EAST PALO ALTO CITY COUNCIL
SPECIAL MEETING AMENDED
AGENDA
Tuesday, December 17, 2024, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending inperson in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303.
Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting, or using the RAISE HAND feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council December 17, 2024 Agenda
1 1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. CONSENT CALENDAR
3.1 2025 Peninsula Volunteers Inc. Contract Renewal
Recommendation:
Adopt a resolution authorizing the City Manager to enter into an agreement with Peninsula Volunteers Inc. to provide catered food and supplies for the City’s Senior Congregate Meal program for a not-to-exceed amount of $85,000 including a $ 20,000 contingency for two three-month extensions in a form approved by the City Attorney.
1. Authorize the City Manager to enter into a one-year agreement with Peninsula Volunteers Inc. for a not-to-exceed amount of $75,000 including a $20,000 contingency for two three-month extensions; and
1. Waive the formal bid procedure pursuant to East Palo Alto Municipal Code Section 2.84.070(D).
3.2 2025 Community Services Security Provider Agreement Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to award, negotiate, and execute a threeyear agreement, in a form approved by the City Attorney, with CitiGuard, Inc. to provide unarmed security services for the East Palo Alto Senior Center and other City facilities plus special events, with authorization for execution of two (2) three-month extensions at the City Manager's discretion for an amount not to exceed $278,000.00 (which includes a $10,000 annual contingency withing this total); and
2. Finding that the proposed actions is exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15061 (b)(3), in that it can be seen with certainty that there is no possibility that unarmed security services for the East Palo Alto Senior Center, other City facilities and special events may have a significant effect on the environment.
3.3 Adoption of RBD / 4 Corners Final Specific Plan Ordinance and Related East Palo Municipal Code Amendment Ordinance
East Palo Alto City Council December 17, 2024 Agenda
2 Recommendation:
1. Adopt an ordinance approving the Ravenswood Business District/4 Corners Specific Plan, a specific plan consistent with CA Government Code Sections 65450-65457; and
2. Adopt an ordinance amending Article 2 (Zones, Allowable Uses and Development Standards) of Chapter 18 of the East Palo Alto Municipal Code (Development Code) consistent with the RBD Specific Plan (ZC24-002).
3.4 Agreement to provide a financial advance to and receive reimbursement from the San Francisquito Creek Joint Powers Authority (SFCJPA) for the implementation of the Strategy to Advance Flood protection, Ecosystems and Recreation (SAFER) Bay Project.
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to execute an advance and reimbursement agreement with the San Francisquito Creek Joint Powers Authority (“SFCJPA”) whereby the City will provide a $300,000.00 cash advance against awarded grant funding to ensure prompt payment of consultant invoices; and
2. Finding the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(4), in that it is a government funding mechanism/fiscal activity that will not result in direct or indirect changes in the environment.
3.5 Purchase of Police Electric Vehicles
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to issue a purchase order in favor of Winner Chevrolet to purchase one (1) 2025 Chevrolet Blazer electric vehicle and one (1) 2024 Chevrolet Silverado electric vehicle for the Police Department in an amount not to exceed $145,653.62.
2. Authorizing the City Manager to issue a purchase order in favor or Downtown Ford to purchase one (1) 2023 Ford F-150 Lightning electric vehicle for the Police Department in an amount not to exceed $57,565.76.
3. Waive the formal bid procedure pursuant to East Palo Alto Municipal East Palo Alto City Council December 17, 2024 Agenda
3 Code Section 2.84.070(D).
3.6 Monthly Cash Treasury Report for October 2024
Recommendation:
Accept and file the Cash Treasury Report for the month of October 2024.
3.7 Ravenswood Little League Fall Ball Championship Proclamation Recommendation: Present the Proclamation.
3.8 First Amendment to Memorandum of Agreement by and Between the City of East Palo Alto and Hibiscus Properties, LLC Regarding the Menlo Park Facebook Expansion Project
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to negotiate and execute a first amendment to the agreement with Hibiscus Properties, LLC regarding the Menlo Park Facebook Campus Expansion Project, in a form approved by the City Attorney to:
1. Allow payment by Hibiscus of $250,000.00 to support the City's education programs, workforce development training, or any other purpose envisioned by the Parties to the original Agreement in lieu of providing $250,000.00 of public benefits including $100,000.00 each year for two years to fund a culinary training program with (a total commitment value of $200,000.00) and a one-time grant of $50,000.00 in seed funding for a “Culinary Incubator”; and
2. Delete Subsection (C) (Culinary Training Program) and Subsection (D) (Commercial Kitchen Incubator) of Section VI of Exhibit A to the original Agreement (the “Culinary / Kitchen Provisions”)
2. Finding the action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(4), in that it is a fiscal activity that will not result in direct or indirect changes in the environment.
3.9 City Council Meeting Minutes
Recommendation:
Adopt the December 3, 2024, City Council Meeting Minutes.
3.10 Certification of November 5, 2024, Election Results East Palo Alto City Council December 17, 2024 Agenda
4 Recommendation:
Adopt the Resolution Reciting the Facts of the General Municipal Election held on November 5, 2024, declaring the results thereof, and such other matters as are provided by law.
4. CLOSED SESSION
5. PUBLIC COMMENT
6. POLICY AND ACTION
6.1 Honoring Outgoing Mayor Antonio Lopez
Recommendation: Present commemorative gavel to Mayor Antonio Lopez and receive comments from the public and outgoing Mayor.
6.2 Honoring Outgoing Councilmember Lisa Gauthier
Recommendation: Present a commemorative plaque to Councilmember Lisa Gauthier and receive comments from the public and outgoing Councilmember.
6.3 Administration of Oath of Office to Newly Elected City Councilmembers Recommendation: Administer the Oath of Office to the re-elected and newly elected City Councilmembers.
6.4 Selection of Mayor
Recommendation: Appoint the new Mayor for a one-year period.
6.5 Selection of Vice Mayor
Recommendation: Appoint the new Vice Mayor for a one-year period.
6.6 City Council’s Proposed Schedule for 2025
Recommendation: Pursuant to Resolution No. 5061, by motion, approve the 2025 City Council meeting schedule in Attachment 1.
*This attachment was modified to reflect changes made to the schedule on December 17
7. COUNCIL REPORTS
8. ADJOURNMENT
East Palo Alto City Council December 17, 2024 Agenda
5 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: December 9, 2024
ATTEST:
James Colin
City Clerk
East Palo Alto City Council December 17, 2024 Agenda
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