EAST PALO ALTO CITY COUNCIL
REGULAR SESSION AMENDED AGENDA
Tuesday, September 1, 2026, 6:00 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
NOTICE
This meeting will be held virtually and in- person at the Council Chambers located on 2415 University Ave, First Floor East Palo Alto, CA 94303. The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill 361.
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International numbers available: https://zoom.us/u/aMWYF4KT East Palo Alto City Council September 1, 2026 Agenda
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1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF THE AGENDA
3. APPROVAL OF CONSENT CALENDAR
3.1 Residential Permit Parking Program Study Contract Award Recommendation: Adopt a resolution:
1. Authorizing the City Manager to award, negotiate and execute an agreement with Dixon Resources Unlimited (DIXON), in a form approved by the City Attorney, in the amount of $232,850 with a 10% contingency in the amount of $23,285 for a not-toexceed amount of $256,135 to conduct follow up studies and investigations associated with the Residential Permit Parking (RPP) Ordinance, for Option 1 (DIXON-led data collection) of Task 2 together with Optional Services A, B, C and D as set forth in DIXON's cost proposal, the not-to-exceed amount being the maximum total payable to DIXON under the agreement, inclusive of all other direct costs, reimbursables, pass-through expenses and any time-and-materials billing; and
2.Finding that the proposed action does not constitute a project with the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative
3.2 FY 2025-26 Fourth Quarter Treasury Report
Recommendation:
Accept and file the Cash Treasury Report for the month of June 2026.
3.3 FY 2025-2026 Capital Water System Improvement Payments to Veolia Recommendation:
1. Authorizing the City Manager to reimburse Veolia for city-wide capital water system improvements and appropriating an amount not to exceed $296,110.00 from the Water Capital Fund for FY 25/26 for that purpose; and
2. Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and that pursuant to section 15301 (minor alterations) as it involves minor improvements to existing facilities.
3.4 Latino History Month Proclamation
Recommendation: Present the Latino History Month Proclamation
3.5 National Suicide Prevention Month
Recommendation: Present the National Suicide Prevention Month East Palo Alto City Council September 1, 2026 Agenda
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proclamation
3.6 Proclamation for the 100th Birthday of Mr. N.J. Johnson Recommendation: Present the proclamation
3.7 Proclamation for Royce Keys Day
Recommendation: Present the proclamation
3.8 PD Patrol Vehicles
Recommendation: Adopt the resolution
3.9 Second Amendment Retroactively Extending the Term of the Agreement with Willdan Financial Services, and Ratification of Services Accepted and Payments Made After Expiration of the Term
Recommendation:
Adopt a resolution:
1. Finding, on the basis of this report and the record, that the scope of services described below were previously authorized by the City, were actually and necessarily performed by Willdan Financial Services, conferred a direct benefit on the City and on the East Palo Alto Sanitary District, and that payment for those services serves a public purpose;
2. Ratifying all acts of City officers and staff in requesting, accepting, and paying for services performed by Willdan Financial Services after expiration of the term of the Agreement on December 31, 2025, including the City Manager’s exercise of the six-month extension option.;
3. Approving the City Manager to execute the Second Amendment;
4. Ratifying payment of invoices totaling $12,000 paid to Willdan Financial Services after expiration of the term, and find that those payments are within the not-to-exceed amounts previously authorized by the City Council and were made from appropriations lawfully available at the time of payment; and
5. Finding that the action is not a “project” within the meaning of the State CEQA Guidelines (Cal. Code Regs., tit. 14) section 15378(b)(5). [R2] East Palo Alto City Council September 1, 2026 Agenda
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3.10 City Council Meeting Minutes
Recommendation: Adopt the July 21, 2026, City Council Meeting Minutes
4. CLOSED SESSION
5. PUBLIC COMMENT
6. INFORMATIONAL REPORTS
6.1 City Council Strategic Priorities Fiscal Years (FY) 2025-27 Work Plan - Fourth Quarter Status Update
Recommendation: Receive a fourth quarter update on the City Council Strategic Priorities FY 2025-27 Work Plan.
7. SPECIAL PRESENTATIONS
8. PUBLIC HEARINGS
8.1 Inclusionary Housing Alternative Compliance Option for 2120-2160 Euclid Ave Mixed-Use Project (Portion of APN 063-292-380)
Recommendation: Recommendation
Adopt a resolution:
a) Finding that the proposed alternative for the 2120-2160 Euclid Avenue, mixed-use development project at 2120-2160 Euclid Avenue (portion of APN 063-292-380, "Project") meets the City's Inclusionary Housing Ordinance ("IHO") requirements for an alternative compliance option under Section 18.37.080 of the East Palo Alto Municipal Code ("EPAMC"); and. b) Finding that the action being considered does not constitute a "Project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
The proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to the Class 32(In-Fill Development Projects) exemption under California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Section 15332.
Class 32 exemptions apply to infill development projects that meet the following criteria:
Consistency with the applicable General Plan designation, policies, and zoning regulations;
Location within city limits on a site no larger than five acres, that is sustainably surrounded by urban uses;
East Palo Alto City Council September 1, 2026 Agenda
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No value as habitat for endangered, rare, or threatened species; No significant effects related to traffic, noise, air quality, or water quality; and
Adequate provision of all required utilities and public services.
8.2 Bell Street Park Easement for RCSD 2120 Euclid Avenue Project Recommendation:
Adopt a resolution:
1. Selecting a fire suppression access easement through Bell Street Park in favor of the Ravenswood City School District (RCSD) to support emergency response to the proposed 430-unit affordable housing development at 2120 Euclid Avenue by:
a. granting the easement as recommended by staff under Option 3 (comprised of two separate approximately 5 feet wide easements); b. or granting an easement under any other option presented in this report;
c. or directing staff to return with a different option proposed by the City Council.
2. Authorizing the City Manager (or designee) and directing him to prepare and execute on behalf of the City an easement instrument consistent with the option selected by the City Council, in a form approved by the City Attorney.
8.3 Annual Inclusionary Housing In-Lieu Fees Update
9. POLICY AND ACTION
10. ADJOURN CITY COUNCIL MEETING AND RECONVENE TO THE EAST
PALO ALTO SANITARY DISTRICT MEETING
11. EPASD CONSENT CALENDAR
11.1 Cash Disbursement Report for June 2026
Recommendation: Accept the cash disbursement report required pursuant to California Health and Safety Code Section 6794.
12. EPASD PUBLIC COMMENT
13. ADJOURN EAST PALO ALTO SANITARY DISTRICT BOARD MEETING
AND RECONVENE TO THE CITY COUNCIL MEETING
14. COUNCIL REPORTS
East Palo Alto City Council September 1, 2026 Agenda
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15. ADJOURNMENT
Upcoming meetings:
Regular Meeting September 15, 2026 6:00 PM
Study Session September 29, 2026 6:00 PM
Regular Meeting October 6, 2026 6:00 PM
This AGENDA is posted in accordance with Government Code Section 54954.2(a) This Notice of Availability of Public Records: All public records relating to an open session item which are not exempt from disclosure pursuant to the Public Records Act, that are distributed to the majority of the City Council will be available for public inspection at the City Clerk’s Office, 2415 University Avenue, East Palo Alto, CA at the same time that the public records are distributed or made available to the City Council. Such documents may also be available on the East Palo Alto website www.cityofepa.org subject to staff’s ability to post the documents prior to the meeting. Information may be obtained by calling (650) 853-3100.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, 2ND Floor, City Hall, 2415 University Avenue, East Palo Alto, California 94303 during normal business hours. Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
East Palo Alto City Council Chambers is ADA compliant. Requests for disability related modifications or accommodations, aids or services may be made by a person with a disability to the City Clerk's office at (650) 853-3127 no less than 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act of 1990 and the federal rules and regulations adopted in implementation thereof.
DECLARATION OF POSTING
This Notice is posted in accordance with Government Code §54954.2(a) or §54956. Members of the public can view electronic agendas and staff reports by accessing the City website. Under penalty of perjury, this Agenda was posted to the public at least 72 hours prior to the meeting.
POSTED: August 21, 2026
AMENDED: August 25, 2026
ATTEST:
James Colin
City Clerk
East Palo Alto City Council September 1, 2026 Agenda
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CONSENT ITEM 3.1
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Batool Zaro, Senior Engineer
Humza Javed, Public Works Director
SUBJECT: Residential Permit Parking Program Study Contract Award Recommendation
Adopt a resolution:
1. Authorizing the City Manager to award, negotiate and execute an agreement with Dixon Resources Unlimited (DIXON), in a form approved by the City Attorney, in the amount of $232,850 with a 10% contingency in the amount of $23,285 for a not-to-exceed amount of $256,135 to conduct follow up studies and investigations associated with the Residential Permit Parking (RPP) Ordinance, for Option 1 (DIXON-led data collection) of Task 2 together with Optional Services A, B, C and D as set forth in DIXON’s cost proposal, the not-to-exceed amount being the maximum total payable to DIXON under the agreement, inclusive of all other direct costs, reimbursables, pass-through expenses and any time-and-materials billing; and
2. Finding that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Public Health, Safety, and Quality of Life
Background
7 CONSENT ITEM 3.1
The City of East Palo Alto has been working on a Residential Permit Parking (RPP) Ordinance since December 2023, with multiple drafts presented to the Public Works and Transportation Commission (PWTC) and City Council. The RPP ordinance was introduced at the February 24, 2026, City Council meeting and adopted at the March 17, 2026, meeting. The ordinance aims to address parking issues in residential areas by allowing the creation of Residential Permit Parking Areas.
As a next step following the ordinance adoption, staff will proceed to the next phase of program development, which will focus on defining the details of the RPP program. The consultant selected to develop the program would conduct a citywide parking study to define potential Residential Permit Parking Areas (RPPAs) and, for each area, analyze occupancy rates and recommend enforcement hours. This work will include recommendations on permit costs and citation fees, enforcement phases, and maximum permits per household. Robust community engagement will be a central component of this process. The scope will also include investigation for permit management platforms, enforcement options, and consultant services to support program implementation, including analysis of costs and fee structure options. Staff anticipates the consultant’s work to be complete in Winter 2027.
Once the condition assessment and community engagement plan is complete, staff will return to the City Council with the findings. This will be followed by a fee study adoption and recommendations for third-party enforcement services, staffing recommendations or vendor support for program administration (such as permit issuance, program updates, and the allocation of resources for long-term parking occupancy monitoring).
Analysis
Public Works staff prepared a request for proposals (RFP) to conduct follow up studies and investigations associated with the recently adopted Residential Permit Parking (RPP) Ordinance. The project was published for advertisement in the local newspaper, trade journals, as well as the City’s website on June 30, 2026.
On July 31, 2026, the City received two proposals. The two proposals were reviewed and ranked by four staff members from the Public Works Department for the services. The proposals were ranked based on the experience, qualifications, manpower allocation, and proposal quality. The evaluation criteria rubric, along with the weight, is included under Table 1.
Table 1: Evaluation Criteria
Criteria Weight
Proposal Quality 5%
Firm’s Qualification/ Delivery of Similar
Projects
30%
Proposed Scope of Work 50%
8 CONSENT ITEM 3.1
Client References 10%
Manpower Allocation 5%
The ranking summary, along with the total costs, is included in Table 2. Overall, DIXON scored higher due their proposed scope of work detailing the web-based analytics platform to be used, stakeholder and community engagement plan, and the proposed parking action plan. Staff recommends awarding the contract to the highest-ranking firm Dixon Resources Unlimited (DIXON).
Table 2: Ranking Summary
PROPOSER SCORE BASE
SCOPE
OPTIONAL
SERVICES
TOTAL
COST
DIXON 91 $206,095 $26,755 $232,850
Walker 89.5 $230,790 N/A $230,790
DIXON has extensive knowledge in permit parking programs, including program development, parking management, and implementation strategies. DIXON has a strong regional presence in the Bay Area with experience in nearby cities where they developed residential permit parking policies, performed condition assessments, and provided permit parking recommendations.
Additionally, they have strong experience in community and stakeholder engagement associated with residential permit parking programs.
DIXON’s proposal along with the cost proposal is included as Attachment 2.
DIXON’s cost proposal prices Task 2, the existing conditions assessment, two ways. Option 1 has DIXON collect the parking occupancy data. Option 2 has City staff collect it. The proposal also prices five optional services separately. Staff recommends Option 1 together with Optional Services A through D, which totals $232,850. Option 2 with the same optional services totals $202,225. Staff recommends Option 1 to reduce the City staffing burden that Option 2 would impose on Public Works. The optional services (services A through D) include ordinance modification support, additional City Council Presentations, and community outreach material which are all anticipated to be needed. The recommended not-to-exceed amount is the maximum total payable to DIXON and includes all other direct costs, reimbursables and passthrough expenses.
The agreement will prohibit DIXON, its affiliates and its subconsultants from bidding on, subcontracting under, or holding any financial interest in any subsequent City contract for permit management platform services, third-party parking enforcement services, or program administration arising from the recommendations DIXON delivers under this agreement.
Purchasing Ordinance Compliance
9 CONSENT ITEM 3.1
This procurement is governed by Article IV of Chapter 2.84 of the East Palo Alto Municipal Code and by the authorization limits adopted in Resolution No. 11-2025. The City’s cost estimate for the work was $250,000. Staff issued the request for proposals as a Tier 3 formal solicitation.
Notice was published and sent to trade journals on June 30, 2026, and proposals were due July 31, 2026, an interval of 31 days, which exceeds the15 calendar days required by section 18 of Resolution No. 11-2025. Because the City’s cost estimate exceeded $220,000, the solicitation was conducted as a formal solicitation under East Palo Alto Municipal Code section 2.84.550.
Proposals were required to be submitted sealed and in the prescribed format, and were evaluated according to the procedures set out in the solicitation document, as East Palo Alto Municipal Code section 2.84.030(G) requires. Because the solicitation was Tier 3, the four-fifths vote, the $235,000 award ceiling and the cost-estimate findings in section 2.84.540(B) do not apply.
Because the recommended award exceeds the City Manager’s $75,000 authorization limit for services under section 19 of Resolution No. 11-2025, City Council award is required. The proposals were evaluated on the consultant’s competence and professional qualifications, as East Palo Alto Municipal Code section 2.84.570 requires for services contracts.
The agreement will have a term ending December 31, 2031. East Palo Alto Municipal Code section 2.84.770 requires that the term be clearly specified and does not permit evergreen contracts.
The 10 percent contingency is the ceiling on the City Manager’s authority to approve change orders under East Palo Alto Municipal Code section 2.84.600. Any change order that would carry the cumulative total above the not-to-exceed amount must return to the City Council.
Each of the four Public Works staff who reviewed and ranked the proposals stated the nature and length of any relationship to the proposers, and any personal interest in the outcome of the solicitation, before participating in the procurement, as required by East Palo Alto Municipal Code section 2.84.050(C). Those statements are in the procurement file.
The agreement will require payment of the City minimum wage under Chapter 5.10 of the Municipal Code, as section 2.84.700 requires for all City-procured work. If Optional Service D (Printing and Distribution) is authorized, the agreement will also carry the recycled-content paper certification and record-keeping requirements of section 2.84.720(B). The agreement will be approved as to form by the City Attorney before execution, as section 2.84.760 requires.
Fiscal Impact
The funds are available in the FY26-27 Engineering Budget. In FY26-27 $400,000 was budgeted from General Funds under “Other Professional and Technical Services”. Thus, staff is not requesting additional funds for this project at this time. If the funds are not used up in FY26-27, staff will propose to carry it forward to FY27-28.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto. 10 CONSENT ITEM 3.1
Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
The environmental impact of this project will be evaluated when residential permit parking areas are established.
Government Code § 84308
Applicability of Levine Act: No, as the proposed action was competitively bid.
Analysis of Levine Act Compliance: Not applicable.
Attachments
1. Resolution
2. Consultant Proposal
11 Resolution No. xx-2026 1 of 2
RESOLUTION NO. xx – 2026
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO AWARD, NEGOTIATE AND EXECUTE A CONTRACT
WITH DIXON RESOURCES UNLIMITED (DIXON), IN A FORM TO BE APPROVED BY THE CITY ATTORNEY, IN THE AMOUNT OF $232,850 WITH A 10% CONTINGENCY IN THE AMOUNT OF $23,285 FOR A NOT-TO-EXCEED AMOUNT OF $256,135, TO CONDUCT FOLLOW UP STUDIES
AND INVESTIGATIONS ASSOCIATED WITH THE RESIDENTIAL PERMIT PARKING
ORDINANCE
WHEREAS, the City of East Palo Alto has been working on a Residential Permit Parking (RPP) Ordinance since December 2023, with multiple drafts presented to the Public Works and Transportation Commission (PWTC) and City Council; and
WHEREAS, the RPP ordinance was introduced at the February 24, 2026 City Council meeting and adopted on March 17, 2026; and
WHEREAS, as a next step following the ordinance adoption, staff is proceeding with a project to define the details of the RPP program; and
WHEREAS, Public Works staff prepared a request for proposals (RFP) and published it on June 30, 2026; and
WHEREAS, on July 31, 2026, the City received two proposals; and WHEREAS, the City’s cost estimate for the work exceeded $220,000, and the request for proposals was therefore issued as a Tier 3 formal solicitation under East Palo Alto Municipal Code section 2.84.550, requiring sealed submissions in a prescribed format under section 2.84.030(G), with notice published and sent to trade journals on June 30, 2026 and proposals due July 31, 2026; and WHEREAS, the two proposals received were from Dixon Resources Unlimited and Walker Consultants, and were scored 91 and 89.5 respectively against the evaluation criteria set out in the staff report; and
WHEREAS, the two proposals were reviewed by staff members from the Public Works Department; and
WHEREAS, City staff reviewed and ranked the proposals, and the highest-ranking firm is Dixon Resources Unlimited (DIXON); and
WHEREAS, DIXON has extensive knowledge in permit parking programs, including program development, parking management, and implementation strategies; and WHEREAS, staff recommends executing a contract with DIXON.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:
12 Resolution No. xx-2026 2 of 2
1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action;
2. Authorizes the City Manager to award, negotiate and execute an agreement with Dixon Resources Unlimited (DIXON), in a form approved by the City Attorney, in the amount of $232,850 with a 10% contingency in the amount of $23,285 for a not-to-exceed amount of $256,135, to conduct follow up studies and investigations associated with the Residential Permit Parking (RPP) Ordinance, for Option 1 (DIXON-led data collection) of Task 2 together with Optional Services A, B, C and D as set forth in DIXON’s cost proposal, the not-to-exceed amount being the maximum total payable to DIXON under the agreement, inclusive of all other direct costs, reimbursables, pass-through expenses and any time-and-materials billing; and
3. Finds that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
PASSED AND ADOPTED this 1st day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk John D. Lê, City Attorney
13 DIXON | Proposal for the City of East Palo Alto Page 1 of 49
PROPOSAL
Residential Permit Parking
Program Services
City of East Palo Alto
Public Works Department, Engineering Division
July 31, 2026
14 DIXON | Proposal for the City of East Palo Alto Page 2 of 49 Section A. Letter of Transmittal
July 31, 2026
Batool Zaro, Senior Engineer
Public Works Department, Engineering Division
Dear Batool Zaro,
Dixon Resources Unlimited (DIXON) is pleased to submit this proposal to provide Residential Permit Parking Program Services to the City of East Palo Alto (City). With our specialized approach to data collection and analysis, dynamic experience in stakeholder engagement, and deep understanding of residential permit parking (RPP) programs, we bring a unique blend of resources to the City as it moves forward with implementation of its newly adopted Residential Permit Parking Ordinance.
Our Approach. Our team will evaluate citywide parking conditions and utilization data to determine which neighborhoods meet the City's adopted criteria for permit parking and will develop clear recommendations for Residential Permit Parking Area boundaries, enforcement hours, and permit allocations. Community input will directly inform these recommendations through targeted outreach and engagement prior to finalization. These findings will be delivered through our signature Parking Action Plan (PAP), providing the City with permit parking recommendations, a fee structure, and a phased implementation strategy that can be acted on immediately.
Proven RPP Experience. DIXON has a strong regional presence in the Bay Area, with project experience in Palo Alto, San Leandro, Berkeley, and Sausalito, among others. In Sausalito, we developed residential parking permit policy alongside a data-driven Downtown Parking Study; in Palo Alto, our existing conditions assessment and permit parking recommendations informed the City's technology and policy roadmap.
Statewide, we have led the full reimagining of RPP programs, including in Costa Mesa where we realigned eligibility with State law, tied restrictions to actual demonstrated impacts, and incorporated integrated technology systems. Their program earned the CMPA 2023 Public Parking Program of the Year and 2024 ICMA Local Government Excellence Award.
Our Commitment. As a California-certified DBE and SBE firm, we appreciate the opportunity to submit this proposal. Our work with agencies across the state equips us with a deep understanding of both regional context and the unique needs of the City.
DIXON is dedicated to delivering inclusive, data-driven, and collaborative solutions, and our team is fully prepared to serve as a trusted partner for the City.
Sincerely,
Julie Dixon, President and Principal-in-Charge Dixon Resources Unlimited [email protected] 1519 E Chapman Ave #200 (213) 716-6933 Fullerton, CA 92831
Section A
15 DIXON | Proposal for the City of East Palo Alto Page 3 of 49 Section B. Table of Contents
Section A. Letter of Transmittal ............................................................................. 2 Section B. Table of Contents.................................................................................. 3 Section C. Work Plan and Approach ..................................................................... 4 Project Understanding ....................................................................................................... 4 Task 1. Project Management & Coordination.................................................................. 5 Task 2. Existing Conditions Assessment........................................................................... 7 Task 3. Draft RPP Parking Action Plan (Development of Residential Permit Parking Framework)........................................................................................................................11 Task 4. Community and Stakeholder Engagement ......................................................13 Task 5. Final RPP Parking Action Plan (Final Report and Implementation Strategy).16 Task 6. Fee Study Adoption and Program Administration/Enforcement Investigation .............................................................................................................................................16 Optional On-Call Support Services ................................................................................17 Project Schedule ...............................................................................................................19 Section D. Key Personnel Background................................................................ 20 Organization Chart ...........................................................................................................20 Key Team Members ..........................................................................................................20 Section E. Team Experience & References .......................................................... 23 Firm Background ..............................................................................................................23 DIXON Data Suite® ...........................................................................................................24 Industry Recognitions.......................................................................................................25 Customer Spotlight ..........................................................................................................25 Bay Area Project References............................................................................................26 Section F. Manpower Allocation ......................................................................... 37 Section G. Cost Proposal ..................................................................................... 38 Standard Hourly Billing Rates..........................................................................................38 Milestone Billing for Flat Fee Services............................................................................38 Cost Estimate.....................................................................................................................38 Appendix A. Resumes ......................................................................................... 40 Appendix B. Addendum No. 1 ............................................................................ 47 Section B
16 DIXON | Proposal for the City of East Palo Alto Page 4 of 49 Section C. Work Plan and Approach
The following work plan details the technical approach, methodology, specific tasks, and associated deliverables our team will perform in support of the City of East Palo Alto’s Residential Permit Parking (RPP) Program.
Project Understanding
East Palo Alto has already taken the important first step of adopting an RPP ordinance.
The next challenge is turning that policy foundation into a program residents understand, City staff can administer, and enforcement personnel can implement consistently. DIXON’s role is to connect each of those pieces. We will use data to determine where permit parking is warranted, translate the findings into practical program rules, test those rules with the community, and provide the administrative, enforcement, technology, and monitoring framework needed to operate the program successfully over time.
This engagement builds on the City's 2020 Mobility Study, which identified residential permit parking as a strategy to address parking inequity and management challenges citywide. Our team will provide project management and coordination with City staff, using LPR and drone-based data collection to assess parking conditions and utilization patterns across the City. Applying the 75% occupancy threshold, DIXON will identify neighborhoods that warrant Residential Permit Parking Areas (RPPAs) and develop an RPP Parking Action Plan that establishes criteria for RPPA designation, recommended boundaries, enforcement hours, and permit allocations. Community and stakeholder engagement will test these recommendations against neighborhood needs, with final recommendations reflecting both technical findings and community input. DIXON will also coordinate formal fee adoption and investigate long-term administration and enforcement options to support sustainable, real-world implementation.
DIXON also brings direct experience redefining permit programs to match both current law and current parking reality.
• In Costa Mesa (CA), we rewrote a program built for an era of single-family homes and fewer vehicles: eligibility was opened to every dwelling type per California Attorney General Opinion No. 14-304, restrictions were tied to demonstrated external parking impacts based on data collection, and paper placards gave way to tiered, plate-based virtual permits with a discounted lowincome rate. • In San Rafael (CA), we developed a tailored RPP program grounded in occupancy inventories, financial modeling, and census analysis, while navigating competing stakeholder interests to prioritize both accessibility for low-income residents and neighborhood-specific equity concerns.
• In Monterey (CA), we are supporting the implementation of revised RPP administrative guidelines, a transition to virtual plate-based permits, and new permit fees to provide program cost recovery.
Section C
17 DIXON | Proposal for the City of East Palo Alto Page 5 of 49 East Palo Alto can build upon the principles and our lessons learned from the start.
DIXON recognizes that the success of this program depends on a process that residents trust and that City Council can confidently act on. Our approach is designed to deliver a defensible, data-driven framework that is also responsive to the lived experience of the City’s neighborhoods.
Task 1. Project Management & Coordination
Project management is embedded in every task
DIXON performs. We will work closely with the
designated City staff to ensure a collaborative and
transparent approach to project delivery.
Task 1.1 Kick-off Meeting
DIXON will assign Elliott Holt as the Project
Manager who will be the primary contact for this
engagement. Elliott has extensive experience in the
Bay Area supporting municipal parking operations, parking studies, and RPP program administration. The project will begin with a virtual kick-off meeting to confirm the scope of work, prioritize objectives, finalize key milestones, and complete introductions to internal stakeholders.
Figure 1. DIXON’s project management process
Task 1.2 Project Management and Bi-weekly Meetings
Throughout the duration of the project, we will hold virtual bi-weekly meetings with the City to track progress, address any issues, and keep all parties aligned. We will provide meeting agendas addressing the project schedule and scope, along with a summary of highlights and action items after each call.
Task 1.3 Document Sharing and Coordination
At project initiation, DIXON will collect and review relevant project documents and establish a shared project folder to ensure organized and accessible document sharing throughout the engagement.
Kick-off Meeting
• Confirm scope
• Prioritize
objectives
• Introductions
Document Sharing
• Establish project
folder
• Collect and review
documents
Bi-weekly Meetings
• Meeting agendas
• Meeting
summaries
• Asana for tracking
Task 1. Deliverables
• Virtual project kick-off
• Virtual bi-weekly meetings
• Document sharing and
coordination
• QA/QC throughout the
project
18 DIXON | Proposal for the City of East Palo Alto Page 6 of 49 Figure 2. Asana Project Management Tool Sample
To support transparent coordination, DIXON will use Asana, an online project management platform, to track milestones, tasks, and responsibilities. The City’s project manager will have access to this tool, which will be used in meetings to visualize progress and ensure alignment regarding task status and timelines.
Quality Assurance/Quality Control (QA/QC)
Reports - DIXON prioritizes producing responsive, concise, and high-quality reports and documents. Before submittal, each deliverable undergoes a structured internal quality assurance review, including evaluation by senior leadership to ensure quality and consistency with project objectives. DIXON incorporates AI-assisted tools to support efficiency in research and drafting, while our staff always reviews and verifies work before delivery.
All reports are subject to a two-stage client review process, where the City will have the opportunity to provide feedback on the draft version. To continually improve our processes, we gather feedback and conduct internal post-mortem reviews across every project.
Data - DIXON’s QA/QC process is built on more than 10 years of experience using mobile LPR for parking data collection. This experience led us to develop the Rapid LPR Tool, which standardizes and automates much of the processing required to transform raw LPR records into reliable parking metrics. The tool removes duplicate records and scans of moving or otherwise non-parked vehicles, while accounting for Internal
Review
AI
Validation
Additional
QC
Process
Refinement
19 DIXON | Proposal for the City of East Palo Alto Page 7 of 49 dozens of collection edge cases, including U-turns, overlapping passes, and GPS accuracy spread. Each valid parked-vehicle observation is then geospatially assigned to the appropriate curb segment, allowing DIXON to produce detailed, block-facelevel occupancy and parking activity results. This proven processing framework transforms raw LPR data into accurate, defensible parking metrics.
Where permitted, drone imagery provides an additional source for comparing and validating occupancy results. Our team also performs manual quality-control reviews to identify unusual patterns, collection gaps, or locations requiring further investigation before results are finalized.
Task 2. Existing Conditions Assessment
Accurate parking data forms the foundation of an
effective RPP program. DIXON offers a flexible
approach that can include using DIXON staff and
our mobile LPR and drone equipment, where
permitted, to collect the data, or supporting Cityled collection with DIXON-provided loaner LPR equipment, customized routes, and staff training.
Under either approach, DIXON will process,
analyze, and visualize the results through the DIXON Data Suite® to identify occupancy, turnover, repeat activity, parking demand, and potential outside parking impacts across East Palo Alto.
DIXON developed the Rapid LPR Tool in response to a challenge we repeatedly encountered in our own work: agencies lacked an affordable and accurate way to collect and analyze parking data at scale. Traditional studies were often costly and labor-intensive, while available technology was not designed to produce reliable, block-face-level parking metrics. We built the tool to transform raw LPR data into defensible occupancy, turnover, and repeat-parker insights, and have since expanded it to process data generated through agencies’ routine enforcement operations. This allows cities to use LPR not only for a one-time study, but as an ongoing resource for monitoring demand, evaluating RPP performance, and guiding future program adjustments.
Proven in Practice
San Francisco — Pay or Permit Program. DIXON processes SFMTA’s mobile LPR data to support its Pay or Permit program, which extends residential permit privileges to selected paid parking streets. The resulting insights help SFMTA evaluate parking activity and monitor program performance over time.
Santa Ana — From Targeted Collection to Ongoing Monitoring. City staff initially collected RPP data using a handheld LPR device. After acquiring mobile LPR equipment, the City expanded to ongoing collection across 27 permit areas, creating Task 2. Deliverables
• Confirm Study Area
• Parking inventory
• Data collection
• Data analysis
• Data appendix
20 DIXON | Proposal for the City of East Palo Alto Page 8 of 49 a repeatable way to monitor changing parking conditions and evaluate program effectiveness.
These examples demonstrate how East Palo Alto can begin with a targeted citywide study, build staff familiarity with LPR through City-led collection, and establish a foundation for ongoing RPP monitoring if the City acquires its own equipment in the future.
Task 2.1 Confirm Study Area
We begin by confirming precise boundaries for the Study Area, verifying accessible locations and identifying any access constraints. This ensures accurate deployment and consistent coverage across all neighborhoods. The Study Area is estimated at approximately 900 block faces citywide.
Task 2.2 Parking Inventory
Our comprehensive inventory will document
all on-street parking within the study areas
using aerial imagery, street-level data, and
targeted field verification. For each location,
we will identify the total number of spaces.
Deliverables will include GIS-based maps and
data tables in an agreed-upon format, such as
the Curb Data Specification (CDS).
Task 2.3 Data Collection
DIXON will implement a data collection
strategy that combines License Plate Recognition (LPR) and drone technology, as
1. Collect 2. Process 3. Visualize
Collect parking data
using mobile License
Plate Recognition (LPR)
and drone technology,
as permitted.
Automatically clean,
standardize, and align
data to reveal clear
patterns across systems
and time periods.
Interactive dashboards
display occupancy,
turnover, revenue, and
compliance to support
data-driven decisions.
DIXON’s Data Collection and Analysis Process
Figure 3. Example Inventory GIS dataset
21 DIXON | Proposal for the City of East Palo Alto Page 9 of 49 permitted, to capture parking utilization. Data will be collected five times throughout the day during typical conditions on a weekday and a weekend day. For these types of residential studies, we typically recommend collection occur at 9 am, 12pm, 3 pm, 6 pm, and 2 am in order to capture occupancy throughout the day including overnight conditions. The schedule will be customized based on specific parking impacts, and we will work with the City to develop a coordinated data collection plan that reflects local conditions and priorities.
Data Collection Options
For each collection round, the City may choose either of the following two options:
DIXON remains responsible for data processing and analysis under either option. Cityled collection is available at a lower cost since DIXON does not need to send field staff to conduct the sweeps (see Cost Proposal below).
Privacy is a top priority, and this
study uses safe and secure
methods to deliver results while
protecting individual privacy. All
LPR usage in this study will be
used exclusively for data
collection and analysis. All data
collected will be handled in
accordance with applicable
privacy standards and used
solely for analytical purposes.
Task 2.4 Data Analysis with DIXON Data Suite®
Mobile LPR data collected in the Study Area will be uploaded to the DIXON Data Suite®, our web-based analytics platform. The City will receive login access to this interactive dashboard to explore data results, including on-street parking insights by location, time of day, and day of the week.
Figure 4. Drone Image of Sarasota, FL
Option 1. DIXON-Led Collection Option 2. City-Led Collection DIXON field staff conduct all LPR
sweeps
DIXON uses own LPR-equipped
vehicles
On-site drone image sampling, if
permitted, to illustrate parking
conditions with a clear visual
reference that reinforces data
findings
City personnel conduct sweeps in
City vehicle (in lieu of sending
DIXON field staff)
DIXON provides loaner mobile LPR
unit and staff training
More cost-effective option and
offers flexibility for City to collect
additional data beyond standard
rounds, if capacity allows
22 DIXON | Proposal for the City of East Palo Alto Page 10 of 49 Metrics such as occupancy, turnover, and repeat activity are displayed through interactive charts, tables, and heat maps. One notable capability is the enforcement coverage analysis tool, which uses City LPR data to help identify gaps in enforcement coverage and route consistency, enabling City staff to optimize patrol operations, allocate resources efficiently, and improve compliance outcomes. The platform prioritizes data privacy, with all license plate numbers anonymized through secure data hashing.
Figure 5. Examples of the DIXON Data Suite® Dashboard
One potential methodology for defining RPPA boundaries would identify contiguous areas that consistently meet the 75% occupancy threshold, then refine boundaries based on daytime versus overnight parking patterns, nearby parking generators, neighborhood continuity, and potential spillover. This analysis would also help determine appropriate enforcement hours and permit limits.
DIXON meets with the City throughout the study to review the results and discuss key takeaways.
Task 2.5 Data Appendix
Using the data collected, DIXON will prepare a data appendix to be incorporated into the RPP PAP (Task 4). This document will include maps, tables, and graphics, providing a comprehensive overview of occupancy, length of stay, and turnover for the Study Area. We will additionally call out key takeaways from the study in written format. 23 DIXON | Proposal for the City of East Palo Alto Page 11 of 49 Task 3. Draft RPP Parking Action Plan (Development of Residential Permit Parking Framework)
DIXON will develop an RPP framework and
implementation strategy in the form of an RPP
Parking Action Plan (PAP), tailored to address the
future of parking management in the City. The PAP
will deliver actionable strategies and
recommendations that enhance operational
efficiency, while protecting quality of life and equity for residents.
Drawing from our extensive hands-on experience implementing and managing municipal parking programs, we understand that successful implementation requires more than theoretical recommendations; it demands realistic, adaptable strategies grounded in real-world lessons learned. We have worked on RPP programs in communities such as San Rafael (CA), San Fernando (CA), Monterey (CA), and Encinitas (CA), giving us invaluable insight into what works, what doesn't, and how to anticipate challenges before they arise.
In Costa Mesa (CA), that experience extended to a full program redefinition including new eligibility criteria, an escalating fee structure with a low-income rate, plate-based virtual permits residents manage online, and LPR enforcement, all delivered through a phased, year-long rollout.
We will develop an initial residential parking permit framework based on the data analysis from Task 2, which will serve as a starting point for community engagement.
We will then refine the recommendations and implementation strategy based on stakeholder feedback to ensure that it reflects both technical findings and community priorities.
From Parking Data to RPP Decisions
DIXON will not apply the 75% occupancy threshold in isolation. We will evaluate when demand occurs, whether vehicles appear to be associated with residents or outside parking generators, how conditions vary from block to block, and where proposed boundaries could create spillover. These findings will be considered alongside neighborhood continuity, household needs, equity, enforcement feasibility, and community input to develop RPP recommendations that are both defensible and practical.
Draft RPP PAP
Draft RPP framework
using parking analysis
and community input
1 2
Engagement
Obtain community
feedback on
proposed strategies
Final RPP PAP
Finalize & present
recommendations
informed by findings
3 Task 3. Deliverables
• Draft RPP PAP (residential
permit parking framework)
24 DIXON | Proposal for the City of East Palo Alto Page 12 of 49 Task 3.1 Draft RPP PAP
Wherever possible, these strategic recommendations will be flexible and account for near-, mid-, and long-term priorities based on current and projected parking demand, community input, and equity considerations across neighborhoods. Each recommendation will be designed for practical application and include a narrative description of benefits and justifications for proposed plan adoption or adjustment.
The Plan will touch on the following:
• Objective criteria for Residential
Permit Parking Area (RPPA)
designation: A clear, replicable
methodology for determining
which neighborhoods qualify for
permit parking, grounded in the
City's adopted 75% occupancy
threshold and informed by
observed demand patterns.
• Recommended RPPA
boundaries: Proposed permit area
boundaries for qualifying neighborhoods, developed in consideration of potential spillover effects on adjacent blocks and consistency across the City. • Recommended enforcement hours: Tailored enforcement periods for each proposed RPPA, based on when parking demand data shows the greatest need for restriction.
• Recommended permit allocations: Maximum number of permits per household for each area, balanced against observed on-street capacity and household needs.
• Permit costs and citation fees: Recommended fee structures for permits and associated citation amounts, informed by comparable programs and the City's cost recovery goals. We will also evaluate equity measures proven elsewhere in California, including escalating per-permit pricing that encourages use of available on-site parking and a discounted rate for qualifying low-income households.
• Phased implementation strategy: A realistic rollout sequence prioritizing neighborhoods by demonstrated need, City resources, and community readiness, along with recommendations for program administration and enforcement.
• Monitoring and evaluation framework: Performance metrics and a recurring review process to track program effectiveness and support future adjustments to boundaries, hours, or permit limits as neighborhood conditions change.
Figure 6. Sample Report
25 DIXON | Proposal for the City of East Palo Alto Page 13 of 49 Task 4. Community and Stakeholder Engagement
DIXON has developed a customized engagement
strategy that complements on-site data collection
and analysis to deliver the best outcomes for the
City. Throughout the process, we will conduct
outreach activities to share findings and potential
recommendations, ensuring transparency and
fostering community support for future parking
program changes. Engagement will build on the
Existing Conditions Assessment and parking
utilization data from Task 2, which will serve as a
starting point for community conversations around
candidate neighborhoods and potential permit
parking recommendations.
As a recognized leader in public outreach and
stakeholder engagement, DIXON is known for building trust and generating actionable feedback. Our proven methods, including canvassing, surveys, workshops, and online engagement tools, are paired with clear, audience-specific messaging that encourages meaningful participation. This approach has consistently earned praise for professionalism, responsiveness, and our ability to address complex parking issues.
The result is community-supported programs that are practical, forward-looking, and tailored to the City’s unique needs.
Figure 7. Figure 7. DIXON's Engagement Approach
Task 4. Deliverables
• Develop stakeholder
engagement plan
• Facilitate two (2) in-person
events with Spanish
interpretation services
• Coordinate one (1) online
survey
• Create outreach materials
in English and Spanish
• Summarize findings
• One (1) in-person
presentation to City Council
26 DIXON | Proposal for the City of East Palo Alto Page 14 of 49 In Costa Mesa, education was essential to their program updates. Each rollout phase paired a community meeting with a live, recorded Q&A and a plain-language FAQ so residents could see exactly how the new rules applied to their own block. Then each qualified zone decided for itself. Zones with majority participation kept their restrictions; those without had signage removed and their curb reopened to the public.
Of 96 legacy zones, 40 requalified.
This process helped residents understand why their area did or did not qualify, how the proposed rules would affect their block, and what participation would be required to retain permit restrictions. DIXON will bring the same emphasis on clear, neighborhoodspecific education to East Palo Alto so that technical findings are understandable and community feedback can meaningfully shape the final program.
Task 4.1 Develop Stakeholder Engagement Plan
We will collaborate with the City to develop a Stakeholder Engagement Plan that promotes transparency, participation, and public awareness. Stakeholder groups will include City administrative staff, residents, business owners, and other community members. DIXON will work closely with staff to identify specific engagement timelines and expected outcomes.
Our engagement will include in-person meetings and an online survey. We offer a great variety of engagement activities, which can be tailored to support different stakeholder groups and accommodate community events:
Task 4.2 Execute Stakeholder Engagement Plan
DIXON will facilitate all stakeholder activities. We will work closely with City staff to coordinate, promote, and execute the selected engagement offerings. We will work with each stakeholder group to identify their unique challenges, needs, and goals.
Engagement activities will include:
Two (2) in-person stakeholder events. We will collaborate with the City to determine the schedule of in-person meetings. If applicable, stakeholder events can be combined with other on-site work to maximize efficiency.
In-Person Virtual Communications
Parking Magic Wand
exercise/discovery
Small group interviews
Workshops/Community
Meetings/Town Halls
Pop-up events or
special event tabling
“Knock and Talks”
Online surveys
Map-based tools (e.g.,
Maptionnaire, Social
Pinpoint)
Small group interviews
(can be enhanced with
virtual whiteboarding
and/or break-out rooms)
Press releases
Social media
campaigns/messaging
Project website content
Assist with translation
Accessibility
27 DIXON | Proposal for the City of East Palo Alto Page 15 of 49 Meeting format and timing are to be determined in coordination with the City.
One (1) online stakeholder survey. We will develop a targeted online stakeholder survey to capture parking needs, concerns, and pain points around permit parking program elements and recommended permit parking areas. A draft survey will be shared with City staff before launch to allow for feedback, edits, and alignment with the City’s outreach goals. Once finalized, we will assist with distributing the survey.
The City’s existing newsletters, social media accounts, and other communication tools may be utilized to advertise stakeholder engagement opportunities. We will collaborate with City staff to prepare meeting agendas, presentation materials, graphics, and promotional content. We are prepared to provide Spanish-language interpretation services during stakeholder events and will prepare outreach materials in both English and Spanish. The City will be responsible for printing and distributing materials.
DIXON can accommodate additional engagement services, such as additional inperson or virtual events, with pricing available upon request.
Figure 8. Examples of Stakeholder Engagement in Windsor, CO (Left) and Maui, HI (Right) Task 4.3 Summarize and Present Outreach Findings
DIXON will compile and analyze all feedback received from in-person events and surveys into a clear, concise summary to identify key themes, concerns, and recommendations from stakeholders. The summary will highlight areas of consensus and divergent viewpoints, and the analysis will inform future recommendations.
Our team will also prepare presentation materials to present these findings and analyses at one (1) City Council meeting. The second City Council meeting is anticipated to occur following the finalization of the Parking Action Plan in Task 4. 28 DIXON | Proposal for the City of East Palo Alto Page 16 of 49 Task 5. Final RPP Parking Action Plan (Final Report and Implementation Strategy)
The Final RPP PAP will incorporate the Data
Appendix (Task 2.5) and the Outreach Findings
summary (Task 4.3) as supporting documentation,
ensuring the Plan reflects both technical findings
and community input.
Task 5.1 Final RPP PAP
Before finalizing the PAP, we will host a virtual
feedback meeting with City staff and the
community to solicit feedback and incorporate comments and edits into the final Plan.
Our goal is to deliver a clear, actionable plan that drives meaningful results for the City.
Task 5.2 Present RPP PAP
Upon finalization of the PAP, the project team will develop presentation materials to present the final PAP to City Council in person. DIXON will present a clear path from Council adoption through phased implementation, identifying the decisions, resources, technology, and community communications needed to launch the program successfully.
Task 6. Fee Study Adoption and Program Administration/Enforcement Investigation
Adoption of the RPP Parking Action Plan marks the
transition from planning to operation. A successful
program must be easy for residents to understand,
manageable for City staff, financially sustainable,
consistently enforced, and adaptable as
neighborhood conditions change. DIXON will
translate the adopted recommendations into a
practical operating framework addressing permit
administration, fee collection, enforcement responsibilities, technology needs, resident communications, and long-term performance monitoring.
Task 6.1 Fee Study Adoption
DIXON will research program fees and establish permit and citation fee amounts consistent with the cost recovery goals identified in Task 4. This study will be conducted in compliance with the State's fee adoption process, ensuring proposed fees are defensible and appropriately documented for Council consideration. DIXON will prepare all necessary materials to support Council action on fee adoption, including a public hearing presentation, as required.
Task 5. Deliverables
• Virtual review of RPP PAP
with City staff and
community
• Final RPP PAP
• One (1) in-person
presentation to City Council
Task 6. Deliverables
• Fee study adoption
• Program administration and
enforcement investigation
• Program Administration
and Enforcement Plan
29 DIXON | Proposal for the City of East Palo Alto Page 17 of 49 Task 6.2 Program Administration and Enforcement Research DIXON will research available options for administering the Residential Permit Parking Program, including:
• Permit issuance and management: Evaluation of staffing needs versus vendorsupported solutions for permit issuance, renewals, and program updates. • Fee collection: Recommendations for administering fee collection efficiently and consistent with City systems and capacity.
• Third-party enforcement services: Evaluation of available third-party enforcement providers and models, including cost, service levels, and integration with the City's existing enforcement operations. • Long-term parking occupancy monitoring: Recommendations for ongoing monitoring tools and resource allocation to track RPPA performance over time and support the monitoring and evaluation framework identified in Task 4.
Task 6.3 Program Administration and Enforcement Plan
DIXON will prepare a Program Administration and Enforcement Plan (Plan) summarizing the fee study findings and program administration recommendations for presentation to City Council. This Plan will include specific recommendations regarding third-party enforcement services, staffing or vendor support for program administration, and the allocation of resources for long-term parking occupancy monitoring.
Optional On-Call Support Services
Should the City determine that an updated ordinance or modified program guidelines are required, DIXON can provide this support, including associated Council materials, as further defined in the optional scope outlined below.
Ordinance Updates. Drawing on best practices from peer California cities and extensive experience with diverse municipal contexts, our team can review and prepare draft language to update existing municipal codes and policies as required. Our approach considers evolving technologies, regulatory changes, and long-term program growth to ensure that ordinances are adaptable over time. We work collaboratively with City staff, incorporating feedback throughout the process and coordinating final recommendations for City Attorney final review and consideration.
City Council Meetings/Presentations. Stakeholder engagement and City Council presentations are integrated into our overall approach. However, we recognize that additional City Council meetings and presentations may be needed to address ordinance updates or modified program guidelines. DIXON can support these additional presentations through a combination of virtual and in-person meetings, with the format and number of meetings tailored to the City’s needs and available budget.
We anticipate that these presentations may be utilized to explain recommended code changes, align them with best practices, gather feedback, and support Council 30 DIXON | Proposal for the City of East Palo Alto Page 18 of 49 consideration for adoption of updated municipal code language. DIXON can present at virtual and/or in-person City Council meetings:
• Up to two (2) virtual City Council meetings/presentations, including material preparation
• Up to one (1) in-person City Council meeting/presentation, including material preparation
31 DIXON | Proposal for the City of East Palo Alto Page 19 of 49 Project Schedule
DIXON has provided the following project schedule. We are adaptable to the City’s needs and will make adjustments as needed.
Task 1. Project Management & Coordination
1.1 Kick-off Meeting
1.2 Project Management and Bi-weekly Meetings
1.3 Document Sharing and Coordination
Task 2. Existing Conditions Assessment
2.1 Confirm Study Area
2.2 Parking Inventory
2.3 Data Collection
2.4 Data analysis with DIXON Data Suite®
2.5 Data Appendix
Task 3. Draft RPP Parking Action Plan (Development of Residential Permit Parking Framework)
3.1 Draft RPP PAP
Task 4. Community & Stakeholder Engagement
4.1 Develop Stakeholder Engagement Plan
4.2 Execute Stakeholder Engagement Plan
4.3 Summarize & Present Outreach Findings
Task 5. Final RPP Parking Action Plan (Final Report and Implementation Strategy)
5.1 Final RPP PAP
5.2 Present RPP PAP
Task 6. Fee Study Adoption & Program Administration/Enforcement Investigation
6.1 Fee Study Adoption
6.2 Program Administration & Enforcement Research
6.3 Program Administration & Enforcement Plan
June
2026 2027
October November December January February March April May July 32 City of East Palo Alto
RFP for the Residential Permit Parking Program Scope
Dixon Resources Unlimited
ODCs Total
Project
Manager
Principal-inCharge Principal Senior
Associate
Associate /
Analyst Junior Associate Data Collector Survey Geotech. Title Title Title Title Elliott Holt Julie Dixon Peter MacDonald,
Cameron Clark
Ben Tuazon,
Blake Thomas
Cameron Callicutt,
Cameron Kawasaki Ned Crawford Consult.Name
Consult.
Name
Consult.
Name
Consult.
Name
Consult.
Name
Consult.
Name
$205 $295 $265 $205 $175 $145 $85 Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
1 Project Management and Coordination 44 14 6 - 28 - - 92 $19,640 - - - - - - - $19,640 Existing Conditions Assessment - Option 1
(DIXON-Led Collection) - - 58 - 156 100 175 489 $72,045 - - - - - - $18,050 $90,095 Existing Conditions Assessment - Option 2
(City-Led Collection) - - 53 - 171 100 - 324 $58,470 - - - - - - $1,000 $59,470 3 Draft RPP Parking Action Plan (Development
of Residential Permit Parking Framework) 45 6 15 - 45 111 $22,845 - - - - - - - $22,845 4 Community and Stakeholder Engagement 41 21 8 - 65 - - 135 $28,095 - - - - - - $7,725 $35,820 5 Final RPP Parking Action Plan (Final Report
and Implementation Strategy) 19 7 8 - 17 51 $11,055 - - - - - - $2,575 $13,630 6 Fee Study Adoption and Program
Administration/ Enforcement Investigation 38 7 14 - 60 - - 119 $24,065 - - - - - - - $24,065 7 Reimbursables - - - - - - - - - - - - - - - - -
187 55 109 0 371 100 175 997 $177,745 - - - - - - $28,350 $206,095 187 55 104 0 386 100 0 832 $164,170 - - - - - - $11,300 $175,470 A Ordinance Updates 16 - - - 20 - - 36 $6,780 - - - - - - - $6,780 B Virtual Council Presentation (2) 8 - - - 4 - - 12 $2,340 - - - - - - - $2,340 C In-Person Council Presentation (1) 7 5 - - 2 - - 14 $3,260 - - - - - - $2,575 $5,835 D Printing & Distribution 8 1 - - 8 12 - 29 $5,075 - - - - - - $6,725 $11,800
E N/A - - - - - - - - - - - - - - - - -
39 6 0 - 34 12 0 91 $17,455 - - - - - - $9,300 $26,755
226 61 109 0 405 112 175 1088 $195,200 - - - - - - $37,650 $232,850 226 61 104 0 420 112 0 923 $181,625 - - - - - - $20,600 $202,225 1 2
3 4
For Optional Service D (Printing and Distribution), Other Direct Costs is an estimate only. Any expenses incurred will be billed to the City as a pass-through at DIXON's actual cost (without markup), and associated on-call labor costs will be billed on a time and materials (T&M) basis.
Other Direct
Costs
Total Fee
Proposal Subtotal - OPTION 2
Optional Services
Total Optional Services
Total Including Optional Services - OPTION 2
Notes:
2 Proposal Subtotal - OPTION 1
Total Including Optional Services - OPTION 1
Task 2 (Existing Conditions Assessment) has two options: Option 1 is DIXON-Led Data Collection, and Option 2 is City-Led Data Collection. Totals are provided for each option.
Both options for Task 2 utilize milestone billing: Milestone #1 (30%) - Project Setup and Inventory; Milestone #2 (40%) - Data Collection; Milestone #3 (20%) - Data Analysis; Milestone #4 (10%) - Data Appendix.
Attachment 2 - Cost Proposal
Tasks Labor Subconsultants
Task
#
Task Description Total
Hours
Total
Labor Costs
33 DIXON | Proposal for the City of East Palo Alto Page 20 of 49 Section D. Key Personnel Background
Our team is committed to a responsive, collaborative approach and is fully equipped to scale our involvement based on the evolving needs of the City of East Palo Alto. Our organization chart and highlights of our team members are provided below.
Complete resumes can be found in Appendix A.
Organization Chart
Key Team Members
Elliott Holt
Senior Associate
Project Manager
Elliott brings over 20 years of experience in parking
management and municipal parking operations. As a
former parking administrator for the City of Sausalito, he brings a rare combination of hands-on technical
expertise with high-level program management,
currently serving as project manager for multiple
agencies across California and nationwide.
Elliott also provides on-call support for the cities of Monterey, Alameda, and Sausalito, developing
parking policies and congestion management
strategies, drafting revenue reports, coordinating
public outreach and surveys, and preparing reports,
exhibits, and presentations for City Councils,
Commissions, and Boards. As the primary point of
contact for this engagement, Elliott will schedule and
host all meetings, agendas, and summaries, as well
as manage tasks and the overall project timeline.
Section
D
34 DIXON | Proposal for the City of East Palo Alto Page 21 of 49 Julie Dixon
President &
Principal-in-Charge
Julie is the President and Founder of Dixon
Resources Unlimited, a woman-owned parking
consulting firm serving agencies nationwide. Known
as the “Parking Coach,” she specializes in guiding
clients through operational assessments, technology
implementations, and procurement processes. Her
expertise spans enforcement, data analysis,
customer service, and integrated solutions. Julie’s
exceptional contributions earned her several
industry recognitions, including California’s 2024
Parking Professional of the Year.Julie will provide
executive oversight and final QA/QC review of all
deliverables throughout the engagement. She will
also lead all stakeholder engagement efforts.
Peter MacDonald
Principal & Director
of Operations
Peter is DIXON’s Director of Operations with nearly
20 years of parking and mobility experience. His
expertise spans implementation, operations,
contracting, and technology, working with agencies
like LADOT, MBTA, and IndyGo. After starting his
career in Seattle managing downtown parking
operations, Peter specialized in mobility apps,
transaction processing, and fare payment solutions.
His leadership at DIXON focuses on optimizing
programs for specific communities with a peoplecentered approach. Peter will provide senior oversight on the project and provide expertise on
program administration, enforcement investigation,
and implementation strategy recommendations.
Cameron Clark
Principal
Cameron has 11 years of experience in the parking
industry, specializing in curb management, data
analysis, Geographic Information Systems (GIS), and
product development. He leads the DIXON data
team and oversees all data projects and analytics
initiatives. Cameron also manages the development
and implementation of the DIXON Data Suite® and
Rapid LPR Tool, the firm's flagship technology
platform, which help agencies transform raw data
into clear, actionable insights to support smarter
parking policies and operations. Cameron will lead
all data collection, analysis, and reporting efforts.
35 DIXON | Proposal for the City of East Palo Alto Page 22 of 49 Ben Tuazon
Data Analyst
Ben is a Data Analyst at DIXON with extensive
Business Intelligence and GIS software development
experience. As a lead Data Team member, he
develops and maintains the DIXON Data Suite®,
transforming parking and mobility data into
actionable insights. Ben creates efficient, visually
engaging tools for cities nationwide, including
custom dashboards for SFMTA, integrated data
systems for Seal Beach combining LPR, transactions,
citations, and permits, and demand forecasting
models for Las Vegas. His creativity, precision, and
problem-solving abilities advance DIXON's datadriven capabilities. Ben will support data processing, dashboard configuration, and GIS mapping
deliverables for the parking inventory and utilization
analysis.
Blake Thomas
Associate
Blake has degrees in Data Science and
Environmental Design from UC Berkeley, and he
recently completed an M.S. in Transportation
Engineering. His City of Palo Alto internship provided
a municipal parking perspective, and he currently
supports both Planning and Data teams, researching
best practices and synthesizing parking solutions for
El Cerrito and Monterey, developing stakeholder
presentations, and processing data to create
visualization maps for Los Gatos, St. Pete Beach, and
Las Vegas. His broad skill set, problem-solving ability, and city planning knowledge contribute to
comprehensive, data-driven parking management
approaches. Blake will provide support for all aspects
of the project.
36 DIXON | Proposal for the City of East Palo Alto Page 23 of 49 Section E. Team Experience & References
Firm Background
With over 30 years of parking and transportation management experience, Julie Dixon founded Dixon Resources Unlimited (DIXON) with the direct goal of supporting parking programs and making parking easy, convenient, and accessible. DIXON is headquartered in California, with staff across the country. In business since 2012, our team has hands-on experience successfully implementing and managing parking programs nationwide, giving us a firsthand understanding of operations, funding options, vendor features, and integrations. Unlike traditional consultants, we understand the realities of plan execution, which enables us to offer flexible, tailored support to each agency.
Through collaborative partnerships with our clients, DIXON fosters innovation and develops sustainable, technology-integrated parking solutions. We have earned national and international recognition for our expertise in parking policy and program development. DIXON offers best-in-class parking solutions across a broad spectrum:
One of our specialties is our signature Parking Action Plan (PAP), a practical roadmap designed for real-world implementation. Each PAP is tailored to the community it serves, summarizing findings from existing conditions, stakeholder input, and data analysis into phased recommendations that cities can act on immediately. From municipal code updates to enforcement strategies to revenue forecasting, our PAPs address the full range of parking program needs.
Section
E
Policies & Planning Parking Data Operations
Financial projections
Community outreach
Operational audits
Municipal code updates
Parking management
plans
Council presentations
Data collection
Data integrations
Data analysis
Parking studies
Mapping & GIS
Heat maps
Future parking needs
Technology optimization
Revenue reconciliation
Citation/permit
management
Staffing assessments
RFP specifications
Procurement support
Figure 10. 2023 Organization of the Year International
Parking & Mobility Institute (IPMI) Award Figure 9. Receiving the 2023 Organization of the Year IPMI Award
37 DIXON | Proposal for the City of East Palo Alto Page 24 of 49 DIXON Data Suite®
Informed by decades of parking experience and a firsthand understanding of what agencies need from their data, we built the DIXON Data Suite®. This unified platform collects, integrates, anonymizes, and analyzes data to help agencies improve their parking program and performance.
Santa Ana, CA
Using LPR to evaluate
occupancy patterns and
program effectiveness
across 27 permit districts.
San Francisco, CA
Replaced Sensor
Independent Rate
Adjustment (SIRA)
model with LPR data.
Collect parking &
operational data
Analyze trends
& performance
Improve policies
& operations
Integrate Existing Data Sources
Current Data Projects
Seal Beach, CA
Using LPR, transaction,
and citation data to
evaluate potential paid
parking on Main Street.
Parking
Supply LPR Drones Video/
Sensors
Payments Permits Citations
Historical/
Manual
Counts
Visualizations Reports Compliance
38 DIXON | Proposal for the City of East Palo Alto Page 25 of 49 Industry Recognitions
DIXON is proud to have played a pivotal role in transforming numerous projects into award-winning parking programs. These recognitions span our clients, our team, and our broader contributions to the industry.
Award-Winning Clients: Recognized across the country for transforming parking programs, cities such as San Leandro, Laguna Beach, Paso Robles, Seal Beach, and Costa Mesa have earned state and national recognition through DIXON-led projects.
Industry-Recognized Team: Our team has received several parking and mobility awards and recognitions across international, national, and regional levels.
Industry Contributions: For more than a decade, DIXON has organized parking forums in both Northern and Southern California. Giving back and advancing the industry is central to DIXON’s mission, including serving on committees and boards that reinforce our active leadership role and commitment to the industry.
Trusted Nationwide: From San Francisco to New Haven, from Maui to St. Pete Beach — DIXON currently supports over 50 agencies across the U.S., delivering results that matter.
Customer Spotlight
DIXON stays engaged with all our clients and continues to provide guidance and direction when needed — an additional level of personalization that makes a significant difference to our customers. In Palo Alto (CA), our existing conditions assessment and permit parking recommendations informed the City's technology and policy roadmap.
In Sausalito (CA), we updated residential parking permit policy and led a data-driven Downtown Parking Study that helped secure state and federal grant funding. In Costa Mesa (CA), we completely redesigned and relaunched a citywide residential permit program around equity, state law, and actual demand, leading it to be recognized as ICMA’s 2024 Local Government Excellent Award and CMPA’s 2023 Public Parking Program of the Year. Our approach goes beyond recommendations; we provide actionable implementation roadmaps that cities actively use to drive change. The map below highlights our notable client list and regional experience.
Figure 11. DIXON Spotlight Customers
200+ Clients
100s of Custom Parking
Action & Data Plans
1,000s of Community
Meetings
DBE with National Reach
Across 20+ States
39 DIXON | Proposal for the City of East Palo Alto Page 26 of 49 Bay Area Project References
Our team experience begins on the following page. Reference contact information is included at the end of each project summary page, as well as summarized in the table below:
Client Contact Information
City of Palo Alto, CA Nathan Baird, Transportation Manager, Office of Transportation 250 Hamilton Avenue, 5th Floor, Palo Alto, CA 94301
(650) 329-2340 | [email protected]
City of San Rafael, CA Preya B. Nixon, Senior Management Analyst II 1400 Fifth Ave, San Rafael, CA 94901
(415) 258-2649 | [email protected]
City of Monterey, CA Cristie Steffy, Parking Superintendent, Parking Division, Public Works
340 Tyler Street, Monterey, CA 93940
(831) 646-3953 | [email protected]
City of Costa Mesa,
CA
Alma Reyes, Deputy City Manager
77 Fair Drive, Costa Mesa, CA 92626
(714) 754-5090 | [email protected]
City of San Leandro,
CA
Eric Engelbart, Deputy City Manager
835 E 14th St, San Leandro, CA 94577
(510) 577-3389 | [email protected]
City of Berkeley, CA Lyesha Garrett, Parking Enforcement Manager 125 University Avenue, Berkeley, CA 94704
(510) 812-3402 | [email protected]
San Francisco
Municipal
Transportation
Authority (SFMTA), CA
Alexiy Sukhenko, Operations Manager
1 South Van Ness Avenue, San Francisco, CA 94103
(415) 740-0152 | [email protected]
City of Sausalito, CA Stacie Gregory, Acting Chief of Police, Sausalito Police Department
29 Caledonia Street, Sausalito, CA 94965
(415) 289-4188 | [email protected]
City of El Cerrito, CA Will Provost, Assistant to the City Manager, City Manager’s Office
10890 San Pablo Avenue, El Cerrito, CA 94530
(510) 215-4318 | [email protected]
City of Alameda, CA Ricardo De La Torre, Parking Manager, Public Works Department 950 West Mall Square, Ste. 179, Alameda, CA 94501
(510) 747-7923 | [email protected]
40 DIXON | Proposal for the City of East Palo Alto Page 27 of 49 Project
Parking Action Plan & Program
Management Support
Team
Project Lead: Elliott Holt
Support: Peter MacDonald
Deliverables
Parking utilization data
collection and analysis
Stakeholder engagement
Downtown Parking
Management Study
Technical specifications
Solicitation and procurement
support
Vendor demonstrations
coordination
Proposal review and evaluation
support
Parking Action Plan Outline
Municipal code update
Financial modeling and
revenue forecasting
Program management support
Summary
In early 2016, DIXON was hired by the City of Palo Alto to conduct a Downtown Parking Management Study,
providing a detailed existing conditions assessment
followed by recommendations for permit parking
policies, paid parking, and related technology
solutions. In 2018, Palo Alto brought DIXON on to
support procurement of a replacement Citation and
Permit Management System (CPMS), working closely
across departments to develop technical specifications
addressing gaps in current permit parking programs.
In 2020, DIXON developed a Parking Action Plan
outline with short-, mid-, and long-term implementation steps, covering public outreach, permit parking, shared parking, parking demand management, maintenance,
collections, enforcement, wayfinding and guidance.
In late 2023, Palo Alto had DIXON support the
solicitation and procurement of an updated CPMS
solution that was able to support Palo Alto’s robust
permit parking programs and enforcement services.
Key Achievements
Provided extensive community and stakeholder
engagement via in-person intercept surveys and
in-person meetings to gather public input
Conducted parking utilization data collection
and analysis for all downtown parking assets
Developed detailed technical specifications and
supported solicitation and procurement for
Citation and Permit Management System (CPMS)
and Automated Parking Guidance System (APGS)
Reference
Nathan Baird, Transportation Manager, Office of Transportation 250 Hamilton Avenue, 5th Floor, Palo Alto, CA 94301
(650) 329-2340 | [email protected]
Palo Alto, California
2016 – September 2025
41 DIXON | Proposal for the City of East Palo Alto Page 28 of 49 Project
Residential Parking Permit
Program Development
Team
Project Lead: Erin Thomas
Support: Elliott Holt, Peter
MacDonald
Deliverables
On-site assessment
Stakeholder and subcommittee
meetings facilitation
Comparable cities analysis
Parking utilization pilot
Municipal code language
refresh
Parking Action Plan
Parking enforcement strategy
assessment
Neighborhood external impacts
review
Parking data collection
(LPR/drone) and analysis
RPP program recommendations
Summary
The City selected DIXON to develop a tailored
Residential Permit Parking (RPP) program for East San
Rafael, and a general program that could be expanded
to the rest of the City. In Phase 1, DIXON built a datadriven foundation through a site visit, reviews of prior research and outreach, inventory and occupancy data
collection, financial modeling, and census analysis. East San Rafael faces a unique residential parking challenge:
high demand from adjacent high-density, low-income
housing spills onto streets with single-family homes
lacking affordable off-street parking. The project
balanced increasing parking desirability with resident
interests, accessibility, and safety. DIXON's Phase 2
scope expands the RPP effort citywide. The team
reviewed external parking impacts across Terra Linda,
Gerstle Park, Dominican, and Happy Valley/Montecito,
led a parking inventory and data collection effort, and developed RPP program recommendations alongside a
comprehensive municipal code update. DIXON is also
facilitating extensive community outreach and will
present final recommendations to the City Council.
Key Achievements
Created a data-driven RPP framework grounded
in occupancy inventories, financial modeling, and
census analysis
Navigated opposing stakeholder interests and
developed a comprehensive community
engagement strategy
Future-proofed the municipal code to
accommodate evolving policy decisions and
program updates
Reference
Preya B. Nixon, Senior Management Analyst II
1400 Fifth Ave, San Rafael, CA 94901
(415) 258-2649 | [email protected]
San Rafael, California
February 2024 - Present
42 DIXON | Proposal for the City of East Palo Alto Page 29 of 49 Project
Operational Audit, Parking
Action Plan, RPP Program
Overhaul, Coastal Commission
Rate Increase, Data Services
with DIXON Data Suite®
Team
Project Lead: Julie Dixon
Support: Elliott Holt, Blake
Thomas, Cameron Clark
Deliverables
Stakeholder Engagement
Revenue Modeling Workbook
Data analysis services with the
DIXON Data Suite® Rapid LPR
Tool
Parking Action Plan
RPP program improvements,
including technology upgrades
and enhanced cost recovery
RPP policy development
Municipal code update
Ongoing on-call program
management and
implementation support
Summary
DIXON was retained by the City of Monterey in June
2018 to conduct an analysis of its municipal parking
operations and develop a Parking Action Plan.
Following the adoption of the Plan, DIXON has
continued to provide expert support to the City in
implementing the recommended strategies, which
have included an RPP program refresh, parking
technology solicitations, and project management
services. DIXON has helped the City implement rate
increases to improve utilization and revenues.
Our team has also helped the City coordinate a rate
increase with the CA Coastal Commission and navigate
their regulations, ensuring approval for changes to the City’s parking program. DIXON currently provides data
analysis services using the DIXON Data Suite® and is
supporting the implementation of a revised RPP
program, including the development of updated
administrative guidelines and policies, consolidation of and modernization of RPP zones, a transition to a virtual license plate-based system, while providing extensive
public engagement support throughout the process.
Key Achievements
Implementation of on-and-off-street hourly and
daily rate increases
Procurement and implementation support for a
parking equipment and related technology
Prepared a Parking Action Plan with strategic
recommendations to enhance residential parking
permit programs and supported development of
related administrative guidelines and policies
Reference
Cristie Steffy, Parking Superintendent, Parking Division, Public Works 340 Tyler Street, Monterey, CA 93940
(831) 646-3953 | [email protected]
Monterey, California
June 2018 – Present
43 DIXON | Proposal for the City of East Palo Alto Page 30 of 49 Project
Residential Parking Study,
Solicitation & Implementation
Support
Team
Project Lead: Julie Dixon
Deliverables
Residential Parking Study
Data collection and analysis
Community outreach and
education strategy and
materials
Residential Parking Action Plan
Municipal code review
Solicitation support
Implementation support
Summary
In the spring of 2020, the City of Costa Mesa retained
DIXON to conduct a comprehensive Citywide
Residential Parking Study, which included data
collection, community outreach, and on-site
assessments. After the Council adopted the resulting
Residential Parking Action Plan, DIXON supported
several parking technology solicitations, a municipal
code review, and the design and ongoing
implementation of a new citywide Residential Parking
Permit Program (RPPP).
A priority goal of the plan is to align the RPPP with the 2016 California Attorney General’s opinion (#14-304)
and ensure equitable access to public on-street parking and residential permits. The previous program did not
fully address parking impacts from multi-unit dwellings, commercial areas, and spillover effects of permitted
streets onto non-permitted ones. After rewriting the
RPPP and procuring the required technology, the City
and DIXON are executing a phased, year-long rollout of
the new program.
Key Achievements
In-depth Residential Parking Study, including site
visits, documentation review, and stakeholder
interviews/survey
On-street data collection and analysis on parking
impacts over 10,531 spaces
Transition support into a virtual permit system
and enforcement by license plate
Program recognition as the California Mobility
and Parking Association’s 2023 Public Parking
Program of the Year
Reference
Alma Reyes, Deputy City Manager
77 Fair Drive, Costa Mesa, CA 92626
(714) 754-5090 | [email protected]
Costa Mesa, California
March 2020 - Present
44 DIXON | Proposal for the City of East Palo Alto Page 31 of 49 Project
Parking Program Management
Services & On-Call Support
Team
Project Lead: Elliott Holt
Support: Peter MacDonald
Deliverables
Downtown Parking
Management Plan
implementation
Paid parking technology
procurement and
implementation
Integrated parking payment
and enforcement systems
Ongoing parking utilization
data collection and analysis
Financial modeling and
revenue forecasting tools
Comprehensive parking rate
assessment and evaluation
Budget development and cost
recovery tools
Vendor oversight and contract
support
Municipal code update
Summary
In 2017, DIXON partnered with the City of San Leandro
on the implementation of its Downtown Parking
Management Plan (DPMP), working across City
departments to modernize parking technology and
operations. Key initiatives included procuring and
implementing integrated paid parking equipment and
ALPR enforcement technology, which earned San
Leandro the California Mobility and Parking
Association's (formerly CPPA) 2018 "Public Parking
Program of the Year" award.
Since 2019, DIXON has provided ongoing program
management support, including financial reporting and
projections, updated municipal code language, vendor
and technology oversight, ongoing parking utilization
data collection and analysis, and implementation of
DPMP Parking Management Priority List items.
In 2025, DIXON conducted a data-driven parking rate
assessment to support a new bi-annual parking fund
budget. The assessment informed rate adjustments,
improved cost recovery and helped fund the expansion
of 130 paid parking downtown, fulfilling long-standing
DPMP and Priority List goals and setting the City up to balance its parking fund within two years.
Key Achievements
Modernized parking enforcement and payment
systems using LPR and pay-by-plate technology
CMPA’s “Public Parking Program of the Year”
award winner in 2018
Established a balanced budget with sustainable
financial and operational practices through datadriven policies and management Reference
Eric Engelbart, Deputy City Manager
835 E 14th St, San Leandro, CA 94577
(510) 577-3389 | [email protected]
San Leandro, California
August 2017 - Present
45 DIXON | Proposal for the City of East Palo Alto Page 32 of 49 Project
Acting Parking Manager,
Solicitation Development &
Procurement, Pay Station
Deployment Plan, Targeted
Curbside Management Plan
Team
Project Lead: Allison von Ebers
Support: Julie Dixon, Peter
MacDonald
Deliverables
Stakeholder engagement
On-site assessments
Technical specification
development
Proposal evaluation support
Tracking system development
Pay Station Deployment Plan
Acting Parking Manager
Solicitation and procurement
support
Implementation support
Targeted Curbside
Management Plan
Summary
Since 2019, DIXON has partnered with the City of
Berkeley, initially supporting the implementation of a
new Parking Citation and Permit Management system
and ongoing coordination across parking functions.
DIXON has helped the City modernize technology,
improve operations, and oversee vendors.
In 2024, DIXON served as Berkeley’s Interim Parking
Manager, supporting daily operations in permitting,
paid parking, customer service, and staffing transitions, and overseeing the procurement of a new citation and
permit management platform through evaluation, cost
review, and transition planning.
In early 2025, DIXON helped introduce new pay-byplate pay stations to strengthen LPR-based enforcement and integrate mobile payments. Most
recently, DIXON developed a Curbside Action Plan for
a busy downtown corridor, delivering data-driven
recommendations to improve loading, reduce doubleparking, and support safe, short-term access.
Key Achievements
Served as Interim Parking Manager, overseeing
operations, permitting, customer service, and
staffing.
Supported procurement and implementation of a
new citation and permit management system.
Assisted in introducing pay-by-plate pay stations
for LPR enforcement and streamlined payments.
Developed a targeted Curbside Action Plan with
data collection to improve loading, reduce
double-parking, and support short-term access.
Reference
Lyesha Garrett, Parking Enforcement Manager
125 University Avenue, Berkeley, CA 94704
(510) 812-3402 | [email protected]
Berkeley, California
February 2024 - Present
46 DIXON | Proposal for the City of East Palo Alto Page 33 of 49 Project
Data Collection and Analysis
(Rapid LPR Tool)
Team
Project Lead: Cameron Clark
Support: Ben Tuazon
Deliverables
Rapid LPR Tool deployment
API development
Automated daily data
processing
Customer-friendly web
dashboard
Custom data collection routes
Automatic daily/weekly reports
Summary
SFMTA retained DIXON in 2021 to pilot the Rapid LPR
Tool, an innovative solution leveraging vehiclemounted License Plate Recognition technology. The pilot assessed DIXON's software accuracy by
comparing LPR-generated parking occupancy and
turnover data against mobile camera footage,
confirming LPR's precision and viability while enabling DIXON to enhance its process of converting raw license
plate data into reliable insights. The pilot also revealed significant GPS discrepancies in SFMTA's LPR camera
systems, which were resolved through direct work with
Genetec.
Building on this success, SFMTA contracted DIXON to
deploy the Rapid LPR Tool as a replacement for the
outdated Sensor Independent Rate Adjustment (SIRA)
model, rolling out across all paid parking locations
starting in September 2022. The tool integrates with
Genetec's LPR database to automatically process and
publish daily data to a user-friendly dashboard, with all license plate data anonymized for privacy. This initiative transformed SFMTA's demand-based parking strategy.
Key Achievements
Improvements in enforcement operations via a
Rapid LPR Tool pilot
Replacement of SIRA model with Rapid LPR Tool
Direct integration of LPR with Genetec database
Deployment of Rapid LPR Tool across all paid
parking areas
Expanded data for the new Pay or Permit parking
zone program
Reference
Alexiy Sukhenko, Operations Manager
1 South Van Ness Avenue, San Francisco, CA 94103
(415) 740-0152 | [email protected]
San Francisco, California
June 2021 - Present
47 DIXON | Proposal for the City of East Palo Alto Page 34 of 49 Project
Parking Operations Support &
On-Call Parking Consulting
Team
Project Lead: Elliott Holt
Support: Peter MacDonald
Deliverables
Competitive parking
technology pilot
Stakeholder engagement
Technical specification
development
Solicitation and procurement
support
Implementation support
Hands-on infrastructure
replacements support
Residential parking permit
policy development
On-site operational assessment
Comparable cities analysis
Parking utilization study
Downtown Parking Study
Regional/federal grant funding
application assistance
Summary
In July 2014, DIXON supported the City of Sausalito with an expedited assessment of its parking technology and
programs amid aging equipment and infrastructure,
involving vendor site walks, a Request for Information
(RFI), and a head-to-head pilot of paid parking and
mobile payment technologies, supported by extensive
resident and business stakeholder engagement and
feedback informed a community-focused multi-vendor
parking and citation management solution.
Since January 2023, DIXON has provided on-call
parking program support services, including policy and
code review to update residential permit parking and
expand bicycle parking to address seasonal impacts by
tourism. In 2024, DIXON prepared a comprehensive
Downtown Parking Study, utilizing a thorough on-site
operational assessment coupled with a targeted
parking utilization data collection. This work helped
position Sausalito to secure funding for further parking management planning and capital infrastructure
improvements through MTC's 2023 Local Grant, part of
the Climate Initiatives for Plan Bay Area 2050, and the 2024 Climate Program Implementation Grant,
respectively.
Key Achievements
Extensive community engagement to develop a
right-sized, community-oriented parking program.
Updated congestion management and
residential parking policies near downtown.
A Downtown Parking Study resulting in
successful awards of local and Federal grant
funds.
Reference
Stacie Gregory, Acting Chief of Police, Sausalito Police Department 29 Caledonia Street, Sausalito, CA 94965
(415) 289-4188 | [email protected]
Sausalito, California
July 2014 - Present
48 DIXON | Proposal for the City of East Palo Alto Page 35 of 49 Project
Parking Consulting & Ongoing
Parking Project Management
Team
Project Lead: Blake Thomas
Support: Cameron Clark
Deliverables
Data collection
Brand building
Community outreach
Parking management strategies
Extensive mapping
Parking action plan
Vendor procurement
Summary
The City of El Cerrito engaged DIXON to develop a
comprehensive Parking Management Action Plan
(PMAP) to address parking and mobility challenges
associated with a new transit-oriented development
(TOD) at the El Cerrito Plaza BART Station. DIXON is
leading all aspects of the program, including data
collection and analysis, brand development, community
engagement, policy recommendations, and
operational improvements.
Key efforts to date include a comprehensive review of
existing conditions, extensive parking data collection
and the creation of a cohesive project brand —
developed in partnership with Linn Nishikawa &
Associates (LNA).
Upcoming efforts will focus on community outreach,
deliberating over two possible approaches for
managing parking near the BART station. These
approaches attempt to balance the needs of BART
riders, current residents, and other users. Engagement
efforts will culminate in the Parking Management Action Plan, outlining a clear path for implementation.
Key Achievements
Integrated parking data sources to deliver
occupancy, turnover, and curb space analytics.
Developing a distinctive project brand to support
community engagement and website design.
Preparing a Parking Management Action Plan
(PMAP) that establishes a framework for program
growth.
Reference
Will Provost, Assistant to the City Manager, City Manager’s Office 10890 San Pablo Avenue, El Cerrito, CA 94530
(510) 215-4318 | [email protected]
El Cerrito, California
December 2024 - Present
49 DIXON | Proposal for the City of East Palo Alto Page 36 of 49 Project
Parking Action Plan & On-Call
Parking Consultant Support
Services
Team
Project Lead: Elliott Holt
Support: Peter MacDonald
Deliverables
Program management
transition support
Solicitation development and
procurement support
Financial modeling and
revenue projections
Alameda Point Parking
Management Plan
Standard operating procedures
for parking technology and
revenue collections processes
Ferry Terminal Parking Pricing
Strategy update support
Alameda Aquatics Center
Parking Action Plan
Ongoing on-call program
management and
implementation support
Summary
The City of Alameda engaged Dixon Resources
Unlimited (DIXON) in 2018 to provide comprehensive
parking program support and long-term planning
services. DIXON developed parking revenue and
expense projections, supported policy development
and staffing optimization, and assisted with the
procurement and implementation of mobile payment,
wayfinding, and parking technology systems. In 2019,
DIXON prepared the Alameda Point Parking
Management Plan to support redevelopment of the
former Naval Air Station and a new regional ferry
service, with phased recommendations addressing
enforcement, demand management and pricing, public
outreach, infrastructure, technology, and operations.
Since 2020, DIXON has provided ongoing on-call
parking consultant services, including policy guidance, financial modeling, pricing strategies, and vendor
procurement support. In 2024, DIXON helped update
the City’s Ferry Terminal Parking Pricing Strategy for
three ferry terminals and in 2025, DIXON developed the
Alameda Aquatic Center Parking Action Plan with nearand long-term parking strategies, cost recovery rate modeling, and neighborhood parking impact analysis.
Key Achievements
Prepared a thorough Alameda Point Parking
Management Plan with actionable strategies and
detailed implementation guidance
Updated the City’s comprehensive Ferry Terminal
Parking Pricing Strategy with parking technology,
staffing, and implementation costs
On-call parking program management support
Reference
Ricardo De La Torre, Parking Manager, Public Works Department 950 West Mall Square, Ste. 179, Alameda, CA 94501
(510) 747-7923 | [email protected]
Alameda, California
June 2018 - Present
50 DIXON | Proposal for the City of East Palo Alto Page 37 of 49 Section F. Manpower Allocation
DIXON is committed to timely, responsive delivery throughout this engagement. Below is our estimated turnaround for major categories of work, based on our experience managing similar residential parking planning studies. Actual timelines will be coordinated with the City based on data collection windows, meeting scheduling, and review periods.
Work Type Estimated Turnaround
Project kickoff Within 2 weeks of notice to proceed
Data collection (per round) 4-6 weeks, depending on citywide coverage and weather/scheduling restraints
Data analysis 2-3 weeks following completion of data
collection
Draft RPP PAP 4 weeks for drafting and internal review
City staff and community review 2 weeks (City) + 1 week (DIXON) to incorporate feedback
Community meeting materials Prepared no later than 2 weeks prior to each meeting
Survey development and administration 2 weeks to design and launch; open for 4 weeks for community response
Response to written questions/requests Within 2 business days Council meeting materials Finalized no later than 1 week prior to scheduled meeting
Final RPP PAP 3 weeks from final comments to completed, formatted final document
Fee study and program administration
research
4 weeks for research, analysis, and draft
recommendations
Program Implementation Plan 3 weeks for drafting; 2 weeks to incorporate City feedback
Section F
51 DIXON | Proposal for the City of East Palo Alto Page 38 of 49 Section G. Cost Proposal
This cost proposal is based on a time and materials (T&M) approach with a not-toexceed amount, with the exception of data services (Task 2. Existing Conditions Assessment), which are based on a flat fee approach. We are adaptive to the City’s needs and will modify the proposed project plan and timeline to suit the City’s evolving priorities. Invoicing will occur on a monthly basis for the work completed in the prior month. Standard Hourly Billing rates are guaranteed through 2026, after which rates are subject to a yearly increase of up to 5%. This cost proposal is valid for 90 days from the submittal date.
Standard Hourly Billing Rates
Classification Labor Rate Per Hour
Principal-in-Charge $295
Principal $265
Senior Associate$205
Associate / Analyst $175
Junior Associate$145
Data Collector $85
Milestone Billing for Flat Fee Services
DIXON utilizes milestone billing for flat fee services (Task 2. Existing Conditions Assessment):
• Milestone #1 – Project Setup and Inventory (30%)
• Milestone #2 – Data Collection (40%)
• Milestone #3 – Data Analysis (20%)
• Milestone #4 – Data Appendix (10%)
Cost Estimate
DIXON’s cost proposal is provided on the following page.
Section
G
52 DIXON | Proposal for the City of East Palo Alto Page 39 of 49 Notes:
1. Task 2 (Existing Conditions Assessment) has two options: Option 1 is DIXON-Led Data Collection, and Option 2 is City-Led Data Collection. Totals are provided for each option.
2. Both options for Task 2 utilize milestone billing: Milestone #1 (30%) - Project Setup and Inventory; Milestone #2 (40%) - Data Collection; Milestone #3 (20%) - Data Analysis; Milestone #4 (10%) - Data Appendix.
City of East Palo Alto
RFP for the Residential Permit Parking Program Scope
Dixon Resources Unlimited
ODCs Total
Project
Manager
Principal-inCharge Principal Senior
Associate
Associate /
Analyst Junior Associate Data Collector Survey Geotech. Title Title Title Title Elliott Holt Julie Dixon Peter MacDonald,
Cameron Clark
Ben Tuazon,
Blake Thomas
Cameron Callicutt,
Cameron Kawasaki Ned Crawford Consult.Name
Consult.
Name
Consult.
Name
Consult.
Name
Consult.
Name
Consult.
Name
$205 $295 $265 $205 $175 $145 $85 Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
1 Project Management and Coordination 44 14 6 - 28 - - 92 $19,640 - - - - - - - $19,640 Existing Conditions Assessment - Option 1
(DIXON-Led Collection) - - 58 - 156 100 175 489 $72,045 - - - - - - $18,050 $90,095 Existing Conditions Assessment - Option 2
(City-Led Collection) - - 53 - 171 100 - 324 $58,470 - - - - - - $1,000 $59,470 3 Draft RPP Parking Action Plan (Development
of Residential Permit Parking Framework) 45 6 15 - 45 111 $22,845 - - - - - - - $22,845 4 Community and Stakeholder Engagement 41 21 8 - 65 - - 135 $28,095 - - - - - - $7,725 $35,820 5 Final RPP Parking Action Plan (Final Report
and Implementation Strategy) 19 7 8 - 17 51 $11,055 - - - - - - $2,575 $13,630 6 Fee Study Adoption and Program
Administration/ Enforcement Investigation 38 7 14 - 60 - - 119 $24,065 - - - - - - - $24,065 7 Reimbursables - - - - - - - - - - - - - - - - -
187 55 109 0 371 100 175 997 $177,745 - - - - - - $28,350 $206,095 187 55 104 0 386 100 0 832 $164,170 - - - - - - $11,300 $175,470 A Ordinance Updates 16 - - - 20 - - 36 $6,780 - - - - - - - $6,780 B Virtual Council Presentation (2) 8 - - - 4 - - 12 $2,340 - - - - - - - $2,340 C In-Person Council Presentation (1) 7 5 - - 2 - - 14 $3,260 - - - - - - $2,575 $5,835
D N/A - - - - - - - - - - - - - - - - -
E N/A - - - - - - - - - - - - - - - - -
31 5 0 - 26 0 0 62 $12,380 - - - - - - $2,575 $14,955
218 60 109 0 397 100 175 1059 $190,125 - - - - - - $30,925 $221,050 218 60 104 0 412 100 0 894 $176,550 - - - - - - $13,875 $190,425 Attachment 2 - Cost Proposal
Tasks Labor Subconsultants
Task
# Task Description TotalHours
Total
Labor Costs
Other Direct
Costs Total Fee
Proposal Subtotal - OPTION 2
Optional Services
Total Optional Services
Total Including Optional Services - OPTION 2
2 Proposal Subtotal - OPTION 1
Total Including Optional Services - OPTION 1
53 City of East Palo Alto
RFP for the Residential Permit Parking Program Scope
Dixon Resources Unlimited
ODCs Total
Project
Manager
Principal-inCharge Principal Senior
Associate
Associate /
Analyst Junior Associate Data Collector Survey Geotech. Title Title Title Title Elliott Holt Julie Dixon Peter MacDonald,
Cameron Clark
Ben Tuazon,
Blake Thomas
Cameron Callicutt,
Cameron Kawasaki Ned Crawford Consult.Name
Consult.
Name
Consult.
Name
Consult.
Name
Consult.
Name
Consult.
Name
$205 $295 $265 $205 $175 $145 $85 Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
Fee/Hr or
LS
1 Project Management and Coordination 44 14 6 - 28 - - 92 $19,640 - - - - - - - $19,640 Existing Conditions Assessment - Option 1
(DIXON-Led Collection) - - 58 - 156 100 175 489 $72,045 - - - - - - $18,050 $90,095 Existing Conditions Assessment - Option 2
(City-Led Collection) - - 53 - 171 100 - 324 $58,470 - - - - - - $1,000 $59,470 3 Draft RPP Parking Action Plan (Development
of Residential Permit Parking Framework) 45 6 15 - 45 111 $22,845 - - - - - - - $22,845 4 Community and Stakeholder Engagement 41 21 8 - 65 - - 135 $28,095 - - - - - - $7,725 $35,820 5 Final RPP Parking Action Plan (Final Report
and Implementation Strategy) 19 7 8 - 17 51 $11,055 - - - - - - $2,575 $13,630 6 Fee Study Adoption and Program
Administration/ Enforcement Investigation 38 7 14 - 60 - - 119 $24,065 - - - - - - - $24,065 7 Reimbursables - - - - - - - - - - - - - - - - -
187 55 109 0 371 100 175 997 $177,745 - - - - - - $28,350 $206,095 187 55 104 0 386 100 0 832 $164,170 - - - - - - $11,300 $175,470 A Ordinance Updates 16 - - - 20 - - 36 $6,780 - - - - - - - $6,780 B Virtual Council Presentation (2) 8 - - - 4 - - 12 $2,340 - - - - - - - $2,340 C In-Person Council Presentation (1) 7 5 - - 2 - - 14 $3,260 - - - - - - $2,575 $5,835 D Printing & Distribution 8 1 - - 8 12 - 29 $5,075 - - - - - - $6,725 $11,800
E N/A - - - - - - - - - - - - - - - - -
39 6 0 - 34 12 0 91 $17,455 - - - - - - $9,300 $26,755
226 61 109 0 405 112 175 1088 $195,200 - - - - - - $37,650 $232,850 226 61 104 0 420 112 0 923 $181,625 - - - - - - $20,600 $202,225 1 2
3 4
For Optional Service D (Printing and Distribution), Other Direct Costs is an estimate only. Any expenses incurred will be billed to the City as a pass-through at DIXON's actual cost (without markup), and associated on-call labor costs will be billed on a time and materials (T&M) basis.
Other Direct
Costs
Total Fee
Proposal Subtotal - OPTION 2
Optional Services
Total Optional Services
Total Including Optional Services - OPTION 2
Notes:
2 Proposal Subtotal - OPTION 1
Total Including Optional Services - OPTION 1
Task 2 (Existing Conditions Assessment) has two options: Option 1 is DIXON-Led Data Collection, and Option 2 is City-Led Data Collection. Totals are provided for each option.
Both options for Task 2 utilize milestone billing: Milestone #1 (30%) - Project Setup and Inventory; Milestone #2 (40%) - Data Collection; Milestone #3 (20%) - Data Analysis; Milestone #4 (10%) - Data Appendix.
Attachment 2 - Cost Proposal
Tasks Labor Subconsultants
Task
#
Task Description Total
Hours
Total
Labor Costs
54 DIXON | Proposal for the City of East Palo Alto Page 40 of 49 Appendix A. Resumes
DIXON’s team resumes begin on the following page.
Appendix A
55 DIXON | Proposal for the City of East Palo Alto Page 41 of 49 Julie Dixon
President & Principal-in-Charge
Summary
Julie Dixon is the President and Founder of Dixon Resources Unlimited, a woman-owned business, focused on providing parking consulting services to municipalities. With over 30 years of experience in parking and transportation management, Julie built her firm to provide “best in class” municipal parking solutions across a broad spectrum of areas, including operations, customer service, enforcement, data analysis, financial reporting, procurement, and integrated solutions.
Julie began her career as the first parking enforcement officer for the Santa Barbara County Sheriff’s Department assigned to Isla Vista while completing her bachelor’s degree at the University of California, Santa Barbara. As her career path evolved, Julie directed and managed all aspects of various complex transportation programs. Her resume is extensive, and she has been responsible for establishing policies, defining objectives, and delivering on initiatives for municipalities of all sizes, working at all levels within the administration, enforcement, and adjudication processes, and has been solicited to present at a variety of parking industry events regarding her project experiences. She has extensive knowledge and hands-on experience with the solicitation, development, deployment, operation, and maintenance of solutions ranging from municipal parking programs to automated enforcement systems.
Since founding DIXON in 2012, Julie has been focused on coaching municipalities through operational and technology assessments and implementation and procurement processes.
Julie is responsible for the overall management of each project for the DIXON team and prides herself on being labeled as the “Parking Coach.” Beyond client work, she actively advances the parking industry through leadership roles in professional organizations, participation on national boards and committees, and organizing California parking forums.
Julie has received several awards that recognize her exceptional dedication to improving the customer experience and image of parking across the entire industry.
Education & Appointments
• University of California, Santa Barbara, Bachelor of Arts, Sociology • Point Loma Nazarene University, Master’s in Business Administration • Claremont Graduate University, Doctoral Candidate, Executive Management • IPMI Board of Directors (2025-26)
• Southwest Parking and Transportation Association (SWPTA) President /Immediate Past President (2017-25)
• Mobility Pathfinders 2026 Smashed Ceiling Award
• California Mobility and Parking Association 2024 Parking Professional of the Year • Parking Today’s 2020 Parking Person of the Year
56 DIXON | Proposal for the City of East Palo Alto Page 42 of 49 Peter MacDonald
Principal & Director of Operations
Summary
Peter MacDonald is a Principal and the Director of Operations for DIXON with nearly 20 years of parking and mobility experience. His expertise in implementation, operations, contracting, project management, and technology was gained through working with numerous agencies across North America. Peter’s passion lies in helping colleagues and clients implement and operate programs optimized for their specific communities.
After receiving his Bachelor of Arts in Business from Washington State University, Peter started his mobility career by managing parking operations in the Seattle downtown core.
Continuing his career, he worked with municipal agencies such as LADOT, Dallas, St. Louis, IndyGo (Indianapolis), MBTA (Boston), and many more, designing and implementing complex transportation solutions, bringing together policy and client design with customized hardware and software technologies.
While Peter’s experience brings a wealth of knowledge to our clients, his commitment to his colleagues and the people he serves is what drives him. His deep industry knowledge and commitment to optimizing programs tailored to specific communities underscore his dedication. Peter’s leadership continues to drive innovation and operational excellence within the mobility industry, benefiting colleagues and clients alike with a people-focused approach.
Education & Appointments
• Washington State University, Bachelor of Arts, Hospitality and Business Administration • Southwest Parking and Transportation Association (SWPTA) President (2026) • Founding Advisory Board Member of Forefront at the University of Washington Notable Projects
• City of Alameda (CA) Parking Operations and Data Services (2024-26) • City of Berkeley (CA) Parking Operations and Data Services (2024-26) • City of Beverly Hills (CA) Project Management and Technology Support (2024-26) • City of Los Gatos (CA) Parking Management (2024-26)
• City of Manhattan Beach (CA) On-call Support (2024-26) • City of Reno (NV) Parking Management Update (2024-26) • City of San Leandro (CA) Parking Management Support (2024-26) • City of Eugene (OR) Parking Technology Assessment (2025) • Tahoe Regional Planning Association (NV) Parking Action Plan (2025) • City of Portland (OR) Technology Assessment (2025)
• North Tahoe Public Utility District (CA) Parking Action Plan (2025) • City of Palo Alto (CA) Parking Technology Procurement (2024-25) • City of San Luis Obispo (CA) Parking Rate Study (2024) 57 DIXON | Proposal for the City of East Palo Alto Page 43 of 49 Cameron Clark
Principal, Data Services
Summary
Cameron Clark is a Principal at DIXON with over 10 years of experience in the parking and mobility industry, specializing in curb management, data analysis, Geographic Information Systems (GIS), and product development. He leads the DIXON Data Team and oversees all data initiatives, from project design and field operations to advanced analysis and reporting. Before joining DIXON, Cameron managed parking data collection and analysis for a national firm, overseeing thousands of parking and mobility studies for municipalities, agencies, and engineering partners across the country.
Cameron currently leads the development and implementation of the DIXON Data Suite®, the firm’s flagship technology that helps cities transform raw data, such as license plate recognition (LPR), transactions, citations, and permits, into actionable insights for smarter parking policies and operations. His leadership has driven the expansion of DIXON’s analytics platform and the integration of innovative data sources across municipal projects nationwide. In San Francisco, he led an evaluation of SFMTA’s mobile LPR accuracy, demonstrating its effectiveness for occupancy and turnover analysis and leading to the adoption of the DIXON Data Suite® as the agency’s new standard for meter rate adjustment data collection.
Education & Appointments
• University of Redlands, Bachelor of Science, Environmental Science & Computer Science
• National Parking Association’s “40 Under 40” Class of 2022 • Member of the International Parking and Mobility Institute (IPMI) Technology Committee
Notable Projects
• City of Pasadena (CA) Data Collection & Analysis (2022–26) • San Francisco Municipal Transportation Agency (CA) Data Collection/Analysis (2021-26) • City of Seal Beach (CA) Ongoing Parking Occupancy Evaluation (2021-26) • City of Monterey (CA) Data Collection & Analysis (2021-26) • City of Las Vegas (NV) Parking Study (2025)
• City of Portland Bureau of Transportation (OR) On-Call Support (2025) • City of Carlsbad (CA) Parking Utilization Study (2024-25) • City of El Cerrito (CA) Parking Management Action Plan (2024-25) • City of Beaverton (OR) Data Collection & Analysis (2024-25) • City of Spokane (WA) Data Collection & Analysis (2023–25) 58 DIXON | Proposal for the City of East Palo Alto Page 44 of 49 Elliott Holt
Senior Associate & Project Manager
Summary
Elliott Holt joined DIXON in 2022 as a Senior Associate, with over 20 years of municipal parking experience. Prior to joining the DIXON team, Elliott managed parking operations for the City of Sausalito, a small tourist town just north of the Golden Gate Bridge, which sees more than a million visitors each year.
During his career with the City of Sausalito, Elliott worked his way through every classification level, from facility and equipment maintenance up to program administration, thus he is qualified across a diverse and broad range of skillsets. Elliott has expertise in parking supply and demand management, congestion pricing and rate structures, data collection and analysis, budget preparation and revenue forecasting, solicitation and procurement, stakeholder engagement, and public presentation. Before leaving Sausalito, Elliott developed the City’s current demand-based parking rate model, which utilizes datadriven policies to determine the market rate for parking fees, balancing increases in turnover, reduction in congestion, equity, and affordability.
At DIXON, Elliott leverages his extensive parking operations and management experience to provide creative solutions to his clients’ unique parking challenges, often in an ongoing program management support capacity, acting like a member of the agency’s full-time staff.
Elliott assists clients throughout the California Bay Area and across the country with a variety of parking planning, operations, and implementation support services, including recent projects in Alameda, Los Gatos, San Leandro, Palo Alto, San Rafael, Oakdale, and Reno.
Education & Appointments
• B.S. Molecular & Cellular Biology, San Francisco State University • A.S. Biology & A.S. Liberal Studies, College of Marin Notable Projects
• City of Alameda (CA) Aquatics Center Parking Action Plan (2025-26) • Town of Los Gatos (CA) Parking Transition and Implementation Plan, Program Management Support, Data Collection Pilot (2024-26)
• City of Alameda (CA) On-Call Support Services (2024-26) • City of San Leandro (CA) Parking Management Support Services (2024-26) • City of Reno (NV) Parking Consultant Services (2025)
• City of Palo Alto (CA) Parking Consultant Services (2024-25) • City of Oakdale (CA) Parking Action Plan (2024)
• City of San Rafael (CA) Residential Parking Permit Program Development (2024) • City of Sausalito (CA) On-Call Support Services & Downtown Parking Study (2023-24) • City of Monterey (CA) On-Call Support Services (2023) 59 DIXON | Proposal for the City of East Palo Alto Page 45 of 49 Ben Tuazon
Data Analyst
Summary
Ben Tuazon is a Data Analyst for DIXON with extensive experience in Business Intelligence (BI) and Geographic Information Systems (GIS) software development and operation. As a lead member of the DIXON Data Team, Ben develops and maintains the DIXON Data Suite®, the firm’s proprietary platform that transforms parking and mobility data into actionable insights. His work focuses on creating efficient, accurate, and visually engaging tools that enhance data-driven decision-making for municipalities and agencies nationwide.
Ben has been instrumental in supporting the San Francisco Municipal Transportation Agency (SFMTA), developing new features and dashboards tailored to the City’s analytical and reporting needs. For the City of Seal Beach, he integrated multiple data streams, including license plate recognition (LPR), transactions, citations, and permits, into a unified system that helps staff evaluate performance and guide policy. He also played a key role in the City of Las Vegas Future Parking Needs Assessment, building modeling tools to forecast demand under future growth scenarios. Ben’s creativity, precision, and problem-solving ability continue to advance DIXON’s data-driven capabilities.
Education & Appointments
• Western Washington University, Bachelor of Arts, Economics and Social Studies (magna cum laude)
• Google Coursera Google Data Analytics Certification
• Genetec Security Center Technical Certification
• Teaching Residency Certification from the Washington Office of Superintendent of Public Instruction
• National Parking Association’s “40 Under 40” Class of 2023 Notable Projects
• City of Thousand Oaks (CA), Parking Consultant Services (2026) • City of Chico (CA) Parking Data Services (2026)
• City of San Rafael (CA) Parking Permit Services (2025-26) • City of San Leandro (CA), Parking Consultant Services (2025-26) • City of Berkeley (CA) Curbside Management Plan (2025-26) • City of Los Gatos (CA) Parking Study (2025-26)
• City of Carlsbad (CA) Parking Study (2024-26)
• City of Monterey (CA) Parking Study (2024-26)
• City of Santa Ana (CA) Parking Study (2024-26)
• City of Seal Beach (CA) Ongoing Parking Occupancy Evaluation (2021-26) • City of Los Angeles (CA) Meter Revenue Report (2022-24) 60 DIXON | Proposal for the City of East Palo Alto Page 46 of 49 Blake Thomas
Associate
Summary
Blake Thomas is an Associate at DIXON, with degrees in Data Science and Environmental Design, as well as an M.S. in Transportation Engineering from UC Berkeley. Blake brings a uniquely cross-disciplinary foundation, spanning planning, engineering, and analytics. He is driven by the belief that parking is one of the most powerful levers for building thriving, livable cities. His previous position as an intern for the City of Palo Alto gave him an in-depth municipal perspective on parking, adding practical context to his academic background.
Blake is a flexible member of the DIXON team, assisting with projects for both the planning and data teams. On the planning side, he develops tailor-made recommendations to meet the unique parking needs of each client. Navigating complex stakeholder landscapes is central to his work, from balancing the needs of staff, students, and visitors at CSU Monterey Bay to accommodating commuter parking near single-family homes in El Cerrito. Blake also supports data projects by processing parking data and creating maps that allow clients to effectively visualize parking utilization and inform data-driven decisions. His data project experience includes Los Gatos (CA), St. Pete Beach (FL), and Las Vegas (NV).
Blake’s broad skill set helps him contribute unique solutions to the DIXON team and to our clients. His curiosity and knowledge of city planning give him a big-picture perspective, ensuring a more cohesive and comprehensive approach to parking management.
Education
• M.S. Transportation Engineering, UC Berkeley
• B.A. Data Science; B.A. Sustainable Environmental Design, UC Berkeley Notable Projects
• University of Nebraska-Lincoln (NE) Enhancing the University Parking Experience (2026) • Cal State Monterey Bay (CA) Operational Needs and Tech Roadmap (2025-26) • City of El Cerrito (CA) Parking Management Action Plan (2025-26) • Town of Los Gatos (CA) Parking Occupancy Data Analysis (2025-26) • City of Grass Valley (CA) Operational Needs Assessment (2025) • City of Monterey (CA) Residential Permit Parking Update (2025) • City of St. Pete Beach (FL) Comprehensive Parking Management Study (2025) • City of Las Vegas (NV) Parking Demand Data Analysis (2025) • City of San Rafael (CA) Permit Parking Program (2025) 61 DIXON | Proposal for the City of East Palo Alto Page 47 of 49 Appendix B. Addendum No. 1
DIXON’s acknowledgment of receipt of Addendum No. 1 is provided below.
Appendix
B Appendix
B
62 DIXON | Proposal for the City of East Palo Alto Page 48 of 49 63 DIXON | Proposal for the City of East Palo Alto Page 49 of 49 DixonResourcesUnlimited.com
(213) 716-6933
1519 E Chapman Ave PMB 200
Fullerton, CA 92831
64 CONSENT ITEM 3.2
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 01, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Tomohito Oku, Finance Director
Esther Aguirre, Senior Accountant
SUBJECT: FY 2025-26 Fourth Quarter Treasury Report
Recommendation
Accept and file the Cash Treasury Report for the month of June 2026.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority: Governance, Organizational Strength, and Fiscal Sustainability Background
Pursuant to Section 53646 of the Government Code of the State of California, the City Treasurer may submit a quarterly report to the City Council regarding the funds and investments of the City. Finance staff provides quarterly reporting to the City Council indicating the summary of investments for the period and denoting the ability of the City to meet its expenditure requirements for the next three months.
Analysis
This report covers primary cash and investments of the City. For investment purposes, City cash is pooled, except for bond proceeds, which are held in trust by a trustee. The City does not have, nor is it legally required to have, separate bank accounts for each individual fund. 65 CONSENT ITEM 3.2
However, all cash is segregated in the City’s accounting records.
As of June 30, 2026, the total deposit value of cash and investments equals $188,461,374.
Outstanding checks and other minor adjustments totaled $661,881. Compared to the prior quarter ending March 31, 2026, the FY 2025-26 fourth quarter (Q4) ending June 30, 2026, reflects an increase in total book value of approximately $4.2M. Significant receipts during the quarter included Current Secured Tax revenues ($6.9M), grant reimbursement for the University 101 Project ($2.6M), Sales Tax revenue ($1.5M), HDL business license payments ($1.0M), Veolia payments ($0.7M), Transient Occupancy Tax ($0.6M), rental registration revenue from 300 O’Keefe Street ($0.6M), 2025 PG&E Franchise Fees and Surcharges ($0.3M), BMR Enforcement – Excess Rental Proceeds Recovery ($0.2M) and other operating revenues.
Significant withdrawals during the quarter included the CalPERS Unfunded Accrued Liability payment ($3.0M), Recology ($0.9M), Ranger Pipeline for the Trash Capture Project ($0.7M), CWS Construction Group for the Tate and Police Department Facilities Project ($0.6M), Operations & Maintenance (O&M) payment for the Regional Water Quality Control Plant (RWQCP) ($0.6M), J.J.R Construction, Inc. for the East Bayshore Project ($0.6M) and other operating expenditures.
The following table shows a breakdown of cash and investment balance by fund type.
The deposit market value totals $188,658,491 including an unrealized gain of $197,117 reflecting treasury yields during the calendar year. All except for General Fund balance is restricted by either City Council or external parties for specific purposes. Unrestricted cash and investment balance under General Fund ($26,906,896).
Summary June 30, 2026
Average
Maturity
(YRS)
Average
Earnings
(QTR)
Deposit Value Market Value
Petty Cash n/a n/a $ 10,800 $ 10,800
Bank Checking n/a n/a $ 7,938,801 $ 7,938,801
Local Agency Investment Fund 0.74 3.81% $ 24,489,551 $ 24,461,937 San Mateo County Pool Investment 2.77 4.01% $ 63,844,270 $ 64,069,001 CA Asset Management Program 0.15 3.76% $ 92,177,953 $ 92,177,953 $ 188,461,374 $ 188,658,491
Deposit Value Market Value
General Fund (Inc. Petty cash of $10,800) $ 26,906,896 $ 26,906,896 General Sub-Funds (Commited/Restricted) $ 38,677,692 $ 38,677,692 City Funds Restricted and Committed $ 121,085,868 $ 121,085,868 Successor Agency Trust $ 1,790,918 $ 1,790,918
Unrealized Gain/(Loss) on Investment Pools $ - $ 197,117 $ 188,461,374 $ 188,658,491
Summary June 30, 2026
66 CONSENT ITEM 3.2
The table below reflects changes in rates since June 30, 2025, and compared to the previous month of May 2026, demonstrates an increase in Long-term and Short-Term Treasury yields since June 30, 2026
1 :
The City’s portfolio is invested in the Local Agency Investment Fund (LAIF), the San Mateo County Treasurer’s Pool, and the California Asset Management Program (CAMP). LAIF is a highly liquid investment pool operated by the State Treasurer, and the City has same-day access to the funds. The County Treasurer’s Pool is less liquid, and the maturity and diversification of the underlying securities which in normally functioning markets is generally expected to result in higher yield. The CAMP Pool is a highly liquid investment pool directed by a Board of Trustees that provides same-day liquidity, competitive yields, and interest paid monthly. City staff does not control or direct the underlying investment of funds and each pool is managed by the respective agency’s investment staff and oversight committee or board. From April to June, LAIF yields decreased from 3.92% at quarter-end (QE) March 2026 to 3.81% at quarter-end (QE) June 2026 and San Mateo County Pool average gross pool earnings increased from 3.99% for QE March 2026 to 4.01% for QE June 2026. San Mateo County Pool earnings are quoted on gross earnings. LAIF fair value factor decreased from 1.0000 in the previous quarter to 0.9989.
The County Pool factor decreased from 1.0077 for QE March 2026 to 1.0035 for QE June 2026.
As of June 2026, CAMP has an annualized yield of 3.75%, representing a decrease of 0.05% from the 3.80% yield reported in March 2026.
Based on the foregoing, pursuant to California Government Code Section 53646, the City shall meet its expenditure requirements for the next six months.
Fiscal Impact
There is no fiscal impact for this item. This report is informational.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.
1 Daily US Treasury Yield Curve. Treasury.gov
Jun-26 May-26 Jun-25
6-Month Treasury Bill 3.85 3.63 4.11
2-Year Treasury Note 4.14 3.98 3.72
5-Year Treasury Note 4.19 4.13 3.79
67 CONSENT ITEM 3.2
Environmental
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” pursuant to 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
Government Code § 84308
Applicability of Levine Act: No, as the proposed action does not involve an entitlement.
Analysis of Levine Act Compliance: Not applicable.
Attachments
1. Treasury Report June 2026
68 69
CONSENT ITEM 3.3
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Matt Vining, Utility Manager
Humza Javed, Public Works Director
SUBJECT: FY 2025-2026 Capital Water System Improvement Payments to Veolia Recommendation
Adopt a resolution:
1. Authorizing the City Manager to reimburse Veolia for city-wide capital water system improvements and appropriating an amount not to exceed $296,110.00 from the Water Capital Fund for FY 25/26 for that purpose; and
2. Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and that pursuant to section 15301 (minor alterations) as it involves minor improvements to existing facilities.
Executive Summary
The City of East Palo Alto contracts with Veolia to operate and maintain the City’s water system under a lease agreement that allocates $110,000 annually for system maintenance and repairs.
Costs above this allocation are categorized as capital improvements, for which Veolia may request reimbursement; the work associated with these improvements is preapproved by the City through the encroachment permit process.
In FY 2025/26, Veolia and its subcontractors, including C2R and Golden State Construction, performed additional capital improvements such as repairing watermain and service line leaks, replacing deteriorated fire hydrants, and upgrading valves and valve boxes. These services resulted in costs exceeding the annual allocation. The total overage expended by Veolia for water system improvements in East Palo Alto in FY 2025/2026 is 296,110.00. 70 CONSENT ITEM 3.3
Staff has reviewed the invoices and supporting documentation, confirmed the work performed, and recommends approval of the reimbursement from the water service fund as well as the water capital fund.
Alignment with City Council Strategic Plan
Priority: Public Health, Safety, and Quality of Life
Priority: Public Infrastructure and Utilities
Background
The City has a lease agreement with Veolia to operate and maintain the City’s water system through July 2029. The lease agreement allocates up to $110,000 annually for system maintenance and repair costs. According to the lease agreement, any costs above the allocation are considered water system improvements for which Veolia must be reimbursed.
In addition to Veolia personnel, various subcontractors, including C2R and Golden State Construction, are engaged to perform capital improvement, operations, and maintenance services on behalf of Veolia for the City’s water system. These services include, but are not limited to, citywide watermain and service line leak repairs, replacement of deteriorated fire hydrants, valve and valve box upgrades, fire, Gloria Way well maintenance, and servicing of the City’s water sampling stations.
Analysis
In FY 2025/26, Veolia incurred subcontractor expenses for supplemental capital improvements.
These costs exceeded the $110,000 annual allocation provided under the agreement, and Veolia has submitted a reimbursement request (a process referred to as “true up”). Staff has reviewed the supporting documentation and confirmed completion of the work. A cost breakdown is provided below and a detailed service and invoice breakdown is provided in Attachment 2 and
Year Description Amount
FY 2025/2026 EPA R&M for FY2025/2026 $296,110.00
This amount is due to Veolia in accordance with the lease agreement, as Veolia requests an annual “true-up” for the additional costs.
Moreover, these costs also include capital improvements to the system such as new fire hydrants, water mains and valves.
Operational True-Up regarding Three-Year Water Lease Amendment and Restatement On June 9, 2026, the City Council authorized the City Manager to negotiate and execute an amended and restated agreement with Veolia based on the 2001 agreement with American Water Services, Inc., which was assigned to Veolia in 2020. Part of that Amended and Restated 71 CONSENT ITEM 3.3
Agreement was a true-up process related to operations – not capital improvements – that staff projected to be approximately $1.1 million by fiscal year-end. On July 24, 2026, Veolia submitted its calculation to the City of the true-up differential owed to Veolia, which is closer to $1.3 million.
The City is now completing a financial review or audit of that calculation, and staff should return to Council by November with the results. Regardless, that operational true-up amount will not be impacted by the capital improvements true-up of $296,110 in this staff report.
Fiscal Impact
Staff recommends appropriating funds in the amount of $296,110.00 from Water Capital Funds which hold an adequate fund balance to cover the expenditures.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.
Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment. Additionally, the proposed action is further exempt from CEQA pursuant to Sections 15301 (Repair, maintenance and/or minor alteration of an existing facility) and Sections 15303 (construction and location of limited numbers of new, small facilities or structures) because any improvements for which reimbursement is owed consisted primarily of minor roadway or infrastructure repairs within existing facilities.
Government Code § 84308
Applicability of Levine Act: No, as the proposed action does involve an entitlement.
Analysis of Levine Act Compliance: Not applicable.
Attachments
1. Resolution
2. FY 2025/26 Veolia invoice 1
3. FY 2025/26 Veolia invoice 2
72 Resolution No. XX-2026 1 of 2
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AUTHORIZING THE CITY MANAGER TO REIMBURSE VEOLIA FOR CITY-WIDE CAPITAL WATER SYSTEM IMPROVEMENTS IN THE AMOUNT OF $296,110.00 FROM THE WATER CAPITAL FUND FOR FISCAL YEAR 2025/2026
WHEREAS, the City has a lease agreement with Veolia to operate and maintain the City's water system through July 2029; and
WHEREAS, the lease agreement allocates up to $110,000 annually for system maintenance and repair costs; and
WHEREAS, according to the lease agreement, costs exceeding the annual allocation are considered capital water system improvements for which Veolia is entitled to reimbursement; and WHEREAS, in FY2025/26 Veolia and its subcontractors performed capital water system improvements throughout the City, including water main and service line leak repairs, replacement of deteriorated fire hydrants, valve and valve box upgrades, Gloria Way well maintenance, and servicing of the City's water sampling stations; and
WHEREAS, Veolia incurred eligible capital water system improvement costs totaling $296,110.00 in FY2025/26, consisting of $83,100.00 billed under Veolia invoice 1 and $213,010.00 billed under Veolia invoice 2, that are due for reimbursement under the lease agreement; and WHEREAS, this amount is unrelated to the approximately $1.1 to $1.3 million owed to Veolia by the City as an operational true-up, which will come to the City Council by November.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:
1. Finds the foregoing recitals are true and correct, and are incorporated by this reference into this action; and
2. Authorizes the City Manager to reimburse Veolia for city-wide capital water system improvements and appropriates an amount not to exceed $296,110.00 from the Water Capital Fund and the Water Service Fund for FY2025/26; and
3. Finds that the action being considered does not constitute a "Project" within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline Section 15378(b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment, and that pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), the work consists of repair, maintenance, replacement, and minor improvements to existing water system facilities.
PASSED AND ADOPTED this 1st day of September 2026, by the following vote:
AYES:
73 Resolution No. XX-2026 2 of 2
NOES:
ABSENT:
ABSTAIN:
Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk John D. Lê, City Attorney
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Vendor Description Amount
C2R 501 Bell Street Replave Fire Hydrant $5,750.00
C2R 2612 Gonzaga Water Main Repair $14,850
C2R 2120 Salas Ct Emergency Service line break $16,750
C2R 1699 Woodland Ave Replacing Valve $14,850
Golden State 1700 E Bayshore Rd Fire Hydrant Bollard Replacement $4,200 C2R 1023 Laurel Emergency Line Repair $5,850.00
C2R Locate and Repair Water Service Leak Saratoga $20,850.00 $83,100.00
161
Date Invoice
3/16/2026 C8052S
4/14/2026 C8099S
4/14/2026 C8098S
4/21/2026 C8100S
5/12/2026 5
5/15/2026 C8138S
5/27/2026 C8128S
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CONSENT ITEM 3.4
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Latino/a Heritage Proclamation
Recommendation
Present the Latino/a Proclamation.
Attachments
1. Proclamation
234
PROCLAMATION OF THE CITY OF EAST PALO ALTO CELEBRATING
SEPTEMBER 15 THROUGH OCTOBER 15, 2026
AS LATINA/O CULTURE AND HISTORY MONTH
WHEREAS, the cultural life of East Palo Alto is enriched by the diversity of the Latino community, with ancestral roots in many parts of North America, Mexico, Central and South America, and the Caribbean, and WHEREAS, during this nationally designated month, we recognize the contributions made by Latinx individuals and organizations to the nation, state, and local communities, including to the City of East Palo Alto, and the Bay Area, and
WHEREAS, this month also serves as a time of study, reflection, and action on issues of concern to Latinos/as and the general community, be they in education, housing, health care, immigration, politics, economics, voting, etc., and
WHEREAS, the recent rise of anti-Latino/a, anti-Mexican, and anti-immigrant racism in the United States challenges not only the Latino/a community, but everyone to resist and defend people against all forms of oppression, and
WHEREAS, the COVID-19 pandemic exposed the vast structural inequalities in American society, and continues to inflict disproportionate suffering and pain to Latinas/os and other vulnerable communities, and WHEREAS, during this month seven Latin American countries celebrate their independence, namely: Mexico with its traditional 'Grito' on September 15, and also Chile, Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua, and
WHEREAS, in other years the East Palo Alto Library, Comite Latino, Aspire Charter School, the Senior Centers in East Palo Alto and Belle Haven, Live in Peace, and this year more organizations, sponsor cultural and civic activities, and
WHEREAS, this year the Comité Latino, the Academia Cultural and other organizations will be hosted by EPACENTER for a major 'tardeada' event on Saturday October 10, from 3:00 to 5:00 pm, honoring the Latino/a Seniors who carry the culture and history of the community and have contributed to the wellbeing of the City
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of East Palo Alto hereby proclaims September 15 through October 15 as Latino/a Culture and History month and acknowledges the East Palo Altan Latino community for their participation and work to keep improving the City of East Palo Alto.
Dated: September 1, 2026
Webster Lincoln, Mayor
235
CONSENT ITEM 3.5
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: National Suicide Prevention Month Proclamation Recommendation
Present the National Suicide Prevention Month Proclamation.
Attachments
1. Proclamation
236
PROCLAMATION OF THE CITY OF EAST PALO ALTO PROCLAIMING
SEPTEMBER 2026 AS NATIONAL SUICIDE PREVENTION MONTH
WHEREAS, suicide is a serious public health issue that affects individuals, families, friends, coworkers, and communities, and suicide prevention is a shared responsibility; and WHEREAS, September is recognized nationally as Suicide Prevention Month, providing an opportunity to raise awareness, reduce stigma, promote hope, and connect individuals with mental health and suicide prevention resources; and
WHEREAS, the 2026 Suicide Prevention Month theme, “The Weight We Carry,” recognizes that many people— particularly men and boys—carry invisible burdens, including emotional pain, stress, grief, isolation, and societal expectations; and
WHEREAS, California Executive Order N-31-25 calls for action to address disproportionately high suicide rates among men and boys and to improve access to mental health support; and WHEREAS, the San Mateo County Board of Supervisors declared loneliness a public health crisis in 2024, recognizing the importance of social connection, belonging, and community support in promoting mental health and well-being; and
WHEREAS, communities throughout San Mateo County are working together to strengthen suicide prevention efforts, reduce stigma surrounding mental health, encourage meaningful connections, and ensure that individuals do not have to carry their burdens alone; and WHEREAS, the City of East Palo Alto is committed to supporting the health, safety, and well-being of its residents and recognizes the importance of creating a community where people feel seen, supported, connected, and comfortable seeking help; and
NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of East Palo Alto hereby recognizes September 2026 as Suicide Prevention Month in the C Suicide Suicide Suicideity of East Palo Alto and encourages all residents, community organizations, businesses, and public agencies to join in raising awareness, reducing stigma, strengthening social connections, and supporting suicide prevention efforts.
BE IT FURTHER PROCLAIMED, that the City of East Palo Alto encourages community members to reach out, listen without judgment, check in on those who may be struggling, and help connect individuals to appropriate mental health and suicide prevention resources.
Dated: September 1, 2026
Webster Lincoln, Mayor
237
CONSENT ITEM 3.6
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation for the 100th Birthday of Mr. N.J. Johnson Recommendation
Present the Proclamation for the 100th Birthday of Mr. N.J. Johnson.
Attachments
1. Proclamation
238
PROCLAMATION OF THE CITY OF EAST PALO ALTO Celebrating the 100th Birthday of Mr. N.J. Johnson
WHEREAS, the City Council of the City of East Palo Alto is honored to recognize and celebrate the remarkable life and legacy of Mr.
N.J. Johnson on the occasion of his 100th birthday, commemorating a century of service, perseverance, leadership, and dedication to family and community; and
WHEREAS, Mr. Johnson was born on July 27, 1926, in Greenville, Texas, and answered the call to serve his country during World War II, serving honorably in the United States Army as a Drill Sergeant, helping prepare soldiers during one of the most significant periods in our nation's history; and
WHEREAS, Mr. Johnson and his beloved wife, Lorene (Jordan) Johnson, built a strong and loving family together, raising five children while instilling the values of hard work, faith, integrity, and service that continue to inspire future generations; and WHEREAS, during the late 1950s, Mr. Johnson became one of the first African Americans to own a home in East Palo Alto, demonstrating courage, determination, and a pioneering spirit during a pivotal period in the City's history; and WHEREAS, as a successful entrepreneur, Mr. Johnson purchased a Texaco service station in the Nairobi Village Shopping Center during the late 1960s, later relocating the business to the corner of Donohoe Street and University Avenue, where he provided trusted service to generations of East Palo Alto residents and contributed to the City's economic vitality; and WHEREAS, Mr. Johnson continued his commitment to serving the community through Johnson's Garage, located at 1896 East Bayshore Road, where he worked until his retirement at the age of 72, earning the respect and admiration of customers, neighbors, and friends alike for his honesty, craftsmanship, and unwavering work ethic; and WHEREAS, throughout his life, Mr. Johnson has remained steadfast in his faith as a longtime member of New Sweet Home Church, faithfully supporting his church family and serving as an example of humility, compassion, and spiritual devotion; and WHEREAS, Mr. Johnson's life reflects the very best of East Palo Alto—a commitment to family, military service, entrepreneurship, faith, and community—and his legacy continues to inspire residents of all ages.
NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of East Palo Alto hereby extends its heartfelt congratulations and deepest appreciation to Mr. N.J. Johnson on the celebration of his 100th Birthday, and expresses its sincere gratitude for his extraordinary contributions to the City, the nation, and all who have had the privilege of knowing him.
The City Council joins Mr. Johnson's family, friends, and the entire East Palo Alto community in celebrating this extraordinary milestone and wishes him continued good health, joy, peace, and many more blessings.
Date: June 16, 2026
Webster Lincoln, Mayor
239
CONSENT ITEM 3.7
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: James Colin, City Clerk
SUBJECT: Proclamation for Royce Keys Day
Recommendation
Present the Proclamation declaring July 23 as Royce Keys Day and Honoring William Hobson.
Attachments
1. Proclamation
240
PROCLAMATION OF THE CITY OF EAST PALO ALTO DECLARING
JULY 23 AS ROYCE KEYS DAY AND HONORING WILLIAM HOBSON
WHEREAS, William Hobson, known around the world as Royce Keys, was raised in the Gardens neighborhood of East Palo Alto, California, where he developed the resilience, determination, and work ethic that have guided him throughout his life and career; and
WHEREAS, inspired by a lifelong passion for professional wrestling, Royce Keys dedicated himself to years of training, perseverance, and sacrifice, building a career that has taken him from local wrestling promotions to the world’s largest stages while never forgetting his East Palo Alto roots; and WHEREAS, through his accomplishments as Powerhouse Hobbs, Royce Keys earned international recognition, capturing the AEW TNT Championship and the AEW World Trios Championship, establishing himself as one of professional wrestling’s premier competitors; and
WHEREAS, in 2026, Royce Keys fulfilled a lifelong dream by signing with World Wrestling Entertainment (WWE), making his highly anticipated debut at the Royal Rumble, and beginning a new chapter on the world’s premier sports entertainment stage; and
WHEREAS, Royce Keys continued his impressive rise in WWE by winning the 2026 André the Giant Memorial Battle Royal, one of WWE’s most prestigious annual honors, demonstrating the determination, athletic excellence, and perseverance that have defined his career; and WHEREAS, despite achieving international success, Royce Keys has remained proud of his hometown and has returned to East Palo Alto to encourage and inspire local youth, reminding them that with hard work, discipline, and belief in themselves, they too can achieve extraordinary dreams; and WHEREAS, Royce Keys serves as an outstanding ambassador for the City of East Palo Alto, exemplifying excellence, humility, perseverance, and community pride while demonstrating to future generations that greatness can emerge from every neighborhood; and
WHEREAS, the City of East Palo Alto is proud to recognize Royce Keys for his exceptional achievements, his positive representation of our community on a global stage, and his commitment to inspiring young people to pursue lives of purpose, resilience, and excellence;
NOW, THEREFORE, BE IT RESOLVED that I, Webster Lincoln, Mayor of the City of East Palo Alto, together with the City Council, do hereby proclaim Thursday, July 23, 2026, as “Royce Keys Day” in the City of East Palo Alto, and encourage all residents to join in celebrating his remarkable accomplishments, his unwavering dedication to excellence, and the pride and inspiration he continues to bring to our community.
Date: July 21, 2026
Webster Lincoln, Mayor
241
CONSENT ITEM 3.8
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Jeff Liu, Chief of Police
SUBJECT: Purchase of Two Police Patrol Vehicles
Recommendation
Adopt a resolution:
1. Authorizing the City Manager to purchase two 2026 Dodge Durango Police Vehicles from Elk Grove Auto Group for the Police Department, under State of California Contract No. 1-22-23-23E, in an amount not to exceed $114,965.54, inclusive of sales tax, delivery, documentary and registration fees, and tire fee; and
2. Finding that this procurement is a piggyback purchase as defined in East Palo Alto Municipal Code section 2.84.030(K), that Elk Grove Auto Group has agreed in writing to extend to the City the same price and terms established in State of California Contract No. 1-22-23-23E, and that the purchase is exempt from the informal bidding procedures of section 2.84.330(A) under section 2.84.060(B)(17), because Public Contract Code section 10298, subdivision (a) permits local agencies to contract with suppliers awarded Department of General Services leveraged procurement agreements without further competitive bidding; and
3. Find that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment, and that in the alternative the action is exempt under CEQA Guidelines section 15061(b)(3), and directing the filing of a Notice of Exemption.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority No. 1: Enhance Public Safety and Emergency Preparedness 242
CONSENT ITEM 3.8
Background
On December 6, 2005, the City Council adopted Resolution No. 2532A, which established the City’s Vehicle Fleet and Replacement Guidelines. These Guidelines outline the standards by which the City replaces its vehicles. According to the Guidelines, patrol vehicles shall be replaced at five years or 100,000 miles (December 6, 2005, Staff Report and Resolution No. 2532A). This policy ensures City patrol vehicles remain operable with reasonable maintenance. This policy also ensures police vehicles are safe and effective, especially considering the high-risk nature of police driving.
The City considered purchasing two new 2026 Dodge Durango Police Vehicles for $114,965.54 to replace two vehicles that exceed the vehicle age and mileage limits set by City of East Palo Alto City Council Resolution Number 2532A.
Analysis
The purchase of these two vehicles will allow the Department to continue safe, effective and efficient management of its police vehicle fleet.
If Council approves the purchase of these vehicles, the City will replace two vehicles that are over five years old and/or have over 100,000 miles of service. After the Police Department puts the new vehicles into service, the vehicles being replaced will be mechanically assessed to determine whether they can be used as non-emergency City vehicles, used for spare parts or will be disposed of in a manner approved by the City Manager.
The City proposes to purchase the vehicles for $114,965.54 from Elk Grove Auto Group, a contractor on the State of California Statewide Contracts for Fleet Vehicles list. This list provides fleet vehicles at contracted pricing to the State of California and local governmental agencies. Elk Grove Auto’s contract #1-22-23-23E with the State has a term through April 30, 2027. Local governmental agencies have the same rights and privileges as the State under the terms of this contract, including pricing.
Staff recommends that the City Council approve this exception to the formal bidding requirements for this purchase in favor of using the State’s Statewide Contracts for Fleet Vehicles pursuant to Section 2.84.040(L) for piggybacking. The State of California’s contract with Elk Grove Auto’s (Contract #1-22-23-23E) conforms to the State bid specifications, which was competitively bid. Accordingly, it is not likely that conducting a new bid process for the purchase of these two vehicles will result in a lower price to the City. Thus, the City Manager recommends proceeding under this exception to formal bid procedure under East Palo Alto Municipal Code Section 2.84.040(L).
1 1
“When other special circumstances require, and the City Manager recommends disregarding bid procedures, and City Council approval is obtained to disregard bid procedures and which expressly 243
CONSENT ITEM 3.8
Fiscal Impact
The fiscal impact is $114,965.54 from the General Fund. For the Fiscal Year 2026-27 budget, the Police Department budgeted $200,000.00 for vehicle purchases, which is adequate for these purchases.
Public Notice
The public was provided notice of this agenda item by posting the City Council agenda on the City’s official bulletin outside City Hall and making the agenda and report available at the City’s website and the San Mateo County Library at 2415 University Avenue.
Environmental
The proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
Government Code § 84308
Applicability of Levine Act: Yes.
Analysis of Levine Act Compliance: The signatory for the agreements is Andrew Villareal of Elk Grove Auto. Staff is unaware of any other parties or participants relevant to the Council’s consideration of this item.
Attachments
1. Resolution
2. Quote
authorizes negotiations with one or more firms, persons, corporations, partnerships and/or associates for entities.” EPAMC 2.84.070(D).
244
Resolution No. XX-2025 1 of 2
RESOLUTION NO.______
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
AWARDING THE PURCHASE OF TWO 2026 DODGE DURANGO POLICE VEHICLES FOR THE
EAST PALO ALTO POLICE DEPARTMENT FROM ELK GROVE AUTO GROUP AS A PIGGYBACK PURCHASE UNDER STATE OF CALIFORNIA CONTRACT NO. 1-22-23-23E;
FINDING THE PURCHASE EXEMPT FROM INFORMAL BIDDING UNDER EAST PALO ALTO MUNICIPAL CODE SECTION 2.84.060(B)(17); AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE PURCHASE ORDER OR CONTRACT IN AN AMOUNT NOT TO EXCEED $114,965.54.
WHEREAS, the City Council adopted Resolution No. 2532A, which established the Vehicle Fleet and Replacement Guidelines (Guidelines) for City vehicle replacements; and WHEREAS, the replacement guidelines require the Police Department to replace patrol vehicles at five years or 100,000 miles; and
WHEREAS, pursuant to the Guidelines, it is necessary for the Police Department to purchase two Dodge Durango police patrol vehicles to ensure the safe effective and efficient management of its police vehicle fleet; and
WHEREAS, Elk Grove Auto Group is a supplier awarded State of California Contract No. 1-22-23- 23E, a [statewide contract / master agreement / multiple award schedule / cooperative agreement - CONFIRM with the Department of General Services] established under Public Contract Code section 10298, subdivision (a), and that contract is in effect through [date - CONFIRM; prior staff reports state April 30, 2026]; and
WHEREAS, the City proposes to purchase two new 2026 Dodge Durango Police Vehicles for $114,965.54 to replace two vehicles that exceed the vehicle age and mileage limits set by Resolution No. 2532A, identified by vehicle identification number in the replacement schedule accompanying the staff report for this item; and
WHEREAS, East Palo Alto Municipal Code section 2.84.040(L) authorizes a piggyback purchase, whereby the City utilizes another agency's solicitation results and issues a separate purchase order to the vendor, and section 2.84.030(K) makes such a purchase contingent on the vendor agreeing to extend the same price and terms of the successful competitive bid to the City; and WHEREAS, Elk Grove Auto Group has agreed in writing to extend to the City the same price and terms established in State of California Contract No. 1-22-23-23E; and WHEREAS, at $114,965.54 this purchase would otherwise be subject to informal bidding procedures under East Palo Alto Municipal Code section 2.84.330(A) and section 11 of Resolution No. 11-2025; and WHEREAS, Public Contract Code section 10298, subdivision (a), provides that State and local agencies may contract with suppliers awarded contracts, master agreements, multiple award schedules, and cooperative agreements established by the Director of General Services for goods, without further competitive bidding, and the purchase is therefore a procurement exempt from competitive bidding under applicable State law within the meaning of East Palo Alto Municipal Code section 2.84.060(B)(17); and 245
Resolution No. XX-2025 2 of 2
WHEREAS, the purchase exceeds the City Manager's $75,000 authorization for supplies and equipment under East Palo Alto Municipal Code section 2.84.380(A) and section 14 of Resolution No. 11-2025, and City Council award is therefore required; and
WHEREAS, funds for the purchase are appropriated and unencumbered in Fiscal Year 2026-27 Account No. [__________];
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY FINDS, DETERMINES, AND RESOLVES:
1. The foregoing recitals are true and correct and are incorporated into this action by this reference;
2. Awards the purchase of two 2026 Dodge Durango Police Vehicles from Elk Grove Auto Group for the Police Department, and authorizes the City Manager to execute the purchase order or contract, in an amount not to exceed $114,965.54 total for both vehicles, inclusive of sales tax, delivery, documentary and registration fees, tire fee, and all upfitting and emergency equipment;
3. Finds that the purchase is a piggyback purchase authorized by East Palo Alto Municipal Code section 2.84.040(L), that the condition in section 2.84.030(K) is satisfied, and that the purchase is exempt from the informal bidding procedures of section 2.84.330(A) under section 2.84.060(B)(17) and Public Contract Code section 10298, subdivision (a);
4. Finds that the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment, find in the alternative that the action is exempt under CEQA Guidelines section 15061(b)(3), and direct staff to file a Notice of Exemption with the San Mateo County Clerk;
5. Finds, under East Palo Alto Municipal Code section 2.84.310(B)(1)(b), that specification of the Dodge Durango police vehicle by trade name is required to match equipment already in use in the Police Department patrol fleet;
6. Finds that each of the two vehicles to be replaced has completed five or more years of service or exceeds 100,000 miles, and that replacement is required by Resolution No. 2532A;
7. Finds that no member of the City Council has received a contribution subject to Government Code section 84308 from Elk Grove Auto Group, any parent or affiliate, or any agent or participant, within the preceding 12 months, or that any such contribution has been disclosed on the record and the affected member has recused; and
8. Directs that no purchase order issue in excess of the not-to-exceed amount without further City Council action, and that the purchase order or contract be approved as to form by the City Attorney before execution pursuant to section 2.84.760.
PASSED AND ADOPTED this 1st day of September 2026, by the following vote:
AYES:
NOES:
246
Resolution No. XX-2025 3 of 2
ABSENT:
ABSTAIN:
Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM:
James Colin, City Clerk John D. Lê, City Attorney
247
Elk Grove Auto DATE January 28, 2026
TO: Jason Peardon Quotation # 4701
East Palo Alto PD FAN # 01K57
(916)792-3672 - Cell 2415 University Ave
(916)509-8598 - Desk East Palo Alto, CA 94303
Prepared by: Andrew Villareal
(650) 521-1938
Comments or special instructions: Vehicle build and options are in additional pages.
AMOUNT
$ 39,220.00
$ 2,455.00
$ 3,580.00
$ 4,650.00
$ 2,000.00
$ 51,905.00
DOC Fee $ 85.00
Taxable Subtotal: $ 51,990.00
9.875% $ 5,134.02
Tire Fee: $8.75
Fuel
$350.00
Total: $ 57,482.77
QTY 2 Grand Total $ 114,965.54
8575 Laguna Grove Drive.
Elk Grove, CA 95757
State Contract # 1-22-23-23E
****Shipping charge added for deliveries beyond Sacramento. No charge for will call.**** CA Tire Fee: $1.75 / Per Tire
Tax Rate(Subject to change):
Description
Upgrade to Pursuit
(Order Acknowledgment Signature) (Date)
If you have any questions concerning this quotation, contact Andrew Villareal at (916)792-3672 or email at [email protected]
Line #2 2026 Dodge Durango AWD
Options (Refer to Window Sticker)
Delivery Charge:
**** specs with the PO or the vehicle will not be ordered. **** Subtotal
**** Please review, sign, and return a copy of the quote and **** Paint 2 Doors and Roof White
Level 3+ Ballistics
___________________________________________________
THANK YOU FOR YOUR BUSINESS!
248
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 1
Note:Photo may not represent exact vehicle or selected equipment. [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32)
Prepared By
Andrew Villareal
Winner Chevrolet / Elk Grove Auto Group
916-509-8598-Desk
916-792-3672-Cell
[email protected]
249
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 2
Table of Contents
• Vehicle Image
• Dealership Information
• Window Sticker
• Standard Equipment
• Weight Rating
• Technical Specifications
250
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 3
Dealership Information
***PLEASE REVIEW THE "WINDOW STICKER," QUOTE, AND ALL INCLUDED INFORMATION AND SPECIFICATIONS FOR ACCURACY. IF A PURCHASE ORDER IS ISSUED, PLEASE INCLUDE A SIGNED COPY OF THIS QUOTE WITH THE "WINDOW STICKER." BY THIS QUOTE
BEING SIGNED AND RETURNED BY THE PURCHASING AGENCY, THE PURCHASING
AGENCY ACKNOWLEDGES THAT THE VEHICLE CONFIGURATION AND PRICE ARE ACCURATE.******TAX IS NOT INCLUDED IN THE QUOTE PRICE. PURCHASING AGENCY IS RESPONSIBLE FOR CALCULATING TAX. THE TAX RATE IS BASED ON THE REGISTRATION ADDRESS AND CANNOT BE A PO BOX. ******IF THE VEHICLE IS GOING TO BE DELIVERED BEYOND F.O.B. SACRAMENTO, ADDITIONAL COST WILL BE REQUIRED. *** Thanks!
Prepared By:
Andrew Villareal
Winner Chevrolet / Elk Grove Auto Group
(916)509-8598
[email protected]
251
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 4
Window Sticker
SUMMARY
[Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD
Interior:Black, Cloth Bucket Seats w/Shift Insert
Exterior 1:DB Black Clearcoat
Exterior 2:No color has been selected.
Engine: 3.6L V6 24V VVT UPG I w/ESS
Transmission: 8-Speed Automatic (850RE)
OPTIONS
CODE MODEL MSRP
WDEE75 [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD
OPTIONS
2BZ Quick Order Package 2BZ $0.00
ADL Skid Plate Group $370.00
C5X9 Black, Cloth Bucket Seats w/Shift Insert $0.00
CW6 Deactivate Rear Doors/Windows $95.00
DFT Transmission: 8-Speed Automatic (850RE) $0.00
DLK 3.45 Rear Axle Ratio $0.00
ERC Engine: 3.6L V6 24V VVT UPG I w/ESS $0.00
GXF Entire Fleet Alike Key (FREQ 1) $600.00
LNA Black Right LED Spot Lamp $695.00
LNF Black Left LED Spot Lamp $695.00
MT8 Delete Liftgate Badge $0.00
PXJ DB Black Clearcoat $0.00
WBN Wheels: 18" x 8" Black Steel $0.00
Z6K GVWR: 6,500 lbs $0.00
FUEL ECONOMY
252
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 5
Est City:17 (Est) MPG
Est Highway:24 (Est) MPG
Est Highway Cruising Range:590.40 mi
253
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 6
Standard Equipment
Mechanical
Engine: 3.6L V6 24V VVT UPG I w/ESS (STD)
Transmission: 8-Speed Automatic (850RE) (STD)
3.45 Rear Axle Ratio (STD)
GVWR: 6,500 lbs (STD)
50 State Emissions
Transmission w/Sequential Shift Control
Full-Time All-Wheel
Engine Oil Cooler
650CCA Maintenance-Free Battery w/Run Down Protection
220 Amp Alternator
Class IV Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness
Police/Fire
1250# Maximum Payload
Front And Rear Anti-Roll Bars
Gas-Pressurized Front Shock Absorbers and Nivomat Brand Name Rear Shock Absorbers Nivomat Suspension
HD Suspension
Electric Power-Assist Speed-Sensing Steering
24.6 Gal. Fuel Tank
Single Stainless Steel Exhaust
Permanent Locking Hubs
Short And Long Arm Front Suspension w/Coil Springs
Multi-Link Rear Suspension w/Coil Springs
4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control Upfitter Switches
Exterior
Wheels: 18" x 8" Black Steel (STD)
Tires: 255/60R18 BSW On/Off Road
254
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 7
Exterior
Wheels w/Chrome Hub Covers
Steel Spare Wheel
Compact Spare Tire Stored Underbody w/Crankdown
Body-Colored Front Bumper w/Black Rub Strip/Fascia Accent Body-Colored Rear Step Bumper w/Black Rub Strip/Fascia Accent Black Side Windows Trim
Body-Colored Door Handles
Chrome Bodyside Insert and Black Wheel Well Trim
Black Power Heated Side Mirrors w/Manual Folding
Fixed Rear Window w/Wiper and Defroster
Deep Tinted Glass
Speed Sensitive Variable Intermittent Wipers
Galvanized Steel/Aluminum Panels
Lip Spoiler
Black Grille
Liftgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Auto On/Off Projector Beam Led Low/High Beam Daytime Running Headlamps w/Delay-Off Perimeter/Approach Lights
LED Brakelights
Laminated Glass
Entertainment
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control, Aux Audio Input Jack, Steering Wheel Controls, Voice Activation and Radio Data System
Radio: Uconnect 5 Nav w/10.1" Display
6 Speakers
Streaming Audio
Integrated Roof Antenna
Wireless Phone Connectivity
2 LCD Monitors In The Front
Connected Travel & Traffic Services Real-Time Traffic Display 255
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 8
Interior
Front Seats w/Power 4-Way Driver Lumbar
12-Way Power Driver Seat -inc: Power Recline, Height Adjustment, Fore/Aft Movement, Cushion Tilt and Power 4-Way Lumbar Support
4-Way Passenger Seat -inc: Manual Recline, Fore/Aft Movement and Fold Flat 60-40 Folding Split-Bench Front Facing Fold Forward Seatback Cloth Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Voltmeter, Oil Pressure, Engine Coolant Temp, Tachometer, Oil Temperature, Transmission Fluid Temp, Engine Hour Meter, Trip Odometer and Trip Computer Power Rear Windows and Fixed 3rd Row Windows
4G LTE Wi-Fi Hot Spot (3-month or 3 GB trial included) Mobile Hotspot Internet Access Leather Steering Wheel
Front Cupholder
Rear Cupholder
Compass
Proximity Key For Doors And Push Button Start
Valet Function
Remote Keyless Entry w/Integrated Key Transmitter, 2 Door Curb/Courtesy, Illuminated Entry and Panic Button Cruise Control w/Steering Wheel Controls
Voice Activated Dual Zone Front Automatic Air Conditioning Rear HVAC w/Separate Controls
HVAC -inc: Auxiliary Rear Heater, Headliner/Pillar Ducts and Console Ducts Illuminated Locking Glove Box
Driver Foot Rest
Full Cloth Headliner
Interior Trim -inc: Metal-Look Instrument Panel Insert, Metal-Look Door Panel Insert and Chrome Interior Accents
Cloth Bucket Seats w/Shift Insert -inc: cloth rear seat Day-Night Auto-Dimming Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Partial Floor Console w/Covered Storage, Mini Overhead Console w/Storage and 3 12V DC Power Outlets Front And Rear Map Lights
Fade-To-Off Interior Lighting
256
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 9
Interior
Carpet Floor Trim
Full Vinyl/Rubber Floor Covering
Cargo Area Concealed Storage
Cargo Space Lights
Integrated Navigation System w/Voice Activation
Smart Device Integration
FOB Controls -inc: Keyfob Cargo Access and Keyfob Window Activation Driver / Passenger And Rear Door Bins
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks w/Autolock Feature
Driver Information Center
Redundant Digital Speedometer
Trip Computer
Outside Temp Gauge
Digital/Analog Appearance
Manual w/Tilt Front Head Restraints and Fixed Rear Head Restraints Front Center Armrest w/Storage and Rear Center Armrest
#7 Seat Foam Cushion
Sentry Key Immobilizer
3 12V DC Power Outlets
Air Filtration
Safety-Mechanical
Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Safety-Exterior
Side Impact Beams
Safety-Interior
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Dodge Connect Emergency Sos Capability
ParkSense with Stop Rear Parking Sensors
257
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 10
Safety-Interior
Rear Cross Path Detection
Blind Spot w/Trailer Detection Blind Spot
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Curtain 1st, 2nd And 3rd Row Airbags
Airbag Occupancy Sensor
Driver Knee Airbag
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners ParkView Back-Up Camera
WARRANTY
Basic Years: 3
Basic Miles/km: 36,000
Drivetrain Years: 5
Drivetrain Miles/km: 100,000
Corrosion Years: 5
Corrosion Miles/km: Unlimited
Roadside Assistance Years: 5
Roadside Assistance Miles/km: 60,000
258
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 11
Weight Ratings
WEIGHT RATINGS
Front Gross Axle Weight Rating: N/A
Rear Gross Axle Weight Rating: N/A
Gross Vehicle Weight Rating: 6500.00 lbs
259
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 12
Technical Specifications
Powertrain
Transmission
Drivetrain All Wheel Drive Trans Order Code DFT
Trans Type 8 Trans Description Cont. Automatic w/OD
Trans Description Cont. Again N/A First Gear Ratio (:1) 4.71 Second Gear Ratio (:1) 3.14 Third Gear Ratio (:1) 2.11
Fourth Gear Ratio (:1) 1.67 Fifth Gear Ratio (:1) 1.28
Sixth Gear Ratio (:1) 1.00 Reverse Ratio (:1) 3.29
Clutch Size N/A Trans Power Take Off N/A
Final Drive Axle Ratio (:1) N/A Transfer Case Model None Transfer Case Gear Ratio (:1), High N/A Transfer Case Gear Ratio (:1), Low N/A Transfer Case Power Take Off No Seventh Gear Ratio (:1) 0.84 Eighth Gear Ratio (:1) 0.67
Mileage
EPA Fuel Economy Est - Hwy 24 (Est) MPG Cruising Range - City 418.20 mi EPA Fuel Economy Est - City 17 (Est) MPG Fuel Economy Est-Combined 20 (Est) MPG Cruising Range - Hwy 590.40 mi Estimated Battery Range N/A Engine
Engine Order Code ERC Engine Type Regular Unleaded
V-6
Displacement 3.6 L/220 Fuel System Sequential MPI
SAE Net Horsepower @ RPM 293 @ 6400 SAE Net Torque @ RPM 260 @ 4000 Engine Oil Cooler Regular Duty
Electrical
Cold Cranking Amps @ 0° F (Primary) 650 Cold Cranking Amps @ 0° F (2nd) 650 Cold Cranking Amps @ 0° F (3rd) N/A Maximum Alternator Capacity (amps) 220 Cooling System
Total Cooling System Capacity N/A
260
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 13
Vehicle
Emissions
Tons/yr of CO2 Emissions @ 15K mi/year 8.8 (Est) EPA Greenhouse Gas Score 4.0 (Est) Chassis
Weight Information
Standard Weight - Front 0.00 lbs Standard Weight - Rear 0.00 lbs Base Curb Weight 4929 lbs Gross Axle Wt Rating - Front N/A Gross Axle Wt Rating - Rear N/A Curb Weight - Front N/A Curb Weight - Rear N/A Option Weight - Front 0.00 lbs
Option Weight - Rear 0.00 lbs Reserve Axle Capacity - Front N/A Reserve Axle Capacity - Rear N/A As Spec'd Curb Weight N/A As Spec'd Payload N/A Maximum Payload Capacity N/A
Gross Combined Wt Rating 11600 lbs Gross Axle Weight Rating N/A Curb Weight N/A Reserve Axle Capacity N/A
Total Option Weight 0.00 lbs Payload Weight Front 0 lbs Payload Weight Rear 0 lbs Gross Vehicle Weight Rating 6500.00 lbs Trailering
Dead Weight Hitch - Max Trailer Wt. 5000 lbs Dead Weight Hitch - Max Tongue Wt. 500 lbs Wt Distributing Hitch - Max Trailer Wt. 6200 lbs Wt Distributing Hitch - Max Tongue Wt. 620 lbs Fifth Wheel Hitch - Max Trailer Wt. N/A Fifth Wheel Hitch - Max Tongue Wt. N/A Maximum Trailering Capacity 6200 lbs
Frame
Frame Type N/A Sect Modulus Rails Only N/A
Frame RBM N/A Frame Strength N/A
Frame Thickness N/A
Suspension
Suspension Type - Front Short And Long
Arm
Suspension Type - Rear Multi-Link
Spring Capacity - Front N/A Spring Capacity - Rear N/A
261
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 14
Chassis
Suspension
Axle Type - Front Independent Axle Type - Rear Independent Axle Capacity - Front N/A Axle Capacity - Rear N/A
Axle Ratio (:1) - Front 3.45 Axle Ratio (:1) - Rear 3.45 Shock Absorber Diameter - Front N/A Shock Absorber Diameter - Rear N/A Stabilizer Bar Diameter - Front N/A Stabilizer Bar Diameter - Rear N/A Tires
Front Tire Order Code TXQ Rear Tire Order Code TXQ
Spare Tire Order Code N/A Front Tire Size P255/60TR18
Rear Tire Size P255/60TR18 Spare Tire Size Compact
Front Tire Capacity N/A Rear Tire Capacity N/A
Spare Tire Capacity N/A Revolutions/Mile @ 45 mph - Front N/A Revolutions/Mile @ 45 mph - Rear N/A Revolutions/Mile @ 45 mph - Spare N/A Wheels
Front Wheel Size 18 X 8 in Rear Wheel Size 18 X 8 in
Spare Wheel Size Compact in Front Wheel Material Steel
Rear Wheel Material Steel Spare Wheel Material Steel
Steering
Steering Type Rack-Pinion Steering Ratio (:1), Overall N/A Steering Ratio (:1), On Center N/A Steering Ratio (:1), At Lock N/A Turning Diameter - Curb to Curb 41 ft Turning Diameter - Wall to Wall N/A Brakes
Brake Type 4-Wheel Disc Brake ABS System 4-Wheel
Brake ABS System (Second Line) 4-Wheel Disc - Front (Yes or ) Yes Disc - Rear (Yes or ) Yes Front Brake Rotor Diam x Thickness 13.8 in Rear Brake Rotor Diam x Thickness 13 in Drum - Rear (Yes or ) N/A Rear Drum Diam x Width N/A
262
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 15
Chassis
Fuel Tank
Fuel Tank Capacity, Approx 24.6 gal Aux Fuel Tank Capacity, Approx N/A Fuel Tank Location N/A Aux Fuel Tank Location N/A
Dimensions
Interior Dimensions
Passenger Capacity 5 Front Head Room 39.9 in
Front Leg Room 40.3 in Front Shoulder Room 58.5 in
Front Hip Room 57 in Second Head Room 39.8 in
Second Leg Room 38.6 in Second Shoulder Room 50.4 in
Second Hip Room 42.8 in
Exterior Dimensions
Wheelbase 119.8 in Length, Overall w/rear bumper N/A
Length, Overall 200.8 in Width, Max w/o mirrors 75.8 in Height, Overall 72.9 in Track Width, Front 63.9 in
Track Width, Rear 64.1 in Overhang, Front N/A
Overhang, Rear w/o bumper N/A Front Bumper to Back of Cab N/A Cab to Axle N/A Cab to End of Frame N/A
Ground to Top of Load Floor N/A Ground to Top of Frame N/A Frame Width, Rear N/A Ground Clearance, Front N/A
Ground Clearance, Rear N/A Min Ground Clearance 8.1 in
Body Length 0.00 ft Rear Door Opening Height N/A
Rear Door Opening Width N/A Liftover Height 32.2 in
Cab to Body N/A
Cargo Area Dimensions
Cargo Area Length @ Floor to Seat 1 N/A Cargo Area Length @ Floor to Seat 2 N/A Cargo Area Length @ Floor to Seat 3 N/A Cargo Box Width @ Top, Rear N/A Cargo Area Width @ Beltline N/A Cargo Box Width @ Floor N/A Cargo Box Width @ Wheelhousings N/A Cargo Box (Area) Height N/A Tailgate Width N/A Cargo Volume N/A
263
Winner Chevrolet / Elk Grove Auto Group
Andrew Villareal | (916)509-8598 | [email protected] [Fleet] 2026 Dodge Durango (WDEE75) Pursuit AWD (32) ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.
Data Version: 27609. Data Updated: Jan 27, 2026 7:23:00 PM PST.
Jan 28, 2026 Page 16
Dimensions
Cargo Area Dimensions
Cargo Volume to Seat 1 85.1 ft³ Cargo Volume to Seat 2 43.3 ft³ Cargo Volume to Seat 3 N/A Ext'd Cab Cargo Volume N/A
264
CONSENT ITEM 3.9
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Hanson Hom, Deputy Manager, Special Projects
Humza Javed, Public Works Director
SUBJECT: Second Amendment Retroactively Extending the Term of the Agreement with Willdan Financial Services, and Ratification of Services Accepted and Payments Made After Expiration of the Term
Recommendation
Adopt a resolution:
1. Finding, on the basis of this report and the record, that the scope of services described below were previously authorized by the City, were actually and necessarily performed by Willdan Financial Services, conferred a direct benefit on the City and on the East Palo Alto Sanitary District, and that payment for those services serves a public purpose;
2. Ratifying all acts of City officers and staff in requesting, accepting, and paying for services performed by Willdan Financial Services after expiration of the term of the Agreement on December 31, 2025, including the City Manager’s exercise of the sixmonth extension option.;
3. Approving the City Manager to execute the Second Amendment;
4. Ratifying payment of invoices totaling $12,000 paid to Willdan Financial Services after expiration of the term, and find that those payments are within the not-to-exceed amounts previously authorized by the City Council and were made from appropriations lawfully available at the time of payment; and
265
CONSENT ITEM 3.9
5. Finding that the action is not a “project” within the meaning of the State CEQA Guidelines (Cal. Code Regs., tit. 14) section 15378(b)(5). [R2] Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority: Ensure Our Financial and Organizational Health Priority: Develop and Implement a Comprehensive Facilities Master Plan Background
On October 17, 2023, the City Council authorized entering into an agreement with Willdan Financial Services (“Willdan”) to prepare a nexus study and financial feasibility analysis to update the City’s development impact fees (the “Agreement”). On December 3, 2024, the City Council approved a First Amendment extending the term to June 30, 2025, and authorized the City Manager to approve one additional six-month extension to December 31, 2025.
The Agreement includes a Primary Scope of Services and an Addendum Scope of Services. The Primary Scope of Services covers preparing a nexus study update and financial feasibility analysis for updating the City’s existing parks and trails, public facilities, transportation, water, and storm drainage impact fees. The Addendum Scope of Services covers preparing a sewer capacity fee study pending the City assuming jurisdiction of the East Palo Alto Sanitary District (“EPASD”).
Compensation for the Primary Scope of Services, completed in May 2025, was authorized by the City Council for a total amount not to exceed $114,372, while the Addendum Scope of Services, completed in July 2026, was authorized for a total amount not to exceed $18,000. The Primary Scope of Services are paid from the City’s impact fee accounts, and the Addendum Scope of Services are paid from an EPASD account.
Analysis
The preparation of the EPASD Sewer Capacity Fee Update Study (“Study”) was delayed by the analysis required, following adoption of the Sewer System Master Plan in July 2025, to update cost estimates and to determine the fair share allocation for identified sewer improvements necessary to serve new development. The Study was issued on May 13, 2026, and released for public review. On July 7, 2026, following a presentation by Willdan and accepting public comments, the EPASD Board accepted the Study and adopted updated sewer capacity fees in accordance with Government Code Section 66013, 66016, and 66022 pertaining to adoption of capacity charges, public noticing, and statute of limitations for legal challenges.
While the Study was completed within the authorized amount in accordance with the Addendum Scope of Services, the Agreement should have been extended beyond December 31, 2025, to reflect the revised project schedule. Staff mistakenly thought that 266
CONSENT ITEM 3.9
the term of the Agreement, with City Manager approval of a six-month extension as authorized by the City Council, expired on June 30, 2026. Additionally, updated sewer capacity fees were anticipated to be considered by the EPASD Board in May or June 2026 before the mistaken expiration date, but the hearing date was later shifted to July.
To avoid this situation in the future, staff will document and verify the expiration date when processing invoice payments and, if necessary, extend the agreement before the term expires.
The total cost of the completed Study was $17,150, which is within the not-to-exceed amount of $18,000 authorized by the City Council. Invoices totaling $12,000 to complete the Study were received and paid to Willdan in 2026 after the term of the Agreement had lapsed (see Attachment 2), The recommended action ratifies both the extension of the agreement and the invoice payments made in 2026. While the services have been completed, the Second Amendment is proposed to run to December 31, 2026, so that closeout, final invoicing, audit, and record-retention obligations remain covered.
Fiscal Impact
No new appropriation is required. The recommended action ratifies $12,000 in payments already made from account no. 530-21212-5301, all of which are within the $18,000 notto-exceed amount for the Addendum Scope of Services previously authorized by the City Council. Sufficient appropriations existed in the account at the time each payment was made. The Addendum Scope of Services is funded from an East Palo Alto Sanitary District account. The City’s authority to obligate and disburse those funds were approved by Resolution 104-2023 (original agreement) on October 17, 2023, and Resolution 118- 2024 (first amendment) on December 3, 2024.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.
Environmental
The action is not a “project” within the meaning of CEQA. Extending the term of a professional services agreement for a completed study, and ratifying payments already made, is an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, § 15378(b)(5); see also id., § 15378(b)(4) [government funding mechanisms and other fiscal activities that do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment].) In the alternative, CEQA does not apply because the activity can be seen with certainty to have no possibility of a significant effect on the environment. (Id., § 15061(b)(3).) This action commits the City to no physical improvement. The environmental determination for the sewer capacity fees themselves was made by EPASD on July 7, 2026. 267
CONSENT ITEM 3.9
Government Code § 84308
Applicability of Levine Act: No, as the original contract was competitively bid.
Analysis of Levine Act Compliance: Not applicable.
Attachments
1. Draft Second Amendment to the Agreement with Willdan Financial Services
2. Invoices for services completed after December 31, 2025
3. Resolution
268
SECOND AMENDMENT BETWEEN
CITY OF EAST PALO ALTO
AND
WILLDAN FINANCIAL SERVICES
This Second Amendment to the Principal Agreement, which was made and entered into on September 2, 2026, hereafter referred to as Agreement, between Willdan Financial Services, therein referred to as Contractor, and the City of East Palo Alto, a municipal corporation, therein referred to as City, is made and dated for reference this first day of September 2026 as authorized by City Council Resolution _______.
Contractor and City do mutually agree as follows:
1. Section 3 of the Principal Agreement, entitled “Term” is hereby repealed and replaced with the following:
The term of this Agreement shall commence on October 23, 2023, and shall continue in full force and effect until December 31, 2026.
3. Integration. This Amendment, including all exhibits, if any, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Amendment. This Amendment shall not be amended or modified except by a written agreement executed by each of the parties hereto. Except as specifically revised herein, all terms and conditions the Agreement, and all prior amendments, if any, shall remain in full force and effect, and Contractor shall perform all duties, obligations and conditions required under the Agreement.
4. Inconsistencies. In the event of any conflict or inconsistency between the provisions of this Amendment and the Agreement, and any prior amendment, if any, the provisions of this Amendment shall control in all respects.
5. Ambiguities. The parties acknowledge that they have had the opportunity to have this Amendment reviewed by their respective legal counsel, and that the terms and conditions of this Amendment are not to be construed against any party on the basis of such party's draftsmanship thereof.
6. Counterparts. This Amendment may be executed by the parties in one or more counterparts all of which collectively shall constitute one document and agreement.
7. Facsimile Signature; Electronic Signature. This Amendment shall be binding upon the receipt of facsimile signatures or e-mailed by PDF or otherwise. Any person transmitting his or her signature by facsimile or electronically shall promptly send an original signature to the other party pursuant to the notice provision of the Agreement.
The failure to send an original shall not affect the binding nature of this Amendment.
8. Authority. The person signing this Amendment for Contractor hereby represents and warrants that he or she is fully authorized to sign this Amendment on behalf of Contractor.
269
IN WITNESS WHEREOF, the parties have entered into this Second Amendment on the day and year first hereinabove appearing.
Company: Willdan Financial Services
By: _______________________
Chris Fisher
Vice-President, Group Director
DATE: ____________________
FEDERAL I.D. #: ____________
East Palo Alto Business License No.
CITY OF EAST PALO ALTO,
a municipal corporation
By: ________________________
Melvin E. Gaines
City Manager
DATE: _____________________
APPROVED AS TO CONTENT:
__________________________
Hanson Hom
Deputy Manager, Special Projects
APPROVED AS TO FORM:
___________________________
John D. Lê
City Attorney
270
Attn : Hanson Hom INVOICE # : 010-64931
Deputy Manager, Special Projects INVOICE DATE: 2/19/2026 City of East Palo Alto PROJECT # : 112836
2415 University Avenue TIN: 33-0302345
East Palo Alto, CA 94303 TERMS : NET 30 DAYS
Customer #: C16084
Sent Via Email: [email protected] / [email protected] / [email protected] RE :
Professional Services through January 31, 2026
Authorized Fee $ 18,000.00
Fee earned to date $ 6,735.00
Budget
Current
Invoice Total Invoiced
$ 16,500.00 $ 935.00 $ 6,085.00
$ 1,500.00 $ 650.00 $ 650.00
$ 18,000.00 $ 1,585.00 $ 6,735.00
Prior Billings (5,150.00)
Invoice Total : $ 1,585.00
Budget Status
Original Contract: $ 18,000.00
Cost To Date: (6,735.00)
Total Remaining: $ 11,265.00
Remit Check To: Willdan Financial Services
PO Box 51645, Los Angeles, CA 90051
Questions: (800) 755-6864
Services include: Build model using asset inventories from Palo Alto Task
To pay via ACH:
Bank: BMO Harris Bank / 111 W. Monroe Street, #5C, Chicago, IL 60603 Account Name: Willdan
Routing Transit Number: 071000288 / Account #: 4398830
TOTAL
Sewer Fee Study for the City of East Palo Alto
Phase 2000: Sewer Impact Fee
Phase 5000: SIF Contingency
271
Attn : Hanson Hom INVOICE # : 010-65326
Deputy Manager, Special Projects INVOICE DATE: 3/25/2026 City of East Palo Alto PROJECT # : 112836
2415 University Avenue TIN: 33-0302345
East Palo Alto, CA 94303 TERMS : NET 30 DAYS
Customer #: C16084
Sent Via Email: [email protected] / [email protected] / [email protected] RE :
Professional Services through February 28, 2026
Authorized Fee $ 18,000.00
Fee earned to date $ 8,150.00
Budget
Current
Invoice Total Invoiced
$ 16,500.00 $ 1,415.00 $ 7,500.00
$ 1,500.00 $ 650.00
$ 18,000.00 $ 1,415.00 $ 8,150.00
Prior Billings (6,735.00)
Invoice Total : $ 1,415.00
Budget Status
Original Contract: $ 18,000.00
Cost To Date: (8,150.00)
Total Remaining: $ 9,850.00
Remit Check To: Willdan Financial Services
PO Box 51645, Los Angeles, CA 90051
Questions: (800) 755-6864
Services include: Deliver draft tables.
Task
To pay via ACH:
Bank: BMO Harris Bank / 111 W. Monroe Street, #5C, Chicago, IL 60603 Account Name: Willdan
Routing Transit Number: 071000288 / Account #: 4398830
TOTAL
Sewer Fee Study for the City of East Palo Alto
Phase 2000: Sewer Impact Fee
Phase 5000: SIF Contingency
272
Attn : Hanson Hom INVOICE # : 010-65757
Deputy Manager, Special Projects INVOICE DATE: 4/23/2026 City of East Palo Alto PROJECT # : 112836
2415 University Avenue TIN: 33-0302345
East Palo Alto, CA 94303 TERMS : NET 30 DAYS
Customer #: C16084
Sent Via Email: [email protected] / [email protected] / [email protected] RE :
Professional Services through April 3, 2026
Authorized Fee $ 18,000.00
Fee earned to date $ 10,590.00
Budget
Current
Invoice Total Invoiced
$ 16,500.00 $ 2,440.00 $ 9,940.00
$ 1,500.00 $ 650.00
$ 18,000.00 $ 2,440.00 $ 10,590.00
Prior Billings (8,150.00)
Invoice Total : $ 2,440.00
Budget Status
Original Contract: $ 18,000.00
Cost To Date: (10,590.00)
Total Remaining: $ 7,410.00
Remit Check To: Willdan Financial Services
PO Box 51645, Los Angeles, CA 90051
Questions: (800) 755-6864
Services include: Deliver administrative draft report.
Task
To pay via ACH:
Bank: BMO Harris Bank / 111 W. Monroe Street, #5C, Chicago, IL 60603 Account Name: Willdan
Routing Transit Number: 071000288 / Account #: 4398830
TOTAL
Sewer Fee Study for the City of East Palo Alto
Phase 2000: Sewer Impact Fee
Phase 5000: SIF Contingency
273
Attn : Hanson Hom INVOICE # : 010-66149
Deputy Manager, Special Projects INVOICE DATE: 5/26/2026 City of East Palo Alto PROJECT # : 112836
2415 University Avenue TIN: 33-0302345
East Palo Alto, CA 94303 TERMS : NET 30 DAYS
Customer #: C16084
Sent Via Email: [email protected] / [email protected] / [email protected] RE :
Professional Services through May 1, 2026
Authorized Fee $ 18,000.00
Fee earned to date $ 11,580.00
Budget
Current
Invoice Total Invoiced
$ 16,500.00 $ 990.00 $ 10,930.00
$ 1,500.00 $ 650.00
$ 18,000.00 $ 990.00 $ 11,580.00
Prior Billings (10,590.00)
Invoice Total : $ 990.00
Budget Status
Original Contract: $ 18,000.00
Cost To Date: (11,580.00)
Total Remaining: $ 6,420.00
Sewer Fee Study for the City of East Palo Alto
Phase 2000: Sewer Impact Fee
Phase 5000: SIF Contingency
Remit Check To: Willdan Financial Services
PO Box 51645, Los Angeles, CA 90051
Questions: (800) 755-6864
Services include: Revise draft report.
Task
To pay via ACH:
Bank: BMO Harris Bank / 111 W. Monroe Street, #5C, Chicago, IL 60603 Account Name: Willdan
Routing Transit Number: 071000288 / Account #: 4398830
TOTAL
274
Attn : Hanson Hom INVOICE # : 010-66262
Deputy Manager, Special Projects INVOICE DATE: 6/22/2026 City of East Palo Alto PROJECT # : 112836
2415 University Avenue TIN: 33-0302345
East Palo Alto, CA 94303 TERMS : NET 30 DAYS
Customer #: C16084
Sent Via Email: [email protected] / [email protected] / [email protected] RE :
Professional Services through May 31, 2026
Authorized Fee $ 18,000.00
Fee earned to date $ 12,130.00
Budget
Current
Invoice Total Invoiced
$ 16,500.00 $ 550.00 $ 11,480.00
$ 1,500.00 $ 650.00
$ 18,000.00 $ 550.00 $ 12,130.00
Prior Billings (11,580.00)
Invoice Total : $ 550.00
Budget Status
Original Contract: $ 18,000.00
Cost To Date: (12,130.00)
Total Remaining: $ 5,870.00
Remit Check To: Willdan Financial Services
PO Box 51645, Los Angeles, CA 90051
Questions: (800) 755-6864
Services include: Deliver final report.
Task
To pay via ACH:
Bank: BMO Harris Bank / 111 W. Monroe Street, #5C, Chicago, IL 60603 Account Name: Willdan
Routing Transit Number: 071000288 / Account #: 4398830
TOTAL
Sewer Fee Study for the City of East Palo Alto
Phase 2000: Sewer Impact Fee
Phase 5000: SIF Contingency
275
Attn : Hanson Hom INVOICE # : 010-66650
Deputy Manager, Special Projects INVOICE DATE: 7/20/2026 City of East Palo Alto PROJECT # : 112836
2415 University Avenue TIN: 33-0302345
East Palo Alto, CA 94303 TERMS : NET 30 DAYS
Customer #: C16084
Sent Via Email: [email protected] / [email protected] / [email protected] RE :
Professional Services through June 30, 2026
Authorized Fee $ 18,000.00
Fee earned to date $ 14,685.00
Budget
Current
Invoice Total Invoiced
$ 16,500.00 $ 2,555.00 $ 14,035.00
$ 1,500.00 $ 650.00
$ 18,000.00 $ 2,555.00 $ 14,685.00
Prior Billings (12,130.00)
Invoice Total : $ 2,555.00
Budget Status
Original Contract: $ 18,000.00
Cost To Date: (14,685.00)
Total Remaining: $ 3,315.00
Sewer Fee Study for the City of East Palo Alto
Phase 2000: Sewer Impact Fee
Phase 5000: SIF Contingency
Remit Check To: Willdan Financial Services
PO Box 51645, Los Angeles, CA 90051
Questions: (800) 755-6864
Services include: PowerPoint presentation, present at EPASD Board and prepare for public hearing.
Task
To pay via ACH:
Bank: BMO Harris Bank / 111 W. Monroe Street, #5C, Chicago, IL 60603 Account Name: Willdan
Routing Transit Number: 071000288 / Account #: 4398830
TOTAL
276
Attn : Hanson Hom INVOICE # : 010-66778
Deputy Manager, Special Projects INVOICE DATE: 7/21/2026 City of East Palo Alto PROJECT # : 112836
2415 University Avenue TIN: 33-0302345
East Palo Alto, CA 94303 TERMS : NET 30 DAYS
Customer #: C16084
Sent Via Email: [email protected] / [email protected] / [email protected] RE :
Professional Services through July 15, 2026
Authorized Fee $ 18,000.00
Fee earned to date $ 17,150.00
Budget
Current
Invoice Total Invoiced
$ 16,500.00 $ 2,465.00 $ 16,500.00
$ 1,500.00 $ 650.00
$ 18,000.00 $ 2,465.00 $ 17,150.00
Prior Billings (14,685.00)
Invoice Total : $ 2,465.00
Budget Status
Original Contract: $ 18,000.00
Cost To Date: (17,150.00)
Total Remaining: $ 850.00
Sewer Fee Study for the City of East Palo Alto
Phase 2000: Sewer Impact Fee
Phase 5000: SIF Contingency
Remit Check To: Willdan Financial Services
PO Box 51645, Los Angeles, CA 90051
Questions: (800) 755-6864
Services include: Attend public hearing for adoption.
Task
To pay via ACH:
Bank: BMO Harris Bank / 111 W. Monroe Street, #5C, Chicago, IL 60603 Account Name: Willdan
Routing Transit Number: 071000288 / Account #: 4398830
TOTAL
277
RESOLUTION NO. ________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO TO
AUTHORIZE A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH WILLDAN FINANCIAL SERVICES TO PREPARE A
DEVELOPMENT IMPACT FEE UPDATE NEXUS STUDY, FINANCIAL FEASIBILITY
ANALYSIS, AND SEWER CAPACITY FEE UPDATE STUDY
WHEREAS, on April 18, 2023, the City Council authorized issuance of a Request for Proposals (“RFP”) to obtain an economic consultant to prepare a Development Impact Fee Update Nexus Study, Financial Feasibility Analysis, and Sewer Capacity Fee Update Study (collectively referred to as “Studies”) to update existing development impact and capacity fees; and
WHEREAS, on July 28, 2023, an RFP was published requesting proposals to prepare the Studies in compliance with applicable State laws; and WHEREAS, on October 17, 2023, the City Council authorized the City Manager to execute a Professional Services Agreement (“Agreement”) with Willdan Financial Services, Inc. (“Willdan”) to prepare the Studies for a total amount not to exceed $132,372; and
WHEREAS, the Agreement originally terminated on June 30, 2024, with a possible six-month extension to December 31, 2024, that can be authorized by the City Manager; and
WHEREAS, a First Amendment to the Agreement was authorized by the City Council on December 3, 2024, to extend the term of the Agreement to June 30, 2025, with a possible six-month extension to December 31, 2025, that can be authorized by the City Manager; and
WHEREAS, the services related to the Development Impact Fee Update Nexus Study and Financial Feasibility Analysis were completed in May 2025, and services related to the Sewer Capacity Fee Update Study were completed in July 2026; and WHEREAS, the services described in this resolution were requested by the City were actually and necessarily performed by Willdan, these services conferred a direct benefit on the City and on the East Palo Alto Sanitary District, and payment for these services serves a public purpose; and
WHEREAS, continued performance by Willdan after the term of the Agreement expired was requested and accepted by City staff without a written amendment, and no services outside the scope of services previously approved by the City Council were performed; and
WHEREAS, invoices for services related to the Sewer Capacity Fee Update Study were received after the expiration of the Agreement; however, the total cost of 278
$17,150 to prepare this study did not exceed the amount of $18,000 that was allocated for the study; and
WHEREAS, a Second Amendment to the Agreement is necessary to extend the term of the Agreement and to ratify payment of invoices totaling $12,000 that were made after expiration of the Agreement; and
WHEREAS sufficient funds have previously been allocated to fund the Agreement, and extending the term of the Agreement does not require an additional budget appropriation, and neither extending the term of the Agreement nor ratifying the payments requires an additional budget appropriation; and WHEREAS, the Second Amendment described below has been approved as to form by the City Attorney in accordance with Section 2.84.760 of the East Palo Alto Municipal Code, and is attached to this resolution as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALO ALTO, as follows:
1. The recitals set forth in this resolution are incorporated as findings and determinations by the City Council.
2. Find that the action is not a “project” within the meaning of CEQA. Extending the term of a professional services agreement for a completed study, and ratifying payments already made, is an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. (State CEQA Guidelines, Cal. Code Regs., tit. 14, § 15378(b)(5); see also id., § 15378(b)(4) [government funding mechanisms and other fiscal activities that do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment].) In the alternative, CEQA does not apply because the activity can be seen with certainty to have no possibility of a significant effect on the environment. (Id., § 15061(b)(3).) This action commits the City to no physical improvement. The environmental determination for the sewer capacity fees themselves was made by EPASD on July 7, 2026.
3. Authorize the City Manager to execute a Second Amendment to the Agreement to extend the term of the Agreement to December 31, 2026, and to ratify services accepted and payments made after expiration of the term of the Agreement and find that those payments are within the not-to-exceed amounts previously authorized by the City Council and were made from appropriations lawfully available at the time of payment.
279
PASSED AND ADOPTED this 1st day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
______________________________
Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________ James Colin, City Clerk John D. Lê, City Attorney
280
CONSENT ITEM 3.10
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Marissa Silva, Assistant City Clerk
SUBJECT: City Council Meeting Minutes
Recommendation
Adopt the July 21, 2026, City Council Meeting Minutes.
Attachments
1. July 21, 2026, Minutes
281
EAST PALO ALTO CITY COUNCIL
SPECIAL MEETING MINUTES
Tuesday, July 21, 2026, 6:00 PM
EPA Government Center
2415 University Avenue, First Floor
East Palo Alto, CA 94303
1. CALL TO ORDER AND ROLL CALL
Mayor Lincoln called the East Palo Alto City Council Special Meeting to order at 6:03 PM. City Clerk James Colin confirmed a quorum was present.
Attendee Name Title Status Arrived
Webster Lincoln Mayor Present
Ruben Abrica Vice Mayor Present
Carlos Romero Councilmember Present
Mark Dinan Councilmember Present
Martha Barragan Councilmember Present
(Remote)
2. APPROVAL OF THE AGENDA
Motion: Mayor Lincoln moved, Councilmember Dinan seconded, to continue Item 6.2 to a future meeting. Motion carried unanimously (5-0).
3. APPROVAL OF THE CONSENT CALENDAR
Council Member Romero requested that Item 3.4 be pulled for separate discussion. The remainder of the consent calendar was considered together.
Motion: Councilmember Dinan moved; Vice Mayor Abrica seconded to approve the Consent Calendar, excluding Item 3.4. Motion carried unanimously.
Mayor Lincoln recused himself from Item 3.4, and Vice Mayor Abrica presided.
Motion by Council Member Romero, seconded by Vice Mayor Abrica, to waive second reading and adopt the ordinance approving the First Amendment to the Development Agreement, with the modification deleting the language stating that no affordable housing unit shall be affordable to higher than 80% AMI households. Motion carried by roll call vote, 4-0, with Mayor Lincoln recused.
Mayor Lincoln returned following the vote.
4. CLOSED SESSION
5. PUBLIC COMMENT
The following speakers provided public comments: Dylan Martinez, Gail Dixon, Luis Rosas, Ravneel, Marianna Sumina, Mario, Cristal, Jimena, and Fatima. 282
6. INFORMATIONAL REPORTS
6.1 Climate Action Plan Implementation Report
Public comment by Mario and Jimena.
6.2 City Council Strategic Priorities Fiscal Years (FY) 2025-27 Work Plan – Fourth Quarter Status Update
Items moved to the next meeting.
7. SPECIAL PRESENTATIONS
8. POLICY AND ACTION
8.1 Second Reading and Adoption of an Ordinance Ordering Submission to the Voters, and Adoption of a Resolution Calling and Requesting Consolidation of an Election
Motion: Councilmember Dinan moved, Vice Mayor Abrica seconded, to waive second reading and adopt the ordinance ordering submission to the voters of a proposition authorizing up to $125,000,000 in general obligation bonds, and to adopt the resolution calling and requesting consolidation of the election and related ballot procedures. Motion carried by roll call vote, 5-0.
Public comment was heard from Gail Dixon, Renee Glover, and Sharifa Wilson.
8.2 Adoption of Temporary Housing Development Incentive Program for Smaller Projects Ordinance
Motion: Councilmember Romero moved, seconded by Vice Mayor Abrica, to reject the Temporary Housing Development Incentive Program for Smaller Projects Ordinance. Motion carried by roll call vote, 3-2, with Mayor Lincoln and Council Member Dinan opposed.
Public comment was heard by Fili, Hunter Wang, Janelle V, Sharifa Wilson, Joseph Ocon, Mele K. Latu, Omowale Satterwhite, Renee Glover Chantler, Eric Perez, Ravneel, Leonel Santibanez, Dylan Martinez, Angelica, Sarah Hoffman, Kenia Najar, Sean Ripley, Angah Miessi, Gail Dixon, Laura Rubio, Maria Love, Mario, Tama Seala, and Deborah Lewis-Virges
9. PUBLIC HEARINGS
9.1 Water Storage Tank Siting Study
Staff presented this item. No public comment.
9.2 University Avenue Grand Corridor Project Pilot Project Contract Amendment
Staff presented the proposed a contract amendment. Public comment was received by Stewart Hyland, Mia O’Brien, Mariana Sumina, Javanni Brown, Lourdes Best, and Larry Moody.
Motion: Councilmember Romero moved, Vice mayor seconded to authorize the contract 283 amendment for the pilot project. Motion failed on a 2-2 vote, with Mayor Lincoln and Council Member Dinan opposed and Council Member Barragan absent.
9.3 FY2027 Transient Occupancy Tax Grants Recommendations Mayor Lincoln recused himself. Vice Mayor Abrica presided.
Motion: Vice Mayor Abrica moved, and Councilmember Romero seconded, to approve the recommended FY2027 TOT grants and add funding of $30,000 each for Fit to the Core, East Palo Alto Community Archive, YCS/REPAC emergency preparedness programming, and Build Play Learn Labs. Motion carried unanimously among the members present.
Public comment was heard from Melody Mchlousham and Sharifa Wilson. Jose Martinez-Luna, Khrisar Masann-Chavez, Teresa Fernandez, Stephanie Griffin, Lydda Sutter, Sean Ripley, Tracie Vanhook, Lenita, Moin Oomen, Michael Mashack, Dede, Akala Francis.
10. ADJOURN CITY COUNCIL MEETING AND REVENE TO THE EAST PALO ALTO
SANITARY DISTRICT
President of the Board Ruben Abrica called the East Palo Alto Sanitary District meeting to order.
11. EPASD CONSENT CALENDAR
11.1 Cash Disbursement Report April 2026
11.2 Cash Disbursement Report for May 2026
Motion: Mayor Lincoln moved, seconded by Vice Mayor Abrica to approve the EPASD Consent Calendar. Motion carried unanimously among the members present.
12. EPASD PUBLIC COMMENT
13. EPASD PUBLIC HEARING
13.1 Public Hearing and Approval of Previously Adopted Sewer Service Charges to be Collected on the San Mateo County Tax Roll for FY 2026– 27 Staff presented the Sewer Service Charges.
Motion: Councilmember Romero moved, and Board President Abrica seconded to adopt the resolution confirming the written report of charges and authorizing the charges to be submitted to the County Tax Collector for collection. Motion carried unanimously among the members present.
14. ADJOURN EAST PALO ALTO SANITARY DISTRICT MEETING AND RECONVENE
THE CITY COUNCIL SPECIAL MEETING
The EPASD meeting was adjourned, and the City Council meeting was reconvened.
15. COUNCIL REPORTS
No reports given.
16. ADJOURNMENT
284
Mayor Lincoln adjourned the meeting at 12:08 AM
285
INFORMATIONAL REPORT 6.1
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Regina Rubier, Interim Assistant to the City Manager Shiri Klima, Assistant City Manager
SUBJECT: City Council Strategic Priorities Fiscal Years (FY) 2025-27 Work Plan – Fourth Quarter Status Update
Recommendation
Staff recommends that the City Council receive a fourth quarter update on the City Council Strategic Priorities FY 2025-27 Work Plan, ask clarifying questions, and provide feedback.
Executive Summary
This report provides an update on the City Council Strategic Priorities FY 2025–27 Work Plan, which outlines the projects and initiatives advancing the City Council’s adopted FY 2025–29 Strategic Priorities. The Work Plan serves as a roadmap for implementing the City Council’s strategic goals through coordinated, measurable actions across departments, ensuring continued alignment between City Council direction, community priorities, and City operations.
This update pertains to the fourth quarter (Q4) of the Work Plan, which began on April 1, 2026, and ended on June 30, 2026.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority: Civic Engagement
Priority: Comprehensive Housing
Priority: Governance, Organizational Strength, and Fiscal Sustainability Priority: Land Use, Economic and Workforce Development
Priority: Parks, Recreation, and Community Facilities
Priority: Public Health, Safety, and Quality of Life
286
INFORMATIONAL REPORT 6.1
Priority: Public Infrastructure and Utilities
Background
On June 17, 2025, the City Council adopted its FY 2025-2029 Strategic Priorities and accompanying FY 2025-27 Work Plan, establishing a strategic framework with particular steps to guide the City’s policy direction, resource allocation, and program delivery. These documents represent a coordinated plan for addressing community needs and strengthening organizational capacity over the next several years. They are collectively available at www.cityofepa.org/sites/default/files/fileattachments/city_council/page/13631/epa_strategicpla n_7.1.25_final.pdf.
The Council Priorities serve as overarching focus areas that shape how the City directs its efforts and investments. They reflect the collective input of residents, stakeholders, and community leaders who participated in a robust engagement process in the spring of 2025 to identify East Palo Alto’s most critical challenges and opportunities. By defining clear priorities, the City Council provided policy direction to the City Manager and ensured staff remained focused on initiatives that advance community well-being and measurable results.
The Council Council’s Strategic Priorities for FY 2025 through FY 2029 are:
Civic Engagement: Provide diverse and inclusive opportunities for all EPA community members to participate in City meetings, have a voice in City affairs, and develop leadership skills for EPA youth.
Comprehensive Housing: Increase the City’s housing stock at all income levels (from affordable to market rate), facilitate pathways to homeownership, and prevent displacement of existing residents.
Governance, Organizational Strength, and Fiscal Sustainability: Strengthen the City’s internal capacity, transparency, and long-term financial health by improving core operation, investing in workforce and systems, and implementing data-informed strategies to ensure effective service delivery, accountability, and fiscal resilience. Land Use, Economic, and Workforce Development: Support balanced development that attracts investment, strengthens local businesses, reduces economic leakage, and expands access to quality jobs and services that meet local needs. Parks, Recreation, and Community Facilities: Invest in the modernization and expansion of the City’s parks, recreation, and community facilities and services to increase residents’ access to open spaces and recreational opportunities. Public Health, Safety, and Quality of Life: Implement and enforce strategies to ensure public safety, improve the livability of neighborhoods, and prepare the City for disasters and emergencies.
Public Infrastructure and Utilities: Maintain, modernize, and expand the City’s physical infrastructure (streets, sidewalks, utilities) to support existing homes and businesses, and new development.
The FY 2025–2029 Strategic Priorities and FY 2025-27 Work Plan were refined in tandem and adopted together to ensure alignment between strategic goals and implementation activities. 287
INFORMATIONAL REPORT 6.1
While the Council Priorities establish the City’s long-term focus areas, the Work Plan translates those priorities into specific, actionable projects and programs that can be tracked and reported to the City Council and community.
The two-year work plan spreads project execution over fiscal years 2025-26 and 2026-27 based on staff capacity to undertake projects given existing workloads. This report and Attachment 1 provide an update on the City’s progress implementing the Work Plan from July 1, 2025, through June 30, 2026. Year two of the Work Plan implementation began July 1, 2026. While some projects were completed as of July 1, staff would not have capacity to undertake new projects without deferring or canceling existing projects planned for FY 2026-27.
Analysis
The FY 2025–27 Work Plan includes 59 projects, and the following table shows their statuses at the end of the fourth quarter.
Table 1: Project Status as of June 30, 2026
Project
Completion
Status
Not Yet
Scheduled
to Begin
Deferred
25%
Complete
50%
Complete
75%
Complete
100%
Complete
# of Projects
as of End of
Q2 (12/31/25) 2 4 25 12 12 4
# of Projects
as of End of
Q3 (3/31/26) 1 2 16 17 13 10
# of Projects
as of End of
Q4 (6/30/26) 0 2 13 19 10 15
At the close of Q4, of the 59 projects:
3% have been deferred (2 projects).
22% are a quarter complete (13 projects).
34% of the projects are half complete (19 projects).
17% are three-quarters complete (10 projects).
25% of the projects are completed (15 projects).
288
INFORMATIONAL REPORT 6.1
A total of 5 projects progressed to 100% completion during the fourth quarter; these projects are noted below with an asterisk (*). This brought the total number of completed projects from 10 at the end of Q3 to 15 at the end of Q4. Many completed projects require subsequent operational actions that require significant staff effort. The completed projects are:
1. Develop Recommendations for Youth Commission (CIV-1): The City Council approved establishing a youth commission and youth task force in January 2026. Staff are now working with consultants to launch and manage the commission and task force.
2. Complete Construction of 965 Weeks/Colibri Commons (CH-1): Staff completed final inspections and issued the final Certificate of Occupancy in December 2025, delivering 136 units of affordable housing.
3. Update the Zoning Code* (CH-8): In 2026, staff brought forth the Development Code Text Amendment to Planning Commission on March 23 and to the City Council on April 21 (first reading), May 5 (first reading continued), and June 2 (adoption). This Text Amendment addressed changes in site design, architectural standards, corner lot standards, refueling and service stations, setbacks of multi-family zones, tree removals, temporary use permits (TUPs), alcohol sales at eating establishments, conditional use permits (CUPs) for public and private schools, home occupations, and other areas.
4. Develop a Citywide Information Systems Master Plan* (GOV-4): Beginning in late 2025, staff worked with a consultant to draft a Citywide Information Systems Master Plan, which was adopted by the City Council on April 7, 2026. That plan lays out the current state of the City’s technological landscape and then creates a five-year implementation plan, which will be reviewed annually, to roll out various technological improvements.
5. Create an Economic Development Strategic Plan (LU-2): Complete. The strategic plan and implementation plans were approved by the City Council in Q3. Staff is now executing the Implementation Plan that the City Council approved March 17, 2026.
6. Construct Access Improvements at Rutgers Street/Bay Trail (PR-3): The Rutgers Street Bay Trail access improvements are complete, and the entrance is now open to the public.
7. Expand EPACENTER Services and Programs Through City Funding (PR-6): Staff executed a funding agreement with EPACENTER, and programming began in Fall 2025.Staff continues to manage the agreement which has a term through November 15, 2026. The City Council approved continued funding for this effort during the FY 2026-27 Budget Adoption, so staff will continue to oversee program implementation through FY 2026-27 and beyond (until the end of the amended contract term).
8. Expand Access to YMCA Programming and Services for the Greater East Palo Alto Community (PR-11): Staff executed a funding agreement with the YMCA, and programming began in Fall 2025.Staff continues to monitor the program. The agreement term goes through June 30, 2026. The City Council approved continued funding for this effort during the FY 2026-27 Budget Adoption, so staff will continue to oversee program implementation through FY 2026-27 and beyond (until the end of the amended contract term).
289
INFORMATIONAL REPORT 6.1
9. Expand Parking Enforcement Capacity (PH-1): The new service model with LAZ Parking was executed and went into effect in April 2026. Staff continues to oversee implementation of the program and actively monitor parking enforcement efforts.
10.Implement a Crime Data Analysis Platform for the Police Department* (PH-2): EPA PD staff have been coordinating with County staff to explore a countywide system as the City’s platform. Staff completed initial testing, implemented the software, and are now initiating training.
11.Update the Safety Element of the General Plan* (PH-9): The Safety and Noise Elements combined identify potential natural and human-caused hazards that could affect residents, businesses, infrastructure and public services. The purpose of the Safety Element is to establish a comprehensive framework that identifies and anticipates these hazards and prepares the community to minimize associated risks and impacts. After Plenning Commission recommended adoption by a vote of 7-0, the City Council adopted this Safety Element on June 2, 2026.
12.Construct Bicycle/Pedestrian Overcrossing at University Ave (PI-7): Construction is finished, and a ribbon-cutting was held in early Spring 2026.
13.Construct Full Trash Capture Devices to Meet Stormwater Compliance Requirements* (PI-8): The project launched in January 2026 and was completed in March 2026, successfully improving the City’s stormwater system and supporting compliance with applicable regulatory requirements.
14.Construct Mini Roundabouts on Pulgas Avenue (PI-9): Construction is finished, and a ribbon-cutting was held in early Spring 2026.
15.Develop Citywide Sewer Infrastructure Master Plan (PI-11): The EPASD Board adopted a sewer system master plan in July 2025. The Master Plan includes $77 million in projects. The Board/City Council authorized advancement of two projects in the current fiscal year.
As of the close of Q4, there are still 2 deferred projects. Public Health, Safety, and Quality of Life priority project PH-6: Maintain Senior/Disabled Emergency Contact Database (PH-6) was originally expected to begin during FY 2026-27 but was deferred until Fall of 2026. If advanced as scheduled, future updates will show this project as in progress.
Governance, Organizational Strength, and Fiscal Sustainability priority project GOV-5:
Implement a Centralized Grants Management System was also deferred during FY 2026-27.
This project is scoped as implementing a new software to manage both grants the City disseminates to nonprofit entities as well as grants the City obtains from federal, State, County, and private entities.
During the process to develop the Citywide Information Systems Master Plan, staff and the consultant determined that an optimal grants management system would be one that is integrated into, or compatible with, the City’s Enterprise Resource Planning (ERP) system (a system that integrates key organizational processes such as finance, human resources, procurement, etc.). The consultant who drafted the Citywide Information Systems Master Plan 290
INFORMATIONAL REPORT 6.1
recommended the City evaluate its current ERP in FY 2026-27 and potentially roll out a new ERP (if we need one) in FY 2027-28. Because the grants management software would either be a part of or linked to the City’s ERP, the City should complete review of, and potential movement from, the existing ERP prior to implementing a new grants management system.
Thus, staff have deferred implementation of a centralized grants management system. However, the need for better grants management in the interim persists. A cross-departmental team of City staff recently engaged in Pause for Change, a methodology to address challenges more effectively, using fewer resources while achieving greater results. One of the Pause for Change challenges was focused on improving the City's approach to grants management. This team presented preliminary ideas at the end of Fiscal Year 2025-26 and are expected to present final recommendations for improving grants management without a robust new technology during the first quarter of FY 2026-27.
Next Steps
Staff will proceed to work on the pending strategic priority projects and will provide a progress update on the fifth quarter implementation (or the first quarter implementation in the second year) of the FY 2025-27 Work Plan in October 2026.
Fiscal Impact
There is no fiscal impact for this item.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.
Environmental
The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that will not result in direct or indirect changes in the environment.
Government Code § 84308
Applicability of Levine Act: No, as this item does not entail an entitlement.
Analysis of Levine Act Compliance: Not applicable.
Attachments
1. Council Strategic Priorities Work Plan Update April 1, 2026, through June 30, 2026 291
FY 2025–27 Strategic Priorities Work Plan Projects — Q4 Update GOAL
CIV-1
PROJECT NAME
Develop
Recommendations for
Establishing a Youth
Commission or
Alternative Youth Civic
Engagement Program
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
3/31/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
GOAL
CIV-2
PROJECT NAME
Implement Sister City
and Cultural Exchange
Initiative
DEPARTMENT
City Clerk
PROJECT
START
7/1/2026
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
Staff prepared for the Tongan Delegation by finalizing reception logistics, coordinating with community and cultural organizations, and developing commemorative materials. The delegation arrived on May 6 and participated in a welcoming dinner, followed by formal events from May 10–15. An opening ceremony was held on May 11, and the formal signing occurred on May 15. Throughout the visit, the delegation met with community partners including JobTrain, Ravenswood City School District, StreetCode Academy, Amazon, and regional partners including Meta and Google. Staff are now coordinating with the delegation to schedule a follow-up visit to Tonga.
292
GOAL
CH-1
PROJECT NAME
Complete
Construction of 965
Weeks/Colibri
Commons
DEPARTMENT
Community and
Economic
Development
PROJECT
START
7/1/2025
PROJECT
FINISH
9/30/2025
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
On May 20, 2026, Community partners and public and private-sector stakeholders came together for a ribbon cutting to celebrate the grand opening of the Colibri Commons.
GOAL
CH-2
PROJECT NAME
Develop and Launch
Home Repair Program
DEPARTMENT
Community and
Economic
Development
PROJECT
START
4/1/2026
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
The City approved $800,000 for home repair programs during the July 23, 2026 budget approval process. Staff finalized the Major Home Repairs Program guidelines and will present them to City Council for approval on July 21, 2026. For the Minor Home Repairs Program, the project is currently estimated at 50% completion because funding is expected to begin July 1, 2026. In early 2026, the County led a competitive selection process for a nonprofit provider, with City staff participating in the evaluation. Climate Resilient Communities (CRC) was selected to administer the program, including homeowner applications, eligibility verification, cost estimates, construction coordination, and compliance monitoring. The County will oversee reimbursements and program compliance. The County completed program guidelines, public outreach, and coordination with CRC, including a June 3, 2026 kickoff meeting. Staff expects strong demand and anticipates that all available funds will be used to support essential home repairs, improve housing safety, and assist vulnerable residents. The Minor Home Repairs item will also be presented at the July 21 City Council meeting. 293
GOAL
CH-3
PROJECT NAME
Establish Rent Registry
for Both RentStabilized and MarketRate Rental Units
DEPARTMENT
Community and
Economic
Development
PROJECT
START
7/1/2025
PROJECT
FINISH
3/31/2027
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
This project experienced significant delay from the transition to new software. Staff now has a new workplan with Tolemi and rental registration for rentstabilized units is expected to be able to work in the new software by Thanksgiving. From there, we will roll out additional functions, such as rent increases, changes in tenancy, notices of termination and landlord and tenant petitions. Once these functions all work, Tolemi will turn to market-rate rental units.
GOAL
CH-4
PROJECT NAME
Research Feasibility of
a Financial
Empowerment and
Foreclosure
Prevention Program
DEPARTMENT
Community and
Economic
Development
PROJECT
START
1/1/2026
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Following the City Council’s approval of funding and contract authorization, staff issued a Request for Proposals (RFP) to identify qualified service providers for foreclosure prevention services. After completing the procurement process, staff launched the Pilot Foreclosure Prevention Program to provide resources and assistance to homeowners at risk of foreclosure. The pilot is intended to evaluate the effectiveness of foreclosure prevention strategies, assess community needs, and measure program outcomes. Staff will provide the City Council with a comprehensive update on the program’s first-year performance, including key outcomes, challenges, and recommendations for future implementation, in Fall 2026 (anticipated in November 2026 or earlier, if available). On May 5, 2026, staff presented first time homebuyer research, and within that, the potential design of homebuyer education and counseling that supports prospective homebuyers to navigate the complex home purchasing process and connect them with existing financing tools, including workshops covering budgeting, credit readiness, mortgage products, and the purpose process, one-on-one counseling to assess readiness and identify appropriate loan programs, and more, with the goal of preventing foreclosures by bolstering homebuying education. 294
GOAL
CH-5
PROJECT NAME
Research Feasibility of
a First-Time
Homebuyer Assistance
Program
DEPARTMENT
Community and
Economic
Development
PROJECT
START
10/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
At the May 5, 2026, City Council meeting, staff presented research on the feasibility of establishing first-time homebuyer assistance programs, as directed by the City Council. The research included an overview of potential program models, funding considerations, and best practices from other jurisdictions. This initial research phase has been completed. Following the presentation, the City Council directed staff to conduct additional research and develop more detailed recommendations regarding program design, implementation, staffing requirements, and funding needs. Staff will return to the City Council with program proposals and associated cost estimates in November 2026, or earlier if the work is completed ahead of schedule. For Strategic Plan reporting purposes, staff recommends one of the following approaches: Option 1: Mark this Strategic Priority as 100% complete, as the original Council direction to research the feasibility of first-time homebuyer programs has been fulfilled and establish a new Strategic Plan action item to capture the additional work directed by the City Council. Option 2: Mark this Strategic Priority as 50% complete, reflecting that while the feasibility research has been completed, staff is still developing detailed program recommendations for future Council consideration. The additional research and program development will evaluate the following potential first-time homebuyer assistance initiatives: Homebuyer education and counseling programs. Mortgage interest rate reduction or buydown assistance (of particular interest to Councilmember Lincoln). Closing cost assistance programs. Down payment assistance for Below Market Rate (BMR) housing units (of particular interest to Councilmember Lincoln). Opportunities to partner with or incorporate Community Land Trusts into affordable homeownership strategies (of particular interest to Councilmember Romero). Partnership opportunities with external agencies and organizations to leverage and pool funding resources for first-time homebuyer assistance programs.
GOAL
CH-6
PROJECT NAME
Research Feasibility of
a Residential Rental
Inspection Program
DEPARTMENT
Community and
Economic
Development
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2026
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
An initial draft framework has been developed, supported by preliminary research on comparable program models and funding approaches. Next steps including refinement of the analysis and confirmation of timing for City Council consideration. 295
GOAL
CH-7
PROJECT NAME
Update the
Inclusionary Housing
Ordinance
DEPARTMENT
Community and
Economic
Development
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
Staff along with the consultant drafted Temporary Housing Development Incentive Program (THDIP). Staff and the consultant prepared the staff report and presentation of the draft THDIP and held the first public hearing.
GOAL
CH-8
PROJECT NAME
Update the Zoning
Code
DEPARTMENT
Community and
Economic
Development
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
Adopted the new Zoning Code with a second reading at the June 2, 2026 City Council meeting. 296
GOAL
GOV-1
PROJECT NAME
Collaborate with the
SMC Libraries to
Identify and
Implement a
Comprehensive
Funding Strategy for
Library
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
During Q4, the City advanced planning and funding strategy efforts for the new Civic Center facility. Arctec is currently working on the project, which involves revisions to a previously approved and entitled development. Staff has provided Arctec with the complete list of applicable template conditions, and they are currently reviewing these requirements as part of the design process. The project design is expected to take approximately five to six months to complete, during which the plans will be refined and updated to ensure they comply with all applicable conditions and project requirements before moving forward to the next phase. The project team is advancing site and entitlement planning activities through the summer, with internal layout and programming anticipated to begin in late summer in coordination with project partners. Progress continues to depend on alignment of funding, design, and stakeholder coordination, with increased momentum across both fundraising and planning efforts.
GOAL
GOV-2
PROJECT NAME
Conduct Council Term
Limit Policy Research
DEPARTMENT
City Clerk
PROJECT
START
10/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
Staff conducted substantive research, prepared a staff report, and presented at the City Council meetings on March 3, March 5 and May 12. The City Council approved a resolution to place this ballot measure on the November 2026 election. Next, staff will need to work with the County to place the measure on the November ballot.
297
GOAL
GOV-3
PROJECT NAME
Develop a 10-Year
Fiscal Strategy and
Address the Structural
Deficit
DEPARTMENT
Finance
PROJECT
START
7/1/2025
PROJECT
FINISH
3/31/2026
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
We have selected a consultant and completed the project kick-off meeting. During the meeting, the consultant provided a list of data and information needed to begin the analysis. Staff is currently compiling the requested information so the consultant can proceed with the development of the long-term fiscal strategy.
GOAL
GOV-4
PROJECT NAME
Develop a Citywide
Information Systems
Master Plan
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
The completed plan was presented to and approved by the City Council on April 7, 2026.
GOAL
GOV-5
PROJECT NAME
Implement a
Centralized Grants
Management System
DEPARTMENT
Finance
PROJECT
START
7/1/2026
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
Deferred
PROJECT PROGRESS FROM Q3 TO Q4
Deferred
Q4 STATUS UPDATE:
This software rollout is scheduled in the IT Strategic Plan for FY 28-29. 298
GOAL
GOV-6
PROJECT NAME
Prepare 2026 Ballot
Measure to Raise
Revenue for
Infrastructure
Improvements and
Public Facilities
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
In April through June we prepared the staff report for the City Council to take action to place the initiative on the ballot, set up educational sessions about the ballot measure, set up the vehicle for donating funds, and prepared educational materials.
GOAL
GOV-7
PROJECT NAME
Update the City’s
Personnel Policies and
Procedures
DEPARTMENT
City Manager's
Office
PROJECT
START
1/1/2026
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Outside Counsel has completed preliminary legal review of prior version of the Personnel Policies and Procedures. Next, we are drafting new policies and procedures to address issues not in the prior version of the PPPs; this will go to City Manager's review in the winter.
GOAL
GOV-8
PROJECT NAME
Upgrade and Launch
New City Website
DEPARTMENT
City Clerk
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Progress has been impacted by staffing constraints and shifting departmental priorities, including increased scope for the Sister Cities initiative and lack of key administrative staff members (Front Desk Assistant and Executive Assistant). Staff continue to conduct preliminary research, including analytics review and an inventory scan of the current website.
299
GOAL
LU-1
PROJECT NAME
Conclude Measure HH
Pilot Evaluation and
Initiate Ongoing
Workforce
Development Program
DEPARTMENT
Community and
Economic
Development
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Received Council approval of $1,100,000 funding allocation in Measure HH funds. Staff finalized the draft Request for Proposals (RFP) for the program. At its July 7, 2027, meeting, the City Council directed staff to proceed only with the procurement of the Master Contractor and Program Evaluator through the RFP process. The Council also directed staff to return with additional analysis and recommendations regarding the proposed training programs before moving forward with that component of the initiative. Staff will incorporate Council's feedback into the analysis and return with recommendations for Council's consideration at a future meeting.
GOAL
LU-2
PROJECT NAME
Create an Economic
Development Strategic
Plan Focusing on
Small and Micro
Businesses
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2025
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
Staff developed a work plan and began implementation in partnership with Brian Moura from RGS. Early implementation efforts include launching the sidewalk vending application process, strengthening relationships with local businesses and regional partners along the San Francisco Peninsula, and promoting events to broaden outreach. Staff also created a new business e newsletter, “The Business Pulse,” with the first edition scheduled for distribution in July. An RFP to support implementation of the EDSP is currently being drafted and is expected to be released in July. 300
GOAL
LU-3
PROJECT NAME
Design and Implement
a “Pop-Up”/Sidewalk
Vending Policy and
Program
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2025
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
The ordinance and staff report were included on the April 21 City Council consent calendar and were unanimously approved. Staff continues vendor outreach and internal coordination to finalize the administrative process for vendor applications and citations. Staff also created a public-facing website to provide resources and guidance for interested vendors and will be published in July.
GOAL
LU-4
PROJECT NAME
Implement Program to
Distribute Community
Resource Funds Grants
for Small Business
Assistance
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
Staff evaluated small business assistance contract, developed guidelines and presented to the City Manager.
GOAL
LU-5
PROJECT NAME
Renovate the
Cummings Loft
Property into a Small
Business Incubator
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Construction kick-off held in April and construction started in May. 301
GOAL
PR-1
PROJECT NAME
Complete
Construction of Tenant
Improvements at City
Facilities
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Construction and change order items completed. Started construction close out.
GOAL
PR-2
PROJECT NAME
Conduct a
Comprehensive
Evaluation of Senior
Service Agreements in
East Palo Alto
DEPARTMENT
City Manager's
Office
PROJECT
START
10/1/2025
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
With all community engagement activities now complete, the consultant is in the process of compiling and analyzing the feedback received throughout the outreach effort. This information will be incorporated into a comprehensive report that summarizes the community's input, key findings, and recommendations.
The final report is expected to be presented to the City Council in early winter, where it will help inform future discussions and decision-making.
GOAL
PR-3
PROJECT NAME
Construct Access
Improvements at
Rutgers Street
Entrance to the Bay
Trail
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2025
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
The City and Midpeninsula Regional Open Space District held the ribbon cutting for the Rutgers Street Entrance on Saturday, April 4, 2026. 302
GOAL
PR-4
PROJECT NAME
Create a Pilot Dog
Park
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
The Building Division approved the permit for the Pilot Dog Park on June 30. With the permitting process complete, the project will move into the construction procurement phase. The next steps include preparing and issuing a request for bids, evaluating proposals, selecting a qualified contractor, and completing the contracting process. This phase is anticipated to take approximately two to three months, after which construction can be scheduled to begin.
GOAL
PR-5
PROJECT NAME
Establish a Joint Use
Agreement with RCSD
for Shared Recreation
Sites
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2026
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
Staff continues to work collaboratively with the Ravenswood City School District (RCSD) to finalize a mutually agreed-upon schedule and timeline for implementation of the proposed joint use agreement. Both parties remain committed to reaching an agreement and are actively engaged in discussions to address scheduling and operational considerations. Staff will continue coordinating with RCSD and will provide updates as progress is made toward finalizing the agreement and establishing a launch timeline
GOAL
PR-6
PROJECT NAME
Expand EPACENTER
Services and Programs
Through City Funding
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
303
GOAL
PR-7
PROJECT NAME
Finalize Architectural
Design for the New
East Palo Alto Library
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
In April, the City Council awarded the contract for the architectural design of the overall Civic Center. The library is now incorporated into the Civic Center project design, and coordination is underway to advance the integrated design process.
GOAL
PR-8
PROJECT NAME
Implement Priority
Projects from the
Parks, Recreation and
Open Space Master
Plan
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
All projects have advanced into various stages of the completion process. While each project is at a different point depending on its scope and remaining tasks, all are progressing toward final closeout. Staff continues to monitor each project to ensure outstanding items are completed in a timely manner and that all necessary documentation, inspections, and administrative requirements are finalized before project closeout. Cooley Landing AV Upgrades: The bidding process has been completed, and the project is currently awaiting completion of the contract approval process. Stadium/Field Lighting: Plans have been approved by the Building Division, and the project is currently in the contracting phase with the City Attorney’s Office. Park Lighting & Cameras: Staff is proposing a phased implementation approach beginning with Bell Street Park and Jack Farrell Park, based on their alignment with the findings and priorities identified in the Citywide Lighting Assessment. Martin Luther King Jr. Park will be the next phase, followed by Joel Davis Park. This phased approach will allow staff to prioritize locations while coordinating resources and implementation timelines effectively.
GOAL
PR-9
PROJECT NAME
Negotiate with County
to Finalize Acquisition
of Beech Street
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2025
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Staff continue to work on real property transfer agreement(s). 304
GOAL
PR-10
PROJECT NAME
Plan for Development
of New Civic Center
Facility
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
During Q4, the City advanced planning and funding strategy efforts for the new Civic Center facility. Fundraising outreach continued, including engagement with philanthropic partners and major donors. Staff are also preparing for additional donor engagement focused on institutional investors. Arctec is currently working on the project, which involves revisions to a previously approved and entitled development. We have provided the team with the complete list of applicable template conditions, and they are currently reviewing these requirements as part of the design process. The project design is expected to take approximately five to six months to complete, during which the plans will be refined and updated to ensure they comply with all applicable conditions and project requirements before moving forward to the next phase. The project team is advancing site and entitlement planning activities through the summer, with internal layout and programming anticipated to begin in late summer in coordination with project partners. Progress continues to depend on alignment of funding, design, and stakeholder coordination, with increased momentum across both fundraising and planning efforts.
GOAL
PR-11
PROJECT NAME
Expand Access to
YMCA Programming
and Services for the
Greater East Palo Alto
Community
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
GOAL
PH-1
PROJECT NAME
Expand Parking
Enforcement Capacity
DEPARTMENT
Police
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
Public education started April 1, with enforcement beginning April 15. City Council received an update from Chief Liu and the LAZ parking enforcement supervisor during the June 16, 2026, meeting. This project is now complete. 305
GOAL
PH-2
PROJECT NAME
Implement a Crime
Data Analytics
Platform for the Police
Department
DEPARTMENT
Police
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
Police Department staff have been coordinating with the County of San Mateo to explore the countywide system, Peregrine, as the City’s platform. In March, the County approved the City’s use of the system, and staff completed initial testing to confirm its suitability. The onboarding process was finalized in May. This month, staff will identify power users for early training prior to department-wide training. This project is now considered complete, as onboarding is finished and training is underway.
GOAL
PH-3
PROJECT NAME
Implement a Shopping
Cart Abatement
Program
DEPARTMENT
City Manager's
Office
PROJECT
START
1/1/2026
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
This program is currently on hold due to limited staff capacity. Staff will resume work in FY 2026-2027 quarter 1 with best practice research, ordinance development, and business outreach.
306
GOAL
PH-4
PROJECT NAME
Launch a Residential
Parking Permit
Program
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
The Engineering team is continuing to make steady progress in preparing the Project Request for Proposals (RFP). Staff are currently finalizing the scope of work, technical requirements, and procurement documentation to ensure the RFP clearly defines the project objectives and expectations for prospective consultants. Based on the current project schedule, the Engineering team anticipates completing and releasing the RFP by July 31, 2026. Once finalized, the procurement process will advance to the solicitation and evaluation phase, allowing qualified firms to submit proposals for consideration. The Ordinance was adopted in spring 2026, establishing the framework for the required follow-up investigation. In accordance with the implementation schedule, the follow-up investigation RFP was issued in June 2026 to solicit qualified consulting firms with the necessary technical expertise. Staff will evaluate the proposals based on the established selection criteria, including qualifications, technical approach, experience, and cost. Following completion of the evaluation process and the conclusion of the City Council's summer recess, staff anticipates returning to the City Council in September 2026 with a recommendation to award the contract and authorize the selected consultant to begin work.
GOAL
PH-5
PROJECT NAME
Launch Emergency
Preparedness Program
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
Staff identified and purchased supplies for the Emergency Operations Center. The City partnered with Youth Community Services, rEPAct, Thrive Alliance, and Menlo Fire to plan a community emergency preparedness workshop and purchased emergency kits for attendees. The community emergency preparedness workshop was held on June 5, with 35 participants representing more than 100 household members. An earthquake tabletop exercise for executive staff was conducted on June 4, resulting in useful feedback and identified areas for improvement. The City launched its first emergency preparation campaign, providing residents with preparedness magnets outlining key steps to take. Magnets were distributed at the emergency preparedness workshop and at a community event in June.
307
GOAL
PH-6
PROJECT NAME
Maintain
Senior/Disabled
Individuals’ Emergency
Contact Database
DEPARTMENT
City Manager's
Office
PROJECT
START
1/1/2026
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
Deferred
PROJECT PROGRESS FROM Q3 TO Q4
Deferred
Q4 STATUS UPDATE:
GOAL
PH-7
PROJECT NAME
Strengthen the Clean
City Program to
Reduce Illegal
Dumping
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
75 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
In April, the City helped organize a multi-jurisdictional Earth Day event where environmental items were discussed. The Earth Day event was on April 25th and included environmental education exhibits and local organizations that conducted outreach and provided attendees with resources and information related to waste reduction. In May, the City organized an e-waste event and a "Fix It" event. In June, the City received a clean-up grant for 6 creek/right-of-way clean ups over the next six months.
GOAL
PH-8
PROJECT NAME
Update the
Environmental Justice
Element of the
General Plan
DEPARTMENT
Community and
Economic
Development
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Presented Draft Element to Planning Commission and City Council. Staff is currently reviewing the draft EJ Element at staff level and anticipate going to Council by October 2026.
308
GOAL
PH-9
PROJECT NAME
Update the Safety
Element of the
General Plan
DEPARTMENT
Community and
Economic
Development
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
On June 2, 2026, the City Council adopted the General Plan Element Update.
GOAL
PI-1
PROJECT NAME
Assess Utility
Operations and
Prepare Transition Plan
for Post-Lease
Operations
DEPARTMENT
City Manager's
Office
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Negotiated 3-year water lease amendment and restatement with Veolia. The City Council approved this on June 9, 2026, and then staff executed the document.
Next, staff will draft an RFP for a financial assessment of bringing water operations in-house to determine feasibility of that option.
GOAL
PI-2
PROJECT NAME
Build Sidewalk and
Pedestrian Safety
Improvements on East
Bayshore Road
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Continued with underground utility work, sidewalk installation on East Bayshore from Euclid to Menalto. Construction continues. 309
GOAL
PI-3
PROJECT NAME
Collaborate with City
of Palo Alto to Replace
the Newell Street
Bridge
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
The Newell Road/San Francisquito Creek Bridge Project is replacing the obsolete Newell Road Bridge, originally constructed in 1911, with a new 80-foot-long,
42.5-foot-wide bridge at the existing location. The new bridge will improve safety and accessibility by providing two travel lanes, shoulders, sidewalks, and upgraded bridge barriers. Construction began in May 2026, with project completion anticipated in Spring 2027.
GOAL
PI-4
PROJECT NAME
Collaborate with
SFCJPA to Construct
San Francisquito Creek
Flood Protection
Upgrades
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
SFCJPA design study, design development and subsequent construction to last approximately 3-5 years.
GOAL
PI-5
PROJECT NAME
Collaborate with
SFCJPA to Implement
the SAFER Bay Project
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
60% design development. Negotiate a contract for north of Bay Road levee design. 310
GOAL
PI-6
PROJECT NAME
Conduct a Siting Study
to Identify Locations
for Additional Water
Storage Tanks
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
3/31/2026
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Study development continues; and the study is anticipated to be presented to City Council on July 21, 2026. The schedule reflects the level of analysis required to ensure proposed sites appropriately support long-term emergency preparedness and drought resilience objectives.
GOAL
PI-7
PROJECT NAME
Construct a Bicycle
and Pedestrian
Overcrossing on
University Avenue at
US 101
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
3/31/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
The project team is currently finalizing grant reimbursement documentation and completing minor administrative closeout items. The Notice of Completion is pending final review and signature. These remaining activities are procedural in nature.
GOAL
PI-8
PROJECT NAME
Construct Full Trash
Capture Devices to
Meet Stormwater
Compliance
Requirements
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
3/31/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
Construction of the full trash capture device at Newbridge Street required to meet stormwater compliance requirements has been completed. The project began in January 2026 and was completed in March 2026, successfully improving the City's stormwater system and supporting compliance with applicable regulatory requirements.
311
GOAL
PI-9
PROJECT NAME
Construct Mini
Roundabouts to
Replace Temporary
Traffic Circles on
Pulgas Avenue
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
GOAL
PI-10
PROJECT NAME
Create a Financing
Strategy for Water
Infrastructure
Upgrades
DEPARTMENT
Public Works
PROJECT
START
10/1/2025
PROJECT
FINISH
12/31/2026
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
A project kick-off meeting was held with the consultant to review the project scope, objectives, and anticipated schedule. During the discussion, it was recognized that portions of the project could overlap with public discussions related to the upcoming November General Obligation (GO) bond measure.
Because the project may involve evaluating potential water rate adjustments, staff and the consultant mutually agreed to defer substantive project work until after the election to avoid introducing discussions that could be perceived as related to, or influence, the GO bond measure. Deferring this work will allow the City to maintain a clear separation between the project and the election process while minimizing the potential for confusion among stakeholders and the public. The project will resume following the election in accordance with the revised schedule.
GOAL
PI-11
PROJECT NAME
Design Roadway
Improvements on
Woodland Avenue
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Executed grant, design agreement underway and drafted the RFP scheduled to be released in July 2026. 312
GOAL
PI-12
PROJECT NAME
Develop an Asset
Management
Database
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Working with vendor on contract execution and scope of work.
GOAL
PI-13
PROJECT NAME
Develop Citywide
Sewer Infrastructure
Master Plan
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2026
Q4 % COMPLETE
100
PROJECT PROGRESS FROM Q3 TO Q4
Complete
Q4 STATUS UPDATE:
GOAL
PI-14
PROJECT NAME
Install Citywide
Lighting
Improvements – Phase
II
DEPARTMENT
Public Works
PROJECT
START
7/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Progressed
Q4 STATUS UPDATE:
General Lighting Services, Inc. initially submitted a proposal for the project, which was reviewed by Engineering staff and selected based on its alignment with the City's needs, objectives, and project requirements. Following selection, Engineering staff and General Lighting Services, Inc. discussed project goals, requirements, and expectations to clarify the scope of work and address any questions or areas requiring additional consideration. Through these coordination efforts, the project scope and technical requirements were refined to ensure the proposed services met the City's needs. The Notice to Proceed was executed on May 1, 2026, formally authorizing General Lighting Services, Inc. to begin work. Since project initiation, Engineering staff and General Lighting Services, Inc. have continued regular coordination to review progress, exchange information, discuss findings, and address questions as they arise. General Lighting Services, Inc. is continuing its evaluation efforts in accordance with the City's project objectives. 313
GOAL
PI-15
PROJECT NAME
Install New Traffic
Signal and Complete
Safety Upgrades on
University Avenue at
Runnymede
DEPARTMENT
Public Works
PROJECT
START
10/1/2025
PROJECT
FINISH
9/30/2026
Q4 % COMPLETE
25 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Reviewed construction submittals, ordered materials and currently experiencing construction delays related to material procurement.
GOAL
PI-16
PROJECT NAME
Modernize Equipment
and Complete
Rehabilitation of the
O’Connor Pump
Station
DEPARTMENT
Public Works
PROJECT
START
10/1/2025
PROJECT
FINISH
6/30/2027
Q4 % COMPLETE
50 PROJECT PROGRESS FROM Q3 TO Q4
Continuing as Planned
Q4 STATUS UPDATE:
Continuing with Phase 1 design.
314
PUBLIC HEARING ITEM 8.1
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Chair and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Yajaira Morales, Interim Housing & Economic Development Manager Alex Waggoner, Program Manager, HEART Housing Consulting Services Elena Lee, Planning Manager
Karen Camacho, Interim Community and Economic Development Director Shiri Klima, Assistant City Manager
SUBJECT: Inclusionary Housing Alternative Compliance Option for 2120-2160 Euclid Ave Mixed-Use Project (Portion of APN 063-292-380)
Recommendation
Adopt a resolution:
a) Finding that the proposed alternative for the 2120-2160 Euclid Avenue, mixed-use development project at 2120-2160 Euclid Avenue (portion of APN 063-292-380, “Project”) meets the City’s Inclusionary Housing Ordinance (“IHO”) requirements for an alternative compliance option under Section 18.37.080 of the East Palo Alto Municipal Code (“EPAMC”); and
b) Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
The proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to the Class 32 (In-Fill Development Projects) exemption under 315
PUBLIC HEARING ITEM 8.1
California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Section 15332.
Class 32 exemptions apply to infill development projects that meet the following criteria:
A. Consistency with the applicable General Plan designation, policies, and zoning regulations;
B. Location within city limits on a site no larger than five acres, that is sustainably surrounded by urban uses;
C. No value as habitat for endangered, rare, or threatened species; D. No significant effects related to traffic, noise, air quality, or water quality; and E. Adequate provision of all required utilities and public services.
Executive Summary
The Pacific Companies LLC, in collaboration with Ravenswood City School District, is developing 2120-2160 Euclid Ave, a one-hundred percent affordable 430 rental mixed-use project. The purpose of this staff report is to present for the City Council’s consideration the Alternative Compliance Option, in accordance with the City’s Inclusionary Housing Ordinance.
Staff finds the project compliant with the City’s Inclusionary Housing Ordinance. All inclusionary housing units would be subject to the City’s local preference policy, which gives preference to East Palo Alto residents and to those who work within the City or have been displaced from residence in the City.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority: Comprehensive Housing
Priority: Land Use, Economic and Workforce Development
Priority: Public Health, Safety, and Quality of Life
Background
The Pacific Companies, LLC has applied for an Alternative Compliance Option available with Council approval in the City’s Inclusionary Housing Ordinance for its mixed-use project at 2120- 2160 Euclid Ave (Assessor’s Parcel Number: 063-292-380, the “Project”). The Project applicant is (“Applicant”). The Project area is a 4.09 acre site that carries a General Plan land use designation and zoning of Mixed-Use High (“MUH”). The proposed project consists of:
430 multifamily rental units, including studios, one-bedroom, two-bedroom, and three-bedroom apartments ranging from approximately 400 to 1,100 square feet, all of which would be deedrestricted affordable. The Project proposes Building A having 220 residential units, approximately 2,000 square feet of ground-floor retail space, and approximately 13,000 square feet of public open space and Building B having 210 residential units and approximately 18,000 square feet of public open space. The Ravenswood City School District (“RCSD” or “Property 316
PUBLIC HEARING ITEM 8.1
Owner”) currently operates its district offices, maintenance facilities, and bus yard on the property.
The Project is providing 43 units at 30% of Area Median Income (“AMI”), 43 units at 50% of AMI, 254 units at 60% of AMI, 86 units at 80% of AMI, and 4 manager units, RCSD employees will receive a preference for the units that are not subject to the City’s Local Preference Policy.
The City’s Inclusionary Housing Ordinance (Chapter 18.37) generally requires new mixed-use or residential developments with five or more residential units to provide twenty percent of their new units as affordable housing. For-sale projects must generally provide 10% of units affordable to households earning up to 80% of Area Median Income (AMI) and 10% affordable to households earning up to 120% AMI. Rental projects must generally provide 5% at or below 35% AMI, 10% at or below 50% AMI, and 5% at or below 60% AMI. Affordable units are generally required to be integrated into the development and comparable to market-rate units in terms of design and amenities. For smaller developments of up to four units, the developer generally may provide one affordable unit or pay an in-lieu fee.
The Applicant may satisfy the aforementioned IHO requirements through a combination of onsite or off-site affordable units, payment of the applicable in-lieu fees, or a combination of unit provision and fee payment, provided the proposed alternative results in an equivalent or greater public benefit. These alternatives generally increase the affordable-housing obligation to 25% and require City approval. The ordinance also establishes long-term affordability restrictions and requires developers to submit an Inclusionary Housing Plan as part of the approval process.
Please note that in 2025, the City amended the ordinance to exempt projects involving an SB 9 lot split that is sought and approved administratively from the Inclusionary Housing Ordinance, including applicable in-lieu fees.
The Applicant is proposing an Alternative Compliance Plan for the Inclusionary Housing Ordinance requirements, with 18 inclusionary units at 30% of AMI, 3 inclusionary units at 50% of AMI, and 18 inclusionary units at 60% of AMI. Additionally, the project is providing 78 affordable units under State Density Bonus law. Those units apply towards the Inclusionary Housing Ordinance and include 5 units at 30% of AMI, 1 unit at 50% of AMI, 54 units at 60% of AMI, and 18 units at 80% of AMI or below. The project does provide 43 units at very-low income, however 39 of those are being included as part of the Woodland Park Development agreement and are not considered in the IHO obligation for the program. A summary of the project is below. 317
PUBLIC HEARING ITEM 8.1
Table 1. Project Information
Project Element Detail/Description
Applicant The Pacific Companies
Owner Ravenswood City School District
Location 2120–2160 Euclid Avenue
APN 063-292-380
Size of Existing Site 4.09 acres
Proposed Subdivision Parcel 1: 1.83 acres
Parcel 2: 2.25 acres
Existing Use Public Institution
Total Number of Units 430 (Building A: 220 units; Building B: 210 units)
Number of Affordable Units
430 (100% of total units):
43 units at 30% AMI
43 units at 50% of AMI
254 units at 60% of AMI
86 units at 80% of AMI
4 manager units
Proposed Number of Inclusionary
Units
39 units:
18 units at 30% of AMI
3 units at 50% of AMI
18 units at 60% of AMI
Proposed Number of Density Bonus
Law Units
78 units:
5 units at 30% of AMI
1 unit at 50% of AMI
54 units at 60% of AMI
18 units at 80% of AMI
Unit Mix 12 studio, 275 one-bedroom, 119 twobedroom, 24 three-bedroom Project History
On November 20, 2023, USA Properties (“the former applicant”), on behalf of the Property Owner, submitted a preliminary application for a mixed-use project, and on May 9, 2024, the former applicant submitted an application (PRE24-002) seeking to vest rights under Government Code Section 65589.5(o)(1), also known as Senate Bill (SB) 330 or the Housing Crisis Act. The rights vested under SB 330 include subjecting the proposed developments only to the ordinances, policies and development standards in effect when the SB 330 preliminary application was deemed complete.
318
PUBLIC HEARING ITEM 8.1
On Friday, April 17, 2026, the Applicant submitted a complete Inclusionary Housing Plan proposing an Alternative Compliance, and on July 24, 2026, the Applicant submitted an updated plan. Compliance with the IHO will require City Council approval of an alternative means of compliance because the developer is proposing alternative affordability levels.
On July 27, 2026, the project received entitlement by the Planning Commission. Alternative Compliance proposals are typically accepted by the City Council before the Planning Commission hearing on a project's entitlements. In this case, the Planning Commission hearing preceded Council action due to grant funding deadlines applicable to affordable housing projects and the project's proposal as one-hundred percent affordable. The Planning Commission’s entitlements approval was conditioned on subsequent City Council acceptance of the alternative compliance proposal.
Analysis
The Applicant is requesting the City Council’s approval of the alternative compliance option under the City of East Palo Alto Inclusionary Housing Ordinance.
Local Preference Policy
In 2020, the City adopted a Local Preference Policy where the selection of tenants for affordable housing is prioritized for people who live in, work in, or have been displaced from a residence in East Palo Alto. The Local Preference Policy applies to occupancy of City-subsidized affordable housing units, density bonus units, and development projects subject to the City’s Inclusionary Housing Ordinance.
Woodland Park Development Agreement
The Woodland Park Improvements Project is an entitled housing project subject to a Development Agreement (DA) with the City. Under this DA, the property owner, Sand Hill Property Company, acting through Woodland Park Property Owner A, LLC (“Sand Hill”) agreed to provide off-site affordable housing units. To satisfy this obligation, Sand Hill partnered with Eden Housing to potentially build 78 affordable units at 851 Weeks Street for households earning between 35% to 60% AMI. Due to funding constraints, the 851 Weeks project has not moved forward.
Sand Hill subsequently requested an amendment to the DA allowing the 78-unit off-site obligation to be provided within the RCSD project. On July 7, 2026, the City Council introduced, and on July 21, 2026, it adopted, an ordinance approving the First Amendment to the Development Agreement. The Amendment became effective thirty days following the adoption.
Although the 78 affordable units are physically located within the RCSD project, they satisfy Sand Hill’s obligation under the amended DA and are not credited toward the RCSD project’s Inclusionary Housing Ordinance (IHO) obligation.
319
PUBLIC HEARING ITEM 8.1
State Density Bonus Law
California’s Density Bonus Law (Government Code Section 65915) allows a developer to increase density on a property above the maximum set under a jurisdiction’s General Plan and zoning. In exchange for the increased density, a certain number of the new affordable dwelling units must be reserved at below market rate (“BMR”) rents. Qualifying projects can also receive reductions in required development standards via waivers and/or concessions, upon the developer’s request. Chapter 18.36 of the East Palo Alto Municipal Code implements the State law. Because the project is proposed as a 100% affordable housing development (excluding four unrestricted manager units), it is eligible for a density bonus of up to 80%, five concessions or incentives, and an unlimited number of waivers from development standards that would physically preclude construction.
The project proposes a total of 430 affordable residential units, 78 of which are California State Density Bonus Law (“SDBL”) units. The total number of units minus the SDBL units are called the project’s “base units.” The base units are calculated by multiplying the base density allowed by zoning without a density bonus (i.e., 86 dwelling units per acre) by the number of acres of the site (i.e., 4.09 acres across Parcel 1 and Parcel 2) and rounding down per the General Plan requirement to not exceed density.
Table 2. Base Density Calculation
Parcel Parcel Size
(approximate)
Max Dwelling Units
Per Acre (du/ac)
Max Total Base
Units
Parcel 1 1.83 86 du/ac 157
Parcel 2 2.25 86 du/ac 194
Parcel Total 4.09 351
It should be noted that given the included affordability, the project is entitled up to 186 density bonus units even though the developer elects to utilize only 78 bonus units. The applicable AMI for the current fiscal year is provided in the San Mateo County 2026 Income Limits in the table titled “California State Income Limits for SMC”. The table provides the income levels for households of certain sizes and includes the following categories: Acutely Low-, Extremely Low- , Very Low-, Low, Median-, and Moderate- Income.
Inclusionary Housing Ordinance
In addition to complying with the SDBL, the project must satisfy the City’s Inclusionary Housing Ordinance (“IHO”). The IHO requires that 20% of the total base units (i.e. dwelling units allowed by the general plan density not including requested density bonus units) in a rental housing project be affordable and allocated as follows: 5% of the base units at 35% of Area Median Income (“AMI”), 10% at 50% AMI, and 5% at 60% AMI.
The proposed 430-unit project includes a maximum density of 351 units to which the IHO would apply. Within the 351 base units, the project is required to provide 20% units (i.e. 70 inclusionary housing units) for original compliance (“Original Compliance”) at the designated affordability levels, or 25% inclusionary housing units at their proposed alternative affordability 320
PUBLIC HEARING ITEM 8.1
levels (“Alternative Compliance”). The affordability distribution under Original Compliance would be as follows: 18 units (5%) at 35% AMI, 35 units (10%) at 50% AMI, and 17 units (5%) at 60% AMI. The 78 Sand Hill DA units and the unrestricted manager units would not count as inclusionary units or contribute toward the Applicant’s inclusionary housing compliance.
Table 3. IHO Compliance Calculation
Income Levels
Pecentage of
Units Dedicated
to IHO
Original IHO
Compliance
Units
Required
State Density
Bonus Units
IHO Units
Proposed
35% AMI or
below 5% 18 5 18
50% AMI or
below 10% 35 1 3
60% AMI or
below 5% 17 54 18
80% AMI or
below N/A 0 18 0
Total 20% 70 78 39
Applicant’s Proposed Alternative Compliance
The Applicant’s proposed Inclusionary Housing Plan provides 39 on-site Inclusionary Units, representing approximately 11% of the 351 base-density units. The proposed Inclusionary Housing Plan includes 18 inclusionary units affordable to Extremely Low-Income households earning 30% of AMI, 3 inclusionary units affordable to Very Low-Income households at 50% of AMI, and 18 inclusionary units affordable to Low-Income households at 60% of AMI (per the IHO’s Low-Income definition).
Evaluation of the Alternative Compliance Option
Section 18.37.080 of the East Palo Alto Municipal Code describes that an “Other” Alternative Compliance Option can be approved by the City Council based on findings that the alternative will provide as many or more Inclusionary Units at the same or lower income levels or will otherwise provide greater public benefit than would provision of the Inclusionary Units onsite. Inclusionary Units shall meet the City’s Inclusionary Housing Standards under Section
18.37.060 of the EPAMC, including: comparability in exterior appearance and overall quality of construction (to the market-rate unit); comparability in average bedroom mix and unit size; dispersion of Inclusionary Units throughout the project, rather than at a single location; and the same amenities (e.g., access to common open space, parking, and storage). 321
PUBLIC HEARING ITEM 8.1
Table 4: Bedroom and AMI Breakdown of IHO Units and Market Rate Units Bedroom
Type
Total
Project
Base Unit
Count
Required
IHO Units
by
Bedroom
Type
Proposed
IHO Units
Non-IHO
Units Square Footage
Studio 9 0.2% 0 9 429 sq ft.
1 Bedroom 223 12.8% 25 198 601-635 sq ft.
2 Bedrooms 99 5.7% 12
87 (4 Manager’s
Units)
825-861 sq ft.
3 Bedrooms 20 1.3% 2 18 1131 sq ft.
Total 351 20% 39 312 429 – 1131 sq ft
The purpose of alternative compliance is to provide flexibility from the onsite requirement, but in exchange for the same or greater public benefit as compared to the baseline requirements (unit count, affordability level, onsite construction, etc.).
Under the current proposal, the project would provide 39 inclusionary housing units and 60 of the total 78 density bonus units would be at or below 60% of AMI, which represents approximately 28% of the baseline units, which is above the 25% alternative compliance requirement. Although the proposal provides fewer Very Low-Income units than would otherwise be required, it provides units that are deeper in affordability at 30% of AMI rather than 35% of AMI, which is an approximate difference in monthly rent of $180 to $210 for a household of one to four based on recent income limits.
Further, these units fulfill the requirement that affordable units will be comparable to the remainder of the units in the building in appearance, bedroom count, and size, distributed throughout the building, and have access to the same amenities as other non-IHO units.
Based on the above considerations, staff believes the Applicant's proposal fulfills the requirements of EPAMC Section 18.37.080. Thus, staff recommends the City Council approve this Alternative Compliance Option.
Fiscal Impact
Approval of the proposed Inclusionary Housing Plan has no direct fiscal impact on the City’s General Fund. The property is owned by the Ravenswood City School District, and the proposed project consists of 100% affordable housing. Depending on the final ownership and ground lease structure and the project’s eligibility for the Welfare Exemption, the development may generate limited or no additional property tax revenue.
322
PUBLIC HEARING ITEM 8.1
Estimated Impact Fees
Pursuant to SB 330 the development and impact fees applicable to the project are those that are subject to the Mitigation Fee Act that were in effect when complete SB 330 preliminary applications were submitted to the City. The development and impact fees were vested on August 29, 2024, when the SB 330 preliminary application was deemed complete. The project shall pay all applicable impact fees pursuant to the fee schedule in effect on August 29, 2024, prior to final building inspection or issuance of the Certificate of Occupancy. The estimated development and impact fees generated by the projects are shown below:
Table 5. Development and Impact Fees
Estimated Development and Impact Fee Amounts
Development Fee Mixed-Use Project
Parks and Trails Impact Fee $1,479,123.02
Public Facilities Impact Fee $2,594,041.31.00
Storm Drain Impact Fee $604,162.68
Transportation Impact Fee $939,298.84
Water Capacity $2,601,598.90
School Impact Fees To be determined by RCSD
Sanitary Sewer Impact Fee $2,797,103.00
The estimated total City impact fees are at least $11,015,327.75 excluding school impact fees.
School impact fees would be collected directly by the Ravenswood School District. The applicant would also be required to pay applicable 2024 East Palo Alto Sanitary District impact fees as shown. Please note that the applicant did not provide the impervious square footage required for the calculation in the application. Therefore, the storm drain impact fee was not calculated at the time of submittal. However, as shown in the table below, the applicable storm drain impact fee is $604,162.68, based on the 2024 City Impact Fee. All City impact fees shall be finalized and collected prior to issuance of the Certificate of Occupancy or final building permit approval.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto. Notice was also published in the Palo Alto Daily News on August 21, 2026.
Environmental
The action being considered does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment. In the alternative, a decision to deny a project is exempt from CEQA pursuant to Public Resources Code § 21080(b)(5). 323
PUBLIC HEARING ITEM 8.1
Government Code § 84308
Applicability of Levine Act: Yes
Analysis of Levine Act Compliance: The project applicant is Caleb Roope of The Pacific Companies and Katia Kamanagar of Consulting, LLC. The property owner is Ravenswood City School District and is represented by Superintendent Gina Sudaria. Staff is unaware of any other parties or participants relevant to the Planning Commission’s consideration of this item.
Attachments
1. Resolution
2. Inclusionary Housing Plan
324
Resolution No. 62-2023 1 of 2
RESOLUTION NO. XX-2026
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EAST PALO ALTO
APPROVING AN INCLUSIONARY HOUSING ALTERNATIVE COMPLIANCE OPTION FOR A FOUR HUNDRED AND THIRTY-UNIT RESIDENTIAL DEVELOPMENT PROJECT AT 2120-2160 EUCLID
WHEREAS, on November 19, 2020, the City Council of the City of East Palo Alto ("City Council") adopted Ordinance No. 425, adding Chapter 18.37 - Inclusionary Housing ("Ordinance") to the City of East Palo Alto Municipal Code; and WHEREAS, an application for a residential development consisting of 430 rental units on a lot on 2120-2160 Euclid with APN 063-292-380 ("Project"), was submitted on August 9, 2024; and
WHEREAS, the Project is subject to the Ordinance, since it is a new mixed-use development project; and
WHEREAS, the Project inclusionary obligation is to provide 70 rental affordable units on-site, with 18 units at an affordable rent to 35% of AMI Households, 35 units at an affordable rent to verylow-income households, and 17 units at an affordable rent to low-income households; and WHEREAS, Section 18.37.080 of the East Palo Alto Municipal Code provides that an applicant of a residential development may choose from a list of Alternative Compliance Options to meet the inclusionary obligation if this Alternative Compliance Option is approved by the City Council; and
WHEREAS, alternatively, Subsection (D) of section 18.37.080 of the East Palo Alto Municipal Code allows the Council to grant a residential development applicant "other alternative compliance methods" but "only if the approval body determines, based on substantial evidence, that such alternative compliance will provide as many or more inclusionary units at the same or lower income levels or will otherwise provide greater public benefit than would provision of the inclusionary units on- site”, and
WHEREAS, in lieu of the inclusionary obligation, as an Alternative Compliance Option for the project, the Developer proposes to provide 18 rental units affordable on-site for 35% of AMI households, 3 rental units affordable on-site for households at 50% of AMI, and 18 rental units affordable on-site to households at 60% of AMI; and
WHEREAS, on September 1, 2026, the City Council held a duly noticed public hearing regarding this topic; and
WHEREAS, no Planning approvals or clearances may be issued for a residential or mixeduse project unless the inclusionary housing requirements are first met; however, the Planning Commission hearing preceded Council action, on July 27, 2026, due to grant funding deadlines applicable to affordable housing projects, and the Planning Commission approved the entitlement contingent on subsequent City Council acceptance of the alternative compliance proposal. 325
Resolution No. 62-2023 2 of 2
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO HEREBY:
1. Finds the foregoing recitals are true and correct and are incorporated into this action by this reference;
a) Finding that the proposed alternative for the 2120-2160 Euclid Avenue, mixed-use development project at 2120-2160 Euclid Avenue (portion of APN 063-292-380, “Project”) meets the City’s Inclusionary Housing Ordinance (“IHO”) requirements for an alternative compliance option under Section 18.37.080 of the East Palo Alto Municipal Code (“EPAMC”); and b) Finding that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment.
The proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to the Class 32 (In-Fill Development Projects) exemption under California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Section 15332.
Class 32 exemptions apply to infill development projects that meet the following criteria:
A. Consistency with the applicable General Plan designation, policies, and zoning regulations;
B. Location within city limits on a site no larger than five acres, that is sustainably surrounded by urban uses;
C. No value as habitat for endangered, rare, or threatened species; D. No significant effects related to traffic, noise, air quality, or water quality; and E. Adequate provision of all required utilities and public services.
PASSED AND ADOPTED this 1
st day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
326
Resolution No. 62-2023 3 of 2
SIGNED: ________________________
Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM
James Colin, City Clerk John D. Lê, City Attorney
327
DATE 07-09-2026
JOB NO. 2025-1061
2120-2160 EUCLID AVENUE
EAST PALO ALTO, CA
OPTION 1 A1 NORTH UNIVERSITY AVENUE
BELL STREET PARK PLACE
YMCA
80' X 20'
FIRE LANE
150' X 20'
FIRE LANE
BELL
STREET
PARK
328
DATE 07-09-2026
JOB NO. 2025-1061
2120-2160 EUCLID AVENUE
EAST PALO ALTO, CA NORTH
OPTION 2 A2 UNIVERSITY AVENUE
BELL STREET PARK PLACE
YMCA
BELL
STREET
PARK
329
330
CITY OF EAST PALO ALTO
COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT
PLANNING DIVISION
1960 TATE STREET CITY OF EAST PALO ALTO, CA 94303
Memorandum
Date: August 26, 2026
To: Project File
From: Elena Lee, Planning Manager, Community and Economic Development VIA: Melvin E Gaines, City Manager
Subject: General Plan Conformity Determination for Easement Associated with 2120- 2160 Euclid Avenue Affordable Housing Development (DR24-002) Purpose
Government Code § 65402(a) requires that, where an applicable General Plan has been adopted, the location, purpose and extent of a proposed acquisition or disposition of real property by a local agency be submitted to the City’s planning agency for a report regarding conformity with the adopted General Plan before the transaction is completed.
The proposed easements involve interests in City-owned property. Accordingly, for purposes of this memo, the location, purpose, and extent of the proposed easements have been submitted to the City’s Planning Division for review and a determination regarding conformity with the adopted General Plan.
Pursuant to East Palo Alto Municipal Code (EPAMC) section 18.104.020, the Community and Economic Development Director or designee, acting on behalf of the City’s Planning Division, is authorized to make the General Plan conformity determination required under Government Code § 65402.
Background
Project Site: Bell Street Park
General Plan: Parks/Recreation/Conservation
Zoning: Parks and Recreational Zone
On Monday, July 27, 2026, the Planning Commission approved a design review (DR24-002), vesting tentative map (TPM26-004) and tree removal (TRP26-009) for a project on an approximately 4.09-acre project site. The proposed project consists of:
430 multifamily rental units, all of which would be deed-restricted affordable across two buildings (Building A: 220 units; Building B: 210 units); 331
Approximately 2,000 square feet of ground-floor retail space in Building A; and A Vesting Tentative Parcel Map (VTPM) to subdivide the site into two parcels consisting of Parcel 1 (1.83 acres) and Parcel 2 (2.25 acres).
The property is owned by Ravenswood City School District (RCSD) and would be developed by Pacific Companies.
As a condition of the project, the applicant is required to provide emergency vehicle access (EVA) to the northern portion of the project site in accordance with requirements established by the Menlo Park Fire Protection District (Menlo Fire). To satisfy this requirement, the applicant has requested easements over property owned by the City for the purposes for an EVA.
Because the City owns the affected property, the proposed easement(s) require review by the City’s Planning Division for conformity with the adopted General Plan pursuant to Government Code § 65402(a) and are also subject to any separate City approval requirement applicable to the granting of an interest in City-owned property.
The location, purpose, and extent of the easements were submitted to the Community and Economic Development Director on July 13, 2026. The proposed easement exhibits are on file with the Planning Division.
RCSD and Pacific Companies therefore requested that the City grant an easement through Bell Street Park. City and Menlo Fire staff subsequently met with RCSD and Pacific Companies to evaluate five potential emergency vehicle access options. Staff identified one preferred option (option 3). The City Council will consider the granting of the option at the September 1, 2026 public hearing.
General Plan Compliance of the Proposed Housing Development The proposed multi-family housing project was affirmed by the Planning Commission as part of their July 27, 2027 approval to be consistent with the General Plan. The project site is designated as Mixed-Use High and Parks/Recreation/Conservation in the General Plan.
According to the General Plan, the Mixed-Use High designation supports multi-story mixeduse buildings. Residential only projects (i.e. without a commercial component) are not allowed. At least 35 percent of the ground floor space of buildings shall be retail. Residential densities up to 86 units per acre and FARs of up to 2.5 are allowed within the Mixed-Use High designation. The maximum building height is eight stories or 100 feet, whichever is greater.
The Parks/Recreation/Conservation designation provides for public parks such as local, community, and regional parks.
The project would construct two approximately 80-foot-tall buildings on the portion of the site designated as Mixed-Use High. A portion of the site designated as Parks/Recreation/Conservation is proposed to be used for emergency vehicle access and as a possible athletic court. No housing is proposed within the portion of the site designated as Parks/Recreation/Conservation. The project would have a total residential density of 105 dwelling units per acre and an FAR of 3.71. The project applicant is requesting a density bonus and waivers from the development standards under the State Density Bonus Law for the residential density to exceed the maximum density of 86 units per acre allowed and to be relieved of the requirement to include 35 percent ground floor retail space in the Phase I building and to construct the Phase II building as a strictly residential building. With the application of the state density bonus, the project would be consistent with the General Plan and would not require a General Plan Amendment.
332
General Plan Conformity Analysis of Easement
The Planning Manager has reviewed the location, purpose, and extent of the EVA easement(s) options against the applicable goals and policies, and programs of the of the City’s Vista 2035 General Plan. Based on this review, the proposed easement(s) are consistent with the General Plan, including the following:
Safety and Noise (SN) Element, Goal SN-1; Policy SN-1.7 (Coordinated Emergency Response). Goal SN1- calls for efficient and effective emergency response, and Policy SN-1.7 directs the City to coordinate emergency response with Menlo Fire, major transportation agencies, and adjacent jurisdiction. The proposed EVA easement(s) would provide emergency apparatus access to the northern portion of the development site and adjacent public areas, thereby supporting emergency response and coordination with the fire district.
The location, purpose, and extent of the proposed easement(s) are therefore consistent with Goal SN-1 and Policy SN-1.7.
Safety and Noise (SN) Element, Goal SN-6; Policy SN-6.1 (Response Times). Goal SN-6 seeks to reduce the risk of fire and wildfire hazards and improve emergency response, while Policy SN-6.1 directs the City to support the Menlo Park Fire Protection District in maintaining established emergency response times and identifying potential access constraints. The proposed EVA easement(s) would provide emergency apparatus access to the development and would help address potential access constraints to the northern portion of the site. The location, purpose, and extent of the proposed easement(s) are therefore consistent with Goal SN-6 and Policy SN-6.1.
Infrastructure, Services and Facilities (ISF) Element, Goal ISF-10; Policy ISF-10.3 (Fire and Emergency Services).Goal ISF-10 calls for excellent emergency services, and Policy ISF-10.3 directs the City to continue coordinating with the Menlo Park Fire Protection District to ensure adequate fire and emergency services. The proposed EVA easement(s) would facilitate emergency apparatus access to the development and support the provision of fire and emergency services in coordination with the Menlo Park Fire Protection District. The location, purpose, and extent of the proposed easement(s) are therefore consistent with Goal ISF-10 and Policy ISF-10.3.
Overall General Plan Consistency.
The Division has reviewed the proposed location, purpose, and extent of the easement(s) against the applicable General Plan goals, policies, and programs. The Department has not identified any General Plan goal, policy, or program that would conflict with the proposed easement(s).
Determination
Based on the foregoing analysis, and pursuant to Government Code section 65402(a), it has been determined that the location, purpose, and extent of the proposed Emergency Vehicle Access easement(s) associated with the 2120–2160 Euclid Avenue Affordable Housing Development (DR24-002 / TPM26-004) conform to the adopted General Plan of the City of East Palo Alto.
This determination is based on the proposed easement location(s), purpose(s), and extent(s) identified in the easement exhibits maintained on file with the Community and Economic Development Department and is limited to General Plan conformity pursuant to Government Code section 65402(a). This determination does not constitute approval of the easement instrument(s) or authorization to grant an interest in City-owned property. 333
General Plan Goal and Policy Language
Goal 1 Safety and Noise Element (SN), Policy SN-1.7
Goal SN-1. Provide efficient and effective emergency response in the immediate aftermath of a natural or human caused disaster.
Intent: To ensure a safe and timely response by City residents and services during emergency events.
Policy SN-1.7 Coordinated emergency response. Coordinate emergency response with the Menlo Park Fire Protection District, major transportation agencies, and adjacent jurisdictions.
Goal 6 SN Element, Policy SN-6.1
Goal SN-6. Reduce the risk of fire and wildfire hazards in the community.
Intent: To lessen the impacts of fire on City residents by decreasing likelihood of fire and improving response time.
Policy SN-6.1 Response times. Continue to support Menlo Park Fire Protection District (MPFPD) in helping maintain established emergency response times.
Work with MPFPD to identify choke points to help ensure continuation of consistent emergency response in all of East Palo Alto. Goal -10 Infrastructure, Services and Facilities (ISF), Policy ISF-10.3 Goal ISF-10. Provide excellent emergency services to the community.
Intent: To increase safety, health, peace of mind, and quality of life through excellent police, fire, and EMS services, as well as emergency preparedness for natural disasters.
Policy ISF-10.3. Fire and emergency services. Continue to coordinate with the Menlo Park Fire Protection District (MPFPD) to ensure excellent fire and emergency services.
334
PUBLIC HEARING 8.2
EAST PALO ALTO
CITY COUNCIL
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Mayor and Members of the City Council
VIA: Melvin E. Gaines, City Manager
BY: Maurice Baker, Community Services Manager, Humza Javed, Public Works Director SUBJECT: Bell Street Park Easement for RCSD 2120 Euclid Avenue Project Recommendation
Adopt a resolution:
1. Selecting a fire suppression access easement through Bell Street Park in favor of the Ravenswood City School District (RCSD) to support emergency response to the proposed 430-unit affordable housing development at 2120 Euclid Avenue by:
a. granting the easement as recommended by staff under Option 3 (comprised of two separate approximately 5 feet wide easements); or
b. granting an easement under any other option presented in this report; or c. directing staff to return with a different option proposed by the City Council.
2. Authorizing the City Manager (or designee) and directing him to prepare and execute on behalf of the City an easement instrument consistent with the option selected by the City Council, in a form approved by the City Attorney.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority: Comprehensive Housing
Priority: Parks, Recreation, and Community Facilities Priority: Public Health, Safety, and Quality of Life
335
PUBLIC HEARING 8.2
Background
Ravenswood City School District (RCSD), in partnership with Pacific Companies, proposes to develop a 430-unit multifamily housing development with 2,000 square feet of ground-floor retail space at 2120 Euclid Avenue. 426 units would be deed-restricted affordable housing, with units serving households ranging from 30% AMI or less to 80% AMI or less. Four units would be reserved for management.
Public Hearing Item 8.1 in this agenda packet discusses the affordability of the proposed development in entirety. The 78 units that Sand Hill Properties would get credit for would have AMI levels ranging from 30 to 60%, as expressed in the following table.
RCSD
Total Units
Sand Hill
Units
30% AMI or Less 50% AMI or Less 60% AMI or Less
12 Studio 2 1 1 0
275 1 – Bed 50 12 25 13
119 2 – Bed 22 5 11 6
24 3 – Bed 4 1 2 1
430* Total 78 19 39 20
* Four units are reserved for management.
The Planning Commission approved the project on July 27, 2026. The City Council has not independently considered this development project. However, the Council discussed elements of the project on July 7, 2026, when it approved an amendment to the development agreement with Sand Hill Property Company for the Woodland Park Euclid Improvements Project, a 550- unit multifamily housing development at 2001 Manhattan Avenue.
Among other provisions, the amendment authorized Sand Hill Property Company to contribute up to $14 million toward the 430-unit RCSD affordable housing project to satisfy its inclusionary housing obligation. The contribution would result in a minimum of 78 affordable housing units within the development being subject to the City's local preference policy. 336
PUBLIC HEARING 8.2
Emergency Vehicle Access
As part of the development review process, the Menlo Park Fire Protection District (Menlo Fire) identified the need for an appropriate emergency vehicle/fire suppression access arrangement for the 2120 Euclid Avenue project.
RCSD and Pacific Companies therefore requested that the City grant an easement through Bell Street Park. City and Menlo Fire staff subsequently met with RCSD and Pacific Companies to evaluate five potential emergency vehicle access options.
Options 1, 2, and 3 were identified as the least impactful alternatives because they preserve the greatest number of existing public trees and minimize impacts to Bell Street Park. Following review of the alternatives, staff recommends Option 3.
Analysis
Option 3 Provides the Necessary Fire Suppression Access With the Least Impact to Bell Street Park
The primary purpose of the proposed easement is to ensure that firefighters have a reliable means of accessing the 2120 Euclid Avenue development and deploying fire hoses in the event of a fire.
Option 3 accomplishes this objective without creating a new emergency vehicle route through Bell Street Park. Under this option, emergency vehicles would utilize the existing emergency access path immediately south of the YMCA building, and University Avenue. Firefighters would then be able to conduct a hose pull through Bell Street Park from said locations to reach the project site.
This distinction is important. Options 1 and 2 would require physical modifications to Bell Street Park to accommodate emergency vehicles. Those modifications would create a more permanent physical and operational impact on the park, potentially require additional construction, and result in the removal of additional public trees.
By contrast, Option 3 primarily establishes a legal restriction on future improvements within a defined areas of the park to ensure that the City's future use or development of the park does not obstruct the fire department's ability to conduct a hose pull. It does not require the City to construct a new emergency roadway through the park.
For these reasons, Option 3 provides an appropriate balance between the City's responsibility to protect public safety, the need to support the development of significant new affordable housing, and the City's responsibility to preserve and protect public park resources. 337
PUBLIC HEARING 8.2
Comparison of Options
Attachment 1 provides maps conveying the layout of three proposed options.
Option 1 would establish an emergency vehicle access easement over Euclid Place and a separate easement east of the project site from University Avenue. This alternative would require modifications affecting Bell Street Park and result in the removal of additional public trees.
Option 2 would establish emergency vehicle access over Euclid Place with a hammerhead turnaround. Although this option has been approved by Menlo Fire as an alternative means of emergency access, it would require more substantial physical modifications and result in the removal of additional public trees, including two redwoods.
Option 3 would utilize the existing emergency access path south of the YMCA, and also from University Avenue, and provide for a firefighter hose pull through Bell Street Park to the north and east sides of the project site. No additional public trees would need to be removed to implement this option, and no new emergency vehicle roadway would be constructed through the park. Option 3 would consist of approximately two, 5 feet wide easements. The easement running from the path south of the YMCA would run approximately 157 feet to the project site.
The easement running from University Ave would run approximately 200 feet to the project site.
Once drafted, finalized and recorded, the easements would prohibit the construction of any buildings, structures, or other impediments that would restrict the ability to use the easement for a firefighter hose pull.
Protection of Public Trees and Park Resources
In total, the RCSD project site contains 43 private trees that would be removed to accommodate the proposed buildings, garage entrances, grading, walkways, and bioswales. Forty of these trees are non-regulated trees. Of the 43 private trees, 19 including 12 coast redwoods are located along the property line adjacent to Bell Street Park. These 19 trees are privately owned but appear as public trees due to proximity to the property line between the park and the project site. The project proposes up to 101 replacement trees.
The project also requires the removal of six City-owned trees: two street trees and four trees located within Bell Street Park. These six trees would need to be removed as part of the project regardless of which emergency access option is selected.
The criteria for removal of public trees is identified in the City of East Palo Alto Municipal Code (EPAMC) Chapter 12.16.070 and is performed under the authority of the Public Works Director.
All of the City-owned trees being proposed for removal will need to be posted prior to removal and will need to be replaced by new trees per the tree replacement schedule in EPAMC Chapter
12.16.110.
338
PUBLIC HEARING 8.2
The emergency access option selected can result in additional public tree removals:
Option Additional Bell Street Park
Trees Removed Redwoods Removed
Option 1 6 0
Option 2 10 2
Option 3 0 0
The numbers above exclude the six City trees that are required to be removed as part of the project regardless of the easement option selected.
Option 3 is therefore clearly the least impactful alternative from a tree preservation standpoint.
It avoids the removal of any additional public trees beyond those already required for the project.
The project's arborist report indicates that, given site constraints, the applicant proposes to work with the City and the City’s Arborist to develop mitigation for tree removals. Potential locations for replacement trees include Bell Street Park, another City park, or a public school site in East Palo Alto. The applicant is expected to bring a specific tree mitigation framework to the City Council for consideration.
Public Safety Considerations
The proposed easements should be viewed principally as a fire and life-safety measure.
A 430-unit residential development will introduce a substantial number of residents, employees, and visitors to the site. Ensuring that Menlo Fire has an approved and dependable means of deploying firefighting equipment and hose lines is essential to protecting those occupants and surrounding properties.
The easements do not provide a discretionary benefit unrelated to public safety. Rather, it preserves an emergency response capability identified as necessary through the City's development review process and evaluated with Menlo Fire.
Granting the easements through Option 3 also avoids unnecessarily dedicating additional portions of Bell Street Park to emergency vehicle circulation. This allows the City to preserve the park's existing character and trees while still accommodating the fire department's operational needs.
339
PUBLIC HEARING 8.2
Scope and Limitations of the Easements
The proposed easements should be narrowly tailored to its intended purpose. The easement would not authorize routine vehicular access through Bell Street Park or convert the park into a permanent emergency roadway.
Instead, the easement would preserve the ability of firefighters to conduct a hose pull through the designated areas during a fire emergency. The easement would also restrict the City's ability to construct permanent structures or other improvements within the easement areas that could obstruct this emergency access.
The final easement document will clearly define:
1. The exact location and boundaries of the easement areas;
2. The permitted emergency fire suppression uses;
3. That the easements do not authorize routine public or private vehicular access through the park;
4. The City's ability to continue operating and maintaining Bell Street Park, provided that future improvements do not obstruct the approved emergency access;
5. The responsibility of RCSD and/or the project developer for any improvements or modifications specifically required to implement the easements; and
6. Coordination with Menlo Fire regarding the operational requirements for emergency access.
These provisions will allow the City to protect the long-term function of Bell Street Park while ensuring that future park improvements do not inadvertently compromise emergency response.
Fiscal Impact
Granting the proposed easements would have no direct General Fund fiscal impact at this time.
Option 3 does not require the City to construct a new emergency vehicle access route through Bell Street Park. Any project-related improvements or costs necessary to implement the approved emergency access arrangement would be the responsibility of RCSD and/or the project developer, as applicable.
The easements would, however, place a limited restriction on the City's future ability to construct structures or improvements within the easement areas. Staff considers this restriction reasonable given the life-safety purpose of the easement and the substantially lower park impact associated with Option 3 compared with the alternatives. The easements are granted in consideration of the fire and life-safety protection they provide to the 430 residential units and to surrounding properties, and of the agreement of RCSD and the project developer to bear all costs of implementing the emergency access arrangement. 340
PUBLIC HEARING 8.2
Environmental Review
The 2120 Euclid Avenue development is the project for purposes of the California Environmental Quality Act. Under CEQA Guidelines section 15378(c), the term project refers to the activity being approved and does not mean each separate governmental approval, so the grant of the easements is not itself a separate project. Under CEQA Guidelines section 15162(c), once a project has been approved, the determination whether further environmental review is required is made by the public agency that grants the next discretionary approval for that project. The City Council’s grant of the easements is that next discretionary approval. [Staff to identify the environmental document certified or adopted, or the exemption relied on, for the July 27, 2026 Planning Commission approval; the date of any notice of determination or notice of exemption filed; and to state the finding that none of the conditions listed in CEQA Guidelines section 15162(a) has occurred.]
The 2120 Euclid housing project was determined to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to the Class 32 (In-Fill Development Projects) exemption under California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, Section 15332.
Class 32 exemptions apply to infill development projects that meet the following criteria:
a. Consistency with the applicable General Plan designation, policies, and zoning regulations;
b. Location within city limits on a site no larger than five acres, that is sustainably surrounded by urban uses;
c. No value as habitat for endangered, rare, or threatened species; d. No significant effects related to traffic, noise, air quality, or water quality; and e. Adequate provision of all required utilities and public services.
Based on these criteria, traffic, noise, and air quality impacts were the only issue areas requiring additional technical analysis. Accordingly additional traffic, noise and air quality assessments were completed and demonstrated that the project would not result in significant environmental impacts and support the determination that the project qualifies for the Class 32 Categorical Exemption. The 2120 Euclid project was approved with a condition of approval requiring that the easement be granted to provide the required access for emergency response. 341
PUBLIC HEARING 8.2
General Plan Conformity
Government Code section 65402(a) provides that no real property shall be disposed of until the location, purpose, and extent of the disposition have been submitted to and reported upon by the planning agency as to conformity with the adopted general plan. The planning agency must render its report within 40 days after the matter is submitted to it, or within any longer period the City Council designates. Granting an easement across Bell Street Park is a disposition of an interest in real property. Subdivision (a) contains no provision deeming a matter to conform if the planning agency does not report, so the report must be made before the City Council acts.
Under East Palo Alto Municipal Code section 18.104.020, the Planning and Housing Division staff and the Planning Manager function as the Planning Agency when so required by provisions of the Government Code. The Community and Economic Development Director serves as the Planning Agency for this item.
The Community and Economic Development Director has reviewed the location, purpose, and extent of the proposed easement areas and reports that they conform to the General Plan. The Director’s written conformity report is provided as Attachment 3 and identifies the General Plan elements and policies relied upon. The matter was submitted to the Director on [date] and the report was rendered on [date].
Government Code section 65402(c) separately provides that a local agency shall not acquire real property in a city that has adopted a general plan until the location, purpose, and extent of the acquisition have been submitted to and reported upon by the planning agency having jurisdiction. Under that subdivision, failure of the planning agency to report within 40 days is conclusively deemed a finding of conformity, and a disapproval may be overruled by the acquiring local agency. RCSD should submit its acquisition of the easements so that a single report from the Community and Economic Development Director covers both the City’s disposition and the District’s acquisition.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.
Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves an easement for no consideration.
Analysis of Levine Act Compliance: No, applicable.
Attachments:
1. Easement Option Maps
2. Resolution
3. Memo Re General Plan Conformity
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Resolution No. ______ | Page 1 of 7
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO GRANTING TO THE RAVENSWOOD CITY SCHOOL DISTRICT TWO NONEXCLUSIVE EMERGENCY FIRE SUPPRESSION ACCESS EASEMENTS OVER
PORTIONS OF BELL STREET PARK, AND MAKING FINDINGS OF
CONSIDERATION AND PUBLIC PURPOSE
RECITALS
WHEREAS, the City of East Palo Alto (the “City”) is the owner in fee of that certain real property commonly known as Bell Street Park, located in the City of East Palo Alto, County of San Mateo, State of California (the “Park”); and
WHEREAS, the Park is held and maintained by the City for public park and recreation purposes; and
WHEREAS, the Ravenswood City School District (“RCSD”), in partnership with Pacific Companies, proposes to develop a 430-unit multifamily residential development at 2120 Euclid Avenue, together with approximately 2,000 square feet of ground-floor retail space (the “Project”), on real property owned by RCSD and adjoining the Park; and WHEREAS, the Project would provide deed-restricted affordable housing serving households at income levels ranging from 35 percent of area median income or less to 70 percent of area median income or less, consisting of 42 units at 35 percent of area median income or less, 42 units at 50 percent of area median income or less, 258 units at 60 percent of area median income or less, and 86 units at 70 percent of area median income or less, together with two units reserved for on-site management; and
WHEREAS, the Project would deliver a substantial supply of deed-restricted affordable housing in a community in which such housing is needed, would advance the Comprehensive Housing priority of the City Council Strategic Plan and [insert the applicable goal, policy, and program of the Housing Element] of the Housing Element of the General Plan, and would assist the City in meeting its share of the regional housing need; and
WHEREAS, on July 7, 2026, the City Council approved an amendment to the development agreement with Sand Hill Property Company for the Woodland Park Euclid Improvements Project, a 550-unit multifamily housing development at 2001 Manhattan Avenue, which amendment authorized a contribution of up to $14 million toward the Project to satisfy that developer’s inclusionary housing obligation, and which contribution would result in a minimum of 78 units within the Project being subject to the City’s local preference policy, thereby conferring a direct benefit on residents of East Palo Alto; and
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Resolution No. ______ | Page 2 of 7
WHEREAS, the Planning Commission approved the Project on July 27, 2026; and WHEREAS, as part of the development review process, the Menlo Park Fire Protection District (“Menlo Fire”) identified the need for an appropriate emergency vehicle and fire suppression access arrangement for the Project; and
WHEREAS, City and Menlo Fire staff met with RCSD and Pacific Companies and evaluated five potential emergency vehicle access options, of which Options 1, 2, and 3 were identified as the least impactful alternatives because they preserve the greatest number of existing public trees and minimize impacts to the Park; and
WHEREAS, Option 3 consists of two non-exclusive easements each approximately five feet in width, the first running approximately 157 feet from the existing emergency access path immediately south of the YMCA building to the north side of the Project site, and the second running approximately 200 feet from University Avenue to the east side of the Project site, as depicted on sheet A3 of the option maps presented to the City Council [the option maps in the packet consist of sheets A1, A2, and A3 only; sheets A5 and A4 for the two remaining evaluated options are not included, and sheet A3 depicts a proposed fire hydrant and does not depict an easement boundary]; and
WHEREAS, the emergency access secured by the easements protects the residents, employees, and visitors of the Project, and also protects users of the Park, adjoining properties, and the surrounding neighborhood, and preserves the ability of Menlo Fire to respond effectively to fire and other emergencies within the City; and
WHEREAS, Option 3 requires no new emergency vehicle roadway through the Park and requires the removal of no public tree beyond the six City-owned trees, consisting of two street trees and four trees within the Park, that must be removed for the Project regardless of the access option selected, thereby avoiding the removal of the six additional public trees associated with Option 1 and the ten additional public trees, including two redwoods, associated with Option 2; and WHEREAS, RCSD and the project developer are responsible for all costs of any improvements or modifications necessary to implement the emergency access arrangement, and the City will incur no General Fund cost by reason of the grant of the easements; and WHEREAS, the easements are non-exclusive and are limited to emergency fire suppression access, do not authorize routine public or private vehicular access through the Park, and leave the City free to continue to operate, maintain, and improve the Park so long as future improvements do not obstruct the approved emergency access; and
WHEREAS, in exchange for the easements the City receives the mutual covenants of RCSD set forth in the easement instrument, the fire and life-safety protections described above, the 344
Resolution No. ______ | Page 3 of 7
assumption by RCSD and the project developer of all costs of implementation, the affordable housing and local preference benefits described above, and other good and valuable consideration, the receipt and adequacy of which the City Council hereby acknowledges; and WHEREAS, Government Code section 37350 authorizes a city to control and dispose of its property for the common benefit, and the City Council finds that the grant of the easements is made for the common benefit and that the benefits the City and its residents receive are commensurate with the value of the limited, non-exclusive interest conveyed; and WHEREAS, Government Code section 65402(a) provides that no real property shall be disposed of until the location, purpose, and extent of the disposition have been submitted to and reported upon by the planning agency as to conformity with the adopted general plan, and that the planning agency shall render its report within 40 days after the matter is submitted to it or within any longer period designated by the legislative body; and
WHEREAS East Palo Alto Municipal Code section 18.104.020 provides that the Planning and Housing Division staff and the Planning Manager function as the Planning Agency when so required by provisions of the Government Code, and the Community and Economic Development Director serves as the City’s Planning Agency for purposes of this Resolution; and WHEREAS the location, purpose, and extent of the easements were submitted to the Community and Economic Development Director on July 13, 2026, and on August 26, 2026 the Director rendered a written report finding the easements to conform to the adopted General Plan, a copy of which report is on file with the City Clerk; and
WHEREAS Government Code section 65402(c) separately provides that a local agency shall not acquire real property within a city that has adopted a general plan until the location, purpose, and extent of the acquisition have been submitted to and reported upon by the planning agency having jurisdiction, and RCSD has submitted its acquisition of the easements to the Community and Economic Development Director; and
WHEREAS, the environmental effects of the Project were considered in the categorical exemption that was certified by the Planning Commission on July 27, 2026. The Notice of Exemption was filed with San Mateo County on August 11, 2026 and the State of California on August 12, 2026; the grant of the easements is not a separate project, because CEQA Guidelines section 15378(c) provides that the term project refers to the activity being approved and does not mean each separate governmental approval; and the City Council, as the public agency granting the next discretionary approval for the Project within the meaning of CEQA Guidelines section 15162(c), has considered that determination in connection with the grant of the easements; and 345
Resolution No. ______ | Page 4 of 7
WHEREAS, notice of the City Council’s consideration of this matter was given in accordance with the Ralph M. Brown Act, Government Code section 54950 and following, and all interested persons were given an opportunity to be heard.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EAST PALO ALTO DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The recitals set forth above are true and correct and are incorporated into this Resolution by this reference as findings of the City Council.
Section 2. Environmental Review. The 2120 Euclid Avenue development is the project for purposes of the California Environmental Quality Act, and under CEQA Guidelines section 15378(c) the grant of the easements is not a separate project. As the public agency granting the next discretionary approval for the Project under CEQA Guidelines section 15162(c), the City Council has reviewed the Notice of Exemption that was filed with San Mateo County on August 11, 2026 and the State of California on August 12, 2026 and finds, on the basis of substantial evidence in the light of the whole record, that none of the conditions described in Public Resources Code section 21166 and CEQA Guidelines section 15162(a) has occurred, and that no subsequent or supplemental environmental review is required for the grant of the easements. Section 3.
General Plan Conformity. The City Council finds that the location, purpose, and extent of the easements granted by this Resolution were submitted to and reported upon by the Community and Economic Development Director, acting as the City’s Planning Agency under East Palo Alto Municipal Code section 18.104.020, as to conformity with the adopted General Plan as required by Government Code section 65402(a), and that the easements conform to the General Plan, including Safety and Noise (SN) Element Goal 1, Policy SN-1.7; SN Element Goal 6, Policy SN6.1; and Infrastructure, Services and Facilities (ISF) Element Goal 10 Infrastructure, Policy ISF10.3. Pursuant to Government Code section 65102, which authorizes a legislative body to establish rules, procedures, or standards for its planning agency, the City Council establishes as a procedure of its Planning Agency that reports required by Government Code section 65402 shall be prepared and signed by the Community and Economic Development Director or the Director’s designee.
Section 4. Consideration and Public Purpose. The City Council finds and determines that the grant of the easements is supported by good, valuable, and adequate consideration, as described in the recitals above, and that the grant serves the public purposes of protecting life and property from fire, facilitating the development of deed-restricted affordable housing within the City, and preserving Bell Street Park and its public trees to the greatest extent consistent with the operational requirements of Menlo Fire. The City Council further finds that, because the grant is made for a public purpose and for the consideration recited above, it does not constitute a gift of public funds or property within the meaning of article XVI, section 6 of the California Constitution. 346
Resolution No. ______ | Page 5 of 7
Section 5. Selection of Emergency Access Option. The City Council selects [Option 3 as recommended by staff / Option ___ as presented in the staff report / the option described as follows: ______] as the emergency vehicle and fire suppression access arrangement for the Project, and directs that the easements granted by this Resolution conform to the option so selected.
Section 6. Grant of Easements. Subject to Section 7, the City Council approves the grant to RCSD of two non-exclusive easements over portions of Bell Street Park for emergency fire suppression access, consistent with the option selected in Section 5.
Section 7. Required Terms of the Easement Instrument. The easements shall be granted by a written instrument in a form approved by the City Attorney, which instrument shall, at a minimum:
(a) attach a legal description and an exhibit map that fix the exact location, width, length, and boundaries of each easement area, and identify the parcel or parcels each easement crosses; (b) state that each easement is appurtenant to the real property owned by RCSD at 2120 Euclid Avenue and runs with that land, and that the easements bind and benefit the successors and assigns of RCSD, including any ground lessee or limited partnership formed to own or operate the Project;
(c) limit the permitted uses to emergency fire suppression access, and state expressly that the easements do not authorize routine public or private vehicular access through Bell Street Park and do not convert the Park into a permanent emergency roadway; (d) preserve the City’s right to continue to operate, maintain, program, and improve Bell Street Park, provided that improvements do not obstruct the approved emergency access, and specify the standard and the procedure by which a proposed City improvement is determined to obstruct that access;
(e) allocate to RCSD and the project developer the responsibility for all costs of any improvements or modifications required to implement the easements, including any fire hydrant, signage, or curb marking;
(f) provide for coordination with Menlo Fire regarding the operational requirements for emergency access, and confer on Menlo Fire the right to enforce the easements as an express third-party beneficiary;
(g) recite the consideration described in the recitals to this Resolution; (h) address maintenance, indemnification, and insurance; (i) provide for termination, abandonment, or relocation of either easement if the Project is not constructed, if the emergency access is no longer required by Menlo Fire, or upon the 347
Resolution No. ______ | Page 6 of 7
mutual agreement of the parties, and provide for the recording of a quitclaim or other instrument clearing title upon termination; and
(j) provide that the easements shall be recorded in the Official Records of San Mateo County, and address subordination as to any lender of RCSD or the project developer.
Section 8. Authorization. The City Manager, or the City Manager’s designee, is authorized and directed to prepare and execute on behalf of the City an easement instrument consistent with the option selected by the City Council under Section 5, with the required terms specified in Section 7, and with any further direction given by the City Council at the meeting at which this Resolution is adopted, in a form approved by the City Attorney. The City Manager is further authorized and directed to take such other actions and execute such other documents as are necessary to carry out the intent of this Resolution, including causing the easement instrument to be recorded in the Official Records of San Mateo County, and to return to the City Council for further direction if the instrument cannot be prepared consistent with this Resolution.
Section 9. Severability. If any provision of this Resolution or its application to any person or circumstance is held invalid by a court of competent jurisdiction, the remaining provisions and their application to other persons or circumstances shall not be affected, and to that end the provisions of this Resolution are severable. The City Council declares that it would have adopted this Resolution irrespective of the invalidity of any portion of it.
Section 10. Effective Date. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of East Palo Alto held on the 1st day of September, 2026, by the following vote:
Webster Lincoln, Mayor
ATTEST: APPROVED AS TO FORM:
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Resolution No. ______ | Page 7 of 7
James Colin, City Clerk John D. Lê, City Attorney
Attachment: Exhibit A, Easement Instrument [if attached] 349
8.3 Annual Inclusionary Housing In-Lieu Fees Update
A STAFF REPORT IS FORTHCOMING IN SPRING OF 2027
350
EPASD CONSENT ITEM 11.1
EAST PALO ALTO
SANITARY DISTRICT
STAFF REPORT
DATE: September 1, 2026
TO: Honorable Members of the City of East Palo Alto City Council, Governing Board to the East Palo Sanitary District, a Subsidiary of the City of East Palo Alto VIA: Melvin E. Gaines, General Manager
BY: Tomohito Oku, District Treasurer
Jessica Y Caballero, Financial Services Manager
SUBJECT: Cash Disbursement Report for June 2026
Recommendation
Accept the cash disbursement report required pursuant to California Health and Safety Code Section 6794.
Alignment with City Council Strategic Plan
This recommendation is primarily aligned with:
Priority: Governance, Organizational Strength, and Fiscal Sustainability Priority: Public Health, Safety, and Quality of Life
Background
On November 15, 2023, the San Mateo Local Area Formation Commission (“LAFCo”) unanimously approved the City of East Palo Alto’s application requesting that the East Palo Alto Sanitary District (“District” or “EPASD”) be made a subsidiary of the City of East Palo Alto.
On October 1, 2024, the reorganization of the District as a subsidiary of the City of East Palo Alto (City), and the City Council its governing board, became effective. Prior to and since that time, staff has worked diligently toward a peaceful and smooth transition. To that end, one aspect of that transition has required staff to review local rules and regulations of EPASD that may require amendment in light of the reorganization.
California Health and Safety Code (H&S) Section 6794 allows the Board to adopt a procedure 351
EPASD CONSENT ITEM 11.1
that provides for checks or warrants to pay claims and demands without approval by the Board of Directors before payment if the District Treasurer determines that the demands are payable within the District’s approved budget.
On December 3, 2024, the Board adopted an ordinance amending various provisions of the Sanitary District Code including Section 303 Appointed Positions, which authorizes District Treasurers to perform duties including the deposit and withdrawal of funds of the District, issuance of checks or warrants to pay claims and demands without approval by the Board before payment if the District Treasurer determines that the demands are payable within the District’s approved budget.
Furthermore, H&S Section 6794 requires staff to present cash disbursements to the Board at the next regular Board meeting and seek Board approval if demands exceed the District’s approved budget.
This staff report is provided for informational purposes and details all cash disbursements for the month ending June 2026, as approved by the District Treasurer. As of June 30, 2026, actual expenses remain within the District’s approved budget. Year-to-date expenditures total $5.8 million, compared to the amended budget of $6.8 million, representing 84% of the budget spent to date.
Analysis
The following cash disbursements have been approved by the District Treasurer pursuant to the District Code Section 303, and are hereby reported to the Board:
EPASD Cash Disbursement Reports
For Period Ending June 30, 2026
Name Invoice Number Description Check Amount Check Issue Date AppleOne, Inc 01-7302632 Staffing Services - Temp Employee $ 1,371.99 6/18/2026 AppleOne, Inc 01-7307120 Staffing Services - Temp Employee $ 1,371.99 6/18/2026 AppleOne, Inc 01-7309544 Staffing Services - Temp Employee $ 1,925.60 6/18/2026 AppleOne, Inc 01-7314379 Staffing Services - Temp Employee $ 1,925.60 6/26/2026 BACKFLOW PREVENTION SPECI 5113 Annual backflow devices testing $ 218.00 6/18/2026 COMCAST 1004166191 Recurring charges for ACC#708960844 EPASD 06/2026 $ 840.51 6/18/2026 COMCAST 5362 Recurring charges for ACCT#8155 20 007 0165362 for JUNE 2026 EPASD $ 465.89 6/18/2026 Everon, LLC 161008052 Service at EPASD $ 90.00 6/18/2026 Everon, LLC 161008054 Extended Service Protection $ 150.00 6/18/2026 Everon, LLC 161008055 Service at EPASD $ 75.00 6/18/2026 FREYER & LAURETA INC. 25-402 Engineering Services $ 6,699.00 6/18/2026 Marquee Pest Management, Inc. 211557 Pest Management $ 125.00 6/18/2026 Marquee Pest Management, Inc. 211558 Pest Management $ 77.00 6/18/2026 PACIFIC GAS & ELECTRIC 2164215266-0 05/2026 PACIFIC GAS & ELECTRIC EPASD 2164215266-0 for APRIL 2026 $ 80.10 6/18/2026 $ 117,488.86
352
EPASD CONSENT ITEM 11.1
EPASD Cash Disbursement Reports
For Period Ending June 30, 2026
(Continued)
Fiscal Impact
There is no budget impact by this action as the year-to-date cash disbursements did not exceed the District’s approved budget.
Public Notice
The public was provided notice by making the agenda and report available on the City’s website and on a bulletin board located at City Hall: 2415 University Avenue, East Palo Alto.
Environmental
The proposed action is not a “project” under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15378(b)(4) because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.
Government Code § 84308
Applicability of Levine Act: No, as the proposed action involves no entitlement.
Analysis of Levine Act Compliance: Not applicable.
Attachments: None.
Name Invoice Number Description Check Amount Check Issue Date QUALITY PLUMBING 24637 Plumbing FOR EPASD building maintenance service $ 475.00 6/18/2026 QUALITY PLUMBING 24651 Install new 2-way cleanout at 901 Weeks St (EPA Description SD) $ 6,500.00 6/26/2026 QUALITY PLUMBING 24652 Removed and installed new shut off valve at 901 Weeks $ 1,850.00 6/26/2026 R & S Erection North Peninsula, Inc SM610144 Automatic Gate $ 281.00 6/26/2026 Recology San Mateo County 61995783 Waste for month of May 2026 EPASD $ 1,135.02 6/18/2026 U.S.BANK CORPORATE PAYMENT SYSTEM May-26 General Office Supplies $ 30.94 6/5/2026 U.S.BANK CORPORATE PAYMENT SYSTEM May-26 General Office Supplies $ 47.98 6/5/2026 U.S.BANK CORPORATE PAYMENT SYSTEM May-26 General Office Supplies $ 44.99 6/5/2026 U.S.BANK CORPORATE PAYMENT SYSTEM May-26 Membership $ 16.47 6/5/2026 U.S.BANK CORPORATE PAYMENT SYSTEM May-26 Operating Materials $ 143.75 6/5/2026 WEST BAY SANITARY DISTRIC 2025-26-082 Maintenance services agreement 5/2026 $ 90,558.03 6/18/2026 WILLDAN FINANCIAL SERVICE 010-66149
Impact fee Nexus study, financial feasibility analysis and transportation infrastructure, utilities $ 990.00 6/5/2026
$ 117,488.86
353