EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AGENDA
Tuesday, May 7, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Cinco de Mayo Proclamation
Recommendation:
Present the proclamation.
3.2 Jewish Heritage Month Proclamation
Recommendation:
Present the proclamation.
3.3 Provider Appreciation Day Proclamation
Recommendation:
Present the proclamation.
3.4 National Youth Service Award Recipients Proclamation Recommendation:
Present the proclamation.
3.5 Minutes of the April 16, 2024 Meeting
Recommendation:
Adopt the minutes of the April 16, 2024 Meeting.
3.6 New Contract with a BMR Administrator
Recommendation:
Adopt a resolution authorizing the City Manager to
award
to,
negotiate and execute
a three-year contract with the
joint partnership
of
East Palo Alto Community Alliance and Neighborhood Development Organizations (EPACANDO) and
H
ousing
INC
,
in a form
approved by the City Attorney, in an amount not to exceed $
313,63
6 to administer the City’s Below Market Rate (BMR) Program.
3.7 FY 2023-24
Third
Quarter Treasury Report
Recommendation:
Accept and file the Treasury Report for the
third
quarter ended
March
31, 202
4 .
3.8 Acceptance of $100,000 Equity Innovation Fund Award Recommendation:
Adopt a resolution:
Authorizing the City Manager to accept a $100,000 grant from the Equity Innovation Fund, and negotiate and execute a funding agreement with the County of San Mateo (County) and any related entities, for housing preservation-related work; Appropriating a total of $100,000 from the Local Grant Fund where the reimbursement for the grant will be accounted; and Finding that the project does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
3.9 Third Amendment to Principal Agreement Between City of East Palo Alto and Grassroots Ecology Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to negotiate and execute a third amendment to the agreement with Grassroots Ecology for park beautification, planting, and trash cleanup services and support with monthly maintenance of Cooley Landing
, in a form approved by the City Attorney, to:
a. Increase the contract amount by $55,000 over three years, for a new not-to-exceed contract amount of $193,192.49; b. Amend the Scope of Services as set forth in Exhibit A, attached; and c. Extend the contract term to June 30, 2027.
2. Waiving formal bid procedures pursuant to section 2.84.070(D) of the East Palo Alto Municipal Code
3. F
ind that the proposed action
being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to Section 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment and pursuant to Section 15301 (Existing Facilities).
3.10 On-call traffic engineering support services contract with Hexagon Transportation Consultants, Inc.
Recommendation:
Adopt a resolution:
Authorizing the City Manager to award to and negotiate and execute an agreement with Hexagon Transportation Consultants, Inc., in a form approved by the City Attorney, for on-call traffic engineering services, in an amount not-to-exceed $60,000; and Appropriating $60,000 from fund 301 for these services.
3.11 990 Garden Final Tract Map
Recommendation:
A
pprov
es
the Final Tract Map
(
,
FM
23-001
)
,
No. 21-002 (990 Garden Street) with Subdivision Improvement Agreement and a 25-foot street dedication and directs the applicant to record the Final Map with the County of San Mateo ; and
.
Accept
s
the Subdivision Improvement Agreement and a 25-foot street dedication ; and
Direct
s
the
applicant to record the Final
Tract
Map
as Tract
No. 21-002
with the County of San Mateo
; and
Finds
that the project is
Categorically
Exempt from the California Environmental Quality Act
(CEQA)
under Se
ction 15
268(b)(3)
-
Approval of Final Subdivision Maps
.
3.12 Water
Main Replacement at Lita Lane
Recommendation:
Adopt a resolution authorizing
payment to Veolia for a watermain replacement at Lita Lane from the Water Capital Fund in the amount of
$133,227.50
3.13 Mental Health Month Proclamation
Recommendation:
Present the proclamation.
4. CLOSED SESSION
4.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1).
Title: City Manager
4.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1).
Title: City Attorney
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
6.1 Staff Report - PBF Breakthrough Grant Wrap-Up
Recommendation:
Equity Innovation Fund execution
Allocating funding toward the following preservation priorities in the 2024-2028 Affordable Housing Strategy:
Homebuyer Financial Assistance: Allocate $474,742 in a Housing Assistance Fund to assist at least 8 homebuyers Tenant & Non-Profit Property Purchases: Allocate $2,157,000 in FY 25-26 in Transient Occupancy Taxes to assist the purchase of 2 single family homes and 1 multi-family building.
Major Home Repairs: Allocate $800,000 in Measure HH funds to repair 3 single family and 13 multi-family units.
Minor Home Repairs: Allocate $25,000 in County CDBG funds to assist 5 homeowners.
Foreclosure Prevention: Allocate $114,000 in Housing Successor Funds to assist at least 3 homeowners.
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
9. POLICY AND ACTION
9.1 Palo Mobile Estates Loan Program.
Recommendation:
Increasing the Area Median Income to be eligible for a loan up to 120% AMI;
Increasing the Loan Amount
up
to 80% of the lot price
: and
Authorizing the City Manager to
allow
the
current
agreement
to end on May 9, 2024,
and
enter into a new
Agreement with EPACANDO for operation of the Palo Mobile State Program for
an extended one-year
term, until May 9, 2025
, with the possibility of one one-year extension
.
9.2 2024 TOT Second Round Grants Recommendations
Recommendation:
Adopt a resolution;
Appropriating an additional $150,000 from CYFS Transient Occupancy Tax fund to Community Services budget to support a second round of CYFS grants disbursements; and Authorizing the City Manager to award grants and enter into agreements with the following six (6) organizations under the 2024 Transient Occupancy Tax (TOT) grants program in a form approved by the City Attorney, for varying amounts, in an amount not to exceed $150,000.
Bay Area Urban Eagles, ($30,000)
Beyond Barriers Athletic Foundation,($20,000)
Cooline Kids,($20,000)
East Palo Alto Tennis &Tutoring (EPATT),($30,000)
Fresh Approach, and ($30,000)
St. Mark AMEZ Church ($20,000)
10. COUNCIL REPORTS
11. ADJOURNMENT
Upcoming meetings:
Meeting
Date
Time
Regular Meeting
May 21, 2024
6:30 PM
Budget Meeting
May 30, 2024
6:00 PM
Regular Meeting
June 4, 2024
6:30 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org
subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: April 30, 2024
ATTEST:
James Colin
City Clerk
East Palo Alto City Council
May 7, 2024 Agenda