EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AGENDA
Tuesday, April 2, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 East Bayshore Road Pedestrian and Cyclist Safety Project Design Recommendation:
Adopt a resolution:
Authorizing the City Manager to award to, negotiate and execute an agreement with CSG Consultants Inc., in a form approved by the City Attorney, for $381,655, and to establish a 10% contingency in the amount of $38,166.50, for a not-to-exceed total of $419,831.50 for professional engineering services to complete the design of the East Bayshore Road Pedestrian and Cyclist Safety project; Appropriating $400,000 from TA Cycle 6 Pedestrian and Bicycle Program Grant and $19,831.50 from the General Fund reserve for the required local matching.
Approving a transfer from the General Fund to the Capital Improvement Fund in the amount of $19,831.50 for the City matching funds.
3.2 Ramadan Proclamation
Recommendation:
Present the proclamation.
3.3 Churrobots Robotics Team Proclamation
Recommendation:
Present the proclamation.
3.4 Minutes of the
February 3
, 2024
Meeting
Recommendation:
Adopt the minutes of the
February 3, 2024
Meeting.
Government Code § 84308
Applicability of Levine Act:
No
Analysis of Levine Act Compliance:
Not applicable.
3.5 Ratify an Agreement with DocuSign, Inc and Authorize Payment in Amount Not to Exceed $24,150 Recommendation:
Adopt a resolution:
Ratifying the continuation agreement signed by City Manager with DocuSign, Inc., for a term not to exceed 12 months, for use of the DocuSign Digital Signature platform; and Authorizing payment in an amount not-to-exceed Twenty-Four Thousand One Hundred Fifty Dollars ($24,150); and Finding that special circumstances exist that warrant disregarding bid procedures pursuant to section 2.84.070(D) of the East Palo Municipal Code.
3.6 Monthly Cash Treasury Report for January 2024
Recommendation:
Accept and file the Cash Treasury Report for the month of January 2024.
3.7 Public Interest Agreement with State Coastal Conservancy and East Palo Alto Community Archive Recommendation:
Adopt a resolution authorizing the City Manager to negotiate, execute and record a Public Interest Agreement with the State Coastal Conservancy and East Palo Alto Community Archive, in a form approved by the City Attorney, for coastal storytelling installations at Cooley Landing that will represent diverse communities’ perspectives that historically have been excluded from narratives of California’s coast and publicly accessible lands.
4. CLOSED SESSION
4.1 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code Section 54956.9(d)(1).) Name of Case: East Palo Alto Sanitary District vs. San Mateo Local Area Formation Commission, City of East Palo Alto; and DOES 1-50, inclusive; 24-CIV-01489
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
6.1 Public Safety Report
Recommendation:
Accept the informational update on Public Safety Report
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
8.1 Comprehensive Fee Schedule Update
Recommendation:
Adopt a Resolution approving a new Comprehensive Fee Schedule to become effective July 1, 2024, supplanting the current schedule.
9. POLICY AND ACTION
9.1 Discussion of Framework for Nexus Study and Financial Feasibility Analysis for Updating Development Impact Fees Recommendation:
After receiving a report from staff,
discuss and comment on the framework for preparing the nexus study and financial feasibility analysis for updating the City’s development impact fees for transportation infrastructure, water capacity, storm drainage, parks and trails, and public facilities.
9.2 2024 Transient Occupancy Tax Grants Recommendations Recommendation:
Adopt a resolution;
Authorizing the City Manager to award eleven (11) grants to the following organizations for acceptance in to the 2024 Transient Occupancy Tax (TOT) grants program, in a form approved by the City Attorney, for various amounts, in an amount not-to-exceed $394,089; Anamatangi Polynesian Voices
East Palo Alto Boxing Club
EPACenter for the Arts
East Palo Alto Community Archive
East Palo Alto Razorhawks
Foundation for a College Education
Hope Horizon (formerly Bayshore Christian Ministries)
Live in Peace
Mid-Peninsula Athletic Association (MPAA Mastodons)
Paxton Sports Academy
Youth Community Services/Tha Hood Squad
2. Direct the City Manager to award two grants to the East Palo Alto Senior Center Inc. and Fun/Sign Gypsies for programming exclusively in service to Seniors, in a form approved by the City Attorney, for $30,000 each respectively, in an amount not-to-exceed $60,000 previously budgeted in Senior Services.
9.3 Partnership with Wender Weis Foundation for Children Recommendation:
Adopt a resolution authorizing the City Manager to negotiate and execute an exclusive agreement with Wender Weis Foundation for Children authorizing them to pursue a fundraising campaign on behalf of the City to raise $1.3 million dollars to benefit East Palo Alto youth sports and parks.
10. COUNCIL REPORTS
11. ADJOURNMENT
Upcoming meetings:
Meeting
Date
Time
Regular Meeting
April 16, 2024
6:30PM
Study Session
April 25, 2024
6:00 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org
subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: March 26, 2024
ATTEST:
Lucero Avila-Garcia
Executive Assistant to the City Manager
East Palo Alto City Council
April 2, 2024 Agenda