East Palo Alto City Council January 21, 2025, Agenda
EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AMENDED
AGENDA
Tuesday, January 21, 2025, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending inperson in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303.
Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting, or using the RAISE HAND feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.
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REQUESTS TO APPEAR REMOTELY
Pursuant to Government Code Section 54953, members of the body may appear remotely for the following reasons:
a. Teleconference Exception (Gov’t Code § 54953(b)): None. b. Just Cause (Gov’t Code § 54953(f)(A)(i)): Mayor Martha Barragan, contagious illness, Gov’t Code § 54953(j)(2)(B)).
c. Emergency Circumstances (Gov’t Code § 54953(f)(A)(ii) (Approval Required)): None.
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Monthly Cash Treasury Report for November 2024
Recommendation: Accept and file the Cash Treasury Report for the month of November 2024.
3.2 Primary Grant Agreement for San Mateo County Transportation Authority Measure A and W
Recommendation:
Adopt a resolution authorizing the execution of a primary grant agreement with the San Mateo County Transportation Authority for future Measure A and Measure W funding.
3.3 Clarification on the 2025 City Council Meeting Calendar Recommendation:
Approve the revisions to the 2025 City Council meeting calendar to correct scheduling errors and address conflicts.
3.4 Consent to Joint Representation
Recommendation: Adopt a resolution authorizing the City Attorney to execute a consent letter agreeing to the joint representation by Goldfarb & Lipman of City of East Palo Alto and Habitat for Humanity, regarding 1532 Ursula Way.
3.5 Authorization to Amend Telepath Corporation contract to Increase Purchase Order for Installation of Emergency Communication Equipment with Maintenance Services.
East Palo Alto City Council January 21, 2025, Agenda
Recommendation:
Adopt a resolution authorizing the City Manager to amend the current contract with Telepath Corporation of Fremont, California, in a form approved by the City Attorney, for an Increase Purchase Order for installation of police vehicle emergency and radio equipment with maintenance services for the Police Department for three years with two one -year options to extend in the amount not to exceed $86,157.38 per year for a total not to exceed amount of $430,786.90.85 over five years.
3.6 City Council Meeting Minutes
Recommendation:
Adopt the January 7, 2025, City Council Meeting Minutes.
3.7 Mayoral Committee Appointments and Assignments
Recommendation:
By motion, update or confirm existing appointments and assignment list to regional boards, committees, and commissions, and direct staff to file a revised appointments and assignments list with affected agencies.
4. CLOSED SESSION
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
7. SPECIAL PRESENTATIONS
8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE EAST PALO
ALTO SANITARY DISTRICT BOARD MEETING
9. APPROVAL OF EPASD BOARD MEETING CONSENT CALENDAR
9.1 EPASD Cash Disbursement Report
Recommendation: Accept the cash disbursement report required pursuant to California Health and Safety Code Section 6794
9.2 Clarification on EPASD Advisory Committee Meeting Schedule Recommendation: Approve the updated meeting schedule for the East Palo Alto Sanitary District (EPASD) Advisory Committee to avoid conflicts with other committee meetings. The Advisory Committee will now meet on the fourth Wednesday of every even month at 6:30 PM instead of the previously proposed first Wednesday of every even month.
East Palo Alto City Council January 21, 2025, Agenda
9.3 Appointment of EPASD Advisory Committee Alternate Seat Recommendation: Appoint Larry Moody to the alternate position for the East Palo Alto Sanitary District (EPASD) Advisory Committee for the term 2025-2028, with a subsequent term of 2028-2031.
10. EPASD POLICY AND ACTION
10.1 Adopting a Resolution regarding EPASD Board Member Compensation Recommendation:
1. Take one of the following actions:
a. Adopt a resolution setting Board member compensation in amount not exceed $100 per day and adopt an ordinance repealing Ordinance No. 48; or
b. Adopt a resolution directing staff to notice a public hearing to determine board member compensation exceeding $100 (up
to $150) per day; and
2. Find that the action is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) and (b) (5). Adopting Board member compensation is a fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment. Repealing a prior compensation ordinance is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment.
11. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING
AND RECONVENE CITY COUNCIL REGULAR MEETING
12. PUBLIC HEARINGS
13. POLICY AND ACTION
13.1 Accept Annual Financial Reports for Fiscal Year 2023-24 Recommendation:
Adopt a resolution accepting and directing staff to file the State Controller’s Office the Annual Financial Reports for Fiscal Year 2023-24, including:
1. Annual Comprehensive Financial Report (ACFR),
2. Single Audit Report,
3. Measure A Fund Report,
4. Measure C Fund Report,
5. Measure HH Fund Report,
6. Measure W Fund Report, and
7. Report on Agreed-Upon Procedures Applied to Appropriations Limit Schedule (Fiscal Year 2024-25).
East Palo Alto City Council January 21, 2025, Agenda
13.2 Implementation of 2020 Local Preference Policy
Recommendation:
Adopt a resolution:
1. Adopting an updated Local Preference Policy that applies to City subsidized affordable housing units, density bonus units, and units produced through the City’s Inclusionary Housing Ordinance;
2. Directing the City Manager to adopt updated guidelines to administer the Local Preference Policy and take any other action with respect to the policy consistent with the resolution and its purpose; and
3. Updating the Local Preference Policy to be non-durational and applied only to the extent that other funding sources for the project permit such preferences.
13.3 2025 Summer Park Activation Recommendations
Recommendation:
Adopt a resolution authorizing the City Manager to award, negotiate, and execute contracts with the following eleven (11) organizations listed alphabetically to provide programming for the 2025 Summer Park Activation series, in a form approved by the City Attorney, for various amounts, for a total, not-to-exceed amount of $178,000:
1. Bay Area Urban Eagles (up to $16,000)
2. Camp Doza (up to $16,000)
3. East Palo Alto Boxing Club (up to $16,000)
4. East Palo Alto Razorbacks (up to $18,000)
5. East Palo Alto T-Ball & Pitching Machine (up to $18,000)
6. East Palo Alto Tennis & Tutoring (up to $18,000)
7. Lewis & Joan Platt East Palo Alto YMCA (up to $16,000)
8. Silverscape Ventures formerly Sign Gypsies (up to $12,000)
9. Step It Up Dance (up to $12,000)
10. Streetcode Academy (up to $18,000)
11. Youth Community Services (up to $18,000)
13.4 Update on Code Enforcement Priorities
Recommendation:
Receive a report from staff concerning Code Enforcement.
14. COUNCIL REPORTS
East Palo Alto City Council January 21, 2025, Agenda
15. ADJOURNMENT
Upcoming meetings:
Council Teambuilding Retreat February 1, 2025 9:00 am
Regular Meeting February 4, 2025 6:30 pm
Regular Meeting February 18, 2025 6:30 pm
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: January 10, 2025
AMENDED: January 14, 2025
ATTEST:
James Colin
City Clerk