EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AMENDED AGENDA
Tuesday, February 4, 2025, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council February 4, 2025 Agenda
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Cancer Awareness Month Proclamation
Recommendation: Present the proclamation for Cancer Awareness Month.
3.2 Proposal for new Police management ranking structure and staffing changes
Recommendation:
Adopt a resolution amending:
1. The City’s Classification Plan by eliminating 2.0 FTEs Commanders and 0.45 FTE Cold Case Investigator; and
2. The City’s Classification Plan by adding and establishing 2.0 FTEs in the Captain job classification title and specification; and
3. The City’s Compensation Schedule establishing compensation and
2.5% premium for a master’s degree for the Captain classification.
3.3 Proclamation for Black History Month
Recommendation:
Present the proclamation for Black History Month.
3.4 Award the City Facilities Improvements Project to CWS Construction Group, Inc.
Recommendation: Adopt a resolution:
1. Authorizing the City Manager to award, negotiate, and execute a construction contract with CWS Construction Group, Inc., in a form approved by the City Attorney, for the City Facilities Improvements Project, in the amount of $740,800.00, establish a 15% construction contingency of $111,120.00, for a total construction budget of $851,920.00 and execute future change orders in an amount notto-exceed the appropriated construction contingency; and
2. Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15303 of the CEQA Guidelines.
3.5 Resolution Authorizing Examination of Tax Records by Designated City East Palo Alto City Council February 4, 2025 Agenda
Representatives
Recommendation:
Adopt a resolution:
1. Authorizing the examination of Transactions (Sales) and Use Tax records designating City representatives and designees authorized to examine confidential transactions and use tax records for the creation of the City’s Economic Development Strategic Plan; and
2. Find that the action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
4. CLOSED SESSION
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
6.1 Fiscal Year 2024-25 City Council Strategic Priorities Second Status Update
Recommendation: Receive an update on the FY 2023/24 through FY2024/25 Strategic Priorities Plan.
7. SPECIAL PRESENTATIONS
7.1 Social Determinants of Health: Sharing Understanding Across Public Health and Cities
Recommendation: Receive presentation from San Mateo County office of Public Health Policy and Planning
7.2 HIP Housing Presentation
Recommendation: Receive presentation from HIP Housing.
8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE EAST PALO
ALTO SANITARY DISTRICT BOARD MEETING
9. APPROVAL OF EPASD BOARD MEETING CONSENT CALENDAR
9.1 Disclosure of Separation from Employment (Former General Manager) Recommendation:
Receive a report out of decision made in closed session
9.2 Adopting a Resolution Declaring the Continuation of an Emergency East Palo Alto City Council February 4, 2025 Agenda
Recommendation:
Adopt a resolution:
1. Continuing the action regarding the emergency of the failing sewer line along southbound 101 within the Caltrans right-of-way between Willow Road and University Avenue, making findings therefor, and ordering that the facility be immediately replaced; and
2. Finding that the adopted resolution is exempt under California Code of Regulations Title 14, Chapter 3, Article 18, Section 15269 (b) and (c) of the California Environmental Quality Act (CEQA), and in Title 14, Division 6, Chapter 3, Articles 1-20, Section 15359 — Emergency.
10. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING
AND RECONVENE CITY COUNCIL REGULAR MEETING
11. PUBLIC HEARINGS
12. POLICY AND ACTION
12.1 Purchasing Ordinance
Recommendation: Take the following four steps:
1. Adopt a resolution electing to be subject to the Uniform Public Construction Cost Accounting Act procedures in State law; and
2. Adopt an ordinance revising the purchasing procedures in the East Palo Alto Municipal Code; and
3. Adopt a resolution setting purchasing ordinance limits; and
4. Find the proposed actions do not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) in that they are related to government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
12.2 Budget Ordinance Amendments
Recommendation:
Adopt a resolution:
1. Adopting an ordinance revising the budget planning and fiscal procedures as well as financial control chapters of the East Palo Alto Municipal Code; East Palo Alto City Council February 4, 2025 Agenda
and
2. Finding the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) in that it is related to government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
12.3 Cummings Loft Project Preferred Layout
Recommendation:
Receive a presentation on the Cummings Loft Project space programming drawings and provide feedback on a preferred layout.
13. COUNCIL REPORTS
13.1. Council Member Ruben Abrica's Response to Allegations Re December 17 Meeting
Recommendation: Accept Council Member Ruben Abrica's statement.
13.2 Council Member Lincon's Response to Letter Regarding December 17 Meeting
Recommendation: Accept Council Member Webster Lincoln's statement.
14. ADJOURNMENT
Upcoming meetings:
February 18, 2025 6:30 pm Regular Meeting
March 4, 2025 6:30 pm Regular Meeting
March 8, 2025 9:00 am Strategic Planning Retreat
East Palo Alto City Council February 4, 2025 Agenda
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: January 24, 2025
AMENDED: January 31, 2025
ATTEST:
James Colin
City Clerk
East Palo Alto City Council February 4, 2025 Agenda