EAST PALO ALTO CITY COUNCIL
REGULAR SESSION
AMENDED AGENDA
Tuesday, September 3, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending inperson in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303.
Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting, or using the RAISE HAND feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
Please click this URL to join
https://us06web.zoom.us/j/82972857789
Or join by phone:
Dial (for higher quality, dial a number based on your current location):
US: +1 669 900 6833 or
+ 1 346 248 7799 or
+ 1 253 215 8782 or
+ 1 312 626 6799 or
+ 1 929 205 6099 or
+ 1 301 715 8592
Webinar ID: 829 7285 7789
International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council September 3, 2024 Agenda
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Proclamation Honoring Appollonia "Mama Dee" Grey Uhilamelangi
3.2 Grant Application for TA Cycle 7 Bike/Ped Program Funding the East Bayshore Pedestrian and Cyclist Safety Improvements Project Recommendation: Adopt a resolution authorizing the submittal of an application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding.
*This staff report has been replaced with an updated version (see pages 9-12)
3.3 Adoption of Ordinance Amending the Salary for Members of the East Palo Alto City Council
Recommendation: Waive the second reading and adopt an ordinance amending Section 2.08.150 of the East Palo Alto Municipal Code increasing the salary for members of the East Palo Alto City Council.
3.4 Cancer Awareness Month Proclamation
3.5 FY 2023-24 Fourth Quarter Treasury Report
Recommendation: Accept and file the Treasury Report for the fourth quarter ended June 30, 2024.
3.6 Monthly Cash Treasury Report for July 2024
Recommendation: Accept and file the Cash Treasury Report for the month of July 2024.
3.7 Latino/a Culture and History Month Proclamation
3.8 Suicide Prevention Day Proclamation
3.9 American Muslim Appreciation & Awareness Month Proclamation East Palo Alto City Council September 3, 2024 Agenda
3.10 Police Vehicle Purchases
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to purchase two 2024 Dodge Durango Police Vehicles from Elk Grove Auto Group for the Police Department in an amount not to exceed $113,262.46; and
2. Waiving the formal bid procedure pursuant to East Palo Alto Municipal Code Section 2.84.070(D).
3.11 Fiscal Year 2023-24 City Council Strategic Priorities Final Status Update Recommendation:
Receive an update on the FY 2023/24 through FY 2024/25 Strategic Priorities Work Plan.
3.12 Minutes of the August 20, 2024 Meeting
Recommendation: Adopt the minutes of the August 20, 2024 Meeting.
3.13 Chapter 2.12 (City Manager) Amendment regarding Sanitary District Recommendation:
1. Adopt an ordinance amending Chapter 2.12 “CITY MANAGER” of the East Palo Municipal Code granting additional powers to the City Manager in the event the East Palo Sanitary District is made a subsidiary district of the City; and
2. Find that the adoption by the City Council of the amendments is exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code section 21065 (not a project), and CEQA Guidelines Sections 15061(b)(3) (common sense exemption) and 15320(a) (changes of organization).
4. CLOSED SESSION
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE JOINT SUCCESSOR East Palo Alto City Council September 3, 2024 Agenda
AGENCY BOARD SPECIAL MEETING
9. JOINT SUCCESSOR AGENCY BOARD SPECIAL MEETING
9.1 Approval of San Mateo County Community College District Obligation Recommendation:
1. Approving the maximum of $97,477 contractual pass-through obligation payment to the San Mateo County Community College District for FY 2024-25 pursuant to a former Agency Agreement approved by Resolution No. 34 on November 28, 1988, and
2. Approving the San Mateo County Controller’s Office’s inclusion of such amount in the calculation of contractual pass-through obligations due to San Mateo County Community College District for FY 2024-25.
10. ADJOURN JOINT SUCCESSOR AGENCY BOARD SPECIAL MEETING
AND RECONVENE CITY COUNCIL REGULAR MEETING
11. PUBLIC HEARINGS
12. POLICY AND ACTION
12.1 City Manager Salary Increase and second contract amendment Recommendation:
Adopt a resolution:
1. Approving a salary increase for City Manager Melvin E. Gaines; and
2. Authorizing the Mayor to execute a second amendment to the employment agreement between City Manager Melvin E. Gaines and the City of East Palo Alto.
12.2 City Attorney Salary Increase and second contract amendment Recommendation:
Adopt a resolution:
1. Approving a salary increase for City Attorney John D. Lê; and
2. Authorizing the Mayor to execute a second amendment to the employment agreement between City Attorney John D. Lê and the City of East Palo Alto.
12.3 Senior Advisory Committee Appointments
Recommendation: Interview applicants for the following open seats on the East Palo Alto City Council September 3, 2024 Agenda
Senior Advisory Committee (2); and appoint applicants for Regular or Alternate Seats using the selection process recommended by staff .
12.4 Measure HH Pilot Workforce Development Program Updates and Contract Extension Recommendations
Recommendation:
1. Receive informational report from staff and contractors on the Measure HH Pilot Workforce Development Program progress for the 18 months of the pilot program;
2. Provide recommendations for final evaluation; and
3. Adopt a resolution:
a. Appropriating additional funds in the amount of $366,418 from the Measure HH Fund in the Fiscal Year 2024-25 Budget to fund the contract extensions of the Measure HH Pilot Workforce Development Program;
b. Authorizing the City Manager to negotiate and execute a Second Amendment to the License and Grant Agreements (“Second
Amendment”), in a form approved by the City Attorney, to increase the not-to-exceed amounts with JobTrain for an additional $110,801 ($50,988 for STEM Program and $59,813 for Building Trades Program) for twenty additional East Palo Alto residents, and with StreetCode Academy for an additional $118,350 for ten additional East Palo Alto residents, to provide job training, job placement services, and support services, and to extend each of the contract terms for an additional nine months, until May 30, 2025; c. Authorizing the City Manager to negotiate and execute a Third Amendment to the License and Grant Agreement (“Third
Amendment”) with Live In Peace, in a form approved by the City Attorney, to increase the not-to-exceed amount by $137,267, for job training, job placement services, and support resources for up to an additional ten East Palo Alto residents, and to extend the term and to extend the term of the agreement through May 30, 2025; and d. Finding the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
13. COUNCIL REPORTS
14. ADJOURNMENT
Upcoming meetings:
Meeting Date Time
Regular Meeting September 17, 2024 6:30 PM
Study Session September 24, 2024 6:00 PM
Regular Meeting October 1, 2024 6:30 PM
East Palo Alto City Council September 3, 2024 Agenda
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
View documents related to this agenda on the City's website: https://www.cityofepa.org/citycouncil/page/agenda-and-minutes East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: August 23, 2024
AMENDED: August 30, 2024
ATTEST:
James Colin
City Clerk
East Palo Alto City Council September 3, 2024 Agenda