EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AMENDED AGENDA
Tuesday, February 18, 2025, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council February 18, 2025 Agenda
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Award the Pulgas Avenue Mini-Roundabouts Project (ST-12) Recommendation:
Adopt the resolution:
1. Authorizing the City Manager to award, negotiate, and execute a construction contract with Villalobos & Associates, Inc. in a form approved by the City Attorney, for a total contract value of $752,060.00, which includes both the base bid work of installing two new miniroundabouts (at Pulgas Avenue and Runnymede Street/ Beech Street), improving pedestrian crossings, installing upgraded ADA curb ramps, and improving signage and striping for $688,360.00 and the alternate work of installing sidewalk, curb and gutter, and driveways along Beech Street, leading to the Pulgas Avenue intersection, to close the sidewalk gap to improve walkability and safety for pedestrians for $63,700; establish a ten percent (10%) construction contingency in the amount of $75,206.00 for a total construction budget of $827,266.00; and execute future change orders in an amount not-to-exceed the appropriated construction contingency.
2. Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301, 15303, and 15304 of the CEQA Guidelines
3.2 Budget Ordinance Amendments - Second Reading and Adoption Recommendation: By motion:
1. Waive the second reading and introduce a budget ordinance amending Chapters 3.08 and 3.16 of the East Palo Alto Municipal Code to revise the budget planning and fiscal procedures as well as financial control chapters of the East Palo Alto Municipal Code; and
2. Find the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) in that they are related to government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
3.3 FY 2024-25 Second Quarter Treasury Report
Recommendation: Accept and file the Treasury Report for the second quarter ended December 31, 2024.
East Palo Alto City Council February 18, 2025 Agenda
3.4 Purchasing Ordinance
Recommendation: By motion:
1. Waive the second reading and adopt an ordinance revising the purchasing procedures in the East Palo Alto Municipal Code; and
2. Find the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) in that they are related to government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
3.5 Authorize the Purchase of Vehicles for the Building Services Division Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to issue a purchase order for two (2) vehicles from one of the authorized dealers under the approved State of California’s Statewide Contract number 1-22-3-23C, for the Building Services Division of the Community Development and Economic Development Department for a total amount not to exceed $98,966.82.
2. Appropriating $41,319.60 from the insurance settlement for the replacement of the city vehicle that was totaled in an accident.
3. Waive the formal bid procedure pursuant to East Palo Alto Municipal Code Section 2.84.070(D).
4. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
3.6 City Council Meeting Minutes
Recommendation:
Adopt the January 21, 2025, City Council Meeting Minutes.
4. CLOSED SESSION
5. PUBLIC COMMENT
6. SPECIAL PRESENTATIONS
East Palo Alto City Council February 18, 2025 Agenda
6.1 CAFE Action Plan on Aging
Recommendation: Receive draft of Age Friendly Action Plan from the Center for Age Friendly Excellence for the city of East Palo Alto.
7. INFORMATIONAL REPORTS
7.1 Capital Improvement Project informational presentation Recommendation:
Receive presentation concerning capital improvement projects, including project status updates.
8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE EAST PALO
ALTO SANITARY DISTRICT BOARD MEETING
9. APPROVAL OF EPASD BOARD MEETING CONSENT CALENDAR
9.1 Adopting a Resolution Terminating an Emergency
Recommendation: Adopt a resolution:
1. Terminating the action regarding the emergency of the failing sewer line along southbound 101 within the Caltrans right-of-way between Willow Road and University Avenue, making findings therefor, and ordering that the remainder of the emergency action, if any, at the facility, be completed by giving notice for bids; and
2. Finding that the adopted resolution is exempt under California Code of Regulations Title 14, Chapter 3, Article 18, Section 15269 (b) and (c) of the California Environmental Quality Act (CEQA), and in Title 14, Division 6, Chapter 3, Articles 1-20, Section 15359 — Emergency.
10. EPASD POLICY AND ACTION
10.1 East Palo Alto Sanitary District Advisory Committee Appointments Recommendation: Interview the applicants for the East Palo Alto Sanitary District Advisory Committee; and appoint applicants for an Alternate Seat for the Committee.
11. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING
AND RECONVENE CITY COUNCIL REGULAR MEETING
12. PUBLIC HEARINGS
12.1 Development Code Text Amendment (ZTA24-001) to amend various Chapters and Sections of Title 18 (Development Code) of the East Palo Alto Municipal Code
Recommendation:
East Palo Alto City Council February 18, 2025 Agenda
As considered and recommended by the Planning Commission at a publicly noticed hearing on January 13, 2025;
Waive the first reading by motion and introduce an ordinance (Attachment 1):
1. Amending the Title 18 (Development Code) of the East Palo Alto Municipal Code to:
a. Amend chapter 18.96 to amend sections 18.96.010, 18.96.030.E.4,
18.96.050.A.2, 18.96.050.A.2, 18.96.090, and 18.96.050.G to reconcile the East Palo Alto Municipal Code (EPAMC) with state legislation on accessory dwelling units.
b. Amend sections 10.020 Table 2-1, 18.12.020 Table 2-3 and 18.14.020 Table 2-5 to supplement Land Use Regulations and Allowable Uses, and 18.48.060 to facilitate child day care and other care uses. c. Amend sections 18.10.020 Table 2-1, 18.12.020 Table 2-3 and 18.14.020 Table 2-5 to supplement Land Use Regulations and Allowable Uses,
18.08.010 of Chapter 18.08 to add a definition of Low Barrier Navigation Center and add a new section 18.48.116 to chapter 18.48 of the EPAMC to allow the development of Low Barrier Navigation Centers. d. Amend chapter 18.30 to amend sections 18.30.080.B.2 and C.3 and add sections 18.30.010.G and 18.30.080.B.3 to B.5 to allow Unbundled Parking.
e. Amend section 18.26.020A.2, add section 18.26.020.E., and amend section 18.90.020 Table 7-3 Types of Minor Variances Allowed to allow seven-foot and certain eight-foot Fences, Hedges and Walls without variance.
f. Amend sections 18.10.020, 18.12.020 and 18.14.020 to synchronize certain notations under Specific Use Regulations with the right land use provisions.
g. Amend chapter 15.52 Floodplain Management to realign the responsibilities of staff with respect to Flood Management. h. Amend section 18.86.030.A Table 7-2 Review Authority for Site Plan to reclassify various sizes of Non-Residential Construction Activities subject to different review levels.
i. Amend sections 18.50.060.A Table 5-1 Advisory Agencies for Subdivisions, and 18.54.030.B.4 on the Review of Maps. j. Add a new chapter 18.87 on Permit Adjustments and amend section
18.82.020 – Authority for Land Use and Zoning Decisions Table 7-1 to include Adjustment Permits.
k. Amend sections 18.12.020 Table 2-3 to allow refueling and service station use as a Conditional Use Permit and 18.48.180 Service Stations to facilitate Refueling and Service Stations.
l. Amend sections 13.24.400.A and B on Turf selection and limitation and 18.30.080.A.4 on Paved Areas in Front Yard to supplement Front Yard Landscape Standards.
m. Amend sections 18.28.060.G and 18.28.110.A to streamline the processing of Trees on Private Property.
n. Amend section 18.10.030 Development Standards by adding sub-section
18.10.030.G to facilitate the remodeling of existing single-family dwellings in the R-MD Zone.
East Palo Alto City Council February 18, 2025 Agenda
o. Amend chapter 18.24 to increase the height of accessory structures from 15-feet to 17-feet (sections 18.24.020.B.1, 18.24.030.A.1.c, and
18.24.030.B.2) consistent with the height requirements for similar structures such as accessory dwelling units, include a Permit Adjustment (sections 18.24.020.B and 18.24.030.A.1) as a required approval type for accessory structures, and correct the useable rear yard area to be maintained from 750-square feet to 700-square feet (section
18.24.030.A.1.b) as was adopted by Council ordinance on February 6, 2024 with Zoning Text Amendment ZTA23-001.
p. Amend chapter 18.94 to amend section 18.94.110 to make administratively approved Minor Temporary Use Permits issued for one to six days final upon issuance and not subject to the appeal period.
2. Find the proposed Zoning Text Amendments to be exempt in accordance with CEQA Guidelines Sections 15061(b)(3), 15378 and 15183 of the California Environmental Quality Act (CEQA) Guidelines.
13. POLICY AND ACTION
13.1 Mid-year Budget Amendment for Fiscal Year 2024-25
Recommendation:
Adopt a resolution approving amendments to the Fiscal Year 2024-25 budget.
13.2 Commission and Committee Appointments
Recommendation: Interview the applicants for the Public Works and Transportation Commission and appoint applicants.
14. COUNCIL REPORTS
15. ADJOURNMENT
Upcoming meetings:
Regular Meeting March 4, 2025 6:30 PM
Strategic Planning Retreat March 8, 2025 9:00 AM
Regular Meeting March 18, 2025 6:30 PM
East Palo Alto City Council February 18, 2025 Agenda
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: February 7, 2025
AMENDED: February 10, 2025
ATTEST:
James Colin
City Clerk
East Palo Alto City Council February 18, 2025 Agenda