East Palo Alto City Council
May 20, 2025

EAST PALO ALTO CITY COUNCIL

REGULAR SESSION AGENDA
Tuesday, May 20, 2025, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council May 20, 2025 Agenda
1 1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA

3. APPROVAL OF CONSENT CALENDAR

3.1 Asian American & Pacific Islander Month Proclamation

3.2 Jewish Heritage Month Proclamation

3.3 FY 2024-25 Third Quarter Treasury Report

3.4 Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017

3.5 Proclamation of the City of East Palo Alto in Recognition of National Public Works Week

3.6 James Turner Proclamation

3.7 Alfredo Bryant Proclamation

3.8 City Council Meeting Minutes
Recommendation: Present the proclamation.

Recommendation:

Present the proclamation.

Recommendation:

Accept and file the Treasury Report for the second quarter ended March 31, 2025.

Recommendation:

Adopt a resolution approving a list of projects for Fiscal Year 2025-26 funded by SB 1 (Road Repair and Accountability Act of 2017)
Recommendation: Present the proclamation.

Recommendation: Present the proclamation.

Recommendation: Present the proclamation.

Recommendation:

Adopt April 1, 2025, City Council Meeting Minutes.

East Palo Alto City Council May 20, 2025 Agenda
2 4. CLOSED SESSION

5. PUBLIC COMMENT

6. INFORMATIONAL REPORTS

7. SPECIAL PRESENTATIONS

8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE EAST PALO ALTO

SANITARY DISTRICT BOARD MEETING

9. APROVAL OF THE EPASD BOARD MEETING AGENDA

10. APPROVAL OF EPASD BOARD MEETING CONSENT CALENDAR

10.1 Cash Disbursement Report for March 2025

11. EPASD BOARD MEETING CLOSED SESSION

12. EPASD BOARD MEETING PUBLIC COMMENT

13. EPASD BOARD MEETING POLICY AND ACTION

14. EPASD BOARD REPORTS

15. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING AND

RECONVENE CITY COUNCIL REGULAR MEETING

16. PUBLIC HEARINGS

16.1 Appeal hearing for 1174 Laurel Avenue
One Shoreline Presentation
Recommendation: Receive presentation from Len Materman, CEO of One Shoreline.

Recommendation:

Accept the cash disbursement report required pursuant to California Health and Safety Code Section 6794.

Recommendation:

The garage conversion to an Accessory Dwelling Unit (ADU), under permit #BLD2023-0138, was not completed according to the approved scope.

Staff also recommend the City Council direct staff to recover any unused building permit fees from permit #BLD2023-0138 and apply them to the new East Palo Alto City Council May 20, 2025 Agenda
3 16.2 Status of the City’s Vacancies, Recruitment, and Retention efforts Pursuant to Assembly Bill 2561

17. POLICY AND ACTION

17.1 Commission Appointments

17.2 2025 Transient Occupancy Tax Grant Recommendations building permit fee required for new ADU construction.

Recommendation:

Adopt a resolution:

1. Accept the report regarding the status of the City’s vacancies, recruitment, and retention efforts pursuant to Assembly Bill 2561, accept changes to policies, procedures and recruitment activities (if applicable), and receive presentations from recognized bargaining units (if applicable); and

2. Find that the proposed actions being considered do not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Recommendation: Interview the applicants for the Rent Stabilization Board, Planning Commission and the Senior Advisory Committee; and appoint applicants for Regular or Alternate Seats.

Recommendation:

Adopt a Resolution:

1. Authorizing the City Manager to award twelve grants to the following organizations for acceptance into the 2025 Transient Occupancy Tax grants program, in a form approved by the City Attorney, for $30,000 each, in a programmatic amount not-to-exceed $360,000:
a. Boys & Girls Club of the Peninsula;
b. Fit to the Core;
c. Paxton Sports Academy;
d. Live In Peace;
e. Mid-Peninsula Athletic Association;
f. Fresh Approach;
g. East Palo Alto Greyhounds Youth Sports Club;
h. Hope Horizon;
i. Youth Community Service;
j. EPACENTER;
k. East Palo Alto Community Media Center; and
East Palo Alto City Council May 20, 2025 Agenda
4 18. COUNCIL REPORTS

19. ADJOURNMENT
l. East Palo Alto Tennis & Tutoring; and

2. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Upcoming meetings:

Budget Meeting May 27, 2025 5:30 PM
Regular Meeting June 3, 2025 6:30 PM
Regular Meeting June 17, 2025 6:30 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: May 6, 2025
ATTEST:

James Colin
City Clerk
East Palo Alto City Council May 20, 2025 Agenda
5 CONSENT ITEM 3.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Asian American & Pacific Islander Month Proclamation Recommendation
Present the proclamation.

Attachments

1. Proclamation
6 PROCLAMATION OF THE CITY OF EAST PALO ALTO
COMMEMORATING THIS PAST MONTH OF MAY 2025 AS

ASIAN AMERICAN AND PACIFIC ISLANDERS (AAPI) MONTH
WHEREAS, the City of East Palo Alto supports for inclusion and belonging for people of all races, national origins, and ethnicities is critical to guaranteeing the enrichment of the lives of our community; and
WHEREAS, there are over 5.3 million Californians of Asian or Pacific Islander descent and they constitute the fastest-growing ethnic group in California and they strengthen every day through commerce, cultural exchange, immigration and the growth of our own Asian and Pacific Islander communities; and
WHEREAS, East Palo Alto is home to a large population of Tongan, Samoan, Fijian, and Indo-Fijian origin, the largest concentration of Pacific Islanders of any American city or town outside of the State of Hawaii; and
WHEREAS, more specifically East Palo Alto has one of the largest Tongan communities in the country outside of the Kingdom of Tonga; and
WHEREAS, the Tongan community have always been an important part of our community, having made substantial contributions towards making the City of East Palo Alto a more beautiful place to live throughout its history.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of East Palo Alto commemorates this May 2025 month as Asian America and Pacific Islanders Month.

Dated: May 20, 2025
Martha Barragan, Mayor
7 CONSENT ITEM 3.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Jewish Heritage Month Proclamation
Recommendation
Present the proclamation.

Attachments

1. Proclamation
8 PROCLAMATION OF THE CITY OF EAST PALO ALTO

IN RECOGNITION & CELEBRATION OF JEWISH AMERICAN

HERITAGE MONTH FOR THE MONTH OF MAY
WHEREAS, Jewish Americans have been an important part of the American story and have greatly contributed to all areas of American life and culture since our earliest days; and WHEREAS, generations of Jewish immigrants have arrived in the United States fleeing persecution and seeking opportunity, and through resilience and determination, they built vibrant communities and enriched the American social fabric while advocating for civil rights, social justice, and democracy for all;; and
WHEREAS, Jewish Americans were instrumental in historic movements such as the labor movement, the civil rights movement, and women’s suffrage, with leaders like Rabbi Abraham Joshua Heschel marching alongside Dr. Martin Luther King Jr., and many others contributing to the fight for equality; and
WHEREAS, Jewish Americans have continued to face antisemitism, including a dramatic 344 percent increase in antisemitic incidents over the past five years- ranging from harassment to vandalism and violence- according to organizations that are careful to distinguish antisemitism from legitimate criticism of Israeli government policies; and
WHEREAS, the City of East Palo Alto recognizes the importance of standing in solidarity with the Jewish American community to condemn antisemitism and all forms of hate, ensure inclusive representation in civic life, and promote mutual respect and understanding; and WHEREAS, we celebrate the rich and diverse heritage of the Jewish American community, including those who live, work, and contribute to the life of East Palo Alto- and recognize the importance of preserving and sharing their stories as part of our collective history; and WHEREAS, on April 20, 2006, the federal government proclaimed May as Jewish American Heritage Month to acknowledge and celebrate the contributions of Jewish Americans to the United States; NOW, THEREFORE BE IT RESOLVED THAT, the City Council of the City of East Palo Alto, State of California, hereby recognizes May 2025 as Jewish American Heritage Month in the City of East Palo Alto and encourages all residents to learn about and celebrate the diverse contributions of Jewish Americans, confront antisemitism in all its forms, and promote education that deepens understanding of Jewish American history and culture.

Dated: May 20, 2025
______________________________________
Martha Barragan, Mayor
9 CONSENT ITEM 3.3

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
Bo-kyoung Kim, Finance Services Manager
Jessica Y Caballero, Senior Accountant
SUBJECT: FY 2024-25 Third Quarter Treasury Report
Recommendation
Accept and file the Treasury Report for the second quarter ended March 31, 2025.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority 4: Ensure Our Financial and Organizational Health Background
Pursuant to Section 53646 of the Government Code of the State of California, the City Treasurer may submit a quarterly report to the City Council regarding the funds and investments of the City. Finance staff provides quarterly reporting to the City Council indicating the summary of investments for the period and denoting the ability of the City to meet its expenditure requirements for the next three months.

Analysis
This report covers primary cash and investments of the City. For investment purposes, City cash is pooled, except for bond proceeds, which are held in trust by a trustee. The City does not have, nor is it legally required to have, separate bank accounts for each individual fund.

However, all cash is segregated in the City’s accounting records. 10 CONSENT ITEM 3.3
As of March 31, 2025, the total deposit value of cash and investments equals $150,209,716, including outstanding checks and other minor adjustments of $465,728. Compared to the prior quarter ending in December 2024, the FY2024-25 third quarter (Q3) ending on March 31, 2025, total book value balance decreased by approximately $0.5M. The overall decrease is mainly due significant CIP invoices processed in Q3 and other operating expenditures. The following table shows a breakdown of cash and investment balance by fund type.

The deposit market value totals $150,414,176, including an unrealized gain of $204,460 reflecting treasury yields during the calendar year. All except for General Fund balance is restricted by either City Council or external parties for specific purposes. Unrestricted cash and investment balance under General Fund ($44,341,044) including the contingency reserve may be used at Council discretion.

The table below reflects changes in rates since March 31, 2024, and compared to the previous month of February 2025, demonstrates a decrease in long-term and short-term Treasury yields since March 31, 20241:
1 Daily US Treasury Yield Curve. Treasury.gov
Deposit Value Market Value
General Fund (Inc. Petty cash of $10,800) $ 44,341,044 $ 44,341,044 General Sub-Funds (Commited/Restricted) $ 18,151,428 $ 18,151,428 City Funds Restricted and Committed $ 85,592,233 $ 85,592,233 Successor Agency Trust $ 2,125,011 $ 2,125,011
Unrealized Gain/(Loss) on Investment Pools $ - $ 204,460 $ 150,209,716 $150,414,176
Summary March 31, 2025
11 CONSENT ITEM 3.3
The City’s portfolio is invested in the Local Agency Investment Fund (LAIF), the San Mateo County Treasurer’s Pool, and the California Asset Management Program (CAMP). LAIF is a highly liquid investment pool operated by the State Treasurer, and the City has same-day access to the funds. The County Treasurer’s Pool is less liquid, and the maturity and diversification of the underlying securities which in normally functioning markets is generally expected to result in higher yield. The CAMP Pool is a highly liquid investment pool directed by a Board of Trustees that provides same-day liquidity, competitive yields, and interest paid monthly. City staff does not control or direct the underlying investment of funds and each pool is managed by the respective agency’s investment staff and oversight committee or board. December to March over quarter LAIF yields decreased from 4.480% for quarter-end (QE) December 2024 to

4.340% for QE March 2025 and San Mateo County Pool average gross pool earnings increased from 3.836% for QE December 2024 to 4.007% for QE March 2025. San Mateo County Pool earnings are quoted on gross earnings. LAIF fair value factor increased from 0.9996 in the previous quarter to 1.0008. The County Pool factor increased from 0.99929 for QE December 2024 to 1.00667 for QE March 2025. The current annualized yield for CAMP decreased from

4.65% in the previous quarter to 4.47%.

Based on the foregoing, pursuant to California Government Code Section 53646, the City shall meet its expenditure requirements for the next six months.

Fiscal Impact
There is no fiscal impact for this item. This report is informational.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Mar-25 Feb-25 Mar-24
6-Month Treasury Bill 4.08 4.14 5.13
2-Year Treasury Note 3.89 3.99 4.59
5-Year Treasury Note 3.96 4.03 4.21
12 CONSENT ITEM 3.3
Attachments

1. Treasury Report QE March 2025
13 Average
Interest
Earnings

DEPOSIT AND
BOOK VALUE % MARKET
VALUE
Days Years For QTR

1. Petty Cash na na 0.000% 10,800 0.0% 10,800

2. On Demand Deposits (Wells Fargo checking) na na 0.000% 3,300,872 2.2% 3,300,872

3. Local Agency Investment Fund (LAIF) 244 0.67 4.340% 10,338,696 6.9% 10,347,476

4. San Mateo County Pool Investment 847 2.32 4.007% 29,337,416 19.6% 29,533,097

5. CA Asset Management Program 48 0.13 4.510% 107,221,932 71.3% 107,221,932

4.301% 150,209,716 100.0% 150,414,176
General Fund (including petty cash of $10,800) 44,341,044 44,341,044 General Sub - Funds (Committed/Reserved) 18,151,428 18,151,428 City Funds Restricted and Committed 85,592,233 85,592,233 Successor Agency Trust 2,125,011 2,125,011
Unrealized Gain/(Loss) on Investment Pools - 204,460
150,209,716 150,414,176
(0)
Checks Outstanding/Other AJE 465,728 465,728
465,728 465,728
150,675,444 150,414,176
CERTIFICATION:

Pursuant to Government Code Section 53646, the City will meet its expenditure requirements for the next six months. Total funds invested represent the consolidation of all fund types, and availability of certain funds is restricted by law.

Tomohito Oku 4/30/2025
Director of Finance Date
For Reporting Information Regarding Investment Pools:

LAIF http://www.treasurer.ca.gov/pmia-laif/laif/index.asp San Mateo County Pool http://sanmateocountytreasurer.org/index.html CA Asset Management Program https://www.camponline.com/ Total Cash and Investment Portfolio
Treasury Summary

CITY AND SUCCESSOR AGENCY OF EAST PALO ALTO

SUMMARY OF INVESTMENTS
For Quarter Ended March 31, 2025
Category
Average Maturity
Cash and Investments
Total Cash and Investments on Deposit
Total Book Balance
Bank to Book Adjustments
Total Book Adjustment
14 CONSENT ITEM 3.4

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Humza Javed, Public Works Director
SUBJECT: Potential Project List Adoption for Senate Bill 1 (SB1) Road Repair and Accountability Act of 2017
Recommendation
Adopt a resolution:

1. Approving a list of projects for Fiscal Year 2025-26 funded by SB 1 (Road Repair and Accountability Act of 2017); and

2. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
 Ensure Our Financial and Organizational Health
 Implement Comprehensive Transportation and Mobility Plan Background
In April 2017 Senate Bill 1 (SB 1) – the Road Repair and Accountability Act of 2017– was passed by a two-thirds majority in the California Legislature and signed into law by Governor Brown. As the largest transportation investment in California history, SB 1 is expected to raise $52.4 billion for transportation investments statewide over a decade. 15 CONSENT ITEM 3.4
Among its provisions, SB 1 establishes the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the State highway and local street and road systems. The California Transportation Commission (CTC) will allocate the funds based on adopted guidelines. The bill provides that funds shall be used for projects that include, but are not limited to, the following:
• Road maintenance and rehabilitation;
• Safety projects;
• Railroad grade separations;
• Complete street components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project; and
• Traffic control devices.

The RMRP, which would receive approximately $3.7 billion annually once all new revenue streams take effect, is funded by the Road Maintenance and Rehabilitation Account (RMRA), which receives four sources of revenue.

SB 1 refers to a city or county’s pavement condition index (PCI), which is a scale between 0 and 100 used to indicate the general condition of a pavement section or of all city or county streets on weighted average. A score of 100 represents the best possible street condition, essentially a newly paved road, and a score of 0 represents the worst possible condition.

Streets and Highways Code Section 2034(a)(1) requires that prior to receiving an apportionment of RMRA funds pursuant to paragraph (2) of subdivision (h) of Section 2032 from the Controller in a fiscal year, an eligible city or county shall submit to the California Transportation Commission a list of projects proposed to be funded with these funds pursuant to an adopted resolution by the applicable city council or county board of supervisors at a regular public meeting.

Local Street & Road Funding
SB 1 continuously appropriates a critical sum of the RMRA revenues to cities and counties.

The bill includes a “maintenance of effort” requirement for local funds contributed to street and road repairs to help ensure that the new funding augments existing budgets for road repairs.

Specifically, it requires each city and county to spend no less than the annual average from its general fund during 2009-10 through 2011-12.

The City expends approximately $64,500 of general funds annually for street and road repair.

The City will maintain at least this level of expenditure to ensure the City meets the “maintenance of effort” requirement. SB 1 also requires that a local jurisdiction submit a detailed list of proposed projects to be funded to the CTC prior to receiving an allocation; however, the statute authorizes cities and counties to fund projects outside of that list in accordance with local needs and priorities, so long as they are consistent with the program’s project eligibility provisions. If a city or county can demonstrate that it has attained a pavement 16 CONSENT ITEM 3.4
condition index of 80 or higher, it may spend the funds on other transportation priorities.

By resolution, the City must adopt a list of projects proposed to receive fiscal year funding from the RMRA. This list must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement. The proposed project list for FY 2025-26 is listed in Table 1, below, as well as in Attachment 1, Resolution.

Analysis
The City maintains 250 streets that amount to 38.8 centerline miles, 82.9 lane miles of road network. The current weighted average pavement condition index (PCI) for the City's network is 60. The City still has over 15% of its pavement network in need of reconstruction and infrastructure improvements, such as the addition of storm drainage systems and curb, gutters and sidewalks. It is estimated that the City will need a budget of approximately $2.5 million per year over the next five years to address routine streets maintenance and rehabilitation backlog. By investing this amount, the City's network PCI will increase to over 70. The City does not currently have the ability to fully fund the projected maintenance needs to keep the City streets and roads in acceptable condition. However, SB 1 will help the City fund many critical infrastructure improvements.

The project list that the City intends to funds with fiscal year 2025-26 Road Maintenance and Rehabilitation Account Revenues is reflected in Table 1, below.

Table 1: Proposed FY 2025-26 RMRA Project List
Project Title Project Type Project Description Location Estimated
Completion Date
Estimated Useful
Life
Construction Min Max
ST-07 Street
Resurfacing
Program
Road
Maintenance &
Rehabilitation
This project provides for the
resurfacing of City streets
during the ten-year life of the
CIP. Roughly $2.5 million
needs to be expended
annually on street
resurfacing.

Various*
05/2026 20 40
ST-09 Bicycle
& Pedestrian
Improvements
Safety This project is for the
installation of street
improvements to enhance
vehicular, pedestrian and
bicycle safety throughout the
City.

Various*
05/2025 5 40
ST-12 Traffic
Calming
Program
Traffic Control
Devices
This project provides for the
planning and construction of
speed bumps, bulb-outs and
other traffic calming devices
to reduce speed through
residential zones and to
increase safety. This
includes projects in the City’s
Mobility Study.

Various*
05/2025 20 40
17 CONSENT ITEM 3.4
* Abelia Way, Addison Avenue, Alberni Street, Annapolis Street, Avelar Street, Aster Way, Azalia Drive, Bains Street, Bay Road, Baylor Street, Beech Street, Bell Court, Bell Street, Bradley Way, Brentwood Court, Buchanan Court, Camellia Court, Camellia Drive, Camphor Way, Capitol Avenue, Carole Court, Circle Drive, Clarence Court, Clarke Avenue, Cooley Avenue, Cypress Street, Daisy Lane, Daphne Court, Daphne Way, Demeter Street, Donohoe Street, Drew Court, Dumbarton Avenue, East Bayshore Road, East O’Keefe Street, Emmett Way, Euclid Avenue, Euclid Place, Farrington Way, Fordham Street, Gaillardia Way, Garden Street, Gardenia Court, Gardenia Place, Gardenia Way, Gates Street, Georgetown Street, Gertrude Court, Glen Way, Gloria Way, Gonzaga Street, Grace Court, Green Street, Hazelwood Way, Hibiscus Court, Holland Court, Hunter Street, Illinois Street, Jasmine Way, Jervis Avenue, Kavanaugh Drive, Kirkwood Court, Larkspur Drive, Laurel Avenue, Lilac Lane, Lincoln Avenue, Lotus Way, Manhattan Avenue, McNair Street, Mello Street, Menalto Avenue, Michigan Avenue, Mission Drive, Mouton Circle, Myrtle Street, Newbridge Street, Newell Road, Notre Dame Avenue, O’Connor Street, Oakdale Avenue, Oakes Street, Oakwood Drive, Oakwood Street, Palo Verde Avenue, Paul Robeson Court, Poplar Avenue, Pulgas Avenue, Purdue Avenue, Ralmar Avenue, Runnymede Street, Rutgers Street, Ruth Court, Sacramento Street, Salas Court, Sage Street, Saratoga Avenue, Schembri Lane, Scofield Street, Shorebreeze Court, Sparrow Court, Stevens Avenue, Tara Road, Tate Street, Temple Court, Terra-Villa Avenue, Tinsley Street, Tulane Court, University Avenue, Ursula Way, Verbena Drive, Weeks Street, West Bayshore Road, Westminster Avenue, Wilks Street, Wisteria Drive, Woodland Avenue, and Xavier Street
Fiscal Impact
No impact on the City General Funds is anticipated to adopt this Resolution. Each project will be presented to the City with its own fiscal impact and analysis. It is estimated the City will receive approximately $856,921 in Hiqhway Users Tax Account (HUTA) funds, and $787,996 in RMRA funds, with the overall total being $1,644,917 in Local Streets and Roads Funding in Fiscal Year 2025-26 from SB 1. Attachment 2 includes projected SB1 revenues for the City of East Palo Alto.

Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin board outside City Hall and making the agenda and report available at the City’s website and at the San Mateo Co. Library located at 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution
18 CONSENT ITEM 3.4

2. Projected SB1 Revenues
19 1 of 3
RESOLUTION NO. x

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
ADOPTING A LIST OF POTENTIAL PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (“SB 1”), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of East Palo Alto (“City”) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, Streets and Highways Code Section 2034(a)(1) requires that prior to receiving an apportionment of RMRA funds pursuant to paragraph (2) of subdivision (h) of Section 2032 from the Controller in a fiscal year, an eligible city or county shall submit to the California Transportation Commission a list of projects proposed to be funded with these funds pursuant to an adopted resolution by the applicable city council or county board of supervisors at a regular public meeting; and WHEREAS, accordingly, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (“RMRA”), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $787,996 in RMRA funding from SB 1, which, when combined with approximately $856,921 in Hiqhway Users Tax Account (HUTA) funds, will result in an overall total of $1,644,917, in local streets and roads funding in Fiscal Year 2025-26; and WHEREAS, this is the ninth year in which the City is receiving SB 1 funding, which will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public not otherwise possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities and the project list; and WHEREAS, the City used a pavement management system to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, previously adopted Resolution No. 48-2024 listed a number of City projects planned to be funded, in part or whole, with RMRA revenues; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate various streets and roads and add active transportation infrastructure throughout the City primarily through the annual street resurfacing project this year and hundreds of similar projects into the future; and 20 2 of 3
WHEREAS, the SB 1 project list and overall investment in local streets and roads infrastructure, with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Accepts the foregoing recitals as true and correct, and are incorporated by reference to this action; and

2. Approves that the following project list that the City intends to fund with fiscal year 2025-26 Road Maintenance and Rehabilitation Account revenues:

Project Title Project Type Project Description Location Estimated Completion
Date
Estimated Useful
Life
Construction Min Max
ST-07 Street
Resurfacing
Program
Road
Maintenance &
Rehabilitation
This project provides for the
resurfacing of City streets during
the ten-year life of the CIP.

Roughly $2.5 million needs to be
expended annually on street
resurfacing.

Various*
05/2026 20 40
ST-09 Bicycle
& Pedestrian
Improvement
s
Safety This project is for the installation of
street improvements to enhance
vehicular, pedestrian and bicycle
safety throughout the City.

Various*
05/2026 5 40
ST-12 Traffic
Calming
Program
Traffic Control
Devices
This project provides for the
planning and construction of speed
bumps, bulb-outs and other traffic
calming devices to reduce speed
through residential zones and to
increase safety. This includes
projects in the City’s Mobility
Study.

Various*
05/2026 20 40
* Abelia Way, Addison Avenue, Albernie Street, Annapolis Street, Avelar Street, Aster Way, Azalia Drive, Bains Street, Bay Road, Baylor Street, Beech Street, Bell Court, Bell Street, Bradley Way, Brentwood Court, Buchanan Court, Camellia Court, Camellia Drive, Camphor Way, Capitol Avenue, Carole Court, Circle Drive, Clarence Court, Clarke Avenue, Cooley Avenue, Cypress Street, Daisy Lane, Daphne Court, Daphne Way, Demeter Street, Donohoe Street, Drew Court, Dumbarton Avenue, East Bayshore Road, East O’Keefe Street, Emmett Way, Euclid Avenue, Euclid Place, Farrington Way, Fordham Street, Gaillardia Way, Garden Street, Gardenia Court, Gardenia Place, Gardenia Way, Gates Street, Georgetown Street, Gertrude Court, Glen Way, Gloria Way, Gonzaga Street, Grace Court, Green Street, Hazelwood Way, Hibiscus Court, Holland Court, Hunter Street, Illinois Street, Jasmine Way, Jervis Avenue, Kavanaugh Drive, Kirkwood Court, Larkspur Drive, Laurel Avenue, Lilac Lane, Lincoln Avenue, Lotus Way, Manhattan Avenue, McNair Street, Mello Street, Menalto Avenue, Michigan Avenue, Mission Drive, Mouton Circle, Myrtle Street, Newbridge Street, Newell Road, Notre Dame Avenue, O’Connor Street, Oakdale Avenue, Oakes Street, Oakwood Drive, Oakwood Street, Palo Verde Avenue, Paul Robeson Court, Poplar Avenue, Pulgas Avenue, Purdue Avenue, Ralmar Avenue, Runnymede Street, Rutgers Street, Ruth Court, Sacramento Street, Salas Court, Sage Street, Saratoga Avenue, Schembri Lane, Scofield Street, Shorebreeze Court, Sparrow Court, Stevens Avenue, Tara Road, Tate Street, Temple Court, Terra-Villa Avenue, Tinsley Street, Tulane Court, University Avenue, Ursula Way, Verbena Drive, Weeks Street, West Bayshore Road, Westminster Avenue, Wilks Street, Wisteria Drive, Woodland Avenue, and Xavier Street

3. Finds that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
21 3 of 3
PASSED AND ADOPTED this 20th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Barragan. Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
22 Local Streets and Roads - Projected Revenue
s
Based on State Dept of Finance statewide r 2024-25 2025-26Estimated January 2025 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct
SAN LUIS OBISPO COUNTYARROYO GRANDE 463,248 536,629 999,877 536,664 481,366 1,018,031 ATASCADERO 777,677 896,893 1,674,570 896,951 808,093 1,705,044 EL PASO DE ROBLES 792,397 913,665 1,706,062 913,725 823,389 1,737,114 GROVER BEACH 322,913 375,730 698,643 375,754 335,542 711,296 MORRO BAY 266,556 311,517 578,073 311,537 276,982 588,519 PISMO BEACH 203,357 238,507 441,865 238,523 211,311 449,834 SAN LUIS OBISPO 1,229,235 1,411,402 2,640,636 1,411,494 1,277,312 2,688,806 Count
y of San Luis Obis
p
o 10,035,226 10,211,278 20,246,504 10,201,853 10,427,717 20,629,570 Total Cities & County: San Luis Obispo 14,090,609 14,895,621 28,986,231 14,886,502 14,641,712 29,528,214 SAN MATEO COUNTYATHERTON 181,340 209,152 390,493 209,132 188,433 397,565BELMONT 710,160 803,248 1,513,409 803,169 737,936 1,541,105BRISBANE 122,484 142,477 264,961 142,463 127,275 269,738BURLINGAME 788,862 891,070 1,679,932 890,981 819,716 1,710,697COLMA 37,419 47,555 84,975 47,551 38,883 86,434DALY CIT Y 2,647,031 2,968,548 5,615,579 2,968,251 2,750,560 5,718,811 EAST PALO ALTO 758,336 857,006 1,615,342 856,921 787,996 1,644,917FOSTER CITY 850,546 959,901 1,810,447 959,806 883,812 1,843,618HALF MOON BAY 296,704 338,884 635,588 338,850 308,308 647,159HILLSBOROUGH 287,160 328,234 615,393 328,201 298,391 626,592MENLO PARK 862,136 972,833 1,834,969 972,737 895,855 1,868,592MILLBRAE 588,838 666,868 1,255,706 666,802 611,868 1,278,670PACIFICA 976,515 1,100,466 2,076,981 1,100,356 1,014,708 2,115,064PORTOLA VALLEY 112,031 130,812 242,843 130,800 116,413 247,212REDWOOD CIT Y 2,107,151 2,363,611 4,470,763 2,363,375 2,189,565 4,552,940 SAN BRUNO 1,110,992 1,250,526 2,361,518 1,250,401 1,154,445 2,404,846SAN CARLOS 776,112 876,841 1,652,953 876,754 806,466 1,683,221SAN MATEO 2,669,275 2,993,370 5,662,645 2,993,071 2,773,674 5,766,745SOUTH SAN FRANCISCO 1,672,965 1,879,115 3,552,080 1,878,928 1,738,397 3,617,325WOODSIDE 133,998 156,324 290,322 156,309 139,239 295,548Count y of San Mateo 13,475,749 16,383,659 29,859,408 16,394,100 14,002,804 30,396,904 Total Cities & Count
y: San Mateo 31,165,805 36,320,501 67,486,305 36,328,958 32,384,742 68,713,701 January 2025 CaliforniaCityFinance.com Page 17 of 22
23 CONSENT ITEM 3.5

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation in Recognition of National Public Works Week Recommendation
Present the proclamation.

Attachments

1. Proclamation
24 PROCLAMATION OF THE CITY OF EAST PALO ALTO

IN RECOGNITION OF NATIONAL PUBLIC WORKS WEEK
WHEREAS, public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to public health, high quality of life, and wellbeing of the people of the City of East Palo Alto; and WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our residents; and WHEREAS, it is in the public interest for the residents, civic leaders, and children in East Palo Alto to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and WHEREAS, the year 2025 marks the 65th annual National Public Works Week sponsored by the American Public Works Association/Canadian Public Works Association be it now; and NOW THEREFORE, BE IT RESOLVED THAT, the City Council of the City of East Palo Alto, State of California, thereof concurring, that the City of East Palo Alto do hereby designate the week of May 18–24, 2025, as National Public Works Week.

Dated: May 6, 2025
Martha Barragan, Mayor
25 CONSENT ITEM 3.6

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: James Turner Proclamation
Recommendation
Present the proclamation.

Attachments

1. Proclamation
26 PROCLAMATION OF THE CITY OF EAST PALO ALTO
HONORING THE LIFE AND LEGACY OF MR. JAMES TURNER
WHEREAS, the City of East Palo Alto joins together in heartfelt sorrow to honor the life and mourn the passing of Mr. James Turner, who departed this life on May 2, 2025; and WHEREAS, James Turner was a devoted father, grandfather, cherished friend, and dedicated community volunteer, deeply respected and beloved by all who knew him; and WHEREAS, throughout his life, Mr. Turner exemplified unwavering commitment to his family and to the betterment of the East Palo Alto community; and
WHEREAS, a proud graduate of Ravenswood High School, Class of 1967, James maintained strong ties with his alma mater, attending alumni, family, and friendsevents that celebrated shared heritage and unity; and WHEREAS, Mr. Turner served East Palo Alto with distinction through his roles on both the Personnel Commission and the City Planning Commission, in addition to generously hosting the Annual City Staff Appreciation Luncheon and enhancing City Hall with festive holiday decorations for the Council Chambers and meeting rooms; and
WHEREAS, James began his insurance career in 1976 as an agent with Allstate Insurance at the Mountain View Sears store, later founding his own agency in Los Altos in 1980; and WHEREAS, driven by his deep connection to East Palo Alto, Mr. Turner actively sought opportunities to relocate his business to the city he called home a goal he proudly achieved; and WHEREAS, together with his beloved wife Debra, Mr. Turner successfully provided reliable, accessible, and affordable insurance services to residents of East Palo Alto, Menlo Park, and the greater Peninsula region for an impressive 45 years; and
WHEREAS, Mr. Turner was a passionate and engaged member of both the East Palo Alto Merchants Association and the East Palo Alto Chamber of Commerce, advocating for local businesses and economic development; and
WHEREAS, through his professional and personal efforts, including his work with the Youth Club at Open Bible Baptist Church, Mr. Turner mentored and inspired countless youth and adults, leaving a lasting legacy of encouragement, guidance, and empowerment; and
NOW, THEREFORE, the City of East Palo Alto, on behalf of the City Council and the residents we serve, extends its deepest gratitude and admiration for the extraordinary life and enduring contributions of James Turner, and expresses its sincere condolences to the Turner family upon his passing; and NOW, THEREFORE BE IT RESOLVED THAT, the City Council of the City of East Palo Alto, State of California, hereby recognizes May 24, 2025 as James Turner Day in East Palo Alto in solemn remembrance and celebration of a life well-lived in service, love, and leadership.

Dated: May 24, 2025
_______________________________________
Martha Barragan, Mayor
27 CONSENT ITEM 3.7

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Alfredo Bryant Proclamation
Recommendation
Present the proclamation.

Attachments

1. Proclamation
28 PROCLAMATION OF THE CITY OF EAST PALO ALTO

HONORING ALFREDO BRYANT FOR HIS ENDURING LEGACY

OF FAITH, FAMILY, AND ENTERPRISE
WHEREAS, Alfredo Bryant was a longtime resident of East Palo Alto, where he raised a family and lived out a deep commitment to faith, service, and community advancement; and WHEREAS, together with his wife Laverne Bryant, they launched Latte Dah, a groundbreaking drive-through coffee shop that became one of the first local businesses to receive national recognition through a Digital Village commendation, endorsed by the Clinton administration for its innovation and impact on East Palo Alto's visibility and growth; and WHEREAS, their work built upon the legacy of East Palo Alto's pre-incorporation entrepreneurs- -those who laid the foundation for self-directed progress, community ownership, and generational empowerment; and
WHEREAS, Alfredo Bryant's role in civic life extended far beyond presence; he was a contributor, a builder, and a man whose actions reflected his values--engaging in city events, supporting political efforts, and investing in the city's future through consistent leadership and faith-driven service; and
WHEREAS, he will be remembered not only for what he built, but for who he was--his steady laughter, his integrity, and the quiet strength of a solid man who could be counted on by family, neighbors, and city alike.

NOW, THEREFORE, BE IT RESOLVED, that the City of East Palo Alto does hereby honor and recognize Alfredo Bryant for his lasting contributions as a father, entrepreneur, and community leader--whose legacy continues to shape and inspire the soul of East Palo Alto.

Dated: May 20, 2025
Martha Barragan, Mayor
29 CONSENT ITEM 3.8

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: City Council Meeting Minutes
Recommendation
Adopt April 22, 2025, City Council Meeting Minutes.

Attachments

1. April 22, 2025, City Council Meeting Minutes.
30 EAST PALO ALTO CITY COUNCIL

STUDY SESSION AGENDA
Tuesday, April 22, 2025, 5:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The City Council meeting was called to order by Mayor Barragan at 5:34 PM.

Attendee Name Title Status Arrived
Martha Barragan Mayor Present
Mark Dinan Vice Mayor Present
Carlos Romero Councilmember Present
Ruben Abrica Councilmember Present
Webster Lincoln Councilmember Present

2. APPROVAL OF THE AGENDA
A motion to approve the agenda was made by Vice Mayor Dinan, seconded by Councilmember Lincoln, and passed unanimously.

3. APPROVAL OF CONSENT CALENDAR
Staff noted the continuance of a proclamation for Jon Johnston to be heard during this meeting. The council agreed to the presentation of the proclamation. Jon Johnston was present at the meeting to accept the proclamation.

A motion to approve the consent calendar with those amendments was made by Vice Mayor Dinan, seconded by Councilmember Lincoln, and passed unanimously.

3.1 Cinco de Mayo Proclamation

3.2 Amend Turbo Data

4. PUBLIC COMMENT
The following speakers provided public comments:
 Grace Popple
 Oswaldo Macias
31 5. STUDY SESSION
Orly Amey, Assistant to the City Manager, along with Matt Raimi, from Raimi and Associates presented on the Development of FY25–29 Strategic Priorities and FY25– 27 Council Work Plan.

5.1 Study Session on Development of FY25–29 Strategic Priorities and FY25– 27 Council Work Plan
The following speakers provided public comments:
 Francisca Guzman
 Gail Dixon
 Omo Satterwhite
 Mariah Melendez
 Diane Moreno
 Nora Melendez
 Edwin Magana Lopez
 Fili Zaragoza
 Cristal Montes

6. COUNCIL REPORTS
The Council did not have any reports during this meeting.

7. ADJOURNMENT
The meeting was adjourned at 9:27 PM
32 CONSENT ITEM 10.1

EAST PALO ALTO

SANITARY DISTRICT

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Members of the City of East Palo Alto City Council, Governing Board to the East Palo Sanitary District, a Subsidiary of the City of East Palo Alto
VIA: Melvin E. Gaines, General Manager
BY: Tomohito Oku, District Treasurer
Bo-Kyoung Kim, Financial Services Manager
SUBJECT: Cash Disbursement Report for March 2025
Recommendation
Accept the cash disbursement report required pursuant to California Health and Safety Code Section 6794.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No 3: Promote Health & Public Safety.

Priority No 4: Ensure Our Financial and Organizational Health Background
On November 15, 2023, the San Mateo Local Area Formation Commission (“LAFCo”) unanimously approved the City of East Palo Alto’s application requesting that the East Palo Alto Sanitary District (“District” or “EPASD”) be made a subsidiary of the City of East Palo Alto.

On October 1, 2024, the reorganization of the District as a subsidiary of the City of East Palo Alto (City), and the City Council its governing board, became effective. Prior to and since that time, staff has worked diligently toward a peaceful and smooth transition. To that end, one aspect of that transition has required staff to review local rules and regulations of EPASD that may require amendment in light of the reorganization. 33 CONSENT ITEM 10.1 California Health and Safety Code (H&S) Section 6794 allows the Board to adopt a procedure that provides for checks or warrants to pay claims and demands without approval by the Board of Directors before payment if the District Treasurer determines that the demands are payable within the District’s approved budget.

On December 3, 2024, the Board adopted an ordinance amending various provisions of the Sanitary District Code including Section 303 Appointed Positions, which authorizes District Treasurers to perform duties including the deposit and withdrawal of funds of the District, issuance of checks or warrants to pay claims and demands without approval by the Board before payment if the District Treasurer determines that the demands are payable within the District’s approved budget.

Furthermore, H&S Section 6794 requires staff to present cash disbursements to the Board at the next regular Board meeting and seek Board approval if demands exceed the District’s approved budget.

This staff report is informational and includes all cash disbursements for the month ending March 31, 2025, approved by District Treasurer. As of March 31, 2025, the actual expenses did not exceed the District’s approved budget.

Analysis
The following cash disbursements have been approved by the District Treasurer pursuant to the District Code Section 303, and are hereby reported to the Board:

EPASD Cash Disbursement Reports
For Period Ending March 31, 2025
Check Check Check
Name Description Amount Number Issue Date
AT&T PHONE CHARGES $ 256.40 71770 3/21/2025
CALIF PUBLIC EMPLOYEES' EPASD CALPERS MAR 2025 $ 53.67 774 3/31/2025 CALIF PUBLIC EMPLOYEES' EPASD CALPERS MAR 2025 $ 200.00 774 3/31/2025 CALIF PUBLIC EMPLOYEES' EPASD CALPERS MAR 2025 $ 2,290.25 774 3/31/2025 CALIF PUBLIC EMPLOYEES' EPASD CALPERS MAR 2025 $ 3,016.91 774 3/31/2025 CALIF PUBLIC EMPLOYEES' EPASD CALPERS MAR 2025 $ 51.18 774 3/31/2025 CALIF PUBLIC EMPLOYEES' EPASD CALPERS MAR 2025 $ 11,791.30 774 3/31/2025 KREFELD'S AWARDS INC. Total charges for name plates & holders & set up account charges from vendor $ 229.69 71792 3/21/2025 VORTEX INDUSTRIES, LLC EPASD GATE REPAIR $ 1,235.00 71756 3/17/2025 PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC EPASD $ 205.09 71733 3/17/2025 RECOLOGY PENINSULA SERVIC Waste for month of Feb 2025 $ 206.80 71737 3/17/2025 SPEEDY PRINTING & MAILING EPASD MAILER $ 2,683.88 71741 3/17/2025 U.S.BANK CORPORATE PAYMENT SYSTEM General Office Supplies $ 184.99 71706 3/12/2025 U.S.BANK CORPORATE PAYMENT SYSTEM Training for LROs - Richard Perez $ 299.00 71706 3/12/2025 U.S.BANK CORPORATE PAYMENT SYSTEM Postage Machine Return $ 14.75 71706 3/12/2025 U.S.BANK CORPORATE PAYMENT SYSTEM General Office Supplies $ 263.36 71706 3/12/2025 U.S.BANK CORPORATE PAYMENT SYSTEM Chair Mat for Office $ 78.69 71706 3/12/2025 U.S.BANK CORPORATE PAYMENT SYSTEM General Office Supplies $ 109.82 71706 3/12/2025 34 CONSENT ITEM 10.1
Fiscal Impact
There are no budget impacts by this action as the year-to-date cash disbursements did not exceed the District’s approved budget.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action is not a “project” under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves no entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments: None.

VEOLIA WATER NORTH AMERIC EPASD WATER BILLS $ 359.43 71808 3/21/2025 VEOLIA WATER NORTH AMERIC EPASD WATER BILLS $ 69.66 71808 3/21/2025 VEOLIA WATER NORTH AMERIC EPASD WATER BILLS $ 36.02 71808 3/21/2025 WEST BAY SANITARY DISTRIC Maintenance services agreement & additional expenses 1/2025 $ 71,323.92 71701 3/10/2025 WEST BAY SANITARY DISTRIC Maintenance services agreement 2/2025 $ 98,598.32 71812 3/21/2025 Everon LLC Services provided equipment lease $ 1,072.62 71780 3/21/2025 Richard Perez EPASD OFFICE SUPPLIES $ 59.99 71687 3/10/2025 AppleOne, Inc Staffing Services $ 2,252.28 71652 3/10/2025 AppleOne, Inc Staffing Services $ 2,203.92 71709 3/17/2025 AppleOne, Inc Staffing Services $ 1,871.16 71767 3/21/2025 Green Source Janitorial Monthly Janitorial Service MAR 2025 $ 1,953.00 71672 3/10/2025 ADP PAYROLL FEES EPASD $ 49.85 773 3/31/2025
Marquee Pest Management, Inc. SERVICE FOR E.B.S $ 125.00 71680 3/10/2025 David Farnsworth, CPA Financial Audit for East Palo Alto Sanitary District $ 12,855.00 71719 3/17/2025 Star Elevator Inc Regular Semi Annual Service for Elevator $ 435.14 71696 3/10/2025 Gregorio Castaneda Alaniz Refund for general fees for 1119 Newbridge St $ 950.00 71783 3/21/2025 Total $217,386.09
35 Name
AT&T

CALIF PUBLIC EMPLOYEES'

CALIF PUBLIC EMPLOYEES'

CALIF PUBLIC EMPLOYEES'

CALIF PUBLIC EMPLOYEES'

CALIF PUBLIC EMPLOYEES'

CALIF PUBLIC EMPLOYEES'
KREFELD'S AWARDS INC.

VORTEX INDUSTRIES, LLC

PACIFIC GAS & ELECTRIC

RECOLOGY PENINSULA SERVIC

SPEEDY PRINTING & MAILING
U.S.BANK CORPORATE PAYMENT SYSTEM
U.S.BANK CORPORATE PAYMENT SYSTEM
U.S.BANK CORPORATE PAYMENT SYSTEM
U.S.BANK CORPORATE PAYMENT SYSTEM
U.S.BANK CORPORATE PAYMENT SYSTEM
U.S.BANK CORPORATE PAYMENT SYSTEM

VEOLIA WATER NORTH AMERIC

VEOLIA WATER NORTH AMERIC

VEOLIA WATER NORTH AMERIC

WEST BAY SANITARY DISTRIC

WEST BAY SANITARY DISTRIC
Everon LLC
Richard Perez
AppleOne, Inc
AppleOne, Inc
AppleOne, Inc
Green Source Janitorial
ADP
Marquee Pest Management, Inc.

David Farnsworth, CPA
Star Elevator Inc
Gregorio Castaneda Alaniz
36 Description

PHONE CHARGES
EPASD CALPERS MAR 2025
EPASD CALPERS MAR 2025
EPASD CALPERS MAR 2025
EPASD CALPERS MAR 2025
EPASD CALPERS MAR 2025
EPASD CALPERS MAR 2025
Total charges for name plates & holders & set up account charges from vendor

EPASD GATE REPAIR

PACIFIC GAS & ELECTRIC EPASD
Waste for month of Feb 2025

EPASD MAILER
General Office Supplies
Training for LROs - Richard Perez
Postage Machine Return
General Office Supplies
Chair Mat for Office
General Office Supplies

EPASD WATER BILLS

EPASD WATER BILLS

EPASD WATER BILLS
Maintenance services agreement & additional expenses 1/2025 Maintenance services agreement 2/2025
Services provided equipment lease

EPASD OFFICE SUPPLIES
Staffing Services
Staffing Services
Staffing Services
Monthly Janitorial Service MAR 2025

PAYROLL FEES EPASD
SERVICE FOR E.B.S
Financial Audit for East Palo Alto Sanitary District
Regular Semi Annual Service for Elevator
Refund for general fees for 1119 Newbridge St
Total
37 Check Check Check
Amount Number Issue Date
$ 256.40 71770 3/21/2025
$ 53.67 774 3/31/2025
$ 200.00 774 3/31/2025
$ 2,290.25 774 3/31/2025
$ 3,016.91 774 3/31/2025
$ 51.18 774 3/31/2025
$ 11,791.30 774 3/31/2025
$ 229.69 71792 3/21/2025
$ 1,235.00 71756 3/17/2025
$ 205.09 71733 3/17/2025
$ 206.80 71737 3/17/2025
$ 2,683.88 71741 3/17/2025
$ 184.99 71706 3/12/2025
$ 299.00 71706 3/12/2025
$ 14.75 71706 3/12/2025
$ 263.36 71706 3/12/2025
$ 78.69 71706 3/12/2025
$ 109.82 71706 3/12/2025
$ 359.43 71808 3/21/2025
$ 69.66 71808 3/21/2025
$ 36.02 71808 3/21/2025
$ 71,323.92 71701 3/10/2025
$ 98,598.32 71812 3/21/2025
$ 1,072.62 71780 3/21/2025
$ 59.99 71687 3/10/2025
$ 2,252.28 71652 3/10/2025
$ 2,203.92 71709 3/17/2025
$ 1,871.16 71767 3/21/2025
$ 1,953.00 71672 3/10/2025
$ 49.85 773 3/31/2025
$ 125.00 71680 3/10/2025
$ 12,855.00 71719 3/17/2025
$ 435.14 71696 3/10/2025
$ 950.00 71783 3/21/2025
$ 217,386.09
38 PUBLIC HEARING ITEM 16.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Amy Chen, Community & Economic Development Director Donald Zhao, Interim Chief Building Official
SUBJECT: Appeal hearing for 1174 Laurel Avenue
Recommendation
Staff recommend the City Council deny the appeal application regarding 1174 Laurel Avenue.

The garage conversion to an Accessory Dwelling Unit (ADU), under permit #BLD2023-0138, was not completed according to the approved scope.

Staff also recommend the City Council direct staff to recover any unused building permit fees from permit #BLD2023-0138 and apply them to the new building permit fee required for new ADU construction.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Promote Housing, Economic and Workforce Development Priority: Promote Health & Public Safety
Background
Mr. Akhil Aggrawal owns the property at 1174 Laurel Avenue. The original project aimed to convert a 400-square-foot detached garage into a 400-square-foot ADU. The project timeline is as follows:
 December 2020: Mr. Aggrawal submitted the initial application for garage conversion. 39 PUBLIC HEARING ITEM 16.1  October 19, 2023: After hiring a new designer, Mr. Derek Ouyang, he submitted a Preliminary Ministerial Review (PMR) application to the Planning Division to confirm compliance with development standards. This does not constitute a planning permit nor authorize construction.
 November 15, 2023: The Planning Division approved the PMR.  November 21, 2023: Me. Aggrawal submitted the Building permit application.  January 24, 2024: The Building Division issued permit #BLD2023-0138 for the conversion. The approved scope required retaining and reinforcing three existing walls, replacing the garage door wall, and installing a new concrete slab.

However, on October 1, 2024, a Building Inspector found that the entire garage structure, including its foundation, had been demolished, violating both the East Palo Alto Municipal Code (EPAMC) and the California Building Code. The issued permit only allowed for conversion of the existing structure, not demolition and new construction. To erect a new ADU on the site, as opposed to conversion of an existing structure, a separate permitting process is required.

The inspector issued a Correction Notice the same day, informing Mr. Aggrawal and Mr. Ouyang that the work did not comply with the approved plans related to permit #BLD2023-0138, and that construction could not proceed.

On November 4, 2024, Mr. Ouyang contacted the City to contest the issue. During a meeting on January 7, 2025, Mr. Ouyang admitted that they had demolished the structure after discovering compromised wall integrity – but did not apply for the required demolition permit or inform the City. Director Amy Chen explained that, because the structure had been demolished, the project requires new approvals for ADU construction, as required by the East Palo Alto Municipal Code.

After discussions on the appeal process and fee, Mr. Aggrawal and Mr. Ouyang submitted a formal appeal on April 30, 2025. This hearing addresses that appeal.

Analysis
The complete demolition of the garage invalidated permit #BLD2023-0138. Because the structure no longer exists, the approved conversion permit and its related inspection sequence no longer apply.

The following codes and regulations govern the situation:
 EPAMC Chapter 15.08.010 adopts the 2022 California Building Standards Code, which requires construction to follow approved permits. The unauthorized demolition violates this requirement.
 “Substantial Improvement”, as defined in the California Existing Building Code (CEBC) Section 202 and EPAMC Section 15.52.040(VV) for Flood Plain Management, includes 40 PUBLIC HEARING ITEM 16.1
alterations in flood hazard areas where repair or improvement costs exceed 50% of the structure’s market value. Complete demolition exceeds this threshold, requiring full compliance with new construction standards, including:
 Elevating the floor 18 inches above base flood elevation. Needs to be certified by a registered engineer or surveyor and verified by the building official.  Meeting CALGreen mandatory requirements for residential construction (The previously approved plans met this requirement)
 Complying with the 2022 California Energy Code, including solar photovoltaic (PV) requirements under Section 150.1(c)(14). (The previously approved plans met this requirement)
 Potentially installing fire sprinklers, depending on site evaluation and water flow availability (not required for conversion). (The previously approved plans met this requirement)
EPAMC Section 15.04.150 (Existing Buildings): requires new construction to meet updated building standards when the value of the alterations exceed 50% of the structure’s value. The demolition negates provisions for minor alterations, requiring full compliance with new construction codes.

Although state law exempts ADUs under 750 square feet from impact fees, the proposed 400- square-foot ADU must still meet all applicable building code requirements for new construction.

Typically, if a builder finds a structural issue, they must notify the Building Division and submit revised plans before deviating from the original scope. In this case, Mr. Aggrawal and Mr.

Ouyang failed to notify the City or apply for changes. Instead, they proceeded to demolish the structure without approval.

Upholding this appeal would require staff to inspect a project that no longer matches the approved plans. This would compromise the City’s ability to enforce building codes and set a dangerous precedent – allowing applicants to obtain conversion permits with fewer requirements, demolish structures, and appeal to bypass stricter standards for new construction. Such a practice would undermine the integrity of the permitting process and endanger public safety.

To protect community safety and ensure code compliance, staff recommend denying the appeal and requiring the applicant to submit a new building permit application for new ADU construction.

Procedures (and time allotment) for the Conduction of the Appeal Hearing According to Cal. Gov. Code 65905 and EPAMC Title 18, Article 8, Chapter 18.116.040 (C)(2) this hearing shall be conducted in compliance with standard hearing procedures. This is the first 41 PUBLIC HEARING ITEM 16.1
Building Appeal and thus there are no examples of time limits from previous hearings.

Fundamental due process requires that all parties in a quasi-judicial hearing, such as this appeal, have a reasonable opportunity to present their case. Time limits must be reasonable and applied equally to all parties. Thus, the following procedures and suggested time limits are what the City Council may follow to ensure an orderly and fair hearing:
a. Call to Order and Opening (~5minutes)
 Mayor Barragan opens meeting
 Introduce the appeal case on the record
 Describe the subject property and issue
b. Staff Presentation (~10 minutes)
 City planning staff presents background, decision rationale, and applicable legal standards
c. Appellant Presentation (~10 minutes)
 Appellant presents reasons for appeal
 May include legal arguments, hardship, or evidence disputing staff findings d. Staff Rebuttal (if any) (~10 minutes)
 Staff responds to the appellants claims.
e. Public Comment (~10 minutes)
 Open floor to other stakeholders (neighbors, interest groups, etc.) 2-3 minutes each.
f. Appellant Rebuttals (~2-5 minutes)
 Appellant may provide brief rebuttal
g. City Council Questions/Discussion (~5 minutes)
 Council members ask questions to staff or appellant.
h. Deliberation and Decision (~5 minutes or as needed)
 Hearing body discusses in open session
 Votes on the appeal
 Must state findings on the record
42 PUBLIC HEARING ITEM 16.1
o E.g., how the decision conforms with Gov. Code § 65852.2  Decision must be based on substantial evidence in the record i. Close the Hearing
Fiscal Impact
This item does not have a fiscal impact. The applicant previously paid $3,689.99 for permit #BLD2023-0138. If the appeal is denied, the applicant must pay for a new building permit. The City Council may direct staff to apply any unused funds from the previous permit toward the new building permit fee.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: Yes.

Analysis of Levine Act Compliance: See below.

Parties: Akhil Aggrawal, Derek Ouyang
Participant(s): Vice Mayor Mark Dinan forwarded an email from Derek Ouyang on February 4, 2025. The City Attorney was informed and emailed the City Council informing them of the due process requirements and asked the Council to refrain from communicating with the appellant. No further email communication followed, but this is noted for the record.

Attachments

1. Stamped Approved Plans for Building permit #BLD2023-0138

2. Submitted Appeal
43 No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303

COVER SHEET
A0.0
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1 2 4

PROJECT INFO VICINITY MAP

SITE PLAN
ADDRESS: 1174 LAUREL AVE, EAST PALO ALTO, CA, 9430
APN: 062-125-160
OWNER: AKHIL AGGRAWAL
EXISTING PROPERTY LOT COVERAGE: 1,950 SQFT
LOT SIZE: 6,250 SQFT
SCOPE OF WORK: CONVERT EXISTING 400 SQFT DETACHED GARAGE INTO 400 SQFT DETACHED ADU. NO IMPACT TO INTERIOR OF EXISTING MAIN RESIDENCE.

ZONE: R-LD
OCCUPANCY: R-3 / U
TYPE OF CONSTRUCTION: V-B
FLOOD ZONE INFORMATION:

ZONE: AE
FIRM MAP NUMBER: 06081C0307F
BASE FLOOD ELEVATION (BFE): 17 FT. ALL MATERIALS, EQUIPMENT, OR ELECTRICAL COMPONENTS MUST BE FLOOD DAMAGE-RESISTANT MATERIALS BELOW THE LINE.

PROPOSED FINISH FLOOR ELEVATION (FFE) OF ADU: 17 FT
TOTAL ESTIMATED CONSTRUCTION COST OF $120,000 < 50% EXISTING IMPROVEMENT VALUE, $244,236 PER SAN MATEO COUNTY 2022 TAX ASSESSOR ROLL, MEANING THE CONVERSION WILL

NOT TRIGGER FLOOD ZONE UPGRADES

PROPERTY CURRENTLY DOES NOT HAVE FIRE SPRINKLERS, AND BECAUSE PROPOSED PROJECT

DOES NOT CONSTITUTE SUBSTANTIAL IMPROVEMENT, FIRE SPRINKLERS WILL NOT BE INSTALLED.

APPLICABLE CODE EDITIONS:

CALIFORNIA BUILDING CODE 2022 EDITION
CALIFORNIA RESIDENTIAL CODE 2022 EDITION
CALIFORNIA MECHANICAL CODE 2022 EDITION
CALIFORNIA PLUMBING CODE 2022 EDITION
CALIFORNIA ELECTRICAL CODE 2022 EDITION
CALIFORNIA FIRE CODE 2022 EDITION
CALIFORNIA ENERGY CODE 2022 EDITION
CALIFORNIA GREEN BUILDING STANDARDS CODE 2022 EDITION

EAST PALO ALTO MUNICIPAL CODE
THE CITY OF EAST PALO ALTO MUNICIPAL CODE SECTION 15.04.125 LIMITS CONSTRUCTION ACTIVITY TO THE FOLLOWING HOURS: MONDAY THROUGH FRIDAY: 7:00 AM TO 6:00 PM; SATURDAY: 9:00 AM TO 5:00 PM; SUNDAYS AND NATIONAL HOLIDAYS: NO ACTIVITY ALLOWED

SHEET CONTENTS
A0.0 COVER SHEET
A0.1 FLOOD MAP
A1 FLOOR PLAN
A2.0 ELEVATION AND SECTION
A2.1 ELEVATIONS
A3 LIGHTING AND ELECTRICAL
PLAN
A4 CONSTRUCTION BEST

MANAGEMENT PRACTICES
G1 GREEN BUILDING

REQUIREMENTS
G2 GREEN BUILDING

REQUIREMENTS
T1 TITLE 24
T2 TITLE 24
T3 TITLE 24
T4 CF1R-ALT-02
T5 RESIDENTIAL MANDATORY

MEASURES SUMMARY
S0.0 GENERAL NOTES -

STRUCTURAL
S1.0 FOUNDATION PLAN
S1.1 ROOF AND CEILING

FRAMING PLAN
S2.0 DETAILS
S2.1 DETAILS
S2.2 DETAILS
3 DRAWING LIST
125’ - 0”
50’ - 0”
4’ - 0”
SITE PLAN NOTES:
- EXISTING DETACHED GARAGE STRUCTURE,

TO BE CONVERTED TO DETACHED ADU,

ABIDES BY STATE SIDE AND REAR YARD
SETBACK REQUIREMENT OF 4 FT
- (E) GAS METER AND (E) ELECTRICAL METER
ARE GREATER THAN 3 FT APART
- NO EXISTING EASEMENTS
SANITARY SYSTEM NOTES:
- PIPE WITH COVER LESS THAN 3 FT MUST BE
CLASS 200 PVC.
- PIPE WITH COVER OF 3 FT AND ABOVE CAN
BE CLASS 150 PVC OR HIGHER.
- SEWER PIPES SHALL HAVE A MINIMUM
SLOPE OF 2% AND A MAXIMUM SLOPE OF 3%.
- INSTALL (N) 4” WYE CONNECTION INTO

EXISTING LATERAL SEWER TO SERVE NEW

ADU DRAINAGE FIXTURES

LAUREL AVE

STREET CURB

PROPERTY LINE
1/8” = 1’ - 0”
N
(E) MAIN RESIDENCE
(E) GARAGE
TO BE

CONVERTED

INTO ADU
30’ - 0”
4’ - 0”
4’ - 0”
62’ - 0” 9’ - 0”
20’ - 0”
20’ - 0”
26’ - 0”

MELLO ST

STREET CURB
(E) 4” SEWER LATERAL, 2% SLOPE (N) 4” SEWER LINE, 2% SLOPE AND CLASS 150 PVC (E) BUILDING

ADDRESS SIGN TO
REMAIN
(N) BUILDING

ADDRESS SIGN
(E) SSCO
RIM: 15.8
INV: 12.5
(N) SSCO
RIM: 15.8
INV: 12.5
(E) ELECTRICAL
METER

UPGRADE TO
(N) 200 AMP
PANEL
(E) GAS
METER
(N) TIE-IN
RIM: 15.5
INV: 12.2
(E) DRIVEWAY (N) 4FT HIGH
WOODEN
FENCE
(N) SSCO WITHIN 5’

OF SEWER LINE

EASEMENT PER
DISTRICT DETAIL #7
(E) WATER
METER/SERVICE EAVE 2’ - 0”
EAVE 2’ - 0”
3 3
3 3
3 3
2 Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
44 FLOOD MAP
A0.1
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
1 FLOOD MAP
3 No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
45 FLOOR PLAN
A1
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
1 FLOOR PLAN
1/4” = 1’ - 0”
2 NOTES

ROOM AREA
BATHROOM 56.6 SF
LIVING SPACE 312 SF
NET SF 368.6 SF
NATURAL VENTILATION REQUIREMENTS:

LIVING SPACE
4% X 312 SF = 12.5 SF VENTILATION REQ.
48 SF PROVIDED
NATURAL LIGHT REQUIREMENTS:

LIVING SPACE
8% X 312 SF = 25 SF NATURAL LIGHT REQ.
95 SF PROVIDED
N

KEYNOTES

1. DEMOLISH EXISTING GARAGE DOOR. INSTALL

NEW INFILL WALL WITH DOORS AND
WINDOWS.

2. PREFABRICATED KITCHEN AND BATHROOM
COMPONENTS TO BE ASSEMBLED ONSITE.

3. INSTALL ADDITIONAL 2X4 STUDS IN
PERIMETER WALLS TO ACHIEVE 12” O.C.

4. DEMO (E) CONCRETE SLAB. INSTALL (N)
10-MIL VAPOR RETARDER CONFORMING TO
ASTME1745 CLASS A REQUIREMENTS, PER
CRC R506.2.3. POUR (N) 4” REINFORCED SLAB.

INSTALL (N) UNDERLAYMENT AND VINYL
FLOORING.

5. CONNECT (N) INTERIOR WALL TO GARAGE

SIDE WALL USING HARDENED STEEL
STRUCTURAL NO.9 2-½” SCREWS OR
EQUIVALENT AT 24” O.C.

6. SHOWER DOOR SHALL OPEN SO AS TO
MAINTAIN A 22” MINIMUM UNOBSTRUCTED
OPENING FOR EGRESS PER CPC 408.5.

SHOWER STALL TO BE 1024 SQUARE INCHES

MINIMUM AND CAPABLE OF ENCOMPASSING A
30” DIAMETER CIRCLE, CPC 408.6. SHOWER

SHALL HAVE INDIVIDUAL CONTROL VALVES OF

THE PRESSURE BALANCE OR THERMOSTATIC
MIXING VALVE TYPE (CPC 408.3). MAX WATER

TEMPERATURE DISCHARGING FROM

INDIVIDUAL SHOWERHEAD SHALL BE LIMITED
TO 120 DEGREES F USING FIELD-ADJUSTED
SHOWER VALVE (CPC 408.3.2).

7. MINIMUM 36” DEEP CLEAR LANDING, MAX 7-¾”

TO TOP OF THE THRESHOLD FOR INSWING
DOOR AND MAX 1-½” TO TOP OF THE

THRESHOLD FOR OUT-SWINGING DOORS PER
CRC R311.3.1. SLODE OF EXTERIOR LANDING
SHALL NOT EXCEED 2% SLOPE PER CRC
311.1.

8. SINK FAUCETS < 1.2 GPM, > 0.8 GPM.

SHOWERHEAD < 1.8 GPM. TOILET < 1.28 GPF.

9. GYPSUM BOARD SHALL NOT BE USED WHERE

THERE WILL BE DIRECT EXPOSURE TO

WATER, OR IN AREAS SUBJECT TO
CONTINUOUS HIGH HUMIDITY. CRC R2702.3.7.

BATHTUB AND SHOWER FLOORS AND WALLS

ABOVE BATHTUBS WITH INSTALLED SHOWER

HEADS AND IN SHOWER COMPARTMENTS

SHALL BE FINISHED WITH A NONABSORBENT
SURFACE. SUCH WALL SURFACES SHALL
EXTEND TO A HEIGHT OF NOT LESS THAN 6FT
ABOVE THE FLOOR. CRC R307.2.

10. TWO EXTERIOR WALLS AND ROOF EAVES
WITHIN 5FT OF PROPERTY LINE TO BE

ONE-HOUR FIRE RATED WALLS TESTED IN
ACCORDANCE WITH ASTM E119 OR UL 263
WITH EXPOSURE FROM BOTH SIDES. UL
DESIGN U305.

11. WATER CLOSET TO HAVE A SIDE CLEARANCE
OF 15” ON EACH SIDE MEASURED FROM THE

CENTERLINE OF THE WATER CLOSET TO THE

WALLS OR OTHER OBSTRUCTIONS (CPC
402.5).
1 (N) STUDIO ROOM
(N) BATHROOM
2 4
4 5
6 7
8 9

WINDOW & DOOR SCHEDULE
MARK COUNT HEIGHT WIDTH AREA VENT. LIGHT DETAILS
A 3 4’-0” 4’-0” 48 SF 24 SF 45 SF NEW WINDOW, SAFETY GLAZING CRC R308.4 B 1 4’-0” 2’-0” 8 SF 4 SF 7 SF NEW BATHROOM WINDOW
C 1 6’-8” 3’-0” 20 SF 0 SF 0 SF NEW FRONT DOOR, SAFETY GLAZING CRC R308.4 D 1 6’-8” 6’-0” 40 SF 20 SF 10 SF NEW PATIO SLIDING DOOR, SAFETY GLAZING CRC R308.4
E 1 6’-6” 2’-10” 18 SF 0 SF 0 SF NEW BATHROOM DOOR
A
C D
E
A
B A

OUTDOOR SEMI-ENCLOSED AREA,
(N) 4FT HIGH WOODEN FENCE
10 10
11 3
3 3
3 3
2 No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
46 ROOF:
- (N) SHINGLE ROOFING, CLASS C
MIN RATING (CRC R902)
- (N) GRACE ROOF UNDERLAYMENT
- (N) ¾” ROOF SHEATHING DECK
ATTIC:
- (N) SCISSOR TRUSSES
- (N) R-30 BATT INSULATION, 1-INCH

MIN SPACE BETWEEN BOTTOM OF

ROOF SHEATHING AND INSULATION
(CRC R806.3)
CEILING:
- (N) ⅝” GYPSUM BOARD

ELEVATION AND

SECTION
A2.0
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
2 WEST ELEVATION
1/4” = 1’ - 0”
DEMOLISH (E) GARAGE DOOR; (N)
INFILL WALL WITH DOORS; (N)

WOOD SIDING
1 WEST SECTION
1/4” = 1’ - 0”
EXTERIOR WALL:
- (E) EXTERIOR WOOD SIDING TO
REMAIN
- (E) TYVEK HOUSE WRAP TO
REMAIN
- (E) 2X4 WALL FRAMING WITH
ADDITIONAL (N) 2X4 STUDS
- (N) R-15 BATT INSULATION
- (N) ⅝” GYPSUM BOARD INTERIOR

UL TYPE X
A
C
D
FLOOR:
- (N) 10-MIL VAPOR RETARDER CONFORMING
TO ASTME1745 CLASS A REQUIREMENTS,
PER CRC R506.2.3.
- (N) CONCRETE SLAB
- (N) UNDERLAYMENT + VINYL FLOORING
ATTIC VENTILATION:
- 400 SF OF ATTIC AREA
- 400 / 150 = 2.7 SF (384 SQ.IN.) NET VENTILATION AREA REQUIRED (CRC R806.2)
- PROVIDE WALL VENT BENEATH RIDGE ON WEST AND EAST
ELEVATION (AS SHOWN), EACH 1.75 SF, TOTALING 3.5 SF

PREMISE ADDRESS IDENTIFICATION

SHALL BE PROVIDED WITH

NUMERALS NOT LESS THAN FOUR

INCHES IN HEIGHT WITH A MINIMUM
STROKE OF 0.5 INCHES ON THE

SIDE OF THE BUILDING THAT IS

VISIBLE FROM THE STREET OR
ROAD FRONTING THE PROPERTY.

THE NUMBERS SHALL BE IN ARABIC

NUMERALS OR ALPHABET LETTERS
(CFC 505.1)

ADDRESS NUMBERS SHALL BE

ILLUMINATED TO BE VISIBLE FROM

THE STREET DURING DARKNESS
(CBC 501.2.1)
ATTIC SPACE ABOVE BATHROOM (7 FT CEILING HEIGHT)
ACCESSIBLE THROUGH 36” X 30” ACCESS DOOR,
LOCATED ON WALL ABOVE BATHROOM DOOR. ACCESS

MUST BE AT LEAST AS LARGE AS LARGEST COMPONENT
OF APPLIANCE (20” X 20”) OR 22” X 30” (CMC 304.4).

MAX HEIGHT: 13’-3” ABOVE GRADE
ROOF EAVE WITHIN 5FT OF PROPERTY LINE, 1 HOUR FIRE
RATED:
- (N) ⅝” GYPSUM BOARD INTERIOR UL TYPE X
- (N) SOFFIT BOARD
EXTERIOR WALL WITHIN 5FT OF PROPERTY LINE, 1 HOUR
FIRE RATED BOTH SIDES, UL U305:
- (E) 2X4 WALL FRAMING WITH ADDITIONAL (N) 2X4 STUDS
- (N) R-15 BATT INSULATION
- (N) ⅝” GYPSUM BOARD INTERIOR UL TYPE X
- (N) ⅝” GYPSUM BOARD EXTERIOR UL TYPE X
- (N) TYVEK HOUSE WRAP
- (N) T1-11 PLYWOOD EXTERIOR SIDING

WALL VENT FOR ATTIC

VENTILATION
ROOF SLOPE: 6/12
BFE, DFE, FFE: 17FT
3 334
3 3
3 3
3 4
No. Description Date 1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3) Brandon Wofford
01/24/2024
47 ELEVATIONS
A2.1
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
2 EAST ELEVATION
1/4” = 1’ - 0”
1 NORTH ELEVATION
1/4” = 1’ - 0”
3 SOUTH ELEVATION
1/4” = 1’ - 0”
A
A A
B

WALL VENT FOR ATTIC

VENTILATION
3 No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
48 LIGHTING AND

ELECTRICAL PLAN
A3
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
1 FLOOR PLAN
1/4” = 1’ - 0”

LIGHTING

1. ALL LUMINAIRES SHALL BE HIGH-EFFICACY IN ACCORDANCE WITH CBEES TABLE 150.0-A, AND SHALL COMPLY WITH CEC 150.0(K)

2. ALL LED LUMINAIRES AND LAMPS SHALL BE MARKED “JA8-2022” AND LISTED IN THE CALIFORNIA ENERGY COMMISSION DATABASE AT HTTPS://CACERTAPPLIANCES.ENERGY.CA.GOV/PAGES/APPLIANCESSEARCH.ASPX

3. ALL RECESSED DOWNLIGHT AND ENCLOSED LUMINAIRES SHALL BE MARKED “JA8-2022-E” AND LISTED IN THE

CALIFORNIA ENERGY COMMISSION DATABASE AT
HTTPS://CACERTAPPLIANCES.ENERGY.CA.GOV/PAGES/APPLIANCESSEARCH.ASPX

4. RECESSED DOWNLIGHT LUMINAIRES IN CEILINGS SHALL NOT BE SCREW-BASED

5. BATHROOMS, GARAGES, LAUNDRY ROOMS, AND UTILITY ROOMS: AT LEAST ONE LUMINAIRE IN EACH SPACE SHALL BE

CONTROLLED BY A VACANCY SENSOR

6. DIMMERS: EXCEPT AS NOTED FOR KITCHENS, BATHROOMS, LAUNDRY, UTILITY ROOMS, GARAGE, & EXTERIOR LIGHTING, ALL LIGHTING TO BE CONTROLLED BY DIMMERS. DIMMERS CAN BE ELIMINATED IF FLUORESCENT OR APPROVED HIGH EFFICACY DEVICE IS USED. ALL LUMINAIRES REQUIRING “JA8-2022” OR “JA8-2022-E” MARKING SHALL BE CONTROLLED BY A DIMMER OR VACANCY SENSOR. EXCEPTION: CLOSESTS LESS THAN 70 SF & HALLWAYS

7. PROVIDE A SWITCHED LIGHT OUTLET OR SWITCHED RECEPTACLE IN EVERY HABITABLE ROOM

8. ALL RECESSED LIGHT FIXTURES TO EMPLOY GASKET OR CAULKING TO SEPARATE CONDITIONED FROM

NON-CONDITIONED SPACE

9. SWITCHED RECEPTACLES ARE NOT PERMITTED IN KITCHEN OR BATHROOM

EXTERIOR LIGHTS

1. PROVIDE EXTERIOR LIGHT FIXTURE AT ALL EXTERIOR DOORS. CEC 210.70(A)

2. OUTDOOR LIGHTING PERMANENTLY MOUNTED TO BUILDINGS SHALL BE CONTROLLED BY ONE OF THE FOLLOWING SO AS TO NOT OPERATE DURING DAYLIGHT HOURS:
a. PHOTOCONTROL AND MOTION SENSOR
b. PHOTOCONTROL AND AUTOMATIC TIME-SWITCH CONTROL
c. ASTRONOMICAL TIME CLOCK
d. ENERGY MANAGEMENT CONTROL SYSTEM PER CBEES 150.0(K)3AIIIC

3. EXTERIOR LIGHTS ATTACHED TO STRUCTURE SHALL TURN OFF AUTOMATICALLY WITHIN 30 MINUTES IF NOT

REACTIVATED BY MOTION DETECTOR

4. (2) AND (3) ABOVE NOT REQUIRED IF FLUORESCENT OR OTHER APPROVED HIGH EFFICACY FIXTURE USED

CLOSET LIGHTING

1. PROVIDE MIN. 12” CLEARANCE BETWEEN FULLY ENCLOSED LED FIXTURE & NEAREST POINT OF STORAGE

2. PROVIDE MIN. 6” CLEARANCE BETWEEN FLUORESCENT FIXTURE & NEAREST POINT OF STORAGE

GENERAL ELECTRICAL NOTES

1. THESE NOTES CONVEY MIN. CONSTRUCTION REQUIREMENTS AND ARE TO BE USED WHERE APPLICABLE CONDITIONS OCCUR. MORE STRINGENT REQUIREMENTS STIPULATED ELSEWHERE WITHIN THESE DOCUMENTS OR WITHIN RELEVANT MANUFACTURER’S INSTALLATION INSTRUCTIONS WILL SUPERSEDE

2. UNLESS OTHERWISE NOTED, ALL MATERIALS AND EQUIPMENT TO BE INSTALLED PER THE APPLICABLE PROVISIONS OF THESE DOCUMENTS AND THE MANUFACTURER’S INSTALLATION INSTRUCTIONS

OVERCURRENT PROTECTION

1. OVERCURRENT DEVICES SHALL BE READILY ACCESSIBLE

2. OVERCURRENT DEVICES SHALL NOT BE LOCATED WHERE THEY WILL BE EXPOSED TO PHYSICAL DAMAGE

3. OVERCURRENT DEVICES SHALL NOT BE IN THE VICINITY OF EASILY IGNITABLE MATERIALS, SUCH AS IN A CLOTHES CLOSET

4. OVERCURRENT DEVICES IN DWELLING UNITS SHALL NOT BE LOCATED IN BATHROOM

5. BRANCH CIRCUITS THAT SUPPLY BEDROOM RECEPTACLES SHALL BE PROTECTED BY AN ARC-FAULT CIRCUIT

INTERRUPTER

6. ALL PANEL CIRCUITS TO BE LABELED

KITCHEN

1. PROVIDE MIN. (2) 20A, SMALL APPLIANCE BRANCH CIRCUITS. MAY INCLUDE APPLIANCE OUTLETS IN PANTRY, DINING ROOM, & OTHER SIMILAR AREAS. CEC 210.52(C)(3)

2. REFRIGERATOR MAY BE ON ITS OWN 15A OR GREATER CIRCUIT

3. NO POINT ALONG COUNTERTOP SHALL BE MORE THAN 24” FROM OUTLET. OUTLETS MUST BE NO MORE THAN 18” ABOVE COUNTERTOP. SPACES SEPARATED BY SINKS, RANGE TOPS, OR REFRIGERATORS SHALL BE CONSIDERED SEPARATE SPACE. OUTLETS NOT REQ. IN WALL SPACES LESS THAN 12”.

4. GFI PROTECTION REQUIRED FOR COUNTERTOP OUTLETS

5. AT LEAST 50% OF LIGHTING WATTAGE TO BE FLUORESCENT OR OTHER APPROVED HIGH EFFICACY DEVICE

6. DO NOT SCALE APPLIANCE LOCATIONS FROM DRAWING. CONFIRM ALL LOCATIONS WITH CLIENT AT TIME OF

ROUGH-IN

BATHROOMS

1. PROVIDE MIN. 20A BRANCH CIRCUIT TO RECEPTACLES WITH NO OTHER OUTLETS. IF 20A BRANCH SUPPLIES SINGLE BATHROOM, LIGHTING IN SAME BATHROOM ALLOWED. ADDITIONAL EQUIPMENT ALLOWED UNDER SPECIAL

CIRCUMSTANCES

2. AT LEAST ONE GFI OUTLET WITHIN 36” OF OUTSIDE EDGE OF SINK

3. ALL LIGHTING TO BE FLUORESCENT OR ACTIVATED BY TITLE 24 APPROVED SWITCH, WILL AUTOMATICALLY TURN OFF WITHIN 30 MINUTES IF NO ACTIVITY FROM MOTION DETECTOR

LAUNDRY

1. MIN. 20A BRANCH CIRCUIT TO RECEPTACLES WITH NO OTHER OUTLETS

FIRE RATED WALLS

1. 24” MIN. SPACING BETWEEN STEEL RECEPTACLE BOXES THAT ARE “BACK-TO-BACK”. OPENINGS SHALL NOT EXCEED 100 SQ.IN. FOR ANY 100 SF OF WALL AREA

SMOKE DETECTORS

1. SMOKE DETECTORS MUST BE WITHIN 24” OF HIGHEST POINT IN ROOM. DETECTORS REQ. IN EACH BEDROOM, HALL OR AREA IMMEDIATELY OUTSIDE BEDROOMS(S), TOP OF STAIRS, AND A MINIMUM OF 1 DETECTOR AT EACH FLOOR.

DETECTORS TO BE WIRED TOGETHER WITH BATTERY BACKUP

INTERIOR RECEPTACLES

1. NO POINT ALONG THE FLOOR LINE IN WALL SPACE SHALL BE MORE THAN 6 FT FROM OUTLET WHEN MEASURED HORIZONTALLY. OUTLET NOT REQ. FOR WALL SPACE LESS THAN 24”

2. UNLESS OTHERWISE NOTED, BOTTOM OF RECEPTACLE BOXES TO BE 14” ABOVE THE SUBFLOOR OR SLAB

3. BRANCH CIRCUITS THAT SUPPLY BEDROOM RECEPTACLES SHALL BE PROTECTED BY AN ARC-FAULT CIRCUIT

INTERRUPTER

4. ALL 125V & 20A RECEPTACLE OUTLETS SHALL BE LISTED TAMPER RESISTANT PER CEC 406.12

5. PROVIDE 30A CIRCUIT FOR ELECTRIC CLOTHES DRYER. CEC 220.54

EXTERIOR RECEPTACLES

1. WEATHERPROOF, GFI, TAMPER RESISTANT RECEPTACLES
REQ. AT ENTRANCE AND YARDS, NO MORE THAN 6’-½”
ABOVE GRADE (CEC 210.8, 406.9(B), 406.12, 210.52(E)).

SWITCHES

1. UNLESS OTHERWISE NOTED, BOTTOM OF SWITCH BOXES
TO BE 40” ABOVE SUBFLOOR OR SLAB

2. DOOR BELL SWITCH TO BE NO MORE THAN 48” ABOVE

LANDING

GROUNDING

1. UFER AT SERVICE DISCONNECT - CONNECT #4 CU GROUND
ELECTRODE CONDUCTOR TO #4 FOOTING REBAR WITH A
MINIMUM LENGTH OF 20 FT OR EMBED 20 LF OF #4 CU
CONDUCTOR IN FOOTING. UFER TO HAVE A MIN. OF 2”

CONCRETE ENCASEMENT

2. BOND ALL METAL PIPING (COLD WATER, HOT WATER)

CONDUCTORS

1. ALL CONDUCTORS TO BE COPPER WITH TYPE THHN/THWN

INSULATION MINIMUM
2 N NOTES

KEYNOTES

1. NEW PIONEER 9000-BTU 115V 20 SEER DUCTLESS
MINISPLIT HEAT PUMP (MODEL #WYT009ALFI19RL).

MOUNT AIR HANDLER ON INTERIOR WALL AT 6’-4” ABOVE
FLOOR. MOUNT CONDENSER UNIT ON EXTERIOR WALL
AT 7’-0” ABOVE GRADE WITH FUSE DISCONNECT BOX.

SEE SHEET T3 FOR CF1R-ALT-02 FORM. PROVIDE A GFCI

PROTECTED, WEATHERPROOF RECEPTACLE OUTLET
WITHIN 25 FT OF THE UNIT (CEC 210.8(A)(3), 210.63(A)).

2. COMBINED SMOKE AND CARBON MONOXIDE ALARM AC

PRIMARY POWER TO BE SUPPLIED FROM UNSWITCHED
PORTION OF BRANCH CIRCUIT 1, ALSO USED FOR
POWER AND LIGHTING (CFC 907.2.10 AND NFPA
72-29.6.3). INSTALL IONIZATION SMOKE ALARM WITH AN

ALARM-SILENCING SWITCH OR PHOTOELECTRIC SMOKE
ALARM, 10 FT OR GREATER FROM PERMANENTLY
INSTALLED COOKING APPLIANCES (CFC 907.2.10.3).

3. BATHROOM LIGHT CONTROLLED BY A VACANCY SENSOR
PER CEC TABLE 150(K)(2)(J). BATH

FAN/LIGHT/NIGHTLIGHT COMBO, TO BE SEPARATELY
SWITCHED (CEC 150.0(K)(2)(B)). SHOWER LIGHT LABELED
“SUITABLE FOR WET LOCATIONS” OR “SUITABLE FOR
DAMP LOCATIONS” (CEC 410.10(A)). THE EXHAUST RATE
OF THE BATHROOM FAN SHALL NOT BE LESS THAN 50
CFM FOR INTERMITTENT OPERATION AND 20 CFM FOR
CONTINUOUS OPERATION (CMC 405.3.1).

4. ADD NEW 125 AMP SUBPANEL TO SERVE ADU, IN WALL
CABINET FACING LIVING AREA. PROVIDE 36” CLEARANCE
IN FRONT OF PANEL, 30” WIDE, 6'-6” HIGH FOR
HEADROOM (CEC 110.26).

5. INSTALL RHEEM 20 GAL ELECTRIC WATER HEATER
(MODEL #XE20P06PU20U0), COMPLIANT WITH
PROVISIONS OF CPC 508.4. MOUNT IN ATTIC ABOVE

BATHROOM CEILING, WITH CLEARANCES PER
MANUFACTURER’S SPEC. PROVIDE PASSAGEWAY FROM

ACCESS TO APPLIANCE WITH SOLID FLOORING NOT
LESS THAN 24” WIDE (CMC 304.4.2). A 30” X 30”

PLATFORM SHALL BE PROVIDED IN FRONT OF THE
SERVICE SIDE OF THE APPLIANCE (304.4.3). A LIGHT

FIXTURE AND CONVENIENCE OUTLET SHALL BE
PROVIDED NEAR THE APPLIANCE. SWITCH

CONTROLLING THE LIGHT FIXTURE SHALL BE LOCATED
AT THE ENTRANCE TO THE PASSAGEWAY (CMC 304.4.4).

6. MICROWAVE WITH RANGE HOOD INSTALLED ABOVE
RANGE. THE RANGE HOOD FAN SHALL RUN
INTERMITTENTLY (CMC 405.4). FOR

INTERMITTENT-CONTROLLED OPERATIONS, THE
EXHAUST RATE SHALL BE A MIN OF 100 CFM (CMC
405.4.1). EXHAUST DUCTS FOR RANGE HOOD AND
BATHROOM FAN TO TERMINATE 3 FT FROM PROPERTY
LINES, 3 FT FROM OPENINGS INTO THE BUILDING, AND
10 FT FROM FORCED AIR INLETS (CMC 502.2).
(N) STUDIO ROOM
(N) BATHROOM

ELECTRICAL LEGEND

SWITCHES
TAG: SWITCH TYPE
(NONE) SWITCH
3 3 WAY

RECEPTACLES - NON SWITCHED
TAG: SWITCH TYPE
(NONE) STANDARD DUPLEX

GFI GFI

R RANGE

REF REFRIGERATOR

W/D WASHER/DRYER

WH DEDICATED WATER HEATER CIRCUIT

SMOKE AND CARBON MONOXIDE DETECTOR
NOTES

1. REVIEW OUTLET, FIXTURE, & SWITCH LOCATIONS

WITH OWNER PRIOR TO WIRING

2. CENTER LIGHTS ON CEILING U.O.N.

LIGHTING LEGEND

LINEAR UNDERCABINET FIXTURE

RECESSED CAN LIGHT

PENDANT FIXTURE

WALL MOUNT FIXTURE

BATHROOM EXHAUST FAN

EXTERIOR EMERGENCY WALL LIGHT
NOTES

1. LIGHT FIXTURES TO BE

CENTERED ON CEILINGS

UNLESS NOTED OTHERWISE

2. REVIEW LIGHT LOCATIONS WITH

OWNER DURING ROUGH-IN

3. PROVIDE “HIGH EFFICACY” LED

LIGHTING WHERE LED LIGHTING

IS NOTED
S
S/CO
M
S
1 M
S
1 S/CO
2 3
S
S
GFI
S
GFI

REF GFI GFI R
WH

GFI GFI
S S S
4 5 W
H
6 GFI
S
3 3
No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
49 CONSTRUCTION
BEST

MANAGEMENT

PRACTICES
A4
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
50 GREEN BUILDING

REQUIREMENTS
G1
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
X
XXXXX
XXX
X
X
X
X
X

XXXXXXXX
No. Description Date 1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3) Brandon Wofford
01/24/2024
51 GREEN BUILDING

REQUIREMENTS
G2
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
X
XXXXXX
XXX

XXXXXXXX
XXX
No. Description Date 1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3) Brandon Wofford
01/24/2024
52 TITLE 24
T1
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303

LAUREL ADUO GARAGE CONVERSION CITY OF EAST PALO ALTO
1174 LAUREL AVE
EAST PALO ALTO, 94303
TBD
TBD

LAUREL ADUO GARAGE CONVERSION
10/4/23
1174 LAUREL AVE
70 DEGREES WEST OF NORTH

EAST PALO ALTO
1 94303

ELECTRIC
3 400

SINGLE FAMILY
400
INSULATION; FENESTRATION/GLAZING ADDL SPACE CONDITIONING SYSTEM; WATER HEATER
WALL
WOOD
2X4
12” O.C.
15 N/A

0.095

4.3.1 A-4

0.125

ADDING EXTERIOR WALL

INSULATION TO EXISTING
WALLS

CEILING
WOOD
2X4
24” O.C.
30 N/A

0.031

4.2.1 A-20

0.031
6:12
NOT IN CLIMATE ZONES 2,4,9,10,12,14

NO DUCTS ARE INSTALLED IN ATTIC

EXCEPTION
No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
53 TITLE 24
T2
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
ADDING NET 68 SF OF GLAZING
74 1800

0.30 N/A

0.23 N/A

OPERABLE

NON-METAL
N/A
N, S, E 2
16 N, 16 S, 16 E 0

0.3 NFRC

0.23 NFRC
N/A
N/A

OPERABLE

NON-METAL
N/A E280

0.3 NFRC

0.23 NFRC
N/A
N/A
AB

OPERABLE

NON-METAL
N/A W20
12 0.3
NFRC

0.23 NFRC
N/A
N/A D
68 74
X
12 18
X

0.3 0.3
X

0.23 0.23
X
N/A
N/A
N/A
N/A
No. Description Date 1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3) Brandon Wofford
01/24/2024
54 TITLE 24
T3
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
12 X
68 X

0.3 0.3
X

0.23 0.23
X
N/A
N/A
N/A
N/A

MINISPLIT ADU X
X

ADU WATER HEATER
DHW
4 CONSUMER STORAGE
20 GAL

ELECTRICITY
1 DEREK OUYANG

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
10/4/23
N/A
(626)246-8299

DEREK OUYANG

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
10/4/23
N/A
(626)246-8299
No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
55 CF1R-ALT-02
T4
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
56 RESIDENTIAL

MANDATORY

MEASURES

SUMMARY
T5
PREPARED BY:

CITY SYSTEMS
157 MIRAMONTE RD
WALNUT CREEK, CA 94597
1174 LAUREL AVE -

DETACHED ADU
1174 LAUREL AVE, EAST PALO ALTO,
CA, 94303
No. Description Date
1 ZONING CLEARANCE

SUBMISSION
10/15/23
2 ZONING CLEARANCE

RESUBMISSION
11/6/23
3 BUILDING REVIEW

RESUBMISSION
1/6/24
4 BUILDING REVIEW

RESUBMISSION
1/19/24
Designer Signature, 1/24/24:

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Brandon Wofford
01/24/2024
57 GENERAL

1. GOVERNING CODES: ALL CONSTRUCTION SHALL CONFORM TO CALIFORNIA CODE OF REGULATIONS, TITLE 24: CALIFORNIA BUILDING STANDARDS CODE:
• 2022 CALIFORNIA BUILDING CODE (CBC)
• 2022 CALIFORNIA RESIDENTIAL CODE (CRC)
• 2022 CALIFORNIA PLUMBING CODE (CPC)
• 2022 CALIFORNIA ELECTRIC CODE (CEC),
• 2022 CALIFORNIA MECHANICAL CODE (CMC)
• 2022 CALIFORNIA ENERGY CODE (CEC)

2. THE NOTES ON THE STRUCTURAL PLANS SHALL TAKE PRECEDENCE OVER THESE NOTES.

3. THE CONTRACTOR SHALL VERIFY ALL DIMENSIONS AND CONDITIONS AT THE JOB SITE BEFORE COMMENCING WORK AND SHALL REPORT ANY DISCREPANCIES TO THE ENGINEER OF RECORD.

4. OMISSIONS OR CONFLICTS BETWEEN VARIOUS ELEMENTS OF THE DRAWINGS, NOTES, AND

DETAILS SHALL BE BROUGHT TO THE ATTENTION OF THE ENGINEER OF RECORD AND RESOLVED BEFORE PROCEEDING WITH THE WORK.

5. DETAILS SHOWN SHALL BE INCORPORATED INTO THE PROJECT AT ALL APPROPRIATE LOCATIONS WHETHER SPECIFICALLY CALLED OUT OR NOT.

6. THE CLIENT/CLIENT'S REPRESENTATIVE MUST SUBMIT IN WRITING FOR ANY INQUIRIES OR MODIFICATION REQUESTS FOR THE PLANS AND SPECIFICATIONS. SHOP DRAWINGS SUBMITTED TO THE ENGINEER OF RECORD FOR REVIEW DO NOT CONSTITUTE "IN WRITING" UNLESS IT IS CLEARLY NOTED THAT SPECIFIC CHANGES ARE BEING REQUESTED.

7. UNLESS SPECIFICALLY SHOWN ON THESE PLANS, NO STRUCTURAL MEMBER SHALL BE CUT,

DRILLED, OR NOTCHED WITHOUT PRIOR WRITTEN AUTHORIZATION FROM THE ENGINEER OF RECORD.

8. CONSTRUCTION METHOD AND PROJECT SAFETY: THE CONTRACT DRAWINGS AND

SPECIFICATIONS REPRESENT THE FINISHED STRUCTURE AND DO NOT INDICATE METHODS, PROCEDURES OR SEQUENCE OF CONSTRUCTION. TAKE NECESSARY PRECAUTIONS TO MAINTAIN AND INSURE THE INTEGRITY OF THE STRUCTURE DURING CONSTRUCTION. HC STRUCTURAL ENGINEERING WILL NOT ENFORCE SAFETY MEASURES OR REGULATIONS.

CONTRACTOR SHALL DESIGN, CONSTRUCT AND MAINTAIN ALL SAFETY DEVICES, INCLUDING

SHORING AND BRACING, AND SHALL BE SOLELY RESPONSIBLE FOR CONFORMING TO ALL LOCAL, STATE AND FEDERAL SAFETY AND HEALTH STANDARDS, LAWS AND REGULATONS.

HAZARDOUS MATERIALS

1. HC STRUCTURAL ENGINEERING ASSUMES NO RESPONSIBILITY FOR THE MANAGEMENT OF HAZARDOUS MATERIALS THAT MAY BE ON THE SITE.

2. HC STRUCTURAL ENGINEERING HAS NOT PERFORMED INVESTIGATIONS TO DETERMINE THE PRESENCE OF HAZARDOUS MATERIALS. THE OWNER WILL PROVIDE THE RESULTS OF SUCH INVESTIGATIONS IF THEY HAVE BEEN PERFORMED.

3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ENSURING THAT PERSONNEL WITHIN THE WORK AREA ARE PROTECTED FROM EXPOSURE TO HAZARDOUS MATERIALS. IF HAZARDOUS

MATERIALS ARE DISCOVERED, THE CONTRACTOR SHALL IMMEDIATELY CEASE WORK UNTIL CONDITIONS CAN BE MAINTAINED IN COMPLIANCE WITH ALL APPLICABLE REGULATIONS.

WOOD NOTES

1. ALL WOOD CONSTRUCTION SHALL BE PER CBC, CHAPTER 23.

2. ALL STRUCTURAL LUMBER SHALL BE DOUGLAS FIR-LARCH AND MUST CONFORM TO THE GRADING RULES OF THE WESTERN WOOD PRODUCTS ASSOCIATION. REFER TO THE ARCHITECTURAL DRAWINGS FOR ANY ADDITIONAL APPEARANCE REQUIREMENTS. ALL PRESSURE TREATED LUMBER TO BE STAMPED BY AN APPROVED GRADING AGENCY.

3. STRUCTURAL LUMBER SHALL BE (UNLESS OTHERWISE NOTED):

A. BEAMS & POSTS (2x AND 4x) NO. 2
B. BEAMS & POSTS (6x OR LARGER) NO. 1
C. STUDS NO. 2 (2x4, 3x4, 2x6 AND 3x6)
D. JOISTS NO. 2

4. NEW STUD AND POST SIZES SHALL BE (UNLESS OTHERWISE NOTED):

A. STUD WALLS 2x4 @ 16” ON CENTER FOR INTERIOR WALLS, OR S.A.D. 2x6 @ 16” ON CENTER FOR EXTERIOR WALLS & PLUMBING WALLS & SHEAR WALLS
B. POSTS AS MINIMUM SHALL HAVE WIDTH TO MATCH BEAM WIDTH ABOVE AND DEPTH TO MATCH WALL THICKNESS UNLESS OTHERWISE NOTED.

5. ALL STRUCTURAL LUMBER SHALL HAVE A MAXIMUM MOISTURE CONTENT OF 19% AT TIME OF INSTALLATION.

6. ALL NAILS USED IN TIMBER-TO-TIMBER CONNECTIONS SHALL BE COMMON WIRE NAILS AND NAILING SHALL CONFORM TO THE APPLICABLE BUILDING CODES. WHERE NAILS TEND TO SPLIT THE WOOD, NAIL HOLES SHALL BE PREDRILLED.

7. ALL NAILS CONNECTING PRE-MANUFACTURED METAL ITEMS (CONNECTORS, HANGERS, STRAPS, ETC) TO TIMBER SHALL CONFORM TO THE MANUFACTURER'S CATALOGUE AND APPLICABLE ICCES EVALUATION REPORTS.

8. ALL STUD WALLS SHALL HAVE 2x FIRE BLOCKING AT 10'-0" O.C. MAXIMUM.

9. WALL STUDS SHALL ALIGN WITH FLOOR AND ROOF JOISTS FOR FULL HEIGHT OF STRUCTURE.

10. 2x BLOCKING SHALL BE INSTALLED BETWEEN JOISTS AND RAFTERS OVER SUPPORTS.

11. WHERE WOOD IS IN CONTACT WITH EARTH, CONCRETE OR MASONRY, PRESSURE TREATED DOUGLAS FIR-LARCH SHALL BE USED.

12. UNLESS NOTED OTHERWISE, ALL SILL PLATES IN CONTACT WITH CONCRETE OR MASONRY SHALL BE ANCHORED WITH 5/8"ø ANCHOR BOLTS WITH 7” EMBEDMENT AT 4'-0" O.C. W/ 3"x3"x1/4" PLATE WASHERS.

13. ALL BOLT HEADS AND NUTS WHICH BEAR AGAINST THE FACE OF WOOD MEMBERS SHALL BE PROVIDED WITH WASHERS. NO UPSET THREADS ARE ALLOWED, UNLESS OTHERWISE NOTED.

14. PROVIDE POST OR MULTIPLE STUDS FOR SOLID BEARING AT THE ENDS OF ALL BEAMS OR GIRDER TRUSSES WHERE POSTS ARE NOT SHOWN.

15. PROVIDE SOLID BLOCKING AT BEARING WALLS UNDER PERPENDICULAR PARTITIONS. PROVIDE DOUBLE FLOOR JOISTS UNDER PARALLEL PARTITIONS.

16. MINIMUM SPLICE NAILING OF DOUBLE PLATES TO BE AS FOLLOWS: SIXTEEN (16) 16d EACH SIDE OF SPLICE WITH NO ADJACENT SPLICE WITHIN 4'-0". SEE TYPICAL DETAIL FOR ADDITIONAL INFORMATION.

17. FACE NAIL TWO PIECE BUILT-UP BEAMS WITH 16d AT 12" O.C. STAGGERED AT TOP AND BOTTOM TO ALTERNATE SIDES OF BEAM. PROVIDE ADDITIONAL ROW OF NAILING AT ALL BEAMS GREATER THAN 12" DEEP.

18. BOLT HOLES IN WOOD SHALL BE THE DIAMETER OF THE BOLT PLUS 1/16”, MAXIMUM.

19. PRE-DRILL ALL HOLES FOR 20d AND LARGER NAILS, SPIKES AND LAG BOLTS. LEAD HOLES FOR LAGS SHALL BE AS FOLLOWS:

A. SHANK PORTION:SAME DIAMETER AND LENGTH AS SHANK.

B. THREADED PORTION: 60% TO 75% OF THE DIAMETER OF THE THREAD AND THE SAME LENGTH AS THREAD.

20. HOLES FOR PIPES EXCEEDING ONE-THIRD OF THE PLATE WIDTH SHALL NOT BE PLACED IN PARTITIONS USED AS SHEAR WALLS AND BEARING WALLS UNLESS OTHERWISE DETAILED. PIPES SHALL PASS THROUGH THE CENTER OF THE PLATES. NOTCHING IS NOT ALLOWED.

21. PROVIDE 2x SOLID BLOCKING AT A MINIMUM OF 8'-0" O.C. FOR SOLID SAWN JOISTS WHERE

SHEATHING OR GYPSUM BOARD IS NOT APPLIED TO TOP AND BOTTOM OF JOISTS FOR ENTIRE LENGTH OF JOIST.

22. ALL PREMANUFACTURED METAL ITEMS (CONNECTORS, HANGERS, STRAPS, ETC.) SHALL BE BY SIMPSON STRONG TIE COMPANY, INC. UNLESS OTHERWISE NOTED.

23. RETIGHTEN ALL BOLTS BEFORE CLOSING IN.

24. USE SIMPSON MASONRY ANCHORS TITEN HD (ESR-1056) FOR WOOD TO MASONRY CONNECTION.

25. ALL BOLTS, SCREWS, NAILS AND CONNECTORS EXPOSED TO THE WEATHER SHALL BE GALVANIZED. ALL BOLTS, SCREWS, NAILS AND CONNECTORS IN CONTACT WITH PRESSURE

TREATED LUMBER SHALL BE HOTDIP ZINC COATED GALVANIZED OR STAINLESS STEEL PER SECTION 2304.9.5.

26. DO NOT NOTCH ANY MEMBERS WITHOUT THE APPROVAL OF THE ENGINEER OF RECORD, UNLESS SPECIFICALLY PERMITTED IN THESE DRAWINGS AND DETAILS.

DIMENSIONAL CONTROL

1. DO NOT USE SCALED DIMENSIONS. WHERE NO WRITTEN DIMENSION IS PROVIDED, CONSULT WITH THE OWNER'S REPRESENTATIVE FOR CLARIFICATION BEFORE PROCEEDING.

2. VERIFICATION: VERIFY ALL DIMENSIONS, ELEVATIONS AND SITE CONDITIONS BEFORE STARTING WORK. NOTIFY THE ENGINEER OF RECORD IMMEDIATELY OF ANY DISCREPANCIES.

DESIGN CRITERIA

1. APPLICABLE CODE: CALIFORNIA CODE OF REGULATIONS (CALIFORNIA BUILDING CODE, CBC) 2019 EDITION, PART 2.

2. LIVE LOADS:

A. ROOF (BASIC LIVE LOAD): 20 PSF
B. CEILING (UNINHABITABLE ATTIC W/OUT STORAGE): 10 PSF

3. WIND DESIGN PARAMETERS:

A. BASIC WIND SPEED: 91 MPH
B. EXPOSURE: B
C. WIND IMPORTANCE FACTOR: Iw=1.0

4. SEISMIC DESIGN PARAMETERS:

A. OCCUPANCY CATEGORY: 2, STANDARD
B. SEISMIC DESIGN CATEGORY: D
C. SEISMIC IMPORTANCE FACTOR: Ie = 1.0
D. LATITUDE: 37.4711863 NORTH
E. LONGITUDE: 122.1509877 WEST
F. SITE CLASS: D
G. MAPPED MCE ACCELERATIONS
• Ss = 1.500
• S1 = 0.600
H. SITE COEFFICIENT AT SHORT PERIOD
• Fa = 1.20
• Fv = 1.70
I. ADJUSTED MCE SPECTRAL RESPONSE ACCELERATION PARAMETERS:
• SDS = 1.200
• SD1 = 0.680

5. STRUCTURAL RESPONSE MODIFICATION FACTORS:

1. A. BEARING WALL SYSTEM

2. 15. LIGHT FRAME WALLS SHEATHED WITH WOOD STRUCTURAL PANELS RATED FOR

SHEAR RESISTANCE

3. R = 6.5 (RESPONSE MODIFICATION COEFFICIENT)

4. Ωo = 2.5 (OVERSTRENGTH FACTOR)

5. Cd = 4 (DEFLECTION AMPLIFICATION FACTOR)

6. V = 0.1538 x W (DESIGN BASE SHEAR)

6. FOUNDATION DESIGN VALUES:

A. BEARING CAPACITY (DL ONLY) 1500 PSF
B. BEARING CAPACITY (DL + LL) 1500 PSF
C. BEARING CAPACITY (DL+LL+E/W) 2000 PSF

CONCRETE

1. REINFORCING STEEL
ALL BARS, U.O.N.: ASTM A615, GR 60 OR ASTM A706, DEFORMED.

2. MINIMUM CONCRETE COVER
CAST AGAINST & EXPOSED TO EARTH.................3"
EXPOSED TO EARTH OR WEATHER.......................2"
NOT EXPOSED TO WEATHER OR IN CONTACT WITH GROUND:

SLABS, WALLS, JOISTS..............................................3/4"

3. CONCRETE MIXES FOR (N) CONCRETE ONLY
MIX ID USE STRENGTH, f'c WEIGHT
A FOOTINGS 2,500 PSI NORMAL
B CONCRETE SLAB ON GRADE 2,500 PSI NORMAL

4. CHAIRS, SPACERS, AND SAND PLATES: AS REQUIRED TO MAINTAIN CONCRETE COVER.

5. VERTICAL REINFORCEMENT SHALL BE DOWELED TO SUPPORTING MEMBERS WITH THE SAME SIZE AND SPACING OF REINFORCEMENT AS SHOWN IN THE DRAWINGS AND GENERAL NOTES.

6. ANCHOR BOLTS, DOWELS, AND HOLD DOWN SECURELY HELD IN PLACE PRIOR TO FOUNDATION INSPECTION BY THE BUILDING OFFICIAL AND OBSERVATION BY A INSPECTING AGENCY.

7. ADMIXTURES: REVIEWED BY THE ENGINEER. CALCIUM CHLORIDE OR ADDED CHLORIDES ARE NOT PERMITTED.

8. VIBRATION: ALL CONCRETE SHALL BE CONSOLIDATED WITH MECHANICAL VIBRATORS.

FOUNDATION NOTES

1. INSTALLATION OF THE FOOTINGS WITH RESPECT TO THE DEPTH BELOW FINISHED OR NATURAL GRADE SHALL BE AT A MINIMUM ACCORDING TO THE FOUNDATION DETAILS ON THE DRAWINGS.

FIELD DISCOVERED CONDITIONS MAY NECESSITATE DEEPER FOUNDATIONS.

2. ALL WATER SHALL BE REMOVED FROM FOUNDATION EXCAVATIONS PRIOR TO PLACING OF CONCRETE.

3. ALL BACKFILL WITH ENGINEERED FILLS SHALL BE COMPACTED TO 95% RELATIVE DENSITY, UNLESS OTHERWISE NOTED IN THE GEOTECHNICAL REPORT.

4. FOOTINGS AND GRADE BEAMS SHALL BE CENTERED UNDER BEARING WALLS ABOVE, UNLESS OTHERWISE NOTED.

5. VERIFY LOCATIONS FOR OPENINGS OR PENETRATIONS THROUGH CONCRETE, CONCRETE CURBS, FLOOR DEPRESSIONS, FLOOR SLOPES AND DRAINS, INSERTS, ETC. PRIOR TO POURING CONCRETE. COORDINATE WITH ARCHITECTURAL AND OTHER DRAWINGS.

TESTS, INSPECTIONS, AND OBSERVATIONS NOTES

1. TESTS AND INSPECTIONS SHALL BE PROVIDED FOR ALL ITEMS AS REQUIRED BY THE CBC, CHAPTER 17.

2. THE OWNER SHALL BE RESPONSIBLE FOR RETAINING AN INDEPENDENT TESTING AND

INSPECTION LABORATORY QUALIFIED BY THE BUILDING OFFICIAL TO PERFORM ALL REQUIRED TESTING AND INSPECTIONS.

3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING THE TESTING AND INSPECTION

LABORATORY WITH CONSTRUCTION SCHEDULES TO ENSURE PROPER COORDINATION OF WORK.

4. THE SPECIAL INSPECTOR SHALL SUBMIT INSPECTION REPORTS TO THE BUILDING OFFICIAL AND THE DESIGN PROFESSIONAL IN RESPONSIBLE CHARGE. THE REPORTS SHALL INDICATE WHETHER WORK INSPECTED CONFORMED TO THE CONSTRUCTION DOCUMENTS. ANY

DISCREPANCIES SHALL BE IMMEDIATELY BROUGHT TO THE ATTENTION OF THE CONTRACTOR FOR CORRECTION. IF DISCREPANCIES ARE NOT CORRECTED, THEY SHALL BE BROUGHT TO THE ATTENTION OF THE BUILDING OFFICIAL AND ENGINEER OF RECORD.

5. THE FOLLOWING ITEMS SHALL BE INSPECTED BY AN APPROVED TESTING AND INSPECTION LABORATORY:

A. CONCRETE (CBC 1705.3)
a. POST-INSTALLED ANCHORS WITH EPOXY

6. IN ADDITION TO SPECIAL INSPECTIONS, THE FOLLOWING SPECIFIED ITEMS SHALL HAVE

PERIODIC STRUCTURAL OBSERVATION BY THE STRUCTURAL ENGINEER OF RECORD OR A

PROFESSIONAL CIVIL ENGINEER LICENSED IN THE STATE OF CALIFORNIA, AT THE FOLLOWING BENCH MARKS:

A. REINFORCING STEEL, CONCRETE FORMWORK, AND ANCHOR EMBEDMENTS PRIOR TO CONCRETE POUR.

7. THE CONTRACTOR SHALL NOTIFY THE STRUCTURAL ENGINEER OR INSPECTOR A MINIMUM OF 48

HOURS (EXCLUDING WEEKEND DAYS) PRIOR TO THE TIME OF A REQUIRED INSPECTION AND OBSERVATION.

CONVERSION OF EXISTING DETACHED GARAGE TO

PROPOSED DETACHED ADU

SHEET LIST
Sheet Name
S0.0 GENERAL NOTES - STRUCTURAL
S1.0 FOUNDATION PLAN
S1.1 ROOF AND CEILING FRAMING PLAN
S2.0 DETAILS
S2.1 DETAILS
S2.2 DETAILS

LAUREL AVE ADU
ADDRESS: 1174 LAUREL AVE, EAST PALO ALTO, CA, 94303
Scale
Project number
Date
Drawn by
Checked by
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail

APPROVAL STAMP

THESE PLANS ARE THE PROPERTY OF HC STRUCTURAL
ENGINEERING, INC. FOR THE EXPRESS USE ON THIS
PROJECT. ANY REPRODUCTION OR USE OF THIS

DRAWINGS OR ANY OF ITS DETAILS WITHOUT WRITTEN
CONSENT OF HC STRUCTURAL ENGINEERING, INC. IS A

VIOLATION OF COPYRIGHT LAW AND THE VIOLATOR MAY
BE SUBJECT TO PROSECUTION IN A COURT OF LAW.

As indicated
1/24/2024 10:41:31 AM
S0.0

GENERAL NOTES -

STRUCTURAL
2023-040
1174 LAUREL AVE, EAST PALO ALTO, CA,
94303

LAUREL AVE ADU
08-18-2023
DA
JG

VICINITY MAP
PROJECT ADDRESS:
1174 LAUREL AVE, EAST
PALO ALTO, CA, 94303

SCOPE OF WORK
No. Description Date

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Yanxian Chen
01/24/2024
58 5" THICK CONCRETE SLAB ON GRADE W/ #4 REBARS @ 16" O.C., EA.

DIR. AT CENTER OF SLAB, OVER 15 MIL VAPOR BARRIER, OVER 7"

CLEAN CRUSHED ROCK, SEE DETAIL
1 2/S2.1
TYP. DOWEL CONNECTION,
SEE 3/S2.1
TYP. SLAB ON GRADE
CONC. FTG.

PER PLAN
CONC. CURB

OR STEM WALL

SHEAR WALL POST, SEE

SCHEDULE FOR HOLDOWN

AND ANCHOR CALLOUT
#

1. NEW CONCRETE SHALL BE CURED FOR TEN DAYS FROM TIME OF POUR BEFORE ANY LOAD MAYBE APPLIED.

2. CONCRETE SHALL DEVELOP A MINIMUM 28 DAY COMPRESSIVE STRENGTH OF 2500 PSI.

3. ALL ANCHOR BOLTS SHALL CONFORM TO A.S.T.M. F1554 GR. 36 UNLESS OTHERWISE NOTED.

4. ALL SILL PLATES SHALL BE BOLTED TO FOUNDATION WITH 5/8"ø F1554 GR. 36 BOLTS SPACED 4'-0" MAX. U.O.N. EMBED BOLTS A MINIMUM OF 7" INTO CONCRETE. PROVIDE 3"x3"x1/4" WASHERS AT ALL A.B.'S. PROVIDE MINIMUM OF TWO BOLTS PER PLATE AND ONE BOLT 6" FROM THE END OF ALL PLATES.

5. FOOTINGS SHALL BE POURED ON FIRM, UNDISTURBED NATIVE SOIL. IF OVER-EXCAVATION OCCURS, RECOMPACT SOIL TO 95% OF MAXIMUM DENSITY.

6. ALL LUMBER EXPOSED TO WEATHER OR LUMBER IN DIRECT CONTACT W/ CONCRETE SHALL BE PRESSURE TREATED OR RATED FOR EXTERIOR USE.

7. ALL METAL CONNECTORS EXPOSED TO WEATHER SHALL BE Z-MAX GALVANIZED OR RATED FOR EXTERIOR USE.

8. VERIFY IN FIELD THAT EXISTING FOOTING DIMENSIONS ARE AT MIN. 12" WIDE AND MIN. 12" DEPTH. OTHERWISE, FOLLOW DETAIL 5/S2.1 FOR

UNDERPINNING
1 1 2
A
B
2 2
2A
2A
SEE NOTE 8
(E) FTG.,
SEE NOTE 8
(E) FTG.,
SEE NOTE 8
(E) FTG.,
WIDE FTG.
(N) 15"
4 S2.1
2A 2A
2A
2A
6 S2.1
6 S2.1
6 S2.1
SIMPSON HDU2-SDS2.5 W/ SSTB20 ANCHOR BOLT, EMBED. 17" MIN. INTO CONC., (2) 2x OR 4x HOLDOWN POST
SIMPSON HDU2-SDS2.5 W/ 5/8"ø F1554 GR. 36 THREADED ROD W/ SIMPSON SET-XP EPOXY, EMBED. 10" MIN. INTO EXISTING CONCRETE FOOTING, (2) 2x OR 4x

HOLDOWN POST, SEE DETAIL
2 2A
6/S2.1
Scale
Project number
Date
Drawn by
Checked by
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail

APPROVAL STAMP

THESE PLANS ARE THE PROPERTY OF HC STRUCTURAL
ENGINEERING, INC. FOR THE EXPRESS USE ON THIS
PROJECT. ANY REPRODUCTION OR USE OF THIS

DRAWINGS OR ANY OF ITS DETAILS WITHOUT WRITTEN
CONSENT OF HC STRUCTURAL ENGINEERING, INC. IS A

VIOLATION OF COPYRIGHT LAW AND THE VIOLATOR MAY
BE SUBJECT TO PROSECUTION IN A COURT OF LAW.

As indicated
1/24/2024 10:41:32 AM
S1.0

FOUNDATION PLAN
2023-040
1174 LAUREL AVE, EAST PALO ALTO, CA,
94303

LAUREL AVE ADU
08-18-2023
DA
HSC

FOUNDATION LEGEND FOUNDATION CALL OUTS

FOUNDATION NOTES
1/4" = 1'-0"

FOUNDATION PLAN

FLOOR-TO-FOUNDATION HOLD

DOWN SCHEDULE
No. Description Date

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Yanxian Chen
01/24/2024
59 NEW SCISSOR ROOF TRUSSES @ 24" O.C., PER TRUSS

MANUFACTUROR
2x6 CEILING JOISTS @16" O.C.
1 2

TRUSSES

HEADERS / LEDGERS

POST, EMBEDDED IN STUDWALL,

WIDTH PER PLAN, DEPTH TO MATCH

STUDWALL, SEE DETAIL
POST
1/S2.2

CEILING JOISTS

1. NEW ROOF PLYWOOD SHALL BE 15/32" PERFORMANCE CATEGORY APA RATED SHEATHING, 32/16, STRUCTURAL 1, EXPOSURE 1 W/ 10d NAILS AT 6" E.N., 12" F.N., 6" B.N.

2. PLACE SHEAR PANEL ON SHEAR WALLS PRIOR TO THE CONSTRUCTION OF INTERSECTING WALLS. SEE DETAIL 3/S3.0

3. ALL NAILS SHALL BE COMMON NAILS U.O.N. NAILS SHALL NOT BE DRIVEN CLOSER TOGETHER THAN 1/2 OF THEIR LENGTH NOR CLOSER TO THE EDGE OF THE MEMBER THAN 1/4 OF THEIR LENGTH. PREDRILL HOLES WHERE WOOD TENDS TO SPLIT. THE

PENETRATION OF THE NAIL INTO THE PIECE RECEIVING THE POINT SHALL NOT BE LESS THAN 1/2 THE NAIL LENGTH.

4. ALL HEADERS AT DOOR AND WINDOW OPENINGS SHALL BE THE FOLLOWING U.O.N.:

A. 4x8 D.F. #2 MIN @ 2x4 STUDWALL
B. 6x8 D.F. #1 MIN @ 2x6 STUDWALL

5. EXTERIOR STUD WALLS SHALL HAVE 15/32" PERFORMANCE CATEGORY APA RATED SHEATHING, 32/16, STRUCTURAL 1, EXPOSURE 1 W/ 10d NAILS AT 6" E.N., 12" F.N., 6" B.N., TYP. U.O.N. ON SHEAR WALL PLANS.

6. ALL LUMBER EXPOSED TO WEATHER OR LUMBER IN DIRECT CONTACT W/ CONCRETE SHALL BE PRESSURE TREATED OR RATED FOR EXTERIOR USE.

7. ALL METAL CONNECTORS EXPOSED TO WEATHER SHALL BE Z-MAX GALVANIZED OR RATED FOR EXTERIOR USE.

8. STUDWALL TO BE 2x4 @12" O.C., PROVIDE NEW STUDS AS NECESSARY. 1 2
A
B
TYP. HEADER, SEE

ROOF FRAMING
NOTE 4
HDR.
6 8'-6" SHEAR WALL
6 6
6 8
S2.1
8 S2.1
7 S2.1
HDR.

HDR. HDR.
7 S2.1
1 8'-6" SHEAR WALL
TYP. STUDWALL, 2x4 @ 12"
O.C., PROVIDE NEW STUDS

AS NECESSARY, SEE
DETAIL 1/S2.0
6'-0" SHEAR WALL
6'-0" SHEAR WALL
2 HDR.

1. SEE TYPICAL SHEAR WALL DETAIL FOR ADDITIONAL NOTES AND FRAMING INFORMATION.

2. ALL NAILS SHALL BE COMMON NAILS U.O.N. NAILS SHALL NOT BE DRIVEN CLOSER TOGETHER THAN 1/2 OF THEIR LENGTH NOR CLOSER TO THE EDGE OF THE MEMBER THAN 1/4 OF THEIR LENGTH. PREDRILL HOLES WHERE WOOD TENDS TO SPLIT. THE PENETRATION OF THE NAIL INTO THE PIECE RECEIVING THE POINT SHALL NOT BE LESS THAN 1/2 THE NAIL LENGTH.

3. ALL SHEAR WALLS LABELED AS "PERFORATED" SHALL HAVE CS16

STRAP ABOVE AND BELOW WINDOW OPENINGS, AND ABOVE DOOR
OPENINGS, PER DETAIL 2/S2.0
2/S2.0

SHEAR WALL PLYWOOD AND ANCHOR BOLT SCHEDULE
Min. Plywood
Thickness
6 4
3 2
15/32"
15/32"
15/32"
15/32"
15/32"
15/32"
15/32"
Plywood
Grade
STRUCT. 1
STRUCT. 1
STRUCT. 1
STRUCT. 1
STRUCT. 1
STRUCT. 1
STRUCT. 1
Common
Nail Size
10d
10d
10d
10d
10d
10d
10d
Edge
Nailing
6" o.c.
4" o.c.
3" o.c.
2" o.c.
4" o.c.
3" o.c.
2" o.c.

Field
Nailing
12" o.c.
12" o.c.
12" o.c.
12" o.c.
12" o.c.
12" o.c.
12" o.c.

Unsupported
Panel Edges
Blocked
Blocked
Blocked
Blocked
Blocked
Blocked
Blocked
Panel Edge
Studs Required
2x
2x
3x
3x
3x
3x
3x
Allowable
Shear lbs/ft
340
510
665
870
1020
1330
1740
Sole Plate Nailing
16d Face
8 1/2" o.c.
5 1/2" o.c.
4 1/2" o.c.
3 1/2" o.c.
5 1/2" o.c.
4 1/2" o.c.
3 1/2" o.c.

Shear Clip
Spacing
(2)
16" o.c.
10" o.c.
9" o.c.
6" o.c.
6" o.c.
6" o.c.
12" o.c.
(4)
NOTE:

1. PLYWOOD MAY BE INSTALLED ON EITHER SIDE OF STUD WALL.

2. SHEAR CLIPS SHALL BE A35 CLIPS U.O.N., LTP4 CLIPS MAY BE USED IN LIEU OF A35 CLIPS.

3. ANCHOR BOLTS INTO NEW CONCRETE FOOTING SHALL BE 5/8"ø GALV. HOOKED ANCHOR BOLTS WITH A MINIMUM EMBEDMENT OF 7". ANCHOR BOLTS INTO EXISTING CONCRETE FOUNDATION SHALL BE SIMPSON 5/8"ø TITEN HD (ESR-2713) WITH A MINIMUM EMBEDMENT OF 5 3/4". PROVIDE 3x3x1/4" PLATE WASHER AT EACH ANCHOR BOLT.

4. SHEAR CLIPS AT SHALL BE HSLQ37 HEAVY SHEAR TRANSFER ANGLE.

5. CALLOUT INDICATES PLYWOOD ON BOTH SIDES OF SHEAR WALL.

Anchor Bolt
Spacing
(3)
44 33
22 48" o.c.
36" o.c.
36" o.c.
24" o.c.
24" o.c.
18" o.c.
12" o.c.

Sill Plate
Size
2x
2x
3x
3x
3x
3x
3x
(5)
(5)
(5)
(1)
(1)
(1)
(1)
22 PLYWOOD SHEAR WALL

PLYWOOD LENGTH

MINIMUM SHEAR

FLOOR-TO-FLOOR HOLD DOWN

PLYWOOD AND ANCHOR BOLT TYPE
# #
# FLOOR-TO-FOUNDATION HOLD DOWN
#
#
#
Scale
Project number
Date
Drawn by
Checked by
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail

APPROVAL STAMP

THESE PLANS ARE THE PROPERTY OF HC STRUCTURAL
ENGINEERING, INC. FOR THE EXPRESS USE ON THIS
PROJECT. ANY REPRODUCTION OR USE OF THIS

DRAWINGS OR ANY OF ITS DETAILS WITHOUT WRITTEN
CONSENT OF HC STRUCTURAL ENGINEERING, INC. IS A

VIOLATION OF COPYRIGHT LAW AND THE VIOLATOR MAY
BE SUBJECT TO PROSECUTION IN A COURT OF LAW.

As indicated
1/24/2024 10:41:32 AM
S1.1

ROOF AND CEILING

FRAMING PLAN
2023-040
1174 LAUREL AVE, EAST PALO ALTO, CA,
94303

LAUREL AVE ADU
08-18-2023
DA
HSC

ROOF FRAMING CALL OUTS

FRAMING LEGEND

ROOF FRAMING NOTES
1/4" = 1'-0"

ROOF AND CEILING FRAMING PLAN

SHEAR WALL NOTES

SHEAR WALL LEGEND
No. Description Date

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Yanxian Chen
01/24/2024
60 WIDTH OF OPENING
TYP. CONCRETE FLOOR OR CURB CONDITION
(BEARING WALL - PLYWOOD SHEATHING)
TYP. CONCRETE FLOOR OR CURB CONDITION
(NON-BEARING WALL )
SINKER NAILS EA. SIDE
LAP PLATES 48" MIN. W/ (16) 16d
HEADER
4" MIN.
9" MAX.

END OF SILL OR

SILL SPLICE OR

HOLE EXCEEDING
1/3 SILL WIDTH
5/8"ø GALV. HOOKED A.B.'S @ 48"
O.C. MAX. MIN. 2 PER PIECE.

SPACING @ SHEAR WALL PER PLAN
2x SILL, (2) 2x SILL
@ OPENING
LARGER THAN 4'-0"
2-16d END NAILS
OR 4-10d TOE
NAILS @ EA.

STUD
16d @ 16" O.C. TO

JOIST OR BLOCKING
@ NON-BEARING
WALLS
2x SOLID BLKG.
@ 6'-0" MAX.

WHERE WALL
HEIGHT
EXCEEDS 10'-0"
2-16d END
NAILS OR 2-10d
TOE NAILS EA.

END
MIN. 2x4 / 2x6 STUDS
@ 16" O.C. MAX. TYP.

AT BEARING & SHEAR
WALLS U.O.N. ON
PLANS S.A.D. FOR
SIZE OF NONBEARING WALLS

SEE NAILING

SCHEDULE FOR

ATTACHMENT OF

JOIST & BLOCKING

AT BEARING WALLS

SPLICE TOP PLATE ONLY

OVER STUD SUPPORTS
4-10d TOE NAILS
2-16d TO EA. MEMBER OF BUILT-UP
HEADER (20d @ 3x STUDS). HUC
HANGER @ 4x & 6x MEMBERS
2-16d LOWER PLATE
TO EA. STUD
LAP PLATES & 2-16d FACE
NAILS @ CORNERS AND

INTERSECTIONS
3 STUDS MIN. @

CORNERS &

INTERSECTIONS
3-16d FACE NAIL AT
EXT. WALLS
DBL. STUDS @

OPENINGS LARGER
THAN 4'-0" U.O.N.
2" NOM. CRIPPLE TYP. 2-2"
NOM. CRIPPLES AT OPENINGS
LARGER THAN 6'-0"
3x PTDF SILL
4-10d T.N.
16d @ 24" O.C. @ 2x
20d @ 24" O.C. @ 3x
TYP. WOOD FLOOR

CONDITION
.

MIN. 1/2" GROUT BED

REQ'D UNDER ALL
WALLS WHERE CONC. IS

NOT LEVEL FOR FULL

BEARING OF SILL PLATE

0.157 HILTI POWER DRIVEN PINS
(MIN. 1 1/2" EMBED INTO CONC.)
ICC REPORT NO. 2269 @ 16" O.C.

MAX. MIN. 3 PINS PER PIECE
7" MIN. EMBED
2x SILL PLATE @

WOOD FLOOR

CONDITION
A34 CLIP EA, SIDE OF
POST, U.O.N., T&B OF
POST
A35 TYP.
3" MIN.
8" MAX.

BEAM PER PLAN W/
A34 CLIP, EA. SIDE
OF BM., TYP.

CRIPPLE POST

PER PLAN
2x BLKG. ABOVE

BEARING WALLS
HDR. PER PLAN
TYP. TOP PLATE

SPLICE, WHERE
OCCURS
12"
12"

DBL TOP PLATE
EN. @ JOINT

HOLDOWN POST,
(STAGGER)

PER PLAN
E.N.

HOLDOWN

PER SCHEDULE
E.N. @ SILL PLATE
(STAGGER)

STUD, PER PLAN

JOINT STUD,

PER SHEAR
WALL SCHED.

NOTES:

1. FOR ITEMS NOT NOTED, SEE PLAN & SHEAR WALL SCHEDULE

2. MINIMUM PANEL DIMENSION IS 2'-0"

3. USE FULL SIZE PANELS WHERE POSSIBLE

4. FIELD NAILING (FN.) @ 12" U.O.N.

5. [3x] SOLID BLKG. @ HORIZ. JOINTS
E.N.

DISTANCE, TYP.
1/2" MIN. EDGE

ANCHOR OR POST

INSTALLED ANCHOR

PER PLAN
3x BLKG. @ ALL

PLYWOOD JOINTS,
PROVIDE E.N. TYP.

PER SCHEDULE

SILL PLATE NAILS

PER SCHEDULE

FLOOR TO FLOOR

CONNECTION

PER PLAN SHEAR CLIP PER

SCHEDULE

PLYWOOD JOINT
HDR. PER PLAN,

PROVIDE EDGE
NAIL TYP.

SILL PLATE

PER SCHEDULE
EDGE NAIL TYP.

CS16 STRAP @

PERFORATED SHEAR
WALL, EXTEND 8'-0"

PAST OPENING OR TO

END OF SHEAR WALL
JOIST OR BLKG.

PER PLAN
F.N.

ANCHOR BOLT

PER SCHEDULE
FASTENING SCHEDULE [2016 CBC TABLE 2304.10.1] - THE FOLLOWING ARE GENERAL REQUIREMENTS OF THE FASTENING SCHEDULE BASED ON THE 2016 CA BUILDING CODE. a. Nails spaced at 6 inches at intermediate supports where spans are 48" or more. For nailing of wood structural panel and particleboard diaphragms and shear walls, refer to Section 2305. Nails for wall sheathing are permitted to be common, box or casing.
b. Spacing shall be 6 inches on center on the edges and 12 inches on center at intermediate supports for nonstructural applications. Panel supports at 16 inches (20 inches if strength axis in the long direction of the panel, unless otherwise marked).
c. Where a rafter is fastened to an adjacent parallel ceiling joist in accordance with this schedule and the ceiling joist is fastened to the top plate in accordance with this schedule, the number of toenails in the rafters shall be permitted to be reduced by one nail.
**See Table 2304.10.1 for more information

ELEMENT / CONNECTION FASTENER LOCATION
ROOF

1. BLOCKING BETWEEN CEILING

JOISTS, RAFTERS OR

TRUSSES TO TOP PLATE OR

OTHER FRAMING BELOW
3 - 8d COMMON (2 1/2" x 0.131")
3 - 10d BOX (3" x 0.128")
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN

TOENAIL EACH END

BLOCKING BETWEEN

RAFTERS OR TRUSS NOT

AT THE WALL TOP PLATE,

TO RAFTER OR TRUSS
2 - 8d COMMON (2 1/2" x 0.131")
2 - 3" x 0.131" NAILS
2 - 3" 14 GAGE STAPLES

TOENAIL EACH END
2 - 16d COMMON (3 1/2" x 0.162")
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES

END NAIL

FLAT BLOCKING TO TRUSS

AND WEB FILLER
16d COMMON (3 1/2" x 0.162") @ 6" O.C.
3 - 3" x 0.131" NAILS @ 6" O.C.
3 - 3" 14 GAGE STAPLES @ 6" O.C.

FACE NAIL

2. 3 - 8d COMMON
3 - 10d BOX
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN

CEILING JOISTS TO TOP
PLATE

TOENAIL EACH JOIST

3. CEILING JOISTS NOT ATTACHED

TO PARALLEL RAFTER, LAPS

OVER PARTITIONS (NO THRUST)
(TABLE AND SECTION2308.7.3.1)
3 - 16d COMMON
4 - 10d BOX
4 - 3" x 0.131" NAILS
4 - 3" 14 GAGE STAPLES, 7/16" CROWN

FACE NAIL

4. CEILING JOISTS ATTACHED TO

PARALLEL RAFTER (HEEL JOINT)
(TABLE AND SECTION 2308.7.3.1)
TABLE 2308.7.3.1 FACE NAIL
CEILING JOISTS TO TOP PLATE 3 - 10d COMMON
4 - 10d BOX
4 - 3" x 0.131" NAILS
4 - 3" 14 GAGE STAPLES, 7/16" CROWN

5. FACE NAIL
3 - 10d COMMON
3 - 16d BOX
4 - 10d BOX
4 - 3" x 0.131" NAILS
4 - 3" 14 GAGE STAPLES, 7/16" CROWN

6. RAFTER OR ROOF TRUSS TO

TOP PLATE ( TABLE AND
SECTION 2308.7.5)
TOENAIL(c)
2 - 16d COMMON
3 - 10d BOX
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN
3 - 10d COMMON
3 - 16d BOX
4 - 10d BOX
4 - 3" x 0.131" NAILS
4 - 3" 14 GAGE STAPLES, 7/16" CROWN

END NAIL

TOENAIL

7. ROOF RAFTERS TO RIDGE
VALLEY OR HIP RAFTERS; OR
ROOR RAFTER TO 2" RIDGE BEAM
WALL
16d COMMON
10d BOX
3" x 0.131" NAILS
3" 14 GAGE STAPLES, 7/16" CROWN

8. 24" O.C. FACE NAIL
16" O.C. FACE NAIL

STUD TO STUD (NOT AT BRACED

WALL PANELS)

STUD TO STUD AND ABUTTING

STUDS AT INTERSECTING

WALL CORNERS (AT BRACED

WALL PANELS)
16d COMMON
16d BOX
3" x 0.131" NAILS
3" 14 GAGE STAPLES, 7/16" CROWN
16" O.C. FACE NAIL
12" O.C. FACE NAIL
12" O.C. FACE NAIL

9. BUILT-UP HEADER 16d COMMON 16" O.C. EACH EDGE, FACE NAIL 12" O.C. EACH EDGE, FACE NAIL

10. 16d BOX

11. CONTINUOUS HEADER TO
STUD
4 - 8d COMMON
4 - 10d BOX

TOENAIL

12. TOP PLATE TO TOP PLATE 16d COMMON 16" O.C. FACE NAIL 10d BOX
3"x0.131" NAILS
3" 14 GAGE STAPLES, 7/16" CROWN
12" O.C. FACE NAIL
8 - 16d COMMON
12 - 10d BOX
12 - 3" x 0.131" NAILS
12 - 3" 14 GAGE STAPLES, 7/16" CROWN

EACH SIDE OF END JOINT, FACE NAIL
(MIN 24" LAP SPLICE LENGTH EACH SIDE

OF END JOINT)

13. TOP PLATE TO TOP PLATE,

AT END JOINTS

BOTTOM PLATE TO JOIST,

RIM JOIST, BAND JOIST OR

BLOCKING (NOT AT BRACED

WALL PANELS)

14. 16d COMMON
16d BOX
3" x 0.131" NAILS
3" 14 GAGE STAPLES, 7/16" CROWN
16" O.C. FACE NAIL
12" O.C. FACE NAIL

BOTTOM PLATE TO JOIST,

RIM JOIST, BAND JOIST OR

BLOCKING AT BRACED

WALL PANELS

15. 2 - 16d COMMON
3 - 16d BOX
4 - 3" x 0.131" NAILS
4 - 3" 14 GAGE STAPLES, 7/16" CROWN
16" O.C. FACE NAIL
FLOOR
3 - 16d COMMON
4 - 10d BOX
4 - 3" x 0.131" NAILS
4 - 3" 14 GAGE STAPLES, 7/16" CROWN

29. JOIST TO BAND JOIST OR RIM
JOIST

END NAIL
2 - 8d COMMON
2 - 10d BOX
2 - 3" x 0.131" NAILS
2 - 3" 14 GAGE STAPLES, 7/16" CROWN

30. BRIDGING OR BLOCKING TO

JOIST, RAFTER OR TRUSS

EACH END, TOENAIL

WOOD STRUCTURAL PANELS, SUBFLOOR, ROOF AND INTERIOR WALL SHEATHING TO FRAMING AND PARTICLEBOARD WALL SHEATHING TO FRAMING(a) 6d COMMON OR DEFORMED (2" x

0.113") (SUBFLOOR AND WALL)
8d BOX OR DEFORMED (ROOF)
2 3/8" x 0.113" NAIL (SUBFLOOR AND
WALL)
6" EDGE
12" INTERMEDIATE

SUPPORTS

31. 3/8" - 1/2"
1 3/4" 16 GAGE STAPLE, 7/16" CROWN
2 3/8" x 0.113" NAIL (ROOF)
4" EDGE
8" INTERMEDIATE SUPPORTS
1 3/4" 16 GAGE STAPLE, 7/16" CROWN
(ROOF)
3" EDGE
6" INTERMEDIATE SUPPORTS
8d COMMON
6d DEFORMED
6" EDGE
12" INTERMEDIATE SUPPORTS
2 3/8" x 0.113 NAIL
2" 16 GAGE STAPLE, 7/16" CROWN
4" EDGE
8" INTERMEDIATE SUPPORTS
10d COMMON
8d DEFORMED
6" EDGE
12" INTERMEDIATE SUPPORTS

32. 19/32" - 3/4"

33. 7/8" - 1/4"

OTHER EXTERIOR WALL SHEATHING
1 1/2" GALVANIZED ROOF NAIL
1 1/4" 16 GAGE STAPLE WITH 7/16" OR
1" CROWN
3" EDGE
6" INTERMEDIATE SUPPORTS
1/2" FIBERBOARD SHEATHING(b) 34.
1 3/4" GALVANIZED ROOF NAIL
1 1/2" 16 GAGE STAPLE WITH 7/16" OR
1" CROWN
3" EDGE
6" INTERMEDIATE SUPPORTS
25/32" FIBERBOARD SHEATHING(b) 35.

WOOD STRUCTURAL PANELS, COMBINATION SUBFLOOR UNDERLAYMENT TO FRAMING

36. 3/4" AND LESS 8d COMMON
6d DEFORMED
6" EDGE
12" INTERMEDIATE SUPPORTS

37. 7/8" - 1" 8d COMMON
8d DEFORMED
6" EDGE
12" INTERMEDIATE SUPPORTS

38. 1 1/8" - 1 1/4" 10d COMMON
8d DEFORMED
6" EDGE
12" INTERMEDIATE SUPPORTS

PANEL SIDING TO FRAMING

39. 40.
1/2" OR LESS 6d CORROSION - RESISTANT SIDING
6d CORROSION - RESISTANT CASING
6" EDGE
12" INTERMEDIATE SUPPORTS
5/8" 8d CORROSION - RESISTANT SIDING
8d CORROSION - RESISTANT CASING
6" EDGE
12" INTERMEDIATE SUPPORTS

INTERIOR PANELING

41. 1/4" 4d CASING
4d FINISH
6" EDGE
12" INTERMEDIATE SUPPORTS

42. 3/8" 6d CASING
6d FINISH
6" EDGE
12" INTERMEDIATE SUPPORTS

ELEMENT / CONNECTION FASTENER LOCATION

STUD TO TOP OR BOTTOM
PLATE

16. 4 - 8d COMMON
4 - 10d BOX
4 - 3" x 0.131" NAILS
4 - 3" 14 GAGE STAPLES, 7/16" CROWN
2 - 16d COMMON
3 - 10d BOX
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN

TOENAIL

END NAIL
2 - 16d COMMON
3 - 10d BOX
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN

17. TOP OR BOTTOM PLATE TO
STUD

END NAIL
2 - 16d COMMON
3 - 10d BOX
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN

18. TOP PLATES, LAPS AT CORNERS

AND INTERSECTIONS

FACE NAIL
2 - 8d COMMON
2 - 10d BOX
2 - 3" x 0.131" NAILS
2 - 3" 14 GAGE STAPLES, 7/16" CROWN
1" BRACE TO EACH STUD AND
PLATE

19. FACE NAIL
2 - 8d COMMON
2 - 10d BOX
1" x 6" SHEATHING TO EACH

BEARING

20. FACE NAIL
1" x 8" AND WIDER SHEATHING TO

EACH BEARING

21. 3 - 8d COMMON
3 - 10d BOX

FACE NAIL

JOIST TO SILL, TOP PLATE,

OR GIRDER

22. 3 - 8d COMMON
3 - 10d BOX
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN

TOENAIL

RIM JOIST, BAND JOIST, OR

BLOCKING TO TOP PLATE,

SILL OR OTHER FRAMING
BELOW
8d COMMON
10d BOX
3" x 0.131" NAILS
3" 14 GAGE STAPLES, 7/16" CROWN

23. 6" O.C., TOE NAIL
2 - 8d COMMON
2 - 10d BOX

24. 1" x 6" SUBFLOOR OR LESS

TO EACH JOIST

FACE NAIL

25. 2" SUBFLOOR TO JOIST OR GIRDER 2 - 16d COMMON FACE NAIL

26. 2" PLANK 2 - 16d COMMON EACH BEARING, FACE NAIL
20d COMMON 32" O.C. FACE NAIL AT TOP AND BOTTOM

STAGGERED ON OPPOSITE SIDES
24" O.C. FACE NAIL AT TOP AND BOTTOM

STAGGERED ON OPPOSITE SIDES
10d BOX
3" x 0.131" NAILS
3" 14 GAGE STAPLES, 7/16" CROWN

27. BUILT UP GIRDERS AND BEAMS, 2"

LUMBER LAYERS

ENDS AND AT EACH SPLICE,

FACE NAIL
AND
2 - 20d COMMON
3 - 10d BOX
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN
2 - 20d COMMON
3 - 10d BOX
3 - 3" x 0.131" NAILS
3 - 3" 14 GAGE STAPLES, 7/16" CROWN

LEDGER STRIP SUPPORTING

JOISTS OR RAFTERS

28. EACH JOIST OR RAFTER, FACE
NAIL

PLAN SECTION

PLAN SECTION

PLAN SECTION

PLAN SECTION

PLAN SECTION
8d @ 10"O.C.
16d @ SPACING TO

MATCH SHEAR PANEL

EDGE NAILING
E.N.

SHEAR PLY
2x OR 3x
POST
HOLDOWN AT 2x OR 3x
PLATE
E.N.

POST
E.N. W/ 2x OR 3x STUD

WHERE SHEAR PANEL
INSTALL INTER- OCCURS @ CROSS WALL

SECTING WALL

AFTER SHEAR PLY

IS INSTALLED

HOLDOWN

WHERE OCCURS
WALL &
POST
POST

HOLDOWN
E.N.

SHEAR PLY

SHEAR PLY
E.N.

HOLDOWN
WALL &
POST
POST
WALL &
POST

HOLDOWN
2x TRIMMER
E.N. SHEAR PLY
A
B E
C
E
16d @ SPACING TO

MATCH SHEAR PANEL

EDGE NAILING

SHEAR PLY
Scale
Project number
Date
Drawn by
Checked by
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail

APPROVAL STAMP

THESE PLANS ARE THE PROPERTY OF HC STRUCTURAL
ENGINEERING, INC. FOR THE EXPRESS USE ON THIS
PROJECT. ANY REPRODUCTION OR USE OF THIS

DRAWINGS OR ANY OF ITS DETAILS WITHOUT WRITTEN
CONSENT OF HC STRUCTURAL ENGINEERING, INC. IS A

VIOLATION OF COPYRIGHT LAW AND THE VIOLATOR MAY
BE SUBJECT TO PROSECUTION IN A COURT OF LAW.

As indicated
1/24/2024 10:41:34 AM
S2.0

DETAILS
2023-040
1174 LAUREL AVE, EAST PALO ALTO, CA,
94303

LAUREL AVE ADU
08-18-2023
JG
HSC
1/2" = 1'-0" 1

TYPICAL STUD WALL
1" = 1'-0" 2
TYP. SHEAR WALL DETAIL
12" = 1'-0" 4

MINIMUM NAILING SCHEDULE
3/4" = 1'-0" 3
PLAN SECTIONS @ WOOD
POSTS
No. Description Date

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Yanxian Chen
01/24/2024
61 2" L1 L2
(E) CONC.

SLAB
(N) CONC. SLAB
REINF. BAR DOWEL
@ 16" O.C. TYP. AT

LOCATION OF (N)

REBAR, SEE TABLE
FOR SIZE & EMBED.

BAR
SIZE
#4
#5
#6

DRILL BIT

DIAMETER
5/8"
3/4"
7/8"
L1
5"
5"
5"
DRILLED DOWEL NOTES:

1. SEE MANUFACTURERS SPECIFICATIONS FOR INSTALLATION AND MATERIAL REQUIREMENTS.

2. WHERE THICKNESS OF EXISTING CONCRETE DOES NOT PERMIT SCHEDULED EMBEDMENT, SHORTEN EMBEDMENT TO MAINTAIN 2 IN. MINIMUM CONCRETE OVER AT END OF DOWEL.

3. USE SIMPSON S.E.T. EPOXY, W/ MIN. (3) DOWELS TO TIE (N) FTG. TO (E) FTG.

4. DO NOT CUT EXISTING REINF. WHEN DRILLING.

L2
2'-0"
2'-0"
2'-0"

SLAB ELEVATION
MIN.
2"
L1 L2
L2
(E) FTG.

FOOTING ELEVATION
A
A

SECTION A-A
EQ EQ
EQ EQ
EQ EQ

EQ EQ EQ
(N) FTG.
(E) FTG.

BEYOND

PROVIDE DOWEL

W/ EPOXY TO
MATCH

LOCATION OF
ALL NEW HORIZ.

REBARS TYP.
(N) FTG.
135.00°

90.00°
d
DD
2 1/2" MIN.
6d,
4" MIN.
6d,

STIRRUPS AND TIES
6 1

MAIN REINFORCEMENT
0"
12" MIN.
12d
D
d
D
MAX. SLOPE IF REQ'D.
24" MIN.
48d LAP,
4" MIN.
4d,
BAR
SIZE

BEND DIAMETER,
D
d = BAR DIAMETER
#3 TO #8
#9 TO #11
6d
8d
BAR
SIZE

BEND DIAMETER,
D
d = BAR DIAMETER
#3 TO #5
#6 TO #11
4d
8d
CLASS A & B BAR LAP SPLICE LENGTHS (IN.)
Ld = DEVELOPMENT LENGTH OF BAR

BAR SIZE
f'c = 2500 PSI f'c = 3000 PSI f'c = 4000 PSI
Ld A B Ld A B Ld A B
#3
#4
#5
#6
#7
#8
#9
#10
#11
18 18 23 16 16 21 14 14 18
24 24 31 22 22 28 19 19 25
30 30 39 27 27 36 24 24 31
36 36 47 33 33 43 28 28 37
53 53 68 48 48 62 42 42 54
60 60 78 55 55 71 47 47 62
68 68 88 62 62 80 54 54 70
76 76 99 70 70 77 60 60 78
85 85 110 90 90 100 67 67 87
NOTES:

1. FOR SLAB BARS, BOTTOM BEAM BARS AND TEMPERATURE BARS IN SLABS, BEAMS OR FOOTINGS WITH SPACING MORE THAN 6" OR MORE, USE 0.8 TIMES THE LENGTH SHOWN, BUT NO LESS THAN 1' - 0".

2. FOR BARS WITH MORE THAN 1' - 0" OF CONCRETE CAST BELOW THE DEVElOPMENT LENGTH OR SPLICE, USE 1.3 TIMES THE LENGTHS SHOWN.

3. IF MORE THAN 50% OF THE BARS ARE SPLICED WITHIN THE SPLICE LENGTH, USE CLASS B LAP, OTHERWISE USE CLASS A LAP.

TOOLED JOINT AT

CONTINUOUS POUR W/
1/4" MAX. EDGE RADIUS
SAWCUT WITHIN 12

HOURS OF PLACING

CONCRETE
3/4"
T
9" 6"
2"
T

CONTROL JOINT
SLAB REINF. AND

UNDERLAYMENT

PER PLAN
T/4
1ST POUR 2ND POUR
SLAB REINF. AND

UNDERLAYMENT

PER PLAN
5/8"ø SMOOTH BARS,

APPLY BOND BREAKER

TO ONE SIDE & SPACE
TO MATCH TYP. REINF.

CONSTRUCTION JOINT

SLAB ON GRADE

CONCRETE BLOCK

CHAIRS (DOBIES),
AS REQ'D.

SLAB REINF. AND

UNDERLAYMENT

PER PLAN
#4 CONT.

TYP.
3" CLR.
8" TYP.

THICKENED EDGE,

THICKENED EDGE
SLAB REINFORCING:
#4 @ 16" O.C. EA.

WAY, TYP.
15 MIL VAPOR BARRIER
(MAY BE OMITTED AT

EXTERIOR SLABS)
5" THK.

TYP.
7" CLEAN

CRUSHED
ROCK
EXT.

GRADE

NEW SLAB ON GRADE

AND UNDERLAYMENT,

PER PLAN
(E) STUD WALL,

PER PLAN
18" WIDE FOOTING
12" MIN.
8" MIN.
8" MIN.
#4 DOWELS @ 16" O.C. W/

SIMPSON SET-XP EPOXY

INTO (E) FOOTING, PER
DETAIL 3/S2.1
(3) #4 BARS
#4 STIRRUPS
@ 16" O.C.
3" CLR.

TYP.
(E) FTG. EMBED.

MIN.
8"
(E) FTG. WIDTH
E.N.

SHEAR PLY, PER

PLAN AND SCHEDULE

SILL PLATE AND

ANCHOR BOLT,

PER PLAN

FINISH GRADE

SHEAR PLY, PER PLAN

AND SCHEDULE, MAY BE

APPLIED TO EITHER SIDE

OF STUDWALL
(E) SILL PLATE W/

ANCHOR BOLTS PER

PLAN AND SCHEDULE
(E) FTG.

HOLDOWN PER PLAN

AND SCHEDULE

PER PLAN
EMBED.

F1554 GR. 36

THREADED ROD W/

SIMPSON AT-XP

EPOXY, PER PLAN

SLAB ON GRADE PER
PLAN, SEE DETAIL E.N.

HOLDOWN POST,

PER PLAN
WIDTH 12" MIN.
(E) FTG., V.I.F.
12" MIN. V.I.F.
(E) FTG. EMBED.
2/S2.1

IF (E) DIMENSIONS ARE

VERIFIED TO BE

INADEQUATE, FOLLOW
DETAIL 5/S2.1 FOR

UNDERPINNING

SILL PLATE AND

ANCHOR BOLT

PER SCHEDULE
E.N.

SHEAR PLY.

PER PLAN

STUD WALL

PER PLAN

SLAB AND

UNDERLAYMENT,

PER PLAN AND
DETAIL 2/S2.1
(2) #4 CONT.
@ TOP & BOT.
#4 TIES @ 16" O.C.

PER PLAN
FTG. WIDTH,
MIN.
8"
FIN. GRADE
18" MIN.
1 1
TYP.
3" CLR.
2x4 BLOCK AT TOP
@ 32" O.C.

GABLE END TRUSS,

DESIGNED BY OTHERS

PLYWOOD AT GABLED ENDS

EDGE NAILING (OMIT
T.N. CLIP IF PLYWOOD
CONTINUES TO BOTT.

CHORD) E.N.

PLYWOOD, PER PLAN
A35 CLIP
@ 24" O.C.
2x6 DIAGONAL BRACE
SPACED @ 48" O.C.,

ATTACHED TO VERTICAL
STUD WALL, PER PLAN AND BLOCKING (4)-10d
ROOF TRUSS @
24" O.C.,

DESIGNED BY
OTHERS

PROVIDE GABLE END
TRUSS BLKG. AS REQ'D
2x OUTLOOKERS
@ 4'-0" O.C.

CS16 STRAP @ EA.

OUTLOOKER
FASCIA, S.A.D.

E.N.
2x SHAPED BLOCKING

ROOF TRUSS PER PLAN,

DESIGNED BY OTHERS
E.N.

FRAMING CLIP PER

SHEAR SCHEDULE
ROOF PLY. PER
PLAN
E.N.

PLYWOOD, PER PLAN

STUD WALL, PER PLAN

FASCIA,
S.A.D. SIMPSON H2.5A TIE
@ EA. TRUSS

DO NOT NOTCH TRUSSES,
PROVIDE 2x SHIM, AS

NECESSARY FOR FULL

BEARING
S.A.D.

OVERHANG
E.N.

Scale
Project number
Date
Drawn by
Checked by
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail

APPROVAL STAMP

THESE PLANS ARE THE PROPERTY OF HC STRUCTURAL
ENGINEERING, INC. FOR THE EXPRESS USE ON THIS
PROJECT. ANY REPRODUCTION OR USE OF THIS

DRAWINGS OR ANY OF ITS DETAILS WITHOUT WRITTEN
CONSENT OF HC STRUCTURAL ENGINEERING, INC. IS A

VIOLATION OF COPYRIGHT LAW AND THE VIOLATOR MAY
BE SUBJECT TO PROSECUTION IN A COURT OF LAW.
1" = 1'-0"
1/24/2024 10:41:34 AM
S2.1

DETAILS
2023-040
1174 LAUREL AVE, EAST PALO ALTO, CA,
94303

LAUREL AVE ADU
08-18-2023
DA
JG
1" = 1'-0" 3

TYPICAL DOWEL CONNECTION
1" = 1'-0" 1
TYP. REINF. BAR BENDS AND

LAP SPLICE SCHEDULE
1" = 1'-0" 2
TYP. SLAB ON GRADE DETAILS
5 UNDERPIN FOOTING RETROFIT
DETAIL
6 HOLDOWN TO EXISTING FTG. -

SLAB ON GRADE
4 TYP. SLAB ON GRADE

FOOTING - NO CURB
7 GABLE END ROOF TRUSS
DETAIL
8 TYP. ROOF TRUSSES PERP.

TO EXT. WALL
No. Description Date
1 PLAN REVISION 01/24/2024

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Yanxian Chen
01/24/2024
62 FLUSH BM.,

PER PLAN

STUDWALL,

PER PLAN

POST, EMBEDDED IN

STUDWALL, WIDTH TO

MATCH BEAM ABOVE,

DEPTH TO MATCH

STUDWALL
(2) A34 FRAMING
CLIPS, MIN.

SIMPSON H2.5A

HURRICANE TIE,
EA. SIDE OF BEAM
(2) A34 FRAMING
CLIPS, MIN.

SILL PLATE
DOUBLE

TOP PLATE

ALIGN POST W/

BEAM ABOVE

TYPICAL STUDWALL CONDITION
FLUSH BM.,

PER PLAN

STUDWALL,

PER PLAN

POST, EMBEDDED IN

STUDWALL, WIDTH TO

MATCH BEAM ABOVE,

DEPTH TO MATCH

STUDWALL
(2) A34 FRAMING
CLIPS, MIN.

SIMPSON H2.5A

HURRICANE TIE
(2) A34 FRAMING
SILL PLATE CLIPS, MIN.

DOUBLE

TOP PLATE

ALIGN POST W/

BEAM ABOVE

CORNER CONDITION
SIMPSON LTP4

FRAMING CLIP
FLUSH BM.,

PER PLAN

STUDWALL,

PER PLAN

POST, EMBEDDED IN

STUDWALL, WIDTH TO

MATCH BEAM ABOVE,

DEPTH TO MATCH

STUDWALL
A34 FRAMING
SIMPSON LTP4

FRAMING CLIP
(2) A34 FRAMING
SILL PLATE CLIPS, MIN.

DOUBLE

TOP PLATE ALIGN POST W/

BEAM ABOVE

ENDWALL CONDITION
SIMPSON LTP4

FRAMING CLIP
FLUSH BM.,

PER PLAN

STUDWALL,

PER PLAN

POST, EMBEDDED IN

STUDWALL, WIDTH TO

MATCH BEAM ABOVE,

DEPTH TO MATCH

STUDWALL

SIMPSON ECCQ
COL. CAP, PER
PLAN
SIMPSON MST37

STRAP ACROSS

DISCONTINUOUS

TOP PLATE
(2) A34 FRAMING
CLIPS, MIN.

SILL PLATE
DOUBLE

TOP PLATE

ALIGN POST W/

BEAM ABOVE
"POST W/ CC"

COLUMN CAP CONDITION
MIN.

W
W
W/3 MAX. @ ALL WALLS
W/2 MAX IF DBL. FULL
HT. STUDS (LIMITED TO
2 CONSECUTIVE
STUDS)
W = WIDTH OF STUD OR PLATE
d = DEPTH OF JOIST
L = CLEAR SPAN BETWEEN SUPPORTS

NO HOLES OR NOTCHES PERMITTED
WHERE d IS LESS THAN 5 1/2" DEEP.

NOTCHES NOT PERMITTED IN BEARING
WALL STUDS.

NOTCHES NOT PERMITTED IN MIDDLE
L/3 OF SPAN LENGTH

CLEAR SPACING

BETWEEN HOLES

SHALL NOT BE
LESS THAN 4' - 0"
MIN.
3/4" CLR.
4" MAX. @ NON-BEARING

WALLS ONLY
d/2 d/2
d
MAX.
d/4
L/3 MIN. 4d MIN.

MAX.
d/3
MAX.
d/6
2" MIN.
2" MIN.
2" MIN.

STRAP AND SPLICE

TOP PLATE SPLICE

PLATE JOINTS TO

BE OVER STUDS
8-16d EA. SIDE OF
SPLICE
ST6224 STRAP

ON TOP OR SIDE
DBL. TOP PLATE EQ EQ

HOLE SIZE STRAPS
LESS THAN 1/3

PLATE WIDTH

NOT REQ'D
LESS THAN 2/3

PLATE WIDTH
ST2122 W/ 4
16d EA. END
OVER 2/3

PLATE WIDTH
ST2125 W/ 6
16d EA. END

OF PIPE & STRAP

TOP PLATE SPLICE AT PIPE
STRAP EA. SIDE

PER TABLE
DBL.

TOP PLATE
Scale
Project number
Date
Drawn by
Checked by
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail
Consultant
Address
Address
Phone
Fax
e-mail

APPROVAL STAMP

THESE PLANS ARE THE PROPERTY OF HC STRUCTURAL
ENGINEERING, INC. FOR THE EXPRESS USE ON THIS
PROJECT. ANY REPRODUCTION OR USE OF THIS

DRAWINGS OR ANY OF ITS DETAILS WITHOUT WRITTEN
CONSENT OF HC STRUCTURAL ENGINEERING, INC. IS A

VIOLATION OF COPYRIGHT LAW AND THE VIOLATOR MAY
BE SUBJECT TO PROSECUTION IN A COURT OF LAW.
1" = 1'-0"
1/24/2024 10:41:35 AM
S2.2

DETAILS
2023-040
1174 LAUREL AVE, EAST PALO ALTO, CA,
94303

LAUREL AVE ADU
08-18-2023
DA
HSC
1" = 1'-0" 1
BEAM TO POST CONNECTION, TYP.
1" = 1'-0" 3

SAWN LUMBER HOLES &
NOTCH REQ.
1" = 1'-0" 2

TOP PLATE SPLICE
No. Description Date

PLAN REVIEW ACCEPTANCE

FOR COMPLIANCE WITH THE APPLICABLE

CALIFORNIA BUILDING, PLUMBING, MECHANICAL,

ELECTRICAL, AND ENERGY CODES AS AMENDED
BY THE JURISDICTION.

PLAN REVIEW ACCEPTANCE OF DOCUMENTS

DOES NOT AUTHORIZE CONSTRUCTION TO

PROCEED IN VIOLATION OF ANY FEDERAL,
STATE, NOR LOCAL REGULATION.

BY: ___________________ DATE: _________________ WEST COAST CODE CONSULTANTS, INC. (WC3 )
Yanxian Chen
01/24/2024
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PUBLIC HEARING ITEM 16.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Ana M Torres-Mondragon, Human Resources Manager
Shiri Klima, Assistant City Manager
SUBJECT: Status of the City’s Vacancies, Recruitment, and Retention efforts Pursuant to Assembly Bill 2561
Recommendation
Adopt a resolution:

1. Accept the report regarding the status of the City’s vacancies, recruitment, and retention efforts pursuant to Assembly Bill 2561, accept changes to policies, procedures and recruitment activities (if applicable), and receive presentations from recognized bargaining units (if applicable); and

2. Find that the proposed actions being considered do not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 3: Increase Organizational Effectiveness and Efficiency 111
PUBLIC HEARING ITEM 16.2
Background
On September 22, 2024, Governor Newsom signed Assembly Bill 2561 into law, making it effective January 1, 2025. AB 2561 added Government Code section 3502.3 to the MeyersMilias-Brown Act, which is the body of law that governs collective bargaining and labor relations at the local government level.

The new law requires local government agencies to comply with the following:
 Hold a public hearing before the governing board at least once per fiscal year and present the status of vacancies and recruitment and retention efforts as well as identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process; if the governing board will be adopting an annual budget during the fiscal year, the presentation shall be made prior to the adoption of the final budget;
 If the vacancy rate in a bargaining unit is at least 20 percent, upon the request of the relevant bargaining unit, the agency must present the following additional information:
the total number of vacancies within the bargaining unit; the total number of applicants for vacant positions within the bargaining unit; the average number of days to complete the hiring process from when a position is posted; and opportunities to improve compensation and other working conditions ; and
 Allow recognized employee organizations for bargaining units to make presentations at the public hearing.

The City currently has three bargaining units: the Police Officers’ Association (POA), the Service Employees International Union (Local 521, called SEIU), and the Management Employees’ Association (MEA). By email dated May 6, 2025, the City invited all three bargaining units to make presentations at this public hearing.

Analysis
As of May 1, 2025, the vacancy rate for the City of East Palo Alto totals 13.1 percent (including two Police Recruits as part of the vacancy for POA). This figure is based on the bargaining unit full-time equivalent (FTE) positions recently added in the mid-year personnel update for Fiscal Year 2024-25 approved on March 18, 2025. More specifically:
 For the POA, there are a total of 33 sworn positions in the City, 29 of which are filled.

The four vacancies yield a POA vacancy rate of 12.12 percent. This includes two recruits as part of the vacancy data for POA. Once they graduate around midyear this upcoming fiscal year, they will be promoted into the sworn Police Officer classification; this will further lower our vacancy rate in the POA to 6.06 percent.  In SEIU, there are a total of 46.25 positions citywide, 40.25 of which are filled. The six vacancies yield a vacancy rate of 12.97 percent. Also, the City is currently in the active recruitment process for four SEIU positions. We have received over 250 applications 112
PUBLIC HEARING ITEM 16.2
and will be able to hire highly qualified candidates, which will lower SEIU’s vacancy rate to 6.67 percent.
 In MEA, there are a total of 20 positions citywide,17 of which are filled. The three vacancies yield an MEA vacancy rate of 15 percent. The City is currently in two active MEA recruitment processes. We have received over 45applications and will be able to hire highly qualified candidates, which will lower our vacancy rate to 5 percent.

The City’s vacancy rate remained steady over the past fiscal year, which was a result of direct recruiting efforts through online government job boards, social media postings, university outreach, staff networking, and not to mention the approval of recruitment and retention bonuses approved on March 4, 2025. The City reduced the overall vacancy rate following the recovery from the COVID-19 pandemic. At this time, in light of the current efforts by the City outlined below, staff is recommending no changes to policies, procedures, or recruitment activities that may lead to obstacles in the hiring process.

Recruitment and Retention Efforts
The City has made some critical improvements in recruitment and retention efforts in the past two years that are worth highlighting.

1. Implemented an extensive targeted marketing strategy:

In addition to executive recruiter support, the City advertises job opportunities through paid and free professional and industry-specific job boards, such as the Municipal Management Association of Northern California (MMANC), Municipal Management Association of Southern California (MMANSC), California Society of Municipal Finance Officers (CSMFO), Government Finance Officers Association (GFOA), American Public Works Association (APWA), Society of Women Engineers (SWE), American Planning Association, California City News, International Code Council (ICC), CA Chief Building Official Association, International Association of Plumbing and Mechanics Officials (IAPMO), Affordable Housing Jobs, Inc., Diversity Jobs, Government Jobs, CA Parks and Recreation Society (CPRS), National Grants Management Association (NGMA), Grant Professionals Association, etc.

These job boards, in addition to virtual platforms, have been effective in recruiting for hard-tofill positions. The Human Resources team has also been able to utilize the City's social media channels, such as LinkedIn, Indeed.com, Handshake, and Instagram, for broader visibility.

2. Recruitment and Retention Sign-on Bonus Program:

On March 4, 2025, staff recommended expanding the recruitment and retention sign-on bonus program to offer targeted sign-on bonuses. This strategy was designed to attract qualified candidates in this highly competitive job market where traditional recruitment efforts have not been enough. For example, the Chief Building Official role faces intense regional competition, and the part-time Shuttle Van Driver position has remained vacant for over two years, directly impacting senior services. Offering structured bonuses at key employment milestones provides a strong incentive for applicants to join and stay with the City to establish stability and 113
PUBLIC HEARING ITEM 16.2
knowledge retention within the organization. This program will run through June 30, 2027, serving as a critical tool to recruit talent.

The bonus structure is as follows:
 Police Officers – $10,000 after successfully completing the Field Training Program, $10,000 after passing probation, and $10,000 after thirty-six months in paid status.  Shuttle Van Drivers – $2,500 upon hiring, $2,500 after probation, and $2,500 after one year.
 Chief Building Official – $7,500 upon hiring, $7,500 after one year, and one-third after two years.

3. Review of Job Classifications and Classification Organizational Need:

Before opening a recruitment, Human Resources reviews the job classifications with the hiring manager to ensure accuracy in job duties and requirements and works with union representatives, if applicable, on proposed changes. Aligning job classifications with industry standards and the City's immediate and long-term needs helps recruit the right talent. This strategy has contributed to increasing the number of qualified applications per recruitment.

4. Enhanced our New Hire Orientation Program:

The City has enhanced its in-person new hire orientation program, not just to onboard employees, but to welcome them into something greater: a connected, compassionate team dedicated to serving East Palo Alto! So, rather than just the hour or so orientation on the first day, quarterly the City offers a full day program for all employees hired that prior quarter. In that day, all the Department Heads present about their departments’ roles, we review key City protocols, and we impart upon our new employees our organizational values and critical mission of serving our residents. Staff also provides the new employees with a full binder (virtually or printed, as desired) of critical information and answers to common questions. This binder is new, so it will continue to be improved as we get more feedback from employees.

5. Initiated Employee Appreciation Events:

The City holds an employee appreciation picnic every summer, as well as a Halloween pumpkin carving competition, and the December holidays luncheon (at which time we recognize employees who have been with the organization for extended periods of time).

November has been recognized as our Citywide Gratitude Month, which consists of various employee appreciation events such as Let’s TACObout Gratitude and A LATTE to be Grateful For.

There are events held by certain departments or locations: for example, the Tate Street office holds some barbeques throughout the year and decorate cubicles for birthdays, and City Hall now hosts monthly birthday celebrations. These events are not held in every organization, and they are often some of the first cuts cities make when budgets are tight. However, such events are shown to improve employee morale and increase retention rates. 114
PUBLIC HEARING ITEM 16.2

6. Investments in Our Employees’ Growth and Development The City also invests in our employees’ growth and development. We are sending employees to classes, webinars and conferences so they learn new skills, meet their peers in neighboring organizations, and bond with their fellow employees. Most recently, the Municipal Management Association of Northern California (MMANC) hosted a one-day Women’s Leadership Summit in Oakland, and we sent a delegation of 12 women from various departments around the City.

HR also began a training series in the last two years and is adding to that series this coming year with classes regarding Self-Development- The Road to Balance: Your Work & Family Life, Administrative Training Day, Communication- Creating Healthy Team, Active Shooter Training, CPR & 1st Aid, Health & Wellness- Digital Distractions: Use technology, Don’t Let it Use You, Time Management- The Struggle is Real. Strategies for Time Management, Strategies for Effective Dialogue and Critical Conversations, Mastering the Delivery of Employee Performance (EPR) Reviews, Multigenerational Workplace, Recognizing a Colleague in Need, and so much more! Again, this is not just fun; it is a proven technique to increase employee engagement through investment in their success, which in turn creates employee loyalty and increases retention.

Council’s Investment in These Efforts
Our low vacancy rates are neither coincidental nor obvious as government organizations around the State struggle to recruit and retain qualified employees. On September 5, 2023, the City Council authorized three HR support agreements totaling up to $320,000. This proactive and impactful investment allowed the City to stay ahead of the game in strengthening recruitment and marketing efforts well before AB 2561 became the law. This strategic allocation of resources positioned the City to effectively address evolving workforce needs and has resulted in a more resilient and responsive HR infrastructure.

This forward-thinking action laid the foundation for compliance with new mandates under AB 2561. State law also requires transparency in hiring metrics and collaboration with employee organizations. Because of the City’s early and strategic HR investments, we are wellpositioned to meet these new State requirements with confidence and credibility.

To maintain building on this success, staff will soon be coming forward with a request for proposals (RFP) to continue this momentum and ensure that the City remains below the 20 percent per bargaining unit vacancy threshold. This continued focus shows our commitment to maintaining a stable and high-performing workforce that meets the needs of our community.

Fiscal Impact
Staff is not asking for additional appropriation at this time. We will only use funds approved in regular budget process.

Public Notice
115
PUBLIC HEARING ITEM 16.2
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution
116
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Resolution No. XX-2025 1 of 2
RESOLUTION NO. XX– 2025

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

ACCEPTING THE REPORT REGARDING THE STATUS OF VACANCIES, RECRUITMENTS, AND RETENTION EFFORTS PURSUANT TO ASSEMBLY BILL 2561, ACCEPT RECOMMENDED

CHANGES TO POLICIES, PROCEDURES AND RECRUITMENT ACTIVITIES (IF APPLCIABLE),

RECEIVE PRESENTATIONS FROM RECOGNIZED BARGAINING UNITS (IF APPLICABLE) WHEREAS, on September 22, 2024, Governor Newsom signed Assembly Bill 2561 (AB 2561) into law, making it effective January 1, 2025. AB 2561 added Government Code section 3502.3 to the Meyers-Milias-Brown Act, which is the body of law that governs collective bargaining and labor relations at the local government level; and
WHEREAS, the new law requires local government agencies to hold a public hearing before the governing board at least once per fiscal year and present the status of vacancies and recruitment and retention efforts as well as identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process; and WHEREAS, if the vacancy rate in a bargaining unit is at least 20 percent, upon the request of the relevant bargaining unit, the agency must present additional information; and WHEREAS, AB 2561 requires local government agencies to allow recognized employee organizations for bargaining units to make presentations at this public hearing; and WHEREAS, by email dated May 6, 2025, the City invited all three bargaining units to make presentations at this public hearing; and
WHEREAS, the City Council made a proactive and impactful investment in recruitment and retention by approving three HR support agreements totaling up to $320,000 on September 5, 2023, well before AB 2561 became a legal requirement, making us well-positioned to meet these new State requirements with confidence and credibility.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of East Palo Alto hereby:

1. Finds the foregoing recitals are true and correct, and are incorporated by this action: and

2. Accept the report regarding the status of the City’s vacancies, recruitment, and retention efforts pursuant to Assembly Bill 2561, as is provided in more detail in the related staff report, and which states:
a. For the Police Officers’ Association (POA), there are a total of 33 sworn positions in the City, 29 of which are filled; the four vacancies yield a POA vacancy rate of 12.12 percent;
117
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Resolution No. XX-2025 2 of 2
b. In the Service Employees International Union (Local 521, called SEIU), there are a total of 46.25 positions citywide, 40.25 of which are filled; the six vacancies yield a vacancy rate of 12.97 percent;
c. In the Management Employees’ Association (MEA), there are a total of 20 positions citywide, 17 of which are filled; the three vacancies yield an MEA vacancy rate of 15 percent;
d. The City has utilized a wide variety of recruitment and retention techniques, including but not limited to implementing an extensive targeted marketing strategy, creating and maintaining a recruitment and retention sign-on bonus program, reviewing job classifications, enhancing our new hire orientation, initiating employee appreciation events, and investing in our employees’ growth and development; and

3. Find that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

PASSED AND ADOPTED this 20th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Barragan. Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
118
POLICY AND ACTION ITEM 17.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Commission Appointments
Recommendation
Interview the applicants for the Rent Stabilization Board and the Planning Commission; and appoint applicants for Regular or Alternate Seats for all bodies.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority No. 1: Promote Housing, Economic and Workforce Development Priority No. 3: Promote Health & Public Safety
Priority No. 4: Ensure Our Financial and Organizational Health Background
The City Council of the City of East Palo Alto is seeking candidates to make the following appointments:

Rent Stabilization Board appointments for the following terms:

Regular Seat No. 7: From May 31, 2025, through May 31, 2028 Alternate Seat No. 1: From May 31, 2025, through May 31, 2028 119
POLICY AND ACTION ITEM 17.1
Planning Commission appointments for the following terms:

Regular Seat No. 3: From July 8, 2025, through May 31, 2028 Regular Seat No. 4: From July 8, 2025, through May 31, 2028 Alternate Seat No. 1: From May 31, 2025, through May 31, 2026 The application period will be open through May 20, 2025. The City accepted applications electronically via the SurveyMonkey platform. The City conducted outreach through its social media outlets in hopes of attracting more applicants, and additionally engaged in in-person outreach efforts to ensure a comprehensive approach to the outreach process. These outlets included various newsletters disseminated to over 4,000 residents, Facebook ads, and the City website.

Selection Process
In order to ensure an efficient and transparent Brown Act compliant selection process, the procedure for review is as follows:

1. City Council will review the applications attached to the May 20, 2025, agenda.

2. City Council will be provided with a voting form at the beginning of the agenda item from the City Clerk.

3. City Council will conduct interviews.

4. City Council will make its selections by motion.

Attachments

1. Rent Stabilization Board Applications

2. Planning Commission Applications
120
Planning Commission Application 2025
1 / 19
Q1
Name
Christopher Kao
Q2
Home Address
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
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Planning Commission Application 2025
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Q7
Why would you like to serve on the Planning Commission? I would like to serve on the Planning Commission because I care deeply about East Palo Alto’s future and have already been actively involved in shaping it. As the chair of the Public Works and Transportation Commission, I’ve worked collaboratively to research infrastructure funding, improve ADA accessibility, and enhance pedestrian safety through efforts like the temporary traffic circles on Pulgas and Fordham. My engagement with the Ravenswood Business District Specific Plan update reflects my long-term commitment to thoughtful development: I proactively shared transportation data with the city’s consultants, such as SamTrans’ plans for Bus Rapid Transit and the launch of the EPX route, to help ensure our transit models reflect both present and future needs. I want to bring this same energy and follow-through to the Planning Commission, especially now that the specific plan is entering a phase where implementation decisions will have a lasting impact on the community.

My vision for East Palo Alto is a walkable, mixed-use, multimodal city that meets the aspirations of current residents and future generations. I believe the next evolution of the Planning Commission must include voices that understand both the need for inclusive growth and the importance of preventing displacement. I’m part of a generation that sees thriving, connected places like Cityline in downtown Sunnyvale or Huxley in Redwood City and wants to see something similar—yet rooted in EPA’s values—emerge here. I know that the Ravenswood and Four Corners area, located within 0.5 miles of a major transit stop, is a unique opportunity zone for equitable development. With three years of commission experience, a record of community-oriented action, and a commitment to collaboration, I hope to bring a balanced, thoughtful perspective to the Planning Commission that reflects the city’s diversity and longterm interests. 122
Planning Commission Application 2025
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Name
Tonga Victoria
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East Palo Alto
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E-mail Address
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Phone Number
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Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
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Planning Commission Application 2025
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Q7
Why would you like to serve on the Planning Commission? I would like to serve on the Planning Commission because I believe equitable development is the cornerstone of a just and thriving city. As someone who was born and raised in East Palo Alto, and who has spent over a decade working at the intersection of housing, policy, and community voice, I understand how planning decisions today will define the future of our neighborhoods for generations.

As a current Public Works & Transportation Commissioner, I’ve already helped shape infrastructure conversations around mobility, youth access, and environmental resilience. I see the Planning Commission as a next step to ensure our general plan, zoning, and development projects uphold principles of racial and economic justice, sustainability, and long-term community benefit.

My approach is rooted in transparency, inclusion, and proactive collaboration. I want to help ensure that as our city grows, it grows with intention—preserving the cultural integrity of East Palo Alto while creating real pathways to affordability, ownership, and opportunity for all.
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Name
Elena Savva
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City
East Palo Alto
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Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
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Yes
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Planning Commission Application 2025
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Q7
Why would you like to serve on the Planning Commission? Serving on the Planning Commission isn't just a civic duty for me a chance to actively shape the future of our town. I want to be a thoughtful voice, advocating for growth that respects and enhances the very fabric of our neighborhoods and the natural beauty that surrounds us. Beyond connection to our community, I also feel a strong sense of responsibility to participate actively in our local governance. I genuinely believe that each of us has a role to play in shaping our future. I understand that the decisions made by the Planning Commission have long-lasting ripples, and I'm prepared to dedicate the necessary time and energy to delve into each proposal, understand the nuances of our regulations, and make well-informed choices that genuinely serve the best interests of our entire community. I have architect degree. My years of training and professional experience have given me an understanding of how spaces work, the principles that guide good design, the practicalities of building codes, and the real-world implications of planning policies. I believe this allows me to offer meaningful perspectives on the feasibility and overall quality of development projects and I genuinely believe my expertise can be an asset in shaping a brighter future for our community. 126
Planning Commission Application 2025
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Name
Elena Kogan
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East Palo Alto
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month at 7:00 pm?
Yes
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Planning Commission Application 2025
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Q7
Why would you like to serve on the Planning Commission? Because I am passionate about the city where I and my family have lived for 25 years. I want to see it improve and thrive. 128
Planning Commission Application 2025
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Name
Michael Mashack
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East Palo Alto
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Planning Commission Application 2025
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Q7
Why would you like to serve on the Planning Commission? Having grown up in the Gardens neighborhood where I raised my children, coached youth sports, maintain an active leadership role as a YMCA Board Member, and have served on various City Boards, Committees, and Commissions, I understand the hopes and concerns of our East Palo Alto families, seniors, and small businesses. Witnessing firsthand and in real-time, East Palo Alto’s rapid growth and the pressures of displacement, I want to help ensure that new development reflects and uplifts the needs of all East Palo Alto residents.

I’m eager to continue serving on the East Palo Alto Planning Commission, where I’ve proudly led the commission as the Chair of the Commission for the past two years. During my tenure, I’ve helped guide complex, community centered land use decisions such as the RBD Specific Plan and Housing Element Compliance, affordable housing policy to open space planning, and I remain committed to ensuring our rapid growth benefits all residents.

I want East Palo Alto to be a model of thoughtful urban growth: one that balances new economic opportunity with social equity, green infrastructure with neighborhood scale, and pedestrian safety with regional connectivity. By serving on the Planning Commission, I will continue to work to integrate innovative sustainability standards, strengthen zoning protections for small scale entrepreneurs, and expand community outreach so that every resident, regardless of background or income, can participate meaningfully in shaping our city’s future.

Thank you for considering my application. I’m committed to continuing the investment of my time, energy, and local knowledge to help guide East Palo Alto’s next chapter of growth in a way that honors its past and empowers its people. 130
Planning Commission Application 2025
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DeVan Taylor
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Planning Commission Application 2025
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Q7
Why would you like to serve on the Planning Commission? I would like to serve on the Planning Commission because I care deeply about preserving and uplifting the values, voices, and vision of East Palo Alto residents. Our city has a rich history of cultural diversity, community activism, and resilience in the face of displacement and inequity. I want to help ensure that future development reflects that legacy and is shaped with strong local input.

With a background in public administration, policy development, and community engagement, I bring the tools to support planning decisions that prioritize affordability, environmental sustainability, and inclusive growth. I believe planning is not just about buildings and zoning — it’s about creating a city where families can stay rooted, where elders can age with dignity, and where future generations feel a sense of belonging. My goal is to support development that includes local voices, celebrates our cultural heritage, and ensures that East Palo Alto’s residents remain at the center of its future. 132
Planning Commission Application 2025
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Name
Maria Rocha
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East Palo Alto,CA 94303
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month at 7:00 pm?
Yes
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Planning Commission Application 2025
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Q7
Why would you like to serve on the Planning Commission? I would like to serve on the Planning Commission because East Palo Alto is not just where I live—it’s where I was raised, where I taught, and where I’ve chosen to raise my own family. As a second-generation resident with deep community ties, I have seen our city grow through both challenges and triumphs. My lived experiences—as a student, educator, mother, and public servant—have given me a unique understanding of our community’s needs, especially around responsible development, housing, and infrastructure.

I believe thoughtful planning should center the voices of long-standing residents, prioritize equity, and preserve the rich cultural and historical fabric of East Palo Alto. With my professional background in project management, policy writing, and access control at Stanford, I bring skills in collaboration, safety, and sustainability that I believe can support the city’s growth in a balanced and community-driven way. This is my opportunity to give back in a tangible way to the city that has shaped me. 134
Planning Commission Application 2025
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Name
Robert Allen Fisk
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East Palo Alto, CA 94303
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Respondent skipped this question
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Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
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Planning Commission Application 2025
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Q7
Why would you like to serve on the Planning Commission? I am a senior member of the commission having served for the last decade. I am knowledgeable of developments in the city, past, present and future (yet to be built). At my urging and participation, I am responsible for the city adopting the Condo Conversion Ordinance (limitations) and the Ellis Act Mitigations (financial and tenant protections). In addition, I have served as Treasurer for the last 4 city propositions (JJ, V, L, HH) and was responsible for tracking income and expenses and filing 410s, 460s and other required FPPC documents with the city clerk.

Here is additional information that you may want to review that I provided in previous appointment applications. =====
What is your understanding of the purpose of this Advisory body? Since the commission reviews all development proposals requiring a use permit, architectural control, variance, minor subdivision and environmental review associated with these projects, I see clearly that the Commission serves as one of the recommending bodies to the City Council for major subdivision, rezoning, conditional use permits and planned unit development permits. All developers need to be treated fairly and equitably as do our citizens by requiring quality construction and planning that serves all our citizen needs including maximizing community benefits.

Please describe briefly why you want to serve on the Board, Commission, or Committee you choose, and what you hope to accomplish as a member:

Preserve affordable housing, add additional affordable housing (BMRs), and prevent resident displacement.

Please list 3 issues facing the City that you feel the Advisory Body should address:
(1)Traffic and (2) parking impacts in upcoming projects should not be considered separately but altogether. Three projects will affect the University Avenue corridor: two at Woodland Ave, one at Donohoe, and one at Bay Road.

Plus we need to leverage all projects to provide the (3) maximum community benefits.

EDUCATIONAL & OCCUPATIONAL BACKGROUND:

Education: B.S., Biology, University of Massachusetts, Amherst M.A., Biology, University of California, Berkeley (candidate) NeuroBiology, NeuroChemistry, coursework (Stanford University) A+ Certification, CompTIA, Networking Essentials, Cisco/Sun Academy Unix System Administration Certificates. OICW, Menlo Park Occupation:___Retired_____________________________________________ Prior work experience includes:

Systems Engineer, Information Technology, Sun Microsystems, and Tandy Corporation; Research Associate (Biotechnology) at Syntex Corporation & Syntex Research; Neurology Research, Veteran’s Administration Hospital and Stanford University; Electron Microscopy, UCSF Medical Center, San Francisco; Property Manager, J&R Associates, East Palo Alto
COMMUNITY INVOLVEMENT: Do you/ did you belong to any other Civic affiliations? Did you participate in any community activities? Please list them and share your experiences:

Planning Commissioner:
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Planning Commission Application 2025
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PC Sub-Committee on Subdivisions, Chair; PC Sub-Committee on Condominium Conversion; PC Liaison to Westside Area Plan Advisory Committee
Rent Stabilization Board Member (Chair, 2005):

RSB Sub-Committees: (1) Rules & Regulations; (2) Operational Excellence RSB Ad-hoc Committee on Condominium Conversion; Joint PC/RSB Condo Conversion Syntex Corporation, Veterinary Explorer Post Leader 1977-78 Syntex Research, Safety Committee (Radioactive, Bio-hazardous, & other Toxic Wastes) Filoli Gardens and Nature Preserve (1 square mile) and a National Trust Site for Historic Preservation in Woodside Nature Education Docent and House & Garden Docent; School Day Hikes (2 miles) for students (grades 1-5) I attended all the Westside Area Plan Advisory Committee and GPAC meetings as well as other General Plan community meetings at the YMCA and the RSB and the consultant led city hall workshops. Attended YUCA and Woodland Park community meetings.

Measure HH +V campaigns: accounting, website maintenance, and outreach efforts in 2018 &2020 and other campaigns notably the NO on E(victions) and JOP campaigns in the past.
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Name
Andre Guzman
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East Palo Alto
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E-mail Address
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Phone Number
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Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
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Q7
Why would you like to serve on the Planning Commission? To continue to grow roots deep in the community and develop a better east palo alto. My grandfather was on a few of the first commission boards prior to the city being incorporated. East Palo Alto has been home to us for decades. 139
Rent Stabilization Board Application 2025
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Porchea Fort
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City
Respondent skipped this question
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scheduled for the second Wednesday of every month at
7:00 pm?
Yes
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Rent Stabilization Board Application 2025
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Why would you like to serve on the Rent Stabilization Board? As an epa native I cannot afford to live by myself in a town I grew up in and I want to make an impact for those people who are in similar situations as me.
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Q7
Why would you like to serve on the Rent Stabilization Board? I would like to serve on the Rent Stabilization Board because I believe that stable, affordable housing is essential to preserving the soul of East Palo Alto. Our community has a long and proud history shaped by generations of Black, Latino, Pacific Islander, and immigrant families, and I want to help protect that legacy. With professional experience in labor relations, municipal consulting, and public policy, I understand how to navigate complex regulations while advocating for fairness and transparency. I am committed to policies that protect tenants from displacement, honor the rights of property owners, and center the voices of those most affected by housing instability. I also believe strongly in encouraging local buy-in — ensuring that residents are not just informed about housing decisions, but are part of shaping them. Serving on this board would allow me to support housing justice efforts that ensure East Palo Alto remains a place where people can build futures, stay rooted, and age with dignity. 143
POLICY AND ACTION 17.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 20, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Shiri Klima, Assistant City Manager
Maurice Baker, Community Services Manager
SUBJECT: 2025 Transient Occupancy Tax Grants Recommendations Recommendation
Adopt a resolution:

1. Authorizing: the City Manager to award twelve grants to the following organizations for acceptance into the 2025 Transient Occupancy Tax grants program, in a form approved by the City Attorney, for $30,000 each, in a programmatic amount not-to-exceed $360,000:
a. Boys & Girls Club of the Peninsula;
b. Fit to the Core;
c. Paxton Sports Academy;
d. Live In Peace;
e. Mid-Peninsula Athletic Association;
f. Fresh Approach;
g. East Palo Alto Greyhounds Youth Sports Club;
h. Hope Horizon;
i. Youth Community Service;
j. EPACENTER;
k. East Palo Alto Community Media Center; and
l. East Palo Alto Tennis & Tutoring; and

2. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Alignment with City Council Strategic Plan
Priority: Enhance Community Services and Parks for Residents 144
POLICY AND ACTION 17.2
Background
Chapter 3.68 of the Municipal Code, the uniform transient occupancy tax (TOT ordinance), establishes the imposition of a 12 percent tax on “hotel” stays. Hotels are broadly defined and include hotels, motels, lodging houses, apartment houses, dormitory and other similar structures occupied by transients for dwelling, lodging or sleeping purposes. Transient stays are defined as stays for 30 or fewer consecutive days. This tax was originally imposed by the voters in 1998. In 2002, East Palo Alto voters modified the TOT ordinance to require the dedication of 10 percent of TOT revenue to affordable housing and 10 percent to children, youth and family services, including senior citizens (CYFS).

According to the Municipal Code Section 3.68.150, CYFS revenues can only be used to:

1. Support comprehensive, integrated, and community-based systems of services and support systems for children, youth, and their families and seniors to promote individual and community health, recreation, and cultural arts, and;

2. Fund grants or loans to nonprofit service providers headquartered in East Palo Alto or for which a majority of clients served are East Palo Alto residents.

In Spring 2014, the City Council adopted a policy to use a Community Grants Review Panel (Panel) comprised of East Palo Alto residents, business owners, and industry experts to review and rank proposals for CYFS funds. The City works with the Panel annually to make CYFS funding recommendations to the City Council. This year, the Panel volunteered to review, rank and select among twenty applications. That group was comprised of:
 Alma Pulido (Grant-Making Expert);
 Adora Manalo (Four Seasons Representative);
 Debra Turner (Small Business Expert/Representative);
 Michelle Goudeaux (Large Business Expert/Representative); and  Q. Smith (Community Resident)
For the FY25-26 budget, staff proposed a $350,000 ($200,000 from Recreation and $150,000 from Senior Services) request from the CYFS portion of the Transient Occupancy Tax fund.

These funds would go towards fulfilling the grants approved by City Council. On March 18, 2025, City Council approved the recommendation of staff to increase the maximum grant award amount to $75,000 and accept only ten to twelve organizations per grant cycle.

TOT Grant Timeline for 2025
Staff maintained the following process for releasing the TOT grants program this year:
 March 24, 2025- Released Notice of Funding Availability (NOFA).  April 4, 2025- Hosted two mandatory informational sessions for potential applicants. 50 people attended the sessions.
145
POLICY AND ACTION 17.2  April 9, 2025- Closed the period for potential applicants to submit clarifying questions.  April 11, 2025 - Posted responses to questions for all see  April 25, 2025- Received 25 total applications by the 3:00pm application deadline.  April 25-28, 2025- Reviewed applications for completeness and moved 20 complete applications forward for Panel review.
 April 29- May 2, 2025- Panel performed independent review, discussed options, and determined final recommendations.

Analysis
Staff provided an initial rubric that proposed the following criteria for a total overall score of 50 points:

1. Application Completeness (10 points)

2. Majority of the proposed population to be served are East Palo Alto residents (5 points)

3. Number of projected clients served (5 points)

4. Measurable outcomes, indicators and objectives(10 points)

5. Mechanisms for success measurement (5 points)

6. Program impact (10 points)

7. Projected hours of programming (5 points)
Following a substantive two-hour discussion and thoughtful considerations, the Panel asked to revise the criteria by omitting the Completeness criterion (as this was already performed by staff), giving more weight to the category related to East Palo Alto residents making up the majority of the population to be served, and increasing the total point maximum from 50 to 60 points. The Panel’s final rubric, upon which its members each scored the twenty applications, is attached to this report.

The chart below lists the twenty applicant organizations with their respective areas of focus and requested amounts of funding. The organizations are listed in the order the Panel ranked them:
in other words, the Boys & Girls Club received the highest score of any organization, then Fit to the Core, and so forth.

Organization Area of Focus* Requested
Funding
Recommended
Amount
1 Boys & Girls Club of Peninsula Children/Youth $75,000 $30,000 2 Fit to the Core Seniors $40,000 $30,000
3 Paxton Sports Academy Children/Youth $75,000 $30,000
4 Live in Peace Children/Youth $75,000 $30,000
5 Mid-Peninsula Athletic Association Children/Youth $37,500 $30,000 6 Fresh Approach Families $38,155 $30,000
7 EPA Greyhounds Youth Sports Children/Youth $75,000 $30,000 8 Hope Horizon Children/Youth,
Families
$75,000 $30,000
9 Youth Community Service Children/Youth, $75,000 $30,000 146
POLICY AND ACTION 17.2
Organization Area of Focus* Requested
Funding
Recommended
Amount
Seniors
10 EPACENTER Families/Seniors $75,000 $30,000
11 EPA Community Media Center Children/Youth $48,044 $30,000 12 EPA Tennis & Tutoring Children/Youth,
Families
$75,000 $30,000
13 Mannakin Dance & Theater Children/Youth $75,000 -
14 Lewis & Joan Platt EPA Family
YMCA
Seniors $68,280 -
15 Nuestra Casa Families $50,875 -
16 Live Music Fostering Community Families $13,850 -
17 Foundation for a College Education Children/Youth $75,000 - 18 Bay Area Urban Eagles Children/Youth $75,000 -
19 EPA Peninsula Rugby Club Children/Youth $53,500 -
20 Beyond Barriers Athletic Club Children/Youth $20,000 - Total $1,195,204 $360,000
* 11 of these organizations are focused on children/youth, 3 on families, 2 on seniors, and 4 on a combination of age groups The Panel’s initial recommendation was to fund as many of the twenty organizations as possible.

The Panel emphasized that these are great organizations doing critical work in our community, and they wished many if not all of them could receive funding.

While staff agrees with the Panel’s sentiments, as we explained on March 18, 2025, staff does not currently have the capacity to oversee twenty organizations. Execution of the contracts, confirming insurance, execution of purchase orders, and paying the organizations is timeintensive, we do not have the software to streamline this process, and the City currently has one employee assigned to this task (among his many other responsibilities). Additionally, staff wants to improve the program in three critical ways this year. First, we want to establish more paperwork submission requirements for payments, creating a stronger auditing trail. Second, we want to oversee the organizations that receive the grant funds and ensure that they are serving our residents as they proposed. Third, we want to evaluate the TOT program overall to make recommendations for programmatic changes in the fall. Thus, our true capacity at this time is in overseeing ten to twelve organizations.

Given that, the Panel recommends the top twelve organizations listed in the chart above each receive a TOT grant. Upon reflection as to how much to award to each organization, the Panel considered giving varied amounts based on how much each organization requested or based on the final rankings. However, the Panel determined the top twelve organizations should each receive the same amount of $30,000 to ensure the result was truly equitable. 147
POLICY AND ACTION 17.2
Staff wishes to thank the Panel members for their hard work in reviewing all twenty applications thoroughly, reviewing and amending the rubric to reflect the Panel’s understanding of the most important qualities, carefully ranking each application, and grappling with the final recommendations of organizations and amount. Each Panel member put in at least 15 to 20 hours into this careful evaluation, and we are grateful for their dedication to this program and to our community.

Fiscal Impact
This action does not require a budget amendment. The estimated project cost of $360,000 will be incorporated into the proposed FY 2025-26 budget.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Government Code § 84308
Applicability of Levine Act: Yes.

Analysis of Levine Act Compliance: The signatories for the agreements are set forth below as “parties”. Staff is unaware of any other parties or participants relevant to the Council’s consideration of this item.
 Fred Sloane (Boys & Girls Club of the Peninsula)
 Nadine Rambeau (EPACENTER)
 Henrietta Burroughs (EPA Center for Community Media)
 Eric Stuart (East Palo Alto Greyhounds Youth Sports Club)  Tracie VanHook (Fit to the Core)
 Laura DeTar (Fresh Approach)
 Josette Langevine (Hope Horizon)
 Heather Starnes-Logwood (Live in Peace)
 Jeffrey Austin (Mid-Peninsula Athletic Association)
 Tometrius Paxton (Paxton Sports Academy)
 Mora Oommen (Youth Community Services)
 Kesha Weekes (East Palo Alto Tennis & Tutoring)
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POLICY AND ACTION 17.2
Attachments

1. Resolution

2. 2025 Grant Applications (1-10)

3. 2025 Grant Applications (11-20)

4. Final Rubric (revised)
149
DRAFT
Resolution No. XX-2025 1 of 2
RESOLUTION NO. XX– 2025

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO AWARD AND EXECUTE AGREEMENTS WITH THE

FOLLOWING TWELVE ORGANIZATIONS, IN A FORM APPROVED BY THE CITY ATTORNEY, FOR $30,000 TO EACH ORGANIZATION, IN A PROGRAMMATIC AMOUNT NOT-TO-EXCEED $360,000 WHEREAS, the Transient Occupancy Tax (TOT) tax was established by the voters in 1998, and the TOT grants program was established when residents voted to amend the TOT tax in 2002, to provide the City with the ability to administer support to organizations who desired to conduct activity in East Palo Alto for the community; and
WHEREAS, each year a percentage of revenues from the City’s hotel residency tax revenues is allocated to the Children, Youth, and Family Services including Seniors for programming that is executed by local non-profits or organizations or that serves majority East Palo Alto residents, according to East Palo Alto Municipal Code 3.68.140; and
WHEREAS, on March 24, 2025, staff released a Notice of Funding Availability (NOFA) to the public and hosted two informational sessions on April 4, 2025; and WHEREAS, at the deadline of the application period, 20 applications were received that met the criteria to move forward, and the Community Grants Review Panel narrowed that list down to its top 12 organizations through substantive discussion and thoughtful consideration for the 2025 TOT grants program; and WHEREAS, the proposed grants being awarded do not constitute “projects” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) because awarding such grants is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of East Palo Alto hereby:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action; and

2. Authorizes the City Manager to award twelve grants to the following organizations for acceptance into the 2025 Transient Occupancy Tax grants program, in a form approved by the City Attorney, for $30,000 each agreement, in a programmatic amount not-to-exceed $360,000; a. Boys & Girls Club of the Peninsula
b. Fit to the Core
c. Paxton Sports Academy
d. Live in Peace
e. Mid-Peninsula Athletic Association
f. Fresh Approach
g. East Palo Alto Greyhounds Youth Sports Club
h. Hope Horizon
i. Youth Community Service
j. EPACENTER
k. East Palo Alto Community Media Center; and
l. East Palo Alto Tennis & Tutoring; and

3. Finds that the action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may 150
DRAFT
Resolution No. XX-2025 2 of 2
result in a potentially significant impact on the environment.

PASSED AND ADOPTED this 20th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Barragan, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
151
Element Rubric Point System
It is estimated that at less than 20% of program participants are East Palo Alto Residents 0 It is estimated that at least 20% - 39% of programming of program participants are East Palo Alto Resid 5 It is estimated that at least 40% of program participants are East Palo Alto Residents 10 0-9 clients 0
10-19 clients 1
20-29 clients 2
30-39 clients 3
40-49 clients 4
50+ clients 5
There are no measurable indicators or objectives focused on direct service programming and impact in the proposal 0
There is one measurable indicator or objective focused on direct service programming and impact in the proposal 2
There are two measurable indicators or objectives focused on direct service programming and impact in the proposal 4
There are three measurable indicators or objectives focused on direct service programming and impact in the proposal. However these indicators and objectives do not have many details and are not fully clear or defined 6
There are three measurable indicators or objectives focused on direct service programming and impact in the proposal. The indicators and objectives have a good amount of detail and are clearly defined. 8 There are three measurable indicators or objectives focused on direct service programming and impact in the proposal The indicators and objectives have a great amount of concise detail they are 10 There are no defined tools for measuring success. 0
0-5 hours 0
6-10 hours 1
11-20 hours 2
21-30 hours 3
31-40 hours 4
41+ hours 5
Wellness Factor Description
Mental & Emotional Wellness
Mental and emotional wellness allow individuals to operate through their world with a sense of stability and positivity. Individuals are able to handle difficult social situations with grace, wisdom, and strength; allowing them to control their emotions as opposed to their emotions controlling them.

Social & Community Wellness
Social & emotional wellness are defined as activities that contribute to an individuals ability to socialize with others, build friendships, relationships and partnerships with diverse people. It allows people to build a strong social network and net that people can rely on in times of need and create Academic, Career, & Financial Wellness
Academic, career, & financial wellness are defined as activities that help an individual gain knowledge, progress in their academic learning, gain new career skills, and have the potential to help the participant grow financially.
1 2
3 4
Physical Wellness
Physical wellness is any activity the allows participants to move and be active in an age appropriate way or provides them with a nutrient rich diet that contributes to a healthy lifestyle. Positive physical wellness are activities that safely increase the heart rate and support bodily mobility (such as dancing, walking, sprinting, lifting weights, soccer, basketball and all other sports). Positive wellness in terms of diet often means receiving a full healthy meal (whole unprocessed foods such as - fruits, 5 0
2 4
6 Projected Program Hours
(5 points possible)
Program Impact
(10 Points Possible)
Mechanism for Measurement
(5 pionts possible)
Likely no positive impact in the short-term or long-term on youth and families in East Palo Alto in any of the key positive impact factors (physical wellness, mental & emotional wellness, social & community wellness, and academic/career/financial wellness) The program is likely to have a positive impact on East Palo Alto youth and their families in the short term with potential for long-term and will likely impact at least three key positive factors (physical wellness, mental & emotional wellness, social & community wellness, and financial wellness).

The tools for measuring success are mentioned vaguely or could be inferred.

The tools for measuring success are clearly stated in the proposal in great detail, have a defined method of execution and proven track record of successfully recording data and will bring clear results of whether indicators or objectives were achieved.

The tools for measuring success are stated in the proposal but are not detailed or practical.

The tools for measuring success are stated in the proposal are detailed but not likely to be practical.

The tools for measuring success are stated in the proposal in great detail and have a reasonable method for execution that will likely be deliverable.

The program is extremely likely to have a positive impact on East Palo Alto youth and their families in the short term and long-term and will likely impact ALL key positive factors (physical wellness, mental & emotional wellness, social & community wellness, and financial wellness).

TOT Proposal Grading Rubric
It is estimated that at least 60% of program participants are East Palo Alto Residents It is estimated that at least 80% of program participants are East Palo Alto Residents Majority of Program serves EPA Residents
(25 points possible)
It is estimated that at least 98% of program participants are East Palo Alto Residents TOTAL Number of Points: 60
Projected clients served
(5 points possible)
Indicators & Objective
(10 points possible)
15 20
25 The program is very likely to have a positive impact on East Palo Alto youth and their families in the short term with potential for long-term and will likely impact at least four key positive factors (physical wellness, mental & emotional wellness, social & community wellness, and financial wellness).

The impact on youth and families in East Palo Alto would likely be short-term and negligible and only include one of the key positive impact factors (physical wellness, mental & emotional wellness, social The program is likely to have a positive impact on East Palo Alto youth and their families in the short term with potential for long-term and will likely impact at least two key positive factors (physical wellness, mental & emotional wellness, social & community wellness, and financial wellness). 8 10
152
Legal Name
Organization:

East Palo Alto Greyhounds Youth Sports Club
Address of Organization: 148 Wisteria Drive, East Palo Alto, Ca 94303 Website: www.epahoundz.com
Collaborating
Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator Eric Stuart
Email [email protected]
Phone 510-812-6703 Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $75,000.00
Total Project Budget: (For this project) $175,000.00
Matching funds/in-kind donations? Yes $ tbd
What is your organization’s total annual operating budget? $180,000.00 Please list the names of matching funding or in-kind donation sources: SVCF, Sutterhill Ventures, CZI,Fortress Investment Group
Have you received TOT funding previously? Yes No Year(s)? 2023 Is that grant still active?No
If not, have you submitted your Closeout forms? Yes
153
Sports/Recreation Re-Entry/Diversion Other
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children, Youth, Families
Check Age Group(all that apply):

Ages 4-18 years
Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming: 200
List the total number of Clients you intend to serve during this program: 200 Program Timeline
What are your dates of service for this program(s)? Jan 23rd 2025- Dec 14 2025 What days/nights will you run your program(s)? Monday- Friday Practice & Training (2 hours a session. Saturday are competition days usually lasting 8 hours. Total: 20hrs If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields. N/A
Acknowledgement
I have read the minimum compliance standards for the City of East Palo Alto TOT Grants Program and can demonstrate that my program meets all minimum standards.

I agree to fully participate in the City of East Palo Alto’s spirit of partnership (see Section 1, Item F. Contractual Requirements and additional requirements as a funded organization.

I certify that my agency is eligible to apply based on the criteria listed in the Request for Applications and agree to submit any follow up documentation needed to verify eligibility 154 (including but not limited to a 501(c)(3) tax letter). The signatory declares that: 1. they are authorized to sign on behalf of all entities in the partnership (if applicable); 2. the application accurately outlines the extent, objectives, and methods of the project; and 3.

The grant funds, if awarded, will be used solely for the purposes outlined in this application.
___Eric Stuart 04/21/2025_____________________________
______________________ Signature of Authorized Representative Date Signed _Eric Stuart Founder/Director_______________________________ ______________________ Printed Name Title
NARRATIVE: Not to exceed 2 pages (Please use 12 PT Font with 1-inch margins on 8/12 x 11 inch paper).

Please describe:
• Your project service category;
• Goals and objectives – work plan;
• How many clients you intend to serve;
• Project partners (if any);
• Project timeline;
155
• How this project helps your organization fulfill its broader organizational mission; (Please include your organization’s mission statement);
• How proposed program activities will increase a young person’s academic achievement or help positively develop their social skills. Evidence based strategies will be viewed favorably; • Discuss how the services you will provide will offer a supportive community environment for families and/or seniors of East Palo Alto;
• Your organizational history and qualifications providing direct services to the target population; • Lead staff, their qualifications; and
• The project’s proposed budget and how it supports the overall objectives and activities. Include planned efforts to leverage funds and list potential funders. Budget should be reasonable, realistic, and consistent with your work plan. Projects that utilize matching funds will be given priority.

Graphic Chart/Spreadsheet: Not to exceed 3 pages (highlighting one (1) objective per sheet of 8/12 x 11 inch paper).

Highlight up to three (3) measurable indicators/objectives focused on direct service programming and impact. The limited number makes the process simpler; more importantly, it makes everyone think hard about priorities. The chart draws a picture of your program or intervention; In your responses, keep the following concepts in mind:
• Outputs: Outputs are the activities or deliverables that are to be accomplished as a result of a grant.

Outputs are generally described as deliverables or milestones in a work plan or timeline. Outputs include things like number of workshops held, number of youth tutored, health management plan completed, etc. • Outcomes: Outcomes are the measurable impacts or results of the work of the grant. While outputs are accomplished during the life of the grant, outcomes generally occur after the completion of the grant. It is useful to categorize outcomes as short and long-term. Outcomes include things like the numbers of youth served that are now in college, or the measure by which their grade point average has improved.

BUDGET: In an Excel spreadsheet, develop a project budget that outlines the funding request. Detail: TOT funds requested; note any matching funds; and list the organization’s annual budget allocation to that activity. Examples of budget items include, but are not limited to, personnel, personnel benefits, sub contractors/collaborative partners, supplies and materials, and equipment. Staff and personnel costs may not exceed thirty percent (30%) of the total budget.
156
Project Service Category
Sports & Recreation/Summer Camp/Year Round
How many clients you intend to serve
Our program serves between 250-300 youth student-athletes per year.

Project Timeline
Year Round Project (due to the different youth sports seasons) Grant Request Amount
$75,000
Organizational History
Since its inception in 2005, the East Palo Alto Greyhounds Youth Sports Club has relentlessly pursued its goal of empowering youth through sports. Beginning with just a handful of dedicated volunteers, we set out to tackle the challenges faced by local youth due to the decline in community-based sports programs. Over the years, we have expanded our programs, accommodating youth from various backgrounds and skill levels to ensure inclusivity and equal opportunity for all.

Goals and Objectives
The objective of the East Palo Alto Greyhounds is to establish scholastic standards, excellence in training, and travel opportunities that will set a local precedent for excellence amongst local youth sports associations. Community-based sports programs have been drastically cut, leaving the children of East Palo Alto/Belle Haven without avenues to direct their time and energy. These children are continually at risk for misdirection and violence. Our association runs on a year-round basis. Our members’ ages range from 5-18 years. We compete in various athletic competitions throughout the year, primarily on the weekends. This means that our association usually runs 6-7 days a week. This gives our program members far less time for misdirection and or violent crimes.

Mission Statement
The mission of the Greyhounds is to develop strength of mind, spirit and character within young people throughout the community. We provide our participants with physically and mentally challenging experiences, creating a sense of personal and team spirit as well as unforgettable memories that contribute to lifelong success. Our participants have the opportunity to be nationally recognized as they mature as student athletes. We develop scholars who understand leadership, teamwork, fidelity and humanity. We provide experienced coaches and tutors to make sure that our members are receiving clear instruction. Equal respect, loyalty, service and opportunity are given to all citizens of our culturally diverse community.

Our primary focus has been on track and field; however, we have also branched out into other sports such as basketball, football and soccer. Each program is designed to 157
provide physical activity and foster teamwork, discipline, and sportsmanship among participants. This holistic approach encourages our young athletes to develop not only their physical abilities but also their character and academic skills.

Throughout our history, we have celebrated numerous achievements, including multiple regional and national champions. We have athletes in the NFL, Olympic Trials and a host of athletes competing at the collegiate level.These successes have inspired our athletes to strive for excellence and have garnered a strong reputation for our organization within the community.

Community Impact
Our programs have positively impacted the lives of hundreds of children, providing them with structured activities that channel their energy into constructive outlets. By running our association year-round and maintaining a rigorous schedule, we offer participants the stability and consistency they need to stay focused on their goals. This commitment to providing year-round athletic opportunities helps reduce the likelihood of engagement in negative behaviors or violence.

The Greyhounds not only emphasize athletic development but also place a strong focus on academic achievement. We ensure that our student-athletes have access to tutoring and mentorship programs, which help them excel in school and become well-rounded individuals. By instilling the values of leadership, teamwork, and community service, we equip our young participants with the skills they need to succeed both on and off the field.

Future Goals
This year the Greyhounds are celebrating its 20th anniversary. Looking ahead, we aim to expand our reach and enhance our facilities, potentially introducing a summer camp program that caters to various interests and skill levels. We plan to deepen our partnerships with local schools and organizations to create additional opportunities for youth engagement and support.

We also recognize the importance of mental health and emotional support for our athletes. As such, we will continue to explore programs that address these needs, providing our members with a safe and nurturing environment where they can grow and thrive.

By fostering a culture of respect, loyalty, and opportunity, we hope to continue making a lasting impact in the lives of young athletes and the community as a whole. The East Palo Alto Greyhounds are more than just a sports association; we are a family dedicated to nurturing and empowering the leaders of tomorrow. Together, we can build a brighter future for the youth of East Palo Alto and Belle Haven Community. 158
159
Program: East Palo Alto Greyhounds Youth Athletic Association Situation: Please identify the issue and state your objective. What do you want to do? Focus on needs and assets; symptoms versus problems; and stakeholder engagement. State your priorities and intended outcomes. (100 words or less) Budget:

Matching Funds:

Timeline:

Inputs Outputs Outcomes
Activities Participation Short Medium Long
Provide Youth Sports to the East
Palo Alto/Belle Haven Community.

Track & Field 120 Youth Athletes Qualify for Junior
Olympics
Keeping our youth off
the streets and
involved in safe and
productive activities
during the entire year
Our long term objective is to
provide a one-stop youth sports
shop, that will runs on a year round
basis. This way we can positively
impact the youth in our community.

Provide Youth Sports to the East
Palo Alto/Belle Haven Community.

Football National
Championship Football Keeping our youth off
the streets and
involved in safe and
productive activities
during the entire year
250 Youth Athletes
Provide Youth Sports to the East
Palo Alto/Belle Haven Community.

Cheer National
Championships
Cheer Keeping our youth off
the streets and
involved in safe and
productive activities
during the entire year.

Provide Youth Sports to the East
Palo Alto/Belle Haven Community.

AAU National
Championships 100 Youth Athletes
Basketball
Assumptions and External Factors: Briefly highlight variables that could impact the successful implementation of this objective. Include discussion on how you plan to address these issues. (100 words or less)
Evaluation: Describe how will your organization evaluate and measure impact and success of the objective? Focus on your outcomes. Ask yourself what you want to know, and how will you know it. (100 words or less)
160
City of East Palo Alto 2025 TOT Grant Program
Organization Name: EPACENTER
Grant Request: $75,000
Service Category: Arts & Culture Programming for Families and Youth Application Narrative
Organizational Overview: EPACENTER is a vibrant hub for creativity and cultural engagement in East Palo Alto, dedicated to inspiring imagination and activating the creative potential of all who seek greater access to artistic opportunities in San Mateo County. EPACENTER seeks to unite individuals of every age through artistic expression, support career pathways in creative fields, and celebrate the rich cultural heritage of our community.

Project Overview: EPACENTER seeks $75,000 from the 2025 TOT Grant Program to support a 7-monthlong family programs series for up to 7350 residents of East Palo Alto comprised of an outdoor concert series and an outdoor movie series:
• Outdoor Concert Series - Rock the Block: A live, outdoor concert series taking place one Sunday per month over seven months, 7 concerts in total
• Outdoor Movies Series - Friday Night Flicks: A festive outdoor film series held two Fridays per month across seven months, 14 movie screenings in total These events will take place at EPACENTER’s outdoor amphitheater and will be free to the public, engaging local youth, families, and seniors with high-quality cultural programming in a joyful, safe, and welcoming environment.
• Rock the Block (7 outdoor concerts)
• Event Dates: Second Sunday of each month in: June 2025, July 2025, August 2025, September 2025, October 2025, May 2026, and June 2026
• Venue: EPACENTER's 350-seat outdoor amphitheater
• Format: Live, amplified music performances by area bands performed on Sunday afternoons on stage. Dance area also provided.
• Ambience: Family-friendly outdoor concerts where guests will be able to bring blankets and their own seating. Concession stand or access to food trucks on site will be provided. • Project Management: Five concerts curated by Live Music Fostering Community (LMFC), the producers of Rock the Dock in Redwood City. Two concerts curated by music producers hired by EPACENTER.
• Budget Allocation: $37,905
• Friday Night Flicks (14 outdoor film screenings)
• Event Dates: Two Fridays per month in June 2025, July 2025, August 2025, September 2025, October 2025, May 2026, and June 2026
• Venue: EPACENTER's 350-seat outdoor amphitheater with space for film projection, food and beverage service, and lawn seating.
• Format: Free outdoor movie shown after-dark in the amphitheater using EPACENTER’s outdoor film screen
• Ambience: Festive, family-friendly atmosphere with glow sticks, glow-in-the-dark wristbands, neon balloons, and a glow bar. May also include pre-show live performances. 161
• Estimated Attendance: 350 guests per screening
• Budget Allocation: $37,095
Target Population and Impact:
• Target Demographics: Kids, youth, families, and seniors residing in East Palo Alto • Projected EPA Clients Served: Up to 7,350 seats across 21 events • Program Outcomes: These events will significantly improve access to arts and entertainment in East Palo Alto, which does not have a movie theater or live music venue, or an ongoing series of free cultural programs. The series supports the City’s strategic goal of enhancing quality of life in the community by fostering social connections, celebrating cultural diversity, and offering inclusive, multigenerational experiences in a safe, local setting—eliminating transportation barriers and creating joyful spaces for all ages to gather and celebrate.

Work Plan and Timeline:
• May 2025: EPACENTER begins coordination with LMFC, books talent and film licenses, assigns staff, and launches marketing.
• June 2025 – October 2025: Monthly Sunday concerts (5 produced by LMFC), and two film screenings each month conducted.
• May – June 2026: Two EPACENTER-produced Sunday concerts and four additional film screenings conducted.
• July 2026: Project evaluation, surveys, and closeout report submitted to the City.

Alignment with EPACENTER Mission:

EPACENTER aims to create a dynamic range of public programs, including captivating live performances, thought-provoking exhibitions and installations, stimulating lectures, curated film screenings, and spirited community events. This project directly aligns with this goal as it builds on our role as a cultural anchor in East Palo Alto, and leverages our facility to bring people together around music, storytelling, and artistic celebration.

Key Personnel and Partnerships:
• EPACENTER: Project management, logistics, staffing, community engagement, marketing, event planning, concert production, film selection, and venue • Live Music Fostering Community (LMFC): Music curation and production partner for 5 summer/fall concerts
• Independent AV & film licensing providers: Film licensing and viewing Budget and Sustainability:

The total budget for the 2025-2026 Family Program Series at EPACENTER is $86,377. A $75,000 TOT grant from the City of East Palo Alto will help subsidize EPACENTER’s portion of event operations, talent, and logistics. Food and beverage sales, and branded glow merchandise, will not be covered by the grant.

EPACENTER will pursue $11,377 in sponsorship support from local corporations for the series.

Conclusion
"Rock the Block" and "Friday Night Flicks" will provide joyful, public, free, and accessible cultural experiences that enhance the vibrancy of East Palo Alto. These community-wide events will offer connection, healing, and creativity to residents of all ages, activating East Palo Alto as a cultural destination and contributing to the well-being of families and seniors through the arts. 162
Expense Items
Rock the Block Music Series
Series 1: 5 Outdoor Concerts from June 2025 - October 2025 Curated by LMFC; 9 Hours of Building Usage per Concert
Janitorial
Security
Trash
Maintenance
Marketing
Event Personnel
Administration
Sub-Total: Series 1
Series 2: 2 Outdoor Concerts Curated by MAY 2026 - June 2026 Curated by EPACENTER; 9 Hours of Building Usage per Concert
Talent
AV Equipment
Janitorial
Security
Trash
Maintenance
Marketing
Event Personnel
Administration
Sub-Total: Series 2
Grand Total - Music Series
Friday Night Flick Movie Series
Series: 14 Outdoor Movie Screenings from June 2025 - October 2025 & May 26 - June 2026 Curated by EPACENTER; 5 Hours of Building Usage per Screening Film Licensing
Projectionist / AV Technician
City of East Palo Alto 2025 TOT Grant Program
Organization Name: EPACENTER
Grant Request: $75,000
Service Category: Arts & Culture Programming for Families and Youth Budget
163
AV Equipment
Janitorial
Security
Trash
Maintenance
Marketing
Event Personnel
Sub-Total: Film Series
Grand Total: Film Series
Expense Grand Total: Family Program Series
Revenue Items
City of East Palo Alto TOT Request
Corporate Sponsors (Will Pursue Sponsorships by Local Corporations) Sub-Total: Family Program Series
Revenue Grand Total: Family Program Series
164
Total
$1,500
$3,375
$2,500
$2,500
$5,000
$3,000
$1,700
$19,575
$5,000
$2,000
$600
$1,350
$1,000
$1,000
$2,000
$1,200
$680
$14,830
$34,405
$14,000
$1,302
outh
165
$3,000
$4,200
$2,800
$7,000
$7,000
$7,000
$5,670
$51,972
$51,972
$86,377
Total
$75,000
$11,377
$86,377
$86,377
166
Problem Statement
East Palo Alto residents need dedicated arts and entertainment venues such as movie theaters or concert halls. Families, youth, and seniors face barriers to accessing free, high-quality, local cultural experiences due to limited local options, affordability, and transportation. This project aims to create joyful, safe, intergenerational experiences through free monthly concerts and bi-monthly film screenings on-site at EPACENTER’s campus.

Rock the Block Music Series: Provide 7 free, high-quality outdoor concerts to East Palo Alto families, youth, and seniors Needs Inputs Activities Outputs Outcomes Impact
• Access to free
cultural events within
the community
• Safe, welcoming
community gathering
spaces
• Opportunities to
celebrate the Bay
Area’s heritage
through music
• $37,905 grant funds
allocated
• EPACENTER
facilities and event
staff
• LMFC concert
curation (5 events)
• Music producers
hired by
EPACENTER (2
events)
• Sound and event
equipment
• Plan and produce 7
monthly Sunday
concerts (June–Oct
2025 and May–June
2026)
• Curate diverse artist
lineups
• Coordinate logistics,
sound, security, and
janitorial services
• Promote events locally
via print and digital
channels
• 7 concerts presented
to the public
• Up to 2,450 people
in total attendance
• 7 different musical
acts engaged
• 7 community cultural
gatherings hosted
• Increased
attendance at local
programming
• Stronger community
identity and
intergenerational
connection through
shared music
experiences
• Ease of access to
amenities that
improve quality of
life
• Measurements:
o Attendance
tracked at each
concert via
check-in and
visual
headcounts
o Attendee
surveys to
measure
satisfaction,
enjoyment, and
perceived
community
benefit
• Increased satisfaction
of demand for public
arts programming in the
City
• Strengthened
community enjoyment
of local surroundings
• Improved long-term
social cohesion in East
Palo Alto
Assumptions External Factors
• Community members will attend and value consistent, free cultural programming
• Strong collaboration with LMFC and other artists/producers • Availability of equipment, licenses, and vendors on schedule • Weather and seasonal considerations for outdoor programming • Economic fluctuations impacting vendor pricing or equipment access • Competing community events or policy changes affecting attendance 167
Problem Statement
East Palo Alto residents need dedicated arts and entertainment venues such as movie theaters or concert halls. Families, youth, and seniors face barriers to accessing free, high-quality, local cultural experiences due to limited local options, affordability, and transportation. This project aims to create joyful, safe, intergenerational experiences through free monthly concerts and bi-monthly film screenings on-site at EPACENTER’s campus.

Friday Night Flicks: Deliver 14 free, festive outdoor movie screenings with glow-themed programming Needs Inputs Activities Outputs Outcomes Impact
• Access to free
cultural events within
the community
• Affordable, familyfriendly nighttime
recreation
• Safe, public spaces
for evening
community
gatherings
• Positive and creative
experiences for
youth after hours
• $37,095 grant funds
allocated
• EPACENTER’s
outdoor space and
projection equipment
• Concessions and
event staff
• Film licensing, AV
technicians, and
glow-themed
supplies
• Host 2 film
screenings/month from
June–Oct 2025 and
May–June 2026
• Include pre-show
entertainment and
glow-in-the-dark
elements
• Promote event series
across schools, senior
centers, and social
media
• 14 outdoor film
screenings
• Up to 4,900 total
attendees (350 per
event x 14)
• 14 community nights
featuring film, glow
merchandise, and
food
• Increased
attendance at local
programming
• Stronger community
identity and
intergenerational
connection through
shared experiences
under the stars
• Ease of access to
amenities that
improve quality of
life
• Measurements:
o Attendance
tracked at each
concert via
check-in and
visual
headcounts
o Attendee
surveys to
measure
satisfaction,
enjoyment, and
perceived
community
benefit
• Increased satisfaction
of demand for public
arts programming in the
City
• Strengthened
community enjoyment
of local surroundings
• Improved long-term
social cohesion in East
Palo Alto
• Increased crossgenerational
engagement through
accessible public
programming
Assumptions External Factors
• Community members will attend and value consistent, free cultural programming
• Availability of equipment, licenses, and vendors on schedule • Weather and seasonal considerations for outdoor programming • Economic fluctuations impacting vendor pricing or equipment access • Competing community events or policy changes affecting attendance 168

BOARD OF DIRECTORS

EXECUTIVE DIRECTOR

DIRECTOR OF ADMINISTRATION & OPERATIONS

ASSOCIATE DIRECTOR OF FACILITIES

ASSISTANT DIRECTOR OF ADMINISTRATION & OPERATIONS

CENTER MANAGER

DIRECTOR OF RESOURCE DEVELOPMENT

DEVELOPMENT & COMMUNICATIONS COORDINATOR

DIRECTOR OF PROGRAMS

OPPORTUNITY COORDINATOR

INTERNS

LEARNING COORDINATOR

INSTRUCTORS

PARTNERSHIPS & SPECIAL PROJECTS MANAGER

YOUTH FELLOW
CURRENT EPACENTER ORGANIZATION CHART - FY2025
Diagram Key
Full-Time
Employee
Board of Directors
Part-Time
Employee
Project Partner
LMFC
169

CHECK LIST

1. Application (pp. 7-8)
• Narrative (2 pages max)
• Describe your organization briefly.
• Work Plan: For this project.
• Attachments (Submit as Word Documents)
• Budget
• Graphic Chart highlighting outcomes/people served
• TOT Compliance Policies
a. Conflict of Interest (COI) Certification
b. Memorandum of Understanding (MOU)
• Where a partnering, collaborative, and or subcontracting relationship is proposed, the submission must include an MOU between the partnering organizations, which
documents the relationship and delineates tasks and or
compensation for each party.
• IRS documents
a. 501(c)(3) Determination Letter: Or Copy of fiscal agent’s 501(c)(3) determination letter
b. Form 990 or 990 Exemption: Last 2 years
• Financials
• Annual Budget: 2 years
• Financial Statements:
• Current YTD
• Previous Year
• Matching Funds: Commitment letter if applicable
• Other
• Organizational Chart:
• The chart should include the primary applicants’ Board of Directors, the entire project team (all partners), and
illustrate the relationship between the partners.
• Board Members List: Including titles and addresses.
• Executive Director Name: Or equivalent employee.
8 Docusign Envelope ID: 839E2BE5-839C-46C3-A698-C2C45C74028E X
X
X
X
X
170
CITY OF EAST PALO ALTO –TOT

GRANT APPLICATION

COVERSHEET
PLEASE READ AND ANSWER ALL QUESTIONS ON THIS APPLICATION FORM.

Organizational Information
Legal Name Organization:

Address of Organization:

Website:

Collaborating Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator
Email
Phone Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $ ______________ Total Project Budget: (For this project) $ ______________ Matching funds/in-kind donations? (Select one) Yes No
If yes, amount? $ ______________
What is your organization’s total annual operating budget? $ ______________ Please list the names of matching funding or in-kind donation sources:

Have you received TOT funding previously? Yes No Year(s)? ___________ Is that grant still active? Yes No
If not, have you submitted your Closeout forms? Yes No
Please indicate your service category: Camp Leadership Development Career/Employment/Entrepreneurship Crisis Intervention
Sports/Recreation Re-Entry/Diversion Other
9 Docusign Envelope ID: 839E2BE5-839C-46C3-A698-C2C45C74028E $1,780,379
X
X
X
Unrestricted Individual & Foundation Contributions
Elizabeth Wells
687 Bay Road Menlo Park CA
X
$19,075
X
2024
Foundation For a College Education
[email protected]
$94,075
https://collegefoundation.org/
75,000
650-454-8785
171
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children  Youth  Families  Seniors
Check Age Group(all that apply):
 under 5,  5-10,  10-15,  15-18,  18 – 24,  25 – 64,  65 & up Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming:
________
List the total number of Clients you intend to serve during this program: ________ Program Timeline
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ ----------------------
If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields.

Program Session 2 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 3 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 4 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ 10 Docusign Envelope ID: 839E2BE5-839C-46C3-A698-C2C45C74028E M-F
X
M-F
X
12:00 - 8:00 pm
X
7/1/25
M-F
7/1/25
12:00 - 8:00 pm
110
7/1/25
12:00 - 8:00 pm
X
M-F
X
12:00 - 8:00 pm
7/1/25
6/30/26
X
200
6/30/26
6/30/26
172
Acknowledgement
I have read the minimum compliance standards for the City of East Palo Alto TOT Grants Program and can demonstrate that my program meets all minimum standards.

I agree to fully participate in the City of East Palo Alto’s spirit of partnership (see Section 1, Item F. Contractual Requirements and additional requirements as a funded organization.

I certify that my agency is eligible to apply based on the criteria listed in the Request for Applications and agree to submit any follow up documentation needed to verify eligibility (including but not limited to a 501(c)(3) tax letter). The signatory declares that: 1. they are authorized to sign on behalf of all entities in the partnership (if applicable); 2. the application accurately outlines the extent, objectives, and methods of the project; and 3. the grant funds, if awarded, will be used solely for the purposes outlined in this application. ________________________________ ______________________ Signature of Authorized Representative Date Signed
________________________________ ______________________ Printed Name Title
11 Docusign Envelope ID: 839E2BE5-839C-46C3-A698-C2C45C74028E X
Elizabeth Wells
X
4/24/2025
X
Executive Director
173
Attachment B. Narrative: Foundation For a College Education Project service category: Other: Academic College Access & Career Exposure Organizational History and Qualifications - Since 1995, FCE has been dedicated to ensuring college access and college persistence for local students most at risk for not graduating college.

Today the mission of Foundation for a College Education is to increase the number of firstgeneration, economically disadvantaged students of color from East Palo Alto and similar under-resourced communities who graduate from a four-year college or university.

Our free programs consist of:
• College Bound: Students receive one-on-one and group tutoring, college application and financial aid support, mental health resources, college tours, and access to career exploration opportunities
• College Success: Provides support once students are in college, providing academic advising, online tutoring, mentorship, scholarships, and career guidance to ensure persistence and success through graduation
• Parent Engagement: Offers monthly meetings, individual support, and communitybuilding events to ensure that parents are active and empowered participants in their children’s educational journeys.

This year, 100% of our graduating high school students will matriculate to college. Our students applied to more than 60 different colleges, utilizing 77 fee waivers that FCE provided. To date, our students have been accepted to 44 unique colleges and universities with 117 acceptances in total: 17 UCs, 52 CSUs, and 48 private and out of state colleges. Our students will attend Bryn Mawr, UC Davis, Pitzer College, Cal Poly San Luis Obispo, Cal Poly Pomona, Santa Clara University, and many more. In addition, with the support of FCE our 2025 graduates collectively received approximately $675,222 in merit scholarships and $250,693 in financial aid, making college more accessible to them. This year, 3 students will transfer from community college to a four-year university with the support of FCE’s College Success program. Moreover, 88% of FCE students who complete our College Success program earn their bachelor's degree within 4-6 years.

Work Plan - FCE is requesting a grant to cover general operating expenses from July 1, 2025 – June 30, 2026, for our College Bound, College Success, and Family Engagement programs for our high school students, our college students, and our families. We estimate we will serve approximately 200 students and their families during this time. Support from this request will help us fulfill that mission by funding the general operating expenses for our core programs— College Bound, College Success, Family Engagement —that together form a comprehensive pathway from high school through college graduation.

Project Partners - FCE collaborates with key community partners to enhance student support and college access. We partner with EPATT to provide their students and staff access to FCE’s college tours, filling a gap in their programming. The Stanford Youth Education Law Project supports FCE students with academic and legal challenges and offers training for staff and families on IEPs, legal rights, and due process. At Menlo-Atherton High School, FCE has provided on-campus support since Fall 2024 and is formalizing the partnership through an MOU. At Belle 174
Haven Community Center, FCE leads weekly sessions focused on leadership development and college awareness.

Youth Academic Achievement & Social Skill Development
The Foundation for a College Education’s programs increase academic achievement and socialemotional development through individualized tutoring, college readiness workshops, academic advising, and case management. Our students also receive in-school advocacy, ensuring their unique needs are met with tailored support that promotes both academic and post-graduation success. FCE utilizes evidence-based models such as the CLEAR Program and Super’s Career Development Theory. Group workshops, college tours, and externships further build confidence, social skills, and future-oriented thinking. Together, these strategies create a comprehensive, research-backed pathway to college and career success for first-generation, economically disadvantaged students of color.

Supportive Community Environment for Families of East Palo Alto - FCE creates a supportive, inclusive community for families in East Palo Alto by fostering strong relationships, open communication, and shared learning. Through our Family Engagement program, parents become active partners in their children’s education, participating in monthly meetings, personalized check-ins, and community events. Wraparound services like academic advising, mental health support, and scholarships ease the emotional and financial challenges of college preparation. As a trusted partner in the community, our outreach and workshops extend our impact beyond enrolled families, building trust and spreading knowledge throughout the broader community.

Lead Staff & Qualifications - FCE’s leadership team brings deep personal and professional experience in education, counseling, and college access. Executive Director Elizabeth Wells, a first-generation college graduate with a JD from Georgetown, has a strong background in education law and youth advocacy. Director of Programs Asra Hussain holds a master’s in counseling and has over 13 years of experience serving underrepresented youth. Program Managers Whitney La, Luis Quiroga, Kierra Jackson, Deepti Saroha, and Amrita Deo all bring lived experience as first-generation college students and expertise in youth development, college counseling, and community engagement—many of them growing up in or having served East Palo Alto and similar communities. Their collective commitment ensures culturally responsive and effective support for FCE students and families.

Budget -The proposed budget is a comprehensive full-cost budget that supports Foundation for a College Education’s mission by funding the full scope of our free programs, including College Bound, College Success, and Parent Engagement. These initiatives are designed to holistically support our students through academic mentoring, college and career guidance, and parental involvement. Our budget aligns directly with our work plan, ensuring that every activity, from college tours to mental health support, is resourced appropriately. We plan to leverage funds through matching contributions and have secured funders, including the Palo Alto Weekly Holiday Fund, Palo Alto Community Fund, Atkinson Foundation, Meriwest Foundation, and a 175
group of major donors. These partnerships and the use of matching funds demonstrate our commitment to sustainability and maximizing impact.
176
Foundation for a College Education
Tots Grant Budget
July 2025 – June 2026
Total Requested TOTS Grant
Matching Funds
$75,000 $19,075 plus additional amounts to cover other
indirect costs not included in this budget
30% Personnel costs/indirect
student program costs
$22,500
70% Direct student
program costs
$52,500
177
Budget: $75,000 TOT grant Logic Model for Program: College Bound (9th-12th Grade) Matching Funds: $19,075 + other indirect costs
Timeline: July 2025– June 2026
Situation Statement: In order to provide a smooth transition into College Success and higher education, FCE College Bound programming provides students with academic focused spaces with access to tutors, monthly family workshops that vary from self-management and self-advocacy skills, college prep and financial aid topics, college tours, summer orientations in preparation for the upcoming academic year, and cultural capital programming.

Inputs
What we will invest
Outputs Outcomes - Impact
Activities -
What we will do
Participation –
Who we will reach Short Term Results Medium Term Results Long Term Results Staff, volunteers, space
(financial resources to
reserve additional
space if needed),
budget for supplies for
various activities,
prizes, and materials
Meals, transportation,
and tickets for local
events
Academic Excellence (AE) – A
quiet space dedicated for
homework with access to tutors &
senior advisors, snacks, and water
for 4 hours per day, 3 days/week.

Family Class Meetings (FCM) –
Monthly parent/student workshops
for all grades; dinner is provided.

Topics range from youth
development to college
preparedness.

College Tours – Happen in the
Summer and Fall. Summer and Fall
tours are one day long; FCE covers
meals and transportation.

Summer Orientation – FCE
students will attend week-long
programming to prepare them for
the following academic year. Food
provided.

Cultural Capital Programming
(CC) – Monthly opportunities for
students to attend events (plays,
musicals, dance performances,
etc.) with an emphasis on art and
culture.
9 th – 12th grade FCE
students.
9 th – 12th grade FCE
students and families.
9 th – 12th grader FCE
students.

Rising 9
th
-12th grade FCE
students.
9 th – 12th grader FCE
students & families.

AE - Students having an available
and quiet space to complete their
homework, college applications,
financial aid/scholarship forms,
and receive immediate
help/support with all of the above.

FCM – Family class meetings
provides students and families
with tools that are relevant for
them as they move forward in
high school.

College Tours – Students get the
opportunity to tour different
college campuses that could be
out of reach for them to visit
(East & West Coast tours). There
are usually 15-20 spots on each
tour.

Summer Orientation – In
preparation for the new academic
year, students will learn how to be
best prepared, what to expect,
and set goals for the new year.

CC Program – Students gain
exposure and experience with
different cultural events; often not
accessible until they begin
college.

AE – Students build a habit of coming
to AE in order to maintain high grades
in classes and complete their college
applications, and financial
aid/scholarship forms.

FCM – Parents and students gather
tools and knowledge from monthly
meetings which help them navigate
the various processes for high school
success and applying for college.

College Tours – This allows students
to see themselves on that campus
and decide if they feel like it’s a good
fit or not. They can also speak with
FCE college students who might be
attending the college we are visiting.

Summer Orientation – Students
attend orientation throughout FCE,
understanding that expectations grow
as they progress through school.

CC Program – Exposure from cultural
events increases knowledge on
culture which is a form of preparation
for when students go onto college.
100% of FCE graduating high school
seniors will be accepted to a college
or university
AE – High grades and/or GPA
improvement over time. Students build
long term study habits they will carry into
college.100% of FCE graduating high
school seniors will have fulfilled A-G
requirements for UC/CSU admissions
FCM – Parents and students have
gathered tools, resources, and
knowledge that will transfer into their
college, while students continue to
receive 1:1 support.

College Tours – When students apply
for college, they know which colleges to
apply to with confidence because they
have visited a strong number and variety
of schools.

Summer Orientation – Students are
prepared for orientation for FCE College
Success as well as their new college
orientations.

CC Program – Students who have
exposure to these events will experience
culture shock a little less; and will be able
to explore these opportunities with new
peers during college.

Assumptions External Factors
• Students will be receptive to the program and will actively engage in learning and practicing the skills taught. • Students will have access to the necessary resources (e.g. time, materials, technology) to participate fully in the program. • Program staff and mentors will have the necessary skills and experience to effectively facilitate the program and support student learning. • The school administration will be supportive of the program and will provide the necessary resources and support to ensure its success. • Students will feel comfortable and safe in the program environment and will be willing to share their thoughts and feelings with peers and mentors. • The program will be implemented as planned and will not face any unexpected barriers or challenges that could impact its effectiveness School, family plans, and community events
and activities may compete with student
attendance.

Access to getting to some of the cultural
events – transportation needs to SF or SJ in
particular.

Evaluation
• Data will be collected to assess the program's implementation, including the number of students who participated and post assessments to measure changes in student experiences for some programming. • Data will be collected to assess family participation numbers, content/material comprehension, understanding, and relevance for family class meetings. • Administrative data, such as school attendance, attrition rates, and academic performance will be analyzed to assess the program's impact on student outcomes over time. 178
Budget: $75,000 TOT grant Logic Model for Program: FCE’s College Success Program Matching Funds: $19,075 + other indirect costs
Timeline: July 2025 – June 2026
Situation Statement: At FCE, we serve a predominantly first-generation, low-income college student population, with over 84% of ourstudents being the first in their immediate family to navigate the transition to higher education. We recognize that the transition to college and consistent support during their college education is important to the retention and persistence of our students, preventing “summer melt” factors that can impact their completion of college enrollment. To support our students during this transition, FCE hosts a week-long summer orientation designed to prepare our rising 1st-year college students for the next steps in their enrollment and transition. During the summer and school year, we host career panels, FCE’s Professional Mentorship Program, workshops, and other career development opportunities for our college students. Our program aims to equip students with the skills and knowledge necessary to successfully navigate their college experience. Our goal is for our students to feel more prepared and confident as they take the next step in their college journey.

Inputs
What we will invest
Outputs Outcomes - Impact
Activities -
What we will do
Participation –
Who we will reach Short Term Results Medium Term Results Long Term Results

1. Facilities use

2. FCE Staff: Program Managers,
College Success

3. Materials and Supplies

4. Meals: Dinner will be provided for
summer orientations as it will be
during the evenings (5-8 pm)
Volunteers (mentors, tutors,
workshop facilitators, career
panelists)

5. Transportation costs for Career
Days

6. Student Stipends: for
professional development and
mentoring program

7. Workshop facilitator stipends

1. Conduct one-on-one
meetings between each
student and College
Success Program
Manager

2. Conduct a week-long
summer transition
program/orientation.

3. Facilitate communitybuilding activities to help
students bond with each
other

4. Hosts workshops
focused on career
readiness, life skills,
financial literacy, and
academic success.

1. 25 high school seniors
in Class of 2026 &
approximately 80
additional college
students.

2. Parents of 1
st year
college students

3. Members of the
community (college
students) who are
invited to our workshops
Learning

1. Students will learn about the
programs, services, and
requirements of FCE’s College
Success Program.

2. Students will engage in
reflection activities to gain selfawareness around what support they will need to
navigate their college system
and transition to campus.

3. Students will be able to identify
2-3 college resources for firstgeneration, low-income, students of color on their
college campus.

4. Students will be able to
explore their professional
careers & majors.

Behavioral Action

1. Students will articulate
what is needed to maintain
their academic status and
identify key offices.

2. Students will develop soft
skills around time
management,
organization, asking for
help, and networking.

3. Students will learn financial
literacy skills such as
budgeting and money
management as young
adults.

4. Students will learn career
readiness and job seeking
skills.

Ultimate Impact

1. 89% of College Success
students will graduate
college within 4-6 years

2. Students will feel more
prepared as they take the
next step in their transition
to college.

3. FCE students will report an
increase in confidence in
navigating their college
campus in their first
semester of college.

4. FCE students will report
increased comfortability
with self-advocacy and
asking for help.

5. FCE students will report an
increased comfortability
with financial aid and
financial literacy.

Assumptions External Factors

1. Students will participate fully in the College Transition Week program and complete all required activities. We will provide dates/times/locations of the program in advance for our students to ensure their participation and require it as they join our College Success program.

2. Students will continue to engage throughout the Fall 2026 1:1 meetings, online workshops, and community building activities

3. Students will apply the knowledge and skills learned during the program in their college journey.

4. Students will participate in the opt-in Professional Mentorship Program.

5. FCE will provide adequate funding and resources to support the program, including staff support.

1. Student motivation and engagement

2. If a student has a summer job, internship, or college orientation date/summer program that conflicts with CTW

3. College policies and procedures may vary.

4. Economic and social conditions that may impact students' ability to succeed in college during the Fall of 2026
Evaluation

1. Post-Program Surveys: Administersurveysto participants after the program to gather information on their knowledge, attitudes, and behaviorsrelated to college success. This can provide valuable data on how the program hasimpacted the participants.

2. Program Attendance and Participation Rates: Monitor attendance and participation rates for each session of the program to determine how engaged participants are in the program. This can help identify areas where more support or resources may be needed.

3. Academic Performance Data During Fall 2025: Collect data on the academic performance of program participants, such as GPA and retention rates, to assessthe program'simpact on academic success. 179
Budget: $75,000 TOT grant Logic Model for Program: Family Matching Funds: $19,075 + other indirect costs Timeline: July 2025 – June 2026
Situation Statement: In order to increase parent support and echo FCE’s mission at home, FCE will provide extensive services for parents/guardians and events to celebrate the students throughout the school year.

Inputs
What we will invest
Outputs Outcomes - Impact
Activities -
What we will do
Participation
–
Who we will
reach
Short Term Results Medium Term Results Long Term Results Staff, volunteers, space
(financial resources to
reserve additional
space if needed),
budget for supplies for
various activities,
prizes, and materials
• Monthly Parent Success Team
meetings
• Seasonal Events:
a. Welcome Back Celebration/
Holiday Faire/Achievement
Reception/Student retreat
Students and their
families
Learning
• Monthly Parent Success
Team: Students and their
parents/guardians will feel
connected with each other,
learn from one another, and
support each other through
sharing their own experiences
and their best practices.
• Seasonal events: fosters
community, celebrates our
students, and generates strong
relationships with our partners.

Behavioral Action
• Parents and guardians feel
more confident and
informed to support their
students and advocate for
them in school.
• Families feel a sense
of camaraderie and
belonging, increasing
participation and
retention.

Ultimate Impact
• Parents feel more confident over time to
continue to advocate for their students with
the new information and psychoeducation
they’ve received. This can impact their other
students and relatives.
• Feeling a part of the community, the
parents/guardians may feel a responsibility
to support other parents/guardians even as
their own students might be finishing up
college. The more the parents/guardians
experience and the more knowledge they
gain, the more they can support newer
families in FCE, creating an exponential
impact.

External Factors
• Parents have extremely busy schedules and can struggle with keeping up with additional meetings, especially in the evening time • Parents who work the night shift might struggle with attendance Assumptions
• Parents/guardians will be receptive to the Parent Success Team and program events and have the availability in their schedules.
• Parents/guardians will be open to providing support to one another • Values will always align for higher education (topics discussed during the parent success team meetings)
Evaluation
• Open-door policy on feedback
• 2/year anonymous program evaluations to ensure efficacy and reevaluate need 180
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA 181
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA 182
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA Cover Letter
April 8, 2025
City of East Palo Alto
Community Services Division
2415 University Avenue
East Palo Alto, CA 94303
To the Members of the East Palo Alto City Council,
On behalf of Hope Horizon East Palo Alto, I am pleased to submit our application for the 2025– 2026 TOT Grant in the amount of $75,000. For over 40 years, Hope Horizon has empowered youth and families in East Palo Alto through holistic, high-impact programming. We respectfully request this funding to support year-round programming, including our flagship summer program—Camp Hope Horizon—and extended academic and leadership programs throughout the school year.

During the academic year, we offer robotics, tutoring, mentoring, and leadership development for K–12 students, with over 100 students currently enrolled. This summer, we aim to serve 90– 100 youth through Camp Hope Horizon. Camp Hope Horizon is a six-week, full-day summer enrichment program for rising 1st through 9th graders with free programming rooted in academic skill-building, STEAM enrichment, and social-emotional wellness.

Our programming directly aligns with the City Council’s goals of supporting children, youth, and families in East Palo Alto. 100% of requested funds will be directed toward student-facing programming.

We appreciate your consideration and welcome the opportunity to continue providing accessible, equitable, and transformational programming to the families of East Palo Alto.

Warm regards,
Jen Guan
Director of Development & Communications
Hope Horizon East Palo Alto
[email protected] | (408) 835-1785
183
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA Narrative
Service Category: Children & Youth
Project Overview & Work Plan
Project Title: Hope Horizon Year-Round Youth Enrichment Project overview: We request this funding to support year-round programming, including our flagship summer program—Camp Hope Horizon—and extended academic and leadership programs throughout the school year.

Work Plan and Project Timeline:
• Camp Hope Horizon (Summer 2025): Six-week, full-day summer enrichment camp (June 16–July 25, M–F, 9:00–3:15) for rising 1st–9th graders, with STEAM, arts, sports, cooking, spiritual mentorship, and youth leadership development. • School-Year Programs (Aug 2025–June 2026): Weekly after-school tutoring, robotics, mentoring, youth leadership cohorts, and family engagement activities.

Project Goals & Objectives:
• Prevent summer learning loss and increase year-round academic engagement • Increase STEAM participation and creative expression
• Strengthen social-emotional learning (SEL) and leadership development • Foster family connections and create a supportive community Clients Served
• East Palo Alto Youth (Summer + School Year): 150+
• East Palo Alto Residents: 100+
Project Partners
• Ravenswood School District: Student referrals and academic support • Local Churches & Nonprofits: Family engagement and volunteer recruitment • Tech Industry Volunteers: Mentoring and STEM exposure Connection to Hope Horizon EPA’s Mission
Mission Statement: Hope Horizon East Palo Alto equips East-of-Bayshore youth to grow spiritually, gain life skills, and develop as leaders so that they have hope and a future.

For over 40 years, Hope Horizon East Palo Alto (HHEPA) has provided no-cost, high-impact programming for underserved K–12 students and their families. We offer academic tutoring, robotics, leadership training, spiritual mentorship, and summer enrichment in a safe, culturally responsive environment.
184
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA This project directly fulfills our mission by providing holistic, accessible programming that supports academic achievement, social-emotional growth, and leadership development for East Palo Alto’s youth.

Impact on Academic Achievement & Social Skills of East Palo Alto Youth – our Evidence-based strategies:
• Academic Achievement: Daily ELA (English Language Arts) and Math lessons (aligned with Common Core), and hands-on STEM activities, pre/post skills assessments, and project-based learning ensure 80% of students maintain or improve academic skills. • Social Skills: Social-Emotional Learning (SEL) is integrated through journaling, team building, and mentoring; 75% of students show improved SEL skills and confidence. • Leadership: Paid teen internships and leadership roles foster initiative and responsibility Supportive Community Environment for families in East Palo Alto:

Family engagement is woven throughout via multilingual communication (including bilingual parent surveys on program impact), family showcases, and volunteer opportunities. Our programs provide a safe, nurturing space for youth and support working families with reliable care and enrichment.

Organizational History & Qualifications providing direct services to the target population:

Hope Horizon EPA has served East Palo Alto for over 40 years, annually reaching 250+ students.

Our team includes local educators and nonprofit professionals, with 88% of staff and 90% of interns from the community. We have a proven track record of closing achievement gaps and fostering youth leadership.

Lead Staff & Qualifications
• Josette Langevine, Executive Director: 20+ years in nonprofit leadership • Waniya Bryant, Director of Programs: Veteran educator and youth advocate • Leslie Tuakalau, Director of Spiritual Development: Longstanding community mentor Budget & Leveraging Funds
TOT Request: $75,000
Total Project Budget: $250,000
Matching Funds: $175,000 secured from individual donors and foundations Budget Allocation: 70% direct program services (staff, materials, meals), 30% staffing, insurance, admin costs
This funding leverages substantial private support and enables us to continue providing transformative services for East Palo Alto youth and families. 185
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA Budget (No Personnel) - $250,000 Total | $75,000 TOT Request Budget Item Category
TOT Funds
Requested ($)
Matching
Funds ($)*
Total
Cost ($)
Program Supplies (STEAM
kits, books) Supplies & Materials 16,000 34,000 50,000
Meals & Snacks for Students Supplies & Materials 10,000 20,000 30,000 Program Outings & Field
Trips Subcontractors/Partners 12,000 18,000 30,000
Software Licenses Supplies & Materials 5,000 5,000 10,000 Transportation Subcontractors/Partners 8,000 12,000 20,000 Robotics Equipment &
Materials Supplies & Materials 8,000 12,000 20,000
Training & Professional
Development Subcontractors/Partners 4,000 6,000 10,000
Office/Admin Supplies Supplies & Materials 2,000 3,000 5,000 Program Technology &
Equipment Supplies & Materials 5,000 10,000 15,000
Program Curriculum &
Enrichment Kits Supplies & Materials 5,000 5,000 10,000 TOTAL 75,000 175,000 250,000
*Matching Funds Breakdown ($175,000 Total)
• Chan Zuckerberg Initiative (CZI) – $50,000 (Year 1 of $100,000 / 2-year grant) • Jeremy Lin Foundation – $50,000
• Individual Donors – $75,000
186
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA Graphic Chart
Graphic Chart
Prevent Summer Learning Loss
People Served:
• 150+ K–8 students from East Palo Alto and eastern Menlo Park • 90% from low-income households; 59% are English language learners Program Outputs (Deliverables):
• 6-week full-day summer camp (Monday–Friday, 9:00 AM–3:15 PM) • 120+ hours of academic instruction per student
• Daily literacy and math instruction, aligned with California Common Core Standards • Pre- and post-program assessments to measure academic growth • 1:6 staff-to-student ratio, including trained high school interns and college-age leaders • Student journals, books, manipulatives, and take-home kits to support home learning Short-Term Outcomes (Within 12 Months):
• 80% of students maintain or improve ELA and math proficiency • 2 months of reading loss typically experienced over the summer is prevented • 2.6 months of math loss is mitigated through hands-on daily instruction • 75% of students demonstrate improved social-emotional learning (SEL) skills, including teamwork, self-confidence, and communication
• 85% of students articulate what they’ve learned during end-of-camp presentations • 100% of families report that the program had a positive impact on their child’s learning and behavior (based on bilingual parent surveys)
Long-Term Outcomes (Beyond 12 Months):
• Improved fall readiness as students return to school on-track, not behind • Narrowed achievement gap: Students avoid falling 2+ years behind by grade 6 due to compounded summer learning loss
187
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA • Higher attendance and promotion rates during the school year for returning participants • Increased school-year program enrollment: Over 50% of summer participants join after-school tutoring or robotics in the fall
• Reduced long-term academic inequality:

Two-thirds of the income-based achievement gap is attributed to summer learning loss by the start of high school (RAND Corp.)
188
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA 189
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA Build Youth Leadership & Social-Emotional Learning (SEL) People Served:
• 150+ youth served annually through year-round programming • 10+ teen interns trained each year through our paid leadership pathway • Students served are primarily from East Palo Alto, where 1 in 4 report struggling with mental health challenges (Hope Horizon internal data)
• Nationally, 1 in 8 children were diagnosed with anxiety or depression in 2020 (CDC, 2022) • Among Latinx and Black youth, only 1 in 3 receive adequate mental health care despite higher risk factors (Child Mind Institute, 2021)
Program Outputs (Deliverables):
• Weekly mentoring & leadership cohorts for middle and high school students • Team-building workshops, reflective journaling, and social-emotional activities • Teen internship program: paid roles for high schoolers to support younger peers • Spiritual and character development modules (as appropriate) to build integrity, purpose, and values
Short-Term Outcomes (Within 12 Months):
• 75% of students show growth in SEL (social-emotional learning) competencies: self-awareness, emotion regulation, collaboration
• Teens demonstrate increased initiative in program leadership roles • Improved peer relationships and sense of belonging across age groups • Notable increases in confidence, motivation, and ability to navigate stress (based on student reflections and staff observations)
• Interns report improved job readiness and communication skills after summer program Long-Term Outcomes (Beyond 12 Months):
• Sustained youth leadership pipeline: interns and older students transition into long-term mentors, staff, and community leaders
• Teens gain access to employment and higher education opportunities through real-world experience, recommendations, and exposure
• Increased emotional resilience: Students demonstrate greater adaptability and emotional literacy, better equipping them to navigate trauma, anxiety, and life transitions • Participation in long-term mentorship reduces risk of depression by up to 55%, according to the National Mentoring Partnership (MENTOR, 2021)
• Reduced behavioral incidents and increased school engagement, especially for students with previous disciplinary or attendance concerns
190
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA 191
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA Increase STEAM Engagement & Creative Expression
People Served:
• 150+ students engaged annually across academic, arts, and STEAM programs • 90% of students identify as Black, Latinx, or Pacific Islander • 80% qualify for free/reduced lunch; 59% are English language learners • In 2023:
o 35 students enrolled in STEAM/robotics programs
o 70% were Latinx, 20% African American, 10% Pacific Islander or mixed race Program Outputs (Deliverables):
• Hands-on STEAM projects and robotics challenges aligned with Common Core • Interactive arts, music, photography, and digital media workshops • Family showcases at the end of each term to celebrate student creativity and growth • Career exploration activities in collaboration with volunteers from the tech and creative industries
Short-Term Outcomes (Within 12 Months):
• 75% of students complete STEAM capstone projects (robot builds, coding games, or inventions) • 85% of students report improved creativity and critical thinking through surveys and reflections
• Rising interest in STEAM and creative fields, especially among girls and students of color • Increased self-efficacy and collaboration, particularly in group challenges and showcases • Students express greater pride and ownership in their work, based on staff and family feedback
Long-Term Outcomes (Beyond 12 Months):
• Students pursue advanced STEAM classes in middle and high school (coding, robotics, design) • Increased participation in science fairs, maker events, and youth tech programs • Career awareness and exploration in tech, engineering, digital media, and creative industries • Improved collaborative problem-solving skills, communication, and design thinking • Early STEAM exposure linked to higher graduation rates and postsecondary interest, especially for underrepresented students (source: Brookings Institution, 2020) 192
FY 2025-2026 TOT Grants Program Application: Hope Horizon EPA Organizational Chart
Hope Horizon Board Members 2025
Name Title Address
Dan Bradford Chair Mountain View
Rhonda Brewster Treasurer Los Gatos
Arne Lim Member Redwood City
Juan Valencia Member East Palo Alto
Adrienne Taylor Member Milpitas
Kiwoba Allaire Member, Director of Events Fremont
193
CITY OF EAST PALO ALTO –TOT

GRANT APPLICATION

COVERSHEET
PLEASE READ AND ANSWER ALL QUESTIONS ON THIS APPLICATION FORM.

Organizational Information
Legal Name Organization:

Address of Organization:

Website:

Collaborating Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator
Email
Phone Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $ ______________ Total Project Budget: (For this project) $ ______________ Matching funds/in-kind donations? (Select one) Yes No
If yes, amount? $ ______________
What is your organization’s total annual operating budget? $ ______________ Please list the names of matching funding or in-kind donation sources:

Have you received TOT funding previously? Yes No Year(s)? ___________ Is that grant still active? Yes No
If not, have you submitted your Closeout forms? Yes No
Please indicate your service category: Camp Leadership Development Career/Employment/Entrepreneurship Crisis Intervention
Sports/Recreation Re-Entry/Diversion Other
9 Live Music Fostering Community
857 Green Street, East Palo Alto, CA 94303
www.rockthedockrwc.com

EPACENTER
epacenter.org
Cornelia Fletcher
[email protected], [email protected]
650-526-2594
13,850
26,860
13,000
140,000
LMFC
194
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children  Youth  Families  Seniors
Check Age Group(all that apply):
 under 5,  5-10,  10-15,  15-18,  18 – 24,  25 – 64,  65 & up Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming:
________
List the total number of Clients you intend to serve during this program: ________ Program Timeline
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ ----------------------
If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields.

Program Session 2 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 3 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 4 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ 10 up to 1,750
up to 1,750
7/12/202 11/8/2025
2nd Sun 3:00-6:30pm
■ ■ ■ ■ ■
195
Acknowledgement
I have read the minimum compliance standards for the City of East Palo Alto TOT Grants Program and can demonstrate that my program meets all minimum standards.

I agree to fully participate in the City of East Palo Alto’s spirit of partnership (see Section 1, Item F. Contractual Requirements and additional requirements as a funded organization.

I certify that my agency is eligible to apply based on the criteria listed in the Request for Applications and agree to submit any follow up documentation needed to verify eligibility (including but not limited to a 501(c)(3) tax letter). The signatory declares that: 1. they are authorized to sign on behalf of all entities in the partnership (if applicable); 2. the application accurately outlines the extent, objectives, and methods of the project; and 3. the grant funds, if awarded, will be used solely for the purposes outlined in this application. ________________________________ ______________________ Signature of Authorized Representative Date Signed
________________________________ ______________________ Printed Name Title
11 Cornelia Fletcher CFO
196
Attachment B LMFC Narrative including Work Plan
Live Music Fostering Community, LMFC, has organized, funded, promoted, and hosted more than 175 free live music events over the past 5 years. LMFC is responsible for creating and sustaining the successful weekly live music series Rock the Dock RWC.

The quality, popularity and variety of the bands we hire draw large diverse crowds to our events. LMFC has no paid staff or subcontractors. All the funding we raise goes directly towards the production of our events
LMFC seeks funding for a free live music five event series in East Palo Alto. Events will be held every second Sunday of the month July-November 2025 in EPACENTER’s outdoor amphitheater. This “Second Sunday Series” will serve as a pilot program for East Palo Alto to establish its own weekly live music series in 2026. The series will test and demonstrate what a regular live music series hosted by the City of EPA could do for its residents. LMFC will collaborate with EPACENTER and The City of East Palo Alto for this series.

LMFC’s mission is fostering community in a culturally and economically diverse region through live music. If curated well, live music events gather, integrate and unify people from different generations, religions, cultures, political parties and socio economic groups.

Repeatedly enjoying entertainment, dancing and interacting with others builds relationships and community. Also, through experiencing diverse music performances, people can grow to understand, appreciate and celebrate other’s history and culture.

LMFC believes East Palo Alto youth, families, and seniors deserve and would benefit from their own local live music series. LMFC’s series Rock the Dock RWC demonstrates that a live music series could be popular and valuable to EPA residents.

Attendance to Rock the Dock events grew from an initial 30 attendees in mid 2021 to often over 1,000 per event by mid 2022. Many Redwood City Council Members appreciate and publicly praise the series. In early 2024 The Port of Redwood City found the series to be such an asset to the community that they began paying for the sound production which is one third of the cost per event. Individual attendees now voluntarily donate about half the cost per event each week because they find the series so valuable and want to sustain it.

EPACENTER’s amphitheater accommodates 400 attendees. If the City of East Palo Alto, LMFC and EPACENTER promote this 5 event series, many East Palo Alto residents may attend the series. And, we expect numbers will grow progressively. These events may serve hundreds of East Palo Alto residents in 2025. And, this series could be a seed that will grow into a 2026 EPA music series both larger in event and attendance numbers.

EPA youth may gain valuable experience and social skills through attending the multigenerational and culturally diverse events. They will socialize, walk, perhaps dance, among many different generations and cultures of people at these events. They will experience multiple genres and eras of music. Youth may discover their fondness for music 197
and dancing through sharing them with family. The top notch performers, amazing venue and vibrant event in total may inspire some youth to pursue developing their own performing arts skills. Additionally, they will have the opportunity to learn about EPACENTER and the variety of free classes offered there.

Families will be able to regularly attend top notch live music performances in a beautiful venue free of charge without leaving EPA. In addition to enjoying the healthy, fun, local excursion, folks will be able to meet, mingle and socialize with a diverse group of East Palo Alto residents. They may build relationships with other EPA folks. Exchanging valuable community information and perhaps support.

Seniors will be offered an inclusive, supportive community environment in many ways.

EPACENTER is local and easily accessible. It has many bathrooms inside and refreshments will be offered for sale. The time of the events is early in the day and they are easy to plan ahead for as their times and location are consistent. These are events that Seniors’ friends, children and grandchildren can easily attend with them. Band choices will appeal to mature audiences. Certain songs may elicit Seniors’ memories of personal history that they may share with piers and family. Music is often a vehicle for generational experience and wisdom.

Cornelia Fletcher will be the lead person from LMFC working on the EPA Second Sunday Series. She is the Founder of LMFC and Rock the Dock RWC. She has booked all the performers for and attended every one of the over 175 performances that LMFC has hosted. Cornelia is an EPA homeowner, business owner and has been a resident for 30 years. She was a San Mateo County Foster Care Parent, has been a volunteer with YUCA, Project Hope, EPAC and EHP. She helped establish and was the first Manager of The East Palo Alto Farmer’s Market. Thus, Cornelia is familiar with and invested in the East Palo Alto community. She understands some of the unique considerations and challenges involved in trying to establish an EPA community music series.

WORK PLAN for EPA’s Second Sunday Series
-Hire bands and sound production company
-Send signed contracts and deposits to bands
- Secure Event Insurance and individual band’s insurance policies -Provide the schedule of bands and events to EPACENTER and Maurice Baker -Work on specific event details with EPACENTER staff.
-Schedule LMFC volunteers to organize and work at events -PROMOTE EVENTS throughout the EPA community
-Provide refrigerator and refreshments for Performers/Sound Engineers in the band room -Meet with EPACENTER event Staff on site to discuss specifics of events -Meet and work with Sound Engineers and Performers at each event 198
Problem Statement
East Palo Alto residents need dedicated arts and entertainment venues such as concert halls. Families, youth, and seniors face barriers to accessing free, highquality, local cultural experiences due to limited local options, affordability, and transportation. This project aims to create joyful, safe, intergenerational experiences through free monthly concerts on-site at EPACENTER’s campus curated by LMFC.

LMFC Music Series: Provide 5 free, high-quality outdoor concerts to East Palo Alto families, youth, and seniors Needs Inputs Activities Outputs Outcomes Impact
• Access to free
cultural events within
the community
• Safe, welcoming
community gathering
spaces
• Opportunities to
celebrate the Bay
Area’s heritage
through music
• $xyz grant funds
allocated
• LMFC concert
curation (5 events)
• EPACENTER
facilities and event
staff
• Sound and event
equipment
• Plan and produce 5
monthly Sunday
concerts (June–Oct
2025)
• Curate diverse artist
lineups
• Coordinate logistics,
sound, security, and
janitorial services
• Promote events locally
via print and digital
channels
• 5 concerts presented
to the public
• Up to 1750 people in
total attendance
• 5 different musical
acts engaged
• 5 community cultural
gatherings hosted
• Increased
attendance at local
programming
• Stronger community
identity and
intergenerational
connection through
shared music
experiences
• Ease of access to
amenities that
improve quality of
life
• Measurements:
o Attendance
tracked at each
concert via
check-in and
visual
headcounts
o Attendee
surveys to
measure
satisfaction,
enjoyment, and
perceived
community
benefit
• Increased satisfaction
of demand for public
arts programming in the
City
• Strengthened
community enjoyment
of local surroundings
• Improved long-term
social cohesion in East
Palo Alto
Assumptions External Factors
• Community members will attend and value consistent, free cultural programming
• Strong collaboration with EPACENTER and other artists/producers • Availability of equipment, licenses, and vendors on schedule • Weather and seasonal considerations for outdoor programming • Economic fluctuations impacting vendor pricing or equipment access • Competing community events or policy changes affecting attendance 199
Attachment C LMFC Budget
LMFC Budget for EPA Second Sunday Series
Performers $15,000
Sound $9,000
Performers Insurance $350
refreshments for band and sound people $1,500
event insurance $1,000
Total Performer/Sound Costs $26,850
LMFC matching funds $13,000
Grant Requested from TOT $13,850
200
201
202
203
204
205
206
207
208
209
210
211
212
CITY OF EAST PALO ALTO –TOT

GRANT APPLICATION

COVERSHEET
PLEASE READ AND ANSWER ALL QUESTIONS ON THIS APPLICATION FORM.

Organizational Information
Legal Name Organization:

Address of Organization:

Website:

Collaborating Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator
Email
Phone Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $ ______________ Total Project Budget: (For this project) $ ______________ Matching funds/in-kind donations? (Select one) Yes No
If yes, amount? $ ______________
What is your organization’s total annual operating budget? $ ______________ Please list the names of matching funding or in-kind donation sources:

Have you received TOT funding previously? Yes No Year(s)? ___________ Is that grant still active? Yes No
If not, have you submitted your Closeout forms? Yes No
Please indicate your service category: Camp Leadership Development Career/Employment/Entrepreneurship Crisis Intervention
Sports/Recreation Re-Entry/Diversion Other
Fresh Approach
5060 Commercial Circle Ste. C, Concord, CA 94520
www.freshapproach.org
Laura deTar
[email protected]
925-771-2990
$38,155
$114,302
$76,148
$2,972,968
Stanford Medicine Children's Health, Costco Foundation, CDFA 2023; 2022; 2019
213
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children ~ Youth ~ Families ~ Seniors
Check Age Group(all that apply):
under 5,  5-10,  10-15,  15-18,  18 – 24,  25 – 64,  65 & up Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming:
________
List the total number of Clients you intend to serve during this program: ________ Program Timeline
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ ----------------------
If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields.

Program Session 2 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 3 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 4 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ 1250
1260
4/9/25 11/30/25
Wednesday 8am-1pm
■ ■
214
Acknowledgement
I have read the minimum compliance standards for the City of East Palo Alto TOT Grants Program and can demonstrate that my program meets all minimum standards.

I agree to fully participate in the City of East Palo Alto’s spirit of partnership (see Section 1, Item F. Contractual Requirements and additional requirements as a funded organization.

I certify that my agency is eligible to apply based on the criteria listed in the Request for Applications and agree to submit any follow up documentation needed to verify eligibility (including but not limited to a 501(c)(3) tax letter). The signatory declares that: 1. they are authorized to sign on behalf of all entities in the partnership (if applicable); 2. the application accurately outlines the extent, objectives, and methods of the project; and 3. the grant funds, if awarded, will be used solely for the purposes outlined in this application. ________________________________ ______________________ Signature of Authorized Representative Date Signed
________________________________ ______________________ Printed Name Title
d, will be used solely f
__________________

p
________________________________
y
Laura deTar
______________________

Executive Director
215
Title: Nourishing East Palo Alto: Healthy Food Access, Education & Wellness for Families and Seniors
Service Category: Other – This project promotes community health and wellness in East Palo Alto (EPA) through access to healthy food, nutrition education, and culturally relevant engagement. It addresses food insecurity, chronic illness, and social isolation using a preventative, community-based approach. Primarily serving families and seniors, this initiative provides consistent access to affordable, locally grown, and culturally relevant food, along with free wellness activities and multilingual nutrition education.

Goals and Objectives – Work Plan
Goal 1: Expand Access to Healthy Food and Promote Community Vitality ● Objective 1.1: Operate the EPA Community Farmers’ Market weekly from April–November 2025, supporting Vista Plan 2035 Policy 6.2 on healthy food outlets.
● Objective 1.2: Distribute $65,000 in Healthy Food Incentives to low-income families, aligning with Policy 6.4, which encourages farmers market financial incentives.
● Objective 1.3: Host biweekly Zumba classes June–November 2025 to promote physical activity and social connection at the market.

Goal 2: Increase Community Knowledge and Utilization of Healthy Food Resources
● Objective 2.1: Conduct monthly culturally relevant cooking demonstrations June–November 2024, promoting fruit and vegetable consumption per Policy 6.1. ● Objective 2.2: Launch a multilingual nutrition education campaign via schools, social media, and printed materials.
● Objective 2.3: Facilitate regular summer tabling for local community service providers to build awareness and connection.

Number of Clients to Be Served: We aim to reach 1,250 unique individuals (~7,250 total interactions) through food incentive programs, wellness activities, and nutrition education. We will also engage 5–10 volunteers or interns and train 1–2 Community Ambassadors (residents trained and hired in part-time roles).

Project Partners: We collaborate with trusted local institutions including San Mateo County Human Services & WIC Clinics, The Primary School, Nuestra Casa, EPACENTER, Ravenswood Family Health Center, Mannakin Theater & Dance, College Track, and the Boys and Girls Club to expand outreach, increase participation, and connect residents with wraparound services.

Project Timeline:
● April 2025: Farmers’ Market season launches and the market operates weekly ● June–November 2025: Cooking demos; Zumba classes and community tabling ● November 2025: Season wrap-up and evaluation
216
Alignment with Organizational Mission: Fresh Approach’s mission is to foster connections between California communities and farmers through locally-grown food, nutrition education, and climate-resilient urban agriculture. This project directly reflects that mission by expanding equitable food access, strengthening community engagement, and promoting healthy lifestyles in East Palo Alto.

Impact on Youth Development and Academic Achievement: Access to healthy foods, particularly fruits and vegetables, has been linked to improved cognitive development and academic performance (Carillo et al., 2019; Hayhoe et al., 2021). This initiative supports Goal HE-6 of the Vista Plan 2035 by increasing access to nutritious food and health education, contributing to better academic outcomes and positive youth development.

Supportive Environment for Families and Seniors: The East Palo Alto Community Farmers’ Market acts as a trusted community gathering space. Seniors and families benefit not only from affordable produce but from opportunities to socialize, learn, and participate in wellness activities that reduce isolation and promote mental and physical health.

Organizational Qualifications: Fresh Approach has over a decade of experience in running community-centered food access programs. Since 2018, we have operated the EPA Community Farmers’ Market and pioneered the Expanded Market Match program, offering incentives to participants using WIC, Medi-Cal, and SSI—not just CalFresh. In 2024 alone, we supported 7,200 matching transactions, distributing $132,000 in produce, with 83% of participants identifying as Latino/a and over half reporting food insecurity. Our trusted bilingual staff and deep community partnerships make us uniquely positioned to succeed.

Key Staff & Qualifications
Isabel Medina, Program Manager: Managing the EPA market since 2018, Isabel leads vendor coordination, tracking incentives distribution and redemption, evaluation, and partnerships; Christina Nelson, Food Access Program Specialist: Joined in 2024, supports market operations and volunteer coordination with a background in community health.

Proposed Budget & Fund Leveraging Total Project Budget: $114,302. Amount Requested from TOT Grant: $38,155. Matching Funds Secured From: Stanford Children’s Health, Costco Foundation and California Department of Food and Agriculture (CDFA) Office of Farm to Fork (providing nutrition incentives to CalFresh/ SNAP shoppers). CNIP is administered by the. A small vendor stall fee will be introduced in 2025 to help fund Community Ambassador stipends and expand wellness programming. The budget supports weekly market operations, incentives distribution, wellness classes, educational outreach, and program evaluation. By leveraging multiple funders, we ensure financial sustainability and maximize impact. 217
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CITY OF EAST PALO ALTO –TOT

GRANT APPLICATION

COVERSHEET
PLEASE READ AND ANSWER ALL QUESTIONS ON THIS APPLICATION FORM.

Organizational Information
Legal Name Organization:

Address of Organization:

Website:

Collaborating Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator
Email
Phone Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $ ______________ Total Project Budget: (For this project) $ ______________ Matching funds/in-kind donations? (Select one) Yes No
If yes, amount? $ ______________
What is your organization’s total annual operating budget? $ ______________ Please list the names of matching funding or in-kind donation sources:

Have you received TOT funding previously? Yes No Year(s)? ___________ Is that grant still active? Yes No
If not, have you submitted your Closeout forms? Yes No
Please indicate your service category: Camp Leadership Development Career/Employment/Entrepreneurship Crisis Intervention
Sports/Recreation Re-Entry/Diversion Other
9 EAST PALO ALTO TENNIS AND TUTORING (EPATT)
PO BOX 60597, PALO ALTO, CA 94306
EPATT.ORG

AMY KOHRMAN
[email protected]
650.799.0446 NA
75,000
109,824
45,000
2,246,500
Westly Foundation ($25,000) and
Palo Alto Weekly Holiday Fund ($20,000)
2024
223
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children ~ Youth ~ Families ~ Seniors
Check Age Group(all that apply):
under 5,  5-10,  10-15,  15-18,  18 – 24,  25 – 64,  65 & up Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming:
________
List the total number of Clients you intend to serve during this program: ________ Program Timeline
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ ----------------------
If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields.

Program Session 2 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 3 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 4 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ 10 30-35
620
8/13/25 5/29/26
M-F 3:30 - 5:30 PM
■
224
Acknowledgement
I have read the minimum compliance standards for the City of East Palo Alto TOT Grants Program and can demonstrate that my program meets all minimum standards.

I agree to fully participate in the City of East Palo Alto’s spirit of partnership (see Section 1, Item F. Contractual Requirements and additional requirements as a funded organization.

I certify that my agency is eligible to apply based on the criteria listed in the Request for Applications and agree to submit any follow up documentation needed to verify eligibility (including but not limited to a 501(c)(3) tax letter). The signatory declares that: 1. they are authorized to sign on behalf of all entities in the partnership (if applicable); 2. the application accurately outlines the extent, objectives, and methods of the project; and 3. the grant funds, if awarded, will be used solely for the purposes outlined in this application. ________________________________ ______________________ Signature of Authorized Representative Date Signed
________________________________ ______________________ Printed Name Title
11 Amy Kohrman Development Director
225
NARRATIVE: Not to exceed 2 pages (Please use 12 PT Font with 1-inch margins on 8/12 x 11 inch paper).

Please describe:
• Your project service category;
• Goals and objectives – work plan;
• How many clients you intend to serve;
• Project partners (if any);
• Project timeline;
• How this project helps your organization fulfill its broader organizational mission; (Please include your organization’s mission statement);
• How proposed program activities will increase a young person’s academic achievement or help positively develop their social skills. Evidence based strategies will be viewed favorably; • Discuss how the services you will provide will offer a supportive community environment for families and/or seniors of East Palo Alto;
• Your organizational history and qualifications providing direct services to the target population; • Lead staff, their qualifications; and
• The project’s proposed budget and how it supports the overall objectives and activities. Include planned efforts to leverage funds and list potential funders. Budget should be reasonable, realistic, and consistent with your work plan. Projects that utilize matching funds will be given priority.

Graphic Chart/Spreadsheet: Not to exceed 3 pages (highlighting one (1) objective per sheet of 8/12 x 11 inch paper).

Highlight up to three (3) measurable indicators/objectives focused on direct service programming and impact. The limited number makes the process simpler; more importantly, it makes everyone think hard about priorities. The chart draws a picture of your program or intervention; In your responses, keep the following concepts in mind:
x Outputs: Outputs are the activities or deliverables that are to be accomplished as a result of a grant.

Outputs are generally described as deliverables or milestones in a work plan or timeline. Outputs include things like number of workshops held, number of youth tutored, health management plan completed, etc.
x Outcomes: Outcomes are the measurable impacts or results of the work of the grant. While outputs are accomplished during the life of the grant, outcomes generally occur after the completion of the grant. It is useful to categorize outcomes as short and long-term. Outcomes include things like the numbers of youth served that are now in college, or the measure by which their grade point average has improved.

BUDGET: In an Excel spreadsheet, develop a project budget that outlines the funding request. Detail: TOT funds requested; note any matching funds; and list the organization’s annual budget allocation to that activity. Examples of budget items include, but are not limited to, personnel, personnel benefits, subcontractors/collaborative partners, supplies and materials, and equipment. Staff and personnel costs may not exceed thirty percent (30%) of the total budget.
12 226
1 Project Rally – EPATT’s Math Literacy & Empowerment Initiative for K–3rd Graders Service Category: Education and Youth Development/Empowerment Timeline: August 2025 – May 2026 (32 weeks)
Number of Students Served: ~30 students from Costaño Elementary School, EPA [ôÍîϙ‹ťÍƯϡ
x Kesha Weekes, Executive Director – 20+ years in youth program leadership x Francisco "Paco" Lopez, Tennis Director – Extensive coaching experience x Julio Hermosillo, Head Tennis Coach – Longstanding EPATT mentor and tennis coach
Project Partners: Costaño Elementary School, Ravenswood City School District Program Overview and Goals
Project Rally is East Palo Alto Tennis & Tutoring’s (EPATT) evidence-based math literacy program designed to ensure K–3rd grade students build a solid foundation in math, develop ÍϙèĺIJƱîôIJťϙÍèÍîôıĖèϙĖîôIJťĖťƅϠϙÍIJîϙČÍĖIJϙťēôϙèĺČIJĖťĖŽôϙÍIJîϙŜĺèĖÍī-emotional tools to thrive in school and beyond. The after-school and summer program combines four days per week of one-on-one tutoring with daily tennis instruction, quarterly experiential ƱôīîϙťŘĖŕŜ, and strong family engagement.

At EPATT, we believe every child holds immense potential, and with the proper support, they can soar. Project Rally builds on the natural curiosity, creativity, and resilience that young learners bring to the classroom. Designed to nurture and amplify students' early strengths, Project Rally tutors work to help young scholars sharpen their foundational math ŜħĖīīŜϙîŪŘĖIJČϙťēôĖŘϙċĺŘıÍťĖŽôϙƅôÍŘŜϠϙŜôťťĖIJČϙťēôϙŜťÍČôϙċĺŘϙèĺIJƱîôIJťϠϙĤĺƅċŪīϠϙÍIJîϙīĖċôīĺIJČϙ learning.

Participants also spend an hour on the tennis courts learning tennis basics and hand-eye coordination. The program also strengthens our relationships with families and schools, uniting us in a shared commitment to nurturing academic success. More than just a tutoring initiative, Project Rally is a springboard for empowerment, achievement, and discovery.

Goals & Objectives
x Accelerate grade-īôŽôīϙıÍťēϙŕŘĺƱèĖôIJèƅϙŪŜĖIJČϙone-on-one tutoring with a caring adult
x „ŘĺıĺťôϙôÍŘīƅϙÍèÍîôıĖèϙèĺIJƱîôIJèôϙÍIJîϙŜôīċ-identity as learners x Strengthen social-emotional skills through enrichment and sport x Empower families through quarterly workshops and consistent communication 227
2 Program Activities (Work Plan)
x One-on-One Tutoring: Personalized, high-dosage math support 4x/week x Data-Driven Instruction: Progress monitored with IXL and i-Ready tools x Daily Tennis: Tennis lessons, fun drills, and life skills development x Quarterly Field Trips: Expand student curiosity and experiential learning x Family Engagement: Quarterly workshops, home learning resources, individual progress check-ins, and family tennis days
(ŽĖîôIJèôϙĺċϙ(ƯôèťĖŽôIJôŜŜ
In our January–May 2025 pilot at Costaño Elementary School:
x 94% of students improved math scores, averaging 72-point gains x Kindergarteners achieved above-grade-level math performance x Most 1st–3rd graders advanced from “Below” to “At” or “Above Grade Level” These results align with research-based strategies endorsed by Johns Hopkins and Stanford’s National Student Support Accelerator. IXL software is rated “strong” under ESSA standards, further validating our instructional approach. x The Ravenswood City School District data analyst will publish i-Ready end-of-year results for Project Rally participants in late May 2025.

Connection to EPATT’s Mission
Mission Statement: EPATT equips youth to thrive in college and career pathways through academic tutoring, parent empowerment, enrichment, mentorship, and tennis.

Project Rally embodies this mission by focusing on early intervention and whole-child development. It ensures that young students enter their academic journeys with strong ċĺŪIJîÍťĖĺIJÍīϙŜħĖīīŜϠϙèĺIJƱîôIJèôϠϙÍIJîϙÍϙĤĺƅϙċĺŘϙīôÍŘIJĖIJČϟ Our USTPA-èôŘťĖƱôî tennis coaches ensure participants spend an hour a day practicing tennis drills, exercising, and having fun.

Supportive Environment for Families and Community
Project Rally creates a culture of belonging for students and families. Through workshops and coaching, parents are empowered as partners, while students gain academic, socialemotional, and tennis skills. The new EPATT Center will further enrich this environment, ĺƯôŘĖIJČϙıĺŘôϙèīÍŜŜŘĺĺıϙŜŕÍèôϠϙtennis instruction, and deeper family engagement.

Organizational Capacity and History
EPATT has served the East Palo Alto community for over 37 years with a 100% college attendance rate for program graduates over the last decade. Through its comprehensive academic and athletic model, EPATT is a trusted youth development provider committed to long-term success for East Palo Alto students and their families.

Moving into the new EPATT Center will further amplify our impact. With increased classroom space and access to in-person tutors, we can serve more students consistently, a key factor in boosting attendance, academic mastery, and deeper personal connection. 228
229
1 2025 Board of Directors
Irene Guerra, Chair
Clinical Psychologist, Santa Clara County
EPATT alumna
San Jose
Joined Board in 2016
Dena Evans, Vice Chair
Track Coach
Redwood City
Joined Board in 2021
Dick Gould, Secretary
Vice Chairman, TeachAids
EPATT Founder
Palo Alto
Joined Board in 2011
Kurt Jaggers, Treasurer
Senior Advisor, TA Associates
Portola Valley
Joined Board in 2021
Christine Alloo
Community Volunteer
Los Altos
Joined Board in 2009
Lupe Buenrostro
Legal Assistant
Stanford Law School
East Palo Alto
Joined Board in 2025
Bill Dwight
Entrepreneur
Palo Alto
Joined Board in 2020
Mattias Johansson
Guidance Counselor, Oceana HS
EPATT tutor alumnus
East Palo Alto
Joined Board in 2021
David Lichtenger
Managing Partner, Intrepid Capital Investments
Palo Alto
Joined Board in 2017
Susan Lynch
Asst Tennis Coach, Sacred Heart Prep
Menlo Park
Joined Board in 2016
Losaline Mafileo
Head Tennis Coach, Sacred Heart Prep
EPATT alumna
East Palo Alto
Joined Board in 2022
Ann Mahowald
Community Volunteer
Atherton
Joined Board in 2020
Geordie McKee
Principal & Partner
Renault & Handley Commercial Real Estate
Palo Alto
Joined Board in 2025
Glenn Nash
Attorney
Palo Alto
Joined Board in 2022
230
2 Marcia Pade
Community Volunteer
Menlo Park
Joined Board in 2009
Nancy Paxton
Community Volunteer
Menlo Park
Joined Board in 2022
Ted Robinson
Sports Broadcaster
Atherton
Joined Board in 2013
Nate Taylor
Co-Head of Global Private Equity, KKR & Co.

Atherton
Joined Board in 2013
Dan Turbow
Attorney
Los Altos
Joined Board in 2010
231
PROJECT RALLY MEASURABLE INDICATORS Number of Students Served: 30 to 35 Objective #1: Grade Level Math Achievement for 80% of students Outputs Outcomes Long-term Impact
Improved math skills through four days per week of one-onone math tutoring over the course of nine school months.

Students reach grade-level proficiency in math as measured by iReady and/or IXL assessments.

This cohort of exceptional youth demonstrates high math achievement throughout elementary and secondary school, entering college and career pathways prepared to thrive. They become future leaders, entrepreneurs, and changemakers in their communities.

Increased parent engagement in student learning through quarterly parent workshops focused on analyzing student performance and attendance data.

Parents attend at least 80% of offered workshops and support additional learning at home, as measured by IXL activity logs and parent attendance records.

These parents emerge as leaders in their schools and neighborhoods. Their visible commitment to their children’s education inspires other families to engage and advocate, creating a ripple effect that strengthens the entire community’s support for youth success.

Improved student attendance at EPATT and school by consistently elevating the importance of attendance to student learning through direct and consistent communication around student attendance percentages.

Students maintain a 90% attendance rate at both EPATT and school, as measured by attendance records.

Consistent attendance is a key predictor of long-term academic success. By cultivating a culture where students are consistently present, engaged, and supported, EPATT contributes to thriving students and stronger, more connected communities led by confident, capable young people. 232

EPATT PROJECT RALLY BUDGET
Direct Service Personnel Costs
Expenses August 2025 to May 2026 Formula Notes
Direct ServiceTutor Costs $84,480 4 sessions x 32 w x $22 x 30 students One school year of tutoringStaff Costs $25,344 represents 30% overheadTotal $109,824Need to raise other funding: $34,824 See Matching Funds tab 233
CITY OF EAST PALO ALTO –TOT

GRANT APPLICATION

COVERSHEET
PLEASE READ AND ANSWER ALL QUESTIONS ON THIS APPLICATION FORM.

Organizational Information
Legal Name Organization:

Address of Organization:

Website:

Collaborating Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator
Email
Phone Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $ ______________ Total Project Budget: (For this project) $ ______________ Matching funds/in-kind donations? (Select one) Yes No
If yes, amount? $ ______________
What is your organization’s total annual operating budget? $ ______________ Please list the names of matching funding or in-kind donation sources:

Have you received TOT funding previously? Yes No Year(s)? ___________ Is that grant still active? Yes No
If not, have you submitted your Closeout forms? Yes No
Please indicate your service category: Camp Leadership Development Career/Employment/Entrepreneurship Crisis Intervention
Sports/Recreation Re-Entry/Diversion Other
9 Mannakin Theater & Dance DBA: en Avant School
1841 Bay Road, East Palo Alto, CA 94303
www.epaballet.org
Nathan Cottam
[email protected]
(415) 519-7171
75,000
433,100
75,000
433,100
Atkinson Foundation
PA Community Fund, PA Weekly Holiday Fund, Bothin Foundation, Individual Donors 2023
234
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children ~ Youth ~ Families ~ Seniors
Check Age Group(all that apply):
under 5,  5-10,  10-15,  15-18,  18 – 24,  25 – 64,  65 & up Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming:
________
List the total number of Clients you intend to serve during this program: ________ Program Timeline
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ ----------------------
If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields.

Program Session 2 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 3 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 4 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ 10 450
500
8/1/25 7/31/26
M-F 3:00-8:-00pm
■ ■ ■
235
236

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1841 Bay Road
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241
CITY OF EAST PALO ALTO –TOT

GRANT APPLICATION

COVERSHEET
PLEASE READ AND ANSWER ALL QUESTIONS ON THIS APPLICATION FORM.

Organizational Information
Legal Name Organization:

Address of Organization:

Website:

Collaborating Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator
Email
Phone Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $ ______________ Total Project Budget: (For this project) $ ______________ Matching funds/in-kind donations? (Select one) Yes No
If yes, amount? $ ______________
What is your organization’s total annual operating budget? $ ______________ Please list the names of matching funding or in-kind donation sources:

Have you received TOT funding previously? Yes No Year(s)? ___________ Is that grant still active? Yes No
If not, have you submitted your Closeout forms? Yes No
Please indicate your service category: Camp Leadership Development Career/Employment/Entrepreneurship Crisis Intervention
Sports/Recreation Re-Entry/Diversion Other
9 Lewis & Joan Platt East Palo Alto Family YMCA
550 Bell st East Palo Alto
https://www.epaymca.org
Delayzio Amerson / Andrea Gordon
[email protected] / [email protected]
650- 687-5317 / 650-687-5318
68,280
68,280
1,609,938
2023
242
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children ~ Youth ~ Families ~ Seniors
Check Age Group(all that apply):
under 5,  5-10,  10-15,  15-18,  18 – 24,  25 – 64,  65 & up Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming:
________
List the total number of Clients you intend to serve during this program: ________ Program Timeline
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ ----------------------
If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields.

Program Session 2 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 3 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 4 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ 10 36
36 09/01/25 11/30/25
Mon/Wed 3-5 pm
9/01/25 3/31/26
M/W/F 12-3 pm

N/A N/A

N/A N/A
■ ■ ■
243
Acknowledgement
I have read the minimum compliance standards for the City of East Palo Alto TOT Grants Program and can demonstrate that my program meets all minimum standards.

I agree to fully participate in the City of East Palo Alto’s spirit of partnership (see Section 1, Item F. Contractual Requirements and additional requirements as a funded organization.

I certify that my agency is eligible to apply based on the criteria listed in the Request for Applications and agree to submit any follow up documentation needed to verify eligibility (including but not limited to a 501(c)(3) tax letter). The signatory declares that: 1. they are authorized to sign on behalf of all entities in the partnership (if applicable); 2. the application accurately outlines the extent, objectives, and methods of the project; and 3. the grant funds, if awarded, will be used solely for the purposes outlined in this application. ________________________________ ______________________ Signature of Authorized Representative Date Signed
________________________________ ______________________ Printed Name Title
11 ded, will be used solely for th
_______________________
ture of Authorized Representat
&KLHI2SHUDWLQJ2IILFHU

5DFKHO'HO0RQWH
244

CHECK LIST

1. Application (pp. 7-8)
x Narrative (2 pages max)
• Describe your organization briefly.
• Work Plan: For this project.
x Attachments (Submit as Word Documents)
• Budget
• Graphic Chart highlighting outcomes/people served
x TOT Compliance Policies
a. Conflict of Interest (COI) Certification
b. Memorandum of Understanding (MOU)
x Where a partnering, collaborative, and or subcontracting relationship is proposed, the submission must include an MOU between the partnering organizations, which
documents the relationship and delineates tasks and or
compensation for each party.
x IRS documents
a. 501(c)(3) Determination Letter: Or Copy of fiscal agent’s 501(c)(3) determination letter
b. Form 990 or 990 Exemption: Last 2 years
x Financials
x Annual Budget: 2 years
x Financial Statements:
• Current YTD
• Previous Year
x Matching Funds: Commitment letter if applicable
x Other
x Organizational Chart:
x The chart should include the primary applicants’ Board of Directors, the entire project team (all partners), and
illustrate the relationship between the partners.
x Board Members List: Including titles and addresses.
x Executive Director Name: Or equivalent employee.
8 ✔
✔
✔
✔
✔
245
Lewis & Joan Platt East Palo Alto Family YMCA
2025 Vive Mighty Programs
The Lewis & Joan Platt East Palo Alto Family YMCA (EPAY) 2025 Vive Mighty Programs are a no fee duo of healthy living programs for the East Palo Alto community. These programs include YMCA membership for the duration of the health program. EPAY Vive Mighty is designed to be engaging, inclusive, and responsive to the needs of EPA residents. Vive Mighty programs will serve residents ages 18 and up.

Your project service category: Other (Health Education Services) Narrative & Workplan
Goal: Vive Mighty will engage 36 EPA community members in evidence-based health education programs to combat chronic disease, support healthy living, and increase exercise activity, all of which contribute to building a stronger and healthier community.

Objectives:

1. LIVESTRONG: Working with a small group of members and two trained Y staff, LIVESTRONG participants (12 EPA community members would benefit) are provided with a 12-week fitness program focused on cardiovascular conditioning, strength training, balance, and flexibility. Cost of $23,400.

2. Blood Pressure Self-Monitoring: Program is designed to help adults with hypertension (24 EPA community residents would benefit) to lower and manage their blood pressure.

Cost of $38,880. Plus indirect costs of $6,000 to cover both Vive Mighty Programs.

Number clients you intend to serve: 36 Project timeline: September 2025 to March 2026 Project partners (if any): We generally share YMCA program information with many fellow neighborhood organizations. For this project, we would reach out to our entire network to assist with enrollment, including the Ravenswood Health Center and EPA Senior Center.

How project helps your organization fulfill its broader organizational mission: Our mission is to strengthen our community by improving the quality of life and inspiring individuals and families to develop their fullest potential in spirit, mind, and body. The 2025 Vive Mighty Programs build upon the values of the YMCA with health education programs that reflect and deliver on the mission of EPAY. The Y aims to do more than offer a set of fitness activities; we aim to strengthen the community. We do this by intentionally building connectivity between everyone at the Y, inclusivity, celebrating diversity and cultures, collaboration, and providing a positive environment for everyone to work toward their goals.

Program Impact (Evidence based strategies will be viewed favorably):
> LIVESTRONG® at the YMCA is an evidence-based program helping adult cancer survivors reclaim their health and well-being following a cancer diagnosis. Those living with and beyond cancer face unique challenges due to effects of the disease and treatment. Chemotherapy and radiation can cause weakness and fatigue that extends beyond the treatment schedule, rendering 246
Lewis & Joan Platt East Palo Alto Family YMCA
2025 Vive Mighty Programs
self-care more difficult and affecting quality of life. YMCA LIVESTRONG is needed because it provides a supportive and structured environment for cancer survivors to reclaim their health, improve their quality of life, and manage the physical and emotional effects of cancer treatment > According to the American Heart Association, nearly half (46%) of adults in the U.S. have high blood pressure. High blood pressure is most prevalent in racial and ethnic minority populations and is often referred to as “The Silent Killer” because there are typically no warning signs or symptoms. High blood pressure is a key, modifiable, risk factor for both heart disease and stroke, which are two of the leading causes of death in the U.S. In response to this critical health care issue, the YMCA’s Blood Pressure Self-Monitoring evidence-based program is designed to help adults with hypertension lower and manage their blood pressure. The fourmonth program focuses on regular self-monitoring of one’s blood pressure using proper measuring techniques, one-on-one consultations with a trained Healthy Heart Ambassador, individualized support and group-based nutrition education for better blood pressure management.

Services will offer a supportive community environment for families and seniors of EPA:
> The LIVESTRONG program provides a supportive community where survivors can share their experiences and learn from others. The program addresses physical, mental, and emotional wellbeing, helping survivors navigate the challenges of cancer survivorship. LIVESTRONG at the YMCA is offered at no cost to participants, making it accessible to those who may not be able to afford other fitness programs. Participants experience improvements in fitness, strength, endurance, and overall quality of life, as well as reductions in cancer-related fatigue. > The Blood Pressure program includes nutrition education and encourages lifestyle changes that can help lower blood pressure through both 1:1 coaching and group-based support. By taking control of their blood pressure, individuals can proactively improve their health and potentially reduce the risk of serious complications. The program provides a structured approach, helping individuals identify patterns and triggers that affect their readings.

Organizational history and qualifications providing direct services to the target population:

EPAY has a long history of serving the community of East Palo Alto. Starting in the late 1990s through the early 2000s, the Y provided youth programming (aquatics, basketball, in school fitness) to the community through outreach sites. Realizing the community could benefit from a full-facility YMCA, in collaboration with the City of East Palo Alto, a facility was built and opened in 2007. As an agency entering our third decade of service in the community, the Y continues to provide programs and services that meet the needs of East Palo Alto residents. Last year EPAY served more than 4,000 individuals through membership, youth sports programs, after school, summer day camp, and swim lessons.

Lead Staff: Jose Sanchez, Director of Healthy Living, oversees Health & Wellness, Group Exercise, Youth Sports, Kids’ Club, and Family Programming (resume attached). 247
Title/Item Description Justification Timeline # Served Cost Per Particpant Program Delivery Costs

LIVESTRONG
Evidence-based program helping adult cancer survivors reclaim their health and wellbeing following a cancer diagnosis.

Program includes small group of participants and two trained Y staff focused on cardiovascular conditioning, strength training, balance, and flexibility.

Intensive 12-week program with 24 sessions hosted between Sept 2025 and March 2026 12 $1,950 $23,400
Blood Pressure Monitoring
Evidence-based program helping adults with hypertension lower and manage their blood pressure.

Program focuses on blood pressure monitoring using proper measuring techniques, one-on-one consultations with a trained Healthy Heart Ambassador, individualized support, and groupbased nutrition education for better blood pressure management. 4-month program with twice monthly 1:1 consulations and monthly nutrition education sessions hosted between September 2025 and March 2026 24 $1,620 $38,880 Administrative Indirect program costs
Expense to cover the administration costs associated with recruitment, activation, monthly account management, data and utilization reporting, and participant facing communications.

Covers duration of both LIVESTRONG and Blood Pressure Monitoring $6,000
$68,280
Budget Chart: Lewis & Joan Platt East Palo Alto Family YMCA 2025 TOT Total
Note: LIVESTRONG and Blood Pressure Monitoring programs have not been part of the Y in East Palo Alto's budget since pre-COVID. This sponsorship from the City of EPA TOT funds would allow the programs to restart and once again serve East Palo Alto residents with these health education programs that successfully combat chonic disease. 248
ORGANIZATION: Lewis & Joan Platt East Palo Alto Family YMCA Graphic Chart for Vive Mighty (TOT 2025) The need for cancer survivor programs and resources is especially high in our local community. According to the Centers of Disease Control and Prevention (CDC), San Mateo County has the highest rate of cancer diagnosis in California (6.5%). People are often living longer after a cancer diagnosis because of advances in early detection and treatment. The largest groups of cancer survivors are breast cancer survivors (22%), prostate cancer survivors (19%), and colorectal cancer survivors (10%). While these are among the most commonly diagnosed forms of cancer, they are also often treatable and thus produce more survivors than other forms of cancer. Those living with and beyond cancer face unique challenges due to effects of the disease and treatment. Chemotherapy and radiation can cause weakness and fatigue that extends beyond the treatment schedule, rendering self-care more difficult and affecting quality of life.LIVESTRONG at the YMCA is a comprehensive program that recognizes the multifaceted nature of cancer survivorship and aims to provide survivors with the tools and support they need to thrive.

According to the American Heart Association,
nearly half (46%) of adults have high blood pressure in this country. High blood pressure is most prevalent in racial and ethnic minority populations and is often referred to as “The Silent Killer” because there are typically no warning signs or symptoms. High blood pressure is a key, modifiable, risk factor for both heart disease and stroke, which are two of the leading causes of death in the United States. In response to this critical health care issue, the YMCA’s Blood Pressure Self-Monitoring program is designed to help adults with hypertension lower and manage their blood pressure. Blood Pressure Self-Monitoring focuses on regular home self-monitoring of one’s blood pressure using proper measuring techniques, one-on-one consultations with a trained Healthy Heart Ambassador, individualized support and groupbased nutrition education for better blood pressure management.

LIVESTRONG Blood Pressure Monitoring
Addressing health needs with a community-based solution 1 of 3
249
Measurable Indicators (Objectives) Output Activities
Goal: Vive Mighty will engage 36 EPA community members in evidence-based Through LIVESTRONG, certified YMCA instructors help cancer survivors build muscle mass and strength, increase flexibility and endurance, and improve energy levels and self-esteem.Through the Blood Pressure Monitoring program, YMCA coaches help adults with hypertension learn to lower and manage their blood pressure and improve health education programs to combat chronic disease, support healthy living, and increase exercise activity. 2 of 3
ORGANIZATION: Lewis & Joan Platt East Palo Alto Family YMCA Graphic Chart for Vive Mighty (TOT 2025) 12 EPA residents participate in LIVESTRONG program for 12 weeks24 LIVESTRONG fitness sessions (twice weekly) provided focused on cardiovascular conditioning, strength training, balance and flexibilityBi-monthly regular self-monitoring of one’s blood pressure using proper measuring techniques, one-on24 EPA residents participate in Blood Pressure Monitoring Program for 4 monthsone consultations with a trained Healthy Heart Ambassador, individualized support and group-based nutrition education 250
Outcomes
Short-term Long-term
All participants experience significant increases in physical activityAll participants report increase in overall quality of life[LIVESTRONG] participants report decreases in cancer-related fatigue EPA Y Vive Mighty
contributes to
building a
stronger and
healthier
community
All participants report increased peer support
ORGANIZATION: Lewis & Joan Platt East Palo Alto Family YMCA Graphic Chart for Vive Mighty (TOT 2025) 3 of 3
[Blood Pressure Monitoring] participants lower and manage their blood pressure 251
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252
2025 Lewis & Joan Platt East Palo Alto Family YMCA
Lenny Alugas, Veritas
Renee Bolden, Microsoft
John Evans (Vice Chair), Stanford University
Anna Fimbres-Windley, San Jose State University (retired) Curtis Gaspard, Redwood Mortgage
Michael Mashack, Gilead
Carmen O’Shea, Goldman Sachs Value Accelerator
Azalea Renfield (Chair), Williams & Russell CDC
Sharifa Wilson, EPA Community Archive, EPA Mayor (former) Betsy Yanez, EPA Sanitation District (former)
YMCA of Silicon Valley Board of Directors
Gaurav Vijayvargiya, Director of Engineering, Samsara, Board Chair Jill Kispert, Consultant, High Tech, Marketing, Finance and Operations, Immediate Past Board Chair Jill Bourne, City Librarian, San José Public Library
Mei Chui, Sector Head Credit Solutions, Silicon Valley Bank, Treasurer Mike Couch, Principal, Couch Investments
Leah Cowan, Manager – Government Relations, Sutter Health Janice Fry, Consultant; Retired, Sun Microsystems
Jim Hori, President & CEO, YMCA of Silicon Valley
Mark Johnsen, CEO, Wealth Architects, LLC
David Kennedy, VP of Alumni AƯairs and Development, Duke University Gay Krause, Executive Director, Center for Innovation – Foothill College Michelle Lalljie, Head of Operations & Product Launch – Alexa, Amazon Lab 126 Don Lee, Principal, Donald A. Lee Executive Search
David Low, Director of Public Policy and Communications, Destination Home Rahul Mathur, CFO, Alphawave Semi
Katherine Martin, Partner, Wilson Sonsini Goodrich & Rosati, Secretary Keeshia Moultrie, Head of Risk & Government, People Operations, Google, Vice Chair Scott Neely, Managing Partner, Lotus Capital Group (retired) Vince Rocha, Senior Advisor, Economic Development, Housing, and Land Use, Mayor Matt Mahan’s OƯice Carmen Roman, Founder & Executive Director, Emotions in Harmony John Savage, Managing Director, Growth Point Technology Partners, Vice Chair Scott Seaman, Law Enforcement Executive Coach; Retired Chief of Police, Los Gatos/Monte Sereno PD Sonal Sinha, Partner, PwC
Ervie Smith, Principal, Ervie L. Smith, Inc.

Tom Squeri, President and CEO, Graniterock
Adam Stein, Principal, APS Marketing
Dr. Elizabeth M. Vilardo, President and CEO, Sutter Bay Area Medical Foundation, Vice Chair Steve WagstaƯe, District Attorney, San Mateo County, Vice Chair Nicole Wright, Managing Director, KPMG, LLP
253

CHECK LIST

1. Application (pp. 7-8)
x Narrative (2 pages max)
• Describe your organization briefly.
• Work Plan: For this project.
x Attachments (Submit as Word Documents)
• Budget
• Graphic Chart highlighting outcomes/people served
x TOT Compliance Policies
a. Conflict of Interest (COI) Certification
b. Memorandum of Understanding (MOU)
x Where a partnering, collaborative, and or subcontracting relationship is proposed, the submission must include an MOU between the partnering organizations, which
documents the relationship and delineates tasks and or
compensation for each party.
x IRS documents
a. 501(c)(3) Determination Letter: Or Copy of fiscal agent’s 501(c)(3) determination letter
b. Form 990 or 990 Exemption: Last 2 years
x Financials
x Annual Budget: 2 years
x Financial Statements:
• Current YTD
• Previous Year
x Matching Funds: Commitment letter if applicable
x Other
x Organizational Chart:
x The chart should include the primary applicants’ Board of Directors, the entire project team (all partners), and
illustrate the relationship between the partners.
x Board Members List: Including titles and addresses.
x Executive Director Name: Or equivalent employee.
8 ✔
✔
✔
✔
✔
254
CITY OF EAST PALO ALTO –TOT

GRANT APPLICATION

COVERSHEET
PLEASE READ AND ANSWER ALL QUESTIONS ON THIS APPLICATION FORM.

Organizational Information
Legal Name Organization:

Address of Organization:

Website:

Collaborating Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator
Email
Phone Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $ ______________ Total Project Budget: (For this project) $ ______________ Matching funds/in-kind donations? (Select one) Yes No
If yes, amount? $ ______________
What is your organization’s total annual operating budget? $ ______________ Please list the names of matching funding or in-kind donation sources:

Have you received TOT funding previously? Yes No Year(s)? ___________ Is that grant still active? Yes No
If not, have you submitted your Closeout forms? Yes No
Please indicate your service category: Camp Leadership Development Career/Employment/Entrepreneurship Crisis Intervention
Sports/Recreation Re-Entry/Diversion Other
9 Mid Peninsula Athletic Association
PO Box 50870, Palo Alto, CA. 94303
www.leaguelineup.com/mastodons Facebook: Mid Peninsula Mastodons Jeff Austin
[email protected]
650-518-2206
37,500
41,642
4,142
41,642
2024
Attachment A: Mid Peninsula Athletic Association: Application 255
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children ~ Youth ~ Families ~ Seniors
Check Age Group(all that apply):
under 5, 5-10, 10-15, 15-18, 18 – 24, 25 – 64, 65 & up Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming:
________
List the total number of Clients you intend to serve during this program: ________ Program Timeline
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ ----------------------
If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields.

Program Session 2 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 3 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 4 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ 10 150
150
05-26-2025 07-01-2025
T-F 530 p.m. - 730 p.m.
07-01-2025 12-15-2025
T-F 530 p.m. - 730 p.m.
■ ■
256
257
Attachment A: Mid Peninsula Athletic Association: Narrative Mid Peninsula Athletic Association TOT Request
The Mid Peninsula Athletic Association (MPAA) was established in 2010 and has consistently provided meaningful programs to the youth of East Palo Alto and East Menlo Park for the past 15 years. These programs promote safe recreation, social connection, academic achievement, and athletic success in competitive youth football and cheer environments. Through our football and cheerleading programs, we have successfully engaged thousands of young people and their families.

In addition to athletic programming, the MPAA has taken a leadership role in supporting youth mental health. We have promoted Youth Mental Health First Aid (YMHFA), which functions similarly to CPR but for mental health crises. Since adopting YMHFA in 2013, we have helped identify and prevent multiple potential youth suicide attempts. This critical element of our programming will continue to be a key focus in the years ahead.

Our mission is to “Build champions on and off the field of play.” We do this by providing wraparound services and connecting families to partnering agencies for additional support. These partners include Behavioral Health and Recovery Services (BHRS) of San Mateo County for mental health resources and the Ravenswood City School District to support academic success.

The 2025 season is projected to be one of our largest yet. The MPAA Mastodons are currently the only youth football and cheer program based in East Palo Alto. With families returning post-COVID and increased interest from the community, we expect a significant rise in participation. Our season begins in May with flag football and conditioning for youth ages 6–14, before transitioning to tackle football and cheer in late June.

However, we are facing new financial challenges this year. Equipment safety certification costs—required annually for helmets and shoulder pads—have increased by 47%. These certifications are mandatory and must be up to date for use during the season. While we anticipate 258
Attachment A: Mid Peninsula Athletic Association: Narrative some relief from TOT (Transient Occupancy Tax) funding, the financial burden is unexpected.

Additionally, many of our families are facing increased financial strain due to current economic and political conditions. We hope our program can continue to provide a positive, uplifting outlet during these difficult times.

Our leadership team brings decades of experience in youth development. Longtime board members Tyler and Judy Barker have served the community for over 15 years. Our Executive Director, Jeff Austin, brings more than 25 years of coaching and program management in East Palo Alto, while Chris Neal, now serving as President, offers over 20 years of coaching experience.

Our proposed budget for the 2025 season is $41,642, reflecting rising costs and growing participation. While we anticipate additional revenue of approximately $4,142, we are requesting a grant award of $37,500 from TOT funding. This support will ensure the continued success of our program. MPAA has a proven track record of using city funding responsibly and effectively. We respectfully request full consideration of our grant proposal so that we may continue serving the youth and families of East Palo Alto with excellence.
259
Mid Peninsula Athletic Association
PO Box 50870
Palo Alto, CA. 94303
Description Budget
Advertising $292.00
Office Supplies $300.00
Helmet Decals $450.00
Background Checks $600.00
Medals $600.00
AYF Fees $800.00
Coaches Shirts/Hats $1,000.00
League Fees $1,800.00
EMT Services $2,000.00
Snack Shack $2,000.00
Banquest Rental/Food $2,500.00
Insurance $2,900.00
Field $4,000.00
Referees $5,300.00
Uniforms $6,000.00
Equipment Reconditioning $11,100.00
Total Expenses $41,642.00
Attachment A: Mid Peninsula Athletic Association - 2025 Budget $6,246.30
$6,246.30
$8,328.40
$10,410.50
$10,410.50
We expect at least 150
participants.

Each group has at least
20-30 participants, 3-5
coaches, 2 team managers
and 1 equipment person.

Game days we have 4
referees for each level, clock
person and an EMT.
12-14 year olds mental
wellness assessments begin
and preparation for transition
to high school.
260
Attachment A: Mid Peninsula Athletic Association: TOT Logic Model MID PENINSULA ATHLETIC ASSOCIATION TOT LOGIC MODEL 2025 Budget $41,642
Matching Funds $4,142
TOT Funding $37,500

INPUTS OUTPUTS GOALS
Activities Participation
Leverage funding to
ensure equitable
access to free
community
services.

Provide competitive
football and
cheerleading
training for youth
ages 6–14 at no
cost, enabling full
participation in the
2025 AYF youth
football and cheer
league season,
which spans a fivemonth period.

Intracity youth flag
football program
focused on skill
development and
conditioning to
prepare
participants for
competitive play.
150 participant
Ages 6 to 14 years
old.

AYF engagement
7/25 to 12/25
For ages 6 to 14
years old.

Flag engagement
5/25 to 7/25
This program provides comprehensive athletic skills training and performance assessments alongside academic proficiency evaluations to support the holistic development of studentathletes. By fostering both physical and academic excellence, the initiative aims to ensure that youth are well-prepared for a successful transition into high school as competent, confident student-athletes.

This program offers flag football and foundational conditioning to youth in East Palo Alto and East Menlo Park as a precursor to more extensive participation in organized sports. The program offers a fun, skill-building, and fitness-focused environment to help area youngsters get started in preparation for the next youth tackle football season. The program seeks to increase participants' excitement, self-assurance, and
preparedness for future athletic activity through early exposure, physical training, and community outreach.

The MPAA accurately predicted the post-COVID increase in participation, with a notable 15% growth in engagement. As the sole football and cheerleading program in the city, MPAA anticipates continued growth this year, with further increases in participant enrollment driven by the program’s unique position in the community.

As in previous years, our pre- and post-season surveys will serve as a critical tool for gathering data that informs our program's long-term sustainability. These assessments will measure key areas of participant development, including academic proficiency, athletic progress, and social interaction, providing valuable insights to guide future improvements and ensure ongoing program success. 261
Attachment D: Mid Peninsula Athletic Association: Financials

MID PENINSULA ATHLETIC ASSOCIATION
BUDGET
2024 2025

CURRENT YEAR TO DATE
Business Expenses: Business Expenses:

Insurance $ 2,289.52 Insurance $ 2,900.00
League fees $ 1,600.00 League fees $ 1,800.00
Helmet purchases $ 3,852.45 Field $ 4,000.00
Helmet Decals/Numbers $ 300.00 Helmet Decals/Numbers $ 450.00 Flag football $ 116.44 Helmet Should Pads $ 11,100.00
Office Supplies $ 262.66 Office Supplies $ 300.00
Background $ 514.00 Background $ 600.00
AYF Fees $ 600.00 AYF Fees $ 800.00
Field $ 3,267.47 Uniforms $ 6,000.00
Uniforms $ 5,660.00 Coaches Shirts/Hats $ 1,000.00
Coaches Shirts/Hats $ 1,178.00 Referees $ 5,300.00
Referees $ 5,300.00 EMT Services $ 2,000.00
EMT Services $ 2,000.00 Snack Shack $ 2,000.00
Snack Shack $ 1,374.53 Banquet rental/Food $ 2,500.00
Banquet rental/Food $ 2,500.00 Medals $ 600.00
Medals $ 500.00 Advertising $ 292.00
Advertising $ 300.00 $ 41,642.00
$ 31,615.07
262
Attachment D: Mid Peninsula Athletic Association: Financials

MID PENINSULA ATHLETIC ASSOCIATION

INCOME STATEMENT
2024 2025

PREVIOUS YEAR CURRENT YEAR TO DATE
Income: Income:

TOT Grant $ 25,500.00 Grant $ -
Donations $ 4,000.00 Donations $ -
$ 29,500.00 $ -
Business Expenses: Business Expenses:

Insurance $ 2,289.52 Insurance $ 2,900.00
League fees $ 1,600.00 League fees $ 1,800.00
Helmet purchases $ 3,852.45 Field $ -
Helmet Decals/Numbers $ 300.00 Helmet Decals/Numbers $ - Flag football $ 116.44 Helmet/Shoulder Pads $ 2,200.00
Office Supplies $ 262.66 Office Supplies $ -
Background $ 514.00 Background $ -
AYF Fees $ 600.00 AYF Fees $ -
Field $ 3,267.47 Uniforms $ -
Uniforms $ 5,660.00 Coaches Shirts/Hats $ -
Coaches Shirts/Hats $ 1,178.00 Referees $ -
Referees $ 5,300.00 EMT Services $ -
EMT Services $ 2,000.00 Snack Shack $ -
Snack Shack $ 1,374.53 Banquet rental/Food $ -
Banquet rental/Food $ 2,500.00 Medals $ -
Medals $ 500.00 Advertising $ -
Advertising $ 300.00 $ 6,900.00
$ 31,615.07
Profit (Loss) $ (2,115.07) Profit (Loss) $ (6,900.00)
263
264
265
266
267
268
269
270
271
272
273
274
275
276
Youth Community Service and rEPAct
Youth Leadership Core for Emergency & Disaster Preparedness April 25, 2025
City of East Palo Alto - TOT Grant Application

YOUTH COMMUNITY SERVICE
PO Box 61000, Palo Alto, CA 94306 | 650.858.8019
www.youthcommunityservice.org
277
Cover Sheet
2 278
3 279
4 280
5 281
Two-Page Narrative
• Project service category: Our project service category is Youth. We will engage youth in building skills and contributing to the City of East Palo Alto’s disaster preparedness/emergency response. Through community outreach activities, including:
disaster drills/exercises, basic medical operations, light search and rescue, team organization, community surveys, and leadership training. Ultimately, our project will reach youth by empowering youth leaders, while also serving entire family households, with a special focus on seniors and those living with disabilities. • Goals and objectives and work plan: The goal is to partner with rEPAct to implement an Emergency and Disaster Preparedness Training Program for East Palo Alto Youth that includes the following activities: community outreach, surveys, and neighborhood data collection. Our objectives are: 1) to develop and train youth in emergency preparedness, leadership, and life skills; 2) to provide youth hands-on training in assessing disaster preparedness within all 6 East Palo Alto neighbourhoods as established by the Menlo Park Fire Protection District; 3) to mobilize the community for disaster preparedness and emergency response in the City of East Palo Alto. Our work plan is as follows: 1) recruit 30-40 youth for emergency and disaster preparedness training and provide field training opportunities on a monthly basis; 2) conduct community education, surveys and assessments through door-to-door outreach to 1,200 residents in East Palo Alto; 3) build stronger intergenerational connections between youth, neighborhoods, seniors, and disabled residents; and 4) conclude the project by reflecting, creating recap materials, and planning for the future with youth. By the end of the program, youth should be equipped with basic emergency response strategies to support vulnerable residents, such as seniors and the disabled. • How many clients you intend to serve: We intend to empower 30-40 East Palo Alto youth, and we intend to reach 1,200 EPA residents across 6 neighbourhoods that correlate with the established “Neighbourhood Area Radio Frequency”, which includes Area 31 - Westside, Area 32 - Weeks, Area 33 - Gardens, Area 34 - Illinois, Area 35 - Kavanaugh, Area 36 - PA Park. For the 7 sessions, our students will go through the 6 neighborhoods and reach 1,200 residents while completing field training in the community with support and mentorship from trained rEPAct adult volunteer leaders. • Project partners (if any): YCS is the lead organization for this project, and collaborate with rEPAct
• Project timeline: Our project timeline is as follows:

May/June 2025: receive grant award and re-evaluate plan and budget if necessary July: finalizing programming needs
August: Marketing and recruitment of youth participants from across EPA September: 1st monthly training, surveying, and field session with subject experts and rEPAct volunteer leaders.

October: 2nd monthly training, surveying, and field session 6 282
November: 3rd monthly training, surveying, and field session December: Students have a mid-point celebration and reflection session January: 4th monthly training, surveying, and field session February: 5th monthly training, surveying, and field session March: 6th monthly training, surveying, and field session April: 7th and final monthly training, surveying, field session, and program reflection • How this project help your organization fulfill its broader organizational mission:

The mission of YCS is to elevate youth voice to raise community connection and equity through service. Our mission is to create a world where youth shape a better future for all. The mission of rEPAct (resilient East Palo community team) is to serve community members to become resilient and self-reliant through emergency and disaster preparedness education and outreach. Together, YCS and eEPAct, will create a local community youth emergency management response and recovery effort and increase access to tangible skills for future careers and employment in disaster preparedness. • How proposed program activities will increase a young person’s academic achievement or help positively develop their social skills: YCS utilizes the National Youth Leadership Council (NYLC)’s Service-Learning Framework IPARD (Investigation, Planning and Preparation, Action, Reflection, and Demonstration) to guide students through service learning programs. To support students, YCS is committed to implementing public health Tier 1 prevention strategies to transform students’ social-emotional wellbeing and educational experiences through meaningful service and reflection. In this program, YCS will engage youth in rEPAct’s mission to help youth understand how to respond before a disaster happens and keep their neighborhood, themselves, and their families safe before, during, and after a disaster. In particular, rEPAct will coordinate with experts such as RedCross and others to host trainings such as basic first-aid, disaster preparedness and light search and rescue. Youth will receive additional guidance for hands-on field work in the community to develop their skills. • Discuss how the services you will provide will offer a supportive community environment for families and/or seniors of East Palo Alto: rEAPct was founded in East Palo Alto and is well-known in the community for its ability to provide resilient and self-reliant emergency and disaster preparedness education to people of all ages. YCS is also recognized in the EPA community for its work in elevating youth voice and providing numerous opportunities for young people to build intergenerational relationships within their communities. Through this project, youth will increase their network of influence and strengthen disaster preparedness for our most vulnerable residents, especially our seniors and/or disabled residents.

Lead staff, their qualifications, and - please see the attached organizational chart The project’s proposed budget - please see the attached Program Budget 7 283
Budget
8 284
9 285
Graphic Chart
10 286
1 1
287
1 2
288
1 3
289
1 4
290
1 5
291
TOT Compliance Policies
A. Conflict of Interest (COI) Certification
16 292
TOT Compliance Policies
B. Memorandum of Understanding
(MOU)
18 293
Agreement between
Resilient East Palo Alto Community Team (rEPAct) (Partner Organization) and
Youth Community Service
(“Lead Organization” for City of East Palo Alto TOT Grant Application) WHEREAS, Lead Organization is a non-profit California public benefit corporation under Internal Revenue Code §501(c)(3) and Ca. Revenue & Taxation Code §23701(d), that operates in the San Francisco Bay Area, the City of East Palo Alto, and the Belle Haven neighborhood of the City of Menlo Park; and
WHEREAS, The Partner Organization (rEPAct) is not a non-profit California public benefit corporation under Internal Revenue Code §501(c)(3) and Ca. Revenue & Taxation Code §23701(d)., and
WHEREAS, Lead Organization needs a Partner Organization to provide for this program, and WHEREAS, Partner Organization has the experience and expertise necessary to provide such services.

NOW THEREFORE, the parties agree as follows:

Scope of work: Partner Organization agrees to perform all duties and functions of the position as Collaborator, as detailed in Exhibit A, Scope of Work attached to this document.

Term: This agreement shall be binding from June 1, 2025, through June 30, 2026.

Other terms and conditions:
(a) This Agreement does constitute a Collaborative Agreement Partnership between the two parties for any purpose of teaching youth how to be prepared before, during, and after a disaster. Neither party to this Agreement shall have any right to incur any liabilities or obligations on behalf of or binding upon the other party except as provided for in this Agreement. (b) The Partner Organization acknowledges and hereby agrees that in relation to the supply of the services under this Agreement, it is responsible for compliance with all statutory requirements, including Federal, State, and local laws. These include, but are not limited to, nondiscrimination laws and all San Mateo County Equal Opportunity requirements. 19 294
(c) The ownership of any intellectual property, unless in the public domain, generated by or introduced into the services by the Partner Organization, remains at all times with the project unless otherwise specifically agreed in writing. All written data to be exchanged by the parties to this Agreement shall be regarded as confidential and shall remain the property of the disclosure. All such written data shall be immediately returned to the disclosure upon written request or at the expiry of this Agreement.
(d) The parties agree that confidential information disclosed to the other party remains at all times confidential and each party indemnifies the other in respect to all loss, damage, claim, liability, cost or expense suffered by the disclosure arising from any breach of this Agreement. (e) The Partner Organization and Lead Organization shall not disclose and shall use their best endeavors to prohibit and prevent the intentional disclosure of any confidential information concerning the business, strategic plan, methodologies, or any other interests of the Lead Organization that may come to their knowledge.
(f) Either party may terminate this Agreement at any time with cause by thirty days' written notice to the other party.
(g) If either party shall waive any breach of this Agreement or forbear to enforce any part of it on any one or more occasions, such waiver or forbearance shall not be taken as evidence against that party and shall not preclude that party from subsequently enforcing any part of this Agreement. (h) If any dispute arises involving the performance of this Collaboration Agreement and its terms, before resort to legal action is had by either party, it is agreed that if negotiations fail, the parties shall utilize mediation by The Mediation Project, 480 North First Street San Jose, CA 95103, each party bearing their own costs (if any).
(i) This Agreement shall be governed by and construed in accordance with California law, and the parties to this Agreement agree to submit, subject to clause (h), to the jurisdiction of its Courts. (j) Unless otherwise specified in the Agreement or documents collateral to this Agreement, all notices or communications of a contractual nature given in relation to this Agreement by either party to the other party shall be in writing and delivered or mailed by registered mail as follows:

The Partner Organization : The Lead Organization:

Robert Jones, Area Leader Mora Oommen, Executive Director rEPAct Youth Community Service
℅ 835 Runnymede St, East Palo Alto, CA 94303 PO Box 61000, Palo Alto, CA 94306 (k) This document and its attachment(s) represent the entire Agreement between the parties with respect to the subject matter hereof. All prior negotiations and written and/or oral agreements between the parties with respect to the subject matter of this Agreement are superseded by this Agreement.
20 295
IN WITNESS OF THIS AGREEMENT, the parties have executed this Agreement in duplicate on the date set out at the head of the Agreement.

Youth Community Service (Lead Organization)
By:
(signature) April 25, 2025(Date)
Mora Oommen, Executive Director
Resilient East Palo Alto Community Team (Partner Organization) By:
(signature) _April 25, 2025(Date)
Robert Jones, rEPAct Founder
21 296
Exhibit A:

YCS-rEPAct
Scope of Work
Workshop and Collaboration Agreement
The following agreement outlines the roles and responsibilities for YCS and Partners when conducting YCS workshops for Partner organizations and their staff and/or students.

Responsibilities that will be shared equally by the Partner Organization and YCS Staff:

1. Communicate effectively with one another should any changes to the planned workshops occur.

The Partner Organization will:

1. Recruit disaster preparedness, first aid, and radio communication facilitators to teach a workshop.

2. Lead by example by participating in the workshop activities as is appropriate.

3. Manage any disruptive behaviors and support the YCS facilitator as needed and as appropriate.

4. Provide attendance information as needed.

5. Conduct neighborhood assessment exercises

6. Develop Key Performance Indicators.

The YCS facilitator will:

1. Come prepared with engaging activities for participants.

2. Collect surveys to assess knowledge gain and to obtain feedback.

3. Respect the rules and norms of the space in which they are welcomed.

4. Recruit youth participants for the workshops.

5. Manage any disruptive behavior and support rEPAct facilitators as needed and appropriate.

6. Develop key performance indicators
22 297
Other
Organization Chart
Our organizational plan (aka chart) includes that YCS will focus on the recruitment and leadership development, while rEPAct will lead the training and community survey aspect of our program.

The YCS team will be led by Executive Director, Mora Oommen, with a team of our service learning experts who have deep experience working with youth in East Palo Alto.

Mora Oommen - Executive Director
Mora joined the YCS team as executive director in 2020. She previously served as executive director of Blossom Birth and Family in Palo Alto. Mora cares deeply about social justice and community service, and she has served on the boards of the Palo Alto Recreation Foundation, Mothers Symposium, California Avenue Area Business Association, and Castilleja School Association. Most recently, Mora was a co-chair of the beloved Palo Alto Black & White Ball. A graduate of Georgetown University’s School of Foreign Service and University College of London’s Institute of Education, Mora was raised in the United States and India.

Ashley Yee-Mazawa - Senior Director
Ashley joined the YCS team in 2014 as a Program Director and became YCS Senior Director in the fall of 2022. She earned a BA in Community Studies from UC Santa Cruz, where she also minored in teaching and education. She later earned an MA at San Francisco State University in 38 298
Women and Gender Studies. Ashley is passionate about youth empowerment and has spent her career working with young people at a variety of levels, from kindergarten through college.

Aubrey Parke - High School Programs Manager
Aubrey is a writer and oral historian who is passionate about using creative practices to build equitable communities. As the High School Programs Manager at YCS, she hopes to use her background in community engagement and public history to cultivate strong ties between YCS staff, students, and community partners. She is originally from San Antonio, Texas but has also lived in Detroit and Pittsburgh before moving to the Bay Area.

Evangeline Domínguez - Elementary/Middle School Programs Manager Growing up in an area that has been incredibly impacted by substance abuse, gangs, violence, poverty, and young people who have been neglected, Eva has made it her life’s mission to empower youth. Eva was born and raised in the East Side of San Jose and aspires to one day have her own organization that helps her community prosper and flourish. Eva has worked with YCS for more than four years across various programs with youth ages 5 - 18 and is currently our Elementary/Middle School Programs Manager.

Monica Ponce - Donor Relationships and Community Engagement Manager.

Monica grew up in Santa Clara and worked at a local startup company and a corporate semiconductor company before entering the non-profit arena. A summer at Public Allies, an AmeriCorps Program, gave her an introduction to Youth Community Service (YCS). In January 2011, she joined YCS, and she has dedicated herself to the organization ever since. Monica is a people person who loves animals, fishing, and everything creative arts. In 2022, Monica relocated to North Central Illinois and continues to support the mission of YCS as our Donor Relationships and Community Engagement Manager.

Evelin Romero - Community Engagement Associate
Evelin was raised in East Palo Alto and graduated from Menlo Atherton High School. She has worked at a number of nonprofit organizations in East Palo Alto. Most recently, she oversaw the YCS contract with the City of East Palo Alto COVID-19 Vaccine Incentive Program and Clinic wrap-around services. Evelin oversees the service recognition and award program at YCS.

Karen Castillo - Community Outreach Associate
Karen was born in Mexico City and raised in the Bay Area. She is a Woodside High School alumna and received her BA in Sociology and Social Services from California State University, East Bay. She is passionate about helping underrepresented youth receive opportunities and resources that are not readily available to them. She hopes to be a resource for youth to find their passions and their talents and through service make a positive impact in their communities.

Keri Wagner - Outreach Service Coordinator
Keri is a long-time Palo Alto resident who was raised in San Antonio, Texas, and earned a BS in Mechanical Engineering at the University of Texas in Austin. After a career in technology, she volunteered on many community, neighborhood, and PTA boards while raising her two sons, 39 299
who attended Palo Alto schools. Keri joined YCS in August 2021, as the Outreach Service Coordinator and believes strongly in the value of community service. Keri enjoys living in Palo Alto with her family and likes to bike, knit, visit with friends, and hopefully travel again.

Alliyah Johnson - Data and Evaluations Coordinator
Alliyah is Bay Area born and raised and has been helping youth, kindergarten through college, since she can remember. She graduated from CSU Stanislaus in 2022 with a BA in Psychology and is currently working on her MA in Industrial Organizational Psychology from Golden Gate University in San Francisco. Alliyah strives to build more awareness toward mental health and service initiatives that aid in empowering youth voices in every community.

Kashmir Palencia - Service Learning Coordinator
Kashmir comes to us with years of experience as a preschool teacher, substitute teacher, and as a summer camp counselor. She is currently in graduate school at San Jose State, where she is studying to be a children's librarian.

Persia Fakhr - Service Outreach Coordinator
Persia is a resident of East Palo Alto and graduated with a BA in Psychological Sciences, a minor in Writing Studies and English from the University of California-Merced. She is passionate about changing the life trajectories of local youth and families through academic support. She is committed to making a positive contribution in the areas of child and family counseling.

The rEPAct Team:

Robert Jones - Team Leader President and Core Member.

He has lived in the City of East Palo Alto for over 43 years. Robert holds a bachelor’s degree in Psychology and a master’s degree in Counselor Education from San Jose State University.

Since high school, he has always worked in an environment that offered a helping hand and served others. His working career included 4 years as a Vocational Counselor, three years as an In-school Youth Employment Counselor/Program Manager, 25 years as a Real Estate Agent, 20 Years as an Affordable Housing Developer and Executive Director. For the past 6 years, he has helped organize and facilitate the development of a volunteer group of residents interested in disaster preparedness in the City of East Palo Alto. For the past 6 years, I have served on the Menlo Park Fire Protection District Board of Directors as an elected official.

Brenda Erwin - Vice President and Core Member
Emergency and disaster preparedness trained through rEAPct Telesia Alusa - Treasurer and Core
Emergency and disaster preparedness trained through rEAPct Jane Jones - and Core Member
Emergency and disaster preparedness trained through rEAPct 40 300
Perry Eckhoff - Communication Technician and Core Member Emergency and disaster preparedness trained through rEAPct Isaac Stevenson - Core Member
Emergency and disaster preparedness trained through rEAPct Marie McKenze - Core Member
Emergency and disaster preparedness trained through rEAPct Alan Krebs - Core Member
Emergency and disaster preparedness trained through rEAPct 41 301
Other
Board Member List
Executive Directors Name
42 302
*All Board members above can be reached at the following address: 780 Arastradero Rd., Room V-14, Palo Alto, CA 94306
43 303
CITY OF EAST PALO ALTO –TOT

GRANT APPLICATION

COVERSHEET
PLEASE READ AND ANSWER ALL QUESTIONS ON THIS APPLICATION FORM.

Organizational Information
Legal Name Organization:

Address of Organization:

Website:

Collaborating Organization:

Website:
*Attach additional sheet(s) if necessary.

Contact Information
Grant Administrator
Email
Phone Fax
Grant Request
Amount Requested: (Not to exceed $75,000) $ ______________ Total Project Budget: (For this project) $ ______________ Matching funds/in-kind donations? (Select one) Yes No
If yes, amount? $ ___*___________
What is your organization’s total annual operating budget? $ ______________ Please list the names of matching funding or in-kind donation sources:

Have you received TOT funding previously? Yes No Year(s)? ___________ Is that grant still active? Yes No
If not, have you submitted your Closeout forms? Yes No
Please indicate your service category: Camp Leadership Development Career/Employment/Entrepreneurship Crisis Intervention
Sports/Recreation Re-Entry/Diversion Other
9 Beyond Barriers Athletic Foundation
50 Woodside Plaza, #426, Redwood City, CA 94061
beyondbarriersaf.org
Team Sheeper, Inc
Anna Lippi, Treasurer
[email protected]
650-593-5757
20,000
20,000
120,000
2024 funded Jan 2025
menloswim.com - see BBAF scholarships under swimming lessons * NO MATCHING FUNDS BUT COMMUNITY GRANTS TARGETING CITIES, LIKE EAST PALO ALTO,

PROVIDE ADDITIONAL SUPPORT
304
Target Demographic
Please check the appropriate box(es) indicating the target category and age group(s) (if appropriate) that will be served with the funds requested:

Check Target Category (all that apply):

Children ~ Youth ~ Families ~ Seniors
Check Age Group(all that apply):
under 5,  5-10,  10-15,  15-18,  18 – 24,  25 – 64,  65 & up Clients Served:

List the number of East Palo Alto clients you intend to serve during your proposed programming:
________
List the total number of Clients you intend to serve during this program: ________ Program Timeline
What are your dates of service for this program(s)? START: _6/1/2025__ END: 12/31/2025_ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ ----------------------
If you have multiple programs or sessions, please enter information below for these additional sessions or programs, otherwise enter N/A for these additional program/session fields.

Program Session 2 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 3 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ Program Session 4 Name
What are your dates of service for this program(s)? START: ________ END: ____________ What days/nights will you run your program(s)? (Ex: M-F) _________ Hours? ____________ 10 80-100
500-550
M-F 9am - 6pm
■ ■ ■ ■
305
Acknowledgement
I have read the minimum compliance standards for the City of East Palo Alto TOT Grants Program and can demonstrate that my program meets all minimum standards.

I agree to fully participate in the City of East Palo Alto’s spirit of partnership (see Section 1, Item F. Contractual Requirements and additional requirements as a funded organization.

I certify that my agency is eligible to apply based on the criteria listed in the Request for Applications and agree to submit any follow up documentation needed to verify eligibility (including but not limited to a 501(c)(3) tax letter). The signatory declares that: 1. they are authorized to sign on behalf of all entities in the partnership (if applicable); 2. the application accurately outlines the extent, objectives, and methods of the project; and 3. the grant funds, if awarded, will be used solely for the purposes outlined in this application. ________________________________ ______________________ Signature of Authorized Representative Date Signed
________________________________ ______________________ Printed Name Title
11 Anna Lippi Treasurer
4/21/2025
awarded, will be use
________________
Signature of Authoriz
306

BEYOND BARRIERS ATHLETIC FOUNDATION - BBAF NARRATIVE
Beyond Barriers Athletic Foundation (BBAF) endeavors to save lives and change lives through aquatics. Our mission is to promote healthy lifestyles, improve personal safety, and add structure for lifelong achievement by providing scholarships for aquatic programs to underserved youth. The service categories that are addressed by BBAF’s program funding include health, personal safety, and recreation.

BBAF serves children from 0 - 18 years of age who come from low-income families. Generally defined, this applies to families that have a combined household income of less than 300% of the designated Federal Poverty Level. BBAF funds aquatic scholarships for swimming lessons, lifeguard training, aquatic team sports and other recreational opportunities for children in these families through local pools and programs.

According to the Centers for Disease Control and Prevention's Vital Signs report released in May 2024, drowning is the leading cause of death for children aged 1-4 and the second leading cause of injury death for children aged 5-14. Alarmingly, only 36.9% of Black adults and 28.1% of Hispanic adults have ever taken a swimming lesson. Additionally, the American Red Cross reports that 79% of children in households with incomes less than $50,000 have few-to-no swimming skills, with 64% of Black, 45% of Hispanic, and 40% of white children lacking these skills.

BBAF's mission is to make aquatics programs, primarily swimming lessons, accessible and affordable for underserved families in these communities who otherwise could not provide these critical life-savings skills for their children.

BBAF has been an important resource for these scholarships since 2012 and is well-known in local communities for its collaboration with neighborhood pool providers and established aquatics programs to provide financial assistance to underserved families. The primary focus has always been on providing affordability and accessibility for water safety and swimming lessons to these families. Applications for financial assistance in these communities exceed the amount of funding that BBAF can provide. This need continues to increase especially as the cost of these aquatics programs increase each year.

BBAF has successfully earned the ongoing support of local government and community grants, as well as a base of individual donors. The challenge is to maintain and grow that financial support to match the increased cost of local aquatics programs and the ever-increasing need for scholarships in the geographical area served which primarily includes Menlo Park, Redwood City, Palo Alto, East Palo Alto and some neighboring cities.

BBAF reviewed its own organization and administration costs last year. A decision was made in early 2024 to eliminate the part-time paid Executive Director position and to streamline and reduce administrative costs. Today, BBAF is entirely volunteer run with a 2025 goal of allocating 85% - 90% of funds raised towards providing aquatic scholarships. In 2025, our administration costs are projected to be approximately 5% of projected revenues.

BBAF works through long-established partnerships with local pool providers and community aquatics programs in the neighborhoods it serves. BBAF allocates aquatics scholarships through these partners to children in low-income families only as funds are available to do so. BBAF's capacity is sustainable in that financial commitments are only made with funds on hand and its administrative costs are low.

Since its opening in May 2024, BBAF has provided scholarships for swimming lessons at the Belle Haven Pool in East Menlo Park which serves East Palo Alto families. As a public pool, it is utilized by 307
families who are looking for swimming lessons and other aquatic opportunities. For 2025, BBAF has received approximately 250 applications for aquatic scholarships at Belle Haven Pool, with a solid 30% of these applications submitted for East Palo Alto youth. These same percentages have held true in actual scholarships funded since May 2024 and through the first quarter of 2025 with close to 30% of funds going to subsidize the cost of swimming lessons for East Palo Alto families. The partner provider at Belle Haven Pool is Team Sheeper, which has worked with BBAF since its inception in 2012. Team Sheeper has provided local communities with established swimming lesson sessions and advanced aquatics programs that give quality instruction and structure with benchmarks to assess individual achievement and success.

BBAF also has a close working relationship with the local YMCA locations which are in Redwood City, San Mato and East Palo Alto. Most recently, BBAF agreed to fund lifeguard training for 6 youth at the East Palo Alto YMCA. BBAF has worked with local YMCAs to supplement the YMCA’s subsidized programs, which often need some extra funding to reach more of those in need.

BBAF is looking to continue its investment in the Belle Haven community with aquatics scholarships. It is an exciting time in that community and the growth of more aquatics programming beyond swimming lessons into swim teams and lifeguard training fit the BBAF mission.

Community is a key component in BBAF's mission. From the start, BBAF was formed by a community of dedicated swimmers with a vision to provide financial assistance to underserved youth for swimming lessons and other aquatic opportunities. Local funding sources support the neighborhoods that BBAF serves. Through long-standing relationships, BBAF uses an integrated approach that leverages existing providers and community facilities. Through this community-approach BBAF can provide affordability and accessibility directly in the communities where families live.

Swimming lessons and community pools are more than just facilities for physical activity; they are vital community centers that allow youth and their families to connect, fostering a sense of community spirit. As funds are available, BBAF also provides scholarships for bridge programs that support the transition from swimming lessons to aquatics team participation and lifeguard training. These scholarships are designed to build up a swim community in these neighborhoods and to provide a future path for the youth that get these scholarships. They also provide a path towards participation in high school and college sports teams. Lifeguard training supports employment opportunities for youth at pools in their communities and beyond.

BBAF addresses aquatic inequities. The families that qualify for aquatic scholarships from BBAF need ease of funding and access to a local pool with structured and established programs for their children.

Through its efforts, BBAF has demonstrated over the last 12 years that it can provide access and affordability for these families. Beyond the immediate benefit, these lessons create a safe-water culture into these communities where many adults do not know how to swim and now see the benefits for their children. These parents appreciate peace of mind, knowing that their children are safe in the water and know how to swim.

In order to assess program success and for planning purposes, BBAF works closely with program and aquatics directors from the submissions of scholarship applications to scholarship approval, to monthly monitoring, and then to final program assessment. At the end of swimming lesson sessions, program directors interview scholarship recipients and their parents to evaluate their own swimming lesson programs and to evaluate the families’ involvement through BBAF scholarships. 308

BEYOND BARRIERS ATHLETIC FOUNDATION
APPLICATION FOR CITY OF EAST PALO ALTO – TOT GRANT
ATTACHMENT A: 2025 BUDGET
Revenues:
• Community grants $ 45,000
• Government grants $ 20,000
• Individual contributions & foundation grants $ 55,000 Total revenues $ 120,000
Disbursements:
• Program funding for aquatic scholarships $ 108,000
• Administration & fundraising costs $ 5,000
Total disbursements $ 113,000
Net income – provision for cash reserves $ 7,000
BUDGET NOTES:
• Community grants approved in 2025 from Palo Alto Rotary Club, Sequoia Healthcare District, Palo Alto Community Fund, Palo Alto Weekly Holiday Fund, and SF Olympic Club. Other grant requests are pending.
• Individual contributions include modest projection for fundraising projects scheduled for May 2025.
• Program funding for aquatic scholarships will primarily focus on providing swimming lessons with some allocation to bridge programs for children to advance to aquatics teams, aquatics team participation and lifeguard training for local youth. 309
PROGRAM OUTCOMES FOR 2025 BBAF BUDGET:
• Aquatic scholarships to qualifying families with a goal of providing up to 500 individual aquatic scholarships for swimming lessons for children 0-18 years of age, bridge programs to advance children from swimming lessons to aquatics team participation; aquatics team participation (swimming and water polo), and lifeguard training.
• Funding over 5,000 swim lessons or equivalent hours for other aquatics programs. • Creating a water-safe culture in local communities.
• Supporting community programs around aquatics programs and recreation. • Providing a structured environment through qualified and established program providers who provide benchmarks for achievement and success. • Cultivating a lifestyle choice for physical activity and physical achievements. • Most importantly, contributing to a community where children are water-safe and can swim.

TARGET YOUTH POPULATION TO BE SERVED FROM EAST PALO ALTO:
0 2
4 6
8 10
12 14
3 4 5 6 7 8 9 10 11 12 13 14
Number of children
Children's Ages
Beyond Barriers Athletic Foundation
East Palo Alto Youth Aquatic Scholarships by Age
310
Beyond Barriers Athletic Foundation
50 Woodside Plaza, Suite 426, Redwood City, CA 94061
Organization Chart & Board of Directors
April 2025
Andrew Chan, President
Mike Child, Member at Large
Marybeth Dorst, Member at Large
Anna Lippi, Treasurer
Leslie Platshon, Vice-President
Jonathan Taylor, Secretary
Jane Worden, Member at Large
Board members can be reached at the organization’s address.

Individual contact information will be provided upon request.

Executive Director
In 2024, the BBAF Board of Directors reviewed administrative expenses with the intent of decreasing expenses so that more of BBAF funds raised could be used for aquatic scholarships. A decision was made in the first quarter of 2024 to eliminate the part-time paid Executive Director position and to reduce other administrative costs. Today, BBAF is entirely volunteer-run with a 2025 goal of allocating 85% - 90% of funds raised to providing scholarships in the communities we serve. In 2025, our direct administration costs are projected to be approximately 5% of projected revenues ensuring that BBAF will direct more funds raised to provide aquatic scholarships for children from low-income families. Any remaining funds at the end of 2025 will give us a reasonable cash reserve heading into 2026. 311
City of East Palo Alto - TOT Grant Application 2025
Project Name: Live In Peace SWAG Program Amount Requested: $75,000 Proposed Number of Clients: 80 Project Timeline: 6/2025-6/2026 Service Categories: Leadership Development,
Career/Employment/Entrepreneurship, Re-Entry/Diversion
Mission & Project Background: Live In Peace’s mission is to empower youth & young adults to reclaim the vision for their future. We provide opportunities for youth & young adults to get back on track & stay on track. We utilize relationships & experiences to reengage young people by helping them connect their talents to personal goals, offering ongoing professional & social-emotional support, & serving as a home base with continued support & guidance as they reclaim their vision for the future.

For many students, especially those from underserved communities, summer isn’t just a break—it’s a risk. The “summer slide” leads to the erosion of critical reading & math skills, deepening achievement gaps, & dimming future opportunities. However, at Live in Peace, we view summer as an opportunity to shift the narrative.

Our summer program complements our SWAG High School program, offering a proactive & holistic approach to keeping students on track academically & helping them look ahead. While we combat learning loss through engaging educational activities, we also prioritize “future orientation”—a powerful skill that enables youth to envision a better future, make plans to achieve it, & underst& the connection between today’s choices & tomorrow’s outcomes.

Through mentorship, goal-setting, & career exploration, students build both knowledge & purpose. This program doesn’t just prevent regression—it creates momentum. By investing in our youth during the summer months, we’re not only closing academic gaps, we’re opening doors to long-term success & community strength.

Project Overview: The SWAG High School program, a collaborative effort between the County of San Mateo & SUHSD, is a groundbreaking initiative in juvenile diversion & education. Over the past seven years, SWAG has evolved into the only program in the region focusing on students at the highest risk of not graduating from high school, & has since seen 284 graduates. Funding from the TOT grant would provide services for 80 high school aged students throughout the SWAG summer and school year program, contributing to the long-term academic and career success of our youth and our broader community.

Funding will combine the key components of our SWAG program (life coaching, tutoring, pro-social activities with peers, etc.) with our TechStyle Lab and Bike Shop to provide opportunities for hands-on learning that utilizes math, reading, logic, and more.

We will utilize Ambition Angels, a pilot program that offers paid online internships to young people, allowing them to explore their career options. Additionally, weekly community service opportunities & job opportunities through SEP, Western Allied Heavy Metal Experience, or jobs through Live in Peace’s Tech-Style-Labz & Bike Shop. Finally, since nearly 100 percent of our target youth require summer school, we continue to 312
provide life coaching to support academic success. All opportunities are offered after summer school, ensuring our students are on track to graduate from high school.

This is more than just an after-school or summer program—it’s an intentional investment in our youth’s potential, creativity, & future. It ensures a seamless bridge between summer engagement & continued growth in the school-year SWAG High School Program.

Proposed Budget: The SWAG program budget directly supports our three objectives, ensuring that resources advance student engagement, academic success, & future readiness. The requested $75,000 complements $506,000 in matching funds, enabling a wraparound model that re-engages students, builds skills, & cultivates long-term vision.

Objective 1: Re-engage Off-Track Students
To provide individualized support, we’ve prioritized staffing: 5 Life Coaches ($337.5K total; $10K TOT request) deliver daily mentorship, Life Plans, & academic advocacy.

Tutors ($34.5K total; $10K TOT request) offer subject-specific academic support.

Program Manager ($90K; fully matched) ensures quality & alignment across student plans. Benefits ($124K; fully matched) help sustain our high-quality staff.

Objective 2: Summer Exploration & First-Job Experiences Youth Internships ($75K total; $40K TOT request) provide paid opportunities at TechStyle Labz and the Bike Shop to build soft skills & career exposure while serving the community through these programs. Supplies/Outings ($82K total; $15K TOT request) fund trips, meals, & events that support critical thinking & new experiences.

Objective 3: Increase Future Orientation
Life Coaching & Mentoring encourage goal setting & persistence. Community Liaison ($70K; fully matched) builds bridges between students, families, & schools.

Retreats and college/career trips (included in supplies/outings in Objective 2) deepen students’ sense of purpose and future focus.

Organization & Staff Qualifications: What sets Live In Peace apart is our deep connection to the East Palo Alto & Belle Haven communities. All of our staff have lived here for at least 10 years or more, & most were born & raised here. This gives us unparalleled insight into the unique needs of our youth & their families. While our organization has been officially a nonprofit since 2013, our work has been ongoing through many iterations since the 80s.

We are not just service providers; we are community members, mentors, & extended family. Key staff for this project include Julia Williams, our program director; Alejandra Rebuelta; DJ Stamper; Will Preston; and Kenneth Williams, all of whom are life coaches. Additional information on each staff member is included on our objective charts, as they are vital to the success of said objectives. 313
314
Recognition that young people
in East Palo Alto innately want
and can have the capacity to
live into their dreams, graduated
high school, and follow
pathways that bring meaningful
living wage jobs.
80 least likely to graduate,
academically disengaged
students in grades 9-12, ages
14-19 from East Palo Alto
Core values of youth
development and violence
prevention, utilizing the Alive
and Free initiative and best
practices for case management
and life coaching throughout all
program activities.

Program: Live In Peace SWAG High School Program
Timeline: Year-Round
Outputs:
- Relationship Building
- Goal-Setting and Plan
Development
- Culturally Responsive
Programming
- After School Support
(meals and tutoring)
- Facilitate successful high
school graduation and
post-secondary transition
into college, trades, or
liveable-wage employment
Outcomes:
- 90% of SWAG senior high
school students will
graduate from high school
of attain a GED
- 100% of students will
complete a Life Plan
focused on Future Goals
- Students will show an
increased focus on their
future, as measured by a
Future Orientation metric
Key staff:
- Julia Williams, Program Director - Julia brings over a decade of experience leading youth development programs rooted in relationship-based support. As SWAG’s Program Director, she oversees implementation, staff development, and partnerships to ensure every student receives personalized guidance and advocacy. - Alejandra Rebuelta, Life Coach - Alejandra specializes in trauma-informed mentoring and brings a deep commitment to supporting first-generation students. Her bilingual background and strong community ties make her a trusted advocate for youth and families.
- DJ Stamper, Life Coach - DJ combines lived experience with professional training to connect authentically with youth navigating complex challenges. He is passionate about helping students discover their purpose through consistency, honesty, and accountability.
- Will Preston, Life Coach - Will brings a calm, steady presence and a strong background in restorative practices.

He focuses on building trust with students and helping them re-engage with their goals through new opportunities and life coaching.
- Kenneth Williams, Life Coach - Kenneth Williams leads with empathy and structure, drawing from years of community experience to guide youth through personal and academic growth. His approach empowers students to envision and build their futures with confidence.

Objective 1: Engage and re-engage off-track students to improve academic achievement and school attendance with individualized support through Life Plans, life coaching, mentoring, and flexible academic pathways.
315
Recognition that young people
in East Palo Alto innately want
and can have the capacity to
live into their dreams, graduated
high school, and follow
pathways that bring meaningful
living wage jobs.
80 least likely to graduate,
academically disengaged
students in grades 9-12, ages
14-19 from East Palo Alto
Core values of youth
development and violence
prevention, utilizing the Alive
and Free initiative and best
practices for case management
and life coaching throughout all
program activities.

Program: Live In Peace SWAG High School Program
Timeline: Year-Round
Outputs:
- Relationship Building
- Future Orientation
Development
- Soft Skills Training
Workshops
- Implementation of Ambition
Angels internship program
- Exposure opportunities
- Goal-setting and Plan
Development
- Leadership opportunities
Outcomes:
- 100% of students will
increase their optimism and
hope for their future as
measured by a Future
Orientation metric
- 100% of students will
complete actionable items
toward their future goals
- Students will show a better
and increased
understanding of delayed
gratification and leadership
Key staff:
- Julia Williams, Program Director - Julia brings over a decade of experience leading youth development programs rooted in relationship-based support. As SWAG’s Program Director, she oversees implementation, staff development, and partnerships to ensure every student receives personalized guidance and advocacy. - Alejandra Rebuelta, Life Coach - Alejandra specializes in trauma-informed mentoring and brings a deep commitment to supporting first-generation students. Her bilingual background and strong community ties make her a trusted advocate for youth and families.
- DJ Stamper, Life Coach - DJ combines lived experience with professional training to connect authentically with youth navigating complex challenges. He is passionate about helping students discover their purpose through consistency, honesty, and accountability.
- Will Preston, Life Coach - Will brings a calm, steady presence and a strong background in restorative practices.

He focuses on building trust with students and helping them re-engage with their goals through new opportunities and life coaching.
- Kenneth Williams, Life Coach - Kenneth Williams leads with empathy and structure, drawing from years of community experience to guide youth through personal and academic growth. His approach empowers students to envision and build their futures with confidence.

Objective 3: Instill and Increase Future Orientation
316
Board of
Directors
Lisa Gauthier
Peg Phelps
Treasurer
Justin Phipps
Interim Board
Chairperson,
Secretary
Ime Archibong
Dr. Bernie Gifford
Advisors
Dr. Omowale
Satterwhite
Dr. Frank Wells
Beth Kawasaki
SWAG Staff
Julia Williams
Program Manager
Alejandra Rebuelta
Life Coach
Derrick “DJ”
Stamper
Life Coach
Will Preston
Life Coach
Kenneth “Ken”
Williams
Life Coach
SWAG Partners
Sequoia Union High School District (SUHSD)
SUHSD staff are full partners with our program in identifying youth to participate in the SWAG program and in providing enhanced credit recovery services at all SWAG student high schools. Intervention counselors employed by the district will coordinate student referrals, track data, and support streamlined service delivery across four high school sites where our students attend. Additionally, the district has provided the Live In Peace staff on-campus access to support students during the school day in addition to our after school programming.

Gardner Center
The Gardner Center is the evaluator for the SWAG program and works directly with Live In Peace to evaluate student and program outcomes and provide recommendations for program improvements. They have designed the local, process, and outcome evaluations for this program and will conduct
expanded evaluations at the end of each year. By using the data and information provided from the Gardner Center thus far, SWAG and Live In PEace have benefitted from continuous
improvement.

Sri Raga Velagapudi
Local Law Enforcement Agencies
SWAG collaborates with East Palo Alto and Menlo Park police, offering support for first-time offenses or instances where potential negative influences are a concern.

SWAG Summer
Employment Partners
EPA SEP Program
TechStyle Labz
Live In Peace Bike Shop
Ambition Angels
Western Allied Heavy Metal
Summer Experience
Live In Peace Organizational Chart
317
Live In Peace SWAG Program Budget Matching Funds Requested TOT Program Manager $90,000.00 $90,000.00 $0.00
5 Life Coaches
($65-70K, mean $67.5K) $337,500.00 $200,000.00 $10,000.00 Community Liaison $70,000.00 $70,000.00 $0.00
Benefits
Estimate of 25% $124,375.00 $100,000.00 $0.00
Youth Staff and Internships
(these positions allow us to train and
employ students while serving the
community through the Bike Shop and
TechStyle Labz, during both the Summer
and the School Year at
$18-20/hour) $75,000.00 $7,250.00 $40,000.00
Tutors
4 @ $20/hour x 12 hours x 36 weeks
includes local teachers and college
students who specialize in subjects
needed $34,560.00 $20,000.00 $10,000.00
Supplies/Outings
i.e. college/career trips, retreats, events,
family night supplies and meals, food,
athletics, academic supplies, vans upkeep,
gas, and general supplies $82,000.00 $15,000.00
Indirect Expenses $18,747.20 $18,747.20 $0.00
$832,182.20 $505,997.20 $75,000.00
*Matching funds include secured funding by PACF, Sereno Group, CZI, Amity Foundation Individual Donors and Private Foundations, City of Menlo Park, and outstanding funding requests to Sobrato, Palo Alto Weekly Holiday Fund, San Mateo Credit Union, Menlo Park Rotary, Silicon Valley Community Foundation and San Mateo County 318
Live In Peace Board of Directors
Justin Phipps • Redtone Records • East Palo Alto
Interim Chairperson and Secretary, 13 years
Peg Phelps • Independent Financial Services • Menlo Park Treasurer, 6 years
Board at Large
Lisa Gauthier • EPA City Council • East Palo Alto
8 years
Dr. Bernie Gifford • UC Berkeley • Palo Alto
6 years
Sri Raga Velagapudi • Google • East Palo Alto
7 years
Heather Starnes-Logwod • Executive Director L.I.P. • East Palo Alto 13 years
Live In Peace Board of Directors meets quarterly as a whole and bi-monthly for committee meetings.

Live In Peace, Inc. • 321 Bell Street • 2524 Pulgas Avenue • East Palo Alto • liveinpeace.org • Tax ID # 45-2301493 319









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East Palo Alto Center for Community Media
P.O. Box 50274, Palo Alto, CA 94303
epamedia.org
Henrietta J. Burroughs
[email protected]
650-407-4867

48.044
320


 




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6 6-23-3025 6/30/2026
M-F 2 p.m.-5 p.m.
6/23/2025 8-24-2025
M-F 2 p.m.-5 p.m.

Wed
4 to 6







321
East Palo Alto Center for Community Media
P.O. Box 50274
East Palo Alto, CA 94303
East Palo Alto Center for Community Media - Narrative
The East Palo Alto Center for Community Media was created in 2003 to establish media outlets in the City of East Palo Alto, since the city didn't have any.

In 2006, the EPACCM launched the East Palo Alto Today newspaper and its online website for the purpose of presenting factual news about the city from the perspective of the residents, with the interests of the residents in mind. When the paper was launched it became the city's first locally produced newspaper in 20 years and it was well received by the community.

EPA Today still focuses on the issues affecting the greater East Palo Alto community and it features news and feature articles, letters to the editor, opinion pieces, photographs and other submissions contributed by community members.

When it was founded, the EPACCM created an internship program designed to train community members, especially young people, as writers, editors, photographers, graphic artists and videographers in an effort to provide them with the skills that they needed to report on the relevant issues affecting their community and themselves.

The EPACCM also supports the Talking with Henrietta television show, which was started at the Midpeninsula Media Center in Palo Alto. The 60-to-90 minute show features interviews with local newsmakers, who discuss topical and relevant issues affecting our local communities.

The show's guests bring valuable information and differing perspectives to provide important ideas and resources that assist the show's viewers in making informed choices. EPA Today's logo states that it is "Providing news that is relevant, informative and critical”
The logo for the East Palo Alto Center for Community Media is Giving the People a Voice.
322
EPACCM – Page 2
EPACCM Work Plan
In line with our mission of providing accurate and relevant information to the East Palo Alto community, the EPACCM is proposing to offer a training program for six interested youth in the community who would like to produce a community news podcast.

The podcast would be tentatively titled, EPA Youth Speak Out. The title is tentative, because we would like the youth themselves to come up with the title of their podcast program.

EPACCM’s program would start as a summer journalism training program that would run 5 days a week for four hours a day. The students would be taught basic journalism skills, which would involve basic interviewing, writing and editing skills. They would produce one podcast per week on a topic area that interests them, which relates to a relevant issue in East Palo Alto, such as transportation, the environment, gentrification, immigration, vaping and other issues that they would choose.

The trainees would be taught how to edit their interview and how to upload it to the hosting program that EPACCM is using for its podcasts.

After the summer, the program would involve the youth during the school year for two hours once a week.

So, the summer program would run for nine weeks from June 23, 2025 to August 22, 2026.

The program during the school year would run for two hours a week for ten months from September 8, 2025 to June 26, 2026 or for 40 weeks
The EPACCM is uniquely qualified to run this program because it has provided media and information services to the East Palo Alto community since its founding in 2023 and the journalism program it has offered since its founding has provided journalism training to more than 60 community youth. It’s executive director is also an award winning journalist.

Since young people, in general, feel overlooked and powerless as far as community decisionmaking is concerned, our EPA Youth Speak Out program will build the interns civic awareness, cultural pride and sense of community inclusion. It will also allow them to connect with the city’s residents and community leaders and allow them to grow as change-makers in the community.

Our EPA Youth Speak Out program will also encourage a more inclusive media community and promote intergenerational dialogue.
323
East Palo Alto Center for Community Media
P.O. Box 50274
East Palo Alto, CA 94303
EPACCM Project Budget
EPA Youth Speak Out
Personnel
Program Director – (Part-time- 20 hrs a week) $ 10,500
Managing Editor – 7,424
Trainees
6 Interns – Stipends of 4,000 each $24,000
Equipment & Software – $3,000
6 Podcast Kits (mic, headphones, Zoom recorder): $2,100 Editing software licenses + cloud tools: $400
Misc. tech supplies (cables, batteries, SD cards): $500 Facilities & Supplies – $2,500
Venue rental (shared or partner space): $1,500
Snacks, materials, printing: $1,000
Marketing & Promotion – $2,800
Digital flyers, social ads, outreach campaigns
Podcast Hosting & Distribution – $500
Podcast hosting (Spotify, Apple, Podbean, etc.)
Cover art, intro music licensing, RSS support
Subtotal $44,044
Contingency (10%) $ 4,044
Total $48,044