East Palo Alto City Council
March 18, 2025

EAST PALO ALTO CITY COUNCIL

REGULAR SESSION AGENDA
Tuesday, March 18, 2025, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council March 18, 2025 Agenda
1 1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA

3. APPROVAL OF CONSENT CALENDAR

3.1 César Chavez Proclamation

3.2 2024 Annual Housing Element and General Plan Annual Progress Reports

REQUESTS TO APPEAR REMOTELY
Pursuant to Government Code Section 54953, members of the body may appear remotely for the following reasons:
a. Teleconference Exception (Gov’t Code § 54953(b)): None. b. Just Cause (Gov’t Code § 54953(j)(2)(D)
Councilmember Carlos Romero.

General description (travel while on business, Gov’t Code § 54953(j)(2)(D)) Affirmation (18 year or older participants)
Admonitions: (a) video and audio must remain on; (b) disruption causes cease of council action.
a. Emergency Circumstances (Gov’t Code § 54953(f)(A)(ii) (Approval Required)): None.

Recommendation:

Present the proclamation.

Recommendation:

The City Council should adopt a resolution stating the following:

1. Accepting the 2024 Housing Element Annual Progress Report, 2024 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report; and

2. Directing staff to submit the 2024 Housing Element Annual Progress Report, 2024 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report to the appropriate State authorities; and

3. Find that the acceptance and submittal of the 2024 Housing Element Annual Progress Report and 2024 General Plan Annual Progress Report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA East Palo Alto City Council March 18, 2025 Agenda
2 3.3 Award the O'Connor Pump Station Improvements Phase I Project (SD06A) to Harris & Associates, Inc.

3.4 Update on Security Provider for Community Services Facilities & Events

3.5 Award of the University Avenue Grand Corridor Project design (ST-29) Guideline Section 15061(b)(3) and 15306 and none of the exceptions set forth in CEQA Guidelines Section 15300.2 apply to the Project.

Recommendation: Adopt a resolution:

1. Authorizing the City Manager to award, negotiate, and execute an agreement with Harris & Associates, Inc. in a form approved by the City Attorney, for a contract amount of $324,788.00, and to establish a 10% contingency in the amount of $32,478.80, for a total not-to-exceed project budget amount of $357,266.80 for professional engineering services to design the O'Connor Pump Station Improvements Phase I Project (CIP Project No. SD-06A); and

2. Finding that the proposed action does not constitute a "Project" within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378(b), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Recommendation:

Adopt a resolution;

1. Authorizing the City Manager to negotiate and execute a multi-year agreement with the next responsive bidder, Pal-American Security, in lieu of CitiGuard Inc., in a form approved by the City Attorney, with a 10- percent contingency of $290,000, for a total not-to-exceed of $290,000; and

2. Finding action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Recommendation:

Adopt a resolution:

1. Authorizing the City Manager to award to, negotiate and execute an agreement with CSWST2, in a form approved by the City Attorney, in the amount of $1,528,095, and to establish a 10% contingency in the amount of $152,809.50, for a not-to-exceed total of $1,680,905 to develop a East Palo Alto City Council March 18, 2025 Agenda
3 3.6 Monthly Cash Treasury Report for January 2025

3.7 East Bayshore Road Pedestrian and Cyclist Safety Enhancements Project (ST-28) Plans, Specifications & Estimate Approval

3.8 Development Code Text Amendment (ZTA24-001) to amend various Chapters and Sections of Title 18 (Development Code) of the East Palo Alto Municipal Code
community outreach plan and to provide civil engineering design services for the University Avenue Grand Corridor Project; and

2. Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and because environmental review of the project will be performed as part of this contract during the design phase.

Recommendation: Accept and file the Cash Treasury Report for the month of January 2025.

Recommendation:

1. Adopt the resolution:

1. Approving the Plans, Specifications, and Estimates for the East Bayshore Road Pedestrian and Cyclist Safety Enhancements Project (Project);

2. Authorizing the City Manager to advertise the project to solicit bids for the construction phase; and

3. Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301, 15303, and 15304 of the CEQA Guidelines.

Recommendation:

By motion, waive the second reading and adopt an ordinance to:

1. Amend Title 18 (Development Code) of the East Palo Alto Municipal East Palo Alto City Council March 18, 2025 Agenda
4 Code to:
a. Amend chapter 18.96 to amend sections 18.96.010, 18.96.030.E.4,

18.96.050.A.2, 18.96.050.A.2, 18.96.090, and 18.96.050.G to reconcile the East Palo Alto Municipal Code (EPAMC) with state legislation on accessory dwelling units.
b. Amend sections 10.020 Table 2-1, 18.12.020 Table 2-3 and 18.14.020 Table 2-5 to supplement Land Use Regulations and Allowable Uses, and 18.48.060 to facilitate child day care and other care uses.
c. Amend sections 18.10.020 Table 2-1, 18.12.020 Table 2-3 and 18.14.020 Table 2-5 to supplement Land Use Regulations and Allowable Uses, 18.08.010 of Chapter 18.08 to add a definition of Low Barrier Navigation Center and add a new section 18.48.116 to chapter 18.48 of the EPAMC to allow the development of Low Barrier Navigation Centers.
d. Amend chapter 18.30 to amend sections 18.30.080.B.2 and C.3 and add sections 18.30.010.G and 18.30.080.B.3 to B.5 to allow Unbundled Parking. e. Amend section 18.26.020A.2, add section 18.26.020.E., and amend section

18.90.020 Table 7-3 Types of Minor Variances Allowed to allow seven-foot and certain eight-foot Fences, Hedges and Walls without variance. f. Amend sections 18.10.020, 18.12.020 and 18.14.020 to synchronize certain notations under Specific Use Regulations with the right land use provisions. g. Amend chapter 15.52 Floodplain Management to realign the responsibilities of staff with respect to Flood Management.
h. Amend section 18.86.030.A Table 7-2 Review Authority for Site Plan to reclassify various sizes of Non-Residential Construction Activities subject to different review levels.
i. Amend sections 18.50.060.A Table 5-1 Advisory Agencies for Subdivisions, and 18.54.030.B.4 on the Review of Maps.
j. Add a new chapter 18.87 on Permit Adjustments and amend section

18.82.020 – Authority for Land Use and Zoning Decisions Table 7-1 to include Adjustment Permits.
k. Amend sections 18.12.020 Table 2-3 to allow refueling and service station use as a Conditional Use Permit and 18.48.180 Service Stations to facilitate Refueling and Service Stations.
l. Amend sections 13.24.400.A and B on Turf selection and limitation and

18.30.080.A.4 on Paved Areas in Front Yard to supplement Front Yard Landscape Standards.
m. Amend sections 18.28.060.G and 18.28.110.A to streamline the processing of Trees on Private Property.
n. Amend section 18.10.030 Development Standards by adding sub-section

18.10.030.G to facilitate the remodeling of existing single-family dwellings in the R-MD Zone.
o. Amend chapter 18.24 to increase the height of accessory structures from 15- feet to 17-feet (sections 18.24.020.B.1, 18.24.030.A.1.c, and 18.24.030.B.2) consistent with the height requirements for similar structures such as accessory dwelling units, include a Permit Adjustment (sections 18.24.020.B and

18.24.030.A.1) as a required approval type for accessory structures, and correct the useable rear yard area to be maintained from 750-square feet to 700-square feet (section 18.24.030.A.1.b) as was adopted by Council ordinance on February 6, 2024 with Zoning Text Amendment ZTA23-001. p. Amend chapter 18.94 to amend section 18.94.110 to make administratively East Palo Alto City Council March 18, 2025 Agenda
5 3.9 City Manager Employment Agreement

3.10 City Attorney Employment Agreement

3.11 City Council Meeting Minutes
approved Minor Temporary Use Permits issued for one to six days final upon issuance and not subject to the appeal period.

2. Find the proposed Zoning Text Amendments to be exempt in accordance with CEQA Guidelines Sections 15061(b)(3), 15378 and 15183 of the California Environmental Quality Act (CEQA).

Recommendation:

Adopt a resolution:

1. Authorizing the Mayor to execute a third amendment to the City Manager’s Employment Agreement extending the agreement’s term until January 30, 2029 and increasing total annual compensation to $317,312.00; and

2. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Recommendation: Adopt a resolution:

1. Authorizing the Mayor to execute a third amendment to the City Attorney's Employment Agreement extending the agreement's term until January 9, 2029, increasing total annual compensation to $300,030.00, and offering a fringe benefit mirroring a provision in the City Manager's contract (allocating medical benefit premium amounts into a deferred compensation if medical coverage is declined); and

2. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Recommendation:

East Palo Alto City Council March 18, 2025 Agenda
6 3.12 FY 2024-25 Midyear Personnel Staffing Proposal

4. CLOSED SESSION

5. PUBLIC COMMENT

6. INFORMATIONAL REPORTS

6.1 Automated License Plate Reader Implementation Update

7. SPECIAL PRESENTATIONS

7.1 Library Annual Report Presentation
Adopt the March 4, 2025, City Council Meeting Minutes.

Recommendation:

Adopt a resolution:

1. Approving an amendment to the City’s Classification Plan adding 1.0 FTE Administrative Assistant, adding 1.0 FTE Information Technology Specialist I/II, adding 1.0 FTE Accountant Senior, adding 0.5 FTE Special Projects Manager (2 Year LTD), adding 1.0 FTE Paralegal, and eliminating 1.0 FTE Legal Assistant;

2. Approving the updated titles and job description/classification specifications from City Manager to City Manager/ General Manager, from City Attorney to City Attorney/ District Counsel, from Assistant City Manager to Assistant City Manager/ Assistant General Manager, from Finance Director to Finance Director/ District Treasurer, and from Public Works Director to Public Works Director/District Engineer;

3. Approving an amendment to five position classification specifications (Utility Manager, Accountant Senior, City Clerk - Public Information Officer, and Maintenance Worker I/II and III);

4. Approving compensation schedules for the positions listed above and referenced in Attachment P and Service Employees International Union (SEIU Local 521) Side Letter Agreement: Maintenance Worker Premium Pay for Utility Locator Function 5% premium pay; and

5. Finding that the proposed actions are exempt from the California Environmental Quality Act (CEQA) because none of them are a “project” pursuant to 15378(b)(4) as these are fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Recommendation:

Receive informational report about the Automated License Plate Reader Implementation.

Recommendation: Accept the presentation from the SMC Library.

East Palo Alto City Council March 18, 2025 Agenda
7 8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE EAST PALO ALTO

SANITARY DISTRICT BOARD MEETING

9. APROVAL OF THE EPASD BOARD MEETING AGENDA

10. APPROVAL OF EPASD BOARD MEETING CONSENT CALENDAR

10.1 Cash Disbursement Report for January 2025

11. EPASD BOARD MEETING CLOSED SESSION

12. EPASD BOARD MEETING PUBLIC COMMENT

13. EPASD BOARD MEETING POLICY AND ACTION

13.1 Accept Annual Financial Reports for EPASD for Fiscal Year 2023-24

13.2 Accept the Notice of Completion and authorize the release of retention payment to Ranger Pipelines for the Sanitary Sewer Replacement Project at Beech
Street, Clarke Avenue, and Green Street.

Recommendation:

Accept the cash disbursement report required pursuant to California Health and Safety Code Section 6794.

Recommendation: Adopt a resolution accepting and directing staff to file with the State Controller’s Office the Annual Audited Financial Reports for Fiscal Year 2023-24
Recommendation:

Adopt a resolution:

1. Accepting the notice of completion to Ranger Pipelines for the Sanitary Sewer Replacement Project at Beech Street, Clarke Avenue, and Green Street; and

2. Authorizing the release of a retention balance in the amount of $238,016.90; and

3. Authorizing recordation of the Notice of Completion with the County of San Mateo; and

4. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not East Palo Alto City Council March 18, 2025 Agenda
8 13.3 Signature Authority

13.4 Purchasing Ordinance, Policies and Procedures for EPASD

14. EPASD BOARD REPORTS

15. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING AND

RECONVENE CITY COUNCIL REGULAR MEETING

16. PUBLIC HEARINGS

16.1 Residential Permit Parking Program Ordinance (RPP) First Reading result in direct or indirect changes in the environment.

Recommendation:

Adopt a resolution:

1. Rescinding District Board Resolution No. 419;

2. Authorizing the District Treasurer of the EPASD (City Finance Director) to sign checks and warrants in the name of the District;

3. Authorizing the General Manager of the EPASD (City Manager) to sign all contracts, releases, receipts, and similar documents in the name of the district, consistent with applicable local law, including the East Palo Alto Municipal Code, including without limitation Section 2-59.1 (Formalities— Approval) of Chapter 2 (Administration) and Chapter 2.84 (Purchasing), as amended from time to time, of the East Palo Alto Municipal Code, in the name of the District, as authorized by California Health & Safety Code 6487; and

4. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Recommendation: Adopt an ordinance amending the Sanitary District Code to require purchases of services, equipment and supplies for the East Palo Alto Sanitary District to comply with Chapter 2.84 of the East Palo Alto Municipal Code, as amended from time to time, and any policies and procedures, as amended from time to time, adopted to implement the same.

Recommendation:

By motion:

1. Waive the first reading and introduce an ordinance adding a new Chapter

10.40 (Residential Permit Parking Program) to the East Palo Alto Municipal Code; and
East Palo Alto City Council March 18, 2025 Agenda
9 17. POLICY AND ACTION

17.1 2025 TOT Grants Program Notice of Funding Availability Release

18. COUNCIL REPORTS

19. ADJOURNMENT

2. Find that the proposed action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), as it is general policy and procedure making not applied to a specific instance and therefore it is not a “project” (California Code of Regulations, Title 14, Division 6, Chapter 3, Article 20, §15378 (b) (2)).

Recommendation:

1. Provide any direction to staff on goals for 2025 TOT CYFS Grant Program

2. Adopt a resolution:
a. Authorizing the City Manager to release a $350,000 Notice of Funding Availability for the 2025 Transient Occupancy Tax grant program and to allow the Community Grants Review Panel to make recommendations on the application pool.
b. Increasing the maximum grant award for the 2025 TOT Grant program from $40,000 to $75,000.

East Palo Alto City Council March 18, 2025 Agenda
10 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: March 8, 2025
ATTEST:

James Colin
City Clerk
Upcoming meetings:

Study Session March 25, 2025 6:00 PM
Regular Meeting April 1, 2025 6:30 PM
Regular Meeting April 15, 2025 6:30 PM
East Palo Alto City Council March 18, 2025 Agenda
11 CONSENT ITEM 3.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 18, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: César Chavez Proclamation
Recommendation
Present the proclamation.

Attachments

1. Proclamation
12 PROCLAMATION OF THE CITY OF EAST PALO ALTO
CELEBRATING CÉSAR E. CHAVEZ BIRTHDAY, HIS LEGACY AND THAT OF FARMWORKERS AND THE WORK OF THE CHAVEZ FAMILY VISION INC. ORGANIZATION WHEREAS, César E. Chavez (March 31, 1927- April 23, 1993) was born near Yuma Arizona to Librado Chavez and Juana Estrada and lived/ worked in farms where he experienced and witnessed the oppressive treatment of migrant farmworkers of all ethnic backgrounds, and
WHEREAS, after serving in the United States Navy in 1944 he married Helen Fabela and they moved to San Jose California to raise a family, and in the 1950’s César E. Chavez became a community organizer helping to improve the life of neighborhoods in his community and rose to be the director of the statewide Community Services Organization (CSO), and
WHEREAS, in 1962 stirred by the injustices and inhumane treatment of farmworkers, César E. Chavez founded the National Farm Workers Association and was joined by Dolores Huerta, Larry Itliong, and others to form the UFW-United Farm Workers Union, and
WHEREAS, the United Farm Workers with César E. Chavez leadership in the 1960’s and ‘70s organized boycotts, marches, hunger strikes and education campaigns for social justice and human rights, and WHEREAS, in East Palo Alto the César E. Chavez Academy was one of the first schools in the nation named in his honor in 1993, after his passing, and
WHEREAS, members of his family including Rita Chavez Medina, his elder sister, were present at the naming celebration at an all school assembly attended by community leaders, officials, parents and staff of the Ravenswood City Elementary School District, as well as representatives of the UFW, and WHEREAS, on the 29th of March of 2018 the Comité Latino and the Asociación Familiar de la Tercera Edad (Family Seniors Association) held a public reception honoring the life and legacy of César E. Chavez at the East Palo Alto City Hall, with honored guests from the Chavez Family Vision organization, including Doña Rita Chavez Medina, and daughter Barbara Medina-Aranda, and
WHEREAS, in 2019 after a yearlong community struggle by Comunidad Unida para una Mejor Educación with support from the Chavez Family Vision board, the Ravenswood School District authorities were stopped from removing the name César Chavez from the school.

NOW THEREFORE, BE IT RESOLVED, that the City Council of East Palo Alto, hereby recognizes César E. Chavez birthday on March 31, 2025 and his legacy of social justice, and labor and human rights work on behalf of all people and also recognizes the work of the Chavez Family Vision Inc. organization in maintaining that legacy, and encourages the community of East Palo Alto to celebrate and continue the work of social, racial and economic justice. Sí Se Puede!
Dated: March 18, 2025
Martha Barragan, Mayor
13 CONSENT ITEM 3.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 18, 2025
TO: Honorable Chair and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Michelle Huang, Assistant Planner
Yajaira Morales, Housing Project Manager
SUBJECT: 2024 Annual Housing Element Progress Report and 2024 General Plan Annual Progress Report
Recommendation
The City Council should adopt a resolution stating the following:

1. Accepting the 2024 Housing Element Annual Progress Report, 2024 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report; and

2. Directing staff to submit the 2024 Housing Element Annual Progress Report, 2024 General Plan Annual Progress Report, and Housing Successor to the Redevelopment Agency Annual Report to the appropriate State authorities; and

3. Find that the acceptance and submittal of the 2024 Housing Element Annual Progress Report and 2024 General Plan Annual Progress Report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline Sections 15061(b)(3) and 15306 and none of the exceptions set forth in CEQA Guidelines Section 15300.2 apply to this Project.
14 CONSENT ITEM 3.2
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Promote Housing, Economic and Workforce Development Background
This staff report combines the following two annual progress reports:
 Housing Element Annual Progress Report (Housing Element APR)  General Plan Annual Progress Report (General Plan APR) These reports must be submitted to the relevant State agencies - California Department of Housing and Community Development (HCD) and to the Governor’s Office of Land Use and Climate Innovation (formerly the Office of Planning and Research or OPR) – by April 1st of each year, after they have been presented to the local legislative body for their review and acceptance.

The Planning Commission held a public hearing on the Housing and General Plan APRs on March 10, 2025. The Commission voted unanimously to recommend that the City Council authorize the submittal of the two APRs to the State.

Housing Element APR
The Housing Element1 outlines the City’s plan to meet its affordable and market-rate housing production goals, referred to as the Regional Housing Needs Allocation (RHNA). This allocation is determined by HCD, the State Department of Finance (DOF), and the regional Councils of Government (COGs). The State agencies calculate statewide housing needs based on population projections and regional population forecasts used in preparing regional transportation plans.

The Association of Bay Area Governments (ABAG)/Metropolitan Transportation Commission (MTC) is then responsible for distributing the RHNA to the Bay Area local governments using an allocation methodology that is consistent with development and growth patterns. East Palo Alto’s RHNA 6 for the 2023-2031 Housing Element is 829 housing units (see Table 2). In other words, per State law, East Palo Alto must facilitate the building of 829 housing units by 2031.

The RHNA is divided into four income categories that encompass all levels of housing needs.

HCD publishes the income data for all counties each year. Please note that RHNA does not include Extremely Low Income (ELI) as a separate category; income levels up to 50% of the Area Median Income (AMI) include both the Extremely Low and Very Low Income (VLI) categories. The State Income Limits for San Mateo County for 2024 are shown in Table 1 below:
1 https://www.cityofepa.org/housing/page/housing-element-update-1 15 CONSENT ITEM 3.2
TABLE 1: 2024 SAN MATEO COUNTY INCOME LIMITS
Income Level Number of Persons in Household
1 2 3 4 5 6
Extremely Low
(0% - 30% AMI) $41,150 $47,000 $52,900 $58,750 $63,450 $68,150 Very Low (31%
- 50% AMI) $68,550 $78,350 $88,150 $97,900 $105,750 $113,600 Low (51% -
80% AMI) $109,700 $125,350 $141,000 $156,650 $169,200 $181,750 Moderate (81%
- 120% AMI) $156,750 $179,100 $201,500 $223,900 $241,800 $259,700 Above
Moderate
(greater than
120% AMI)

NA NA NA NA NA NA
See San Mateo County Department of Housing: 2024 Income Limits 2024.pdf The East Palo Alto RHNA for each income range is shown in Table 2 below.

TABLE 2: 2023-2031 RHNA 6 ALLOCATION
2023-2031 Regional Housing Needs Allocation (RHNA 6)
for East Palo Alto
Income Level # of Units % of Total
Extremely Low (0% - 30% AMI) n/a n/a
Very Low (31% - 50% AMI) 165 20%
Low (51% - 80% AMI) 95 11%
Moderate (81% - 120% AMI) 159 19%
Above Moderate (greater than 120%
AMI) 410 50%
Total 829 100.0%
The 2023-2031 Housing Element identifies development sites that could accommodate up to 1,933 total housing units, which significantly exceed the RHNA and are distributed among all income categories.

On February 20, 2024, HCD sent the City a letter stating that the Draft Revised 2023-2031 Housing Element substantially complied with the Housing Element Law subject to adoption by the City Council and final approval by HCD. Following this, further revisions to the Housing Element were made and reviewed by the Planning Commission, which on March 11, 2024, recommended approval2. The updated Housing Element was then reviewed and approved by 2 March 11, 2024 Planning Commission Meeting: https://d3n9y02raazwpg.cloudfront.net/cityofepa/e07332d6- b714-11ee-bb82-0050569183fa-9b81b66b-ea33-436f-a8a7-a88719f08349-1709853539.pdf 16 CONSENT ITEM 3.2
the City Council on March 19, 20243. On April 29, 2024, HCD issued a final approval letter that certified the Housing Element. The City Council also approved an updated Five-Year Affordable Housing Strategy (2024-2028)4 on February 6, 2024, to implement the Housing Element and related programs.

Government Code Section 65400 requires all jurisdictions to prepare a Housing Element Annual Progress Report (Attachment 2) to detail the implementation of their Housing Element. The Housing Element APR addresses the following topics:
 Progress on achieving the City’s Very-Low Income (VLI), including Extremely-Low Income (ELI), and Low-Income (LI) housing goals.
 Progress on achieving the City’s Moderate Income (MOD) and Above Moderate-Income (Above-MOD) housing goals.
 Progress on accomplishing the Housing Element policies, programs, and implementation plan (Chapter 6 of Housing Element) to increase, preserve, and improve the supply of affordable housing; invest in activities to end homelessness; promote equitable development; create healthy and sustainable communities and neighborhoods; further fair housing objectives; and update development regulations to comply with applicable state laws.

General Plan Annual Progress Report
The General Plan is the City’s vision for future growth and development, providing a comprehensive guide for decision-making on land use and other development and planning issues through established goals, policies, and programs. The City adopted its General Plan, VISTA 2035, on October 4, 2016. VISTA 2035 can be found on the City’s website at the following link: https://www.cityofepa.org/planning/page/vista-2035-general-plan.

Government Code Sections 65400 and 65700 mandate that all cities and counties submit an annual report to the Governor’s Office of Land Use and Climate Innovation on the status of their General Plan. This report is submitted separately from the Housing Element APR and addresses all other components of the General Plan. It is intended to provide the State with an overview of statewide trends in land-use decision-making, planning, and development.

The General Plan APR should demonstrate progress on the City’s overall implementation program or specific measures associated with the implementation of each section of the General Plan. It should also contain an overview of any major planning activities undertaken in 2024, such as Development Code updates, master environmental assessments, specific plan amendments, and major development applications.
3 March 19, 2024 City Council Meeting: https://d3n9y02raazwpg.cloudfront.net/cityofepa/16abdc1d-c609-11ee8fe8-0050569183fa-3408cd31-ecd7-4429-9d91-65986d552499-1710432004.pdf 4 East Palo Alto’s Affordable Housing Strategy: https://www.ci.east-palo-alto.ca.us/housing/page/affordablehousing-strategy 17 CONSENT ITEM 3.2
Analysis
Housing Element Progress in 2024
In 2024, the City issued 26 residential building permits, including non-deed restricted Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). Two of the permits are ADU legalization projects. The City’s overall progress in achieving its RHNA goals from 2023 to present is shown in Table 3 below. Note that Extremely Low-Income units are not counted separately in the RHNA or on the Housing Element APR and so are included in the Very LowIncome Total.

TABLE 3: RHNA 6 PROGRESS
Income Level 2023 2024
ELI (0% - 30%
AMI)
0 0
VLI (31% - 50%
AMI)
0 26
LI (51% - 80%
AMI)
5 8
MOD (81% -
120% AMI)
2 7
Above-MOD
(>120% AMI)
7 8
Total 14 49
Thus, the City has met 7.6% of its RHNA 6 housing goal by the end of 2024, which is the second year of the 2023-2031 Housing Element cycle.

Projects in the Pipeline – Entitled Units or Units with the Streamlined Ministerial Approval Process Bill (SB 35) or HOME Act (SB 9) Preliminary Ministerial Review While only projects that received a building permit in 2024 will be counted towards the City’s RHNA progress, the Housing Element APR also accounts for projects at other stages of development, including projects that have received entitlements or planning permits. California Senate Bills 9 (SB 9) and 35 (SB 35) streamline housing development by requiring ministerial approval for qualifying projects, bypassing discretionary review. Both laws require projects to conform to objective design standards before advancing directly to the building permit stage.

Entitled Projects
These are shown in Table A2 of Attachment 2. Please note that the SB 35 and SB 9 projects, as described below, are listed as “entitled” projects for the purposes of the APR, even though they are subject only to ministerial (building) permits. 18 CONSENT ITEM 3.2
In 2024, the City received applications for several market-rate housing projects. All residential developments in East Palo Alto are subject to the Inclusionary Housing Ordinance, which requires 20% of units in any project to be provided as deed-restricted affordable housing.  The Woodland Park Euclid Improvements Project was entitled on November 15, 2022, to demolish and replace 161 units with 605 units, resulting in 444 net new units. This project was significant as it included a high number of units, Development Code and General Plan amendments, as well as a Development Agreement with a robust relocation and anti-displacement plan, and inclusionary housing requirements. Based on the developer’s projected rents, this project would add 271 moderate and 173 Above-moderate units. The applicant, Sandhill Properties, has subsequently submitted an amendment to its project to reduce the total units from 605 to 551 and reconfigure from three to two buildings.

Planning Commission recommended approval on June 24, 2024, and City Council approved the amendment on July 16, 2024. The applicant submitted a second amendment in late November 2024 to expand its subterranean garage in the smaller of the two buildings. There is no change proposed to the number of proposed units and all other aspects of the project are to remain the same.
 The 1201 Runnymede project includes 20 three-story townhome-styled three-bedroom condominium units. The property is in the Urban Residential zoning designation and has a High Density Residential General Plan land use designation. The project was approved by the Planning Commission on June 24, 2024. The project provides two median and one moderate income, inclusionary housing units.
 The 717 Donohoe project includes 14 townhouses comprising two four-bedroom and 12 three-bedroom units. The project was approved by the Planning Commission on May 20, 2024. This project provides one median and two moderate income inclusionary housing units.

SB 35 Projects
SB 35, effective since 2018, requires cities to approve residential and mixed-use projects with at least 10% affordable units if zoning standards are met. Since SB 35 projects are subject to ministerial, rather than discretionary review, they are not “entitled” planning applications.

Projects are first reviewed by the Planning Division for conformance with the City’s existing objective development and design standards. If found to conform to all objective development and design standards, applicants are cleared to proceed to submit immediately for building permits. As discussed above, SB 35 projects are listed as entitled in the APR table for the purpose of reflecting the City’s RHNA progress.

The City granted a one-year extension to one SB 35 project (1804 Bay Road) in Sept 2024.

No SB 35 projects were received in 2024.
19 CONSENT ITEM 3.2
SB 9 Projects
SB 9, in effect since 2022, allows up to two primary units on single-family lots and permits lot splits. Accessory dwelling units (ADU) may also be included, consistent with local and State ADU laws. Three residential projects received SB 9 planning clearance to proceed directly to the building permit stage throughout 2024 for a total of eleven units.

Similar to SB 35 projects, SB 9 projects are streamlined by requiring only ministerial, rather than discretionary, approval. These projects are initially reviewed by the Planning Division for conformance with the City’s existing objective development and design standards. Once conformance is affirmed, the project applicant would be cleared to submit immediately for a ministerial building permit.

In 2024, three SB 9 projects were granted planning clearances to proceed to the building permit stage: 898 Bell St, 1257 Laurel Ave, and 755 Schembri Lane.  898 Bell St – expansion of an existing dwelling, a detached 997-sf ADU and one above moderate 1,269- sf second unit with an attached 793-sf accessory dwelling unit (ADU).
 1257 Laurel Ave - a SB 9 urban lot split from one to two lots on an 8,232-sf lot. 4,411-sf Parcel 1 retains the 960-sf existing single-family residence. 3,821-sf Parcel 2 contains the construction of a 1,011-sf single-family dwelling and a 310-sf detached ADU.
 755 Schembri Lane - two units via a SB 9 application for the construction of a 1,506.4-sf three-bedroom single-family dwelling with a 998-sf detached ADU and a 1,506.4-sf three-bedroom single-family dwelling with a 993.8-sf detached ADU.

Projects Under Review
The units under project review are not yet reflected in the Housing Element APR but are important to contextualize the unit counts shown in this staff report and capture housing development trends.

Further progress on VLI, LI, and MOD units is anticipated from these developments due to the City’s Inclusionary Housing program, as mentioned earlier, which requires 20% of units to be provided as deed-restricted affordable housing.

Table 4 below shows the additional housing units in the City’s development “pipeline” against the remaining RHNA. The chart captures the development projects that the Planning Division is most likely to be engaged with in 2024.

Please note that Table 4 includes projects in the pre-application phase, for which the Inclusionary Housing obligation has yet to be finalized. For these projects, unit estimates are calculated by applying the 20% standard on-site Inclusionary Housing requirement and are only intended for reference. As these are preliminary estimates, they should be interpreted more as an illustration of potential RHNA progress than an exact estimate for 2024. 20 CONSENT ITEM 3.2
TABLE 4: PIPELINE UNITS
Unit Pipeline Estimates by Development
Development Type of Project Status AboveMOD ELI VLI LI MOD Units
Total
717 Donohoe Condo Approved 11 1 2 14
812 Green Single Family Under
Review 5 5
842 Green Single Family Under
Review 3 3
1201
Runnymede Condos Approved 17 3 20
739 Schembri
& 755
Schembri
Duplex & 2-Single
Family & 2-ADUs Approved 6 6
Four Corners Rental
Two New
Pre-apps
submitted
TBD 295
Harvest: The
Landing Commercial Under Review TBD 95
EPA
Waterfront Mixed-use
Under
Review TBD 299
1933 Pulgas Condos Under
review 49 5 4 58
2120-2160
Euclid Rental Under Review 43 43 340 4 430
Estimated Pipeline Unit Total 1,225
Of note of the projects listed in Table 4, there are four large residential and mixed-use projects that include a significant number of housing units. As described in more detail below, the Landing, EPA Waterfront and 2120-2160 Euclid are formal applications. Whereas in late 2024, the Four Corners project by Sandhill was resubmitted as two new pre-applications. Thus, the pre-application process for Four Corners commenced in 2025:
 Emerson: EPA Waterfront at 151 Tara Street is a mixed-use development in the Ravenswood Business District. The pre-application provides a framework for a project that the applicant intends to develop with input from the community that focuses on wetland restoration, jobs, and residential uses. The project is in a conceptual stage.  Harvest: The Landing at 1990 Bay Road proposed to develop a mixed-use project including ground floor retail, civic uses, office, and laboratory/R&D with podium parking and a Conditional Use Permit for research laboratory at 1990 Bay Rd./175 Weeks St. / 1250 Weeks St.
21 CONSENT ITEM 3.2
 Sand Hill: Four Corners at 1675 Bay Road – The project consists of two residential buildings and a wrap-garage structure, including both market rate and affordable residential units. The project also features landscaped setbacks, a courtyard, and active ground floor uses such as approximately 2,400-sf of retail and residential common areas.
 School District site at 2120-2160 Euclid Avenue-The project consists of two five-story buildings with 430 multifamily rental units, including junior one-bedroom, one-bedroom, and two-bedroom units. Owned by the Ravenswood City School District, the site is currently used for offices and is located in the Mixed-Use High zoning district with a corresponding General Plan designation.

Other Updates: RBD Specific Plan, Impediments to Housing Production, and ModerateIncome Units Ravenswood/4 Corner (RBD) Specific Plan
As mentioned in previous APRs, the first three projects mentioned above (Emerson, Harvest, and Sandhill) are in the Ravenswood/4 Corner (RBD) Specific Plan area. The combined unit count of these proposals would exceed the original housing maximum of 835 units allowed in the original 2014 RBD, which was one reason prompting the City to update its Specific Plan.

While these three projects are within the RBD Specific Plan area, these sites are not necessary for meeting the RHNA. On December 17, 2024, the updated RBD Specific Plan was approved by the City Council to permit up to 1,600 new housing units in the plan area, which now allows the three applications to be processed. The General Plan and Development Code were also amended for consistency with the Specific Plan.

This high level of development interest and activity indicates that the City may be able to meet its RHNA goals if the City can address its infrastructure challenges, as described further below.  However, current economic conditions outside of the City’s control might affect the feasibility of these projects from being constructed in the immediate future.

Impediments to Housing Production
State law requires that jurisdictions identify any significant impediments to the production of housing units. Prior to 2018, the key impediment within the City’s control was the Temporary Water Moratorium (Ordinance No. 399), which was adopted in July 2016 and ended in July 2018. This resulted in the suspension of progress on several housing-related projects.

With several developments in the pipeline, the chief impediment within the City’s control to further housing development in East Palo Alto remains infrastructure related. Pipeline projects have faced significant uncertainties as the City and developers of affected projects work with the East Palo Alto Sanitary District (EPASD) to resolve infrastructure capacity issues. After much discussion, the City chose to submit an application to the San Mateo Local Area Formation Commission (LAFCo) to make EPASD a subsidiary district of the City of East Palo Alto. On November 15, 2023, LAFCo unanimously approved the City’s application and 22 CONSENT ITEM 3.2
reaffirmed this decision, unanimously, upon a request for reconsideration. Following the protest period, LAFCo finalized its approval, and EPASD became a subsidiary of the City on October 1, 2024.

The East Palo Alto City Council serves as the designated Board of Directors for the EPASD and has appointed a Citizen Advisory Committee to provide an additional forum for public input. West Bay Sanitary District, a local special district that serves adjacent communities, has been contracted to operate the sanitary sewer system within the City. With jurisdiction of EPASD transferred to the City, a major impediment to the City’s development pipeline has been removed, including barriers to housing production. The City is currently reviewing and updating the capital improvement program for necessary sanitary sewer improvements to serve new development and will also explore financing options for these improvements.

In addition, while the City has largely met its water supply needs, water distribution and storage remain a challenge. However, the City has taken major steps to address these shortfalls. On October 4, 2022, the City approved the 2022 Water System Master Plan (“WSMP”) and appropriated nearly $8.4 million to design and build several key City water infrastructure projects over the next few years and provide an overall plan for potable water infrastructure improvements for the next twenty years. The City has also secured several funding sources for major capital improvements to improve water distribution for the entire City, including an $8 million State allocation, $1.5 million of which will go toward water infrastructure improvements along University Avenue and Weeks Street, and the rest of which will go toward construction and permanent costs for the 136-unit affordable housing development, Colibri Commons (formerly known as 965 Weeks).

Moderate-Income Units
Many jurisdictions are challenged to develop more housing units for Moderate-Income households, defined as those earning at or below 120% of the County’s Median Income, as funding sources for Moderate-Income units are limited. For its RHNA 6, the City is required to develop 159 Moderate-Income units by 2031.

Given the number of market-rate, for-sale residential developments currently in the pipeline, the City’s Inclusionary Housing program is likely to continue to add significantly to the production of Moderate-Income units. There have been several projects since adoption of the Inclusionary Housing Ordinance in 2019 that include for-sale units in the 80-120% AMI range (See Table 4 Pipeline Projects).

Other Key Accomplishments & Initiatives that Will Increase Housing Production Accessory Dwelling Units
In 2023, the City implemented multiple initiatives to increase the production of ADUs, which can serve as a source of “naturally” affordable housing for Moderate-Income households. For example, the City and its partners completed their “ADU Streamlining” initiative, funded by an 23 CONSENT ITEM 3.2
SB 2 Planning Grant, and continue to meet to discuss additional streamlining options. The City amended its ADU ordinance in November 2020 and updated its ADU ordinance again in 2024 to align with new State laws. These laws include SB 897 (effective January 1, 2023), AB 1033, SB 976 and AB 1332 (all effective January 1, 2024), which have greatly incentivized ADU production. With the collaborative efforts with EPACANDO, the ADU streamlining work has continued, even in the absence of additional State funding sources. City staff have maintained monthly meetings with the ADU Technical Working Group. Although the SB 2 grant funding of this program ihas come to an end, it has played a crucial role in establishing a process to continue this work beyond the grant.

The City is participating with San Mateo County and other cities within the County and has launched an ADU Resource Center that includes online resources, webinars, model ADU plans, public outreach, and consultation with property owners who are interested in constructing ADUs. Additionally, a potential financial assistance program is being explored. A consultant firm has been hired to coordinate these efforts with guidance from an ADU Working Group, comprised of representatives from the cities, of which East Palo Alto’s Housing staff is a participant. Best practices and lessons learned from other programs in the State are also being researched.

As noted above, the City has invested significant resources into encouraging the production of ADUs as a strategy for adding to the affordable housing stock in East Palo Alto. City staff participate in monthly ADU Technical Working Group meetings with community partners and collaborate with these organizations on multiple ongoing ADU initiatives. Through the SB 2- funded “ADU Streamlining” initiative, the City’s partners led a comprehensive analysis of the full ADU application process. They will be further assisting Planning staff with an enhanced East Palo Alto ADU website and updated handouts that reflect the City’s updated ADU ordinance.

As part of the City’s efforts to streamline ADU applications and reflect changes to State ADU law, the City has amended the Accessory Dwelling Unit Chapter 18.96 language to be in conformance with the latest State law in February 2024. Additional Development Code amendments to reflect 2024 State legislative updates were approved via first reading by the City Council on February 18, 2025, and the second reading is scheduled on March 18, 2025.

City staff also participates in weekly CalHome meetings with the CalHome ADU/JADU Loan Program administrator, East Palo Alto Community Alliance and Neighborhood Development Organization (EPACANDO), to identify potential applicants for the $2,000,000 grant received from HCD in 2020. Through this program, CalHome has been able to support participants in their projects, helping them move forward with their ADU/JADU developments. Currently, EPACANDO and the City are working together to reapply to the CalHome ADU/JADU Loan Program to secure additional funding and continue supporting local homeowners in building accessory dwelling units.
24 CONSENT ITEM 3.2
Progress on the City’s Five-Year Affordable Housing Strategy Based on the Draft Revised Housing Element, an updated Affordable Housing Strategy (AHS) was prepared to cover the next five-year period from 2024 to 2028. The previous AHS covered the period from 2019 to 2023. The AHS sets program priorities for meeting East Palo Alto’s affordable housing needs and recommends funding levels and sources for implementing the Housing Element policies and programs.

On February 6, 2024, the City Council discussed and adopted the AHS for 2024-2028, providing direction on budget allocations to support housing programs, which were considered during the adoption of the Fiscal Year 2024-2025 City budget. The City Council also reviewed the policies and programs in the AHS, which were carried over from the Housing Element, and directed revisions to certain policies and programs. The AHS was subsequently updated to incorporate comments from Councilmembers and was posted online following the certification of the Housing Element on April 29, 2024.
2024 General Plan Annual Progress Report
The Vista 2035 General Plan (General Plan) is the City’s vision for its future growth. In addition to the Housing Element, the General Plan consists of several distinct sections: Land Use and Urban Design; Economic Development; Transportation, Health and Equity; Parks, Open Space, and Conservation; Infrastructure Services and Facilities; Safety and Noise; and the Westside Area Plan. The City of East Palo Alto made significant progress on a number of projects in 2024 to address certain General Plan Programs, as identified in Chapter 12 of the General Plan, Implementation Programs. The report presents and summarizes the City’s major efforts to update and implement the General Plan. The City is currently in the process of updating the Safety Element and the Environmental Justice (Health and Equity) Element.

Currently, 19% of the programs have been completed, 54% of the programs are in progress, and 27% of the programs have not started or are in the pipeline. There is an approximately

3.85% increase in programs that are currently in action after the 2023 report. The table in Attachment 3 shows the status of the implementation of each section of the VISTA 2035 General Plan.
25 CONSENT ITEM 3.2
TABLE 5: GENERAL PLAN PROGRAM STATUS
The General Plan includes high level policies to guide land use decisions, as well as a list of implementation programs the City will carry out to accomplish policy and programmatic goals.

Several Citywide key projects are highlighted below:

General Plan Element Updates
Per Government Code Section 65302, the General Plan is mandated to address seven elements as required of all jurisdictions in California, in addition to an eighth element – Environmental Justice – specific to East Palo Alto and other cities that have been identified as disadvantaged communities. The last General Plan update was adopted by the City Council in October 2016.

The two element update efforts will increase the General Plan’s compliance with OPR Guidelines.

Safety Element and Environmental Justice Element Community Outreach The City kicked off its Safety and Environmental Justice Elements Update in Summer 2023 in collaboration with multiple jurisdictions in San Mateo County. The Safety Element of East Palo Alto’s General Plan (Vista 2035) is a State-mandated element that identifies potential hazards that could affect community welfare, public health, and overall safety. The update of this element is triggered by the City’s 2023-2031 Housing Element Update effort; the last update of this element was in 2016. The City’s Health and Equity Element, which serves as the City’s Environmental Justice Element of the General Plan, contains environmental justice policies and addresses both current and future community health and equity concerns. Senate Bill (SB) 1000 requires that cities and counties with disadvantaged communities prepare an environmental 26 CONSENT ITEM 3.2
justice element to address “unique or compounded health risks” in the community. The update is required because the City is in the process of updating two elements of the Vista 2035: the Housing Element and the Safety Element. Community and stakeholder engagement will be a critical component of these two General Plan Elements update.

The Planning Division, along with two consultants--PlaceWorks and Climate Resilient Community (CRC)--engaged in significant community outreach for the update of the Safety Element and the Environmental Safety Element throughout 2024. Staff participated in two community events in April and May 2024 to promote the Environmental Justice and Safety Elements update to the community members and students. Staff designed and conducted various interactive activities for the attendees, such as mapping activities for participants to identify potential environmental justice issues and identify natural hazards that concern them, and blind box activity for students to identify issues related to the Safety Element or the Environmental Justice Element. Workshops in different languages were organized to introduce Safety and Environmental Justice Elements by having attendees identify potential environmental justice issues and potential natural hazards that could impact the City and its residents through a gallery walk activity. In addition, Environmental Justice and Safety Element surveys were deployed from September 9, 2024, through January 20, 2025. A total of 266 responses were collected. The goal of the survey was to solicit for both environmental justice or safety issues or concerns in East Palo Alto.

Ravenswood/4 Corners Specific Plan Update
As mentioned earlier, East Palo Alto has updated the Ravenswood/4 Corners TOD Specific Plan to further guide future growth and changes to the area, with emphasis on transportation and mobility, infrastructure improvements, urban design, placemaking, affordable housing, community benefits, and community impacts. The update is intended to substantially improve the quality of life in the City of East Palo Alto by creating a walkable downtown, generating up to 11,500 jobs, 21 acres of parks, 5.5 miles of trails, up to 1,600 residential units, revenue for municipal services, and needed community facilities. In the past four years, the City Council explored, discussed and reviewed the findings, draft policy items, community benefits, and potential development standards updates. On December 17, 2024, City Council formally adopted the Ravenswood/4 Corners Specific Plan and the amendment of the East Palo Alto Municipal Code (EPAMC) Chapter 18 Development Code to be consistent with the Specific Plan updates. The General Plan was also updated on December 3, 2024, to reflect the RBD Specific Plan. More information is available online at https://www.cityofepa.org/planning/page/rbdspecific-plan-update.

Development Code and ADU Code Updates
The City of East Palo Alto had amended its Accessory Dwelling Unit (ADU) regulations in 2024 and 2025 in conformance with Government Code 65852.2 and 65852.22 and included the following:
27 CONSENT ITEM 3.2

1. Updated ADU, JADU, Primary Dwelling Unit, Public Transit, and Major Transit Stop definitions.

2. Amended development standards for Residential Zones in EPAMC Section

18.10.030 Development Standards.

3. Introduced and amended Preliminary Ministerial Review Clearance to provide an application for the streamlined project processes, such as ADUs, the HOME Act (SB 9) projects, and the Streamlined Ministerial Approval process (SB 35), in EPAMC Section 18.80.025, Section 18.82.020, and Chapter 18.85.

4. Amended ADU Ordinance, EPAMC Chapter 18.96 to be compliant with the latest legislative updates.

The first EPAMC ADU ordinance amendment was initially approved by the City Council on December 14, 2023 and formally adopted on second reading on February 6, 2024.

The second amendment of the EPAMC Chapter 18 Development Code was prepared to reflect new legislative changes regarding ADUs and to ensure consistency throughout the Chapter 18 Development Code. The changes consisted of the following:

1. Reconcile the EPAMC with State legislation regarding:

A. Accessory Dwelling Units
B. Day Care Uses (Child and Adult)
C. Non-traditional housing facilities such as low barrier navigation centers, transitional housing and supportive housing
D. Unbundled parking

2. Respond to City Council direction on specific text amendment regarding the height of fences, hedges and walls.

3. Correct typographical errors, realign code provisions with current development review processes or staff responsibilities, and fill in missing information in various sections of the Development Code

4. Continue to facilitate the improvement and streamlining of the development review process by amending existing sections and/or adding new sections to the Development Code to complement existing land uses and/or improve the review and approval of administrative level entitlements for the benefit of continued economic development.

The Planning Commission recommended approval to the Development Code amendment on November 18, 2024. The City Council has initially approved the Development Code amendment on February 18, 2025, via a first reading, and is scheduled to hold a second reading on March 18, 2025, to formally adopt the amendment.
28 CONSENT ITEM 3.2
Progress in Transportation and Infrastructure Programs and Projects  Parking Permit Pilot Program – The 2020 Mobility Study recommended a permit parking program and suggested that the implementation of a parking program would be beneficial to the community through equitably allocating on-street parking spaces among neighborhood residents and encouraging residents to utilize off-street parking spaces.

The mobility study found that all East Palo Alto neighborhoods have some levels of parking problems. A permit parking program was identified as one potential solution to improve the parking situation in the City. The Permit Parking program establishes a procedure for implementing a permit parking area (PPA) anywhere in the City. The draft residential permit parking program details the process for designating and establishing a PPA, the issuing of resident and guest permits, enforcement within the PPA, and the PPA removal. Public Works worked with the City’s transportation consultant, Hexagon Transportation Consultants, Inc. (Hexagon) to draft a residential permit parking ordinance and presented it to the Public Works and Transportation Commission (PWTC) on December 20th, 2023. Staff and Hexagon finalized initial comments on the ordinance, and PWTC recommended the ordinance with incorporated comments and updates to be adopted by City Council. The introduction of the Residential Permit Parking Program Ordinance to City Council was on June 18, 2024, and held a study session of the topic on November 12, 2024. Public Works staff anticipates having the first reading of the Residential Permit Parking Program Ordinance in March 2025.  University Ave / Weeks St Water Main Project – The Water System Master Plan identified the University Ave and Weeks Street water main project as a priority and the notice to proceed for the project was issued on April 29, 2024. The project will include 13 new fire hydrants and 163 new service connections with new pipes throughout University Avenue, Weeks Street, and Cooley Avenue. The improvements are estimated to be completed by May 19, 2025. The goal of the water main project is to enhance Menlo Park Municipal Fire Department fire flow requirements for the commercial areas along University Avenue and East Bayshore Road and replace aging water mains.
 Water Meter Replacement Project – This replacement project began in 2020 with the intention of replacing all water meters that have reached their end of life. In addition, the project would upgrade residential customer meter sizes from 5/8 of an inch to 3 inches.

The new meters are made by Neptune and provide radio frequency transmission to efficiently read each water meter remotely for billing. The technology used in the meter head allows tracking consumption data and leak detection, which is stored for about 90 days. To date, 2560 meters have been installed within the City, and approximately 1316 remain to installed in 2025.

Next Steps
If the APRs are approved during the Council meeting, City staff will submit these annual reports to the applicable State agencies before or by April 1, 2025. 29 CONSENT ITEM 3.2
Fiscal Impact
There is no fiscal impact associated with this staff report.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Additionally, on an independent basis, the action being consideration is categorically exempt from CEQA, pursuant to CEQA Guideline section 15306 (Information Collection) as it consists entirely of basic data collection which does not result in a serious or major disturbance to an environmental resource. The action being considered is the preparation, review, and submittal of reports as required by Government Code Section 65400.

Furthermore, none of the exceptions set forth in CEQA Guidelines Section 15300.2 apply to the APRs.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement within the meaning of the Levine Act.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution
Exhibits
A. 2024 Housing Element Annual Progress Report Implementation Chart B. 2024 General Plan Annual Progress Report Implementation Chart C. Housing Successor to the Redevelopment Agency Annual Report 30 









 









 

 
 
 


 


 


 
 



 

 
 

 
 


 













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32 Jurisdiction East Palo Alto ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2024
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Application Status Project Type Notes
2 34 6 7 8 9 11 12 13
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total

PROPOSED
Units by
Project
Total

APPROVED
Units by
project
Total

DISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.

Did the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were
incentives or
concessions
requested
pursuant to
Government
Code section
65915
approved?
Please
indicate the
status of the
application.

Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 0 240 0 502 0 243 78 1063 1063 #VALUE! 062241010 1008 LAUREL AVE 1008 LAUREL AVE BLD2024-0090 ADU R 8/2/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial LEGALIZING THE (E) 755 SQ FT 062124020 1012 NEWBRIDGE ST1012 NEWBRIDGE ST BLD2024-0011 ADU R 2/6/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial PROPOSE REAR ADDITION TO A 062222100 1027 LAUREL AVE 1027 LAUREL AVE BLD2024-0066 ADU R 6/10/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial CONSTRUCTION OF (N) 720 SQ062113120 1047 ALBERNI ST 1047 ALBERNI ST BLD2024-0173 ADU R 12/13/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: DETAC062125050 1077 BAY RD 1077 BAY RD BLD2024-0156 ADU R 11/18/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial PROPOSED DETACHED 574SQF062132320 1119 NEWBRIDGE ST1119 NEWBRIDGE ST BLD2024-0107 ADU R 8/23/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: LEGAL062121140 1143 SARATOGA AV 1143 SARATOGA AVE BLD2024-0003 ADU R 1/10/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: CONV063650050 1178 VERONICA CT 1178 VERONICA CT BLD2024-0117 ADU R 9/12/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: GARAG062241090 119 HOLLAND ST 119 HOLLAND ST BLD2024-0069 ADU R 6/11/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial (N) 750 SQ FT ADU, (N) 1361 SQ063561460 1224 CAMELLIA DR 1224 CAMELLIA DR BLD2024-0026 ADU R 2/29/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial CONVERTING (E) 357 SQ FT GA062115220 1244 SARATOGA AV 1244 SARATOGA AVE BLD2024-0060 ADU R 5/31/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: LEGAL063146160 1280 W BAYSHORE R1280 W BAYSHORE RD BLD2024-0009 ADU R 2/1/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial DETACHED 361 SQ FT ADU TO 63361400 755 SCHEMBRI LN 755 SCHEMBRI LN ZCP23-044 2 to 4 O 7/22/2024 0 0 0 0 0 0 4 4 40
SB 9 (2021) -
Duplex in SF
Zone
No N/A Approved Ministerial
SB 9 TWO UNITS W/ 2 DETACH
063071270 1531 KAVANAUGH D1531 KAVANAUGH DR ZCP24-008 ADU R 2/13/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Disapproved Ministerial ADU Garage Conversion 063013050 1664 TULANE AVE 1664 TULANE AVE BLD2024-0074 ADU R 6/20/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial CONVERTING (E) GARAGE INTO 063404290 2052 PULGAS AVE 2052 PULGAS AVE BLD2024-0172 ADU R 12/13/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial BUILD 799 SQFT ATTACHED AD063146050 2078 ADDISON AVE 2078 ADDISON AVE BLD2024-0023 ADU R 2/28/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial CONVERT GARAGE INTO 2 BED063374280 2107 CLARKE AVE 2107 CLARKE AVE BLD2024-0105 ADU R 8/21/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial CONVERTING PORTION OF (E) 063153210 2145 ADDISON AVE 2145 ADDISON AVE BLD2024-0043 ADU R 4/15/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial TO CLEAR A VIOLATION: CONV 063332420 2225 COOLEY AVE 2225 COOLEY AVE BLD2024-0157 ADU R 11/18/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial PROPOSED DETACHED 2 BEDRO063182110 2227 LINCOLN ST 2227 LINCOLN ST BLD2024-0012 ADU R 2/8/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial TO CLEAR A VIOLATION: CONV062221110 223 HOLLAND ST 223 HOLLAND ST BLD2024-0013 ADU R 2/9/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial TO CLEAR A VIOLATION: LEGAL062133100 2345 RALMAR AVE 2345 RALMAR AVE BLD2024-0159 ADU R 11/19/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial PROPOSED 808SQFT ADDITION062133090 2351 RALMAR AVE 2351 RALMAR AVE ZCP24-002 ADU R 1/23/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial Detatched ADU Conversion 062118050 2371 MENALTO AVE2371 MENALTO AVE BLD2024-0121 ADU R 9/24/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: LEGAL 063174200 2383 DUMBARTON A2383 DUMBARTON AVE BLD2024-0046 ADU R 4/22/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial (N) DETACHED ADU 063072260 2568 GLORIA WAY 2568 GLORIA WAY BLD2024-0033 ADU R 3/18/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: GARAG 063085270 2584 BAYLOR ST 2584 BAYLOR ST BLD2024-0118 ADU R 9/18/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial CONVERT (E) 397 SQFT GARAG 063043160 2638 FORDHAM ST 2638 FORDHAM ST BLD2024-0119 ADU R 9/18/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial THE ADDITION OF AN ATTACHE 063047010 2690 ILLINOIS ST 2690 ILLINOIS ST BLD2024-0104 ADU R 8/19/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial PROPOSED DETACHED 750 SQ 063044090 2753 ILLINOIS ST 2753 ILLINOIS ST BLD2024-0152 ADU R 11/14/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: CONV 063015150 2768 GEORGETOWN2768 GEORGETOWN ST BLD2024-0111 ADU R 9/5/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Approved Ministerial TO CLEAR A VIOLATION: 1. PRO063561020 283 DAPHNE WAY 283 DAPHNE WAY BLD2024-0134 ADU R 10/17/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: LEGAL063411180 380 LARKSPUR DR 380 LARKSPUR DR BLD2024-0092 ADU R 8/5/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial (N) 798 SQ FT ATTACHED ADU 63282090 2001 MANHATTAN AWOODLAND PROJECT DR24-001 5+ R 6/24/2024 0 125 0 300 0 125 550 550 0 NONE Yes Yes Approved Discretionary 62222040 920 BAY RD 920 BAY RD BLD2024-0123 ADU R 9/26/2024 0 0 0 0 0 0 1 1 10 NONE No N/A Pending Ministerial TO CLEAR A VIOLATION: LEGAL63271090 1201 RUNNYMEDE S1201 RUNNYMEDE ST DR23-001/TPM23-005+ O 6/24/2024 0 0 0 1 0 2 17 20 20 0 NONE No N/A Approved Discretionary 20 TOWNHOME STYLED COND63363250 898 BELL ST 898 BELL ST PMR24-018 2 to 4 O 11/19/2024 4 4 4 SB 9 (2021) -
Duplex in SF
Zone
No N/A Approved Ministerial
SB 9 TWO UNITS WITH ONE AT
63374350 717 DONOHOE ST 717 DONOHOE ST DR18-023/TTM23-
001
5+ O
5/20/2024
1 1 12 14 14 NONE Yes Yes Approved Discretionary
14 UNIT SINGLE-FAMILY ATTAC
63361260 739 SCHEMBRI
LN 739 SCHEMBRI LN DR22-002
2 to 4 O
8/15/2024
2 2 2 NONE No No Approved Discretionary
DUPLEX
63322490 2131 COOLEY 2131 COOLEY DR23-007 SFD O 8/29/2024 1 1 1 NONE No N/A Approved Discretionary NEW SFD63292280 2160 EUCLID AVE 2160 EUCLID PRE24- 002/DR24-002 5+ R 7/2/2024 115 200 115 430 430 NONE Yes Yes Pending Discretionary PRE-APP SUBMITTED: 430 UNIT 62117030 1257 LAUREL
AVE 1257 LAUREL AVE ZCP24-005
2 to 4 O
12/29/2024
4 4 4 SB 9 (2021) -
Residential Lot
Split
No N/A Approved Ministerial
SB 9 LOT SPLIT AND SB 9 TWO
Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law Applications 10 Housing Development Applications Submitted
33 Jurisdiction East Palo Alto ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2024
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Table A2
Streamlining Infill
Housing without
Financial Assistance or
Deed Restrictions
23 56 89 11 12 13 14 15 16 17 18
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH
)
Tenure
R=Renter
O=Owner
Very LowIncome Deed Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date Approved
# of Units
issued
Entitlements
Very LowIncome
Deed
Restricted
Very LowIncome Non
Deed
Restricted
LowIncome Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome Building Permits Date Issued # of Units Issued Building Permits Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of
the units were
Extremely
Low Income?
Please select the
state
streamlining
provision the
project was

APPROVED
pursuant to.
(may select
multiple)
Infill Units?
Y/N+
Assistance
Programs for Each
Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined the
units were affordable
(see instructions)
Summary Row: Start Data Entry Below 0 8 0 7 0 8 3 26 0 8 0 7 0 8 3 26 0 6 0 5 0 3 3 17 5 062241010 1008 LAUREL AVE 1008 LAUREL AVE BLD2024-0090 ADU R 0 1 0 0 0 0 0 11/4/2024 1 0 1 0 0 0 0 0 11/4/2024 1 0 0 0 0 0 0 0 0 1 NONE Y Other Other Using Housing Element assumption 062243330 1036 BRADLEY WAY1036 BRADLEY WAY BLD2021-0013 ADU R 0 1 0 0 0 0 0 11/4/2021 1 0 1 0 0 0 0 0 11/4/2021 1 0 1 0 0 0 0 0 8/22/2024 1 1 NONE Y Other Other Same as above 062241120 109 HOLLAND ST 109 HOLLAND ST BLD2023-0052 ADU R 0 1 0 0 0 0 0 11/6/2023 1 0 1 0 0 0 0 0 11/6/2023 1 0 1 0 0 0 0 0 3/19/2024 1 1 NONE Y Other Other Same as above 063402180 1139 OCONNOR ST1139 OCONNOR ST BLD2023-0055 ADU R 0 1 0 0 0 0 0 1/25/2024 1 0 1 0 0 0 0 0 1/25/2024 1 0 0 0 0 0 0 0 3/19/2024 0 1 NONE Y Other Other Same as above 062125160 1174 LAUREL AVE 1174 LAUREL AVE BLD2023-0138 ADU R 0 1 0 0 0 0 0 1/24/2024 1 0 1 0 0 0 0 0 1/24/2024 1 0 0 0 0 0 0 0 0 1 NONE Y Other Other Same as above063561460 1224 CAMELLIA DR 1224 CAMELLIA DR BLD2024-0026 ADU R 0 1 0 0 0 0 0 4/5/2024 1 0 1 0 0 0 0 0 4/5/2024 1 0 1 0 0 0 0 0 5/31/2024 1 0 NONE Y Other Other Same as above 062116070 1235 JERVIS AVE 1235 JERVIS AVE BLD2023-0033 ADU R 0 1 0 0 0 0 0 11/1/2024 1 0 1 0 0 0 0 0 11/14/2024 1 0 0 0 0 0 0 0 5/31/2024 0 0 NONE Y Other Other Same as above063141200 127 DONOHOE ST 127 DONOHOE ST BLD2023-0026 ADU R 0 1 0 0 0 0 0 8/8/2024 1 0 1 0 0 0 0 0 8/8/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063384180 1280 CYPRESS ST 1280 CYPRESS ST BLD2020-0090 ADU R 0 1 0 0 0 0 0 2/4/2021 1 0 1 0 0 0 0 0 2/26/2021 1 0 1 0 0 0 0 0 3/26/2024 1 0 NONE Y Other Other Same as above063146160 1280 W BAYSHORE1280 W BAYSHORE RBLD2024-0009 ADU R 0 1 0 0 0 0 0 4/22/2024 1 0 1 0 0 0 0 0 4/22/2024 1 0 0 0 0 0 0 0 3/26/2024 0 0 NONE Y Other Other Same as above 063384190 1290 CYPRESS ST 1290 CYPRESS ST BLD2020-0091 ADU R 0 1 0 0 0 0 0 2/4/2021 1 0 1 0 0 0 0 0 2/26/2021 1 0 1 0 0 0 0 0 3/26/2024 1 0 NONE Y Other Other Same as above 063442700 134 Donohoe St. 134 Donohoe St. BLD2023-0005 ADU R 0 1 0 0 0 0 0 1/18/2024 1 0 1 0 0 0 0 0 1/18/2024 1 0 0 0 0 0 0 0 3/26/2024 0 0 NONE Y Other Other Same as above063533170 152 DAPHNE WAY 152 DAPHNE WAY BLD2022-0016 ADU R 0 0 0 1 0 0 0 6/25/2024 1 0 0 0 1 0 0 0 6/25/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063561380 160 ABELIA WAY 160 ABELIA WAY BLD2023-0067 ADU R 0 1 0 0 0 0 0 9/8/2023 1 0 1 0 0 0 0 0 9/8/2023 1 0 1 0 0 0 0 0 2/14/2024 1 0 NONE Y Other Other Same as above063521210 196 JASMINE WAY 196 JASMINE WAY BLD2021-0104 ADU R 0 0 0 1 0 0 0 8/5/2022 1 0 0 0 1 0 0 0 8/5/2022 1 0 0 0 1 0 0 0 2/14/2024 1 0 NONE Y Other Other Same as above063183070 2045 GLEN WAY 2045 GLEN WAY BLD2023-0108 ADU R 0 0 0 1 0 0 0 3/4/2024 1 0 0 0 1 0 0 0 3/4/2024 1 0 0 0 0 0 0 0 5/10/2024 0 0 NONE Y Other Other Same as above063184020 2056 GLEN WAY 2056 GLEN WAY BLD2022-0108 ADU R 0 0 0 1 0 0 0 7/16/2024 1 0 0 0 1 0 0 0 7/16/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063143090 2093 ADDISON AVE2093 ADDISON AVE BLD2023-0104 ADU R 0 0 0 1 0 0 0 3/13/2024 1 0 0 0 1 0 0 0 3/18/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above 063144090 2107 RALMAR AVE 2107 RALMAR AVE BLD2023-0139 ADU R 0 0 0 1 0 0 0 2/16/2024 1 0 0 0 1 0 0 0 2/16/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063374380 2115 SALAS CT 2115 SALAS CT BLD2022-0018 ADU R 0 0 0 1 0 0 0 5/20/2022 1 0 0 0 1 0 0 0 5/20/2022 1 0 0 0 1 0 0 0 3/26/2024 1 0 NONE Y Other Other Same as above 063154080 2140 ADDISON AVE2140 ADDISON AVE BLD2023-0039 ADU R 0 0 0 1 0 0 0 5/9/2024 1 0 0 0 1 0 0 0 5/9/2024 1 0 0 0 0 0 0 0 3/26/2024 0 0 NONE Y Other Other Same as above 063322080 2142 CAPITOL AVE 2142 CAPITOL AVE BLD2020-0021 ADU R 0 0 0 1 0 0 0 9/29/2021 1 0 0 0 1 0 0 0 9/29/2021 1 0 0 0 1 0 0 0 9/4/2024 1 0 NONE Y Other Other Same as above 063153210 2145 ADDISON AVE2145 ADDISON AVE BLD2024-0043 ADU R 0 0 0 1 0 0 0 9/11/2024 1 0 0 0 1 0 0 0 9/11/2024 1 0 0 0 0 0 0 0 9/4/2024 0 0 NONE Y Other Other Same as above 063181160 2159 LINCOLN ST 2159 LINCOLN ST BLD2021-0153 ADU R 0 0 0 0 0 1 0 2/29/2024 1 0 0 0 0 0 1 0 2/29/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063185090 2186 LINCOLN ST 2186 LINCOLN ST BLD2023-0146 ADU R 0 0 0 0 0 1 0 10/28/2024 1 0 0 0 0 0 1 0 10/28/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above 063186020 2206 LINCOLN ST 2206 LINCOLN ST BLD2022-0118 ADU R 0 0 0 0 0 1 0 9/13/2024 1 0 0 0 0 0 1 0 9/13/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063161380 2217 POPLAR AVE 2217 POPLAR AVE BLD2022-0084 ADU R 0 0 0 0 0 1 0 11/1/2024 1 0 0 0 0 0 1 0 11/5/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above062221110 223 HOLLAND ST 223 HOLLAND ST BLD2024-0013 ADU R 0 0 0 0 0 1 0 8/29/2024 1 0 0 0 0 0 1 0 9/4/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063331270 2249 CAPITOL AVE 2249 CAPITOL AVE BLD2022-0097 ADU R 0 0 0 0 0 1 0 6/6/2023 1 0 0 0 0 0 1 0 6/6/2023 1 0 0 0 0 0 1 0 6/6/2023 1 0 NONE Y Other Other Same as above063197300 2315 GLEN WAY 2315 GLEN WAY BLD2021-0107 ADU R 0 0 0 0 0 1 0 4/6/2022 1 0 0 0 0 0 1 0 4/6/2022 1 0 0 0 0 0 1 0 8/6/2024 1 0 NONE Y Other Other Same as above063197280 2319 GLEN WAY 2319 GLEN WAY BLD2023-0141 ADU R 0 0 0 0 0 1 0 8/16/2024 1 0 0 0 0 0 1 0 8/16/2024 1 0 0 0 0 0 0 0 5/16/2024 0 0 NONE Y Other Other Same as above062134140 2326 RALMAR AVE 2326 RALMAR AVE BLD2022-0113 ADU R 0 0 0 0 0 1 0 4/5/2024 1 0 0 0 0 0 1 0 5/9/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063172330 2345 OAKWOOD DR2345 OAKWOOD DR BLD2023-0006 ADU R 0 0 0 1 0 0 0 4/24/2023 1 0 0 0 1 0 0 0 4/24/2023 1 0 0 0 1 0 0 0 7/12/2024 1 0 NONE Y Other Other Same as above 063210490 2355 COOLEY AVE 2355 COOLEY AVE BLD2023-0085 ADU R 0 0 0 0 0 1 0 4/8/2024 1 0 0 0 0 0 1 0 4/8/2024 1 0 0 0 0 0 0 0 7/12/2024 0 0 NONE Y Other Other Same as above 063174190 2387 DUMBARTON 2387 DUMBARTON ABLD2021-0051 ADU R 0 0 0 0 0 1 0 3/22/2022 1 0 0 0 0 0 1 0 3/24/2022 1 0 0 0 0 0 1 0 12/9/2024 1 0 NONE Y Other Other Same as above 063411080 251 GARDENIA WAY251 GARDENIA WAY BLD2023-0066 ADU R 0 0 0 1 0 0 0 9/22/2023 1 0 0 0 1 0 0 0 9/22/2023 1 0 0 0 1 0 0 0 8/6/2024 1 0 NONE Y Other Other Same as above 063015150 2768 GEORGETOW2768 GEORGETOWNBLD2024-0111 ADU R 0 0 0 0 0 0 1 11/26/2024 1 0 0 0 0 0 0 1 11/26/2024 1 0 0 0 0 0 0 0 8/6/2024 0 0 NONE Y Other Other Same as above 063014010 2792 HUNTER ST 2792 HUNTER ST BLD2020-0011 ADU R 0 0 0 0 0 0 1 9/10/2024 1 0 0 0 0 0 0 1 10/1/2024 1 0 0 0 0 0 0 0 0 0 NONE Y Other Other Same as above063024010 2896 ILLINOIS ST 2896 ILLINOIS ST BLD2021-0129 ADU R 0 0 0 0 0 1 0 2/28/2023 1 0 0 0 0 0 1 0 2/28/2023 1 0 0 0 0 0 1 0 2/26/2024 1 0 NONE Y Other Other Same as above 063265050 32 BUCHANAN CT 32 BUCHANAN CT BLD2023-0082 ADU R 0 0 0 0 0 0 1 2/13/2024 1 0 0 0 0 0 0 1 2/13/2024 1 0 0 0 0 0 0 1 2/26/2024 1 0 NONE Y Other Other Same as above063202180 543 SACRAMENTO 543 SACRAMENTO SBLD2019-0194 ADU R 0 0 0 0 0 0 1 9/15/2021 1 0 0 0 0 0 0 1 9/15/2021 1 0 0 0 0 0 0 1 10/28/2024 1 0 NONE Y Other Other Same as above 063361440 785 SCHEMBRI LN 785 SCHEMBRI LN BLD2023-0038 ADU R 0 0 0 0 0 0 1 7/14/2023 1 0 0 0 0 0 0 1 7/14/2023 1 0 0 0 0 0 0 1 2/5/2024 1 0 NONE Y Other Other Same as above 1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Note: "+" indicates an optional field
Housing with Financial
Assistance and/or Deed
Restrictions
Project Identifier
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 34 Jurisdiction East Palo Alto ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 6th Cycle 01/31/2023 - 01/31/2031 1 Projection
Period 34
RHNA Allocation
by Income Level
Projection
Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units
to Date (all
years)
Total Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 5 10 8 - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted 4 7 7 - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 5 6 8 - - - - - - -
Above Moderate 410 3 9 3 - - - - - - - 15 395
829
17 32 26 - - - - - - - 75 754
5 67
Extremely lowIncome Need 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date Total Units Remaining 83 - 3 - - - - - - - 3 80
VLI Deed RestrictedVLI Non Deed Restricted
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 140
23 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. 19 Moderate
165
95 159
Please contact HCD if your data is different than the material supplied here 18 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
142 77
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.Total RHNATotal Units Income Level
Very LowLowExtremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1).*Extremely low-income housing need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data. 35 Jurisdiction East Palo Alto
Reporting Year 2024 (Jan. 1 - Dec. 31)
123 4
Name of Program Objective Timeframe in H.E Status of Program Implementation 1 Track and review planning approval and building permit processes for residential projects. Establish actions for streamlining, clarifying, and simplifying the approval and permit processes, including the design review process. Seek input from developers and other stakeholders to identify ways to improve and streamline development review. 2024, 2026 or later
Started in 2023. Planning Division updated the SB 9 checklist and website in Summer 2023. The ADU Ordinance amendment introduces the Preliminiary Ministerial Review (PMR) Clearance process for the streamlined ministerial review projects.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 36 1.1
Develop objective development and design standards that will be consistent with adopted findings of approval for all single-family and multi-family developments that simplify, clarify, and improve approval certainty and reduce the time for permit processing. Establish a time schedule for expedited ministerial or administerial approval of projects that comply with objective design standards, zoning standards, and development regulations. Ensure compliance with SB35, SB330, Housing Accountability Act, and other applicable state laws for qualifying projects. 2024 & 2025
REAP grant approved for development of objective development and design standards for multi-family developments. Staff and consultant team beginning process of identifying potential objective standards. City Council approved objective development and design standards for accessory dwelling unit in December 2023 to expedite permit process and to comply with all applicable strate laws. Process improvement ongoing to expedite the planning permitting process.

1.2 Implement existing processing guidelines and checklists for projects that qualify for by-right, ministerial, or administrative approval and CEQA exemption under SB 35, SB330, Housing Accountability Act, and other applicable state laws.

Ongoing
Planning Division updated the SB 9 checklist andn process in Summer 2023. The ADU Ordinance amendment introduces the Preliminiary Ministerial Review (PMR) Clearance process for the streamlined ministerial review projects.

1.3 Review and adjust building permit review and approval procedures as needed to comply with the streamlining requirements of State law AB 2234. 2026 or later Working with County to utilize ADU resource center to help residents with submittal of ADU projects. 37 1.4
Develop standards to prioritize, incentivize, and expedite processing of residential projects that commit housing units for special needs populations such as the developmentally disabled, singlefemale head of households, at-risk youths, large family households, extremely lowincome households, and unhoused individuals. 2024, 2025; ongoing Developed check list for low barrier navigation center in 2023. Planning Division is working on objective design standards to expedite processing.

1.5 Pursuant to Government Code 65583.2 (h) and (i), sites that require rezoning to meet the RHNA for lower-income households and sites carried over from the 2015-2023 Housing Element to accommodate the needs of lower-income households shall be rezoned within the statutory deadline prescribed in Government Code 65583.2 (c). The rezoning shall commit to 20% lower-income units, minimum densities, and objective development standards, and complying projects shall not require discretionary approval. One site is carried over from the 2014-2022 Housing Element – a 0.65-acre parcel at 851 Weeks with an existing zoning of 22-40 units/acres and a pending application for a 79-unit SB 35 project. If a project contains at least 20% lower-income units and complies with objective development standards, discretionary approval shall not be required. 2024 The 79-unit SB 35 project was cleared for streamlining with objective development standards. 38 1.6
Seek and support financial resources from state, regional, and county housing programs, tax credits, and other sources that provide funding assistance for affordable housing projects to cover design and development costs and off-site public facility and infrastructure improvements.

Ongoing
Ongoing. The City used $70,000 in the REAP grant for planning and housing activities; dispersed $8M in state grants & $1.7M in state LHTF funds for Colibri Commons; and continues to advance work for Light Tree AHSC and Colibri Commons AHSC grants. On April 23, 2024 the City was awared $100,000 for the Equity Inovation Fund, ongoing.

1.7 Develop a “next-phase” streamlining effort for ADUs and JADUs, SB 9 projects, and any future small development, ministerial approval process that builds on lessons learned from the ADU Streamlining collaboration with EPACANDO and City Systems. (See Program 10.5 pertaining to ADU zoning amendments that are necessary to comply with current state laws and for numerical geographical targets.) 2024
Staff initatiated conversations about one "next phase" streamlining effort potentially being the adoption and adaption of the objective architectrual compatibility standards developed for ADUs to SB 9, SB 10/SB 864 projects. A similar effort would involve the customization of the Preliminary Ministerial Review (PMR) clearance forms for other ministerial projects.

1.8 Study feasibility and desirability of waiving or reducing fees or delaying payment of permit fees and development impact fees for ADUs and small projects, e.g., two or fewer units. 2024 City Council will consider in March 2025 a staff recommendation to reduce impact development fees for large ADUs over 750 square feet.

1.9 Develop outreach materials targeting smaller developers aimed at informing future applicants and improving the quality of Planning and Building applications received. 2024
Ongoing. Planning staff have been updating and improving the city website to show the projects that have been submitted. Website also updated to explain various streamlining opportunities as provided by State law. 39 1.1
Implement a preapproved and modular ADU designs program or participate in proposed 21 Elements clearinghouse to facilitate streamlined review and reduce design costs of ADUs. 2025
Started in 2023. City Building, Planning and Housing staff initiated conversations with 21 Elements/Community Planning Collaborative (CPC) on the steps required to implement preapproved ADU plans. The CDC collaborated with San Mateo cities to launch an ADU Resource Center to assist homowners in building an ADU. The city also participates in a ADU working group to provide other resources such as workshops, webinars, and financing options. The Building Division website is to be update to guide residents to ADU resource center.

1.11 Develop proposals for relaxing or allowing flexible zoning standards (e.g., building setbacks and height, open space, parking, and density) to facilitate the development of 5 SB 9 and small infill housing projects to increase housing opportunities and housing types throughout the community. 2025 Started in 2023. Part of the City's ADU Ordinance amendment included the open space reduction in the R-LD single-family residential zoning.

1.12 Develop an expedited legalization process for unpermitted second units. Identify zoning amendments to reduce the impediment to building ADUs, such as setback and open space standards. 2024
Started in 2023. Planning staff started the ADU Ordinance update to reflect the current state law changes and introduced the Preliminary Ministerial Review (PMR) Clearance process for the ministerial project process. The ADU Ordinance update was presented to the Planning Commission in December 2023 and adopted by City Council on February 6, 2024.

1.13 Support and participate in a potential county-wide initiative to create a resource center to effectively educate homeowners, provide resources, and promote the construction of ADUs. 2024 Started in 2023. City notified 21 Elements/Community Planning Collaborative of City's interest in county-wide ADU resource center initiative.

1.14 Research all available public and private sources of rehabilitation/repair funding and strengthen partnership with organizations in this area, such as Habitat for Humanity.

Ongoing
Started in 2023. On March 21, 2023, Housing staff presented to City Council all available public and private sources of rehabilitation/repair funding and received direction to explore FIHPP and REAP 2.0, and other state and regional funding sources. 40 1.15
Implement the 2022 approval of Measure L which increased and expanded the City’s existing Gross Receipts Tax on rental residential properties for affordable housing and support programs. 2024 Completed in 2023. No reportable actions in 2024.

1.16 Update the City’s five-year Affordable Housing Strategy (AHS) to implement the 6th cycle Housing Element goals, policies, and programs and to sets priorities for allocation of the City’s affordable housing revenue sources for a finite period (1 year to 5 years). Establish priorities to implement fair housing policies and programs in low resource neighborhoods per the AFFH analysis. 2024
Started in 2023; Completed in 2024. City staff held a community meeting on November 16, 2023, updated the Planning Commission on December 11, 2023, and issued a city-wide survey from November 2023 to January 2024. The City's 2024-2028 Affordable Housing Strategy was adopted on February 6, 2024.

1.17 The Planning and Housing Departments will collaboratively pursue state grant funds wherever possible to support affordable housing projects and programs and to address homelessness in the City. Target: Annually research available funds for affordable housing projects and homelessness programs. Prioritize funds to assist lower-resource areas and the unhoused population. 2024; Ongoing Ongoing. The City applied for the Encampment Resolution Funding (ERF-R-3) However, application was denied. 41 1.18
Use the opportunity of the Ravenswood Business District (RBD) Specific Plan Update or initiate a city-wide study on the feasibility and desirability of fee waivers or reductions or deferred fee payments for fully affordable housing projects; additionally, consider providing City financial assistance to cover these fees. 2025
As part of the update of development impact fees, a provision includes the ability to educe transportation impact fees and other fees for affordable housing and senior housing units. The City can also consider allocating commerical linkage fees, Measure HH revenue, and other available City resources to fiancially assist affordable housing projects.

1.2 Incorporate parking reductions into the City’s Transportation Demand Management Program including compliance with AB2097 and related state laws that eliminates parking minimums within one-half mile major transit stops and radius and parking maximums for affordable housing projects. 2025 No reportable actions in 2024.

1.21 For sites within the RBD Specific Plan Area, study feasibility and effectiveness of an RBD-specific density bonus, relaxed zoning controls, minimum densities (particularly for mixed-use sites), streamlined subdivision approvals, and byright or ministerial approvals. Incorporate provisions into the Specific Plan Update and Development Code in summer 2024. (See also related Program 10.8) 2024
The RBD/4 Corners Specific Plan was adopted in December 2024 which increased the potential for up to 1,600 new housing units in the Specific Plan area (and potentially more if state density bonus llaw is exercised), with policies and development standards to support residential and mixed-use development. 42 1.23
Work with County of San Mateo to complete land swap and determine feasibility of the County developing affordable housing, encouraging permanent supportive housing development, at 2277 University. Comply with Surplus Lands Act. (This project is not included in Sites Inventory but could potentially be constructed during Housing Element 6th Cycle.) 2024, 2025, 2026 or later
Underway. City Council adopted a resolution on 7/18/2023 finding 2277 exempt from the Surplus Lands Act to allow a property swap with San Mateo County for 1266 Beech Street. The state HCD concured with the Council's exempt finding on 9/28/2023, allowing the Planning Commission to find the land swap in conformance with the City's 2035 General Plan at a public hearing on 12/11/2023. Staff will continue to undertake certain due deligence measures including provision of title reports, appraisal reports, phase one reports, and geotechnical reports, and begin a final round of negotiations with the County. These negotiations are still ongoing with the goal to complete the property swap by the end of 2025.

1.24 Work with Ravenswood City School District to facilitate the development of the district-owned parcel at 2120-2160 Euclid Avenue as affordable public school employee housing. Comply with the Surplus Lands Act. 2024, 2025, 2026 or later
Started in 2023. Planning staff answered school district's preliminary questions in 2023. Planning Commission Study Session on Ravenswood School District's 2120-2160 Euclid Ave preliminary application held on February 26, 2024. Formal application filed mid 2024 and is currently in process.

1.25 Revise City zoning and subdivision standards to increase compatibility with SB 9 (e.g., flexible zoning standards for setbacks, open space, heights, and density) and make process improvements to encourage application of SB 9 on appropriately zoned parcels. Conduct informational outreach to property owners whose properties are prime candidates for SB 9 projects, including informing them of the by-right or ministerial approval process. 2025
Started in 2023. Planning staff started implementing the Preliminary Ministerial Review (PMR) process for ministerial review projects, including SB 9, SB 35, and ADU. 43 1.26
Annually review overall progress and effectiveness in meeting RHNA and evaluate progress in meeting Housing Element policies and programs; include information in Annual Progress Report to HCD. Track the production of inclusionary housing units, ADUs, SB 9 units, and housing for special needs populations. If the City is not making sufficient progress in meeting its Housing Element goals and its RHNA for affordable units by 2027 (i.e., at least 130 lower-income units under construction or completed by 2027), consider alternative land use strategies within six months. Possible actions include amending policies and programs, defining new actions, or identifying alternative housing sites, including rezoning if necessary, and strategies to facilitate a variety of housing choices, such as encouraging missing middle zoning (smallscale multi-unit projects), adaptive reuse, and additional ADUs and/or JADUs. 2024, 2025, 2026 or later; Ongoing
Ongoing. City reviewed RHNA progress and effectiveness during Housing Element Update process including January 23, 2023 Planning Commission meeting, February 9, 2023 Planning Commission meeting, and February 21, 2023 City Council public hearing.

2.1 In partnership with non-profit partners the City will develop a homebuyer support program or programs tailored to the needs of lower and moderate-income households in East Palo Alto. Prioritize outreach to neighborhoods with a proportionally higher percentage of rental households such as the westside of State Highway 101. 2024, 2025
The 5-year Affordabllity Housing Strategy adopted by the City Council in December 2023, includes developing a homebuyer support program, and Measure JJ was approved by East Palo Alto voters in November 2024 to amend Measure L to target revenue, along with other priroities, for programs to preserve and promote homeownership. 44 2.2
With the assistance of the City’s grant coordinator, seek and apply for funds from state, federal, and other sources to create and finance this program. 2026 or later No reportable actions in 2024.

2.3 One pathway to homeownership is through tenant purchase of their buildings either on their own or through a community land trust. The City hopes to create a program that will facilitate a minimum of two single family and one multi-family tenant purchases between 2024 and 2028. 2024 No reportable actions in 2024.

2.4 Advocate for the homebuyer and homeownership programs, including shared and sweat equity models, at the Federal, State, County, and regional levels.

Ongoing No reportable actions in 2024.

3.1 Continue working with the BMR Administrator on the existing BMR Program contract and draft a Request for Proposals (RFP) for the next phase of BMR Program management, and evaluating, as needed, the Local Preference guideline, to maintain the 53 existing BMR units and add 8 rental or for-sale inclusionary housing units. 2025; Ongoing Ongoing. Housing staff continued working with BMR Administrator on existing BMR Program administration in 2023.

3.2 With the allocated City Council funding, implement the rent registry program. 2024 Started in 2023. CEDD staff conducted research on implementation of potential rent registry program. 45 3.3
Work with the County of San Mateo and landlords to list all affordable housing projects and inclusionary units on Doorway, a new regional platform for searching and applying for affordable housing and finding affordable housing resources and conduct proactive outreach to East Palo Alto residents.

Ongoing Ongoing. Housing staff worked with Eden Housing to list LightTree Apartments on regional housing platform in 2023.

3.4 Continue to support the function of the Rent Stabilization Board (RSB) to enforce the City’s Rent Stabilization Ordinance to protect tenants from unreasonable rent increase, to protect tenants from unlawful evictions, and to allow landlords sufficient rental income for maintenance and operating expenses and capital improvements.

Ongoing Ongoing. Rent Stabilization staff continued to implement the Rent Stabilization and Just Cause for Eviction ordinance in 2023.

3.5 The City will monitor any changes to state law related to rent stabilization and if possible, update the Rent Stabilization Ordinance to provide greater protections.

Ongoing Ongoing. Rent Stabilization staff and City Attorney's Office monitored changes to state law.

4.1 As part of the Ravenswood Business District/4 Corners (RBD) Specific Plan update, develop a requirement to build new housing at specified levels of affordability based on a numerical linkage to office/R&D square footage in Ravenswood Business District (RBD). 2024
The Specific Plan update was adopted in December 2024 and includes a community benefits program with an identified priority for developers to provide or finance additional affordable housing units beyond the City's existing IHO requirements or commercial linkage fees in exchange for an increase in development capacity or floor area ratio (FAR) for non-residential projects.

4.2 Participate in countywide nexus study led by 21 Elements to update the existing Commercial Linkage Fee. 2024
Through 21 Elements, East Palo Alto is particpating in a "Grand Nexus Study" to explore inclusionary housing requirements which will also include examining commercial linkage fee programs. San Mateo County is taklng the lead on the project with grant and financial support from cities; It is expected that a consultant will be selected b
y the Count
y to begin the work in 2025.
46 4.3
Develop a preservation strategy that addresses funding sources, identification of properties, and partnerships that can lead to preservation of affordable housing in East Palo Alto. Prioritize assistance to lower resource neighborhoods identified in the AFFH analysis (including, but not limited to, westside of State Highway 101, south of Bay Road west of University Avenue, and multi-family housing on southside of Bay Road east of University Avenue.) 2024
Started in 2023. On March 21, 2023, City Council reviewed potential preservation funding sources and directed staff to pursue FIHPP, REAP 2.0, and other funding sources. City Council directed staff to develop preservation guidelines and to eventually establish preservation fund.

4.4 Identify and maintain a list of at-risk units and substandard buildings throughout the City. Ensure property owners comply with the State Preservation Notice Law. Actively engage with property owners to reach agreements to preserve at-risk units and properly maintain their properties. Through these efforts, the City hopes to improve 13 substandard or at-risk units between 2024 and 2028. 2024; Ongoing
Started in 2023. An updated list of substandard buildings was provided in the 2023-2031 Housing Element. Working on a set of Preservation Guidelines so that if the City were to develop a Notice of Funding Availability to preserve affordable housing, these guidelines will aid in that process. See the webpage for more details: https://www.cityofepa.org/housing/page/affordable-housing-preservation

4.5 Study improvements to the City’s process for addressing code violations on residential properties, including, but not limited to, unpermitted second units. 2025 No reportable actions in 2024.
47 4.6
Create and fund a City housing rehabilitation program for City Council consideration that covers both singlefamily homes and multi-family apartments to preserve affordable housing opportunities, encourage proper maintenance and repairs, promote renovation, and increase energy conservation. Prioritize neighborhoods with a concentration of units in need of rehabilitation per Housing Element, Section 2.12.2.D (including, but not limited to, westside of State Highway 101, south of Bay Road west of University Avenue, and multi-family housing on southside of Bay Road east of University Avenue). 2025, 2026 or later No reportable actions in 2024.
48 4.7
Research establishing and funding a City home repairs program to assist lowincome homeowners with major repairs and rehabilitation to address acute safety and livability issues. Develop a public outreach plan and also inform homeowners of financial assistance available from other agencies such as energy conservation and electrification incentives. Prioritize assistance to seniors and lower-resource neighborhoods identified in AFFH analysis (including, but not limited to, westside of State Highway 101 and south of Bay Road west of University Avenue). The City has a goal of assisting a five to ten low-income homeowners between 2024 and 2028.
2024, 2025
The 5-year Affordable Housing Strategy adopted by the City Council in December 2023 includes prorities to create and commit funds for programs to rehabilitate and perserve affordable multi-family apartments and to create a home repairs program for single-family homeonwers. Started in 2024, the City is formulating program criteria and guidelines to implement to these programs in 2025.

4.8 Continue to implement public accessibility improvements in accordance with the City’s ADA Compliance Plan and amend Municipal Code Chapter 14.10 – Reasonable Accommodations and Development Code Chapter 18.98 – Reasonable Accommodations as needed to comply with applicable state laws.

Ongoing
Planning staff has continued to worked with Public Works and Building staff to implement public accessibility improvements in accordance with current ADA laws on development projects.

4.9 Study models of foreclosure prevention at the local level in similarly sized cities, whether through local investment or leveraging outside funding; evaluate establishing a mortgage assistance program for low-income households. 2024, 2025 City closely monitored development of FIHPP and identified potential qualifying properties, and worked with local organizations to prepare for FIHPP resources. 49 4.10
Evaluate opportunities to support and/or leverage local community land trusts (CLTs) to create community ownership of new or preserved affordable housing, e.g., through scattered-site ADUs, small inclusionary projects, sweat equity projects (such as Habitat for Humanity or Rebuilding Together, and others), or preservation projects. 2024, 2025 On May 7, 2024 The City approved a one year entension for Palo Mobile Estates Loan program to be administer by EPACANDO until May, 2025.

4.11 Continue to appropriate funds and consider increasing funds for direct emergency financial assistance or rent relief to be administered by a qualified organization identified through a Request for Proposals (RFP) process. Conduct proactive public outreach, particularly to lower-income households and neighborhoods where a high housing cost burden has been documented in the fair housing assessment. To support this effort, the City will seek out a permanent source of funds for rental assistance. 2024
Ongoing. In July 2022, the City released a
Request For
Proposals (RFP) for qualifi
ed
organizations to provide legal services, tenant advocacy and education, and financial assistance services for resident anti-displacement services. This RFP is based around the City’s desire to protect residents from displacement and homelessness, as well as to fulfill the intent of Measure O, which was approved by the voters in November 2016.On January 1, 2023, the City entered into agreements with the following community organizations that were selected through that RFP in order to provide antidisplacement services:- Community Legal Services in East Palo Alto (CLSEPA) - Nuestra Casa - Youth United for Community Action (YUCA) On February 1, 2024, the City entered into an agreement with Samaritan House, a non-profit organization to distribute rental assistance, prioritizing households who received an unlawful detainer and/or three-day notice. The contract is anticipated to end on 1/31/2025.On April 1, 2024, the City renewed it’s agreements with the following community organizations:- Community Legal Services in East Palo Alto (CLSEPA) - Nuestra Casa - Youth United for Community Action (YUCA)The contracts are set to end on 3/31/2025. 50 4.12
Develop a proposal for City Council consideration for a direct financial assistance program for first and last month’s rent/security deposit assistance. 2025
Ongoing. In addition to the Measure O Anti-Displacement Services, the City Council is considering Community Resource Funds, which would amend the contract with Samaritan House adding an additonal $100,000 for direct aid to vulnerable populations which could also include direct rental assistance.

4.13 Complete and enforce guidelines on City’s existing Local Preference Policy. 2024 No reportable actions in 2024. Update as this is under development now.

4.14 Through Measure HH, a parcel tax on large office developments approved by East Palo Alto residents in 2018, implement a Pilot Workforce Development Program to provide job training, apprenticeships, and job placement services to residents through partnerships with community-based nonprofit organizations and private companies. Programs shall include proactive outreach to East Palo Alto residents, and service agreements shall define performance goals and metrics and required deliverables. 2024
Started in 2023. In March 2023, after an RFP process, the City awarded three organizations a total of $775,215 in Measure HH funds for a Pilot Workforce Development Program, to serve a total of 80 students in an 18-month period. In September 2024, the City Council allocated additional funds and extended the Pilot Program to May 2025. A consultant was also obtained to evaluate the Pilot Program and recommend program improvements and modifications,as needed, to continue the program beyond the pilot period with Measure HH funds. The program evaluation is currently underway and will be completed by June 2025.

5.1 Update the Environmental Justice Element (Health and Equity) in the City’s General Plan to include a comprehensive set of policies and programs and an implementation plan to address environmental justice issues and public outreach, engagement, and transparency; scope of work to include a robust community engagement process is integrated into the preparation of this Element. 2024
Started in 2023. The City Council adopted a resolution on May 16, 2023, with the City of Burlingame and County of San Mateo for an multi-jurisdictional effort, to engage Placeworks and Community Planning Collaborative to assist in the update of the Environmental Justice (EJ) Element with the city's share of the cost being $202,232. The EJ Element requires cities and counties that have disadvantaged communities to incorporate policies into the General Plans to address the “unique or compounded health risks” to reduce pollution exposure, increase community assets, and improve overall health. The EJ Element effort begun in July 2023 and is scheduled for completion by end of 2025 to early 2026.Two community workshops have been held on May 23, 2024 and September 26, 2024, both at the YMCA building at 550 Bell Street in East Palo Alto. 51 5.2
Establish and implement a plan to address the San Mateo County Local Agency Formation Commission (SMCLAFCo) Municipal Service Review and to resolve the delays to housing development caused by issues with the East Palo Alto Sanitary District. 2024
Since the transition, October 1 to December 31, 2024, the District has accomplishedour City Managers top priorities. •Developing a Spill Emergency Response Plan•Updating the Sewer System Management Plan (SSMP)•Ensuring compliance with State waste discharge regulations•Restructuring EPASD operations to meet the needs of our growing community•California labor standards and the core values we uphold within the CityAdditionally,•Implemented a new FOG program and ordinance for FSE’s.•Created the EPASD Advisory Committee•Have 24 projects active projects (repairs to new 430 EDU development)•Completed SSMP Audit•Updating Master Plan

5.3 Implement the Water System Master Plan adopted in 2022 and complete the firstphase capital improvements in the plan. Update the Urban Water Management Plan to conform with the Master Plan and ensure adequate water service to parcels identified as developable in the Housing Element Sites Inventory (adequate water supply but water infrastructure upgrades may be needed for certain locations.) 2024, 2025
WSMP identified University / Weeks Project, NTP was April 29, 2204areas of project encompassed University Ave, Weeks St and Cooley Ave.The project included 8,630 feet of 12inc, 10 feet of 8inch, 600 feet of 6 inch,all PVC/C900 with 163 service connections, 13 Fire Hydrants and 48, 12inch gate valves, 3, 8inch gate valves and 5, 6inch gate valves.The project will stop at the intersection of University Ave and Donohoe St.Time for completion from Specifications was 200-days from NTP (November 15, 2024) plus the 50-day time extension per CCO # 8 ( January 4, 2025). A time extension was issued because paving cannot be done during winter weather. The estimated last day of work from the latest construction schedule is May 19, 2025.

5.4 Work with water and sewer service providers to adopt a policy that prioritizes water and sewer capacity allocations to affordable housing projects and lowincome households in accordance with state law (SB1097). 2024
No reportable actions in 2024. Water is provided and used on demand. Our lease holder Veolia does offer repayment plans and follows SB998.EPASD (sewer) fees are charged to the tax role, per parcel, paid to the County.All sewer laterals are privately owned and maintained. 52 5.5
Leverage community partnerships to utilize and maintain data and maps wherever possible to monitor areas subject to flooding and identify sites for future development and to comply with Government Code 65302.

Ongoing
The City received the annual Community Rating System recertification, a voluntary incentive program that recognizes and encourages community floodplain management practices. Certification provides for owners to continue to qualify for discounted flood insurance premium rates. Rate reductions reflect that the community has undertaken efforts to reduce flood risk and fosters comprehensive floodplain management.

5.6 Develop environmental “overlay” map with most up-to-date data to avoid housing in at-risk areas or with prescribed mitigation measures. 2024
Started in 2023. Working with staff, Placeworks (the EJ Element consultants) mapped Disadvantaged Communities in the City. The mapping was finalized February 2024 and discussed at community workshops on May 23, 2024 and September 26, 2024, and refined appropriatedly with community input.

5.7 Implement fair housing and anti-eviction programs using Measure O and other qualifying local revenue sources to fund community-based organizations to provide legal services, financial assistance, case management, referrals, proactive community outreach (social media, workshops, flyers), resource information, and a staff a citizen advocacy committee. The City Council has allocated over $200,000 toward anti-displacement and fair housing programs. 2024 No reportable actions in 2023, other than the Measure O Anti-Displacement contract as mentioned earlier.

5.8 Continue to support agencies such as Project Sentinel, Community Legal Services in East Palo Alto, and Legal Aid at Work that provide consultation and landlord/tenant mediation services for residents.

Ongoing Supporting Community Legal Services through the Measure O Anti-Displacement contract as mentioned earlier. 53 5.9
Prioritize providing fair housing and
support services to special needs populations such as extremely low-income households, persons with disabilities, female heads of households, large family households, seniors, at-risk youths, and households at-risk of homelessness. Target proactive public outreach to lower resource neighborhoods such as western and northern areas in East Palo Alto or projects where there is a higher presence of special needs populations based on the fair housing analysis. The City has a goal of providing fair housing and support services for a minimum of 20 special needs individuals or households between 2024 and 2028.

Ongoing No reportable actions in 2024.

5.10 Pursue funding and prioritize neighborhoods of concentrated need for future investment, which may include but is not limited to rehabilitation, safe routes to schools, parks, transit, and active transportation. Evaluate the distribution of infrastructure and transportation investment by higher versus lower need areas when updating the Capital Improvement Program (CIP). Assess the needs in lower-resource areas and implement actions to ensure an equitable distribution of investment. 2025, 2026 or later No reportable actions in 2024.
54 5.11
Support local and regional flood control and infrastructure projects that benefit existing and future residents. Prioritize improvement projects that benefit high need and lower-resource areas as identified in AFFH analysis. 2024, 2025, 2026 or later Ongoing. The City continued to support thr SFJPA on regional flood control and infrastructure projects.

6.1A
Annually review the City’s habitability complaints and the Rent Stabilization Ordinance’s rules and regulations and forward any recommended changes or updates for enforcing habitability issues to the City’s Rent Stabilization Board.

Ongoing
Rent Stanilization Program staff referred 15+ habitability complaints to Code Enforcement, and in December 2023, conducted a habitability petition presentation to educate tenants about their rights, leading to an increase in petitions submitted to the department.

6.1B
Continue to use code enforcement to support housing preservation and neighborhood quality and identify housing maintenance issues. Refer property owners with compliance needs to the City’s programs for rehabilitation assistance.

Ongoing
At the end of 2024, the Building Division started working with other agencies through the ADU Resource Center for San Mateo County. This resource center helps introduce property owners to ADUs including plans. This program is still in the initial phase and has not become completely mainstream as of yet. Also, the hybrid position in code enforcement is currently vacant.

6.2 Determine the most effective means of incentivizing or requiring childcare facilities in new affordable housing developments and commercial developments. 2024
The RBD Specific Plan adopted in December 2024 includes childcare centers as a permissible use and could be proposed as a community benefit by a developer to receive additional development capacity or flloor area ratio (FAR).

6.3 Implement the East Palo Alto Reach Codes, which became effective in January 2021 and apply to all new construction and substantial rehabilitations and additions; continue to explore expanding building electrification requirements and support incentive programs for retrofitting existing buildings 2024 The EPA Reach Code was updated in 2023.
55 6.4
Complete and implement the recently updated Multi-Jurisdictional Local Hazard Mitigation Plan.

Ongoing The most recent LHMP was updated in October 2021 as part of a multijurisdictional process. No reportable actions in 2024.

6.5 Update the City’s Safety Element to address earthquakes, flooding, and other natural and manmade hazards; consider policies such as studying the inventory of the soft-story housing stock and establishing a seismic retrofit program to address these buildings; establishing a program for remediation of leadbased paint in older residential buildings; and incorporating targeted outreach to vulnerable and special needs populations to ensure their needs are well-addressed. 2025
Started in 2023. The City started the process for the Safety Element update in July 2023. The update is being conducted in collaboration with several jurisdictions in San Mateo County. Four community workshops have been held so far.

6.6 Continue to disseminate information through onsite resources and workshops to homeowners, property owners, and developers on FEMA, state, and local regulations on floodplain construction and management practices.

Ongoing
Ongoing. The City maintains an updated website with storm information and flood preparation resources. Storm preparation guides were sent out via citywide newsletter with updates before and during each major storm. The City coordinated with developers on meeting floodplain construction requirements which exceed FEMA's baseline CRS requirements.

6.7 Continue to participate in FEMA’s Community Rating System Program to ensure that new housing development complies with floodplain construction standards with submission of required certifications.

Ongoing
Ongoing. The City submitted its 2023 CRS report to FEMA and received approval. Where applicable, building permits are reviewed for compliance with floodplain requirements. 56 7.1
For affordable housing projects located near high-quality transit, on City-owned land, with City subsidy, or where otherwise legally defensible, require developers of affordable housing to demonstrate how they will serve people with disabilities in the development.
2024, 2025 No reportable actions in 2024.

7.2 Finalize the Master Temporary Use Permit (MTUP) process for the temporary housing program rollout that includes City coverage of permit fees to provide housing for individuals experiencing homelessness in the community. 2024 Process finalized and published on City website in 2023. City is still seeking applications for MTUP process.

7.3 Evaluate lessons learned and options for longer-term, holistic solutions to RVs parked in public right of way with the conclusion of the RV Safe Parking Program.
2024; Ongoing
Completed in 2023. The City's RV Safe Parking Program closed in October 2023, and staff providing a final report with lessons learned in the November 31, 2023 staff report, available at: https://cityofepa.granicus.com/player/clip/46?view_id=1&meta_id=3434&redirect=true. No update for 2024.

7.4 Research all available public funding sources to address homelessness and consider City investment of funds for homeless outreach, case management and supportive housing to supplement the countywide system. 2024 The City was rejected for the Encampment Resolution Funding Grant ERF-3 in August 2024.

7.5 Pursue expansion of support programs for unhoused residents by establishing partnerships with other public agencies, private corporations and foundations, and non-profit service providers. 2024 No reportable updates for 2024.
57 7.6
Continue to support the low barrier navigation center and emergency shelter operated by WeHope, a community-based non-profit organization, which provides an interim shelter and supportive services for unhoused individuals. Accommodate the special needs of at-risk youths, households with children, and persons with disabilities.

Ongoing
In 2023, Building staff approved a permit by-right for the City's emergency shelter operated by WeHOPE to improve shelter accommodations, including replacement of finishes and light fixtures, fire life safety including egress and occupancy for emergency shelter bed and supporting services. No reportable actions in 2024.

7.7 Develop options for incentivizing deeply affordable housing units that serve larger household sizes, such as allowing additional density or other relaxed or flexible zoning regulations. 2024 No reportable actions in 2024. Update as this is under development now.

7.8 Continue to require residential projects to include Extremely Low-Income housing units through the City’s Inclusionary Housing Program and encourage production of deed-restricted ADUs serving Extremely Low and Very LowIncome households as an Inclusionary Housing Alternative Compliance option instead of paying in-lieu fees for fractional units. 2024; Ongoing
Ongoing. Housing staff continues to encourage production of deed-restrcited ADUs serving ELI and VLI households as Alternative Compliance Options for Inclusionary Housing requirements.

8.1 Improve and maintain the Housing website as a primary means of communicating the City’s efforts around housing. Expand proactive measures to inform homeowners, landlords, and tenants about available local and County housing resources and supportive services.

Ongoing
Ongoing. Housing staff continues to update and maintain the Housing website, and find other means to communicate with homeowners, landlords and tenants, including mailers, City newsletter, and social media updates. 58 8.2
Create a budget for mailers and nondigital outreach on Housing workplan items at the start of each fiscal year.

Ongoing Ongoing. Housing staff budgeted for mailers and non-digitical outreach in 2023.

8.3 Provide translation of materials and interpretation of City Council, Planning Commission, Rent Stabilization, and other City meetings in alignment with City’s Language Policy. 2024; Ongoing Ongoing. City provides Spanish interpretation services at City Council and Rent Stabilization meetings, and at Planning Commission meetings as requested.

9.1 Regularly assess the level of staffing or contract assistance to ensure that sufficient staffing is committed to implementing the policies and programs in this Affordable Housing Strategy in a timely manner.

Ongoing The City entered into a contract in 2024 with HEART for staff augmentation hours as needed.

9.2 Along with other San Mateo County communities, access the services of the HEART of San Mateo County’s new Housing Consulting Services program, so as to access additional housing expertise and staffing. 2024
Completed in 2023. Worked with HEART of San Mateo County's Housing Consulting Services to conduct City's 2024-2028 Affordable Housing Strategy Update. No reportable upidates for 2024.

9.3 Collaboratively update the City’s Development Code to align Planning and Housing objectives, with an emphasis of resolving inconsistencies and ensuring consistency with the City’s General Plan. 2024, 2025
Along with approval of the RBD Specific Plan update in December 2024, General Plan and Development Code updates were concurrently enacted to ensure internal consistency between the General Plan, Specific Plan, and zoning regulations. 59 9.4
As Notices of Funding Availability (NOFA) are issued (typically annually), proactively work with the City’s grant coordinator to selectively apply for regional, state, and federal grants to finance qualifying affordable housing projects and to fund East Palo Alto housing programs, such as housing rehabilitation program and firsttime homebuyers’ program Ongoing
In 2023, Housing staff research potential regional, state and federal funding sources for affordable housing, and established a plan for applying to local County funding sources.

9.5 Review the Housing Element’s Sites Inventory annually to assess progress in achieving the City’s RHNA affordable housing allocation and as needed, identify additional sites or adjusting development policies, programs, and priorities.

Ongoing
Ongoing. City reviewed RHNA progress and effectiveness during Housing Element Update process including January 23, 2023 Planning Commission meeting, February 9, 2023 Planning Commission meeting, and February 21, 2023 City Council public hearing. 60 9.6
Evaluate the effectiveness of the Inclusionary Housing Ordinance (IHO) in producing affordable units and the financial impact of the inclusionary requirements and Alternative Compliance Options on residential development. Evaluate the effect of changing economic, development, and financing conditions and the cumulative financial impact of development impact fees and exactions. Following completion of the evaluation, amend the IHO to reduce constraints within six months if necessary. Continue to assess the financial impact of the IHO on individual projects and implement further measures to reduce the barriers to housing production and achieve the City’s RHNA if needed. 2024, 2025, Ongoing
On July 18, 2023, City Council adopted an amendment to in-lieu fees calculation methodology including using the Construction Cost Index for change in rental in-lieu fees, and a 3-year average of interest rates for the ownership in-lieu fees to reduce volatility. City has started and will complete a nexus study and financial feasbility analysis in 2024 to update the City's development impact fees. As part of the financial feasibility analysis, the inclusionary housing requirements in the IHO will be included along with other development fees and exactions to access the cumulative financial impact on project feasibility. The City is also participating in a "Grand Nexus Study," led by the County with the participation of other 21 Elemets cities to study inclusionary housing and commerical linkage fee programs. A consultant firm will be selected to begin this study in 2025.

10.1 For applicable development projects that will be removing residential units, a replacement housing program for lowerincome households in accordance with State requirements (Government Code 65583.2(g)).

Ongoing Ongoing. Planning staff continue to work with applicants to ensure compliance. 61 10.2
Emergency Shelters - Evaluate current sites, development standards, and approval process and amend the Development Code to comply with Assembly Bill 2339 and other applicable state laws. Amend the Development Code to address zoning requirements, update the definition of emergency shelters, ensure sufficient capacity for emergency shelters in zones with proximity to transportation and homelessness services, establish objective development standards, and comply with all other requirements of AB 2339. 2024
Consistent with the requirements of AB 2339, Emergency Shelters have been included as a by right use in the Industrial Transition zone in the RBD/4 Corners Specific Plan which was aopted by Council in December 2024. Additionally, a zoning amendment to allow Emergency Shelters in commercial zoning districts has been scheduled for Council on February 18, 2025.

10.3 Update zoning to so that Permanent Supportive Housing would be allowed byright in residential and mixed-use zoning districts, as required by the State (Government Code 65651). 2024 Zoning amendment to allow supportive housing and transitional housing started in 2024 and has now been scheduled for Council on February 18, 2025

10.4 Update zoning and the definition of a “housekeeping unit” to comply with the state Employee Housing Act and adopt a “barrier-free” definition that does not subject persons with disabilities to special regulations.
2024 No reportable actions in 2024.
62 10.5
Amend the ADU ordinance to comply with State law, pending formal comment from HCD. Further actions include programs and policies to facilitate construction of ADUs (refer to Policies/Programs 1.7 to 1.14 for specifics). Consider additional measures to remove zoning impediments such as relaxing side and rear yard setback and open space standards and facilitating conversion of unpermitted accessory structures to ADUs. The City has a goal of approving at least 72 ADUs between 2024 and 2028. 2024
This effort started in 2023 with the drafting the ADU objective architectural compatibility standards to provide clear design guidelines to better facilitate the constructions of ADU. The standards were adoption in Feb 2024.

10.6 Update zoning regulations for residential care facilities and group homes (7+) to comply with state law and to reduce barriers for establishing facilities for special needs populations such as persons with disabilities, including revising existing spacing constraints. 2024
Work on zoning amendment to facilitate the approval of both small and large Residential Care Facilities started in 2024 and is scheduled for Council on February 18, 2025. Supportive housing is also included in the amendments as a by right use in any zone where residential uses are allowed under the same provisions that apply to all residential development. 63 10.7
Review zoning ordinance regulations for compliance with the current state laws and reduce development impediments or provide incentives such as standards pertaining to parking, open space, density bonuses, and objective design standards. Implement Policies/Programs 1.1 to 1.6, 1.18. 1.20, 1.21 and 1.25 for a comprehensive multi-prone approach to reduce regulatory constraints, improve development processing, create incentives for housing development, and reduce, mitigate, and not constrain housing supply, cost, and ability to achieve maximum densities. 2024, 2025, 2026 or later
Sarted in 2023. The ADU Ordinance amendment reduced the open space requirement and allowed the City's adopted ADU ordinance to be compliant with the current state laws. The update also introduced the Preliminiary Ministerial Review (PMR) Clearance for the streamlined project process. Additional amendments are being proposed to reconcile the city's development code with state legislation with respecct to ADU provisions for multi-family dwellings, scheduled for Coucil on February 18, 2025. 64 10.8
Adopt an update to RBD Specific Plan to allow residential and mixed-use development at designated locations in the plan area and address provisions as noted in other Housing Element and Affordable Housing Strategy policies/programs. Concurrently, rezone parcels for residential and mixed-use development. Additionally, establish byright approval, minimum residential densities, objective design standards, minimum residential requirements for mixed use zoning, reduce parking set flexible open space standards for affordable housing, create a transportation demand management (TDM) program, streamline subdivision approvals, and undertake other re-zoning efforts to reduce development constraints and create incentives for developments catering to special needs populations. Further, the City will resolve inconsistencies between the General Plan and current Specific Plan, (See related Policy 1.21). The City’s goal is to zone sites and define minimum densities and 2024
The RBD Specific Plan was adopted in December 2024 and incorproates many of the measures in this Housing Element program, such as: rezoning parcels for residential and mixed-use development to allow up to 1,600 new residential units, establishing minimum residential densities; settng maximum parking standards; creating a RBD transporatation managemenrt associationn to overall TDM programs and compliance with the City's TDM ordinance; addressing development constraints for residential development; incentivizing the development of affordable housing over and above current IHO and commercial linkage fee requirements; and incentivizing providng housing units for special needs populations. The Specific Plan also plans for neighborhood retail uses, parks, multi-modal mobility improvements, and community and recreation facilities to serve future residents and workers. Along with adoption of the Specific Plan, General Plan and Development Code amendments were concurently enacted to resolve inconsistencies. 65 10.9
Develop procedures and review zoning regulations with the objective of encouraging and facilitating the development of SRO projects and transitional supportive housing at suitable locations. The City's goal is to streamline zoning regulations as needed, identify potential funding, and reach out to developers (e.g., through a request for proposals or qualifications) to construct an SRO or supportive housing project on a suitable site in the City with convenient transit service.
2025
Work on this policy has begun with a zoning amendment to facilitate supportive and transitional housing by making them a use by right in any zone that allows residential uses, and to subject them to the same regulations as other residential uses. The amendment is scheduled for Council on February 18, 2025. Other efforts, including the identification of funding sources and outreach to developers will begin after the adoption of the amendment.

10.10 During the 6th cycle Housing Element, ensure that the General Plan land use designation and zoning are consistent for all properties included in the City’s RHNA Sites Inventory.

Ongoing The Ravenswood Business District/4 Corners Specific Plan was approved on December 17, 2024 to ensure consistency. 66 Jurisdiction East Palo Alto ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2024 (Jan. 1 - Dec. 31)Planning Period 6th Cycle 01/31/2023 - 01/31/2031 Yes
Table K
Tenant Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational. https://www.cityofepa.org/housing/page/local-preference Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage containing authorizing local ordinance and supporting materials.

Notes
67 Jurisdiction East Palo Alto
Reporting Year 2024 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes CEQA $40,000.00 $40,000.00 None Completed, reimbursement has been completed 2024.

Complete Housing Element $30,000.00 $30,000.00 Other $30K went toward 21 Elements contract (total contract amount of $54,500) Planning Staff Coordination $25,000.00 $25,000.00
Local
General
Fund
Completed, reimbursement has been completed 2024.

ADU Ordinance Update $0.00 $0.00 Other Completed in Feb 2024 using SB 2 funds.

Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0Non-Deed Restricted 8Deed Restricted 0Non-Deed Restricted 7Deed Restricted 0Non-Deed Restricted 8 3 26
Current Year
Deed Restricted 0Non-Deed Restricted 8Deed Restricted 0Non-Deed Restricted 7Deed Restricted 0Non-Deed Restricted 8 3 26
Current Year
Deed Restricted 0Non-Deed Restricted 6Deed Restricted 0Non-Deed Restricted 5Deed Restricted 0Non-Deed Restricted 3 3 17

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Completed
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ 95,000.00
Task Status
CompletedCompletedCompleted
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
68 

  




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91 CONSENT ITEM 3.3

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 18, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Michael Cortez, Assistant Engineer
Humza Javed, Director of Public Works
SUBJECT: Award the O’Connor Pump Station Improvements Phase I Project (CIP Project No. SD-06A) design to Harris & Associates, Inc.

Recommendation
Adopt a resolution:

1. Authorizing the City Manager to award, negotiate, and execute an agreement with Harris & Associates, Inc. in a form approved by the City Attorney, for a contract amount of $324,788.00, and to establish a 10% contingency in the amount of $32,478.80, for a total not-to-exceed project budget amount of $357,266.80 for professional engineering services to design the O’Connor Pump Station Improvements Phase I Project (CIP Project No. SD-06A); and

2. Finding that the proposed action does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378(b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Promote Public Health & Safety
92 CONSENT ITEM 3.3
Background
The O’Connor Pump Station, located along the San Francisquito Creek Levee at the eastern end of O’Connor Street, was constructed in 1984 by the County of San Mateo. The pump station currently serves as the City’s only storm runoff pump station, and it drains the majority of the runoff captured by the City’s storm drainage system.

The pump station facility includes five pumps, four of which are 225 horsepower (HP) dieseldriven pumps and one 40 HP electrical pump. The diesel pumps are fueled by a 2,000-gallon underground diesel storage tank at the southeast corner of the site. The pump station’s current configuration is capable of conveying stormwater flows at a rate of 200 cubic feet per second.

In 2017, the City hired an engineering consulting firm, Schaaf & Wheeler, to prepare a memorandum assessing the condition of the O’Connor Pump Station. The memorandum outlined the recommended improvements for bringing the pump station to current standards, increasing the pumping capacity of the O’Connor Pump Station as well as miscellaneous safety improvements. The memorandum provided short-term and long-term improvements.

The City utilized the information to add two projects in the Capital Improvement Plan, namely Phase 1 and Phase 2 improvements at the O’Connor Pump Station.

The scope of the Phase 1 improvements to the O’Connor Pump Station was expanded to include compliance with California Senate Bill 445, which requires the removal of underground single walled fuel lines and diesel tanks. The City has verified that it will need to upgrade its underground fuel lines to double-walled fiberglass piping.

In 2022, the City received $800,000 for rehabilitation of the O’Connor Pump Station from US Environmental Protection Agency (EPA) through the FY 2022 Omnibus Appropriations Bill.

The City is in the process of executing the funding agreement, and the funds will be utilized to fund the project design and a portion of the construction phase.

Analysis
The City issued a request for proposals (RFP) to its list of pre-qualified engineering consulting firms on January 24, 2025, for the design of the O’Connor Pump Station Improvements Phase I Project. The RFP was sent to eleven consulting firms. On February 13, 2025, the City received one proposal from Harris & Associates, Inc.

The proposal was reviewed for completeness by staff members from the Public Works Department. This review was based on a set list of criteria, which included the overall quality of the proposal, the firm’s qualification and delivery of similar projects, the proposed scope of work, the firm’s client references, and the firm’s schedule/manpower allocation.

Because the project will need to meet regulatory environmental compliance, significant geotechnical investigation and coordination with regulatory agencies will be required.

Increasing pump capacity and upgrading diesel pumps to electrical pumps will also require ventilation as well as electrical upgrades to the facility. 93 CONSENT ITEM 3.3
Harris & Associates, Inc., has been involved in a number of City projects including its Asset Management Plan as well as technical grant writing support for several years. They are well known for providing engineering services for public works infrastructure projects in the region.

Fiscal Impact
The total project cost is $357,266.80 and this amount will be funded using Federal Earmark Funds allocated in the FY2024-25 CIP Budget.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378(b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Attachments

1. Resolution

2. Proposal – Harris & Associates, Inc.
94 Resolution No. XX-2025 1 of 2
RESOLUTION NO. XX– 2025

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO AWARD, NEGOTIATE, AND EXECUTE AN AGREEMENT WITH HARRIS & ASSOCIATES, INC., IN A FORM APPROVED BY THE CITY ATTORNEY, FOR A CONTRACT AMOUNT OF $324,788.00, AND TO ESTABLISH A 10% CONTINGENCY IN THE AMOUNT OF $32,478.80, FOR A TOTAL NOT-TO-EXCEED PROJECT BUDGET AMOUNT OF $357,266.80 FOR PROFESSIONAL ENGINEERING SERVICES TO DESIGN THE O’CONNOR PUMP STATION IMPROVEMENTS PHASE I PROJECT (CIP PROJECT SD-06A)
WHEREAS, the O’Connor Pump station was constructed in 1984 by the County of San Mateo; and
WHEREAS, in 2017, Schaaf & Wheeler, the City’s engineering consultant, recommended certain improvements to the O’Connor Pump station, including those related to industry flow standards and minor safety improvements; and
WHEREAS, in 2022, the City received $800,000 from the U.S. EPA for rehabilitation of the O’Connor Pump station; and
WHEREAS, on January 24, 2025, the City issued a Request for Proposals to its list of prequalified engineering consulting firms to design the O’Connor Pump Station Improvements Phase I Project; and
WHEREAS, on February 13, 2025, the City received one proposal for the solicitation, which was reviewed by staff pursuant to the criteria outlined in the Request for Proposals; and WHEREAS, Harris & Associates, Inc. was selected for professional engineering design services with a proposal amount of $324,788.00.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action; and

2. Authorizes the City Manager to award, negotiate, and execute a professional services agreement with Harris & Associates, Inc., in a form approved by the City Attorney, for $324,788.00, and to establish a ten percent (10%) contingency in the amount of $32,478.80, for a total not-to-exceed project budget amount of $357,266.80; and

3. Finds that the proposed action does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378(b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
95 Resolution No. XX-2025 2 of 2
PASSED AND ADOPTED this 18th day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Barragan, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
96 CONSENT ITEM 3.4

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 18, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Shiri Klima, Assistant City Manager
Maurice Baker, Community Services Manager
SUBJECT: Update on Security Provider for EPA Senior Center Recommendation
Adopt a resolution;

1. Authorizing the City Manager to negotiate and execute a multi-year agreement with the next responsive bidder, Pal-American Security, in lieu of CitiGuard Inc., in a form approved by the City Attorney, with a 10-percent contingency of $290,000, for a total notto-exceed of $290,000; and

2. Finding action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Promote Health & Public Safety
Priority: Enhance Community Services and Parks for Residents Background
To support the operations of the East Palo Alto Senior Center, the City has maintained utility and unarmed security services for the 560 Bell Street site per the operating agreement effective in 2006. The operating agreement states: “Security Services - Landlord shall provide security 97 CONSENT ITEM 3.4
services for the Premises, either through Landlord staff or via contracted security services.

Landlord shall be responsible for all costs associated with providing the security services for the Premises.”
Following a request for proposals (RFP) process that was completed on December 5, 2023, a contract was awarded to Genesis Security Services. However, Genesis was acquired by PalAmerican Security during the term of the agreement. The term of this contract was January 1, 2024, through December 31, 2024. Services met the expectations of the Community Services Division, but there was still a need for an RFP for 2025 services. This was released on October 23, 2024.

On December 17, 2024, the Council awarded the security contract to CitiGuard, Inc. During contract negotiation, CitiGuard revealed it would be unable to work with the minimum number of hours per week, thereby rendering it no longer a responsive bidder. Staff is seeking authority to proceed to contract negotiations with the next responsive bidder, Pal-American Security.

Analysis
Following the conversation with CitiGuard Inc., staff confirmed that the next responsive bidder from the 2025 RFP for unarmed security services for City facilities and events was the current provider Pal-American Security. During negotiations, CitiGuard Inc. demanded an increase to the number of hours per day to six. This demand would increase the cost of the agreement to just under $60,000 for 2025 not including a 3% cost annual escalator for the next three years.

Even after factoring in the cost of on-boarding a new vendor and other factors, staff determined that it may be more cost effective to move on from CitiGuard, Inc. Here is the bid packet information for CitiGuard, Inc. and Pal-American Security, for the Council’s consideration and comparison:

CitiGuard Inc.

Unarmed Security Hourly Cost: $26.00
Overtime/Hourly Cost: $26.00
Mobile Security Monthly Cost: $1360.00
Estimated Monthly Cost: $4480.00 (6 hours/day plus Mobile Security cost) Pal-American Security
Unarmed Security Hourly Cost: $42.90
Overtime/Hourly Cost: $64.35
Mobile Security Monthly Cost: $971.00
Estimated Monthly Cost: $5261.00 (5 hours/day plus Mobile Security cost) Monthly Difference: $781.00 per month (not including Overtime/Holiday or special event cost) As illustrated above, the difference is marginal. Accordingly, staff is seeking authorization to move forward with the next responsive bidder who is Pal-American Security. The goal is to be fiscally responsible while providing the highest level of services that we can to protect one of our most vulnerable populations.
98 CONSENT ITEM 3.4
Fiscal Impact
No additional appropriation is needed for this action as the current Community Services budgeted amount will be sufficient for the remaining Fiscal Year 24-25 months. Staff will return at the FY25-26 budget cycle for the following calendar year.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as the entitlement involves a contract that was competitively bid, the Levine Act is not applicable.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution.
99 Resolution No. XX-2025 1 of 2
RESOLUTION NO. XX– 2025

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO PROCEED WITH THE NEXT RESPONSIVE BIDDER FOR A

THREE-YEAR AGREEMENT, IN A FORM APPROVED BY THE CITY ATTORNEY, TO PROVIDE

UNARMED SECURITY SERVICES FOR THE EAST PALO ALTO SENIOR CENTER AND CITY

FACILITIES PLUS SPECIAL EVENTS, INCLUDING TWO THREE-MONTH EXTENSIONS AT THE CITY MANAGER’S DISCRETION, FOR AN AMOUNT NOT TO EXCEED $290,000.00, INCLUDING A $10,000

ANNUAL CONTIGENCY
WHEREAS, according to the Operating Agreement between the City of East Palo Alto and the East Palo Alto Senior Center Inc (EPASCI), it is the responsibility of the City to provide Utility support and unarmed security services for the Senior Center; and
WHEREAS, during the pandemic Shelter-In-Place orders, the Senior Center was closed to the public and services were temporarily suspended, leading staff to not renew the in-person security services. Services were requested to be returned by the EPASCI as restrictions relaxed. Staff issued a 2024 request for proposals (RFP) for Unarmed Security Services to cover the calendar year of January 1, 2024, to December 31, 2024; and
WHEREAS, on October 23, 2024, staff issued an RFP to provide services for a multi year agreement beginning January 1, 2025, for a period of three years ending on December 31, 2027, with an option for two six-month extensions until June 30, 2027; and
WHEREAS, on December 17, 2024, the City Council awarded a multi-year agreement to Citiguard Inc. ; and
WHEREAS, during agreement negotiations, it was revealed that CitiGuard, Inc. would be unable to provide the minimum hours of security services required by the City as part of its RFP, thereby rendering CitiGuard, Inc. no longer a responsive bidder; and
WHEREAS, staff presented a recommendation to Council to proceed with the next responsive bidder (Pal-American Security and Universal Security) for the term of January 1, 2025, through December 31, 2027, with the option for two three-month extensions at the City Manager’s discretion for a not-to-exceed amount of $290,000 including an annual $10,000 contingency; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of East Palo Alto hereby:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action; and

2. Authorizes the City Manager to award, negotiate, and execute a three-year agreement, in a form approved by the City Attorney, with the next responsive bidder (Pal-American Security and Universal Security) to provide Unarmed Security Services for the East Palo Alto Senior Center and other city facilities plus special events, including two three-month extensions at the City Manager’s discretion for an amount not to exceed $290,000.00, including an annual $10,000 contingency; and

3. The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

PASSED AND ADOPTED this 18th day of March 2025, by the following vote:
100
Resolution No. XX-2025 2 of 2
AYES:

NOES:

ABSENT:

ABSTAIN:

Matha Barragan, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
101
CONSENT ITEM 3.5

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: March 18, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Batool Zaro, Senior Engineer
Humza Javed, Public Works Director
SUBJECT: Award of the University Avenue Grand Corridor Project design (ST-29) Recommendation
Adopt a resolution:

1. Authorizing the City Manager to award to, negotiate and execute an agreement with CSWST2, in a form approved by the City Attorney, in the amount of $1,528,095, and to establish a 10% contingency in the amount of $152,809.50, for a not-to-exceed total of $1,680,905 to develop a community outreach plan and to provide civil engineering design services for the University Avenue Grand Corridor Project; and

2. Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and because environmental review of the project will be performed as part of this contract during the design phase.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Promote Health & Public Safety
Background
102
CONSENT ITEM 3.5
University Avenue is the City of East Palo Alto’s major arterial highway. University Avenue from Woodland Avenue to Kavanaugh Drive is within the City of East Palo Alto limits, and from Kavanaugh Drive to I-84 is under Caltrans’ jurisdiction. The traffic signals north of Bay Road at O’Brien Drive, Notre Dame Avenue, and Kavanaugh Drive all belong to Caltrans.

University Avenue is highly congested, especially during peak travel hours, and it is expected to accommodate pedestrians and bicyclists alike. Additionally, University Avenue is surrounded by a large, heavily populated residential area. The high volume of traffic can pose risks to public health, social equity, and environmental justice, particularly for the local residents who reside close by and rely on University Avenue for daily destinations. The City of East Palo Alto has numerous developments along and within a half mile of the corridor. These developments will only serve to exacerbate the existing problems. The City is in need of extensive community engagement, visioning, and an equity assessment for the future of public safety improvements on and along University Avenue.

In 2023, the City applied to the San Mateo County Transportation Authority (TA) 2023 Measure A and Measure W Highway Grant Program to study and design improvements along University Avenue from Donohoe Street to the City’s northern limit at Kavanaugh Drive. The goal is to begin in-depth community engagement efforts to develop a plan for the University Avenue Grand Corridor and prepare design documents, including plans, specifications, and estimates (PS&E).

The scope for this project begins with the development of a University Avenue Grand Corridor conceptual plan based on community engagement and visioning, extensive stakeholder input, and an equity assessment. Potential outcomes include but are not limited to: reduce traffic congestion and delay; enhance the regional environment by encouraging more energy efficient transportation modes; promote walking and biking; traffic calming; increasing the accessibility of the system inclusive of those with disabilities; and improving the street connectivity to reinforce the University Avenue local function as a community focal point and gathering place.

Subsequently, the project scope includes design phase services including environmental services, right-of-way certification, and completion of a PS&E package.

The City was awarded $1,050,000 of TA Measure W Highway Program funds with an additional requirement for a $1,000,000 City match. Per Resolution 93-2023, City Council supported the project and committed the $1,000,000 City match. This project is also budgeted in the adopted 10-year Capital Improvement project and is a City Council priority project.

Analysis
Public works staff prepared a request for proposals (RFP) and sent it out to its pre-qualified engineering on-call list on December 20, 2024. On January 15, 2025, the City received two proposals. The two proposals were reviewed and ranked by a panel of three staff members from the Public Works Department and one staff member from the Planning Department. The highest-ranking consultant, CSWST2, is being recommended for selection.

CSWST2 has extensive knowledge in corridor revitalization. CSWST2 is currently working on a University Avenue revitalization project in the City of Palo Alto and has completed many corridor improvement projects in the Bay Area.
103
CONSENT ITEM 3.5
The scope of the contract includes but is not limited to:
 Outreach
 Conceptual Planning/Design
 Final Design
The consultant’s proposal and scope of work are included as Attachment 2.

Next Steps
A rough schedule for next steps is as follows:

Task Schedule
Council approval of the
contract
March 2025
Contract execution April 2025
Project outreach phase/ City
Council update at the end of
phase
May - August 2025
Design package September 2025 – December
2025
Final design package for City
Council Review
January 2026
Fiscal Impact
These funds are included in the FY2024-25 CIP budget. $840,452.50 will be funded by the TA Measure W Highway Program funds program grant, and $840,452.50 from the Capital funds as a City match.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it 104
CONSENT ITEM 3.5
is a government administrative activity that will not result in direct or indirect changes in the environment.

Environmental review of the project will be performed as part of this contract during the design phase.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action was competitively bid.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution

2. Consultant’s Proposal and Scope of Work
105
Resolution No. xx-2025 1 of 2
RESOLUTION NO. xx – 2025

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO AWARD, NEGOTIATE AND EXECUTE A CONTRACT WITH CSWST2, IN A FORM TO BE APPROVED BY THE CITY ATTORNEY, IN THE AMOUNT OF $1,528,095, AND TO ESTABLISH A 10% CONTINGENCY IN THE AMOUNT OF $152,809.50 FOR A TOTAL NOT-TO-EXCEED OF $1,680,905 TO DEVELOP A COMMUNITY OUTREACH PLAN

AND TO PROVIDE CIVIL ENGINEERING DESIGN SERVICES FOR THE UNIVERSITY AENUE

GRAND CORRIDOR PROJECT
WHEREAS, the City of East Palo Alto’s major arterial, University Avenue, experiences traffic congestion, delay, localized air pollution, noise and vibration, and traffic injuries; and WHEREAS, the University Avenue Grand Corridor project (ST-29) includes planning and design of improvements along this busy corridor from Donohoe Street to the City’s northern limit at Kavanaugh Drive; and
WHEREAS, the San Mateo County Transportation Authority (TA) issued a Call for Projects for the Measure A and Measure W Highway Program funds on July 5, 2023; and WHEREAS, the City applied for the grant and was awarded $1,050,000 for the project with a required City match of $1,000,000; and
WHEREAS, the City issued a request for proposals on December 20, 2024, and on January 15, 2025, the City received two proposals; and
WHEREAS, City staff reviewed and ranked the two proposals, and the highest-ranking consultant was CSWST2.

WHEREAS, this project is included in the FY 24/25 capital budget.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Authorizes the City Manager to award to, negotiate and execute an agreement with CSWST2, in a form approved by the City Attorney, for $1,528,095, and to establish a 10% contingency in the amount of $152,809.50, for a not-to-exceed total of $1,680,905 for professional engineering services to complete the design of the University Avenue Grand Corridor project; and

3. Finds that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and because environmental review of the project will be performed as part of this contract during the design phase.
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Resolution No. xx-2025 2 of 2
PASSED AND ADOPTED this 18th day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Barragan, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
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City of East Palo Alto
Professional Engineering Services to Design the
University Avenue Grand Corridor Project
REVISED MARCH 5, 2025
CIP PROJECT ST-29
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CSW ST2
303 Twin Dolphin Drive Redwood Shores, 6th Floor, Redwood City, CA 94065 | t. 415-533-1864 | www.cswst2.com January 15, 2025
City of East Palo Alto
Public Works Department
Attn: Batool Zaro, Senior Engineer
1960 Tate Street
East Palo Alto, CA 94303
[email protected]
Subject: Proposal for Engineering Services to Design the University Avenue Grand Corridor Project Dear Ms. Zaro:

East Palo Alto is a vibrant and diverse city with a rich history. University Avenue serves as both a critical transportation corridor and a symbol of the evolving landscape in the City. The corridor has experienced significant traffic congestion in large part due to regional traffic that travels through East Palo Alto on University Avenue between US 101 and the Dumbarton Bridge. In recent years, the congestion has caused an increasing number of drivers to divert from arterials to local streets, impacting the quality of life in East Palo Alto neighborhoods. University Avenue has a weekday traffic estimate of 24,000 to 33,000 vehicles.

The traffic volume has contributed to air pollution, noise, and vibration in the community, as well as resulted in fatal and nonfatal injuries. City staff has identified improving University Avenue as a priority and received a grant to facilitate improvements.

The General Plan identified the vision that University Avenue will be transformed from a cut-through corridor into a beautiful mixed-use corridor. Our team envisions partnering with the community of East Palo Alto and local stakeholders to develop a comprehensive plan for University Avenue. This plan will balance the needs of motorists, transit users, pedestrians, and bicyclists, promote ride-share opportunities, and create a safe and equitable transportation system. We believe it is critical to ensure our proposed solutions meet the City’s economic development needs while creating a sense of place that highlights the unique community of East Palo Alto. Our goal is to develop an equitable consensus-based solution that, through transparent community planning, offers suitable compromises for everyone.

CSWST2 has supported infrastructure development throughout the Bay Area for over 60 years. Our team blends a skill set that incorporates expertise in equitable outreach, complete streets planning, and transitoriented infrastructure improvements. Similar to the University Avenue goals in East Palo Alto, is University Avenue in neighboring Palo Alto, where CSWST2 is supporting the City in modernizing the corridor.

The principal effort of this project is to improve pedestrian and bicyclist safety while creating a vibrant environment for the community to gather.

Our experienced team, led by Julia Harberson, includes engineers and surveyors skilled in the design and planning of active transportation corridors and complete streets projects. Our urban planning and outreach efforts will be led by Jessie Maran. Robert Stevens will provide oversight and quality control, lending his nearly 30 years of specialized experience supporting agencies with federally funded projects.

Lastly, we have teamed with Matt Haynes of Fehr & Peers, who will coordinate the traffic engineering as required for the project.
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CSW ST2
303 Twin Dolphin Drive Redwood Shores, 6th Floor, Redwood City, CA 94065 | t. 415-533-1864 | www.cswst2.com Julia Harberson, PE, QSD/QSP, LEED AP
Project Manager
Robert Stevens, PE, TE
President & Principal in Charge
As required in the Request for Proposal:
• Robert Stevens is the president of CSWST2 and authorized to commit the firm to the City. His contact information is 415.533.1864 and [email protected]. Furthermore, he can be reached by mail at the address on this correspondence;
• CSWST2 acknowledges receipt of Addendum No. 1 and has provided the acknowledgment form at the end of the proposal.

Sincerely,
CSWST2
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Letter of Transmittal . . . . . . . . . . . . . . . . . . . . . . 1 Work Plan & Approach . . . . . . . . . . . . . . . . . . . . . 4 Key Personnel & Background . . . . . . . . . . . . . . 25 Staffing Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Resumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Organizational Chart. . . . . . . . . . . . . . . . . . . . . . 31 Team Experience . . . . . . . . . . . . . . . . . . . . . . . . . 32 References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Workforce Allocation . . . . . . . . . . . . . . . . . . . . . 37 Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Addendum Acknowledgement . . . . . . . . . . . . 39
Cost Proposal submitted under a separate cover.

Table of Contents
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Understanding
East Palo Alto is a diverse community with a long history of change.

Originally inhabited by the Ohlone/Costanoan people, this area was colonized first by Spanish ranchers and later by Caucasian settlers.

Asian and Italian communities developed flourishing floriculture businesses in East Palo Alto from the 1930s through the 1950s, following a trend that swept all of San Mateo County. Locally-grown chrysanthemums, violets, carnations, and lilies were transported to markets throughout the country on refrigerated ‘flower trains’. In the 1950s, many African American people moved to the area due to redlining in other communities, and East Palo Alto became one of the largest African American communities on the peninsula. Today, the city’s residents include many native Spanish speakers.

With the construction of Highway 101 in 1932, businesses catering to automobile travelers opened along the highway and some of East Palo Alto’s major streets. University Avenue became the community’s primary commercial corridor, attracting a variety of cafes, drive-ins, and restaurants. While University Avenue remains the main local transportation spine of the community, it is currently predominantly used by regional traffic traveling through East Palo Alto on University Avenue between US 101 and the Dumbarton Bridge. As a result, for decades East Palo Alto has experienced traffic congestion, with weekday traffic volumes on University Avenue ranging from 24,000 to 33,400 vehicles per day. In recent years, the congestion, coupled with smartphone mapping applications, has caused an increasing number of drivers to divert from arterials to local streets, impacting the quality of life in East Palo Alto neighborhoods.

The City’s General Plan identifies a vision for University Avenue and the surrounding neighborhoods. A vision of “University Avenue will be transformed from a cut-through corridor into a beautiful mixeduse boulevard with high-density housing, neighborhood-serving businesses, and offices that capitalize on the City’s proximity to Silicon Valley. Neighborhood shopping areas and new housing will be added throughout the City while existing housing will be renovated and improved.

This project will set a key foundation of the General Plan vision in place.

An inclusive, community-oriented engagement process will establish the focused vision for the University Avenue Grand Corridor, to be paired with the plans, specifications, and estimates to bring that vision to reality. We understand that the core of the Grand Corridor vision will be a complete street that reflects the community’s identity—a place that encourages all community members to feel safe and comfortable Bay Road is envisioned to be the “New
Main Street” for East Palo Alto, bisected
by University Avenue. The intersection
signalization will require a study to
confirm the adequacy of the existing
system as well as development of place
making elements to identify Bay Road as a
“Main Street” for East Palo Alto.

Accessible ramps require upgrading to
facilitate safe pedestrian movement.
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traveling by foot, bike, transit, and shared ride. The project will prioritize the most vulnerable users while also improving parking and maintaining efficient vehicle circulation.

Planning for the University Avenue Grand Corridor will require successful integration of existing land use and transportation conditions with adopted plans and anticipated future development, shaped by an extensive and equitable engagement to ensure that the project reflects community identity and sense of place.

Engage the Community
We understand that the University Avenue Grand Corridor Project is more than a streetscape engineering project. The University Avenue Grand Corridor will establish the city’s gateways and reflect the community’s identity, serving as the spine that knits together the western and eastern neighborhoods. The conceptual design must be established through extensive engagement with community residents, stakeholders, and community organizations. While we bring technical, urban design, and outreach expertise to the project, we understand that the lived expertise of the community is fundamental to a successful and enduring project. To ensure an equitable process and a Grand Corridor that truly serves and reflects the dynamic culture of East Palo Alto, the community engagement and visioning process will be developed and implemented in partnership with the dedicated community cohorts serving East Palo Alto’s residents.

Build on Existing Plans
While no specific plan exists for the University Avenue Grand Corridor, the City key adopted planning documents that will guide conceptual design for this project—Vista 2035 East Palo Alto General Plan, East Palo Alto Mobility Study 2020, East Palo Alto Bicycle Transportation Plan 2017, and the Ravenswood/Four Corners Specific Plan. In addition, the East Palo Alto Waterfront Project represents significant potential shifts in the community’s land use and circulation needs.

This, and other anticipated development plans, must be considered in visioning and concept development for the University Avenue Grand Corridor. Project design and engineering will be aligned with City projects outlined in the 10-year Capital Improvement Plan and the Countywide and City of East Palo Alto Local Road Safety Plan.

Address Existing Conditions for all Users and All Modes The University Avenue corridor bisects East Palo Alto, creating a barrier for people walking, biking, and even driving between residential neighborhoods, civic and social services, schools, parks, and commercial and retail stores. In recent years, traffic has caused regional drivers to divert from arterials to local streets, further Existing sidewalks are cluttered with
obstructions and are of inconsistent
width.

The Intersection of University Avenue and
Donohoe Street has a weekday PM LOS
of F and will require study to facilitate
vehicular movement.
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impacting quality of life for East Palo Alto’s residents. As the needs of East Palo Alto have changed, this corridor must evolve as well.

The context map of University Avenue illustrates current zoning, collision data, vehicle volumes, and key community assets, as well as vacant lands likely to develop in the coming years. The map focuses on the existing conditions context within one-quarter mile (a fiveminute walk) from the University Avenue corridor. While planning for the project will consider access for all modes and destinations across the city, this core focus area prioritizes the most vulnerable users, local residents most impacted by University Avenue traffic and congestion.

In creating a beautiful community-oriented Grand Corridor, the project will apply a complete streets approach to existing conditions and address deficits in walking, biking, and transit access infrastructure, considering the following:
• Pedestrian Realm. Existing sidewalk conditions have been identified as having basic or poor pedestrian conditions throughout the corridor. Sidewalks are cluttered with obstructions and are of inconsistent width. Upgrades to accessible ramps are required to meet current standards. Intersection and mid-block crossing conditions should be considered to facilitate connections between east and west side residences and destinations. • Bicycle Facilities. Upgrades to the bicycle facility are needed to align with best practices for bicycle infrastructure on a roadway of this volume and speed. To protect vulnerable users and support a safe and comfortable network for riders of all ages and abilities, a protected bicycle facility may be considered.
• Transit Access. Promote walk and bike connections to transit offerings from SamTran Buses, AC Transit Buses, and Caltrain Service to support access within East Palo Alto; to Menlo-Atherton High School, employment, and activity centers in neighboring municipalities; and to regional destinations.
• Road Design and Safety Concerns. High incident collisions at Donohoe Street, Runnymede Street, Bay Street, and Kavanaugh Drive have involved vehicles, pedestrians, and bicyclists, highlighting the importance of creating a streetscape that is designed for safe and comfortable use by all modes of travel.

Balancing these features against the mobility needs of a regional corridor is critical, especially given the limited right of way. In similar communities, we have successfully implemented coordinated traffic signals and modified intersection operations to maintain vehicle capacity while ensuring safe speeds.

Our team will coordinate with Menlo
Park Fire District to understand and
confirm their needs to establish
modifications to the street geometry.

This will be necessary to plan
improvements near Menlo Park Fire
District No. 2 station at the intersection
of University Avenue and Runnymede
Street.

Located near the intersection of
University Avenue and Bell Street,
the East Palo Alto Senior Center is
a focal point along the corridor.

Understanding and coordinating
with the users of the Senior Center
will be critical with establishing
improvements to the corridor.
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CITY LIMIT

CITY LIMIT
1/4 MILE FROM PROJECT AREA
5-MIN AVERAGE WALK

UNIVERSITY AVE

COOLEY AVE

EUCLID AVE

RUNNYMEDE ST

WEEKS ST

DONOHOE ST

UNIVERSITY AVE
BAY RD

MICHIGAN AVE

NOTRE DAME AVE

KAVANAUGH DR

BELL ST
BAY RD

BAYSHORE FWY
101
Costano
Elementary
School
Jack Farrell
Park
Cesar Chavez
Ravenswood
Middle School
Creative
Montessori
Learning
Center
East
Palo Alto
Library
East Palo Alto
Police Department
Fire
House
Pharmacy
East Palo
Alto Housing
& Comm
East Palo Alto
Community
Alliance
La Estrellita
Market &
Deli
Oxford Day
Academy
Ravenswood Child
Development
Center
East Palo Alto
Academy
Adventist
Church
Apostolic
Church Faith Missionary
Baptist Church
Open
Bible
Baptist
Church
Pal
Market
Samaritan
House South
St. Francis
of Assisi
Catholic
Church
Casa Del
Alfarero &
Community
Churches
New Sweet
Home Church
Los Robles
Ronald
McNair
Academy
KIPP
Esperanza
High
School
WIC
Program
Family
YMCA Senior
Center
LEGEND
Low Density Residential
Medium Density Residential
High Density Residential
Mixed Use Low
Mixed Use Corridor
Mised Use High
General Commercial
Office
Parks/Rec/Conservation
Public/Institutional
East Palo Alto City Limit
5-Min Average Walk from
Project Area
Bus Stop
Off-street Bike Path (Class I)
Bike Lane (Class II)
Planned Off-street Bike Path
(Class I)
Planned Bike Lane (Class II)
Planned Bike Route (Class III)
N
0’ 1,000’
Context Map

CONNECTIVITY
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CITY LIMIT

CITY LIMIT

UNIVERSITY AVE

KAVANAUGH DR

BELL ST
BAY RD

BAYSHORE FWY

UNIVERSITY AVE

DONOHOE ST

RUNNYMEDE ST
BAY RD

MICHIGAN AVE
101
LEGEND
East Palo Alto City Limit
University Ave Project Area
Highway 101
High Incident Collision Circles
(# of collisions represented by
size)
N
0’ 1,000’
Context Map

INCIDENCES
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Starting in 2007, our team
supported the Alameda
County community
of Castro Valley in the
planning of transforming
Castro Valley Boulevard,
a former segment of the
Lincoln Highway, with over
30,000 daily vehicles, into
a vibrant people-centric
corridor. The County
finalized the project in
2012 and over the last 12
years, retail has thrived
along the Boulevard.

Our team supported the
master planning and final
design to transform one
of Mill Valley’s principal
arterial roadways into
a complete street.

Competed in 2018, this $20
million project provides
buffered Class II bicycle
lanes and improves transit
access for the community.
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Approach
With experience in urban planning, streetscape design and engineering, and facilitating the construction of active transportation systems, our team comprehends the delicate balance required between community vision, stakeholder interests, physical and funding constraints, development and maintenance expenses, approval processes, and funding requirements. To devise elegant, innovative, and effective solutions, our approach focuses on the following elements.
• Community Partnership. Planning major active transportation projects and streetscape revitalization efforts relies on community knowledge and experience. We understand the administrative burden carried by communities when asked to engage in visioning and planning for community development and capital improvement projects. Our approach to community partnership seeks to engage with existing knowledge and processes, while building project-specific community expertise and champions. We anticipate connecting with local cohorts, including Ravenswood School District and charter school staff, parents, and students; faith communities; and local business owners to understand issues, needs, and vision. We also anticipate connecting with non-profits and grassroots organizations with established histories serving the community, such as East Palo Alto Community Alliance and Youth United for Community Action. We will use both online and in-person methods, in both Spanish and English to engage the community. We propose to build on the community participation findings from other developments within the City, such as the East Palo Alto Waterfront Development, to establish our baseline understanding and minimize our reliance on community member’s time and energy. However, all baseline understandings will be thoroughly vetted and adjusted to reflect projectspecific feedback received. We will also meet in small groups or have one-on-one conversations with key stakeholder groups, including public utilities, emergency services, and transit services, to review options and understand their needs. Finally, we plan to complete a street demonstration mock-up of the preferred concept to help everyone visualize the proposal and provide informed and detailed feedback.

In Richmond, we
are working on
implementing a
transformative
communities grant
to improve traffic
safety. To coordinate
the design, we are
collaborating with a
local non-profit, Pogo
Park to understand
community needs.
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• Our team understands there can often be disparate interests and values in a community. As no single solution will likely meet everyone’s needs, our approach is to listen deeply to the issues and ideas shared by community members and to empower participants in moving beyond frustrations to empower design-thinking in generating solutions. We support participants in bridging perspectives and identifying common values and goals for the corridor’s future. As the project moves through conceptual design and PS&E, we build understanding of key urban design and transportation concepts, illustrate design options, clearly articulate strengths and weaknesses, and guide informed discussion of the trade offs between various options. • Design upon experience. Over the last 5 years, our team has not only planned and designed but supported the construction and received feedback from the community on many multi-model streets in San Rafael, Richmond, San Pablo, and Berkeley. This experience has taught us many lessons, including awareness of the conflicts between vehicles, bicyclists and pedestrians. In our experience we have found that numerous and large commercial driveways can reduce the efficiency of bicycle and pedestrian facilities, as such, balancing the needs of the private parcels and the University Avenue corridor will be essential. Emergency vehicle and Transit vehicle maneuvers must also be considered as they can create significant issues and conflicts with other users of the corridor. The design of these facilities is ever evolving which is why members of our team collaborate with local bicycle advocates such as the Silicon Valley Bicycle Coalition as well as NACTO advisors and Caltrans in developing Complete Streets policies.

We are currently supporting the City
of Palo Alto in modernizing University
Avenue. This effort is principally
directed at creating a more vibrant
environment while improving
pedestrian and bicyclist safety. We
plan on presenting the recommended
option to the Council after two years
of extensive community outreach.
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CSWST2 is teaming with
Richmond non-profit,
Pogo Park, in an extensive
community engagement
process for the Neighborhood
Complete Streets project.

Our team has the skills and experience to support the East Palo Alto community’s effort to transform University Avenue into a beautiful mixed-use boulevard with highdensity housing, neighborhood-serving businesses and offices that serves all modes of transportation for the next generation of residents.

We are proud to support agencies in the Bay Area securing grant funding, below is a summary of our success over the last several years:

Project Funding Source
Hayward Area Recreational District - San
Lorenzo Creekway $18 million ATP
Alameda County - Niles Canyon Trail $700,000 MTC planning grant City of San Rafael - 2nd and 4th Street
Intersection Improvements $3 million OBAG 3
City of Pinole - Bay Trail Gap Closure $1 million OBAG 3 City of Pinole - Appian and Marlesta Safety
Improvements $350,000 STBGP
City of Richmond - Safety Improvements $35 million TCC
Port of Richmond - Shore Power
Conversion $1.2 million BAAQMD
City of Dublin - Village Parkway $4 million STIP
City of Richmond - Unity Park $6 million Proposition 68 From our experience in developing active transportation projects we have developed the following work plan.
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Work Plan
TASK 1: OPPORTUNITIES & CONSTRAINTS
In this initial phase, our team will collaborate with staff, community members, and stakeholders to understand the opportunities and constraints guiding the development of complete streets enhancements along University Avenue between Donohoe Street and Kavanaugh Drive. To facilitate concept development and support future funding initiatives, our team will engage stakeholders in establishing project-related values and goals and developing the vision for the future University Avenue Grand Corridor.

1.1 Project Kickoff. Key members of our team will host a meeting with City staff to introduce the project team and to review and discuss key project elements. We will present and facilitate a discussion on the following:

A. Project Goals. Beginning with the City’s goal to develop a planning document for the corridor — we will collaborate with the City to draft project-specific goals for the University Avenue community engagement and visioning process, as well as goals for the design and implementation of the Grand Corridor vision. These goals will need to align with those of City of East Palo Alto’s Vista 2035 General Plan, where “University Avenue will be transformed from a cut-through corridor into a beautiful mixed-use boulevard with highdensity housing, neighborhood-serving businesses and offices that capitalize on the City’s proximity to Silicon Valley.

B. Funding Opportunities. It is important to plan the project consistent with upcoming funding opportunities. We would like to learn about the City’s past success with grants and any thoughts on upcoming opportunities.

C. Community Engagement. Our team will share a draft Community Engagement Strategy. We will present and discuss our proposed approach to engaging a broad range of stakeholders in envisioning the future of the University Avenue corridor. The City’s feedback, including past experience and engagement goals, will be discussed, and incorporated into the final strategy.

1.2 Community Engagement Plan. We will prepare an equity-based engagement plan that builds on lessons learned from previous outreach efforts to integrate the lived expertise of the communities who live, work, attend school and travel along the University Avenue corridor. We recognize that meaningful participation in this project will require that a diverse cross section of people is aware of the project and takes advantage of opportunities to provide input. The strategy will utilize multiple platforms to reach out to and engage the community, including online platforms, printed mailer and flyers, focused conversations with stakeholder groups, community gatherings and meetings, social and cultural networks, and a street demonstration. All communication materials and outreach efforts will be accessible in English and Spanish.

1.3 Data Collection and Field Review. To support the planning effort and refine the 121
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extent of technical studies required, our team will complete the following:

A. Data Collection. The team will collect, and review documents associated with the following topics:
• Vista 2035 East Palo Alto General Plan
• East Palo Alto Mobility Study 2020
• East Palo Alto Bicycle Transportation Plan 2017
• Ravenswood/Four Corners Specific Plan
• Existing traffic, parking, and collision data.
• Existing utility records.
• Property Boundary and easement information from the City and Caltrans.

B. Planning and Development. We will meet with the Planning Department to understand potential future developments that could necessitate changes to University Avenue. This will include integrating the concepts of development in the City and other planning documents related to policies that support development.

C. Traffic. Feher and Peers will conduct an evaluation of existing traffic data to support modifications to University Avenue. This will include the following:
• Intersection Turning Movement Counts. We will collect turning movement counts during AM, Midday, and PM peak periods on a midweek day when local schools are in session for the following University Avenue intersections within the project study area: Kavanaugh Drive, Donohoe Street, Bell Street, Runnymede Street, and Bay Road.

The counts will include vehicles, bicyclists, and pedestrians. Counts for other intersections along University Avenue within the city limits can be collected as an additional task.
• Travel Time Runs. We will collect travel time runs on northbound and southbound University Avenue between Donohoe Street and Kavanaugh Drive to determine average travel time and speed for the AM, Midday, and PM peak periods.
• Queuing. We will conduct field observations during the AM, Midday, and PM peak periods to document major queuing at the University Avenue intersection within the project study area. Key observations will include turn pocket overflow locations and queue spillback from one intersection to an adjacent intersection.
• Signal Timings. We will acquire and review existing signal timing and coordination information from Caltrans for all signalized intersections on the University Avenue Corridor within the City limits.
• Collision History. We will review collision data along the corridor for the most recent 3-year period available to help identify potential collision hotspots and to better understand collision types, travel modes involved and severity.
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D. Placemaking/ Placekeeping. Our team will complete an assessment of the visual landmarks and architectural character of the setting; existing vocabulary of site furnishings (public or private); retail interface including overhangs into the right of way; and key pedestrian connections. We will create a timeline and summary of area history that may be helpful to placemaking as well as placekeeping strategies.

1.4 Existing Conditions Mapping. Our team will compile existing condition mapping along the University Avenue corridor and side streets that will include the following.

A. Property Boundary. Our team will locate and resolve the right-of-way along the University Avenue corridor.

B. Monument Preservation. We will locate and preserve record monuments in accordance with the Business & Professions Code §8771; Streets & Highways §732 & §732.5, §1492.5, §1810.5; and Penal Code §605. We will locate these monuments and develop special provisions requiring the contractor to file a pre-construction corner record with San Mateo County showing three (3) reference control points that are tied to the monument.

C. Survey. Our team will collect topography, using aerial methods, which generally will include face of building, sidewalk, face of curb, street centerline, pavement grade breaks, and surface utilities. For areas obscured by trees, our team will complete field surveys.

D. Utilities. Our team will collect utility records as well as measure the depth of gravity systems and water valves to establish horizontal and vertical data.

E. Prepare Base Map. CSWST2 will develop a detailed base map integrating topography, boundary, and utility information as well as provide a highresolution orthorectified aerial photograph.

1.5 Development of Existing Conditions Models. Fehr & Peers will develop AM, Midday, and PM peak hour traffic analysis models for the project corridor based on existing intersection turning movement counts, signal timing data, roadway characteristics, and intersection configurations using the Synchro/SimTraffic 11 traffic analysis software. This software implements the analysis methodologies presented in the Highway Capacity Manual, 6th Edition. The existing peak hour models will be calibrated using the travel time data and observed queue lengths from the field visit to ensure the existing models approximately reflect field conditions. The models will be used to support the assessment of corridor options and develop signal timing plans.

1.6 Outreach Tools. We will initiate community outreach by establishing online communications, conducting intercept surveys on the University Avenue corridor, and distributing print materials. All of our materials will be in both English and Spanish. This effort will include the following activities.

A. Online Platform. Our team will establish a webpage within the City’s website that provides information related to the project including the development 123
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schedule. This site will offer an opportunity for visitors to offer project feedback. We will use this as a tool to provide responses to community concerns. Finally, we will utilize various social media platforms for electronic messaging.

B. Online Survey. Our team will also create a community-wide online survey to capture community opinions about transportation issues along University Avenue. This will help to refine the overall goals and mission statement for the project.

C. Intercept Surveys. Our team will visit University Avenue and complete intercept surveys at several locations.

D. Print Communications. Our team will develop a project postcard and flyer introducing the project and outlining opportunities for participation. The postcard will be mailed to nearby residents and businesses and the flyer will be posted at bus stops and community gathering places.

1.7 Community Engagement. We will conduct an extensive community engagement and visioning process to establish the needs, values, and goals that will guide development of the Grand Corridor conceptual design. This process will include small group stakeholder discussions as well as four public outreach meetings.

A. Stakeholder Conversations. We will conduct a series of conversations with the following groups to identify key issues, opportunities for connections, and to develop and test community needs, values, and goals:
• Transit. We will meet with staff from transit, AC Transit, and SamTrans to identify needs and concerns, understand operational considerations, and any future plans for service changes.
• Schools. We will meet with the Ravenswood School and Menlo Atherton High School to understand access routes and obstructions to mobility. • Public Utilities. Our team will coordinate with public utilities including PGE, EPA Water, EPA Sanitation District, and ATT to ensure their infrastructure is integrated into the planning process. • Economic Interests. We will meet with the Chamber of Commerce and other business interests to understand how the University Avenue corridor can support their needs.
• Community Partners and Grassroots Organizations. Our team will meet with groups serving the local community to understand key transportation and safety concerns, as well as to understand approaches to placemaking and community identity.

B. Public Outreach Meetings. Building on the perspectives and insights shared through stakeholder conversations, we will design, prepare, facilitate, and summarize four outreach meetings in the development of a vision statement for the University Avenue Grand Corridor:
• Introduction (1). The first meeting will introduce the project and 124
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connect City staff and the consultant team with community members.

This meeting will be an opportunity to understand the potentials and limitations of the project, share perspectives, and identify questions and needs. An open and respectful dialogue will be central to establishing the basis for trust necessary for the success of the visioning process. • Draft Values and Goals (2). The outcomes of the Introduction will serve as the basis for the drafting of values and goals for the University Avenue Grand Corridor. Questions posed previously will be revisited and participants will have the opportunity to share, and to hear from others, what is important about. Again open and respectful dialogue is critical, as perspectives from participants with different ways of moving to and along University Avenue can sometimes seem to be in conflict. Creating bridges between perspectives and needs will be key during this meeting • Draft Vision (3). A vision is a key tool for focusing the community’s hopes and aspirations and framing the project priorities. From values and goals, participants will collaboratively draft the project’s vision, describing both the Grand Corridor’s desired future sense of place and its function. • Vision Statement & Celebration (4). The fourth outreach meeting presents the University Avenue Grand Corridor Vision statement and celebrates the community work in developing shared values and goals.

This meeting will also serve as the kick-off for the design phase of the project, with the vision serving as the key tool in evaluating conceptual design options and guiding decision-making during PS&E development.

1.8 Contract Management. CSWST2 will be responsible for the overall management of our design team, including the following:

A. Project Management. CSWST2 will manage the design team as well as track progress, schedule, and budget. We will be responsible for documenting all design decisions and keeping an official record of the project. Furthermore, we will submit monthly progress reports identifying tasks completed, budget status, and issues status.

B. Quality Control/ Assurance. An independent team member will review our documents prior to submittal to the City.

C. Meetings. The team will attend bi-weekly project management meetings with City Staff, key stakeholders, and project team.

Deliverables. We will provide electronic (PDF and native format) of the following documents:
• Kick-off Meeting Agenda and Meeting Summary
• Draft and Final Community Engagement Plan
• Community Engagement Summary Report and Equity Assessment • Existing Conditions survey
• Existing Conditions Traffic Data and model
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TASK 2: CORRIDOR OPTIONS AND REFINEMENT
This two-lane cut-through arterial road with an existing average daily traffic of 24,000 to 33,400 vehicles is facing development pressure, which could increase traffic. Balancing traffic capacity, road safety, and complete streets elements is critical. Using the data collected in Task 1 and guided by the outcomes of the public engagement and visioning, we will develop several options for the corridor for the community and stakeholders’ review.

2.1 Draft Potential Options. CSWST2 and Fehr & Peers will collaboratively evaluate options, considering traffic operations along with other factors such as bicycle and pedestrian access, transit access, safety, and connectivity. A key goal will be to balance vehicle, bicycle, pedestrian, and transit access along the University Avenue corridor while meeting the community’s goal of into a beautiful mixed use boulevard. We will prepare at least three options for the corridor with likely suboptions within each.

A. We will evaluate each of the options in conformance to the project goals including quantifying the following conditions.
i. Improve safety for all users.
ii. Reflect the character of the community.
iii. Consistency with the policies established in various adopted plans. iv. Improve bicycle and pedestrian access and connectivity. v. Reduce congestion, peak period traffic queuing and neighborhood cut through traffic.
vi. Enhance economic activity.

B. To summarize our findings, we will prepare a report regarding the feasibility of the University Avenue corridor study consistent with AB 1358, that includes the following for each option:
• Narrative description of the proposed design.
• Plan and section graphics as well as an illustrative rendering. • An assessment of the options’ conformance to the project’s goals. • Estimate of implementation cost.

2.2 Draft Options Outreach. Our team will build upon the initial momentum of the outreach effort described in Task 1.7 to present draft options, evaluate options against the community’s vision, and guide identification of the preferred option.

Our team will update the online platform with the evaluation and include an online survey to gauge the merits of these options. In addition, we will hold a meeting with the technical working group to review the options and solicit feedback. Finally, we will host an in-person workshop held along University Avenue for community members to review the options. We envision this to be a presentation followed by a work session with community members to review the proposed plans and receive feedback.

2.3 Options Refinement. Based upon the outreach process, we will refine the three 126
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options addressing comments. During this task, we will establish a preferred option.

2.4 Preferred Option Outreach. We will update the online presence related to the refined options. To support adoption of the alternative, we will conduct the following:

A. Street Demonstration Event. During this phase, we would plan to setup a demonstration of the event along University Avenue allowing stakeholders to visualize the improvements. We will work with the City to advertise the event through project website, various social media platforms, flyers/mailers and banners. The event displays would be designed to be eye-catching--e.g., balloons, colorful displays / public art installations, which capture attention and ignite conversations.

B. Public Works and Transportation Commission. We will support staff in presenting the study to the Public Works and Transportation Commission to seek recommendations for preferred options.

C. City Council. We will support staff in presenting the study to Council and adopting a preferred option.

2.5 Contract Management. We will complete the tasks as identified in Task 1.8 including attending up to four (4) coordination meetings.

Deliverables. We will provide electronic (PDF and native format) of the following documents:
• Draft and final Options as well as feasibility study. • Web page and Online Survey updates.
• Outreach materials and summaries.
• Community Participation Summaries and Equity Assessment Memorandum. • General Meetings agendas, presentation, and minutes.

TASK 3: CONCEPT PLAN
With approval of the preferred option, our team will prepare the design to the 10% level allowing for refinement of costs. This submittal will include narratives, costs, and exhibits that can serve as the basis for future grant applications as well as the basis for environmental review under CEQA and possibly NEPA should the City receive federal funding.

3.1 Concept Design (10%). We will develop a concept plan establishing the geometry of the roadway serving pedestrians, bicyclists, and motorists. This will include the following elements:

A. Streetscape Plans. To document the design, we will prepare the following plans including:
i. Title and Key Map Sheets
ii. Roadway Layout Plans Illustrating sidewalks, medians, buffers, and curb 127
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ramps.
iii. Striping and Signage Plans
iv. Typical Cross Sections
v. Landscape Planting Plan
vi. Traffic signal modification plan
vii. Street lighting plan
B. Right of Way. We will prepare an exhibit illustrating the right of way required for the project.

C. Cost Estimate: We will refine the cost model developed in Task 2.1.

3.2 Grant Funding. Upon commencement of the engagement, our team will provide a monthly report to staff regarding upcoming grant opportunities. This will include a strategy to use multiple grant sources such as urban greening and transportation funding opportunities to support the project’s development. Upon the Council’s review of the 10% documents, our team will prepare up to three (3) grant applications to State and Federal agencies for a period of 12 months.

3.3 Contract Management. We will complete the tasks as identified in Task 1.8 including attending up to three (3) coordination meetings.

Deliverables. We will provide electronic (PDF and native format) of the following documents.
• 10% design documents.
• Grant reports and at least three grant submittals.

TASK 4: LOCAL ASSISTANCE COORDINATION
With approval of the preliminary design, our team will coordinate with Local Assistance to secure environmental and right of way clearance to allow the project’s bidding.

4.1 CEQA Assessment. We will compile a Categorical Exemption that includes the following elements.

A. Project Description. We will prepare the project description and present the project summary information as identified on the Environmental Checklist Form in Appendix G of the CEQA Guidelines. The project description will include a discussion of the key characteristics of the project site and vicinity, project objectives, details of the proposed project, the planning and approval process, and the anticipated project schedule.

B. CEQA Categorical Exemption. Section 21084 of the Public Resources Code (PRC) provides guidelines for projects that have been determined to not have a significant effect on the environment and are therefore determined to be exempt from the provisions of CEQA. The proposed project would likely fall into the first category (Class I) of categorically exempt projects as described in Section 15301, Existing Facilities. We will document the determination for the 128
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exempt status in a Notice of Exemption (NOE) accompanied by a supporting memorandum.

4.2 NEPA Assessment. Our team will coordinate with Local Assistance to provide a Categorical Exclusion as an activity listed in 23 CFR 771.117(c), item 22; projects that would take place entirely within the existing operational right-of-way, including features associated with the physical footprint of the transportation facility. Since the walls are a replacement for an existing structure, we assume they would fall into exclusion. To support these findings, our team will complete the following studies:

A. NEPA Project Description. We will prepare the Preliminary Environmental Study (Exhibit 6-A), Field Review (Exhibit 7-B), and Roadway Data Forms (Exhibit 7-C) based upon the 10% submittal. We will support the City during the field review as well as incorporate Local Assistance’s conditions into the construction documents to satisfy the NEPA categorical exclusion.

B. Biological Resources. As these projects are located within the built environment, we believe the completion of a Natural Environmental Study is not required and standard mitigations are acceptable. However, we have allocated a fee for a biologist to complete a data search and field reconnaissance along the corridor.

C. Visual Assessment. This will address the visual impact of tree removal.

D. Contamination. We will complete an assessment of contamination within the project area using the Geotracker website. This will include a narrative implementing standard mitigations.

E. Standard Memoranda. We will provide standard memoranda with reference to traffic control, water quality, and construction staging.

4.3 Public Utilities. Our team will coordinate with the public utilities including PGE, Comcast, ATT, and City utilities to ensure their infrastructure is integrated into the design and consistent with the Utility Certification requirements of Local Assistance.

This will include the following items.

A. Preliminary Notice. Our team will prepare a formal notification, also known as A Letters, to the utilities within 10 days of notice to proceed. This will include a coordination meeting at the City’s office (or online) to discuss the project and schedule.

B. Detailed Coordination. As we advance the design, our team will submit plans at the 10%, 50%, and 100% levels of completion also known as the B and C Letters/ Plans. This will include a coordination meeting and summary of next steps with the process.

C. New Utility Services. Revisions to the traffic signals and new pedestrian scale lighting may require new utility services. Our team will complete applications and the necessary supporting documents for these services.

4.4 Local Assistance. We will support staff in assembling documents to Local Assistance 129
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including:

A. Right of Way Certification. CSWST2 will complete Local Assistance Form 13-B “Right of Way Certification” for the project documenting that the City has permanent rights-of-way as well as utility clearances to construct the project.

We assume this will be Certification Number 1 of 2. Additionally, while the contractor may need to enter private property to complete the work, it is for the benefit of the private property owner, which can be completed through a standard right of entry process. We will prepare up to ten (10) right of entry documents.

B. Request for Authorization. With completion of the 100% documents and encroachment permit, we will submit the following:
i. Request for Authorization Form
ii. PS&E Certification and Checklist
iii. Field Review From
iv. Finance Letter 3-O
v. DBE Form
vi. ROW Certification
vii. Plans and Specifications

4.5 Contract Management. We will complete the tasks as identified in Task 1.8 including attending up to four (4) coordination meetings.

Deliverables. We will provide electronic (PDF and native format) of the following documents:
• CEQA Project Description and Categorical Exemption.
• NEPA PES, Field Review, Roadway Data, and Technical Memorandum. • Utility letters A, B, and C.
• Request for Authorization documentation including NEPA, Right of Way Certification, and Finance Letter.
• Meeting agendas, presentation, and minutes.

TASK 5: FINAL ENGINEERING
With approval of the preliminary design, our team will develop final construction documents for bidding in response to conditions found during the environmental phase and within the available budget.

5.1 Streetscape Plans, Specifications and Estimate. Our team will prepare documents to the 50% and 100% levels of completion. This will include the following:

A. Streetscape Plans. To document the design, we will prepare the following plans in accordance with the Caltrans’ Plan Preparation Manual:
i. Title, Key Map, and General Sheets (CSWST2)
ii. Demolition Plan (CSWST2)
iii. Roadway Layout Plans Illustrating sidewalks, medians, buffers, and curb 130
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ramps (CSWST2)
iv. Striping and Signage Plans (CSWST2)
v. Cross Sections (CSWST2)
vi. Sidewalk and Curb Ramp Grading Plans and Profiles (CSWST2) vii. Public Utility Relocation Plan (CSWST2)
viii. Drainage Plans and Profiles (CSWST2)
ix. Landscape Planting Plan (CSWST2)
x. Streetscape Finishes and Furnishes Plan (CSWST2)
xi. Lighting Plan (CSWST2)
xii. Traffic Signal Plan (Fehr and Peers)
xiii. Construction Staging and Phasing (CSWST2)
xiv. Erosion Control Plans (CSWST2)
B. Technical Studies. Our team will develop the following technical studies:
i. Photometric Analysis. Our team will complete a photometric analysis to ensure proposed pedestrian scale lighting is consistent with City and State standards. This will include ensuring lighting levels are both dark sky and temperature friendly.
ii. Streetscape Elements. Our team will work to integrate furnishings, paving finishes, and landscape elements consistent with the vision of the corridor.
iii. Stormwater Control Plan. We will evaluate options to integrate green infrastructure such as rain gardens into the landscape areas. Our team will develop these features consistent with San Mateo County’s C.3 standards. We will complete the MRP C.3 Checklist and if required prepare a draft Stormwater Control Plan in accordance with the Construction General Permit order 2009-0009-DWG.
iv. Hydrology and Hydraulics Report. We will provide a Hydrology and Hydraulics Report indicating there is no expected change with the surface drainage patterns or the hydraulic capacity of existing storm drain system. v. Signal Timings and Signal Modifications. We will use the Synchro/ SimTraffic 11 traffic analysis software to develop optimized signal timing plans at all five study intersections along the project corridor for the weekday AM, Midday, and PM peak periods. We assume that the new signal timing plans at the study intersection will be coordinated with the entire University Avenue Corridor within the City limits. Depending on the preferred corridor design, we also assume that intersection signal modifications will be necessary for all five study intersections. Where necessary, we will develop signal modification plans for each affected intersection.

C. Technical Specifications. Our team will develop Technical Specifications in the City standard format for the project consistent with Federal requirements.

This will include integration of mitigations defined in the project’s CEQA and NEPA assessment. We will integrate the City’s front-end specifications into the contract documents.
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D. Cost Estimate/ Bid Schedule. We will update our cost model consistent with the design and funding program.

E. Comments. Our team will document all comments received from City and others in a matrix and provide a response to each.

5.2 Outreach. Our team will continue to build on the outreach strategy developed in Task 1 as follows:

A. Public Works and Transportation Commission. We will present our findings to the Public Works and Transportation Commission after completion of 50% design documents.

B. City Council. We will support staff in seeking approval to bid the 100% documents.

5.3 Final Plans, Specifications and Estimate. With receipt of the E76, the team will prepare the documents developed in Tasks 5.1 for bidding.

5.4 Contract Management. We will complete the tasks as identified in Task 1.8.

Deliverables. We will provide electronic (PDF and native format) of the following documents:
• Documents for the 50% and 100% submittal for the streetscape. • Project website content.
• Meeting agendas, presentation, and minutes.
• Final document submittals.

Optional Services
A. Signal Timing Fine Tuning: Fehr & Peers will fine tune signal timing and coordination.

B. Adaptive Signal: Fehr & Peers will provide the following:

Adaptive traffic signal systems adjust signal timing in real time based on actual traffic patterns, and they can potentially improve traffic flow and reduce vehicles delay. However, adaptive systems can sometimes operate inconsistently and cause unintended consequences along a corridor. The Adaptive Signal Optional Tasks 1-3 could be considered as part of the evaluation of whether an adaptive signal system would be appropriate to consider for the University Avenue corridor.

If the City of East Palo Alto decides to implement an adaptive signal system along University Avenue, Adaptive Signal Optional Task 4 will be necessary to incorporate the system into PS&E. As part of this optional task, we will also provide design services during construction.

Adaptive Signal Task 1: Adaptive Signal System Feasibility Study.

We will conduct a feasibility study for the implementation of an adaptive signal 132
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corridor. This will include summarizing typical advantages and disadvantages of adaptive signal systems and a qualitative assessment of their applicability for University Avenue. We will also conduct three to five interviews with city staff from nearby cities that have already implemented adaptive signal corridors. The goal of the interview is to gain a deeper understanding of the effects of adaptive signals on traffic flow as well as explore any challenges these cities may have encountered. Information on implementation costs, system maintenance, and integration with existing infrastructure will be gathered. We will summarize the findings in a memorandum and conduct a meeting with the City of East Palo Alto to present and discuss the findings.

Adaptive Signal Task 2: Traffic Operation Comparison Study.

To estimate the potential benefits of implementing an adaptive system, we will analyze how adaptive signal systems accommodate peak-hour traffic and compare their performance to non-adaptive systems. Using existing traffic volume data, we will create two additional hourly volume sets representing the upper and lower changes in peak hour volumes, based on input from the City of East Palo Alto. We will simulate each volume set using the calibrated SimTraffic model with optimized signal timings for each volume set to capture the effect of adaptive signal system behavior and compare it to a single optimized plan. Results will be documented in a technical memorandum.

Adaptive Signal Task 3: Adaptive System Manufacturer Showcase.

We will conduct a manufacturer’s “showcase” by engaging three to five adaptive signal system manufacturers. The goal of the showcase is to gain an in-depth understanding of their products, including key aspects such as the overall installation and maintenance process, cost structures, and system capability and compatibility with the study corridor. We will summarize the findings in a memorandum and conduct a meeting with the City of East Palo Alto to present and discuss the findings.

Adaptive Signal Task 4: Communication Plans & Design Service During Construction.

The budget for this task is dependent on the type and nature of the selected adaptive signal system. For this This task assumes that the manufacturer will provide specifications on controller, detection system, software, and communication associated with the adaptive signal system. We will review the information provided by the manufacturer and incorporate the adaptive signal system into our signal design plans at 50% if we have sufficient information on the adaptive signal system selected, otherwise at 100% the completion level of PS&E. We assume that we will need to add either interconnect or fiber optic plans (up to six plan sheets and five splice diagrams).

We will prepare for up to two rounds of review and address the comments before the final submittal.

We will provide coordination with the adaptive signal manufacturers and design services during construction for up to 80 hours of staff time. 133
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C. Pavement Evaluation Services. CSWST2 will retain Pavement Engineering service to perform field testing and reporting for University Avenue. Field testing consists of deflection tests at 100-ft intervals and coring at 500-ft intervals. Deflection testing will be performed in general accordance with CTM 356. Moving traffic control will be provided by a follow vehicle with flashing lights. Flagging will be provided as necessary. Full structural section coring will be performed at each street at indicated above. Samples will be used to determine the R-value. A summary report will be provided with rehabilitation and reconstruction options for each street.

D. Utility Locating. Our team will conduct a ground penetrating radar (GPR) survey at key locations to define the location and depth of underground utilities. This information will support the design of new traffic signals and the roadway improvements.

E. Utility Potholing. If the GPR survey is inconclusive, we will complete potholing of utilities at up to 15 locations along University Avenue. Our contractor will backfill the potholes with a controlled low-strength material.
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Area. She will be the main point of contact with the
City of East Palo Alto and will coordinate our internal team and subconsultant. Julia’s recent experience
includes the Village Parkway Complete Street Plan in
Dublin and the San Pablo Avenue Del Norte Complete
Street in El Cerrito.

Jessie Maran of CSWST2, will be our Urban Planner
and will lead our urban design and outreach effort.

For over 25 years, she has led initiatives to transform the built environment, especially related to the design of transportation systems to reduce carbon emissions
while create equitable access to social and economic
opportunity. Jessie works diligently with stakeholders
to help them see new perspectives when evaluating
transportation alternatives. She will be responsible
for refining our community participation strategy
and administering the process, ensuring all voices are
heard in the planning of University Avenue.

Josh Woelbing, PLS, sUAS RP of CSWST2, is our
Survey Manager and will lead mapping of the existing
conditions and right of way along University Avenue.

Josh has completed boundary surveys throughout the
Bay Area that meet the Caltrans requirements for right
of way certification. He will collect information using both drone and traditional methods.

Matt Haynes, PE, AICP, Principal of Fehr & Peers, will
lead our team’s approach to transportation planning.

In this role, Matt will conduct the traffic and parking studies necessary to help plan modifications to the
travel lanes and complete an operations analysis for
the University Avenue corridor. Matt brings an indepth
understanding of the South Bay and its regulatory
bodies.
04 / KEY PERSONNEL & BACKGROUND • A. STAFFING PLAN
Staffing Plan
CSWST2 is a consulting firm with expertise in
planning and executing projects in recreation,
urban infill, transportation, education, and public
infrastructure. Our team consists of 40 professionals,
including civil and traffic engineers, urban planners,
landscape architects, and surveyors. With a 70-year
history of service in the Bay Area, we offer innovative and practical solutions to address the infrastructure
challenges in our communities.

We are a California Corporation that maintains offices
in Novato, Berkeley, Pleasanton, Redwood City,
Richmond, and San Jose. Key members of our team
have a long history supporting transportation projects
in the Bay Area and beyond. Our focus has not only
been on creating safe and accessible streets designed
to serve all users, but to plan corridors that are livable, adaptable, and economically viable for the long-term.

Key members of our team include the following:

Robert Stevens, PE, TE, Principal of CSWST2, will be
our Principal in Charge responsible for oversight and
quality control. Robert has worked for almost 30
years in the development of transportation projects
including integrating placemaking/placekeeping,
traffic calming, complete streets and congestion relief concepts into major corridors. Robert is familiar with
NACTO, AASHTO, and the Caltrans standards related
to Class IV and Class 1 facilities as well as strong
expertise in delivery of federally funded projects.

Julia Harberson, PE, LEED AP of CSWST2, will lead
as our Project Manager. Julia brings over 18 years of
experience to the team with a focus on delivering
transportation projects that involve complete streets
and bicycle and pedestrian trails throughout the Bay
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FIRM: CSWST2

EDUCATION
B.S. Civil Engineering,
California State University,
San Jose

REGISTRATION
Professional Civil Engineer
California - No. 56880
Professional Traffic Engineer
California - No. 2953

PRESENTATIONS
“Deploying Broadband for
Public Agencies” APWA
2020
“Designing Smart Cities”
American Planning
Associaton 2019
“Undergrounding Overhead
Cables Using Rule 20A
Program” APWA 2017
“Designing Complete &
Green Streets” Stanford,
2016
“Developing Municipal
Fiber Optic Networks” APWA
2015
University Avenue Revitalization, Palo
Alto
Del Norte Complete Street, El Cerrito
Third Street Rehabilitation & Safety
Improvements, San Rafael
Milvia Street Class IV Bikeway, Berkeley
Main Street Complete Street, Hayward
Castro Valley Boulevard Streetscape,
unincorporated Alameda County
Old Town Newark Streetscape
Improvement, Newark
Thornton Avenue Streetscape, Newark
Hesperian Boulevard Revitalization
Plan, Alameda County
East 14th Street Complete Street Plan,
Alameda County
Village Parkway Complete Street Plan,
Dublin
Moeser Avenue Bike Lanes, El Cerrito
Ohlone Greenway Safety
Improvements, El Cerrito
Nevin Avenue Complete Street,
Richmond
Miller Avenue Complete and Green
Street Master Plan, Mill Valley
Sir Francis Drake Boulevard Master
Plan, Marin County
Paranassus Avenue Complete and
Green Street Plan, San Francisco
Ferry to Bridge to Greenway Class IV,
Richmond
Tennent Avenue Bay Trail Gap
Closure, Pinole
With 30 years experience, Robert specializes in the development of public and private facilities including recreational facilities, educational campuses, hospitals, civic facilities, mixed-use developments, and transportation infrastructure. Engaged throughout the life of the project, his experience ranges from conceptual design studies through construction engineering.

Robert effectively coordinates with the design team, public agencies, and community organizations resulting in consensus-based solutions that are cost effective and delivered on schedule.

Robert Stevens PE, TE
Principal in Charge

RELEVANT EXPERIENCE
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FIRM: CSWST2

EDUCATION
B.S. Civil Engineering,
University of Portland,
Portland, Oregon

REGISTRATION
Professional Civil Engineer,
California No. 76626

CERTIFICATIONS
LEED Accredited
Professional
Julia Harberson has over 18 years of professional engineering experience including five years of managing projects for private developers. Julia has managed many projects that involved coordination with multiple stakeholders, gaining approvals from multiple agencies and forming consensus from multiple groups of interest. Julia excels in AutoCAD Civil3D, Hydraflow Storm Sewer, XPSWMMM, HEC-RAS, HEC-HMS and several other design software programs. Her experience includes public and private developments, grading and drainage design, hydrology and hydraulic analysis, sustainable design, erosion control design, sewer design, joint trench design complete streets, and construction management. Julia recently completed the design of a comprehensive pervious paver system for Complete Streets projects in Daly City and San Pablo.

Julia Harberson PE, QSD/QSP, LEED AP
Project Manager

RELEVANT EXPERIENCE
University Avenue Revitalization, Palo
Alto
Del Norte Complete Street, El Cerrito
Third Street Rehabilitation & Safety
Improvements, San Rafael
Castro Valley Boulevard Streetscape,
unincorporated Alameda County
Old Town Newark Streetscape
Improvement, Newark
Thornton Avenue Streetscape, Newark
Milvia Street Class IV Bikeway, Berkeley
Village Parkway Complete Street Plan,
Dublin
Main Street Complete Street, Hayward
Niles Canyon Trail Feasibility Study &
Project Study Report, Alameda County
Water Street North Extension,
Petaluma
Doherty Drive Reconstruction & Multiuse Pathway, Larkspur Miller Avenue Complete and Green
Street Master Plan, Mill Valley
Sir Francis Drake Boulevard Master
Plan, Marin County
Stockton Avenue Bridge Debris
Mitigation, Capitola
Tennent Avenue Bay Trail Gap
Closure, Pinole
Wellness Trail Planning & Final
Design, Richmond
Ferry to Bridge to Greenway Class IV,
Richmond
Nevin Avenue Complete Street,
Richmond
Del Norte Complete Street, El Cerrito
Moeser Avenue Bike Lanes, El Cerrito
Ohlone Greenway Safety
Improvements, El Cerrito
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FIRM: CSWST2

EDUCATION
M.S. Landscape
Architecture, University of
Arizona
B.A. Philosophy, University
of Washington
Richmond Complete Streets,
Richmond, CA
Richmond Street Complete Street, El
Cerrito, CA
Grove Street Complete Street Plan,
Healdsburg
Ohio Street Complete Street Planning,
Richmond
West Glendale Sustainable
Transportation and Land Use Study,
West Glendale, CA
NE 18th Street Corridor Study,
Vancouver, WA
Overlake Village TOD District Plan and
152nd Ave Street Design Guidelines,
Redmond, WA
Metro Gold Line BRTOD Plans,
Minneapolis-St Paul, MN
Rush Line BRTOD Plans, Minneapolis-St
Paul, MN
Heritage District Master Plan &
Redevelopment Plan, Gilbert, AZ
Edmonton Citywide Transit Oriented
Development Guidelines and
Standards, Alberta, Canada
Stadium Station Area TOD Plan and
Standards, Edmonton, Alberta, Canada
Downtown Conceptual Plan,
Tualatin, OR
TOD Station Area & Infrastructure
Framework Plans (six stations),
Denver, CO
Complete Streets Design Criteria,
Grants Pass, OR
Downtown Master Plan &
Development Standards, Missoula,
MT
Downtown Master Plan &
Development Standards,
Springfield, OR
Englewood TOD Station Area Plan,
Englewood, CO
Main Street Improvement and Retail
Revitalization Strategy, Guidelines
and Standards, Vancouver, WA
Fairbanks Downtown Vision Plan,
Design Standards and Design
Guidelines, Fairbanks, AK
Lake Stevens Downtown Subarea
Plan & Urban Design Guidelines, WA
Jessie is a process-oriented strategist with over twentyfive years of experience in urban design, as well as communications and public engagement for built environment projects. In addition to her work to expand engineering thinking toward holistic community relationships, Jessie is an experienced visual communications specialist. Over her career, she has led the development of public engagement communications for a wide range of urban design, planning, and engineering projects with a focus on community collaboration in alternative transportation.

Jessie Maran
Urban Planner

RELEVANT EXPERIENCE
138
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 31 04 / KEY PERSONNEL & BACKGROUND • B. RESUMES
FIRM: CSWST2

EDUCATION
Certificate - Land Surveying
& Civil Engineering
Program, Santa Rosa Junior
College
California Land Surveyors
Association Professional
Development Program -
Certified 2017-2018

REGISTRATION
Professional Land Surveyor
California No. 9387

CERTIFICATION
sUAS Remote Pilot License
Certificate No. 4117625

AFFILIATIONS
California Land Surveyors
Association (CSLA), Marin
2021 - 2023 Chapter President
2018 - 2020 Chapter Secretary
2017 - 2020 Professional
Development Program
2018 - 2019 Professional
Practices (Regional QA/QC)
Committee Member
Board of Professional
Engineers & Land Surveyors
(BPELS)
2017 - present PLS Exam
Development Committee
Member
City of Richmond On-Call
City of Richmond Landscape On-Call
City of Vallejo Civil and Surveying OnCall Services, Vallejo County of Marin On-Call Land
Surveying Support
Marin County Flood Control &
Water Conservation District On-Call
Surveying Services
SMART Real Estate Services On-Call,
Sonoma County
City of Napa On-Call Land Surveying
Support
Town of Los Altos Hills On-Call
Surveying
On-Call Land Surveying, Marin County
Surveyor
City of Pinole Engineering Assistance
On-Call Support
On-Call Land Surveying, City of Dublin
On-Call Land Surveying Services, City
of Napa
On-Call Landscape Architecture
Support Services, City of Richmond
On-Call Surveying, Town of Los Altos
Hills
2022 Marin Highway Safety
Improvement Program Cycle 10
Accessibility Upgrades, County of
Marin Public Works Department
Sonoma-Marin Area Rail Transit
District Real Estate Support On-Call
Services
Village Parkway Reconstruction
Survey, Dublin
Third Street Enhancement and
Traffic Calming Surveying and
Monument Preservation, San Rafael
Ferry to Bridge Complete Street
Surveying, Richmond
Josh has nearly 20 years of experience providing surveying services for residential and commercial developers, local and national corporations, and municipal, state, and federal agencies. He currently manages and coordinates surveying engagements related to topography, boundary resolution, and various mapping products, such as Records of Survey, Parcel Maps, corner records, and legal descriptions. As a licensed sUAS Remote pilot, Josh pinoneered the firm’s drone surveying program, and also specializes in photogrammetry and aerial mapping. Dedicated to his craft, Josh is involved in local chapters of CLSA and is a member of the PLS Exam Development Committee for the State of California.

Josh Woelbing PLS, sUAS RP
Survey Manager

RELEVANT EXPERIENCE
139
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 32 04 / KEY PERSONNEL & BACKGROUND • B. RESUMES
FIRM: FEHR & PEERS

EDUCATION
M.S. Transportation
Engineering, University of
California at Berkeley
M.C.P. City & Regional
Planning, University of
California at Berkeley
B.S. Civil & Environmental
Engineering (with honors),
University of California at
Davis

REGISTRATION
Professional Civil Engineer,
California No. 65933

CERTIFICATION
American Institute of
Certified Planners No.
020486

AFFILIATIONS
Congress for the New
Urbanism: Member
American Planning
Association: Member
SPUR: San José Policy Board
San Jose Downtown Transportation
Plan, San José
Story-Keyes Complete Streets Study,
San José
Santa Clara Countywide Bicycle Plan,
Santa Clara County
Citywide Transportation Plan:

RWCmoves, Redwood City
San Jose VMT Reduction Tool, San José
VTA Pedestrian Access to Transit Plan,
Santa Clara County
VTA Curtner TOD Access Study, San
José
Google Transportation Master
Planning, Mountain View &
Sunnyvale
AMBAG Sustainable Communities
Strategy Implementation, Monterey
County
Monterey Citywide Transportation &
Parking Plan, Monterey
Matt has over 20 years of experience and is an expert in sustainable transportation planning. He has an extensive background in integrated transportation and land use studies, bicycle and pedestrian planning, multimodal corridor studies, and transportation impact analysis. Over the course of his career, Matt has managed numerous multimodal transportation studies, bicycle and master plans, and citywide master planning efforts throughout the state. Matt also directs the firm’s FP Think initiative which focuses on disruptive changes affecting the transportation and mobility sector.

Matt Haynes PE, AICP
Transportation Planner

RELEVANT EXPERIENCE
140
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 33 04 / KEY PERSONNEL & BACKGROUND • C. ORGANIZATIONAL CHART Principal in Charge
Robert Stevens
Principal in Charge
Project Management
Key Personnel
Julia Harberson
Project Manager
Subconsultant
Matt Haynes
Transportation Planner
Fehr & Peers
City of East Palo Alto
Public Works Department
Josh Woelbing
Survey Manager
CSWST2
Jessie Maran
Urban Planner
CSWST2
Technical Working
Group
Community Outreach
Stakeholders
Community Outreach
Non-Profits
Community Outreach
Organizational Chart
Designated key staff will
remain assigned to this
project for the duration of
the agreement, with any
staff substitutions made
only after consultation and
concurrence with the City.
141
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 34 05 / TEAM EXPERIENCE

CITY OF PALO ALTO
University Avenue Revitalization
Palo Alto, CA
University Avenue is the backbone of Palo Alto’s
historic downtown, linking commercial, educational,
and residential uses in one popular destination.

Like many downtowns, the City of Palo Alto closed
a segment of University Avenue to vehicular traffic
during the heart of COVID-19 and focused on creating
outdoor dining and retail spaces. Though the street
is now re-opened, this project seeks to transform the
heart of downtown Palo Alto into a people-centric
venue that maximizes pedestrian and bicycle use,
reduces congestion, and enhances economic activity,
while maintaining vehicular access and amenities.

CSWST2 has collaborated with the City to engage the
community in developing the Plan. First developing
both technical and block advisory groups. The
technical advisory group includes a cohort of staff
from City departments and public transit agencies
to review options and offer guidance. Block advisors
were identified from a select group of bicycle
advocates, residents, proprietors, and property
owners who represented their communities to
vet options and provide guidance based on lived
expertise.

With these groups as sounding boards, we refined
streetscape alternatives to bring to the greater
community. The larger community provided feedback
during an in-person meeting held in the downtown
library, as well as through an online survey that
garnered over 700 responses.

COMPLETED
ongoing

KEY PERSONNEL
Robert Stevens
Julia Harberson
Josh Woelbing

REFERENCE
Megha Bansal, PE, PMP
Senior Engineer
City of Palo Alto
650.329.2693
[email protected]
142
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 35 05 / TEAM EXPERIENCE

CITY OF EL CERRITO
San Pablo Avenue Del Norte BART
El Cerrito, CA
Del Norte BART Station is one of the busiest commuter
hubs in the Bay Area as buses from Solono and Marin
Counties bring commuters to and from the BART
station. The City of El Cerrito is currently working to develop its San Pablo Specific Plan, which envisions
transforming San Pablo Avenue into a multimodal
thoroughfare while developing thousands of
residential units and retail along the corridor.

The City is beginning to realize its vision with four
new major podium developments soon to complete
construction. To support the private development,
the City is seeking to make pedestrian and bicycle
improvements along the frontage of Del Norte BART
Station. The project includes the development of a
Class IV bicycle facility, modifications to intersections to improve both pedestrian safety and vehicle
circulation, as well as enhancements to transit
facilities. Consistent with the City’s environmental
goals, the project includes raingardens. The City
retained our team to implement the streetscape,
which is funded through federal sources.

Our team is currently coordinated with several of the
private developers along the corridor to refine their
streetscape designs to be consistent with the City’s
goals.

COMPLETED
Construction commencing 2024

KEY PERSONNEL
Robert Stevens
Julia Harberson
Jessie Maran
Josh Woelbing

REFERENCE
Yvetteh Ortiz
Director of Public Works
510.215.4382
[email protected]
143
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 36 05 / TEAM EXPERIENCE

CITY OF SAN RAFAEL
Third Street Streetscape
San Rafael, CA
Our team supported the City of San Rafael in the
rehabilitation of Third and Second Streets, which serve as the primary gateway to downtown. This corridor
includes a transit hub, multi-family residential, retail, and commercial uses along a three mile segment
transitioning from Highway 101 to the City’s border
with San Anselmo. We collaborated with the City,
stakeholders, business district, and community groups
to improve the corridor for vehicles, pedestrians, and
bicyclists.

Key elements of the project included revisions to
downtown intersections including new traffic signals
and crosswalks to improve pedestrian safety as users
walk to retail destinations along Fourth Street. The
project also added a Class IV two-way cycle track
along Second Street closing a critical gap in the City’s bicycle network.

In coordination with the streetscape improvements,
the project replaced the potable water main, sanitary
sewer system, and pavement along the corridor.

Finally, we designed a fiber optic network to serve
the City’s internal communications needs as well as
interconnect the traffic signal system. Construction
was completed in December 2023 and the project
opened to the public in January 2024.

COMPLETED
2024

KEY PERSONNEL
Robert Stevens
Julia Harberson
Josh Woelbing

REFERENCE
April Miller, PE
City Engineer
City of San Rafael
415.485.3409
[email protected]
144
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 37 05 / TEAM EXPERIENCE

COUNTY OF MARIN
Sir Francis Drake Boulevard Rehabilitation
Larkspur, CA
Sir Francis Drake Boulevard Corridor Rehabilitation,
Greenbrae Sir Francis Drake Boulevard is a heavily
used, constrained corridor that has exceeded
maximum traffic capacity. The Transportation
Authority of Marin awarded funds for infrastructure
improvements along the corridor, providing the
opportunity for multi-modal improvements. The
existing right-of-way width, existing buildings, steep
grades, and retaining walls make it impossible to
consider roadway widening.

Within these constraints, the design team developed
innovative ways to improve the corridor’s function for
all modes, including sophisticated intersection and
signalization improvements. Proposed pedestrian
and bicycle-route improvements include sidewalkwidening and the removal of “pork chop islands” to provide safer conditions for students walking and
biking to school, as well as required accessibility
upgrades.

In addition to design work, members of our team
took the lead in communicating the complex trafficengineering concepts and budget-driven tradeoffs to the community during a series of often-contentious
public workshops and community advisory
committee meetings, ultimately leading to a broadly
supported plan. COMPLETED
2019

KEY PERSONNEL
Robert Stevens
Julia Harberson
Josh Woelbing

REFERENCE
Dan Dawson
Principal Transportation Planner
Marin County Department of Public Works
415.473.6528
[email protected]
145
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 38 06 / REFERENCES
References
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Daniel Chavarria
Public Works Director
510.620.5478
[email protected]
Our team provides engineering services for the
Richmond Wellness Trail, Nevin Avenue, and oncall services for the City.

City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
Megha Bansal, PE, PMP
Senior Engineer
650.329.2693
[email protected]
We have supported the
City with the revitalization of University Avenue,
including public outreach and planning.

City of El Cerrito
10890 San Pablo Avenue
El Cerrito, CA 94530
Yvetteh Ortiz, PE
Director of Public Works
510.215.4382
[email protected]
Our team supported the City in delivering the
San Pablo Avenue Del Norte BART Complete
Street, including public outreach and planning
and transit-oriented development.

City of San Rafael
111 Morphew Street
San Rafael, CA 94901
April Miller, PE
Public Works Director
415.485.3409
[email protected]
We are supporting the City with the successful
design and construction of the Third and Second
Street Improvements through downtown, which
involved years of planning and outreach and
totaled $20.8 million.
146
07 / WORKFORCE ALLOCATION
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 39 Task 1 Opportunities and Constraints

1.1 Project Kickoff 8 0 8

1.2 Community Engagement Plan 38 0 38

1.3 Data Collection 18 42 60

1.4 Existing Conditions Mapping 374 0 374

1.5 Transportation Analysis 2 82 84

1.6 Stakeholder Discussions 38 26 64

1.7 Outreach Tools
Online Platform 30 0 30
Intercept Surveys 44 0 44
Online Survey 28 0 28

1.8 Community Engagement
Stakeholder Conversations 58 0 58
Public Outreach Meetings 180 0 180

1.9 Contract Management
Project Management 18 0 18
Quality Control 2 0 2
Meetings 54 0 54
892 150 1042
Task 2 Corridor Options and Refinement

2.1 Potential Options 170 146 316

2.2 Draft Options Outreach
Website and Survey 36 0 36
Stakeholder Review and Community Meeting 140 0 140

2.3 Options Refinement 158 60 218

2.4 Preferred Option Outreach
Website Updates 18 0 18
Street Demonstration Event 54 0 54
Public Works and Transportation Commission 18 0 18
City Council 18 0 18

2.5 Contract Management
Project Management 10 0 10
Quality Control 2 0 2
Meetings 36 0 36
660 206 866
Task 3 Concept Plan

3.1 Concept Design (10%) 224 0 224

3.1 Grant Funding
Monthly Assessment and Report 12 0 12
Grant Applications (3) 40 0 40

3.4 Contract Management
Project Management 12 0 12
Quality Control 4 0 4
Meetings 24 0 24
316 0 316
Task 4 Local Assistance Coordination

4.1 CEQA Assessment
Project Description 16 0 16
CEQA Categorical Exemption 20 0 20

4.2 NEPA Assessment
NEPA Project Description 18 0 18
Biological Resources 4 0 4
Visual Assessment 20 0 20
Contamination 6 0 6
Standard Memoranda 10 0 10

4.3 Public Utilities
Preliminary Notice 20 0 20
50% and 100% Coordination 20 0 20
New Utility Services 12 0 12

4.4 Local Assistance
Right of Way Certification 28 0 28
Request for Authorization 16 0 16

4.5 Contract Management
Project Management 4 0 4
Quality Control 2 0 2
Meetings 22 0 22
218 0 218
Task 5 Final Engineering

5.1 Streetscape Plans, Specifications and Estimate
Technical Studies 318 92 410
50% PS&E 305 434 739
100% PS&E 184 434 618

5.2 Outreach
Public Works and Transportation Commission 16 0 16
City Council 16 0 16

5.3 Final Plans, Specifications and Estimate 170 0 170

5.4 Contract Management
Project Management 16 0 16
Quality Control 2 0 2
Meetings 52 0 52
1079 960 2039
Total Labor Hours: 3165 1316 4481
0 132 132
Adaptive Signal Task 1: Adaptive Signal System Feasibility Study 0 132 132 Adaptive Signal Task 2: Traffic Operation Comparison Study 0 200 200 Adaptive Signal Task 3: Adaptive System Manufacturer Showcase 0 86 86 Adaptive Signal Task 4: Communication Plans and Design Service during Construction 0 464 464 Pavement Deflection Testing 12 0 12
Utility Locating 18 0 18
Utility Potholing (15 Locations) 14 0 14
44 1014 1058
Total Labor Hours: 3209 2330 5539
16 320 80 48
8 8 8
4 2
130 138 1694
Total Manpower Allocation
16 Optional Services Subtotal: 0 8 0 0 0 20 16 0 0 0 0 0 72 680 150 112 2 4 8
232 266
16 80 20
78 310 414 348 468 507 354 370 6 118 110
10 114 8 18
4 32 6
4 60 8 10
2 22 2
UNIVERSITY Avenue Grand Corridor Project
(CIP Project ST-29)
CSWST2
Project Manager, Urban Design, Surveying, and Engineering Robert Stevens
Prinicpal
Julia Harberson
Project Manager
Jesse Maran
Urban Design and Outreach
Marcia Vialliar
Landscape Architect
Varies
Surveyor I
Survey Field Crew
Survey CrewTotal CSWST2 Hours

MANPOWER ALLOCATION

03.05.2025
Varies Landscape Architect
Varies
Senior EngineerVaries Engineer II
Varies
Engineer I
Josh Woelbing
Surveying ManagerVaries Surveyor II
2222
2224 44
2 20 16
2 2 8 6 118 110 130
12 18
2 12 16 8
8 4 16
12 8 24
80 40 60
2 20 18 18
2 8 82
Task 1 Opportunities and Constraints Subtotal: 12 32 182 118 6 12 12 12 12
16 4 16
110 130
5 40 40 80 5
156 24 4 0 6 118
8 30 40 60 8 12
40 40 60
2 20 8 20 2 2
828
28422
28422
2 10
Task 2 Corridor Options and Refinement Subtotal: 4 39 176 148 248 2 10 6 6 12
31 14 0 0 0 0 0
8 20 20 24 40 40 40 40
84 8 8 24
4 4822 8
4 0
44 8
Task 3 Concept Plan Subtotal: 8 52 30 26 40 80 40 40 0 0 0 28 48 8
4 16
4 8
24 8
64 12
20 12
6 10
8 20
2 4
Task 4 Local Assistance Coordination Subtotal: 12 72 0 0 10 12
120
8 25 8 16 8
00 8 20 80 90
0 134 0 0 0 0
224242
4 10 8 4 8 20 70 60
60 80 100
224242
48 20 30 30 40 50
Task 5 Final Engineering Subtotal: 38 107 26 56
8 20 2 2 20
2 4
302 414 348 468 487 338 370
24 218 280 330 0 0
PrincipleProject ManagerTechnical SupportProject Coordinator Optional Services
Fine-tuning Signal Timings and Coordination
6 118 110 130
00 74
28 140 12 26
49 8 60 12 12
8 40 4 8
20 100 8 18
Fher & Peers
Traffic Engineering
Total F&P Hours
28 760 62 110
0000
66 1014 82 154
10 350 25 49
0000
10 350 25
16 8
16 80 20 16
140 30 22
60 10
147
ENGINEERING SERVICES TO DESIGN THE UNIVERSITY AVENUE GRAND CORRIDOR CSW ST2 | 40 08 / SCHEDULE
ID Task Name Duration Start Finish Predecessors Resource Names 1 University Avenue Grand Corridor 235 days Wed 2/19/25 Tue 1/13/26 2 Notice to Proceed 0 days Wed 2/19/25 Wed 2/19/25
3 Task 1 Opportunities and Constraints 60 days Wed 2/19/25 Tue 5/13/25 4 Kickoff Meeting 0 days Tue 2/25/25 Tue 2/25/25 2FS+5 days 5 Engagement Plan 10 days Wed 2/19/25 Tue 3/4/25 2
6 Data collection and Field Review 30 days Wed 2/26/25 Tue 4/8/25 4 7 Technical Studies 20 days Wed 4/9/25 Tue 5/6/25 6
8 Stakeholder Discussions 15 days Wed 4/9/25 Tue 4/29/25 6 9 Outreach 33 days Wed 3/5/25 Fri 4/18/25
10 Develop Online Platform 15 days Wed 3/5/25 Tue 3/25/25 5 11 Community Workshop 0 days Fri 3/28/25 Fri 3/28/25 5FS+18 days 12 Intercept Surveys 0 days Fri 3/14/25 Fri 3/14/25 5FS+8 days 13 Online Survey 15 days Mon 3/31/25 Fri 4/18/25 11
14 Prepare Summary of Existing
Conditions
5 days Wed 5/7/25 Tue 5/13/25 13,7,8
15 Task 2 Corridor Options and Refinement 65 days Wed 5/14/25 Tue 8/12/25 16 Develop Potential Options 20 days Wed 5/14/25 Tue 6/10/25 17 Prepare Documents 15 days Wed 5/14/25 Tue 6/3/25 14
18 City Review 5 days Wed 6/4/25 Tue 6/10/25 17
19 Review Meeting 0 days Tue 6/10/25 Tue 6/10/25 18
20 Options Outreach 20 days Wed 6/11/25 Tue 7/8/25
21 Update Website 5 days Wed 6/11/25 Tue 6/17/25 18
22 Online Survey 15 days Wed 6/18/25 Tue 7/8/25 21
23 Community Workshop 0 days Wed 7/2/25 Wed 7/2/25 19FS+16 days 24 Options Refinement 20 days Wed 7/9/25 Tue 8/5/25
25 Prepare Documents 15 days Wed 7/9/25 Tue 7/29/25 23,22 26 City Review 5 days Wed 7/30/25 Tue 8/5/25 25
27 Review Meeting 0 days Tue 8/5/25 Tue 8/5/25 26
28 Preferred Option Outreach 5 days Tue 8/5/25 Tue 8/12/25 29 Website Update 5 days Wed 8/6/25 Tue 8/12/25 27
30 Street Demonstration Event 0 days Tue 8/5/25 Tue 8/5/25 27 31 City Council (3rd Tue) 0 days Tue 8/5/25 Tue 8/5/25 27 32 Task 3 Concept Plan 15 days Wed 8/6/25 Tue 8/26/25
33 Concept Design 15 days Wed 8/6/25 Tue 8/26/25
34 Prepare Documents 10 days Wed 8/6/25 Tue 8/19/25 31
35 City Review 5 days Wed 8/20/25 Tue 8/26/25 34
36 Review Meeting 0 days Tue 8/26/25 Tue 8/26/25 35
37 Task 4 Local Assistance Coordination 195 days Tue 4/8/25 Tue 1/6/26 38 CEQA 10 days Wed 8/27/25 Tue 9/9/25
39 Prepare Project Description 10 days Wed 8/27/25 Tue 9/9/25 36 40 File NOE 0 days Tue 9/9/25 Tue 9/9/25 39
41 NEPA 75 days Wed 8/27/25 Tue 12/9/25
42 Prepare PES, Field Review, and
Roadway Data
10 days Wed 8/27/25 Tue 9/9/25 36
43 Caltrans Review 30 days Wed 9/10/25 Tue 10/21/25 42
44 Field Review Meeting 0 days Tue 10/21/25 Tue 10/21/25 43 45 Prepare Technical Memoranduda15 days Wed 10/22/25 Tue 11/11/25 44 46 NEPA CE 20 days Wed 11/12/25 Tue 12/9/25 45
47 Public Utilities 125 days Tue 4/8/25 Tue 9/30/25
48 Submit Letter A 0 days Tue 4/8/25 Tue 4/8/25 6
49 Coordination 120 days Wed 4/9/25 Tue 9/23/25 48
50 Submit Letter B 0 days Tue 8/19/25 Tue 8/19/25 34
51 Submit Letter C 0 days Tue 9/30/25 Tue 9/30/25 59
52 Local Assistance 75 days Wed 9/24/25 Tue 1/6/26
53 Right of Way Certification 5 days Wed 9/24/25 Tue 9/30/25 49 54 Request for Authorization 5 days Wed 12/10/25 Tue 12/16/25 53,46 55 Caltrans Review 15 days Wed 12/17/25 Tue 1/6/26 54
56 E76 0 days Tue 1/6/26 Tue 1/6/26 55
57 Task 5 Construction Documents 100 days Wed 8/27/25 Tue 1/13/26 58 Final Engineering (50% PSE) 30 days Wed 8/27/25 Tue 10/7/25 59 Prepare Documents and QC Review25 days Wed 8/27/25 Tue 9/30/25 36 60 City Review 5 days Wed 10/1/25 Tue 10/7/25 59
61 Coordination Meeting 0 days Tue 10/7/25 Tue 10/7/25 60 62 Final Engineering (100% PSE) 25 days Wed 10/8/25 Tue 11/11/25 63 Prepare Documents and QC Review20 days Wed 10/8/25 Tue 11/4/25 61 64 City Review 5 days Wed 11/5/25 Tue 11/11/25 63
65 Coordination Meeting 0 days Tue 11/11/25 Tue 11/11/25 64 66 Present to Council 0 days Tue 11/11/25 Tue 11/11/25 65 67 Prepare final documents (After
Local Assistance Completion)
5 days Wed 1/7/26 Tue 1/13/26 56
68 Project ready for bid 0 days Tue 1/13/26 Tue 1/13/26 67 2/19
2/25
3/28
3/14
6/10
7/2
8/5
8/5
8/5
8/26
9/9
10/21
4/8
8/19
9/30
1/6
10/7
11/11
11/11
1/13
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
2026
Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Deadline
Progress
Manual Progress