EAST PALO ALTO CITY COUNCIL
SPECIAL MEETING AMENDED AGENDA
Tuesday, May 12, 2026, 6:00 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council May 12, 2026 Agenda
1 1
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. POLICY AND ACTION
3.1 Discuss Ordering the Submission of a Measure on Term Limits for a Future Municipal Election
Recommendation:
Discuss and consider the following regarding term limits:
1. Determine and select the number of consecutive terms to be established in the proposed term limits measure.
2. Adopt a Resolution:
1. Ordering the submission of a measure on term limits for the November 3, 2026, General Municipal Election; Setting priorities for filing arguments for or against the ballot measure;
3. Appoint two members to write the argument for and rebuttal against the ballot measure.
3.2 Commission and Committee Appointments
Recommendation: Make board/committee appointments to the Public Works and Transportation Commission (PWTC), Planning Commission (PC), and Rent Stabilization Board (RSB); and appoint applicants for Regular or Alternate Seats for all such bodies using the selection process recommended by staff.
4. PUBLIC HEARING
4.1 Fiscal Year 2026-27 Proposed Budget Session Hearing No. 1 Recommendation:
Staff recommends that the City Council receive this presentation and provide feedback on the Fiscal Year 2026-27 proposed budget.
5. ADJOURNMENT
East Palo Alto City Council May 12, 2026 Agenda
2 2
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: May 5, 2026
AMENDED: May 7, 2026
ATTEST:
James Colin
City Clerk
East Palo Alto City Council May 12, 2026 Agenda
3 3
POLICY AND ACTION ITEM 3.1
1 EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: May 12, 2026
TO: Honorable Mayor and Members of the City Council
VIA: John D. Lê, City Attorney, Melvin E. Gaines, City Manager BY: James Colin, City Clerk
SUBJECT: Discuss Ordering the Submission of a Measure on Term Limits for a Future Municipal Election
Recommendation
Discuss and consider adopting a resolution or directing staff regarding term limits, including the following:
1. Ordering the submission of a ballot measure on term limits for East Palo Alto Councilmembers;
2. Setting the date for the election, including November 3, 2026, General Municipal Election, or some other date set by the Council;
3. Selecting the number of consecutive terms constituting the term limit, including setting that limit to no more than two consecutive four-year terms (8 years), or some other number set by the Council, before sitting out one election cycle;
4. Deciding how to deal with partial terms, including that serving more than half a term (2 years), or some other number set by the Council, constitutes a full-term for purposes of the term limit;
5. Setting priorities for filing arguments for or against the ballot measure; and
6. Appoint two members to write the argument for and rebuttal against the ballot measure. 4 POLICY AND ACTION ITEM 3.1
2 Alignment with City Council Strategic Plan
Priority: Governance, Organizational Strength, and Fiscal Sustainability Background
The Fiscal Year 2025–2029 Strategic Priorities and FY 2025–2027 Work Plan include Project GOV-2: Conduct Council Term Limit Policy Research. On February 24, 2026, the City Council received a presentation outlining the legal framework for establishing term limits, the process for placing a measure on the ballot, and policy considerations. The Council directed staff to return with a proposed measure and supporting materials for consideration.
On March 3, 2026, the City Council further discussed the possibility of placing a term limits measure on the June 2026 election ballot. Following deliberation, the Council did not approve moving forward with placement on the June ballot. As a result, the Council has since expressed interest in advancing the measure for consideration at a later election, specifically the November 3, 2026, General Municipal Election.
Based on Council direction and subsequent discussion, the proposed framework for term limits has been refined. The proposal would limit Councilmembers to no more than two consecutive four-year terms. A Councilmember who reaches the limit would be required to sit out at least one full election cycle before becoming eligible to run again. Additionally, more than half of a term would count as a full term for purposes of calculating term limits. Consistent with State law, the measure would apply prospectively only and would not count terms served prior to its effective date.
This report presents the proposed measure for placement on the November 3, 2026 General Election ballot.
Analysis
Relevant Elections Background
As a general law city, the City of East Palo Alto is governed by state law, including Government Code section 36502. That statute authorizes a city council to propose, or voters to propose by initiative, a measure imposing term limits on councilmembers. Any such measure must be approved by a majority of voters and may apply only prospectively. Completed prior service cannot be retroactively counted as a term for purposes of a new limitation.
Term limits are commonly justified as a means of encouraging leadership rotation, broadening civic participation, and introducing new perspectives into policymaking. Across California, many cities and counties have adopted some form of limitation on consecutive or lifetime service. The State of California similarly imposes lifetime limits on members of the Legislature and statewide constitutional officers.
5 POLICY AND ACTION ITEM 3.1
3 The Council has requested that staff return with draft ballot language and a proposed resolution calling an election, along with contextual information to support an informed policy decision.
Term Limits in San Mateo County
As the Council has yet to make a definitive decision on the nature of the term limits, staff has summarized San Mateo County term limits data presented February 24, 2026. The February 24 Agenda Report contains the full table.
A 2024 survey conducted by the City of Brisbane found that only six cities in San Mateo County currently impose council term limits. Those approaches vary. Supervisors of the San Mateo County Board of Supervisors are also ineligible to serve more than three consecutive terms in office.
The Cities of Pacifica and Foster City limit councilmembers to two consecutive terms, although Foster City’s ordinance permits additional service after a break in tenure. Millbrae, San Mateo, and San Bruno impose three consecutive term limits, with variations in how partial terms are counted. Redwood City allows up to four consecutive terms and excludes certain partial terms from the calculation. In addition, members of the San Mateo County Board of Supervisors are limited to three consecutive terms.
Most of these cities require a councilmember who reaches the maximum number of consecutive terms to sit out at least one election cycle before seeking office again. A smaller number of California cities impose lifetime limits rather than consecutive limits.
The proposal under discussion in East Palo Alto, two consecutive four-year terms with a required break and counting partial terms over two years as full terms, would align with the mid-range of existing county practice.
Proposed Measure for Discussion
Staff has taken a proposal furnished by Mayor Lincoln as a starting point. Staff has included an ordinance and resolution for the Council’s consideration and adoption (if that is the Council’s desire).
The draft ordinance prepared based on Council input would limit Councilmembers to two consecutive four-year terms beginning after the measure’s effective date. A Councilmember who completes two consecutive terms would be ineligible to run again until at least one intervening election cycle has passed. A partial term exceeding two years would count as a full term. Because Government Code section 36502 requires prospective application, the measure would not count any term that began before its effective date.
Term Limits in San Mateo County
Term limits policies vary across cities within San Mateo County. Some cities, such as Pacifica and Foster City, impose limits of two consecutive terms, while others, including San Mateo, San Bruno, and Millbrae, impose limits of three consecutive terms. Most jurisdictions that impose term 6 POLICY AND ACTION ITEM 3.1
4 limits also require a break in service before a former officeholder may seek election again. The proposed two-term limit for East Palo Alto would place the City on the more restrictive end of local practice, emphasizing leadership rotation and expanded opportunities for community participation.
Election Timing – November 3, 2026
The proposed measure would be placed on the November 3, 2026, General Election ballot.
Historically, November elections in East Palo Alto have resulted in significantly higher voter turnout than other election cycles. Over recent election cycles, November turnout has averaged more than 50 percent, compared to substantially lower participation in other elections.
Placing the measure on the November ballot would maximize voter participation, enhance representational legitimacy, and ensure that the decision reflects the will of a broader segment of the community. If approved, the measure would take effect following certification of the election results and would apply prospectively to future terms, including those beginning after the 2026 election.
Impact on other Potential Ballot Measures
From a campaign strategy and voter behavior perspective, placing a term limits measure on the same ballot as a proposed bond initiative introduces material risk to the bond’s likelihood of passage.
First, bond measures typically require a higher approval threshold (often two-thirds, depending on the structure), which makes them highly sensitive to voter sentiment, message discipline, and turnout composition. In contrast, a term limits measure requires only a simple majority and can attract attention as a governance reform issue that may be more emotionally or politically charged.
When multiple salient measures appear on the same ballot, there is a well-documented “ballot environment” effect: voter attitudes toward one measure can spill over and influence perceptions of others, particularly when trust in government is implicated.
Second, if the Council or broader community is divided on term limits, the measure could generate organized opposition or competing campaigns. Even a moderately contested term limits measure can create a negative campaign environment, including critiques of incumbency, governance practices, or institutional trust. Those narratives can unintentionally undermine voter confidence in the City as a steward of public funds, which is a critical determinant of bond measure success. In practice, opposition messaging against term limits can overlap with or be repurposed to argue against new public financing, regardless of the merits of the bond itself.
Third, campaign resource allocation becomes more complex when multiple measures are on the ballot. Community leaders, advocacy groups, and donors may split their attention, funding, and 7 POLICY AND ACTION ITEM 3.1
5 volunteer capacity between measures. For a bond initiative that requires sustained voter education and outreach to meet a supermajority threshold, dilution of campaign resources can be consequential. Additionally, voter fatigue may reduce the effectiveness of messaging if residents are asked to evaluate multiple substantive policy questions simultaneously.
Fourth, the presence of a term limits measure may alter turnout dynamics. Governance-focused measures can mobilize voters who are motivated by dissatisfaction or reform-oriented concerns.
While higher turnout is generally beneficial, the composition of that turnout matters. If additional voters are mobilized primarily around anti-incumbent or anti-government sentiment, that electorate may be less inclined to support a bond measure requiring trust in long-term fiscal commitments.
Finally, there is no immediate policy urgency that necessitates placing term limits on the 2026 ballot. Because any adopted term limits would apply prospectively, the earliest practical effect would begin with terms commencing after the November 2028 election cycle. Deferring the measure does not change its substantive impact but does allow the City to sequence major ballot efforts more strategically.
For these reasons, separating the timing of a term limits measure from a bond initiative would reduce campaign interference, preserve message clarity, and improve the probability that each measure is evaluated by voters on its own merits.
Conclusion
The proposed term limits measure reflects City Council direction and incorporates key policy elements, including a two consecutive term limit, a requirement to sit out one full election cycle after reaching the limit, and a provision that more than half of a term counts as a full term. The measure would apply prospectively and would be placed on November 3, 2026, General Election ballot.
Staff seeks Council direction regarding:
1. Whether to proceed with the November 3, 2026;
2. Selecting the number of consecutive terms constituting the term limit, including setting that limit to no more than two consecutive four-year terms (8 years) before sitting out one election cycle;
3. Deciding how to deal with partial terms, including that serving more than half a term (2 years) constitutes a full-term for purposes of the term limit;
4. Setting priorities for filing arguments for or against the ballot measure; and
5. Whether to appoint two members to write the argument for and rebuttal against the ballot measure.
8 POLICY AND ACTION ITEM 3.1
6 Fiscal Impact
The cost estimate for holding an election November of this year ranges from $75,500 to $90,600 Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.
Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
Government Code § 84308
Applicability of Levine Act: No, the proposed does not involve an entitlement.
Analysis of Levine Act Compliance: Not applicable.
Attachments
1. Timeline for November 2026 Election
2. Resolution & Ordinance Regarding November 3, 2026, Term Limits Ballot Measure 9 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO
CALLING AND ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF
THE CITY OF EAST PALO ALTO A MEASURE
TO AMEND THE MUNICIPAL CODE TO ESTABLISH TERM LIMITS FOR CITY
COUNCIL POSITIONS
WHEREAS, at its duly noticed regular meeting held on March 3, 2026, the City Council determined to submit a proposed measure regarding City Council term limits to the voters of the City pursuant to Elections Code Section 9222 and Government Code Section 36502; and
WHEREAS, in accordance with Elections Code Section 10002 and 10403, the San Mateo County Board of Supervisors is requested to consolidate the City of East Palo Alto Municipal Election with the Statewide General Election to be held November 3, 2026; and WHEREAS, the City of East Palo Alto hereby requests that the San Mateo County Board of Supervisors permit the San Mateo County Registrar of Voters to perform services in connection with the consolidated election at the request of the City Clerk.
These services are to include all necessary services related to official ballot creation, sample ballot and voter information pamphlet preparation, vote-by-mail, polling places, poll workers, voter registration, voting machines, canvass operations, and any and all other services necessary for the conduct of the consolidated election; and WHEREAS, the City Council desires to submit this measure to be placed on the ballot at the consolidated Municipal Election.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO THAT:
SECTION 1. Pursuant to Elections Code Section 10403, the City Council hereby calls an election to be consolidated with the Statewide Election on November 3, 2026, for the purpose of submitting the measure to a vote of the qualified voters of the City of East Palo Alto, and hereby requests the San Mateo County Board of Supervisors to consolidate this election with the Statewide General Election on November 3, 2026. The consolidated Municipal Election shall be held and conducted in the manner prescribed by Elections Code Section 10418.
SECTION 2. The City Council pursuant to its right and authority does order to be submitted to the voters at the General Municipal Election the following question:
10 Shall the measure providing that no person shall be eligible to serve for more than [two(2)] / [three (3)] consecutive full terms on the City Council be adopted, with service of partial terms exceeding two years qualifying as a full term?
YES
NO
SECTION 3. The full text of the proposed measure submitted to the voters is attached as Exhibit A to this Resolution, which is incorporated herein by this reference.
To be effective, a majority of the City Council must vote to place the measure on the ballot and a majority of the voters voting on the measure must vote in the affirmative.
SECTION 4. The City Council hereby requests the San Mateo County Registrar of Voters to provide all services necessary to conduct the General Municipal Election and to canvass the results of the General Municipal Election. The City will reimburse San Mateo County for the actual cost incurred in conducting the election when the work is completed and upon receipt of a bill stating the amount due as determined by the elections official.
SECTION 5. In all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.
SECTION 6. Notice of the time and place of holding the election is given and the City Clerk is authorized and directed to give further or additional notice of the election as required by law. The hours during which the polling places shall be open shall be the hours established for the consolidated General Municipal Election.
SECTION 7. The City Clerk is hereby directed to do all things required by law to effectuate the consolidated General Municipal Election and to present the measure submitted herein to the electorate, including but not limited to required publications, postings, notices, and filings.
SECTION 8. Pursuant to Elections Code Section 9280, the City Council hereby directs the City Clerk to transmit a copy of this resolution to the City Attorney. The City Attorney shall prepare an impartial analysis of the measure, not to exceed 500 words in length, showing the effect of the measure to the existing law and the operation of the measure, and transmit the impartial analysis to the City Clerk within 15 days of the adoption of this Resolution.
SECTION 9. Arguments for and against, not to exceed 300 words in length, may be filed consistent with Election Code Section 9282 requirements. The City Council, or any members of the City Council authorized by the City Council, may file a direct argument for or against the measure and a rebuttal argument. Pursuant to Elections 11 Code Section 9285, the City Council hereby permits rebuttal arguments if arguments have been filed for or against the measure.
SECTION 10. The measure, impartial analysis, any arguments for and against, and any rebuttal arguments filed under the authority of the Elections Code shall be available for public examination in the City Clerk’s office pursuant to Elections Code Section 9295 for 10 calendar days, a period that shall begin immediately following the last filing deadline for the submission of such materials.
SECTION 11. The City Clerk is hereby directed to file a certified copy of this Resolution with the San Mateo County Board of Supervisors and the San Mateo County Registrar of Voters.
ADOPTED this March 3, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________________________________
Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________
James Colin, City Clerk John D. Lê
12 ORDINANCE NO.
CITY OF EAST PALO ALTO, COUNTY OF SAN MATEO
STATE OF CALIFORNIA
***
AN ORDINANCE OF THE CITY OF EAST PALO ALTO
ADDING ARTICLE IV TO CHAPTER 2.08 OF TITLE 2 OF THE EAST PALO ALTO
MUNICIPAL CODE REGARDING TERM LIMITS FOR COUNCILMEMBERS
NOW THEREFORE, THE PEOPLE OF THE CITY OF EAST PALO ALTO DO ORDAIN AS FOLLOWS:
SECTION 1. AMENDMENT OF THE EAST PALO ALTO MUNICIPAL CODE.
Article IV of Chapter 2.08 of Title 2 of the East Palo Alto Municipal Code is hereby added to read as follows:
Article IV – Term Limits
2.08.190 Term limits for councilmembers.
No person shall be eligible to serve as a member of the City Council for more than [two] / [three] consecutive four-year terms.
If a person serves a partial term that exceeds two years, that partial term shall be considered a full term for purposes of this section. The section shall apply only to terms that begin after the effective date of this ordinance.
SECTION 2. EFFECTIVE DATE.
This Ordinance shall take effect as provided in Section 9217 of the Elections Code of the State of California.
SECTION 3. PUBLICATION.
The City Clerk shall publish this Ordinance according to law.
SECTION 4. ATTESTATION.
The Mayor is hereby authorized to attest to the adoption of this Ordinance by the People voting thereon on June 2, 2026, by signing where indicated below. * * *
Exhibit A
13 I hereby certify that the foregoing Ordinance was passed, approved and adopted by the People of the City of East Palo Alto on the 2
nd day of June, 2026.
______________________________
Date
______________________________
Mayor
ATTEST:
__________________________
City Clerk
14 EAST PALO ALTO INITIATIVE QUALIFICATION CALENDAR
NOVEMBER 5, 2026, ELECTION
DATE STEPS DESCRIPTION
July 7,
2026*
1 Adopt Resolution
Ordering the
Submission of a
Measure at the
November 3,
2026, General
Municipal
Election
The City may submit to the voters, via ordinance or resolution, a proposition for the enactment of any ordinance, to be voted upon at any succeeding regular city election, and if the submitted proposition receives a majority of the votes cast on it at the election, the ordinance shall be enacted accordingly.
The election shall be held not less than 88 days after the date of the order of election.
Elec. Code § 9222; Gov. Code § 36502
July 28,
2026
2 Last Day to
Submit or Amend
Measure at
Regular City
Council Meeting
Last regular City Council meeting to submit or amend the ordinance to the voters before the 88-day deadline.
Elec. Code § 9222
August 11,
2026*
Submission of
Opening
Arguments
(If Election is Not
Consolidated)
Elections Code § 9286(a) specifies that the date for submitting opening arguments must be fixed 14 days from the date of the order of election.
However, this provision does not apply if the election is consolidated with the statewide general election pursuant to Election Code § 10403, in which case Council either fixes the dates for submission of arguments or directs the Clerk to do so. (Because the City is likely to consolidate the November municipal election with the statewide election, the City Council will have discretion regarding the date for submission of arguments, so this date is included for illustrative purposes only.) Elec. Code §§ 9282, 9286
August 7 –
21, 2026*3
Submission of
Impartial
Analysis
The city attorney shall prepare an impartial analysis of the measure showing the effect of the measure on the existing law and the operation of the measure. The analysis shall include a statement indicating whether the measure was placed on the ballot by a petition signed by the requisite number of voters or by the governing body of the city. The analysis shall be printed preceding the arguments for and against the measure. The analysis shall not exceed 500 words in length.
Elec. Code § 9281
August 7,
2026
Last Day for the
Measure to be
placed on the
Last day for the City Council to place the measure on the ballot for the November 3, 2026 election (88 days before Election Day). 15 EAST PALO ALTO INITIATIVE QUALIFICATION CALENDAR
NOVEMBER 5, 2026, ELECTION
November 2026
Election
Last day for the City Council to adopt a resolution requesting consolidation of election with statewide election (88 days before Election Day).
Elec. Code §§ 9222, 10403
August 21,
2026*
Submission of
Rebuttal
Arguments
Last day for supporters and opponents to submit rebuttal arguments (10 days from submission of opening argument).
Elec. Code § 9285
August 22
– August
31, 2026*4
Public Inspection
Period
Public inspection period during which petition for writ of mandate can be filed to challenge ballot materials. This 10- calendar day period runs immediately following the deadline for submission of ballot materials, the last day of which is the submission of rebuttal arguments.
Elec. Code § 9295
November
3, 2026
Election Day Election Day
December
__, 2026*
Effective Date (if
passed)
Measure goes into effect 10 days after
the City Council certifies the vote.
Elec. Code § 9217
1 Dates marked with an asterisk (*) are approximate. This calendar is provided as a guideline; there are contingencies and unanticipated events that could alter the timeline. 2 This date assumes that the City Council will hold a meeting on this day. 3 The submission is fixed by resolution, typically either 10 days from the order of election or the day that opening arguments are due to be submitted, but because the statute does not specify a deadline, the date could be fixed as late as the last day to submit rebuttal arguments. 4 It is important for the Clerk to coordinate with the County Registrar of Voters to ensure that the public inspection period is consistent with the Registrar’s printing deadlines.
16 POLICY AND ACTION ITEM 3.2
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: May 12, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Commission Appointments
Recommendation
Make board/committee appointments to the Public Works and Transportation Commission (PWTC), Planning Commission (PC), and Rent Stabilization Board (RSB); and appoint applicants for Regular or Alternate Seats for all such bodies using the selection process recommended by staff.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 1: Promote Housing, Economic and Workforce Development Priority No. 3: Promote Health & Public Safety
Priority No. 4: Ensure Our Financial and Organizational Health Government Code § 84308
Applicability of Levine Act: No
Analysis of Levine Act Compliance: Not applicable
Background
The City Council of the City of East Palo Alto is seeking candidates to make appointments for the following seats:
17 POLICY AND ACTION ITEM 3.2
Rent Stabilization Board appointments for the following terms:
Regular Seat No. 1: Starting on May 31, 2026, Expiring on May 31, 2029 Regular Seat No. 2: Starting on May 31, 2026, Expiring on May 31, 2029 Planning Commission appointments for the following terms:
Regular Seat No. 1: From May 31, 2026, through May 31, 2029 Alternate Seat No. 2: From May 31, 2026, through May 31, 2027 Public Works and Transportation Commission appointments for the following terms:
Regular Seat No. 1: May 31, 2024, through May 31, 2027 (Vacancy) The application period has been held open from April 10 through May 12, 2026; however, these positions remain open until filled. The City accepted applications electronically via the SurveyMonkey platform and offered to assist anyone who needed help submitting the application. The City conducted outreach including in-person efforts and through its social media outlets to ensure a comprehensive approach to the outreach process. Social media outlets included various newsletters disseminated to over 4,000 residents, Facebook ads, and the City website.
Selection Process
In order to ensure an efficient and transparent Brown Act compliant selection process, the procedure for review is as follows:
1. City Council will review the applications attached to the May 12, 2026, agenda.
2. City Council will be provided a voting form at the beginning of the agenda item from the City Clerk.
3. City Council will conduct interviews.
4. City Council will make its selections by ballot vote.
Attachments
1. Rent Stabilization Board Applications (redacted)
2. Planning Commission Applications (redacted)
3. Public Works and Transportation Commission Applications (redacted) 18 Rent Stabilization Board Application 2026
1 / 8
Q1
Name
Jose
Q2
Home Address
Sanchez
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
#1
COMPLETE
Co o Collector: W Web Link 1 (W ) Web Link)
Started: Friday, April 17, 2026 9:39:20 PM y A
Last Modified: Mo F d y A 9 38 P Friday, April 17, 2026 9:41:38 PM Time Spent: S 00:02:188
IP Address: P
19 Rent Stabilization Board Application 2026
2 / 8
Q7
Why would you like to serve on the Rent Stabilization Board? I would like to serve on the Rent Stabilization Board because I believe stable housing is essential to the well-being of families in East Palo Alto. In my work with youth and families, I see how housing instability directly impacts education, health, and overall quality of life.
I am interested in contributing to fair, balanced decisions that reflect the realities of the community. I value the importance of both protecting tenants and recognizing the responsibilities of property owners, and I would approach this role with a commitment to listening, careful review, and thoughtful decision-making.
I am motivated to serve and support a stable and equitable community for all residents. 20 Rent Stabilization Board Application 2026
3 / 8
Q1
Name
Goolrukh A. Vakil
Q2
Home Address
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Respondent skipped this question
Q6
Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
#2
COMPLETE
Co o Collector: W Web Link 1 (W ) Web Link)
Started: Saturday, April 18, 2026 12:39:29 PM y A
Last Modified: Mo Saturday, April 18, 2026 12:45:33 PM u d y A 8 33 P Time Spent: S 00:06:033
IP Address: P
21 Rent Stabilization Board Application 2026
4 / 8
Q7
Why would you like to serve on the Rent Stabilization Board? I would like to continue serving on the Rent Stabilization Board because I believe in service and I care about this city. I feel that because I have served on this board for 20 years, I can contribute to the issues that arise before the board. I am on the Rules and Regulations subcommittee as I have always been; I also teach Law and Ethics in psychology. Often the tenant is considered the underdog and is focused upon, however, I am aware that both sides of a dispute need to be fairly considered. This is also true in the case of ensuring that terms and conditions going forward are fair to both landlord and tenant. I would be honored to continue serving on the Rent Stabilization Board.
Goolrukh A. Vakil
22 Rent Stabilization Board Application 2026
5 / 8
Q1
Name
Stephanie Hinckley
Q2
Home Address
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
#3
COMPLETE
Co o Collector: W Web Link 1 (W ) Web Link)
Started: Sunday, April 19, 2026 10:12:08 PM y A
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Q7
Why would you like to serve on the Rent Stabilization Board? My passion is to help others. My skills in communication and education make me a great asset to this Rent Stabilization board. I would like to mention that I am fluent in Spanish.
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Name
Nimish Vora
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City
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E-mail Address
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Are you available to attend regular Board meetings
scheduled for the second Wednesday of every month at
7:00 pm?
Yes
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Q7
Why would you like to serve on the Rent Stabilization Board? I am a landlord (preferably called "homeowner") of a single family house in East Palo Alto. It is important to have a Balanced Board that will maintain interests and stewardship for both Tenants and Landlords. 26 27
Public Works & Transportation Commission Application 2026 2 / 6
Q7
Why would you like to serve on the Public Works & Transportation Commission? I would like to serve on the Public Works & Transportation Commission because I care deeply about the East Palo Alto community and want to help improve the daily lives of residents. Transportation, road safety, public spaces, and infrastructure affect everyone, and I want to be part of conversations that help make our city safer, cleaner, and more connected for families, students, workers, and seniors.
28 Public Works & Transportation Commission Application 2026 3 / 6
Q1
Name
Fukaeiki Toki
Q2
Home Address
Q3
City
East Palo Alto
Q4
E-mail Address
Q5
Phone Number
Q6
Are you available to attend regular Commission meetings scheduled for the third Wednesday of every month at 5:30 pm?
Yes
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Q7
Why would you like to serve on the Public Works & Transportation Commission? Because I am dedicated and great at communication. I have skills of hard work and many more to offer. 30 Public Works & Transportation Commission Application 2026 5 / 6
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Name
Liz Brimhall
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City
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Are you available to attend regular Commission meetings scheduled for the third Wednesday of every month at 5:30 pm?
Yes
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31 Public Works & Transportation Commission Application 2026 6 / 6
Q7
Why would you like to serve on the Public Works & Transportation Commission? Quick question - I can make 3rd Wednesdays at 5:30, but unsure of the typical length of the meetings as I usually have rehearsals later that night. How long do they run?
I would specifically like to work on improved bike routes and also walking areas in neighborhoods - making sure sidewalks are sufficiently clear so they can be walked upon while at the same time allowing for residents to park appropriately (one wheel on the curve, one off, for instance in my street of Verbena).
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Tonga Victoria Afuhaamango
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City
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Phone Number
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Q6
Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
Q7
Why would you like to serve on the Planning Commission? I currently serve as Vice Chair for Public Works and I think my interests are more aligned with the priorities of the Planning Commission.
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Name
Vivian Berezin
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East Palo Alto
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Q6
Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
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Q7
Why would you like to serve on the Planning Commission? I would love the opportunity to help mold my future child's home into a place they will be proud to call theirs. With a love for sustainable eco-friendliness and a background in architecture I think I have what it takes to bring some insight into these meetings. 35 36
Planning Commission Application 2026
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Q7
Why would you like to serve on the Planning Commission? I am excited about the opportunity to help shape East Palo Alto’s future at a pivotal time. With a General Plan and specific plans already in place that are ready for implementation, I am eager to contribute to making our community more walkable and bikeable— especially for children traveling safely to school. Providing thoughtful input on development projects that advance these goals can lead to meaningful, long-term improvements in quality of life.
I am also motivated to support the creation of more housing in East Palo Alto. Increasing housing supply locally can help reduce overall vehicle miles traveled (VMT), including cut-through traffic, which directly impacts safety, congestion, and environmental outcomes in our community.
Over the past year, I have enjoyed serving as an alternate on the Planning Commission and was trusted to serve as a full voting member at every meeting I attended. This experience has strengthened my understanding of the Commission’s responsibilities and the importance of consistent, well-informed decision-making.
Additionally, I completed the Planning Commissioners Academy, where I gained insight into common challenges and best practices facing planning commissions across California.
Through my role on the San Mateo County Transportation Authority’s Community Advisory Committee, I bring a strong transportation perspective to land use decisions. For example, regional initiatives like the Reimagine Dumbarton project present opportunities to better connect East Palo Alto with neighboring cities. This is particularly important given that vehicle trips between Redwood City and East Palo Alto increased by 40% between 2019 and 2022. I believe integrating transportation and land use planning is critical to building a more connected, sustainable community.
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Isabel Lopez Ysmael
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East Palo Alto
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E-mail Address
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Phone Number
Q6
Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
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Q7
Why would you like to serve on the Planning Commission? One of the great joys of living in East Palo Alto is collaborating with fellow community members to chart a bright path forward for our city. I've served on the Public Works and Transportation Commission for a year and a half, including several months as chair. Now, I'd like to turn my focus to other pressing challenges: solving the housing crisis locally and regionally, representing the needs of our diverse community, and advancing the vision laid out in our General Plan. It would be an honor to work alongside commissioners, city councilors, and staff on the Planning Commission to pursue these priorities. 39 Planning Commission Application 2026
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Name
Ravneel Chaudhary
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Home Address
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City
East Palo Alto ca 94303
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E-mail Address
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Phone Number
Q6
Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
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Q7
Why would you like to serve on the Planning Commission? I would like to serve on the Planning Commission because I care deeply about the future of East Palo Alto and want to help ensure development decisions reflect the needs of the people who actually live here. As a resident who is actively engaged in local issues, I understand the concerns many community members have around housing affordability, displacement, traffic, public safety, environmental justice, and preserving the character of our neighborhoods. I believe thoughtful planning should balance growth with equity and transparency.
I have also taken the time to educate myself on policies and planning issues that directly impact our city. I am familiar with important local measures and policies such as Measure JJ and the City’s Inclusionary Housing Ordinance, and I have been familiarizing myself with East Palo Alto’s General Plan to better understand the city’s long-term vision and development goals. I believe having this knowledge is important in making informed decisions that are both practical and community-centered.
Beyond my interest in planning issues, I bring strong community engagement skills and a willingness to listen to different perspectives before making decisions. I am good at reaching out to community members, uplifting a variety of voices, and helping educate the community on local issues and policies that directly affect residents. I believe commissioners should be approachable, transparent, and thoughtful when weighing projects that may have long-term impacts on the city. I would approach the role with an open mind, a commitment to fairness, and a focus on ensuring community voices are genuinely considered in the planning process.
I also believe the Planning Commission plays an important role in making sure residents have a voice in decisions that shape the city’s future. My goal would be to listen carefully to residents, review projects critically and fairly, and contribute to decisions that strengthen the community for current and future generations.
Serving on the Planning Commission would be an opportunity for me to give back to the city, bring a community-centered perspective to the process, and help make sure East Palo Alto continues moving in a direction that benefits all residents, not just outside interests.
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Luis Rosas
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East Palo Alto
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Phone Number
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Are you available to attend regular Commission meetings scheduled for the second and fourth Monday's of every
month at 7:00 pm?
Yes
#6
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Q7
Why would you like to serve on the Planning Commission? I want to serve on the Planning Commission, so that I could provide my vision and perspective for how East Palo Alto can develop and grow. I care deeply about my community and I seek to also grow and learn on how I can give back to a community which has given me so much. It is also a goal of mine to also collaborate and push the vision of the Council which is representative of the will of the People.
43 PUBLIC HEARING 4.1
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: May 12, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
SUBJECT: Fiscal Year 2026-27 Proposed Budget Session Hearing No. 1 Recommendation
Staff recommends that the City Council receive this presentation and provide feedback on the Fiscal Year 2026-27 proposed budget.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority: Governance, Organizational Strength, and Fiscal Sustainability Background
This report provides an initial overview of the FY 2026-27 Proposed Budget and an opportunity for the City Council to provide feedback on how resources are allocated. The City Council will continue budget discussions at a Study Session on May 21, 2026. An additional discussion is tentatively scheduled for June 2, 2026. Budget adoption is scheduled for June 16, 2026, during a public hearing, as required by City Ordinance (Title 3, Chapter 3.08.080) Department Budget Presentations
Each department will present its proposed budget to the City Council. Presentations not completed on May 12 will be continued to the May 21 Study Session. These sessions provide detailed department-level information and allow the City Council and the public to ask questions and provide input.
44 PUBLIC HEARING 4.1
Departments are scheduled to present in the following order:
1. City Manager Kickoff Message and Budget Overview
2. Community and Economic Development
3. Police
4. City Manager’s Office
5. City Attorney’s Office
6. City Clerk (including City Council)
7. Finance and Non-Departmental
8. Public Works and CIP
9. East Palo Alto Sanitary District (EPASD)
City Council Strategic Priorities Alignment:
The City’s budget is guided by the City Council’s Strategic Priorities and the FYs 2025- 26/2027-28 Work Plan. This helps ensure that limited resources are focused on the community’s most critical needs.
The Strategic Priorities were developed through a comprehensive community engagement process involving residents, stakeholders, and community leaders, and focus on:
Emergency and Disaster Preparedness
Public Infrastructure, Facilities, and Utilities
Livability / Community Quality of Life
Land Use, Economic, and Workforce Development
Housing
Governance, Organizational Strength, and Fiscal Sustainability Civic Engagement
FY 2026-27 represents the second year of the two-year work plan cycle. Staff is focused on implementing these priorities while balancing limited financial and staffing resources. The FY 2026–27 Proposed Budget reflects these priorities through targeted investments.
Community Engagement and Alignment with Resident Priorities:
The FY 2026–27 Proposed Budget reflects the City’s continued commitment to aligning resources with the needs and priorities identified by East Palo Alto residents, including input from the “EPA Talks” initiative and a citywide survey conducted in late 2025.
Residents identified the following as top priorities:
45 PUBLIC HEARING 4.1
Providing safe and clean drinking water
Replacing deteriorating water pipes
Providing safe places for children and teens
Improving storm drains to prevent flooding on City streets Providing an Emergency Operations Center
Survey results indicate strong support for increased investment in infrastructure, community facilities, and public safety.
The FY 2026–27 Proposed Budget incorporates these community-identified priorities through targeted investments in infrastructure, service delivery, and capital planning. These investments are intended to address critical system needs, improve quality of life, and ensure the City continues to respond to the issues that matter most to its residents.
The City will continue to gather community input and use it to guide future budgets and longterm financial planning efforts.
EPASD Budget Integration:
The East Palo Alto Sanitary District (EPASD) has operated as a subsidiary district under the City since October 1, 2024. Its finances are included in the City’s budget; however, the District’s budget is presented as a standalone enterprise fund within the City’s financial plan to maintain transparency and accountability.
A separate EPASD budget document is scheduled to be reviewed by the EPASD Advisory Committee on May 7, 2026, and will be considered for adoption by the City Council acting as the EPASD Board on June 16, 2026.
This approach allows for clear oversight and public accountability specific to the District, while aligning with the City’s financial reporting and appropriation processes. The District will continue to maintain a distinct operational and capital budget and issue separate audited financial statements.
Analysis
FY 2026-27 Budget Overview
The City budget is organized into four primary fund types:
General Fund, which supports core services such as public safety and administration Restricted Funds, which must be used for specific purposes Capital Funds, which support infrastructure and major projects Enterprise Funds, which support fee-based services such as sewer and water operations
46 PUBLIC HEARING 4.1
Citywide Budget Summary
Citywide revenues for FY 2026–27 are projected to total approximately $68.5 million, while expenditures are projected to total approximately $82.9 million. This results in an overall deficit of approximately $14.4 million. This deficit is largely driven by negative net positions in the Restricted and General Funds, which are proposed to be covered through use of reserves.
The projected fund balances by major fund type are:
Restricted Funds: -$14.3 million (deficit)
Capital Funds: $2.1 million surplus
Enterprise Funds: $2.6 million surplus
General Fund: -$4.7 million (deficit)
The table below summarizes the City’s FY 2026-27 proposed budget by fund type.
The Restricted Fund deficit of $14.3 million and Capital Fund surplus of $2.1 million primarily result from timing differences between when revenues are received and when expenditures occur. In many special revenue funds, revenues are collected before the associated program costs are incurred, resulting in temporary deficits or surpluses depending on the timing. In contrast, capital project spending often occurs before the corresponding revenue reimbursements from grant funds are received. However, in FY2026-27, the $6.6 million in Capital Fund surplus is primarily from developer impact fees, which are collected upfront— creating a surplus for the current fiscal year.
The Enterprise Funds include the sewer enterprise funds, which account for EPASD financial activities. The surplus in the Enterprise Funds is driven by sewer enterprise fund developer impact fees ($2.5 million), and Water Service Fund impact fees ($1.2 million).
Description
General
Fund
Restricted
Funds
Capital
Funds
Enterprise
Funds
TOTAL
CITY
FUNDS
Successor
Trust Fund
Total Revenues 35,349 10,974 4,793 17,360 68,475 3,587
Total Expenditures (39,095) (26,263) (2,727) (14,786) (82,872) (5,069) Net Sources / (Uses) (3,747) (15,289) 2,066 2,574 (14,397) (1,482) Net Transfers (989) 989 - - - -
Change in Fund (4,736) (14,300) 2,066 2,574 (14,397) (1,482) Use of Reserve 4,736 14,300 - - 19,036 1,482
FY 2026-27 Proposed - Citywide Funds ($ In 000's)
47 PUBLIC HEARING 4.1
The $4.7 million General Fund deficit is discussed in following sections of this report. More detailed information is available in Attachments 1 and 2.
The Successor Trust Fund budget is developed in accordance with the Redevelopment Obligation Payment Schedule (“ROPS”), which governs the timing and amount of required payments for all enforceable obligations pursuant to State law. The proposed budget reflects the Agency’s planned cash defeasance of the 2015 Tax Allocation Refunding Bonds, which represent the Agency’s final outstanding enforceable obligation. Upon completion of the defeasance, all remaining obligations will be fully satisfied, thereby enabling the wind-down and ultimate dissolution of the Successor Agency, subject to oversight and approval by the Oversight Board and the California Department of Finance.
Key Budget Issues and Approach
The FY 2026–27 Proposed Budget reflects several financial challenges, including rising personnel costs, inflation, increased service demands, and the need for continued investment in infrastructure and technology.
Departments made significant efforts to reduce costs; however, many reductions are not sustainable without affecting service levels. In some cases, departments are deferring needs or absorbing additional workload to maintain services.
The proposed budget takes a constrained approach. It prioritizes maintaining essential services and advancing key City Council priorities, while limiting new spending to critical or one-time needs. Despite these efforts, the City is not able to fully address all infrastructure and facility needs.
Key considerations that shape the proposed budget include:
a. General Fund Condition
b. Available Reserves and Use of Reserves
c. City Council Strategic Priorities
d. Personnel Changes
e. Two-year Capital Budget Update
The remainder of this report is organized by sections that discuss considerations a. through e., above, and provide context for the City’s fiscal strategy. a. General Fund Condition
The FY 2026–27 Proposed General Fund Budget is structurally unbalanced. General Fund revenues are projected to total approximately $35.3 million, while expenditures are projected at approximately $39.1 million. This results in an operating deficit of approximately $3.7 million and a total deficit of $4.7 million after transfers.
This condition reflects a structural imbalance in which ongoing expenditures exceed ongoing revenues. The projected $4.7 million General Fund deficit reflects a combination of revenue 48 PUBLIC HEARING 4.1
adjustments and increased costs. Staff will continue to monitor General Fund performance closely and recommend adjustments as needed to maintain long-term fiscal stability.
Structural General Fund Deficit
Revenue growth has not kept pace with rising costs. Key revenue sources, particularly tax revenues, have grown modestly or remained flat, while expenditures—especially personnel costs, insurance, and inflationary impacts on goods and services—continue to increase at a faster rate.
As a result, the City has experienced a structural General Fund deficit since FY 2020–21.
While recent budgets have been balanced—and in some cases have resulted in year-end surpluses—these outcomes have relied heavily on one-time factors, including federal relief funding, vacancy savings, delayed implementation of professional service contracts, and conservative expenditure management. These measures are not sustainable.
Key factors contributing to the structural imbalance include:
1. Property Tax In-Lieu of VLF Shortfalls: A projected $2.5 million shortfall in FY 2026– 27 due to ongoing impacts of State legislation affecting school funding formulas and vehicle license fee (VLF) allocations. While the State has historically provided backfill payments, recent actions have reduced the backfill to approximately 60% of the shortfall, and no permanent solution has been enacted.
2. Slowing Property Tax Growth: Property tax revenue growth is projected at approximately 3.0% in FY 2026–27, significantly below the historical 10-year average of
7.5%. This slowdown reflects broader housing market conditions and limited new taxable development due to infrastructure constraints, sewer service challenges, commercial real estate market conditions, and delays in key planning efforts such as the Ravenswood Business District Specific Plan.
3. Measure L/JJ Revenue Shift: Following voter approval of Measure JJ in November 2024, approximately $1.7 million in annual landlord business license tax revenues have been redirected from the General Fund to a Special Housing Fund beginning in FY 2025–26. The General Fund retains only up to 20% of this revenue (approximately $340,000) for administrative purposes, resulting in an ongoing net reduction of approximately $1.3 million in flexible General Fund revenues.
4. Weak Transient Occupancy Tax (TOT): TOT revenues remain below pre-pandemic levels due to slow recovery in the travel and hospitality sectors.
5. Flat or Declining Sales Tax: Sales tax growth has remained modest due to persistent inflation, reduced discretionary spending, and ongoing shifts in consumer behavior toward online and service-based spending.
6. Limited Revenue Diversity: The City’s General Fund relies heavily on a small number of economically sensitive revenue sources, including property tax, sales tax, and TOT, increasing exposure to economic volatility.
7. Temporary Reduction in RPTTF Revenues (Cash Defeasance): Redevelopment 49 PUBLIC HEARING 4.1
Property Tax Trust Fund (RPTTF) revenues are a component of property tax revenues and represent tax increment generated from former Redevelopment Agency (RDA) areas, net of pass-through payments to other taxing entities and enforceable obligations. The planned cash defeasance of the Successor Agency’s Tax Allocation Refunding Bonds will result in a temporary reduction of approximately $1.3 million in RPTTF revenues to the General Fund in FY 2026–27. While this action is expected to generate long-term fiscal benefits, including an estimated increase of approximately $1.6 million in ongoing annual revenues beginning in FY 2027–28, it contributes to nearterm revenue pressure.
General Fund Revenue
General Fund revenue is projected to decrease by approximately $0.7 million, or 2.0 percent, compared to the prior year. This decline reflects a mix of economic challenges, policy changes, and evolving market conditions affecting key revenue sources, summarized below:
Property Tax: Revenue is projected to decrease by $767,000 (4.3%). This decline is primarily driven by a reduction in Redevelopment Property Tax Trust Fund (RPTTF) revenues (former RDA incremental property tax) of approximately $1.3 million, resulting from the planned defeasance of the Successor Agency’s Tax Allocation Refunding Bonds, which the City Council authorized on February 24, 2026. This impact is expected to be temporary through FY 2026–27, with property tax revenues projected to increase by approximately $1.6 million annually beginning in FY 2027–28 following completion of the defeasance and dissolution of the Successor Agency.
In addition, growth in assessed property values has slowed significantly—estimated at
3.0% compared to the 10-year average of 7.5%. The projection also excludes any backfill for the loss of property tax in-lieu of VLF revenues experienced in FY 2025–26.
The State omitted property tax in-lieu of VLF backfill payments from its proposed budgets in consecutive years, but added those payments in revised budgets after significant lobbying efforts by East Palo Alto, County of San Mateo, and other cities within the County who rely on these payments to provide government services.
In FY 2024-25; however, the State only provided roughly 60 percent of the backfill owed.
East Palo Alto and other San Mateo County governments are appealing to the State to provide the full FY 2025-26 backfill; however, given State budget challenges, a payment is not certain.
Sales Tax: Revenue is projected to increase by $148,000 (2.6%) compared to the prior year. The FY 2026–27 projection of approximately $5.8 million remains below the $6.0 million achieved in FY 2023–24, reflecting ongoing softness in consumer spending. This trend is driven by persistent inflation and restrictive monetary policy, as well as broader shifts in consumer behavior—from brick-and-mortar retail to online purchases and from goods to service-oriented spending.
Business License Tax: Revenue is projected to increase modestly by approximately $30,000 compared to FY 2025–26. This increase is based on recent trends observed in FY 2024–25 and year-to-date collections. The projection reflects only revenues from 50 PUBLIC HEARING 4.1
regular business activity and excludes Measure JJ-related revenues. Beginning in FY 2025–26, approximately $1.7 million in Measure JJ revenues were shifted from the General Fund to a special revenue housing fund and are no longer reflected in this category.
Interest Income: Revenue is projected to decline by approximately $68,000 due to anticipated reductions in federal interest rates, which are expected to lower returns on the City’s permitted investments. This revenue is reported under the “Use of Money and Property” category in the table below.
Transient Occupancy Tax (TOT): No growth is projected. Collections remain below 90% of pre-pandemic levels, and recent trends suggest ongoing stagnation. Staff will continue monitoring this revenue and adjust projections as new data becomes available.
Revenue growth remains limited and uncertain. The table below shows FY 2025-26 revenue at mid-year and FY 2026-27 projected General Fund revenue:
General Fund Revenue FY 2025-26
Mid-year
FY 2026-27
Proposed Variance
Property taxes $ 17,773,000 $ 17,006,190 $ (766,810)
Sales taxes 5,679,000 $ 5,827,100 148,100
Transient Occupancy Tax 2,200,000 $ 2,200,000 -
Business License Tax 800,000 $ 830,000 30,000
Utility Users Tax 2,094,000 $ 2,160,558 66,558
Other taxes 90,000 $ 140,000 50,000
Licenses, fees and permits 1,552,000 $ 1,725,334 173,334 Charges for services 2,719,000 $ 1,768,289 (950,711)
Fines and forfeitures 495,000 $ 632,500 137,500
Use of money and property 2,010,000 $ 1,941,764 (68,236) Grants and intergovernmental 65,000 $ 65,000 -
Other Miscellaneous Revenues 605,000 $ 1,051,791 446,791 Total GF Revenues $36,082,000 $ 35,348,525 $ (733,475)
General Fund Expenditure
Total General Fund expenditures, including net transfers, are proposed at approximately $40.1 million for FY 2026-27. This amount reflects departmental requests to support ongoing operational services and select strategic initiatives. The proposed budget includes all currently authorized staff positions, including limited-term positions recommended for continuation, but does not assume any new positions. To better provide the level of service the community desires, staff requested new positions for various departments, but the City cannot afford to add head count. Projected expenditures also reflect current economic conditions, including elevated inflationary pressures and the results of prior union agreements. 51 PUBLIC HEARING 4.1
Excluding net transfers, General Fund expenditures are projected to increase by $0.7 million (1.9%) compared to the FY 2025-26 Adopted Budget. Expenditures are increasing primarily due to higher personnel costs, including wages and benefits, as well as increased costs for insurance and other services. Inflation continues to impact the cost of goods and services across departments.
It is also important to note that, in recent years, the City has discontinued its practice of making General Fund contributions to the capital reserve funds in order to maintain operational balance for future capital improvement projects (CIP). While this approach has helped balance the budget in the short term, it limits the City’s ability to fund long-term infrastructure needs.
A summary of General Fund expenditures by department is provided in the following table.
Personnel costs across all departments increased due to merit increases, the Cost of Living Adjustments (COLAs) negotiated in labor agreements and other increased benefits costs. See the summary of the major variances by department below:
City Manager’s Office (incl. Administration, HR, IT, and Community Services): The FY 2026–27 proposed budget reflects a reduction of approximately $1.0 million compared to the prior year. The FY 2025–26 budget included several one-time and strategic priority initiatives, including a community survey and financing options study ($200,000), economic development strategic plan ($125,000), emergency planning and preparedness efforts ($100,000), compensation and classification studies ($100,000), citywide ergonomic assessments ($150,000), and park improvements ($350,000), totaling approximately $1.0 million. Most of these projects have been initiated, and any remaining balances are expected to be encumbered and carried forward through the FY 2026–27 mid-year budget General Fund Expenditure by
Department
FY 2025-26
Adopted
FY 2026-27
Proposed Variance
City Council 272,105 261,352 (10,753)
City Attorney 1,461,060 1,617,805 156,745
City Clerk 581,228 667,379 86,151
City Manager 6,391,444 5,350,822 (1,040,622)
Finance 1,963,136 1,928,635 (34,501)
Community & Economic Development 4,282,954 3,544,234 (738,720) Public Works 6,626,667 6,760,504 133,837
Police 16,387,257 17,583,877 1,196,620
Non-Departmental -
Capital/Technology - 1,158,000 1,158,000
Insurance and Settlements 1,066,347 1,123,373 57,026
Other Non-Departmental 1,990,391 1,959,796 (30,595)
Overhead Allocation (2,647,709) (2,860,620) (212,911)
Sub-total 38,374,880 39,095,159 720,279
Transfers - Operational 874,812 989,268 114,456
Transfers - Capital - - -
Total General Fund Expenditures $ 39,249,692 $ 40,084,427 $ 834,735 52 PUBLIC HEARING 4.1
process.
Community and Economic Development (Incl. Administration, Building, Planning, Housing and RSP): The FY 2026–27 proposed budget reflects a reduction of approximately $739,000 compared to the prior year. The FY 2025-26 budget included a few one-time initiatives and contracts including proactive code enforcement efforts ($150,000), Outside Plan Review and Inspection contracts ($333,000), and Rent Registry ($150,000) totaling approximately $633,000. Most of these projects have been initiated, and any remaining balances are expected to be encumbered and carried forward through the FY 2026–27 mid-year budget process.
Police: the variance ($1.2 million) is largely related to an increase in the dispatch service contract ($0.5 million) and the personnel cost increase resulting from COLAs negotiated in the Police Officer’s Association (POA) labor agreement, regular promotions, and the rising health costs and other benefits.
Capital and Technology:
The FY 2026–27 Proposed Budget includes $1.2 million in one-time funding for technology improvements. These investments include cybersecurity upgrades, system modernization, and improvements to internal systems and public-facing platforms. This reflects initial implementation of the IT Strategic Plan adopted by the Council on April 7, 2026.
These prioritized projects from the IT Strategic Plan are intended to be funded on a onetime basis through the IT Projects Fund (IT Reserve). The total includes approximately $402,000 for Network and Security Projects, which are grouped as a single category to provide flexibility in addressing evolving cybersecurity and infrastructure risks.
The remaining approximately $756,000 supports a range of foundational technology initiatives, including:
Disaster recovery and continuity program enhancements ERP project support and consulting assistance
Financial and operational business process review
Website and intranet modernization, including consulting support GIS assessment and technical expertise
IT governance enhancements
Document management system improvements
Implementation of an electronic procurement (eBid) platform These investments are critical to addressing long-standing technology gaps and advancing the City’s operational capabilities. While these costs are proposed as one-time investments, certain components—such as GIS support and ongoing governance enhancements—may require future ongoing funding as systems are implemented and matured.
More detailed information will be provided by respective department presentations. b. Available Reserves and Use of Reserve
As of June 30, 2026, the General Fund reserve is projected to be approximately $17.8 million, 53 PUBLIC HEARING 4.1
excluding the $11.7 million contingency reserve, which is maintained at approximately 30% of General Fund expenditures in accordance with City policy. The remaining unassigned reserve is available at the City Council’s discretion to address fiscal imbalances and one-time needs.
To balance the FY 2026–27 Proposed General Fund Budget, staff recommend a one-time use of reserves totaling $4.7 million, consisting of $1.2 million from the IT reserve fund and $3.6 million from the General Fund unassigned reserve. This action is projected to reduce the unassigned reserve balance to approximately $14.3 million. The proposed General Fund expenditures include approximately $1.9 million in Strategic Priority projects, which are primarily driven by professional services and consulting engagements. This amount reflects direct project costs only, and excludes related indirect costs such as internal staff time for project management and oversight, and departmental administrative support.
The proposed use of unassigned reserves ($3.6 million) reflects both near-term fiscal pressures and timing-related revenue factors. The General Fund revenue projection does not assume potential backfill of the property tax in-lieu of VLF shortfall from FY 2025–26, which could range from approximately $1.5 million to $2.5 million based on recent State actions. In addition, the City will experience a temporary reduction of approximately $1.3 million in RPTTF revenues in FY 2026–27 due to the planned cash defeasance of Successor Agency bonds, with revenues expected to increase by approximately $1.6 million annually beginning in FY 2027–28.
While the use of reserves is necessary to maintain service levels in the near term, it is not a sustainable long-term solution. Continued reliance on one-time reserves to fund ongoing operations will require structural budget adjustments in future years.
The table below outlines the June 30, 2026 projected reserves by program type, across all governmental fund types.
c. City Council Strategic Priorities
The FY 2026–27 Proposed Budget continues to be developed in alignment with the City General
Fund
CIP Funds Restricted
Funds
Infrastracture Programs $ - $ - $ 17,113,000
Housing Programs $ - $ - $ 17,852,000
Community Programs $ - $ - $ 2,867,000
Information Technology Reserve $ 3,853,000 $ - $ -
Vehicles Equipment Reserve $ 687,000 $ - $ -
Self Insurance Reserve $ 2,273,000 $ - $ -
Capital Projects - 15,789,000 -
Contigency reserve $ 12,073,521 $ -
Unassigned $ 17,881,000 $ - $ -
FUND TYPE
PROJECTED RESERVE AS OF JUNE 30, 2026
54 PUBLIC HEARING 4.1
Council’s adopted FY 2025–2029 Strategic Priorities and the FY 2025–2027 Council Work Plan.
As the City enters the second year of the two-year Work Plan cycle, the focus has shifted from planning and prioritization to implementation of Council-directed initiatives.
Given the City’s ongoing fiscal constraints and limited staffing capacity, the proposed budget prioritizes maintaining essential services while advancing a targeted set of Strategic Priority projects that are already underway or are critical to achieving Council goals. Core services— including public safety, maintenance, housing and anti-displacement programs, and administrative operations—remain fully funded to ensure continuity of service delivery.
The FY 2026–27 Proposed Budget includes funding for select Strategic Priority initiatives, estimated at approximately $4.0 million Citywide, reflecting projects that are feasible within current financial and organizational capacity. However, several additional priorities identified by the Council remain unfunded or partially funded due to resource limitations. As noted earlier, departments are managing these priorities alongside existing service demands, often by deferring other needs or absorbing additional workload.
Staff will continue to monitor progress on Strategic Priority initiatives and provide updates to the City Council through regular reporting and future budget discussions. As implementation progresses, additional resources—both one-time and ongoing—may be required to fully achieve the Council’s long-term priorities.
d. Personnel Changes
Given the ongoing structural deficit in the General Fund, the City is taking a cautious approach to staffing in FY 2026–27. While workload demands and service backlogs demonstrate a true need for additional staff, efforts have been made to limit new position requests and control ongoing personnel costs.
Staff recommends continuing four currently filled limited-term positions in FY 2026-27. These roles support critical services and help advance key Council priorities, without committing to long-term financial obligations. The combined cost of these three positions is $539,000, which is included in the proposed budget.
In addition, Community Services Division has requested to convert Recreation Coordinator’s position to Community Services Supervisor. The proposed reclassification reflects the expanded scope and complexity of community services, including increased programming, facility oversight, and coordination demands of providing services for youth, families, and seniors. The position has evolved beyond a coordinator-level role and now requires supervisory responsibility, program management, and strategic oversight to effectively support growing community needs and service delivery.
All personnel change requests will be discussed during the relevant department budget presentations. This will provide the City Council and the public an opportunity to ask questions and deliberate.
The table below outlines the City Manager’s staffing recommendations:
55 PUBLIC HEARING 4.1
e. Two-Year Capital Budget Update
The Capital Improvement Plan (CIP) serves as the City’s roadmap for maintaining, upgrading, and developing public infrastructure and facilities. It provides a multi-year (typically five- to tenyear) plan for capital projects, major equipment, and studies, including anticipated scope, timing, and funding sources. A comprehensive CIP helps align capital investments with the City’s longrange planning goals and priorities.
The City’s current Ten-Year CIP was originally adopted on September 15, 2020, and subsequently updated and approved by the City Council on May 30, 2024, to reflect new and evolving priorities, including projects identified through Council direction, grant opportunities, and operational needs.
The CIP budget will be presented and considered separately from the operating budget as part of Public Works budget in the second budget session which is scheduled on May 21, 2026. The table below identifies projects scheduled to commence or advance in FY 2026–27 for which appropriation is requested as part of this proposed budget. Ongoing and previously approved projects are not included in this list, as their remaining budgets will be carried forward and incorporated through the FY 2026–27 mid-year budget process.
Title Division Note
Net
FTE
Funding
Source
Estimated
Annual Cost
Limited terms:
Management Analyst II Police Admin Continuation from the current deployment.
Staff seek for one more year extension
1.0 General $ 226,000
Management Analyst I Human
Resources
Continuation from the current deployment.
Staff seek for one more year extension
1.0 General 174,000
Human Resource Technician
I/II
Human
Resources
Continuation from the current deployment.
Staff Seek for one more year extension
1.0 General 139,000
Housing Specialist Housing/RSP Continuation from the current deployment.
Staff Seek for one more year extension 1.0
General (5%),
Housing (45%),
RSP (50%)
121,000
Sub-total limited term 4.0 $ 539,000
Promotion:
Recreation Coordinator to
Community Services Supervisor
Community
Services
Reflects expanded program scope,
increased operational demands, and need
for supervisory oversight to support growing
recreation services
N/A General 42,000
56 PUBLIC HEARING 4.1
Staff will return to the City Council for consideration of contractual approvals for these projects.
It's worth noting that the costs associated to Local CIP fund are funded by the transfers from the General Fund previously authorized by the City Council.
Proposed Budget Documents (Attachment Descriptions)
Attachment 1: Proposed Budget by Fund Type - fund descriptions and budget information for each active fund maintained by the City. It also shows projected reserve balance for each active fund.
Attachment 2: Detailed Budget Information by Division – it includes detailed budget by PROJECT # DESCRIPTION TOTAL
Streets and Transportation Projects:
ST-07 Annual Street Resurfacing Project $2,300,000
ST-09 Bicycle & Pedestrian Improvements $500,000
ST-15 Signage and Striping Improvements $50,000
ST-33 Woodland Ave Street Improvements $700,000
ST-39 Fordham Street Roundabout $75,000
Sub-total Streets & Transportation $3,625,000
Storm Drain Project:
SD-04 Street Sweeping Signage $80,000
Sub-total Storm Drain $80,000
Community Facilities Projects:
FA-03 City Wide - EV Charging Station $580,000
Sub-total Storm Drain $580,000
Water Supply Project:
WS-01B Emergency Water Connects – Palo Alto Park Mutual $150,000 Sub-total Water Supply $150,000
Water Distribution Project:
WD-06 Fire Hydrant Replacement $230,000
Sub-total Water Distribution $230,000
Special Project:
N/A San Francisquito Creek Sediment Removal $800,000
Sub-total Special $800,000
Sewer Projects:
N/A EPASD 1.1 $1,000,000
N/A EPASD 1.2 $1,695,000
Sub-total Sewer $2,695,000
IT Projects:
N/A IT Strategic Plan Projects $1,158,000
Sub-total IT fund $1,158,000
TOTAL FY 2026-27 PROPOSED CIP FUNDING $9,318,000
Local CIP
General Fund IT Reserve
FUNDING SOURCE
Gas tax, Measure A, Measure W, Measure M
TDA grant
Gas tax
Measure A
TDA grant with local match
Local CIP
State grant
Sewer
Sewer
Water capital
Water capital 57
PUBLIC HEARING 4.1
contract and project which make up the total proposed expenditure budget excluding personnel and capital budget.
Fiscal Impact
There is no fiscal impact by this report. The budget is scheduled to be adopted on June 16, 2026.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto. In addition, a notice of public hearing was published on a local newspaper on May 6, 2025.
Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.
Analysis of Levine Act Compliance: Not applicable.
Attachments
1. Proposed Budget by Fund Type
2. Detail Budget Information by Division
58 General Fund
and Internal
Reserves
Special
Revenue
Funds
Capital
Improvement
Funds
Enterprise Funds City Total Successor
Trust Fund GRAND TOTAL
Revenues
Property Tax 17,006,190 1,091,236 - 1,609,934 19,707,361 25,000 19,732,361 Sales Tax 5,827,100 - - - 5,827,100 - 5,827,100
Transient Occupancy Tax 2,200,000 550,000 - - 2,750,000 - 2,750,000 Business License Tax 830,000 1,620,690 - - 2,450,690 - 2,450,690 Utility User Tax 2,160,558 - - - 2,160,558 - 2,160,558
Other Taxes 140,000 3,402,554 - - 3,542,554 - 3,542,554 Licenses, Fees, and Permits 1,725,334 1,502,715 2,771,335 3,745,266 9,744,650 2,500,000 12,244,650 Charges for Services 1,768,289 142,600 - 10,021,571 11,932,460 - 11,932,460 Fines and Forfeitures 632,500 - - - 632,500 - 632,500
Use of Money and Property 1,941,764 1,415,764 791,556 1,679,787 5,828,871 84,436 5,913,307 Grants and Intergovernmental 65,000 1,248,100 1,230,000 - 2,543,100 - 2,543,100 Other Miscellaneous 1,051,791 - - 303,333 1,355,124 - 1,355,124 Total Revenues 35,348,525 10,973,659 4,792,892 17,359,891 68,474,967 2,609,436 71,084,403 Expenditures
City Council 261,352 - - 7,500 268,852 - 268,852
City Attorney 1,617,805 10,700 - 50,600 1,679,105 1,400 1,680,505 City Clerk 667,379 - - - 667,379 - 667,379
City Manager 5,350,822 1,290,000 - - 6,640,822 - 6,640,822 Finance 1,928,635 8,488 72,832 73,500 2,083,455 30,374 2,113,830 Community Development 3,544,234 18,724,499 - - 22,268,732 - 22,268,732 Public Works 6,760,504 2,191,071 170,459 6,209,892 15,331,926 - 15,331,926 Police 17,583,877 200,000 - - 17,783,877 - 17,783,877
Non-Departmental
Capital/Technology 1,158,000 2,800,000 2,285,000 3,075,000 9,318,000 - 9,318,000 Insurance and Settlements 1,123,373 - - - 1,123,373 - 1,123,373 IT Operations 495,864 - 15,040 510,904 - 510,904
Other Non-Departmental 1,463,932 112,561 - 3,627,640 5,204,133 5,500 5,209,633 Overhead Allocation (2,860,620) 925,618 198,832 1,727,128 (9,042) 9,041 - Total Expenditures 39,095,159 26,262,936 2,727,123 14,786,300 82,871,517 46,316 82,917,834 Net Sources / (Uses) (3,746,633) (15,289,277) 2,065,769 2,573,591 (14,396,550) 2,563,120 (11,833,431) Other Financing Sources / (Uses)
Transfers In - 989,268 - - 989,268 - 989,268
Transfers Out (989,268) - - - (989,268) - (989,268)
Net Operating Transfers (989,268) 989,268 - - - - -
Change in Fund Balance (4,735,901) (14,300,009) 2,065,769 2,573,591 (14,396,550) 2,563,120 (11,833,430) Other Changes - - - - - - -
Projected Fund Balance
July 01, 2025 Balance* 17,881,000 37,832,000 17,639,000 37,225,000 110,577,000 (13,944,032) 96,632,968 June 30, 2026 Balance 13,145,099 23,531,991 19,704,769 39,798,591 96,180,450 (11,380,912) 84,799,538 *Excludes certain assets, reserves, and commitments.
CITY OF EAST PALO ALTO
FY 2025-2026 BUDGET BY FUND CATEGORY
59 General Fund
F110
Info Services
Reserve F111
Equipment and
Vehicle Reserve
F112
Insurance
Reserve F113
Development
Pass Through
F117
Eliminating Total
Revenues
Property Tax 17,006,190 - - - - - 17,006,190
Sales Tax 5,827,100 - - - - - 5,827,100
Transient Occupancy Tax 2,200,000 - - - - - 2,200,000
Business License Tax 830,000 - - - - - 830,000
Utility User Tax 2,160,558 - - - - - 2,160,558
Other Taxes 140,000 - - - - - 140,000
Licenses, Fees, and Permits 1,725,334 - - - - - 1,725,334 Charges for Services 1,768,289 - - - - - 1,768,289
Fines and Forfeitures 632,500 - - - - - 632,500
Use of Money and Property 1,941,764 - - - - - 1,941,764 Grants and Intergovernmental 65,000 - - - - - 65,000
Other Miscellaneous 437,991 - - - 613,800 - 1,051,791
Total Revenues 34,734,725 - - - 613,800 - 35,348,525
Expenditures
City Council 253,852 7,500 - - - 261,352
City Attorney 1,412,805 - - 125,000 80,000 1,617,805
City Clerk 552,701 114,678 - - - 667,379
City Manager 4,915,078 435,744 - - - 5,350,822
Finance 1,854,021 74,614 - - - 1,928,635
Community Development 3,019,318 54,916 - - 470,000 3,544,234 Public Works 6,342,101 68,403 350,000 - - 6,760,504
Police 17,081,633 302,244 200,000 - - 17,583,877
Non-Departmental
Major Capital/Technology - 1,158,000 - - - 1,158,000
Insurance and Settlements - - - 1,123,373 - 1,123,373
IT Operations - 495,864 - - - 495,864
Other Non-Departmental 1,463,932 - - - - 1,463,932
Overhead Allocation (2,356,166) (327,897) - (176,557) - (2,860,620) Total Expenditures 34,539,277 2,384,066 550,000 1,071,816 550,000 - 39,095,159 Net Sources / (Uses) 195,449 (2,384,066) (550,000) (1,071,816) 63,800 - (3,746,633) Other Financing Sources / (Uses)
Transfers In - 1,226,066 550,000 1,071,816 - (2,847,882) - Transfers Out (3,837,150) - - - - 2,847,882 (989,268)
Net Operating Transfers (3,837,150) 1,226,066 550,000 1,071,816 - - (989,268) Change in Fund Balance (3,641,701) (1,158,000) - - 63,800 - (4,735,901) Other Changes 63,800 - - - (63,800) - -
Projected Fund Balance
July 01, 2026 Balance* 17,881,000 3,853,000 687,000 2,273,000 - (6,813,000) 17,881,000 June 30, 2027 Balance 14,303,099 2,695,000 687,000 2,273,000 - (6,813,000) 14,303,099 *Excludes certain reserves and commitments
CITY OF EAST PALO ALTO
FY 2026-2027 GENERAL FUND BUDGET
60 Capital
Improvement
F301/303
Parks and
Trails Impact
F305
Public
Facilities
Impact F306
Transportatio
n Impact
F307
RBD-I
Storm Drain
Impact
F308
RBD-O
Storm Drain
Impact
F309
Total
Revenues
Property Tax - - - - - - -
Sales Tax - - - - - - -
Transient Occupancy Tax - - - - - - -
Business License Tax - - - - - - -
Utility User Tax - - - - - - -
Other Taxes - - - - - - -
Licenses, Fees, and Permits - 641,916 1,125,741 737,123 - 266,555 2,771,335 Charges for Services - - - - - - -
Fines and Forfeitures - - - - - - -
Use of Money and Property 723,117 12,381 22,200 14,407 8,257 11,193 791,556 Grants and Intergovernmental 1,230,000 - - - - - 1,230,000 Other Miscellaneous - - - - - - -
Total Revenues 1,953,117 654,297 1,147,941 751,531 8,257 277,748 4,792,892 Expenditures
City Council - - - - - - -
City Attorney - - - - - - -
City Clerk - - - - - - -
City Manager - - - - - - -
Finance 72,832 - - - - - 72,832
Community Development - - - - - - -
Public Works 170,459 - - - - - 170,459
Police - - - - - - -
Non-Departmental
Capital/Technology 2,285,000 - - - - - 2,285,000
Insurance and Settlements - - - - - - -
IT Operations - - - - - -
Other Non-Departmental - - - - - - -
Overhead Allocation 188,608 2,178 2,178 2,289 1,919 1,661 198,832 Total Expenditures 2,716,898 2,178 2,178 2,289 1,919 1,661 2,727,123 Net Sources / (Uses) (763,780) 652,119 1,145,763 749,242 6,338 276,087 2,065,769 Other Financing Sources / (Uses)
Transfers In - - - - - - -
Transfers Out - - - - - - -
Net Operating Transfers - - - - - - -
Change in Fund Balance (763,780) 652,119 1,145,763 749,242 6,338 276,087 2,065,769 Other Changes - - - - - - -
Projected Fund Balance
July 01, 2026 Balance* 15,789,000 272,000 187,000 613,000 385,000 393,000 17,639,000 June 30, 2027 Balance 15,025,220 924,119 1,332,763 1,362,242 391,338 669,087 19,704,769 *Excludes certain reserves and commitments
CITY OF EAST PALO ALTO
FY 2026-2027 CAPITAL PROJECT FUNDS BUDGET
61 Community
Programs
Housing
Programs
Transportation and
Infrastructure
Programs
Total
Revenues
Property Tax - - 1,091,236 1,091,236
Sales Tax - - - -
Transient Occupancy Tax 275,000 275,000 - 550,000
Business License Tax - 1,620,690 - 1,620,690
Utility User Tax - - - -
Other Taxes - 1,677,000 1,725,554 3,402,554
Licenses, Fees, and Permits - 1,502,715 - 1,502,715
Charges for Services - 2,600 140,000 142,600
Fines and Forfeitures - - - -
Use of Money and Property 89,424 669,960 656,379 1,415,764 Grants and Intergovernmental 138,100 - 1,110,000 1,248,100 Other Miscellaneous - - - -
Total Revenues 502,524 5,747,965 4,723,170 10,973,659
Expenditures
City Council - - - -
City Attorney - 10,700 - 10,700
City Clerk - - - -
City Manager 1,290,000 - - 1,290,000
Finance - 2,496 5,992 8,488
Community Development 49,044 18,675,455 - 18,724,499
Public Works 123,563 - 2,067,508 2,191,071
Police 200,000 - - 200,000
Non-Departmental - - - -
Capital/Technology - - 2,800,000 2,800,000
Insurance and Settlements - - - -
IT Operations - - - -
Other Non-Departmental - 14 112,547 112,561
Overhead Allocation 9,236 381,785 534,597 925,618
Total Expenditures 1,671,843 19,070,449 5,520,643 26,262,936 Net Sources / (Uses) (1,169,319) (13,322,484) (797,474) (15,289,277) Other Financing Sources / (Uses)
Transfers In - - 989,268 989,268
Transfers Out - - - -
Net Operating Transfers - - 989,268 989,268
Change in Fund Balance (1,169,319) (13,322,484) 191,794 (14,300,009) Other Changes - - - -
Projected Fund Balance
July 01, 2026 Balance* 2,867,000 17,852,000 17,113,000 37,832,000 June 30, 2027 Balance 1,697,681 4,529,516 17,304,794 23,531,991 *Excludes certain reserves and commitments
CITY OF EAST PALO ALTO
FY 2026-2027 SPECIAL REVENUE FUNDS BUDGET
62 Public Safety
Grants
F213
Federal and
State Grants
F215
Local
Grants
F230
CYSFF
TOT
F231
Total
Community
Programs
Revenues
Property Tax - - - - -
Sales Tax - - - - -
Transient Occupancy Tax - - - 275,000 275,000
Business License Tax - - - - -
Utility User Tax - - - - -
Other Taxes - - - - -
Licenses, Fees, and Permits - - - - -
Charges for Services - - - - -
Fines and Forfeitures - - - - -
Use of Money and Property 14,526 8,949 23,779 42,170 89,424 Grants and Intergovernmental 100,000 38,100 - - 138,100 Other Miscellaneous - - - - -
Total Revenues 114,526 47,049 23,779 317,170 502,524
Expenditures
City Council - - - - -
City Attorney - - - - -
City Clerk - - - - -
City Manager - - 590,000 700,000 1,290,000
Finance - - - - -
Community Development - - 49,044 - 49,044
Public Works - - 123,563 - 123,563
Police 200,000 - - - 200,000
Non-Departmental - - -
Capital/Technology - - - - -
Insurance and Settlements - - - - -
IT Operations - - - - -
Other Non-Departmental - - - - -
Overhead Allocation - - - 9,236 9,236
Total Expenditures 200,000 - 762,607 709,236 1,671,843
Net Sources / (Uses) (85,474) 47,049 (738,828) (392,066) (1,169,319) Other Financing Sources / (Uses)
Transfers In - - - - -
Transfers Out - - - - -
Net Operating Transfers - - - - -
Change in Fund Balance (85,474) 47,049 (738,828) (392,066) (1,169,319) Other Changes - - - - -
Projected Fund Balance
July 01, 2026 Balance* 674,000 1,423,000 47,000 723,000 2,867,000 June 30, 2027 Balance 588,526 1,470,049 (691,828) 330,934 1,697,681 *Excludes certain reserves and commitments
CITY OF EAST PALO ALTO
FY 2026-2027 COMMUNITY PROGRAMS BUDGET
63 Rent
Stabilization
F204
Inclusionary
Housing
F205
Housing
In Lieu
F207
Housing
Assistance
F209
Housing
Commercial
Impact F216
Housing TOT
F218
Measure HH
F219
Housing
Successor
F220
Silicon
Valley
Community
F233
Measure JJ
F235 Total
Revenues
Property Tax - - - - - - - - - - -
Sales Tax - - - - - - - - - - -
Transient Occupancy Tax - - - - - 275,000 - - - - 275,000 Business License Tax - - - - - - - - - 1,620,690 1,620,690 Utility User Tax - - - - - - - - - - -
Other Taxes - - - - - - 1,677,000 - - - 1,677,000
Licenses, Fees, and Permits 852,390 650,325 - - - - - - - - 1,502,715 Charges for Services 2,600 - - - - - - - - - 2,600
Fines and Forfeitures - - - - - - - - - - -
Use of Money and Property 17,352 - 311,233 12,870 - 68,208 209,093 48,235 2,970 - 669,960 Grants and Intergovernmental - - - - - - - - - - -
Other Miscellaneous - - - - - - - - - - -
Total Revenues 872,342 650,325 311,233 12,870 - 343,208 1,886,093 48,235 2,970 1,620,690 5,747,965 Expenditures
City Council - - - - - - - - - - -
City Attorney - - - - - - - 10,700 - - 10,700
City Clerk - - - - - - - - - - -
City Manager - - - - - - - - - - -
Finance - - - - - - 2,496 - - - 2,496
Community Development 649,097 12,200 6,130,275 6,480 - 1,868,775 8,369,847 129,742 - 1,509,039 18,675,455 Public Works - - - - - - - - - - -
Police - - - - - - - - - - -
Non-Departmental
Capital/Technology - - - - - - - - - - -
Insurance and Settlements - - - - - - - - - - -
IT Operations - - - - - - - - - - -
Other Non-Departmental - - - - - - 14 - - - 14
Overhead Allocation 354,148 - 10,728 9,206 - 7,704 - - - - 381,785 Total Expenditures 1,003,245 12,200 6,141,002 15,686 - 1,876,479 8,372,357 140,442 - 1,509,039 19,070,449 Net Sources / (Uses) (130,903) 638,125 (5,829,770) (2,816) - (1,533,271) (6,486,264) (92,207) 2,970 111,651 (13,322,484) Other Financing Sources / (Uses)
Transfers In - - - - - - - - - - -
Transfers Out - - - - - - - - - - -
Net Operating Transfers - - - - - - - - - -
Change in Fund Balance (130,903) 638,125 (5,829,770) (2,816) - (1,533,271) (6,486,264) (92,207) 2,970 111,651 (13,322,484) Other Changes - - - - - - - - - - -
Projected Fund Balance
July 01, 2026 Balance* 306,000 - 5,409,000 401,000 (42,000) 2,642,000 8,273,000 514,000 135,000 214,000 17,852,000 June 30, 2027 Balance 175,097 638,125 (420,770) 398,184 (42,000) 1,108,729 1,786,736 421,793 137,970 325,651 4,529,516 *Excludes certain reserves and commitments
CITY OF EAST PALO ALTO
FY 2026-2027 HOUSING PROGRAMS BUDGET
64 State Gas Tax
F201
Measure A
F202
NPDES
F203
Park in Lieu
F206
Lighting
District
F221
Drainage
District
F222
Measure W
F234
Total
Revenues
Property Tax - - - - 919,058 172,179 - 1,091,236
Sales Tax - - - - - - - -
Transient Occupancy Tax - - - - - - - -
Business License Tax - - - - - - - -
Utility User Tax - - - - - - - -
Other Taxes 1,725,554 - - - - - - 1,725,554
Licenses, Fees, and Permits - - - - - - - -
Charges for Services - - 140,000 - - - - 140,000
Fines and Forfeitures - - - - - - - -
Use of Money and Property 147,084 207,015 13,854 12,104 199,851 38,197 38,273 656,379 Grants and Intergovernmental - 770,000 - - - - 340,000 1,110,000 Other Miscellaneous - - - - - - - -
Total Revenues 1,872,638 977,015 153,854 12,104 1,118,909 210,376 378,273 4,723,170 Expenditures
City Council - - - - - - - -
City Attorney - - - - - - - -
City Clerk - - - - - - - -
City Manager - - - - - - - -
Finance - 1,846 2,300 - - - 1,846 5,992
Community Development - - - - - - - -
Public Works 789,176 - 816,509 - 236,154 225,668 - 2,067,508 Police - - - - - - - -
Non-Departmental
Capital/Technology 2,000,000 550,000 - - - - 250,000 2,800,000 Insurance and Settlements - - - - - - - -
IT Operations - - - - - - - -
Other Non-Departmental 94,272 - 10,461 - 6,098 1,716 - 112,547 Overhead Allocation 171,356 54,574 164,981 1,107 55,942 67,363 19,274 534,597 Total Expenditures 3,054,804 606,420 994,251 1,107 298,194 294,747 271,120 5,520,643 Net Sources / (Uses) (1,182,166) 370,594 (840,397) 10,997 820,715 (84,371) 107,153 (797,474) Other Financing Sources / (Uses)
Transfers In 64,500 - 840,397 - - 84,371 - 989,268
Transfers Out - - - - - - - -
Net Operating Transfers 64,500 - 840,397 - - 84,371 - 989,268 Change in Fund Balance (1,117,666) 370,594 - 10,997 820,715 - 107,153 191,794 Other Changes - - - - - - - -
Projected Fund Balance
July 01, 2026 Balance* 4,253,000 5,533,000 95,000 395,000 3,707,000 1,235,000 1,895,000 17,113,000 June 30, 2027 Balance 3,135,334 5,903,594 95,000 405,997 4,527,715 1,235,000 2,002,153 17,304,794 *Excludes certain reserves and commitments
CITY OF EAST PALO ALTO
FY 2026-2027 INFRASTRUCTURE PROGRAMS BUDGET
65 Water
Lease
F510
Water Capital
F511
Water Meter
F512
Water Capacity
F513
Sub-total
Water
Enterprise
Garbage
Service
F520
Sewer Services
F530
Sewer
Connection
F533
Total
Revenues
Property Tax - - - - - - 1,609,934 - 1,609,934
Sales Tax - - - - - - - - -
Transient Occupancy Tax - - - - - - - - -
Business License Tax - - - - - - - - -
Utility User Tax - - - - - - - - -
Other Taxes - - - - - - - - -
Licenses, Fees, and Permits - - - 1,205,036 1,205,036 - 40,230 2,500,000 3,745,266 Charges for Services 10,000 1,250,000 - - 1,260,000 3,461,565 5,300,006 - 10,021,571 Fines and Forfeitures - - - - - - - - -
Use of Money and Property 536,795 396,577 56,358 20,504 1,010,233 78,513 517,638 73,403 1,679,787 Grants and Intergovernmental - - - - - - - - -
Other Miscellaneous - 23,333 - - 23,333 280,000 - - 303,333 Total Revenues 546,795 1,669,910 56,358 1,225,540 3,498,602 3,820,078 7,467,808 2,573,403 17,359,891 Expenditures
City Council - - - - - - 7,500 - 7,500
City Attorney 7,000 - - - 7,000 - 43,600 - 50,600
City Clerk - - - - - - - - -
City Manager - - - - - - - - -
Finance - - - - - 2,300 71,200 - 73,500
Community Development - - - - - - - - -
Public Works 168,766 5,000 - - 173,766 344,230 5,691,896 - 6,209,892 Police - - - - - - - - -
Non-Departmental -
Capital/Technology - 380,000 - - 380,000 - 2,695,000 - 3,075,000 Insurance and Settlements - - - - - - - - -
IT Operations - - - - - - 15,040 - 15,040
Other Non-Departmental 18,111 - - - 18,111 3,609,529 - - 3,627,640 Overhead Allocation 188,406 56,353 7,590 2,732 255,081 243,210 1,228,837 - 1,727,128 Total Expenditures 382,283 441,353 7,590 2,732 833,958 4,199,269 9,753,073 - 14,786,300 Net Sources / (Uses) 164,512 1,228,556 48,767 1,222,809 2,664,644 (379,191) (2,285,265) 2,573,403 2,573,591 Other Financing Sources / (Uses)
Transfers In - - - - - - - - -
Transfers Out - - - - - - - - -
Net Operating Transfers - - - - - - -
Change in Fund Balance 164,512 1,228,556 48,767 1,222,809 2,664,644 (379,191) (2,285,265) 2,573,403 2,573,591 Other Changes - - - - - - - - -
Projected Fund Balance
July 01, 2026 Balance* 2,961,000 11,075,000 1,638,000 (4,026,000) 11,648,000 1,570,000 23,843,000 164,000 37,225,000 June 30, 2027 Balance 3,125,512 12,303,556 1,686,767 (2,803,191) 14,312,644 1,190,809 21,557,735 2,737,403 39,798,591 *Excludes certain reserves and commitments
CITY OF EAST PALO ALTO
FY 2026-2027 ENTERPRISE FUNDS BUDGET
66 FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Administration (11111) Fund Proposed FY27
53101 Staff Augmentation
110 ▲ Additional Staffing for Special Projects 65,000
Subtotal 65,000
53201 Professional and Technical Services
110 Citywide Lobbying Efforts 166,500
110 CM Discretionary Fund 22,500
110 ▲ ★ Community Surveying/Financial Growth Efforts 45,000 110 ▲ ★ Design and Implement a "Pop-Up"/Sidewalk Vending Policy and Program 10,000 110 ▲ ★ Emergency Planning and Development 60,000
110 Performance Auditors 200,000
110 Policy Development 25,000
110 ▲ ★ Economic Development Support 100,000
111 ▲ ★ IT Master Plan 10,000
111 Other Professional & Technical -
Subtotal 639,000
54990 Other Property Services
110 Wilbur Properties (Gateway) 15,000
Subtotal 15,000
55400 Advertising/Notices
110 Advertising/Notices 2,500
Subtotal 2,500
55410 Printing and Binding
110 Printing and Binding 2,000
Subtotal 2,000
55600 Meeting and Catering
110 City Manager's Office and Department Head retreats 3,000 110 City Wide Events 7,500
Subtotal 10,500
55800 Transportation and Training
110 ACM Professional Development 3,000
110 Assistant to the City Manager Professional Development 4,000 110 City Manager Professional Development 3,000
110 Executive Assistant to the City Manager Training 2,000 110 League of CA Cities Annual Conference 3,600
110 Washington DC Trip 5,000
Subtotal 20,600
55910 Memberships/ Dues
110 ICMA 2,400
110 Leadership Council San Mateo County 2,800
110 Miscellaneous 900
110 MMANC 1,000
110 Sillicon Valley Business Journal 200
110 SVEDA 2,500
Subtotal 9,800
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Administration (11111) Fund Detail Proposed FY27
55920 Community Meetings
110 Community Meetings 4,000
Subtotal 4,000
55990 Other Services
110 ▲ ★ Implement a Shopping Cart Abatement Program 2,000 Subtotal 2,000
60301 General Office Supplies
110 General Office Supplies 2,000
Subtotal 2,000
60208 Fuel
110 Fuel 500
Subtotal 500
60302 Postage and Delivery
110 Postage and Delivery 3,000
Subtotal 3,000
`
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 775,900
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Human Resources (11113) Fund Proposed FY27
53120 County Services
110 Livescan and other professional services 500
Subtotal 500
53201 Professional and Technical Services
110 Recruitment marketing 5,000
110 EEOC Potential Claims (Consultant Support) 100,000
110 Classification (FEHA/ADA) Study 100,000
Subtotal 205,000
53202 Medical Services
110 Pre-employmemt Physical & Drug Testing 30,000
110 Livescan (DOJ) 20,000
Subtotal 50,000
55600 Meeting and Catering
110 December Holiday Party 3,000
110 Halloween/Benefit Fair 1,200
110 HR Orientation 2,000
110 Recruitments/Full Day Panels 3,800
Subtotal 10,000
55800 Transportation and Training
110 CALPELRA Conference Californa Public Employer Labor Relations Assoc. 10,000 110 Caselle 3,500
110 LCW - City wide 6,500
110 PARMA - City wide 5,000
110 SHRM 5,000
Subtotal 30,000
55910 Memberships/ Dues
110 Cal-ICMA 800
110 CALOPPS - Application Tracking System 4,200
110 CALPELRA - Annual Membership 2,410
110 HR Association of San Mateo County (HRA) 625
110 PARMA 1,800
110
Regional Training & Development Consortium For Public Agencies CALOPPS - Application Tracking System 965
110
San Mateo County Employment Relations Consortium - (LCW) Liebert Cassidy Whitmore 3,000
110 Society of Human Resources Management (SHRM) 1,200
Subtotal 15,000
55920 Special Events
110 December Holiday Party 2,000
110 Employee Picnic 2,500
110 Halloween/Benefit Fair 500
110 Health & Wellness Efforts 2,000
110 Other Employee appreciation efforts/events 8,000
Subtotal 15,000
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Human Resources (11113) Fund Detail Proposed FY27
60203 Safety Supplies
110 Refresh Safety Backpacks 3,000
Subtotal 3,000
60301 General Office Supplies
110 General Office Supplies 15,000
Subtotal 15,000
60302 Postage and Delivery
110 Postage and Delivery 500
Subtotal 500
70410 Furniture & Equipment
110 ▲ Citywide Ergonomics Refresh 15,000
Subtotal 15,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 359,00 0
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Community Services (14142) Fund Proposed FY27
54240 Building Maintenance
110 Maintenance 100
Subtotal 100
54250 Landscape/Park Maintenance
110 Landscaping for Publicly owned space - NEW 125,000
Subtotal 125,000
54260 Vehicle Maintenance Service
110 Maintenance Services- for 3 vehicles 3,000
Subtotal 3,000
55300 Communications
110 Communications 5,000
Subtotal 5,000
55400 Advertising/Notices
110 Advertising/Notices 5,000
Subtotal 5,000
55410 Printing and Binding
110 Printing and Binding 2,000
Subtotal 2,000
55600 Meeting and Catering
110 ⟳ Consultant Meetings 1,000
110 ▲★ Development of Youth Commission 4,000
Subtotal 5,000
55800 Transportation and Training
110 California Parks and Recreation Society (CPRS)or Trainings 4,500 110 National Recreation and Parks Association 1,500
Subtotal 6,000
55910 Memberships/ Dues
110 California Parks and Recreation Society (CPRS) 500
110 National Parks & Recreation Association 300
Subtotal 800
55920 Special Events
110 Children's Day 8,000
110 Cinco de Mayo 8,000
110 Juneteenth 8,000
110 Multicultural Event 8,000
110 Summer Programs Park Activation, City Events & Celebrations 350,000 Subtotal 382,000
60103 Equipment Maintenance Supplies
110 Equipment Maintenance Supplies 5,000
Subtotal 5,000
60201 Reference/Text Sets/Subscripti
111 Reference/Text Sets/Subscripti 500
Subtotal 500
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Community Services (14142) Fund Detail Proposed FY27
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 3,000
60202 Uniform & Safety Apparel Total Subtotal 3,000
60203 Safety Supplies
110 Safety Supplies 2,000
Subtotal 2,000
60205 Recreation Supplies
110 Recreation Supplies 2,000
Subtotal 2,000
60208 Fuel
110 Fuel 3,000
Subtotal 3,000
60302 Postage and Delivery
110 Postage 3,000
Subtotal 3,000
70420 Furniture & Equipment (Over $5000)
230 ▲ Stanford Grant for Lighting Equipment - Pending Grant 530,000 Subtotal 530,000
70510 Rolling Stock: Vehicles, Mower, etc.
230 ▲ Truck to move Lighting Equipment for Parks 60,000 Subtotal 60,000
80905 Grants
231 Child/Fam Grants 550,000
231 ⟳★ Youth Commission 50,000
Subtotal 600,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 1,742,400
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / Senior Services (14143) Fund Proposed FY27
53201 Professional and Technical Services
110 ▲ Meal Services - PVIC and Senior Center, Inc. 200,000 Subtotal 200,000
54260 Vehicle Maintenance Service
110 Vehicle Maintence Service for Senior Bus 3,000
Subtotal 3,000
55600 Meeting and Catering
110 Senior Advisory Committee Meetings 3,000
Subtotal 3,000
55800 Transportation and Training
110 Driver Trainings/Requirements (DMV, Licensing) 500
110 Provider Meetings 200
110 ServSafe Certification 200
Subtotal 900
55910 Memberships/ Dues
110 California Association for Coordinated Transporation (CalACT) 750 Subtotal 750
55920 Special Events
110 Senior Tech Trainings 50,000
110 Senior Events and Activities 25,000
Subtotal 75,000
60102 Vehicle Maintenance Supplies
110 Vehicle Maintenance Supplies for Senior Bus 1,500
Subtotal 1,500
60203 Safety Supplies
110 Safety Supplies 1,500
Subtotal 1,500
60209 Other Operating Supplies Total
110 Senior Center Operating Costs - Bldg Maint & Repair 4,500 Subtotal 4,500
80905 Grants
231 Child/Fam Grants - Senior Inc. Grant 100,000
Subtotal 100,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 390,150
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / IT Operations (95952) Fund Proposed FY27
53201 Professional and Technical Services
111 Shamrock Copier Solutions partner 20,000
Subtotal 20,000
54430 Equipment Lease and Rentals
111 Equipment Lease and Rentals 20,000
Subtotal 20,000
54440 Computer Software Lease
111 Adobe Acrobat Professinal DC 9,000
111 ⟳ Barracuda 690 for on-premise backups (every 3yrs) 17,000 111 Barracuda Office 365 protection/backup 17,000
111 DocuSign 24,150
111 Endpoint Protection 5,000
111 MDM Solution 5,000
111 Microsoft (Office 365, AZURE p2, Server) 75,000
111 Multi-factor authentication 10,000
111 Zoom (Citywide) 10,000
Subtotal 172,150
55300 Communications
111 Phone - 11111 5,000
111 Phone - 12121 3,000
111 Phone - 13131 3,500
111 Phone - 14142 2,000
111 Phone - 21211 1,500
111 Phone - 21212 5,000
111 Phone - 21214 1,000
111 Phone - 31313 1,500
111 Phone - 31314 3,500
111 Phone - 31315 3,000
111 Phone - 31777 3,000
111 Phone -10101 2,300
111 Phone -11113 1,500
111 Services - Internet, VOIP 114,650
530 Communications 15,040
Subtotal 165,490
55800 Transportation and Training
111 Transportation and Training 10,000
Subtotal 10,000
70420 Furniture & Equipment (Over$5K)
111 Albert IDS (ongoing cost) 18,000
111 iPads - 31777 264
111 iPads - 31315 5,000
111 Desktop/Laptop refresh (25) 50,000
111 Replacement Servers 10,000
111 Firewalls (Tate, PD, Corp Yard) 30,000
111 iPhone Replacement 5,000
111 Others - Miscellaneous 5,000
Subtotal 123,264
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Manager's Office / IT Operations (95952) Fund Detail Proposed FY27
90310 Overhead Allocation
111 IT Overhead Allocation (327,898)
201 IT Overhead Allocation 12,420
203 IT Overhead Allocation 25,422
204 IT Overhead Allocation 43,234
221 IT Overhead Allocation 1,574
222 IT Overhead Allocation 4,491
301 IT Overhead Allocation 8,647
511 IT Overhead Allocation 17,294
520 IT Overhead Allocation 40,198
530 IT Overhead Allocation 172,937
705 IT Overhead Allocation 1,681
Subtotal -
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 510,904
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CED / Administration (31311)
Fund Proposed FY27
54440 Computer Software Lease
111 CRW Trakit (80%* $25,000) 20,000
Subtotal 20,000
54990 Other Property Services
110 HOA Cummings Loft 12,000
Subtotal 12,000
55400 Advertising/Notices
110 Advertising/ Notices 1,000
Subtotal 1,000
55410 Printing and Binding
110 Printing and Binding 500
Subtotal 500
55600 Meeting and Catering
110 Meeting and Catering, team buildings 1,500
Subtotal 1,500
55800 Transportation and Training
110 Housing California - Director 2,000
110 ICMA Annual Conference - Director/MA 6,000
110 Microsoft Suite basic skills training 500
110 MMANC Annual Conference 1,500
110 MMANC Women's Leadership Summit - MA 130
110 Management/Supervisory Academy 3,500
110 Various workshops and conferences 500
Subtotal 14,130
55910 Memberships/ Dues
110 C/CAG 400
110 MMANC Membership 200
Subtotal 600
55920 Special Events
110 Staff Retreats/21 Elements/County Meetings 1,000
110 Team Building Efforts 2,500
Subtotal 3,500
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 500
Subtotal 500
60203 Safety Supplies
110 Safety Supplies 500
Subtotal 500
60301 General Office Supplies
110 General Office Supplies 6,500
110 ▲ Water Dispenser 250
Subtotal 6,750
Detail
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CED / Administration (31311)
Fund Detail Proposed FY27
70410 Furniture & Equipment (Under $5000)
110 ▲ Cubicle Resources 1,000
Subtotal 1,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 61,980
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Building (31315)
Fund Proposed FY27
53201 Professional and Technical Services
110 ADU Resource Center 34,000
110 Outside Plan Review, Inspections
Subtotal 34,000
54260 Vehicle Maintenance Service
110 Electric Vehicle Maintenance 780
Subtotal 780
54440 Computer Software Lease
111 Bluebeam (33%) 2,403
Subtotal 2,403
55400 Advertising/Notices
110 Advertising/Notices 3,000
Subtotal 3,000
55410 Printing and Binding
110 Printing and Binding 1,500
Subtotal 1,500
55600 Meeting and Catering
110 Building Safety Event 1,000
Subtotal 1,000
55800 Transportation and Training
110 ADA Coordinator Conference - Building Official 1,250 110 CALBO ABM - Building Official 5,000
110 CALBO Education Week - 2nd Permit Technician 1,550
110 CALBO Education Week - Building Inspector 1,300
110 CALBO Education Week - Chief Building Official 1,600 110 CALBO Education Week - Permit Technician 1,300
110 Certified Access Specialist (CASp) SB1608 & SB1186 - Building Official 1,500 110 ICC Conference - Building Official & Staff 5,000
110 PBIG/CALBIG/CACEO/ASCE/ACI/NFPA 2,500
Subtotal 21,000
55820 Tuition Reimbursement
110 Tuition Reimbursement 2,000
Subtotal 2,000
55910 Memberships/ Dues
110 Americans with Disabilities Act (ADA) Coordinator - Building Offcial/Building Inspector 300 110 California Access Specialist Institute - Building Official/Building Inspector 350 110 California Association of Code Enforcement Officers - All 400 110 California Building Inspectors Group - All 250
110 California Building Officials (CALBO) - Building Official/Staff 300 110 IAPMO - International Assoc. of Plumbing,Mechanical Officials - Building Official/Staff 400 110 International Code Council - Building Official/Staff 1,000 110 Tri-Chapter of ICC - Building Official 500
Subtotal 3,500
Detail
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Building (31315)
Fund Detail Proposed FY27
55920 Special Events
110 Meeting with Fire & Police 1,500
Subtotal 1,500
55990 Other Services
111 ▲ Inspection Software 24,000
Subtotal 24,000
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 2,000
Subtotal 2,000
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 3,500
Subtotal 3,500
60203 Safety Supplies
110 Safety Supplies 3,000
Subtotal 3,000
60208 Fuel
110 Fuel 1,500
Subtotal 1,500
60302 Postage and Delivery
110 Postage and Delivery 650
Subtotal 650
70410 Furniture & Equipment (Under $5000)
110 ▲ Repairs 1,000
111 Ipad** -
Subtotal 1,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 106,33 3
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Planning (31314)
Fund Proposed FY27
53101 Staff Augmentation
110 ▲★ Intern for GIS mapping 10,500
Subtotal 10,500
53130 Stipends
110 Planning Commission Stipends 6,000
Subtotal 6,000
53201 Professional and Technical Services
110 ▲★ General Plan Update, GIS Consultants, Outside On-Call Consultants, Specialist Code Advice 200,000 117 MCA CEQA Services 200,000
117 MCA Engineering 210,000
117 Other MCA Planning Services 60,000
Subtotal 670,000
54260 Vehicle Maintenance
110 Vehicle Maintenance 500
Subtotal 500
54440 Computer Software Lease
111 Bluebeam subscription for marking up plan sets virtually (33%*$7,280) 2,763 111 Environmental Systems Research Institute (ESRI Inc) - GIS 5,750 Subtotal 8,513
55400 Advertising/Notices
110 Advertising/Notices 10,000
110 ▲ Update Safety Element and Environmental Justice Element (communication)* 2,000 Subtotal 12,000
55410 Printing and Binding
110 Printing and Binding 1,500
Subtotal 1,500
55600 Meeting and Catering
110 Meals for Commission Meetings 5,600
Subtotal 5,600
55800 Transportation and Training
110 Bay Area Planning Director Meetings 200
110 California Planning Association Conference 6,000
110 CEQA-Intro and Advanced Class 1,000
110 CLE CEQA Update 1,790
110 Clerk Training 500
110 Planetizen Training 1,300
110 Planning Commissioner Academy 6,000
Subtotal 16,790
55910 Memberships/ Dues
110 American Planning Association (AICP/APA certification) 3,000 110 MMANC 95
Subtotal 3,095
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 300
Subtotal 300
60203 Safety Supplies
110 Safety Supplies 600
Subtotal 600
Detail
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Planning (31314)
Fund Detail Proposed FY27
60302 Postage and Delivery
110 Postage and Delivery 450
Subtotal 450
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 735,848
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Housing (31777)
Fund Proposed FY27
53101 Staff Augmentation
110 ▲ Staff Augmentation 23,000
218 ▲ Staff Augmentation 45,000
Subtotal 68,000
53201 Professional and Technical Services
110 21 Elements Shared Housing Staff Program 40,667
207 ⟳ EPACANDO BMR Monitoring 15,224
209 ⟳ AmeriNat BMR Loan Servicing (72%) 6,480
218 ▲★ MHR Grants Admin Costs (15% 45,000
218 ▲★ Major Home Repairs Grants 255,000
218 ▲★ Major Home Repairs Admin Cost (20%) 200,000
218 ▲★ Major Home Repairs Loans 300,000
219 ⟳★ Measure HH 1,100,000
220 ⟳ AmeriNat BMR Loan Servicing (28%) 2,520
220 ⟳ EPACANDO BMR Monitoring ( ($80%) 60,896
235 ⟳ Anti-Displacement Services - CLSEPA (15% Admin) 25,500 235 ⟳ Anti-Displacement Services - Samaritan House ($2K Other Program Costs + 15% Admin)** 35,000 235 ⟳ Anti-Displacement Services - WeHOPE ($2K Other Program Costs + 15% Admin) 35,000 235 ⟳ Anti-Displacement Legal Services - CLSEPA & Legal Aid (Other Program Costs + 15% Admin) 292,500 235 ⟳ Direct Rental Assistance - CLSEPA & Legal Aid SMC 115,000 235 ⟳ Direct Rental Assistance - CLSEPA 170,000
235 ⟳ Direct Rental Assistance - WeHOPE 218,000
235 ⟳ Direct Rental Assistance - Samaritan House 218,000 235 ⟳ HDL Discovery 70,000
Subtotal 3,204,787
55400 Advertising/Notices
205 Advertising/Notices 6,200
205 ▲★ Mailers - Inclusionary Housing 6,000
219 Advertising/Notices 200
235 ▲★ Advertising/Notices 6,000
Subtotal 18,400
55600 Meeting and Catering
235 ▲★ 1 policy-related community meeting 1,000
Subtotal 1,000
55800 Transportation and Training
110 Housing California Conference 5,000
110 Miscellaneous Training (i.e. NPH, ULI, etc.) 7,500
Subtotal 12,500
55910 Memberships/ Dues
110 21 Elements Dues 3,200
110 HIP Housing Dues 2,500
110 Individual Dues (e.g. HLC, NPH) 200
220 HEART Dues 9,267
Subtotal 15,167
92120 Loan Advances
207 ▲ Affordable Housing Preservation Fund 2,050,000
207 ▲ Affordable Housing Production NOFA ($12M total) 4,000,000 218 ▲ Affordable Housing Production NOFA ($12M total) 1,000,000 219 ▲ Affordable Housing Production NOFA ($12M total) 7,000,000 230 ▲ County Equity Innovation Fund - Preservation Funding 49,044 Subtotal 14,099,044
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 17,418,898 Detail
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Rent Stabilization (31313) Fund Proposed FY27
53101 Staff Augmentation
204 ⟳ Staff Augmentation 54,000
Subtotal 54,000
53130 Stipends
204 Rent Stabilization Board Stipends 2,500
Subtotal 2,500
53201 Professional and Technical Services
204 Implementation Ordinance Amendments 2,500
204 Hearing Examiners - Eichner, RFP, Roush 81,000
204 Mediators 2,000
Subtotal 85,500
54410 Land and Building Lease and Rentals
204 CH Lease 5% 11,686
204 CH Security 1,437
Subtotal 13,123
55400 Advertising/Notices
204 Advertising/Notices 1,000
Subtotal 1,000
55410 Printing and Binding
204 Printing and Binding 20,000
Subtotal 20,000
55600 Meeting and Catering
204 Meeting and Catering 2,500
Subtotal 2,500
55800 Staff Training and Transportation
204 California Rent Stabilization Convening - SoCal 1,400 204 Housing California Conference 7,200
204 MMANC - Annual Conference 2,000
Subtotal 10,600
55910 Memberships/ Dues
204 California Rent Stabilization News 1,500
204 MMANC 95
204 Non-Profit Housing Association 200
Subtotal 1,795
60209 Other Operating Supplies
204 Other Operating Supplies 350
Subtotal 350
60301 General Office Supplies
204 General Office Supplies 1,000
Subtotal 1,000
Detail
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : CEDD / Rent Stabilization (31313) Fund Detail Proposed FY27
60302 Postage and Delivery
204 Postage and Delivery 4,000
Subtotal 4,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 196,368
FY27
Expense Detail request (Excl. Payroll)
Department / Division : Finance / Finance (13131)
Fund Proposed FY27
53201 Professional and Technical Services
110 ▲★ Develop a 10-Year Fiscal Strategy and Address the Structural Deficit 75,000 110 ▲★ Municipal Advisory Services for Financing options 250,000 110 SB90 Reporting 10,000
111 Caselle 70,000
111 Credit Card monthly fee 1,548
203 NPDES Data services Tax roll 2,300
219 Professional and Technical Services 650
520 Garbage Data services Tax roll 2,300
705 SA Debt covenants, RDA Analysis, Willdan 3,732
Subtotal 415,530
53210 Audit Services
110 ACFR Statistics support 5,000
110 Bartel (GASB 68) = Foster Foster 2,100
110 GF Audit 75,000
110 GFOA ACFR application fee 1,000
110 STARS support 2,500
110 SUTA support 2,500
202 Measure A Audit 1,846
219 Measure HH Audit 1,846
234 Measure W Audit 1,846
530 Audit 20,600
530 Bartel (GASB68) Report 3,300
530 County PPT Fees 10,000
530 OPEB Actuarial Study (2 Reports) 5,000
530 ▲★ EDS Tax Roll Consultant 30,000
530 Data Service Tax Roll 2,300
705 Audit 3,102
Subtotal 167,940
54440 Information Technology
111 Gov.invest - Pension Forecasting 3,066
Subtotal 3,066
55400 Advertising/ Notices
110 Advertising/ Notices - Budget Hearing Notices 500
Subtotal 500
55410 Printing and Binding
110 Printing and Binding - Budget Booklet 8,000
Subtotal 8,000
55600 Meeting and Catering
110 Budget Kick-off meeting 500
110 Meeting and Catering - Department Retreat 2,000
Subtotal 2,500
55800 Transportation and Training
110 Annual Payroll Update 1,000
110 California Municipal Treasurers' Conference 1,000
110 CSFMO Chapter Meetings, Webinars 1,000
110 CSMFO, Annual Conference - Calif. Society of Municipal Finance Officers 7,500 110 Webinars, Single Audit, CPE, Other 6,000
Subtotal 16,500
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : Finance / Finance (13131)
Fund Detail Proposed FY27
55910 Memberships/ Dues
110 American Payroll Association (APA) 600
110 CA Board of Accountancy (CPA License) 500
110 CA Municipal Treasures Association 300
110 CA Society of Finance Officer (CSMFO) 750
110 California CPA Society 785
110 Goc't Finance officers association (GFOA) 750
110 HBR, other 500
Subtotal 4,185
55990 Other Services
110 Other Services - Loomis, Paper Shredding 36,000
Subtotal 36,000
60301 General Office Supplies
110 General Office Supplies 3,500
Subtotal 3,500
60302 Postage and Delivery
110 Postage and Delivery - FedEx 800
Subtotal 800
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 658,521
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : Non-Departmental / Non-Departmental (95951) Fund Proposed FY27
53120 County Services
110 SMC Property Tax Admin Fee 79,235
203 SMC Property Tax Admin Fee 10,005
219 SMC Property Tax Admin Fee 14
221 SMC Property Tax Admin Fee 6,098
222 SMC Property Tax Admin Fee 1,716
520 SMC Property Tax Admin Fee 9,529
Subtotal 106,597
53201 Professional and Technical Services
110 Business License Tax Admin - General 30,000
Subtotal 30,000
54410 Land and Building Lease and Rentals
110 Card key 9,000
110 Lease (CH) 222,029
110 Security (CH) 27,293
Subtotal 258,322
54430 Equipment Lease and Rentals
110 Equipment Lease and Rentals 9,000
Subtotal 9,000
54910 Garbage Services-BFI
520 Garbage Services-BFI 3,600,000
Subtotal 3,600,000
54990 Other Property Services
110 Property tax - Corp Yar insurance and GF tax 25,846 110 Property tax - Sewer & CDA at 1765 East Bayshore Road 114-450-030 2,979 110 Property tax - Sewer at 1798 Bay Road 063-231-250 762 110 Property tax - Sewer at 1960 Tate 063-665-020/ 063-676-02088 4,268 110 Property tax - Sewer at 2277 University Ave 063-302-460 762 110 Property tax - Sewer at East Palo Alto 063-514-010 660 110 Property tax - Sewer at East Palo Alto 063-514-030 660 110 Property tax - Sewer at East Palo Alto 063-680-090 660 110 Property tax - sewer&CDA 1950 Bay road 063-240-490 36,691 203 Other Property Services 456
510 Property tax - Corp Yard F510 tax - Reimb to Property Owner 911 510 Quarterly pass thru to Veolia 17,200
Subtotal 91,855
55210 Premiums
113 Liability 990,554
113 Property 132,819
Subtotal 1,123,373
55910 Memberships/ Dues
110 Citywide CCAG Dues - GF 13,743
110 League of CA Cities (Transfered from 11111 in FY26) 14,431 Detail
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : Non-Departmental / Non-Departmental (95951) Fund Detail Proposed FY27
201 CCAG Trasportation, Congestion Relief - Gas tax portion 94,272 Subtotal 122,446
55940 Joint Powers Authority Dues
110 Joint Powers Authority Dues 985,913
Subtotal 985,913
80110 Principal
706 Principal 5,022,485
Subtotal 5,022,485
80210 Bank Charges
705 Bank Charges 5,500
Subtotal 5,500
90010 Transfers Out
110 Transfers Out 3,837,150
Subtotal 3,837,150
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : Non-Departmental / Non-Departmental (95951) Fund Detail Proposed FY27
90310 Overhead Allocation
110 General Overhead Allocation (2,356,166)
113 Insurance Allocation (176,557)
201 Insurance Allocation 6,688
201 Overhead Allocation 152,248
202 Overhead Allocation 54,574
203 Overhead Allocation 125,872
203 Insurance Allocation 13,688
204 Overhead Allocation 287,634
204 Insurance Allocation 23,280
206 Overhead Allocation 1,107
207 Overhead Allocation 10,728
209 Overhead Allocation 9,206
218 Overhead Allocation 7,704
221 Overhead Allocation 53,521
221 Insurance Allocation 847
222 Overhead Allocation 60,454
222 Insurance Allocation 2,418
231 Overhead Allocation 9,236
234 Overhead Allocation 19,274
301 Overhead Allocation 175,305
301 Insurance Allocation 4,656
305 Overhead Allocation 2,178
306 Overhead Allocation 2,178
307 Overhead Allocation 2,289
308 Overhead Allocation 1,919
309 Overhead Allocation 1,661
510 Overhead Allocation 188,406
511 Overhead Allocation 29,747
511 Insurance Allocation 9,312
512 Overhead Allocation 7,590
513 Overhead Allocation 2,732
520 Overhead Allocation 181,368
520 Insurance Allocation 21,644
530 Overhead Allocation 962,782
530 Insurance Allocation 93,118
705 Overhead Allocation 6,456
705 Insurance Allocation 905
Subtotal -
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 15,192,641
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : Police / Administration (41411)
Fund Proposed FY27
53120 County Services
110 SMC Dispatch Services 1,498,054
110 SMC Citation Pass-Through 125,000
110 SMC Animal Control Services 650,000
110 SMC Animal Control Bond Payment 70,000
110 SMC Crime Lab 150,000
110 SMC- District Attorney- RIMS Interface 3,000
110 SMC Message Switch 15,000
Subtotal 2,511,054
53201 Professional and Technical Services
110 Briefing Room- Patrol 1,963
110 CORA 9,500
110 Critcial Incident Videos Productions 30,000
110 ★ Expand Parking Enforcement Capacity 410,000
110 Genesys 2,400
110 Lexipol- Duty & training manual policy 12,547
110 Mutual Aide Radio Services 6,500
110 PD Web Page 10,000
110 PowerDMS- FTO software 3,355
110 Pre-employment Background Investigations 31,200
110 Pre-employment psychological testing 15,000
110 Promotional Testing Services 10,000
110 Resilience Crime Tip Line 5,500
110 Shot-Spotter License 62,000
110 SMC - Dispatch - ShotSpotter Agreement 5,000
110 SMC- Sheriffs - Range Fee 7,500
110 Star Vista 21,500
110 Turbo Data Citation Processing 118,480
110 Vector Solutions-Scheduling 7,200
111 Flock 92,000
Subtotal 861,645
53202 Medical Services
110 Medical Services/Victims 5,500
Subtotal 5,500
54240 Building Maintenance
110 Building Maintenance 4,000
Subtotal 4,000
54260 Vehicle Maintenance Service
110 Image Auto 150,000
110 PD Cars equipment, warranties - MDT's 17,000
110 Police Towing for 2-companies 37,000
110 Vehicle system, parts, services 5,500
111 PD Cars equipment, warranties - MDT's 17,000
Subtotal 226,500
54410 Land and Building Lease and Rentals
110 141 Demeter 200,866
110 219 Demeter 79,152
Subtotal 280,018
54430 Equipment Lease and Rentals
111 Axon Contract Renewal - Camera Lease, Subscription, Interview Room 162,744 Subtotal 162,744
Detail
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : Police / Administration (41411)
Fund Detail Proposed FY27
54440 Computer Software Lease
111 SunRidge - Rims 15,500
Subtotal 15,500
55300 Communications
111 Communication Services 15,000
Subtotal 15,000
55410 Printing and Binding
110 Printing and Binding 7,500
Subtotal 7,500
55600 Meeting and Catering
110 Community Policing Meetings 10,000
110 PD Special Operations Catering 9,375
Subtotal 19,375
55800 Transportation and Training
110 International Assoc. of Chiefs of Police 12,000
110 Leadership/Management Training 9,000
110 Property & Evidence Training 6,000
110 Records Training 6,000
110 Training for New Police Personnel 40,000
110 Wellness Training & Services 10,000
110 Women Leaders 10,000
Subtotal 93,000
55810 Advanced Training
110 CORE POST (Adv/Cultural) 15,500
110 Instructor (POST) 5,000
110 Investigations and Gang Training (POST) 10,000
110 Tactical Training (POST) 24,000
Subtotal 54,500
55910 Memberships/ Dues
110 California Police Chiefs Association (CPCA) 1,500
110 CCJWSA 300
110 CCUG 300
110 CLEARS 300
110 International Association of Chiefs of Police (IACP) 825 110 International Conference of Police Chaplains (ICPC) 2,500 110 San Mateo County Police Chiefs and Sheriffs Association 2,250 110 The One Hundred Club of San Mateo County 1,250
Subtotal 9,225
55920 Special Events
110 Community Policing and Special Events 10,000
110 Special Events - Holidays, Back-to-School, etc. 10,000 Subtotal 20,000
55940 Joint Powers Authority Dues
110 San Mateo county Public safety communication 50,000 110 San Mateo county Sheriff 30,000
Subtotal 80,000
55990 Other Services
110 Car Wash 6,000
110 Fast Track 7,800
FY27
Expense Detail request (Excl. Payroll)
Department/ Division : Police / Administration (41411)
Fund Detail Proposed FY27
Subtotal 13,800
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 1,000
Subtotal 1,000
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 40,000
Subtotal 40,000
60203 Safety Supplies
110 Safety Supplies 12,500
Subtotal 12,500
60204 AMMO & Firearms
110 AMMO & Firearms 23,500
Subtotal 23,500
60207 Utilities
110 Utilities 85,000
Subtotal 85,000
60209 Other Operating Supplies
110 Other Operating Supplies 10,000
Subtotal 10,000
60301 General Office Supplies
110 General Office Supplies 40,000
Subtotal 40,000
60302 Postage and Delivery
110 Postage and Delivery 1,500
Subtotal 1,500
70510 Rolling Stock: Vehicles, Mower, etc.
112 (2) Police Patrol Vehicles with Equipment 200,000
Subtotal 200,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 4,792,861
FY27
Expense Detail request (Excl. Payroll)
Department / Division : Police / Operations (41412)
Fund Proposed FY27
53201 Professional and Technical Services
213 ▲ Police Crisis Clinician (On-Site) 200,000
Subtotal 200,000
60208 Fuel
110 Fuel 200,000
Subtotal 200,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 400,000
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : Police / Investigation (41413)
Fund Proposed FY27
53201 Professional and Technical Services
110 Bosch Systems 3,500
110 CDR Software - Documentation System 1,200
110 CID Callyo - Wire Services 6,000
110 CID Car Rental for Investigations 2,000
110 CID Cellbrite UFED Touch 10,000
110 CID Integrity Tracking System 5,000
110 CID Net Transcript 2,000
110 CID Richmond Crime Labs 20,000
110 Crash Data Group Inc. 1,200
110 FirstTwo Inc-CID 5,400
110 Forensic Logic - Soundthinking (Crime Tracer) 5,058 110 Keller Center/Medical Costs 40,000
110 Lexis Nexis - Report System Annual 8,800
110 Sketch Artist 2,000
110 T-Mobile Pen Locate 2,000
Subtotal 114,158
60210 Undercover Fund
110 Undercover Fund 10,000
Subtotal 10,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 124,158
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Attorney / CAO (12121)
Fund Proposed FY27
53201 Professional and Technical Services
110 Legal Research Service (Westlaw) 33,000
Subtotal 33,000
53210 Legal and Accounting Services
110 Outside legal expertise - Code Enforcement Cases (from Bldg) 15,000 110 Outside legal expertise - General 95,000
110 Outside legal expertise - Investigation (From HR) 82,940 110 Outside legal expertise - Investigation 65,000
110 Outside legal expertise - Labor Employment (From HR) 93,600 110 Outside legal expertise - Union Negotiations (From HR) 75,000 110 Outside legal expertise - PD Investigation 52,000
110 Outside legal expertise - PW Litigation 150,000
113 Outside legal expertise - Litigation 50,000
117 Outside legal expertise - Developer Reimbursement Agreements 80,000 220 Outside legal expertise - SA Housing 7,000
220 Outside legal expertise -BMR Monitoring (Curry) 3,700 510 Outside legal expertise - Water Matters 7,000
530 Legal and Accounting Services - Legal Advise-Colantuono 41,600 705 Outside legal expertise - SA Capital 1,400
Subtotal 819,240
55230 Settlements/Judgements
113 Settlements 75,000
Subtotal 75,000
55410 Printing and Binding
110 Printing and Binding 300
Subtotal 300
55600 Meeting and Catering
110 Meeting and Catering 250
Subtotal 250
55800 Transportation and Training
110 BACA & Municipal Law Meetings (Monthly) 500
110 Land Use/Pitchess Seminars - registration, mileage travel 850 110 League of California Cities Annual Conference 4,000 110 League of California Cities Seminars (as needed) 900 110 League of California Cities, City Attorneys Conference 1,500 110 Legal Secretary Courses (2) 500
110 Other seminars and workshops 3,200
530 Special District Conference 2,000
Subtotal 13,450
55910 Memberships/ Dues
110 State Bar of California 1,800
Subtotal 1,800
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Attorney / CAO (12121)
Fund Detail Proposed FY27
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 2,000
Subtotal 2,000
60301 General Office Supplies
110 General Office Supplies 1,000
Subtotal 1,000
60302 Postage and Delivery
110 Postage and Delivery 250
Subtotal 250
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 946,290
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Clerk's Office / Clerk Services (11112) Fund Proposed FY27
53120 County Services
110 ▲★ Potential Ballot Measure - NEW 140,000
Subtotal 140,000
53201 Professional and Technical Services
110 Cultural Bridges for Translation Services (Citywide) 20,000 110 Document Shredding 5,000
110 ▲★ Implement Sister City and Cultural Exchange Initiative 20,610 110 Mass Mailers 30,000
110 Mid-Peninsula Media Center for Hybrid Meetings 4,000 111 AI Minutes Software 1,500
Subtotal 81,110
54440 Computer Software Lease
111 AMS Annual - Granicus (Cloud-based) 21,690
111 ★ City Website Update 45,000
111 MCCi (Laserfiche) 7,000
111 Mass Email Software 1,000
111 Municipal Code Host and Update 6,300
111 NextRequest/ PRA software 11,000
111 Social Media Accounts/ Hootsuite 1,188
111 Website Hosting - CivicPlus 20,000
Subtotal 113,178
55300 Communications
110 Communications 2,000
Subtotal 2,000
55400 Advertising/Notices
110 Social & Print Media Advertising (Facebook Ads)
110 Advertising/ Notices 2,000
Subtotal 2,000
55800 Transportation and Training
110 CA Association of Public Information Officers 1,250 110 CA City Clerks Association Div - Quarterly Meetings 250 110 City Clerks Annual Conference 1,000
110 City Clerks New Law and Elections Conference 1,000
110 Professional Development Training/Seminars 500
Subtotal 4,000
55910 Memberships/ Dues
110 CAPIO 275
110 City Clerks Association of California 130
110 International Institute of Municipal Clerks 210
110 National Notary Association 110
110 PRSA 275
Subtotal 1,000
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : City Clerk's Office / Clerk Services (11112) Fund Detail Proposed FY27
60201 Reference/Text Sets/Subscriptions
110 Netfile 3,000
Subtotal 3,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 343,28 8
FY27
Expense Detail request (Excl. Payroll)
Department / Division : Council / (10101)
Fund Proposed FY27
53201 Professional and Technical Services
110 ⟳ City Attorney/City Manager Evaluations (every 3 years) 30,000 110 Council Priorities or Team Building (MRG) 15,000
110 ⟳ Headshots (Bi-annual) 1,000
Subtotal 46,000
55410 Printing and Binding
110 Printing & Binding 500
Subtotal 500
55600 Meeting and Catering
110 Meeting and Catering 7,000
Subtotal 7,000
55800 Transportation and Training
110 Annual Washington DC Trip 7,000
110 CA League of California Cities - Peninsula Quarterly Meetings 1,000 110 CA League of Cities - Mayors & Council Members Advanced Leadership Workshops 1,200 110 CA League of Cities - Mayors & Council Members Exec Forum 1,000 110 Joint Venture Silicon Valley - State of the Valley 750 110 National League of Cities - Summit 2,850
110 San Mateo County Regional Issues Seminar (Organized by Redwood City Chamber of Commerce) 1,200 110 U.S. Conference of Mayors 5,000
530 Training for board members 7,500
Subtotal 27,500
55910 Memberships/ Dues
110 ABAG Membership 10,362
110 National League of Cities 2,000
110 SFO Round Table Membership Dues 1,500
Subtotal 13,862
55920 Special Events
110 Special Events - State of the City, Community Sponsorship, Special Meetings 10,000 Subtotal 10,000
60301 General Office Supplies
110 General Office Supplies 1,000
Subtotal 1,000
70410 Furniture & Equipment under ($5K)
111 Laptops for Council (20%) 7,500
Subtotal 7,500
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 113,36 2 Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Administration (21211)
Fund Proposed FY27
54440 Computer Software Lease
111 TRAKiT (20%* $25,000) 5,000
Subtotal 5,000
55600 Meeting and Catering
110 PWTC Meetings 2,750
110 Staff Retreat and Quaterly Division Meetings 1,500
Subtotal 4,250
55800 Transportation and Training
110 Administrative Professional 1,500
110 APWA annual conference 1,500
110 ASCE trainings 1,500
110 Budget/Project Management 3,000
110 League of CA Conference 2,100
110 Manager/Supervisor Academy 2,500
110 MMANC Conference 2,000
Subtotal 14,100
55910 Memberships/ Dues
110 APWA
110 ASCE Membership 500
110 CCAC Membership 500
110 CSFMO Membership 250
110 ELGL 50
110 ICMA 200
110 MMANC 360
110 QSD Licensing 150
110 State of California DCA 150
221 Annual Membership Dues for Street Light CAL-SLA 300 Subtotal 2,460
55920 Special Events
110 Outreach and Education 3,000
Subtotal 3,000
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 250
Subtotal 250
60301 General Office Supplies
110 ▲ Water Dispenser - NEW 500
110 General Office Supplies 3,500
Subtotal 4,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Division Total 33,060
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Environmental Services (21214) Fund Proposed FY27
53201 Professional and Technical Services
110 Bay Area Community Resource Fellow 32,000
110 Canopy Contract - UFMP/Community Tree Services 80,000 203 Grassroots Ecology 18,650
203 Stormwater Consultant 179,000
230 ▲ PCE Grant (243K-CIP 120K) -50% upfront fee 123,563 Subtotal 433,213
54210 Street Maintenance Services
203 Street Sweeping Services Contract 362,000
Subtotal 362,000
55400 Advertising/ Notices
110 Advertising/ Notices 1,000
Subtotal 1,000
55410 Printing and Binding
110 Floodplain Mailers, CRS Communications, Event Flyers 4,000 Subtotal 4,000
55600 Meeting and Catering
110 Environmental Catering and Quarterly Division Offsite meetings 1,500 Subtotal 1,500
55800 Transportation and Training
110 NPDES Inspection Training 2,000
110 Various Workshops and Conferences (MMANC WLS, Winter Forum, Summer Symposium) 1,000 Subtotal 3,000
55910 Memberships/ Dues
110 Association of Environmental Professionals 500
110 CASQA Agency Membership (Annual) 250
110 Conference materials/handbooks 50
110 ⟳ OneShoreline Annual Funding Contributions FSLRRA 40,000 Subtotal 40,800
55920 Special Events
110 Earth Day 3,000
110 Harzardous eWaste Event 150
110 Shred Event 150
110 Arbor Day/Mayor Tree Planting 150
110 Bike to Work Day 150
Subtotal 3,600
60201 Reference/Text Sets/Subscriptions
110 Reference/Text Sets/Subscriptions 250
Subtotal 250
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Environmental Services (21214) Fund Detail Proposed FY27
60202 Uniform & Safety Apparel
110 Uniform & Safety Apparel 750
Subtotal 750
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Division Total 850,113
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Engineering (21212)
Proposed FY27
53101 Staff Augmentation
110 Development review support 50,000
110 Survey for Development Review - Post-Entitlement 50,000 530 Sheryll Temp employee through AppleOne 80,000
Subtotal 180,000
53201 Professional and Technical Services
110 ▲★ Launch a Residential Parking Permit Program 400,000 110 ★ Development Support - Third party review assessment 150,000 110 Engineering Inspection Services - NEW 150,000
110 ★ On-Call Transportation Services 50,000
110 ▲ TDM Administrator 200,000
510 Assessment Management 50,000
530 ⟳ Freyer & Lauretta Engineering services - both cost recovery and staff aug 100,000 530 ⟳ EKI Technical Services - On-Call Technical 100,000 530 Palo Alto Treatment 2,875,884
530 West Bay Contract 1,800,000
Subtotal 5,875,884
54220 Street Lights Maintenance
221 Cal West - Traffic Signal Maintenance & Repair 100,000 Subtotal 100,000
54230 Signs/Signals Maintenance
201 Cal West - Traffic Signal Maintenance & Repair 100,000 Subtotal 100,000
54440 Computer Software Lease
111 AutoCAD - Transferred from 111-95951 3,000
111 Bluebeam (33%) 2,403
111 Radar Sign Subscription 4,000
Subtotal 9,403
55300 Communications
530 EPASD Landlines and Internet 9,000
Subtotal 9,000
55400 Advertising/Notices
110 Advertising/Notices
511 Advertising/Notices 5,000
530 Advertising/Notices 5,000
Subtotal 10,000
55600 Meeting and Catering
110 Community Rating Service for FEMA activities 300
110 Engineering Retreats 500
110 Ribbon cutting ceremonies 1,000
530 6 Advisory Commission Meetings, plus any meetings at EPASD 1,500 530 Meeting and Catering 1,000
Subtotal 4,300
Fund Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Engineering (21212)
Fund Detail Proposed FY27
55800 Transportation and Training
110 American Public Works Association Conference 1,500
110 Annual League of California Cities PW Meeting 2,500 110 ASCE/APWA monthly training 900
110 CalTrans Federal Aid/ RE Training 650
110 CASQA 1,500
110 FEMA Training 500
110 Inspection Training (various) 300
110 PE Certification Training 1,000
530 CWEA Annual Conference & Expo (AC26) 3,400
530 MMANC Women’s Leadership Summit Conference 550
530 Municipal Management Association Northern CA Conference 2,800 Subtotal 15,600
55910 Memberships/ Dues
110 APWA 750
110 ASCE Membership 600
110 QSD Certification 300
110 State of California DCA 540
530 CWEA Membership (PW Director, Utility Manager, Admin Asst) 753 530 APWA Membership (PW Director, Utility Manager, Admin Asst) 869 530 California Special Districts Association (CSDA) 2,000 Subtotal 5,812
60201 Reference/ Text Sets/ Subscripts
111 Reference/ Text Sets/ Subscripts 4,000
Subtotal 4,000
60207 Utilities
530 Utilities 50,000
Subtotal 50,000
60208 Fuel
530 Fuel 250
Subtotal 250
60209 Other Operating Supplies
530 Other Operating Suppies 5,000
Subtotal 5,000
60301 General Office Supplies
530 General Office Supplies 1,000
Subtotal 1,000
70410 Furniture & Equipment (Under $5000)
530 ▲ Furniture & Equip Under$5k 12,000
Subtotal 12,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 6,382,24 9
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Proposed FY27
53120 County Services
110 SMC County Inspections - Cooley Landing Soil Gas Mitigation System 10,000 110 SMC Health & hazmat inspection 1,500
Subtotal 11,500
53201 Professional and Technical Services
110 Badger Daylighting Contract (flood protection) ) & Newbridge trash capture device maintenance 75,000 110 Brightview Landscape Services Contract (soundwall weed removal) 41,000 110 Brightview Landscape Services Contract - 1266 Beech - NEW 12,000 110 C2R Engineering Contract (flood protection) 75,000
110 ▲ Cooley Landing Maintenance Project - NEW 100,000
110 Ninyo & Moore-Cooley Landing (Sea level Rise, Soil Gas Mitigation, Engineering Cap inspection) 50,000 110 Republic Services Contract (Hazardous Materials Disposal) 50,000 110 Tree Inventory & Assessment 150,000
201 Chrisp Company Contract-original contract $50K, add $50K annually per PW Director 50,000 201 Public Tree Assessment & inventory 50,000
203 SD-09 Trash Capture Project - Newbridge & Saratoga 25,000 221 IWORQ System (Annual Work Order License) 10,000
222 ▲ Pump station pond maintenance 100,000
510 Annual backflow testing & repairs 15,000
Subtotal 803,000
54210 Street Maintenance Services
201 Street Maintenance Services 100,000
Subtotal 100,000
54240 Building Maintenance
110 AA Locks & Alarm 20,000
110 Ace Fire -fire extinguisher 5,000
110 Acme Pacific-Senior Center kitchen equipment 5,000
110 Arias F. electric contract 50,000
110 Environmental Systems HVAC contract 25,000
110 Everon Contract (Building Alarm) 17,500
110 Fast Sign 7,500
110 Grainger 20,000
110 Home Depot 15,000
110 James Plumbing & Drain Services 5,000
110 Johnson Control Contract (Building Alarm) 25,000
110 LC Networks 6,000
110 Lock Works Unlimited-Tate Card Access 3,000
110 National Fence-Cooley Landing 1,000
110 Omega Industrial Supply-Graffiti Abatement Supplies 10,000 110 Pro-Techs Security cameras 10,000
110 Quality Plumbing 6,000
110 Real Time Locksmith 2,500
110 R & S Erection of San Mateo (PD & Corp Yard gate repair) 10,000 110 Tap Plastic 1,000
110 Terminix-Rodent Control 4,000
110 Vortex door 20,000
222 AAA Smart Alarm company 2,000
222 Miscellaneous 1,000
520 Global Industrial-trashcans 6,000
530 A-1 Septic Tank Service @ Cooley Landing 5,000
530 Building Maintenance - Alarm and others 32,000
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Proposed FY27
530 Degree HVAC 1,000
530 Everon 12,876
530 Elevator 1,000
530 Misc. 50,000
530 Rodent Control 2,500
530 Simonds Machinery-Cooley Landing Sewer Pumps 10,000 Subtotal 391,876
54250 Landscape/Parks Maintenance
110 Ciardella's Garden 20,000
110 Home Depot 5,000
110 Horizon 15,000
110 Ross Recreation Equipment- Playgrounds parts 10,000 Subtotal 50,000
54260 Vehicle Maintenance Service
110 A1 Auto Service & Towing 2,500
110 Cardenas Tire 6,500
110 Image Auto Contract 44,000
201 A1 Auto Service & Towing 2,000
201 Cardenas Tire 5,000
201 Image Auto Contract 4,500
203 Miscellaneous 5,000
203 MME Hayward 7,500
203 San Jose Mission Ford 8,000
221 Image Auto Contract 5,000
221 Riche's Tires - Bucket Truck 2,000
Subtotal 92,000
54270 Equipment Maintenance
110 AAA forklift General Maintenance - Lawn mowers, tractor, forklift, compressor 20,000 201 AAA Forklift (equipment PM Program) 17,000
201 Pulgas two mini round about maintenance and upkeep 10,000 201 Riche's tire 5,000
203 MME 3,000
203 RoadSafe Traffic Systems 4,000
222 Calcon System-SCADA System 9,500
222 Peterson Power Contract 30,000
222 Technology-fuel system 12,000
Subtotal 110,500
54280 Janitorial Services
110 Frank & Grossman 150,000
110 Karla's Janitorial 66,500
530 Janitorial services 30,000
Subtotal 246,500
54410 Land and Building Lease and Rentals
110 Corp Yard lease (85%) 285,600
203 Land and Building Lease and Re 17,340
510 Land and Building Lease and Re 33,000
Subtotal 335,940
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Proposed FY27
54990 Other Property Services
110 Corp Yard Paving & Striping* 10,000
203 Runneymede Drainage Channel 3,500
Subtotal 13,500
55300 Communications
110 Two-Way Radios Annual Subscription (for emergency use) 10,000 Subtotal 10,000
55400 Advertising/Notices
110 San Mateo Daily Journal and the Bay Area Trade Journal 5,000 Subtotal 5,000
55410 Printing and Binding
110 Printing and Binding 1,000
Subtotal 1,000
55600 Meeting and Catering
110 Team Building (quarterly) 1,500
Subtotal 1,500
55800 Transportation and Training
110 Du-All Safety-safety trainings 20,000
110 ▲ Playground Certifications for Maintenance Staff 2,500 110 ▲ USA North-Underground Utility Marking-Recertification 13,650 Subtotal 36,150
55910 Memberships/ Dues
110 Menlo Park Fire District - Annual Corp Yard inspection 4,000 110 SMC Environmental Health 900
110 SMC Environmental Health - Corp Yard Annual Haz-Mat Inspection Fee 2,500 110 SMC Environmental Health-Cooley Landing 2,500
110 USA North-Annual Fees 2,500
203 California Rural Water Association 3,500
203 Regional Water Board Annual Permit Fee 20,000
203 State Water Board Annual Waste Discharge Fee 1,500
222 Menlo Park Fire District - Annual Inspection of Pump Station 1,000 222 San Mateo County Environmental Health - Pump Station Annual Haz-Mat Inspection Fee 2,000 222 State of California Board of Equalization - Pump Station Underground Storage Tank 850 222 State of California Department of Toxic Substance Control - Annual Fee for Pump Station 2,000 510 Bay Area Air Quality Management District - Annual Permit Renewal - Gloria Way Well 1,500 Subtotal 44,750
60101 Hardware Supplies
110 Hardware Supplies, Kimball Midwest 5,000
203 Kimball Midwest 2,500
203 Sand & bags 10,000
222 Hardware Supplies 1,000
Subtotal 18,500
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Proposed FY27
60102 Vehicle Maintenance Supplies
110 Vehicle Maintenance Supplies- Amazon, Auto Zone 2,750 203 Vehicle Maintenance Supplies 2,000
Subtotal 4,750
60103 Equipment Maintenance Supplies
201 Western States Tools 3,000
203 Equipment Maintenance Supplies 1,000
222 Equipment Maintenance Supplies 2,000
Subtotal 6,000
60104 Asphalt and Other Street Supplies
201 Advance Construction Supplies 12,000
201 Bormann's Steel 2,500
201 Grainger 10,000
201 Zumar 20,000
201 Asphalt and Other Street Suppl
Subtotal 44,500
60105 Electrical Supplies
110 Amazon 2,000
110 CED Bay Area 8,000
110 Home Depot 1,000
221 CED Bay Area 15,000
Subtotal 26,000
60107 Sidewalk Maintenance
110 Material for sidewalk repair - NEW 15,000
Subtotal 15,000
60108 Janitorial Supplies
110 Amazon 5,000
110 Home Depot 3,000
110 Resource Solutions of SF Group 18,000
Subtotal 26,000
60109 Landscape & Park Maintenance Supplies
110 Cariradellas Garden 5,000
110 Home Depot 5,000
110 Horizon 20,000
110 Site One-buildings irrigation Rain Master controllers 6,500 110 Trees and Shrubs (Boething Treeland Farms) 4,000
Subtotal 40,500
60202 Uniform & Safety Apparel
110 Cintas uniform 28,000
110 Miscellaneous 1,000
110 Safety Boots 2,750
Subtotal 31,750
FY27
Expense Detail request (Excl. Payroll)
Department / Division : PW / Maintenance (21213)
Fund Detail Proposed FY27
60203 Safety Supplies
110 Kimball Mid West 5,000
110 Bay Area First Aid & Supplies 5,000
Subtotal 10,000
60207 Utilities
110 Utilities 250,000
201 Utilities 70,000
221 Caltrans 8,132
221 IWORQ 5,500
221 Utilities 65,000
Subtotal 398,632
60208 Fuel
110 Chevron Texaco 12,000
110 Kamps Propane 5,000
201 Chevron Texaco 10,000
222 Valley Oil-Diesel Fuel 10,000
Subtotal 37,000
60209 Other Operating Supplies
221 Holiday lights 5,000
221 USA Marking Paints 5,000
510 USA Marking Paints 10,000
520 Grapplers - trash pickers 2,500
520 ▲ New sweeping signs, posts, brackets 50,000
520 Street Trashcans Replacement 15,000
Subtotal 87,500
60301 General Office Supplies
110 General Office Supplies 2,500
Subtotal 2,500
70310 Other
111 Corp Yard Security Project (Camera) moved from 110-99991-70310* 50,000 Subtotal 50,000
70420 Furniture & Equipment (Over $5000)
222 Pump Station SCADA System 15,000
Subtotal 15,000
70510 Rolling Stock: Vehicles, Mower, etc.
112 ▲ Electric Mini Sweeper - NEW 350,000
201 ▲ Backhoe - NEW 150,000
Subtotal 500,000
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Division Total 3,566,848
FY27
Expense Detail request (Excl. Payroll)
Department / Fund: East Palo Alto Sanitary District (Fund 530) Fund Division Proposed FY27
53101 Staff Augmentation
530 21212 Staff Augmentation - Temp Employee through AppleOne 80,000 Subtotal 80,000
53201 Other Professional and Technic
530 21212 Palo Alto Treatment 2,875,884
530 21212 West Bay Contract 1,800,000
530 ⟳ 21212 Freyer & Lauretta Engineering Services- both cost recovery and staff aug 100,000 530 ⟳ 21212 EKI Technical Services - On Call 100,000
Subtotal 4,875,884
53210 Legal and Accounting Services
530 12121 Legal and Accounting Services - Legal Advise-Colantuono 41,600 530 ▲★ 13131 EDS Tax Roll Consultant 30,000
530 13131 EPASD Data Service Tax Roll 2,300
530 13131 Audit 20,600
530 13131 Bartel (GASB68) Report 3,300
530 13131 County PPT Fees 10,000
530 13131 OPEB Actuarial Study (2 Reports) 5,000
Subtotal 112,800
54240 Building Maintenance
530 21213 Building Maintenance
530 21213 Building Maintenance - Alarm and others 32,000 530 21213 Degree HVAC 1,000
530 21213 Rodent Control 2,500
530 21213 Elevator 1,000
530 21213 Everon 12,876
530 21213 A-1 Septic Tank Service @ Cooley Landing 5,000 530 21213 Simonds Machinery-Cooley Landing Sewer Pumps 10,000 530 21213 Misc. 50,000
Subtotal 114,376
54280 Janitorial Services
530 21213 Janitorial Services 30,000
Subtotal 30,000
55300 Communications
530 21212 EPASD Landlines and internet 9,000
530 95952 Communications 15,040
Subtotal 24,040
55400 Advertising
530 21212 Advertising - Publication & Legal Notice 5,000 Subtotal 5,000
55410 Printing and Binding
530 21212 Printing and Binding 500
Subtotal 500
55600 Meeting and Catering
530 21212 6 Advisory Commission Meetings, any meetings at EPASD 1,500 Subtotal 1,500
Detail
FY27
Expense Detail request (Excl. Payroll)
Department / Fund: East Palo Alto Sanitary District (Fund 530) Fund Division Detail Proposed FY27
55800 Transportation and Training
530 10101 Training for board members (PY was $18K) 7,500 530 12121 Special District Conference 2,000
530 21212 MMANC Women’s Leadership Summit Conference - Sacramento, CA 550 530 21212 Municipal Management Association Northern CA Conference - Yosemite 2,800 530 21212 CWEA Annual Conference & Expo (AC26) 3,400
530 21212 Transportation and Training
Subtotal 16,250
55910 Membership and Dues
530 21212 CWEA Membership (PW Director, Utility Manager, Admin Asst) 753 530 21212 APWA Membership (PW Director, Utility Manager, Admin Asst) 869 530 21212 California Special Districts Association (CSDA) 2,000 530 21212 Membership and Dues
Subtotal 3,622
55920 Special Events
530 21212 Special Events 500
Subtotal 500
60207 Utilities
530 21212 Utilities - PG&E, Water, Recology 50,000
Subtotal 50,000
60208 Fuel
530 21212 Fuel 250
Subtotal 250
60209 Other Operating Supplies
530 21212 Other Operating Supplies 5,000
Subtotal 5,000
60301 General Office Supplies
530 21212 General Office Supplies 1,000
Subtotal 1,000
70410 Furniture & Equipment Under $5K
530 ▲ 21212 Furniture & Equip Under$5k 12,000
Subtotal 12,000
90310 Overhead Allocation
530 95951 Cost allocation 1,055,900
530 95952 IT Overhead Allocation 172,937
Subtotal 1,228,837
▲ One-time expense
⟳ Periodic expense (ex: every 5 years)
★ Strategic Priorities Workplan Fund 530 Total 6,561,559