REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, January 12, 2022
Regular Council Meeting:
6:30 PM
City Councilmembers
Clint Lorimore, Mayor
Todd Rigby, Mayor Pro Tem
Christian Dinco, Councilmember
Brandon Plott, Councilmember
Jocelyn Yow, Councilmember
Bryan Jones, City Manager
Erica Vega, City Attorney (Contract Legal Services)
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip*on of each item to be considered. Except as otherwise provided by law, no ac*on or direc*on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor*ng documents, including staff reports, and any wri*ngs or documents provided to a majority of the City Council a0er the pos*ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
In accordance with AB 361 (Government Code sec*on 54953(e)), members of the City Council, the public, and others may aBend and par*cipate in this mee*ng remotely via GoToWebinar. If you wish to view the mee*ng and/or make public comment through GoToWebinar you may do so by logging on to GoToWebinar at the above stated date and *me via the following link:
https://bit.ly/3zKTlQZ
. Members of the public may provide public comment by sending comments to the City Clerk’s Office by email at
[email protected]
or u*lize the “raise your hand” func*on in GoToWebinar to provide oral public comment during the designated public comment periods. Staff will monitor emails to the extent possible during the mee*ng. Email comments will be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Council’s discre*on to reduce the amount of *me for public comments. Email comments received a0er the agenda item is heard will not be read into the record.
In the event of a disrup*on to the GoToWebinar broadcast of the mee*ng, or the ability to receive public comment through GoToWebinar, the meeting will be recessed until remote public access is restored.
In compliance with the Americans with Disabili*es Act, if you need special assistance to par*cipate in this mee*ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee*ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee*ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. Recognition of Volunteer Groups at Miracle on Citrus Street Event
9. AGENCY PARTNER UPDATES
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
11. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may
2 remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from the regular meeting on December 8, 2021, and the special meetings on December 14, 2021 and December 20, 2021.
11.2. Warrant Register: November 2021
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department.
11.3. Treasurer’s Report: November 2021
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.4. Acceptance of Subdivision Improvements for Tracts 31476 - Hearthside Lane Community – East of Hellman Avenue at Outback Way
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a resolution accepting as complete the Subdivision Improvements for Tract 31476 (Hearthside Lane Community) and direct staff to file a Notice of Completion.
11.5. Acceptance of Quitclaim Right-of-Way Dedication from Chino Basin Desalter Authority at Tract 29207 Open Space Lot 253
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council a
dopt Resolution 22-XX, authorizing the City
Manager to accept the Quitclaim Right-of-Way Dedication Deed of portion of Open Space Lot 253 of Tract 29207 from Chino Basin Desalter Authority.
11.6. Amend the On-Call List for Engineering and Professional Consulting Services
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the On-Call list for Engineering and
3 Professional Consulting Services to include RMA Group to the list of on-call consultants in the category of Geotechnical Engineering.
11.7. Award a Construction Contract to All American Asphalt for 2021 Annual Asphalt Concrete Overlay Project in the Amount of $3,645,205.00
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the contract with All American Asphalt the lowest responsible bidder, in accordance with unit bid prices in the amount of $3,169,744.00 plus 15% contingency of $475,461.00 for the 2021 Annual Asphalt Concrete Overlay Project; and
2 .
Authorize the City Manager to execute all necessary documents including Notice of Completion.
11.8. Approve Task Order A-6 in the amount of $18,600 with JPW Communications for Safety and Connectivity Project Public Outreach
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Task Order A-6 in the amount of $18,600 with JPW Communications for Safety and Connectivity Project Public Outreach; and
2 .
Authorize City Manager to execute Task Order A-6 with On-Call Professional Services Vendor JPW Communications.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
12.1. Redrawing of Councilmember District Boundaries
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Conduct the public hearing to receive input from the community regarding proposed maps for the redrawing of election district boundaries;
4 2
.
Selected a proposed map for adoption; and
3 .
Continue the public hearing to January 26, 2022, for the introduction of an Ordinance entitled: AN ORDINANCE ADJUSTING THE BOUNDARIES OF CITY
COUNCIL DISTRICTS AND REDEFINING THE BOUNDARIES OF ALL COUNCIL DISTRICTS OF THE CITY OF EASTVALE.
13. CITY COUNCIL BUSINESS
13.1. Fiscal Year 2021-22 Mid-Year Budget Review
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve and Adopt Resolution No. 22-XX Mid-Year Budget Appropriation; and 2 .
Approve and Adopt Resolution No. 22-XX Authorizing the Amendments to the City's Salary Schedule and Range Table; and
3 .
Approve and Adopt Resolution No. 22-XX Amending the 2021-22 Authorized Budgeted Position List; and
4 .
Approve and Adopt Resolution No. 22-XX Approving the Commitment of Fund Balance Pursuant to GASB 54; and
5 .
Approve the First Amendment to the Agreement for Law Enforcement Services between the City of Eastvale and the County of Riverside for the Addition of Two Additional Dedicated Motor Officers and Increase Daily Patrol Hours by Four; and 6 .
Approve the full payoff of the city's streetlight and LED retrofit Banc of America loan in the amount of $4,043,282.78; and
7 .
Approve the full payoff of the developer agreement with Tarpon Property Ownership in the amount of $2,559,051; and
8 .
Approve the amendments to the city's five year Capital Improvement Plan; and 9 .
Authorize the Acting City Manager to execute all documents and take all actions necessary to implement the above approvals.
13.2. Approval of Professional Services Agreement with FALCON Engineering Services for the Limonite Gap Bridge Project Construction Management Services
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the Professional Services Agreement with FALCON Engineering Services for the Limonite Gap Bridge Project Construction Management Services in amount of $1,887,799.20 plus 15% contingency for a not to exceed amount of $2,170,969.08.
13.3. Amend Chapter 10.02 of Title 10 to the Eastvale Municipal Code Establishing the Speed Limits on Certain Streets
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council introduce, read by title and waive further reading of an Ordinance amending
Chapter 10.02 of Title 10 to the Eastvale Municipal
5 Code Establishing the Speed Limits on Certain Streets.
13.4. Approval of Agreement for Acting City Manager Services
Submitted by: Erica Vega, City Attorney
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a resolution finding the position of City Manager to be available due to a leave of absence and approving an employment agreement with Henry Garcia serve as Acting City Manager.
13.5. Teleconferencing Under AB 361
Submitted by: Erica Vega, City Attorney
RECOMMENDED ACTION(S):
Consider whether to utilize teleconferencing for Council and Commission meetings under AB 361 due to the new surge in COVID-19 cases and provide direction to City staff.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee*ng of the Eastvale City Council is scheduled for Wednesday, January 26, 2022, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
We
champion
experiences that
engage, excite,
and
elevate
our comm
UNITY
!
With our…
Kindness – selfless concern for all
Grit – passion and resilience in everything we do
Solutions-Driven – courageous, creative, and collaborative results Marc A. Donohue, MMC
City Clerk
AFFIDAVIT OF POSTING
I hereby cer*fy under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following loca*ons: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours prior to the meeting.
6