REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, January 26, 2022
Regular Council Meeting:
6:30 PM
City Councilmembers
Clint Lorimore, Mayor
Todd Rigby, Mayor Pro Tem
Christian Dinco, Councilmember
Brandon Plott, Councilmember
Jocelyn Yow, Councilmember
Bryan Jones, City Manager
Erica Vega, City Attorney (Contract Legal Services)
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip*on of each item to be considered. Except as otherwise provided by law, no ac*on or direc*on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor*ng documents, including staff reports, and any wri*ngs or documents provided to a majority of the City Council a0er the pos*ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
In accordance with AB 361 (Government Code sec*on 54953(e)), members of the City Council, the public, and others may aBend and par*cipate in this mee*ng remotely via GoToWebinar. If you wish to view the mee*ng and/or make public comment through GoToWebinar you may do so by logging on to GoToWebinar at the above stated date and *me via the following link:
https://bit.ly/3IjMS2l
. Members of the public may provide public comment by sending comments to the City Clerk’s Office by email at
[email protected]
or u*lize the “raise your hand” func*on in GoToWebinar to provide oral public comment during the designated public comment periods. Staff will monitor emails to the extent possible during the mee*ng. Email comments will be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Council’s discre*on to reduce the amount of *me for public comments. Email comments received a0er the agenda item is heard will not be read into the record.
In the event of a disrup*on to the GoToWebinar broadcast of the mee*ng, or the ability to receive public comment through GoToWebinar, the meeting will be recessed until remote public access is restored.
In compliance with the Americans with Disabili*es Act, if you need special assistance to par*cipate in this mee*ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee*ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee*ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. Proclamation for Health for Humanity Yogathon 2022
9. AGENCY PARTNER UPDATES
9.1. Eastvale Library Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
11. CONSENT CALENDAR
2 Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from the special and regular meeting on January 12, 2022.
11.2. Warrant Register: December 2021
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department.
11.3. Treasurer’s Report: December 2021
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.4. Planning Department Update
Submitted by: Gustavo Gonzalez, Planning Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.5. Public Works Department Update
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.6. City of Eastvale Crime Statistics – October & November 2021
Submitted by: Eva Terekhova, Emergency Management Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for October & November 2021.
11.7. Operating and Capital Improvement Budgeting Software Professional Services Agreement
3 Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve
a Five-Year Software Services
Agreement with OpenGov, Inc. for budgeting software and related professional services in an amount not-to-exceed $210,775, and authorize the City Manager to execute the Agreement
.
11.8. Approve the Acknowledgment and Disclaimer of Interests between the City, Banc of America Leasing & Capital, LLC, and Southern California Gas Company for Installation of Data Collection Units (DCU's) on City Streetlight Poles
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Acknowledgment and Disclaimer of Interests between the City, Banc of America Leasing & Capital, LLC, and Southern California Gas Company for installation of Data Collection Units (DCU's) on City Streetlight Poles; and 2 .
Authorize the City Manager or his designee to execute all necessary documents including the Agreement and take any actions necessary to implement the Agreement.
11.9. Approve Task Order A-5 in the Amount of $114,000.00 with Conceptual Design & Planning Company for Schleisman Road Multi-use Trail Landscape Conceptual Plan Services
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Task Order A-5 in the amount of $114,000.00 with Conceptual Design & Planning Company for Schleisman Road Multi-use Trail Landscape Conceptual Plan Services; and
2 .
Authorize City Manager to execute Task Order A-5 with On-Call Professional Services Vendor Conceptual Design & Planning Company.
11.10. First Amendment for Professional Services Agreement with Infinity Technologies for Information Technology Services
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the first amendment to the professional services agreement with Infinity Technologies.
2 .
Authorize the Acting City Manager to execute all necessary documents.
4 11.11.
Approve Task Order A6, A7, and A8 in the Amount of $59,000 with JPW Communications for Safety and Connectivity Project Public Outreach and Economic Development Support
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Task Order A6 in the amount of $30,200 for Safety and Connectivity Project Public Outreach; and
2 .
Approve Task Order A7 in the amount of $9,800 with JPW Communications for Safety and Connectivity Project Videography; and
3 .
Approve Task Order A8 in the amount of $19,000 for Economic Development Communications Support.
11.12. Second Reading of an Ordinance Amend Chapter 10.02 of Title 10 to the Eastvale Municipal Code Establishing the Speed Limits on Certain Streets
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the second reading and adopt an Ordinance amending
Chapter 10.02 of Title 10 to the Eastvale Municipal Code Establishing the Speed Limits on Certain Streets.
11.13. Installation and Purchase of Surveillance Systems at City Hall Facilities
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the purchase of surveillance systems at City Facilities with Infinity Technologies for a not to exceed cost of $100,000.
2 .
Waive formal bidding procedures set forth in Municipal Code Section 4.06.070.
11.14. Purchase of Police Motorcycles
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council
Approve a purchase order for BMW Motorcycle
of Riverside in the amount of
$60,830.24
for two
2022 BMW R 1250
RT-P motorcycles
for the Police Department and authorize the Acting City Manager to execute any agreements and purchase orders.
11.15. Conducting Council and Commission Meeting Utilizing Teleconferencing
Submitted by: Erica Vega, City Attorney
RECOMMENDED ACTION(S):
Adopt a resolution authorizing City Council and Commission meetings to be conducted
5 utilizing teleconferencing, while also allowing in person attendance, under AB 361.
11.16. Communications Monthly Summary
Submitted by: Mollie Kortsen, Communication Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Communications Monthly Summary.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
12.1. Redrawing of Councilmember District Boundaries
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Conduct the continued public hearing to receive input from the community regarding proposed maps for the redrawing of election district boundaries; 2 .
Selected a proposed map for adoption; and
3 .
Continue the public hearing to February 9, 2022, for the introduction of an Ordinance entitled: AN ORDINANCE ADJUSTING THE BOUNDARIES OF CITY
COUNCIL DISTRICTS AND REDEFINING THE BOUNDARIES OF ALL COUNCIL DISTRICTS OF THE CITY OF EASTVALE.
13. CITY COUNCIL BUSINESS
13.1. Annual Comprehensive Financial Report (ACFR) and Related Letters and Reports for the Fiscal Year Ended June 30, 2021
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council accept the Annual Comprehensive Financial Report and accompanying letters and reports the for fiscal year ended June 30, 2021
13.2. Introduction of an Ordinance for Specific Regulations for Organics Waste Disposal Reduction, Recycling, and Solid Waste Collection
Submitted by: Stephanie Vasquez, Management Analyst
6 RECOMMENDED ACTION(S):
Staff recommends that the City Council introduce, read by title and waive further reading of Ordinance 2022-XX, relating to solid waste handling, organics recycling, and edible food recovery., and adopt a resolution setting a self-haul permit fee.
13.3. Strategic Plan Update
Submitted by: Stephanie Vasquez, Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the strategic plan update.
13.4. Approval of Professional Services Agreement with Contech Engineered Solutions, LLC for the Limonite Gap Closure Pedestrian Bridge Design
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the Professional Services Agreement with Contech Engineering Services, LLC for the Limonite Gap Closure Pedestrian Bridge Design in amount of $46,000 and authorize the City Manager to execute the agreement.
13.5. Resolution to Transfer Jurupa Community Services District Lighting Maintenance District Zones Located in the City of Eastvale
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff and the Finance Committee recommend the City Council Approve and Adopt a Joint
Resolution of the Board of Directors of Jurupa Community Services District and the City Council of the City of Eastvale to Transfer Lighting Maintenance Districts Situated within the Territorial Boundaries of the City Eastvale from Jurupa Community Services District to the City of Eastvale
.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee*ng of the Eastvale City Council is scheduled for Wednesday, February 9, 2022, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
We
champion
experiences that
engage, excite,
and
elevate
our comm
UNITY
!
With our…
Kindness – selfless concern for all
Grit – passion and resilience in everything we do
Solutions-Driven – courageous, creative, and collaborative results
7 Marc A. Donohue, MMC
City Clerk
AFFIDAVIT OF POSTING
I hereby cer*fy under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following loca*ons: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours prior to the meeting.
8