EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AGENDA
Tuesday, April 16, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending in-person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303. Community members may provide comments by emailing [email protected]
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Third Quarter Status
of
City Council Priorit
ies
for Fiscal Year 202
3 -202
4 Recommendation:
Receive an update on the FY 2023/24 through FY 2024/25 Strategic Priorities Work Plan.
3.2 Facilities HVAC Maintenance Contract Services
Recommendation:
Adopt a resolution authorizing the City Manager to award to, negotiate, and execute an agreement with Environmental Systems, Inc., in a form approved by the City Attorney, for facilities heating & air conditioning maintenance and services in an amount of $58,470.00 for a five- year term not to-exceed $292,350.00
3.3 Cummings Loft Improvements
Projec
t
Recommendation:
Adopt a resolution:
Authorizing the City Manager to award to, negotiate and execute an agreement with MBH Architects, in a form approved by the City Attorney, for an amount not to exceed $94,900, and to establish a 15% contingency in the amount of $14,235, for a total not-to-exceed of $109,135 for professional design services for the Cummings Loft Improvements Project; and Appropriating $109,135 from the Small Business Administration Grant funds.
3.4 Monthly Cash Treasury Report for
February
202
4 Recommendation:
Accept and file the Cash Treasury Report for
the month of
February
202
4 .
3.5 Resolution Calling for a Ceasefire
Recommendation:
Adopt the resolution.
3.6 Minutes of the
February 3
, 2024
Meeting
Recommendation:
Adopt the minutes of the
February 3, 2024
Meeting.
3.7 Arbor Day Proclamation
Recommendation:
Present the proclamation.
4. CLOSED SESSION
4.1 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) One Potential Matter
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
9. POLICY AND ACTION
9.1 FY 2024-25 Preliminary Budget
Recommendation:
Receive staff report and provide direction regarding the FY2024-25 Preliminary Budget
9.2 City Council Priority Setting for Fiscal Year 2024-2025 Recommendation:
Adopt a Resolution approving the FY 2024/2025 City Council Strategic Priorities Work Plan.
9.3 Adopt a Resolution of Intent to Increase Solid Waste Service Rates on July 1, 2024, and each January 1 thereafter through January 1, 2028, and provide Notice of a Proposition 218 Public Hearing Set for June 15, 2024 Recommendation:
Adopt a resolution of intent to increase solid waste service rates on July 1, 2024 and each January 1 thereafter through January 1, 2028, setting the public hearing date for June 18, 2024, and directing staff to proceed with mailing notices to all service customers; and Direct staff to follow City Policy regarding the Proposition 218 Protest procedure attached to the resolution as “Exhibit A: Guidelines for the Submission and Tabulation of Protests”; and Approve the draft Proposition 218 Notice.
10. COUNCIL REPORTS
11. ADJOURNMENT
Upcoming meetings:
Meeting
Date
Time
Study Session
April 25, 2024
6:00 PM
Regular Meeting
May 7, 2024
6:30 PM
Regular Meeting
May 21, 2024
6:30 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org
subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
This meeting will have Spanish interpretation available via Zoom. This service is offered with the goal of ensuring the inclusion and participation of all attendees, regardless of their primary language.
Esta reunión contará con interpretación al español disponible a través de Zoom. Este servicio se ofrece con el objetivo de garantizar la inclusión y participación de todos los asistentes, sin importar su idioma principal.
POSTED: April 9, 2024
ATTEST:
James Colin
City Clerk
East Palo Alto City Council
April 16, 2024 Agenda