned wanting to see more trades and career paths to be included in the scope of the Measure HH Pilot Workforce Development Program. As noted above in the description of the scope of work, City staff has worked with Live In Peace to allow additional pathways that fit within the spirit of the STEM and building trades fields, that may not be too traditional. Live In Peace also identified lack of access to stable housing as another challenge, as students are having to leave the community to be able to afford housing and move closer to the living wage jobs they are finding. Live In Peace expressed interest in partnering with local housing organizations like EPACANDO to get priority housing units for students in the Pilot Program.

Another common theme has been finding ways to improve student engagement and get them to the finish line, and Contractors have taken it upon themselves to find creative solutions such as office hours, online tools, targeted mentorship, and additional touch points.

The Contractors identified a greater need of tighter collaboration amongst each other to help streamline efforts, reduce duplication of services, and maximize resources.

The Contractors also identified wanting to see more expansive support for non-traditional job placements that go beyond full-time roles and that address industry changes (e.g. remote work, entrepreneurship, freelance gigs, etc), as well as support for more non-traditional fields. For example, Live In Peace has wanted to bring E-Bikes and Micromobility as another trades pathway, which has not been approved under their existing contract. They have applied for Measure K funds to explore this additional living wage job.

Program Expenditures To-Date
Funds were dispersed on a quarterly basis upon submittal of invoices and performance reports.

Funds were dispersed by participant: 50% when a participant enrolls in a training course, and the remaining 50% at completion of the course. As of January 2024, 62% of the total funds have been expensed for a total of 57 students, for a remaining balance of $303,282.75 across all four programs. See Table 3 below for a more detailed breakdown. 134
INFORMATIONAL REPORT ITEM 6.1
Table 3. Measure HH Pilot Workforce Development Program Expenditures To-Date
Year-To-Date
Expensed
Remaining
Balance
Total
Allocated
Participants
To-Date
Total
Targeted
EPA
Participants
Live In Peace $162,184.75 $137,845.25 $300,030 18 20
JobTrain
(Building
Trades)
$75,170 $60,633 $135,803 15 20
JobTrain
(STEM)
$39,300 $63,382 $102,682 11 20
StreetCode
Academy
$195,277.50 $41,422.50 $236,700 13 20
Total $471,932.25 $303,282.75 $775,215 57 80
Percentage 61% 39% 100% 71% 100%
Next Steps: Final Evaluation
Accountability is important during this pilot period to achieve the learning objectives. It is incumbent on organizations receiving Measure HH funds to maintain accurate records of their accomplishments and to monitor and report on the success rate of program enrollees in securing jobs that pay a living wage after completing their training or apprenticeship program. For these reasons, staff continues to require quarterly reports on the progress of enrollees and a final performance report and evaluation will be done at the end of the agreement period. Agreements also require organizations to maintain contact with program enrollees for 36 months after completing their training course to follow their progress. Table 1, above, lists the recommended agreement terms, including reporting requirements and performance goals and metrics. The quarterly reports will be used as a tool for monitoring the progress of participants and evaluating the success of the programs.

City staff are developing a final evaluation process to commence prior to the end of the 18-month pilot and may require the need for a third-party evaluator to step in and assist with this process.

If there is a need for further budget or guidance from City Council, staff will return as needed.

Fiscal Impact
There is no fiscal impact. In November 2022, the balance in the Measure HH Fund was approximately $4.7 million. As of February 2024, the balance is now $5.3 million. It should be noted, however, that the fund is not intended to be used exclusively for creating job opportunities.

A minimum of 35% of the fund must be reserved to support the production of affordable housing which would benefit from a build-up of the fund balance. At the February 6, 2024 adoption of the 2024-2028 Affordable Housing Strategy, City Council discussed allocating 50% of Measure HH funds to affordable housing projects for the next five years. As City staff develop the program to 135
INFORMATIONAL REPORT ITEM 6.1
solicit funding opportunities for affordable housing projects, City staff will bring those proposals to Council through a separate process.

Additionally, fluctuating financial and market conditions may affect the annual revenue generated. From an optimistic perspective, the fund has the potential to grow when future office development is constructed in the Ravenswood Business District.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as this is an informational report that does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Exhibit A from Contracts: Instructions for Performance Reports and Invoices

2. Pilot Program Performance Metrics and Reporting
136

EXHIBIT A
Attachment 1 (excerpt)
Performance Reports and Invoices
Contractor shall submit Performance Reports AND Invoices together to the City on a quarterly basis in accordance with the following schedule:

Report Period Due Date
March 1 to June 30, 2023 July 28, 2023
July 1 to September 30, 2023 October 31, 2023
October 1 to December 31, 2023 January 31, 2024
January 1 to March 31, 2024 April 30, 2024
April 1 to August 31, 2024, or until end date
of agreement
September 30, 2024, or can be
combined with Final Performance
Report
The Final Performance Report shall be submitted to the City within 60 days of the end date of the agreement, including any approved extension.

Quarterly and final performance reports shall describe the status or outcome of the performance metrics listed in Exhibit A, Attachment 2, and shall follow the report outline in Exhibit A, Attachment 3. Since this agreement is for the Pilot Measure HH Workforce Development Program, an ongoing assessment of success factors, challenges, and areas for program improvements shall be included in the reports.

Contractor shall monitor program enrollees to determine the success rate of enrollees achieving a living wage within 36 months after completing their training program and shall provide status reports to the City upon request during and after the term of this agreement.
137

EXHIBIT A
ATTACHMENT 3

PERFORMANCE REPORT OUTLINE

1. Program Enrollees: description and status of enrollees in each program (nonconfidential data on enrollees to date (e.g., age, gender, racial composition, special needs, education and/or employment status)
a. Continuing enrollees reported in prior quarterly reports b. New enrollees for this quarterly report
c. Enrollees who are no longer enrolled in program

2. Program Outreach: description of outreach activities and events (e.g., community groups targeted and number of attendees or participants).

3. Career Development: description of career development and job placement services provided to program enrollees.

4. Support Services: description of supportive services requested or provided to program enrollees.

5. Performance Metrics
a. Program Completion Rate
b. Job Placement Rate
c. Starting Wage
d. Living Wage
e. Other applicable performance metrics by Contractor

7. Performance Assessment (as applicable)
a. Program successes and outcomes
b. Program challenges
c. Areas for improvement or follow-up
d. Program refinements and modifications

8. Final Performance Report:
a. Summary and conclusions on program outcome and accomplishments (include both qualitative and quantitative assessment)
b. Observations and recommendations to improve Measure HH Workforce Development Program
138
Attachment 2
Pilot Program Performance Metrics and Reporting Outcomes

1. Program Enrollees
Table 1: Program Enrollee Demographic Data
Live In
Peace
(STEM &
Building
Trades)
JobTrain
(STEM)
JobTrain
(Building
Trades)
StreetCode Academy
(STEM)
Total
Students
18 11 15 13
Age Ages
range from
17 to 32
years old;
78% are
“Youth”
ages 24
and under
55% are
“Youth” ages
18-24
60% are
“Youth” ages
18-24
Ages range from 19 to 66
years old; the median is
36 years old
Gender 33.3% are
women

66.6% are
men
18% women
82% men
0% women
100% men
46% are women
46% are men
8% prefer not to answer
Race/
Ethnicity
22% Black
61% Latinx
6% Mixed
11%
Pacific
Islander
64% Latinx
9% Pacific
Islander
9% White
18% Black
67% Latinx
7% Pacific
Islander
7% White
13% Black
7% Asian
31% Black
31% Latinx
15% White
15% prefer not to answer
Special
Needs
No data
reported.

None selfidentified as
having
special needs
None selfidentified as
having
special
needs
23% identified as having
special needs.

Level of
Education
No data
reported.
73% finished
high school
18% had
some college
or tech
school
87% finished
high school
7% had
some college
or tech
school
8% some high school
15% finished high school
or GED
23% some college
23%
trade/technical/vocational
training
139
9%
completed a
bachelor's
degree
7% had less
than high
school
degree
Prior
Employment
Status
No data
reported.
55% were
unemployed
18% were
employed
part time
27% were
employed
full-time
40% were
unemployed
20% were
employed
part time
34% were
employed
full-time
7% never
employed
46% were unemployed
54% were employed
0% retired

2. Program Outreach
Live In Peace
“Outreach activities have included conversations one one-on-one with current Live In Peace program participants. We plan to continue these conversations as students have graduated high school and college and are meeting with their life coaches to plan next steps. Live In Peace has mainly existed through word of mouth through our deep connections with the community and generations of families. Additionally, as many of our seniors, both high school and college, are facing the end of their schooling, we are working diligently with them to create a vision, plan, and pathway for their life posteducation” (Live In Peace, Third Quarter, January 2024 Report).

JobTrain
“JobTrain is working hard to collaborate with our HH EPA partners: Live in Peace and Street Code. We hosted our HH EPA partners at JobTrain on July 24, 2023 to give our EPA community partners an opportunity to learn more about JobTrain as well as JobTrain to learn more about our partner’s services. As a result, we have begun to create new pathways for clients to utilize resources from the different organizations.

Live in Peace has been using space at JobTrain to provide client engagement services.

In addition, Street Code and JobTrain is determining ways to provide referrals to each other for IT classes that may not be offered at both organizations. JobTrain hopes to further expand cross-referral pathways as we continue conversation and collaboration with Street Code and Live In Peace” (JobTrain, Second Quarter, October 2023 Report).

StreetCode Academy
140
“SCA has an application process that is public on our website:
https://streetcode.org/WIP/
● The StreetCode community received an announcement with a link and/or QR code to the WIP application online
● If they could not access the application online, they came by our community events or classes to get assistance
Outreach was done through the following means:
● Canvassing with 300 flyers in the EPA neighborhoods
● Emailing and texting the SCA community and community partners (contact list of 8,000)
● New: Tabling at a variety of Community events
o Pop-Up: KITS Cubed STEM Fair
o EPA Community Music Festival
o Rainbow House Art Show
● Posting on social media to over 7,000 followers across Instagram, LinkedIn, and Facebook.
● New: Updating information across our monthly CORE newsletter to get them access to the certification” (StreetCode Academy, Second Quarter, October 2023 Report).

3. Career Development
See staff report. Below are descriptions of the new programs added to the agreements:

Live In Peace
Aviation Institute of Maintenance
Length of time: 15 months
Program Costs: $17,000
LIP is partnering with Aviation Institute of Maintenance to introduce students to electricity, surfaces and controls, transportation structures, power systems, hydraulics, and electrical control systems. The student is guided in adequately documenting maintenance procedures within forms and records, ensuring a safe and compliant working environment, and developing skills as a maintenance professional. The program features specialized instruction in nondestructive testing, inspection, welding, wind energy, 3D printing, or other areas that the local campus and employers have designated as essential within the maintenance industry.
141
Bay Area Medical Academy
Length of time: 9 months
Program Costs: $10,000
LIP is partnering with Bay Area Medical Academy for medical assistance certificates.

Students will learn and/or obtain:
 National Certified Medical Assistant
 Certified EKG Technician, CET
 California Certified Phlebotomy Technician (CPT-1) / National Certified Phlebotomy Technician (through the National Center for Competency Testing for Phlebotomy, mandatory for California State CPT-1 Licensing)  Administrative skills training
 A 200-hour externship to put skills learned to use in the field  Clinical skills training
CAL ACE Nursing Academy
Length of time: 7 weeks
Program Costs: $5,000
LIP is partnering with CAL ACE Nursing Academy for students to gain the essential skills to become certified nursing assistants, including 60 modules, including basic understanding, training, and leadership for healthcare workers, allowing for continuing education beyond CNA within the nursing field. Additionally, students gain practical experience in diverse settings such as hospitals, nursing homes, and clinics.

In addition to covering the cost of the above programs, Live In Peace provides customized support services to meet the living needs of participants, as described in further detail in the “Support Services” section below. The level of assistance vary based on the assessment of each student’s circumstances and typically extends well beyond the training program. The three barrier levels for assistance are as follows: Level 1 - minimal (tutors, supplies), Level 2 - average/medium (Level 1 plus scholarships, stipends), and Level 3 - maximum (Levels 1 & 2 plus childcare, transportation). So far Live In Peace has had nine Level 1, five Level 2 and two Level 3 participants, and two participants with varying needs depending on the stage in the program.

STEM Training - Coursera Plus - UI/UX Design
Length of time: 1-2 years dependent on program
Program Costs: $500-1000
LIP has seen success with Coursera where individuals are needing a career change and are able to gain the skills and experience needed to establish themselves in a new field.

Coursera provides flexible, affordable, job-relevant online learning to individuals with a wide range of learning opportunities learning to job-ready certificates and degree programs. Individuals are able to further their education, skills, and qualifications making them prime candidates in the STEM field. In addition to the Coursera classes, individuals 142
are included as a part of our GAP cohort where they are receiving the services and supports as well.

Junior College STEM Certificate Programs
Cañada College - Digital Art and Animation Certificate
Length of time: 1-2 years dependent on program
Program Costs: $1,500-2,500
LIP is partnering with Cañada College for certificates in the STEM fields, and incorporate these young adults into our GAP Cohort. We are looking to cultivate a similar partnership with Cañada as Foothill which provides LIP’s GAP life coach with access to classroom space on campus for workshops on various topics including Federal Student Aid (FAFSA). Job opportunities accessed through the Digital Art and Animation certificate include: graphic designers, production designers, web designers, production assistants, and digital media product development.

StreetCode Academy
Other Cañada College Certifications
 These pre-apprenticeship programs are also offered through Continuing Education
 CompTIA Cyber Security+ Program
 Qwasar Full Stack Developer Program
 Cloud Computing Academic Certificate
 IoT Big Data and Analytics Program
Grow with Google Professional Certificates
 The Professional Certification offered by Google usually takes 3-6 months about 10 hours per week to complete
 UX Design
 Digital Marketing & E-Commerce
 IT Support
 Cybersecurity
 Data Analytics
 IT Automation with Python (advanced)
Coursera Certificates
 Coursera offers certificates from a variety of companies and institutions.

These are examples of some that fit our selected pathways.  Microsoft 365 Fundamentals Specialization
 This also prepares students to take the Microsoft CertiPort certification exams.  Front-end Development (Meta)
 Meta Database Engineer Professional Certificate
 IBM Data Warehouse Engineer Professional Certificate
 AWS Certification
143
California Department of Industrial Relations Apprenticeship Programs (paid)  XR Developers
 UX Designer (Bitwise)
 Tech Support Specialist (Bitwise)
 Software Developer
 Salesforce Administrator
 Quality Assurance Software Engineer
 Project Manager
 Online Marketing Specialist (Bitwise)
 Cyber Security Technician
 Application Developer (Bitwise)
 Network Support Specialist

4. Support Services
Contractors reported on the supportive services required or provided to program enrollees.
“We have continued monthly workshops for Google suite, resume building, mock interviews, and public speaking along with other life skills classes like cooking, emotional intelligence, financial literacy, vision boards, and meditation. All program participants receive these services as well as individualized courses (life coaching, tutoring, and mentoring) to help them in the fields of their choice. We have partnered with Meta, Chegg, Western Allied, Eden Area ROP, Local Unions 467, 104 and 617 to help students get jobs in the plumbing, pipe fitting, etc. and are continuing conversations with employers to guarantee interviews for individuals from our program…Through our GAP (Growth and Purpose) program, individuals are provided with a variety of supportive services based on their needs. The GAP program fills in whatever needs one might have, including but not limited to: supplies, scholarships, stipends, tutoring, transportation, daycare, life coaching, career counseling, and mental health support. Additionally, we have been working with individuals to acquire the necessary prerequisites for training programs, i.e. driver’s licenses, stable housing and transportation, and tutoring for exams/tests” (Live In Peace, Third Quarter, January 2024 Report).

5. Performance Metrics
Contractors reported on their program completion rates, job placement rates, starting wage, living wage, and other metrics.
a. Program Completion Rates
Live In Peace
“To date, we have seen 19 enrollees for both STEM and Trade Jobs, with four new this quarter. Eight have completed their training programs: one was hired as a sheet 144
metal pre-apprentice at Western Allied” (Live In Peace, Third Quarter, January 2024 Report).

JobTrain
“Current overall program completion Rate: 48% (satisfactory/(total students who completed a program)) = 11/23
Below are the rates of program success within each track.

Program Success Rate by Track (# of satisfactory students/total students who completed the track)
Project Build 67%
Building Maintenance 33%
IT Service & Support 50%
Building Maintenance’s consists of a low program completion rate because there are only 3 students from East Palo Alto who have completed the program and only one had passed it. The other program completion rates are slowly rising due to more students who are passing as more students take the classes. We plan to keep this information in mind for targeted strategies moving forward” (JobTrain, Third Quarter, January 2024 Report).

StreetCode Academy
“100% of students are enrolled in a certification program, and plan to be concluded in Q2 2024” (StreetCode Academy, Third Quarter, January 2024 Report). b. Job Placement Rates & Starting and Living Wage
“To date, we have seen 19 enrollees for both STEM and Trade Jobs, with four new this quarter. Eight have completed their training programs: one was hired as a sheet metal pre-apprentice at Western Allied Mechanical currently making $21/hour, which will be increased to at least $28/hour in November; one completed their program with an interest in engineering and has since enrolled at Foothill while working in aviation maintenance part-time; another completed their training program and is currently working with a life coach to find career path with full-time pay; another completed the Year Up program with an additional course through StreetCode and is currently working full-time in the field making $28.85/hour ($60,000 annually); one student completed her CNA program and is working in the field making $25.30/hour, her child also is now old enough to attend school which has reduced her barrier level to a 1 as the cost of childcare is no longer a barrier; one completed Year Up and is now working at Chegg in her field making $75k/year ($36/hour); one graduated from Year Up and is working in their field at Meta, making $30/hourly; and our eighth student completed her medical assisting training and is working in an externship with the goal to be hired within four months at a rate of $27/hour…. We are excited at the preparation work that has been done with our partners 145
to ensure opportunities and access to interviews for living wage jobs in the STEM and Trade fields. We have seen 6/8 of individuals who have completed their training get jobs right away, with the remaining two actively working on pursuing their careers. Additionally, with individuals obtaining jobs in their career fields, they are furthering the network for individuals coming up behind them through our program and training opportunities” (Live In Peace, Third Quarter, January 2024 Report).
“Throughout this quarter, 2 students have successfully been placed in a job from the previous cohorts who have already graduated. 7 students are still being supported by their Career Development Specialist as well as the Alumni Coach while they seek employment, while 1 student decided to stay in their current job upon completing their program. Both IT and Construction job openings have slowed down. However, we are trying to keep spirits up for our job seekers and continue perseverance. We are in the process of establishing a streamlined and user friendly feedback machamism [sic] that allows graduated to easliy [sic] notify the program about job placement. This will ensure that the reporting process is convenient and accessible” (JobTrain, Third Quarter, January 2024 Report).

7. Performance Assessment
Contractors reported on their program successes and outcomes, program challenges, areas for improvement or follow-up, and program refinements and modifications. “We are excited about the continued success of this program. The next quarter will see more students complete their training programs and enter the workforce.

One outcome is the partnership with the small business center at the Renaissance Center, providing small business development support, mentorship, networking, and more to young adults in our program. We’re looking forward to additional outcomes as these individuals utilize this partnership more fully….

We have a number of young people who are showing interest in the trades that are not yet qualified for the training programs. We are working with them to complete the requirements and prerequisites. They are not reported within this grant as they are not officially enrolled in the program. However, there is a more solidified and concrete first step or “pre-enrollment” step that we have created to best meet the needs of these individuals.” (Live In Peace, Third Quarter, January 2024 Report). 146
PUBLIC HEARING ITEM 8.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 19, 2024
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Amy Chen, Director of Community and Economic Development Hanson Hom, Deputy Manager, Special Projects
Karen Camacho, Housing and Economic Development Manager SUBJECT: Review and Consideration of Planning Commission’s Recommendation for Approval of the amended Housing Element, California Environmental Quality Act (CEQA) exemption findings, and an Addendum to the General Plan EIR, and Adoption of Draft Revised Housing Element for 2023-2031, Recommendation
Staff recommends that the City Council hold a public hearing and adopt a resolution:

1. Finding that the City Council has reviewed and considered the Planning Commission’s recommendation included as Attachment 10;

2. Finding that the provisions of Government Code section 65350, et. seq. regarding the Draft Revised Housing Element to amend the 2023-2031 Housing Element of the General Plan (General Plan Amendment 23-1), attached hereto as Exhibit A, have been complied with, including a finding of consistency as required by local law by the Planning Commission, the findings of which are hereby approved and adopted pursuant to East Palo Alto Municipal Code Section

18.114.050.C and incorporated by this reference as the basis thereto (Resolution No. 2024-03);

3. Finding that the Revised Housing Element continues to substantially comply with Housing Element Law, as provided in Government Code 65580 et seq., affirmatively furthers fair housing, and contains all provisions required by State Housing Element Law;
147
PUBLIC HEARING ITEM 3.1

4. Finding that, based on substantial evidence in the record, the existing uses on the non-vacant sites identified in the site inventory to accommodate the RHNA are likely to be discontinued during the planning period and therefore do not constitute an impediment to planned residential development on the site during the planning period;

5. Finding that the City Council has considered the Addendum to the previously certified Vista 2035 General Plan Final EIR, in accordance with CEQA Guidelines Section 15164, which concludes the Housing Element Update's policies and programs will not require changes to the EIR and none of the conditions described in CEQA Guidelines Section 15162 calling for preparation of a subsequent EIR have occurred, and further finding that City Council’s February 21, 2023, CEQA Exemption for the Housing Element addresses the current amendments, and that there is no new information or substantial changes since that approval; and

6. Adopting the Housing Element Amendment (General Plan Amendment 23-1) for approval of the Draft Revised Housing Element.

7. Authorizing the City Manager to submit the approved Revised Housing Element to the Department of Housing and Community Development (“HCD”) for final certification, to make any minor non-substantive edits as necessary, and other actions set forth more fully therein.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Promote Housing, Economic and Workforce Development Background
The Housing Element is one of eight State-mandated General Plan elements and is subject to review and certification by the Department of Housing and Community Development (“HCD”) pursuant to Housing Element Law (Government Code Section 65580 et. Seq.). The purpose of the Housing Element is to analyze the community’s current and future housing needs for various household income categories; create, update, and guide housing policy in the City; and identify sites to accommodate the City’s Regional Housing Needs Allocation (“RHNA”) goals that are established by the Association of Bay Area Governments (ABAG). The Draft Revised Housing Element represents the 6th cycle Housing Element and defines housing goals, policies, programs, and an implementation plan for the City covering an eight-year planning period from 2023 to 2031.

Following an extensive public input process that included public review of a preliminary draft and a City Council study session in Summer 2022, an initial Draft Housing Element was sent to HCD for its first review on October 21, 2022. HCD is allowed 90 days to 148
PUBLIC HEARING ITEM 3.1
complete its initial review and a comment letter was received by the City on January 19, 2023.

A second Draft Housing Element was released for a second public review period with incorporated revisions to respond to HCD’s comment letter. On February 9, 2023, the Planning Commission recommended adoption of a General Plan amendment to approve the Draft Housing Element which included additional revisions to respond to public comments. The City Council approved a California Environmental Quality Act (CEQA) Exemption and adopted the General Plan Amendment and Draft Housing Element on February 21, 2023, and self-certified that the Draft Housing Element substantially complied with Housing Element Law, pursuant to Gov. Code Section 65585(f)(2). (Attachment 12)
While self-certified, the approved Housing Element was submitted to HCD on February 24, 2023. HCD had 60 days to complete any subsequent reviews and a second comment letter was received from HCD on April 25, 2023. HCD expanded on comments from their first letter and identified additional items that needed to be addressed in order for the City to receive a finding from HCD that the Housing Element is substantially compliant with state Housing Element law.

From May to November 2023, City staff met with HCD Housing Element staff on several occasions to clarify comments, receive further directions, and discuss referenced examples from other cities. HCD also informally reviewed three additional rounds of edits to the Housing Element and provided helpful feedback.

On December 5, 2023, a Draft Revised Housing Element that proposes amendments to the previous Council-adopted Housing Element was noticed and posted on the City’s website with a minimum 7-day public review period from December 6-13, 2023. This review period represented the third opportunity for public input on the draft 2023-2031 Housing Element.

One comment letter was received on December 13, 2023, from Opterra Law, Inc., representing Sand Hill Property and Woodland Communities. No additional public comments were received. Opterra Law conveyed similar comments through earlier letters submitted during the previous two public review periods. Attachment 3 provides a summary of their comments and the City’s responses, Attachment 4 is the letter from Opterra Law, Inc., and Attachment 5 is the City’s response letter dated December 21, 2023.

On December 21, 2023, the Draft Revised Housing Element with highlighted revisions was submitted to HCD for their third formal review. On February 20, 2024, HCD sent the City a letter (Attachment 6) finding that the Draft Revised Housing Element will 149
PUBLIC HEARING ITEM 3.1
substantially comply with Housing Element Law upon submittal of an adopted version to HCD for final approval.

While the City self-certified its Housing Element in 2023, the Housing Element has been further updated to incorporate comments from the City Council’s review of the 2024- 2028 Affordable Housing Strategy on February 6, 2024 (see discussion below).

Analysis
The Draft Revised Housing Element (Attachment 2) is organized as follows:
• Chapters 1, 2, and 3, and Appendix B contain the required Housing Element background analyses;
• Chapter 4 and Appendix C consist of the mandated Affirmatively Furthering Fair Housing (“AFFH”) assessment;
• Chapter 5 and Appendix D describe the 6
th cycle RHNA Sites Inventory;
• Chapter 6 outlines the Housing Element goals, policies, and programs; • Chapter 7 and Appendix E reviews the status of the 5th cycle 2014-2022 Housing Element; and
• Appendix A documents the comments received during the public review periods and the City’s responses to comments.

Revisions to Adopted Housing Element
In response to HCD’s comment letter sent on April 25, 2023, along with subsequent meetings with HCD staff and their informal review of revisions drafted by City staff, Attachment 7 provides a summary of the proposed revisions to the Housing Element that was adopted by the City Council on February 21, 2023. Additions and revisions are highlighted in yellow in the Draft Revised Housing Element. The majority of edits are found in Chapter 3 – Housing Constraints, Chapter 5 – Sites Inventory, and Chapter 6 – Policies and Programs.

Chapter 2 expands the analysis of housing units in need of rehabilitation in response to HCD comments. Chapter 3 expands on the discussion of various governmental, nongovernmental, and environmental constraints. For this chapter, HCD comments focused on requiring the City to provide a more thorough analysis of governmental constraints (e.g., land use and zoning regulations, the development review process, and development fees and exactions) with the goal of formulating policies and program to reduce the barriers to residential development.

For Chapter 5, considerable discussion occurred with HCD staff on providing sufficient explanation to support including each site in the Sites Inventory. HCD sought additional justification that the sites were appropriately zoned and had a realistic probability of being developed with the projected residential densities during the 6th cycle Housing 150
PUBLIC HEARING ITEM 3.1
Element period or by 2031. Several sites have been removed from the Sites Inventory where the probability of development was less certain. Even with the deletion of these sites, the City continues to exceed its RHNA by 133 percent (1933 total units compared to 829 RHNA units), and by a greater percentage in the lower-income household categories. Additionally, all of the sites in the Sites Inventory either have an entitled project, an active pending application, or active developer interest.

Housing Element Law (Government Code 65583.2) requires that any site included in the Sites Inventory must be rezoned, if required, to allow residential uses by a prescribed statutory deadline. The City does not need to rezone any sites, as sufficient sites in the Sites Inventory are already zoned at the appropriate residential densities to support the City’s RHNA. This has been documented in the Site Inventory Analysis in Chapter 5 and Appendix D of the Draft Revised Housing Element. While the Sites Inventory includes several sites in the Ravenswood Business District that are awaiting the update of the Ravenswood Business District/4 Corners Specific Plan to allow for residential uses, these sites are not necessary for meeting the RHNA.

Another Housing Element Law requirement is that any site that was previously included in the 5th cycle Sites Inventory must be zoned by January 31, 2024, to allow residential projects “by-right” (i.e., ministerial approval) if at least 20 percent of the housing units are reserved for lower-income households or 100 percent of the units are reserved for moderate-income households. One site located at 851 Weeks Avenue has been carried over into the 6th cycle Sites Inventory and is subject to this requirement. However, a 100 percent affordability housing project that met the SB 35 provisions was ministerially approved by Planning staff in December 2023. HCD has confirmed that approval of the SB 35 project satisfies Housing Element Law and no further zoning action is required for this site.

Chapter 6 outlines an ambitious work program for the Housing and Planning divisions, with necessary support from other City departments and divisions, during the 2023-31 Housing Element planning period. Notable amendments pertain to programs to streamline the development review process and to enact zoning amendments to encourage housing production and rehabilitation, including evaluating the impact of the City’s Inclusionary Housing Ordinance requirements on projects. Other program revisions pertain to bringing the City’s Development Code into conformance with current state law, such as for accessory dwelling units, emergency shelters, group homes, and reasonable accommodations for individuals with disabilities. The revisions related to accessory dwelling units were recently adopted and the other revisions will be completed in 2024. HCD also provided comments to ensure that responsible fair housing and equity-based policies and programs are included in the Housing Element to address the findings in the AFFH assessment.
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Further HCD comments pertained to defining quantifiable goals or measures for applicable policies and programs that the City would strive to achieve during the Housing Element planning period. Aspirational numeric targets have been proposed for appropriate programs such as support for renters, homebuyer assistance, and housing rehabilitation. Additionally, place-based strategies and geographic targets have been included for certain policies and programs to prioritize benefits for neighborhoods with the greatest needs or lower-resource areas defined in the AFFH assessment, which include areas on the west side of State Highway 101.

Affordable Housing Strategy
Based on the Draft Revised Housing Element, an updated Affordable Housing Strategy (AHS) was prepared to cover the next five-year period from 2024 to 2028.

The previous AHS covered the period from 2019 to 2023. The AHS sets program priorities for meeting East Palo Alto’s affordable housing needs and recommends funding levels and sources for implementing the Housing Element policies and programs.

On February 6, 2024, the City Council discussed and adopted the AHS for 2024-2028 with direction on budget allocations to support the housing programs, which will be considered during adoption of the Fiscal Year 2024-2025 City budget. The City Council also reviewed the policies and programs in the AHS, which are repeated from the Housing Element, and directed revisions to certain policies and programs. The Draft Revised Housing Element has been updated to reflect the comments from Councilmembers, which are shown as redlined edits in Chapter 6, Section 6.3, and are summarized in Attachment 8. These edits primarily clarify and expand on existing policies and programs and do not substantially differ from the Draft Revised Housing Element (dated December 21, 2023) that was reviewed and conditionally approved by HCD.

Public Comments
An additional comment letter was received from Opterra Law, Inc., dated March 6, 2024 (Attachment 9). Comments with staff responses are noted below:
• Ensure production of market-rate housing units.

Staff Response: The Sites inventory identifies Moderate and Above-Moderate units that exceed the City’s RHNA units by 101% and 72%, respectively. • Exempt new construction from Measure L.

Staff Response: The Revised Housing Element expands on policies and programs to reduce government constraints on residential development. While the requested exemption is noted, it is speculative whether this provision constitutes a government constraint.
• Revise inclusionary housing policies.

Staff Response: Program 9.6 includes evaluating the impact of development 152
PUBLIC HEARING ITEM 3.1
impact fees and exactions, including affordable housing requirements, on project feasibility with possible revisions based on the outcome of the analysis. • Reduce processing times and implement deadlines for legislative decisions.

Staff Response: Policy 1.1 sets targets for completing the review of projects that are subject to ministerial, discretionary, and legislative actions. Staff will monitor project processing times, which could result in consideration of revisions to development review and regulatory requirements,
• Apply the state’s CalGREEN standards.

Staff Response: Policy 6.3 includes consideration of project feasibility, environmental justice, and equity when amending and applying the City’s Reach Code.
• Process applications in Ravenswood Business District (RBD) separately from Specific Plan.

Staff Response: While the City Council could consider RBD project applications before adoption of the Specific Plan Update, it is advisable to review these projects for conformance with updated policies and standards. The Specific Plan Update is planned for City Council consideration in September 2024.

Planning Commission Recommendation
On March 11, 2024, the Planning Commission adopted a resolution (Attachment 10) recommending that the City Council:

1. Find that the Draft Revised Housing Element is a Project subject to the California Environmental Quality Act (CEQA), and that environmental review and analysis under CEQA will be satisfied with the preparation of an addendum to the previously certified Vista 2035 General Plan EIR in accordance with CEQA Guidelines Section 15164 because the Housing Element Update’s policies and programs will not require changes to the EIR and none of the conditions described in CEQA Guidelines Section 15162 calling for preparation of a subsequent EIR have occurred;

2. Adopt General Plan Amendment 23-1 and make findings to approve the Draft Revised Housing Element to amend the 2023-2031 Housing Element of the General Plan;

3. Find that the Draft Revised Housing Element affirmatively furthers fair housing and substantially complies with State Housing Element Law; and

4. Authorizes the City Manager to submit the approved Revised Housing Element to the Department of Housing and Community Development (“HCD”) for final approval, and to make any minor non-substantive edits as necessary.

Next Steps
If adopted by the City Council, City staff will submit the Revised Housing Element with any additional edits to HCD for final certification, which a response is expected within 60 153
PUBLIC HEARING ITEM 3.1
days (typically sooner according to HCD.) This will allow the City to pursue potential funds from federal, state, and regional programs that are conditioned on having a certified Housing Element.

The Affordable Housing Strategy is also updated to reflect Council comments and feedback from February 6, 2024, and to match the Housing Element final draft. The adopted Affordable Housing Strategy will be posted online shortly after Council considers and adopts the Housing Element; please see Housing webpage:
https://www.cityofepa.org/housing/page/affordable-housing-strategy.

Fiscal Impact
Approving the General Plan Amendment to adopt the Revised Housing Element does not have a fiscal impact. Funding to implement the various Housing Element programs was considered by the City Council on February 6, 2024, during their discussion and adoption of the five-year Affordable Housing Strategy. Based on Council direction, budget allocations will be recommended in the City’s Fiscal Year 2024-2045 budget.

Supplemental staffing needed to implement programs listed in the Housing Element will also be considered during the budget adoption process.

Public Notice
Notice of the Planning Commission and City Council public hearings was published in the San Mateo Daily Journal on March 1, 2024. The public was provided with notice by making the agenda and report available on the City’s website and on the bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

In addition, notice of the public hearing was emailed to all individuals and organizations that have previously requested notices relating to the City’s Housing Element, and all California Native American tribes on the contact list provided by the Native American Heritage Commission and to other entities listed.

Environmental
On February 21, 2023, the City Council adopted a CEQA exemption for its Housing Element. The proposed amendments described above do not result in new or substantially more severe environmental impacts, and do not otherwise trigger supplementation pursuant to CEQA Guidelines Section 15162.

CEQA will also be satisfied with the approval of an Addendum to the previously certified City of East Palo Alto Vista 2035 General Plan EIR (Attachment 11 certified October 2016, SCH No. 2014092027) in accordance with CEQA Guidelines Section 15064 because the Revised Housing Element updates policies and programs and will not require changes to the EIR consistent with CEQA Guidelines Section 15062, and the fundamental conclusions of the EIR will remain the same. 154
PUBLIC HEARING ITEM 3.1
Given its nature and scope, the proposed Revised Housing Element programs and policies would not result in direct or indirect physical environmental impacts. Specifically, the Revised Housing Element does not grant any development entitlements or authorize development beyond what is allowed under the City’s current General Plan and Zoning Code (Municipal Code Title 18). Future housing development pursuant to the Revised Housing Element would be subject to compliance with the established regulatory framework, namely federal, State, regional, and local (i.e., General Plan policies, Municipal Code standards, and Standard Conditions of Approval). While by-right housing projects may be exempt from CEQA, all future housing development pursuant to the Revised Housing Element would be subject to further development and environmental review, which may include supporting technical studies and other information that will further satisfy CEQA. Accordingly, based on these facts, there are no substantial changes in either the project scope, project circumstances, or any mitigations or alternatives discussed in the underlying EIR, and additional CEQA beyond the Addendum, noted below, is not required.

Based on the above factors, it can be seen with certainty that the Revised Housing Element as a policy document would not have a significant physical effect on the environment beyond what was analyzed in the previously certified City of East Palo Alto Vista 2035 General Plan EIR; therefore, an Addendum to the 2035 Vista General Plan EIR has been prepared and is attached to the resolution as Exhibit B, Attachment 1.

Based on the above factors, it can be seen with certainty that the Revised Housing Element as a policy document would not have a significant physical effect on the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement within the meaning of the Levine Act.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution with attached EIR Addendum

2. Draft Revised 2023-2031 Housing Element, February 26, 2024, available at:
https://www.cityofepa.org/housing/page/housing-element-update-1

3. Summary of Opterra Law, Inc. Public Comments and City Responses

4. Opterra Law, Inc. letter, December 13, 2023

5. City’s Response letter to Opterra Law, Inc., December 21, 2023

6. HCD Substantial Compliance Letter, February 20, 2024

7. Revisions to City-Council Adopted Housing Element in response to HCD and Public Comments

8. Revisions to Housing Element Policies and Programs per 2024-2028 Affordable Housing Strategy
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PUBLIC HEARING ITEM 3.1

9. Opterra Law, Inc. letter, March 6, 2024

10.Planning Commission Resolution Recommending Adoption of Revised Housing Element, March 11, 2024

11.Vista 2035 General Plan Final EIR available at:
https://www.cityofepa.org/planning/page/vista-2035-general-plan

12.February 21, 2023, City Council Housing Element Staff Report/Resolution with CEQA Exemption available at:
https://eastpaloalto.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1843&Inline=Tru e (pp. 52-132)
156
CITY COUNCIL RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF CITY OF EAST PALO ALTO

ADOPTING A GENERAL PLAN AMENDMENT TO APPROVE THE REVISED HOUSING ELEMENT TO AMEND THE 2023-2031 HOUSING ELEMENT OF THE

GENERAL PLAN
WHEREAS, the City of East Palo Alto, California (“the City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, California Government Code Section 65300 et seq. requires each city to prepare and adopt a comprehensive, long-term general plan for the physical development of the county or city; and
WHEREAS, in 1980 the California Legislature enacted legislation requiring each local government to adopt a “housing element” as a component of its general plan (Government Code §§ 65580, subd. (a); 65581, subd. (b); 65582, subd. (d).), and according to the Housing Element Law, a local government’s housing element must consist of several mandatory components (Government Code, §§ 65300, 65302, subd. (c), 65583); and
WHEREAS, every housing element must substantially comply with Housing Element Law, a question of law ultimately within the purview of a court of law, where substantial compliance means actual compliance with respect to the substance essential to every reasonable objective of Housing Element Law, as distinguished from mere technical imperfections of form; and
WHEREAS the California legislature has found that “California has a housing supply and affordability crisis of historic proportions” with consequent deleterious impacts (Gov. Code Section 65589.5.); and
WHEREAS, State Housing Element Law (Government Code Sections 65580 et seq.) requires the City adopt a Housing Element for the eight-year period 2023-2031 to accommodate the City of East Palo Alto regional housing need allocation (“RHNA”) of 829 housing units, comprised of 165 very-low income units, 95 low-income units, 159 moderate-income units, and 410 above moderate-income units; and WHEREAS, to comply with State Housing Element Law, the City prepared a Housing Element Update 2023-2031 (“Housing Element”); and WHEREAS, as provided in Government Code Section 65350 et. seq., the Housing Element constitutes a General Plan Amendment; and
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WHEREAS, as provided in Government Code Sections 65352 – 65352.5 the City referred the Housing Element to all California Native American tribes on the contact list provided by the Native American Heritage Commission and to other entities listed; and WHEREAS, pursuant to Government Code Section 65352.3(a)(1), the City initiated contact to ensure compliance with applicable tribal consultation requirements under SB 18, but as of the date of this resolution no California Native American tribe has requested consultation; and
WHEREAS State law requires that the City take meaningful steps to promote and affirmatively further fair housing (Gov. Code Section 65583(c)(5)) and the City completed a fair housing assessment and incorporated fair housing policies and programs into the Housing Element; and
WHEREAS, State law requires that the City make zoning available for all types of housing, including multiple-family housing (Gov. Code Sections 65583.2 and 65583(c)); and
WHEREAS, the provisions of Government Code section 65350, et. seq. regarding amendment to the General Plan have been complied with; and WHEREAS, based on the building age and condition of non-residential structures on nonvacant sites, developer interest, and the likelihood of commercial uses on nonvacant sites converting to residential developments, the existing uses on the sites identified in the Sites Inventory to accommodate the lower income RHNA are likely to be discontinued during the planning period, and therefore, they are not considered significant impediments to additional residential development during the period covered by the Housing Element; and
WHEREAS the preparation, adoption, and implementation of the Housing Element requires a diligent effort to include all economic segments of the community; and WHEREAS, the City conducted extensive community outreach to prepare the Housing Element, including three virtual or hybrid community meetings, three online surveys and two in-person intercept surveys, four stakeholder group listening sessions, and seven public workshops before the Planning Commission and City Council; an initial thirty-day and two additional minimum seven-day public review periods in compliance with Housing Element Law; and
WHEREAS, on February 21, 2023, the City Council found the Housing Element exempt under the California Environmental Quality Act (CEQA Guidelines Section 15061(b)(3)), adopted a General Plan Amendment to approve the Housing Element, and found that the Housing Element substantially complies with Housing Element Law; and 158
WHEREAS, on February 21, 2023, the City Council found that the Housing Element pursuant to Government Code § 65585(f)(2) substantially complied with Housing Element Law (Resolution 14-2023, §4 and Exhibit B); and WHEREAS, on April 25, 2023, HCD provided an additional comment letter that identified items to be further addressed in order for HCD to find that the Housing Element meets the statutory requirements of the Housing Element Law; and WHEREAS, between May to November 2023, multiple meetings were held between City and HCD staff to respond to HCD comments, which included informal review by HCD of draft revisions prepared by the City to address the items identified in the April 25, 2023, letter; and
WHEREAS, on December 5, 2023, a Draft Revised Housing Element was released for a minimum 7-day public review period to receive public comments in compliance with Housing Element Law;
WHEREAS, on December 21, 2023, a Draft Revised Housing Element was submitted to HCD for review which included further updates to respond to comments received during the public review period; and
WHEREAS, on February 6, 2024, the City Council adopted the 2024-2028 Affordable Housing Strategy that sets work plan priorities and funding goals to implement the Draft Revised Housing Element, and directed edits to clarity or expand on certain policies and programs and these edits have been incorporated into the Draft Revised Housing Element for consistency; and
WHEREAS, on February 20, 2024, the City received a letter from HCD finding that the Draft Revised Housing Element meets the statutory requirements described in its April 25, 2023, letter, stating “The housing element will substantially comply with State Housing Element Law (Gov. Code, § 65580 et seq) when it is re-adopted, submitted to, and approved by HCD, in accordance with Government Code section 65585”; and WHEREAS, on March 11, 2024, the Planning Commission conducted a duly and properly noticed public hearing to consider a Resolution to recommend adoption of the General Plan Amendment to approve the Draft Revised Housing Element to amend the 2023-2031 Housing Element of the General Plan (Resolution No. 2024-03); and WHEREAS, the Planning Commission determined the Housing Element to be consistent with State law and the General Plan of the City of East Palo Alto, and recommended that the City Council: 1. Find that the Draft Revised Housing Element is a Project subject to the California Environmental Quality Act (CEQA), and that environmental review and analysis under CEQA will be satisfied with the preparation of an addendum to the previously certified Vista 2035 General Plan EIR in accordance with CEQA Guidelines Section 15164 because the Housing Element Update's policies and 159
programs will not require changes to the EIR and none of the conditions described in CEQA Guidelines Section 15162 calling for preparation of a subsequent EIR have occurred; 2. Adopt General Plan Amendment 23-1 and make findings to approve the Draft Revised Housing Element to amend the 2023-2031 Housing Element of the General Plan; 3. Find that the Draft Revised Housing Element affirmatively furthers fair housing and the Housing Element, with proposed amendments, continues to substantially comply with State Housing Element Law; and 4. Authorizes the City Manager to submit the approved Revised Housing Element to the Department of Housing and Community Development (“HCD”) for final approval, and to make any minor non-substantive edits as necessary; and
WHEREAS, on March 19, 2024, the City Council conducted a duly and property noticed public hearing to consider this resolution to adopt a General Plan Amendment to amend the 2023-2031 Housing Element, reviewed the Draft Revised Housing Element and all pertinent maps, documents and exhibits, the staff report, and all attachments, oral and written public comments, and all other evidence in the record.

NOW, THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE

CITY OF EAST PALO ALTO HEREBY FINDS, BASED ON SUBSTANTIAL EVIDENCE IN THE RECORD, THAT:

1. The foregoing recitals are true and correct and are incorporated by reference into this action.

2. The City Council has reviewed and considered Planning Commission’s recommendation, which was included in the Staff Report.

3. The provisions of Government Code section 65350, et. seq. regarding the Draft Revised Housing Element to amend the 2023-2031 Housing Element of the General Plan (General Plan Amendment 23-1), attached hereto as Exhibit A, have been complied with, including a finding of consistency as required by local law by the Planning Commission, is the findings of which are hereby approved and adopted pursuant to East Palo Alto Municipal Code Section 18.114.050.C and incorporated by this reference as the basis thereto (Resolution No. 14-2024).

4. On February 21, 2023, the City Council found that Housing Element pursuant to Government Code § 65585(f)(2) substantially complied with Housing Element Law. (Resolution 14-2023, §4 and Exhibit B) For the reasons set out therein, the City’s previous Housing Element substantially complied with state Housing Element Law.

Nevertheless, to further improve the City’s Housing Element, the City has incorporated additional suggestions from HCD’s April 2023 correspondence. The Revised Housing Element continues to substantially comply with Housing Element Law, as provided in Government Code 65580 et seq., affirmatively furthers fair housing, and contains all provisions required by State Housing Element Law. Accordingly, the Revised Housing Element continues to substantially comply with Housing Element Law and that the 160
revisions made in the amendment provide clarifications and analysis that further supports the findings previously made and expands on programs already adopted.

5. Based on substantial evidence in the record, including the building age and condition of non-residential structures on nonvacant sites, developer interest, and the likelihood of commercial uses on nonvacant sites converting to residential developments, the existing uses on the non-vacant sites identified in the site inventory to accommodate the RHNA are likely to be discontinued during the planning period and therefore do not constitute an impediment to planned residential development on the site during the planning period.

6. On February 21, 2023, the City Council adopted a CEQA exemption for its Housing Element. The Housing Element amendments, approved herein, do not result in new or substantially more severe environmental impacts, and do not otherwise trigger subsequent or supplemental environmental review under CEQA Guidelines Section 15162. The City Council further finds that environmental review and analysis under CEQA will be satisfied with the Addendum to the previously certified City of East Palo Alto General Plan EIR SCH No. 2014092027 (February 2024), prepared by Kimley-Horn & Associates (Attachment 1 to Exhibit B) and reviewed by City, which provides an evaluation of the Draft Revised Housing Element concerning findings resulting from the CEQA compliance review, in accordance with CEQA Guidelines Section 15164 because the Revised Housing Element’s policies and programs will not require changes to the EIR and none of the conditions described in CEQA Guidelines Section 15162 calling for preparation of a subsequent EIR have occurred.

7. The Housing Element Amendment (General Plan Amendment 23-1) for approval of the Draft Revised Housing Element, attached hereto as Exhibit A, to amend the 2023-2021 Housing Element is hereby adopted.

BE IT FURTHER RESOLVED THAT:

1. Staff is hereby directed to file all necessary material with the Department of Housing and Community Development for the Department to find that the Revised Housing Element is in conformance with State Housing Element Law and is further directed and authorized to make all legally permissible changes to the Revised Housing Element to make it internally consistent or to address any legally permissible changes or amendments requested by the Department to achieve certification.

2. Staff is hereby directed to distribute copies of the Revised Housing Element in the manner provided in Government Code Sections 65357 and 65589.7.

3. Staff is hereby directed to file a Notice of Determination with attached Addendum to the City of East Palo Alto General Plan EIR attached hereto as Exhibit B with Attachment 1 to the Governor’s Office of Planning and Research. 161

4. This Resolution is effective upon adoption by the City Council.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of East Palo Alto on this 19th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

Antonio López, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin
City Clerk
John D. Lê
City Attorney
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Exhibit A: 2023-2032 Housing Element | Page 1
Exhibit A
2023-2031 Revised Housing Element
Draft Revised Housing Element (February 26, 2024) linked at:
https://www.cityofepa.org/sites/default/files/fileattachments/housing/page/16791/attachment_2_- _draft_revised_housing_element_for_city_council_adoption_03192024.pdf [Intentionally Left Blank]
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Exhibit B: Notice of Determination – EIR Addendum | Page 1 Exhibit B

NOTICE OF DETERMINATION
TO: Office of Planning and Research
PO Box 3044, Room 212
Sacramento, CA 95812
FROM: City of East Palo Alto
1960 Tate Street
East Palo Alto, CA 94303
Attn: Karen Camacho, Housing and Economic Development Manager PROJECT TITLE: East Palo Alto 2023-2031 Revised Housing Element PROJECT LOCATION (SPECIFIC): City-wide
PROJECT LOCATION (CITY AND COUNTY): East Palo Alto, San Mateo County PROJECT DESCRIPTION:

The City of East Palo Alto’s Revised Housing Element (Housing Element Update for 2023- 2031 planning period) includes the City’s overall Housing Workplan, which addresses the City’s identified housing needs and includes goals, policies, and programs concerning housing and housing-related services. A central component to the plan is the City’s approach to addressing its share of the regional housing need (RHNA). The Revised Housing Element 2023-2031 (6th Cycle, or RHNA 6) is a comprehensive review and update to the previous Housing Element which covered the 5
th Cycle 2015-2022 planning period
(RHNA5). This update addresses all subjects required by Section 65583 of the Government Code, but also provides a focused, in-depth snapshot of the City’s changing demographics, economics, and urban characteristics. The update addresses and updates city-specific market shifts, risk of displacement, income and affordability, constraints to housing, a fair housing assessment and affirmation, detailed inventory of housing projects and sites, and a progress report from the perspective of the RHNA 5 Housing Element period. The City’s outreach and public participation process was extensive and inclusive, despite the challenges presented by COVID-19 and the effort required to reach a culturally rich community that includes a large population of non-English speakers.

To satisfy and meet their RHNAallocation, the City prepared a parcel-specific land inventory that includes sites capable of accommodating (and exceeding) the RHNA allocation through a variety of methods, including: (1) identification of additional increased capacity on existing, residentially zoned sites; (2) identification of residential property for potential rezoning to higher-density residential primary use; (3) identification of non-residential property for rezoning to residential primary use; (4) development of approved and/or anticipated projects which do not have certificates of occupancy; and (5) future 164
Exhibit B: Notice of Determination – EIR Addendum | Page 2 development of accessory dwelling units (ADUs). The total number of units, by income category, must meet or exceed the City’s RHNA.

For the eight-year planning cycle, the City’s 6th Cycle RHNA allocation is 829 additional housing units, including: 159 moderate-income units, 410 above moderate-income units, 165 very low- income units, and 95 low-income units. The City’s Sites Inventory significantly exceeds the City’s RHNA6 units in all income categories with buffers of 152% for Very LowIncome Units, 420% for Low-Income Units, 101% for Moderate-Income Units and 133% for total units. These units represent fully entitled projects or projects with active developer interest and a pending application.

The number of total estimated units over the RHNA 6 period from all sites included in the Sites Inventory, also referred to as “Housing Opportunity Sites,” is summarized in Table 1 below. These Housing Opportunity Sites serve as quantified objectives because they provide the maximum number of housing units that can be constructed and redeveloped in the City over an eight-year timeframe. For the 2023-2031 housing cycle, the City’s quantified objectives for construction are 1,794 units, with 704 of those being affordable to East Palo Alto residents (very low income or low income).

Table 1: Total Units from Sites Inventory vs. RHNA 6 Requirements VLI LI MOD Above-Mod Total
Housing Opportunities
(total sites, pipeline
projects and ADUs)
415 493 319 706 1,933
RHNA 6 165 95 159 410 829
Buffer Units (exceeding
RHNA 6) 250 398 160 296 1,104
Buffer Units (percent
exceeding RHNA 6)
152% over 420% over 101% over 72% over 133% over
Source: Housing Element Table 5.1. Total includes pipeline projects, opportunity sites and Accessory Dwelling Units (ADUs) The East Palo Alto Sites Inventory or Housing Opportunity Sites contains many “pipeline units,” or units within projects that have been entitled or received ministerial Zoning Clearance for ADUs and SB 9 and SB 35 Zoning Clearance, and that are expected to apply for a building permit or begin construction after July 1, 2022, or in subsequent years. All such units are included in the Sites Inventory and will count towards the 6th RHNA cycle.

Taking these units into consideration, the City can meet and exceed the RHNA in every category.

For other sites in the Sites Inventory, there is an active development application with a high level of confidence that they will lead to the construction of new units within the eight-year Housing Element cycle (2023-2031). Or, there is significant developer interest and potential feasibility, but development of residential units is pending rezoning of the parcel. For these 165
Exhibit B: Notice of Determination – EIR Addendum | Page 3 reasons, in many cases, the development proposal or preapplication was used to calculate the realistic capacity of certain sites.

The Revised Housing Element 2023-2031 includes policies that would accommodate implementation measures to meet and exceed the City’s RHNAallocation. The Project does not include the actual implementation measures and/or development of the housing units, which would be subject to future environmental evaluation as a part of the City’s normal development review process.

As a required element of the General Plan, the Housing Element is an integral component of the General Plan which shares land use and housing assumptions. Material changes to the General Plan (and Housing Element) are considered a “project” under the California Environmental Quality Act (CEQA), and an update to the Housing Element constitutes an amendment to the adopted General Plan.

Within the certified General Plan EIR’s Project Description (Final EIR page 3-20), a narrative description of the Revised Housing Element is provided. This narrative provides general information regarding housing needs, policies, actions, and objectives regarding housing issues such as housing affordability, conditions, and constraints. This narrative is generally consistent with the 2023-2031 update. Because this narrative does not provide specific or quantified information, no revisions to the certified EIR’s Project Description are necessary.

NAME OF PUBLIC AGENCY APPROVING PROJECT:

City of East Palo Alto
NAME OF PERSON OR AGENCY CARRYING OUT THE PROJECT:

City of East Palo Alto
CEQA STATUS:

Per California CEQA Section 21166 and Guidelines Section 15162 and 15164, no subsequent CEQA review is required. An Addendum to the previously certified City of East Palo Alto General Plan EIR has been prepared.

FINDINGS FOR ADDENDUM:

This Addendum has been prepared pursuant to CEQA Guidelines Section 15164 based on the supporting documentation and reasoning provided herein and included in Attachment

1. Through the approval of this Addendum, the City determines that the changes to the General Plan (as proposed by the current Revised Housing Element) do not require a subsequent or supplemental EIR or Negative Declaration under Public Resources Code Section 21166 or CEQA Guidelines Sections 15162 and 15164. A comparison of the housing assumptions of the General Plan and prior (2015) Housing Element was prepared to assess if the prior environmental documentation and findings are adequate and whether any further environmental review or documentation is required for the current update. 166
Exhibit B: Notice of Determination – EIR Addendum | Page 4 This Addendum recognizes the previously certified EIR as the baseline by which the current project is compared, as that certified EIR provides the policies, programs and mitigation measures that accompany the original approval. The East Palo Alto 2023- 3031 Housing Element Update Program Review and Environmental Matrix (included in Attachment 1) provides additional supporting analysis to demonstrate that the policies and programs in the Revised Housing Element will not create or exacerbate environmental impacts as identified in the General Plan EIR. The critical test is to determine if the proposed changes, their impacts and the related consequences of future housing development would necessitate “major revisions” to the 2016 General Plan Final EIR.

Public Resources Code Section 21166 and CEQA Guidelines Section 15162 identify the conditions requiring subsequent environmental review. The City’s determination that no subsequent EIR is required for this project is based on the following findings and analysis:

A. THERE ARE NO SUBSTANTIAL CHANGES TO THE PROJECT INVOLVING

NEW OR MORE SEVERE SIGNIFICANT IMPACTS THAT WOULD REQUIRE MAJOR REVISIONS TO THE PRIOR EIR.

The 1,933 new housing units programmed and inventoried in the Housing Element Update is consistent with (and below) the 2,519 new units assumed within the buildout assumptions of the General Plan. In areas of the City where housing intensification is allowed in exchange for community benefits (such as within the Westside Area Plan), that intensification has been (or will be) addressed within project-specific CEQA review as part of the development review process. Because the anticipated level of housing development and the locations for that development (per the adopted Land Use Plan) are not significantly different than those analyzed in the prior EIR, the update will not result in more significant impacts beyond those identified in the EIR and no revisions to the EIR are necessary.

B. THERE ARE NO SUBSTANTIAL CHANGES IN THE CONDITIONS WHICH THE

PROJECT IS UNDERTAKEN INVOLVING NEW OR MORE SEVERE SIGNIFICANT IMPACTS.

There are no substantial changes in the conditions assumed in the General Plan and General Plan EIR. The project will not significantly increase the amount or direction of new housing planned in the City compared to the analysis and assumptions in the certified General Plan EIR, as detailed within this addendum.

Furthermore, physical environmental conditions in the City of East Palo Alto have not substantially changed since certification of the General Plan EIR in 2016. The City is largely built out and the majority of new residential development that is either proposed, in the entitlement process or otherwise considered a “pipeline” project (such as the Ravenswood/4 Corners Specific Plan) are consistent with the residential development pattern identified in the General Plan Land Use Plan.

While impacts resulting from specific housing development projects would occur, such impacts will be addressed through the Final EIR’s mitigation measures, policies and 167
Exhibit B: Notice of Determination – EIR Addendum | Page 5 programs of the Revised Housing Element, existing laws, and regulations, and/or the City’s development review processes (including project-specific CEQA review). No major revisions to the previously certified EIR are required with these procedures in place.

C. THERE IS NO NEW INFORMATION OF SUBSTANTIAL IMPORTANCE, WHICH WAS

NOT KNOWN AND COULD NOT HAVE BEEN KNOWN AT THE TIME OF THE

PREVIOUS EIR THAT SHOWS THE PROJECT WILL HAVE A SIGNIFICANT EFFECT NOT ADDRESSED IN THE PREVIOUS EIR; OR PREVIOUS EFFECTS ARE MORE SEVERE; OR, PREVIOUSLY INFEASIBLE MITIGATION MEASURES ARE NOW FEASIBLE BUT THE APPLICANT DECLINED TO ADOPT THEM; OR MITIGATION

MEASURES CONSIDERABLY DIFFERENT FROM THOSE IN THE PREVIOUS EIR

WOULD SUBSTANTIALLY REDUCE SIGNIFICANT EFFECTS BUT THE APPLICANT DECLINES TO ADOPT THEM.

While there is new information of substantial importance available today regarding housing and development in East Palo Alto that was not available in 2016, that information will not affect the findings and conclusions of the previous EIR or result in considerably different mitigation measures or mitigating policies. Information considered new and important includes the City’s current RHNA allocation (increasing from 467 units in the 5th cycle to 829 units in the 6
th cycle) and the processing and/or
approval of major development projects such as Woodland Park/Euclid Improvements on the Westside (+444 units), and intensification of the Ravenswood/4 Corners Specific Plan from 835 units assumed in 2015 to 1,350 to 1,600 units being considered in the specific plan update that is now under evaluation.

These circumstances will not affect the previous EIR because these projects (and others) are generally consistent with General Plan policies and land use plan, and these projects are subject to their own environmental review processes that have (or will) identify addition mitigation measures specific to those projects. For these reasons, this information will not result in environmental effects or mitigation that are significantly different or more severe than documented in the prior General Plan EIR.

D. NO SUBSEQUENT EIR-LEVEL REVIEW OR SUBSEQUENT NEGATIVE DECLARATION IS REQUIRED.

If a subsequent approval does not trigger the CEQA Section 21166 factors, CEQA Guidelines Section 15162(b) states that the lead agency “shall determine whether to prepare a subsequent negative declaration [to an EIR], an addendum, or no further documentation.” Guidelines Section 15164 provides that an addendum to an EIR can be prepared “if some changes or additions are necessary.” An addendum should include “a brief explanation . . . supported by substantial evidence” of why a subsequent EIR was not deemed necessary but there is no required form for an addendum.

This addendum and documentation provide the basis and rationale as to why subsequent environmental review (EIR or negative declaration) is not required. The primary reason is that the Revised Housing Element serves to meet or exceed regional 168
Exhibit B: Notice of Determination – EIR Addendum | Page 6 housing needs, the housing units assumed in the update are consistent with General Plan buildout and General Plan policy, and separate project-specific environmental (CEQA) review has already (or is currently underway) for specific development projects that are proposing new housing units.

Attachment 1
City of East Palo Alto 2023-2031 Revised Housing Element (6th Cycle) CEQA Addendum EIR (SCH No. 2014092027) - Kimley-Horn and Associates, February 2024 (Intentionally Left Blank)
169

EXHIBIT B
Attachment 1
City of East Palo Alto
2023-2031 Revised Housing Element (6th Cycle)
CEQA Addendum
Addendum to EIR SCH No. 2014092027
Prepared for
City of East Palo Alto
1960 Tate Street
East Palo Alto, CA 94303
Prepared with assistance from:

Kimley-Horn and Associates
10 Almaden Boulevard Ste. 1250
San Jose, CA 95113
February 2024
170
Table of Contents
Summary of Findings and Conclusions 1
Introduction 5
Project Description 6
Environmental Analysis and Findings 8
Attachments
A. East Palo Alto 2023-2031 Housing Element Program Review and Environmental Matrix B. East Palo Alto General Plan Update Final EIR, August 2016 171
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East Palo Alto Revised Housing Element
CEQA Addendum – Summary of Findings and Conclusions
Project Description Summary
The City of East Palo Alto Revised Housing Element 2023-2031 (Housing Element Update) includes the City’s overall Housing Workplan, which addressesthe City’sidentified housing needs and includes goals, policies, and programs concerning housing and housing-related services. A central component to the plan is the City’s approach to addressing its share of the regional housing need (RHNA). The Housing Element Update (6th Cycle, or RHNA 6) is a comprehensive review and update to the previous Housing Element which covered the 5 th Cycle 2015-2022
planning period (RHNA 5).

As a required element of the General Plan, the Revised Housing Element is an integral component of the General Plan which shares land use and housing assumptions. Material changes to the General Plan (and Housing Element) are considered a “project” under the California Environmental Quality Act (CEQA).

To satisfy and exceed their RHNA allocation, the City prepared a parcel-specific land inventory that includes sites capable of accommodating the assigned RHNA allocation through a variety of methods. For the eight-year planning cycle, the City’s 6 th Cycle RHNA allocation is 829 additional
housing units, including: 159 moderate-income units, 410 above moderate-income units, 165 very low-income units, and 95 low-income units. The City’s Sites Inventory significantly exceeds the City’s RHNA 6 units in all income categories with buffers of 152% for Very Low-Income Units, 420% for Low-Income Units, 101% for Moderate-Income Units and 133% for total units. These units represent fully entitled projects or projects with active developer interest and a pending application.

Prior CEQA Analysis
City of East Palo Alto General Plan Update Final Environmental Impact Report A Final Environmental Impact Report (EIR) was certified by the East Palo Alto City Council in August 2016. This document (SCH #2014092027) analyzed the impacts of implementing the Vista 2035 General Plan land use plan, goals, and policies. Similar to most general plan CEQA documents, this EIR was prepared at a programmatic level of detail, anticipating gradual buildout and implementation ofspecific projects overtime. See Attachment B: East Palo Alto General Plan Update Final EIR.

The last cycle of the Housing Element was adopted in May 2015. The General Plan acknowledges that the Housing Element, while a required element of the General Plan, is a stand-alone section that requires more regular updates. As the General Plan and Housing Element were prepared on a similar timeline, the basic assumptions for housing units for the 2015 Housing Element were included in the General Plan and its associated environmental review. 172
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CEQA Analysis in this Document
The City of East Palo Alto has determined that an Addendum to the previously certified General Plan EIR is the appropriate level of CEQA review for the current (2023) update to the Housing Element. This Addendum has been prepared pursuant to CEQA Section 21166 and CEQA Guidelines Sections 15162 and 15164. The City has prepared a comparison of the housing assumptions of the General Plan and prior (2015) Housing Element, to assess if the prior environmental documentation and findings are adequate and whether any further environmental review or documentation is required for the current update.

For analysis purposes, this Addendum recognizes the previously certified EIR as the baseline by which the current project is compared, as that certified EIR provides the policies, programs and mitigation measures that accompany the original approval. Attachment A, East Palo Alto 2023- 3031 Housing Element Update Program Review and Environmental Matrix, provides additional supporting analysisto demonstrate that changesto the Housing Element Update’s programs and programs will not create or exacerbate environmental impacts as identified in the General Plan EIR. The critical test is to determine if the proposed changes, their impacts and the related consequences of future housing development would necessitate “major revisions” to the 2016 General Plan Final EIR.

No Subsequent Review is Required per CEQA Section 21166 and Guidelines Section 15162
Public Resources Code Section 21166 and CEQA Guidelines Section 15162 identify the conditions requiring subsequent environmental review. After a review of these conditions, the City has determined that no subsequent EIR is required for this project. This is based on the following findings and analysis:
a) Are there substantial changes to the Project involving new or more severe significant impacts that would require major revisions to the prior EIR? No. The 1,933 new housing units programmed and inventoried in the Housing Element Update is consistent with (and below) the 2,519 new units assumed within the buildout assumptions of the General Plan. In areas of the City where housing intensification is allowed in exchange for community benefits (such as within the Westside Area Plan), that intensification has been (or will be) addressed within project-specific CEQA review as part of the development review process. Because the anticipated level of housing development and the locationsforthat development (per the adopted Land Use Plan) are notsignificantly different than those analyzed in the prior EIR, the update will not result in more significant impacts beyond those identified in the EIR and no revisions to the EIR are necessary. b) Are there substantial changes in the conditions which the Project is undertaken involving new or more severe significant impacts?
No. There are no substantial changes in the conditions assumed in the General Plan and General Plan EIR. The project will not significantly increase the amount or direction of new 173
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housing planned in the City compared to the analysis and assumptions in the certified General Plan EIR, as detailed within this addendum.

Furthermore, physical environmental conditions in the City of East Palo Alto have not substantially changed since certification of the General Plan EIR in 2016. The City is largely built out and the majority of new residential development that is either proposed, in the entitlement process or otherwise considered a “pipeline” project (such as the Ravenswood/4 Corners Specific Plan) are consistent with the residential development pattern identified in the General Plan Land Use Plan.

While impacts resulting from specific housing development projects would occur, such impacts will be addressed through the Final EIR’s mitigation measures, policies and programs of the Housing Element Update, existing laws, and regulations, and/or the City’s development review processes (including project-specific CEQA review). No major revisions to the previously certified EIR are required with these procedures in place. c) Is there new information of substantial importance, which was not known and could not have been known at the time of the previous EIR that shows the Project will have a significant effect not addressed in the previous EIR; or previous effects are more severe; or, previously infeasible mitigation measures are now feasible but the applicant declined to adopt them; or mitigation measures considerably different from those in the previous EIR would substantially reduce significant effects but the applicant declines to adopt them?
No. While there is new information of substantial importance available today regarding housing and development in East Palo Alto that was not available in 2016, that information will not affect the findings and conclusions of the previous EIR or result in considerably different mitigation measures or mitigating policies. Information considered new and important includes the City’s current RHNA allocation (increasing from 467 units in the 5th cycle to 829 unitsin the 6
th cycle) and the processing and/or approval of major development projects such as Woodland Park/Euclid Improvements on the Westside (+444 units), and intensification of the Ravenswood/4 Corners Specific Plan from 835 units assumed in 2015 to 1,350 to 1,600 units being considered in the specific plan update that is now under evaluation.

These circumstances will not affect the previous EIR because these projects (and others) are generally consistent with General Plan policies and land use plan, and these projects are subject to their own environmentalreview processesthat have (or will) identify addition mitigation measures specific to those projects. For these reasons, this information will not result in environmental effects or mitigation that are significantly different or more severe than documented in the prior General Plan EIR.
d) If no subsequent EIR-level review is required, should a subsequent negative declaration be prepared?
If a subsequent approval does not trigger the CEQA Section 21166 factors, CEQA Guidelines Section 15162(b) states that the lead agency “shall determine whether to prepare a 174
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subsequent negative declaration [to an EIR], an addendum, or no further documentation.” Guidelines Section 15164 provides that an addendum to an EIR can be prepared “if some changes or additions are necessary.” An addendum should include “a brief explanation . . . supported by substantial evidence” of why a subsequent EIR was not deemed necessary but there is no required form for an addendum.

This addendum and documentation provide the basis and rationale as to why subsequent environmental review (EIR or negative declaration) is not required. The primary reason is that the Housing Element Update serves to meet or exceed regional housing needs, the housing units assumed in the update are consistent with General Plan buildout and General Plan policy, and separate project-specific environmental (CEQA) review has already (or is currently underway) for specific development projects that are proposing new housing units.

Conclusion
This Addendum has been prepared pursuant to CEQA Guidelines Section 15164 based on the supporting documentation and reasoning provided herein and included in Attachment A.

Through the approval of this Addendum, the City determines that the changes to the General Plan (as proposed by the current Revised Housing Element) do not require a subsequent or supplemental EIR or Negative Declaration under Public Resources Code Section 21166 or CEQA Guidelines Sections 15162 and 15164.

As provided in Section 15164 of the CEQA Guidelines, this Addendum need not be circulated for public review, but shall be considered with the prior environmental documents before making a decision on the current project.

For any action or approval to be taken by the City on the proposed project, this Addendum shall be considered together with the previously certified Vista 2035 General Plan Final EIR (Attachment B). All documents are available from the City of East Palo Alto Community Development Department.
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East Palo Alto Housing Element Update
EIR Addendum – Supporting Information and Analysis
Introduction
Lead Agency
The City of East Palo Alto (City) has assumed the lead agency role under the California Environmental Quality Act (CEQA) and is responsible for preparing this environmental review document (Addendum) for the proposed update to the City’s 6th Cycle Housing Element Update (HEU).

This document has been prepared in conformance with CEQA (California Public Resources Code [“PRC”] §21000 et seq.), the State CEQA Guidelines (California Code of Regulations [CCR], Title 14, §15000 et seq. (“CEQA Guidelines”), and the rules, regulations, and procedures for the implementation of CEQA.

CEQA requires all public agencies to consider the environmental consequences of projects for which they have discretionary authority. For the purposes of CEQA, the term “project” refers to the whole of an action, which has the potential for resulting in a direct physical change or a reasonably foreseeable indirect physical change in the environment (CEQA Guidelines §15378[a]).

Statutory Requirements
CEQA Guidelines Section 15162 provides that when and EIR has been certified for a project, no subsequent EIR shall be prepared for that project unlessthe lead agency determines, on the basis of substantial evidence, that:
▪ Substantial changes are proposed in the project that would require major revisions to the prior EIR due to new significant environmental effects; ▪ Substantial changes have occurred with respect to the circumstances associated with the project that would cause major revisions to the EIR due to new significant environmental effects; or
▪ New information of substantial importance which was not known and could not have been known at the time the previous EIR was certified show that the project would have more significant effects, more severe effects or require substantially different mitigation measures.

Guidelines Section 15164 providesthat an addendum to an EIR can be prepared “ifsome changes or additions are necessary” to an EIR, but none of the conditions in Section 15162 are triggered.

An addendum is appropriate when only minor technical changes or additions are necessary (15164(b)). An addendum should include “a brief explanation . . . supported by substantial 176
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evidence” of why a subsequent EIR was not deemed necessary. There is no required form for an addendum, and public review of an addendum need not be circulated for public review.

Project Background and Previous Approvals
The California State Legislature hasidentified the attainment of a decent home and suitable living environment for every resident asthe State’s major housing goal. Recognizing the important role of local planning programs in the pursuit of this goal, the Legislature has mandated that all cities and counties prepare a Housing Element as part of the comprehensive General Plan. Section 65583 of the Government Code sets forth the specific components to be contained in a Housing Element. State law further requires Housing Elements be updated at least every eight years to reflect the changing housing needs of a community. As East Palo Alto’s Housing Element was last updated in 2015, this Update is for the planning period of 2023-2031.

Project Description
The City of East Palo Alto Revised Housing Element 2023-2031 (Housing Element Update) includes the City’s overall Housing Workplan, which addressesthe City’sidentified housing needs and includes goals, policies, and programs concerning housing and housing-related services. A central component to the plan is the City’s approach to addressing its share of the regional housing need (RHNA). The Revised Housing Element 2023-2031 (6th Cycle, or RHNA 6) is a comprehensive review and update to the previous Housing Element which covered the 5 th Cycle
2015-2022 planning period (RHNA 5). This update addresses all subjects required by Section 65583 of the Government Code, but also provides a focused, in-depth snapshot of the City’s changing demographics, economics, and urban characteristics. The update addresses and updates city-specific market shifts, risk of displacement, income and affordability, constraints to housing, a fair housing assessment and affirmation, detailed inventory of housing projects and sites, and a progress report from the perspective of the RHNA 5 Housing Element period. The City’s outreach and public participation process was extensive and inclusive, despite the challenges presented by COVID-19 and the effort required to reach a culturally rich community that includes a large population of non-English speakers.

To satisfy and meet their RHNA allocation, the City prepared a parcel-specific land inventory that includes sites capable of accommodating (and exceeding) the RHNA allocation through a variety of methods, including: (1) identification of additional increased capacity on existing, residentially zoned sites; (2) identification of residential property for potential rezoning to higher-density residential primary use; (3) identification of non-residential property for rezoning to residential primary use; (4) development of approved and/or anticipated projects which do not have certificates of occupancy; and (5) future development of accessory dwelling units (ADUs). The total number of units, by income category, must meet or exceed the City’s RHNA.

For the eight-year planning cycle, the City’s 6th Cycle RHNA allocation is 829 additional housing units, including: 159 moderate-income units, 410 above moderate-income units, 165 very lowincome units, and 95 low-income units. The City’s Sites Inventory significantly exceeds the City’s RHNA 6 units in all income categories with buffers of 152% for Very Low-Income Units, 420% for 177
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Low-Income Units, 101% for Moderate-Income Units and 133% for total units. These units represent fully entitled projects or projects with active developer interest and a pending application.

The number of total estimated units over the RHNA 6 period from all sites included in the Sites Inventory, also referred to as “Housing Opportunity Sites,” issummarized in Table 1 below. These Housing Opportunity Sites serve as quantified objectives because they provide the maximum number of housing units that can be constructed and redeveloped in the City over an eight-year timeframe. For the 2023-2031 housing cycle, the City’s quantified objectives for construction are 1,794 units, with 704 of those being affordable to East Palo Alto residents (very low income or low income).

Table 1: Total Units from SitesInventory vs. RHNA 6 Requirements VLI LI MOD Above-Mod Total
Housing Opportunities
(total sites, pipeline
projects and ADUs)
415 493 319 706 1,933
RHNA 6 165 95 159 410 829
Buffer Units(exceeding
RHNA 6)
250 398 160 296 1,104
Buffer Units (percent
exceeding RHNA 6) 152% over 420% over 101% over 72% over 133% over Source: Housing Element Table 5.1. Total includes pipeline projects, opportunity sites and Accessory Dwelling Units (ADUs) The East Palo Alto Sites Inventory or Housing Opportunity Sites contains many “pipeline units,” or units within projectsthat have been entitled or received ministerial Zoning Clearance for ADUs and SB 9 and SB 35 Zoning Clearance, and that are expected to apply for a building permit or begin construction after July 1, 2022, or in subsequent years. All such units are included in the Sites Inventory and will count towards the 6th RHNA cycle. Taking these units into consideration, the City can meet and exceed the RHNA in every category.

For other sites in the Sites Inventory, there is an active development application with a high level of confidence that they will lead to the construction of new units within the eight-year Housing Element cycle (2023-2031). Or, there is significant developer interest and potential feasibility, but development of residential unitsis pending rezoning of the parcel. For these reasons, in many cases, the development proposal or preapplication was used to calculate the realistic capacity of certain sites.

The Revised Housing Element 2023-2031 includes policies that would accommodate implementation measures to meet and exceed the City’s RHNA allocation. The Project does not include the actual implementation measures and/or development of the housing units, which would be subject to future environmental evaluation as a part of the City’s normal development review process.

As a required element of the General Plan, the Housing Element is an integral component of the General Plan which shares land use and housing assumptions. Material changes to the General Plan (and Housing Element) are considered a “project” under the California Environmental 178
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Quality Act (CEQA), and an update to the Housing Element constitutes an amendment to the adopted General Plan.

Within the certified General Plan EIR’s Project Description (Final EIR page 3-20), a narrative description of the Revised Housing Element is provided. This narrative provides general information regarding housing needs, policies, actions, and objectives regarding housing issues such as housing affordability, conditions, and constraints. This narrative is generally consistent with the 2023-2031 update. Because this narrative does not provide specific or quantified information, no revisions to the certified EIR’s Project Description are necessary.

Environmental Analysis and Findings
The discussion below analyzes the potential environmental impacts of the project per the criteria as described in Public Resources Code Section 21166 and CEQA Guidelines Sections 15162 and 15164.

This analysis identifies the relative changes in potential environmental effects that could occur with construction and operation of the proposed project compared to the assumptions in the certified General Plan EIR.

Comparison of Projected Housing Units
In general, if the housing units assumed in the Housing Element Update forthis cycle (2023-2031) are consistent with the policies, buildout assumptions and land use plan of the Vista 2035 General Plan, it is assumed that the environmental consequences of the Housing Element Update would not be significantly different than analyzed in the General Plan EIR, and therefore no significant changes to that EIR would be required.

Based on the General Plan EIR Table 3-3 below, the General Plan could potentially yield an additional 2,519 new housing units citywide. The diagram below also shows the General Plan’s land use designations (General Plan Figure 4-2), including the proposed location of existing and future housing.
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The General Plan’s anticipated addition of 2,519 units over a 20-year period would equate to an average addition of 126 units per year. By comparison, the Housing Element Update is anticipating 1,933 additional units during the eight-year 6th Cycle (2023-2031), or an average of 241 units per year. In reality, however, housing units do not materialize in average units, but instead are driven by housing demand and market conditions, as balanced by City policies and housing constraints.

In East Palo Alto, many of the units planned in the General Plan (Table 3-3) have not yet been built,such asthose in the Ravenswood/4 Corners Specific Plan and most ofthe 900 units assumed in the Westside Area. As a result, East Palo Alto has been “slow to grow” in recent years, despite the number of larger pipeline projects on the horizon. The Housing Element Update represents a realistic acceleration of housing development, as the City catches up on its inventory through these key pipeline projects that are already in the entitlement process. The total projected housing inventory of 1,933 units, however, clearly falls within the City’s planned 20-year inventory of 2,519 new units as analyzed in the General Plan EIR. This is true even when accounting for 251 additional units provided since the General Plan and Housing Element were last adopted. General Plan adoption (2016) corresponds with the Housing Element 5th Cycle (2015-2022)1.

Furthermore, the location of these future housing units remains generally consistent with the locations assumed in the General Plan Land Use Plan. Where the Housing Element inventory assumes rezoning or intensification, policies have been established to require additional review and analysis as projects are proposed. As a result, there would be no significant increase in housing or related physical development and no significant changes in the physical locations assumed for these housing units as analyzed in the prior EIR as certified. Therefore, the Housing Element Update would result in no changes required to the content or conclusions of that EIR.

For CEQA purposes all previous findings of the prior EIR would be expected to be similar, and all previously adopted mitigation measures and General Plan programs and policies would remain applicable to the Housing Element Update.

The potential effects of General Plan implementation and future housing development are addressed throughout the General Plan EIR but are most clearly detailed in chapter 4.12 (Population and Housing). As concluded in the EIR (page 4.12-17), while the General Plan Update would allow for substantial housing and population growth, the Plan creates a policy framework intended to ensure that such housing and population growth would be consistent with public service levels, infrastructure availability, and community goals. Therefore, adherence to the aforementioned mitigation measures and the goals, policies, and implementation actions of the General Plan would render impacts from housing and population growth less-than-significant by CEQA standards.
1 Housing Element 2023, Table 7.3.
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Consistency with Other City Plans
The Housing Element Update is a required Element of the City of East Palo Alto General Plan, which was updated in 2015. The changes proposed by this Housing Element update were reviewed against the General Plan, Vista 2035, and found to be consistent. City-wide zoning is consistent with the General Plan because the City of East Palo Alto is a general law City.

Additionally, while the Housing Element is not currently consistent with the Ravenswood Business District/Four Corners transit-oriented development Specific Plan (RBD), this plan is also undergoing a targeted update expected for completion in 2024. The proposed housing sites, policies and programs, and any other aspects of the Housing Element update that are related to the RBD —including the rezoning program planned for 2024—will be consistent with the final updated Specific Plan.

State law requires the General Plan land use designation for properties to be consistent with the corresponding zoning designation for a property. Along with a program in the Housing Element to update the RBD Specific Plan to resolve any existing General Plan/zoning inconsistencies, a general program isincluded to ensure General Plan/zoning consistency and consistency between General Plan Elements during the 6th cycle Housing Element for all sites included in the City’s RHNA SitesInventory. Any proposed zoning or General Plan amendment whether associated with a development proposal or a plan update would be reviewed for consistency with existing General Plan policies and zoning standards with additional amendments identified if necessary to maintain consistency.
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Attachment A
East Palo Alto 2023-2031 Housing Element Update Program Review and Environmental Matrix