Agenda packet — East Palo Alto City Council, October 7, 2025

EAST PALO ALTO CITY COUNCIL

REGULAR SESSION AMENDED AGENDA
Tuesday, October 7, 2025, 6:30 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

The public may participate in the City Council Meeting via Zoom Meeting or by attending inperson in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA 94303.

Community members may provide comments by emailing [email protected], submitting a speaker card at the meeting, or using the RAISE HAND feature when the Mayor or City Clerk call for public comment. Emailed comments should include the specific agenda item on which you are commenting.

Please click this URL to join
https://us06web.zoom.us/j/86787617926
Or join by phone:

Dial (for higher quality, dial a number based on your current location):

US: +1 669 900 6833 or
+ 1 346 248 7799 or
+ 1 253 215 8782 or
+ 1 312 626 6799 or
+ 1 929 205 6099 or
+ 1 301 715 8592
Webinar ID: 867 8761 7926
International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council October 7, 2025 Agenda
1 1

1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA

3. APPROVAL OF CONSENT CALENDAR

3.1 Proposed Increase to the City’s Local Minimum Wage by the Consumer Price Index
Recommendation:

Adopt a resolution:

1. Increasing the Local Minimum Wage of $17.45 per hour to $17.90 per hour, effective January 1, 2026;

2. Directing staff to finalize and distribute a bulletin concerning the change to employers in the City of East Palo Alto; and

3. Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

3.2 Second Amendment to the Agreement with Telepath, Increasing the NotTo-Exceed amount by $25,370.95 for Emergency Public Safety Radio Network Repairs
Recommendation:

Adopt a resolution:

1. Authorizing the City Manager to negotiate and execute a second contract amendment to the agreement with Telepath Corporation, in a form approved by the City Attorney, to increase the not-to-exceed amount by $25,370.95 (from a total contract value of $348,288.06 to $373,659.01) for emergency repairs to the public safety radio network; and

2. Finding the proposed action is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

3.3 Proclamation Honoring Raymond “Ray” Askew
Recommendation: Present the proclamation.

East Palo Alto City Council October 7, 2025 Agenda
2 2

3.4 Grant Application for the 2025 Measure A and Measure W Highway Program
Recommendation:

Adopt a resolution:

1. Authorizing the City Manager to submit a $525,000 grant application to the San Mateo County Transportation Authority under the 2025 Measure A and Measure W Highway Program, and to take all necessary actions to implement the resolution, including executing all legal documents required to secure the grant funding;

2. Appropriating $175,000 from the Capital Improvement Fund as matching funds. These funds will become unassigned if the grant application is unsuccessful; and

3. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

3.5 Proclamation of the City of East Palo Alto Declaring October Domestic Violence Awareness Month
Recommendation: Present the proclamation.

3.6 City Council Meeting Minutes
Recommendation:

Adopt the September 23, 2025 Minutes.

3.7 Mayoral Committee Appointments and Assignments
Recommendation:

By motion, update or confirm existing appointments and assignment list to regional boards, committees, and commissions, and direct staff to file a revised appointments and assignments list with affected agencies.

4. CLOSED SESSION

4.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(4). Number of matters: four.

East Palo Alto City Council October 7, 2025 Agenda
3 3

5. PUBLIC COMMENT

6. INFORMATIONAL REPORTS

6.1 Update on Youth Commission
Recommendation: Receive Update and Next Steps.

7. SPECIAL PRESENTATIONS

7.1 CORA Special Presentation
Recommendation:

Receive a presentation to learn about domestic violence resources in East Palo Alto.

8. PUBLIC HEARINGS

8.1 Text changes to Title 15 of the City of East Palo Alto Municipal Code (EPAMC), specifically amending Chapter 15.12 to add section 15.12.030 setting forth an expedited, streamlined ministerial permitting process for Electric Vehicle Charging Stations as required by Government Code Section 65850.7
Recommendation:

By motion:

1. Waive the first reading and introduce an ordinance (Attachment 1) establishing an expedited, streamlined permitting process for electric vehicle charging stations by amending Title 15 of the City of East Palo Alto Municipal Code (EPAMC), specifically amending Chapter 15.12 to add section 15.12.030; and.

2. Find the proposed Text Amendments to be exempt in accordance with CEQA Guidelines Sections 15061(b)(3), 15378 and 15183 of the California Environmental Quality Act (CEQA).

9. POLICY AND ACTION
East Palo Alto City Council October 7, 2025 Agenda
4 4

10. COUNCIL REPORTS

11. ADJOURNMENT
Upcoming meetings:

October 21, 2025 Regular Meeting 6:30 PM
November 4, 2025 Regular Meeting 6:30 PM
November 13, 2025 Study Session 6:00 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: September 26, 2025
AMENDED: September 29, 2025
ATTEST:

James Colin
City Clerk
East Palo Alto City Council October 7, 2025 Agenda
5 5
CONSENT ITEM 3.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: October 7, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Amy Chen, Community & Economic Development Director Jessica Arellano, Management Analyst l
SUBJECT: Proposed Increase to the City’s Local Minimum Wage by the Consumer Price Index Recommendation
Adopt a resolution:

1. Increasing the Local Minimum Wage of $17.45 per hour to $17.90 per hour, effective January 1, 2026;

2. Directing staff to finalize and distribute a bulletin concerning the change to employers in the City of East Palo Alto; and

Executive Summary
The City’s Local Minimum Wage (LMW) is adjusted each year based on the Consumer Price Index (CPI) for the San Francisco–Oakland–San José region. Using the August 2025 CPI data, staff calculated a 2.5% increase, resulting in a new rate of $17.90 per hour effective January 1, 2026. This adjustment is required under East Palo Alto’s Minimum Wage Ordinance and ensures local wages remain tied to regional cost of living changes. Staff also provides updates on State actions, including AB 1228, which set a $20 minimum wage for fast food establishments. Staff recommends Council adopt the resolution and direct staff to publish updated employer notices.

Alignment with City Council Strategic Plan
6 CONSENT ITEM 3.1
This recommendation is primarily aligned with:
 Priority: Land Use, Economic and Workforce Development Background
According to the MIT Living Wage Calculator, which estimates living costs by county across the country, a living wage for two working adults with two children in San Mateo County is $62.66 per hour. For that same four-member family, the current annual cost of housing is $43,893, childcare is $47,576, food is $15,520, transportation is $16,184, and medical care is $10,729, among other expenses. For more details, or to see the cost of living in other counties or in San Mateo County for other family configurations, please refer to the MIT Living Wage Calculator.

On September 1, 2020, the City Council adopted an ordinance, set forth as Attachment 2 to this staff report, a Local Minimum Wage Ordinance (LMWO), codified at East Palo Alto Municipal Code (EPAMC) Section 5.10.010 et seq., of $15 per hour for all employers in the City of East Palo Alto to be effective January 1, 2021. Each year the hourly rate increases are adjusted annually by the Consumer Price Index (CPI).

Based on the August 2025 CPI data, the Local Minimum Wage will increase again to $17.90 per hour effective January 1, 2026. The City created a webpage that describes the Ordinance and provides updated materials (Local Minimum Wage webpage: https://www.ci.east-paloalto.ca.us/econdev/page/local-minimum-wage).

The purpose of this staff report is to provide an update to City Council on the annual Local Minimum Wage increase that will be effective January 1, 2026.

Analysis
An escalator was built into the LMWO so that the hourly wage can be updated each year. Section

5.10.030.B of the East Palo Alto Municipal Code provides:
“Beginning on January 1, 2022, and each January thereafter, the minimum wage shall increase by a percentage amount equal to the prior year's increase, if any, in the Consumer Price Index (CPI) for San Francisco–Oakland–San José, as determined by the United States Department of Labor. The change shall be calculated by using the August to August change in the CPI to calculate the annual increase, if any, and rounded to the nearest nickel. A decrease in the CPI shall not result in a decrease in the minimum wage.” The US Bureau of Labor Statistics Consumer Price Index for the San Francisco Area shows area prices from August 2024 to August 2025 increased 2.5 percent (see Attachment 3 for the full Bureau of Labor Statistics report).
7 CONSENT ITEM 3.1
Using this CPI report, the updated Local Minimum Wage calculation is as follows:
$17.45 × 2.5% = $0.43625
$0.43625 is rounded to the nearest nickel = $0.45
$17.45 + $0.45 = $17.90/hour
Next Steps
The City must publish and make available to employers a bulletin notice announcing the adjusted minimum wage rate by November 1st, in order for the increase to take effect January 1 of the following year (EPAMC Section 5.10.040A). Staff are finalizing outreach materials to inform the business community and other stakeholders of the Local Minimum Wage increase. Please see the draft bulletin notice under Attachment 4 of this staff report.

In summary, the City’s Local Minimum Wage for 2026 is $17.90/hour effective January 1, 2026, based on the August 2025 CPI report. AB 1228 continues to set a separate $20 wage for fast food establishments.

Fiscal Impact
There is no fiscal impact associated with this staff report.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No.

Analysis of Levine Act Compliance: Not applicable.

Parties: N/A
Participant(s): N/A
Attachments
8 CONSENT ITEM 3.1

1. Resolution

2. Local Minimum Wage Ordinance

3. BLS CPI News Release

4. Draft Employer Notices (English and Spanish)
9 RESOLUTION NO. XX – 2025

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
ADJUSTING LOCAL MINIMUM WAGE RATE TO BE EFFECTIVE JANUARY 1, 2026 WHEREAS, on September 1, 2020, the City Council adopted the Local Minimum Wage Ordinance (codified at Section 5.10.010 et seq. of the East Palo Alto Municipal Code); and WHEREAS, the Local Minimum Wage Ordinance provides that beginning on January 1, 2022, and each January thereafter, the minimum wage shall increase by a percentage amount equal to the prior year's increase, if any, in the Consumer Price Index for San Francisco-Oakland-San José, as determined by the United States Department of Labor; and WHEREAS, the Consumer Price Index for the San Francisco Area, August 2025 report, from the United States Bureau of Labor Statistics shows area prices rose 2.5 percent from August 2024; and WHEREAS, the Local Minimum Wage Ordinance provides that by November 1 of each year the City shall publish and make available to employers a bulletin announcing adjustments to the minimum wage rate to take effect January 1 of the following year.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Adjusts the Local Minimum Wage of $17.90 per hour for all employers in the City of East Palo Alto to be effective January 1, 2026;

3. Directs staff to finalize and distribute a bulletin concerning the change to employers in the City of East Palo Alto; and

4. Find that proposed action does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.

PASSED AND ADOPTED this 1st day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
10 Antonio Lopez, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
11 12
13 14
15 16
17 18
19 20
21 East Palo Alto Government Center – 2415 University Avenue, East Palo Alto, CA 94303 – 650.853.3100

CITY OF EAST PALO ALTO

POST WHERE EMPLOYEE MAY READ EASILY

VIOLATORS SUBJECT TO PENALTIES

OFFICIAL NOTICE

EAST PALO ALTO MINIMUM WAGE RATE IS
$17.90
per hour
Effective January 1, 2026
Per the Chapter 5.10 of the East Palo Alto Municipal Code - MINIMUM WAGE ORDINANCE - Beginning January 1, 2021, when this ordinance took effect, employers who are subject to the East Palo Alto Business License Tax OR who maintain a facility in East Palo Alto must pay to each employee who performs at least two (2) hours of work per week in East Palo Alto.

Effective January 1, 2026, the minimum wage is no less than $17.90 per hour.

The minimum wage requirement set forth in the East Palo Alto Minimum Wage Ordinance applies to adult AND minor employees who work two (2) or more hours per week (tips not included). Beginning January 1, and annually thereafter, the City will adjust the minimum wage based on the Regional Consumer Price Index.

Under the Ordinance, employees who assert their rights to receive the City’s minimum wage are protected from retaliation. Employees may file a civil lawsuit against their employers for any violation of the Ordinance or may file a complaint with the Office of Economic Development. The City will investigate possible violations and will require access to payroll records. The City will enforce violations of the minimum wage ordinance by ordering reinstatement of employees, payment of back wages unlawfully withheld and penalties.

If you have questions, need additional information or believe you are not being paid correctly, contact your employer or the Office of Economic Development at:

East Palo Alto Office of Economic Development
1960 Tate St, East Palo Alto, CA 94303
Phone: (650) 853-3189
Email: [email protected]
Este folleto también está disponible en español. This flyer is also available in Spanish.

Employers are responsible for translating this notice into languages spoken by 5% or more of their employees. 22 East Palo Alto Government Center – 2415 University Avenue, East Palo Alto, CA 94303 – 650.853.3100

CITY OF EAST PALO ALTO
PUBLICAR DONDE EL EMPLEADO PUEDA LEER FÁCILMENTE

INFRACTORES SUJETOS A SANCIONES

AVISO OFICIAL
EL SALARIO MÍNIMO EN EAST PALO ALTO ES
$17.90
por hora
A partir del 1 de Enero de 2026
Según el Capítulo 5.10 del Código Municipal de East Palo Alto - ORDENANZA DE SALARIO MÍNIMO - A partir del 1 de Enero de 2021, los empleadores que están sujetos al Impuesto de Licencia Comercial de East Palo Alto quienes mantienen un establecimiento de negocios en East Palo Alto deben pagar a cada empleado que labore al menos dos (2) horas de trabajo por semana en East Palo Alto.

A partir del 1 de Enero de 2026, el salario mínimo no es menos de $17.90 por hora.

El salario mínimo establecido en la Ordenanza de Salario Mínimo de East Palo Alto se aplica a los empleados adultos y menores de edad que laboran dos (2) horas o más por semana (propinas no incluidas). Empezando el 1 de Enero, y anualmente después de esta fecha, la Ciudad ajustará el salario mínimo basado en el Índice Regional de Precios al Consumidor.

Bajo la Ordenanza, los empleados que hagan valer sus derechos para recibir el salario mínimo de la Ciudad están protegidos contra retaliación. Los empleados pueden presentar una demanda civil en contra de su empleador por cualquier incumplimiento de la ordenanza o pueden presentar una queja ante la Oficina de Desarrollo Económico de la Ciudad. La Ciudad investigará posibles infracciones o incumplimientos y requerirá acceso a los registros de nómina. La Ciudad hará cumplir cualquier violación de la Ordenanza de Salario Mínimo de la Ciudad de East Palo Alto exigiendo la reincorporación de los empleados, el pago de salarios atrasados, ilícitamente retenidos, y multas.

Si tiene preguntas, necesita información adicional o si cree que no se le están pagando correctamente, póngase en contacto con su empleador o con la Oficina de Desarrollo Económico en:

Oficina de Desarrollo Económico de la Ciudad de East Palo Alto 1960 Tate St., East Palo Alto, CA 94303
Teléfono: (650) 853-3189
Correo Electrónico: [email protected]
23 CONSENT 3.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: October 7, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Jeff Liu, Chief of Police
SUBJECT: Second Amendment to the Agreement with Telepath, Increasing the Not-To-Exceed amount by $25,370.95 for Emergency Public Safety Radio Network Repairs Recommendation
Adopt a resolution:

3. Executive Summary
In 2024, the Police Department entered into a contract with Telepath Corporation for the purchase, installation, and maintenance of emergency vehicle and radio equipment. The City Council authorized a first amendment to the agreement on January 21, 2025 to fund emergency equipment for three (3) Electric Police Vehicles. 24 CONSENT 3.2
The contract does not cover the unanticipated need to the replace aging infrastructure, and recently experienced radio failures caused by unserviceable equipment at the end of its life cycle. These failures present a significant risk to officer safety, emergency response, and reliable communication during critical incidents. The proposed contract amendment will authorize the immediate replacement of obsolete components, ensuring continuity of operations and strengthening the resilience of the City’s public safety radio network.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
 Priority: Public Health, Safety, and Quality of Life
Background
On February 6, 2024, the City Council awarded a contract to Telepath Corporation of Fremont, California, for the purchase, installation, and maintenance of police vehicle emergency and radio equipment. The original contract is for three years with two one-year extension options, at an amount not to exceed $65,532.17 per year, for a total not to exceed $327,660.85 over five years. This contract was competitively bid, and Telepath was the only responsive bidder, meeting all required objectives for emergency and radio equipment and maintenance services for the Police Department. The City Council authorized a first amendment to the agreement on January 21, 2025, increasing the agreement’s not to exceed amount to $348,286.06 in order to fund emergency equipment for three (3) Electric Police Vehicles. Additional funds are now necessary to cover costs for urgent repairs. No new appropriation is necessary to cover this contract increase.

Analysis
The 2024 contract did not anticipate the replacement of aging infrastructure, and the Department has recently experienced radio failures caused by unserviceable equipment, specifically our radio repeater and antenna, which are at the end of their life cycles. These failures present a significant risk to officer safety, emergency response, and reliable communication. The proposed contract amendment will authorize the immediate replacement of obsolete components, ensuring continuity of operations and strengthening the resilience of the City’s public safety radio network.

The City has previously authorized contract increases and emergency appropriations for urgent repairs and equipment replacement, including for police vehicles and communications equipment, when such needs arose unexpectedly and posed a risk to public safety or operational continuity. In these cases, the City Council found that Telepath was the only responsive and qualified vendor, and that immediate action was necessary to maintain essential services.
25 CONSENT 3.2

Fiscal Impact:

The $25,370.95increase will be funded from the Police Department’s salary savings fund or other available appropriations. No new General Fund appropriation is necessary.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action is an amendment to a competitively bid contract that does not exceed 10% or $50,000 (whichever is less) and as such it is exempt from the Levine Act.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution

2. Quote from Telepath
26 RESOLUTION NO. XX – 2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO AUTHORIZING A

SECOND AMENDMENT TO THE AGREEMENT WITH TELEPATH CORPORATION INCREASING THE NOT-TO-EXCEED AMOUNT BY $25,370.95 (FROM A TOTAL CONTRACT VALUE OF $327,660.85348,288.06 to $353,031.808,660.85373,659.01) FOR EMERGENCY REPAIRS TO THE

PUBLIC SAFETY RADIO NETWORK
WHEREAS, the City’s public safety radio network is essential for reliable communication among police and emergency services, directly impacting public safety and emergency response effectiveness; and
WHEREAS, emergency repairs are required to maintain uninterrupted operation of the radio network, and any delay could compromise the ability of first responders to communicate during critical incidents; and
WHEREAS, Telepath Corporation is the City’s only responsive and qualified vendor for emergency and radio equipment installation and maintenance, as established through previous competitive bidding and contract performance; and
WHEREAS, the $25,370.95 contract increase will be funded from the Police Department’s vehicle replacement fund or other available appropriations, with no new General Fund appropriation anticipated;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Authorizes the City Manager to negotiate and execute a second contract amendment to the agreement with Telepath Corporation, in a form approved by the City Attorney, to increase the not-to-exceed amount by $25,370.9531,000 (from a total contract value of $327,660.85348,288.06 to $353,031.808,660.85373,659.01) for emergency repairs to the public safety radio network.; and

PASSED AND ADOPTED this 7th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:
27 ABSTAIN:

Martha Barragan, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
28 Section Part Number Description Qty Unit Sourcewell Price Extd Sourcewell Price Sourcewell Section Total 101
Tait TB9400-Analog
UHF 100W Repeater 1 $ 8,809.97
101.01 TB9435 Single 100Watts Chassis Assembly 1 $ 1,127.52 $ 1,127.520 101.02 T01-11103-MCAA TB9400 Stocker Reciter 470-520M 1 $ 2,275.92 $ 2,275.920 101.03 T01-11121-MBAA TB9400 Stocker Lin PA 470-520M 100W 1 $ 1,797.84 $ 1,797.840 101.04 T01-11140-AAAA TB9000 Stocker PMU TD440-AC Aux12/24/48 1 $ 1,666.08 $ 1,666.080 101.05 219-01561-00 CBL CORD 2M USA IEC BLK 1 $ 11.52 $ 11.520 101.06 TBAS073 TaskBuilder 1 $ 166.32 $ 166.320
101.07 TBAS060 DIGITAL FIXED Station I/F 1 $ 461.52 $ 461.520 101.08 SRVADV-INW-TAM-1 Tait Advantage TAM Yr#1 Infra No Warrant 1 $ 1,303.25 $ 1,303.250 201 RFI Antenna Systems 1 $ 4,459.33
201.01 COL45-490-P
OMNI, MEANDER COLLINEAR, 7DBD, 470-490MHZ, PIM RATED, 4.3 CONN 1 $ 1,125.31 $ 1,125.310
201.02 TMND3-4816 Telewave 482 - 494 MHz Compact Duplexer 1 $ 900.00 $ 900.000 201.03 AVA5RK-50 Andrew 7/8" Heliax - Black 120 $ 11.48 $ 1,377.600 201.04 LDF4-50A
1/2 in HELIAX® Low Density Foam General Purpose Coax Cable for Outdoor Use
(Andrew 1/2" Heliax - Black) 25 $ 3.50 $ 87.500
201.05 FSJ4-50B
1/2 in HELIAX® SureFlex® Foam Coax Cable, Black
(Andrew 1/2" SureFlex - Black) 15 $ 3.63 $ 54.450
201.06 FSJ1-50A
1/4" 50 Ohm Superflex Coax Cable
(Andrew 1/4" SureFlex - Black) 15 $ 3.03 $ 45.450
201.07 F4NR-HC
N Male Righ Angle for 1/2 in FSJ4-50B cable
(Andrew FSJ4-50B N-Male Right
Angle) 2 $ 61.00 $ 122.000
201.08 L4HM-D
Andrew 4.3-10 Male Connector
for 1/2" Heliax 4 $ 47.08 $ 188.320
201.09 F1TBM-C
BNC Male for 1/4" Superflexible (Andrew BNC Male Connector for 1/4" SureFlex) 2 $ 27.03 $ 54.060
201.10 L5HF-S
Andrew 4.3-10 Female
Connector for 7/8" Heliax 2 $ 79.53 $ 159.060
201.11 VHF50B43-MA-PGR-BD

4.3-10 M/F Surge Protector 100-
520MHz 1 $ 345.58 $ 345.580
999 System Integration 1 $ 10,920.00
999.01 EngineeringServ Services - System Design 1 $ 1,100.00 $ 1,100.00 999.02 LaborInShop In Shop Lab and Configuration of System 1 $ 1,720.00 $ 1,720.00 999.03 LaborField Field Install: 2415 University 1 $ 7,600.00 $ 7,600.00 999.04 ProjectMgmt Project Management 1 $ 500.00 $ 500.00 Taxable $ 11,966.05
Tax $ 1,181.65
Exempt $ 12,223.25
Grand Total $ 25,370.95
NOTES:

SYSTEM INCLUDES DFSI INTERFACE ON CENTRAL VOTER FOR CONNECTION TO CONSOLE. NEED TO VERIFY HANDSHAKE AT DISPATCH WITH COUNTY DISPATCH

CUSTOMER TO PROVIDE NETWORK CONNECTIVITY AND BACKHAUL
SOW

THIS QUOTE CAPTURES THE COST TO PROVIDE A REPLACEMENT REPEATER AND ACCOMPANYING ANTENNA SYSTEM FOR INSTALLATION AT 2415 UNIVERSITY AVE.

INCLUDES:

REPEATER EQUIPMENT PROGRAMMING & INSTALL

ANTENNA EQUIPMENT AND INSTALL
EXCLUDES:

EQUIPMENT AND INTEGRATION FOR CONNECTIVITY BACK TO COUNTY DISPATCH Contract Sourcewell #020625-TAIT
Date 9/8/25
Project Description ANALOG T-BAND UHF STANDALONE REPEATER W/ ANTENNA AND DUPLEXER For the attention of: Chief Jeff Liu
Agency East Palo Alto PD
Quote Number SQ-182122
29 CONSENT ITEM 3.3

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: October 7, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation Honoring Raymond “Ray” Askew
Recommendation
Present the proclamation.

Attachments

1. Proclamation
30 A PROCLAMATION OF THE EAST PALO ALTO
CITY COUNCIL HONORING RAYMOND “RAY” ASKEW
WHEREAS, in the early 1990s, Raymond Askew, together with close friends, founded the East Palo Alto T-Ball and Pitching Machine League with the vision of creating a safe, inclusive, and enriching environment where children could learn baseball fundamentals while also developing life skills and community pride; and WHEREAS, as a tribute to Black baseball history, the League’s inaugural teams were named after Negro League franchises such as the Homestead Grays and Kansas City Monarchs, honoring the legacy of resilience, excellence, and representation in Black sports; and
WHEREAS, in 1992, youth such as Ayinde Tate began participating in the League and later reflected on the program’s lasting impact on discipline, character, and leadership, demonstrating how the League shaped generations of East Palo Alto youth; and
WHEREAS, by 1994, the League formally partnered with the San Francisco Giants Community Fund’s Junior Giants Program, with Raymond Askew taking on a pivotal leadership role to ensure the East Palo Alto Junior Giants program thrived through its focus on literacy, health, character development, and community service; and
WHEREAS, in 2013, Raymond Askew was inducted into the Junior Giants Hall of Fame in recognition of his extraordinary grassroots leadership and nearly two decades of dedication both on and off the field, creating safe and nurturing spaces for East Palo Alto youth to grow; and WHEREAS, Coach Ray’s influence continues to resonate today, as many of the youth he once coached have returned as volunteers, mentors, and role models, carrying forward a legacy of leadership, service, and cultural pride in East Palo Alto; and
WHEREAS, the foundation laid by Coach Ray Askew ensured that the League became far more than just a baseball program—it became a source of community uplift, cultural awareness, and personal development, inspiring future generations through both sport and service.

NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of East Palo Alto hereby recognizes and honors Raymond “Ray” Askew for his outstanding leadership, enduring community service, and transformative contributions to the lives of East Palo Alto youth and families.

Dated: October 7, 2025
Martha Barragan, Mayor
31 CONSENT ITEM 3.4

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: October 7, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Batool Zaro, Senior Engineer
Humza Javed, Public Works Director
SUBJECT: Grant Application for the 2025 Measure A and Measure W Highway Program Recommendation
Adopt a resolution:

2. Appropriating $175,000 from the Capital Improvement Fund as matching funds. These funds will become unassigned if the grant application is unsuccessful; and

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
 Priority: Public Health, Safety, and Quality of Life
Background
The San Mateo County Transportation Authority (TA) issued a Call for Projects for the 2025 Measure A and Measure W Highway Program on July 11, 2025. The 2025 Measure A and 32 CONSENT ITEM 3.4
Measure W Highway Program will release approximately $200 million in Measure A and W funds. The program aims to reduce traffic congestion and improve safety on the most critical commute corridors in San Mateo County.

Staff recommends applying for Woodland Avenue Street Improvement Project design funds.

These improvements will increase pedestrian and traffic safety along Woodland Avenue, between University Avenue and Newell Road, by designing pedestrian, bicycle, and roadway improvements.

Analysis
Woodland Avenue is a connector roadway that runs parallel to the San Francisquito Creek in the north/south direction. Woodland Avenue, between University Avenue and Newell Road, lacks sidewalk along the majority of the corridor; the pavement is in an unfavorable condition; has inadequate drainage measures; and lacks proper parking/traffic measures. The Woodland Avenue Street Improvement Project proposes to increase pedestrian and traffic safety along the corridor by designing pedestrian, bicycle, and roadway improvements. The project has been identified by the City Council as a priority project and the project is included in the 10-year Capital Improvement Program. The project scope will include roadway repair, the installation of sidewalks, ensuring ADA accessibility, the construction of traffic calming measures, stormwater improvements, and signage and striping.

The total design costs for the Woodland Avenue Safety Improvement project are estimated at $700,000. Staff is requesting $525,000 from the TA for the design phase of the project. The grant requires a minimum funding match of $175,000.

Fiscal Impact
There is no fiscal impact associated with submitting the application; however, the grant includes a minimum funding match of $175,000 which can be covered by the capital improvement fund.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement. 33 CONSENT ITEM 3.4
Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution
34 Resolution No. XX-2025 1 of 2
RESOLUTION NO. XX– 2025

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO SUBMIT A $525,000 GRANT APPLICATION TO THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY’S 2025 MEASURE A AND

MEASURE W HIGHWAY PROGRAM FOR WOODLAND AVENUE STREET IMPROVEMENT PROJECT DESIGN , APPROPRIATING $175,000 FROM THE CAPITAL IMPROVEMENT FUND AS MATCHING FUNDS; AND TAKE ALL ACTIONS NECESSARY TO GIVE EFFECT TO THE RESOLUTION, AND APPROPRIATING $175,000 IN MATCHING FUNDS.

WHEREAS, Woodland Avenue, between University Avenue and Newell Road, lacks sidewalk, curb and gutter, drainage, proper pavement, traffic calming; and WHEREAS, the Woodland Avenue Street Improvement Project proposes to increase pedestrian and traffic safety along the corridor by designing pedestrian, bicycle, and roadway improvements; and WHEREAS, it will cost $700,000 to implement the environmental and design scope for the project; and
WHEREAS, the City of East Palo Alto wishes to sponsor the implementation of the project environmental and design phase by preparing the plans, estimates, and specifications package; and WHEREAS, the San Mateo County Transportation Authority (TA) issued a Call for Projects for the 2025 Measure A and Measure W Highway Program on July 11, 2025, and WHEREAS, the City of East Palo is seeking $525,000 in grant funds for the Woodland Avenue Street Improvement Project design; and
WHEREAS, the TA requires the Sponsor's (City of East Palo Alto’s) governing board to adopt a resolution:

1. Supporting the Project and application for $525,000 in TA Measures A and W Highway Program funds for Project;

2. Committing the Sponsor to the begin work within one year of an award and to the completion of the requested scope of work for the Project, including the commitment of matching funds in the amount of $175,000 needed for implementation;

3. Certifying that any funds awarded by the TA will be used to supplement existing funds for program activities and will not replace existing funds or resources; and

4. Authorizing the Sponsor's City Manager, or designee, to sign a supplemental agreement and any amendments of the TA’s Primary Grant Agreement with the TA [and/or other parties, if applicable] for TA Measures A and W Highway Program funding for the Project and to take any other actions necessary to give effect to this resolution and execute applicable amendments.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:
35 Resolution No. XX-2025 2 of 2

1. Directs the City Manager, designee, to submit an application to the San Mateo County Transportation Authority for Measures A and W Highway Program funds for $525,000 for the Woodland Avenue Street Improvement Project;

2. Authorizes the City Manager, or designee, to execute a sign a supplemental agreement and any amendments of the TA’s Primary Grant Agreement with the San Mateo County Transportation Authority or other parties, if applicable, to encumber TA Measures A and W Highway Program funds;

3. Commits to the completing the Project, including appropriating $175,000 of matching funds from the Capital Improvement Fund needed for the requested Project’s scope of work implementation, if the requested TA funds are awarded;

4. Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources;

5. Authorizes the City Manager, or designee, to take any other actions necessary to give effect to this resolution and execute applicable amendments; and

6. Finds that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

PASSED AND ADOPTED this 7th day of October 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Barragan, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
36 CONSENT ITEM 3.5

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: October 7, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation of the City of East Palo Alto Declaring October Domestic Violence Awareness Month
Recommendation
Present the proclamation.

Attachments

1. Proclamation
37 PROCLAMATION OF THE CITY OF EAST PALO ALTO
DESIGNATING OCTOBER 2025 AS DOMESTIC VIOLENCE

AWARENESS MONTH
WHEREAS, more than one in three women and one in four men and one in two transgender individuals experience some form of physical or sexual violence and/or stalking by their intimate partner in their lifetime; and
WHEREAS, the marginalization of certain groups in society, including undocumented individuals, transgender individuals, and people living with disabilities, increases their vulnerability to domestic violence; and
WHEREAS, there were 8,275 requests for service through Community Overcoming Relationship Abuse (CORA)’s 24-hour crisis hotline and law enforcement referrals last year, and 2,378 adults and teens received community education on healthy relationships and the impact of intimate partner abuse; and
WHEREAS, in San Mateo County, 94 adults and children were provided emergency shelter, and 76 households were provided longer term rental assistance to escape their abusers last year; and WHEREAS, 485 adults and children received therapy to help them with domestic violence-related trauma, and CORA fielded 1,925 requests for legal assistance; and WHEREAS, the City of East Palo Alto recognizes the critical need for city-wide services in order to support our residents; and
WHEREAS, intimate partner violence continues to be among the most under-reported crimes and San Mateo County is committed to eliminating all forms of intimate partner abuse.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of East Palo Alto hereby designates the month of October 2025 as Domestic Violence Awareness Month, to raise awareness about and encourage all residents to do their part to help rid our community of intimate partner violence.

Dated: October 7, 2025
Martha Barragan, Mayor
38 CONSENT ITEM 3.6

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: October 7, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: City Council Meeting Minutes
Recommendation
Adopt the September 23, 2025 minutes.

Attachments

1. September 23, 2025 Minutes
39 EAST PALO ALTO CITY COUNCIL

STUDY SESSION AGENDA
Tuesday, September 23, 2025, 5:00 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303

1. CALL TO ORDER AND ROLL CALL
The City Council meeting was called to order by Mayor Barragan at 5:03 PM.

Attendee Name Title Status Arrived
Martha Barragan Mayor Present
Mark Dinan Vice Mayor Present
Carlos Romero Councilmember Present
Ruben Abrica Councilmember Present
Webster Lincoln Councilmember Remote

2. APPROVAL OF THE AGENDA
A motion to approve the agenda was made by Councilmember Abrica, seconded by Councilmember Romero, and passed unanimously.

3. APPROVAL OF CONSENT CALENDAR
There were no consent calendar items during this meeting.

4. CLOSED SESSION

4.1 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Sections 54956.9(d)(2), 54956.9(e)(1)
One Potential Matter
Ravneel Chaudhary provided public comment.

The City Council adjourned into Closed Session, provided direction to staff, and reported no action taken.

5. STUDY SESSION

5.1 Development of Legislative Platform for City of East Palo Alto Orly Amey, Assistant to the City Manager, provided a presentation on the Development of Legislative Platform. Ken Brown, Ashley Badesch, and Ashley Walker provided support in the presentation.

Council provided feedback. 40

5.2 Sidewalk Vending Ordinance - Key Provisions Discussion Denise Garcia, Assistant to the City Manager, provided a presentation on the Sidewalk Vending Ordinance.

Council provided feedback.

6. ADJOURNMENT
The meeting was adjourned at 9:00 PM
41 CONSENT ITEM 3.7

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: October 7, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Mayoral Committee Appointments and Assignments Recommendation
By motion, update or confirm existing appointments and assignment list to regional boards, committees, and commissions, and direct staff to file a revised appointments and assignments list with affected agencies.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Priority: Ensure Our Financial and Organizational Health Background
Individual members of the City Council represent the City of East Palo Alto on various local and regional boards, committees, and commissions. The existing appointment and assignment list needs to be updated to reflect Council changes and filed with affected agencies for notification purposes. The existing appointment and assignment list is attached as Attachment

1. Analysis
The process of appointing representatives to boards, committees, and commissions in the City involves collaboration between the Mayor, Vice Mayor, and the City Council. Traditionally, the Mayor and Vice Mayor play a pivotal role in selecting individuals to serve on these bodies, taking into consideration their expertise, qualifications, and commitment to community service. 42 CONSENT ITEM 3.7
Once these selections are made, the City Council then reviews and approves the appointments. Councilmembers can also decide to make changes to these appointments. This year, the Mayor is presenting the committee appointments and assignments update earlier than in prior years.

Fiscal Impact
There is no fiscal impact for this item.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Government Code § 84308
Applicability of Levine Act: No.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. List of Proposed East Palo Alto Committee Assignments. 43 Regional Agencies Council Representative Council Alternate Meeting Time Location Policy Area City Council Committee Assignments
Association of Bay Area Governments
(ABAG)
Meetings& Events | Association of Bay Area
Governments(ca.gov)
Dinan Lincoln Times vary
375 Beale Street
Suite 700
San Francisco
Housing
Bay Area Water Supply and
Conservation Agency (BAWSCA)
Meeting Agendas (bawsca.org)
Lincoln Abrica
6:30 – 8:45 PM
Every 3rd Thursday of the Month
Burlingame Community Center –
Sequoia Room
850 Burlingame Ave. Burlingame Water
City and County Association of
Governments(CCAG)
Board of Directors | C/CAG
Barragan Dinan
6:30 – 9:00 PM
Every 2nd Thursday of the Month
San Mateo County
Transit District Office,
1250 San Carlos Ave,
2nd Fl. Auditorium,
San Carlos, CA
Transportation,
Stormwater Runoff,
Hazardous Waste,
Solid Waste and
Recycling, Air Quality,
Land Use Near
Airports…
Commute.org (Peninsula CleanEnergy
JPA)
About- Commute
Dinan Lincoln Every Third Thursday of Every other month Virtual Transportation Penisula Clean Energy JPA Board of
Directors - Peninsula Clean Energy Barragan Dinan 2075 Woodside Road Redwood City Every fourth Thursday of every
month (except September,
November, and December) at
6:30 p.m.

Re-Think Waste
Meetings – RethinkWaste Lincoln Dinan 3:30 PM
Every 4th Thursday of the Month
Silicon Valley Clean Water
Administrative Offices 2nd floor
Pelican Conference Room
1400 Radio Road 2nd floor
San Francisquito Creek JPA
Santa Clara Valley Water District- Board
Meetings(legistar.com)
Abrica Dinan Every 4th Thursday of the Month
San Mateo County Libraries JPA
JPA Governing Board | San Mateo County
Libraries(smcl.org)
Dinan Abrica Times and dates vary 125 Lessingia Court, San Mateo San Mateo County Office of Emergency
Services
Department of Emergency Management |
Barragan Abrica 5:30 PM – 7:00 PM Virtual
44 San Mateo County Mosquito and
Vector Control
Board Meetings - San Mateo County
Mosquito and Vector Control District
(smcmvcd.org)Board Meetings- San Mateo
County Mosquito and Vector Control
District (smcmvcd.org)
Donna Rutherford
(Representative not required to be on Council N/A Times and dates vary 1351 Rollins Road, Burlingame CA 94010
SFOAirport/Community Roundtable
Meetings – SFO Airport/Community
Roundtable (sforoundtable.org)
Barragan Lincoln Times and dates vary David J. Chetcuti Community Room 450 Poplar Ave | Millbrae, CA 94030
Economic Development(ED) Strategic Plan
City Council Ad Hoc Subcommittee
Dinan
Lincoln TBD TBD
45 PUBLIC HEARING 8.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: October 7, 2025
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Amanjeet Chahal, Building Inspector
Salifu Yakubu, Senior Planner
Elena Lee, Planning Manager
Donald Zhao, Interim Chief Building Official
SUBJECT: Text changes to Title 15 of the City of East Palo Alto Municipal Code (EPAMC), specifically amending Chapter 15.12 to add section 15.12.030 setting forth an expedited, streamlined ministerial permitting process for Electric Vehicle Charging Stations as required by Government Code Section 65850.7.

Recommendation
By motion:

2. Find the proposed Text Amendments to be exempt in accordance with CEQA Guidelines Sections 15061(b)(3), 15378 and 15183 of the California Environmental Quality Act (CEQA).

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
 Priority: Land Use, Economic and Workforce Development  Priority: Public Health, Safety, and Quality of Life
 Priority: Public Infrastructure and Utilities
46 PUBLIC HEARING 8.1
Background
In 2015, the State of California adopted Assembly Bill (AB) 1236 (2015, Chiu, codified as Government Code Section 65850.7)
1 . This legislation requires local jurisdictions with a population of less than 200,000 residents to adopt an ordinance establishing an expedited, streamlined ministerial permitting process for Electric Vehicle Charging Stations (EVCS). The ordinance was to be adopted by September 30, 2017. To strengthen the streamlining provisions of AB 1236, the State also adopted AB 970 in 2021. This bill established specific deadlines for local agencies to complete application completeness reviews and to approve or deny EVCS permits within defined timeframes.

An EVCS is defined as any level of electric vehicle supply equipment (EVSE) that delivers electricity from an external source into a plug-in electric vehicle. AB 1236 refers to recommendations in the most current version of the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” found in the “Zero-Emission Vehicles in California: Community Readiness Guidebook” published by the Governor’s Office of Land Use and Climate Innovation (previously Office of Planning and Research)2.

Although the City of East Palo Alto has not yet adopted the ordinance originally required by September 30, 2017, the City has developed internal procedures with the intent to meet the requirements of the new State law. The City already ministerially processes and approves EVCS applications in a streamlined fashion. In fact, the few applications received have, in some cases, been processed more quickly than the timelines mandated by AB 9703. See exhibit A and B of the attached ordinance for more details on the required timelines for completeness review (5-10 business days) and approval or denial (20-40 business days).

The proposed ordinance, attached for consideration, will bring the City of East Palo Alto into full compliance with State law.

Analysis
Assembly Bill 1236 requires jurisdictions with fewer than 200,000 residents to adopt compliant ordinances by September 30, 2017.Ordinances must include a checklist of requirements making permit applications for EVCS eligible for expedited review. The procedures for expedited, streamlined ministerial permitting process (Exhibit A) and application checklist (Exhibit B) are included in the attached ordinance.

The streamlined process must include:
 A checklist containing objective requirements for the installation of an electric vehicle charging station.

1 Assembly Bill No. 1236: https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201520160AB1236 2 Zero-Emission Vehicles in California: Community Readiness Guidebook:
https://lci.ca.gov/docs/ZEV_Guidebook.pdf
3 Assembly Bill No. 970: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB970 47 PUBLIC HEARING 8.1
 A process for electronic submittal of permit applications.

The checklist (Exhibit B of the attached ordinance) requires the applicants to provide information on various aspects of their existing electrical service including:
 Service rating in amperes
 System voltage
 Connected or calculated electrical load
 Spare capacity in amperes
 Voltage and ampere rating of the electric vehicle supply equipment  Circuit rating of the electric vehicle supply equipment  Location of the electric vehicle supply equipment
 Whether ventilation is required
 Equipment clearances to ensure compliance with all applicable building and fire safety laws.

Additionally, the checklist helps applicants verify that the location of the electric vehicle supply equipment complies with vehicle clearance requirements as specified in the City’s Building and Construction Code.

Government Code Section 65850.7 allows the City’s checklist to be based on the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” in the “Zero-Emission Vehicles in California: Community Readiness Guidebook” of the Governor’s Office of Land Use and Climate Innovation. Assembly Bill 1236 (2015) also clarifies that a local jurisdiction shall not condition permit approval for an EVCS on approval from a homeowners’ association as defined in California Civil Code, Section 4080.

Staff recommends that the City Council introduce the attached ordinance for first reading in compliance with Government Code Section 65850.7. Most required procedures, including electronic plan submittal, are currently in place and comply with the requirements of the law and staff will ensure that successful implementation of the fully compliant expedited, streamlined ministerial permitting process is available as soon as the City Council approves and adopts the attached ordinance.

Next Steps
Concurrent with the Council’s adoption of the ordinance, staff is taking the necessary steps to ensure full compliance with Assembly Bill 1236 (2015) and AB 970 (2021). This includes:
 Second reading and adoption of the ordinance at least five days from this evening, in addition to publication requirements.
 Finalizing the permit application checklist in alignment with the Governor’s Office of Land Use and Climate Innovation’s “Plug-In Electric Vehicle Infrastructure Permitting Checklist” of the “Zero-Emission Vehicles in California: Community Readiness Guidebook.”
48 PUBLIC HEARING 8.1
 Confirming electrical code compliance.
 Establishing fire safety standards.
 Developing procedures for expedient and thorough inspections of EVCS by Building and Fire Department personnel.

Fiscal Impact
There is no immediate financial impact or budget action necessary due to the recommended action.

Public Notice
Notice of this agenda item was provided to the public by:
 Posting the City Council agenda on the City’s official bulletin board outside City Hall (located at 2415 University Avenue, East Palo Alto).
 Making the agenda and report available on the City’s website  Publishing a legal advertisement in the local newspaper on September 26, 2025, more than ten (10) days prior to the meeting.

Environmental
This Ordinance is not subject to CEQA because it is not a “project” that would result in either a direct physical change or a reasonably foreseeable indirect physical change in the environment, pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15378. Even if it were considered a project subject to CEQA review, it would be exempt under CEQA Guidelines Section 15378(b)(2) – Regulatory Actions; Section 15061(b)(3) – the Common Sense Exemption, as there is no possibility that the Buildings and Construction Code, by itself, would have a significant adverse effect on the environment; and Section 15183, because the proposed amendments are consistent with the General Plan and applicable zoning. In addition, the Vista 2035 General Plan EIR satisfies the CEQA requirement for Code amendments.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve a project’s entitlement.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Ordinance
49 ATTACHMENT 1
ORDINANCE NO. XX - 2025

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO
AMENDING TITLE 15 OF THE EAST PALO ALTO MUNICIPAL CODE (EPAMC) BY ADDING A NEW CHAPTER 15.13 (ELECTRIC VEHICLE CHARGING STATIONS) TO

ESTABLISH AN EXPEDITED PERMIT PROCESSING FOR ELECTRIC VEHICLE

CHARGING STATION PERMITS
WHEREAS, the State of California and the City of East Palo Alto has consistently promoted and encouraged the use of fuel-efficient electric vehicles; and WHEREAS, the State of California recently adopted Assembly Bill 1236, which requires local agencies to adopt an ordinance that creates an expedited and streamlined ministerial permitting process for electric vehicle charging systems; and WHEREAS, creation of an expedited, streamlined, ministerial permitting process for electric vehicle charging stations would facilitate convenient charging of electric vehicles and help reduce the City’s reliance on environmentally damaging fossil fuels; and
WHEREAS, AB 1236, adopted in 2015, explicitly prohibits imposing discretionary approvals, design restrictions, or use limitations unrelated to health and safety, intending to allow by-right installation of qualifying Electric Vehicle Charging Stations (EVCS); and
WHEREAS, AB 970, enacted in 2021, strengthened the streamlining provisions of AB 1236 by establishing specific deadlines for completeness review and approval or denial timeframes; and
WHEREAS, Title 15 of the City of East Palo Alto Municipal Code, entitled Buildings and Construction, includes various Chapters relating to codes for the construction and installation of buildings and associated services, and the issuance of permits and certificates of inspection; and
WHEREAS, the City Council conducted duly and properly noticed public hearings on October 7, 2025 to consider waiving the first reading and introducing the proposed amendments to Title 15 and considered all evidence, including but not limited to public testimony and the evaluations and recommendations of staff, and finds and determines that the proposed amendments to the City of East Palo Alto Municipal Code are adopted pursuant to the City’s police power authority to protect the public health, safety, and welfare; and
WHEREAS, based on the evidence in the administrative record, the City Council finds foregoing recitals are true and correct, and are incorporated by this reference into this action as a legislative finding of fact. 50

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO DOES ORDAIN AS FOLLOWS:

SECTION 1. TITLE, WORDS AND PHRASES
The terms, phrases, and words used in this text amendment shall be construed in compliance with the definitions set forth by California Government Code Section 65850.7.

SECTION 2. AMENDMENT TO TITLE 15 (BUIDLINGS AND CONSTRUCTINO) Title 15 (Buildings and Construction) is hereby amended to add a new Chapter 15.13 (Electric Vehicle Charging Stations) to read in its entirety as follows:

A. Expedited Ministerial Review Process: Consistent with Government Code Section 65850.7, Electric Vehicle Charging Stations shall be permitted and processed through an expedited ministerial review process (Exhibit A) which shall be facilitated by the following:

1. The Building Official or their designee shall develop and implement a framework, consistent with Government Code Section 65850.7, for an expedited administrative permit review process (Exhibit A) for reviewing applications for Electric Vehicle Charging Stations (EVCS).

2. A checklist (Exhibit B), prepared by the Building Official, of all requirements with which electric vehicle charging stations shall comply with in order to be eligible for expedited review.

3. The expedited permit review process and checklist may refer to the recommendations in the checklist prescribed by the most current version of the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” of the “ZeroEmission Vehicles in California: Community Readiness Guidebook” published by the Governor’s Office of Planning and Research.

4. The Building Official or their designee shall inform an applicant whether their application for an EVCS is complete or not within five (applications for 25 or fewer charging stations) or 10 (applications for more than 25 charging stations) business days. The applicant must be notified in writing if the application is incomplete and specify what additional information is required.

5. The Building Official or their designee shall approve or deny a permit for an EVSC within 20 days (applications for 25 or fewer charging stations) or 40 (applications for 25 or more charging stations) business days after the application is deemed complete. Application not acted upon in time are deemed approved.

6. The checklist shall be adopted by the City Council and published on the City’s website.
51 B. Application Submittal Requirements:

1. To obtain a permit to install an EVCS, the applicant shall first file an application therefor in writing on a form furnished for that purpose by the Building Official or their designee. Every such application shall contain the following information:
a. The location and legal description of the land on which the EVCS would be installed.
b. The name of the legal owner of the land on which the EVCS would be installed.
c. The alterations or additions, if any, to be made to the site to accommodate the EVCS.
d. The name and address of the person who will install the foundations and do any other necessary work that may be required at the site. e. Any such other information as may reasonably be required by the Building Official or their designee.

2. Consistent with Government Code Section 65850.7, the Building Official or their designee shall allow for electronic submittal of permit applications and submittal requirements online above. In accepting such permit applications, the Building Official shall also accept electronic signatures on all forms, applications, and other documentation in lieu of a wet signature by any applicant.

3. Association Approvals: Consistent with Government Code Section 65850.7, the Building Official or their designee shall not condition the approval for any electric vehicle charging station permit on the approval of such a system by a Homeowner’s, Business, or other association, as that term is defined by Civil Code Section 4080.

C. Permit Application Processing: All EVCS permit applications shall be processed as follows:

1. An EVCS permit application that satisfies the information requirements in the City’s adopted checklist shall be deemed complete and be promptly processed.

2. The Building Official or their designee shall, consistent with Government Code Section 65850.7, approve the EVCS application and issue all necessary permits upon confirmation that the permit application and supporting documents meet the requirements of the City’s adopted checklist, and is consistent with all applicable laws.

3. Such approval does not authorize an applicant to energize or utilize the electric vehicle charging station until approval is granted by the City .

4. If the Building Official or their designee determines that the permit application is incomplete, he or she shall issue a written correction notice to the applicant, detailing all deficiencies in the application and any additional information 52 required to be eligible for expedited permit issuance.

D. Technical Review: It is the intent of this Ordinance to encourage the installation of electric vehicle charging stations by removing obstacles to permitting for charging stations so long as the action does not supersede the Building Official’s authority to address higher priority life-safety situations. If the Building Official makes a finding based on substantial evidence that the electric vehicle charging station could have a specific adverse impact upon the public health or safety, as defined in Government Code 65850.7, the applicant may be required to apply for a use permit.

SECTION 3. IMPLIED REPEAL.

Any provision of the City of East Palo Alto or appendices thereto, inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, are hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance.

SECTION 4. CALIFORNIA ENVIRONMENTAL QUALITY ACT.

This Ordinance is not subject to CEQA because it is not a " project" which would have a direct physical change or a reasonably foreseeable indirect physical change on the environment pursuant to California Environmental Quality Act (" CEQA") Guidelines section 15378. Even if it were a project subject to CEQA review, this project would be exempt from CEQA Guideline Section 15378(b)(2) - Regulatory Actions, Section 15061(b)(3) – The Common Sense Exemption - in that there is no possibility of the Buildings and Construction Code, by itself, having a significant adverse effect on the environment, and Section 15183 because the proposed amendments are consistent with the general plan and zoning as applicable. In addition, the Vista 2035 General Plan EIR meets the CEQA requirement for Code amendments.

SECTION 5. SEVERABILITY.

If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed and adopted this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid.

SECTION 6. EFFECTIVE DATE.

This Ordinance shall take effect and be in full force thirty (30) days after the date of its adoption.

SECTION 7. PUBLICATION.

The City Clerk is hereby directed to cause publication of this Ordinance as required by Government Code Section 36933.
53 INTRODUCED at a regular City Council meeting held October 7, 2025, and PASSED AND ADOPTED at a regular City Council meeting held on ________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

Martha Barragan, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
54 EXHIBIT A
Electric Vehicle Charging Station (EVCS) Permitting Process Step 1: Submit Application:
a. Submit a building permit application for EVCS installation b. Application can be online or in person.

Step 2: Completeness Review:
# of Chargers at Site Review Times
a. ≤ 25 chargers 5 business days
b. > 25 chargers 10 business days
• If incomplete: Agency must notify applicant in writing and list specific deficiencies.
• If complete or no response: Application is deemed complete.

Step 3: Approval or Denial:
# of Chargers at Site Decision Times
a. ≤ 25 chargers 20 business days
b. > 25 chargers 40 business days
• If no action is taken in time: Application is deemed approved. • Denial allowed only if:
o A specific, adverse impact on public health/safety is identified. o There is no feasible way to mitigate that impact.
o Supported by substantial evidence in the record.
55 EXHIBIT B –
Electric Vehicle Charging Station Permit (EVCS) Application Form / Checklist

1. Project Information:
• Project Address / Location
• Assessor’s Parcel Number (APN)
• Project Description (include number and type of chargers) • Contact Info for applicant, contractor, and property owner

2. Application Forms & Approvals:
• Completed Building / Electrical Permit Application
• Contractor License Info

3. Plan Requirements:
• Site Plan:
o Location of all proposed EV charging equipment
o Setbacks from property lines
o Existing structures and parking areas
o Compliance with ADA accessibility
• Electrical Drawings / Plans:
o Please provide list of required submittals and calculations • Structural Plans (if applicable):

4. Equipment Details:
• Provide Manufacturer’s Specification etc.

5. Streamlined Review Eligibility:
• Project is limited to EVCS installation (not new buildings) • Application includes all required information listed above

6. Application Submittal:
• Submit online via City portal
• Submit in-person to Building Division
56

East Palo Alto City CouncilOctober 7, 2025

East Palo Alto City Council
October 7, 2025