EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AGENDA
Tuesday, September 17, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Response to Grand Jury report regarding assessment and reporting of internal controls Recommendation:
Adopt a resolution:
Accepting San Mateo County Grand Jury report regarding findings and recommendations related to assessment and reporting of City’s internal controls (attachment 2) and; Approving City’s response to the report.
3.2 City’s Response to the San Mateo County’s Grand Jury Report Titled “
Restaurant Exteriors – The Neglected Space"
Recommendation:
Adopt a resolution:
Approving the City’s response to the San Mateo County’s Civil Grand Jury report titled “Restaurant Exteriors – The Neglected Space”; and Authorizing the City Manager to submit the City’s response on behalf of the City to the San Mateo Superior Court.
3.3 Increase the shared $200,000 Not-to-Exceed (NTE) to $350,000 Not-to-Exceed (NTE) with an additional two annual extensions at the City Manager’s discretion with Regional Government Services (RGS), Muchmore than Consulting, LLC, and CPS HR Consulting for Human Resources (HR) Support Recommendation:
Adopt a resolution to increase the collective not-to-exceed (NTE) amounts for previously approved Human Resources (HR) support contracts with Regional Government Services (RGS), Muchmore Than Consulting, LLC, and CPS HR Consulting from $200,000 to $350,000, and adding two annual extensions at the City Manager’s discretion.
3.4 Ratification of Application for the Partnership for the Bay's Future Policy Fund Grant Recommendation:
Adopt a resolution ratifying the City Manager’s application to the Partnership for the Bay’s Future (“PBF”) the Policy Fund Grant.
3.5 Reproductive Freedom Defender Resolution
Recommendation:
Adopt the Resolution Declaring the City a Defender for Reproductive Freedom.
3.6 City Council Meeting Minutes
Recommendation:
Adopt the September 3, 2024, City Council Meeting Minutes.
4. CLOSED SESSION
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
6.1 Informational Report on Ending Temporary Reductions in Water Rates Effective October 1, 2024, and Implementing the Water Rates Effective as of July 1, 2023 Recommendation:
Receive informational report on ending temporary reductions in water rates effective October 1, 2024, and implementing the water rates effective as of July 01, 2023
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
9. POLICY AND ACTION
9.1 Use of Surveillance Cameras and Automated License Plate Recognition Systems for Enhanced Public Safety Recommendation:
Adopt a resolution:
Authorizing the City Manager to install surveillance cameras at all City buildings, pedestrian/bicycle overcrossings and City parks to enhance public safety; Authorizing a one-year automated license plate reader (ALPR) pilot program by directing the City Manager to enter a one-year contract with Flock Technology to install fixed automated license plate reader (ALPR) systems at strategic locations to enhance public safety ; and Waiving the formal bid procedure pursuant to East Palo Alto Municipal Code Section 2.84.070(D).
9.2 Compassionate Clearance of Homeless Encampments
Recommendation:
Adopt a resolution directing staff:
to compassionately clear homeless encampments where there are dire risks to health and safety; to collaborate with neighboring jurisdictions and other community partners (including with the County of San Mateo) in sharing resources toward this goal; to provide updates on actions taken to compassionately clear encampments; and to provide FY 25-26 budgetary suggestions needed toward this effort.
10. COUNCIL REPORTS
10.1 Potential Reconsideration of Public Works and Transportation Commission’s April 17, 2024 Decision on EPACENTER’s request for a loading zone Recommendation:
Decide whether to reconsider the Public Works and Transportation Commission’s April 17, 2024 decision denying EPACENTER’s request for a loading zone.
10.2 Recommendation to form Measure HH Evaluation Subcommittee Recommendation:
Appoint two Councilmembers to a subcommittee tasked with collaborating with staff and a contractor to develop an evaluation tool for Measure HH, and to present their recommendations to the full City Council.
11. ADJOURNMENT
Upcoming meetings:
Study Session
September 24, 2024
6:00 PM
Regular Meeting
October 1, 2024
6:30 PM
Regular Meeting
October 15, 2024
6:30 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org
subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: September 10, 2024
ATTEST:
James Colin
City Clerk
East Palo Alto City Council
September 17, 2024 Agenda