East Palo Alto City Council May 6, 2025 Agenda
1 EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AMENDED AGENDA
Tuesday, May 6, 2025, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
The public may participate in the City Council Meeting via Zoom Meeting or by attending inperson in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council May 6, 2025 Agenda
2 1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Mental Health Month Proclamation
3.2 Building Staff Augmentation Services RFP Results
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to negotiate, award, and execute contracts with West Coast Code Consultants, Inc. and CSG Consultants, Inc. for total not-to-exceed amount of $1,000,000 (collectively, not per entity), with an initial term of four years and two optional one-year extensions at the City Manager’s discretion for on-call services in the Building Division; and
2. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
3.3 Master Consultant Agreements for Planning RFP
Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to execute Master Consultant Agreements with selected firms for Planning Division On-Call professional consulting services for the term of four years, with an option to extend for up to two (2) additional one year extensions, as a result of the 2025 Planning RFP process, in a form approved by the City Attorney.; and
2. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
3.4 Illegal Fireworks Ordinance
East Palo Alto City Council May 6, 2025 Agenda
3 Recommendation: Second Reading
3.5 Recognizing & Celebrating Municipal Clerks Week
3.6 President’s Volunteer Service Award (PVSA) proclamation
3.7 Authorize the Acceptance of Grant Funding from Peninsula Clean Energy Authority for the City’s Electric Vehicle Charging Station Project, FA-10 Recommendation:
Adopt a resolution:
1. Authorizing the City Manager to negotiate and execute an agreement with Peninsula Clean Energy Authority (PCEA), accepting the Member Agency Energy grant award in the amount of Two hundred Forty-Three Thousand Five Hundred Sixty-Three dollars ($243,563.) for the City’s Electric Vehicle Charging Station project; and
2. Finding that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) under State CEQA Guidelines Section 15303 (Class 3), which exempts from further CEQA review the construction and location of limited numbers of new, small facilities or structures, installation of small new equipment and facilities in small structures, and the conversion of existing small structures from one use to another where only minor modifications are made to the exterior of the structure, as the lease envisions use of a temporary structures on site for offices.
3.8 Authorization to Amend SoundThinking, Inc. and accept and appropriate a New Contract with SoundThinking,Inc. formally ShotSpotter Inc.
Recommendation:
1. Adopt a resolution authorizing the City Manager to amend and accept a new contract with SoundThinking Inc, in a form approved by the City Attorney, for the services and maintenance of the Gun Activation System formerly known as ShotSpotter Inc. for the Police Department for three years with two one-year options to extent in contract amount of $61,333.00 for the first-year and divided according per the quote agreement for a total not to exceed $336,463 total amount over five years.
2. Finding that special circumstances warrant disregarding bid procedure pursuant to section 2.84.070(D) of the East Palo Alto Municipal Code; and
3. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) (5) in that it is a governmental fiscal, organizational, or administrative activity that will not result in direct or indirect
3.9 Adopting a resolution of local support to receive Metropolitan Transportation Commission grant funds for a regional electric vehicle East Palo Alto City Council May 6, 2025 Agenda
4 charging project.
Recommendation:
Adopt a resolution :
1) Authorizing the filing of an application for funding assigned to the Metropolitan Transportation Commission (MTC) for its 2024 Climate Program Implementation Grant for a publicly accessible electric vehicle charging infrastructure project, and committing a minimum of $85,000 of the total project cost in non-federal matching funds (11.47%), which will be provided by Peninsula Clean Energy, and stating assurance to complete the project; and
2. ) Finding the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
3.10 Jonathan's Fish and Chips Proclamation
3.11 Davante Lavell Adams Proclamation
4. CLOSED SESSION
4.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8):
Recommendation: REAL PROPERTY: 2535 Pulgas Avenue, East Palo Alto CA; AGENCY NEGOTIATORS: Melvin E. Gaines, City Manager, John D. Lê, City Attorney; UNDER NEGOTIATION: price and terms.
4.2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) REAL PROPERTY: 1095 Beech Street, East Palo Alto CA; AGENCY NEGOTIATORS: Melvin E.
Gaines, City Manager, John D. Lê, City Attorney; UNDER
NEGOTIATION: price and terms.
4.3 CONFERENCE WITH LEGAL COUNSEL—LITIGATION (Government Code Section 54956.9(d)(4)): (One potential matter.)
4.4 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 1765 E. Bayshore, #206, East Palo Alto, CA 94303 Agency negotiator: Michelle Magarell, Deputy City Attorney, East Palo Alto
4.5 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Government Code Section 54956.9(d)(1).) Case Name Unspecified.
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
East Palo Alto City Council May 6, 2025 Agenda
5 6.1 Capital Improvement Project informational presentation Recommendation: Receive presentation concerning capital improvement projects, including project status updates.
7. SPECIAL PRESENTATIONS
8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE EAST PALO
ALTO SANITARY DISTRICT BOARD MEETING
9. APROVAL OF THE EPASD BOARD MEETING AGENDA
10. APPROVAL OF EPASD BOARD MEETING CONSENT CALENDAR
11. EPASD BOARD MEETING CLOSED SESSION
12. EPASD BOARD MEETING PUBLIC COMMENT
13. EPASD BOARD MEETING POLICY AND
ACTION 13.1 EPASD FY2024-25 Budget Update
Recommendation:
Accept and discuss EPASD FY2024-25 Budget Update report.
14. EPASD BOARD REPORTS
15. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING
AND RECONVENE CITY COUNCIL REGULAR MEETING
16. PUBLIC HEARINGS
17. POLICY AND ACTION
17.1 Palo Mobile Estates Loan Program
Recommendation:
1. The reallocation of two million dollars from the Palo Mobile Eastes Fund to the Affordable Housing Preservation Fund.
17.2 University Avenue/101 Pedestrian Overcrossing project update and contract amendments
Recommendation:
1. Authorizing the City Manager to execute a contract amendment number one with Ghirardelli Construction, Inc., (Ghirardelli) for construction management services, increasing the contract amount by three hundred and seventy thousand dollars ($370,000), for a new not-to-exceed East Palo Alto City Council May 6, 2025 Agenda
6 contract amount of $2,224,308.83;
2. Authorizing the City Manager to execute a contract amendment number four with AECOM Technical Services, Inc., for design support services during construction, increasing the contract amount by thirtyfive thousand, four hundred and fifty dollars ($35,450), for a new not-toexceed contract amount of $1,845,399.00
3. Approving additional $405,450 to University Avenue/101 Pedestrian Overcrossing project from CIP fund in the City's Capital Budget
4. Finding that the proposed action contract amendments for the construction of a public works project - is not a "project" under the California Environmental Quality Act ("CEQA"), pursuant to CEQA Guidelines sections 15378(b)(4) and (5), in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment
18. COUNCIL REPORTS
19. ADJOURNMENT
Upcoming meetings:
Budget Meeting May 13, 2025 5:30 PM
Regular Meeting May 20, 2025 6:30 PM
Budget Meeting May 27, 2025 5:30 PM
East Palo Alto City Council May 6, 2025 Agenda
7 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting.
Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: 04/26/2025
ATTEST:
Lucero Avila-Garcia
Lucero Avila-Garcia
Executive Assistant to the City
Manager