Agenda packet — East Palo Alto City Council, May 27, 2025

EAST PALO ALTO CITY COUNCIL

REGULAR SESSION AGENDA
Tuesday, May 27, 2025, 5:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council May 27, 2025 Agenda
1 1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA

3. APPROVAL OF CONSENT CALENDAR

4. CLOSED SESSION

5. PUBLIC COMMENT

6. INFORMATIONAL REPORTS

7. SPECIAL PRESENTATIONS

8. ADJOURN CITY COUNCIL REGULAR MEETING TO THE EAST PALO ALTO

SANITARY DISTRICT BOARD MEETING

9. APROVAL OF THE EPASD BOARD MEETING AGENDA

10. EPASD BOARD PUBLIC HEARING

10.1 EPASD FY2025-26 Proposed Budget

11. EPASD BOARD MEETING PUBLIC COMMENT

12. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING AND

RECONVENE CITY COUNCIL REGULAR MEETING

13. PUBLIC HEARINGS

13.1 Fiscal Year 2025-26 Proposed Budget Session Hearing No. 2

14. POLICY AND ACTION

15. COUNCIL REPORTS

16. ADJOURNMENT
Recommendation: Receive and discuss the proposed FY2025-26 budget for the East Palo Alto Sanitary District (EPASD) and provide direction to staff Recommendation: Staff recommends that the City Council r eceive the proposed budget documents, staff presentations, community input, and provide direction on the Fiscal Year 2025-26 proposed budget Upcoming meetings:

Regular Meeting June 3, 2025 6:30 PM
Regular Meeting June 17, 2025 6:30 PM
Special Meeting July 8, 2025 6:30 PM
East Palo Alto City Council May 27, 2025 Agenda
2 This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: May 16, 2025
ATTEST:

James Colin
City Clerk
East Palo Alto City Council May 27, 2025 Agenda
3 EPASD PUBLIC HEARING ITEM 10.1

EAST PALO ALTO

SANITARY DISTRICT

STAFF REPORT
DATE: May 27, 2025
TO: Honorable East Palo Sanitary District Governing Board/Members of the City of East Palo Alto City Council
VIA: Melvin E. Gaines, General Manager
BY: Tomohito Oku, District Treasurer
SUBJECT: EPASD FY 2025-26 Proposed Budget
Recommendation
Review and discuss the proposed FY 2025-26 budget for the East Palo Alto Sanitary District (EPASD), and provide direction to staff.

Background
On November 15, 2023, the San Mateo Local Agency Formation Commission (LAFCo) unanimously approved the City of East Palo Alto’s application to designate the East Palo Alto Sanitary District (EPASD or “District”) as a subsidiary district of the City. The reorganization took effect on October 1, 2024, when the City Council assumed governance of EPASD. EPASD remains a legally separate entity from the City, and its assets are kept distinct.

Despite its separate legal status, the City includes EPASD’s financial activities in its Basic Financial Statements as a blended component unit, as required by U.S. Generally Accepted Accounting Principles (US GAAP). Under Governmental Accounting Standards Board (GASB) guidelines, a blended component unit is reported as part of the primary government when its governing body is substantively the same and when a financial and operational relationship exists, as is the case here.

EPASD’s finances are recorded in a separate enterprise fund within the City’s proprietary fund structure, similar to the City’s water and garbage collection enterprise funds. This fund structure ensures financial transparency and clearly distinguishes the District’s operations from other City functions.
4 EPASD PUBLIC HEARING ITEM 10.1
The City will include EPASD’s budget in the Citywide budget document as a separate enterprise fund. However, staff will also prepare a distinct EPASD budget document for Board adoption on June 17, 2025. This dual approach ensures public transparency and preserves the District’s separate identity. EPASD will continue to issue standalone audited financial statements and maintain an independent operational and capital budget structure.

This agenda item provides the EPASD Governing Board/City Council and community with an opportunity to review the Proposed FY 2025–26 EPASD Budget, ask questions, and suggest changes before final adoption. The EPASD Advisory Committee is scheduled to review the proposed budget on May 22, 2025. As that date follows the date this report was published, staff will share any Advisory Committee input at the May 27 Board meeting. If needed, the Board may continue budget discussions on June 3, 2025. Final adoption is scheduled for June 17, 2025.

Analysis
Since assuming governance on October 1, 2024, the City has made significant progress in stabilizing and modernizing EPASD’s operations. Partnering with West Bay Sanitary District, the City has implemented critical reforms previously overlooked. Notable achievements include:
 Regulatory Compliance: EPASD now meets all State Water Resources Control Board reporting requirements. West Bay’s digital systems track all sanitary sewer overflows (SSOs) and maintenance. The District submitted a long-overdue Sewer System Management Plan audit on April 1, 2025.
 System Inspections and Repairs: Closed-circuit TV (CCTV) inspections are ongoing, with 22.7 of 35 miles of pipeline inspected as of April 2025. Several urgent pipe repairs have been completed, and staff will present the first formal Capital Improvement Plan (CIP) in summer 2025.
 Financial Integrity: An internal controls review identified major deficiencies under the prior administration, including unsecured financial practices and lack of segregation of duties. Staff corrected these issues by fully integrating EPASD’s finances into the City’s systems (without co-mingling funds) and collaborated with the external auditor to improve the FY 2023–24 financial statements. Staff is currently monitoring FY 2024–25 performance for potential amendments.
 Governance and Legal Reform: The Board adopted policies to strengthen financial oversight, ethics, and compliance, including termination of the prior compensation ordinance, delegation of check-signing authority, a new purchasing ordinance aligned with City standards, and implementation of a fats, oils, and grease (FOG) control program.  Community Engagement: In early 2025, the City established the EPASD Advisory Committee to provide public input on major decisions, including budgeting, CIP development, and rate setting. The Committee reflects the City’s commitment to inclusive, transparent, and accountable special district governance.  Staffing Model: Qualified City staff serve EPASD roles such as the General Manager, 5 EPASD PUBLIC HEARING ITEM 10.1
Treasurer, Engineer, Secretary, and Counsel. The City also added positions to support the functions impacted by reorganization related to EPASD including an Accountant Senior, Administrative Assistant, Information Technology Specialist and Utilities Manager. This has significantly improved coordination, professionalism, and cost control.

This proposed FY 2025–26 budget builds on these successes and focuses on long-term infrastructure investments. It reflects the Board’s priorities—enhancing service reliability, maintaining compliance, and achieving financial sustainability. Staff remains committed to restoring public trust and delivering accountable, high-quality services. Capital projects will continue to be refined and prioritized as more system data becomes available through field inspections and asset condition assessments.

Budgetary Basis of Accounting
The District prepares its financial statements on an accrual basis, consistent with US GAAP.

Under this method, revenues are recorded when earned and expenses when incurred, similar to private sector accounting.

For budget purposes, EPASD uses a modified accrual basis, better suited to short-term financial planning. This approach recognizes revenues when measurable and available and records expenditures when liabilities are incurred and due. Capital outlays are expensed in the year incurred, and depreciation is not budgeted. This focuses the budget on current financial resources.

Organizational Changes from Prior Administration
The prior EPASD model included multiple temporary staff and consultants, with only the General Manager as a direct employee. The City has since replaced these roles with qualified internal staff and operations and maintenance provided by West Bay Sanitary District. The City Manager now serves as General Manager, the Assistant City Manager as Assistant General Manager, the City Attorney as District Counsel, the Finance Director as District Treasurer, the City Engineer as District Engineer, and the City Clerk as District Secretary.

While these are designated as District roles, they are carried out by City employees as part of their broader municipal responsibilities. Additional internal support is provided by the City Manager’s Office, Finance, Human Resources, Information Technology, and Public Works. The staffing costs associated with these internal support functions are not reflected in the District’s direct personnel count but are allocated to the District through a formal cost allocation plan currently under development and expected to be finalized by June 2025.

Excluding internal support departments, the District’s operations are directly supported by approximately 1.7 full-time equivalent (FTE) positions, consisting of a Utility Manager and an Administrative Assistant. These positions are dedicated to EPASD operations. This staffing model allows the City to provide effective and efficient service delivery while achieving administrative efficiencies and economies of scale.

Daily sewer system operations are now performed by West Bay Sanitary District. West Bay brings specialized expertise and technical capacity to ensure regulatory compliance and high6 EPASD PUBLIC HEARING ITEM 10.1
quality system maintenance aligned with industry best practices.

These changes are reflected in the proposed FY 2025–26 EPASD budget and result in significant fluctuations in certain budget line items—particularly in wages and benefits, as well as contractual and professional services—when compared to the prior year’s adopted budget.

These shifts reflect the realignment of staffing responsibilities, reduction of legacy contracts, and integration of internal City support functions.

FY 2025-26 Budget Overview and Highlights
The District’s FY 2025-26 proposed budget is balanced, with total funding requirements fully supported by available funding sources. Total funding requirements, including capital projects, are $6.6 million, fully covered by $13.7 million in revenues, yielding a $7.1 million surplus. The table below provides a high-level overview of the District’s proposed budget compared to the prior year adopted budget.

Description FY 24-25
Adopted
FY 25-26
Proposed Variance
Total Revenues 8,260 13,701 5,441
Total Expenditures (11,142) (6,603) 4,539
Net Sources / (Uses) (2,882) 7,099 4,217
Net Transfers - - -
Change in Fund (2,882) 7,099 4,217
FY 2025-26 - EPASD (In 000's)
The following table provides a detailed breakdown of revenue and expenditure budgets by category, along with a comparative analysis of the FY 2024-25 and FY 2025-26 budgets. The FY 2025-26 operating revenue budget, primarily consisting of sewer service charges, has no significant change compared to FY 2024-25. Meanwhile, the operating expenditure budget increased by 12.4% ($0.7 million) which is due largely to the increase in the treatment contract with City of Palo Alto ($0.5 million). The budget anticipates total operating revenues of $5.2 million and total operating expenditures of $6.5 million, resulting in an expected operating deficit of approximately $1.3 million.

Under GAAP and GASB standards, operating revenues in enterprise funds are those earned through the agency’s core services—such as sewer service charges—which involve an exchange of value between the District and its customers. Property tax revenues, by contrast, are general, non-exchange revenues not directly tied to service volume or usage and are therefore classified as non-operating revenues. This classification also aligns with Proposition 218, which requires utility rates to reflect the actual cost of service. Presenting property taxes as non-operating revenues ensures transparency and highlights when rate adjustments may be 7 EPASD PUBLIC HEARING ITEM 10.1
necessary to achieve full cost recovery through user fees.

Non-operating revenues – primarily property taxes, connection fees, and interest income – are budgeted at $8.5 million, reflecting a 177.6% increase ($5.4 million) from the prior year. The primary cause of the difference came from the changes in the projection of property tax and connections fee revenues for $1.0 million and $3.9 million, respectively. Non-operating revenues generally support capital project expenditures, resulting in a net capital surplus of $8.4 million by subtracting the capital expenditures of $150K from the total non-operating revenues of $8.5 million.

When combined, the operating deficit and the capital surplus result in total budget surplus of approximately $7.1 million added to the reserve. The projected ending reserve as of June 30, 2025 is estimated at $23.6 million, which provides a healthy reserve level relative to the annual operating budget of $6.5 million.

Operating Revenue Budget Analysis
Adopted Budget Proposed Budget
FY2024-25 FY2025-26 %
Operating Revenue:

Sewer Service Charges $ 5,197,840 $ 5,200,000 $ 2,160 0.0% Total Operating Revenue 5,197,840 5,200,000 2,160 0.0%
Non-operating Revenues:

Property taxes 680,000 1,700,000 1,020,000 150.0%
Connection Fee 2,000,000 5,910,000 3,910,000 195.5%
Interest Income 345,675 805,000 459,325 132.9%
Rental Income 36,360 36,360 - 0.0%
Other fees - 50,000 50,000 0.0%
Total Non-operating Revenues 3,062,035 8,501,360 5,439,325 177.6% Total Revenues $ 8,259,875 $ 13,701,360 $ 5,441,485 65.9% Operating Expenditures:

Salaries and Benefits $ 781,750 $ 459,471 $ (322,279) -41.2% Treatment Contract 2,186,000 2,700,000 514,000 23.5%
Contractual Services for Operation 890,000 1,200,000 310,000 34.8% Engineering Services 180,000 576,520 396,520 220.3%
Legal Services 750,000 40,000 (710,000) -94.7%
Accounting and related Services 230,000 57,100 (172,900) -75.2% Insurance 220,000 - (220,000) -100.0%
Meeting, Travel, and Training 48,000 50,500 2,500 5.2%
Other Operating Expenditures 455,900 245,716 (210,184) -46.1% Overhead Charges - 1,123,373 1,123,373 N/A
Total Operating Expenditures 5,741,650 6,452,680 711,030 12.4% Capital Expenditures 5,400,000 150,000 (5,250,000) -97.2% Total Expenditures $ 11,141,650 $ 6,602,680 $ (4,538,970) -40.7% Change in Fund Balance $ (2,881,775) $ 7,098,680 $ 9,980,455 -346.3% Use of Reserve 2,881,775 - (2,881,775) -100.0%
Budget Surplus (Deficit) $ - $ 7,098,680 - 0.0%
Projected ending reserve $ 23,630,000 $ 30,728,680 $ 7,098,680 30.0% Variance
8 EPASD PUBLIC HEARING ITEM 10.1
The District’s primary source of operating revenue is sewer service charges. These charges are based on the number of residential units and the historical water usage of commercial customers, using a flat rate of $660 per Equivalent Residential Unit (ERU). With no change to the rate structure in FY 2025–26, projected sewer service charge revenue remains consistent with the prior year at approximately $5.2 million.

Non-operating Revenue Budget Analysis
Non-operating revenues consist primarily of property tax allocations, connection (developer impact) fees, and investment income.
 Property Tax: Projected at $1.7 million, reflecting a $1.0 million increase from the prior year due to alignment with updated historical trends and assessed valuation growth.  Connection Fees: Estimated at $5.9 million, a $3.9 million increase, based on known pipeline development projects anticipated for FY 2025–26.  Interest Income: Budgeted at $0.8 million, reflecting improved returns based on San Mateo County investment pool projections.

Together, non-operating revenues are projected at $8.5 million, supporting capital project needs and contributing significantly to the District’s surplus.

Operating Expenditures
Salaries and Benefits:

Personnel costs in FY 2025–26 reflect the post-reorganization staffing model. The prior year budget included approximately $782,000 for the former General Manager, board stipends, and related benefits, including pension and OPEB obligations. In contrast, the proposed budget includes $459,000 for 1.7 full-time-equivalent (FTE) dedicated employees through City’s employment (Utility Manager and Administrative Assistant), plus continuing OPEB and pension UAL costs. This realignment results in direct savings of approximately $322,000.

Executive and operational oversight is now provided by City staff under assigned District roles (General Manager, Treasurer, Engineer, Counsel, and Secretary), with associated costs captured through the City’s cost allocation plan, expected to be finalized in June 2025.

Treatment Contracts:

Sewage treatment services are provided by the City of Palo Alto under a regional contract. The FY 2025–26 budget includes $2.7 million for this item, a $0.5 million increase from FY 2024– 25, based on the most recent estimate from Palo Alto.

Contractual Services for Operation:

In lieu of prior in-house staff and temporary consultants, sewer system maintenance is now performed by West Bay Sanitary District. The FY 2025–26 budget includes $1.2 million for this contract, an increase of approximately $310,000, reflecting expanded services and improved regulatory compliance capacity.

Engineering Services:
9 EPASD PUBLIC HEARING ITEM 10.1
This category includes on-call consulting, capital project planning, and rate/impact fee studies.

The FY 2025–26 budget is $577,000, supporting sewer master planning, development impact fee updates, sewer rate study, and augmentation of City engineering staff working on EPASD projects.

Legal Services:

Outside legal counsel needs have significantly diminished following reorganization. The FY 2025–26 budget includes $40,000, down from $750,000 in the prior year, when the former Board increased legal support for the LAFCo process. Ongoing general legal support is now provided by the City Attorney’s Office and will be charged through the cost allocation study.

Accounting and Related Services:

External accounting support previously provided by a contract CPA has been replaced by the City’s Finance Department, with the prior contract terminated in January 2025. While this change saves approximately $173,000 in direct consulting costs, internal finance support will be charged through the cost allocation plan.

Insurance:

The District currently participates in the Special District Risk Management Authority (SDRMA) pool, with FY 2024–25 premiums totaling $205,000. The District will transition to the City’s selfinsurance pool (PLAN JPA) in FY 2025–26. As insurance costs will be fully captured in the City’s cost allocation model going forward, no direct insurance expense is budgeted for FY 2025–26.

Next Steps and Conclusion
The proposed FY 2025–26 budget for the East Palo Alto Sanitary District reflects continued progress in strengthening financial oversight, modernizing operations, and supporting longterm capital needs under the City’s governance. Staff recommends that the Board review the proposed budget, provide feedback, and identify any areas requiring further analysis or refinement.

The next steps in the budget adoption process are as follows:
 May 27, 2025 – This Budget Study Session (current meeting)  June 3, 2025 – Optional second budget study session, if additional discussion is needed
 June 17, 2025 – Public hearing and final adoption of the FY2025–26 EPASD budget Staff remains available to respond to Council/Board and community questions and will incorporate any necessary adjustments prior to the final hearing. The goal is to adopt a budget that ensures transparency, fiscal responsibility, and continued high-quality service delivery to the community.

Public Notice
10 EPASD PUBLIC HEARING ITEM 10.1
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action is not a “project” under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves no entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments:

1. FY 2025-26 EPASD Proposed Budget with Detail Information 11 BUDGET

PROPOSAL
FY 2025 - 2026
www.cityofepa.org
12 Adopted Budget Proposed Budget
FY2024-25 FY2025-26 %
Operating Revenue:

Sewer Service Charges $ 5,200,000 5,197,840 $ 2,160 $ 0.0% Total Operating Revenue 5,200,000 5,197,840 2,160 0.0%
Non-operating Revenues:

Property taxes 1,700,000 680,000 1,020,000 150.0%
Connection Fee 5,910,000 2,000,000 3,910,000 195.5%
Interest Income 805,000 345,675 459,325 132.9%
Rental Income 36,360 36,360 - 0.0%
Other fees 50,000 - 50,000 0.0%
Total Non-operating Revenues 8,501,360 3,062,035 5,439,325 177.6% Total Revenues $ 13,701,360 8,259,875 $ 5,441,485 $ 65.9% Operating Expenditures:

Salaries and Benefits $ 459,471 781,750 $ (322,279) $ -41.2% Treatment Contract 2,700,000 2,186,000 514,000 23.5%
Contractual Services for Operation 1,200,000 890,000 310,000 34.8% Engineering Services 576,520 180,000 396,520 220.3%
Legal Services 40,000 750,000 (710,000) -94.7%
Accounting and related Services 57,100 230,000 (172,900) -75.2% Insurance - 220,000 (220,000) -100.0%
Meeting, Travel, and Training 50,500 48,000 2,500 5.2%
Other Operating Expenditures 245,716 455,900 (210,184) -46.1% Overhead Charges 1,123,373 - 1,123,373 N/A
Total Operating Expenditures 6,452,680 5,741,650 711,030 12.4% Capital Expenditures 150,000 5,400,000 (5,250,000) -97.2% Total Expenditures $ 6,602,680 11,141,650 $ (4,538,970) $ -40.7% Change in Fund Balance $ 7,098,680 (2,881,775) $ 9,980,455 $ -346.3% Use of Reserve - 2,881,775 (2,881,775) -100.0%
Budget Surplus (Deficit) $ 7,098,680 - $ - 0.0%
Projected ending reserve $ 30,728,680 23,630,000 $ 7,098,680 $ 30.0% Variance
13 FY26
Expense Detail request (Excl. Payroll)
Department/Fund: East Palo Alto Sanitary District (Fund 530) Fund Division Adopted FY 25 Proposed FY 26
53101 Staff Augmentation
530 21212 Staff Augmentation - 39,520
Subtotal - 39,520
53201 Other Professional and Technic
530 13131 Other Professional and Technic - 10,000
530 21212 Other Professional and Technic 3,241,000 4,444,300 530 95952 Other Professional and Technic 20,000 -
Subtotal 3,261,000 4,454,300
53210 Legal and Accounting Services
530 12121 Legal and Accounting Services 750,000 40,000
530 13131 Legal and Accounting Services 230,000 47,100
Subtotal 980,000 87,100
54240 Building Maintenance
530 21213 Building Maintenance 32,000 95,876
Subtotal 32,000 95,876
54280 Janitorial Services
530 21213 Building Maintenance 20,000 25,000
Subtotal 20,000 25,000
54290 Other Repair and Maintenance
530 21212 Other Repair and Maintenance 68,000 -
Subtotal 68,000 -
54410 Land and Building Lease and Rental
530 21212 Land and Building Lease and Rental 8,000 -
Subtotal 8,000 -
55210 Premiums
530 21212 Premium 220,000 -
Subtotal 220,000 -
55300 Communications
530 95952 Communications 15,000 15,040
Subtotal 15,000 15,040
55400 Advertising
530 21212 Advertising 28,000 25,000
Subtotal 28,000 25,000
55800 Transportation and Training
530 10101 Training for Board Members - 7,500
530 12121 Transportation and Training - 2,000
530 21212 Transportation and Training 48,000 11,000
Subtotal 48,000 20,500
Detail
14 FY26
Expense Detail request (Excl. Payroll)
Department/Fund: East Palo Alto Sanitary District (Fund 530) Fund Division Detail Adopted FY 25 Proposed FY 26
55910 Membership and Dues
530 21212 Membership and Dues 30,000 30,000
Subtotal 30,000 30,000
55920 Special Events
530 21212 Special Events 70,000
Subtotal 70,000 -
55990 Other Services
530 21212 Other Services 50,400
Subtotal 50,400 -
60202 Uniform & Safety Apparel
530 21213 Uniform & Safety Apparel 10,000
Subtotal 10,000 -
60207 Utilities
530 21212 Utilities 54,000 54,000
Subtotal 54,000 54,000
60208 Fuel
530 21212 Fuel 15,000
Subtotal 15,000 -
60209 Other Operating Supplies
530 21212 Other Operating Supplies 10,500 8,500
Subtotal 10,500 8,500
60301 General Office Supplies
530 21212 General Office Supplies 10,000 10,000
Subtotal 10,000 10,000
60302 Postage and Delivery
530 21212 Postage and Delivery 5,000 5,000
Subtotal 5,000 5,000
70410 Furniture & Equipment Under $5K
530 21212 Furniture & Equip Under$5k 25,000
Subtotal 25,000 -
90310 Overhead Allocation
530 95951 Overhead Allocation 1,023,615
530 95592 Overhead Allocation 99,758
Subtotal - 1,123,373
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 4,959,900 5,993,209 15 PUBLIC HEARING ITEM 13.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 27, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
SUBJECT: Fiscal Year 2025-26 Proposed Budget Session Hearing No. 2 Recommendation
Review and discuss the proposed Fiscal Year 2025-26 budget and provide direction to staff.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
 Promote Housing, Economic and Workforce Development
 Implement the Comprehensive Transportation and Mobility Plan  Promote Health & Public Safety
 Ensure Our Financial and Organizational Health
 Improve the City's Water Infrastructure
 Develop and Implement a Comprehensive Facilities Master Plan  Enhance Community Services and Parks for Residents
16 PUBLIC HEARING ITEM 13.1
Background
This item is a continuation of the Fiscal Year 2025–26 budget hearing that began on May 13, 2025. During the first session, the City Manager delivered the budget kickoff message, and the Finance Director presented key budget highlights, including a projected $2.1 million General Fund deficit and continued structural fiscal challenges. The Council received presentations and held discussions with the following departments:
 City Manager’s Office
 Community & Economic Development
 Finance and Non-Departmental
 Police Department
The Council expressed the need for clarity regarding the status of approved positions— particularly those added through the mid-year budget amendment related to the EPASD transition—and the new positions requested in the FY 2025–26 Proposed Budget. Attachment 2 to this staff report provides a detailed position listing by department. The first page outlines all permanent positions previously approved by Council, while the second page identifies new staffing requests with estimated fully burdened costs.

Positions approved at Mid-year Budget:
 Administrative Assistant (1.0 FTE)
 Information Technology Specialist I/II (1.0 FTE)
 Accountant Senior (1.0 FTE)
 Special Project Manager (2-year limited term 0.5 FTE) – 100% grant funded Continuing Limited Period positions requested in Proposed FY 2025-26 Budget:
 HR Technician I/II (1-year limited term 1.0 FTE) – Continuation  HR Management Analyst I (1-year limited term 1.0 FTE) – Continuation  Police Management Analyst II (1-year limited term 1.0 FTE) – Continuation New positions requested May 12, 2025 (not yet included in budget calculations):
 Housing Specialist (1-year limited term 1.0 FTE)
 Maintenance Worker I (Permanent 1.0 FTE)
The following table shows the fully-burden cost for each position:
17 PUBLIC HEARING ITEM 13.1
It is important to note that the costs associated with the Housing Specialist and Maintenance Worker I positions are not currently included in FY2025-26 proposed budget.

In this second hearing session, the Council will continue receiving department presentations, deliberate on budget requests, and provide direction. The remaining departments scheduled to present are:

1. City Attorney’s Office

2. City Clerk (Including City Council)

3. Public Works Department

4. EPASD
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto. In addition, a notice of public hearing was published on a local newspaper on May 6, 2025.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Budget Session No.1 Staff Report including Attachments

2. Detailed Position Report
General Fund Other Funds
HR Technician I/II $ 125,000 $ - $ 125,000
HR Management Analyst I $ 146,000 $ - $ 146,000
Police Management Analyst II $ 207,000 $ - $ 207,000
Housing Specialist* $ 28,000 $ 112,000 $ 140,000
Maintenance Worker I $ 25,600 $ 102,400 $ 128,000
Total $ 531,600 $ 214,400 $ 746,000
*costs to General Fund is expected to be recovered through housing fees including rent registry fees Funding Position Total
18 POLICY AND ACTION 8.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: May 13, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
SUBJECT: Fiscal Year 2025-26 Proposed Budget Session Hearing No. 1 Recommendation
Staff recommends that the City Council receive the proposed budget documents, staff presentations, community input, and provide direction on the Fiscal Year 2025-26 proposed budget.

Update on City Council Strategic Priorities:

Each year, the City aligns its budget development with the City Council’s established Strategic Priorities and Work Plan to ensure that resources are focused on the community’s most critical needs.

On April 22, 2025, the Council reviewed the draft FY2025–2029 Strategic Priorities and developed a draft FY2025–2027 Work Plan. Input from a comprehensive engagement effort that gathered input from residents, stakeholders, and community leaders shaped seven emerging Strategic Priority areas:
 Emergency and Disaster Preparedness
 Public Infrastructure, Facilities, and Utilities
 Livability / Community Quality of Life
 Land Use, Economic, and Workforce Development
 Housing
 Governance, Organizational Strength, and Fiscal Sustainability  Civic Engagement
Council prioritized a focused set of projects that align with these priorities, while recognizing the City's financial and staffing limitations. Staff are currently assessing the resources required to implement these projects over the next two fiscal years while the consultant put out a community survey and is hosting community feedback events. Staff findings and community feedback will be presented on June 3, along with a recommended FY 2025–2027 Work Plan.

Final adoption of the Strategic Priorities and Work Plan is scheduled for June 17, 2025. 205
POLICY AND ACTION 8.1
EPASD Budget Integration:

As of October 1, 2024, the East Palo Alto Sanitary District (EPASD) operates as a subsidiary district of the City. Its FY 2025-26 budget will be included as a standalone enterprise fund in the City’s financial plan. An independent EPASD budget document will also be prepared and submitted to the EPASD Advisory Committee for comment and the EPASD Board for adoption.

This dual presentation approach reflects the District’s continuing need for dedicated governance oversight and public accountability, while ensuring compliance with City financial reporting and appropriation processes. The District will also continue to issue separate audited financial statements and maintain a distinct operational and capital budget structure within the City’s broader financial system.

The City’s Basic Financial Statements will include the financial activities of the District as a blended component unit, as required by generally accepted accounting principles in the United States (US GAAP). Under Governmental Accounting Standards Board (GASB) guidance, a blended component unit is a legally separate entity that is so closely related to the primary government that it is reported as part of the primary government in the financial statements— as if it were a department or fund of the City itself. Blending is appropriate when the component unit’s governing body is substantively the same as the governing body of the primary government (in this case, the City Council also serves as the District’s Board), and a financial benefit or burden relationship or operational responsibility exists.

Although reported as a blended component unit, the District’s financial activities are accounted for in a separate enterprise fund—within the proprietary fund category—similar to the City’s water and garbage collection enterprise funds. This fund structure ensures financial transparency and clearly distinguishes the District’s operations from other City functions.

Analysis
The FY 2025-26 Budget is projected to have a structural deficit, meaning an ongoing imbalance between revenues and expenditures, in the General Fund. The costs of doing business are projected to continually rise at rates that outpace the projected revenue of the City. Given this, the City is only recommending items that are necessary to maintain essential services in critical areas, and services that can be funded with one-time funds. The City is also not able to address current critical facilities and infrastructure upgrades. The FY 2025-26 budget continues to allocate resources to core Citywide functions, Council Strategic Priority projects, and continuous organizational improvement efforts aimed at long-term service delivery.
216
POLICY AND ACTION 8.1
Overview FY2025-26 Budget Summary
The table below summarizes the City’s FY2025-26 proposed budget by fund type. FY 2025-26 total citywide revenues (excluding the Successor Agency) are projected at $77.1 million; $3.7 million less than the FY 2024-25 adopted budget. Total FY 2025-26 citywide expenditures are $60.3 million; approximately $8.6 million less than the FY 2024-25 adopted budget. This results in a proposed budget with a net surplus of $16.8 million. This surplus is driven by positive net positions across all fund types except the General Fund.

The projected fund balances by major fund type are:
 General Fund: -$2.1 million (deficit)
 Restricted Funds: $2.1 million surplus
 Capital Funds: $2.9 million surplus
 Enterprise Funds: $13.9 million surplus
The projected General Fund deficit of $2.1 million reflects a combination of revenue adjustments and increased costs, which are detailed in a subsequent section of this report.

Staff will continue to monitor General Fund performance closely and recommend adjustments as needed to maintain long-term fiscal stability.

The surpluses in the Restricted and Capital Funds are primarily due to timing differences when revenues are received and when expenditures occur. In many special revenue funds, revenues are collected in before the associated program costs are incurred, resulting in temporary surpluses. In contrast, capital project spending often occurs before the corresponding revenue reimbursements from grant funds are received. However, in FY2025- 26, the $4.5 million in Capital Fund revenue is primarily from developer impact fees, which are collected upfront—creating a surplus for the current fiscal year.

The Enterprise Funds now include the sewer enterprise funds, which account for EPASD financial activities. The surplus in the Enterprise Funds is driven by sewer enterprise fund developer impact fees($5.9 million), and Water Service Fund impact fees ($5.5 million). As previously noted, the EPASD budget will be reviewed and approved separately by the Board but is included in the City’s overall budget as an enterprise fund. 227
POLICY AND ACTION 8.1
More detailed information is available in Attachments 1 and 2.

General Fund Revenue
The City’s General Fund revenue for FY 2025-26 is projected to decrease by approximately $1.5 million, or 4.1%, compared to projected revenues for FY 2024-25. This decline reflects a mix of economic challenges, policy changes, and evolving market conditions affecting key revenue sources, summarized below:
 Property Tax: Revenue is projected to increase by $388,000 (2.2%). However, the growth in assessed property values has slowed significantly—estimated at 2.4% compared to the 10-year average of 7.9%. This estimate also includes a $2.5 million projected shortfall in Property Tax In-Lieu of Vehicle License Fee (VLF) revenues for FY 2025-26, following similar shortfalls of $2.4 million in FY 2023-24 and FY 2024-25. This estimate does not include potential backfill payments from the State for prior-year shortfalls.
 Sales Tax: Sales tax revenue is expected to decline by $200,000 (3.1%), largely due to reduced consumer spending influenced by persistent inflation and restrictive monetary policy.
 Business License Tax: A significant drop of $1.5 million (65.5%) is projected. This reduction stems from Measure JJ, approved by voters in November 2024, which restricts the landlord business license tax previously authorized under Measure L. The General Fund will lose approximately $1.6 million revenue, though it can retain up to 20% of the tax revenue—approximately $300,000—for administrative purposes resulting a net loss of $1.3 million in General Fund.
 Interest Income: Projected to decline by $210,000 due to anticipated reductions in the federal policy interest rate, which would lower returns on allowable investments. This revenue is included under the “Use of money and property” category in the table below. 238
POLICY AND ACTION 8.1
 Transient Occupancy Tax (TOT): No growth is projected. Collections remain below 90% of pre-pandemic levels, and recent trends suggest ongoing stagnation. Staff will continue monitoring this revenue and adjust projections as new data becomes available.

The table below reflects a preliminary General Fund revenue detail:

General Fund Expenditure
Total General Fund expenditures, including net transfers, are proposed at $37.8 million for FY 2025-26. This amount reflects departmental requests to support ongoing operational services and select strategic initiatives. The proposed budget includes all currently authorized staff positions, including limited-term positions recommended for continuation, but does not assume any new positions; despite new positions being necessary in various departments to provide the level of service the community desires. It also reflects current economic conditions, including elevated inflationary pressures and the results of prior union agreements.

Excluding net transfers, General Fund expenditures are projected to increase by $1.1 million (3.2%) compared to the FY 2024-25 adopted budget. This increase is primarily driven by rising personnel costs (wages and benefits), increased insurance premiums, and cost inflation across goods and services. Additional workload demands associated with Council’s strategic priorities also contribute to the increase.

The proposed expenditure budget reflects preliminary findings from the City’s updated Cost Allocation Plan, expected to be finalized in June 2025. This updated plan, replacing the FY 2019-20 version, more accurately distributes internal service costs based on the City organization’s current structure and service levels. As a result, the General Fund is expected to benefit from approximately $1.7 million in new cost savings through increased cost recovery from other (non-General Fund) departments and programs.

General Fund Revenue FY 2024-25
Mid-year
FY 2025-26
Projection Variance
Property taxes $ 17,384,764 $ 17,773,000 $ 388,236
Sales taxes 5,479,000 $ 5,279,000 (200,000)
Transient Occupancy Tax 2,200,000 $ 2,200,000 -
Business License Tax 2,310,000 $ 800,000 (1,510,000)
Utility Users Tax 1,788,874 $ 2,094,000 305,126
Other taxes 90,000 $ 90,000 -
Licenses, fees and permits 1,395,000 $ 1,552,000 157,000 Charges for services 2,944,170 $ 2,719,000 (225,170)
Fines and forfeitures 290,000 $ 495,000 205,000
Use of money and property 2,220,000 $ 2,010,000 (210,000) Grants and intergovernmental 495,000 $ 65,000 (430,000) Other Miscellaneous Revenues 600,000 $ 605,000 5,000
Total GF Revenues $ 37,196,808 $ 35,682,000 $ (1,514,808) 249
POLICY AND ACTION 8.1
A portion of this expenditure growth is offset by a $1.0 million pause in General Fund capital transfers. This budget does not transfer any projected General Fund revenue to capital expenditures. Traditionally, the City has appropriated $1 million or more annually to capital expenditures.

Exclusions from the Proposed Budget
The following are not included in the proposed General Fund expenditure budget:

1. Previously approved encumbrances or carryforward capital expenditures.

2. New positions or classification changes.

3. Major funding for the City Council Strategic Priorities.

These items will be discussed along with department-level budget details during budget hearings. The budget presented for adoption on June 17 will incorporate Council direction regarding new positions, classification modifications and Strategic Priorities. Previously approved encumbrances or carryforward capital expenditures will be reflected in the FY 2025- 26 mid-year budget adjustment.

A summary of General Fund expenditures by department is provided in the following table.

General Fund Expenditure by Department FY 2024-25
Adopted
FY 2025-26
Proposed Variance
City Council 190,693 272,105 81,412
City Attorney 1,344,052 1,461,060 117,008
City Clerk 592,026 503,618 (88,408)
City Manager 4,544,891 6,321,414 1,776,523
Finance 1,489,587 1,663,133 173,546
Community & Economic Development 6,094,344 4,264,008 (1,830,336) Public Works 5,036,564 5,984,155 947,591
Police 14,906,446 16,037,157 1,130,711
Non-Departmental -
Capital/Technology - - -
Insurance and Settlements 1,052,624 1,066,347 13,723
Other Non-Departmental 1,449,406 1,990,391 540,985
Overhead Allocation (929,182) (2,647,709) (1,718,527)
Sub-total 35,771,451 36,915,679 1,144,228
Transfers - Operational 795,412 874,812 79,400
Transfers - Capital 1,050,000 - (1,050,000)
Total General Fund Expenditures $ 37,616,864 $ 37,790,491 $ 173,628 1025
POLICY AND ACTION 8.1
Personnel costs across all departments increased due to merit increases, the results of previous union agreements and other benefits increases. See the summary of the major variances by department below:
 City Manager’s Office: Plans to undertake various projects during FY 2025-26 including a community surveying and financing option study ($200K), citywide performance audit ($200K), economic development strategic plan ($125K), additional emergency planning and development efforts ($135K), compensation and classification studies ($200K), citywide ergonomic studies ($150K), park improvements ($350K) – totaling $1.3 million  Community and Economic Development: Projects a reduction largely due to the building inspection and staff augmentation ($1.7 million) contract in the prior fiscal year (FY 2024- 25), which is not included in the FY 2025-26 proposed budget  Public Works: Increase will result from engineering development review consulting ($200K), SB35 plan review consulting ($80K), on-call geotechnical and transportation consulting ($100K), tree inventory and assessment efforts ($100K), graffiti abatement ($75K), and side-walk repairs ($75K) – totaling $0.6 million  Police: the variance (7.6%) is largely related to the personnel cost increase resulting from the previous union agreement and the rising health costs.

More detailed information will be provided by respective department presentations.

Key Budget Development Considerations
The development of the FY 2025–26 Proposed Budget was shaped by several critical factors that influenced funding decisions, resource prioritization, and long-term financial planning.

Key considerations include:
a. General Fund resources and a structural deficit
b. Available reserves and use of reserves
c. City Council Strategic Priorities
d. Two-year Capital Budget Update
e. Personnel changes
Each consideration is discussed in detail below to provide context for the City’s fiscal strategy. a. General Fund Resources and Structural Deficit
Since FY 2020–21, the City has faced a structural General Fund deficit, where baseline expenditures consistently exceed recurring revenue. While the City has managed to balance recent budgets or have surpluses in the actual financial results, these outcomes have relied heavily on one-time federal COVID-19 relief funding, vacancy savings, and conservative fiscal management. However, underlying revenue growth, particularly in tax revenues, has lagged behind inflation and rising costs—especially in wages and benefits. In other words, this is not sustainable.
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POLICY AND ACTION 8.1
Key factors contributing to the structural imbalance include:

1. Property Tax In-Lieu of VLF Shortfalls: A $2.5 million shortfall is projected for FY 2025– 26 due to state legislation affecting school funding formulas and vehicle license fee (VLF) allocations. Although the State has historically provided backfill payments within one to two years, no long-term legislative fix has been enacted.

2. Measure L/JJ Revenue Shift: Under Measure L, the landlord business license tax produced General Fund revenues. Following the November 2024 voters’ passage of Measure JJ, approximately $1.6 million in annual business license tax revenue will be reallocated from the General Fund to a Special Housing Fund. The General Fund may only retain up to 20% of this revenue (around $300,000) for administrative overhead, reducing flexible funding for general operations. Net loss to the General Fund of the revenue is estimated to $1.3 million annually.

3. Weak Transient Occupancy Tax (TOT): TOT revenues remain below pre-pandemic levels due to slow recovery in the travel and hospitality sectors.

4. Flat or Declining Sales Tax: Consumer spending has softened due to persistent inflation and shifts in consumer behavior, resulting in stagnant or declining sales tax revenues.

5. Limited Revenue Diversity: The City's revenue base is concentrated primarily in sales tax, TOT, and property tax, making it susceptible to sector-specific or cyclical downturns.

6. Delayed Taxable Development: Infrastructure constraints, sewer service disputes, commercial real estate market instability, and delays in the Ravenswood Business District Specific Plan have slowed new development, limiting opportunities for revenue growth.

The Proposed FY 2025–26 General Fund Budget reflects a projected $2.1 million deficit, balanced using one-time reserves. The largest driver is the $2.5 million property tax in-lieu of VLF shortfall. The net loss from Measure JJ is projected to be $1.3 million as 20% of Measure JJ revenues are transferred to the General Fund for administrative costs related to housing.

The $1.7 million in new cost savings from the updated Cost Allocation Plan reduces these revenue losses; however, the underlying structural deficit remains.

If the State provides VLF backfill payments for FY2023–24 or FY2024–25 VLF revenue losses—as it has in prior years—the deficit may be immediately overcome. Nonetheless, the absence of a long-term fix highlights the need for sustainable fiscal strategies, including revenue diversification and continued cost control.
1227
POLICY AND ACTION 8.1
b. Available Reserves and Use of Reserve
As of June 30, 2025, the General Fund reserve is projected to be $32.8 million, not including the $11.3 million contingency reserve (equal to approximately 30% of the proposed General Fund expenditure budget). The unassigned reserve is available at the City Council’s discretion.

To balance the FY 2025-26 budget, staff propose a one-time use of $2.1 million from the unassigned reserve, reducing it to $30.7 million. In addition, staff recommend allocating a portion of the remaining unassigned reserve to support work plans and programs aligned with the City Council’s Strategic Priorities. Staff will also recommend a number of capital projects be funded with the majority of the remaining unassigned reserve.

The table below outlines the projected reserves as of June 30, 2025, by program type across all fund types.

General Fund CIP Funds Restricted
Funds Total
Restricted Reserves for:

Infrastracture Programs $ - $ - $ 16,593,000 $ 16,593,000 Housing Programs $ - $ - $ 16,109,000 $ 16,109,000
Community Programs $ - $ - $ 2,364,000 $ 2,364,000
Capital Projects $ - $ 2,618,000 $ 2,618,000
Other Programs $ 45,039 $ - $ 45,039
Committed fund balance for:

CalPERS prefunding $ 3,000,000 $ - $ - $ 3,000,000
Information Technology Reserve $ 3,703,000 $ - $ - $ 3,703,000 Vehicles Equipment Reserve $ 992,000 $ - $ - $ 992,000
Self Insurance Reserve $ 2,095,000 $ - $ - $ 2,095,000
Capital Projects $ - $ 8,443,201 $ - $ 8,443,201
Other Programs $ 729,770 $ - $ - $ 729,770
Assigned fund balance
Capital Projects - 12,846,000 -
Unassigned fund balance
Contigency reserve $ 11,336,817 $ - $ 11,336,817
Other Purposes $ 32,831,242 $ - $ - $ 32,831,242

FUND TYPE
PROJECTED RESERVE AS OF JUNE 30, 2025
1328
POLICY AND ACTION 8.1
c. City Council Strategic Priorities
The FY 2025–26 proposed budget was developed in alignment with the draft FY 2025–2029 Strategic Priorities and the emerging FY 2025–2027 Council Work Plan, as discussed at the April 22, 2025, City Council meeting. Given the City’s limited financial and staffing capacity, the proposed budget focuses on maintaining essential services and advancing select high-priority projects from the FY 2023–2025 Work Plan that are already underway or ready for implementation.

Core services—including public safety, maintenance, housing and anti-displacement programs, and administrative operations—are funded to ensure continuity in service delivery.

While several new initiatives identified in the recent Council priority-setting process have been incorporated, many others—particularly those requiring significant one-time or ongoing funding—have not yet been included.

Staff are currently assessing the staffing and financial resources required to carry out the toppriority projects identified on April 22. In parallel, the City’s consultant is conducting community engagement to assess public support for both the Strategic Priorities and potential projects.

On June 3, staff will present:
 A recommended FY 2025–2027 Council Work Plan
 Community feedback results
 An analysis of each project's estimated costs and schedule  Whether proposed projects are already funded in the FY 2025–26 budget At that meeting, as mentioned earlier, staff will recommend using a portion of the $30.7 million unassigned General Fund reserve to fund any high-priority projects not currently included in the proposed budget.

Final adoption of the FY 2025–2029 Strategic Priorities, the FY 2025–2027 Council Work Plan, and the FY 2025-26 Budget is scheduled for June 17, 2025. d. Personnel Changes
Given the ongoing structural deficit in the General Fund, the City is taking a cautious approach to staffing in FY 2025–26. While workload demands and service backlogs demonstrate a true need for additional staff, efforts have been made to limit new position requests and control ongoing personnel costs.

The City Manager recommends continuing three currently filled limited-term positions in FY 2025-26. These roles support critical services and help advance key Council priorities, without committing to long-term financial obligations. The combined cost of these three positions is $477,500, which is included in the proposed budget.
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POLICY AND ACTION 8.1
In addition, the Public Works Department has requested a new, ongoing Maintenance Worker I position—the first expansion of the Maintenance Division in over a decade, during which the City’s maintenance responsibilities have substantially grown (especially trash management including removal of litter and debris and illegal dumped items throughout the City). The estimated annual cost of this position is $127,903, approximately 20% of which is charged to General Fund ($25,280) and the remaining amount ($102,322) is charged to various utility funds depending on the actual time tracking. This position is not currently included in the proposed budget and will be presented for consideration during the department’s budget hearing.

All personnel change requests will be discussed during the relevant department budget presentations. This will provide the City Council and the public an opportunity to ask questions and deliberate. Any staffing changes the Council chooses to fund will be incorporated into the final proposed budget presented for adoption on June17, 2025.

The table below outlines the City Manager staffing recommendations:
e. Capital Budget Update
The Capital Improvement Plan (“CIP”) serves as the City's roadmap for maintaining, upgrading, and developing its public infrastructure and facilities. Generally, a CIP provides a five- to ten-year plan for all individual capital projects, equipment purchases, and major studies. This includes construction, scheduling, and financing for each project. A comprehensive CIP clearly delineates the objectives of capital programs and its relationships to a City’s long-range development plans.

The City’s current Ten-Year CIP was adopted on September 15, 2020. Since then, a number of new projects have been added to the CIP based on City Council priorities, grants, and staff recommendations. An updated Ten-year CIP was presented to and approved by the City Council on May 30, 2024.

Title Division Note Net
FTE
Funding
Source
Estimated
Annual Cost
Limited terms:

Management Analyst II Police Admin Continuation from the current deployment.

Staff seek for one more year extension 1.0 General $ 207,000 Management Analyst I Human
Resources
Continuation from the current deployment.

Staff seek for one more year extension 1.0 General 146,000 Human Resource Technician I/II Human
Resources
Continuation from the current 18 month
deployment . Staff seek for 6 more month
extension

1.0 General 124,500
Sub-total limited term 3.0 $ 477,500
Additions:

Maintenance Worker I Maintenance
Overall maintenance responsibilities have
grown substantially including in the area of
trash management

1.0 General /
Utilities 127,903
Sub-total addition 1.0 $ 127,903
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POLICY AND ACTION 8.1
The following table lists the CIP projects scheduled to commence in FY25-26, with their costs included in the proposed budget.

Staff will return to the City Council for consideration of contractual approvals for these projects.

It's worth noting that the costs associated to CIP local match fund are funded by the transfers from the General Fund previously authorized by the City Council. In addition to these projects presented on the table, ongoing and projects unfinished by the current fiscal year end will be carried forward through the mid-year budget process and added to the revised budget.

Proposed Budget Documents (Attachments)
 Attachment 1: Proposed Budget by Fund Type - fund descriptions and budget information for each active fund maintained by the City. It also shows projected reserve balance for each active fund.
 Attachment 2: Detailed Budget Information by Division – it includes detailed budget by contract and project which make up the total proposed expenditure budget The CIP lists almost $286 million in unfunded capital projects over the decade.

PROJECT # DESCRIPTION FUND SOURCE TOTAL
ST-04A/B Street Light Upgrade F221 Lighting fund $2,500,000 Sub-total Lighting fund $2,500,000
N/A Corpyard Security Project (Fencing) F301 CIP Local Match Fund $100,000 SP-02B San Francisquito Creek Reach II F301 CIP Local Match Fund $1,000,000 N/A Fordham St. Improvement F301 CIP Local Match Fund $14,122 Sub-total CIP (Local match) $1,114,122
N/A Fordham St. Improvement F303 CIP Grant Fund $109,000 Sub-total CIP (Grant) $109,000
N/A Urban Water Management Plan 2025 F511 Water Capital Surcharge Fund $150,000 Sub-total Water Capital Surcharge fund $150,000
N/A Manhole Replacement F530 EPA Sanitary District $150,000 Sub-total Water Capital Surcharge fund $150,000
TOTAL FY 2025-26 PROPOSED CIP FUNDING $4,023,122
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POLICY AND ACTION 8.1
Department Budget Presentation
Each department will provide its budget presentation in the following order. Any department’s presentations that are not completed in this budget meeting will be presented in the following budget session scheduled for May 27, 2025.

Order Dept Head (Presenter)
1 CM Kickoff Message and Budget Overview Melvin Gaines/Tomo Oku 2 City Manager’s Office Shiri Klima
3 Community & Economic Development Department Amy Chen
4 Finance and Non-departmental Bo-Kyoung Kim
5 Police Department Jeff Liu
6 City Attorney’s Office John Lê
7 City Clerk (Including City Council) James Colin
8 Public Works Department Humza Javed
9 EPASD Humza Javed
Fiscal Impact
There is no fiscal impact by this report. The budget is scheduled to be adopted on June 17, 2025.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto. In addition, a notice of public hearing was published on a local newspaper on May 6, 2025.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Proposed Budget by Fund Type

2. Detail Budget Information by Division
1732
General Fund
and Internal
Reserves
Special
Revenue
Funds
Capital
Improvement
Funds
Enterprise Funds City Total Successor
Trust Fund GRAND TOTAL
Revenues
Property Tax 17,773,000 1,059,453 - 1,700,000 20,532,453 1,562,728 22,095,181 Sales Tax 5,279,000 - - - 5,279,000 - 5,279,000
Transient Occupancy Tax 2,200,000 550,000 - - 2,750,000 - 2,750,000 Business License Tax 800,000 1,620,690 - - 2,420,690 - 2,420,690 Utility User Tax 2,094,000 - - - 2,094,000 - 2,094,000
Other Taxes 90,000 3,321,917 - - 3,411,917 - 3,411,917
Licenses, Fees, and Permits 1,552,000 1,033,616 3,691,099 5,463,578 11,740,293 - 11,740,293 Charges for Services 2,719,000 131,325 - 9,850,370 12,700,695 - 12,700,695 Fines and Forfeitures 495,000 2,500 - - 497,500 - 497,500 Use of Money and Property 2,010,000 1,700,058 733,117 1,960,034 6,403,208 81,077 6,484,285 Grants and Intergovernmental 65,000 1,370,000 109,000 - 1,544,000 - 1,544,000 Other Miscellaneous 605,000 900,000 - 6,183,333 7,688,333 - 7,688,333 Total Revenues 35,682,000 11,689,558 4,533,216 25,157,315 77,062,089 1,643,805 78,705,894 Expenditures
City Council 272,105 - - - 272,105 - 272,105
City Attorney 1,461,060 42,500 - 47,000 1,550,560 1,400 1,551,960 City Clerk 503,618 - - - 503,618 - 503,618
City Manager 6,321,414 2,895,000 - - 9,216,414 - 9,216,414 Finance 1,663,133 8,326 62,671 59,400 1,793,530 27,596 1,821,126 Community Development 4,264,008 1,842,186 - - 6,106,194 - 6,106,194 Public Works 5,984,155 1,880,009 169,267 5,737,232 13,770,663 - 13,770,663 Police 16,037,157 320,000 - - 16,357,157 - 16,357,157
Non-Departmental
Capital/Technology - 2,500,000 1,223,122 300,000 4,023,122 - 4,023,122 Insurance and Settlements 1,066,347 - - - 1,066,347 - 1,066,347 IT Operations 563,660 - 15,040 578,700 - 578,700
Other Non-Departmental 1,426,731 107,201 - 3,527,143 5,061,075 1,613,925 6,675,000 Overhead Allocation (2,647,709) 855,802 190,210 1,584,413 (17,284) 17,284 - Total Expenditures 36,915,679 10,451,024 1,645,270 11,270,228 60,282,201 1,660,205 61,942,406 Net Sources / (Uses) (1,233,679) 1,238,534 2,887,946 13,887,087 16,779,888 (16,400) 16,763,488 Other Financing Sources / (Uses)
Transfers In - 874,812 - - 874,812 - 874,812
Transfers Out (874,812) - - - (874,812) - (874,812)
Net Operating Transfers (874,812) 874,812 - - - - -
Change in Fund Balance (2,108,491) 2,113,346 2,887,946 13,887,087 16,779,888 (16,400) 16,763,488 Other Changes - - - - - - -
Projected Fund Balance
July 01, 2025 Balance* 32,831,000 35,066,000 15,464,000 36,771,000 120,132,000 (13,944,032) 106,187,968 June 30, 2026 Balance 30,722,509 37,179,346 18,351,946 50,658,087 136,911,888 (13,960,432) 122,951,456 *Excludes certain assets, reserves, and commitments.

CITY OF EAST PALO ALTO
FY 2025-2026 BUDGET BY FUND CATEGORY
1833
General Fund
F110
Info Services
Reserve
F111
Equipment
and Vehicle
Reserve
F112
Insurance
Reserve F113
Development
Pass Through
F117
Eliminating Total
Revenues
Property Tax 17,773,000 - - - - - 17,773,000
Sales Tax 5,279,000 - - - - - 5,279,000
Transient Occupancy Tax 2,200,000 - - - - - 2,200,000
Business License Tax 800,000 - - - - - 800,000
Utility User Tax 2,094,000 - - - - - 2,094,000
Other Taxes 90,000 - - - - - 90,000
Licenses, Fees, and Permits 1,552,000 - - - - - 1,552,000 Charges for Services 2,719,000 - - - - - 2,719,000
Fines and Forfeitures 495,000 - - - - - 495,000
Use of Money and Property 2,010,000 - - - - - 2,010,000 Grants and Intergovernmental 65,000 - - - - - 65,000
Other Miscellaneous - - - - 605,000 - 605,000
Total Revenues 35,077,000 - - - 605,000 - 35,682,000
Expenditures
City Council 264,605 7,500 - - - 272,105
City Attorney 1,340,060 1,000 - 70,000 50,000 1,461,060 City Clerk 384,940 118,678 - - - 503,618
City Manager 5,764,445 556,969 - - - 6,321,414
Finance 1,588,519 74,614 - - - 1,663,133
Community Development 3,703,202 60,806 - - 500,000 4,264,008 Public Works 5,876,252 37,903 70,000 - - 5,984,155
Police 15,646,413 270,244 120,500 - - 16,037,157
Non-Departmental
Major Capital - - - - - -
Insurance and Settlements - - - 1,066,347 - 1,066,347
IT Operations - 563,660 - - - 563,660
Other Non-Departmental 1,426,731 - - - - 1,426,731
Overhead Allocation (2,307,892) (184,160) - (155,657) - (2,647,709) Total Expenditures 33,687,275 1,507,214 190,500 980,690 550,000 - 36,915,679 Net Sources / (Uses) 1,389,725 (1,507,214) (190,500) (980,690) 55,000 - (1,233,679) Other Financing Sources / (Uses)
Transfers In - 1,507,214 190,500 980,690 - (2,678,404) - Transfers Out (3,553,216) - - - - 2,678,404 (874,812)
Net Operating Transfers (3,553,216) 1,507,214 190,500 980,690 - - (874,812) Change in Fund Balance (2,163,491) - - - 55,000 - (2,108,491) Other Changes 55,000 - - - (55,000) - -
Projected Fund Balance
July 01, 2025 Balance* 32,831,000 3,703,000 992,000 2,095,000 - (6,790,000) 32,831,000 June 30, 2026 Balance 30,722,509 3,703,000 992,000 2,095,000 - (6,790,000) 30,722,509 *Excludes certain reserves and commitments

CITY OF EAST PALO ALTO
FY 2025-2026 GENERAL FUND BUDGET
1934
Community
Programs
Housing
Programs
Transportation
and
Infrastructure
Programs
Total
Revenues
Property Tax - - 1,059,453 1,059,453
Sales Tax - - - -
Transient Occupancy Tax 275,000 275,000 - 550,000
Business License Tax - 1,620,690 - 1,620,690
Utility User Tax - - - -
Other Taxes - 1,677,000 1,644,917 3,321,917
Licenses, Fees, and Permits - 1,033,616 - 1,033,616
Charges for Services - - 131,325 131,325
Fines and Forfeitures - 2,500 - 2,500
Use of Money and Property 234,728 656,511 808,818 1,700,058 Grants and Intergovernmental 237,000 - 1,133,000 1,370,000 Other Miscellaneous 900,000 - - 900,000
Total Revenues 1,646,728 5,265,317 4,777,513 11,689,558 Expenditures
City Council - - - -
City Attorney 15,000 27,500 - 42,500
City Clerk - - - -
City Manager 940,000 - 1,955,000 2,895,000
Finance - 2,442 5,884 8,326
Community Development 921 1,841,265 - 1,842,186
Public Works 123,563 - 1,756,446 1,880,009
Police 320,000 - - 320,000
Non-Departmental - - - -
Capital/Technology - - 2,500,000 2,500,000
Insurance and Settlements - - - -
IT Operations - - - -
Other Non-Departmental - 13 107,188 107,201
Overhead Allocation 9,011 344,398 502,393 855,802
Total Expenditures 1,408,495 2,215,618 6,826,911 10,451,024 Net Sources / (Uses) 238,233 3,049,699 (2,049,398) 1,238,534 Other Financing Sources / (Uses)
Transfers In - - 874,812 874,812
Transfers Out - - - -
Net Operating Transfers - - 874,812 874,812
Change in Fund Balance 238,233 3,049,699 (1,174,586) 2,113,346 Other Changes - - - -
Projected Fund Balance
July 01, 2025 Balance* 2,364,000 16,109,000 16,593,000 35,066,000 June 30, 2026 Balance 2,602,233 19,158,699 15,418,414 37,179,346 *Excludes certain reserves and commitments

CITY OF EAST PALO ALTO
FY 2025-2026 SPECIAL REVENUE FUNDS BUDGET
2035
Public Safety
Grants
F213
Federal and
State Grants
F215
Local
Grants
F230
CYSFF
TOT
F231
Measure
C
F232
Total
Community
Programs
Revenues
Property Tax - - - - - -
Sales Tax - - - - - -
Transient Occupancy Tax - - - 275,000 - 275,000
Business License Tax - - - - - -
Utility User Tax - - - - - -
Other Taxes - - - - - -
Licenses, Fees, and Permits - - - - - -
Charges for Services - - - - - -
Fines and Forfeitures - - - - - -
Use of Money and Property 19,839 18,064 152,314 44,511 - 234,728 Grants and Intergovernmental 230,000 7,000 - - - 237,000 Other Miscellaneous - 750,000 150,000 - - 900,000
Total Revenues 249,839 775,064 302,314 319,511 - 1,646,728 Expenditures
City Council - - - - - -
City Attorney - - 15,000 - - 15,000
City Clerk - - - - - -
City Manager - - 590,000 350,000 - 940,000
Finance - - - - - -
Community Development - 921 - - - 921
Public Works - - 123,563 - - 123,563
Police 170,000 - 150,000 - - 320,000
Non-Departmental - - - -
Capital/Technology - - - - - -
Insurance and Settlements - - - - - -
IT Operations - - - - - -
Other Non-Departmental - - - - - -
Overhead Allocation - - - 9,011 - 9,011
Total Expenditures 170,000 921 878,563 359,011 - 1,408,495 Net Sources / (Uses) 79,839 774,143 (576,249) (39,500) - 238,233 Other Financing Sources / (Uses)
Transfers In - - - - - -
Transfers Out - - - - - -
Net Operating Transfers - - - - - -
Change in Fund Balance 79,839 774,143 (576,249) (39,500) - 238,233 Other Changes - - - - - -
Projected Fund Balance
July 01, 2025 Balance* 429,000 378,000 663,000 894,000 - 2,364,000 June 30, 2026 Balance 508,839 1,152,143 86,751 854,500 - 2,602,233 *Excludes certain reserves and commitments

CITY OF EAST PALO ALTO
FY 2025-2026 COMMUNITY PROGRAMS BUDGET
2136
Rent
Stabilization
F204
Housing In
Lieu
F207
Housing
Assistance
F209
Housing
Commercial
Impact F216
Housing TOT
F218
Measure HH
F219
Housing
Successor
F220
Silicon Valley
Community
F233
Measure JJ
F235
Total
Revenues
Property Tax - - - - - - - - - -
Sales Tax - - - - - - - - - -
Transient Occupancy Tax - - - - 275,000 - - - - 275,000 Business License Tax - - - - - - - - 1,620,690 1,620,690 Utility User Tax - - - - - - - - - -
Other Taxes - - - - - 1,677,000 - - - 1,677,000
Licenses, Fees, and Permits 421,200 612,416 - - - - - - - 1,033,616 Charges for Services - - - - - - - - - -
Fines and Forfeitures 2,500 - - - - - - - - 2,500
Use of Money and Property 19,732 260,317 14,223 - 80,058 244,407 37,774 - - 656,511 Grants and Intergovernmental - - - - - - - - - -
Other Miscellaneous - - - - - - - - - -
Total Revenues 443,432 872,733 14,223 - 355,058 1,921,407 37,774 - 1,620,690 5,265,317 Expenditures
City Council - - - - - - - - - -
City Attorney - - - - - - 27,500 - - 27,500
City Clerk - - - - - - - - - -
City Manager - - - - - - - - - -
Finance - - - - - 2,442 - - - 2,442
Community Development 415,694 109,880 2,255 37,500 - 244,529 225,942 - 805,465 1,841,265 Public Works - - - - - - - - - -
Police - - - - - - - - - -
Non-Departmental
Capital/Technology - - - - - - - - - -
Insurance and Settlements - - - - - - - - - -
IT Operations - - - - - - - - - -
Other Non-Departmental - - - - - 13 - - - 13
Overhead Allocation 317,435 10,466 8,981 - 7,516 - - - - 344,398 Total Expenditures 733,129 120,346 11,236 37,500 7,516 246,984 253,442 - 805,465 2,215,618 Net Sources / (Uses) (289,697) 752,387 2,987 (37,500) 347,542 1,674,423 (215,668) - 815,225 3,049,699 Other Financing Sources / (Uses)
Transfers In - - - - - - - - - -
Transfers Out - - - - - - - - - -
Net Operating Transfers - - - - - - - - - -
Change in Fund Balance (289,697) 752,387 2,987 (37,500) 347,542 1,674,423 (215,668) - 815,225 3,049,699 Other Changes - - - - - - - - - -
Projected Fund Balance
July 01, 2025 Balance* 214,000 5,383,000 396,000 - 2,364,000 7,218,000 534,000 - - 16,109,000 June 30, 2026 Balance (75,697) 6,135,387 398,987 (37,500) 2,711,542 8,892,423 318,332 - 815,225 19,158,699 *Excludes certain reserves and commitments

CITY OF EAST PALO ALTO
FY 2025-2026 HOUSING PROGRAMS BUDGET
2237
State Gas Tax
F201
Measure A
F202
NPDES
F203
Park in Lieu
F206
Lighting
District
F221
Drainage
District
F222
Measure W
F234
Total
Revenues
Property Tax - - - - 892,289 167,164 - 1,059,453
Sales Tax - - - - - - - -
Transient Occupancy Tax - - - - - - - -
Business License Tax - - - - - - - -
Utility User Tax - - - - - - - -
Other Taxes 1,644,917 - - - - - - 1,644,917
Licenses, Fees, and Permits - - - - - - - -
Charges for Services - - 131,325 - - - - 131,325
Fines and Forfeitures - - - - - - - -
Use of Money and Property 205,886 243,588 18,917 13,193 234,247 43,700 49,288 808,818 Grants and Intergovernmental - 772,500 - - - - 360,500 1,133,000 Other Miscellaneous - - - - - - - -
Total Revenues 1,850,803 1,016,088 150,242 13,193 1,126,536 210,864 409,788 4,777,513 Expenditures
City Council - - - - - - - -
City Attorney - - - - - - - -
City Clerk - - - - - - - -
City Manager - - - 200,000 1,755,000 - - 1,955,000
Finance - 1,792 2,300 - - - 1,792 5,884
Community Development - - - - - - - -
Public Works 636,475 - 611,113 - 176,070 332,788 - 1,756,446 Police - - - - - - - -
Non-Departmental
Capital/Technology - - - - 2,500,000 - - 2,500,000
Insurance and Settlements - - - - - - - -
IT Operations - - - - - - - -
Other Non-Departmental 89,783 - 9,963 - 5,808 1,634 - 107,188 Overhead Allocation 161,756 53,243 149,860 1,080 53,890 63,760 18,804 502,393 Total Expenditures 888,014 55,035 773,236 201,080 4,490,768 398,182 20,596 6,826,911 Net Sources / (Uses) 962,789 961,053 (622,994) (187,887) (3,364,232) (187,318) 389,192 (2,049,398) Other Financing Sources / (Uses)
Transfers In 64,500 - 622,994 - - 187,318 - 874,812
Transfers Out - - - - - - - -
Net Operating Transfers 64,500 - 622,994 - - 187,318 - 874,812 Change in Fund Balance 1,027,289 961,053 (0) (187,887) (3,364,232) 0 389,192 (1,174,586) Other Changes - - - - - - - -
Projected Fund Balance
July 01, 2025 Balance* 3,676,000 3,650,000 (20,000) 375,000 6,487,000 953,000 1,472,000 16,593,000 June 30, 2026 Balance 4,703,289 4,611,053 (20,000) 187,113 3,122,768 953,000 1,861,192 15,418,414 *Excludes certain reserves and commitments

CITY OF EAST PALO ALTO
FY 2025-2026 INFRASTRUCTURE PROGRAMS BUDGET
2338
Capital
Improvement
F301/303
Parks and
Trails Impact
F305
Public
Facilities
Impact
F306
Transportatio
n Impact
F307
RBD-I
Storm Drain
Impact
F308
RBD-O
Storm Drain
Impact
F309
Total
Revenues
Property Tax - - - - - - -
Sales Tax - - - - - - -
Transient Occupancy Tax - - - - - - -
Business License Tax - - - - - - -
Utility User Tax - - - - - - -
Other Taxes - - - - - - -
Licenses, Fees, and Permits - 3,003,316 178,223 40,591 - 468,969 3,691,099 Charges for Services - - - - - - -
Fines and Forfeitures - - - - - - -
Use of Money and Property 633,115 19,254 34,458 20,504 13,060 12,725 733,117 Grants and Intergovernmental 109,000 - - - - - 109,000
Other Miscellaneous - - - - - - -
Total Revenues 742,115 3,022,570 212,681 61,095 13,060 481,694 4,533,216 Expenditures
City Council - - - - - - -
City Attorney - - - - - - -
City Clerk - - - - - - -
City Manager - - - - - - -
Finance 62,671 - - - - - 62,671
Community Development - - - - - - -
Public Works 169,267 - - - - - 169,267
Police - - - - - - -
Non-Departmental
Capital/Technology 1,223,122 - - - - - 1,223,122
Insurance and Settlements - - - - - - -
IT Operations - - - - - -
Other Non-Departmental - - - - - - -
Overhead Allocation 180,233 2,125 2,125 2,233 1,873 1,621 190,210 Total Expenditures 1,635,293 2,125 2,125 2,233 1,873 1,621 1,645,270 Net Sources / (Uses) (893,178) 3,020,445 210,556 58,862 11,187 480,073 2,887,946 Other Financing Sources / (Uses)
Transfers In - - - - - - -
Transfers Out - - - - - - -
Net Operating Transfers - - - - - - -
Change in Fund Balance (893,178) 3,020,445 210,556 58,862 11,187 480,073 2,887,946 Other Changes - - - - - - -
Projected Fund Balance
July 01, 2025 Balance* 12,846,000 510,000 919,000 497,000 357,000 335,000 15,464,000 June 30, 2026 Balance 11,952,822 3,530,445 1,129,556 555,862 368,187 815,073 18,351,946 *Excludes certain reserves and commitments

CITY OF EAST PALO ALTO
FY 2025-2026 CAPITAL PROJECT FUNDS BUDGET
2439
Water
Lease
F510
Water Capital
F511
Water Meter
F512
Water
Capacity
F513
Sub-total
Water
Enterprise
Garbage
Service
F520
Sewer
Services
F530
Sewer
Connection
F533
Total
Revenues
Property Tax - - - - - - 1,700,000 - 1,700,000
Sales Tax - - - - - - - - -
Transient Occupancy Tax - - - - - - - - -
Business License Tax - - - - - - - - -
Utility User Tax - - - - - - - - -
Other Taxes - - - - - - - - -
Licenses, Fees, and Permits - - - 5,463,578 5,463,578 - - - 5,463,578 Charges for Services 12,000 1,088,370 - - 1,100,370 3,500,000 5,250,000 - 9,850,370 Fines and Forfeitures - - - - - - - - -
Use of Money and Property 494,368 456,703 63,798 34,548 1,049,417 69,257 841,360 - 1,960,034 Grants and Intergovernmental - - - - - - - - -
Other Miscellaneous - 23,333 - - 23,333 250,000 - 5,910,000 6,183,333 Total Revenues 506,368 1,568,406 63,798 5,498,126 7,636,698 3,819,257 7,791,360 5,910,000 25,157,315 Expenditures
City Council - - - - - - - - -
City Attorney 5,000 - - - 5,000 - 42,000 - 47,000
City Clerk - - - - - - - - -
City Manager - - - - - - - - -
Finance - - - - - 2,300 57,100 - 59,400
Community Development - - - - - - - - -
Public Works 349,533 5,000 - - 354,533 275,032 5,107,667 - 5,737,232 Police - - - - - - - - -
Non-Departmental -
Capital/Technology - 150,000 - - 150,000 - 150,000 - 300,000 Insurance and Settlements - - - - - - - - -
IT Operations - - - - - - 15,040 - 15,040
Other Non-Departmental 18,068 - - - 18,068 3,509,075 - - 3,527,143 Overhead Allocation 202,218 29,022 7,405 2,665 241,310 219,730 1,123,373 - 1,584,413 Total Expenditures 574,819 184,022 7,405 2,665 768,911 4,006,137 6,495,180 - 11,270,228 Net Sources / (Uses) (68,451) 1,384,384 56,393 5,495,461 6,867,787 (186,880) 1,296,180 5,910,000 13,887,087 Other Financing Sources / (Uses)
Transfers In - - - - - - - - -
Transfers Out - - - - - - - - -
Net Operating Transfers - - - - - - -
Change in Fund Balance (68,451) 1,384,384 56,393 5,495,461 6,867,787 (186,880) 1,296,180 5,910,000 13,887,087 Other Changes - - - - - - - - -
Projected Fund Balance
July 01, 2025 Balance* 3,231,000 8,742,000 1,489,000 (3,847,000) 12,248,000 1,415,000 19,881,000 3,227,000 36,771,000 June 30, 2026 Balance 3,162,549 10,126,384 1,545,393 1,648,461 19,115,787 1,228,120 21,177,180 9,137,000 50,658,087 *Excludes certain reserves and commitments

CITY OF EAST PALO ALTO
FY 2025-2026 ENTERPRISE FUNDS BUDGET
2540
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Administration (11111) Fund Adopted FY 25 Proposed FY 26
53101 Staff Augmentation
110 Additional Staffing for Special Projects - 130,000
110 Staff Augmentation 130,000 -
Subtotal 130,000 130,000
53201 Professional and Technical Services
110 Citywide Lobbying Efforts 165,000
110 CM Discretionary Fund - For unexpected financial needs or for necessary or useful purchases - NEW 20,000 110 Community Surveying 125,000
110 Economic Development Strategic Plan* 120,000
110 Emergency Planning and Development* 60,000
110 Emergency Planning and Development 100,000
110 Financial growth efforts - NEW 75,000
110 Management Consultant for Leadership Development - NEW* 40,000 110 Performance Auditors 200,000
110 Policy Development 25,000
110 Property Due Diligence 50,000
110 RGS Economic Development Support* 27,000
111 IT Master Plan* - 100,000
111 Other Professional & Technical 277,048 -
Subtotal 552,048 1,107,000
54990 Other Property Services
110 Wilbur Properties (Gateway) - 16,000
110 Other Property Services 15,240 -
Subtotal 15,240 16,000
55300 Communications
110 Communications 4,000 -
Subtotal 4,000 -
55400 Advertising/Notices
110 Advertising/Notices 2,500 2,500
Subtotal 2,500 2,500
55410 Printing and Binding
110 Printing and Binding 2,500 5,000
Subtotal 2,500 5,000
55600 Meeting and Catering
110 City Manager's Office and Department Head retreats - 3,000 110 Meeting and Catering 2,500 -
Subtotal 2,500 3,000
55800 Transportation and Training
110 ACM Professional Development 3,000
110 Assistant to the City Manager Professional Development 4,000 110 City Manager Professional Development 3,000
110 Executive Assistant to the City Manager Training 2,000 110 League of CA Cities Annual Conference 3,600
110 Washington DC Trip 5,000
Subtotal 19,000 20,600
275,000
Detail
19,000
2641
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Administration (11111) Fund Detail Adopted FY 25 Proposed FY 26
55910 Memberships/ Dues
110 ICMA 2,400
110 Leadership Council San Mateo County 2,800
110 Miscellaneous 900
110 MMANC 500
110 Sillicon Valley Business Journal 200
110 SVEDA 2,500
Subtotal 6,000 9,300
55920 Community Meetings
110 Community Meetings - 4,000
Subtotal - 4,000
60301 General Office Supplies
110 General Office Supplies 5,000 5,000
Subtotal 5,000 5,000
60302 Postage and Delivery
110 Postage and Delivery - 3,000
Subtotal - 3,000
70420 Furniture & Equipment (Over $5000)
111 Furniture & Equipment(Over$5K) 6,000 -
Subtotal 6,000 -
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 744,788 1,305,400 6,000
2742
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Human Resources (11113) Fund Adopted FY 25 Proposed FY 26
53101 Staff Augmentation
110 Backfill employees on FMLA/CFRA protected leave 150,000 - Subtotal 150,000
53120 County Services
110 Livescan and other professional services 200 -
Subtotal 200
53201 Professional and Technical Services
110 Compensation and Salary Study** 100,000 100,000
110 Recruitment marketing - 5,000
110 EEOC Potential Claims (Consultant Support) - NEW - 100,000 110 Classification (FEHA/ADA) Study - NEW** - 80,000
111 Bankup Surface Pro for Recruitment Process 10,000 - Subtotal 110,000 285,000
53202 Medical Services -
110 Pre-employmemt Physical & Drug Testing 30,000
110 Pre-employmemt/work related minor misses -
110 Employee Assistance Program -
110 Ergonomic Assessments OnLine -
110 Wellness Solutions Program -
110 Livescan (DOJ) 20,000
Subtotal 50,000 50,000
55300 Communications
110 Phone Charges 1,000 -
Subtotal 1,000
55400 Advertising/Notices
110 Advertising/Notices 20,000 5,000
Subtotal 20,000 5,000
55410 Printing and Binding
110 Printing and Binding 3,500 3,000
Subtotal 3,500 3,000
55600 Meeting and Catering
110 December Holiday Party 3,000
110 Halloween/Benefit Fair 1,200
110 HR Orientation 2,000
110 Meeting and Catering -
110 Miscellaneous 12,800
110 Recruitments/Full Day Panels 1,000
Subtotal 20,000 20,000
55800 Transportation and Training
110 CALPELRA Conference Californa Public Employer Labor Relations Assoc. 10,000 110 Caselle 3,500
110 LCW 6,500
110 PARMA 5,000
110 SHRM 5,000
Subtotal 25,000 30,000
Detail
50,000
20,000
25,000
2843
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Human Resources (11113) Fund Detail Adopted FY 25 Proposed FY 26
55910 Memberships/ Dues
110 Cal-ICMA 800
110 CALOPPS - Application Tracking System 4,200
110 CALPELRA - Annual Membership 2,410
110 HR Association of San Mateo County (HRA) 625
110 PARMA 1,800
110
Regional Training & Development Consortium For Public Agencies CALOPPS - Application Tracking System 965
110
San Mateo County Employment Relations Consortium - (LCW) Liebert Cassidy Whitmore 3,000
110 Society of Human Resources Management (SHRM) 1,200
Subtotal 12,000 15,000
55920 Special Events
110 December Holiday Party 2,000
110 Employee Picnic 2,500
110 Halloween/Benefit Fair 500
110 Health & Wellness Efforts 2,000
110 Other Employee appreciation efforts/events 8,000
Subtotal 15,000 15,000
55940 Joint Powers Authority Dues
110 Joint Powers Authority Dues 1,000 -
Subtotal 1,000
60201 Reference/Text Sets/Subscripti
110 Reference/Text Sets/Subscripti - 1,500
Subtotal - 1,500
60203 Safety Supplies
110 Safety Supplies 1,500 -
110 Refresh Safety Backpacks - 3,000
Subtotal 1,500 3,000
60301 General Office Supplies
110 General Office Supplies 15,000 10,000
Subtotal 15,000 10,000
60302 Postage and Delivery
110 Postage and Delivery 250 300
Subtotal 250 300
70410 Furniture & Equipment
110 Citywide Ergonomics Refresh - NEW** - 150,000
Subtotal - 150,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 424,450 587,800 12,000
15,000
2944
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Community Services (14142) Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
110 Park - AV Improvements -New* - 60,000
110 Park - Pilot Dog Park - New* - 75,000
110 Park - Scoreboards - New* - 30,000
110 Park - Shading - New* - 95,000
110 Project Management Park (15%) - NEW* - 45,000
110 Other Professional and Technic 50,000 -
221 Park - Cameras - New* - 300,000
221 Park - Lighting for Safety - New* - 250,000
221 Park - Sports lighting - New* - 950,000
221 Park Project manager (85%) - New* - 255,000
Subtotal 50,000 2,060,000
54260 Vehicle Maintenance Service
110 Maintenance Services- for 3 vehicles - 4,000
Subtotal - 4,000
55300 Communications
111 Communications 3,000 -
Subtotal 3,000 -
110 55400 Advertising/Notices
Advertising/Notices 3,500 3,500
Subtotal 3,500 3,500
55410 Printing and Binding
110 Printing and Binding 1,500 1,500
Subtotal 1,500 1,500
55600 Meeting and Catering
110 Consultant Meetings 1,000
110 Development of Youth Commission (recurring) 4,000
Subtotal 5,000 5,000
55800 Transportation and Training
110 California Parks and Recreation Society (CPRS)or Trainings 4,500 110 Transportation and Training 3,500 -
Subtotal 3,500 4,500
55910 Memberships/ Dues
110 California Parks and Recreation Society (CPRS) 500 500 110 National Parks & Recreation Association 2,000 2,000 Subtotal 2,500 2,500
55920 Special Events
110 Children's Day 8,000
110 Cinco de Mayo 8,000
110 Juneteenth 8,000
110 Multicultural Event 8,000
110 Summer Programs Park Activation, City Events & Celebrations 350,000 Subtotal 260,000 382,000
55990 Other Services
110 Other Services 5,000 5,000
Subtotal 5,000 5,000
Detail
5,000
260,000
3045
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Community Services (14142) Fund Detail Adopted FY 25 Proposed FY 26
60103 Equipment Maintenance Supplies
110 Equipment Maintenance Supplies 5,000 5,000
Subtotal 5,000 5,000
60201 Reference/Text Sets/Subscripti
111 Reference/Text Sets/Subscripti - 500
Subtotal - 500
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 1,000 1,000
60202 Uniform & Safety Apparel Total Subtotal 1,000 1,000 60208 Fuel
110 Fuel 2,000 2,000
Subtotal 2,000 2,000
60209 Other Operating Supplies
110 Other Operating Supplies 2,500 2,500
Subtotal 2,500 2,500
60301 General Office Supplies
110 General Office Supplies 2,000 2,000
Subtotal 2,000 2,000
70110 Purchase Price
206 Purchase Price - Acquisition of Park Land* - 200,000 Subtotal - 200,000
70420 Furniture & Equipment (Over $5000)
230 Stanford Grant for Lighting Equipment - Pending Grant* 530,000 530,000 Subtotal 530,000 530,000
70510 Rolling Stock: Vehicles, Mower, etc.
230 Truck to move Lighting Equipment for Parks* 40,000 60,000 Subtotal 40,000 60,000
80905 Grants
231 Child/Fam Grants 400,000 150,000
Subtotal 400,000 150,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 1,316,500 3,421,000 3146
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Senior Services (14143) Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
110 Meal Services - PVIC and Senior Center, Inc. 200,000 110 Security Services -
110 Consultant for Evaluation of Senior Center* 80,000
Subtotal 200,000 280,000
54260 Vehicle Maintenance Service
110 Vehicle Maintence Service for Senior Bus 5,000 3,000 Subtotal 5,000 3,000
55300 Communications
110 Advertising for Senior Events 1,500 -
Subtotal 1,500
55400 Advertising Notices
110 Advertising Notices - 1,500
Subtotal - 1,500
55410 Printing and Binding
110 Printing and Binding 1,000 1,000
Subtotal 1,000 1,000
55600 Meeting and Catering
110 Senior Advisory Committee Meetings 3,000 3,000
Subtotal 3,000 3,000
55800 Transportation and Training
110 Driver Trainings/Requirements (DMV, Licensing) 800
110 Provider Meetings 400
110 ServSafe Certification 200
Subtotal 1,800 1,400
55910 Memberships/ Dues
110 Memberships/ Dues 1,500
110 California Association for Coordinated Transporation (CalACT) - 750 Subtotal 1,500 750
55920 Special Events
110 Staff Retreats/21 Elements/County Meetings
110 Senior Events and Activities 50,000
Subtotal 30,000 50,000
60102 Vehicle Maintenance Supplies
110 Vehicle Maintenance Supplies for Senior Bus 2,500 2,500 Subtotal 2,500 2,500
60203 Safety Supplies
110 Safety Supplies 1,000 1,000
Subtotal 1,000 1,000
60208 Fuel
110 Fuel 5,500 5,500
Subtotal 5,500 5,500
60209 Other Operating Supplies Total
110 Senior Center Operating Costs - Bldg Maint & Repair 4,500 4,500 Subtotal 4,500 4,500
60301 General Office Supplies
110 General Office Supplies 1,000 2,000
Subtotal 1,000 2,000
80905 Grants
231 Child/Fam Grants - Senior Inc. Grant 125,000 200,000 Subtotal 125,000 200,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 383,300 556,150 Detail
200,000
1,800
30,000
3247
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / IT Operations (95952) Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
111 Shamrock Copier Solutions partner - 12,000
530 Other Professional and Technic 20,000 -
Subtotal 20,000 12,000
54430 Equipment Lease and Rentals
111 Equipment Lease and Rentals - 15,000
Subtotal - 15,000
54440 Computer Software Lease
111 Adobe Acrobat Professinal DC - 8,000
111 Barracuda 690 for on-premise backups (every 3yrs)** - 15,000 111 Barracuda Office 365 protection/backup - 14,000
111 DocuSign - 24,150
111 Endpoint Protection - 3,000
111 MDM Solution - 1,080
111 Microsoft (Office 365, AZURE p2, Server) - 75,000
111 Multi-factor authentication - 14,580
111 VMware - 12,000
111 Zoom (Citywide) - 10,000
Subtotal - 176,810
55300 Communications
111 Phone - 11111 - 5,000
111 Phone - 12121 - 3,000
111 Phone - 13131 - 3,500
111 Phone - 14142 - 2,000
111 Phone - 21211 - 1,500
111 Phone - 21212 - 5,000
111 Phone - 21214 - 1,000
111 Phone - 31313 - 1,500
111 Phone - 31314 - 3,500
111 Phone - 31315 - 3,000
111 Phone - 31777 - 3,000
111 Phone -10101 - 2,300
111 Phone -11113 - 1,500
111 Services - Internet, VOIP - 114,650
530 Communications 15,000 15,040
Subtotal 15,000 165,490
55800 Transportation and Training
111 Transportation and Training - 5,000
Subtotal - 5,000
70420 Furniture & Equipment (Over$5K)
111 Albert IDS (ongoing cost) - 18,000
111 Cisco Switches* - 86,400
111 Desktops/Laptops/Other Equipment - 100,000
Subtotal - 204,400
90310 Overhead Allocation
111 IT Overhead Allocation - (184,160)
201 IT Overhead Allocation - 7,165
203 IT Overhead Allocation - 14,664
204 IT Overhead Allocation - 19,952
221 IT Overhead Allocation - 908
222 IT Overhead Allocation - 2,591
301 IT Overhead Allocation - 4,988
510 IT Overhead Allocation - 9,976
520 IT Overhead Allocation - 23,188
530 IT Overhead Allocation - 99,758
705 IT Overhead Allocation - 970
Subtotal - -
*One-time expense
** Period expense (ex: every 5 years) Division Total 35,000 578,700 Detail
3348
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CED / Administration (31311)
Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
110 Rent Registry* - 150,000
110 Other Professional and Technic 150,000 -
Subtotal 150,000 150,000
54430 Equipment Lease and Rentals
111 Equipment Lease and Rentals 1,000 -
Subtotal 1,000
54440 Computer Software Lease
111 CRW Trakit (80%* $25,000) - 20,000
111 Information Technology Subscription 14,502 -
Subtotal 14,502 20,000
54990 Other Property Services
110 HOA Cummings Loft 10,000 12,000
Subtotal 10,000 12,000
55300 Communications
110 Communications 6,000 6,000
Subtotal 6,000 6,000
55400 Advertising/Notices
110 Advertising/ Notices 3,000 3,000
117 Advertising/ Notices 500 -
Subtotal 3,500 3,000
55410 Printing and Binding
110 Printing and Binding 1,500 1,500
Subtotal 1,500 1,500
55600 Meeting and Catering
110 Meeting and Catering 500 500
Subtotal 500 500
55800 Transportation and Training
110 Housing California - Director 2,000
110 ICMA Annual Conference - Director/MA 6,000
110 Microsoft Suite basic skills training 500
110 MMANC Annual Conference 1,500
110 MMANC Women's Leadership Summit - MA 130
110 Staff Training and Transportation -
110 Various workshops and conferences 500
Subtotal 7,500 10,630
55910 Memberships/ Dues
110 C/CAG - 400
110 MMANC Membership - 180
110 Staff Dues and Memberships 10,700 -
Subtotal 10,700 580
55920 Special Events
110 Staff Retreats/21 Elements/County Meetings - 1,000
110 Special Events 1,000 -
Subtotal 1,000 1,000
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 500 500
Subtotal 500 500
60203 Safety Supplies
110 Safety Supplies 1,000 1,000
Subtotal 1,000 1,000
Detail
7,500
3449
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CED / Administration (31311)
Fund Detail Adopted FY 25 Proposed FY 26
60207 Utilities
110 Utilities 100
Subtotal 100 100
60301 General Office Supplies
110 General Office Supplies 4,500 4,500
Subtotal 4,500 4,500
60302 Postage and Delivery
110 Postage and Delivery 6,500 -
Subtotal 6,500 -
70410 Furniture & Equipment (Under $5000)
110 Furniture & Equipment 800 800
Subtotal 800 800
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 219,602 212,110 100
3550
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Building (31315)
Fund Adopted FY 25 Proposed FY 26
53101 Staff Augmentation
110 Proactive Code Enforcement efforts* - 150,000
Subtotal - 150,000
53201 Professional and Technical Services
110 ADU Resource Center 34,000 34,000
110 Outside Plan Review, Inspections 1,700,000 333,333
Subtotal 1,734,000 367,333
55300 Communications
110 Communications 3,000 -
Subtotal 3,000 -
54440 Computer Software Lease
111 Bluebeam (33%) 2,403
Subtotal - 2,403
55400 Advertising/Notices
110 Advertising/Notices 2,500 5,000
Subtotal 2,500 5,000
55410 Printing and Binding
110 Printing and Binding 1,500 1,500
Subtotal 1,500 1,500
55600 Meeting and Catering
110 Building Safety Event 1,000 1,000
Subtotal 1,000 1,000
55800 Transportation and Training
110 ADA Coordinator Conference - Building Official 1,250 110 CALBO ABM - Building Official 5,000
110 CALBO Education Week - 2nd Permit Technician 1,550
110 CALBO Education Week - Building Inspector 1,300
110 CALBO Education Week - Chief Building Official 1,600 110 CALBO Education Week - Permit Technician 1,300
110 Certified Access Specialist (CASp) SB1608 & SB1186 - Building Official 1,500 110 ICC Conference - Building Official & Staff 5,000
110 PBIG/CALBIG/CACEO/ASCE/ACI/NFPA 2,500
Subtotal 21,000 21,000
55820 Tuition Reimbursement
110 Tuition Reimbursement 1,500 2,000
Subtotal 1,500 2,000
55910 Memberships/ Dues
110 Americans with Disabilities Act (ADA) Coordinator - Building Offcial/Building Inspector 300 110 California Access Specialist Institute - Building Official/Building Inspector 350 110 California Association of Code Enforcement Officers - All 400 110 California Building Inspectors Group - All 250
110 California Building Officials (CALBO) - Building Official/Staff 300 110 IAPMO - International Assoc. of Plumbing,Mechanical Officials - Building Official/Staff 400 110 International Code Council - Building Official/Staff 1,500 110 Tri-Chapter of ICC - Building Official 500
Subtotal - 4,000
55920 Special Events
110 Meeting with Fire & Police 1,500 1,500
Subtotal 1,500 1,500
55990 Other Services
111 Inspection Sofrware 35,000 24,000
Subtotal 35,000 24,000
Detail
21,000
4,000
3651
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Building (31315)
Fund Detail Adopted FY 25 Proposed FY 26
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 2,650 4,000
Subtotal 2,650 4,000
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 3,500 3,500
Subtotal 3,500 3,500
60203 Safety Supplies
110 Safety Supplies 3,000 3,000
Subtotal 3,000 3,000
60208 Fuel
110 Fuel 2,500 2,000
Subtotal 2,500 2,000
60301 General Office Supplies
110 General Office Supplies 5,500 -
Subtotal 5,500 -
60302 Postage and Delivery
110 Postage and Delivery 650 650
Subtotal 650 650
70410 Furniture & Equipment (Under $5000)
110 Filing Cabinets* 1,500
110 Counter Refresh* 3,000
Subtotal - 4,500
70420 Furniture & Equipment (Over $5000)
110 Office furniture and equipment upgrade. 4,500 -
111 Ipad** - 5,500
Subtotal 4,500 5,500
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 1,828,300 602,886 1,000
3752
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Planning (31314)
Fund Adopted FY 25 Proposed FY 26
53101 Staff Augmentation
110 Intern for GIS mapping* 10,500 10,500
Subtotal 10,500 10,500
53130 Stipends
110 Planning Commission Stipends 7,900 7,900
Subtotal 7,900 7,900
53201 Professional and Technical Services
110 BMI Imaging - Web Hosting - 2,000
110 General Plan Update, GIS Consultants, Outside On-Call Consultants, Specialist Code Advice 244,750 242,750 117 MCA CEQA Services 595,000 297,500
117 Other MCA Planning Services 135,000 67,500
117 RBD MCA Planning Support 270,000 135,000
Subtotal 1,244,750 744,750
54440 Computer Software Lease
111 Bluebeam subscription for marking up plan sets virtually (33%*$7,280) 2,500 2,403 111 Environmental Systems Research Institute (ESRI Inc) - GIS 4,290 5,000 Subtotal 6,790 7,403
55300 Communications
110 Communications 2,000 -
Subtotal 2,000 -
55400 Advertising/Notices
110 Advertising/Notices 10,000 10,000
Subtotal 10,000 10,000
55410 Printing and Binding
110 Printing and Binding 2,000 1,500
Subtotal 2,000 1,500
55600 Meeting and Catering
110 Meals for Commission Meetings 2,000 5,600
Subtotal 2,000 5,600
55800 Transportation and Training
110 Bay Area Planning Director Meetings - 200
110 California Planning Association Conference - 6,000
110 CEQA-Intro and Advanced Class - 1,000
110 CLE CEQA Update - 1,790
110 Clerk Training - 500
110 CPDR subscription - 238
110 Introduction to GIS* - 500
110 Planetizen Training - 1,125
110 Planning Commissioner Academy - 6,000
110 Staff Training and Transportation 10,000 -
Subtotal 10,000 17,353
55910 Memberships/ Dues
110 American Planning Association (AICP/APA certification) - 3,000 110 Memberships/ Dues 5,000 -
Subtotal 5,000 3,000
Detail
3853
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Planning (31314)
Fund Detail Adopted FY 25 Proposed FY 26
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 350 350
Subtotal 350 350
60203 Safety Supplies
110 Safety Supplies 2,500 2,500
Subtotal 2,500 2,500
60208 Fuel
110 Fuel 40 -
Subtotal 40 -
60301 General Office Supplies
110 General Office Supplies 3,500 3,500
3,500 3,500
60302 Postage and Delivery
110 Postage and Delivery 500 500
Subtotal 500 500
70410 Furniture & Equipment (Under $5000)
110 New filing cabinets and book shelves for office* 2,000 2,000 111 Ipad** 1,500 1,500
Subtotal 3,500 3,500
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 1,311,330 818,356 3954
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Housing (31777)
Fund Adopted FY 25 Proposed FY 26
53101 Staff Augmentation
110 Staff Augmentation 81,000 -
Subtotal 81,000 -
53201 Professional and Technical Services
110 21 Elements Shared Housing Staff Program 40,000 -
207 BMR Administration 70,800 -
207 EPACANDO BMR Monitoring - 71,380
207 Grand Nexus Study (F207 50%/F216 50%)* - 37,500
209 AmeriNat BMR Loan Servicing (72%) - 2,255
209 AmeriNat/San Mateo County invoices 1,452 -
215 AmeriNat CalHome Loan Servicing 300,000 921
216 Grand Nexus Study (F207 50%/F216 50%)* - 37,500
219 Measure HH 75,000 -
220 AmeriNat BMR Loan Servicing (28%) - 877
220 BMR Administration 67,200 -
220 EPACANDO BMR Monitoring - 69,519
230 Affordable Housing Preservation via Equity Innovation Fund 85,000 - 235 Rental Assistance - NEW ($1.7M*30%) - 510,000
235 21 Element Shared Housing Staff Program - 40,000
235 HDL Non-discovery - 12,000
235 HDL Discovery - 70,000
Subtotal 639,452 851,952
55300 Communications
110 Communications 2,000 -
Subtotal 2,000 -
55400 Advertising/Notices
110 Advertising/Notices 1,000 -
207 Advertising/Notices 1,000 1,000
219 Advertising/Notices 200 200
235 Advertising/Notices - 6,000
Subtotal 2,200 7,200
55410 Printing and Binding
110 Printing and Binding 1,000 -
Subtotal 1,000 -
55600 Meeting and Catering
110 1 policy-related community meeting 500 -
235 1 policy-related community meeting - 500
235 21 Elements Housing Meeting - 500
Subtotal 500 1,000
55800 Transportation and Training
110 Housing California Conference - 4,000
110 Miscellaneous Training (i.e. NPH, ULI, etc.) - 2,500 110 Transportation and Training 8,600 -
110 USC Lusk Training Real Estate Program - 5,400
Subtotal 8,600 11,900
Detail
4055
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Housing (31777)
Fund Detail Adopted FY 25 Proposed FY 26
55910 Memberships/ Dues
110 Memberships/ Dues 17,637 -
207 Memberships/ Dues 450 -
220 HEART Dues - 9,267
235 21 Elements Dues - 3,200
235 HIP Housing Dues - 2,500
235 HLC Dues - 200
235 Housing Caifornia Conference - 150
235 Non-Profit Housing Association & Urban Land Institute - 464 Subtotal 18,087 15,781
55990 Other Services
215 Other Services 60 -
Subtotal 60 -
60301 General Office Supplies
110 General Office Supplies 1,000 -
220 General Office Supplies 200 -
235 General Office Supplies - 1,500
Subtotal 1,200 1,500
60302 Postage and Delivery
110 Postage and Delivery 3,198 -
Subtotal 3,198 -
92120 Loan Advances
220 Bay road Loan Advance Annual Payment from SA Trust 60,000 60,000 Subtotal 60,000 60,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 817,297 949,333 4156
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / RSP (31313)
Fund Adopted FY 25 Proposed FY 26
53101 Staff Augmentation
204 Staff Augmentation 54,000 -
Subtotal 54,000 -
53130 Stipends
204 RSB Stipends 2,500 2,500
Subtotal 2,500 2,500
53201 Professional and Technical Services
204 Implementation Ordinance Amendments - 2,500
204 Hearing Examiners - 82,500
204 Mediators - 2,000
Subtotal - 87,000
54410 Land and Building Lease and Rentals
204 CH Lease 5% 10,500 11,686
204 CH Security - 1,437
Subtotal 10,500 13,123
55300 Communications
110 Communications 800 -
204 Communications 1,500 -
Subtotal 2,300 -
55400 Advertising/Notices
110 55400 Advertising/Notices 600 -
Subtotal 600 -
55410 Printing and Binding
204 55410 Printing and Binding 10,000 20,000
Subtotal 10,000 20,000
55600 Meeting and Catering
204 55600 Meeting and Catering 1,500 1,500
Subtotal 1,500 1,500
55800 Staff Training and Transportation
204 Housing California Conference - 6,000
204 Rent Stabilization Statewide Conference - 1,600
204 Rent Stabilization Statewide Conference - 600
204 Staff Training and Transportation 8,200 -
Subtotal 8,200 8,200
55910 Memberships/ Dues
204 California Rent Stabilization News - 1,500
204 Housing California - 150
204 Memberships/ Dues 900 -
204 Non-Profit Housing Association - 200
Subtotal 900 1,850
60209 Other Operating Supplies
110 Other Operating Supplies 500 -
Subtotal 500 -
Detail
4257
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / RSP (31313)
Fund Detail Adopted FY 25 Proposed FY 26
60301 General Office Supplies
204 General Office Supplies 1,000 -
Subtotal 1,000 -
60302 Postage and Delivery
204 Postage and Delivery 4,000 4,000
Subtotal 4,000 4,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 96,000 138,173 4358
FY26
Expense Detail request (Excl. Payroll)
Department / Division : Finance / Finance (13131)
Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
110 Annual 10 year forecasting update - 5,500
110 Financial advisory for defeasance for SA fund* - 40,000 110 Financing options to fund City facility* - 40,000
110 SB90 Reporting - 6,765
110 Other Professional and Technic 11,150 -
111 Caselle - 70,000
111 Credit Card monthly fee - 1,548
111 Other Professional and Technic 84,714 -
203 NPDES Data services Tax roll 2,300 2,300
219 Professional and Technical Services - 650
520 Garbage Data services Tax roll 2,300 2,300
530 Caselle Data migration from Quickbooks* - 10,000
705 SA Debt covenants, RDA Analysis, Willdan 3,732 3,732 Subtotal 104,196 182,795
53210 Audit Services
110 ACFR Statistics support 3,234
110 Bartel (GASB 68) = Foster Foster 2,100
110 CAP and User fee Annual update 5,000
110 GF Audit 70,929
110 GFOA ACFR application fee 548
110 New GASB Implementation 10,000
110 Pension refunding strategy* 6,000
110 STARS support 2,310
110 SUTA support 2,026
202 Measure A Audit 1,740 1,792
219 Measure HH Audit 1,740 1,792
234 Measure W Audit 1,740 1,792
510 Legal and Accounting Services 50,000 -
530 Audit - 25,000
530 Bartel (GASB68) Report - 2,100
530 County PPT Fees - 10,000
530 New GASB Implementation - 2,000
530 OPEB Actuarial Study (2 Reports) - 8,000
530 Legal and Accounting Services 230,000 -
705 Audit 3,102 3,102
Subtotal 536,900 157,725
54440 Information Technology
111 Gov.invest - Pension Forecasting 3,000 3,066
Subtotal 3,000 3,066
55300 Communications
110 Communications 1,000 -
Subtotal 1,000 -
55400 Advertising/ Notices
110 Advertising/ Notices - Budget Hearing Notices 500 500 Subtotal 500 500
55410 Printing and Binding
110 Printing and Binding - Budget Booklet 3,000 5,000
Subtotal 3,000 5,000
55600 Meeting and Catering
110 Meeting and Catering - Department Retreat - 2,000
Subtotal - 2,000
55800 Transportation and Training
110 Annual Payroll Update 1,000
110 California Municipal Treasurers' Conference 1,000
110 CSFMO Chapter Meetings, Webinars 1,000
110 CSMFO, Annual Conference - Calif. Society of Municipal Finance Officers 7,500 110 Notary Commission Renewal (backup to City Clerk) - NEW 375 110 Webinars, Single Audit, CPE, Other 6,000
Subtotal 23,619 16,875
55910 Memberships/ Dues
248,578
23,619
Detail
4459
FY26
Expense Detail request (Excl. Payroll)
Department / Division : Finance / Finance (13131)
Fund Detail Adopted FY 25 Proposed FY 26
110 American Payroll Association (APA) 600
110 CA Board of Accountancy (CPA License) 500
110 CA Municipal Treasures Association 200
110 CA Society of Finance Officer (CSMFO) 750
110 California CPA Society 785
110 Goc't Finance officers association (GFOA) 250
110 HBR, other 500
Subtotal 4,300 3,585
55990 Other Services
110 Other Services - Loomis, Paper Shredding 20,594 30,000 Subtotal 20,594 30,000
60301 General Office Supplies
110 General Office Supplies 6,000 4,000
Subtotal 6,000 4,000
60302 Postage and Delivery
110 Postage and Delivery - FedEx 500 800
Subtotal 500 800
*One-time expense
** Period expense (ex: every 5 years) Division Total 703,609 406,346 4,300
4560
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : Non-Departmental / Non-Departmental (95951) Fund Adopted FY 25 Proposed FY 26
53120 County Services
110 SMC Property Tax Admin Fee 93,500 75,462
203 SMC Property Tax Admin Fee 8,663 9,529
219 SMC Property Tax Admin Fee 12 13
221 SMC Property Tax Admin Fee 5,280 5,808
222 SMC Property Tax Admin Fee 1,485 1,634
520 SMC Property Tax Admin Fee 8,250 9,075
Subtotal 117,190 101,521
53201 Professional and Technical Services
110 Business License Tax Admin - General 24,000
110 Business License Tax Discovery 25,000
110 Other Professional and Technic 215,000
111 Other Professional and Technic 12,000
Subtotal 227,000 49,000
54410 Land and Building Lease and Rentals
110 Card key - 9,000
110 Lease (CH) - 222,029
110 Security (CH) - 27,293
110 Land and Building Lease and Re 231,093 -
204 Land and Building Lease and Re 12,163 -
Subtotal 243,256 258,322
54430 Equipment Lease and Rentals
110 Equipment Lease and Rentals 9,000 9,000
111 Equipment Lease and Rentals 15,000 -
Subtotal 24,000 9,000
54440 Computer Software Lease
111 Information Technology Subscri 187,668 -
Subtotal 187,668
54910 Garbage Services-BFI
520 Garbage Services-BFI 3,500,000 3,500,000
Subtotal 3,500,000 3,500,000
54990 Other Property Services
110 Property tax - Corp Yar insurance and GF tax - 24,615 110 Property tax - scip/sewer Cummings loft (no invoice in FY25) - - 110 Property tax - Sewer & CDA at 1765 East Bayshore Road 114-450-030 - 2,837 110 Property tax - Sewer at 1798 Bay Road 063-231-250 - 726 110 Property tax - Sewer at 1960 Tate 063-665-020/ 063-676-02088 - 4,065 110 Property tax - Sewer at 2277 University Ave 063-302-460 - 726 110 Property tax - Sewer at East Palo Alto 063-514-010 - 660 110 Property tax - Sewer at East Palo Alto 063-514-030 - 660 110 Property tax - Sewer at East Palo Alto 063-680-090 - 660 110 Property tax - sewer&CDA 1950 Bay road 063-240-490 - 34,944 110 Property tax -sewer at YMCA/Senior Center - -
110 Other Property Services 27,313 -
203 Other Property Services - 434
510 Property tax - Corp Yard F510 tax - Reimb to Property Owner - 868 510 Quarterly pass thru to Veolia - 17,200
510 Other Property Services 12,152 -
Subtotal 39,465 88,395
55210 Premiums
113 Liability - 871,287
113 Property - 145,060
113 Premiums 977,624
Subtotal 977,624 1,016,347
Detail
4661
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : Non-Departmental / Non-Departmental (95951) Fund Detail Adopted FY 25 Proposed FY 26
55230 Settlements/ Judgements
113 Settlements/ Judgements 75,000 50,000
Subtotal 75,000 50,000
55300 Communications
110 Communications 14,715 -
113 Communications 114,650 -
Subtotal 129,365 -
55910 Memberships/ Dues
110 Citywide CCAG Dues - GF 13,089
110 League of CA Cities (Transfered from 11111 in FY26) 13,000 110 Memberships/ Dues 31,900
201 CCAG Trasportation, Congestion Relief - Gas tax portion 89,783 201 Memberships/ Dues 86,081
Subtotal 117,981 115,872
55940 Joint Powers Authority Dues
110 Joint Powers Authority Dues 452,367 938,965
Subtotal 452,367 938,965
60203 Safety Supplies
110 Safety Supplies 200 -
Subtotal 200
70420 furniture & Equipment (Over$5K)
111 Furniture & Equipment (Over$5K) 45,000 -
Subtotal 45,000 -
80110 Principal
705 Principal 367,718 -
706 Principal 1,168,500 1,161,319
Subtotal 1,536,218 1,161,319
80120 Interest-Other
706 Interest- Other 383,300 387,106
Subtotal 383,300 387,106
80210 Bank Charges
705 Bank Charges 5,500 5,500
Subtotal 5,500 5,500
90010 Transfers Out
110 Transfers Out 3,366,291 3,553,216
Subtotal 3,366,291 3,553,216
4762
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : Non-Departmental / Non-Departmental (95951) Fund Detail Adopted FY 25 Proposed FY 26
90310 Overhead Allocation
110 General Overhead Allocation (929,182) (2,307,892)
113 Insurance Allocation - (155,657)
201 General Overhead Allocation 147,107
201 Insurance Allocation 7,484
202 General Overhead Allocation 1,799 53,243
203 General Overhead Allocation 122,097
203 Insurance Allocation 13,099
204 General Overhead Allocation 280,197
204 Insurance Allocation 17,286
206 General Overhead Allocation - 1,080
207 General Overhead Allocation 32,518 10,466
209 General Overhead Allocation 1,722 8,981
218 General Overhead Allocation 29,418 7,516
220 General Overhead Allocation 15,753 -
221 General Overhead Allocation 51,748
221 Insurance Allocation 1,234
222 General Overhead Allocation 58,582
222 Insurance Allocation 2,587
231 General Overhead Allocation 48,822 9,011
234 General Overhead Allocation - 18,804
301 General Overhead Allocation - 168,906
301 Insurance Allocation - 6,339
305 General Overhead Allocation - 2,125
306 General Overhead Allocation - 2,125
307 General Overhead Allocation - 2,233
308 General Overhead Allocation - 1,873
309 General Overhead Allocation - 1,621
510 General Overhead Allocation 183,367
510 Insurance Allocation 8,875
511 General Overhead Allocation - 29,022
512 General Overhead Allocation - 7,405
513 General Overhead Allocation - 2,665
520 General Overhead Allocation 176,650
520 Insurance Allocation 19,892
530 General Overhead Allocation - 934,703
530 Insurance Allocation - 88,912
705 General Overhead Allocation 15,490
705 Insurance Allocation 824
Subtotal - -
92110 Loan Advances
705 Loan Advances 60,000 60,000
Subtotal 60,000 60,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 11,487,425 11,294,563 139,715
81,875
276,887
49,265
97,888
75,805
64,903
12,812
4863
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : Police / Administration (41411)
Fund Adopted FY 25 Proposed FY 26
53120 County Services
110 SMC Dispatch Services 1,002,519
110 SMC Citation Pass-Through 100,000
110 SMC Animal Control Services 581,780
110 SMC Animal Control Bond Payment 26,000
110 SMC Crime Lab 137,000
110 SMC- District Attorney- RIMS Interface 3,000
110 SMC Message Switch 15,000
Subtotal 2,050,000 1,865,299
53201 Professional and Technical Services
110 Briefing Room- Patrol 1,963
110 CORA 9,500
110 Critcial Incident Videos Productions 30,000
110 Lexipol- Duty & training manual policy 12,547
110 Mutual Aide Radio Services 6,500
110 PD Web Page 4,000
110 Polygraph 1,200
110 PowerDMS- FTO software 3,355
110 Pre-employment Background Investigations 30,000
110 Pre-employment psychological testing 15,000
110 Promotional Testing Services 10,000
110 Resilience Crime Tip Line 5,500
110 RWC- PD Range use -
110 Shot-Spotter License 62,000
110 Other Professional and Technic -
110 SMC - Dispatch - ShotSpotter Agreement 5,000
110 SMC- Sheriffs - Range Fee 7,500
110 Star Vista 21,500
110 Turbo Data Citation Processing 118,480
110 Vector Solutions-Scheduling 7,200
111 Flock - 75,000
Subtotal 250,000 426,245
53202 Medical Services
110 Medical Services/Victims 30,000 5,500
Subtotal 30,000 5,500
54240 Building Maintenance
110 Building Maintenance 12,500 4,000
Subtotal 12,500 4,000
54260 Vehicle Maintenance Service
110 Image Auto 150,000
110 Police Towing for 2-companies 10,000
110 Vehicle system, parts, services 5,500
110 Vehicle Maintenance Service -
111 PD Cars equipment, warranties - MDT's - 17,000
Subtotal 150,000 182,500
54410 Land and Building Lease and Rentals
110 141 Demeter 196,927
110 219 Demeter 77,600
Subtotal 270,300 274,527
54430 Equipment Lease and Rentals
111 Axon Contract Renewal - Camera Lease, Subscription, Interview Room 162,744 111 Equipment Lease and Rentals 115,865
Subtotal 115,865 162,744
54440 Computer Software Lease
111 SunRidge - Rims - 15,500
Subtotal 15,500
Detail
2,050,000
250,000
150,000
270,300
4964
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : Police / Administration (41411)
Fund Detail Adopted FY 25 Proposed FY 26
55300 Communications
110 Decrease of $10,000 for Communication Services 65,000 65,000 Subtotal 65,000 65,000
55410 Printing and Binding
110 Printing and Binding 6,000 7,500
Subtotal 6,000 7,500
55600 Meeting and Catering
110 Meeting and Catering 12,500
110 Community Policing Meetings 8,000
110 PD Special Operations Catering 7,500
Subtotal 12,500 15,500
55800 Transportation and Training
110 International Assoc. of Chiefs of Police - GF 12,000 110 Leadership/Management Training - GF 9,000
110 Property & Evidence Training - GF 6,000
110 Records Training - GF 6,000
110 Training for New Police Personnel 40,000
Subtotal 66,150 73,000
55810 Advanced Training
110 Advanced Officer Training (POST) 12,000
110 Cultural Competency/Diversity (POST) 3,500
110 Investigations and Gang Training (POST) 10,000
110 Other POST Trainings 15,000
110 RangeMaster Training (POST) 5,000
110 Tactical Training (POST) 9,000
Subtotal 30,000 54,500
55910 Memberships/ Dues
110 California Police Chiefs Association (CPCA) 1,200
110 CCJWSA 300
110 CCUG 300
110 CLEARS 300
110 Fastrak - moved to 55990 -
110 International Association of Chiefs of Police (IACP) 660 110 International Conference of Police Chaplains (ICPC) 2,500 110 San Mateo County Police Chiefs and Sheriffs Association 1,800 110 The One Hundred Club of San Mateo County 1,000
Subtotal 23,500 8,060
55920 Special Events
110 Clean Zone Project 10,000
110 Community Policing and Special Events 10,000
110 Special Events - Holidays, Back-to-School, etc. 10,000 110 Special Events 20,000
213 Special Events 170,000
230 H&H 150,000
230 Special Events 150,000
Subtotal 340,000 180,000
55940 Joint Powers Authority Dues
110 Joint Powers Authority Dues 80,000
110 San Mateo county Public safety communication 50,000 110 San Mateo county Sheriff 25,000
Subtotal 80,000 75,000
30,000
66,150
23,500
5065
FY26
Expense Detail request (Excl. Payroll)
Department/ Division : Police / Administration (41411)
Fund Detail Adopted FY 25 Proposed FY 26
55990 Other Services
110 Other Services 12,500
110 Car Wash 6,000
110 Fast Track 7,800
Subtotal 12,500 13,800
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 4,000 1,000
Subtotal 4,000 1,000
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 50,000 40,000
Subtotal 50,000 40,000
60203 Safety Supplies
110 Safety Supplies 12,500 12,500
Subtotal 12,500 12,500
60204 AMMO & Firearms
110 AMMO & Firearms 23,500 23,500
Subtotal 23,500 23,500
60207 Utilities
110 60207 Utilities 70,000 85,000
Subtotal 70,000 85,000
60209 Other Operating Supplies
110 Other Operating Supplies 5,000 10,000
Subtotal 5,000 10,000
60301 General Office Supplies
110 General Office Supplies 40,500 53,650
Subtotal 40,500 53,650
60302 Postage and Delivery
110 Postage and Delivery 1,500 1,500
Subtotal 1,500 1,500
70420 Furniture and Equipment
213 Furniture and Equipment - 170,000
Subtotal - 170,000
70510 Rolling Stock: Vehicles, Mower, etc.
112 (2) Police Patrol Vehicles with Equipment* 120,500
112 Rolling Stock: Vehicles, Mower 130,566
Subtotal 130,566 120,500
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 3,851,881 3,946,325 5166
FY26
Expense Detail request (Excl. Payroll)
Department / Division : Police / Operations (41412)
Fund Adopted FY 25 Proposed FY 26
55990 Parking Program
110 Parking Program - 200,000
Subtotal 200,000
60208 Fuel
110 Fuel 100,000 150,000
Subtotal 100,000 150,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 100,000 350,000 Detail
5267
FY26
Expense Detail request (Excl. Payroll)
Department / Division : Police / Investigation (41413)
Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
110 Bosch Systems - 3,500
110 CDR Software - Documentation System - 1,200
110 CID Callyo - Wire Services - 8,000
110 CID Car Rental for Investigations - 2,000
110 CID Cellbrite UFED Touch - 10,000
110 CID Integrity Tracking System - 5,000
110 CID Net Transcript - 2,000
110 CID Nighthawk - LEO Vision - 5,000
110 CID Richmond Crime Labs - 20,000
110 Crash Data Group Inc. - 1,200
110 FirstTwo Inc-CID - 5,400
110 Forensic Logic - Soundthinking (Crime Tracer) - 5,058 110 Keller Center/Medical Costs - 35,000
110 Lexis Nexis - Report System Annual - 8,800
110 Sketch Artist - 2,000
110 T-Mobile Pen Locate - 2,000
Subtotal - 116,158
60210 Undercover Fund
110 Undercover Fund - 10,000
Subtotal - 10,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total - 126,158 Detail
5368
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Attorney / CAO (12121)
Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
110 Legal Research Service (Westlaw) - 33,000
110 Other Professional and Technic 33,000 -
Subtotal 33,000 33,000
53210 Legal and Accounting Services
110 Outside legal expertise - Code Enforcement Cases (from Bldg) 15,000 110 Outside legal expertise - General 95,000
110 Outside legal expertise - Investigation (From HR) 78,750 110 Outside legal expertise - Investigation 65,000
110 Outside legal expertise - Labor Employment (From HR) 90,000 110 Outside legal expertise - PD Investigation 50,000
110 Outside legal expertise - PW Litigation 150,000
110 Outside legal expertise - RSP Litigation -
113 Outside legal expertise - Litigation 70,000 70,000
117 Outside legal expertise - Developer Reimbursement Agreements 50,000 50,000 220 Outside legal expertise - SA Housing 27,500 27,500
230 Legal and Accounting Services 15,000 15,000
510 Outside legal expertise - Water Matters 5,000 5,000 530 Legal and Accounting Services - Legal Advise-Colantuono 750,000 40,000 705 Outside legal expertise - SA Capital 1,400 1,400
Subtotal 1,311,400 752,650
55300 Communications
110 Communications 3,000 -
Subtotal 3,000 -
55410 Printing and Binding
110 Printing and Binding 400 300
Subtotal 400 300
55600 Meeting and Catering
110 Meeting and Catering 250 250
Subtotal 250 250
55800 Transportation and Training
110 BACA & Municipal Law Meetings (Monthly) 500
110 Land Use/Pitchess Seminars - registration, mileage travel 850 110 League of California Cities Annual Conference 4,000 110 League of California Cities Seminars (as needed) 900 110 League of California Cities, City Attorneys Conference 1,500 110 Legal Secretary Courses (2) 400
110 Legal Secretary Courses (2) 500
110 Other seminars and workshops 200
530 Special District Conference 2,000
Subtotal 8,750 10,850
55910 Memberships/ Dues
110 State Bar of California - 1,550
110 Memberships/ Dues 1,300 -
Subtotal 1,300 1,550
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 4,500 4,500
Subtotal 4,500 4,500
60301 General Office Supplies
110 General Office Supplies 3,000 1,000
Subtotal 3,000 1,000
Detail
392,500
8,750
5469
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Attorney / CAO (12121)
Fund Detail Adopted FY 25 Proposed FY 26
60302 Postage and Delivery
110 Postage and Delivery 250 250
Subtotal 250 250
70310 Other
110 Office Wall Project* 32,100 32,100
Subtotal 32,100 32,100
70410 Furniture & Equipment (Under $5000)
110 Furniture & Equip Under$5k 5,000 5,000
111 Furniture & Equip Under$5k - 1,000
Subtotal 5,000 6,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 1,402,950 842,450 5570
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Clerk's Office / Clerk Services (11112) Fund Adopted FY 25 Proposed FY 26
53120 County Services
110 County Services 100,000 -
Subtotal 100,000 -
53201 Professional and Technical Services
110 Communications Plan (General) - NEW 25,000
110 Cultural Bridges for Translation Services (Citywide) 20,000 110 Document Shredding 5,000
110 Mass Mailers 30,000
110 Mid-Peninsula Media Center for Hybrid Meetings 4,000 111 AI Minutes Software - NEW - 1,500
111 ZenCity Communications Management - NEW - 10,000
111 Other Professional and Technic 20,000 -
Subtotal 110,000 95,500
54440 Computer Software Lease
111 AMS Annual - Granicus (Cloud-based) 21,690
111 City Website Update - NEW* 45,000
111 ECS Image (Laserfiche) 7,000
111 Mass Email Software 1,000
111 Municipal Code Host and Update 6,300
111 NextRequest/ PRA software - NEW 11,000
111 Social Media Accounts/ Hootsuite 1,188
111 Website Hosting - CivicPlus 14,000
Subtotal 52,100 107,178
55300 Communications
110 Communications 2,000 -
Subtotal 2,000 -
55400 Advertising/Notices
110 Social & Print Media Advertising (Facebook Ads) - 3,000 110 Advertising/ Notices 28,000 -
Subtotal 28,000 3,000
55410 Printing and Binding
110 Printing and Binding 800 800
Subtotal 800 800
55800 Transportation and Training
110 CA Association of Public Information Officers 1,250 110 CA City Clerks Association Div - Quarterly Meetings 250 110 City Clerks Annual Conference 1,000
110 City Clerks New Law and Elections Conference 1,000
110 Professional Development Training/Seminars 500
Subtotal 4,000 4,000
55910 Memberships/ Dues
110 CAPIO 275
110 City Clerks Association of California 130
110 International Institute of Municipal Clerks 210
110 National Notary Association 110
110 PRSA 275
Subtotal 1,000 1,000
Detail
90,000
52,100
1,000
4,000
5671
FY26
Expense Detail request (Excl. Payroll)
Department / Division : City Clerk's Office / Clerk Services (11112) Fund Detail Adopted FY 25 Proposed FY 26
60301 General Office Supplies
110 General Office Supplies 2,300 2,300
Subtotal 2,300 2,300
60302 Postage and Delivery
110 Postage and Delivery 250 -
Subtotal 250 -
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 300,450 213,778 5772
FY26
Expense Detail request (Excl. Payroll)
Department / Division : Council / (10101)
Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
110 City Attorney/City Manager Evaluations (every 3 years) - NEW** - 38,000 110 Council Priorities 15,000 15,000
Subtotal 15,000 53,000
55300 Communications
110 Cell Phones 2,300 -
Subtotal 2,300 -
55600 Meeting and Catering
110 55600 Meeting and Catering 5,000 5,000
Subtotal 5,000 5,000
55800 Transportation and Training
Annual Washington DC Trip 7,000
CA League of California Cities - Peninsula Quarterly Meetings 1,000 CA League of Cities - Mayors & Council Members Advanced Leadership Workshops 1,200 CA League of Cities - Mayors & Council Members Exec Forum 1,000 CA League of Cities - New Mayor and Council Members Academy 2,000 Council of Cities Dinner Meetings 2,000
Joint Venture Silicon Valley - State of the Valley 750
League of California Cities Annual Conference & Expo 2,000 Miscellaneous training and meetings 1,850
National League of Cities - Summit 3,000
San Mateo County Regional Issues Seminar (Organized by Redwood City Chamber of Commerce) 1,200 U.S. Conference of Mayors 5,000
Subtotal 28,200 28,000
55910 Memberships/ Dues
110 ABAG Membership 2,000 10,362
110 National League of Cities - 2,000
110 SFO Round Table Membership Dues - 1,500
Subtotal 2,000 13,862
55920 Special Events
110 Special Events - State of the City, Community Sponsorship, Special Meetings 10,000 10,000 Subtotal 10,000 10,000
60301 General Office Supplies
110 General Office Supplies 2,000 2,000
Subtotal 2,000 2,000
70410 Furniture & Equipment under ($5K)
111 Laptops for Council (20%) - 7,500
Subtotal - 7,500
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 64,500 119,362 28,200
110
110
110
110
110
110
110
110
110
110
110
110
Detail
5873
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Administration (21211)
Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
111 Eng GIS Operations* 15,000 15,000
Subtotal 15,000 15,000
54240 Building Maintenance
110 Building Maintenance 1,000 -
Subtotal 1,000 -
54440 Computer Software Lease
111 TRAKiT (20%* $25,000) 7,900 5,000
Subtotal 7,900 5,000
55300 Communications
110 Communications 1,500 -
Subtotal 1,500 -
55400 Advertising/Notices
110 Advertising/Notices 2,000 1,500
Subtotal 2,000 1,500
55410 Printing and Binding
110 Printing and Binding 1,000 1,500
Subtotal 1,000 1,500
55600 Meeting and Catering
110 Meeting and Catering 1,500 -
110 PWTC Meetings 2,000
110 Staff Retreat and Quaterly Division Meetings 1,000
Subtotal 1,500 3,000
55800 Transportation and Training
110 Administrative Professional - 300
110 APWA annual conference - 1,500
110 ASCE trainings - 1,500
110 Budget/Project Management - 3,000
110 League of CA Conference - 2,100
110 Manager/Supervisor Academy - 2,500
110 Nuts and Bolts Workshop - 1,800
110 Transportation and Training 8,500 -
Subtotal 8,500 12,700
55910 Memberships/ Dues
110 APWA - 200
110 ASCE Membership - 500
110 CCAC Membership - 500
110 CSFMO Membership - 250
110 ELGL - 50
110 ICMA - 200
110 Memberships/ Dues 2,000 -
110 MMANC - 100
110 QSD Licensing - 150
110 State of California DCA - 150
221 Annual Membership Dues for Street Light CAL-SLA - 300 221 Memberships/ Dues 1,500 -
Subtotal 3,500 2,400
Detail
5974
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Administration (21211)
Fund Detail Adopted FY 25 Proposed FY 26
55920 Special Events
110 Outreach and Education 3,000 3,000
Subtotal 3,000 3,000
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 1,000 500
Subtotal 1,000 500
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 1,500 750
Subtotal 1,500 750
60203 Safety Supplies
110 Safety Supplies 1,000 500
Subtotal 1,000 500
60207 Utilities
110 Utilities 1,000 -
510 Utilities 14,000 -
Subtotal 15,000 -
60208 Fuel
110 Fuel - 1,000
Subtotal - 1,000
60301 General Office Supplies
110 General Office Supplies 3,500 3,500
Subtotal 3,500 3,500
60302 Postage and Delivery
110 Postage and Delivery 500 500
Subtotal 500 500
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 67,400 50,850 6075
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Environmental Services (21214) Fund Adopted FY 25 Proposed FY 26
53201 Professional and Technical Services
110 Bay Area Community Resource Fellow - 31,500
110 Canopy Contract - 80,000
110 Other Professional and Technic 238,500 -
230 PCE Grant (243K-CIP 120K) -50% upfront fee* - 123,563 230 Other Professional and Technic 243,563 -
Subtotal 482,063 235,063
54210 Street Maintenance Services
203 Street Sweeping Services Contract 365,000 365,000
Subtotal 365,000 365,000
55300 Communications
110 Communications 1,000 1,000
Subtotal 1,000 1,000
55410 Printing and Binding
110 Printing and Binding 1,000 3,000
Subtotal 1,000 3,000
55600 Meeting and Catering
110 Environmental Catering and Quarterly Division Offsite meetings - 2,500 Subtotal - 2,500
55800 Transportation and Training
110 Transportation and Training 3,000 -
110 CASQA Conference - 1,500
110 NPDES Inspection Training - 750
110 Various Workshops and Conferences (MMANC WLS, Winter Forum, Summer Symposium) - 750 Subtotal 3,000 3,000
55910 Memberships/ Dues
110 Association of Environmental Professionals 500
110 CASQA Agency Membership (Annual) 250
110 Conference materials/handbooks 50
110 MMANC 200
110 OneShoreline Annual Funding Contributions FSLRRA - NEW 40,000 Subtotal 500 41,000
55920 Special Events
110 Clean-up Events (quarterly) 500
110 Earth Day 3,000
110 Harzardous eWaste Event 250
110 Shred Event 250
Subtotal 2,500 4,000
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 250 250
Subtotal 250 250
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 750 750
Subtotal 750 750
60301 General Office Supplies
110 General Office Supplies 1,000 500
Subtotal 1,000 500
60302 Postage and Delivery
110 Postage and Delivery 500 500
Subtotal 500 500
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 857,563 656,563 2,500
500
Detail
6176
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Engineering (21212)
Fund Adopted FY 25 Proposed FY 26
53101 Staff Augmentation
110 Development review support - NEW** - 200,000
110 SB 35 Staff Aug Plan Review - Increased technical counter activity** - 125,000 530 Sheryll Temp employee through AppleOne (40hrs/week till Dec 31, 2025)* - 39,520 Subtotal - 364,520
53201 Professional and Technical Services
110 On-Call Geo-Technical** - 50,000
110 On-Call Transportation Services** - 50,000
110 Other Professional and Technic 45,000 -
201 Other Professional and Technic 50,000 -
510 Assessment Management** - 50,000
510 Groundwater Monitoring** - 50,000
510 Water Rate study** - 150,000
510 Other Professional and Technic 100,000 -
511 Other Professional and Technic 300,000 -
530 EPASD Data Service Tax Roll - 2,300
530 Freyer & Lauretta Engineering services - both cost recovery and staff aug - 350,000 530 Office Expenses** - 5,000
530 Palo Alto Treatment - 2,700,000
530 West Bay Contract - 1,200,000
530 Wildan Impact Fee Study for EPASD, rate study and EDS tax roll - 187,000 530 Other Professional and Technic 3,241,000 -
Subtotal 3,736,000 4,794,300
54220 Street Lights Maintenance
221 Cal West - Traffic Signal Maintenance & Repair** - 55,000 221 Street Lights Maintenance 70,000 -
Subtotal 70,000 55,000
54230 Signs/Signals Maintenance
201 Cal West - Traffic Signal Maintenance & Repair - 75,000 201 Signs/Signals Maintenance 110,000 -
Subtotal 110,000 75,000
54290 Other Repairs and Maintenance
530 Other Repair and Maintenance 68,000 -
Subtotal 68,000 -
54410 Land and Building Lease
530 Land and Building Lease 8,000 -
Subtotal 8,000 -
54440 Computer Software Lease
111 AutoCAD - Transferred from 111-95951 - 3,000
111 Bluebeam (33%) - 2,403
Subtotal - 5,403
55210 Premiums
530 Premiums 220,000 -
Subtotal 220,000 -
55300 Communications
110 Communications 5,000 -
Subtotal 5,000 -
55400 Advertising/Notices
110 Advertising/Notices 1,000 2,000
511 Advertising/Notices 5,000 5,000
530 Advertising/Notices 28,000 25,000
Subtotal 34,000 32,000
Detail
6277
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Engineering (21212)
Fund Detail Adopted FY 25 Proposed FY 26
55410 Printing and Binding
110 Printing and Binding 1,000 1,000
Subtotal 1,000 1,000
55600 Meeting and Catering
110 Community Rating Service for FEMA activities - 300
110 Engineering Retreats - 500
110 Outreach meetings for construction - 500
110 Ribbon cutting ceremonies - 500
110 Meeting and Catering 500 -
Subtotal 500 1,800
55800 Transportation and Training
110 American Public Works Association Conference - 1,500 110 Annual League of California Cities PW Meeting - 2,500 110 ASCE/APWA monthly training - 700
110 CalTrans Federal Aid/ RE Training - 500
110 FEMA Training - 500
110 Inspection Training (various) - 300
110 PE Certification Training - 1,000
110 Professional Training (various) - 300
110 Transportation and Training 7,000 -
530 For meetings - 6,000
530 EPASD Staff Trainings - 5,000
530 Transportation and Training 48,000 -
Subtotal 55,000 18,300
55910 Memberships/ Dues
110 APWA - 500
110 ASCE Membership - 500
110 CFM Certification - -
110 League of California Cities - -
110 QSD Certification - 300
110 State of California DCA - 700
110 Memberships/ Dues 2,000 -
530 Memberships/ Dues 30,000 30,000
Subtotal 32,000 32,000
55920 Special Events
530 Special Events 70,000 -
Subtotal 70,000 -
55990 Other Services
530 Other Services 50,400 -
Subtotal 50,400 -
60201 Reference/ Text Sets/ Subscripts
110 Reference/ Text Sets/ Subscripts - 4,000
Subtotal - 4,000
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 1,000 1,000
Subtotal 1,000 1,000
60207 Utilities
530 Utilities 54,000 54,000
Subtotal 54,000 54,000
60208 Fuel
110 Fuel 2,500 2,500
530 Fuel 15,000 -
Subtotal 17,500 2,500
6378
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Engineering (21212)
Fund Detail Adopted FY 25 Proposed FY 26
60209 Other Operating Supplies
530 Other Operating Suppies 10,500 8,500
Subtotal 10,500 8,500
60301 General Office Supplies
110 General Office Supplies 2,000 2,000
530 General Office Supplies 10,000 10,000
Subtotal 12,000 12,000
60302 Postage and Delivery
110 Postage and Delivery 500 500
530 Postage and Delivery 5,000 5,000
Subtotal 5,500 5,500
70410 Furniture & Equipment (Under $5000)
110 Furniture & Equip Under$5k 500 -
530 Furniture & Equip Under$5k 25,000 -
Subtotal 25,500 -
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 4,585,900 5,466,823 6479
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Adopted FY 25 Proposed FY 26
53120 County Services
110 SMC County Inspections - Cooley Landing Soil Gas Mitigation System - 10,000 110 SMC Health & hazmat inspection - 1,500
110 County Services 10,000 -
Subtotal 10,000 11,500
53201 Professional and Technical Services
110 Badger Daylighting Contract (flood protection) - 100,000 110 Brightview Landscape Services Contract (soundwall weed removal) - 41,000 110 Graffiti Abatement Program - NEW Contract - 75,000
110 Miscellaneous - 25,000
110 Precision Concrete Cutting - NEW - 75,000
110 Republic Services Contract (Hazardous Materials Disposal) - 100,000 110 Tree Inventory & Assessment - NEW* 100,000 -
110 West Coast Arborist Contract (Trees in Public Right-of-Way) - 130,000 110 Other Professional and Technic 361,000 -
111 IWORQ System (Annual Work Order License) - 6,000
111 Other Professional and Technic - -
201 Chrisp Company Contract-original contract $50K, add $50K annually per PW Director - 100,000 201 Public Tree Assessment & inventory - NEW* - 20,000
201 West Coast Arborist Contract - 20,000
201 Other Professional and Technic 30,000 -
203 SD-09 Trash Capture Project - Newbridge & Saratoga - 20,000 222 McNabb Contract (Annual Runnymede Drainage Channel Maintenance) - 9,800 222 Pump station pond maintenance - NEW* - 200,000
222 Other Professional and Technic 50,000 -
510 Annual backflow testing & repairs - 12,000
510 Other Professional and Technic 27,000 -
Subtotal 468,000 1,033,800
54210 Street Maintenance Services
201 Street Maintenance Services 100,000 100,000
Subtotal 100,000 100,000
54220 Street Lights Maintenance
221 Street Lights Maintenance 100,000 -
Subtotal 100,000 -
Detail
6580
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Adopted FY 25 Proposed FY 26
54240 Building Maintenance
110 A-1 Septic Tank Service @ Cooley Landing - 3,000
110 AA Locks & Alarm - 20,000
110 Ace Fire -fire extinguisher - 5,000
110 Acme Pacific-Senior Center kitchen equipment - 5,000 110 Andys Roofing - 40,000
110 Arias F. electric contract - 50,000
110 Bay Area Fencing - 10,000
110 Environmental Systems HVAC contract - 60,000
110 Everon Contract (Building Alarm) - 17,500
110 Fast Sign - 7,500
110 Global Industrial-trashcans - 4,000
110 Grainger - 15,000
110 Home Depot - 20,000
110 James Plumbing & Drain Services - 5,000
110 Johnson Control Contract (Building Alarm) - 23,000
110 Lock Works Unlimited-Tate Crad Access - 250
110 Miscellaneous Items - 15,000
110 Ninyo & moore-Cooley Landing Inspections - 25,000
110 Omega Industrial Supply-Graffiti Abatement Supplies - 10,000 110 Pro-Techs Security cameras - 10,000
110 Quality Plumbing - 5,000
110 Simonds Machinery-Cooley Landing Sewer Pumps - 5,000 110 Terminix-Rodent Control - 2,500
110 Vortex door - 20,000
110 Building Maintenance 355,000 -
222 AAA Smart Alarm company - 2,000
222 Miscellaneous - 1,000
222 Building Maintenance 2,500 -
530 Building Maintenance - Alarm and others - 32,000
530 Degree HVAC - 1,000
530 Everon - 12,876
530 Misc. - 50,000
530 Building Maintenance 32,000 -
Subtotal 389,500 476,626
54250 Landscape/Parks Maintenance
110 Ciardella's Garden - 20,000
110 Home Depot - 10,000
110 Horizon - 15,000
110 Miscellaneous - 5,000
110 Playground Unlimited - 10,000
110 Ross Recreation Equipment- Playgrounds parts - 20,000 110 Landscape/Parks Maintenance 75,000 -
Subtotal 75,000 80,000
6681
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Adopted FY 25 Proposed FY 26
54260 Vehicle Maintenance Service
110 Image Auto Contract - 44,000
110 Vehicle Maintenance Service 55,000 -
201 Image Auto Contract - 4,500
201 Vehicle Maintenance Service 4,500 -
203 Miscellaneous - 5,000
203 MME Hayward - 7,500
203 San Jose Mission Ford - 8,000
203 Vehicle Maintenance Service 15,000 -
221 Image Auto Contract - 5,000
221 Riche's Tires - Bucket Truck - 2,000
221 Vehicle Maintenance Service 5,000 -
Subtotal 79,500 76,000
54270 Equipment Maintenance
110 AAA forklift General Maintenance - Lawn mowers, tractor, forklift, compressor - 20,000 110 Equipment Maintenance 20,000 -
201 AAA Forklift (equipment PM Program) - 17,000
201 Riche's tire - 5,000
201 Equipment Maintenance 10,000 -
203 MME - 3,000
203 RoadSafe Traffic Systems - 4,000
203 Equipment Maintenance 7,000 -
222 Calcon System-SCADA System* - 9,500
222 Peterson Power Contract - 30,000
222 Technology-fuel system - 5,000
222 Equipment Maintenance 65,000 -
Subtotal 102,000 93,500
54280 Janitorial Services
110 Frank & Grossman - 150,000
110 Janitorial Services 150,000 -
530 Janitorial services - 25,000
530 Janitorial Services 20,000 -
Subtotal 170,000 175,000
54410 Land and Building Lease and Rentals
110 Corpyard lease (85%) - 280,000
110 Land and Building Lease and Re 275,000 -
203 Land and Building Lease and Re 17,000 17,000
510 Land and Building Lease and Re 33,000 33,000
Subtotal 325,000 330,000
54430 Equipment Lease and Rentals
110 Equipment Lease and Rentals 5,000 5,000
222 Equipment Lease and Rentals 5,000 5,000
Subtotal 10,000 10,000
6782
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Adopted FY 25 Proposed FY 26
54440 Information Technology
111 Information Technology - 2,500
Subtotal - 2,500
54990 Other Property Services
110 Corp Yard Paving & Striping* - 10,000
110 Level 2 charging station* - 15,000
110 Other Property Services 10,000 -
222 Other Property Services 5,000 -
Subtotal 15,000 25,000
55300 Communications
110 Two-Way Radios Annual Subscription (for emergency use) 15,000 15,000 Subtotal 15,000 15,000
55410 Printing and Binding
110 Printing and Binding 200 200
Subtotal 200 200
55600 Meeting and Catering
110 Safety Training Meetings - 2,500
110 Team Building (quarterly) - 2,500
110 Meeting and Catering 1,000
Subtotal 1,000 5,000
55800 Transportation and Training
110 Admin Training (Secretary) - 2,000
110 Du-All Safety-safety trainings - 20,000
110 Playground Certifications for Maintenance Staff - 5,000 110 Transportation and Training 5,000 -
Subtotal 5,000 27,000
55910 Memberships/ Dues
110 Menlo Park Fire District - Annual Corp Yard inspection - 4,000 110 SMC Environmental Health - Corp Yard Annual Haz-Mat Inspection Fee - 1,500 110 SMC Environmental Health-Cooley Landing - 2,000
110 Memberships/ Dues 5,000 -
203 California Rural Water Association - 3,500
203 Regional Water Board Annual Permit Fee - 20,000
203 State Water Board Annual Waste Discharge Fee - 1,500 203 Memberships/ Dues 20,000 -
222 Menlo Park Fire District - Annual Inspection of Pump Station - 1,000 222 San Mateo County Environmental Health - Pump Station Annual Haz-Mat Inspection Fee - 2,000 222 State of California Board of Equalization - Pump Station Underground Storage Tank - 850 222 State of California Department of Toxic Substance Control - Annual Fee for Pump Station - 2,000 222 Memberships/ Dues 5,000 -
510 Bay Area Air Quality Management District - Annual Permit Renewal - Gloria Way Well - 1,000 Subtotal 30,000 39,350
6883
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Adopted FY 25 Proposed FY 26
60101 Hardware Supplies
110 Hardware Supplies 5,000 5,000
203 Ennis Flint-storm drain (flow to bay stencils) - 5,000 203 Kimball Midwest - 2,500
203 Sand & bags - 10,000
203 Hardware Supplies 8,000 -
222 Hardware Supplies 2,500 2,500
Subtotal 15,500 25,000
60102 Vehicle Maintenance Supplies
110 Vehicle Maintenance Supplies 500 2,000
203 Vehicle Maintenance Supplies 5,000 2,000
Subtotal 5,500 4,000
60103 Equipment Maintenance Supplies
201 60103 Equipment Maintenance Supplies - 500
201 Home Depot - 500
201 Western States Tools - 1,500
201 Equipment Maintenance Supplies 5,000 -
203 Equipment Maintenance Supplies 1,000 -
222 Equipment Maintenance Supplies 3,000 3,000
Subtotal 9,000 5,500
60104 Asphalt and Other Street Supplies
201 Advance Construction Supplies - 12,000
201 Bormann's Steel - 2,500
201 Grainger - 10,000
201 Graniterock - 5,000
201 Lyngso Garden - 10,000
201 Zumar - 5,000
201 Asphalt and Other Street Suppl 25,000 -
Subtotal 25,000 44,500
60105 Electrical Supplies
110 Amazon - 2,000
110 CED Bay Area - 2,500
110 Home Depot - 1,000
110 Electrical Supplies 1,000 -
221 CED Bay Area - 15,000
221 Electrical Supplies 15,000 -
Subtotal 16,000 20,500
60108 Janitorial Supplies
110 Amazon - 5,000
110 Home Depot - 3,000
110 Janitorial Supplies 26,000 -
110 Resource Solutions of SF Group - 18,000
Subtotal 26,000 26,000
60109 Landscape & Park Maintenance Supplies
110 Cariradellas Garden - 5,000
110 Home Depot - 5,000
110 Horizon - 20,000
110 Landscape & Park Maintenance Supplies 50,000 -
110 Site One-buildings irrigation Rain Master controllers - 6,500 110 Trees and Shrubs (Boething Treeland Farms) - 4,000
Subtotal 50,000 40,500
60202 Uniform & Safety Apparel
110 Cintas uniform - 20,000
110 Miscellaneous - 1,000
110 Safety Boots - 2,500
110 Uniform & Safety Apparel 22,000 -
530 Uniform & Safety Apparel 10,000 -
Subtotal 32,000 23,500
60203 Safety Supplies
110 Safety Supplies 8,000 -
110 Kimball Mid West - 5,000
110 Bay Area First Aid & Supplies - 5,000
Subtotal 8,000 10,000
60207 Utilities
110 Utilities 250,000 250,000
201 Utilities 70,000 70,000
221 Caltrans - 8,132
221 IWORQ - 5,500
221 Utilities - 65,000
221 Utilities 65,000 -
6984
FY26
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Adopted FY 25 Proposed FY 26
Subtotal 385,000 398,632
60208 Fuel
110 Chevron Texaco - 5,000
110 RCSD-fuel - 10,000
110 Fuel 15,000 -
201 Chevron Texaco - 10,000
201 RCSD Fuel - 1,000
201 Fuel 15,000 -
222 Valley Oil-Diesel Fuel - 7,000
222 Fuel 7,000 -
Subtotal 37,000 33,000
60209 Other Operating Supplies
110 Other Operating Supplies 3,000 10,000
221 Holiday lights - 5,000
221 Other Operating Supplies - -
520 Grapplers - trash pickers - 2,500
520 Street Trashcans Replacement - 10,000
520 Other Operating Supplies 15,000 -
Subtotal 18,000 27,500
60301 General Office Supplies
110 General Office Supplies 4,000 -
Subtotal 4,000 -
70410 Furniture & Equipment (Under $5000)
110 Parks & Facilities Trashcan Replacement - 15,000
110 Furniture & Equip Under$5k 15,000 -
Subtotal 15,000 15,000
70420 Furniture & Equipment (Over $5000)
222 Pump Station SCADA System* - 15,000
222 Furniture & Equipment(Over$5K) 15,000 -
Subtotal 15,000 15,000
70510 Rolling Stock: Vehicles, Mower, etc.
112 Electric forklift* - 30,000
112 Light tower* - 20,000
112 Mower* 20,000 -
112 Rolling Stock: Vehicles, Mower 20,000 -
201 Rolling Stock: Vehicles, Mower 225,000 -
Subtotal 245,000 70,000
* One-time expense
** Periodic expense (ex: every 5 years) Division Total 2,801,200 3,259,108 7085
FTE's
FY 2025-26
FTE's
FY 2025-26
City Council Community and Economic Development (Cont'd) a. Council Member Planning Division 5.00
a. Planning Manager 1.00
City Attorney's Office b. Senior Planner 1.00
a. City Attorney/District Counsel1 c. Assistant/Associate Planner 2.00 1.00 b. Deputy City Attorney I/II 1.00 d. Planning Technician 1.00 c. Paralegal2 1.00 e. 5.00

3.00 City Manager's Office
Admininistration Adminstration Division
a. City Manager/General Manager1 a. Public Works Director/District Engineer1 1.00 1.00 b. Assistant City Manager/Assistant General Manager1 b. Administrative Assistant2 2.00 1.00 c. Assistant to the City Manager 2.00 c. Management Analyst I/II 1.00 d. Information Technology (IT) Manager 1.00 d. Environmental Service Aide 1.45 e. Information Technology (IT) Specialist I/II2 1.00 5.45 f. Executive Assist. to City Mgr 1.00 Engineering Division

7.00 a. City Engineer 1.00
Human Resources Division b. Utility Manager 1.00
a. Human Resources Manager 1.00 c. Senior Engineer 1.00 b. Human Resources Technician I/II 1.00 d. Assistant/Associate Engineer 2.00

2.00 e. Public Works Supervisor 1.00
Community Services Division 6.00
a. Community Services Manager 1.00 Maintenance Division b. Recreation Coordinator 1.00 a. Maintenance Manager 1.00 c. Recreation Leader II (1 FTE, 1 PT) 1.45 b. Maintenance Worker I 3.00 d. Van Driver (2 PT) 1.00 c. Maintenance Worker II 5.00 e. Nutrition Site Supervisor (1 PT) 0.75 d. Maintenance Worker III 2.00 f. Kitchen Aide (1 PT) 0.50 e. Secretary I 1.00

12.00 5.70
City Clerk's Office Police
a. City Clerk - Public Information Officer (PIO) 1.00 Administration Division b. Office Assistant 1.00 a. Police Chief 1.00

2.00 b. Support Services Manager 1.00
Finance c. Police Records Supervisor 1.00
a. Finance Director/District Treasurer1 d. Police Record's Clerk I/II 4.00 1.00 b. Financial Services Manager 1.00 e. Property & Evidence Technician 1.00 c. Accountant Senior2 2.00 8.00
d. Accountant I 1.00 Investigations Division
e. Accounting Technician I/II 1.00 a. Captain 1.00
f. Grant Coordinator 1.00 b. Police Officer 4.00
G Senior Accounting Technician 1.00 c. Police Sergeant 1.00

6.00 8.00
Community and Economic Development
Administration Division Operations Division
a. Community & Economic Dev Director 1.00 a. Captain 1.00 b. Management Analyst I/II 1.00 b. Police Sergeant 4.00 c. Secretary I/II 1.00 c. Police Officer 24.00
d. Office Assistant 1.00 d. Community Services Officer 4.00

4.00 c. Community Services Officer (4 PT) 1.80
Building Services Division 34.80
a. Chief Building Official 1.00
b. Building Inspector I/II 1.00
c. Building Permit Technician 2.00
d. Bldg Inspector/Neighborhood Preserv Officer I/II 1.00 e. Neighborhood Preservation Officer I/II 2.00

7.00 Housing/Econ Division
a. Housing & Econ Dev Manager 1.00
b. RSP Administrator 1.00
c. Housing Project Manager 1.00
d. RSP Coordinator I/II 1.00
Total Authorized FTE's 124.95 4.00

CITY OF EAST PALO ALTO
Detail Position Listing
Public Works
1 The FY25 Midyear budget session, effective March 18, 2025, approved the updated titles and job description/classification specifications for the following: City Manager to City Manager/General Manag from City Attorney to City Attorney/District Counsel, from Assistant City Manager to Assistant City Manager/Assistant General Manager, from Finance Director to Finance Director/District Treasurer, and from Public Works Director to Public Works Director/District Engineer 2 The FY25 Midyear budget session, effective March 18, 2025, approved an amendment to the City's Classification Plan adding 1.0 FTE Administrative Assistat, adding 1.0 FTE Information Technology Specialist I/II, adding 1.0 FTE Accountant Senior, adding 1.0 FTE Paralegal, and eliminating 1.0 FTE Legal Assistant. 86 Position Department Type Funding Estimated
Fully Burdened Rate
Management Analyst I CMO - Human Resources Continuing Limited-Term General Fund 146,000 $ Human Resources Technician I CMO - Human Resources Continuing Limited-Term General Fund 125,000 $ Management Analyst II Police - Admin Continuing Limited-Term General Fund 207,000 $ Housing Specialist CEDD - Housing Proposed 1-year Limited-Term See below* 140,000 $ Maintenance Worker I Public Works - Maintenance Proposed Permanently See below** 128,000 $ * Staff propose funding this position from the following sources based on the assignments: 20% general fund rent registry, 25% Measure JJ, 5% Housing In-Lieu, 10% affordable housing preservation.
** Staff propose funding this position from the following sources: 20% general fund and 80% various utility funds (garbage collection and storm drain depending on the assignments).

CITY OF EAST PALO ALTO
Detail Position Listing for Limited-Term and Proposed
87

East Palo Alto City CouncilMay 27, 2025

East Palo Alto City Council
May 27, 2025