EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AGENDA
Tuesday, October 1, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Everon LLC / ADT Commercial Alarm Company
Recommendation:
Adopt a resolution:
Authorizing the City Manager to negotiate, award, and execute an agreement with Everon LLC / ADT Commercial Alarm Company in a form approved by the City Attorney, for an amount of $17,500 annually, plus CPI increases for a contract term of ten (10) years and a not-to-exceed contract amount of $175,500; and Waiving the formal bid procedure pursuant to East Palo Alto Municipal Code (EPAMC) Section 2.84.070(D).
3.2 Proposed Increase to the City's Local Minimum Wage by the Consumer Price Index Recommendation:
Adopt a resolution:
Increasing the Local Minimum Wage of $17.45 per hour for all employers in the City of East Palo Alto to be effective January 1, 2025; and Directing staff to finalize and distribute a bulletin concerning the change to employers in the City of East Palo Alto.
3.3 Monthly Cash Treasury Report for
August
2024
Recommendation:
Accept and file the Cash Treasury Report for
the month of
August
2024
.
3.4 Trash Capture Devices Installation Project (City Project No. SD-09) Recommendation:
1. A
uthorizing the City Manager to negotiate, award, and execute an agreement with Schaaf & Wheeler Consulting Civil Engineers, in a form approved by the City Attorney, for a contract amount of $226,036, and to establish a 10% contingency of $22,603.60, for a total not-to-exceed amount of $248,639.60 for professional engineering services to complete the design of the East Palo Alto Trash Capture Device Installation Project (SD-09);
2. Appropriating $248,639.60 from the capital fund to fund the project.
3.5 HEART
Housing Staff Augmentation
Recommendation:
Adopt a resolution:
Authorizing the City Manager to negotiate and execute a First Amendment to the Principal Agreement with Housing Endowment and Regional Trust of San Mateo County (“HEART”) for HEART Shared Housing Staff, in a form approved by the City Attorney, for an amount not-to-exceed $79,000; and Authorizing the City Manager to award, negotiate and execute a one-year agreement in an amount not-to-exceed of $131,500 with HEART, in a form approved by the City Attorney, with the possibility of two one-year extensions, for Temporary Housing Staff support; and Waiving the formal bid procedure pursuant to East Palo Alto Municipal Code Section 2.84.070(D), as to item 2 above; and Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
3.6 City Council Meeting Minutes
Recommendation:
Adopt the September 17, 2024, City Council Meeting Minutes.
3.7 Proclamation of the City of East Palo Alto Declaring September 28th as Zakiya Carr Johnson Day
4. CLOSED SESSION
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
9. POLICY AND ACTION
9.1 Residential Rental Property Registry – Selection of Registry Developer Recommendation:
Adopt a resolution:
Authorizing the City Manager to award, negotiate and execute a three-year contract with OpportunitySpace, Inc. (doing business as Tolemi), in a form approved by the City Attorney, in an amount not to exceed $150,000 annually and with two one-year extensions at the sole discretion of the City Manager to develop and maintain a residential rental property registry (rent registry) for the City of East Palo Alto; and Finding the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
9.2 Strategic Priorities and Work Plan RFP
Recommendation:
Provide feedback to staff as to whether the Strategic Priorities should be for four or six years; and Adopt a resolution:
Authorizing the City Manager to issue a request for proposals (RFP) for City of East Palo Alto Strategic Plan and Work Plan (to return to Council for award) ; and
Finding t
he proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
10. COUNCIL REPORTS
11. ADJOURNMENT
Upcoming meetings:
Regular Meeting
October 15, 2024
6:30 PM
Regular Meeting
November 5, 2024
6:30 PM
Special Meeting
November 12, 2024
6:00 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org
subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: September 24, 2024
ATTEST:
James Colin
City Clerk
East Palo Alto City Council
October 1, 2024 Agenda