East Palo Alto City Council
July 21, 2026

EAST PALO ALTO CITY

COUNCIL REGULAR SESSION

AMENDED AGENDA
Tuesday, July 21, 2026, 6:00 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in-person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.

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International numbers available:https://us06web.zoom.us/u/kbHK4dtrOa East Palo Alto City Council July 21, 2026 Agenda
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1. CALL TO ORDER AND ROLL CALL

2. APPROVAL OF THE AGENDA

3. APPROVAL OF CONSENT CALENDAR

3.1 Rail Spur Trail and Garden Street SRTS Improvements Project Recommendation: Authorizing the City Manager to award to , negotiate and execute an agreement with SNG & Associates, Inc, in a form approved by the City Attorney, in the amount of $129,881, and to establish a 10% contingency in the amount of $12,988.10, for a not-to-exceed total of $142,869.10, to provide civil engineering design services for the Rail Spur Trail and Garden Street SRTS Improvements Project

3.2 Award of Contract for On-Call and Emergency Tree Maintenance Services
Recommendation: Adopt a Resolution authorizing the City Manager to execute a five-year agreement, in a form approved by the City Attorney, with West Coast Arborists, Inc. for on -call and emergency tree trimming, pruning, and tree removal services within the public right-of- way and on City-owned properties, in an annual amount not to exceed Two Hundred Thousand Dollars ($200,000), with the option to extend the agreement for up to three additional one-year terms, subject to satisfactory performance, and authorize Consumer Price Index (CPI) adjustments beginning after the second year of the agreement.

3.3 National Night Out
Recommendation: Present the proclamation.

3.4 Woodland Park 1 - Amendment to Development Agreement Terms Recommendation:

Staff recommends the City Council take the following actions:

1. Waive second reading and adopt an Ordinance:
a. Approving the First Amendment to the Development Agreement between the City of East Palo Alto and Woodland Park Property Owner A, LLC for the Woodland Park Euclid Improvements Project, amending provisions related to (a) the timing of Impact Fee payments, (b) Off-Site Affordable Housing Units, (c) water infrastructure, (d) storm drainage improvements, (e) impact fee credits, and (f) assignment rights;
b. Authorize the City Manager to execute the First Amendment to the Development Agreement in a form approved by the City Attorney; and c. Find East Palo Alto City Council July 21, 2026 Agenda
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that the adoption of the Ordinance is consistent with the previously adopted Environmental Impact Report (EIR) and that none of the conditions set forth in California Environmental Quality Act (CEQA) Guidelines Section 15162 and 15164 that would require a subsequent or supplemental EIR or Addendum to the EIR are present; and
2, Direct the City Clerk to record the First Amendment to the Development Agreement in the Official Records of San Mateo County in accordance with Government Code Section 65868.5.

3.5 City Council Meeting Minutes
Recommendation: Adopt the July 7, 2026, City Council Meeting Minutes

4. CLOSED SESSION

5. PUBLIC COMMENT

6. INFORMATIONAL REPORTS

6.1 Climate Action Plan Update
Recommendation: Receive informational report.

6.2 City Council Strategic Priorities Fiscal Years (FY) 2025-27 Work Plan - Fourth Quarter Status Update
Recommendation: Receive a fourth quarter update on the City Council Strategic Priorities FY 2025-27 Work Plan.

7. SPECIAL PRESENTATIONS

8. PUBLIC HEARINGS

8.1 Second Reading and Adoption of an Ordinance Ordering Submission to the Voters, and Adoption of a Resolution Calling and
Requesting Consolidation of an Election
Recommendation:

Staff recommends that the City Council take the following actions:

1. Waive the second reading and adopt an ordinance ordering the submission to the qualified voters of the City, at the November 3, 2026 consolidated general election, of a proposition authorizing the City to incur general obligation bonded indebtedness in a principal amount not to exceed $125,000,000 (requires a two-thirds vote of all members; as an ordinance relating to an election, it takes effect immediately upon adoption); and

2. Adopt a resolution calling the election, requesting consolidation with the statewide general election conducted by the County of San Mateo, East Palo Alto City Council July 21, 2026 Agenda
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approving the form of the abbreviated ballot question, establishing the schedule and procedures for arguments, rebuttals, and the impartial analysis, and authorizing and directing the filing of the Tax Rate Statement and all other documents and actions necessary to place the measure on the ballot.

8.2 Adoption of Temporary Housing Development Incentive Program for Smaller Projects Ordinance
Recommendation: Staff recommends that the City Council adopt a resolution:

1. Based on the findings required by East Palo Alto Municipal Code (EPAMC) Section 18.114.060, find that the proposed Temporary Housing Development Incentive Program (THDIP) Ordinance is consistent with the General Plan, including the Housing Element, and supports the City’s ability to meet its Regional Housing Needs Allocation (RHNA) by income category; will not be detrimental to the public interest, health, safety, convenience, or welfare of the City; and is internally consistent with the Development Code;

2. Waive the second reading and adopt an uncodified ordinance, as set forth as Attachment 1 in this report, titled “Temporary Housing Development Incentive Program for Smaller Projects” (“THDIP”);

3. Direct the City Manager or designee to adopt Administrative Guidelines for the implementation of the THDIP; and

4. Find the proposed actions do not constitute “projects” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and 15378(b)(5) (governmental, administrative or financial activity) and Section 15061(b)(3) (common sense).

9. POLICY AND ACTION

9.1 Water Storage Tank Siting Study
Recommendation: Receive a presentation of the 50% Draft Supplemental Technical Memorandum (STM) for the Water Storage Tank Siting Study from EKI Environment & Water, Inc. and provide feedback on the proposed locations & configurations presented in the draft study.

9.2 University Avenue Grand Corridor Project Pilot Project Contract Amendment
Recommendation:

Adopt a resolution:

1. Authorizing the City Manager to execute the first contract amendment, in a form approved by the City Attorney, with CSWST2 for design services East Palo Alto City Council July 21, 2026 Agenda
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for the University Avenue Grand Corridor Project to increase the contract budget by $359,545 for a new not-to-exceed contract amount of $2,040,450; and

2. Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and because environmental review of the project will be performed as part of this contract during the design phase

9.3 FY2027 Transient Occupancy Tax Grants Recommendations Recommendation: Adopt a resolution authorizing the City Manager to award twelve Transient Occupancy Tax (TOT) grants from the CYSF Fund, in a form approved by the City Attorney, for $388,797, in an amount not-toexceed $400,000, for the FY2027 grant cycle and negotiate and execute agreements with:
a. Bay Area Urban Eagles ($30,000)
b. The Circuit ($30,000)
c. Canopy ($30,000)
d. EPACENTER ($40,000)
e. EPA Greyhounds ($30,000)
f. EPA Razorbacks ($39,840)
g. Fresh Approach ($38,797)
h. Hope Horizon ($30,000)
i. Live in Peace ($40,000)
j. MPAA Mastodons ($30,000)
k. Step it Up Dance ($30,000)
l. StreetCode Academy ($30,000)
Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

10. ADJOURN CITY COUNCIL MEETING AND RECONVENE TO THE EAST

PALO ALTO SANITARY DISTRICT MEETING

11. EPASD CONSENT CALENDAR

11.1 Cash Disbursement Report for April 2026
Recommendation: Accept the cash disbursement report required pursuant to California Health and Safety Code Section 6794.

11.2 Cash Disbursement Report for May 2026
Recommendation: Accept the cash disbursement report required pursuant to California Health and Safety Code Section 6794.

12. EPASD PUBLIC COMMENT
East Palo Alto City Council July 21, 2026 Agenda
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13. EPASD PUBLIC HEARING

13.1 Public Hearing and Approval of Previously Adopted Sewer Service Charges to be Collected on the San Mateo County Tax Roll for FY 2026– 27
Recommendation:

1. Hold a public hearing to consider any objections or protests to the placement of EPASD’s FY 2026–27 sewer service charges on the San Mateo County secured property tax roll pursuant to Health and Safety Code §5473–5473.4; and

2. Adopt a resolution:
a. Confirming the written report of charges and authorizing the charges to be submitted to the County Tax Collector for collection; and b. Finding the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.

14. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING

AND RECONVENE TO THE CITY COUNCIL MEETING

15. COUNCIL REPORTS

16. ADJOURNMENT
Upcoming meetings:

September 1, 2026 Regular Meeting 6:00 PM
September 15, 2026 Regular Meeting 6:00 PM
September 29, 2026 Study Session 6:00PM
East Palo Alto City Council July 21, 2026 Agenda
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This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting.

Information may be obtained by calling (650) 853-3100.

The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.

East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.

DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.

POSTED: July 14, 2026
AMENDED: July 17, 2026
ATTEST:

Marissa Silva
Assistant City Clerk
East Palo Alto City Council July 21, 2026 Agenda
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CONSENT ITEM 3.1

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT

DATE: July 21, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Cartier Pham, Assistant Engineer
Batool Zaro, Senior Engineer
SUBJECT: Award of the Rail Spur Trail and Garden Street SRTS Improvements Project Recommendation
Adopt a resolution:

1. Authorizing the City Manager to award to, negotiate and execute an agreement with SNG & Associates, Inc, in a form approved by the City Attorney, in the amount of $129,881, and to establish a 10% contingency in the amount of $12,988.10, for a not-to-exceed total of $142,869.10, to provide civil engineering design services for the Rail Spur Trail and Garden Street SRTS Improvements Project; and

2. Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and because environmental review of the project will be performed as part of this contract during the design phase.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:

Promote Health & Public Safety
Background
8 CONSENT ITEM 3.1
The City of East Palo Alto is advancing a series of active transportation improvements to enhance pedestrian and bicycle safety, close critical gaps in the transportation network, and improve access to schools, transit, residential neighborhoods, and community destinations.

The Rail Spur Trail and Garden Street Safe Routes to School (SRTS) Improvement Project is a key component of this effort and reflects the City’s broader commitment to creating a safer, more connected, and more accessible transportation system.

The project corridors include the Rail Spur Trail, Garden Street, and adjacent local street connections that collectively serve residents, students, trail users, and transit riders. These corridors currently exhibit varying levels of pedestrian and bicycle infrastructure, including incomplete sidewalk segments, limited or inconsistent Americans with Disabilities Act (ADA) compliant curb ramps, constrained right-of-way conditions, and opportunities for enhanced lighting, landscaping, and wayfinding. As a result, comfortable and safe non-motorized access is not consistently provided throughout the project area.

The Rail Spur Trail functions as an important community connector and represents a significant opportunity to strengthen bicycle and pedestrian mobility through improved trail surface conditions, lighting, drainage, safety enhancements, and urban greening. Garden Street serves as a local residential corridor where sidewalk gaps, driveway conflicts, grading constraints, and right-of-way limitations impact pedestrian safety and accessibility. Nearby Class II and Class III bicycle corridors provide additional opportunities to improve network continuity through enhanced signing, striping, and traffic calming treatments consistent with the City’s Bicycle Transportation Plan.

The City has identified this project as part of its safe routes to school and active transportation priorities, recognizing the need to improve safety for students and community members traveling by foot and bicycle. This project also supports broader goals of reducing vehicle conflicts, improving alternative transportation methods, enhancing bicycle access, and strengthening connections between residential neighborhoods, schools, and transportation facilities.

Funding for this project was acquired through the Affordable Housing Sustainable Communities (AHSC) grant. The Department of Housing and Community Development issued a Notice of Funding Availability on February 26, 2021. A joint application was submitted for the 965 Weeks Project, and the City was awarded $1,530,000 for the project design and construction. Consistent with the goals of the AHSC Program, the awarded funding will support improvements that integrate affordable housing with enhanced pedestrian, bicycle, and transit infrastructure to create safer, more connected, and more sustainable communities.

The scope of the project includes the development of Plans, Specifications, and Engineer’s Estimates (PS&E) for the improvements. These improvements include Rail Spur trail upgrades, sidewalk and curb/gutter improvements along Garden Street, ADA curb ramp upgrades, Class II and Class III bicycle facilities. The Rail Spur trail upgrades include signage and striping improvements, lighting and urban greening elements, and drainage improvements. 9 CONSENT ITEM 3.1
The City intends to advance this project through a structured design process that includes preliminary engineering, stakeholder and public outreach, and phased PS&E development at 50% and 100% completion milestones. The final deliverables will provide a fully coordinated, bid-ready construction package that supports implementation with minimal ambiguity and aligns with the City’s budget, schedule, and transportation goals.

Analysis
Public works staff prepared a request for proposals (RFP) package and sent it out to its prequalified engineering on-call list on May 22, 2026. On June 10, 2026, the City received one (1) proposal from SNG & Associates.

SNG & Associates’ proposal was reviewed and scored by two staff members from the Engineering Division staff based on a set list of criteria, which included the overall quality of the proposal, the firm’s qualification and delivery of similar projects, the proposed scope of work, the firm’s client references, and schedule/manpower allocation.

SNG & Associates has extensive knowledge in public infrastructure improvement projects and has also worked on several safe routes to school projects in the region. Their staff also provides engineering services to various agencies in California. Staff is recommending Council approve a contract with SNG & Associates.

The scope of the contract includes but is not limited to:
• Outreach
• Conceptual planning/Design
• Final Design
The consultant’s proposal and scope of work is included as Attachment 2.

Fiscal Impact
The project cost including contingency is $142,869.10. The entire project will be funded through the 2021 Affordable Housing and Sustainable Communities Program Grant. This project is included in the FY2025-26 CIP budget which will be carried forward to the FY2026-27 budget.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the 10 CONSENT ITEM 3.1
environment.

Environmental review of the project will be performed as part of this contract during the design phase.

Government Code § 84308
Applicability of Levine Act: No, as the proposed action was competitively bid.

Analysis of Levine Act Compliance: Not applicable.

Attachments

1. Resolution

2. Consultant’s Proposal

3. Cost Proposal
11 Resolution No. xx-2026 1 of 2
RESOLUTION NO. xx – 2026

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO AWARD, NEGOTIATE AND EXECUTE A CONTRACT

WITH SNG & ASSOCIATES, IN A FORM TO BE APPROVED BY THE CITY ATTORNEY, IN THE AMOUNT OF $129,881, AND TO ESTABLISH A 10% CONTINGENCY IN THE AMOUNT OF $12,988.10 FOR A TOTAL NOT-TO-EXCEED OF $142,869.10, TO PROVIDE CIVIL ENGINEERING

DESIGN SERVICES FOR THE RAIL SPUR TRAIL AND GARDEN STREET SAFE ROUTES TO

SCHOOL (SRTS) IMPROVEMENTS PROJECT
WHEREAS, the City of East Palo Alto is advancing active transportation improvements to enhance pedestrian safety, bicycle safety, close gaps in transportation network; and WHEREAS, the Rail Spur Trail and Garden Streets SRTS Improvements Project includes planning and design of improvements along the Rail Spur Trail, Garden Street, selected areas in the Bike Master Plan; and
WHEREAS, the Department of Housing and Community Development issued a Notice of Funding Availability on February 26, 2021; and
WHEREAS, the City applied for the grant and was awarded $1,530,000 for the project design and construction; and
WHEREAS, the City issued a request for proposals on May 22, 2026, and by June 10, 2026, the City received one (1) proposal; and
WHEREAS, City staff reviewed the proposal, and it meets the criteria of the RFP; and WHEREAS, staff recommend awarding the design to SNG & Associates.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;

2. Authorizes the City Manager to award to, negotiate and execute an agreement with SNG & Associates, Inc, in a form approved by the City Attorney, in the amount of $129,881, and to establish a 10% contingency in the amount of $12,988.10, for a not-to-exceed total of $142,869.10 to provide civil engineering design services for the Rail Spur Trail and Garden Street SRTS Improvements Project; and

3. Finds that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and because environmental review of the project will be performed as part of this contract during the design phase.
12 Resolution No. xx-2026 2 of 2
PASSED AND ADOPTED this 21st day of July 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
13 SNG & Associates, Inc.
5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Statement of Qualifications
for

RAIL SPUR TRAIL AND GARDEN STREET SRTS

IMPROVEMENTS PROJECT
June 10, 2026
14 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

1 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

June 10, 2026
Cartier Pham
Assistant Engineer
City of East Palo Alto
Public Works Department, Engineering Division
1960 Tate Street
East Palo Alto, CA 94303
Subject: Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project Dear Mr. Pham:

SNG & Associates, Inc. (SNG) is pleased to submit this proposal to provide professional civil engineering and traffic engineering design services for the Rail Spur Trail and Garden Street Safe Routes to School (SRTS) Improvements Project.

SNG understands that the City is seeking consultant services for the preparation of plans, specifications, and engineer’s estimate (PS&E) for pedestrian, bicycle, sidewalk, trail, signing and striping, lighting, landscaping, surveying, right-of-way, bid support, and construction support services. The project includes improvements to the Rail Spur Trail, Garden Street sidewalk/curb/gutter, ADA curb ramps, Class II and Class III bicycle facilities, signage and striping, trail lighting and urban greening, and related coordination necessary to deliver a complete and constructible project.

SNG has extensive experience providing municipal engineering, capital improvement design, development review, public improvement plan review, ADA/sidewalk review, stormwater and drainage review, right-of-way coordination, bid support, and construction-phase assistance to public agencies throughout Northern California. SNG’s team has extensive experience in developing conceptual plans and cost estimates to aid in the decision-making process as well as in the preparation of PS&E for sidewalk and bike lane projects. Our staff has intimate knowledge of city processes and procedures and will efficiently coordinate tasks such as right-of-way, easements and permits with the City attorney’s office and other departments, utility companies, and affected property owners.

For this project, SNG proposes a focused team led by Nanda Gottiparthy, P.E., Principal-in-Charge, and Michael O’Connor, P.E., QSD, Project Manager. SNG will be supported by Advanced Mobility Group (AMG) for traffic engineering, bicycle/pedestrian facilities, and signing and striping, and Towill, Inc. for surveying, mapping, right-of-way support, legal descriptions, and easement exhibits.

Landscape-related support will be provided by SNG’s landscape architecture team member as needed for the trail greening and landscape components of the project. 15 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

2 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Our approach will emphasize early identification of critical project issues, including Garden Street right-of-way constraints, ADA compliance, drainage impacts, utility conflicts, PG&E coordination for lighting-related improvements, public outreach, construction cost control, and preparation of bidready PS&E documents. SNG will work closely with City staff to develop practical and constructible improvements that support safer pedestrian and bicycle access and advance the City’s mobility and connectivity goals.

SNG acknowledges the City’s proposal requirements and understands that the selected consultant will be required to enter into the City’s standard Contractor and Professional Services Agreement.

We are committed to providing responsive project management, clear communication, quality deliverables, and timely completion of the requested services.

I, Nanda Gottiparthy, P.E., President of SNG & Associates, Inc., am authorized to bind the firm and negotiate a contract with the City. My contact information is provided below:

SNG & Associates, Inc.
5776 Stoneridge Mall Road, Suite 365
Pleasanton, CA 94588
Phone: (925) 251-0100
Email: [email protected]
We appreciate the opportunity to submit this proposal and look forward to the opportunity to support the City of East Palo Alto on this important safety and mobility project.

Sincerely,
Nanda Gottiparthy, P.E.,
President
SNG & Associates, Inc.
16 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

3 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

2. TABLE OF CONTENTS

1. COVER LETTER ................................................................................................................... 1

2. TABLE OF CONTENTS.......................................................................................................... 3

3. WORK PLAN AND APPROACH............................................................................................. 4

4. KEY PERSONNEL BACKGROUND........................................................................................ 10

5. TEAM EXPERIENCE........................................................................................................... 14

6. REFERENCES .................................................................................................................... 20

7. MANPOWER ALLOCATION ............................................................................................... 22

8. COST ............................................................................................................................... 25 APPENDIX A- RESUMES........................................................................................................ 28 17 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

4 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

3. WORK PLAN AND APPROACH
Understanding of the Project
SNG understands that the Rail Spur Trail and Garden Street SRTS Improvements Project is an active transportation and Safe Routes to School project intended to improve bicycle and pedestrian safety, close gaps in the City’s bicycle network, and provide more comfortable access for residents, students, trail users, transit riders, and nearby housing developments. The project will require a coordinated civil, traffic, survey/right-of-way, utility, lighting, landscape, public outreach, bid support, and construction support effort.

The base scope includes the Rail Spur Trail improvements from Pulgas Avenue to Bay Road, pedestrian walkway improvements behind Colibri Commons, new sidewalk/curb/gutter on the northern section of Garden Street, ADA curb ramp improvements, approximately 3.8 miles of Class II and Class III bicycle facilities, full signing and striping plans, lighting and urban greening along the Rail Spur Trail, PG&E coordination, and survey/right-of-way support. The base alternate scope includes the southern section of Garden Street sidewalk improvements and Runnymede Street sidewalk and roadway improvements between Clarke Avenue and Pulgas Avenue. our work plan assumes a full civil improvement plan set supported by technical specifications, quantities, engineer’s estimate, bid schedule, construction schedule, and coordinated design documents that can be advertised and constructed with minimal ambiguity.

The City’s Bicycle Transportation Plan frames this project as part of a broader citywide network, not as isolated spot improvements. The Rail Spur Trail, Garden Street, Weeks Street, Donohoe Street, East Bayshore Road, Bell Street, and Runnymede-area improvements all support the Bike Plan’s goals of closing gaps, improving safety, and creating a connected, low-stress bicycle and pedestrian network. SNG will use the Bike Plan as a planning reference while preparing the project-specific PS&E documents in accordance with City, Caltrans, CA MUTCD, ADA, and applicable design guidance.

Project Delivery Approach
SNG’s delivery approach is to confirm the City’s priorities and constraints early, document the base and alternate scope limits clearly, resolve right-of-way and utility issues before final design, and advance the project through defined design milestones. Michael O’Connor, P.E., QSD, will serve as Project Manager and primary point of contact. Nanda Gottiparthy, P.E., will provide Principal-inCharge oversight and QA/QC. AMG will support bicycle facility, traffic, signing, striping, and safety design. Towill will support survey, mapping, right-of-way determination, legal descriptions, and easement exhibits, as needed.

At the start of the project, SNG will conduct a kickoff meeting with City staff to confirm project limits, base and alternate scope assumptions, budget considerations, design criteria, outreach expectations, plan sheet organization, review periods, and deliverable requirements. SNG will 18 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

5 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
maintain a project action log to track decisions, open issues, responsible parties, and due dates throughout the assignment.

Design Level of Effort and PS&E Deliverable Assumptions Based on the RFP scope, SNG assumes that the Rail Spur Trail and Garden Street SRTS Improvements Project will require a full PS&E package rather than a limited striping-only plan set. The base scope is expected to require approximately 40 to 45 plan sheets. If both alternate scope items are authorized and integrated into the same bid package, the combined plan set is expected to increase to approximately 50 to 60 sheets, depending on final survey limits, right-of-way needs, sidewalk grading complexity, and the level of roadway reconstruction required on Runnymede Street.

Project Management and Coordination
SNG will provide project management services throughout the assignment, including schedule monitoring, budget tracking, monthly progress meetings, subconsultant coordination, meeting notes, action item tracking, invoice support, comment tracking, and coordination with utilities and stakeholders. The Project Manager will provide City staff with a single point of contact who can coordinate civil, traffic, survey, right-of-way, landscape, and lighting-related issues in a timely manner.
• Kickoff meeting and data request list.
• Baseline schedule with milestone dates and City review periods. • Monthly progress meetings and action item logs.
• Coordination with AMG, Towill, and specialty team members. • Decision tracking for base and alternate scope items. • Comment matrix for 50% and 100% PS&E reviews.

Survey, Mapping, and Right-of-Way Approach
SNG considers survey and right-of-way verification one of the most important early tasks because Garden Street includes varying right-of-way widths and inconsistent property lines. Towill will support record research, field survey, base mapping, right-of-way determination, and identification of visible encroachments and potential property conflicts.

The survey effort will be used to confirm sidewalk alignment, curb and gutter location, ADA ramp feasibility, grading conforms, drainage patterns, utility conflicts, and areas where improvements may extend beyond existing public right-of-way. If easements, dedications, construction easements, or acquisitions are needed, the team will prepare right-of-way maps, legal descriptions, and exhibits as authorized by the City.

Preliminary Design and Concept Development
The preliminary design phase will establish the preferred layout before detailed PS&E begins. SNG will review existing conditions, drainage patterns, roadway widths, sidewalk gaps, ADA constraints, 19 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

6 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
trail conditions, signing and striping, utility features, lighting opportunities, and landscaping/urban greening locations.

For the Rail Spur Trail, SNG will evaluate trail surface improvements, transitions to adjacent streets, lighting, landscaping, visibility, drainage, maintenance access, and user safety. For Garden Street, SNG will focus on sidewalk, curb/gutter, ADA ramp, grading, drainage, right-of-way, and private property conform issues. For the Class II/Class III corridors, AMG and SNG will develop practical signing, striping, wayfinding, and bicycle boulevard improvements consistent with the Bike Plan and CA MUTCD requirements.

Public Outreach and Stakeholder Coordination
SNG will support two public outreach meetings and will prepare exhibits that are clear for residents, students, property owners, bicyclists, pedestrians, and trail users. Outreach materials may include project location maps, Bike Plan context exhibits, trail improvement graphics, typical sections, sidewalk/ADA exhibits, signing and striping concepts, and a summary of how the project improves safety and connectivity. SNG will document public comments and coordinate with City staff on how feedback should be addressed in the design. SNG will coordinate and update all outreach materials to include the name change to the Rail Spur Trail.

PS&E Design Approach
SNG will prepare plans, specifications, and engineer’s estimate in accordance with applicable City standards, Caltrans standards, the California Manual on Uniform Traffic Control Devices, ADA requirements, and applicable design guidance. The PS&E package will be organized so that civil improvements, signing/striping, drainage, grading, lighting, landscaping, quantities, specifications, and bid items are coordinated.

The 50% PS&E submittal will be used to confirm the design layout, identify unresolved utility/rightof-way/drainage/ADA issues, and obtain City direction before final design. The 100% final PS&E submittal will incorporate City comments and include stamped and signed plans, final technical specifications, engineer’s estimate, bid schedule, quantity schedule, construction schedule, CAD files, and PDF files suitable for bidding.
• Anticipated sheets include title sheet, notes, key map, existing conditions/survey control, typical sections, demolition, improvement plans, grading, drainage, ADA curb ramp details, trail improvements, signing and striping, lighting/electrical, landscape/urban greening, erosion control, construction details, quantity tables, and miscellaneous details. • Specifications will be coordinated with the plan set and bid items, using the East Bayshore Road technical specifications as a reference for the expected level of detail, while tailoring sections to the final project scope.
• Quantities and estimates will be checked at each milestone to reduce bidding questions, change order risk, and inconsistencies between plans and specifications.

Base Alternate Scope Approach
SNG will keep the base alternate scope clearly separated for budgeting, scheduling, plan sheet tracking, and City decision-making. If the City authorizes the southern Garden Street sidewalk 20 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

7 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
improvements and/or Runnymede Street sidewalk and roadway improvements, SNG will integrate the additional work into the overall project while maintaining separate cost and quantity tracking.

This approach allows the City to understand the incremental cost, schedule, and right-of-way impact of each alternate before authorizing final design.

Bid Support and Construction Support
During bidding, SNG will assist the City with final bid quantities, engineer’s estimate support, responses to bidder questions, clarification of plan and specification items, and preparation of addenda, if needed. During construction, SNG will provide design-related RFI responses, field meeting support as requested, change order review support, final inspection support, and punch list preparation. The purpose of construction support is to help the City maintain schedule, control costs, and preserve the design intent during construction.

Cost, Schedule, and QA/QC Management
SNG will manage cost and schedule by confirming scope assumptions early, identifying right-of-way and utility risks, separating base and alternate scope items, updating the engineer’s estimate at design milestones, and using a comment matrix for City review comments. QA/QC will include senior civil review, AMG traffic review, Towill survey/right-of-way review, ADA review, drainage/grading review, specification/bid item review, quantity check, and constructability review before each major submittal.

SNG’s objective is to develop a project that is practical, constructible, and aligned with the City’s available budget.

Schedule Management
SNG will prepare a project schedule after the kickoff meeting and will update it as the work progresses. The schedule will identify major tasks, design milestones, City review periods, outreach meetings, survey/right-of-way activities, utility coordination, and final PS&E delivery.

Schedule management will include:
• Establishing a baseline schedule with City staff.
• Identifying critical path items early.
• Coordinating subconsultant work to avoid delays.
• Tracking decisions and open issues through an action log. • Monitoring utility and PG&E coordination needs.
• Providing regular schedule updates during project meetings. • Identifying schedule risks early and recommending corrective actions.

SNG understands that right-of-way verification, PG&E coordination, and public outreach may affect the project schedule if not started early. These items will be initiated as early as practicable. 21 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

8 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Quality Assurance / Quality Control
SNG’s QA/QC process will be led by senior staff and will include review of the plans, specifications, quantities, estimate, and constructability before each submittal. The QA/QC process will focus on producing coordinated, biddable, and constructible documents.

QA/QC review will include:
• Senior civil engineering review of improvement plans. • Traffic engineering review of bicycle facilities, signing, striping, and traffic-related elements.
• Survey/right-of-way review to confirm consistency between proposed improvements and available right-of-way.
• ADA review for curb ramps and pedestrian routes.
• Drainage and grading review.
• Review of specifications and bid items for consistency with the plans. • Quantity and engineer’s estimate review.
• Constructability review before final submittal.
• Comment response tracking for City review comments.

SNG’s QA/QC process is based on our experience reviewing and preparing public improvement plans for cities. Our team understands that a technically complete plan set must also be clear to bidders, practical for the contractor, and manageable for City staff during construction.

Critical Issues and SNG’s Approach
SNG anticipates the following critical issues for this project:

Critical Issue SNG’s Approach
Garden Street right-of-way
constraints
Start survey and record research early; identify right-of-way limits, property conflicts, encroachments, and possible easement needs before final design.

ADA compliance Review existing field conditions and develop practical ramp and pedestrian access solutions that respond to existing constraints.

Bicycle facility
implementation
Use AMG’s traffic engineering support to coordinate Class II and Class III bicycle facilities, signing, striping, and pavement markings.

Rail Spur Trail
improvements
Coordinate trail layout, user safety, drainage, lighting-related coordination, and landscaping/urban greening into a practical improvement plan.
22 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

9 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
PG&E and lighting
coordination
Identify lighting-related utility needs early and coordinate with PG&E to reduce late-stage schedule impacts.

Drainage and grading Review existing drainage patterns and incorporate drainage solutions into sidewalk, curb, gutter, and trail improvements.

Utility conflicts Review available utility information and field conditions early; coordinate with utility owners as needed.

Public outreach Prepare clear exhibits and document comments so City staff can make informed design decisions.

Construction budget Update estimates at design milestones and present alternatives if needed to keep the project aligned with available funding.

Base and alternative scope Keep alternative scope items separate for cost and schedule control unless authorized by the City.

Through this approach, SNG will provide the City with a coordinated design process and a complete PS&E package that supports the project goal of improving pedestrian and bicycle safety, accessibility, and connectivity in East Palo Alto.
23 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

10 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

4. KEY PERSONNEL BACKGROUND
SNG has assembled a focused project team with municipal civil engineering, transportation engineering, survey/right-of-way, drainage, stormwater, ADA, landscape, and public works project delivery experience. The team is structured to provide direct project management, senior technical oversight, and specialty support for the Rail Spur Trail and Garden Street SRTS Improvements Project.

The Project Manager will serve as the City’s primary point of contact and will coordinate day-to-day activities, subconsultants, design development, City review comments, schedule, and deliverables.

The Principal-in-Charge will provide overall contract oversight and QA/QC review. Specialty team members will support civil design, traffic engineering, signing and striping, bicycle facility implementation, survey and right-of-way mapping, drainage/stormwater review, landscape-related improvements, and PS&E production.

Key Personnel and Proposed Responsibilities
Name / Firm Proposed
Role
Summary of Qualifications
and Related Experience
Proposed Responsibilities
Nanda Gottiparthy, P.E.
/ SNG
Professional Registration:

Professional Civil
Engineer, CA. No. 52308
Principal-inCharge / QAQCMr. Gottiparthy has 35
years of municipal
engineering experience,
including City Engineerlevel oversight of CIP,
development review, public
works, and grant-funded
infrastructure projects,
including SRTS related
assignments.

Provide executive
oversight, QA/QC review,
staffing support, City
coordination as needed,
and senior-level review of
project approach,
deliverables, cost control,
and schedule.

Michael O’Connor, P.E.,

QSD / SNG
Professional Registration:

Professional Civil
Engineer, CA. No. 58144
Project
Manager /
Primary City
Contact
Mr. O’Connor has 35 years
of civil engineering
experience, including public
works infrastructure,
transportation, water,
sewer, storm drainage, ADA
compliance, C.3
stormwater review,
encroachment permits,
development review, and
final project acceptance.

Serve as the primary City
contact; manage day-today project activities;
coordinate SNG staff and
subconsultants; lead civil
design coordination;
manage schedule, budget,
meetings, comment
responses, and
deliverables; support public
outreach, bid support, and
construction support.
24 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

11 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Douglas Rodgers / SNG Senior Civil
Engineer /
Design and
Constructability
Support
Mr. Rodgers has 44 years of
experience in roadway,
grading, drainage,
stormwater, utility,
subdivision, public agency
plan review, and capital
improvement support,
including Falcon Way and
Mountain View drainagerelated assignments.

Support civil design,
sidewalk and public
improvement layout,
grading and drainage
coordination,
constructability review,
quantity review, plan
review, and technical
support for PS&E
preparation.

Steve Ghane, P.E., M.S. /
SNG
Professional Registration:

Professional Civil
Engineer, CA. No. 53250
Senior Engineer
/ QA-QC
Support
Mr. Ghane has over 40
years of experience in civil
engineering design,
construction management,
program management,
transportation, drainage,
roadway, utility, and public
works infrastructure. He
has served in senior
municipal and public works
roles and has experience
with PS&E, QA/QC, and
construction-phase review
Provide senior technical
review, QA/QC support,
constructability review,
schedule and cost input,
and support for complex
civil and public works
issues.

Mojgan Osooli, P.E.,

QSD/QSP / SNG
Professional Registration
Professional Civil
Engineer California No
88505
QSD/QSP License
No.26572
Senior Civil
Engineer /
Drainage,
Stormwater,
and Erosion
Control
Ms. Osooli has more than
15 years of experience in
drainage, stormwater,
utility coordination,
hydrology/hydraulics,
Caltrans transportation
support, BMP/SWPPP, and
civil infrastructure review.

Support drainage review,
stormwater treatment
considerations, erosion
control plans, grading
coordination, utility
coordination, and technical
review of civil design
elements.

Lyle Campbell, LSA / SNG
Licensed Landscape
Architect
Landscape
Architect / Trail
Greening and
Landscape
Support
Mr. Campbell has 28 years
of landscape architecture
and municipal landscape
experience, including parks,
trails, streetscapes,
transportation-related
landscape improvements,
public meetings, PS&E,
project management, and
landscape plan review.

Support trail landscaping,
urban greening, planting
and irrigation
considerations, landscaperelated PS&E elements,
maintenance
considerations, and
coordination with civil
improvements.
25 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

12 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Nikhil Reddy / SNG Assistant
Engineer /
Production and
Documentation
Support
Mr. Reddy supports
municipal plan review,
document coordination,
quantity support, plan
markups,
drainage/stormwater
review support, and
engineering production.

Assist with plan production,
exhibits, quantity support,
comment tracking, meeting
documentation, data
review, and coordination of
electronic deliverables.

Christopher Thnay, P.E.,
AICP / Advanced
Mobility Group
Professional
Registration: Traffic
Engineer #1771, State of
California, Certified
Planner #10403, AICP
Traffic
Engineering /
Bicycle and
Pedestrian
Facilities
Mr. Thnay has extensive
transportation engineering
and planning experience,
including Complete Streets,
bicycle and pedestrian
planning, traffic calming,
SRTS/school studies, traffic
impact review, corridor
studies, safety audits, and
public agency
transportation support.

Provide senior traffic
engineering guidance for
bicycle facilities, SRTS
elements, signing and
striping, traffic calming
considerations, and
multimodal design
consistency.

Joy Bhattacharya, P.E.,
PTOE / Advanced
Mobility Group
Professional
Registration: Professional
Civil Engineer, California
No 68928, PTOE #1103,
Professional Traffic
Operations Engineer
Traffic
Engineering /
Signing,
Striping, and
Safety Design
Mr. Bhattacharya has
transportation engineering
experience in traffic signal
design, signing and striping,
pedestrian safety, safety
lighting, roadway
improvements, CA MUTCD
coordination, and PS&E
preparation for trafficrelated improvements.

Support preparation and
review of signing and
striping plans, bicycle
facility markings,
pedestrian safety
improvements, trafficrelated PS&E elements, and
bid/construction support
for traffic items.

John T. May, PLS /
Towill, Inc.

Professional Registration:
2008/Professional Land
Surveyor #8570/CA
Survey Project
Manager /
Right-of-Way
Mapping
Mr. May has 25 years of
surveying experience,
including topographic
surveys, boundary surveys,
right-of-way mapping,
subdivision and parcel
mapping, legal descriptions,
records of survey, corner
records, construction
staking, and public agency
survey coordination.

Lead survey and mapping
support; coordinate record
research and field survey;
support right-of-way
determination; prepare
base mapping, right-of-way
exhibits, legal descriptions,
and easement/dedication
exhibits as needed.
26 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

13 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Team Organization
SNG’s team organization is intended to provide the City with clear accountability and efficient communication. Michael O’Connor, P.E., QSD, will serve as Project Manager and single point of contact for the City. He will coordinate the work of SNG’s civil engineering staff and specialty subconsultants and will be responsible for tracking deliverables, reviewing comments, and scheduling commitments.

Nanda Gottiparthy, P.E., will provide Principal-in-Charge oversight and QA/QC review. Senior engineering staff will support design development, constructability review, quantity checks, and technical review of civil engineering elements. AMG will support traffic engineering, Class II and Class III bicycle facilities, signing and striping, and pedestrian/bicycle safety elements. Towill will support survey, mapping, right-of-way determination, legal descriptions, and exhibits. Landscape support will be provided for trail greening and related landscape elements.

This team structure provides the City with a practical combination of municipal engineering expertise and specialized support for the project's major technical elements. The following organization chart illustrates the proposed reporting structure and the coordination between SNG’s project management, technical design staff, and specialty subconsultants for this assignment.

ORGANIZATION CHART
Resumes
Resumes for the key personnel identified above are included in Appendix A: Resumes. 27 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

14 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

5. TEAM EXPERIENCE
SNG and its proposed team have recent experience providing municipal engineering, public improvement design support, plan review, construction support, survey/right-of-way coordination, traffic engineering, bicycle and pedestrian improvement support, ADA-related review, utility coordination, drainage/stormwater review, and public agency project delivery services. The following representative projects demonstrate experience relevant to the Rail Spur Trail and Garden Street SRTS Improvements Project.

1. City of San Bruno – Southline Project / On-Call Engineering Services Client: City of San Bruno
Point of Contact: Hae Won Ritchie, Deputy Director of Public Works Address: City of San Bruno, 567 El Camino Real, San Bruno, CA 94066 Phone: (650) 616-7067
Email: [email protected]
Year / Status: 2022–2025; Completed.

Key Personnel Involved: Michael O’Connor, P.E., QSD; Nanda Gottiparthy, P.E.

SNG provided plan review and project management services for the Southline Project, a transitoriented office/R&D campus consisting of seven multi-story office buildings on approximately 27 acres near the San Bruno BART station and Tanforan Mall. The project included off-site public improvements, roadway realignment, public parklet construction, pedestrian and bicycle improvements, and coordination with public infrastructure in the right-of-way.

SNG’s work included engineering plan review, project management support, coordination of off-site public improvements, coordination with City staff and stakeholders, construction support, and development-related public infrastructure coordination.

Relevance to East Palo Alto: This project is relevant because it involved off-site public improvements, pedestrian and bicycle improvements, public right-of-way coordination, stakeholder coordination, and construction-phase support in a constrained urban setting.

2. City of Hercules – Falcon Way Pavement Rehabilitation and Facilities Improvement Support Client: City of Hercules
Point of Contact: Glenn Dombeck, P. E
Address: City of Hercules, 111 Civic Drive, Hercules, CA 94547 Phone: 510-799-8241
Email: [email protected]
Year / Status: June 2023–Present; Falcon Way construction completed April 2026 Key Personnel Involved: Douglas Rodgers; Nanda Gottiparthy, P.E.

SNG provided engineering, construction coordination, and inspection support for the Falcon Way Pavement Rehabilitation Project and facilities improvement projects for the City of Hercules. The Falcon Way project included pavement rehabilitation, ADA upgrades, stormwater improvements, 28 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

15 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
traffic safety measures, contractor coordination, access maintenance for residents, schedule coordination, and quality control support.

SNG also supported facilities improvement assignments involving ADA upgrades, lighting and safety improvements, HVAC and electrical system upgrades, and public facility rehabilitation. SNG’s services included project management support, contractor coordination, inspection oversight, and close-out documentation assistance.

Relevance to East Palo Alto: This project is relevant because the Rail Spur Trail and Garden Street project will require practical public improvement delivery, ADA coordination, stormwater/drainage consideration, traffic safety awareness, constructability review, schedule coordination, and cost control.

3. City of Turlock – On-Call Engineering Services / Acting City Engineer and Staff Support Client: City of Turlock
Point of Contact: Erik Schulze, Public Works Director
Address: City of Turlock, 156 S. Broadway, Suite 150, Turlock, CA 95380 Phone: (209) 668-5417
Email: [email protected]
Year / Status: 2022–2024, Completed.

Key Personnel Involved: Nanda Gottiparthy, P.E.; Michael O’Connor, P.E., QSD; Mojgan Osooli, P.E., QSD/QSP
SNG provided on-call engineering and staff-support services for multiple public works and infrastructure assignments for the City of Turlock. Representative assignments included SW Quadrant Road Rehabilitation, Surface Water Distribution System Improvements, lift station projects, Wayside Drive Reconstruction and Sewer Replacement, Citywide Street Rehabilitation Packages, and pedestrian improvements.

SNG’s work included municipal engineering support, public works infrastructure coordination, review and oversight of capital improvement projects, coordination with City staff, and support for roadway, utility, reconstruction, and pedestrian improvement assignments.

Relevance to East Palo Alto: This experience is relevant because the East Palo Alto project includes pedestrian improvements, public works infrastructure coordination, drainage/stormwater considerations, utility coordination, and preparation of practical improvements within a municipal project delivery framework.

4. City of Mountain House – On-Call Construction Management and Inspection Services Client: City of Mountain House
Point of Contact: Devon Crowe, Engineer V
Address: 251 E. Main Street, Mountain House, CA 95391
Phone: (209) 831-2300
Email: [email protected]
29 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

16 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Year / Status: 2017–2023
Key Personnel Involved: Michael O’Connor, P.E., QSD; Nanda Gottiparthy, P.E.

SNG provided on-call construction management and inspection services for a mix of public infrastructure and private development projects in Mountain House. Assignments included residential subdivisions, roadway widening, traffic signal improvements, and associated utility infrastructure.

Representative projects included Grant Line Road Widening, Central Parkway Phase 3, Langston II Development, and the Bergamo and Briar Square Subdivisions. Services included field inspection, contractor coordination, materials testing oversight, quantity tracking, RFI and change order review, traffic control compliance, and project close-out documentation.

The Grant Line Road Widening project required complex phasing to minimize commuter impacts while maintaining access. SNG coordinated with District staff and contractors regarding off-site drainage flows, traffic circulation, and aggressive construction schedules.

Relevance to East Palo Alto: This experience is relevant because it demonstrates SNG’s ability to support public infrastructure delivery, roadway and utility coordination, traffic control, drainage coordination, construction-phase support, and issue resolution for municipal infrastructure projects.

5. City of Hayward – On-Call Construction Management and Inspection Support Client: City of Hayward
Point of Contact: Jason Whipple, Supervising Construction Inspector Address: City of Hayward, 777 B Street, Hayward, CA 94541 Telephone: (510) 583-4755
Email: [email protected]
Year / Status: 2023–2025
Key Personnel Involved: Nanda Gottiparthy, P.E.; Louis Mata; SNG inspection and support staff SNG provided on-call construction management and inspection support for major City capital improvement projects, including the FY 2023 Pavement Rehabilitation Project, City-Wide Sewer Line Improvements, and Water Main Replacement Project.

SNG’s services included daily inspection and documentation, materials testing coordination, traffic control oversight, pay quantity review, change order evaluation, environmental compliance observation, SWPPP/BMP coordination, and close-out verification. Inspection responsibilities included underground trenching and shoring, pipeline installation, storm drain construction, curb/gutter and sidewalk installation, asphalt paving, compaction verification, and contractor schedule monitoring.

Relevance to East Palo Alto: This experience is relevant because the Rail Spur Trail and Garden Street project will require construction-phase support, quantity tracking, documentation, traffic control awareness, utility coordination, sidewalk/curb/gutter construction understanding, and practical issue resolution during construction.
30 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

17 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

6. City of Livingston -SRTS and CMAQ Sidewalk Projects
Client: City of Livingston
Point of Contact: Jose A. Ramirez, City Manager
Address:1416 C Street, Livingston, CA 95334
Phone: (209) 201 9282
Email: [email protected]
Year / Status: 2003–2013
Key Personnel Involved: Nanda Gottiparthy, P.E.; Michael O’Connor, P.E., QSD; Douglas Rodgers SNG served as Contract City Engineer and provided staff support services for the City of Livingston.

SNG’s responsibilities included CIP planning, design review, construction management, grant applications, development review, subdivision processing, grading and improvement plan review, traffic signal and roadway improvements, agreements, City Council staff reports, construction oversight, and project closeout.

Representative grant-funded assignments included Safe Routes to School projects, CMAQ Sidewalk Installation, traffic signal improvements, water infrastructure improvements, roadway, wastewater, storm drainage, and other public works projects.

Relevance to East Palo Alto: This experience is directly relevant to the Rail Spur Trail and Garden Street SRTS Improvements Project because it demonstrates SNG key personnel's experience with Safe Routes to School, sidewalk improvements, grant-funded public infrastructure, design/construction coordination, and municipal project delivery. 31 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

18 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Advanced Mobility Group – City of Stockton On-Call Transportation Engineering and Complete Streets / SRTS Support
Client: City of Stockton
Point of Contact: Dennis Yep
Phone: (209) 937-8825
Email: [email protected]
Year / Status: 2010–Present
Key Personnel Involved: Joy Bhattacharya, Chris Higbee, Christopher Thnay AMG has provided on-call transportation engineering services to the City of Stockton since 2010.

Relevant assignments include the Miner Avenue Complete Streets Improvements project and the Safe Routes to School Safety and Connectivity Improvements project.

For the Miner Avenue Complete Streets Improvements project, AMG designed the fiber optic system and roundabout signing and striping. The project included a road diet for Miner Avenue, reducing travel lanes from four to three, roundabout installation, and fiber optic communication system implementation to enhance pedestrian and vehicle safety along the corridor.

For the Safe Routes to School Safety and Connectivity Improvements project, AMG prepared traffic signal modification and rectangular rapid flashing beacon (RRFB) designs. The project included implementation of Class II, Class III, and Class IV bike facilities and crosswalk enhancements at various locations throughout the City.

AMG’s broader on-call transportation engineering services for Stockton have also included roundabout PS&E design, E-76 documentation, Caltrans coordination, pedestrian safety analysis, traffic studies, traffic signal management, design, construction and signal timing, engineering traffic surveys, and successful CMAQ and HSIP grant application support.

AMG team members also assisted the City of Palo Alto with the Charleston-Arastradero Corridor Complete Streets Improvements Plan, a 2.5-mile corridor effort focused on improving bicycle and pedestrian travel and traffic safety. The project included roadway reconfiguration, bike lanes, green bike lanes, bike boxes, urban design features, extensive community and agency involvement, and adoption of a corridor improvement plan, cost estimates, and funding strategy.

Relevance to East Palo Alto: This experience is directly relevant to the Rail Spur Trail and Garden Street SRTS Improvements Project because AMG’s work includes Safe Routes to School improvements, Class II and Class III bicycle facilities, crosswalk enhancements, RRFB design, signing and striping, pedestrian safety analysis, PS&E support, Caltrans coordination, complete streets planning, public outreach, and public agency transportation engineering support. 32 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

19 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Towill, Inc. – City of San José Master Agreement for Surveying and Mapping Services Owner / Client: City of San José
Point of Contact: Sam Aguirre, Survey Project Manager
Address: 1661 Senter Road, Building A, First Floor, San José, CA 95112 Telephone: (408) 406-4844
Email: [email protected]
Project Duration: 2018–Present
Towill is providing as-needed land surveying and mapping support to the City of San José under consecutive on-call contracts. Services include geodetic control surveys, field topographic survey, utility survey, right-of-way/property surveys, digital aerial photography, photogrammetric survey/mapping, airborne LiDAR survey/mapping, terrestrial LiDAR/3D laser scanning, and preparation of digital terrain models.

Representative task orders include survey and mapping support for local streets pavement plan projects, McLaughlin Avenue conceptual plan survey, Charcot Pump Station site mapping, Leigh Avenue Sewer System Improvement Project, and Moorpark-Winchester monument preservation.

The McLaughlin Avenue task included aerial photogrammetry and LiDAR mapping for 3.2 miles of roadway to support planning, design, and new construction of median islands, bulbouts, and crosswalks. Other tasks included storm drain alignment mapping, pump station facility mapping, sewer improvement survey support, monument preservation, field notes, photos, CAD files, and corner record documentation.

Towill also completed survey support for the City of Concord Downtown Pedestrian and Bicycle Lane Improvements, which included topographic survey, utility location survey, base mapping, right-ofway line location, sidewalk expansion, Class II bicycle lanes, Class I pathways, and curb ramp upgrades.

Relevance to East Palo Alto: This experience is relevant because the Rail Spur Trail and Garden Street SRTS Improvements Project requires survey, base mapping, utility survey, right-of-way/property review, existing condition documentation, and mapping support for pedestrian, bicycle, sidewalk, trail, and public improvement design. Towill’s current on-call survey work demonstrates the type of mapping and right-of-way support needed to identify project constraints and support preparation of complete PS&E documents.
33 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

20 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

6. REFERENCES
City of San Bruno
Contact: Hae Won Ritchie, Deputy Director of Public Works Address: 567 El Camino Real, San Bruno, CA 94066
Phone: (650) 616-7067
Email: [email protected]
Relevant Experience: Southline Project; off-site public improvements, roadway realignment, pedestrian and bicycle improvements, public infrastructure coordination, and construction support.

City of Hercules
Contact: Glenn Dombeck, P. E
Address: 111 Civic Drive, Hercules, CA 94547
Phone: 510-799-8241
Email: [email protected]
Relevant Experience: Falcon Way Pavement Rehabilitation and facilities improvement support; ADA upgrades, stormwater improvements, traffic safety measures, construction coordination, inspection support, and closeout.

City of Turlock
Contact: Erik Schulze, Public Works Director
Address: 156 S. Broadway, Suite 150, Turlock, CA 95380
Phone: (209) 668-5417
Email: [email protected]
Relevant Experience: On-call engineering and Acting City Engineer services; roadway rehabilitation, utility improvements, reconstruction projects, and pedestrian improvements.

City of Hayward
Contact: Jason Whipple, Supervising Construction Inspector Address: 777 B Street, Hayward, CA 94541
Phone: (510) 583-4755
Email: [email protected]
Relevant Experience: On-call construction management and inspection support for pavement rehabilitation, sewer line improvements, water main replacement, traffic control, field documentation, quantity review, and closeout.
34 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

21 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
City of Stockton / Advanced Mobility Group Reference
Contact: Dennis Yep
Address: Public Works Administration, 22 E. Weber Avenue, Room 301, Stockton, CA 95202 Phone: (209) 937-8825
Email: [email protected]
Relevant Experience: AMG on-call transportation engineering services, including Miner Avenue Complete Streets Improvements and Safe Routes to School Safety and Connectivity Improvements; roundabout signing and striping, traffic signal modification, RRFB design, Class II, Class III, and Class IV bicycle facilities, crosswalk enhancements, pedestrian safety analysis, traffic studies, and CMAQ/HSIP grant support.

TJKM / Towill Reference
Contact: Atul Patel, Director of ITS & Design
Address: 4305 Hacienda Drive, Suite 500, Pleasanton, CA 94588 Phone: (925) 264-5003
Email: [email protected]
Relevant Experience: Towill survey support for the City of Concord Downtown Pedestrian and Bicycle Lane Improvements project; topographic survey, right-of-way line location, surface-visible utility survey, base mapping, and manhole dipsheets.
35 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

22 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

7. MANPOWER ALLOCATION
SNG will assign a focused project team with clear responsibilities for project management, civil design, traffic engineering, survey/right-of-way support, drainage/stormwater review, landscaperelated coordination, and production support. The team will be led by Michael O’Connor, P.E., QSD, as Project Manager and primary City contact. Nanda Gottiparthy, P.E., will provide Principal-inCharge oversight and QA/QC review. Senior technical staff and specialty subconsultants will be assigned based on the needs of each project phase.

SNG’s staffing approach is based on right-sized allocation of resources. The Project Manager will remain consistently involved throughout the assignment, while senior technical staff, AMG, Towill, and landscape support will be engaged during the portions of the project where their expertise is required. This approach provides the City with continuity, efficient communication, and appropriate technical support without unnecessary staffing layers.

Proposed Manpower Allocation
Nanda Gottiparthy, P.E. – Principal-in-Charge / QA-QC: Mr. Gottiparthy will provide senior oversight, staffing support, QA/QC review, and executive-level coordination as needed. His involvement will be focused on project initiation, key technical/design decisions, milestone reviews, cost/schedule review, and final QA/QC.

Michael O’Connor, P.E., QSD – Project Manager / Primary City Contact: Mr. O’Connor will manage day-to-day project delivery, coordinate with City staff, lead project meetings, manage the project schedule and budget, coordinate subconsultants, track City comments, and oversee preparation of deliverables. He will be the primary point of contact throughout the project.

Douglas Rodgers – Senior Civil Engineer / Design and Constructability Support: Mr. Rodgers will support civil design, sidewalk/curb/gutter layout, grading and drainage coordination, constructability review, quantity review, and PS&E development. His involvement will be highest during preliminary design, 50% PS&E, and final PS&E review.

Steve Ghane, P.E., M.S. – Senior Engineer / QA-QC Support: Mr. Ghane will support senior technical review, QA/QC, constructability review, and review of complex civil design issues as needed during milestone submittals.

Mojgan Osooli, P.E., QSD/QSP – Drainage, Stormwater, and Erosion Control Support: Ms. Osooli will support drainage, grading, stormwater, erosion control, BMP/SWPPP-related considerations, and utility coordination as needed during preliminary design and PS&E preparation.

Nikhil Reddy – Assistant Engineer / Production and Documentation Support: Mr. Reddy will assist with plan production, exhibits, quantity support, meeting documentation, comment tracking, data review, Bluebeam coordination, and electronic deliverable preparation. 36 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

23 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Advanced Mobility Group – Traffic Engineering / Bicycle and Pedestrian Facilities: AMG will support traffic engineering, Class II and Class III bicycle facility design, signing and striping, pavement markings, pedestrian/bicycle safety elements, and traffic-related PS&E items.

Towill, Inc. – Survey / Mapping / Right-of-Way Support: Towill will support survey, base mapping, right-of-way verification, utility location survey, right-of-way exhibits, legal descriptions, and easement/dedication exhibits if required.

Landscape Support – Trail Greening and Landscape Elements: Landscape support will be provided for trail greening, planting/irrigation considerations, landscape-related PS&E elements, and coordination with civil improvements, as needed.

Estimated Turnaround Times
The following turnaround times are anticipated for typical work items. Actual durations may vary depending on City review periods, right-of-way findings, utility coordination, PG&E coordination, public outreach input, and authorization of alternative scope items.

Work Item / Deliverable Estimated Turnaround Time
Kickoff meeting agenda and
initial data request
Within 3 business days of Notice to Proceed
Kickoff meeting notes and
action items
Within 3 business days after the meeting
Initial review of available
background documents
1 to 2 weeks after receipt of City records
Survey coordination and field
survey mobilization
1 to 2 weeks after Notice to Proceed and receipt of available record information
Base mapping / existing
conditions information
3 to 5 weeks after survey authorization, depending on limits and ROW research needs
Preliminary design /
conceptual plans
4 to 6 weeks after receipt of survey/base mapping and key City background information
Public outreach exhibits and
meeting materials
2 to 3 weeks before the scheduled outreach meeting, or as coordinated with City staff
50% PS&E package 6 to 8 weeks after the City's direction on preliminary design 37 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

24 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
Response to City comments
on 50% PS&E
1 to 2 weeks after receipt of consolidated City comments 100% Final PS&E package 3 to 4 weeks after receipt of consolidated 50% review comments and resolution of major open items
Bid support responses to
bidder questions
Typically, within 2 to 3 business days, depending on
complexity
Addendum support during
bidding
Typically, within 3 to 5 business days after the City direction Construction-phase RFI
responses
Typically, within 3 to 5 business days, depending on
complexity
Field meeting or construction
support request
As coordinated with City staff, typically within 1 week for scheduled meetings
Punch list / final inspection
support
As coordinated with City staff and the construction schedule Staffing and Schedule Control
SNG will maintain a project schedule identifying major milestones, City review periods, survey/rightof-way activities, public outreach meetings, utility coordination, PS&E submittals, bid support, and construction support. The schedule will be reviewed with the City at the kickoff meeting and updated as needed throughout the project.

The Project Manager will monitor progress, coordinate staff assignments, and identify schedule risks early. Critical path items such as survey/right-of-way verification, utility conflicts, PG&E coordination, public outreach timing, and City review periods will be tracked through the project action log. SNG will coordinate with City staff to confirm decisions needed at each milestone so the design can advance efficiently.

SNG’s manpower allocation is intended to provide the City with a responsive, practical, and accountable team that can complete the requested services while maintaining cost, schedule, and quality control.
38 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

25 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

8. COST
SNG will provide services on a time-and-materials basis in accordance with the hourly rates listed below. Project costs will be tracked by task and coordinated with the City based on the approved scope, schedule, and level of effort. Base scope and alternative scope services will be tracked separately to allow the City to clearly evaluate and authorize work.

If requested, we are prepared to submit a detailed fee estimate and cost proposal.

Reimbursable expenses will be billed consistent with the RFP’s requirement for a not-to-exceed reimbursable allowance of $1,000 per task, unless otherwise approved in writing by the City.

SNG & ASSOCIATES, INC. FEE SCHEDULE 2026
Position Hourly
Rate
Principal Engineer $273.00
Senior Project Manager $237.00
Project Manager $225.00
Senior Engineer $214.00
Construction Manager $198.00
Associate Engineer II $190.00
Associate Engineer I $168.00
Assistant Engineer $163.00
Senior Engineering Inspector $195.00
Engineering Technician/CAD
Drafting $151.00
Engineering Inspector $163.00
Clerical/ Admin Support $112.00
Note: Rates valid through December 31, 2026. Rates will be adjusted annually every January 1
, not to exceed 5%. Mileage and other reimbursable expenses, as approved by the City, will be billed at cost.

Subconsultant costs, including AMG and Towill, will be included at 10% markup plus actual cost, based on their approved rate schedules and the final scope authorized by the City.

The following are the Subconsultant Rate Schedules.
39 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

26 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
40 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

27 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894
41 Proposal for Rail Spur Trail and Garden Street SRTS Improvements Project City of East Palo Alto

28 5776 Stoneridge Mall Road, Suite 365, Pleasanton, CA 94588 Phone: 925-251-0100 Fax: 925-242-5894

APPENDIX A- RESUMES
42 NANDA GOTTIPARTHY, P.E.

PRINCIPAL IN-CHARGE
Professional Registration:

Civil Engineer - CA No. 52308
Education:

MS – Civil Engineering
Indian Institute of Technology
Chennai, India
Management Highlights
& Capabilities
• 35 + Years of Civil and
Municipal Engineering &
Management Experience
• 10+ Years City Engineer
Experience
• Review and approval of
Land Development
Projects Development
Agreements, Subdivision
Agreements and City
Council Reports
• Capital Improvement
Projects Planning,
Design and Construction
Management
• Managed federal and
State grant-funded
projects
• Infrastructure CIP and
Budget Preparation
Mr. Gottiparthy has over 35 years of experience in municipal engineering and management of large development and capital improvement projectsfrom inception to completion. He served as a Senior Civil Engineer for the City of Tracy and City of San Leandro and was responsible for managing all functions of the land development sections.

Mr. Gottiparthy served as the Contract City Engineer for the City of Turlock, City of Livingston, City of Atwater and City of Oakdale. As a consultant, he has assisted City of Dublin, City of Tracy, City of Turlock, City of San Rafael, City of Lodi, City of Lathrop, City of Atwater, City of Patterson, City of Brentwood, and City of Livingston in processing of land development projects and design and construction of capital improvement projects. Representative projects are listed below:

City of Tracy - On-Call Development Review and Staff Support Services (2000-2010 and 2014 to Present)
Mr. Gottiparthy provided review and project management and oversight for many large specific plan areas from master planning of infrastructure to processing of final maps and project close-outs. Examples include:

Tracy Hills Specific Plan: Tracy Hills Is a master planned community in southwest Tracy that consists of 6,175 acres with 5,400 residential units and approximately 600 acres of commercial, industrial, office, and retail land uses.

Cordes Ranch (International Park of Commerce) Specific Plan:

The International Park of Commerce is an 1,800-acre MasterPlanned Business Park in Tracy; at full build-out, 19 million square feet of warehouse and office space will be constructed.

I-205 Specific Plan: Mr. Gottiparthy provided engineering review and processing services from preliminary planning stages to project closeout for most of the projects within the I-205 Specific Plan consisting of West Valley Mall with a leasable area of 835,000 SF, 3.0 million SF of commercial and

1.7 million SF of Industrial developments.

City of Dublin - On-Call Development Review Services
Mr. Gottiparthy has been working with the city since 2000 providing plan review services for residential and commercial development projects, and in preparation of agreements, Council 43 Mr. Nanda Gottiparthy
Selected Experience
(continued)
Communications, assist in Updating Traffic Impact Fees (TIF) and project closures.

Mr. Gottiparthy also assisted City staff in coordinating the approvals for I-580/Tassajara Road Interchange, I-580/Fallon Road interchange, Dublin Boulevard/Dougherty Road widening project, Funding Options and TIF for Transit Center.

City of Livingston - Department of Public Works
Contract City Engineer and Staff Support Services (2003 - 2013) Mr. Gottiparthy served as the Contract City Engineer from 2003 to 2013. He managed staff of SNG & Associates and City’s
engineering/Public Works in all functions of the engineering division. He managed RFP/RFQs for consultant services, Master Plans for Roadway, Water, Wastewater, Storm Drainage and Parks, review and approval of land development projects, Grant Applications, and oversight of design, review, and
project/construction management of CIP projects.

Representative State and Federal grant projects managed by Mr.

Gottiparthy include the following:
• Bird Bridge HBRRP Project
• B St. at Winton Parkway Traffic Signal (HES)
• Safe Routes to Schools projects - Federal Cycle 2
• PROP 13 City-wide Water Infrastructure Improvements
• CMAQ Sidewalk Installation 2012 Project, 2013
• Safe Routes to Schools projects Cycle 3, Cycle 6, Cycle 8 • LWCF Basketball Courts, Picnic Shelter & Restroom Facility • HWY 99 Sewer Lift Station.
44 SENIOR CIVIL ENGINEER
MICHAEL O’CONNOR, P.E

PROJECT MANAGER
Professional Registration
Professional Civil Engineer
California No 58144
Education
BS, Civil Engineering
Santa Clara University
Management Highlights
& Capabilities
• 35+ Years of Civil
Engineering Experience
• 25+ Years of Municipal
Engineering Experience
• Capital Improvement
Engineering Experience
• Staff Augmentation for
Local Municipalities
• Managed Federal and
State Grant Funded
Projects
Mr. O’Connor has over 35 years of professional engineering experience working on all types of public works infrastructure projects including transportation projects, water, sewer and storm infrastructure projects, and master plan CIP projects.

Mr. O’Connor has been providing review and processing of development projects for several public agencies in the Bay Area and Central Valley, including the cities of Richmond, Hercules, Tracy, Dublin, San Bruno, and Livingston.

Plan Review/Staff Support
City of Richmond Capital Improvement Program – Staff Augmentation Provided staff augmentation services to the City of Richmond in support of active Capital Improvement Program (CIP) delivery, ensuring continuity during a critical transition period. Responsibilities include day-to-day project management, coordination, and oversight of multiple concurrent pavement, ADA, curb ramp, and sidewalk programs. Supported advancement of major initiatives such as the multi-year $42M Paving Program (Base Repair Blitz), Rubberized Cape Seal projects, Citywide Concrete and Curb Ramp improvements, ADA sidewalk compliance projects, and Measure J–funded sidewalk shaving and repair programs.

Services include consultant and contractor coordination, schedule and risk tracking, GIS and data verification, design oversight, construction interface support, and resolution of funding and scope constraints.

In addition, provided technical and administrative support for budget tracking, work authorizations, change orders, and preparation of staff reports, agenda items, and City Council materials, including SB1 funding coordination and Council resolution support. Assisted with on-call contractor management, ADA and right-of-way coordination, public inquiries, and cross-departmental collaboration to maintain compliance, public safety, and service responsiveness.

Key Projects Managed and Supported:
• 2026 Paving Program – Base Repair Blitz Project management and coordination supporting design advancement, SB1 funding, staff reports, and bid readiness.
• 2025 Rubberized Cape Seal Project: Construction coordination, consultant and CM oversight, police coordination, schedule tracking, and Complete Streets integration.
• 2024 ADA Sidewalk & Curb Ramp Project (300 Locations): Oversight of remaining construction, sequencing, change orders, and closeout coordination.
• 2025 Citywide Concrete / Curb Ramp Program: Management of curb ramp delivery tied to paving projects, on-call contractor coordination. 45 Michael G. O’Connor
(continued)
City of San Bruno
Project Manager for the City of San Bruno for the Southline Project, a transit-oriented office/R&D campus consisting of 7 multi-story office buildings on 27 acres in South San Francisco, near the San Bruno BART station and Tanforan Mall. Offsite improvements included realignment of Sneath Lane/Huntington Ave. intersection, construction of a 1-acre linear parklet buffer between the residential neighborhood and the proposed office development, and
coordination with the Huntington Ave. Cycle Track bikeway project.

Plan Review/Staff Support
City of Dublin – Public Works Department
Plan Review processing of proposed improvements for private development tenant improvements; site development review referrals for conditions of approval, and site work permit inspections. Review improvement plans, grading plans and conduct site inspections for ADA accessibility compliance, and for Storm Water C.3 treatment requirements.
• Reviewed several CIP Facilities Improvements projects for City of Dublin, including the Civic Center Cultural Arts project and the Public Safety Complex.
• Reviewed several Parks improvement plans including the AllAbilities Park, Fallon Sports Parks (Phases 3 and 4), and the Emerald Glen Aquatic Center.
• Peer Reviewed Tassajara Gap Closure CIP and the Dublin Trunk Sewer Rehab Project.

City of Tracy – Development Engineering Services
Cordes Ranch (International Park of Commerce):

Provided review and processing of the development applications for several developments in the Cordes Ranch Specific Plan area, including Amazon Building 1, FedEx, MedLine, Building 6, Building 12, Building 25, Buildings 22 and 23, Buildings 2, 3, and 4, Buildings 9 and 10, IPC Prologis Office Building, Building 14, Building 19, Building 16, Building 20 and Building 11.

Checked onsite and offsite Improvement Plans for all Phase 1 Cordes Ranch projects for conformance to the Cordes Ranch Specific Plan and EIR documents, City Design Standards, project Conditions of Approval, and City Master Plans.

Tracy Village Project – Valpico Road Widening Project:

Plan review and coordination of offsite improvements for 594- lot residential subdivision, including coordination with Rule 20 Undergrounding Project and offsite master plan recycled water main. 46 STEVE GHANE, P.E, M.S.

Senior Civil Engineer
Education:

M.S. Environmental and
Urban Systems. Also, M.S
Urban Transportation.

FIU, Miami, FL
B.S. Civil EngineeringFlorida International
University (FIU) (Florida
State, Miami, FL,>58k,
Students), Miami, FL
Professional Civil
Engineer, CA No. C53250
Mr. Steve Ghane is an accomplished and results-driven Civil Engineer with over 40 years of progressive experience in engineering design, construction management (CM), and program management (PM) across diverse infrastructure sectors. Proven leadership in delivering complex public and private projects, including water and wastewater treatment plants, reclaimed water systems, land development, transportation systems, seaports, dams, flood control channels, and both overwater and underwater construction.

Extensive expertise in structural, geotechnical, and hydraulic/hydrologic engineering; grading, drainage, seismic retrofits, foundations, and retaining walls. Strong background in design-build (D-B) delivery, CPM scheduling, environmental impact studies (EIS), QA/QC oversight, and regulatory compliance.

Held senior leadership roles including Senior VP, Sr. Resident Engineer, Chief Inspector, QA/QC Manager managing multi-disciplinary teams and overseeing project delivery from planning and permitting to PS&E, construction, operations, and maintenance.

Mr. Ghane has served as City Engineer/ Public Works Director for several cities including City of Moorpark, City of Azusa and City of Carson.

Experience Summary:

Project: Moulton Niguel Water District, Laguna Niguel, Ca Pipeline replacements at I-5 and Oso Creek crossings, Casa Del Oso – pump no. 1 replacement, Valencia lift station rehabilitation reservoir management systems (RMS) & various other projects & locations.

As Sr. Project Manager, Mr. Ghane was responsible for PS&E that replaced existing potable and recycled Pipelines that cross under the I-5 freeway south of Oso Parkway by installing a new 72-inch casing below the freeway via micro tunneling. Served as Sr. Resident Engineer for Construction Management and Inspection services (CM&I), as well as CEQA compliance monitoring. (Duration: 4 years, construction cost $18 million).

Project: Irvine Ranch Water District, Baker Water Treatment Plant, at the site of the former Baker Filtration Plant in Lake Forest, a joint regional project by five South Orange County water districts.

As Sr. Project manager prepared and studied the feasibility of constructing a new regional water treatment plant; Environmental and economic feasibility study of a total wastewater treatment network system, prepared Environmental Impact Report (EIR), Plans, Specifications and Estimate, (PS&E) QA/QC Manager, oversight of other consultants, and coordinated with other agencies.

Reviewed and approved monthly progress and pay requisitions, shop drawings, trenching & shoring plans, change orders. (Duration: 5 years construction cost $132 million)

47 Project: Caltrans, Improvements to a Six-Mile Section of State Route 55, from 17th. St. to SR 91, Orange County, Seismic Retrofit of Various Bridges in Los Angeles (LA), Ventura, Orange County (OC), Riverside, San Bernardino, San Diego, & Other Counties, California.

As Sr. Project Manager and Sr. Resident Engineer Mr. Ghane was responsible for preparation of the Project Report, construction plans, specifications, and estimates (PS&E) for safety improvement including addition of a four-foot buffer between the High Occupancy Vehicle (HOV) lane and the adjacent mixed –flow travel lanes. Environmental Impact Statement (EIS) & analysis for numerous projects & Seismic Retrofit of Various Bridges in Los Angeles (LA)), Ventura Orange County (OC), Riverside, San Bernardino, San Diego, & Other Counties, & other projects. (Duration: 12-year construction estimated $192 million).

Project: City of Irvine, Main Street Improvements (adding two to four lanes, & reconstruction), Irvine, California.

As Sr. Project Engineer was responsible for the preparation of the Main Street Action Plan Report as well as final approved construction plans, specifications and estimate (PS&E) including storm drain, hydraulics, drainage, plan checks for the city Irvine. (Duration: 1 year, construction estimate $6 million).

Project: City of Anaheim, Anaheim Plaza, Various Buildings, for Anaheim Redevelopment Agency, Anaheim, California.

As Sr. Project Manager prepared and supervised projected construction cost estimates, plans, street Improvements, widenings, pavement reconstruction, overlays, alternative land use plans, PS&E and Exhibits. Coordinated Caltrans I-5 widening improvements, bridges and ramps redesigns as it relates to the Plaza. CPM, Analyzed storm drain, hydraulics, drainage, grading. Reviewed Environmental Impact Reports, traffic studies, intersection Capacity Utilization Analyses, advised the agency of necessary revisions. Construction Management/program Management (PM/CM). Environmental Impact Statement (EIS) & analysis for numerous projects (Duration: 2 years, $235 million)
Project: Orange County Transportation Authority (OCTA) TCA, Transportation Corridor Agency (TCA)Three Toll Roads: San Joaquin Hills, Eastern & Foothill Transportation Corridors, Orange County, CA As Sr. Project Manager /Sr. Highway Engineer responsible for planning, design, review, analyses for various Alternative selections. Prepared horizontal alignments & vertical controls including plans, PS&E, Profiles, existing & proposed cross sections. Studied various alternatives for the over/under crossing of the Foothill Transportation Corridor at El Toro Road.

CPM schedules, CM/PM, coordinated with Caltrans. Analyzed storm drain, hydraulics, drainage, grading Staff Performance reviews. Environmental Impact Statement (EIS) & analysis for numerous projects (Duration: 2 years, ~$2billion).

Project: Jamboree Road Extensions (from Barranca Parkway to Edinger Ave.), City of Irvine and Tustin, CA
As Project Manager/ Resident Engineer responsible for Construction Engineering & Inspection (CE&I) including Reviews and approvals of concrete mix designs, trenching and shoring plans, false work plans, shop drawings, and contractors pay requisitions, etc. Environmental Impact Statement (EIS) & analysis for numerous projects (Duration: 2-year, construction estimate $12.5million) 48
Project: Metro, Los Angeles Metro Rail system. The C Line (formerly the Green Line), a 20-mile, light rail line running between Redondo Beach and Norwalk within Los Angeles County, Elevated & at-Grade, LA, CA As Senior Resident Engineer (RE) responsible for CE&I, CM/PM, owner representative contract C109 & C110 included Segmental cantilever bridge over Rosecrans Ave., CIDH, deep foundations, approval of shop drawings & Plan checks, pre-stressed post tensioned segmental bridge,.

RE for part of a large Heavy Rail Transit project in Los Angeles. Responsible for on-site construction management activities and was the primary point of contact with the contractor. Administered the provisions of the contract while acting as owner’s authorized representative of client. (Duration: 3 years, Const. cost ~ $42 million)
Project: Alameda Corridor Transportation Authority, 20-mile freight rail "expressway”, Long Beach, CA
As QA/QC, Quality Assurance Manager (QAM), Quality Control Manager (QCM), Sr. Design Engineer, Sr. PM responsible for Designs PS&E, PM/CM.

Sr. RE on CE& I including oversight/communicating with contractors, subcontractors & various agencies, P3 Tracked costs. Reviewed & Approved Progressive Design-Build (PD-B) Contractor Monthly work Progress, CPM schedules, Reviewed, approve monthly pay Requisitions, developed “what if seniors”, timelines, costs Quality Control Manger (QCM), coordinated & communicated Design & Construction, progress. As QA/QC Mgr. responsible for construction engineering & inspection (CE&I) & Design-Build of Alameda Corridor. Environmental Impact Statement (EIS) & analysis for numerous projects. (Duration: 3 years, Construction cost ~ $950 million)

Project: Metro Rail Rapid Transit System’s Stage I, Metro Dade County, Miami, Florida.

As Project Manager/Project Engineer and/or Senior Inspector was responsible for Building and Construction Management and Inspection of two line sections (nine miles of elevated and at grade guide way, Including post-tensioned segmental bridges, box-girders, cast-in-place on falsework, cast-in-place cantilever construction, cofferdams, various piles, drilled shafts, footings, and columns) and four stations (contract N-105 and N-109, Clumber, Overtown, South Miami and Douglas Road (Duration: 4 years, Construction estimate $63 million).

Project: FDOT, State Road 826, 836, interstate 95 Golden Glades Interchange Widening, Miami, Florida.

As Project Engineer and/or Resident Engineer was responsible for Construction Engineering and Inspection (CE&I) for Twelve Miles of Highway Widening from four to eight lanes, including demolition & reconstruction of seven bridges and six new bridges. This is the most congested highway interchange connecting Metropolitan Miami to the greater Fort Lauderdale area. Elaborated drainage schemes, pile foundations, various retaining walls, concrete and AC pavement…etc. were placed, CPMs. Supervised Contractors & Subs. CM/PM, Oversight of numerous contracts activities, especially on Budget/Time, performance. Analyzed storm drain, hydraulics, drainage, grading. Environmental Impact Statement (EIS) & analysis for numerous projects (Duration: 2 years, construction cost $95 million). 49 Project: Caltrans, Grand Ave. & 17th St. Improvements, widening, ramps & bridges (four to six lanes) Santa Ana, CA
As Resident Engineer and/or Structure Construction Engineer responsible for (CE&I) including reviews and Approvals of trenching & shoring plans, falsework plans, contractors supervision, monthly pay requisitions, review & approval of shop drawings, daily, weekly, and monthly activity reports, oversight, Created well linked
CPM schedules, Concrete mix, Created “what if scenarios”. Analyzed storm drain, hydraulics, drainage, grading (Duration: 3 years, const. Cost $18 million).

Project: Orange County Transportation Authority (OCTA) in cooperation with the California Department of Transportation (Caltrans), Progressive Design-Build (PD-B) the I-405 Improvement Project.

As Sr. Project Manager, responsible for PS&E, CM/PM, QA/QC Manager, CPM, D-B. This $1.2 Billion project represents the design/build improvement of 16 miles of the existing I-405 freeway beginning at SR73 to I-605 of I-405.

This project was managed jointly by the US construction firms OHL North America, several other firms & Astaldi Construction Corporation, collaborating to form the joint venture OC 405 Partners established to improve infrastructure in Orange County, California. Reconfiguration of interchanges and ramps comprised of 23 new or replacement crossroad/ramp bridges, one pedestrian bridge, and seven bridge widenings on I-40, two overhead railroad crossings. (Duration: 5 years, Construction Cost $1.2 billion).

City Engineer/ Director of Public Works: Mr. Ghane served as interim City.

Engineer/ Public Works Director for Cities of Moorpark, Azusa and Carson in southern California. His responsibilities included oversight of Engineering functions in design, permitting, private developments review, CIP management, grants and construction management. He is highly experienced in managing large projects with multiple stakeholders and external agencies.

He was responsible for preparation of CIP budgets, City Council staff reports, presentations ant public hearings and coun cil meetings. 50 DOUGLAS J. RODGERS

SENIOR CIVIL ENGINEER
Education:

Chabot Community College
Hayward, California
Mathematics, Science,
Civil Engineering, and
Land Surveying courses
Management Highlights
& Capabilities
• Over 40 Years of Civil
Engineering and Land
Surveying experience
• Designing and overseeing
the production of a wide
range of civil plans and
survey maps.
• Performing, directing, and
reviewing all essential
office and field work in
support of engineering,
surveying, and planning
projects
• Plan review for public
agencies, including
engineering design review
of subdivision and Capital
Improvement Program
improvement plans
• Project management and
construction management
for public agencies
involving permitting of
both private sector
development and public
capital improvement
projects
Mr. Doug Rodgers has 46 years of experience in the field of civil engineering, including extensive work in land surveying, capital improvement projects design, and construction
coordination in public and private sectors.

Mr. Rodgers’s experience as a Project Engineer and Project Manager includes engineering design, surveying, and
construction management for a variety of transportation and capital improvement projects, including street rehabilitation, grading and drainage, stormwater quality control, utilities, topographic surveys, and inspections of construction work.

Mr. Rodger’s expertise in various phases of projects, including scoping, estimating, and programming, enables him to
successfully execute projects that are completed well within budgets and in compliance with project goals. His exceptional knowledge of construction procedures and techniques as well as Contract Law result in well-managed construction projects of high quality.

Selected Experience
• City of Hercules Engineering Division
Falcon Way Pavement Rehabilitation Project – Project
manager and Construction Manager for the design and
construction of major street rehabilitation improvements consisting of wedge grind and placement of AC overlay, full pavement milling and placement of asphalt concrete,
including striping, signage, and curb ramps.
• City of Richmond
Doug Rodgers is providing project management services for two fire Stations in Richmond – Fire Station 63 and Fire Station 66. Complex structural and geotechnical issues are being addressed for Fire Station 63, as well as a complete reconstruction of Fire Station 66.
• Alameda County Public Works Agency
Wilbeam Avenue Streetscape Improvements – public street reconstruction consisting of new curb, gutter, sidewalk, pavement, and storm drainage improvements.
• Oro Loma Sanitary District
Grant Avenue Sewer Rehabilitation – 24” and larger sanitary sewer trunk main reconstruction in the existing arterial roadway.
51 Douglas Rodgers
Senior Civil Engineer
(continued)
• City of Dublin – Public Works Department
Project management, review, and construction
coordination of major roadway, storm drainage,
wastewater, and water infrastructure projects for
Grafton Plaza – 12-acre Mixed-Use Development with
hotel, commercial, and townhouses, including public street widening, Parcel Map, and Final Map.

Kaiser Dublin Medical Center -Medical Office Building with extensive off-site public street widening and storm
drainage improvements.
• City of Tracy – Development and Engineering Services
Tracy Hills – Project management, review of major roadway, storm drainage, wastewater, and water infrastructure
projects, and construction coordination to support a 2,732- acre Master Planned Community consisting of 5,499
residential units, a mixed-use business park, commercial and industrial space, 3 public schools, a fire station, numerous parks, open space, and conservation easement
areas.
• Mountain House Community Services District
College Park – Project management, review of major
roadway, storm drainage, wastewater, and water
infrastructure projects, and construction coordination for an 815-acre mixed-use master planned community
consisting of 2,240 residential units, 1.8 million square feet of commercial, office, and industrial property, 47 acres of parks, two schools, and a community college.
• City of Emeryville – Public Works Department
Marketplace Redevelopment Project – Project
management, review of major roadway, storm drainage,
wastewater, and water infrastructure projects, and
construction coordination for a 15-acre Mixed Use
Development with 120,000 square feet of office, 180,000 square feet of retail, and 674 multi-family residential units, including relocation of existing public street.
52 MOJGAN OSOOLI, P.E.

SENIOR CIVIL ENGINEER
Professional Registration
Professional Civil Engineer
California No 88505
QSD/QSP License
No.26572
Education
BS, Civil Engineering
Iran National University
Management Highlights
& Capabilities
• 15 Years of Civil
Engineering Experience
• 2 Years of Municipal
Engineering Experience
• 1.5 Capital
Improvement
Engineering Experience
• 5 Years Caltrans
Transportation
Experience
• 8 Years of Water
Resources and Water
Transfer
• Managed about 10 staff
and led professional
teams
Mrs. Osooli has over 15 years of professional engineering experience working on projects pertaining to highway design, on-site and off-site developments for residential and
commercial projects, water transfer, sewer and storm Water design, storm water detention and retention facilities.

Mrs. Osooli has worked in private and public sectors in land development, Transportation, and master plan CIP projects in Bay Area.

Senior Engineer/SNG Associates
Mrs. Osooli reviewed several Land Development (residential, industrial& commercial) projects with City of Tracy and City of Turlock including.
• 4407 West Main St. in Turlock, CA. Divert Integrated
food recovery facility
• Tracy Hills major residential development, City of Tracy, CA
Senior Transportation Engineer/Branch Chief
Caltrans
Mrs. Osooli designed, checked, and reviewed plans, cost estimate and specifications. She attended highway design and bridge replacement projects, prepared technical H&H report and engineering calculations, storm water design, treatment BMP, temporary stream diversion, dewatering, access roads, SWPPP and construction BMPs, for various capital and
maintenance projects including items below:
• Alameda Bridge replacement, Change of alignment,
• Alemany Bridge Improvement in 101 HWY
• Hopper Slough Bridge replacement in Napa County
• Sulphur Creek and York Creek Bridge Rails
replacement Napa County
• Trash Capture Design in Several locations in Contra
Costa County route 80.

Mrs. Osooli has done several oversight reviews for public agencies projects in Caltrans R/W including below.
• Reconstructing I-880 Whipple and Industrial parkway
interchange, a $120 million project with City of
Hayward.
• San Mateo HWY-1 Over Crossing with City of Pacifica
• I-680 interchange improvement with City of Fremont
53 Mojgan Osooli
Senior Civil Engineer
(continued)
Project Engineer, BKF Engineers
Mrs. Osooli Prepared construction documents for residential and commercial developments, worked on designing
Infrastructure, pump stations and utilities such as water, fire and storm. Prepared planning and entitlement applications, and on-site and off-site improvement plans, Specs and cost estimates.
• Station 1300 improvement, Menlo Park.
• San Francisco University Housing
• Salinas Commuter Rail Station and Layover Facility
• Treasure and Yerba Buena Islands improvements.
• Vallejo Gordon Water Main repair at Ledgewood Creek.
• Candlestick Point, Gilman Ave Auxiliary Water Supply
System.
• Hillsborough 30-year Storm Water Master plan.
• Stanford in Redwood City, Fire Water Network
Modeling
• 3 Large Trash Capture devises in City of San Jose
• San Mateo Sewer Main and Manhole Rehabilitation
• South San Francisco Sewer Main and Manhole
Rehabilitation
Engineering Tech, City of San Jose
Mrs. Osooli participated in the $1.2 Billion CIP Program to renovate the Regional Wastewater Facility.
• Iron Salt Feed Station project
• Yard Piping Condition Assessment and Road
Improvement project for more than 18 miles pipe
network
• Advanced Facility Process and Control Instruments
Replacement project.
• Attended the City CAD and BIM Standard Development
committee
Project Engineer, Iran Water Resources management
Mrs. Osooli worked on designing a complex inter-basin water transfer between Mazandaran and Golestan, a huge plan with approximately 3 billion dollars estimated cost.

Participated in project scoping, preliminary and detailed design and coordinated permits and environmental approvals.

Project Engineer, Asarab Engineering Consultant
Mrs. Osooli worked on various projects related to water transfer, water resources master plan.
54 NIKHIL MANCHIREDDY

ASSISTANT CIVIL ENGINEER
Education
M.S., Civil &
Environmental
Engineering (Dec 2025)
Texas A&M University,
College Station.

Highlights
& Capabilities
• Municipal Plan
Review & Permitting
Support
(encroachment, TI,
street improvement
plan sets, CIPs)
• GIS & Data Analysis
(ArcGIS/QGIS
mapping and
analysis; Excel-based
calculations and
reporting)
• Stormwater /
Drainage
Compliance Support
(drainage
infrastructure
review, local
guidelines)
• Plan Markups &
Coordination
(Bluebeam-based
comments, revision
tracking, submittal
support)
Mr. Manchireddy is a Civil & Environmental Engineering graduate with hands-on internship experience supporting municipal plan review and permitting, stormwater/drainage compliance, and engineering documentation for public and private development projects. His background includes preparing plan markups and revision tracking in Bluebeam, conducting environmental/site analysis using ArcGIS/QGIS, and supporting design/coordination tasks, with a strong focus on code compliance, and crossteam coordination.

Civil Engineering Intern | SNG & Associates| Jun 2025 – Aug 2025| Jan 2026- Present • Performed municipal-focused engineering support work, including plan review and comment development for encroachment, tenant improvement, and street improvement plan sets for projects across Newark, Dublin, and Tracy. Assisted with storm drain infrastructure evaluation to support compliance with local stormwater management and drainage design guidelines.
• Prepared and organized plan markups in Bluebeam Revu for Tracy development projects (incl. IPC Phase 1M and Panda Express), supporting design revisions and coordination. Reviewed and referenced Environmental Impact Reports, Infrastructure Master Plans, and City design standards (Tracy and Newark) to support accurate and compliant plan review for efficient City processing.

Site Engineer Intern | Vamsiram Builders, India | Jul 2022 – Oct 2022 • Supported field construction operations through daily oversight and inspection of critical installations to verify quality and conformance with project requirements.
• Resolved technical and coordination issues through drawing interpretation and design coordination; maintained quality control documentation and progress tracking using AutoCAD and Excel.

Graduate Projects
• Geomatics / Civil Engineering Design Project – Led Phase I Environmental Site Assessments (ESAs) for a proposed TAMU campus; completed site inspections, historical research, and environmental impact analysis. Developed sustainability strategies integrating green infrastructure, stormwater management, and regulatory compliance using GIS, Civil 3D, and FME tools. • Life Cycle Assessment (LCA) – Residential Building – Completed LCA using Revit and Tally for 10 residential design variations across two climate zones; assessed materials and energy performance to identify strategies reducing GHG emissions and energy demand.
• Hydrological Analysis – Conducted statistical streamflow analysis, evapotranspiration modeling (Penman–Monteith), and infiltration modeling (Philip and Green–Ampt) using Excel and QGIS.
55 Advanced Mobility Group | [email protected] | P: 415.688.0024

EDUCATION
M.S. Transportation
Engineering/Operations
Research, University of
Delaware, Newark, Delaware,
2001
M. Eng Transportation
Engineering, University of Tokyo,
Tokyo, Tokyo, 1995
B. Tech (hons) Civil, Indian
Institute of Technology,
Kharagpur, West Bengal, 1992

CA REGISTRATIONS
Professional Engineer #68928,
California Board for Professional
Engineers, Land Surveyors, and
Geologists
Professional Engineer #1103,
Professional Traffic Operations
Engineer

INTELLIGENT

TRANSPORTATION

SYSTEMS
 ITS System Review & Needs
Assessment
 Traffic Management Centers
 Traffic Operations
 Knowledge of Existing &
Emerging Transportation
Technologies
 Innovative Congestion
Management Strategies
 Stakeholder Coordination
Joy Bhattacharya P.E., PTOE
Vice President, Innovative Transportation Solutions
Joy is AMG’s Vice President of Innovative Transportation Solutions. He has in‐ depth experience in the development, design and implementation of various engineering strategies in major metropolitan areas, including Adaptive/Responsive Traffic Signal Systems and Transit Priority Systems; Incident Management Plans; design of automated Electronic Toll Collection systems; preparation of PS&E for field implementation of CCTV, Changeable Message Signs, Highway Advisory Radio, Ramp Metering and ATMS systems; and freeway and arterial operations using micro‐simulation. Local projects to his credit include the Mountain House ATMS, City of Hayward Adaptive Signal Systems, Webster Street SMART Corridor System, I‐80 Integrated Corridor Management, and the Santa Clara VTA Capitol Corridor Transportation Study.

Project Experience
Traffic Improvement Plans and ATSPM Implementation, San Rafael, California (Project Manager). AMG is providing consultant assistance to the MTC to perform the System Engineering services for the City of San Rafael. Joy is the project manager and providing project management and coordination, technical oversight, existing inventory evaluation, and SEMP review services, Additionally, Joy and his team are responsible for identifying user needs to meet the City’s overall goals, objectives, and strategies for the project and preparing the functional requirements, performance requirements, constraints, interface requirements, data requirements, and future requirements for the traffic signal system. Work includes fiber optic schematic plans, fiber splice details, detailed technical specification of materials, equipment, and devices that need to be procured, installed, and tested to establish a communication link over fiber optic networks.

Harding Way Traffic Signal Modification, Stockton, California (Project Manager). This project involved improvements to the intersections of Harding Way/Center Street and Harding Way/El Dorado Street, and to the sections of Harding Way separating and approaching these intersections from the east and west.  The proposed project involved roadway improvements, traffic signal modifications, signing and striping modifications, safety lighting, installation of video monitoring system, drainage adjustments, and wheelchair ramp construction at intersections on Harding Way. The signal designs and signing and striping details conformed to the City standards, California MUTCD guidelines, and Caltrans standard plans, specifications and design requirements.  Joy led the design effort actively communicating with subconsultants and City staff to provide the final PS&E. Joy provided the construction support for implementation of the design.

Webster Street SMART Corridor Project, Alameda County, Ca. (Project Manager). Joy was as the Project Manager for the Webster Street SMART Corridor Project. The project the developed a TSP system to reduce travel time along five AC Transit lines; designed traffic signal coordination systems along Webster Street and Constitution Way/Lincoln Avenue; designed a new traffic signal at Webster/Pacific Avenues and signal modifications at five intersections; designed and implemented an Advance(VDS); designed and implemented a CCTV system; and implemented an ATIS. 56 Advanced Mobility Group | [email protected] | P: 925.322.9921

EDUCATION
MS, Transportation Planning
& Management ‐ Stanford
University, Stanford, CA
BS, Civil & Environmental
Engineering ‐ University of
Wisconsin, Madison, WI

REGISTRATIONS
Traffic Engineer #1771, State
of California
Certified Planner #10403,
AICP

TRAFFIC

ENGINEERING
 Traffic Operations Analysis
 TIA
 Complete Streets
 VMT Analysis
 Plan Checking
 Traffic Impact Fee
 Safety Evaluation
 Parking Evaluation
 TDM/Ped/Bike Plan
 Travel Forecasting Model
 Roads, Signals,
Developments & Land Use
Data Analysis
 Scenarios Evaluation
 Traffic Impact Fee
Christopher Thnay, P.E., AICP
Vice President - Planning
Christopher has more than 35 years of experience in transportation engineering for large planning and operation projects around the San Francisco Bay Area. He was a traffic engineer with the City of Palo Alto (7 years) and a Planning Commissioner (11 years) with extensive on-call traffic operations experience. He is focused on fostering a healthy balance between land use and transportation needs, and has expertise in corridor studies, context sensitive roadway design, traffic impact and parking studies, circulation plan, safety audits, traffic calming, and general plan roadway policies and programs. He is a Fellow of ITE.

Project Experience
City of Mountain House On-Call Projects, Mountain House, Ca. Various oncall projects including Specific Plan I, II & III, Town Center Traffic Study, Traffic Calming Study, Citywide Traffic Monitoring Plan (CTMP), Mountain House High School Impact Study, Traffic Impact Fee and performed plan checks since 2017. Served as City traffic engineer since 2020.

City of Patterson On-Call Transportation Engineering
AMG has been providing on-call services since 2010 and recently assisted in preparing a Transportation Infrastructure Master Plan (TIMP) which will provide a long-term guide for the City plan for future growth. The project included utilizing the StanCOG model to develop 2040 forecasts and determine traffic impact on future roadways, including intersection safety analysis and development of 30% conceptual plan line drawings. AMG staff also provided the following on-call traffic engineering services:
• Prepared roundabout PS&E design
• Prepared documents for the E-76
• Coordinated with Caltrans
• Developed pedestrian safety analysis and RRFB design
• Prepared successful grant applications - CMAQ, HSIP Funding City of Belmont On-Call Projects, Belmont, Ca. Provided peer review for all traffic impact study (TIS). This includes reviews to ensure TIS meets all city standards, bike/ped Master Plan, parking ordinance and pays project fair share.

City of Palo Alto On-Call Projects, Palo Alto, California Completed several projects for the City including: Updated Congestion Management Program (CMP); Embarcadero Road/Paly High School Plan Line Study; Charleston/Arastradero Road-Diet Study; Citywide Model Preparation; Citywide Plan Line Study, Caltrain signal preemption, signal warrants.

The City of Martinez Local Road Safety Plan (LSRP)
AMG conducted a 5-year collision analysis to determine the Top10 safety corridors based on serious injury and fatality. The 2-year process included extensive stakeholder input, online surveys and countermeasures developed through the Safe Systems Approach and addressed Equity in the City. An online collisions map was also developed to display various layers of collisions including pedestrian, bicycle, speeding and lighting; including overlay of income levels to address equity challenges. The project was successfully used to win a Safe Streets and Roads for All (SS4A) Grant. 57 Towill, Inc. Resume

JOHN T. MAY, PLS

SURVEY PROJECT MANAGER

YEARS OF EXPERIENCE
Total Years 25
With Towill 12

EDUCATION
B.A., History, San Jose State University, San Jose,
CA, 2006

REGISTRATION
2008/Professional Land Surveyor #8570/CA

SPECIALIZED EXPERIENCE
• Management of field crews
• Topographic surveying
• As-built surveys
• Monitoring surveys
• Right of way mapping
• Subdivision and parcel mapping
• Lot line adjustments
• Construction staking
• Knowledge of the Caltrans Right of Way
Engineering, CAD, and survey standards

SUMMARY
Mr. May has 25 years of surveying experience as a Senior Land Surveyor, Project Manager, Project Surveyor, Field Survey Supervisor, and/or Survey Party Chief. He is an excellent task leader and regularly schedules and supervises our field survey crews. His experience includes geodetic control surveys, topographic surveys, cadastral/boundary surveys and right of way engineering surveys (encompassing ALTA/NSPS surveys, right of way mapping, subdivision and parcel maps, lot line adjustments, certificates of compliance, legal descriptions, Records of Survey, and Corner Records), many types of construction surveys, monitoring surveys, and bathymetric surveys. In addition, his experience complying with a wide array of federal, state, and local government technical standards, administrative requirements, and safety protocols is substantial. Mr. May was an Adjunct Professor at San Jose State University, where he taught Introduction to Geomatics for civil engineering majors.

PROJECT EXPERIENCE
Town of Los Altos Hills, As-needed Land Surveying and Mapping Services, Town of Los Altos Hills, CA:

Towill is providing land surveying and mapping services for a variety of projects for the Town. Projects have included survey support and topographic surveys at the Los Altos Corporation Yard for Corporation Yard Materials Laydown Area Improvements, construction staking and boundary survey for easement limits of a trail easement over multiple lots in the Saddle Mountain Estates, preparation of plats and legal descriptions for a proposed path, and topographic survey for Byrne Park Plunge, among others. As Project Manager, Mr. May is responsible for developing work and safety plans, boundary resolutions, and creation of final deliverables.

City of San José, On-call Surveying and Mapping, San José, CA:

Towill has successfully completed multiple projects under our current on-call contract for surveying and mapping with the City of San José. To support planning, design, and new construction of median islands, bulbouts, and crosswalks for the McLaughlin Avenue Conceptual Plan Survey, Towill provided aerial photogrammetry and LiDAR mapping for 3.2 miles of McLaughlin Avenue from Interstate 280 to Capitol Expressway. For another project, Towill provided aerial photogrammetry, aerial LiDAR, field surveys, and a comprehensive topographic and boundary map to support planning, design, and construction of new storm drainpipe alignment along Charcot Avenue, along with a pump station facility at Charcot Avenue and Coyote Creek. A new storm pump station with an outfall into Coyote Creek will service an approximately 420-acre area consisting of east of Zanker Road between Trimble Road and E. Brokaw Road. Mr. May serves as the Project Manager and his responsibilities include coordination with the client and QC of all deliverables.
58 Towill, Inc. Resume

JOHN T. MAY, PLS

SURVEY PROJECT MANAGER
Caltrain/Peninsula Corridor Joint Powers Authority, Caltrain Electrification Project, San Francisco, San Mateo, and Santa Clara Counties, CA:

As part of the design team, Towill is conducting mobile LiDAR mapping for 54 miles of track in support of the design for the electrification of the corridor. We are identifying potential constraints to the design based on the placement of structures above and next to the rail line, including bridges, all overcrossings, and tunnels. We are also mapping the current locations of the track signal structures and performing design topographic surveying for ten track and power stations/plants. Mr. May is the Survey Project Manager. He designs, manages, and performs QA/QC of the field and office surveying activities for this project. He is responsible for cost estimating and task order proposal development; task order negotiation and management; oversight and integration of the various elements of the project design/approach to confirm their compliance with task order technical and administrative requirements; assignment of personnel and equipment resources to the task orders and assuring their availability throughout the duration of the projects.

Caltrain/Peninsula Corridor Joint Powers Authority, Rengstorff Grade Separation, Mountain View, CA:

Mr. May is the Project Manager, responsible for project oversight, field survey plan preparation, and final QA/QC of deliverables. Tasks have included aerial topographic and planimetric surveys, limited field topographic survey, and title reports and right of way maps for proposed takes. Towill staff have conducted as-built surveys to document existing field conditions, collected aerial photography, and prepared digital orthophotography. Deliverables include title reports, digital terrain model, topographic map, and right of way maps.

County of San Mateo, Department of Public Works, On-call Engineering Services, San Mateo County, CA:

Mr. May serves as Contract/Project Manager for this client. Towill is providing surveying services for various projects, including field surveying, aerial mapping, and 3D laser scanning to support all phases of project development. Towill is also providing staff augmentation services, and Mr. May has served as the Interim County Surveyor, coordinating the work of existing staff members and completing map checking services. Towill staff, under the direction of Mr. May, reviewed over 500 Records of Survey. In addition, as the acting County Surveyor, Mr. May was tasked with representing the County of San Mateo as an expert witness in the practice of land surveying, interpreting the Professional Land Survey Act, and local survey standards and heritage pertaining to this court case.

Valley Transportation Authority (VTA), On-call Surveying and Mapping, Santa Clara County, CA:

Towill served as a primary survey consultant to VTA under four consecutive on-call services contracts beginning in 2002. Our services included a comprehensive range of land surveying and mapping tasks, such as geodetic control surveys, field topographic surveys, surface and underground utility location surveys, cadastral (boundary) surveys (including development of legal descriptions, plats, appraisal maps, and Records of Survey), right of way engineering, subsidence monitoring, QA/QC surveys, aerial photogrammetric mapping, and GIS consulting and development. Towill was awarded dozens of task orders under these contracts, which total approximately $8M. Under Towill’s previous contract with VTA, Mr. May served as a Project Surveyor/Field Task Manager/Party Chief responsible for planning, scheduling, and/or performing field surveying tasks, development of safety plans and procedures, and oversight of daily field and office surveying production tasks. Under Towill’s most recent contract with VTA, Mr. May served as Project Surveyor.
59 Milestone / Task Principal Project
Manager
Senior
Engineer
Drainage /
Stormwater
Landscape Assistant
Engineer
CAD / Tech Admin SNG Hours SNG Labor
Cost
AMG Traffic
Design
Towill
Survey
Sub Markup Reimbursables Total Cost

1. Project Management / Coordination 4 40 4 0 0 8 0 6 62 $12,924 $12,924

2. Data Collection / Field Review 2 6 4 0 0 6 8 0 26 $4,938 $4,938

3. Preliminary Design / Concept 2 12 16 8 8 8 42 0 96 $17,740 $17,740

4. Public Outreach / Exhibits 1 8 4 0 2 8 0 23 $4,565 $4,565

5. 50% PS&E 2 16 16 8 8 16 80 2 148 $25,906 $25,906

6. Utility / ROW / City Comments 1 8 8 2 0 8 4 0 31 $6,121 $6,121

7. 100% Final PS&E 2 10 10 2 2 4 12 2 44 $8,480 $8,480

8. Bid / Construction Support 1 4 4 0 0 4 2 2 17 $3,207 $3,207 Subtotal SNG Labor 447 $83,881 $83,881
AMG Base Design Effort $20,000 $2,000 $22,000
Towill Base Survey / Mapping $20,000 $2,000 $22,000
Reimbursables $2,000 $2,000
BASE DESIGN FEE TOTAL 447 $83,881 $20,000 $20,000 $4,000 $2,000 $129,881 Base Design Cost Estimate
60 CONSENT ITEM 3.2

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: July 21, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Jay Farr, Maintenance Division Manager
Humza Javed, Public Works Director
SUBJECT: Award of Contract for On-Call and Emergency Tree Maintenance Services Recommendation Action
Adopt a resolution:

1. Authorizing the City Manager to execute a five-year agreement, in a form approved by the City Attorney, with West Coast Arborists, Inc. for on-call and emergency tree trimming, pruning, and tree removal services within the public right-of-way and on City-owned properties, for an annual not-to-exceed amount of $200,000 and an aggregate five-year not-to-exceed amount of $1,000,000 (inclusive of any CPI adjustments), subject to annual appropriation by the City Council, and authorize Consumer Price Index (CPI) adjustments beginning after the second year of the agreement, with any such adjustment not to exceed

4.5% per year; and

2. Finding that the action being considered by the City Council is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15301 (Existing Facilities), which includes the maintenance of existing landscaping, and Section 15304 (Minor Alterations to Land) and, as a backstop, the common-sense exemption in CEQA Guidelines Section 15061(b)(3).

Alignment with City Council Strategic Plan
This recommendation supports the City Council Strategic Plan Priority of Promoting Health and Public Safety.
61 CONSENT ITEM 3.2
Background
On February 5, 2019, the City Council adopted Resolution No. 5079, authorizing the City Manager to enter into an agreement with West Coast Arborists, Inc. (WCA) for on-call and emergency tree trimming and tree removal services. Since then, WCA has assisted the City in maintaining safe public rights-of-way, parks, and other City-owned properties by providing timely response to hazardous, diseased, dead, and storm-damaged trees. The contractor has supported the City's efforts to protect public safety, preserve public infrastructure, and maintain the health of the City's urban forest.

The previous agreement with WCA expired on March 31, 2026. To ensure continuity of services, staff initiated a competitive procurement process to select a qualified contractor capable of providing routine, on-call, and emergency tree maintenance services. The proposed agreement will allow the City to respond promptly to emergency situations while continuing proactive tree maintenance activities throughout the community.

Analysis
Routine and emergency tree maintenance services are essential to protecting public safety, preserving City infrastructure, and maintaining safe and accessible public spaces. Proper pruning and removal of hazardous trees help reduce the risk of personal injury, property damage, blocked streets and sidewalks, utility disruptions, and other hazards that may occur during storms or emergency events.

On March 20, 2026, the City issued a request for proposals (RFP) for On-Call and Emergency Tree Maintenance Services. The RFP was posted on the City's official website and advertised in local publications, including the San Mateo Daily Journal and the Bay Area Trade Journal, to promote competition and encourage participation from qualified firms.

By the proposal deadline of April 17, 2026, the City received eleven (11) proposals from qualified contractors.

The following firms submitted proposals:

1. West Coast Arborists, Inc.

2. Bay Area Tree Specialists

3. The Professional Tree Care Company

4. Community Tree Service

5. Elite Maintenance & Tree Service

6. A Plus Tree

7. Julian Tree Care, Inc.

8. New Image Landscape Company

9. California Tree Solutions
62 CONSENT ITEM 3.2

10.The Davey Tree Expert Company

11.Best Quality Tree Service
Each proposer submitted pricing for thirty-two (32) specified tree maintenance service items, including tree trimming, pruning, removals, stump grinding, and related services. Proposers were also required to provide emergency response surcharge rates applicable to after-hours, weekend, holiday, and other non-standard service requests.

A three-member evaluation committee comprised of City staff independently reviewed and scored all eleven (11) proposals in accordance with the criteria established in the RFP. Each proposal was scored on a 100-point scale. The evaluation criteria included:
 Responsiveness to the RFP (10%);
 Cost proposal (50%);
 Contractor’s qualifications (20%); and
 Professional reputation and references (20%).

Following a comprehensive review of qualifications, experience, responsiveness, references, and pricing, the evaluation committee determined that West Coast Arborists, Inc. (WCA) is the highest qualified contractor for this work. WCA demonstrated extensive experience providing on-call and emergency tree maintenance services to public agencies, adequate staffing, proper equipment, and operational capacity necessary to provide timely response to routine, on-call, and emergency service requests. Additionally, WCA has satisfied the City’s licensing, bonding, and insurance requirements.

Because the services constitute “maintenance” within the meaning of Public Contract Code section 22002, the City used a competitive best-value request-for-proposals process rather than low-bid public-project bidding, consistent with the City’s purchasing requirements. WCA submitted the lowest per-tree unit pricing of the eleven proposers and scored highest on the cost criterion. Staff notes that WCA’s emergency hourly labor rate ($390 per person, applied to standard, after-hours, and weekend/holiday work) is higher than several competitors; staff nonetheless recommends WCA as the best overall value because emergency hours are expected to be a small share of total spend and WCA’s per-tree pricing and qualifications are the strongest received.

A summary of the proposal scoring is shown in the table below:

Table 1. Proposal Cost Comparison and Evaluation Summary 63 CONSENT ITEM 3.2
Rank Firm Composite Score
(/100)
1 West Coast Arborists, Inc. 92.0
2 Bay Area Tree Specialists 88.3
3 The Professional Tree Care Company 88.0
4 Community Tree Service 86.3
5 Elite Maintenance & Tree Service 85.7
6 A Plus Tree, LLC 78.0
7 Julian Tree Care, Inc. 71.7
8 New Image Landscape Company 70.0
9 California Tree Solutions 67.3
9 The Davey Tree Expert Company 67.3
11 Best Quality Tree Service 65.0
64 CONSENT ITEM 0.0
Fiscal Impact
The proposed agreement authorizes annual expenditures of up to Two Hundred Thousand Dollars ($200,000) for on-call and emergency tree maintenance services. Funding for these services is included in the approved annual operating budget and will be provided through the City's General Fund and State Gas Tax Fund, with State Gas Tax funds applied only to tree work within the public right-of-way.

Public Notice
Public notice was provided through the posting of the agenda and staff report on the City’s website Notice was also posted on the public bulletin board at City Hall, located at 2415 University Avenue, East Palo Alto, to ensure adequate public awareness, transparency, and compliance with applicable notice requirements.

Environmental review
The action being considered by the City Council is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15301 (Existing Facilities), which includes the maintenance of existing landscaping, and Section 15304 (Minor Alterations to Land) and, as a backstop, the common-sense exemption in CEQA Guidelines Section 15061(b)(3). None of the exceptions in CEQA Guidelines Section 15300.2 applies. Staff will file a Notice of Exemption upon Council approval. Any individual work order involving the removal of a healthy, mature, or scenic tree, or work in an environmentally sensitive location, will be reviewed for CEQA compliance at the work-order stage.

Government Code § 84308 (Levine Act)
Applicability of Levine Act: Yes.

Analysis of Levine Act Compliance: The signatories for the agreement would be (some combination of) Patrick Mahoney, President, Rose M. Epperson, Chief Financial Officer, Richard R. Mahoney, Secretary, all of West Coast Arborists, Inc.

Attachments

1. Resolution

2. Request for Proposal

3. West Coast Arborists Proposal
65 Resolution No. XX-2026 1 of 3
RESOLUTION NO. XX– 2026

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EAST PALO ALTO

AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR CONTRACT WITH WEST COAST ARBORISTS, INC., IN A FORM APPROVED BY THE CITY ATTORNEY, FOR ON-CALL

AND EMERGENCY TREE TRIMMING AND TREE REMOVAL SERVICES WITHIN THE PUBLIC RIGHT-OF-WAY AND ON CITY-OWNED PROPERTIES IN AN ANNUAL AMOUNT OF $200,000 AND AN AGGREGATE FIVE-YEAR NOT-TO-EXCEED AMOUNT OF $1,000,000 (INCLUSIVE OF ANY CPI ADJUSTMENTS), SUBJECT TO ANNUAL APPROPRIATION BY THE CITY COUNCIL;

AND AUTHORIZING CONSUMER PRICE INDEX (CPI) ADJUSTMENTS BEGINNING AFTER THE SECOND YEAR OF THE AGREEMENT, WITH ANY SUCH ADJUSTMENT NOT TO EXCEED 4.5%

PER YEAR
WHEREAS, on February 5, 2019, the City Council adopted Resolution No. 5079, authorizing a contract with West Coast Arborists, Inc. to provide on-call and emergency tree trimming and tree removal services; and
WHEREAS, the existing contract expired on March 31, 2026; and WHEREAS, on March 20, 2026, the City issued a request for proposals (RFP) for on-call and emergency tree maintenance services within public right-of-way and City-owned properties; and WHEREAS, by the proposal submission deadline of April 17, 2026, the City received eleven (11) proposals from qualified firms interested in providing such services; and WHEREAS, City staff evaluated the proposals based the weighted criteria set forth in the RFP, namely responsiveness to the RFP (10%), cost proposal (50%), contractor’s qualifications (20%), and professional reputation and references (20%); and
WHEREAS, West Coast Arborists, Inc. received the highest overall evaluation score, achieving a composite score of 92.0 out of a possible 100 points; and WHEREAS, based on the results of the competitive selection process, staff recommended that West Coast Arborists, Inc. is the most qualified firm to provide the required services, and recommends awarding the contract accordingly; and
WHEREAS, funding for the contract, in an annual amount not to exceed $200,000, (and an aggregate five-year amount not to exceed $1,000,000, inclusive of any CPI adjustments) is available through the City’s General Fund and State Gas Tax Fund for public tree maintenance services, subject to annual appropriation by the City Council, with State Gas Tax funds applied only to work within the public right-of-way; and
WHEREAS, the services to be provided under the agreement constitute “maintenance” within the meaning of Public Contract Code section 22002, and the City conducted the competitive requestfor-proposals process described above in accordance with the City’s purchasing requirements; and 66 Resolution No. XX-2026 2 of 3
WHEREAS, the City Council finds that the action is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301 (Existing Facilities), and that none of the exceptions in CEQA Guidelines section 15300.2 applies. .

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:

1. Authorizes the City Manager to execute a five-year contract with West Coast Arborists, Inc., in a form approved by the City Attorney, to provide on-call and emergency tree trimming and tree removal services within the public right-of-way and on City-owned properties, in an annual amount not to exceed Two Hundred Thousand Dollars ($200,000), and an aggregate amount over the five-year term not to exceed One Million Dollars ($1,000,000), inclusive of any CPI adjustments authorized below, and subject to annual appropriation by the City Council;

2. Authorizes the City Manager to approve annual Consumer Price Index (CPI) adjustments beginning after the second year of the agreement, with any such adjustment not to exceed 4.5% per year, provided that no such adjustment shall cause spending to exceed the annual or aggregate not-to-exceed amounts authorized above;

3. Finds that the action is categorically exempt from CEQA under CEQA Guidelines section 15301 (Existing Facilities), which includes the maintenance of existing landscaping, that none of the exceptions in CEQA Guidelines section 15300.2 applies, and that any individual work order involving the removal of a healthy, mature, or scenic tree, or work in an environmentally sensitive location, will be reviewed for CEQA compliance at the work-order stage; and directs staff to file a Notice of Exemption; and

4. Provides that all expenditures under the agreement are contingent upon the appropriation of sufficient funds by the City Council in each fiscal year, and that the City shall have no obligation to make payments for any fiscal year in which funds are not appropriated.

PASSED AND ADOPTED this 21st day of July 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
67 Resolution No. XX-2026 3 of 3
Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
68 REQUEST FOR PROPOSALS (RFP)
ON-CALL and EMERGENCY

TREE MAINTENANCE SERVICES

CITY OF EAST PALO ALTO
ISSUED ON: March 20, 2026
PROPOSALS DUE: April 17, 2026, by 4:00 PM PST
DEADLINE FOR QUESTIONS: April 03, 2026, by 4:00 PM PST

LATE PROPOSALS WILL NOT BE ACCEPTED
Submit Proposal to:

Jessica Felix
Public Works Management Analyst
City of East Palo Alto
1960 Tate Street
East Palo Alto, CA 94303
Email: [email protected]
69 Request for Proposal for On-Call and Emergency
Tree Maintenance Services
City of East Palo Alto
March 20, 2026
Department of Public Works

Table of Contents
Section 1 - Submittal Requirements..........................................................................4

1.1 General Description ...........................................................................................4

1.2 Submittal Requirements ....................................................................................4

1.3 Deadline for Submittal .......................................................................................5

1.4 Evaluation of Proposals ......................................................................................5

1.5 Firm Selection Schedule .....................................................................................5 Section 2 - Scope of work and Definitions ................................................................7

2.1 Scope of Work ...................................................................................................7

2.2 Work Level Expectations ....................................................................................7

2.3 Deadline for Submittal .......................................................................................8

2.4 Supervision and Skills ........................................................................................9

2.5 Licenses and Permits .........................................................................................9

2.6 Safety Requirements ........................................................................................ 10

2.7 Jobsite Cleanup ............................................................................................... 10

2.8 Homeowner Notification................................................................................... 10

2.9 Protection of Property ...................................................................................... 10

2.10 Stump Grinding .............................................................................................. 11

2.11 Traffic Control ............................................................................................... 11

2.12 Dress Code and Appearance........................................................................... 11

2.13 Hold Harmless Clause ................................................................................... 12

2.14 Special Requests / Extra Work ........................................................................ 12

2.15 Project Inspections ........................................................................................ 12

2.16 City’s Rights to Perform Work .......................................................................... 12

2.17 Coordination with Other Contractors ............................................................... 12

2.18 Nonperformance ........................................................................................... 12

2.19 Notice Requirements ..................................................................................... 12

2.20 Contractor Neglect ........................................................................................ 13

2.21 Scheduling..................................................................................................... 13

2.22 Equal Opportunity Clause .............................................................................. 13

2.23 Prevailing Wages ............................................................................................ 13

2.24 Unauthorized Aliens ....................................................................................... 13

2.25 Background Checks........................................................................................ 13

2.26 Dismissal of Unsatisfactory Employees ........................................................... 13

2.27 Noise Control ................................................................................................ 14

2.28 Equipment Standards .................................................................................... 14

2.29 Commencement Date .................................................................................... 14

2.30 Award of Contract .......................................................................................... 14

2.31 Contract Term ............................................................................................... 14

2.32 Contract Pricing ............................................................................................. 14

2.33 Additions/Deletions to Scope .......................................................................... 15 70 Request for Proposal for On-Call and Emergency
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March 20, 2026
Department of Public Works

2.34 Administration ............................................................................................... 15 Section 3 - Cost Proposal ......................................................................................... 16 Section 4 – Compensation ........................................................................................ 20

4.1 Payment for Tree Maintenance Services ............................................................ 20

4.2 Payment for Emergency Tree Work .................................................................... 20

4.3 Progress Payments .......................................................................................... 20 Section 5 - General Requirements ............................................................................ 21

5.1 Hours for Emergency Work ............................................................................... 21

5.2 Equipment Standards ...................................................................................... 21

5.3 Disposal of Debris ........................................................................................... 21

5.4 City Rights ....................................................................................................... 21

5.5 Subcontracting Limitation ................................................................................ 21

5.6 Assignment of Contract .................................................................................... 21

5.7 Company Background ...................................................................................... 22

5.8 Negative History .............................................................................................. 22 Section 6 – Contractor’s Qualifications and References ........................................... 23 Section 7 - Sample Agreement for Professional Services .......................................... 26 Exhibit A – Scope of Work ....................................................................................... 33 Exhibit B – Compensation ...................................................................................... 35 Section 8 - Insurance Requirements ......................................................................... 37 I. Type of Insurance ........................................................................................................... 37 II. Additional Requirements .................................................................................. 38 Section 9 - City of East Palo Alto Administrative Policy Against Discrimination, Harassment, and Retaliation ............................................................................... 39 I. Purposes ..........................................................................................................................39 II. Policy .............................................................................................................. 39 III. Description and Examples of Prohibited Harassment.......................................... 40 IV. Reporting Discrimination, Harassment or Retaliation ......................................... 41 V. Investigation and Resolution ............................................................................. 41 VI. Outside Administrative Agencies ....................................................................... 42 71 Request for Proposal for On-Call and Emergency
Tree Maintenance Services
City of East Palo Alto
March 20, 2026
Department of Public Works

SECTION 1

SUBMITTAL REQUIREMENTS

1.1 General Description
The City of East Palo Alto maintains approximately 7,500 street trees. This Request for Proposals (RFP) solicits proposals from qualified contractors to provide on-call, as-needed tree maintenance services, as well as emergency tree maintenance services. Services may include, but are not limited to:
• Tree pruning
• Tree cutting
• Complete tree removal
• Stump grinding
These services shall be provided at the request of the City’s Maintenance Division Manager.

The selected contractor will be invited to enter into a contract with the City based on their submitted proposal. A sample agreement is provided in Section 8 of this RFP. By submitting a proposal, each contractor agrees that, if selected for award, the contractor will enter into an agreement with the City using a City-approved agreement form that is similar to the sample included in Section 7 of the RFP, with no exceptions to the form.

Please note: Compensation for fluctuating fuel prices will not be separately provided.

Contractors should factor any fuel cost variability into their proposed pricing.

1.2 Proposal Requirements
Each proposal must include the following forms, fully and legibly completed, using the forms provided with this RFP:
• Cost Proposal (Section 3)
Contractor’s Qualifications, Reputation, and References (Section 6)Each proposal should also include:
• Full name and title of the contractor’s primary contact for purposes of the proposal • Mailing address, telephone number, fax (if applicable), and email for the contractor • Signed acknowledgment of any addenda issued after the RFP release 72 Request for Proposal for On-Call and Emergency
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City of East Palo Alto
March 20, 2026
Department of Public Works

All questions must be submitted in writing by:

Friday, April 03, 2026 – 4:00 P.M.

To: Jessica Felix, Public Works Management Analyst
1960 Tate Street, East Palo Alto, CA 94303
Email: [email protected]
Any questions or objections that are not submitted in the manner specified and by the deadline for questions will be deemed waived. The City will provide any necessary responses in the form of an addendum to this RFP. All such addenda will become part of the RFP. Each contractor submitting a proposal in response to the RFP is solely responsible for ensuring that it has received and reviewed each addendum before submitting its proposal.

City will not be bound by the oral representations of any City officials, employees, or representatives.

All submitted materials become the property of the City of East Palo Alto and will not be returned. Proposals will not be available for public review until the evaluation process is complete. No reimbursement will be provided for any costs incurred in the preparation or submission of proposals.

1.3 Proposal Deadline
Proposals must be received by the City of East Palo Alto no later than 4:00 P.M. on Friday, April 17, 2026. Late submissions will not be accepted.

Submit proposals via email to: [email protected]
Or deliver to:

Jessica Felix
Public Works Management Analyst
City of East Palo Alto
1960 Tate Street
East Palo Alto, CA 94303

1.4 Evaluation of Proposals
Proposals will be evaluated based on:
• Responsiveness to the RFP 10%
• Cost proposal 50%
• Contractor’s qualifications 20%
• Professional reputation and references 20%
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Department of Public Works

A Review Selection Committee, which may include representatives from other agencies, will review proposals for responsiveness and evaluate and score proposals based on the criteria set forth above. When the evaluation is complete, the proposals will be ranked based on total scores to identify the proposal that offers the best value to the City. The City will award the contract, if at all, to the contractor that is determined by City, acting in its sole discretion, to offer the best value to City based on the City’s review. The Review Selection Committee will submit its recommendation for award to the City Manager. The selected contractor will be required to enter into a formal agreement, using a form similar to the sample included in Section 7, subject to approval by the City Attorney's Office.

1.5 RFP Schedule
The following schedule is provided for planning purposes based on current information.

The City reserves the right to modify this schedule at any time, in the City’s sole discretion.

Action Date
Issuance of Request for Proposals (RFP) March 20, 2026
Proposal Due Date April 17, 2026
Contract Start Date June 1, 2026

1.6 Notice of Selection & Protest Procedures
Notice of Selection & Protest Procedures. Contractors will be notified of the Review Selection Committee’s intended recommendation for award by a Notice of Selection which will be posted on the City’s website and which may also be emailed to each contractor that submits a proposal. Any protest challenging the City’s intended selection or the selection process must be submitted no later than 5:00 p.m., on the fifth business day following the date of the Notice of Selection. The protest must be submitted in writing via email to [email protected] Jessica Felix, Public Works Management Analyst and must clearly specify the basis for the protest. Any basis not specified is deemed waived.

The protest will be reviewed by the Public Works Director, Humza Javed in consultation with the City Attorney’s Office, and their determination on the protest is final. No public hearing will be held on the protest. Time being of the essence, the City reserves the right to proceed with award of an agreement and commencement of the services notwithstanding any pending protest or legal challenge.

End of Section 1
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March 20, 2026
Department of Public Works

SECTION 2

SCOPE OF WORK AND DEFINITIONS

2.1 Scope of Work
The selected contractor will perform on-call work upon request by the City’s Maintenance Division Manager (“Division Manager”), pursuant to individual written work orders issued by the Division Manager. The work under this contract shall consist of on-call tree trimming, tree removal, and stump grinding in various locations throughout the City of East Palo Alto, as needed. Services include pruning of City-owned trees, including those in parks and public spaces.

A list of trees for service will be provided by the City based on:

1. City inspections

2. Resident requests

3. Traffic clearance needs

4. Storm damage

5. Emergency situations
Work locations may include, but are not limited to, residential front yards (where trees are City-owned), park trees, parkways (area between sidewalk and curb), medians, and streetscaped areas.

Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment, and incidentals required to complete the work as outlined in the agreement and individual work order(s).

Work Order Structure. When the need for work arises, as determined by City in its sole discretion, City will issue a written work order to contractor, identifying the nature and location(s) of the work to be performed and other information or instructions that may be relevant to performance of the work specified in a work order. Contractor agrees to perform the work required for each work order, as specified in the agreement and applicable work order. Each work order is incorporated into the agreement by reference. Contractor is not entitled to payment for any work performed without a written work order, or for work that exceeds the scope of or fails to comply with a work order. City does not guarantee any 75 Request for Proposal for On-Call and Emergency
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City of East Palo Alto
March 20, 2026
Department of Public Works

quantity or amount of work under the agreement, and City is not obligated to issue any work orders under the agreement.

City will pay contractor for full and satisfactory performance of each work order, based on the unit prices set forth in the contractor’s Cost Proposal. Contractor’s compensation is intended to cover all costs required for performing the work set forth in a work order, including overhead and indirect costs.

Notwithstanding the foregoing, emergency work properly initiated by authorized City personnel pursuant to Section 2.3 may be performed prior to issuance of a written work order. City will issue a work order confirming the emergency work as soon as practicable.

Contractor will be entitled to payment for emergency work authorized pursuant to Section

2.3, consistent with the agreement and Cost Proposal.

2.2 Work Level Expectations
All work shall be performed in accordance with Best Management Practices (BMPs) developed by the International Society of Arboriculture (ISA), and comply with:
• ANSI A300 Pruning Standards
• ANSI Z133 Safety Standards
Pruning and Removals
General:
• Remove dead, weak, or broken branches over 1 inch in diameter. • Maintain tree aesthetics.
• Ensure minimum clearance:
o 14 feet above streets and driveways
o 8 feet above sidewalks and walkways
Mature Cypress & Oak Trees:
• Perform end-weight reduction on limbs and leaders.
• Conform to Class 3 (Hazard Pruning) and Class 4 (Crown Reduction) standards. • Avoid excessive thinning (“lion-tailing”).
• Large leaders (over 10” diameter) shall not be removed without prior City approval. 76 Request for Proposal for On-Call and Emergency
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Crown Reduction (Hedge):
• Some Cypress and Oak trees pruned for power line clearance may require topping. • The City acknowledges this may not fully align with standard ISA guidelines.

Eucalyptus Trees:
• Prune for hazard mitigation and weight reduction.
• Follow drop-crotch pruning techniques.
• Reduce tree size by ~20% (e.g., a 50-ft tree to 40-ft).

Utility Line Clearance:
• Trees under utility lines shall be pruned level with the main phone line. • Maintain natural, rounded canopy (not flat-topped).

2.3 Emergency Call-Out Procedures

2.3.1 Response Requirements
• Contractor must respond to and perform work in connection with emergency calls within 3 hours, 24/7.
• City must be notified before any emergency work begins.

2.3.2 Emergency Contact Information
• Contractor shall provide the City with names and 24-hour contact numbers of responsible personnel.
• Updates to contact information must be submitted to the City within 12 hours of any change.

Emergency Call-Outs may be Initiated by:

1. Police Dispatch

2. Maintenance Division Manager

3. Director of Public Works

4. Prior agreement

5. Health or safety concerns (e.g., fallen/leaning trees) 77 Request for Proposal for On-Call and Emergency
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March 20, 2026
Department of Public Works

2.4 Supervision and Skills
• A Supervisor must be present at each job site.
• Supervisor must have minimum five (5) years' experience in tree maintenance and removal.
• Must be fluent in spoken and written English.
• Supervisors must carry communication devices.

2.5 Licenses, Registration, and Permits
Contractor License. Each contractor submitting a proposal must hold an active C-49 Tree and Palm Contractor License or D-49 Tree Service Contractor License, and must maintain the required license for the duration of the contract. If the scope of services includes activities requiring an active C-27 Landscaping Contractor License, such services must be performed either by the contractor, if properly licensed, or by a subcontractor holding an active C-27 license. If the scope of services requires the services of a certified arborist, such services must be performed either by the contractor, if properly certified, or by a subcontractor holding the appropriate arborist certification.

City Business License. The contractor must obtain a City business license before the contract is executed by the City.

DIR Registration. Only contractors that are registered with the California Department of Industrial Relations (“DIR”) to perform public work under Labor Code § 1725.5 are eligible to submit a proposal for or to enter into the contract. The City may not accept a proposal from or enter into the contract with a contractor without reliable evidence that the contractor is registered with the DIR. Subcontractors performing any of the services are also subject to DIR registration requirements.

In-Use Off-Road Diesel-Fueled Fleets. If the services involve the use of vehicles subject to the California Air Resources Board’s In-Use Off-Road Diesel-Fueled Fleets Regulation (13 CCR § 2449 et seq.) (“Off-Road Regulation”), then each Proposer must have valid Certificates of Reported Compliance for its fleet and its subcontractors, if applicable, in accordance with the Off-Road Regulation, unless exempt under the Off-Road Regulation.

The selected contractor must submit copies of the valid Certificates of Reported Compliance for the fleet and its listed subcontractors, if applicable, to the City within ten 78 Request for Proposal for On-Call and Emergency
Tree Maintenance Services
City of East Palo Alto
March 20, 2026
Department of Public Works

days following notification from the City of its intent to recommend award of the contract to contractor, and prior to any extension of the contract, if any.

Other Permits and Certifications. Contractor must obtain and maintain (or cause the maintenance of) any other permits, certifications, or licenses necessary to perform the services, including, but not limited to, OSHA 1910.269 certification (when applicable).

2.6 Safety Requirements
• Compliance with all applicable safety laws including:
o Cal OSHA
o OSHA
o California Division of Industrial Safety
o CDFA Regulations
• Non-compliance may result in contract termination.

2.7 Jobsite Cleanup
• All debris must be removed daily and properly disposed of or recycled at Contractor’s expense.
• Jobsite must be left clean, including:
o Sweeping streets
o Raking lawns and parkways
• If a job is left unattended, it must be safely secured.

2.8 Homeowner Notification
• Contractor shall prepare and submit a sample door hanger for City approval. • Once approved, door hangers must be posted at least 24 hours prior to any work. • Contractor is responsible for coordinating with homeowners to move vehicles or resolve concerns.
• Work must not proceed if homeowner objects—City staff must be consulted. 79 Request for Proposal for On-Call and Emergency
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March 20, 2026
Department of Public Works

2.9 Protection of Property
• Contractor must exercise due care to prevent damage to:
o Structures
o Utilities
o Landscaping
• Contractor is responsible for locating underground utilities via USA (Underground Service Alert).
• All damages due to Contractor negligence must be repaired at Contractor’s expense.

2.10 Stump Grinding
Stump grinding shall follow all provisions outlined in Section 2.9 (Protection of Existing Facilities and Structures).

2.11 Traffic Control
• Contractor is responsible for all traffic control, including:
o Signage
o Cones
o Barricades
o Arrow boards (if needed)
• Must comply with the State of California Traffic Manual. • Must obtain encroachment permits if required.

2.12 Dress Code and Appearance
• All personnel must wear company uniforms with visible identification. • Uniforms must be clean and professional.
• Penalty: $100 per day per violation for non-compliance. 80 Request for Proposal for On-Call and Emergency
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March 20, 2026
Department of Public Works

2.13 Hold Harmless Clause
Contractor agrees to indemnify, defend, and hold harmless the City and its representatives against all claims arising out of Contractor's work, except in cases of the City's sole negligence or willful misconduct.

2.14 Special Requests / Extra Work
• Must be authorized in writing prior to performance (unless emergency). • Work may be on a time-and-materials or lump-sum basis. • Contractor shall submit itemized reports for all extra work.

2.15 Project Inspections
Upon request, Contractor shall accompany City staff for inspections or walk-throughs.

Contractor representative must be authorized to make changes and sign documents.

2.16 City’s Right to Perform Work
The City reserves the right to perform work that is similar or related to the scope of services under this contract.

2.17 Coordination with Other Contractors
• Contractor must cooperate with City staff and other contractors. • Must adjust schedule to avoid conflicts as directed.

2.18 Nonperformance or Deficient Performance
• Contractor may be required to provide written explanation for poor performance. • Repeated or serious nonperformance or deficient performance may result in:
o Termination of contract
o Withholding of payment
o Deductions from payment otherwise due Contractor
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2.19 Notice Requirements
Official notices shall be made via registered mail or email to the last known business address or email address of the recipient.

2.20 Contractor Neglect
All property damage due to contractor negligence shall be corrected by contractor at no cost to the City.

2.21 Scheduling
Normal work hours are Monday–Friday, 7:30 AM to 6:00 PM, unless otherwise approved.

2.22 Equal Opportunity Clause
Contractor must comply with all federal and state non-discrimination laws, including:
• California Labor Code
• Federal Civil Rights Act of 1964

2.23 Prevailing Wages
General. Pursuant to Labor Code § 1720 et seq., the services are subject to the prevailing wage requirements applicable to the locality in which the services are to be performed for each craft, classification or type of worker needed to perform the services, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes.

Rates. The prevailing rates are on file with the City and available online at http://www.dir.ca.gov/DLSR. The contractor and any subcontractor must pay no less than the specified rates to all workers employed to provide services under the contract. The schedule of per diem wages is based upon a working day of eight hours. The rate for holiday and overtime work must be at least time and one-half.

Compliance. The contract will be subject to compliance monitoring and enforcement by the DIR, under Labor Code § 1771.4.
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Department of Public Works

2.24 Unauthorized Aliens
Contractor shall comply with Federal Immigration Law (8 U.S.C. §1101 et seq.). Any violations resulting in sanctions to the City must be reimbursed by the Contractor.

2.25 Background Checks
Contractor shall perform background checks and fingerprinting on all personnel. Those with unsatisfactory results shall not be assigned to City work.

2.26 Dismissal of Unsatisfactory Employees
• City reserves the right to request removal of any contractor employee for cause. • Contractor shall enforce a zero-tolerance drug and alcohol policy consistent with the City’s Drug-Free Workplace policy.

2.27 Noise Control
• Equipment must be fitted with proper mufflers.
• Contractor must adhere to local noise ordinances.
• No additional compensation for sound control compliance.

2.28 Equipment Standards
• All equipment must be in good working condition.
• Unsafe or non-compliant equipment must be removed or replaced immediately. • All vehicles must display the contractor’s company name.

2.29 Commencement Date
Contractor shall commence work within 15 working days after receiving written Notice to Proceed.
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March 20, 2026
Department of Public Works

2.30 Award of Contract

1. See Section 1.4 of RFP.

2.31 Contract Term
• Initial term: Five (5) years
• Renewal: Up to two (2) additional one-year extensions upon mutual agreement.

2.32 Contract Pricing
After two years, pricing may adjust annually based on CPI-U for the San Francisco Area, with a maximum increase of 4.5%.

2.33 Additions/Deletions to Scope
City may modify scope, locations, or service frequency by email. The City reserves the right to remove or modify any tasks.

2.34 Administration

2.34.1 Schedules and Reports
Contractor shall perform work between the hours of 7:30 AM to 6:00 PM Monday through Friday, excluding holidays, unless the work is emergency work, in which case there are no limitations on working hours. (See Section 5.1, below.) Observed Holidays:

1. New Year’s Day

2. Martin Luther King Jr. Day

3. Lincoln’s Birthday

4. President’s Day

5. Cesar Chavez Day

6. Memorial Day

7. Juneteenth

8. Independence Day

9. Labor Day

10. Veterans Day

11. Thanksgiving Day
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March 20, 2026
Department of Public Works

12. Friday after Thanksgiving

13.Christmas Day

2.34.2 Deficient Performance
• Verbal or written notice will be given for unsatisfactory work. • Public health and safety issues must be corrected immediately upon notice.

End of Section 2
85 Request for Proposal for On-Call and Emergency
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City of East Palo Alto
March 20, 2026
Department of Public Works

SECTION 3

COST PROPOSAL
Each contractor submitting a proposal in response to the RFP must submit pricing for the following services:
• Tree Pruning (by DBH – Diameter at Breast Height)
• Tree Removal (by DBH)
• Stump Removal (by DBH)
• Emergency Response Services
Note:
• Tree DBH is measured 4½ feet above ground level.
• Stump diameter is measured 4 inches above ground level, or at ground level if no part is above grade.
• All prices proposed in the Cost Proposal include all direct and indirect costs to perform the work, including, but not limited to, all labor, tools, equipment, materials, supplies, overhead, profit, and all other costs necessary to perform the work. All green waste disposal is at the Contractor’s expense.

Complete Tree Pruning (Per Tree)
DBH (inches) Unit Price
0” – 6” $__________
Over 6” to 12” $__________
Over 12” to 18” $__________
Over 18” to 24” $__________
Over 24” to 36” $__________
Over 36” $__________
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Department of Public Works

Clearance Tree Pruning (Per Tree)
Quantity per List Unit Price
1 – 5 Trees $__________
Over 5 Trees $__________
Palm Tree Pruning (Per Tree)
Height Unit Price
0’ – 50’ $__________
Over 50’ $__________
Tree & Stump Removals (Per Tree)
DBH (inches) Unit Price
0” – 6” $__________
Over 6” to 12” $__________
Over 12” to 18” $__________
Over 18” to 24” $__________
Over 24” to 36” $__________
Over 36” $__________
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Stump Only Removals
Option 1: Grind to Specification Only
DBH (inches) Unit Price
0” – 12” $__________
Over 12” to 18” $__________
Over 18” to 24” $__________
Over 24” to 36” $__________
Over 36” $__________
Option 2: Grind to Specification + Partial Soil Backfill DBH (inches) Unit Price
0” – 12” $__________
Over 12” to 18” $__________
Over 18” to 24” $__________
Over 24” to 36” $__________
Over 36” $__________
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Department of Public Works

Emergency Response Services
Description Hourly Rate
Standard Maintenance Crew
(Per person)
Standard Hours (7:30 AM – 6:00 PM) $__________
After-Hours (6:01 PM – 7:29 AM) $__________
Weekend/Holiday $__________
Crane with one Operator
(Per Hour)
Standard Hours (7:30 AM – 6:00 PM) $__________
After-Hours (6:01 PM – 7:29 AM) $__________
Weekend/Holiday $__________
Contractor Name: ______________________________
Authorized Signature: ___________________________
Name/Title: ___________________________
Date: ___________________________
End of Section 3
89 Request for Proposal for On-Call and Emergency
Tree Maintenance Services
City of East Palo Alto
March 20, 2026
Department of Public Works

SECTION 4

COMPENSATION

4.1 Payment for Tree Maintenance Services
Contractor will be paid monthly for completed services based on the per-tree rates submitted in the Cost Proposal (Section 3). Services include:
• Tree pruning
• Tree/stump removal
• Clearance pruning

4.2 Payment for Emergency Response Services
• Paid based on the applicable hourly rate set forth in the Cost Proposal (Section 3).

Note:

Emergency invoices must be itemized with actual on-site hours. No separate compensation will be provided for:
• Travel time
• Site preparation
• Traffic control
• Cleanup

4.3 Progress Payments
• Invoices for work completed in a month must be submitted by the 5th of the following month.
• The City will issue payments within 30 calendar days of receiving complete and undisputed invoices.

End of Section 4
90 Request for Proposal for On-Call and Emergency
Tree Maintenance Services
City of East Palo Alto
March 20, 2026
Department of Public Works

SECTION 5

GENERAL REQUIREMENTS

5.1 Working Hours
Regular working hours are between 7:30 AM and 6:00 PM, unless pre-approved by the City.

There are no limitations on working hours for emergency work. The contractor must respond to and perform emergency work within 3 hours following a request from City. (See also Section 2.3, above.)

5.2 Equipment Standards
• Only use equipment that meets job specifications and safety standards. • All equipment must be pre-approved by the City.
• Emergency equipment must include proper safety lighting and markings per California Vehicle Code.

5.3 Disposal of Debris
Contractor is responsible for removal and disposal of all debris. The City will not provide:
• Dumpsters
• Disposal sites
• Compensation for debris handling

5.4 City Rights
The City reserves the right to:
• Reject any or all proposals in what it alone considers to be the best interest of the City, to waive any informalities or irregularities in the proposals, and to negotiate with one or more respondents to achieve the best value for the City. • Cancel the RFP at any point prior to award of the contract, and to reissue a new RFP at a later date.
• Request additional or clarifying information from any contractor that submits a proposal following the proposal deadline.
• Proposals must remain valid for 180 days from the proposal deadline. 91 Request for Proposal for On-Call and Emergency
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• Use in-house or alternative contractors for emergency work • Record services for public education
• Check and consider input from additional references not included in a contractor’s proposal.

5.5 Subcontracting Limitation
No subcontracting of services is allowed without prior written approval from the City.

5.6 Assignment of Contract
The contract cannot be assigned without City consent.

5.7 Company Background
Contractor must be experienced in emergency tree services. Submit the following with the proposal (see Section 6 for more information):
• Resumes for assigned staff
• Three (3) references from current government clients
• Three (3) references from past (within 5 years) government clients The City, acting in its sole discretion and in the City’s best interest, will determine whether a contractor’s experience, including its proposed team, is adequate to meet the City’s needs, and whether its references are satisfactory.

5.8 Negative History
Disclose any:
• Prior contract failures
• Litigation
• Civil/criminal investigations within the last 5 years If none, state: “No negative history to disclose.”
The City may consider negative history when evaluating “professional reputation and references,” as set forth in Section 1.4 of the RFP.

End of Section 5
92 Request for Proposal for On-Call and Emergency
Tree Maintenance Services
City of East Palo Alto
March 20, 2026
Department of Public Works

SECTION 6

CONTRACTOR QUALIFICATIONS, REPUTATION, & REFERENCES
Contractor Name: __________________________________________________________________ DIR Registration No.: _______________________________________________________________ CSLB Contractor License No. and Classification(s): __________________________________

1. Years in Business:

Under current business name: __________ years

2. Experience:

Years performing similar work: __________ years

3. List of Completed Contracts (past 3 years): For each completed contract, specify the year, type of work, contract value, and client.

Year Work Type Contract Value Client
(a)
(b)
(c)
(d)
(e)

4. References: Specify three (3) references from current government clients and three (3) references from past (within 5 years) government clients. (See Section 5.7.) For each reference, specify the name, title, associated agency, agency address, and phone number for the reference.

Name / Title Agency / Address Phone
(a)
(b)
(c)
(d)
(e)
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March 20, 2026
Department of Public Works

Name / Title Agency / Address Phone
(f)

5. Equipment Available for Use: For each item of equipment, specify the quantity, equipment type, capacity, condition, and location of the equipment. Attach additional sheets as needed.

Qty Equipment Type / Capacity Condition Location
(Attach additional sheets if needed)

6. Operational Plan: Attach a brief operational plan including:
• Number/type of crews
• Equipment allocations
• Emergency response capacity
• Equipment storage and logistics
• Personnel availability and backup staffing
• Resumes for assigned staff

7. Company History: Disclose any of the following in the blank space provided below:
• Prior contract failures
• Litigation
• Civil/criminal investigations within the last 5 years If none, state: “No negative history to disclose.”
____________________________________________________________________________________ ____________________________________________________________________________________ 94 Request for Proposal for On-Call and Emergency
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Department of Public Works

8. Certification
I certify the above information is true and submitted as part of my proposal.

Signature: ___________________________
Name / Title: ___________________________
End of Section 6
95 Request for Proposal for On-Call and Emergency
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City of East Palo Alto
March 20, 2026
Department of Public Works

SECTION 7
(SAMPLE)

CONTRACTOR AND PROFESSIONAL SERVICES AGREEMENT
For

TREE MAINTENANCE SERVICES AND EMERGENCY TREE MAINTENANCE SERVICES This Contractor and Professional Services Agreement ("Agreement") is made at East Palo Alto, California, dated for reference this ______ day of __, 20___, by and between the City of East Palo Alto, a municipal corporation ("City"), and [ type in name ], [ type in the type of entity ], hereinafter referred to as “Contractor”, who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide the City professional services as specified in Exhibit A, entitled “Scope of Work.”

2. Payment. City shall pay Contractor for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit B, entitled “Compensation.” The payments specified in Exhibit B shall be the only payments to be made to Contractor for services rendered pursuant to this Agreement.

3. Term. The term of this Agreement shall commence on [ type in start date] and shall continue in full force and effect until [ type in end date ].

4. Facilities and Equipment. Contractor shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.

5. Indemnification. Contractor shall indemnify, defend (with independent counsel approved by the City), and hold harmless the City, its officers, officials, directors, employees, agents, volunteers and affiliates and each of them from any and all claims, demands, causes of action, damages, costs, expenses, actual attorney’s fees, Contractor’s fees, expert fees, losses or liability, in law or in equity, of every kind and nature whatsoever arising out of or in connection with Contractor’s operations, or any subcontractor’s operations, to be performed under this Agreement, for the fullest extent permitted by law, with the exception of the sole active negligence or willful misconduct of the City.

The provisions of this section shall survive the expiration or termination of this Agreement and are not limited by any provisions relating to insurance in this Agreement.

6. Insurance Requirements. Contractor agrees to comply with all of the Insurance Requirements set forth in Exhibit C, entitled “Insurance Requirements for Contractor.” Failure to maintain required insurance at all times shall constitute a default and material breach.
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7. Accident Reports. Contractor shall immediately report (as soon as feasible, but not more than 24 hours) to the City Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this Agreement. The report shall be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the
persons involved, (b) the names, addresses and telephone numbers of any known witnesses, (c) the date, time and description of the accident or other occurrence.

8. Conflict of Interest. Contractor warrants and represents that to the best of its knowledge, there exists no actual or potential conflict between Contractor’s family, business, real property or financial interests and the services to be provided under this Agreement. Contractor shall comply with the City of East Palo Alto Conflict of Interest Code and not enter into any contract or agreement during the performance of this Agreement which will create a conflict of interest with its duties to City under this Agreement. In the event of a change in Contractor’s family, business, real property or financial interests occurs during the term of this Agreement that creates an actual or potential conflict of interest, then Contractor shall disclose such conflict in writing to City.

9. Independent Contractor. Contractor is an independent contractor. Neither Contractor nor any of Contractor’s officers, employees, agents or subcontractors, if any, is an employee of City by virtue of this Agreement or performance of any services pursuant to this Agreement. City shall have the right to control Contractor only insofar as the results of Contractor’s services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes services pursuant to this Agreement.

10. Licenses, Permits, Etc. Contractor represents and warrants to City that all Contractor services shall be provided by a person or persons duly licensed by the State of California to provide the type of services to be performed under this Agreement and that Contractor has all the permits, qualifications and approvals of whatsoever nature which are legally required for Contractor to practice its profession. Contractor represents and warrants to City that it shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Contractor to practice its profession.

11. Business License. Contractor, and its subcontractors, has obtained or agrees to apply prior to performing any services under this Agreement to City’s Finance Department for a business license, pay the applicable business license tax and maintain said business license during the term of this Agreement. The failure to obtain such license shall be a material breach of this Agreement and grounds for termination by City. No payments shall be made to Contractor until such business license(s) has been obtained. 97 Request for Proposal for On-Call and Emergency
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12. Standard of Performance. Contractor shall provide products and perform all services required pursuant to this Agreement in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by a member of Contractor’s profession currently practicing in California. Contractor is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation applicable federal, state, and local laws and regulations, and all other contingencies or considerations.

Contractor’s responsibilities under this section shall not be delegated. Contractor shall be responsible to City for acts, errors, or omissions of Contractor’s subcontractors.

Contractor is responsible for making an independent evaluation and judgment of all conditions affecting performance of the work and shall prepare plans, reports, and/or other work products in such a way that additional costs will not be incurred or, beyond a project budget approved or amended by the City Manager or his or her designee. Whenever the scope of work requires or permits review, approval, conditional approval or disapproval by City, it is understood that such review, approval, conditional approval or disapproval is solely for the purposes of administering this Agreement and determining whether the Contractor is entitled to payment for such work, and not be construed as a waiver of any breach or acceptance by the City of any responsibility, professional or otherwise, for the work, and shall not relieve the Contractor of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Contractor.

13. Force Majeure. Neither party shall be considered in default of this Agreement to the extent performances are prevented or delayed by any cause by circumstances beyond either party’s reasonable control, such as war, riots, strikes, lockouts, work slow down or stoppage, acts of God, such as floods or earthquakes, and electrical blackouts or brownouts.

In the event that the Contractor is unable to meet the completion date or schedule of services, Contractor shall inform the City Representative of the additional time required to perform the work and the City Representative may adjust the schedule.

14. Time is of the Essence. Time is of the essence in this Agreement. Any reference to days means calendar days, unless otherwise specifically stated.

15. Personnel. Contractor agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement. The payment made to Contractor pursuant to this Agreement shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Contractor nor Contractor’s 98 Request for Proposal for On-Call and Emergency
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March 20, 2026
Department of Public Works

officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Contractor. The City shall not be required to pay any workers' compensation insurance on behalf of Contractor. Contractor shall pay, when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.

16. Labor Code Compliance. This Agreement is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at § 1720, and the related regulations, including, but not limited to, requirements pertaining to wages, working hours and workers’ compensation insurance. Contractor must post all job site notices required by laws and regulations pursuant to Labor Code § 1771.4.

16.1 Prevailing Wages. Each worker performing services under this Agreement that is covered under Labor Code § 1720, 1720.3, or 1720.9, must be paid at a rate not less than the prevailing wage as defined in §§ 1771 and 1774 of the Labor Code.

The prevailing wage rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code § 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion thereof, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.

16.2 Working Day. Pursuant to Labor Code § 1810, eight hours of labor consists of a legal day’s work. Pursuant to Labor Code § 1813, Contractor will forfeit to City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code § 1815. All services must be carried out during regular City working days and hours unless otherwise specified or authorized in writing by City.

16.3 Payroll Records. Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code §§ 1771.4, 1776, and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code §§ 1771, 1811, and 1815. Unless the Agreement is for $15,000 or less, Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.

16.4 Apprentices. If the Agreement is for $30,000 or more, Contractor must 99 Request for Proposal for On-Call and Emergency
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comply with the apprenticeship requirements in Labor Code § 1777.5.

16.5 DIR Monitoring, Enforcement, and Registration. This Agreement is subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code § 1725.5, and, subject to the exception set forth below, Contractor and any subcontractors must be registered with the DIR to perform public works projects.

The registration requirements of Labor Code § 1725.5 do not apply if the Contract is for $15,000 or less.

16.6 Workers’ Compensation Certification. Pursuant to Labor Code § 1861, by signing this Contract, Contractor certifies as follows: “I am aware of the provisions of Labor Code § 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the services on this Agreement.”

17. Contractor Not Agent. Except as authorized under this Agreement or as City may authorize in a letter of authorization signed by the City Manager or his or her designee, Contractor shall have no authority, express or implied to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, under this Agreement, to bind City to any obligation whatsoever.

18. Termination or Abandonment by City. The City has the right, at any time and in its sole discretion, to immediately terminate or abandon any portion or all of the services to be provided under this Agreement by giving notice to Contractor. Upon receipt of a notice of termination, Contractor shall perform no further work except as specified in the notice.

Before the date of termination, Contractor shall deliver to City all work product, whether completed or not, as of the date of termination and not otherwise previously delivered.

The City shall pay Contractor for services performed in accordance with this Agreement before the date of termination. If this contract provides for payment of a lump sum for all services or by task and termination occurs before completion of the work or any defined task which according to the performance schedule was commenced before the notice of termination, the fee for services performed shall be based on an amount mutually agreed to by City and Contractor for the portion of work completed in conformance with this Agreement before the date of termination. In addition, the City will reimburse Contractor for authorized expenses incurred and not previously reimbursed. The City shall not be liable for any fees or costs associated for the termination or abandonment except for the fees, and reimbursement of authorized expenses, payable pursuant to this section.

Products of Consulting Services. The work product, including without limitation, all writings, work sheets, reports, recordings, drawings, files, detailed calculations and other work products, whether complete or incomplete, of Contractor resulting from services rendered pursuant to this Agreement, shall become the property of City. Contractor 100
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agrees that all copyrights which arise from creation of the work under this Agreement shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

Documents submitted to the City in electronic format shall be formatted according to specifications provided by the City, or if not otherwise specified, in Microsoft Word, Excel, PowerPoint or other Microsoft Office format as appropriate for the particular work product or, if directed by the City Representative in Adobe Acrobat PDF format.

19. Cooperation by City. City shall, to the extent reasonable and practicable, assist and cooperate with Contractor in the performance of Contractor’s services hereunder.

20. Assignment and Subcontracting. Contractor shall not subcontract, assign or transfer voluntarily or involuntarily any of its rights, duties or obligation under this Agreement without the express written consent of the City Manager or his or her designee in each instance. Any attempted or purported assignment of any right, duty or obligation under this Agreement without said consent shall be void and of no effect.

If subcontracting of work is permitted, Contractor shall pay its subcontractor within ten (10) days of receipt of payment by City for work performed by a subcontractor and billed by the Contractor. Use of the term subcontractor in any other provision of this contract shall not be construed to imply authorization for Contractor to use subcontractors for performance of any service under this Agreement. The City is an intended beneficiary of any work performed by Contractor’s subcontractor for purposes of establishing a duty of care between the subcontractor and City.

21. Successors and Assigns. All terms, conditions, and provisions of this Agreement shall apply to and bind the respective heirs, executors, administrators, successors, and assigns of the parties. Nothing in this section is intended to affect the limitation on assignment.

22. Non-Discrimination/Fair Employment Practices. Contractor shall comply with all applicable federal, state and local laws, rules and regulations in regard to nondiscrimination and non-harassment in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, sexual orientation, medical condition or physical handicap. Contractor agrees to abide by the City’s Policy Against Discrimination, Harassment and Retaliation as set out in attached Exhibit D.

23. Official Notices. All notices or instruments required to be given or delivered by law or this Agreement shall be in writing and shall be effective upon receipt thereof and shall be by personal service or delivered by depositing the same in any United States Post Office, registered or certified mail, postage prepaid, addressed to:
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If to City: [insert name]
[insert title]
[insert Department name]
2415 University Avenue
East Palo Alto, CA 94303
If to Contractor: [insert name]
[insert title]
[insert company name]
[insert street name and suite #, if any]
[insert city, state and zip code]
Any party may change its address for receiving notices by giving written notice of such change to the other party in accordance with this section.

Routine administrative communications shall be made pursuant to section 1 of Exhibit A.

24. Integration Clause. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. This Agreement shall not be amended or modified except by a written agreement executed by each of the parties hereto.

25. Severability Clause. Should any provision of this Agreement ever be deemed to be legally void or unenforceable, all remaining provisions shall survive and be enforceable.

26. Law Governing. This Agreement shall in all respects be governed by the law of the State of California without regard to its conflicts of law rules. Litigation arising out of or connected with this Agreement shall be instituted and maintained in the courts of San Mateo County in the State of California or in the United States District Court, Northern District of California, San Francisco/Oakland Division, California, and the parties consent to jurisdiction over their person and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

27. Waiver. Waiver by either party of any default, breach or condition precedent shall not be construed as a waiver of any other default, breach or condition precedent or any other right hereunder.

28. Ambiguity. The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof. 102
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29. Gender. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine, neutral, singular or plural, as the identifications of the person or persons, firm or firms, corporation or corporations may require.

30. Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement.

31. Compliance with Laws. Contractor will comply with all statutes, regulations and ordinances in the performance of all services under this Agreement.

32. Confidentiality. Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Agreement as confidential and shall not at any time, either directly or indirectly, divulge, disclose or communicate in any manner any City records on information to any third party, other than its own employees, agents or subcontractors who have a need for the City records or information for the performance of services under this Agreement. A violation by Contractor of this section shall be a material violation of this Agreement and will justify legal and/or equitable relief.

Contractor agrees and acknowledges that this confidentiality provision does not limit the City’s disclosure as required by law, pursuant to a subpoena, the California Public Records Act, or Order of the Court.

33. News and Information Release. Contractor agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Representative.

34. Counterparts. The parties may execute this Agreement in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument.

35. Authority. The person signing this Agreement for Contractor hereby represents and warrants that he/she is fully authorized to sign this Agreement on behalf of Contractor.

36. Exhibits. The following exhibits are attached hereto and incorporated herein by reference:

Exhibit A, entitled “Scope of Work,” including any attachments.

Exhibit B, entitled “Compensation,” including any attachments.

Exhibit C, entitled “Insurance Requirements,” including any attachments.

Exhibit D, entitled “Policy Against Discrimination, Harassment and Retaliation” 103
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Exhibit A

SCOPE OF WORK

1. Representatives.

City Representative:
[ insert name ]
[ insert title ]
[ insert Department name ]
2415 University Avenue
East Palo Alto CA, 94303
[ insert telephone number ]
[ insert facsimile number ]
Contractor’s Representative:
[ insert name ]
[ insert title ]
[ insert company name ]
[ insert street name and suite #, if any ]
[ insert City, state and zip code ]
[ insert telephone number ]
[ insert facsimile number ]
All routine administrative communications between the parties will be between the above named representatives and may be by personal delivery, mail, facsimile transmission or electronic mail as agreed between the Contractor Representative and City’s Representative.

2. Services and Schedule. The services provided shall be as set forth in Attachment 1 of Exhibit A, attached hereto and incorporated herein by this reference and performed according to the schedule set forth therein. Contractor will complete all services by [ insert date ].

3. Phased Performance. If the schedule calls for the services to be performed in phases or discrete increments, Contractor shall not proceed from one phase or increment to the next without written authorization from the City’s Representative.

4. Additional Services. Additional services are those services related to the scope of Services of Contractor as set forth in Exhibit A but not anticipated at the time of execution 104
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of this Agreement (“Additional Services”). Additional Services shall be provided only when authorized by an amendment to this Agreement and approved by the City Manager, or his or her designee. City reserves the right to perform any Additional Services with its own staff or to retain other Contractors to perform said Additional Services. Any costs incurred due to the performance of Additional Services prior to the execution of an amendment will not be reimbursed under this Agreement or an amendment.

Contractor’s compensation for Additional Services shall be based on the total number of hours spent on Additional Services multiplied by the employees' appropriate billable hourly rate as established below. City, at its option, may negotiate a fixed fee for some or all Additional Services as the need arises. Where a fixed fee for Additional Services is established by mutual agreement between City and Contractor, compensation to Contractor shall not exceed the fixed fee amount.

5. Key Personnel. All of the individuals identified below are necessary for the successful prosecution of the services due to their unique expertise and depth and breadth of experience. There shall be no change in the personnel listed below, without written approval of the City Representative. Contractor recognizes that the composition of this team was instrumental in the City’s decision to award the work to Contractor and that compelling reasons for substituting these individuals must be demonstrated for the City’s consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Contractor’s obligations under this Agreement and shall be grounds for termination.
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EXHIBIT B

COMPENSATION

1. Contractor’s Compensation.

A. City agrees to pay Contractor, at the rate(s) specified below, for those services set forth in Exhibit A of this Agreement and for all authorized reimbursable expenses, for a total not to exceed [ insert dollar amount in words - e.g. Two Thousand Five Hundred Fifty Dollars and 13 Cents ] [ insert dollar amount in number- e.g., $2,550.13 ].

Contractor shall notify City in writing no later than thirty (30) days prior to the estimated date when Contractor will have billed City the maximum payment amount permitted under this Agreement, and Contractor shall provide City with an estimate of the additional compensation required to complete the project.

2. Appropriate Billable Hourly Rates for Services and Additional Services.

Contractor’s billable hourly rates shall be:
[ Insert Name, Title and Hourly Rate ]
or
[“Contractor will perform the services according to the schedule contained in Attachment [insert number] of [insert letter].”]

3. Contractor’s Reimbursable Expenses.

Reimbursable Expenses shall be limited to actual reasonable expenditures of Contractor for expenses that are necessary for the proper completion of the Services and shall only be payable if specifically authorized in advance by City.

4. Payments to Contractor.

A. Payments to Contractor shall be made within a reasonable time after receipt of Contractor’s invoice, said payments to be made in proportion to services performed.

Contractor may request payment on a monthly basis. Contractor shall be responsible for the cost of supplying all documentation necessary to verify the monthly billings to the satisfaction of City.

B. All invoices submitted by Contractor shall contain the following information:

1. Description of services billed under this invoice

2. Date of Invoice Issuance

3. Sequential Invoice Number

4. City’s Purchase Order Number (if issued)

5. Social Security Number or Taxpayer Identification Number

6. Amount of this Invoice (Itemize all Reimbursable Expenses”)

7. Total Billed to Date
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C. Items shall be separated into Services and Reimbursable Expenses. Billings that do not conform to the format outlined above shall be returned to Contractor for correction. City shall not be responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above.

5. Accounting Records of Contractor. Contractor shall maintain for three (3) years after completion of all services hereunder, all records under this Agreement, including, but not limited to, records of Contractor’s direct salary costs for all Services and Additional Services performed under this Agreement and records of Contractor’s Reimbursable Expenses, in accordance with generally accepted accounting practices. Contractor shall keep such records available for audit, inspection and copying by representatives of the City’s Finance Department or other government agencies during regular business hours upon twenty four (24) hours notice. The obligations of Contractor under this section shall survive this Agreement.

6. Taxes. Contractor shall pay, when and as due, any and all taxes incurred as a result of Contractor’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request. Contractor hereby agrees to indemnify and defend City for any claims, losses, costs, fees, liabilities, damages or injuries suffered by City arising out of Contractor’s breach of this section pursuant to the Indemnification provisions of this Agreement.

7. Taxpayer Identification Number. Contractor shall provide City with an IRS Form W-9, Request for Taxpayer Identification Number and Certification, containing an original signature and any other State or local tax identification number requested by City.

End of Section 7
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SECTION 8

INSURANCE REQUIREMENTS
I.TYPES OF INSURANCE
A. Commercial General Liability Insurance: Contractor’s General Liability insurance shall include contractual liability coverage. Contractor shall take out and maintain during the life of this Agreement such Bodily Injury Liability and Property Damage Liability Insurance (Commercial General Liability Insurance) on an occurrence basis as shall protect it while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as claims for property damage which may arise from the Contractor’s operations under this Agreement, whether such operations be by Contractor or by any sub-Contractor or by anyone directly or indirectly employed by either of them. The amounts of such insurance shall be not less than Two Million Dollars ($2,000,000) per occurrence and Four Million Dollars ($4,000,000), in aggregate or Four Million Dollars ($4,000,000) combined single limit bodily injury and property damage for each occurrence. Contractor shall provide the City with certificates of insurance and copies of additional insured and primary coverage endorsements evidencing the insurance coverage required by this Agreement.

B. Automobile Liability Insurance: Contractor shall take out and maintain during the life of this Agreement such Automobile Liability Insurance in an amount of not less than One Million Dollars ($1,000,000) for each occurrence combined single limit or not less than One Million Dollars ($1,000,000) for any one (1) person, and One Million Dollars ($1,000,000) for any one (1) accident, and Three Hundred Thousand Dollars, ($300,000) property damage. Contractor shall provide the City with certificates of insurance and copies of additional insured and primary coverage endorsements evidencing the insurance coverage required by this Agreement.

C. Worker's Compensation and Employer's Liability Insurance: Contractor shall have in effect during the entire life of this Agreement Worker's Compensation and Employer's Liability Insurance providing full statutory coverage. In signing this Agreement, Contractor makes the following certification, required by Section 18161 of the California Labor Code:
"I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of the Code, and I will comply with such provisions before commencing the performance of the work of this Agreement".

D. Professional Liability Insurance: Contractor shall take out and maintain during the life of this Agreement a policy of professional liability insurance, protecting it against claims arising out of the acts, errors, or omissions of Contractor pursuant to this Agreement, in the amount of not less than One Million Dollars ($1,000,000) per claim. Said professional liability insurance is to be kept in force for not less than one (1) year after completion of services described herein.
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II.ADDITIONAL REQUIREMENTS
A. Broader Insurance Coverage: In the event that Contractor maintains broader coverage and/or higher limits than the City’s minimum requirements, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance shall be called upon to protect it as a named insured.

B. Additional Insured Status: The City of East Palo Alto, its subsidiary agencies, directors, officers, employees, agents, independent contractors and volunteers shall be named as additional insured on any such policies of comprehensive general and automobile liability insurance.

C. Primary and Non-Contributory Coverage: Except for professional liability and worker's compensation insurance, the policies shall also contain a provision that the insurance afforded to the City, its subsidiary agencies, and their directors, officers, employees, agents, independent contractors and volunteers based on additional insured status shall be primary and non-contributory insurance to the full limits of liability of the policy, and that if the City, its subsidiary agencies and their directors, officers, employees, agents, independent contractors and volunteers have other insurance against a loss covered by a policy, such other insurance shall be excess insurance only.

D. Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause). All certificates and endorsements are to be received and approved by the City Attorney’s Office at least five days before Contractor commences work to be performed pursuant to the agreement.

E. Notice of Cancellation: Contractor shall provide thirty (30) days' notice, in writing, to the City, at 2415 University Avenue, East Palo Alto, CA 94303, of any pending change or cancellation of the policy.

F. Deductibles or Self-Insured Retentions: Prior to the execution of this Agreement, any deductibles or self-insured retentions must be declared to and approved by City.

G. Breach: In the event of the breach of any provision of this section, or in the event any notice is received which indicates any required insurance coverage will be diminished or canceled, City, at its option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work pursuant to this Agreement.

End of Section 8
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SECTION 9
CITY OF EAST PALO ALTO’S POLICY AGAINST

DISCRIMINATION, HARASSMENT AND RETALIATION
EFFECTIVE DATE: 12/21/2004
REVISED DATE: 1/12/07
ADOPTED BY CITY COUNCIL: 12/21/2004
I. PURPOSES
The purposes of this policy are to emphasize the City's commitment to keeping its workplace free of harassment, discrimination and retaliation, to define and provide examples of the conduct that is prohibited, to summarize the respective responsibilities for preventing, reporting, investigating, and responding to violations and to give clear warning of the serious consequences that violators will face.

A copy of this policy shall be provided to all persons who are subject to it, and shall be posted on City bulletin boards in all City facilities.

II. POLICY
All of the following are prohibited by this Policy:
• Discrimination or harassment in any aspect of City employment based on any legally protected characteristic or status, including sex, gender, sexual orientation, race, color, national origin, language, ancestry, religion, age, marital status, domestic partner, physical disability, mental disability, or medical condition. • Retaliation for opposing, filing a complaint about, or participating in an investigation of, any such harassment or discrimination.
• Aiding, abetting, inciting, compelling, or coercing or any such discrimination, harassment or retaliation, or attempting to do so.

The City will take all reasonable steps necessary to prevent such misconduct from occurring, and to remedy and punish any occurrence. Any City employee, Council member, member of any advisory body, including any Commissioner, Committee member, or Board member found having engaged in any such misconduct will be subject to disciplinary action up to and including termination or censure or removal and will be deemed to have acted outside the course and scope of his or her employment. 110
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This policy applies to all City employees, volunteers, interns, vendors, and contractors as well as to all applicants for City positions.

The policy shall not be interpreted or applied in any manner that would be inconsistent with any applicable State or Federal law or regulation, or increase the legal liability of the City.

III. DESCRIPTION AND EXAMPLES OF PROHIBITED HARASSMENT
Harassment on the basis of sex is unlawful, and is prohibited by this policy. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature, when:
• An individual's submission to such conduct is made explicitly or implicitly, a term or condition of that individual's employment; or,
• An individual's submission to or rejection of such conducts is used as the basis for an employment decision affecting that individual; or,
• The conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, abusive, or offensive work environment.

Sexual harassment need not be motivated by sexual desire or gratification, and may include nonsexual conduct motivated by the violator's hostility towards the victim's gender, or towards the victim's nonconformity to gender stereotypes. Sexual harassment includes not only conduct motivated by gender, but also by pregnancy, childbirth, or a related condition. A harasser may be either male or female, and the victim may either be the same sex or the opposite sex. Even a person who is not the intended target of harassment may be harassed by it if he or she witnesses it.

Sexual harassment may be verbal, visual, or physical. For example:
• Verbal harassment may consist of derogatory, threatening, or intimidating comments, epithets, slurs or jokes; references to gender, physical appearance, attire, sexual prowess, marital status, or pregnancy; or sexual advances, propositions, or demands.
• Visual harassment may consist of displaying or circulating derogatory or offensive posters, cartoons, drawings, photographs, pin-ups, computer images, or electronic media transmissions.
• Physical harassment may consist of assault, battery, or unwelcome, unnecessary and offensive touching (kissing, hugging, patting, rubbing, pinching, brushing 111
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against), stating, leering, gesturing, whistling or making noises, impeding or blocking movement, or physical interfering with normal work or movement. In addition to prohibiting harassment based on sex or gender, this policy also prohibits harassment based on sexual orientation, or upon any other legal protected characteristic or status, such as race, religion, creed, color, national origin, language, ancestry, physical disability, mental disability, medical condition, marital status, domestic partner, or age.

Harassment on the basis of such factors is subject to the principles applicable to sexual harassment, as stated above.

IV. REPORTING DISCRIMINATION, HARASSMENT OR RETALIATION Any City employee, volunteer, intern, vendor, contractor, or applicant who becomes aware of any discrimination, harassment or retaliation prohibited by this policy shall report it immediately to their immediate supervisor, or higher ranking supervisor, or the Assistant City Manager. Under no circumstances shall such a report be required or expected to be made to the person who engaged in the misconduct that is subject to this report.

The responsibility to report conduct prohibited by this policy arises even if the conduct is directed toward someone else and even if the person toward whom it is directed does not want it reported. Reports may be made orally or in writing, free of requirements as to form.

Because reports of conduct prohibited by this policy will be treated as serious charges, the making of a deliberately false report, or a report made with reckless disregard for its truth or falsity, may subject the maker to disciplinary action.

V. INVESTIGATION AND RESOLUTION
The City of East Palo Alto will investigate all reported violations of this policy. All employees, volunteers, interns, vendors and contractors, members of the City Council, or members of a City advisory body shall cooperate with any such investigation.

Any supervisor, manager department head, member of the City Council, or member of a City advisory body who receives a report of, or who becomes aware of, conduct prohibited by this policy shall promptly report it to the Personnel Officer. Upon receiving the report, the Personnel Officer shall direct any report that accuses a City Council member or appointee to the City Council for investigation and resolution. The City Council shall delegate the responsibility to conduct a prompt, full, and fair investigation to the qualified private investigator. Upon receiving a report regarding a non-City Council member or appointee, the Personnel Officer shall conduct a prompt, full, and fair investigation, or delegate that responsibility to a qualified City employee or private investigator. The person performing the investigation shall:
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• Interview the complainant, the accused, and any other person the investigator believe to have knowledge relevant to the charges;
• Gather and review any documentary, electronic, or physical evidence relevant to the charges;
• Consult with legal counsel as needed;
• Determine whether the charges can or cannot be substantiated; and • Develop recommendations for appropriate remedial and/or disciplinary action, if any.

VI. OUTSIDE ADMINISTRATIVE AGENCIES
In addition to the remedies described in this Policy, the U.S. Equal Employment Commission and the California Department of Fair Employment and Housing provide administrative complaint and investigation processes as to harassment, discrimination or retaliation on the basis of a protected status. The toll free telephone number for such office is listed below:

California Department of Fair Employment and Housing 1.800.233.3212 U.S. Equal Employment Opportunity Commission 1.800.669.4000 * END OF DOCUMENT *
113
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SECTION 3

COST PROPOSAL
Each contractor submitting a proposal in response to the RFP must submit pricing for the following services:
• Tree Pruning (by DBH – Diameter at Breast Height)
• Tree Removal (by DBH)
• Stump Removal (by DBH)
• Emergency Response Services
Note:
• Tree DBH is measured 4½ feet above ground level.
• Stump diameter is measured 4 inches above ground level, or at ground level if no part is above grade.
• All prices proposed in the Cost Proposal include all direct and indirect costs to perform the work, including, but not limited to, all labor, tools, equipment, materials, supplies, overhead, profit, and all other costs necessary to perform the work. All green waste disposal is at the Contractor’s expense.

Complete Tree Pruning (Per Tree)
DBH (inches) Unit Price
0” – 6” $__________
Over 6” to 12” $__________
Over 12” to 18” $__________
Over 18” to 24” $__________
Over 24” to 36” $__________
Over 36” $__________

69.00 129.00
239.00
239.00
369.00
469.00
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Clearance Tree Pruning (Per Tree)
Quantity per List Unit Price
1 – 5 Trees $__________
Over 5 Trees $__________
Palm Tree Pruning (Per Tree)
Height Unit Price
0’ – 50’ $__________
Over 50’ $__________
Tree & Stump Removals (Per Tree)
DBH (inches) Unit Price
0” – 6” $__________
Over 6” to 12” $__________
Over 12” to 18” $__________
Over 18” to 24” $__________
Over 24” to 36” $__________
Over 36” $__________
100.00
100.00
150.00
350.00

99.00 400.00
750.00
1,000.00
1,500.00
2,000.00
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Stump Only Removals
Option 1: Grind to Specification Only
DBH (inches) Unit Price
0” – 12” $__________
Over 12” to 18” $__________
Over 18” to 24” $__________
Over 24” to 36” $__________
Over 36” $__________
Option 2: Grind to Specification + Partial Soil Backfill DBH (inches) Unit Price
0” – 12” $__________
Over 12” to 18” $__________
Over 18” to 24” $__________
Over 24” to 36” $__________
Over 36” $__________

99.00 259.00
259.00
259.00
259.00

99.00 289.00
289.00
379.00
379.00
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Emergency Response Services
Description Hourly Rate
Standard Maintenance Crew
(Per person)
Standard Hours (7:30 AM – 6:00 PM) $__________
After-Hours (6:01 PM – 7:29 AM) $__________
Weekend/Holiday $__________
Crane with one Operator
(Per Hour)
Standard Hours (7:30 AM – 6:00 PM) $__________
After-Hours (6:01 PM – 7:29 AM) $__________
Weekend/Holiday $__________
Contractor Name: ______________________________
Authorized Signature: ___________________________
Name/Title: ___________________________
Date: ___________________________
End of Section 3
West Coast Arborists, Inc.

Patrick Mahoney, President
04/13/2026
390.00
390.00
390.00
200.00
200.00
200.00
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SECTION 6

CONTRACTOR QUALIFICATIONS, REPUTATION, & REFERENCES
Contractor Name: __________________________________________________________________ DIR Registration No.: _______________________________________________________________ CSLB Contractor License No. and Classification(s): __________________________________

1. Years in Business:

Under current business name: __________ years

2. Experience:

Years performing similar work: __________ years

3. List of Completed Contracts (past 3 years): For each completed contract, specify the year, type of work, contract value, and client.

Year Work Type Contract Value Client
(a)
(b)
(c)
(d)
(e)

4. References: Specify three (3) references from current government clients and three (3) references from past (within 5 years) government clients. (See Section 5.7.) For each reference, specify the name, title, associated agency, agency address, and phone number for the reference.

Name / Title Agency / Address Phone
(a)
(b)
(c)
(d)
(e)
West Coast Arborists, Inc.
1000000956
366764 Class: C27, C31, C49, C61/D49
53 53
2010 - Current / Tree Pruning and Removal Services / $1,650,000 (annually) / City of Palo Alto 2004 - Current / Tree Maintenance Services / $560,000 (annually) / City of Morgan Hill 2011 - Current / On-Call Arborist Services / $460,000 (annually) / City of Gilroy 2002 - Current / Tree Maintenance Services / $660,000 (annually) / City of Menlo Park 1999 - Current / Tree Maintenance & Fuel Reduction Services / $2,000,000 (annually) / City of Monterey Derek Sproat / Tree Trim/Line Clear Lead / City of Palo Alto / 3201 E. Bayshore Road, Palo Alto, CA 94303 / (650) 496-6985 Keri Russell / Maintenance Services Coordinator / City of Morgan Hill / 100 Edes Ct., Morgan Hill, CA 95037 / (408) 310-4057 John Greer / Senior Maintenance Supervisor / City of Gilroy / 7351 Rosanna St., Gilroy, CA 95020 / (408) 846-0422 Natividad Alamo / Senior Maintenance Worker / City of Menlo Park / 333 Burgess Dr., Menlo Park, CA 94025 / (650) 330-6780 Michael Tope / Assistant Urban Forester / City of Monterey / 580 Pacific Street, Monterey, CA 93940 / (831) 594-9929 119
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Department of Public Works

Name / Title Agency / Address Phone
(f)

5. Equipment Available for Use: For each item of equipment, specify the quantity, equipment type, capacity, condition, and location of the equipment. Attach additional sheets as needed.

Qty Equipment Type / Capacity Condition Location
(Attach additional sheets if needed)

6. Operational Plan: Attach a brief operational plan including:
• Number/type of crews
• Equipment allocations
• Emergency response capacity
• Equipment storage and logistics
• Personnel availability and backup staffing
• Resumes for assigned staff

7. Company History: Disclose any of the following in the blank space provided below:
• Prior contract failures
• Litigation
• Civil/criminal investigations within the last 5 years If none, state: “No negative history to disclose.”
____________________________________________________________________________________ ____________________________________________________________________________________ No negative history to disclose.

See attached 'Equipment Listing.'
Richard Holtz / Superintendent / City of Burlingame / 501 Primrose Rd., Burlingame, CA 94101 / (650) 759-3126 120
Setting the Gold Standard

EQUIPMENT LISTING
Through our ability to dedicate specific pieces of equipment for this project, we believe it will lead to a successful program. In addition to aerial lift devices, dump trucks, flatbed trucks and roll off containers, we will also have additional equipment for use throughout the project such as cranes, loaders, and special aerial lift devices for higher elevated trees. Specific vehicles and equipment that are readily available to the City of East Palo Alto are listed below with additional equipment in inventory that is available as-needed. All equipment is in ‘good’ condition and is accessible at our San Jose office located at 390 Martin Avenue, Santa Clara, CA 95050.

Type Year/Make Model
License
Plate VIN
Aerial Tower 2019 FORD F750/W TEREX L4045 DERRIK 02412S2 1FDPF7AY8KDF02806 Aerial Tower 2016 DODGE RAM 5500 HI-RANGER LT40 56013R3 3C7WRMAJ5GG227417 Aerial Tower 2016 DODGE RAM 5500 HI-RANGER LT40 95785G3 3C7WRMAJ5GG227420 Aerial Tower 2017 DODGE RAM 5500/HI RANGER LT40 45144G3 3C7WRMAJ6HG760779 Aerial Tower 2019 FORD F750 / TEREX XT PRO 60 12158S2 1FDNF7AY0KDF03763 Aerial Tower 2002 GMC C7500 COMBO/HI-RANGER XT5 09739N1 1GDL7H1E72J507763 Aerial Tower 2018 DODGE RAM 5500/HI RANGER LT40 51394H2 3C7WRMAJ2HG760780 Aerial Tower 2008 GMC C7500 W/HI-RANGER 5FC-60 8R94756 1GDJ7C1G08F413943 Aerial Tower 2019 FORD F750 /TEREX XT PRO 56 COMBO 91661P2 1FDNF7AY9KDF02756 Aerial Tower 2019 FORD F750 / TEREX XTPRO 60/70 91943P2 1FDPF7AY8KDF03454 Aerial Tower 2022 FORD F750 / TEREX XT PRO 60/70 34495M3 1FDPF7AN7NDF07568 Arrowboard 2014 WANCO WTSP55-LSAC ARROW BOARD SE658791 5F11S1010E1001095 Brush Chipper 2021 VERMEER BC1500 BRUSH CHIPPER SE657136 1VR2181V8M1012296 Brush Chipper 2013 VERMEER BC1000-49 SE618541 1VRY11198D1018958 Brush Chipper 2018 VERMEER BC1200 BRUSH CHIPPER SE701125 1VR7141YXJ1003359 Brush Chipper 2011 VERMEER BC1500 BRUSH CHIPPER SE614743 1VR2161V1B1002680 Brush Chipper 2017 VERMEER BC1500 BRUSH CHIPPER SE650649 1VR2181V3J1008877 Brush Chipper 2018 VERMEER BC1500 BRUSH CHIPPER SE705383 1VR2181V0K1009406 Brush Chipper 2019 VERMEER WINCH BC1500 BRUSH CHIPPER SE712676 1VR2181V6L1009797 Brush Chipper 2023 VERMEER BC1500 BRUSH CHIPPER SE738442 1VRD18AE4P1051304 Brush Chipper 2023 VERMEER BC1500 BRUSH CHIPPER SE738498 1VRD18AE7P1051328 Crane 2013 FREIGHTLINER 109 SD/TEREX RS70100 CRANE 06489S2 1FVHG5BS2DHFH7407 Dump Truck 2012 FORD F650 DUMPTRUCK 03795J1 3FRNF6HP8CV246835 Dump Truck 2017 FORD F550 CHIPPER TRUCK 14161D2 1FDUF5HY8HEB24437 Dump Truck 2017 FORD F550 CHIPPER TRUCK 58233C2 1FDUF5HY2HEB24398 Dump Truck 2019 FORD F750 CHIPPER TRUCK 48503W2 1FDNF7AY2KDF14506 ECO Car 2017 TOYOTA YARIS iA SEDAN 7WVC099 3MYDLBYV8HY159033 Flatbed Truck 2022 FORD F650 FLATBED/SIDE LIFT 24331L3 1FDNF6AN4NDF10333 Loader 2013 CATERPILLAR 908H2 SE658304 CAT0908HTJRD01672 Loader 2007 BOBCAT S250 SKID STEER LOADER - 530918124
Mechanic Truck 2015 CHEVROLET 2500 MECHANIC TRUCK 93438W1 1GB0CUEG0FZ522348 121
Setting the Gold Standard
Pickup 2021 DODGE RAM 1500 89069D3 3C6JR6ET4MG547507
Pickup 2019 DODGE RAM 2500 PICKUP 83700P2 3C6LR4AT4JG376952 Pickup 2020 DODGE RAM 2500 PICKUP 15939Z2 3C6MR4AJ7LG181255 Pickup 2006 DODGE RAM 1500 PICKUP 7X36484 1D7HA16N06J167380 Pickup 2018 DDGE RAM 2500 34149K2 3C6LR4AT7JG176969
Pickup 2016 DODGE RAM 1500 PICKUP 83966A1 3C6JR6DT2GG326235 Pickup 2016 DODGE RAM 1500 PICKUP 48094M1 3C6JR6DT0GG280274 Pickup 2019 DODGE RAM 1500 PICKUP 28809V2 3C6JR6ET2KG581846 Pickup 2018 DODGE RAM 2500 PICKUP 28007K2 3C6LR4AT1JG176966 Pickup 2017 DODGE RAM 2500 PICKUP 4X4 67452D2 3C6UR5DJ7HG561754 Pickup 2019 DODGE RAM 1500 25770U2 3C6JR6DT5KG527071
Roll-Off Truck 2017 FRIEGHTLINER SD108 ROLL OFF (PUSHER) 49766H2 1FVHG5FE5JHJM3810 Spray Truck 2020 DODGE 2500 SPRAY TRUCK 20771Y2 3C6MR4AJ6KG551187 Stump Grinder 2017 VERMEER SC802 STUMP CUTTER SE649700 1VR2151J9H1002104 Stump Grinder 2019 VERMEER SC802 STUMP CUTTER SE712752 1VR2151J2L1003197 Stump Grinder 2021 VERMEER SC362 STUMP CUTTER N/A 1VRF112YCM1004302 Trailer 2005 CARSON 16 TRAILER 4NM9044 4HXHD16236C099779 Trailer 2021 VERMEER TLR33 TRAILER 4TX2793 1VRF13100M1002256 Watering Trailer 2015 KISCO 500 GALLON WATER TRAILER 4PA7028 1K9AK1424FB025035 122
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8. Certification
I certify the above information is true and submitted as part of my proposal.

Signature: ___________________________
Name / Title: ___________________________
End of Section 6
Patrick Mahoney, President
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SECTION 8

INSURANCE REQUIREMENTS
I.TYPES OF INSURANCE
A. Commercial General Liability Insurance: Contractor’s General Liability insurance shall include contractual liability coverage. Contractor shall take out and maintain during the life of this Agreement such Bodily Injury Liability and Property Damage Liability Insurance (Commercial General Liability Insurance) on an occurrence basis as shall protect it while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as claims for property damage which may arise from the Contractor’s operations under this Agreement, whether such operations be by Contractor or by any sub-Contractor or by anyone directly or indirectly employed by either of them. The amounts of such insurance shall be not less than Two Million Dollars ($2,000,000) per occurrence and Four Million Dollars ($4,000,000), in aggregate or Four Million Dollars ($4,000,000) combined single limit bodily injury and property damage for each occurrence. Contractor shall provide the City with certificates of insurance and copies of additional insured and primary coverage endorsements evidencing the insurance coverage required by this Agreement.

B. Automobile Liability Insurance: Contractor shall take out and maintain during the life of this Agreement such Automobile Liability Insurance in an amount of not less than One Million Dollars ($1,000,000) for each occurrence combined single limit or not less than One Million Dollars ($1,000,000) for any one (1) person, and One Million Dollars ($1,000,000) for any one (1) accident, and Three Hundred Thousand Dollars, ($300,000) property damage. Contractor shall provide the City with certificates of insurance and copies of additional insured and primary coverage endorsements evidencing the insurance coverage required by this Agreement.

C. Worker's Compensation and Employer's Liability Insurance: Contractor shall have in effect during the entire life of this Agreement Worker's Compensation and Employer's Liability Insurance providing full statutory coverage. In signing this Agreement, Contractor makes the following certification, required by Section 18161 of the California Labor Code:
"I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of the Code, and I will comply with such provisions before commencing the performance of the work of this Agreement".

D. Professional Liability Insurance: Contractor shall take out and maintain during the life of this Agreement a policy of professional liability insurance, protecting it against claims arising out of the acts, errors, or omissions of Contractor pursuant to this Agreement, in the amount of not less than One Million Dollars ($1,000,000) per claim. Said professional liability insurance is to be kept in force for not less than one (1) year after completion of services described herein.
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II.ADDITIONAL REQUIREMENTS
A. Broader Insurance Coverage: In the event that Contractor maintains broader coverage and/or higher limits than the City’s minimum requirements, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance shall be called upon to protect it as a named insured.

B. Additional Insured Status: The City of East Palo Alto, its subsidiary agencies, directors, officers, employees, agents, independent contractors and volunteers shall be named as additional insured on any such policies of comprehensive general and automobile liability insurance.

C. Primary and Non-Contributory Coverage: Except for professional liability and worker's compensation insurance, the policies shall also contain a provision that the insurance afforded to the City, its subsidiary agencies, and their directors, officers, employees, agents, independent contractors and volunteers based on additional insured status shall be primary and non-contributory insurance to the full limits of liability of the policy, and that if the City, its subsidiary agencies and their directors, officers, employees, agents, independent contractors and volunteers have other insurance against a loss covered by a policy, such other insurance shall be excess insurance only.

D. Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause). All certificates and endorsements are to be received and approved by the City Attorney’s Office at least five days before Contractor commences work to be performed pursuant to the agreement.

E. Notice of Cancellation: Contractor shall provide thirty (30) days' notice, in writing, to the City, at 2415 University Avenue, East Palo Alto, CA 94303, of any pending change or cancellation of the policy.

F. Deductibles or Self-Insured Retentions: Prior to the execution of this Agreement, any deductibles or self-insured retentions must be declared to and approved by City.

G. Breach: In the event of the breach of any provision of this section, or in the event any notice is received which indicates any required insurance coverage will be diminished or canceled, City, at its option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work pursuant to this Agreement.

End of Section 8
125
Holder Identifier : 7777777707070700077761616045571110744517136235444307761315572514102071543455377303100735145571276571107363135423011462072513544526664320740370025367333007522733572467230076727242035772000777777707000707007 7777777707070700073525677115456000773010452533113407635011570377533070237332061221040712233734316211107122337352072010070222272520631110712223725217310007023336342073000077756163351765540777777707000707007 Certificate No : 570113736392

CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY)
06/26/2025
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

PRODUCER
Aon Risk Insurance Services West, Inc.

Los Angeles CA Office
707 Wilshire Boulevard
Suite 2600
Los Angeles CA 90017-0460 USA
PHONE
(A/C. No. Ext):

E-MAIL
ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC #
(866) 283-7122
INSURED INSURER A: Property & Casualty Ins Co of Hartford 34690 INSURER B: Hartford Fire Insurance Co. 19682
INSURER C: Navigators Specialty Insurance Company 36056 INSURER D: Upland Specialty Insurance Comp 16988
INSURER E:

INSURER F:

FAX
(A/C. No.): (800) 363-0105

CONTACT
NAME:

West Coast Arborists, Inc.
2200 E Via Burton
Anaheim CA 92806 USA
COVERAGES CERTIFICATE NUMBER: 570113736392 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested

POLICY EXP
(MM/DD/YYYY)

POLICY EFF
(MM/DD/YYYY)
SUBR
WVD
INSR
LTR

ADDL TYPE OF INSURANCE INSD POLICY NUMBER LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR

POLICY LOC

EACH OCCURRENCE

DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG
X
X
X X
GEN'L AGGREGATE LIMIT APPLIES PER:
$2,000,000
$1,000,000
$2,000,000
$4,000,000
$4,000,000
B 07/01/2025 07/01/2026
SIR applies per policy terms & conditions
72ECSS89301
PROJECT
OTHER:

AUTOMOBILE LIABILITY

ANY AUTO
OWNED

AUTOS ONLY

SCHEDULED
AUTOS

HIRED AUTOS
ONLY

NON-OWNED

AUTOS ONLY
BODILY INJURY ( Per person)

PROPERTY DAMAGE
(Per accident)
X
BODILY INJURY (Per accident)
$2,000,000 B 07/01/2025 07/01/2026 COMBINED SINGLE LIMIT (Ea accident)
72 CSE S89302

EXCESS LIAB

X OCCUR

CLAIMS-MADE AGGREGATE

EACH OCCURRENCE
DED
$3,000,000
07/01/2025 UMBRELLA LIAB C AZ25EXCZ059NKIC 07/01/2026

RETENTION
X
E.L. DISEASE-EA EMPLOYEE
E.L. DISEASE-POLICY LIMIT
E.L. EACH ACCIDENT $2,000,000
X
OTHER
A 07/01/2025 07/01/2026 PER STATUTE
Workers Comp AZ CA,TX
$2,000,000
Y / N
(Mandatory in NH)

ANY PROPRIETOR / PARTNER / EXECUTIVE
OFFICER/MEMBER EXCLUDED? N N / A

WORKERS COMPENSATION AND

EMPLOYERS' LIABILITY
If yes, describe under
DESCRIPTION OF OPERATIONS below
$2,000,000
72WNS89300
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Insurance.

CERTIFICATE HOLDER CANCELLATION
West Coast Arborists, Inc. AUTHORIZED REPRESENTATIVE
2200 E Via Burton
Anaheim CA 92806 USA
ACORD 25 (2016/03)
©1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE

EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
126
AGENCY CUSTOMER ID:

ADDITIONAL REMARKS SCHEDULE
LOC #:

ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance EFFECTIVE DATE:

CARRIER NAIC CODE

POLICY NUMBER

AGENCY NAMED INSURED
See Certificate Number:

See Certificate Number:
570113736392
570113736392
Aon Risk Insurance Services West, Inc.
570000083713
ADDITIONAL POLICIES If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits.

INSURER

INSURER

INSURER

INSURER

INSURER(S) AFFORDING COVERAGE
Page _ of _
NAIC #
West Coast Arborists, Inc.

TYPE OF INSURANCE

POLICY NUMBER LIMITS

EXCESS LIABILITY
D USXSL0163325 07/01/2025 07/01/2026 Aggregate $2,000,000 Each
Occurrence
$2,000,000
ADDL
INSD
INSR
LTR
SUBR
WVD
POLICY

EFFECTIVE
DATE
(MM/DD/YYYY)
POLICY

EXPIRATION
DATE
(MM/DD/YYYY)
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD
127
City of East Palo Alto
RFP for On-Call and
Emergency Tree Maintenance Services
128
Client Name / RFP Name
Client Name / RFP Name
2 Setting the Gold Standard
Table of Contents
COMPANY QUALIFICATIONS ......................................................................................................... 3 WCA’S VALUE-ADDED SERVICES .................................................................................................. 5 OPERATIONAL PLAN ....................................................................................................................... 7 Company Personnel ................................................................................................................ 7 Scope of Services .................................................................................................................. 12 Implementation, Quality Control & Safety ......................................................................... 14 Equipment .............................................................................................................................. 19 Technology & Information Management ........................................................................... 21 129
Client Name / RFP Name
Client Name / RFP Name
3 Setting the Gold Standard

COMPANY QUALIFICATIONS
Company Introduction
WCA is a Proven Municipal Tree Management Provider
Delivering Measurable Performance.

West Coast Arborists, Inc. (WCA) has provided municipal tree maintenance services since 1972 and currently supports over 400 public agencies with scalable, performance-driven urban forestry programs. WCA delivers measurable results aligned with public agency expectations, including:
• Over 712,000 trees pruned annually
• 24/7 emergency response with documented tracking
• Proven ability to manage multi-million-dollar contracts • Established presence in the City of East Palo Alto since 2019 WCA’s service model is built on measurable performance, accountability, and regulatory compliance, ensuring that all work is delivered in alignment with contract requirements, ANSI A300 standards, and ISA Best Management Practices.

Our Vision
WCA is dedicated to responsible corporate stewardship in every community we serve. We maintain the highest standards of ethical conduct and environmental responsibility, ensuring transparent communication with our clients and the public. Our goal is to lead the industry in advanced urban tree care and management services through innovation, accountability, and consistent operational excellence.
100% Customer Satisfaction
WCA remains committed to providing exceptional service and tangible value to our clients. Customer satisfaction is not just a priority; it is the core of our operational philosophy. Our long-standing reputation for reliability, integrity, and excellent workmanship reflects this dedication. Every team member is empowered to take the necessary actions to ensure work is done correctly, efficiently, and to the highest professional standards. By focusing on quality from the start, we reduce disruptions, lower long-term costs, and deliver dependable results our clients can trust.

COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers’ Union:

LiUNA!
SAM Entity ID: CFJMVMJ9NSD1
Website: wcainc.com

CORPORATE OFFICE
2200 E. Via Burton St.

Anaheim, CA 92806

REGIONAL OFFICES
Arlington, TX
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA

CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]

FIELD MANAGEMENT
Juan Ortiz, Area Manager
390 Martin Avenue
Santa Clara, CA 95050
Phone (408) 855-8660
Fax (408) 844-8606
Email: [email protected]
EMERGENCY RESPONSE 24/7
1-800-LIMB-DOWN
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Client Name / RFP Name
Client Name / RFP Name
4 Setting the Gold Standard
Corporate Capabilities
West Coast Arborists, Inc. is committed to delivering superior performance to the City by adhering to defined specifications, established budgets, and agreed‑upon schedules. Our long‑standing reputation for quality is the direct result of the disciplined systems, skilled personnel, and proven methodologies we apply to each engagement. These capabilities provide our clients with confidence in our ability to manage their urban forest effectively and consistently meet high service expectations.
• In business continuously and actively since 1972
• Contractor’s License C61/D49, C49,
C27, C31, C21, A & B
• Over $25,000,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,200+ employees
• 400+ contracts with public agencies
• 125+ Certified Arborists
• 170+ Certified Tree Workers
• Drug-free workplace
• 14,000 sq. ft. company-owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
• Avg. 20,000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $220 million annually
• Fleet of approximately 1,800 pieces of equipment
Active Memberships:

Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of CA Cities, Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
Western Chapter International Society of
Arboriculture (WCISA)
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Client Name / RFP Name
Client Name / RFP Name
5 Setting the Gold Standard
WCA’S VALUE-ADDED SERVICES
West Coast Arborists, Inc. (WCA) provides value-added services that enhance responsiveness, safety, and operational efficiency for the City of East Palo Alto. These services are specifically aligned with the City’s need for on-call, as-needed work orders and rapid emergency response while delivering measurable benefits beyond the base Scope of Services.

Rapid Emergency Response and Pre-Planning
WCA enhances the City’s required 3-hour emergency response capability through:
• Pre-designated emergency crews and supervisors available 24/7 • Pre-staging of equipment during forecasted storm events • Immediate dispatch protocols coordinated with City staff and Police Dispatch • Post-event damage assessment and prioritization reporting Benefit: Faster response times, improved public safety, and reduced City liability during emergencies.

Proactive Hazard Identification
In addition to responding to work orders, WCA performs continuous hazard identification during all operations:
• Identification of structurally compromised or high-risk trees • ISA-based risk prioritization and documentation
• Immediate notification to City staff for urgent conditions Benefit: Reduces emergency call volume and proactively addresses public safety risks.

Work Order Efficiency and Scheduling Optimization
WCA enhances the City’s on-call work order system through:
• Efficient routing and crew assignment to minimize response time • Bundling of geographically similar work orders to increase productivity • Real-time tracking of job status and completion
Benefit: Maximizes productivity under unit-cost pricing and delivers better value to the City.

Advanced Equipment Readiness and Redundancy
WCA maintains a large, modern fleet to ensure uninterrupted service:
• Backup equipment available to prevent downtime
• In-house maintenance program for reliability
• Immediate equipment replacement capability
Benefit: Ensures consistent service delivery and avoids delays in both routine and emergency work.
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6 Setting the Gold Standard
Enhanced Safety and Risk Mitigation
WCA exceeds baseline safety requirements by implementing:
• Daily job hazard analyses and tailgate safety meetings • Strict compliance with ANSI A300 and Z133 standards
• Dedicated traffic control planning per California requirements Benefit: Reduces incidents, protects the public, and minimizes City exposure to claims.

Resident Coordination and Notification Support
WCA supports the City’s homeowner notification requirements through:
• Timely posting of door hangers (24+ hours in advance) • On-site coordination with residents regarding access and concerns • Escalation of issues to City staff when needed
Benefit: Improves community satisfaction and reduces complaints or delays.

Complete Service Delivery (No Hidden Costs)
WCA provides fully inclusive service delivery consistent with the RFP requirements:
• All labor, equipment, traffic control, cleanup, and debris disposal included • 100% green waste removal and recycling at Contractor expense Benefit: Cost predictability and simplified contract administration for the City.

Proven Municipal Experience and Reliability
WCA brings decades of experience providing on-call and emergency tree services for California cities:
• Proven ability to meet strict response timelines and work order requirements • Experienced supervisory staff exceeding minimum qualifications • Established systems for managing high-volume service requests Benefit: Low-risk, experienced partner with consistent performance.

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Client Name / RFP Name
7 Setting the Gold Standard

OPERATIONAL PLAN
Company Personnel
Introduction
West Coast Arborist’s (WCA) consists of a management team, a safety committee, support staff, trained mechanics, and dedicated field crews. Its staff members come from various educational backgrounds, including accounting, business administration, engineering, and forestry.

WCA’s Proud Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for “Tree Maintenance (Laborer).”
Certification
WCA encourages its employees to become certified by the International Society of Arboriculture to raise the standards of professional tree care companies. This standard exemplifies our company’s commitment to providing customers with competent, knowledgeable certified workers.

Crew Performance
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria-based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving, and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire, and annually thereafter in selected areas, to ensure ongoing requirements are met and opportunities for improvement are identified.

WCA employs the largest
number of ISA Certified
Arborists and ISA
Certified Tree Workers of
any company!
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Client Name / RFP Name
8 Setting the Gold Standard
Meet the Team: Project Team
JASON PINEGAR Regional Manager/V.P.

Jason Pinegar has been with WCA since 1993. Starting as a Trimmer, he was repeatedly promoted and became an Area Manager in the 2000’s at which time he moved to Northern California. In 2020 he was promoted to Vice President. He has over 30 years’ experience in the arboriculture field and has a vast knowledge of trees in Northern California. He oversees our Northern California region contracts and staff. His long career with WCA includes managing contracts with the City of Sacramento, Stockton, and the entire San Francisco Bay region. • ISA Certified Arborist Utility Specialist #WE-2039 AU • TCIA Certified Treecare Safety Professional #259
• ISA Tree Risk Assessment Qualified
• ATSSA Traffic Control Designer #00236727
• NCCCO Certified Crane Operator #050820987R
• TLC Wildlife Area
JUAN ORTIZ Area Manager
Juan Ortiz has been with WCA since 2002. He has over 20 years of experience in the arboriculture field. He is responsible for estimating, scheduling, contract administration, personnel, and daily operation. He is also responsible for field operations, customers service, and management of crews throughout San Jose region. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and costing programs which are essential in the efficient operation of tree crews.
• ISA Certified Arborist/Tree Worker Climber #WE-8514AT • ISA Tree Risk Assessment Qualified
• TCIA Certified Tree Care Safety Professional #2636
• ATSSA Traffic Control Supervisor #459659
• TLC Wildlife Aware
JOSE ABALOS Area Supervisor
As Area Supervisor, Jose Abalos is an ISA Certified Arborist with over 15 years’ experience, starting at WCA in 2005. He is responsible for reviewing the day’s activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As Supervisor, he will communicate with contract administrators and other interested parties daily. Report and resolve malfunctions, damage, or industrial injury. He will also assist in employee training programs, maintain records, and file daily reports and receipts. He will be the onsite arborist for this project. • ISA Certified Arborist #WE-18734A
• TCIA Certified Treecare Safety Professional #03964
• WCA Qualified Treeworker
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Client Name / RFP Name
9 Setting the Gold Standard
Meet the Team: Support Staff
ANDREW PINEDA GIS Manager
Andrew Pineda has been with WCA since 2018. As WCA’s GIS Manager, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He has worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations. • ISA Certified Arborist #WE-12738A
• FAA UAS Part 107 Remote Pilot
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
LEONARDO TUCHMAN Plant Health Care Arborist
Leonardo Tuchman joined WCA in 2023 and brought with him over 5 years of experience in the arboriculture industry. He completed his education at UC Davis with a B.S. in Environmental Horticulture and Urban Forestry. As a Northern California native, he has in-depth experience assessing various tree species in the area. Current responsibilities as a Plant Health Care Arborist includes establishing GPS tree inventories, arborist report writing tree risk assessments, aerial inspections, tree appraisals, pre-construction planning and diagnosing tree disorders. Additionally, he assists with providing Plant Health Care (PHC) recommendations and service applications. • ISA Certified Arborist #WE-12453A
• ISA Tree Risk Assessment Qualified
• ASCA Registered Consulting Arborist #771
• DPR Qualified Pest Control Applicator
LORENE OKAMOTO Customer Service Representative (CSR)
Lorene Okamoto joined WCA in 2011, as the CSR (Customer Service Representative), Lorene is responsible for providing support to the Area Manager, Site Supervisors and crew. She is to act as a liaison between the company and its clients as well as the general public. Lorene is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc. 136
10 Setting the Gold Standard
Upper Management Team
From marketing, contract administration, field and fleet management, to information technology, our Upper Management Team Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry.

Patrick Mahoney
President
Richard Mahoney
Secretary
Rose Epperson
Treasurer
Andrew Trotter
V.P. – Field Operations
Debbie DePasquale
V.P. – Contract Services
Chris Crippen
V.P. – I.T.

Victor Gonzalez
V.P. – Business
Development
Jason Pinegar
V.P. – NorCal Region
Nick Alago
V.P. – SoCal
Northwest Region
Michael Palat
V.P. – SoCal
Southeast and AZ Region
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11 Setting the Gold Standard
138
12 Setting the Gold Standard
Scope of Services
Efficient, Scalable Service Delivery Model
WCA’s service approach is designed to:
• Maximize grid pruning efficiency
• Reduce long-term maintenance costs
• Ensure consistent service across all City areas
• Minimize repeat work and service requests
Performance Outcome:
• Lower lifecycle cost per tree
• Improved service consistency
• Reduced backlog and complaint volume
Tree Pruning Services
Tree pruning services may be performed within designated districts, parks, or grid areas on a defined cycle, often encompassing all trees within the specified zone. Services include structural pruning, crown raising, and light crown cleaning, all conducted in accordance with the International Society of Arboriculture’s Best Management Practices. No more than 25% of live foliage is removed during any pruning cycle to ensure long‑term tree health and structural integrity.

Special Request Tree Pruning
Special Request Tree Pruning is performed on specific trees designated by the City’s Arborist or authorized representative. These services may include structural pruning, crown raising, crown cleaning, restorative pruning, or corrective pruning due to a hanging or broken limb, each completed in full compliance with the International Society of Arboriculture’s Pruning Standards and Best Management Practices.

When conditions warrant a reduction of canopy mass or excessive limb weight, crown reduction pruning may be implemented to enhance overall tree health and structural stability. This service is provided at the agreed‑upon rate established between the City and West Coast Arborists, Inc.

Line Clearance (as necessary)
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. 139
13 Setting the Gold Standard
Palm Tree Pruning
WCA will provide professional palm tree pruning services to maintain the health, safety, and appearance of all designated palms within the City property. Work will include the removal of dead, damaged, or hanging fronds, seed pods, and excessive growth as needed. All pruning will be performed in accordance with industry standards and local regulations to ensure proper tree care and public safety. Debris generated from pruning activities will be collected, hauled off, and disposed of properly, leaving the work area clean and free of hazards upon completion.

Tree and Stump Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage.

Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders.

These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract.

Emergency Response Services
We are fully prepared to respond to tree-related emergencies 24 hours a day, 7 days a week, including weekends and holidays. Emergency calls are received through our toll-free number, 866- LIMB-DOWN (866-546-2369), which will be provided to the City, as well as local Police and Fire Departments for direct access when urgent conditions arise.

Upon notification, our emergency response team will take all necessary actions to promptly mitigate hazardous tree or tree-related conditions and render the site safe until permanent corrective work can be completed during the following workday.

Our emergency response resources include a large, well-equipped fleet of specialized arboricultural vehicles and equipment capable of addressing any tree-related hazard, from stormdamaged limbs and fallen trees to immediate public safety concerns involving roadways, sidewalks, or critical infrastructure.

Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis.

WCA provides the technology,
management, and civic experience
that makes it the preferred tree
management partner across the West.
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14 Setting the Gold Standard
Implementation, Quality Control & Safety
Implementation Plan
WCA will ensure a seamless transition and immediate service continuity through the following:

Day 1–30 Transition Plan
• Assign a dedicated Area Manager and crews
• Review City priorities, inventory, and backlog
• Deploy initial crews within the first operational week Ongoing Operations
• Balanced workload distribution across the fiscal year • Weekly progress reporting and coordination
meetings
• Real-time schedule adjustments based on City
needs
Risk Mitigation
• Redundant crews to prevent service delays
• Backup equipment readily available to eliminate downtime • Established emergency response infrastructure
Area Manager: Juan Ortiz
ISA Certified Arborist/Tree Worker Climber #WE-8514AT
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.

Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to ensure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of the work zone • Ensure work area is left free of debris at the end of the shift • Maintain good public relations at all times
• Provide immediate notification to City Inspector upon damage to personal property, including a plan for corrective measures to take place within 48 hours Weekly Management
Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the City to review work schedule and progress • Ensure standards of pruning are performed in accordance with City specifications • Maintain open communication
Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency’s specifications.
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15 Setting the Gold Standard
Public Notification
Upon City staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree planting, door hangers will be provided to residents, instructing them on proper care for their newly planted tree. For more comprehensive outreach, we can also submit a press release for special projects or routine maintenance. The City may modify the procedures and materials we notify residents about.

WCA’s Communication Systems
Our use of modern, reliable communication systems enhances our daily job performance by increasing efficiency. Management and field personnel use smartphones as both navigation and communication devices in the field. Smartphones have proven to be a convenient way to input data for tree inventories, daily work records, timesheets, photos, and billing information, eliminating the need to handwrite data and improving customer service by minimizing response time.

Permits and Licensing
WCA currently holds a valid City Business License and, if necessary, will obtain any “no-fee” permits prior to commencing work. Permits (e.g., encroachment, traffic control, etc.) that require fees will be charged back to the City.

Right-of-Way Presence
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks, or any other reason, or use water or electricity from such property without prior written permission of the owner.

Cooperation and Collateral Work
WCA will grant the right to operate within the project to Agency workers and/or other contractors, utility companies, street sweepers, and others, as needed, in a cooperative effort to minimize interference with daily operations.

Project Site Cleanliness
The work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air contaminants in quantities that violate the regulations of any legally constituted authority.

Scheduling of Work
Guaranteed Response and Scheduling Performance. WCA
commits to the following measurable service levels:

Service Type WCA Commitment
Emergency Dispatch Within 1 hour
Emergency On-Site Within 2 hours
Emergency Make-Safe Within 24 hours
Service Requests Completed within 48 hours
Grid Pruning 100% completion within cycle
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16 Setting the Gold Standard
Quality Control
Feedback
WCA regularly receives and tracks customer and resident feedback to acknowledge good performance and provide prompt resolution for any negative comments. Every month, the management team reviews the feedback summary and sends it to the City.

Customer Service Department
As we work with or near the public, we
are mindful that we will most likely be
the first person the public contacts. We
have a full-time Customer Service
Department, with each Customer
Service Representative (CSR) trained
to address concerned residents and
bystanders.

Complaints & Damage
Resolution
Should there be any property damage,
we follow specific procedures to
resolve the issue. The Foreman on the
job site will notify the resident and the
Inspector immediately.

If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as when we entered. We will notify the Agency Representative immediately of any damage to private property, including plans for corrective measures to be implemented within 48 hours.

Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we can dispatch either team and have them respond immediately to the site for proper repair.

We pride ourselves on professional workmanship to avoid incidents like this; however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.

Protection of Public and Private Property
WCA will provide all necessary safety measures to protect the public and workers in the work area.

We will maintain good public relations at all times, and the work will be conducted in a manner that will cause the least disturbance.
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17 Setting the Gold Standard
Safety & Training
Safety Program
Safety standards are top priority at WCA. Our line of work demands that all work be performed in a manner that provides the maximum safety to the general public and our employees. Our crews are instructed to follow the ANSI Z133.1 safety standards and Cal-OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with stateof-the-art training tools and company-wide instructional sessions. Our insurance carriers and CalOSHA have recognized us repeatedly for outstanding safety training efforts.

We have a full-time Safety & Training Manager, Dane Jensen, who is professionally trained in horticulture (his qualifications are listed below). As WCA’s Training Manager, Dane is responsible for staying up to date on all tree-related industry standards related to safety and the wellness of our employees and the public we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction, and hands-on experience needed to perform their day-to-day activities safely and efficiently. Training topics include a full circle from proper pruning techniques, arboriculture, to customer service, and everything in between.
• ISA Certified Utility & Municipal Arborist #WE-12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances that apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the City (excluding emergency services).

Our line of work demands
that all work is performed
in a manner that provides
the maximum safety to the
general public as well as
our employees.
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18 Setting the Gold Standard
Safety Performance and Accountability
WCA maintains a comprehensive safety program supported by:
• ANSI Z133 and Cal-OSHA compliance
• Dedicated Safety & Training Manager (Mr. Dane Jensen) • Routine field audits and crew inspections
• Telematics technology also supports WCA’s safety program by monitoring driver behavior and vehicle operation. This proactive approach helps reduce accidents, improve driver safety, and minimize public risk.

Measured Safety Performance:
• Experience Modification rating (EMR) below industry average • Documented incident reduction trends
• Ongoing training and certification compliance
Risk Reduction for the City:
• Reduced liability exposure
• Safer public work zones
• Documented compliance for all operations
Traffic Control
Traffic control procedures will be set up in accordance with the Work Area Traffic Control Handbook (WATCH) and the State of California Manual of Traffic Controls and the Agency Traffic and Safety Operating Rules. WCA holds a Class C31 (Traffic Control) license. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High-visibility arrow board(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices.

Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is barricaded or otherwise kept safe, at least one worker will coordinate safe operations on the ground during work.

WCA is dedicated to
health and safety for
trees, employees, and
the community.
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19 Setting the Gold Standard
Equipment
Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during this project will meet state and federal safety requirements and have all required certifications.

CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP Biennial
Inspection Award of Recognition. This inspection has
assisted our company in instituting several safety
programs, including our Preventive Maintenance
Program, which is utilized by our in-house fleet
department. The inspection reviews our vehicle
maintenance and repair records, our procedural
methods, and policies for vehicle maintenance and
operations. This certification ensures that our vehicles operate safely.

Telematics (GPS)
WCA has partnered with Geo-Tab to provide GPS units
on all vehicles and equipment. This investment has
given our customers and us the following benefits:
• Provide faster response times and more efficient
routing, allowing us to service more customers
• Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and
minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel economy
and saving on unnecessary fuel expenditures
• Reduce emissions by helping drivers improve their
habits, such as speed and idle time, and reducing
total miles driven, which will significantly reduce
harmful greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units help us to better dispatch so
that we can service more customers, faster
• Recover stolen vehicles, reducing liability costs
which can be passed on to customers
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20 Setting the Gold Standard
In-House Fleet Maintenance
We currently have more than 1,800 pieces of fairly new equipment, enabling us to replace equipment immediately should unforeseen mechanical problems arise. We employ over 80 fulltime mechanics who perform an in-house fleet maintenance program. This allows our equipment to remain in good operating condition, which is necessary to meet the City’s needs. Our mechanics generally work on a single line of equipment, and by keeping it as uniform as possible, they really get to know it inside and out, minimizing downtime. Equipment is assigned to different crews, and if the crew is shared with another contract, the equipment will be as well.

Preventative Maintenance Program
All WCA equipment goes through our Preventative Maintenance program. From our solar-powered arrow boards to our Freightliner Roll Off trucks. Our mechanics generally work on a single line of equipment, and by keeping it as uniform as possible, they really get to know it inside and out, minimizing downtime.

Sustainability
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand, and reduce our environmental impact. We understand, with a fleet as large as ours, that we are responsible for the emissions our vehicles produce and actively work to monitor and reduce our carbon footprint.

Through our ability to
dedicate specific
pieces of equipment for
this project, we believe
it will lead to a
successful program.
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21 Setting the Gold Standard
Technology & Information Management
ArborAccess
WCA will provide and operate ArborAccess, its webbased computerized tree inventory and asset management system, at no cost to the City, in full
compliance with RFP requirements, and which
directly satisfies the City’s requirements for:
• Tree inventory management
• Work order tracking
• Real-time reporting
• Historical maintenance records
Benefits to the City:
• Full visibility into all work performed
• Reduced administrative workload
• Real-time contract performance tracking
• Transparent and defensible reporting
Inventory Methodology and Professional Standards
The inventory update will be carried out using a limited visual inspection method following: ANSI A300 Tree Care Standards, ANSI Z133 Safety Standards, International Society of Arboriculture (ISA) tree inventory best management practices, and industry-recognized municipal tree inventory protocols. Each tree and vacant planting site will be updated to ensure full compatibility with the City’s GIS base layers, including streets, parcels, addresses, rights-of-way, and hardscape datasets, as required by the RFP.

Inventory Staffing, Quality Control, and Data Integrity Tree inventory work will be completed by WCA’s dedicated tree inventory and plant health care staff, drawing from a pool of 20+ trained and certified personnel, including: ISA Certified Arborists, TRAQ-qualified arborists, Board Certified Master Arborists (BCMA), Wildlife-trained personnel, Qualified Applicator License (QAL) holders, and various additional industry certifications and licenses. An experienced Inventory Supervisor will oversee data collection and perform ongoing quality assurance and quality control (QA/QC) to ensure accuracy, consistency, and compliance with City and RFP standards. Inventory data will be updated in real time in the field, enabling real-time tracking of changes and ensuring the City always has access to the latest information.

ArborAccess Features
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
Recycling reports
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22 Setting the Gold Standard
WCA’s Telematics Program
WCA utilizes an advanced telematics program integrated across its fleet and operations to enhance efficiency, accountability, safety, and service delivery for the City.

WCA’s telematics system provides real-time visibility into field operations, allowing management to monitor vehicle location, crew activity, routing efficiency, and equipment utilization throughout the workday. This level of oversight ensures that operations are performed efficiently and in alignment with City priorities.

Operational Efficiency and Routing
Telematics data is used to optimize daily routing and crew deployment, reducing travel time between job sites and improving productivity. By analyzing route patterns and field activity, WCA can:
• Minimize non-productive travel time
• Improve scheduling accuracy and adherence
• Increase the number of work orders completed per day
• Reduce fuel consumption and operating costs
This results in more efficient service delivery and better overall value to the City.

Safety Enhancement
Telematics technology also supports WCA’s safety program by monitoring driver behavior and vehicle operation.
• Tracking of driving patterns such as speed, braking, and idling • Identification of unsafe driving behaviors
• Reinforcement of safe driving practices through training and coaching This proactive approach helps reduce accidents, improve driver safety, and minimize risk to the public.

Fleet Management and Maintenance Support
Telematics data is integrated into WCA’s fleet management program to support preventative maintenance and equipment reliability.
• Monitoring of engine hours, usage, and performance
• Scheduling of maintenance based on actual equipment utilization • Early identification of potential mechanical issues
This ensures that equipment remains in optimal condition and reduces the likelihood of unexpected breakdowns.
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23 Setting the Gold Standard
WCA’s IT Staff
WCA’s technology platforms are supported by a dedicated in-house IT and GIS team of over 10 full-time professionals with expertise in enterprise systems, GIS integration, mobile applications, and data security. Team credentials include Microsoft Certified Professionals, GIS specialists, FAAcertified remote pilots, and telematics installers, ensuring ArborAccess and related systems are continuously maintained, improved, and fully compatible with municipal GIS environments. This internal expertise enables WCA to deliver responsive technical support, maintain data integrity, and foster ongoing innovation throughout the contract lifecycle.

Data Collected for Each Tree and Vacant Site
WCA will build on the City’s existing inventory database. All current data points will be reviewed and updated as needed, and new records will be added for trees and vacant sites not yet included.

The inventory will, at a minimum, include all required RFP fields and any additional attributes mutually agreed upon with the City. The final set of inventory fields will be determined during a pre-start scope refinement meeting to ensure they align with the City’s reporting needs, management objectives, and long-term urban forest planning goals.

Tree Maintenance Records
Accurate maintenance records for each location oftentimes can assist the City with liability claims.

Maintaining a detailed history of work performed at each location demonstrates good faith in preserving each location's urban forest. It is imperative that work requests be pulled from the system before work is performed.

Mobile Application with
Detailed Tree Site Characteristics
The advanced technology provides a
valuable tool to urban forestry
professionals by displaying specific tree
site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess’ built-in
quality control features assist in data
accuracy. As maintenance is performed,
the work history is updated and
accompanied with bi-weekly invoices.

This process eliminates the need for dualinputting and helps keep the tree inventory current and accurate.
150
24 Setting the Gold Standard
Sample: Species Frequency Report
The Species Frequency report can assist the City in
identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, a deadly disease, or even in estimating future maintenance costs. In addition, an analysis can be
conducted to evaluate the performance history of a
particular species within your Agency.

Detailed Reporting Options
Inventory Work History District Frequency
View Invoices Work Type by District/Zone Species Frequency (sample above) Job Balances DBH Frequency All Trees at an Address
Recycling Height Frequency Estimated Tree Value
WCA helps agencies
understand and
manage their canopy
by sharing inventories,
insight, and data.
151
CONSENT ITEM 3.3

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT

DATE: July 21, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: National Night Out Proclamation
Recommendation
Present the National Night Out Proclamation.

Attachments

1. Proclamation
152
PROCLAMATION DECLARING AUGUST 4, 2026,

AS NATIONAL NIGHT OUT IN

THE CITY OF EAST PALO ALTO
WHEREAS, in 1984, the National Association of Town Watch established National Night Out to promote police-community partnerships and neighborhood camaraderie, drawing on a network of law enforcement agencies, neighborhood watch groups, civic organizations, and volunteers across the nation; and
WHEREAS, National Night Out has grown into an annual community-building campaign observed each year on the first Tuesday in August, bringing together neighbors and law enforcement through block parties, cookouts, and family-friendly activities that strengthen trust and a true sense of community; and WHEREAS, the City of East Palo Alto values strong relationships between residents and local law enforcement, and recognizes that safer, more caring neighborhoods are built when neighbors know one another and work together with the East Palo Alto Police Department; and
WHEREAS, the City of East Palo Alto honors the police officers, firefighters, and emergency personnel who serve our community, and recognizes that positive, informal interactions between residents and these public servants build lasting trust and cooperation; and
WHEREAS, the City Council of East Palo Alto joins residents, businesses, and community organizations in celebrating this important occasion and encourages all community members to host or attend neighborhood gatherings and to get to know their neighbors and local public safety personnel;
NOW, THEREFORE, I, Webster Lincoln, Mayor of the City of East Palo Alto, on behalf of the City Council, do hereby proclaim August 4, 2026, as National Night Out in the City of East Palo Alto, and call upon all residents to join in commemorating this day by connecting with neighbors and supporting community safety throughout the year.

Date: July 21, 2026

_______________________
Webster Lincoln, Mayor
153
CONSENT ITEM 3.4

EAST PALO ALTO

CITY COUNCIL

STAFF REPORT
DATE: July 21, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Shiri Klima, Assistant City Manager
Karen Camacho, Interim Director of Community & Economic Development Elena Lee, Planning Manager
SUBJECT: Woodland Park 1 – Amendment to Development Agreement Terms Recommendation
Staff recommends the City Council take the following actions:

1. Waive second reading and adopt an Ordinance:
a. Approving the First Amendment to the Development Agreement between the City of East Palo Alto and Woodland Park Property Owner A, LLC for the Woodland Park Euclid Improvements Project, amending provisions related to (a) the timing of Impact Fee payments, (b) Off-Site Affordable Housing Units, (c) water infrastructure, (d) storm drainage improvements, (e) impact fee credits, and (f) assignment rights; b. Authorize the City Manager to execute the First Amendment to the Development Agreement in a form approved by the City Attorney; and
c. Find that the adoption of the Ordinance is consistent with the previously adopted Environmental Impact Report (EIR) and that none of the conditions set forth in California Environmental Quality Act (CEQA) Guidelines Section 15162 and 15164 that would require a subsequent or supplemental EIR or Addendum to the EIR are present; and

2. Direct the City Clerk to record the First Amendment to the Development Agreement in the Official Records of San Mateo County in accordance with Government Code Section 65868.5.

Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
154
CONSENT ITEM 3.4
 Priority: Comprehensive Housing
 Priority: Public Infrastructure and Utilities
Analysis
On June 16, 2026, the City Council considered a proposed First Amendment to the Development Agreement (DA) for the Woodland Park Euclid Improvements Project, which was originally adopted on November 15, 2022 (Ordinance No. 08-2022). Following extensive discussion, the City Council continued the hearing to July 7 to allow staff to continue negotiations with the applicant, Sand Hill Partners. While the Council expressed conceptual support for the partnership with the Ravenswood City School District (RCSD) to develop affordable housing, direction was provided to seek additional information regarding the public benefit associated with that alternative. Staff was directed to further negotiations with the applicant accordingly.

On July 7, 2026, at a publicly noticed hearing, the City Council waived the first reading and introduced an ordinance to approve an amendment to the Woodland Park Euclid Improvements Project Development Agreement. Staff returned with a revised agreement that proposed the RCSD partnership as the sole alternative compliance option for satisfying the Woodland Park Euclid Improvement project’s off-site affordable housing obligation. The applicant proposed to also contribute up to $12 million towards the development of an approximately 430-unit affordable housing project; 78 of the affordable units would be credited towards the Woodland Park inclusionary obligations. Staff recommended that the applicant’s maximum contribution to the RCSD project be increased from $12 to $14 million to improve the likelihood that the project can be successfully financed and constructed. The Applicant would only be required to contribute the amount necessary to satisfy its obligation under the amended Development Agreement, up to a maximum of $14 million. The City Council approved the amended Development Agreement with the RCSD contribution as the sole option and a maximum contribution of $14 million from the applicant.

The staff reports for aforementioned meetings are linked below:

June 16, 2026, City Council first reading staff report:
https://d3n9y02raazwpg.cloudfront.net/cityofepa/4aa5d04a-d23d-11f0-bb28-005056a89546- 3408cd31-ecd7-4429-9d91-65986d552499-1781373694.pdf
July 7, 2026, City Council first reading (continued from 6/26/06) staff report:
https://d3n9y02raazwpg.cloudfront.net/cityofepa/fb790d1b-d23d-11f0-bb28-005056a89546- 3408cd31-ecd7-4429-9d91-65986d552499-1783467067.pdf
The City Council introduced Ordinance (Attachment 1) with the following vote:
155
CONSENT ITEM 3.4
AYES: Abrica, Barragan, Dinan, Romero
NOES:

ABSENT:

ABSTAIN: Lincoln
This item is now before the Council for a second reading and adoption of the Ordinance.

Fiscal Impact
The proposed ordinance will not result in any negative fiscal impact to the City.

Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.

Additionally, notice was published in the Daily News newspaper. As a legislative action requiring adoption by ordinance, the proposed First Amendment to the DA is subject to the public hearing requirements of Government Code Sections 65867 and 65090, which require published notice in a newspaper of general circulation at least 10 days before the public hearing. Pursuant to Government Code Section 36933, the adopted ordinance must also be published following adoption. The public notice was published in the Palo Alto Daily Journal on June 5, 2026, more than ten days prior to the June 16 hearing date. At the public hearing on June 16, the Council continued the item to July 7, 2026.

Environmental
The proposed First Amendment to the DA does not require further environmental review under the California Environmental Quality Act (CEQA). The environmental effects of the Project were fully analyzed in the certified Environmental Impact Report (EIR) (SCH #2020040270).

An addendum to the EIR was adopted on July 16, 2024, for a subsequent design review amendment. The proposed changes to the DA relate to financial terms, timing of obligations, and operational flexibility and will not result in any new significant environmental effects or a substantial increase in the severity of previously identified effects.

The City has determined that the proposed revisions do not require a subsequent or supplemental EIR or Negative Declaration under Public Resources Code Section 21166 or CEQA Guidelines Sections 15162 and 15164, as there are no new significant effects, no substantial changes in the project, no substantial changes in circumstances, and no new information of substantial importance that was not known at the time the EIR was certified.

Government Code § 84308
156
CONSENT ITEM 3.4
The Levine Act, codified at Government Code Section 84308, requires that Councilmembers disclose, recuse, and cure, where appropriate, any conflicts that arise from receipt of contributions of $250 or more from a “party,” “participant,” or any of their agents where an agenda item involves an “entitlement for use.” The approval of a development agreement amendment constitutes an entitlement for use and triggers Levine Act requirements. Councilmembers who have received qualifying contributions must disclose and may need to recuse themselves from voting on this item.

Applicability of Levine Act: Yes.

Analysis of Levine Act Compliance: The project Applicant is Sand Hill Property Company and is represented by Michael Kramer. Staff is unaware of any contributions from these parties to Councilmembers that would require disclosure or recusal. Councilmembers should independently confirm they have not received contributions of $250 or more from any party, participant, or their agents.

Parties: Sand Hill Property Company (Applicant); Michael Kramer (Applicant’s representative); Woodland Park Property Owner A, LLC (Developer).

Participant(s): Staff is unaware of any other parties or participants relevant to the City Council’s consideration of this item at this time.

Attachments:

1. Draft City Council Ordinance Approving the First Amendment to the Development Agreement

2. Draft Development Agreement
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Ordinance No. _ - 2026 [Page #]
ORDINANCE NO. ____ - 2026

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO

APPROVING THE FIRST AMENDMENT TO THE DEVELOPMENT AGREEMENT

BETWEEN THE CITY OF EAST PALO ALTO AND WOODLAND PARK PROPERTY

OWNER A, LLC RELATING TO THE DEVELOPMENT OF THE WOODLAND PARK

EUCLID IMPROVEMENTS PROJECT
WHEREAS, to strengthen the public planning process, encourage private participation in comprehensive planning and reduce the economic risk of development, the Legislature of the State of California adopted Government Code Sections 65864 et seq. (the "Development Agreement Statute") which authorizes cities to enter into agreements for the development of real property with any person having a legal or equitable interest in such property in order to establish certain development rights in such property; and
WHEREAS, in accordance with the Development Agreement Statute, the City of East Palo Alto enacted Chapter 18.108 of the East Palo Alto Municipal Code (the "Development Agreement Regulations") to implement procedures for the processing and approval of development agreements in accordance with the Development Agreement Statute; and
WHEREAS, Woodland Park Property Owner, LLC ("Former Developer") submitted an application requesting approval of a General Plan Amendment (GP19- 001) and Development Code and Zoning Map amendments (ZC19-002), Design Review Permit (DR 19-028), Conditional Use Permit (CUP22-003), Tentative Parcel Map (TTM19-001), and Development Agreement to allow for the construction of a mixed-use residential project containing approximately 605 residential units within three buildings ranging in height from 5 to 13 stories with approximately 605 parking spaces in a structured garage and approximately 2,500 square feet of community function space and 2,215 square feet of neighborhood-serving retail space (the "Project"); and WHEREAS, pursuant to the Development Agreement Statute and Development Agreement Regulations, the Planning Commission held a duly noticed public hearing on July 25, 2022, on the proposed Project and found the proposed Development Agreement is consistent with the objectives of the general plan and the Westside Area Specific Plan, in conformity with public convenience and beneficial to the public welfare, and will not adversely impact the orderly development of property; and WHEREAS, the City Council, after published notice, held public hearings on September 6, September 20, October 4, November 1, and November 15, 2022, concerning the proposed Project, including the reports and documents presented by City staff, the Planning Commission’s recommendations, and the written and oral comments presented at the public hearings; and
158
Ordinance No. _ - 2026 [Page #]
WHEREAS, on November 15, 2022, the City Council adopted Ordinance No. 08- 2022 approving the Development Agreement between the City of East Palo Alto and Woodland Park Property Owner, LLC (the "Original Development Agreement"), which was recorded in the Official Records of San Mateo County on June 23, 2023, as Instrument No. 2023-030130; and
WHEREAS, pursuant to an Assignment and Assumption of Development Agreement dated July 21, 2023, and recorded in the Official Records of San Mateo County as Instrument No. 2023-036726, the Original Development Agreement was assigned to Woodland Park Property Owner A, LLC, a Delaware limited liability company ("Developer"), as successor in interest to the Former Developer; and WHEREAS, on October 4, 2022, the City Council certified the Environmental Impact Report ("EIR") (SCH #2020040270), adopted a Mitigation Monitoring and Reporting Plan, and adopted a Statement of Overriding Considerations for the Project; and WHEREAS, on July 16, 2024, the City Council adopted an Addendum to the EIR in connection with a design review amendment for the Project; and WHEREAS, the Developer, through its representative Sand Hill Property Company , has requested a First Amendment to the Development Agreement ("First Amendment") to modify certain provisions of the Original Development Agreement, including but not limited to: (a) Section 4.3.3 regarding the timing of Impact Fee payments; (b) Section 4.5.2 regarding Off-Site Affordable Housing Units; (c) a new Section 4.5.4 regarding an Alternative Compliance Option; (d) Section 5.1.4 regarding Water Infrastructure; (e) Section 5.1.5 regarding Storm Drainage; and (f) Section 10.2 regarding the Right to Assign; and
WHEREAS, the City’s Regional Housing Needs Allocation (RHNA) for the 6th Cycle requires the production of 829 new housing units by 2031, and as of 2025, the City had issued building permits for 221 units towards the 829 units; and WHEREAS, City staff has reviewed the First Amendment and determined that none of the conditions described in Public Resources Code Section 21166 or California Environmental Quality Act ("CEQA") Guidelines Sections 15162 and 15164 requiring preparation of a subsequent or supplemental EIR have occurred; and WHEREAS, specifically, (i) no substantial changes are proposed to the Project that would require major revisions of the EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (ii) no substantial changes have occurred with respect to the circumstances under which the Project is undertaken that would require major revisions of the EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; and (iii) no new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the EIR was certified, shows the Project will have new or substantially more severe significant effects, that mitigation measures previously found infeasible would in fact be feasible and would 159
Ordinance No. _ - 2026 [Page #]
substantially reduce significant effects, or that mitigation measures or alternatives considerably different from those analyzed in the EIR would substantially reduce significant effects; and
WHEREAS, the City Council has considered the staff report, the First Amendment, the Original Development Agreement, the EIR and its Addendum, and all written and oral testimony presented regarding the proposed First Amendment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings and Determination.

The City Council hereby finds and declares the above recitals are true and correct. The City Council further finds that:

1. The provisions of the First Amendment to the Development Agreement are consistent with the City’s General Plan and Westside Area Specific Plan as they exist on the effective date of this Ordinance.

2. The provisions of the Development Agreement, as amended by the First Amendment, that constitute the Project’s Inclusionary Housing Plan are consistent with East Palo Alto Municipal Code Section 18.37.080(D) and the alternative compliance method proposed provides greater public benefit than would provision of the inclusionary units on-site due to the preservation of on-site rent-controlled units, provision of off-site income-restricted units, and the inclusion of alternative compliance options.

3. The First Amendment does not alter the fundamental terms and conditions of the Original Development Agreement but rather modifies certain implementation provisions to facilitate the timely development of the Project and the delivery of community benefits, affordable housing, and critical infrastructure improvements.

4. The development agreement is in the best interests of the City; This finding can be made because the development agreement amendment continues to include significant community benefits with a term length of seven to twelve years (dependent on if an automatic extension is invoked). The development agreement and community benefits are consistent with Westside Area Plan Policy 5.4, which calls for projects requesting increased intensity to enter into a development agreement and/or pay fees to support the development of new parks, open spaces, infrastructure and community facilities necessary to support a higher level of development on the Westside. In addition, Westside Area Plan Policy 8.4, which calls for new community meeting spaces. The community benefits include a 9,300 square feet new public park, community function space of approximately 2,500 square feet, dedication of approximately 20,350 square feet of roadway right-of-way, bus shelter/transit infrastructure improvements, storm drainage improvements, and a 1.5 million gallon water tank and pump system to improve the overall water conveyance, supply, and pressure in the neighborhood.
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5. The development agreement is consistent with the purpose, intent, goals, policies, programs, and land use designations of the General Plan, any applicable specific plan, and the Development Code; This finding can be made because amendment does not propose any changes that would make the project inconsistent. The proposed neighborhood service use is permitted in the Neighborhood Center Overlay Land Use Designation and within the Neighborhood Center zoning district. The multiple family residential use is permitted in the High Density Residential and Urban Residential Land Use Designations in the General Plan and the R-HD and R-UHD Zoning Districts. The purpose of the NCO designation is to support the development of housing at increased intensities with ancillary neighborhood-serving retail uses. The project would provide community space and neighborhood serving retail uses, as well as 605 residential units, 160 of which would be rentcontrolled. The project also includes construction of off-site incomerestricted affordable housing as alternative compliance with the City’s inclusionary housing ordinance, and a Tenant Relocation Plan that is compliant with the City’s ordinances and the Westside Area Plan requirements. Further, the proposed project meets all applicable provisions of the Development Code, including the NCO District, and City ordinances and regulations.

6. The development agreement will promote the public convenience, health, interest, safety and general welfare of the City; This finding can be made because the project was designed to ensure public health, safety and general welfare. The amendment does not propose any changes that would impact this finding. The project includes appropriate project setbacks, circulation, and landscaping. The proposed mixed-use project has been designed to be compatible with the NCO zoning district, and mitigation measures identified in the EIR and MMRP prepared for the project are incorporated to avoid potential environmental effects related to public health and safety.

7. The project will be compatible with the uses authorized in, and the regulations prescribed for, the zone in which the real property is located;
This finding can be made because there are no changes to the uses.

The proposed mixed-use is permitted in the proposed General Plan Neighborhood Center Overlay (NCO) Land Use Designation and within the proposed NCO zoning district. The General Plan and Development Code amendments meet the required findings, as described above. The project site, 2001 Manhattan Avenue, comprises approximately 3.92 acres of land and is occupied 161 existing units and is surrounded by other multiple-family housing development as well as neighborhood 161
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serving commercial uses. Therefore, the proposed mixed-use building will be compatible with the other authorized uses in the area.

8. The project will not adversely affect the orderly development of property or the preservation of property values;
This finding can be made as the project, inclusive of the General Plan and Development Code amendments, is consistent with both the General Plan and the Development Code which plan for and regulate the development of property and set forth property value expectations. The amendment does not propose any changes that would impact the finding. The General Plan provides a comprehensive framework for the physical development of the City through 2035 and highlights the project area as appropriate for increases in intensity on a project-by-project basis. The project meets the prerequisites for increases in intensity laid out by Westside Area Plan Policy 5.3, supports the development of new parks, open spaces, infrastructure and community facilities set forth by Westside Area Plan Policy 5.4, and meets application requirements set forth by Westside Area Plan Policy 5.5.

9. The project will further important Citywide goals and policies that have been officially recognized by the Council; and
This finding can be made because the proposed project is still consistent with the General Plan and Westside Area Plan, specifically Goals W-1, W-3, and W-5. Westside Area Plan W-1 is to prevent displacement and preserve affordable housing. The project would provide right of return units, temporary units during construction, and other relocation benefits for existing tenants and would include 160 rent-controlled units in the new development. The project would also further Westside Area Plan Goal W-3 by creating new, high-quality affordable housing, both at the project site (rent-controlled units) and at the off-site income restricted affordable housing development. The project would additionally support Westside Area Plan Goal W-5 by developing of new buildings to improve housing opportunities and improve quality of life.

10.The project will provide the City with important, tangible benefits beyond those that may be required by the City through project conditions of approval
This finding can be made because the proposed project will continue to provide important and tangible benefits including a community function space, public park, 1.5 million gallon water tank, and bus stop and landscaping improvements around the project site.

SECTION 2. CEQA
The environmental effects of the Project subject to the Development Agreement were analyzed in the Environmental Impact Report (EIR) (SCH #2020040270), Mitigation 162
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Monitoring and Reporting Plan, and Statement of Overriding Considerations, which were certified and adopted by the City Council on October 4, 2022, and an Addendum to the EIR adopted on July 16, 2024.

The City Council finds that, based on the whole of the record before it, including but not limited to the EIR, the EIR Addendum, the Original Development Agreement, and the proposed First Amendment:
(a) No substantial changes are proposed in the Project or with respect to the circumstances under which the Project is undertaken that would require major revisions of the EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (b) No new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the EIR was certified, has been identified that shows: (i) the Project will have one or more significant effects not discussed in the EIR; (ii) significant effects previously examined will be substantially more severe than shown in the EIR; (iii) mitigation measures or alternatives previously found to be infeasible would in fact be feasible and would substantially reduce one or more significant effects of the Project; or (iv) mitigation measures or alternatives that are considerably different from those analyzed in the EIR would substantially reduce one or more significant effects on the environment; and (c) The First Amendment does not change the physical characteristics of the Project, the Project site, the number of residential units, building heights or massing, or any other physical aspect of the Project as previously analyzed in the EIR and EIR Addendum.

SECTION 3. Approval of First Amendment to the Development Agreement Based on the findings herein and in the resolution included in the above recitals, the City Council hereby approves the First Amendment to the Development Agreement attached hereto as Exhibit 1 and incorporated herein by reference, and authorizes the City Manager to execute the First Amendment, subject to such minor, conforming, or clarifying changes consistent with the terms thereof as may be approved by the City Manager prior to execution thereof, and any and all other documents necessary to effectuate the First Amendment.

SECTION 4. Recording
The City Clerk is hereby directed to record the First Amendment with the County Recorder of San Mateo County within ten (10) days after the effective date of this Ordinance, as required by Government Code Section 65868.5.

SECTION 5. Severability
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be unconstitutional, invalid or ineffective by a court of competent 163
Ordinance No. _ - 2026 [Page #]
jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause and phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional, invalid or ineffective.

SECTION 6. Effective Date
This Ordinance shall be in full force and effect thirty (30) days after its adoption.

SECTION 7. Publication
The City Clerk is directed to cause publication of this Ordinance as required by Government Code Section 36933.

INTRODUCED at a regular City Council meeting held __________, 2026, and PASSED AND ADOPTED this ___ day of ____ 2026, by the following vote:

Ruben Abrica, Vice Mayor
ATTEST: APPROVED AS TO FORM:

James Colin, City Clerk John D. Lê, City Attorney
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RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City Clerk’s Office
City of East Palo Alto
2415 University Ave.

East Palo Alto, CA 94303
Exempt from Recording Fee Pursuant to
Government Code Section 27383
Space above this line for recorder’s use

FIRST AMENDMENT OF DEVELOPMENT AGREEMENT
THIS FIRST AMENDMENT OF DEVELOPMENT AGREEMENT (“First Amendment”) is made this ____ day of _______________, 2026, (“Effective Date”) by and between the City of East Palo Alto, a California municipal corporation (the “City”), and Woodland Park Property Owner A, LLC, a Delaware limited liability company (“Developer”), as successor in interest to Woodland Park Property Owner, LLC, a Delaware limited liability company (“Former Developer”).

RECITALS:

A. Developer is the fee owner of that certain real property in the City located at 2021 Euclid Ave., 2025 Euclid Ave., 2031 Euclid Ave., 2041 Euclid Ave. (previously known as 420 E. O'Keefe), 2043 Euclid Ave., 2012 Euclid Ave., 2032 Euclid Ave., 2036 Euclid Ave., 2040 Euclid Ave., 2042 Euclid Ave., 2044 Euclid Ave., 2054 Euclid Ave., 501 O'Connor St., 2001 Manhattan Ave., and 2033 Manhattan Ave., designated as Assessor's Parcel Nos. 063282010, 063282020, 063282030, 063282040, 063282050, 063282060, 06328207, 063282080, 063282090, 063281020, 063281030, 063281040, 063281100, and 063281110, and more particularly described in Exhibit A attached hereto and incorporated herein by this reference (the “Property”).

B. The Former Developer and City are parties to a Development Agreement passed and adopted by the City Council on November 15, 2022, by Ordinance No. 07-2022 and recorded in the Official Records of San Mateo County on June 23, 2023, as Instrument No. 2023- 030130 (the “Original Development Agreement”), which was assigned to and assumed by Developer in that certain Assignment and Assumption of Development Agreement dated as of July 21, 2023, and recorded in the Official Records of San Mateo County July 31, 2023, as Instrument No. 2023-036726 (the “Assignment”).

C. The City’s Regional Housing Needs Allocation for the sixth cycle (“RHNA 6”) is 829 new housing units by 2031. In 2025, the City reported its RHNA 6 progress to the state and at that time had issued building permits for 221 units toward the 829 units required. The City 165
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also reported pipeline projects anticipated to proceed during the sixth cycle, including the Project, which comprises the largest share of units within the pipeline estimates.

D. Developer has been working to proceed with the Project in compliance with the Original Development Agreement.

E. When they entered into the Original Development Agreement, the parties intended for Developer’s affordable housing obligations to be met by the Approved Compliance Option, which entailed the construction of Off-Site AH Units on an Off-Site AH Parcel by AH Developer. As of the date of this First Amendment, Developer and AH Developer have completed the entitlement process for the Off-Site AH Units on an Off-Site AH Parcel located at 851 Weeks Street in East Palo Alto and have applied for several rounds of affordable housing funding, but no funding has been awarded. Developer is working to ensure it can meet its affordable housing obligations so that the Project can be constructed. Certain amendments to the Original Development Agreement are necessary to ensure that affordable housing can be created and the Project can proceed.

F. Developer has also been working to design and construct the water tank and pump system to improve the overall water conveyance, supply, and pressure in the neighborhood, as required by Section 5.1.4 of the Original Development Agreement. Condition of Approval #75 implements the Original Development Agreement. It requires that a 1.5 million gallon water tank at 375 Donohoe Street be constructed in accordance with the Development Agreement unless an alternate option is approved by the City based on the proposed tank design providing adequate storage, flow, and pressure to serve the development. Developer would like the flexibility to pursue a different alternative option that would provide adequate storage, flow, and pressure to serve the development Analyses completed since the Original Development Agreement indicate that an alternate option could provide adequate storage, flow, and pressure to serve the development, and the alternate option would have smaller visual effects on the neighborhood than the original design.

G. The Development Agreement contemplates different timeframes for the completion of Community Benefits and the payment of impact fees. It also provides for fee credits against Impact Fees payable by Developer. Given the timing differences, it is not possible to know the fee credit amounts prior to the payment of the Impact Fees.

H. Developer and City enter into this Agreement for the purposes of (i) clarifying the Affordable Housing Plan; (ii) clarifying the obligations regarding the construction of a water tank; (iii) clarifying the timing of the payment of Impact Fees to align with the Fee Credit and Community Benefit provisions; and (iv) making certain other adjustments to the Original Development Agreement to facilitate the construction of the Project. The Original Development Agreement, as amended by the Assignment and this First Amendment, shall be referred to herein as the “Development Agreement.”
NOW, THEREFORE, in reliance on the foregoing and in consideration of the mutual covenants, agreements and conditions contained herein, and other good and valuable 166
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consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, hereby agree as follows:

1. Full Force and Effect; Capitalized Terms. Except as amended hereby, the Development Agreement remains unmodified and in full force and effect. All capitalized terms used but not defined in this First Amendment have the meaning set forth in the Original Development Agreement.

2. Off-Site Affordable Housing Units.
a. The first sentence of Section 4.5.2(a) shall be deleted in its entirety and replaced with the following:

Eden Housing or such other affordable housing developer (or partnership or limited liability company controlled by Eden Housing and/or such other affordable housing developer) (the “AH Developer”) under appropriate contract with Developer to provide AH Units off-site of the Property (“OffSite AH Units”) will construct a total number of Off-Site AH Units equal to or greater than 20% of the Net New Units (the “Minimum Off-Site AH Units”) at one or more off-site parcels in the City owned or controlled partially or entirely by Developer or a Developer Affiliate (the “Off-Site AH Parcel”).
b. Section 4.5.2(c) shall be deleted in its entirety and replaced with the following:

Developer shall donate the Off-Site AH Parcel to the AH Developer no later than the issuance by City to the AH Developer of building permits for construction of the Off-Site AH Units on the Off-Site AH Parcel.

Concurrently with such donation and following review by Developer, the AH Developer shall execute a regulatory agreement with the City pursuant to the City AH Regulations, to be recorded against the Off-Site AH Parcel.

If a regulatory agreement with the City has been recorded against any properties containing Safety Net Units pursuant to Section 4.5.3(g), such regulatory agreement shall be released, in whole or in part, from Safety Net Location title (one for one per AH Unit). Developer also shall provide "gap" financing to the AH Developer ("AH Gap Financing"), with a total value per Off-Site AH Unit (for which building permits have been obtained) equal to the value of the amount of the inclusionary housing in-lieu fee in effect at the time the AH Gap Financing is made to the AH Developer, based on the calculation set forth in the Inclusionary Housing Guidelines in effect as of the Effective Date of this Agreement (the "Guidelines Calculation"), less the amount of the credit set forth in Section 4.5.2(e) below. Developer shall provide the AH Gap Financing prior to or simultaneously with obtaining the first residential building permit. Notwithstanding any provision herein to the contrary, in no event shall Developer be obligated hereunder to construct any Off-Site AH Units. Notwithstanding the foregoing, if the AH 167
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Developer’s planning application for the Off-Site AH Units is for greater than the Minimum Off-Site AH Units, the AH Gap Financing shall be reduced on a proportional basis for each additional AH Unit above the Minimum Off-Site AH Units.
c. Section 4.5.2(d) shall be deleted in its entirety and replaced with the following:

The Parties anticipate that, based on the anticipated estimated size of an OffSite AH Parcel, the AH Developer would construct approximately between 70-89 Off-Site AH Units thereon. If the AH Developer's planning application for the Off-Site AH Units is for fewer than the Minimum OffSite AH Units, then Developer shall be required to pay to the City upon issuance of building permits for dwelling units in the Project, with respect to each Minimum Off-Site AH Unit not then constructed, an in-lieu fee in the amount of the inclusionary housing in-lieu fee amount in effect at the time of issuance of the first building permit for the Project, based on the Guidelines Calculation (the "AH In-Lieu Fee"). If the AH Developer has not submitted planning applications for the Off-Site AH Units before issuance of the first building permit for the Project because of the occurrence of one or more of the types of events described within the definition of Permitted Delay in Section 1.1.29 or Developer’s or AH Developer’s inability to obtain Project or other financing (together, "AH Force Majeure"), Developer shall pay the AH In-Lieu Fee at the time such planning applications are submitted but in no event later than the issuance of the first Certificate of Occupancy for the Project. For avoidance of doubt, the AH In-Lieu Fee is intended to cover the difference between the number of Off-Site AH Units actually constructed on the Off-Site AH Parcel and the number of AH Units that would otherwise be required under the City AH Regulations to meet the requirement for Minimum On-Site AH Units in Section 4.5.2(a). The total amount of AH In-Lieu Fees payable under this Section 4.5.2(d) shall be adjusted to reflect any variance in the number of AH Units actually constructed on the Off-Site AH Parcel at the time that building permits are issued for the Off-Site AH Units and also to reflect any Safety Net Units (defined in Section 4.5.3) that remain occupied by households ineligible to occupy an Off-Site AH Unit. Any adjustment to the AH In-Lieu Fees will be further adjusted once a Safety Net Unit tenant ineligible for an Off- Site AH Unit vacates the Safety Net Unit, or their income exceeds that specified in Section 4.5.3(i).
d. Section 4.5.2(e) shall be deleted in its entirety and replaced with the following:

Developer shall receive, for the transfer of the Off-Site AH Parcel pursuant to Section 4.5.2(c) above, a credit (the “AH Credit”) against the amount of any AH Gap Financing required to be provided by Developer pursuant to Section 4.5.2(c), equal to the cost of all expenses incurred by 168
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Developer to entitle and develop the Off-Site AH Parcel (including without limitation design, engineering and pre-construction costs) plus the Fair Market Value (as defined and determined below) of the Off-Site AH Parcel as of the date of such transfer. City and Developer shall meet and confer commencing not later than fifteen (15) days prior to the then anticipated date of transfer of the Off-Site AH Parcel, or by such other date as may be mutually agreed upon by the Parties and expiring upon such subsequent date that either Pary notifies the other of the termination of such meet and confer process (the “FMV Negotiation Period”), in a good faith effort to reach agreement upon the fair market value of the Off-Site AH Parcel, based upon its highest and best use (the “Fair Market Value”). If City and Developer are unable to agree upon Fair Market Value within the FMV Negotiation Period, City and Developer agree that the Fair Market Value shall be determined by a board of two appraisers (each an "Appraiser"), one of whom shall be named by the City and one of whom shall be named by Developer, both of whom shall appraise the Off-Site AH Parcel based on appraisal instructions mutually agreed upon by the Parties. Developer shall pay the costs of the Appraisers. Each of the Appraisers shall be licensed in the State of California as a real estate appraiser, be a member of the Appraisal Institute, and have at least ten (10) years' experience appraising properties similar to and in the vicinity of the Off-Site AH Parcel. City and Developer agree to make their appointments within fifteen (15) days after the expiration of the FMV Negotiation Period, or by such other date as may be mutually agreed upon by the Parties. Within forty-five (45) days after the expiration of the FMV Negotiation Period, City's Appraiser and Developer's Appraiser shall submit to one another his or her determination of the Fair Market Value. If the determinations by the two Appraisers differ by less than ten percent (10%) of the highest appraisal, then the FMV shall be deemed to be the average of the two determinations. If the preceding sentence does not apply, then City's Appraiser and Developer's Appraiser shall select a third Appraiser (with the same qualifications as set forth above) within fifteen (15) days after the City's Appraiser and Developer's Appraiser submit their determinations to one another. Within ten (10) days after the Third Appraiser is selected, City's Appraiser and Developer's Appraiser shall submit their determinationsto the Third Appraiser in order for the Third Appraiser to select either Developer's or City's Appraisers' determination as closest to the Fair Market Value. The third Appraiser shall make such selection within fifteen (15) days after receipt of the City's Appraiser's and Developer's Appraiser's determinations, and such selection by the third Appraiser shall be deemed the Fair Market Value and shall be binding upon the Parties. The Developer shall pay the full cost of the third Appraiser.

3. [Intentionally Omitted.]

4. Alternative Compliance Option. A new Section 4.5.4 shall be added as follows:

Alternative Compliance Option. Notwithstanding anything to the contrary in Section 4.5.2 or 4.5.3; Developer may elect, no later than the time Developer seeks issuance of the first Certificate of Occupancy for dwelling units in the Project, to pursue the following alternative compliance option to fulfill the City AH Regulations in place of complying with the requirements set forth in Sections 4.5.2 and 4.5.3. Fulfilment of the 169
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following alternative compliance option shall be deemed complete satisfaction of the City AH Regulations.
(a) Alternative Partnership. Developer may enter into an agreement with a non-profit affordable housing developer, developer, or public entity (“Alternative Partner”) for the provision of new AH Units within the City of East Palo Alto. Pursuant to the agreement, Developer shall provide “gap” financing in the amount requested by the Alternative Partner up to a total amount of Fourteen Million Dollars ($14,000,000) of total consideration (including cash and other consideration) to the Alternative Partner to facilitate the construction of AH Units in the City.

For the avoidance of doubt, Developer may not decline to provide "gap" financing if the amount requested by the Alternative Partner is less than or equal to Fourteen Million Dollars. Developer shall provide such gap financing to Alternative Partner in one or more phases, prior to or simultaneously with obtaining the first residential building permit for the alternative project, but in no event after the time that Developer obtains the first Certificate of Occupancy for the Project. In no event shall Developer be obligated hereunder to construct any alternative project. The total number of new AH Units provided by the Alternative Partner shall be equal to or greater than the Minimum Off-Site AH Units. Developer and City intend that it will include 25% of the AH Units at or lower than rents affordable to 35% AMI households, 50% of the AH Units at or lower than rents affordable to 50% AMI households, and 25% of the AH Units at or lower than rents affordable to 60% AMI households. The average affordability levels for the AH Units shall be at or lower than rents affordable to 50% AMI households. No AH Unit shall be affordable to higher than 80% AMI households. To the extent permissible pursuant to applicable law, the City’s local preference shall apply to the AH Units provided by Alternative Partner. The AH Units shall be encumbered by a recorded regulatory agreement. The Alternative Partner, City, and Developer shall enter into an agreement that addresses the allocation of units for each project’s compliance with City AH Regulations (for the avoidance of doubt, it is the City’s position that the Alternative Partner shall be required to independently comply with the City AH Regulations and the Minimum Off-Site AH Units shall only be attributed to the Project's satisfaction of the City AH Regulations) (the "Tri-Party Agreement"). Developer agrees to pursue this alternative compliance option for twelve (12) months after the Effective Date of this First Amendment, unless otherwise agreed in writing by City. Developer and City agree to make good faith efforts for Developer and Alternative Partner to enter into an agreement pursuant to this subsection. Good faith efforts must be demonstrated to the City and may include, without limitation, negotiation and execution of the Tri-Party Agreement or providing to the City evidence of Developer’s commitment to the Alternative Partner. If Developer determines the 170
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Alternative Partnership option is not feasible, Developer shall provide notice to the City laying out its plan to comply with the City AH Regulations and the Development Agreement, as amended by this First Amendment.

5. New Water Infrastructure. Section 5.1.4 of the Original Development Agreement shall be deleted in its entirety and replaced with the following:

Developer will provide a 1.5 million gallon water tank and pump system (and the land it is on), or such other size or system as may be agreed upon in writing by the City Manager, in coordination with the City of East Palo Alto Public Works and Menlo Fire District, to improve the overall water conveyance, supply, and pressure in the neighborhood. Any proposed alternative design shall be confirmed by a fire flow/pressure analysis, based on the proposed water tank design, confirming the water tank provides adequate storage, flow, and pressure. The design will be completed by the Applicant with review and approval by the City and Menlo Park Fire. In accordance with Section 4.3.3, a portion of this new infrastructure will be credited against the water capacity fees and public facilities fees otherwise payable by Developer for the Project. The cost incurred by the Developer in excess of the required water capacity fees and public facilities fees are considered a community benefit, provided, the cost of the water tank and pump station as well as related land exceeds the required water capacity and public facilities fees by at least $2,000,000. If the costs incurred by the Developer for the water tank, pump station and related land is less than the sum of the required water capacity fees, the public facilities fees and $2,000,000, Developer shall pay that difference to the City as a community benefit payment. If for any reason Developer is not required to construct the water tank and pump station, Developer shall be required to pay the required water capacity fees and public facilities fees for the Project and make a community benefit payment to the City of $2,000,000, to be paid at time of issuance of the first certificate of occupancy.

6. Storm Drainage Improvements. The following sentence shall be added to the end of Section 5.1.5:

For the avoidance of doubt, in the event that the construction costs of the storm drainage infrastructure improvements specified herein are anticipated to or do exceed $500,000, as such amount is increased each year by the increase in the ENR (“Storm Drainage Cap”), Developer shall provide written notice of the same to the City. Within thirty (30) days of receipt of such notice, City Manager or designee shall elect whether to (a) reduce the scope of the required storm drainage infrastructure improvements so that the construction costs do not exceed the Storm Drainage Cap, (b) agree to pay directly to contractor(s) any construction costs that exceed the Storm 171
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Drainage Cap, (c) elect for City to construct the storm drainage infrastructure improvements and Developer transfers the Storm Drainage Cap amount to the City; (d) elect for costs greater than the Storm Drainage Cap to be offset from legally allowable fees, or (e) any other solution agreed to in writing between Developer and City Manager or designee. In no event shall Developer have any obligation to pay any construction costs for storm drainage infrastructure improvements that exceed the Storm Drainage Cap.

7. Impact Fees. Subsection 4.3.3(b)(i) shall be deleted in its entirety and replaced with the following:

Subject to the provisions of this Section 4.3.3, Developer shall pay all applicable Impact Fees at the time that Developer obtains the first Certificate of Occupancy for the Project.

8. Right to Assign. The following sentence shall be added to the end of Section 10.2:

Developer may retain a portion of the rights, duties, and obligations created by the Agreement with respect to all or a portion of the Property while assigning a different portion of the rights, duties, and obligations created by the Agreement with respect to all or a portion of the Property so long as all of the rights, duties, and obligations created by the Agreement are held by Developer or any predecessor or successor in interest to Developer.

9. Counterparts. This Assignment may be executed in counterparts, each of which shall be deemed an original, and all of which shall be taken together shall be deemed one document.
[Remainder of page intentionally left blank.]
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IN WITNESS WHEREOF, the parties have executed this First Amendment effective as of the Effective Date.

CITY OF EAST PALO ALTO,
a municipal corporation
By: __________________________
Mayor
Dated: __________________________

WOODLAND PARK PROPERTY OWNER A,
LLC, a Delaware limited liability company
By: __________________________
Name: __________________________
Title: __________________________
Dated: __________________________
ATTEST:
________________________________
City Clerk
Dated: __________________________
APPROVED AS TO FORM:
____________________________________
City Attorney
Dated: __________________________
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ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of_________ )
On ____________, 2026 before me __________________________, a notary public, personally appeared ________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
___________________________________
Signature of Notary Public
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ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of_________ )
On ____________, 2026 before me __________________________, a notary public, personally appeared ________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
___________________________________
Signature of Notary Public
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EXHIBIT A

LEGAL DESCRIPTION OF THE PROPERTY
501 O'Connor Street and 2012 Euclid Avenue

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF EAST PALO

ALTO, IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

Beginning at the intersection of the center line of O'Connor Street with the center line of Euclid Avenue running thence Easterly along the center line of O'Connor Street 187.53 feet; thence North 7° 27' East 210.49 feet; thence Westerly 175.40 feet to a point in the center line of Euclid Avenue which said point is distant Northerly 234.09 feet to the point of beginning; thence southerly along the center line of Euclid Avenue, 234.09 feet to the point of beginning. Said description includes within its boundaries Lots Numbered 1, 2 and 3 in Block 9 as shown on that certain Map entitled "Map of Woodland Place, Subdivision No. One of Ravenswood, San Mateo County, California", filed in the Office of the County Recorder of San Mateo County, State of California on August 1, 1910 in Book 7 of Maps at Page 24.

JPN: 063-028-282-01A and 063-028-282-02A
APN: 063-282-010, 063-282-020
2001 Manhattan Avenue

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF EAST PALO

ALTO, IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

Beginning at the point of intersection of the centerline of O'Connor Street with the centerline of Manhattan Avenue; running thence North 4° 44' East 229.10 feet to the Easterly prolongation of the Southerly line of the lands described in Deed to Jeanette A. Meek, recorded on April 21, 1913 in Book 224 of Deeds at Page 227, Records of San Mateo County, California; thence Westerly along said last mentioned prolongation and Southerly line 174.85 feet to the centerline of an alley way; thence Southerly along the centerline of said alley way 235.61 feet to the centerline of O'Connor Street; thence Easterly along the centerline of O'Connor Street 184.68 to the point of beginning. Being the property described as Lots Nos. 23 and 24 and the Southerly 25 feet of Lot No. 22 in Block 9, according to that certain Map entitled "Map of Woodland Place Subdivision No. 1 of Ravenswood, San Mateo County, Cal.", filed in the Office of the County Recorder of San Mateo County, State of California on August 1, 1910 in Book 7 of Maps at Page 24. Excepting therefrom that portion thereof conveyed to the third road district of San Mateo County, by Agnes M. West, et al, by Deed dated March 12, 1921 and recorded June 6, 1921 in Book 14, of Official Records at Page 237, Records of San Mateo County, California.
176
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APN: 063-282-090
2021 Euclid Avenue

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF EAST PALO

ALTO, IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

LOT 2 AND THE SOUTHWESTERLY 5 FEET, FRONT AND REAR MEASUREMENTS OF LOT 3, BLOCK 10, MAP OF WOODLAND PLACE, SUBDIVISION NO. ONE OF RAVENSWOOD, FILED AUGUST 1, 1910, BOOK 7 OF MAPS, PAGE 24, SAN MATEO COUNTY RECORDS.

JPN: 063-028-281-02A
APN: 063-281-020
2025 Euclid Avenue

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF EAST PALO

ALTO, IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

The Northeasterly 45 feet, front and rear measurements of Lot 3 in Block 10 as shown on that certain Map entitled "Map of Woodland Place Subdivision No. 1 of Ravenswood, San Mateo County, California", filed in the Office of the County Recorder of San Mateo County, State of California on August 1, 1910 in Book 7 of Maps at Page 24.

JPN: 063-28-281-03A
APN: 063-281-030
2031 Euclid Avenue

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF EAST PALO

ALTO, IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

Lot 4 and the Southerly 1/2, front and rear measurements of Lot 5 in Block 10, as shown on that certain Map entitled "Map of Woodland Place, Subdivision No. 1 of Ravenswood, San Mateo County, California", filed in the Office of the County Recorder of San Mateo County, State of California, on August 1, 1910 in Book 7 of Maps at Page(s) 24.

JPN: 063-028-281-04A
APN: 063-281-040
177
551\95\5023655.3 14
2032 Euclid Avenue

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF EAST PALO

ALTO, IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

Portion of Lots 4 and 5 in Block 9 and portions of Euclid Avenue and the alley adjacent thereto, all as shown on that certain Map entitled "Map of Woodland Place, Subdivision No. One of Ravenswood, San Mateo County, California of Ravenswood Investment Co. Inc.", filed in the Office of the County Recorder of San Mateo County, State of California, on August 1, 1910 in Book 7 of Maps at Page(s) 24, described as: Beginning at a point in the centerline of Euclid Avenue distant thereon North 10° 19' East 234.00 feet from the intersection thereof with the centerline of O'Connor Street; running thence along said centerline of Euclid Avenue, North 10° 19' East 50.03 feet; thence leaving said line South 79° 41' East 172.77 feet to the centerline of alley running through said Block 9; thence along said centerline, South 7° 27' West 50.18 feet and thence North 79° 41' West 175.40 feet to the point of beginning. Excepting therefrom the Northwesterly 20 feet thereof for a public highway.

JPN: 063-028-282-03A
APN: 063-282-030
2033 Manhattan Avenue

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF EAST PALO

ALTO, IN THE COUNTY OF SAN MATEO, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:

Parcel I:

Portion of Lots 20 and 21 and alley in Block 9, as delineated upon that certain Map entitled "Map of Woodland Place Subdivision No. One of Ravenswood, San Mateo County, California", filed for record in the Office of the Recorder of the County of San Mateo, State of California, on August 1st, 1910 in Book 7 of Maps, at Page 24, more particularly described as: Beginning at a point on the Westerly line of Manhattan Avenue where it is intersected by the line dividing Lots 21 and 22 in said Block 9; thence North 4° 44' East along said Westerly line 28.42 feet to the Southwesterly line of lands described in Deed from Retta J. Donaghu to the State of California, recorded September 7, 1955 in Book 2871, Page 396 of Official Records; thence along said Southwesterly line of a tangent curve to the left with a radius of 60 feet and a central angle of 53° 18' 46" an arc distance of 55.83 feet and North 48° 34' 46" West 117.29 feet to a point in the Northerly line of lands described in Deed from Claude C. Taylor and wife to Retta Donaghu, by Deed recorded November 24, 1942 in Book 1037,