Agenda packet — Eastvale City Council, March 23, 2022 (part 2 of 2)

PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Limonite Gap Closure
PROJECT DESCRIPTION: Project will connect from 2,450 LF east of Hellman Ave to Archibald Avenue. The total length of the proposed project is approximately 3,200 LF including a bridge over the Cucamonga Creek. Both road and bridge will serve 4 lanes of traffic including bicycle and pedestrian facilities. A separate pedestrian bridge over the Cucamonga Creek little south of the proposed vehicular bridge, as shown on the below map, is also part of this project.

PROJECT STATUS: 95% plans and specifications under review.

Construction Management service procured.

PROJECT SCHEDULE: Design contract award date - May 22, 2019 30% design completed - December 2019
NOD filed - December 2020
90% design - November 2021
Estimated 100% design - March 2022
PROJECT MAP:

Proposed Limonite Ave Bridge
Proposed Pedestrian Bridge
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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Improvement of Bike Network Connectivity/ATP Trails PROJECT DESCRIPTION: Project will design and construct nearly 5 miles of trails running along Scholar Way and Harrison Avenue. The project will provide dedicated space for people to bike and walk from north Eastvale to the Santa Ana River Trail on the south.

PROJECT STATUS: Design contract was awarded to Mark Thomas. Preliminary design work has started. Community outreach meeting was held January 22, 2022.

PROJECT SCHEDULE: Mark Thomas is performing Phase 1B efforts consisting of preliminary design and public outreach.

PROJECT MAP:

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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Annual Asphalt Overlay Project
PROJECT DESCRIPTION: Project scope includes grinding of pavement, placement of 2” asphalt concrete, curb ramp improvements for accessibility, traffic loop replacement, utility cover adjustments, replacement and enhancement of traffic striping, and installation of landscape.

PROJECT STATUS: Construction contract was awarded to All American Asphalt on January 12, 2022. The project is estimated to be completed PROJECT SCHEDULE: Notice to Proceed was issued on January 24, 2022 and the construction is anticipated to be complete in late April.

PROJECT MAP:

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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Capital Improvements Project
PROJECT NAME: ADA Transition Plan
PROJECT DESCRIPTION: Program includes preparation and implementation of an ADA Self Evaluation Plan as required under the Americans with Disabilities Act (ADA). Future year funding will support removal of ADA barriers as identified in the Plan. Annual program to provide improvements focusing on ADA accessibility, including curb ramps and sidewalks throughout the City.

PROJECT SCHEDULE: This is an on-going project. Currently, field work to identify ADA barriers on City streets including curb ramps and sidewalks is on hold.

CDBG application has been submitted for funding.

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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Traffic Sign Inventory
PROJECT DESCRIPTION: The project will improve roadway safety and traffic through upgrades to existing and/or adding new high-visibility traffic signs.

PROJECT SCHEDULE: Inventory of traffic sign has been completed. Currently, field work to collect reflectivity of signs to meet MUTCD is on-going.

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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Archibald Avenue/Limonite Avenue Widening Project PROJECT DESCRIPTION: Street widening and safety project for Archibald Avenue from the City of Ontario limits south of the SCE easement, including the intersection at Limonite Avenue and portions of Limonite Avenue east and west of the intersection. The project looks to improve safety and overall circulation in conjunction with the improvements associated with the Homestead and Merge developments, and Limonite Gap Project. Components of the project include, but are not limited to, coordinating with SCE to relocate SCE high-tension support structures.

PROJECT STATUS: • City approved the proposed design plan from SCE on July 14, 2021. • SCE is procuring materials and submitted encroachment permit application to the City.
• Construction for foundation is expected to begin in summer 2022.

PROJECT MAP:

LIMONITE AVE

ARCHIBALD AVE
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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Residential Development
PROJECT NAME: Prado (TR 35751)
PROJECT LOCATION: Southeast corner of Schleisman Road and Cucamonga Flood Channel PROJECT DESCRIPTION: Improvements include a development of a gated community of 243 attached and detached single-family homes on approximately 19 acres.

PROJECT STATUS: Punch list items have been issued.

PROJECT MAP:

SCHLEISMAN RD
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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Residential Development
PROJECT NAME: Pulte (TR 28943)
PROJECT LOCATION: Southeast corner of Limonite Avenue and Scholar Avenue PROJECT DESCRIPTION: Improvements consists of 79 residential units.

PROJECT STATUS: Improvements have been completed. Project close-out task is remaining before city council accepts the project as complete.

PROJECT MAP:

LIMONITE AVE

SCHOLAR WAY
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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Commercial Development
PROJECT NAME: The Merge
PROJECT LOCATION: Northeast corner of Limonite Avenue and Archibald Avenue PROJECT DESCRIPTION: Improvements includes 26 gross acres.

PROJECT STATUS: Onsite and offsite improvements ongoing PROJECT MAP:

ARCHIBALD AVE

LIMONITE AVE
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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Commercial Development
PROJECT NAME: The Ranch by Transwestern
PROJECT NUMBER: PW19-11322
PROJECT LOCATION: East end of Limonite Avenue west of the Cucamonga Creek PROJECT DESCRIPTION: Improvements include 20 gross acres including 2 light industrial warehouses.

PROJECT STATUS: Onsite and offsite improvements ongoing PROJECT MAP:

CUCAMONGA CREEK

HELLMAN AVE
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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Commercial Development
PROJECT NAME: Homestead
PROJECT NUMBER: PW20-10052
PROJECT LOCATION: Northwest corner of Limonite Avenue and Archibald Avenue PROJECT DESCRIPTION: Improvements include 55.86 gross acres consisting of six industrial buildings
PROJECT STATUS: Onsite and offsite improvements ongoing PROJECT MAP:

LIMONITE AVE

ARCHIBALD AVE
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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Commercial Development
PROJECT NAME: Vantage Point Church
PROJECT NUMBER: PW15-1174
PROJECT LOCATION: Northeast corner of Archibald Avenue and Prado Basin Park Road PROJECT DESCRIPTION: Improvements include development of an approximately 85,000 sq. ft. church which includes a sanctuary, classrooms, cafe, and a bookstore on 10.43 acres.

PROJECT STATUS: Onsite improvement ongoing
PROJECT MAP:

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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Commercial Development
PROJECT NAME: Hamner Place
PROJECT NUMBER: PW18-10712
PROJECT LOCATION: East of Hamner Avenue and Schleisman Road PROJECT DESCRIPTION: Improvements include 21.48 gross acres.

PROJECT STATUS: Onsite improvement ongoing
PROJECT MAP:

HAMNER AVE
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EASTVALE PUBLIC WORKS

PROJECT UPDATES

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PROJECT TYPE: Commercial Development
PROJECT NAME: The Campus Business Park
PROJECT NUMBER: PW12-0750
PROJECT LOCATION: West side of Archibald Avenue south of Limonite Avenue PROJECT DESCRIPTION: Improvements includes 53.37 gross acres with 11 development parcels and 6 letter lots.

PROJECT STATUS: Public improvements completed. Project close-out task is remaining before city council accepts the project as complete.

PROJECT MAP:

LIMONITE AVE

ARCHIBALD AVE
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Agency Grant Name Project Name Grant Award Match Due Date Status CalRecycle Rubberized Pavement Grant
TRP 10
Annual Overlay Project $ 203,180.00 $ - 3/1/2022 Under construction as part of the Annual Overlay Project
CTC/
Caltrans
Active Transportation Project Improvement of Bike Network Connectivity
$ 6,471,000.00 $ 1,620,000.00 6/30/2025 Under design CTC/
Caltrans
Local Partnership Program Limonite Gap Closure Project 9,475,000.00$ -$ Award construction by December 2022
Grant request has been
approved. Allocation for
construction funds will be
requested in Summner 2022.

CTC/
Caltrans
Active Transportation Project Southeast Eastvale Safe Routes to School Gap Closures
1,420,000.00$ -$ Construction in FY22/23
Grant request has been
approved
Caltrans Highway Safety Improvement
Program (HSIP) Cycle 10
Advanced Dilemma Zone
Detection
712,800.00$ -$ Under design
Caltrans Highway Safety Improvement
Program (HSIP) Cycle 10
Retroflective Backplate for
Signals
278,100.00$ -$ Under design
CalRecycle Rubberized Pavement Grant
TRP 13
Annual Overlay Project $ 174,999.00 $ - April 1, 2023 Grant request has been approved
RCTC SB821 Bicycle and Pedestrian Safety
Enhancement on Citrus St,
Sumner Ave and River Rd
$ 432,500.00 $ 469,953.00 Under construction as part of the Annual Overlay Project
CAL FIRE Resource Management Grant City of Eastvale Urban Foresty Management
$ 249,925.00 $ 60,024.00 March 30, 2024 Grant request has been approved
National
Endowment
for the Arts
Our Town FY22 Limonite Avenue Roundabout
Sculpture/Art Element
25,000.00$ 25,000.00$ August 2021 Announcement of grant in April 2022

PUBLIC WORKS GRANTS SUMMARY

AWARDED GRANTS

FUTURE GRANTS
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AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.6
March 23, 2022
City of Eastvale Crime Statistics – January 2022
Prepared By:

Eva Terekhova, Emergency Management Specialist
Recommended Action(s)
Staﬀ recommends that the City Council receive and ﬁle the Eastvale Crime Sta s
cs for January
2022.

Summary
The City Council requested staﬀ to collaborate with the Riverside County Sheriﬀ’s Department to develop a crime sta
s
cs document that would reﬂect selected Part I and Part II crime data for the City of Eastvale. Intended to show month-to-month crime sta s
cs, the document will assist in
determining appropriate staffing levels for law enforcement services.

Background
In May 2017, City Council directed staﬀ to coordinate with the Riverside County Sheriﬀ’s Department to request and obtain monthly crime sta
s
cs for the City of Eastvale. The primary
intent of the request was to determine appropriate staﬃng levels during the City’s contract nego
a
ons with the Sheriﬀ’s Department. Over several weeks, the city manager and staﬀ worked collabora
vely with Riverside County Sheriﬀ’s Department administra on and management to
obtain crime statistics that could be shared with the public on a regular basis.

Upon receiving the data, the Riverside County Sheriﬀ’s Department advised staﬀ that the data provided would be reﬂec
ve of the previous month, or thirty days behind the current month; and that the report would need to include a disclaimer identifying the data as preliminary and raw.

At the July 26, 2017 mee
ng, City Council recommended that staﬀ add columns reﬂec ve of felony
and misdemeanor arrests. During the September 26, 2017 mee ng, City Council recommended staﬀ
add traﬃc viola
ons/cita
ons data and the total calls for service broken down per month. Crime 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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201
sta
s
cs that were released in the
me that passed since the last mee
ng of the City Council are
attached.

Environmental
Crime sta
s
cs are not a project pursuant to the California Environmental Quality Act (CEQA) and no environmental review is required.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.

Fiscal Impact
This request has no fiscal impact.

Prior City Council/Commission Action
This request has no impact on Accounts Receivables status.

Attachment(s)
Attachment -
Jan 2022 Eastvale Crime Statistics

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City of Eastvale
Crime Statistics
January 2022

Violent Crime Statistics

VIOLENT CRIMES
ESTIMATED 2021 POPULATION = 67,626

JAN
2022
CRIME
RATE
PER
1000
JAN
2021
CRIME
RATE
PER
1000
DEC
2021
CRIME
RATE
PER
1000
NOV
2021
CRIME
RATE
PER
1000
OCT
2021
CRIME
RATE
PER
1000
YEAR
TO
DATE
2022
YEAR
TO
DATE
2021
YEAR
END
TOTAL
2020
HOMICIDE 0 0 0 0 0 0 0 0 0 0 0 1 1
RAPE 1 0.01 1 0.02 0 0 0 0 0 0 1 2 3
ROBBERY 4 0.06 1 0.02 3 0.04 0 0 2 0.03 4 23 22

AGGRAVATED
ASSAULT 6 0.09 3 0.05 2 0.03 4 0.06 2 0.03 6 51 54
ARSON 0 0 0 0 0 0 0 0 0 0 0 0 2

TOTAL 11 N/A 5 N/A 5 N/A 4 N/A 4 N/A 11 72 82

YEAR POPULATION TOTAL CALLS FOR
SERVICE/FILE #S
2021 67,626 25,104
2020 66,413 23,778
2019 66,078 24,587
2018 64,855 28,383
2017 64,613 32,295
2016 63,214 31,234
LEGEND
 All data is preliminary, pending year end verification by CA-DOJ and FBI.

The numbers presented here are raw statistics based on the information currently in the Records Management System (RMS).
 Source of population data: State of California, Department of Finance  “Total calls for service/file #s generated” encompass ALL call types inclusive of the ones listed and not listed on this chart.
 Year to Date (YTD) is calendar year
TOTAL CALLS FOR SERVICE/FILE #S GENERATED
YEAR: 2022 POPULATION: 67,626 TOTAL YTD: 1,659

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1,659
Non-Violent Crime Statistics

PROPERTY CRIMES
ESTIMATED 2021 POPULATION = 67,626

JAN
2022
CRIME
RATE
PER
1000
JAN
2021
CRIME
RATE
PER
1000
DEC
2021
CRIME
RATE
PER
1000
NOV
2021
CRIME
RATE
PER
1000
OCT
2021
CRIME
RATE
PER
1000
YEAR
TO
DATE
2022

YEAR TO
DATE
2021
YEAR
END
TOTAL
2020
BURGLARY 8 0.12 14 0.21 17 0.25 10 0.15 3 0.04 8 158 127

VEHICLE
THEFT 13 0.19 10 0.15 19 0.28 9 0.13 6 0.09 13 140 140

LARCENY
THEFT 67 0.99 60 0.90 63 0.93 55 0.81 71 1.05 67 601 557 MAIL THEFT 3 0.04 13 0.20 3 0.04 3 0.04 2 0.03 3 69 88 INJURY TCS 13 0.19 9 0.14 9 0.13 19 0.28 10 0.15 13 136 140 FELONY
ARREST 24 0.35 21 0.32 22 0.33 29 0.43 20 0.30 24 227 159

MISDEMEANOR
ARREST 19 0.28 16 0.24 27 0.40 23 0.34 16 0.24 19 243 305

TRAFFIC
CITATIONS 294 4.35 214 3.22 192 2.84 216 3.19 281 4.16 294 3,674 3,273

TOTAL 441 N/A 357 N/A 352 N/A 364 N/A 409 N/A 441 5,248 4,789 203

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.7
March 23, 2022
Communications Monthly Summary
Prepared By:

Mollie Kortsen, Communications Specialist
Recommended Action(s)
Staff recommends that the City Council receive and file the Communications Monthly Summary.

Summary
The City of Eastvale Communica
ons Division, under the direc
on of the City Clerk/Communica
ons
Department, works to provide important and valuable informa on to the community to ensure
cons
tuents are kept up to date with City occurrences. This informa on is disseminated through
various pla#orms including the City’s website, social media outlets, and coordinated press releases.

All outreach eﬀorts are rooted in the Communica
on Division’s guiding principles which focus on
providing proac
ve and strategic communica
on, crea
ng awareness, increasing collabora
on
eﬀorts, inspiring inclusive community, and maintaining ongoing dialogues of two-way communication.

Background
The City of Eastvale provides informa
on to cons
tuents through the City’s website, social media
pla#orms, and media releases. The City’s website contains informa on pertaining to City Council
and Commission agendas, minutes, community events, crime preven on, safety
ps, frequently
asked ques
ons, and more. By visi
ng the City’s website, residents can also subscribe to Eastvale’s e-no
ﬁca
on system. Eno
ﬁca
on is a free service provided by City Hall, where subscribers can select the types of no
ﬁca
ons they would like to receive by email. Links are also available to the City’s Facebook, Twi.er, Instagram, and LinkedIn accounts. Addi onally, the City collaborates with 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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204
our partner agencies to coordinate press releases that are disseminated using the above networks.

Environmental
N/A
Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
N/A
Fiscal Impact
N/A
Prior City Council/Commission Action
N/A
Attachment(s)
Communications Report - March 23.pdf

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COMMUNICATIONS REPORT

FEBRUARY HIGHLIGHTS
Reached over 22k community members on Instagram which was a 6.8% increase from the previous month
Had a 54% open rate on latest edition of "What's New Eastvale" Raised overall "What's New Eastvale" open rate from 35% in October to 50% in February
Created a LinkedIn strategy to better promote City progress Began monthly outreach strategy meetings with Public Works to highlight projects and better inform the community on Public Works.

Met last months Communications Report goal of working closely with Public Works to promote projects and better inform the community
Promoted EATSvale, International Food Festival, Residential Clean Up & Paper Shredding Event, Passport Day
Updated our Adopt A Roadway Program policy
Created a template PowerPoint for all City staff to use

MARCH/APRIL COMMUNICATIONS DIVISION GOAL
Prioritize direct message and social media feed response 206

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.8
March 23, 2022
Approval of Quitclaim Deed for Storm Drain Easements to Riverside County Flood Control District & Water Conserva.on District for Eastvale Master Drainage Plan Line E-1, Stage 3 Prepared By:

Jimmy Chung, City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Accept the Irrevocable Oﬀer of Dedica#on from Grainger and adopt Resolu#on 2022-xx approving a Quitclaim Deed for storm drain easements to Riverside County Flood Control & Water Conservation District; and
2 .

Authorize the Acting City Manager to execute Quitclaim Deed.

Summary
Project No. 14-1077 is an industrial development located at the northwest corner of Cantu-Galleano Ranch Road and Freeway I-15 The project is known as the LBA Realty Eastvale Industrial Development Project. In order to provide ﬂood and drainage protec#on for the development the property owner - CPT Grainger, LLC (Grainger) is required to construct the Eastvale Master Drainage Plan Line E-1, Stage 3 (Line E-1) as a condi#on of approval. The storm drain facili#es have been constructed and accepted by the Riverside County Flood Control and Water Conserva#on District (District). Staﬀ recommends that the City Council accept the oﬀers of dedica#on and approve a Quitclaim Deed for the storm drain easement to the District as outlined in the Coopera#ve Agreement. See attachment 3 for offers of dedication and quitclaim exhibit. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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Background
At the March 12, 2017 mee#ng, the City Council approved a Coopera#ve Agreement which speciﬁes the responsibili#es of the District, the City and Grainger for design, construc#on, inspec#on and maintenance of Line E-1. Per the Coopera#ve Agreement, Grainger completed the design and construc#on of storm drain improvements in accordance with the District and City requirements, the District inspected and accepted the Line E-1. Since the construc#on is completed, inspected and accepted, the the Coopera#ve Agreement requires the City to Quitclaim the easement to the District.

Environmental
In 2016, an Environmental Impact Report was prepared as a part of the LBA Realty Eastvale Industrial Development Project and a Notice of Determination was filed.

Strategic Plan Action - Priority Level: N/A
| Target #: 5
| Goal #: 3
Plan for landscape, roads, and street maintenance
Fiscal Impact
There is no ﬁscal impact to the City. The District is ﬁnancially responsible for Line E-1 ongoing maintenance.

Prior City Council/Commission Action
March 12, 2017 - The City Council approved Approval of Storm Drain Coopera#ve Agreement with District and Grainger.

Attachment(s)
Attachment 1 - Resolution 2022-XX
Quitclaim

Attachment 2 - Cooperative Agreement

Attachment 3 - Quitclaim Deed

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RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

ACCPETING AND QUITCLAIMING OF STORM DRAIN EASEMENT RELATED TO THE EASTVALE MDP LINE E-1, LOCATED NORTHWEST CORNER OF CANTU-GALLEANO RANCH ROAD AND FREEWAY I-15
WHEREAS, CPT Grainger, LLC. proposed development of project 14-1077, located at the northwest corner of Cantu-Galleano Ranch Road and Freeway I-15, which included, in part, the construction of Eastvale Master Drainage Plan Line E-1; WHEREAS, the Riverside County Flood Control and Water Conservation District establishes and maintains the storm drain facilities within the City of Eastvale upon completion of the improvements;
WHEREAS, CPT Grainger, LLC. has completed the storm drain improvement and the Flood Control District is ready to accept the improvements; and WHEREAS, the Flood Control District has requested the City accept and subsequently quitclaim the storm drain easements in favor of the Flood Control District to provide access for ingress, egress, construction and maintenance of their storm drain facilities.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Eastvale:

SECTION 1. Accept and Quitclaim to the district the Storm Drain Easements related to Eastvale MDP Line E-1, located at the northwest corner of Cantu-Galleano Ranch Road and Freeway I-15.

SECTION 2. Authorize the City Manager to sign the Quitclaim Deeds.

PASSED, APPROVED AND ADOPTED this 23rd day of March, 2022. __________________________________________
Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
209

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk/Communications Director of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 22-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 23 rd day of March 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
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241547

Recorded at request of, and return to:

Riverside County Flood Control
and Water Conservation District
1995 Market Street
Riverside, California 92501

NO FEE (GOV. CODE 6103)

SPACE ABOVE THIS LINE FOR RECORDER'S USE
The undersigned grantor(s) declare(s)
Eastvale MDP Line E-1, Stg. 3 DDT: - 0 - THE CONVEYANCE IS TO A GOVERNMENTAL Project No. 2-0-00324 ENTITY OR POLITICAL SUBDIVISION R&T 11922 DP14-1077
APN 160-510-004

QUITCLAIM DEED

FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the CITY OF EASTVALE, does hereby remise, release, and forever quitclaim to RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT, a body politic, all right, title and interest in and to a non-exclusive underground storm drain easement for flood control and drainage purposes for construction and maintenance of underground storm drain facilities,, and all appurtenant works, including ingress and egress thereto situated in the city of Eastvale, County of Riverside, S tate of California, described as follows:

Irrevocable Offer of Dedication recorded June 27, 2017, as Instrument Number 2017-0258357, records of the Recorder 's Office, Riverside County, State of California, to be referenced hereafter as RCFC Parcel 2324-507 as shown on Exhibits "A" and "B", attached for reference purposes only.

CITY OF EASTVALE:

Date: By:

HENRY GARCIA, Acting City Manager

ATTESTS:

MARC A. DONAHUE, MMC
Clerk to the City of Eastvale

By:

City Clerk (SEAL)

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CERTIFICATE OF ACCEPTANCE

This is to certify that the interest in real property conveyed by the Quitclaim Deed, dated _______ __________ from the CITY OF EAST VALE ("Grantor ") to RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION ("Grantee"), a body politic , is hereby accepted by the undersigned officer on behalf of the Board of Supervisors of the Riverside County Flood Control and Water Conservation District pursuant to authority conferred by Resolution No. 474 of the Board of Supervisors of said District a dopted on May 12, 1961, and the Grantee consents to the recordation thereof by its duly authorized officer.

RIVERSIDE COUNTY FLOOD CONTROL

AND WATER CONSERVATION DISTRICT

Date________________ By: __________________________
JASON E. UHLEY
General Manager -Chief Engineer

Project: Eastvale MDP Line E -1, Stg . 3
Project No. 2 -0-00324
APN 160-510-004
RCFC Parcel No. 2324 -507

AU:blm
256

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.9
March 23, 2022
Award of Professional Services Agreement to STC Traﬃc for the Limonite Avenue Traffic Signal Synchronization Project
Prepared By:

Jimmy Chung, City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve a Professional Services Agreement with STC Traﬃc in the amount of $54,580 to develop synchronization plan for Limonite Ave; and
2 .

Authorize the City Manager to execute all necessary documents.

Summary
Improving traﬃc mobility and management throughout the city’s major corridors has been iden1ﬁed in the Strategic Plan. The Traﬃc Signal Synchroniza1on Project is divided into three parts:

Limonite Avenue, Phase 1, and Phase 2.

In Summer of 2021, the City hired STC Traﬃc to help develop a Basis of Design for synchroniza1on of Limonite Avenue. Basis of Design includes feasibility assessment of radio signal for bridging data transfer where there are gaps in the ﬁber infrastructure, analyzing exis1ng condi1ons and iden1fying necessary traﬃc signal infrastructure that will move forward to detailed design for procurement and construc1on. STC is currently
ﬁnalizing the project plans, speciﬁca1ons, and cost
es1mate (PS&E) to install synchroniza1on systems along Limonite Avenue. Once PS&E is completed, the City will initiate the public bidding process to procure a contractor to install the infrastructure.

Once the infrastructure is installed the signal 1ming can be synchronized. The recommended budget 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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includes a line item for
STC Traﬃc to analyze the opera1ons and volumes of the intersec1ons and develop synchronized 1ming of signals. The scope of work includes swapping outdated traﬃc signal controllers along Limonite Avenue with a newer version at various loca1ons, ﬁeld observa1ons, traﬃc counts, signal model development, coordina1on plan development and perform performance analysis before and a?er the synchroniza1on.

Tenta1vely,
L
imonite Avenue from Eastvale Gateway
shopping center to Archibald Avenue will be synchronized, in the third quarter of this year.

Concurrently, staff is coordinating to start the Phase 1 of the citywide synchronization, which will be
comprised of Archibald Avenue, Schleisman Road, Hamner Avenue, and Scholar Way.

Background
Traﬃc Signal Synchroniza1on is a traﬃc engineering technique that matches the green light 1mes for a series of intersec1ons to enable the maximum number of vehicles to pass through, thereby reducing stops and delays experienced by motorists. Synchronizing traﬃc signals ensures a beEer flow of traffic and minimizes gas consumption and pollutant emissions.

Drivers o?en get frustrated when they have to stop at successive traﬃc lights, or when they have to wait a long 1me for a green light, especially when there appears to be no traﬃc in the other direc1ons. Traﬃc signals are designed to distribute the green 1me to conﬂic1ng traﬃc streams, generally based on the traﬃc volumes. If the traﬃc on a main street is considerably higher than the side street, more green 1me may be given to the main street. The primary goal of synchroniza1on is to allow a troop of vehicles through a corridor and minimize stopping at intersections.

Traﬃc signal synchroniza1on works by calcula1ng the arrival 1me for a group of vehicles at each intersec1on traveling at a speciﬁed speed, and then the traﬃc signals are strategically 1med to turn green just as the group of vehicles arrive at each intersec1on. In order for the traﬃc signals to be synchronized, a group of signals must all be set to run on the same cycle length (the amount of 1me it takes for the signal to go from green to yellow to red; and back to green again - a?er the cross street has been serviced.

Environmental
Approval of the agreement is categorically exempt from California Environment Quality Act (CEQA) review under the CEQA Guidelines Section 15303.

Strategic Plan Action - Priority Level: 2
| Target #: 5
| Goal #: 7
Improve traffic mobility and management throughout the City's major corridors Fiscal Impact
There are suﬃcient funds budgeted in project #93004 (Gas Tax Fund account 200-510-6660-93004) Limonite Avenue Signal Synchroniza1on. There is approximately $137,000 available budget for this project in the Gas Tax Fund.

Prior City Council/Commission Action
There has been no prior City Council action.

Attachment(s)
Attachment 1.1 - Agreement with STC
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
258
Attachment 1.2 - Exhibit A-1 Synchronization and Coordination of Limonite

Attachment 1.3 - Exhibit A-2 Controller Swap

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
259
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AGREEMENT FOR SERVICES

BETWEEN

THE CITY OF EASTVALE, CALIFORNIA
AND
STC TRAFFIC, INC.

This Agreement for Services (“Agreement”) is entered into as of this ____ day of _________, 2022 by and between the City of Eastvale, a municipal corporation (“City”) and STC Traffic, Inc. (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by informal quotes the performance of the services defined and described particularly in Section 2 of this Agreement.

B. Contractor, following submission of a proposal for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.

C. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT.

Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is for 1 year commencing on the date first ascribed above.

SECTION 2. SCOPE OF SERVICES.
(a) Scope of Services. Contractor agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.

SECTION 3. ADDITIONAL SERVICES.

Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall 260
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be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Fifty Four Thousand Five Hundred Eighty dollars ($54,580), unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. (b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice. (d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Contractor’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Contractor’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, 261
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reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.

All final work product developed by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors’ work notes and drafts, which are owned by Contractor, not City.

SECTION 7. CONTRACTOR'S BOOKS AND RECORDS.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and 262
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copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise.
(b) The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor’s personnel.

Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s personnel are in any manner officials, officers, or employees of City. (c) Neither Contractor, nor any of Contractor’s personnel shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor, its officers, employees, agents or subcontractors, may have to any such rights. Contractor’s indemnity obligations in Section 16 “Indemnification” of this Agreement include the obligation to indemnify the City from and against any liability that may arise related to claims that Contractor, its officers, employees, agents or subcontractors, are entitled to retirement, health care or any other benefits that accrue to City employees. This provision shall survive the expiration or earlier termination of this Agreement.

SECTION 9. STANDARD OF PERFORMANCE.

Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractor’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or 263
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performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.

SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Contractor that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent 264
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or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Contractor will perform non- related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor’s conduct.

Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or 265
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State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.

SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor, in the performance of professional services under this Agreement. (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor.
(c) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
(d) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not 266
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release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. INSURANCE.

Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor’s duties or obligations under this Agreement without the prior written consent of the City.

Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.

SECTION 19. CONTINUITY OF PERSONNEL.

Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) Contractor may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City. 267
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Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

SECTION 21. DEFAULT.

In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Eastvale
Attn: City Manager
12363 Limonite Ave., Suite 910
268
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Eastvale, CA 91752
To Contractor: STC Traffic
Attn: Jason Stack
5973 Avenida Encinas, Suite 218
Carlsbad, CA 92008
Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Eastvale Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if it does not exceed the amount that may be approved administratively pursuant to the Eastvale Municipal Code. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this 269
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Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 34. CONFLICTING TERMS.

Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF EASTVALE
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___________________________
Henry Garcia
Acting City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk

APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney
___________________________________
By: ____
Name: ___________________________
Its: ______________________________
NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE

REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S
BUSINESS ENTITY. CORPORATIONS AND LLCS MUST SUBMIT

DOCUMENTATION SHOWING THAT THE INDIVIDUAL SIGNING ON ITS BEHALF HAS THE AUTHORITY TO EXECUTE THIS CONTRACT.
271
EXHIBIT "A"

SCOPE OF SERVICES
Attached proposals
272
B-1
EXHIBIT "B"

COMPENSATION
Limonite Avenue Synchronization and Coordination:

Limonite Avenue Signal Timing Conversions and Controller Swaps:

Lump sum fee of $15,000
Total: $54,580
273
C-1
EXHIBIT "C"

INSURANCE
A. Insurance Requirements. Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M.

Best's rating of no less than A:VII.

Contractor shall provide the following scope and limits of insurance:

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (2) Automobile. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (3) Workers’ Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under this Agreement. (4) Professional Liability. Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of Contractor’s services or the termination of this Agreement. During this additional three (3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.

2. Minimum Limits of Insurance. Contractor shall maintain limits of insurance no less than:
(1) Commercial General Liability. $1,000,000 general aggregate for bodily injury, personal injury and property damage. (2) Automobile. $1,000,000 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of 274
C-2
not less than $2,000,000 shall be considered equivalent to the said required minimum limits set forth above.
(3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California of not less than $1,000,000 per occurrence. (4) Professional Liability. $1,000,000 per occurrence.

B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:

1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.

2. Commercial General Liability and Automobile Liability Coverages. (1) City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees. (2) Contractor’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Contractor’s insurance. (3) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(4) Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.

3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation 275
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against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.

C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Contractor furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
276

STC Traffic, Inc.
5865 Avenida Encinas, Suite 142‐B, Carlsbad, CA 92008
www.stctraffic.com

March 10, 2022

Dahi Kim
Senior Engineer
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752

RE: Limonite Avenue Corridor Synchronization and Coordination

Dear Dahi,

STC Traffic is pleased to the City of Eastvale the following proposal for engineering services for Limonite Avenue corridor synchronization and coordination timing. Limonite Avenue corridor limits consists of eight City traffic signals between Archibald Avenue and Eastvale Gateway and the two Caltrans I‐15 northbound and southbound ramp signals. This letter provides a brief Scope of Work and associated fee for the services. The following reflects our understanding of the service to be performed.

Signal Timing Review:
 Field observations of traffic conditions.
 Perform MUTCD compliance check. Discuss with City if they want MUTCD compliance, if applicable.

Update timing as necessary.
 Check how field base timing values compare to City standard timing values and provide summary.

Signal Timing and Coordination Plans:
 Order traffic counts and develop synchro model.
 Develop coordination plans.
 Bench test coordination plans.
 Provide digital and hard copies of signal
timing for City review.

Caltrans Coordination: STC will request Caltrans ramp I‐15 signal timing and include in the synchro model.

The Caltrans signal timings will be model with the city signals to develop seamless optimized coordination across the corridor. We will coordinate with Caltrans district 8 signal operation engineers to review and
approved our timing plans. The timing plans will be reviewed in TSCP format and we will coordinate to review and implement in the field. This is expected to require three meeting with district 8 staff.

Implementation, Observation, and Fine Tuning: STC shall accompany City staff during implementation of new timing and observe operations. STC to make field modifications as needed.

Before and After Performance Analysis: STC shall perform travel runs and/ or utilize new performance monitoring systems installed as part of the synchronization improvements to measure corridor travel time, speed, delay, and number red and green signals. The before and after travel conditions will be
compared to determine synchronization benefits and the results will be provided in a brief technical memo.

277

2 Fee Breakdown
Following is a breakdown of the scope of work and fee estimates:

Task Scope of Work Sub Total
1 Signal Timing Review $4,180
2 Signal Timing and Coordination Plans $18,400
3 Caltrans Coordination $2,320
4 Implementation, Observation, and Fine Tuning $6,840 5 Before and After Performance Analysis $7,840
Total $39,580

STC Traffic will perform the scope of services listed above for a lump sum fee of $39,580 including expenses. Expenses are the cost of reproduction and mailing, messenger services, and vehicle mileage. By signing below and retuning a copy of this letter, you will have authorized STC to proceed. I appreciate the
opportunity to provide these services to City of Eastvale. If you have any questions regarding the scope of work or fee, please contact me, (714) 315‐4640.

Sincerely,

Jason Stack, TE, PTOE
President

Accepted by:

Signature

Print Name
Date
278

STC Traffic, Inc.
5865 Avenida Encinas, Suite 142‐B, Carlsbad, CA 92008
www.stctraffic.com

November 17, 2021

Dahi Kim
Senior Engineer
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752

RE: Limonite Avenue Signal Timing Conversions and Controller Swaps

Dear Dahi,

STC Traffic is pleased to provide the City of Eastvale the following proposal for engineering services for signal timing and controller installation support. This work is associated with the Limonite Avenue traffic signal synchronization effort. The outdated 170 controllers on Limonite require replacement for the synchronization system. The City has five existing deployed McCain 2070 ATC controllers in other locations in the City. The ATC controllers will be relocated to Limonite and the 170 controllers will be relocated to the former 2070 locations. This will save time and cost of equipment for the Limonite system deployment. The scope for this effort includes:

 Field verification of the controller’s manufacturer, model, and traffic signal program  Develop timing sheets to convert the 170 timing to 2070 timing for Limonite Avenue and vice‐ versa for the 2070 timing to 170 timing for the intersections in other area of the City.  Bench testing to verify the converted operations are field ready.  Perform controller swaps with City traffic signal maintenance support.  Upload signal timing, verify operating as intended, and provide a current timing record in the cabinet.

STC will utilize one of the spare field master controllers on Limonite to initiate the swaps. STC will need
the City’s traffic signal maintainer support to place traffic signals in flash and physically relocate controllers.

STC Traffic will perform the scope of services listed above for a lump sum fee of $15,000 including expenses. Expenses are the cost of reproduction and mailing, messenger services, and vehicle mileage. By
signing below and retuning a copy of this letter, you will have authorized STC to proceed. I appreciate the opportunity to provide these services to City of Eastvale. If you have any questions regarding the scope of work or fee, please contact me, (714) 315‐4640.

Sincerely,

Jason Stack, TE, PTOE
President

Accepted by:

Signature

Print Name
Date
279

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.10
March 23, 2022
Approval of Professional Services Agreement with NELSON Environmental Graphic Design & Brand Communica-ons for the City of Eastvale Monument Sign Program
Prepared By:

Jimmy Chung, City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve the Professional Services Agreement with NELSON Environmental Graphic Design & Brand Communica'ons for the City of Eastvale Monument Sign Program in the amount of $45,500; and,
2 .

Authorize the (Acting) City Manager to execute the agreement.

Summary
The City of Eastvale Monument Sign Program aims to establish iden'ty and welcome new vendors and merchants. Addi'onally, this project will contribute to "Des'na'on Eastvale" via the Strategic Plan adopted by the City Council. The project includes graphic design consul'ng services to the City, and the proposal will integrate brand iden'ty and exterior environmental graphic design into the City of Eastvale Monument Sign Program.

Upon approval of this request, City staﬀ will review
concepts and present recommenda'ons to the City Council at a future mee'ng. Staﬀ recommends that the City Council approve this scope in the amount of $45,500.

Background
As "Des'na'on Eastvale" is a priority for the City Council under the Strategic Plan, City staﬀ sought 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
280
out several proposals from architectural vendors. Two consultants submi?ed their proposal for the design service and a@er in-depth reviews by staﬀ, Nelson's proposal was determined to be strongest and most consistent with the Strategic Plan. The graphic design renderings provided by Nelson includes design and development of two concepts approached with four diﬀerent sign types based upon the selected visual posi'ons. The four diﬀerent sign types are: minor entry point for City's entry point with limited monument space in the public right of way, major entry point for major corridors with large space for a monument, median entry point for loca'ons where most appropriate loca'on for a monument is in the median, and the 15 freeway onramp/oﬀramp. The goal is to create a concept design that elevates Eastvale as a des'na'on. Opportuni'es for integra'on into landscape design and aspects of external and internal illumina'on will be explored.

Staff will
present recommendations for the City Council's consideration at a future meeting .

Environmental
Pursuant to Sec'on 15378 of the CEQA Guidelines, the item is not considered a project, thus, no environmental review is required.

Strategic Plan Action - Priority Level: 1
| Target #: 2
| Goal #: 3
Create "Des'na'on Eastvale" and develop branding and iden'ty for Eastvale which would result in local and regional reach for new vendors and merchants.

Fiscal Impact
The Public Works Division has suﬃcient amount budgeted in FY21/22 for this service under Citywide Branding Project #94010 in the Measure A Fund, account 210-510-6660-94010.

Prior City Council/Commission Action
No action has been taken on this project to date.

Attachment(s)
Attachment 1.1 NELSON Professional Services Agreement

Attachment 2.1 NELSON Company Background

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
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AGREEMENT FOR SERVICES

BETWEEN

THE CITY OF EASTVALE
AND
NELCO ARCHITECTURE, INC.

This Agreement for Services (“Agreement”) is entered into as of this 9 th day of March, 2021 by and between the City of Eastvale, a municipal corporation (“City”) and Nelco Architecture, Inc., a Pennsylvania corporation (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by direct negotiation the performance of the services defined and described particularly in Section 2 of this Agreement.

SECTION 1. TERM OF AGREEMENT.

Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement shall commence on the date first ascribed above and terminate upon completion of the Scope of Services and final payment is rendered to Contractor.

SECTION 2. SCOPE OF SERVICES.

Contractor agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.

SECTION 3. ADDITIONAL SERVICES.,
Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with 282
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Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Forty Five Thousand Five Hundred dollars ($45,500.00), unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. (b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice. (d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Contractor’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Contractor’s work by City shall not constitute a waiver of any of the provisions of this 283
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Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

The provisions of this section are contingent upon the City procuring the City of Eastvale Monument Sign Program as described in the Scope of Work, Exhibit “A”.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors’ work notes and drafts, which are owned by Contractor, not City.

SECTION 7. CONTRACTOR'S BOOKS AND RECORDS.
( a ) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code 284
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Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
( b ) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, auditand copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.
( c ) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

SECTION 9. STANDARD OF PERFORMANCE.

Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a 285
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thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractor’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Contractor that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

SECTION 13. UNAUTHORIZED ALIENS.

SECTION 14. CONFLICTS OF INTEREST.
( a ) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. ( b ) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. ( c ) City understands and acknowledges that Contractor will perform non- related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unlesssuch information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor’s conduct. (d) Unless otherwise prohibited by law, Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or 287
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subpoena from any party regarding this Agreement and the work performed thereunder.

City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate with City.

Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.

SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including reasonable attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees) to the extent arising out of, or a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor, in the performance of professional services under this Agreement.
(b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including reasonable attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), to the extent the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor. (c) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
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(d) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. INSURANCE.

Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. These requirements are subject to waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

SECTION 19. CONTINUITY OF PERSONNEL.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) Contractor may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
289
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(c) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City.

Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

SECTION 21. DEFAULT.

In the event that Contractor is in default under the terms of this Agreement, and provided that City has notified Contractor of such default in writing, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

SECTION 23. COOPERATION BY CITY.

SECTION 24. NOTICES.

To Contractor:

City of Eastvale
Attn: Community Development Director
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
Nelco Architecture, Inc.
6100 Wilshire Boulevard,Suite 430
Los Angeles, CA 90048
Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

SECTION 32. ENTIRE AGREEMENT.

SECTION 33. SEVERABILITY.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]
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CITY OF EASTVALE
Henry Garcia
Interim City Manager
ATTEST:

Marc Donohue
City Clerk

APPROVED AS TO FORM
Erica Vega
City Attorney
Nelco Architecture, Inc.

Mark Levine, AIA
Managing Director
Mar 3, 2022
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RIV #4864-3433-1924 v1
EXHIBIT "A"

SCOPE OF SERVICES
A-1
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I. Project Description and Understanding
The proposal that follows describes the Contrsctor’s approach to integrating brand identity and exterior environmental graphic design into the City of Eastvale Monument Sign Program. This scope includes design and development two (2) Concept approaches with four (4) different sign types. Contractor will create the graphic design concept and strategy, and a schematic design package as outlined in the City RFP document.

Start-Up Meeting
To initiate the design exercise, Contractor shall set a time for a start-up meeting to align project objectives and concept vision and to learn and listen to City staff. At this meeting the team will review project goals and discuss overall conc ept vision for exterior brand and signage expression.

Visual Positioning - Work Session
Nelson will develop a strategic visual position and facilitate a work session with the client team for alignment of design vision. Nelson will facilitate this work utilizing reference imagery and narratives.

Utilizing feedback from the work session, Contractor will develop two (2) concepts for use in schematic design exploration. During this step, Contractor may also propose experiential or sculptural elements in support of the architectural vision.

Graphic Schematic Design Exploration
Contractor will prepare the four (4) sign program based upon the selected visual positions. The goal is to create a concept design that feels integral to the vision of Eastvale. Contractor will explore opportunities for integration into landscape design as well as aspects of external and internal illumination.

Design Refinement
Based on the comments from the City team project leader, Contractor will refine the initial graphic components and explore the remaining graphic elements according to the approved concept direction.

Deliverables:
 Visual Positioning strategy
o Design strategy work session
o Two (2) Concept Visions
 Graphic Schematic design exploration
o Four (4) Signs - Concept Program
Design Reviews and Refinements :
 One (1) visual position work session
 One (1) round of design refinements
 One (1) client review
Timing: Four (4) weeks from NTP.

Deliverables:
 Design Development package - 11X17 full color electronic PDF  Color and material specification recommendations

296
C-1RIV #4864-3433-1924 v1

EXHIBIT "B"

COMPENSATION
Total Project Services to provide design services for development of the City of Eastvale Monument Sign Program will be a lump sum cost of $45,500.00.

1. Schematic Design Visioning/Concept (2) Directions
$19,000.00
a. Major Entry $7,500.00
b. Minor Entry $4,500.00
c. Median Entry $6,500.00
d. 15 Freeway Limonite On Ramp $8,000.00
Subtotal $45,500.00
Reimbursable expense estimate TBD
Total Fees : $45,500.00
297
C-1RIV #4864-3433-1924 v1
EXHIBIT "C"

INSURANCE
A . Insurance Requirements. Contractor shall provide and maintain insurance, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor, its agents, representatives or employees.

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

Contractor shall provide the following scope and limits of insurance:

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (2) Automobile. Insurance Services Office form number CA0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (3) Workers’ Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under thisAgreement. (4) Professional Liability. Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of Contractor’s services or the termination of this Agreement. During this additional three (3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.

2. Minimum Limits of Insurance. Contractor shall maintain limits of insurance no less than:
(1) Commercial General Liability. $1,000,000 general aggregate for bodily injury, personal injury and property damage. (2) Automobile. $1,000,000 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of 298
C-2RIV #4864-3433-1924 v1
not less than $ 12,000,000 shall be considered equivalent to the said required minimum limits set forth above.
(3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California of not less than $1,000,000 peroccurrence. (4) Professional Liability. $1,000,000 per occurrence.

B . Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:

1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after30 days' prior written notice by certified mail, return receipt requested, has been given to City.

3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation 299
C-3RIV #4864-3433-1924 v1
against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.

C . Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Contractor furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at anytime.

1. Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.

2. Any deductibles or self-insured retentions must be declared.

ENVIRONMENTAL GRAPHIC DESIGN
& BRAND COMMUNICATIONS
301
is an integrated
architecture, design and strategy firm

rooted in insight
shaped by ingenuity
driven by results
302

OUR FIRM
Our vision is to boldly transform all dimensions
of the human experience.

We create and deliver brand experiences, compelling
environments and smart solutions across all the
places we work, shop, dine, stay, serve, live, play and thrive. Today, people move fluidly from experience to
experience, resulting in the undeniable convergence
of these markets. Our combined entities and expertise
enable us to transform and impact all of the places where humans engage with brands, businesses and each other.
303

OUR FOOTPRINT
WEST
Los Angeles, CA
Pleasanton, CA
San Francisco, CA
San Jose, CA
Seattle, WA
Denver, CO

CENTRAL
Chicago, IL
Cincinnati, OH
Cleveland, OH
Dallas, TX
Minneapolis, MN
St. Louis, MO
Tulsa, OK

SOUTHEAST
Alpharetta, GA
Atlanta, GA
Charlotte, NC
Jacksonville, FL
Miami, FL
Orlando, FL
Tampa, FL
Raleigh, NC

NORTHEAST
Boston, MA
New York, NY
Philadelphia, PA
Vienna, VA
Mt. Laurel, NJ
Richmond, VA
Rochester, NY
Wilmington, DE
Affi liate and telework locations

SEATTLE

LOS ANGELES

MINNEAPOLIS

CHICAGO

CLEVELAND

CINCINNATI

CHARLOTTE

ATLANTA
TAMPA

PLEASANTON

SAN JOSE

SAN FRANCISCO

DALLAS ALPHARETTA
MIAMI

ORLANDO

NEW YORK
BOSTON

JACKSONVILLE

PHILADELPHIA
VIENNA
DENVER
ST. LOUIS
TULSA

RALEIGH

ROCHESTER

RICHMOND
MT. LAUREL

WILMINGTON

OUR FOOTPRINT
WEST
Los Angeles, CA
Pleasanton, CA
San Francisco, CA
San Jose, CA
Seattle, WA
Denver, CO

CENTRAL
Chicago, IL
Cincinnati, OH
Cleveland, OH
Dallas, TX
Minneapolis, MN
St. Louis, MO
Tulsa, OK

SOUTHEAST
Alpharetta, GA
Atlanta, GA
Charlotte, NC
Jacksonville, FL
Miami, FL
Orlando, FL
Tampa, FL
Raleigh, NC

NORTHEAST
Boston, MA
New York, NY
Philadelphia, PA
Vienna, VA
Mt. Laurel, NJ
Richmond, VA
Rochester, NY
Wilmington, DE
Affi liate and telework locations

SEATTLE

LOS ANGELES

MINNEAPOLIS

CHICAGO

CLEVELAND

CINCINNATI

CHARLOTTE

ATLANTA
TAMPA

PLEASANTON

SAN JOSE

SAN FRANCISCO

DALLAS ALPHARETTA
MIAMI

ORLANDO

NEW YORK
BOSTON

JACKSONVILLE

PHILADELPHIA
VIENNA
DENVER
ST. LOUIS
TULSA

RALEIGH

ROCHESTER

RICHMOND
MT. LAUREL

WILMINGTON

OUR FOOTPRINT
304

DIVERSE

DISCIPLINES

ARCHITECTURE

INTERIOR
DESIGN
3D VIZ

SUSTAINABLE
DESIGN

WORKPLACE

SERVICES

STRATEGY
& INSIGHTS

ENGINEERING
ENVIR.

GRAPHIC
DESIGN
leveraging collective expertise, delivering holistic solutions MULTI/hyphen.case

COLLABORATIVE
RETAIL

WORKPLACE

ASSET STRATEGY
MULTI/hyphen.caseFAMILY

RESIDENTIAL
MIXED/hyphen.caseUSE

HOSPITALITY

HEALTHCARE

INDUSTRIAL
305
Environmental Graphic Design Services

BRANDED EXPERIENCES

THROUGHOUT ENVIRONMENT

BRANDED

STORYTELLING

EXTERIOR & INTERIOR

SIGNAGE PROGRAMS

EXTERIOR & INTERIOR

WAYFINDING SYSTEMS
OTHER
306
Brand Communication Services

LOGO & VISUAL

IDENTITY SYSTEMS

ENVIRONMENTAL

TOUCH-POINTS

DIGITAL DESIGN &

BRAND STORYTELLING

PRINT DESIGN

BRAND STANDARDS
& GUIDELINES

PACKAGE DESIGN MARKETING MATERIALS
& COLLATERAL
307

POSITION

VISIONING &

DESIGN STRATEGY

01. CREATE

CONCEPT DESIGN &

DESIGN DEVELOPMENT

02. DELIVER

COORDINATION
& ADMINISTRATION

03. INTERACTIVE WALL
scale: NTS
Key Plan
10 03
Arduino Touch Board - Interactive
Music Board
FLOOR 10 – MUSIC
ORACLE | SEATTLE EXPANSION FLOORS 9-12
44Design Development | January 11, 2018
©2017 All Rights Reserved, Nelson Worldwide, Inc.

How We Get It Done
308
Culturally Based Design
309
• Phil Otto received his degree in Cultural Anthropology from Stanford University before launching his career as a designer.
• As a cultural anthropologist Phil brings a methodology and a mindset that allows us to study and understand how the human experience relates to physical real estate.
• His breadth of experience in retail, brand strategy, and experience design combined with his training as a cultural anthropologist provides a unique lens on how to unlock the maximum potential of your commercial real estate portfolio.

Culture and Design
310

ENVIRONMENTAL GRAPHIC DESIGN
& BRAND COMMUNICATIONS
311
301 ARIZONA AVE OFFICE COMMONS RE-BRAND | SANTA MONICA | DESIGN INTENT | 21.0000980.000 | 05.13.2021 Sun-faded tones, textures, and natural materials will bring lightness and easygoing energy to the common spaces of 301 Arizona. The visual language – inspired by the beauty of the beaches and repetition of the wood boardwalk in Santa Monica. Environmental graphics tie in elements of local culture throughout the levels.
301 COMMON SPACE | CONCEPT
Tapping into sun kissed environment and the relaxed outdoor lifestyle that is quintessentially Santa Monica 312
Stairwell Gradient - Level 4 to 3
Salamander to Dragon/f_ly
Stairwell Gradient - Level 3 to 2
Dragon/f_ly to Florida Keys Blue
Stairwell Gradient - Level 2 to 1
Florida Keys Blue to Ocean
Stairwell Gradient - Level 1 to
Basement
*Match Benjamin
Moore
Basement
Sausalito Sunset*
Level 2
Florida Keys Blue*
Level 3
Dragon/f_ly*
Level 1
Ocean Spray*
301 ARIZONA AVE OFFICE COMMONS RE-BRAND | SANTA MONICA | DESIGN INTENT | 21.0000980.000 | 05.13.2021 VISUAL LANGUAGE | COLOR STORY
Beach sunset/beach gradation tones
PRIMARY WALL COLOR- PT-01,
COTTON BALLS OC-122

COLOR RANGE THROUGHOUT
FLOORS
313
A1.0
First Floor Construction Plan
Plot Date: 5/11/2021 12:30:41 PM Filename: \\nelson.com\CorpData\Proj\Federal Realty Investment Trust\CA\21.0000980.000-301 Arizona - Office Commons Rebrand\DRAWINGS\A-I\0_TEST FITS\1st Floor.dwg User: Lindsay Sienkiewich Device: DWG To PDF.pc3 PenTable: _NELSON-HALF.ctb 1ST FLOOR
• This document is to express design intent
only,
not for construction or fabrication.
• Verify all dimensions in field.
• Fabricator to verify and confirm all site
Entry Doors – Exterior
GR.00
A
Scale 3/16" = 1'
White gradient graphic
printed on optically clear
/f_ilm
5" tall polished stainless steel letters embedded
in concrete/cement; recessed with pre-mounted
stabilizer plate or wet set
Height 12" , depth 5"; internally illuminated
channel letters, pin mount to building with no
exposed fasteners; opaque white face, returns to
1'-0"7'-2" 5"
4'-0"
• This document is to express design intent
only,
not for construction or fabrication.
• Verify all dimensions in field.
• Fabricator to verify and confirm all site
Entry Doors – Exterior
GR.00
A
Scale 3/16" = 1'
White gradient graphic
printed on optically clear
/f_ilm
5" tall polished stainless steel letters embedded
in concrete/cement; recessed with pre-mounted
stabilizer plate or wet set
Height 12", depth 5"; internally illuminated
channel letters, pin mount to building with no
exposed fasteners; opaque white face, returns to
1'-0"7'-2" 5"
4'-0"
• This document is to express design intent
only,
not for construction or fabrication.
• Verify all dimensions in field.
• Fabricator to verify and confirm all site
Entry Doors – Exterior
GR.00
A
Scale 3/16" = 1'
White gradient graphic
printed on optically clear
/f_ilm
5" tall polished stainless steel letters embedded
in concrete/cement; recessed with pre-mounted
stabilizer plate or wet set
Height 12", depth 5"; internally illuminated
channel letters, pin mount to building with no
exposed fasteners; opaque white face, returns to
1'-0"
7'-2"
5"
4'-0"
EXTERIOR ENTRANCE | SIGNAGE AND GRAPHICS
301 ARIZONA AVE OFFICE COMMONS RE-BRAND | SANTA MONICA | DESIGN INTENT | 21.0000980.000 | 05.13.2021 • This document is to express design intent
only,
not for construction or fabrication.
• Verify all dimensions in field.
• Fabricator to verify and confirm all site
Entry Doors – Exterior
GR.00
A
Scale 3/16" = 1'
White gradient graphic
printed on optically clear
/f_ilm
5" tall polished stainless steel letters embedded
in concrete/cement; recessed with pre-mounted
stabilizer plate or wet set
Height 12" , depth 5"; internally illuminated
channel letters, pin mount to building with no
exposed fasteners; opaque white face, returns to
1'-0"7'-2" 5"
4'-0"
• This document is to express design intent
only,
not for construction or fabrication.
• Verify all dimensions in field.
• Fabricator to verify and confirm all site
Entry Doors – Exterior
GR.00
A
Scale 3/16" = 1'
White gradient graphic
printed on optically clear
/f_ilm
5" tall polished stainless steel letters embedded
in concrete/cement; recessed with pre-mounted
stabilizer plate or wet set
Height 12", depth 5"; internally illuminated
channel letters, pin mount to building with no
exposed fasteners; opaque white face, returns to
1'-0"7'-2" 5"
4'-0"
Explore wrapping signage
under lip of existing ledge
Stainless steel Letter Elevation

FLOOR SIGNAGE
Stainless steel Letter inspiration

OVERHEAD SIGNAGEOVERHEAD SIGNAGE

RE-CLAD STONE WITH NEW
314
Providing a vital destination and hub for rapidly
growing Murrieta in southern California, The Orchard
at Stone Creek combines a mega anchor store and
big box fashion and service community center with
a lifestyle restaurant village. A stream meanders
through the restaurant area as a backdrop to this
indoor/outdoor casual dining destination.

ORCHARD PARK

MURRIETA, CA
315
Working with the community of Shaker Heights we
developed a brand strategy for the community/
development. Naming and creating a brand identity
that would be a draw for the community we further
developed a language that could be executed at every
touch-point throughout the community.

VAN AKEN

DISTRICT IDENTITY
316
317

BRAND STRATEGY,

GRAPHICS, WAYFINDING,

MASTERPLANNING

V AN AKEN

MIXED -USE DISTRICT
103 LUXURY APARTMENTS
21,000 SF MARKET HALL
80,000 SF OF RETAIL
64,000 SF OF OFFICE
318
Keying off the success of NELSON’s role on the
Desert Ridge Marketplace in Phoenix, AZ, Vestar
Development again turned to NELSON for their
open-air center in Tempe. Tempe Marketplace is
a 1.3 million square foot regional power, lifestyle
and entertainment center located on 130 acres in
Tempe, with visibility from two major highways. The
environmental graphic design, wayfi nding system
supports the multi-district plan and provides a system
for easily navigating the property.

TEMPE MARKETPLACE

TEMPE, AZ
319
The Brewing Heritage Trail is an urban trail system that celebrates the City of Cincinnati’s brewing heritage and creates a positive, marketable image for the city. The
approximately two-mile trail allows visitors the ability to experience the trail through both physical and virtual
installations. Cincinnati’s unrivaled collection of brewing architecture and its associated cultural resources draw national attention to Over-the-Rhine, one of America’s
most historically signifi cant neighborhoods, and will allow the region to benefi t from its most under-
appreciated asset; its history.

BREWING HERITAGE TRAIL

CINCINNATI, OH
320
Tenant One
Tenant Two
Tenant Three
Tenant Four
Tenant Five
Tenant Six
Overall Sign Area 50 s.f.

Site ID Area 8 s.f.

Tenant ID Area 40 s.f. = 2 s.f. per tenant
Tenant
1'-0"
8"
3"
4'-0"
11"
4'-8"
4"
7'-6"
Tenant One
Tenant Two
Tenant Three
Tenant Four
Tenant Five
Tenant Six
Tenant
1'-0"
8"
3"
4'-0"
11"
4'-8"
4"
7'-6"
Proposed Cross Creek Monument SignSCALE 1/2” = 1’-0
MALIBU LUMBER YARD WASHINGTON PRIME GROUP CONCEPT DISCUSSION DRAFT PROPOSED SIGN ENHANCEMENTS SEPTEMBER 21, 2019

MALIBU MASTER SIGN PROGRAM
Monument Sign
• Permitted pursuant to Code Section 17.52.070.A.5, as a double-sided, illuminated monument sign to identify the Malibu Lumber Yard • Requires a minor modification pursuant to Code Section 17.52.080.C from Code Section 17.52.070.A.5 to permit the monument sign to be a maximum of 7 feet, 6 inches high and 4 feet, 8 inches wide with an overall sign area of 34 square feet
• a 30 percent increase in the maximum height of 6 feet provided in the Code for a total height of 7’-6”
• Overall sign area is less than the 48 square feet permitted by the Code • 37.5 sq.ft. overall monument
• 4 sq.ft. Site ID
Requires a minor modification pursuant to Section

17.52.080.C.3 for signs on the monument sign to be
taller than six feet.

Monument Sign Business Identification Signs
• Six, up to 2 square foot business identification signs • Permitted pursuant to Code Section 17.52.070.A.4, which permits an additional illuminated sign for each separate business because the Malibu Lumber Yard has frontage on more than one public right-of-way of up to 10 square feet
• Requires a minor modification pursuant to Code Section 17.52.080.C from Code Section 17.52.070.A.5 to permit the business identification signs on the monument sign
Site ID
Business ID
Halo Illuminated
Signage
Illuminated signs to comply with Malibu Municipal
Code Section 17.52.060.H and Malibu Municipal Code
Chapter 17.41 (Dark Sky Ordinance). ).
321
Civic Re-positioning
322
SACRAMENTO - Conceptual Imaginings
323
We were asked by The Cincinnati Reds to create a
procession of commemorative graphics throughout
Great American Ballpark to celebrate the Cincinnati
Reds legacy as the fi rst professional baseball club.

To do so, we developed a dynamic graphics and
wayfi nding system that reinforced the excitement of
the game and the club’s history.

CINCINNATI REDS GREAT

AMERICAN BALL PARK

CINCINNATI, OH
324
Denver Premium Outlets, a new LEED certifi ed, open-
air outlet touts over 375,000 SF of prime retail space
with stunning views of the Rocky Mountain landscape
and a 25,000 SF market hall. This multidimensional
consumer experience was created to align with
the active lifestyles of residents and tourists, with
extensive green space and an elevated playground
off ering. The property also features a blend of art and sustainable implementations, including a solar paneled
roof and commissioned art program.

DENVER

PREMIUM OUTLETS

THORNTON, CO
325
NELSONworldwide.com
MARK E. LEVINE

ARCHITECT, AIA

MANAGING DIRECTOR
6100 Wilshire Boulevard, Suite 430
Los Angeles, CA 90048
310 935 4587
[email protected]
326

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.11
March 23, 2022
Public Works Department Vehicle Purchase
Prepared By:

Jessica Haro, Management Analyst
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve a purchase order for Na onal Fleet Auto Group in an amount not to exceed $61,000.00 for one (1) medium duty pick up truck for the Public Works Department and;
2 .

Authorize the City Manager to execute all necessary the agreements to complete the purchase
Summary
The Public Works Department will oversee maintenance of City facili es that encompasses approximately 365,000 square feet and landscaping along several major corridors. At present, the Public Works Department will monitor and maintain four (4) public facili es (Fire Sta on 27, Fire Sta on 31, The Civic Center, and The Citrus property). The Public Works Division requests approval to purchase a 2022 electric pick up truck, model
Ford F-150 Lightning (W1E) Pro 4WD SuperCrew 5.5'
Box 145" or equivalent
at a cost not to exceed $61,000.00 to carry out those responsibilities.

There is an ongoing need for the maintenance of our City facili es, trails, trees, landscaping and irriga on systems. The vehicle will aid in providing ongoing coordina on, planning and inspec on within City limits to ensure adequate maintenance, upkeep, and repairs for damages which aligns with Strategic Target #5, Goal #3-Infrastructure-Plan for landscape, roads, and street maintenance.

Addi onally, this
vehicle will charge at Fire Sta on 27 as there are two addi onal and unused 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
327
charging outlets.

The projected mileage for this electric model is es mated to be at 230 miles, compared to approximately 300 miles for the internal combus on model. Although, the l ife me of
truck will be greatly based on maintenance and use, it's projected service life is 15-20 years. This purchase would be an achievement and highlight for the City as it would be the ﬁrst electric vehicle truck made possible by par al funds awarded by
State en ty, Mobile Source Air Pollu on Reduc on
Review CommiEee (MSRC). MSRC has acknowledged and approved this par cular vehicle to meet the funding requirements for reimbursement.

Background
As part of the approved Fiscal Year 2021/2022 Budget and the City's desire to support the Public Works Department within the City. There is a need for a vehicle to oversee maintenance of facili es
and land
scape to oversee approximately 365,000 square feet of City proper es.

This vehicle will be
necessary for the maintenance of new and exis ng Public Works projects in the City. The posi on will ul mately mi gate claims ﬁled against the City and will serve to decrease poten al liabili es. In addi on, the vehicle will serve in long range planning eﬀorts, rou ne preserva on services, and regular inspections of landscaping to limit costly, unexpected issues.

The City's Public Works Department recommends a light duty pickup truck that can maneuver on unﬁnished construc on sites, carry small tools and equipment, and have suﬃcient cab room for addi onal tools and equipment to be secured from theJ. The vehicle or its equivalent is the Ford F- 150 Lightning (W1E) Pro 4WD SuperCrew 5.5' Box 145" WB. This type of vehicle is full electric and is eligible to receive 50% of the cost under the Clean Transportation Grant by State entity, MSRC.

If approved, the procurement of this vehicle will be conducted through a Sourcewell coopera ve purchasing agreement which is compliant with Eastvale Municipal Code Sec on 4.06.080(d).

Coopera ve purchasing is "procurement conducted by, or on behalf of, one or more Public Procurement Units" deﬁned by the American Bar Associa on Model Procurement Code for State and Local Governments. Sourcewell's analysts streamline the procurement process by developing RFPs and IFBs for national, competitive solicitations that meet or exceed local requirements.

The aEached quote is an example of the type of vehicle and pricing the City will be seeking. The City will seek a similarly equipped pickup truck at a similar price point and make the purchase through National Fleet Auto Group (not to exceed $61,000.00).

Environmental
The purchase of a new 2022 pick up truck is not deﬁned as a project under the California Environmental Quality Act (CQEA). No environment review pursuant to CEQA is required.

Strategic Plan Action - Priority Level: N/A
| Target #: 1
| Goal #: 5
The purchase of this vehicle also supports the goal of iden fying and supplying tools necessary for op mal employee performance (Target 1, Goal 5). it will also support plan for landscape, roads, and street maintenance, Target #5. Goal #3.

Fiscal Impact
The ﬁscal year 2021-2022 budget includes adequate appropria ons for the vehicle purchase in the Electric Vehicle Purchase project# 95003 under the Miscellaneous Grants Fund account 240-500- 6695 ($51,722 available) and South Coast Air Quality Management District Fund account 220-500- 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
328
6695 ($41,239 available).

MSRC has acknowledged and approved this par cular vehicle to meet the funding requirements for reimbursement.

Edmunds.com, a website that reviews vehicles and analyzes true cost of ownership, projects internal combus on model annual maintenance cost to be $1700 per year, for the ﬁrst ﬁve years. Electric model does not yet have a projected maintenance cost es mate. However, considering majority of non-drive-train parts are shared with the internal combus on model, staﬀ es mates yearly maintenance cost to be an average of $2,000 per year for the ﬁrst ﬁve years since the electric drive train is a new model. Maintenance cost for the ﬁrst year is an cipated to be minimal, and subsequent maintenance cost will be funded through the Gas Tax Fleet Maintenance Fund that will be requested and established before the subject vehicle is in opera on. This fund will also be used to make a one me purchase for appurtenance features including equipment racks, light bars, and City logos cos ng an es mated amount of $6000. Budget will be appropriated during the ﬁscal year 2022-23 budget process.

Prior City Council/Commission Action
No previous council action has been taken on the item.

Attachment(s)
Attachment 1 - F150 Quote

Attachment 2 - National Auto Fleet and Sourcewell Contract

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
329
One Unit
(MSRP)
One Unit Total %
Savings
Total Savings
Contract Price $56,039.00$55,939.00 0.178 % $100.00
Tax (7.7500 %) $4,335.27
Tire fee $8.75
Total $60,283.02
Jesse Cooper
Account Manager
Email: [email protected]
Office: (855) 289-6572
Fax: (831) 480-8497
3/9/2022 Quote ID: 31639 Order Cut Off Date: TBA
Dahi Kim
City of Eastvale
Engineering Department
12363 Limonite Ave. Suite 910
Eastvale, California, 91752
Dear Dahi Kim,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

One (1) New/Unused (2022 Ford F-150 Lightning (W1E) Pro 4WD SuperCrew 5.5' Box 145" WB, ) and delivered to your specified location, each for
- per the attached specifications.

This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,

330

Purchase Order Instructions & Resources

In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:

Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076

We will send a courtesy confirmation for your order and a W-9 if needed.

Additional Resources
Learn how to track your vehicle: www.NAFGETA.com Use the upfitter of your choice: www.NAFGpartner.com Vehicle Status: [email protected] General Inquiries: [email protected]

For general questions or assistance please contact our main office at:
1-855-289-6572
331
Vehicle Configuration Options
ENGINE
Code Description
99V
ENGINE: DUAL EMOTOR - EXTENDED RANGE BATTERY (FLT), -inc: 131 kWh usable capacity extended range high-voltage battery, GVWR: 8,550 lbs (Fleet), Ford Charge Station Pro, Delivered to customer through 3rd party supplier

TRANSMISSION
Code Description
44L TRANSMISSION: SINGLE-SPEED, (STD)

PRIMARY PAINT
Code Description

JS ICONIC SILVER METALLIC

PAINT SCHEME
Code Description
___ STANDARD PAINT

SEAT TYPE
Code Description
VS MEDIUM DARK SLATE, VINYL BUCKET FRONT SEATS, -inc: 2-way manual driver/passenger w/flow-through console and floor shifter

OPTION PACKAGE
Code Description
110A EQUIPMENT GROUP 110A STANDARD

ADDITIONAL EQUIPMENT
Code Description
17V
TOW TECHNOLOGY PACKAGE, -inc: smart hitch, on-board scales, smart trailer tow connection and trailer reverse guidance, Forward Sensing System, Trailer Brake Controller, Pro Trailer Backup Assist
53D MAX TRAILER TOW PACKAGE, -inc: increased tow capability, Max towing capability TBD ___ GVWR: 8,550 LBS
96W TOUGH BED SPRAY-IN BEDLINER
___ FORD CHARGE STATION PRO DELETE
63T TAILGATE STEP W/TAILGATE WORK SURFACE
90P PREMIUM ALUMINUM CROSSBED STORAGE TOOLBOX, -inc: By Weather Guard, (Model # 127-0-02)
332
479 PRO POWER ONBOARD - 9.6 KW
333
2022 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB

CODE MSRP
W1E $39,974.00

99V $10,000.00
44L $0.00
JS $0.00
___ $0.00
VS $0.00
110A $0.00
17V $1,950.00
53D $825.00
___ INC
96W $595.00
___ ($1,295.00)
63T $430.00
90P $795.00
479 $1,070.00
$54,344.00
$0.00
$1,695.00
$56,039.00
Est City: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A mi 2022 Fleet/Non-Retail Ford F-150 Lightning Pro 4WD
SuperCrew 5.5' Box 145" WB

WINDOW STICKER

MODEL
2022 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB

OPTIONS
ENGINE: DUAL EMOTOR - EXTENDED RANGE BATTERY (FLT), -inc: 131 kWh usable capacity extended range high-voltage battery, GVWR: 8,550 lbs (Fleet), Ford Charge Station Pro, Delivered to customer through 3rd party supplier
TRANSMISSION: SINGLE-SPEED, (STD)

ICONIC SILVER METALLIC

STANDARD PAINT
MEDIUM DARK SLATE, VINYL BUCKET FRONT SEATS, -inc: 2-way manual driver/passenger w/flow-through console and floor shifter
EQUIPMENT GROUP 110A STANDARD
TOW TECHNOLOGY PACKAGE, -inc: smart hitch, on-board scales, smart trailer tow connection and trailer reverse guidance, Forward Sensing System, Trailer Brake Controller, Pro Trailer Backup Assist
MAX TRAILER TOW PACKAGE, -inc: increased tow capability, Max towing capability TBD GVWR: 8,550 LBS

TOUGH BED SPRAY-IN BEDLINER

FORD CHARGE STATION PRO DELETE

TAILGATE STEP W/TAILGATE WORK SURFACE
PREMIUM ALUMINUM CROSSBED STORAGE TOOLBOX, -inc: By Weather Guard, (Model # 127-0-02)
PRO POWER ONBOARD - 9.6 KW
Please note selected options override standard equipment

SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge

TOTAL PRICE

Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating 334
conditions.
335
Standard Equipment

MECHANICAL
Engine: Dual eMotor - Standard Battery -inc: 98 kWh usable capacity standard range high-voltage battery
Transmission: Single-Speed
GVWR: 8,250 lbs
Transmission w/Driver Selectable Mode
Full-Time All-Wheel
Driver Selectable Rear Locking Differential
Battery w/Run Down Protection
Class IV Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness
2000# Maximum Payload
HD Front Shock Absorbers and Gas-Pressurized Rear Shock Absorbers Front And Rear Anti-Roll Bars
Electric Power-Assist Speed-Sensing Steering
Permanent Locking Hubs
Double Wishbone Front Suspension w/Coil Springs
Trailing Arm Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake
Lithium Ion Traction Battery w/10.5 kW Onboard Charger and 14 Hrs Charge Time @ 220/240V

EXTERIOR
Wheels: 18" Machined w/Black High Gloss Pockets
Tires: 275/65R18 A/T
Regular Box Style
Aluminum Spare Wheel
Full-Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear Step Bumper
Black Side Windows Trim
Black Door Handles
Black Manual Side Mirrors w/Manual Folding
Fixed Rear Window
Deep Tinted Glass
Variable Intermittent Wipers
336
Aluminum Panels
Black Grille
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Ford Co-Pilot360 - Autolamp Auto On/Off Projector Beam Led Low/High Beam Directionally Adaptive Auto High-Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off Cargo Lamp w/High Mount Stop Light
LED Brakelights
Headlights-Automatic Highbeams

ENTERTAINMENT
Radio: AM/FM Stereo w/6 Speakers
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control and Radio Data System Fixed Antenna

INTERIOR
Vinyl Bucket Front Seats -inc: 2-way manual driver/passenger w/flow-through console and floor shifter Driver Seat
Passenger Seat
60-40 Folding Split-Bench Front Facing Fold-Up Cushion Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Traction Battery Level, Power/Regen, Traction Battery Temperature and Trip Odometer
Power Rear Windows
FordPass Connect 4G Mobile Hotspot Internet Access
Front Cupholder
Rear Cupholder
3 12V DC Power Outlets
Compass
Remote Keyless Entry w/Integrated Key Transmitter and Panic Button Cruise Control w/Steering Wheel Controls
Dual Zone Front Automatic Air Conditioning
HVAC -inc: Underseat Ducts and Console Ducts
Locking Glove Box
Driver Foot Rest
Interior Trim -inc: Cabback Insulator, Metal-Look Door Panel Insert and Metal-Look Interior Accents Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Auto-Dimming Rearview Mirror
337
Driver And Passenger Visor Vanity Mirrors
Full Floor Console w/Locking Storage, Mini Overhead Console w/Storage, 3 12V DC Power Outlets and 7 120V AC Power Outlets
Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Plastic Floor Trim
Cargo Area Concealed Storage
Pickup Cargo Box And Cargo Space Lights
Smart Device Remote Engine Start
SYNC 4 Connected Navigation (w/Free 3-Year Trial) Integrated Navigation System w/Voice Activation SYNC 4 w/Enhanced Voice Recognition -inc: 12" LCD capacitive touchscreen w/swipe capability, information on demand panel, wireless phone connection, cloud connected, AppLink w/App catalog, 911 Assist, wireless Apple CarPlay and Android Auto compatibility, digital owners manual, conversational voice command recognition and connected built-in navigation, Note: Navigation services require SYNC4 and FordPass Connect (optional on select vehicles), complimentary connect service and the FordPass app (see FordPass Terms for details), Eligible vehicles receive a complimentary 3- year trial of navigation services that begins on the new vehicle warranty start date, Customers must unlock the navigation service trial by activating the eligible vehicle w/a FordPass member account, If not subscribed by the end of the complimentary period, the connected navigation service will terminate, and the system will revert to embedded offline navigation, Connected service and features depend on compatible AT&T network availability, Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features, FordPass App, compatible w/select smartphone platforms, is available via a download, Message and data rates may apply Instrument Panel Bin, Dashboard Storage, Interior Concealed Storage, Driver / Passenger And Rear Door Bins
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks w/Autolock Feature
Outside Temp Gauge
Digital Appearance
Seats w/Vinyl Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints Perimeter Alarm
3 12V DC Power Outlets and 7 120V AC Power Outlets
SAFETY
AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Reverse Sensing System Rear Parking Sensors
Ford Co-Pilot360 - BLIS (Blind Spot Information System) Blind Spot 338
Ford Co-Pilot360 - Pre-Collision Assist with Automatic Emergency Braking (AEB) Lane Keeping Alert Lane Keeping Assist
Lane Keeping Alert Lane Departure Warning
Collision Mitigation-Front
Driver Monitoring-Alert
Collision Mitigation-Rear
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Safety Canopy System Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
Ford Co-Pilot360 - Reverse Camera Back-Up Camera
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091521-NAF

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Solicitation Number: RFP #091521

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be

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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,

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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

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22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group

By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

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373

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.12
March 23, 2022
Fi&h Cycle (2014-2021) Annual Housing Element Progress Report for the 2021 Reporting Period
Prepared By:

Gustavo N. Gonzalez, Planning Manager
Recommended Action(s)
Staff recommends that the City Council take the following actions:

1 .

Receive and file the 2021 Annual Housing Element Progress Report; and 2 .

Direct staﬀ to submit the 2021 Annual Housing Element Progress Report to the California Department of Housing and Community Development (HCD) and the Governor’s Oﬃce of Planning & Research (OPR).

Summary
In 2013, the City Council adopted the 2014-2021 Housing Element update of the General Plan. This update, as part of the 5th Housing Element Cycle, was subsequently cer9ﬁed by HCD. The Housing Element is one of the required chapters of the City’s General Plan. The General Plan is a California mandated comprehensive, long-range planning document that outlines the long-range vision for the City. The document is designed to provide policy guidance for land use decisions for the City.

Although the General Plan is mandated by the State, the Housing Element is the only General Plan Element that requires review and cer9ﬁca9on by HCD. As part of this review, HCD/OPR requires jurisdic9ons to ﬁle a Housing Element Annual Progress Report (APR). The 2021 APR represent the eighth and ﬁnal annual report for the 5th Housing Element Cycle. State law also requires the City Council to consider the progress report during a public mee9ng so that members of the public may provide oral testimony or written comments.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
374
Background
On June 12, 2013, The City Council adopted Resolu9on 13-23 which amended the Eastvale General Plan for the 2014-2021 5
th
Cycle Housing Element update. As previously men9oned, HCD requires jurisdictions to file a Housing Element APR by April 1 of each year.

Analysis

The eighth and ﬁnal Housing Element APR of the 5th Cycle, which is prepared on forms provided by HCD (
A3achment 1
), iden9ﬁes Eastvale’s Regional Housing Needs Assessment (RHNA) alloca9on and the City’s self-reported produc9on actuals (referred to as the “Quan9ﬁed Objec9ve”). The annual report describes the progress made towards these goals quan9ﬁed by the number of building permits issued for new residen9al units during the repor9ng year, or units that were not included in previous reports, and the total number of housing units entitled.

The City’s RHNA alloca9on represents the number of housing units that the Southern California Associa9on of Governments (SCAG) es9mates would be necessary to accommodate the City’s project popula9on growth for the 2014-2021 planning period. The current RHNA ﬁgures are indicated in the table below.

2014-2021 RHNA by Income Category
Income Category
Income Range (family of four)
2014-2021 RHNA (units)
Extremely Low-income
$0 to $26,500
187
Very Low-income
$26,500 to $39,500
187
Low-income
$39,500 to $63,200
250
Moderate-income
$63,200 to $93,000
274
Above Moderate-income
Above $93,000
565
Total RHNA Allocation
1,463
Riverside County’s Median Income (MFI) for a family of four is $77,500. (Source: HCD State Income Limits 2021)

For the 2021 repor9ng year (January 1, 2021 through December 31, 2021), the City issued 20 building permits for new housing units, including Accessory Dwelling Units (ADUs). In addi9on to housing produc9on targets established through RHNA, the Housing Element includes a Housing Policy Program that iden9ﬁes a variety of policies and objec9ves geared to ensure the City meets its present and future housing needs. These policies and ac9ons are included in the aLached HCD forms.

For the 5th Cycle, the City issued permits to construct a total of 1,876 residen9al units, 413 units more than the City’s total
RHNA alloca9on. However, all these units (1,876 units) qualify as above moderate-income housing. Based on the City’s RHNA alloca9on, the City can count no more than 565 of these units towards the RHNA for above-moderate income housing. Therefore, the City’s outstanding RHNA for the 5th Cycle is 898 units, which includes 187 units for extremely low-income residents, 187 units for very low-income residents, 250 units for low-income residents, and 274 units for moderate income residents. Table 2 below provides the RHNA income categories, respective RHNA allocation, permits issued, and outstanding RHNA allocation.

2014-2021 Building Permits Issued
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
375
Income Category
RHNA Allocation
Permits Issued
(2021)
Permits Issued
(2014-2021)
Remaining RHNA
Allocation
Extremely Low-income
187
0 0
187
Very Low-income
187
0 0
187
Low-income
250
0 0
250
Moderate-income
274
0 0
274
Above Moderate-income
565
20 1,876
0 Total
1,463
20 1,876
898

As this represents the ﬁnal APR of the 5th Cycle, the city will not meet its RHNA. The city is now in the 6th Cycle and working towards cer9ﬁca9on of the 2021-2029 Housing Element. The outstanding RHNA does not rollover to the 6th Cycle; however, because the city did not meet the RHNA the requirements of SB 35 would s9ll apply to Eastvale. SB 35 requires local governments that have not met their RHNA alloca9ons to expedite and approve “by-right” housing development projects that provide a prescribed amount of aﬀordable units on an inﬁll site and comply with exis9ng residen9al and mixed-use zoning. SB 35 requires Eastvale to streamline the approval process for housing development projects that designate 50% of units available for households with incomes below 80 percent of the Area Medium Income (AMI).

6TH Cycle RHNA (2021-2029)

On March 4, 2021, SCAG formally adopted a ﬁnal alloca9on plan to meet an9cipated housing needs of the six-county SCAG region covering the period from October 2021 through October 2029 (6th Cycle RHNA). The SCAG region has a 6th Cycle RHNA alloca9on of 1,341,827 units, of which 167,351 units were allocated to the various jurisdic9on in Riverside County. Eastvale’s share of the SCAG RHNA alloca9on is 3,028 units. The city completed the draO 2021-2029 Housing Element in October 2021 and is working with HCD towards cer9ﬁca9on. Staﬀ an9cipates that the draO 2021-2029 Housing Element will be ready for review and consideration by the City Council in April 2022.

Environmental
This is a repor9ng ac9on and would not be considered a project under the California Environmental Quality Act (CEQA).

Strategic Plan Action - Priority Level: 2
| Target #: 2
| Goal #: 8
Diversify the housing stock with more options.

Fiscal Impact
Funding for the prepara9on of the Housing Element Annual Status Update is associated with the General Plan Update and is included in the Community Development Department Budget for FY2021/2022.

Prior City Council/Commission Action
On June 12, 2013, the City Council adopted Resolu9on 13-23 which amended the Eastvale General Plan for the 2014-2021 5th Cycle Housing Element update. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
376
Attachment(s)
Attachment 1 - HCD Reporting Forms

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
377
Jurisdiction Eastvale ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 34 67 8 9
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very Low-
Income
Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low-
Income
Deed
Restricted
Low-
Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income
Non Deed
Restricted
Above
Moderate-
Income
Total

PROPOSED
Units by Project
Total

APPROVED
Units by
project
Total

DISAPPROVED
Units by
Project
Was

APPLICATION

SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Was a Density
Bonus
requested for
this housing
development?
Summary Row: Start Data Entry Below 0 0 0 0 0 0 138 138 0 0 164280011 12749 Bridgewater
Dr Kan Res. ADU PLN21-20018 ADU R
3/30/2021
1 1 No No
144030028 Schleisman Road Magnolia Ranch PLN21-20024 SFD O 5/6/2021 128 128 No No 152221002 6715 Lake Springs
St Zhao Res. ADU PLN21-20034 ADU R 6/3/2021 1 1 No No
130630001 14350 Wisman Dr Truong Res. ADU PLN21-20042 ADU R 7/15/2021 1 1 No No 130771052 7904 Kingsley Ct Lin Res. ADU PLN21-20056 ADU R 9/8/2021 1 1 No No 152500005 13348 Wooden
Gate Way
Wu Res. ADU PLN21-20061 ADU R 9/20/2021 1 1 No No
130450032 13927 San Aliso Ct Zhai Res. ADU PLN21-20064 ADU R 11/14/2021
1 1 No No
152281033 13300 Clear
Canyon Ct
Zhi Res. ADU PLN21-20065 ADU R 11/2/2021 2 2 No No
164570018 13618 Apple Moss
Ct
Guanio Res. ADU PLN21-20071 ADU R 12/16/2021 1 1 No No
164470023 6553 Acey St Sanchez Res. ADU PLN21-20073 ADU R 12/27/2021 1 1 No No 0 0
0 0
0 0
0 0
0 0
0 0
0 0
Table A
Housing Development Applications Submitted
Cells in grey contain auto-calculation formulas
51 Project Identifier Unit Types Proposed Units - Affordability by Household Incomes (CCR Title 25 §6202)
Density Bonus
1 0
378
Jurisdiction Eastv ale ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Streamlining Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
23 56 89 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Prior APN+ Current APN Street Address Project Name + Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Entitlement
Date Approved
# of Units issue d
Entitlements
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Building Permits
Da te Issue d
# of Units Issue d
Building Permits
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income Non
Deed
Restricted
Above
Moderate-
Income
Certificates of
Occupancy or other
forms of re a dine ss
(see instructions)
Da te Issue d
# of Units
issue d
Certificates of
Occupancy or
other forms of
readines s
How many of
the units were
Extremely Low
Income?
+
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35
Streamlining)
Y/N
Infill Units?
Y/N+
Assista nce Progra ms
for Each Development
(may select multiple -
s ee ins tructions )
Deed Res triction
Type
(may select
multiple - see
instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(s ee ins tructions )
Term of Affordability or
Deed Res triction (years )
(if affordable in perpetuity
enter 1000)+
Number of
Demolis hed/Des
troyed Units
Demolished or
Destroyed Units
Demolished/De
stroye d Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Conce ssions, W a ive rs,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
conce ssions,
waivers , and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 2 0 0 0000 0 7 2 7 2 00 10 144702016
7663 GRAND
RIVER Cir

EASTVALE, CA
92880
Navaro Residence
ADU PMT20-10851 ADU R
0 1 7/16/2020 1 1 1/11/2021 1 N N
164010030
6042 SENDERO
Ave #LOT 61

EASTVALE, CA
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10585 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/13/2021 1 N N
164010030
6048 SENDERO
Ave #LOT 62

EASTVALE, CA
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10586 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/13/2021 1 N N
164010030
6052 SENDERO
Ave #LOT 63

EASTVALE, CA
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10587 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/13/2021 1 N N
164010030
6056 SENDERO
Ave #LOT 64

EASTVALE, CA
92880
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10588 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/13/2021 1 N N
164010030
6076 SENDERO
Ave #LOT 65

EASTVALE, CA
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10589 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/19/2021 1 N N
164010030
6072 SENDERO
Ave #LOT 66

EASTVALE, CA
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10590 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/19/2021 1 N N
164010030
6068 SENDERO
Ave #LOT 67

EASTVALE, CA
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10591 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/19/2021 1 N N
164010030
6062 SENDERO
Ave #LOT 68

EASTVALE, CA
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10592 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/20/2021 1 N N
164010030
6082 SENDERO
Ave #LOT 69

EASTVALE, CA
92880
TR 36775-3,
Project 18-0092,
Solana PH16
PMT20-10593 SFD O 1 6/10/2015
1 1 7/16/2020 1 1 1/20/2021 1 N N
144060041
7042 TURIN Pl
#LOT14

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH 6
PMT20-10540 SFA O 1 6/20/2018
1 1 6/30/2020 1 1 1/21/2021 1 N N
144060041
7040 TURIN Pl
#LOT 15

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH 6
PMT20-10541 SFA O 1 6/20/2018
1 1 6/30/2020 1 1 1/25/2021 1 N N
144060041
7038 TURIN Pl
#LOT 16

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH 6
PMT20-10542 SFA O 1 6/20/2018
1 1 6/30/2020 1 1 1/25/2021 1 N N
144060041
7036 TURIN Pl
#LOT 17

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH 6
PMT20-10543 SFA O 1 6/20/2018
1 1 6/30/2020 1 1 1/26/2021 1 N N
144060041
7034 TURIN Pl
#LOT 18

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH 6
PMT20-10544 SFA O 1 6/20/2018
1 1 6/30/2020 1 1 1/26/2021 1 N N
164010030
6081 Sendero Ave
#LOT 13

EASTVALE, CA
92880
TR 36775, Project
18-0092, Sonoma
PH12
PMT20-10511 SFD O 1 6/10/2015
1 1 7/27/2020 1 1 2/10/2021 1 N N
164010030
6077 Sendero Ave
#LOT 14

EASTVALE, CA
92880
TR 36775, Project
18-0092, Sonoma
PH12
PMT20-10512 SFD O 1 6/10/2015
1 1 7/27/2020 1 1 2/10/2021 1 N N
164010030
6073 Sendero Ave
#LOT 15

EASTVALE, CA
92880
TR 36775, Project
18-0092, Sonoma
PH12
PMT20-10513 SFD O 1 6/10/2015
1 1 7/27/2020 1 1 2/10/2021 1 N N
164010030
6061 Sendero Ave
#LOT 16

EASTVALE, CA
92880
TR 36775, Project
18-0092, Sonoma
PH12
PMT20-10514 SFD O 1 6/10/2015
1 1 7/27/2020 1 1 2/11/2021 1 N N
164010030
6065 Sendero Ave
#LOT 17

EASTVALE, CA
92880
TR 36775, Project
18-0092, Sonoma
PH12
PMT20-10515 SFD O 1 6/10/2015
1 1 7/27/2020 1 1 2/11/2021 1 N N
164010030
6069 Sendero Ave
#LOT 18

EASTVALE, CA
92880
TR 36775, Project
18-0092, Sonoma
PH12
PMT20-10516 SFD O 1 6/10/2015
1 1 7/27/2020 1 1 2/11/2021 1 N N
144060041
14532 SIENNA Pl
#LOT 97

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10518 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/3/2021 1 N N
144060041
14530 SIENNA Pl
#LOT 98

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10519 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/3/2021 1 N N
144060041
14528 SIENNA Pl
#LOT 99

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10520 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/3/2021 1 N N
144060041
14536 SIENNA Pl
#LOT 104

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10525 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/3/2021 1 N N
144060041
14538 SIENNA Pl
#LOT 105

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10526 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/3/2021 1 N N
144060041
14540 SIENNA
#LOT 106

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10527 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/3/2021 1 N N
0 0 0
0 0 0
144060041
14522 SIENNA Pl
#LOT 102

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10523 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/8/2021 1 N N
144060041
14534 SIENNA Pl
#LOT 103

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10524 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/8/2021 1 N N
144060041
7114
MONTECITO Ln
#LOT 141

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10531 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/8/2021 1 N N
144060041
7112
MONTECITO Ln
#LOT 142

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10532 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/8/2021 1 N N
144060041
7110
MONTECITO Ln
#LOT 143

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10533 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/9/2021 1 N N
144060041
7108
MONTECITO Ln
#LOT 144

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10534 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/9/2021 1 N N
144060041
7116
MONTECITO Ln
#LOT 140

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10530 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/10/2021 1 N N
144060041
7106

MONTECITO
#LOT 145

EASTVALE, CA
TR 35751, Project
18-10294,
Palermo PH 6
PMT20-10535 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/10/2021 1 N N
144060041
14560 TURIN Pl

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH7
PMT20-10577 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/15/2021 1 N N
144060041
14558 TURIN Pl

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH7
PMT20-10578 SFA O 1 6/20/2018
1 1 7/27/2020 1 1 3/15/2021 1 N N
144060041
14556 TURIN Pl

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH7
PMT20-10579 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 3/15/2021 1 N N
144060041
14554 TURIN Pl

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH7
PMT20-10580 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 3/15/2021 1 N N
144060041
7021 TURIN Pl

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH7
PMT20-10581 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 3/17/2021 1 N N
144060041
7023 TURIN Pl

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH7
PMT20-10582 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 3/17/2021 1 N N
144060041
7025 TURIN Pl

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH7
PMT20-10583 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 3/17/2021 1 N N
144060041
7027 TURIN Pl

EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH7
PMT20-10584 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 3/17/2021 1 N N
164010030
6105 SENDERO
Ave #LOT 7

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH13
PMT20-10597 SFD O 1 6/10/2015
1 1 8/27/2020 1 1 4/13/2021 1 N N
164010030
6101 SENDERO
Ave #LOT 8

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH13
PMT20-10598 SFD O 1 6/10/2015
1 1 8/27/2020 1 1 4/13/2021 1 N N
164010030
6097 SENDERO
Ave #LOT 9

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH13
PMT20-10599 SFD O 1 6/10/2015
1 1 8/27/2020 1 1 4/13/2021 1 N N
164010030
6085 SENDERO
Ave #LOT 10

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH13
PMT20-10600 SFD O 1 6/10/2015
1 1 8/27/2020 1 1 4/15/2021 1 N N
164010030
6089 SENDERO
Ave #LOT 11

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH13
PMT20-10601 SFD O 1 6/10/2015
1 1 8/27/2020 1 1 4/15/2021 1 N N
164010030
6093 SENDERO
Ave #LOT 12

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH13
PMT20-10602 SFD O 1 6/10/2015
1 1 8/27/2020 1 1 4/15/2021 1 N N
144480009
6883 GYPSUM
CREEK Dr

EASTVALE, CA
92880
LOYA
RESIDENCE PMT20-11550 ADU R
0 1 4/20/2021 1 0N N
152512005
13275 BRASS
RING Ln

EASTVALE, CA
92880
ZHOU
RESIDENCE PMT20-10218 ADU R
0 1 4/26/2021 1 0N N
164352009
6338 BLUEBELL
St EASTVALE, CA
92880
Qin Residence PMT20-11034 ADU R
0 1 11/12/2020 1 1 5/5/2021 1 N N
144060041
7060 VERNAZZA
Pl EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH8
PMT20-10571 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 5/12/2021 1 N N
144060041
7062 VERNAZZA
Pl EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH8
PMT20-10572 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 5/12/2021 1 N N
144060041
7054 VERNAZZA
Pl EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH8
PMT20-10568 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 5/13/2021 1 N N
144060041
7056 VERNAZZA
Pl EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH8
PMT20-10569 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 5/13/2021 1 N N
144060041
7058 VERNAZZA
Pl EASTVALE, CA
92880
TR 35751, Project
18-10294, Emilia
PH8
PMT20-10570 SFA O 1 6/20/2018
1 1 8/21/2020 1 1 5/13/2021 1 N N
144190002
7491
CLEMENTINE Dr

EASTVALE, CA
92880

RODAMAKER
RESIDENCE PMT21-10115 ADU R
0 1 5/13/2021 1 0N N
152503010
13257 CHARIOT
Rd EASTVALE,
CA 92880
DAVILA
RESIDENCE PMT20-11335 ADU R
0 1 5/18/2021 1 0N N
144060041
7037 TURIN Pl

EASTVALE, CA
92880
Tr 35751 Lot 021 -
Prj#18-10294 PMT19-10225 SFD O 1 6/20/2018
1 1 3/13/2019 1 1 5/20/2021 1 N N
144060041
7033 TURIN Pl

EASTVALE, CA
92880
Tr 35751 Lot 019 -
Prj#18-10294 PMT19-10223 SFD O 1 6/20/2018
1 1 3/13/2019 1 1 5/24/2021 1 N N
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Demolished/Destroyed UnitsProject Identifier (CCR Title 25 §6202)
Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
379
Jurisdiction Eastv ale ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Note: "+" indicates an optional field
(CCR Title 25 §6202)
144060041
7035 TURIN Pl

EASTVALE, CA
92880
Tr 35751 Lot 020 -
Prj#18-10294 PMT19-10224 SFD O 1 6/20/2018
1 1 3/13/2019 1 1 5/24/2021 1 N N
144060041
7039 TURIN Pl

EASTVALE, CA
92880
Tr 35751 Lot 022 -
Prj#18-10294 PMT19-10226 SFD O 1 6/20/2018
1 1 3/13/2019 1 1 5/26/2021 1 N N
130512040
7919 JEANNIE
ANN Cir

EASTVALE, CA
92880

NAVARRO
RESIDENCE PMT21-10226 ADU R
0 1 6/2/2021 1 0N N
144741011
7332 ROARING
CREEK Cir

EASTVALE, CA
92880

ADU - DUARTE
RESIDENCE PMT20-10437 ADU R
0 1 7/29/2020 1 1 6/14/2021 1 N N
144100031
7690 HALL Ave

EASTVALE, CA
92880

CABRERA
RESIDENCE PMT20-11498 SFD O 1 10/7/2020
1 1 7/15/2021 1 0N N 1 Demolished O
144100032
7688 HALL Ave

EASTVALE, CA
92880

CABRERA
RESIDENCE PMT21-10055 SFD O 1 10/7/2020
1 1 7/15/2021 1 1 7/15/2021 1 N N
144431014
13743
WOODSIDE St

EASTVALE, CA
92880
SUMNER
RESIDENCE PMT21-10286 ADU R
0 1 8/31/2021 1 0N N
144100031
7690 HALL Ave

EASTVALE, CA
92880

CABRERA
RESIDENCE PMT20-11498 ADU R
0 1 7/15/2021 1 0N N
130660018
14440 SEAVER
Ct EASTVALE,
CA 92880

OKAMOTO
RESIDENCE PMT21-10302 ADU R
0 1 9/23/2021 1 0N N
144060041
14533 VERONA
Pl #LOT 183

EASTVALE, CA
TR 35751, Project
18-10294, Verona
PH10
PMT20-10251 SFD O 1 6/20/2018
1 1 1/25/2021 1 1 10/6/2021 1 N N
144060041
14537 VERONA
Pl #LOT 184

EASTVALE, CA
TR 35751, Project
18-10294, Verona
PH10
PMT20-10252 SFD O 1 6/20/2018
1 1 1/25/2021 1 1 10/6/2021 1 N N
144060041
14541 VERONA
Pl #LOT 185

EASTVALE, CA
TR 35751, Project
18-10294, Verona
PH10
PMT20-10253 SFD O 1 6/20/2018
1 1 1/25/2021 1 1 10/6/2021 1 N N
164010030
6121 SENDERO
Ave #LOT 1

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH14
PMT20-10594 SFD O 1 6/20/2018
1 1 2/2/2021 1 1 10/6/2021 1 N N
164010030
6125 SENDERO
Ave #LOT 2

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH14
PMT20-10595 SFD O 1 6/20/2018
1 1 2/2/2021 1 1 10/6/2021 1 N N
144100032
7688 HALL Ave

EASTVALE, CA
92880

CABRERA
RESIDENCE PMT21-10055 ADU R
0 1 7/15/2021 1 0N N
164416001
12830 OAKDALE
St EASTVALE, CA
92880
Eldin Residence PMT20-10934 ADU R
0 1 12/17/2020 1 1 10/21/2021 1 N N
164010030
6117 SENDERO
Ave #LOT 6

EASTVALE, CA
TR 36775, Project
18-0092, Sonoma
PH14
PMT20-10596 SFD O 1 6/10/2015
1 1 8/28/2020 1 1 10/25/2021 1 N N
144060041
14553 VERONA
Pl #LOT 180

EASTVALE, CA
92880
TR 35751, Project
18-10294, Verona
PH10
PMT20-10248 SFD O 1 6/20/2018
1 1 1/25/2021 1 1 10/26/2021 1 N N
144060041
14549 VERONA
Pl #LOT 181

EASTVALE, CA
TR 35751, Project
18-10294, Verona
PH10
PMT20-10249 SFD O 1 6/20/2018
1 1 1/25/2021 1 1 10/26/2021 1 N N
144060041
14545 VERONA
Pl #LOT 182

EASTVALE, CA
02 TR 35751, Project
18-10294, Verona
PH10
PMT20-10250 SFD O 1 6/20/2018
1 1 1/25/2021 1 1 10/26/2021 1 N N
130630019
8413 VIENNA Dr

EASTVALE, CA
92880
WU RESIDENCE PMT21-10086 ADU R
0 1 4/6/2021 1 1 11/23/2021 1 N N
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
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0 0 0
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0 0 0
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0 0 0
0 0 0
0 0 0
0 0 0
380
Jurisdiction Eastvale ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 10/15/2013 - 10/15/2021 (CCR Title 25 §6202) 1 34
RHNA Allocation
by Income Level 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total Units to Date (all years)
Total
Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - Non-Deed Restricted - - - - - - - - - Deed Restricted - - - - - - - - - Non-Deed Restricted - - - - - - - - - Deed Restricted - - - - - - - - - Non-Deed Restricted - - - - - - - - - Above Moderate 565 - 429 306 515 233 117 66 190 20 1,876 - 1,463
- 429 306 515 233 117 66 190 20 1,876 8 98 Note: units serving extremely low-income households are included in the very low-income permitted units totals and must be reported as very low-income units. 250
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will include units that were permitted since the start of the planning period.

Total RHNA
Total Units
Income Level
Very Low
Low
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 274
-
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
-
Moderate
374
250
274
Please contact HCD if your data is different than the material supplied here -
2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
374
381
Jurisdiction Eastvale ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Date of Rezone Rezone Type
2 4567 9 1 0 1 1
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-
Income Low-Income Moderate-Income Above Moderate-
Income
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing
Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
83 Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
(CCR Title 25 §6202)
382
Jurisdiction Eastvale
Reporting Year 2021 (Jan. 1 - Dec. 31)
123 4
Name of Program Ob jective Timeframe in H.E Status of Pro gram Implementation Action H-1.1: Monitor Vacant Land
Inventory.

To ensure the City has enough land to meets its
Regional Housing Needs Allocation (RHNA), the City
will continue to monitor its vacant land inventory
throughout the planning period.

Ongoing, as projects and land use
changes are processed through the
Planning Department
The City will continue to monitor the vacant land inventory to ensure capacity exists to accommodate its RHNA.

Action H-1.2: Large Sites. The City will provide for the inclusion of mixed-income housing in future new growth areas of the city through
development agreements and other mechanisms. To
facilitate the development of affordable housing on
smaller parcels (50 to 150 units in size), the City will routinely coordinate with property owners and give
high priority to processing subdivision maps that
include rezoned R-4 sites or affordable housing units.

Also, an expedited review process will be available for the subdivision of larger sites into buildable lots where the development application can be found consistent
with the General Plan and applicable Specific Plan.

Ongoing, as projects and land use
changes are processed through the
Planning Department
The Leal Master Plan amendment is currenlty under review and anitcpated to be adopted in May 2022. This project proposes to bring 2,500 residential units and 595,000 sq.ft. of commercial space along with civic uses such as City Hall, library, police and fire stations along with open space.

Action H-2.1: Assistance with
Affordable Projects.

Where feasible and/or necessary and as funding is
available, the City shall offer assistance with land
acquisition and off- site infrastructure improvements,
as well as assistance in securing federal or
state
housing financing resources for two projects affordable to extremely low-, very low-, low-, and moderate-
income households within the planning period.

Ongoing, as projects are processed
through the Planning Department
The City has not yet offered assistance with land acquisition and off-site infrastructure improvements for affordable projects nor assisted in securing financial resources for lower-income households.

Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
383
ACTION H-3.1: Updated Land
Inventory.

As part of the General Plan update process, establish
a Land Inventory that provides the mechanism to
monitor acreage and location, by General Plan
designation, of vacant and underutilized land, as well
as buildout of approved
projects, utilizing the City’s GIS.

Update the Land Inventory on an
annual basis.

The City continues to utilize its GIS to monitor the Land Inventory by acreage and location and by land use designation.

ACTION H-4.1: Funding
Opportunities.

Use, to the greatest extent possible, a portion of
available funds for the production and subsidy of lower- and moderate income housing. All projects receiving
public assistance will be required to remain affordable in compliance with the requirements of the program in
which they participate. These actions are not limited to density bonus; they are offered above and beyond.

Ongoing, as projects are processed
through the Planning Department
The City has not received any requests for lower- or moderate-income housing.

ACTION H-4.2: Available Housing
Programs and Assistance.

To ensure that the development community (both
nonprofit and for-profit) is aware of the housing
programs, technical assistance, and funding available,
the City will publish the City’s Housing Chapter and
updates and Annual Reports and make these
documents available, to developers, housing
development agencies, and City residents.

Ongoing, as developers approach
the City for assistance.

The City provides the Housing Element at City Hall and on its website in order to ensure that the development community (both nonprofit and for-profit) is aware of the housing programs, technical assistance, and funding available.

ACTION H-4.3: Multi-Family
Development.

To assist in the development of affordable housing, the City will offer density bonuses, as well as assist
interested developers to apply for government
financing and/or other government subsidies, assist
interested developers in acquiring surplus government
land suitable for multi-family development, expedite
permit processing, consider reducing parking
standards and lot sizes, and consider waiving impact
fees for extremely low-, very low-, and low-income
dwelling units (these actions are not limited to density bonuses).

Ongoing, as applications are
processed through the Planning and
Building Departments.

The City has not received a request to provide assistance with the development of affordable, multi-family housing.

ACTION H-5.1:

Homeownership Opportunities.

Explore opportunities to work with local nonprofit
agencies in an effort to provide homeownership
opportunities in the city.

Apply for HOME funds as notices of
funding availability (NOFAs) are
released annually.

The City does not currently have any funding available for this program. 384
ACTION H-6.1: Annual
Review of the Housing Element.

The City will review the Housing Chapter on an annual
basis to determine the effectiveness of the programs
in the chapter in achieving the City’s housing goals
and objectives. The City will provide annual reports to the Planning Commission and City Council as to the
effectiveness of the Housing Chapter. The City will
take actions necessary to correct any inconsistencies.

A copy of this report will be sent to the California
Department of Housing and Community Development.

Annually, starting in April 2013 The City completed its first annual report in 2013 and has completed an annual report each year since.

ACTION H-7.1:

Development Review and
Processing Procedures.

The City will continually seek to improve development
review and procedures to minimize the time required
for review and project approval. This reduction in time will reduce the cost to developers and may increase
the housing production in the city. The City will also annually review fees to ensure they do not constrain
development.

Ongoing, the City continues to
improve the development review
process.

The City has established a staff level review committee that meets biweekly, or as needed, to discuss development projects. This staff level review expedites the process. The City also promotes the pre-application process and provides initial conditions and comments. The City has updated development applications and processing fees, and created flowcharts to help the public understands the development process and timeline.

ACTION H-7.2: Building Code. As new uniform codes are adopted, the City will review its building codes for current compliance and adopt the necessary revisions so as to further local development
objectives.

Annually, starting in June 2012 In 2020, the City adopted the 2019 California Building Code.

ACTION H-8.1: Incentives for
Development of Housing.

The City will offer fast track/priority processing, density bonuses, flexibility in development standards, and fee
subsidies (when feasible) to developers proposing new
housing, mixed-use, or infill projects affordable to lower- income households, farmworkers, seniors, and other
special needs groups.

As projects are proposed to the
Planning Department.

The City has provided expedited processing of development projects.

ACTION H-9.1: Priority for
Affordable Projects.

Give priority to permit processing for projects providing affordable housing when requested. Expand
application of processing priority to projects providing housing for seniors and other special needs groups.

As projects are approved through
the Planning Department.

The City has not received a request to process any affordable housing project permits.

ACTION H-10.1: Special Needs
Housing.

Work with public or private sponsors to identify
candidate sites for new construction of rental housing
for special needs, and take all actions necessary to
expedite processing of such projects.

As projects are approved through
the Planning Department.

In 2017, the City approved the Leal Master Plan which identified the site as a candidate for future developments of rental housing and other high density housings. 385
ACTION H-11.1:

Extremely Low-Income Households.

The City will encourage the development of housing
for extremely low-income households through a variety
of activities such as outreach to housing developers on an annual basis, providing financial assistance (when
feasible) or in-kind technical assistance or land
writedowns, providing expedited processing,
identifying grant and funding opportunities, applying for or supporting applications for funding on an ongoing
basis, reviewing and prioritizing local funding at least twice in the planning period, and/or offering additional incentives beyond the density
bonus.

Ongoing, as projects are processed
through the Planning Department,
and annual outreach with local
developers.

In June 2012 the City amended the zoning code to allow for single-room occupancy in the C-1/C-P zones with a conditional use permit.

ACTION H-11.2:

Reasonable Accommodations.

The City will continue to implement state requirements
(Sections 4450–4460 of the California Government
Code and Title 24 of the California Code of
Regulations) to include accessibility in housing and
public facilities for persons with disabilities. The City will continue to the following actions: Encourage
housing developers to include mobility-impaired
accessibility in their project designs. Review
regulations and procedures for City funded or operated
housing programs to ensure that they do not exclude
participation by persons with disabilities. Include
accessibility considerations in the preparation of the
City’s capital improvement plan and the allocation of
funding for capital improvements in support of housing
and residential neighborhoods for persons with
disabilities and persons with developmental disablities.

The City will continue to provide exceptions in zoning and land use for housing for persons with disabilities and persons with development disabilities. This
procedure is a ministerial process, with minimal or no
processing fee, subject to approval by the Community
Development Director by applying the following
criteria: 1. The request for reasonable accommodation
will be used by an individual with a physical
or developmental disability or their
Ongoing, as applications are
processed through the Planning
Department.

In June 2012 the City amended the zoning code to include a formalized process to allow for reasonable accommodations.
386
ACTION H-12.1: Child-Care
Program.

In cooperation with private developers, the City will
evaluate on a case-by-case basis the feasibility of
pairing a child-care center with affordable, multi-family housing developments or nearby major residential
subdivisions.

Ongoing Private developers have not expressed any interest in this program to date.

ACTION H-13.1: Regional
Homeless Issues.

The City shall cooperate with neighboring cities, the
County, and other agencies in the development of
programs aimed at providing homeless shelters and
related services.

Meet with neighboring cities and the
County annually to discuss
homeless issues.

The City reached out to I Care Shelter Home, Path of Life Ministries Family Shelter, Operation SafeHouse, Lutheran Social Services, Homeless Task Force of Corona and the Corona Norco Rescue Mission to determine how the City could assist with regional homeless needs. As a result of this outreach, the City will work to provide support through fundraisers and promoting their efforts through the City’s website.

ACTION H-14.1:

Rehabilitation Program.

The City will pursue grant opportunities to create a
Rehabilitation Program. The City will apply for HOME
funding for this
program.

Continue to apply annually for
HOME funds as NOFAs are
released.

The City contracts with Riverside County to administer its HOME funds. The City has not yet received any HOME funds.

ACTION H-15.1: Code
Enforcement.

The City’s Code Enforcement staff is responsible for
ensuring compliance with building and property
maintenance codes. Code Enforcement handles
complaints on a reactive basis and deals with a variety of issues, including property maintenance, abandoned
vehicles, and housing conditions. The City will continue to use Code Enforcement, as well as Building Division,
staff to ensure compliance with building and property
maintenance codes. In addition, the City’s Code
Enforcement Officer also provides daily observation to
ensure compliance.

Ongoing The City actively responds to complaints to ensure compliance with building and property maintenance codes.

ACTION H-16.1:

Preservation of At-Risk Housing
Units.

State law requires jurisdictions to provide a program in their Housing Elements to preserve publicly assisted
affordable housing projects at risk of converting to
market-rate housing. Currently, the City does not have
any publicly assisted affordable projects, but should
they in the future, the City will monitor the status of all affordable housing projects and, as their funding
sources near expiration, will work with owners and
other agencies to consider options to preserve such
units. The City will also provide technical support to
property owners and tenants regarding proper
procedures relating to noticing and options for
preservation.

Annually monitor The City does not have any units at risk of converting to market rate. 387
ACTION H-17.1: Fair
Housing.

The City will continue to refer individuals, developers, landlords, and any other interested persons to the Fair Housing Council of Riverside County, which provides a
number of programs including (1) audits of lending
institutions and rental establishments; (2) education
and outreach to apartment owners, associations,
management companies, lending institutions, building
industry associations, homebuyers, and residents in
emergency shelters and transitional
housing facilities.

Ongoing, as interested persons
contact the City.

The Planning Department refers interested persons to the Fair Housing Council of Riverside County.

ACTION H-18.1: Mortgage Credit
Certificate Program.

Refer eligible residents to the Riverside County
Mortgage Credit Certificate (MCC) Program for low- to
moderate- income homeowners assistance.

Ongoing Since adoption of the Housing Chapter in 2013, the City has not received any requests for mortgage assistance for low- to moderate-income housing. Thus, has not yet referred eligible residents to the Riverside County Mortgage Credit Certificate Program.

ACTION H-18.2: First-Time
Homebuyer Program.

Consider the implementation of a First- Time
Homebuyer Program to provide down payment
assistance and closing cost assistance to low-income
first-time homebuyers.

Consider applying for funding
annually to establish a program.

The City has not yet established a First-Time Homebuyer Program, but intends to as funding becomes available in the 6th Cycle planning period.

ACTION H-18.3:

Foreclosures.

Continue the City’s foreclosed home ordinance and as
opportunity arises, investigate the feasibility of
acquiring foreclosure homes and offering them to
residents at prices affordable to low- and
moderate-income households.

Ongoing; consider applying for
funding to establish a program.

The City has not yet identified the feasibility of acquiring foreclosed homes and selling them below market rate.

In December 2012, the City adopted an ordinance requiring foreclosed homes to be registered. A fee is associated with registration, which pays for the program and encourages property maintenance.

ACTION H-19.1:

Acquisition/Rehabilitation.

Work with public or private sponsors to encourage
acquisition/rehabilitation of existing multi-family units to be converted to senior housing and housing for
persons with disabilities, with a portion of the units
required to be reserved for households with lower
income.

Ongoing as opportunities arise. The City has not worked with public or private sponsors to encourage acquisition/rehabilitation of multi-family housing units.

ACTION H-20.1: Promote Energy
Conservation.

The City will continue to work with Western Riverside
Council of Governments (WRCOG) and its HERO
program to promote energy efficiency and water
conservation improvements. These improvements
include, but are not limited to solar panels, heating and air conditioning systems, pool filtration equipment,
windows and doors, and other investments that will
significantly reduce
energy use.

Ongoing, as funding is available. City staff keep in contact with SCE, SoCalGas, and RPU to ensure that their programs are posted on the City’s website and available to Eastvale residents. In addition, the City promotes Western Riverside Council of Governments's HERO program, which assists with energy efficiency and water conservation improvements.

ACTION H-20.2: Ensure
Consistency with Green Building
Standards.

The City will annually ensure that local building codes are consistent with state-mandated green building
standards.

Annually The City’s local building codes are consistent with state-mandated green building standards. 388
ACTION H-20.3: Implement State
Energy Conservation Standards.

The City’s Building Department will be responsible for
implementing the state’s energy conservation
standards (e.g., Title 24 Energy Standards). This
includes checking building plans and other written
documentation showing compliance and inspecting
construction to ensure that the dwelling units are
constructed according to those plans. Applicants for
building permits must show compliance with the
state’s energy conservation requirements at the time
building plans are submitted.

Ongoing The City actively enforces Title 24 energy conservation standards. 389
Jurisdiction Eastvale ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
34 APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
390
Jurisdiction Eastvale ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 10/15/2013 - 10/15/2021 (CCR Title 25 §6202) Extremely Low-
Income+ Very Low-Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields. The description should adequately document how each unit complies with subsection (c) of Government
Code Section 65583.1+
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
391
Jurisdiction Eastvale
Reporting Period 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 10/15/2013 - 10/15/2021 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
23 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.
392
Jurisdiction Eastvale
Note: "+" indicates
an optional field
Reporting Period 2021
(Jan. 1 - Dec.
31)
Cells in grey
contain auto-
calculation formulas
Designation Size Notes
1 2 3 4 567
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
Table H
Locally Owned Surplus Sites
For Riverside County jurisdictions, please format the APN's as follows:999-999-999 393
Jurisdiction Eastvale
Reporting Year 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
20 20
Units by Structure Type Entitled Permitted Completed
SFA 0 0 32
SFD 0 10 35
2 to 4 0 0 0
5+ 0 0 0
ADU 0 10 5
MH 0 0 0
Total 0 20 72
10 138
0 0
0 0
0 0
Income Rental Ownership Total
Very Low 00 0
Low 00 0
Moderate 00 0
Above Moderate 00 0
Total 00 0
Cells in grey contain auto-calculation formulas
Total Units Constructed with Streamlining
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
394
Jurisdiction Eastvale
Reporting Year 2021 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto‐populated based on amounts entered in rows 15‐26.

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes

1.1 Leal Property Development 75000 0
Local
General
Fund

1.2 Leal Property Development 50000 0
Local
General
Fund

1.3 Leal Property Development 25000 0
Local
General
Fund

2.1 Gateway Cntr Development 10000 0
Local
General
Fund

2.2 Gateway Cntr Development 75000 0
Local
General
Fund

2.3 Gateway Cntr Development 35000 0
Local
General
Fund

3.1 Land Development Code 30000 0
Local
General
Fund
Summary of entitlements, building permits, and certificates of occupancy (auto‐populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0 0
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
20 20
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
72 72
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
In Progress
In Progress
In Progress
In Progress
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
In Progress
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
300,000.00$
Task Status
In Progress
In Progress
395

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.13
March 23, 2022
Conduc&ng Council and Commission Mee&ng U&lizing
Teleconferencing
Prepared By:

Erica Vega, City Attorney
Recommended Action(s)
Staﬀ recommends that the City Council adopt a resoluon authorizing City Council and Commission meengs to be conducted ulizing teleconferencing, while also allowing in person aendance, under AB 361.

Summary
At its meeng on January 12, 2022, the City Council directed that the opon to aend Council and Commission meengs via teleconference be oﬀered under AB 361 in addion to the opon to attend meetings in person.

Under AB 361 (Government Code secon 54953(e)), the City Council is required to adopt a resoluon making ﬁndings within 30 days of meeng via teleconference for the ﬁrst me and every 30 days therea3er that circumstances warrant ulizing teleconferencing to conduct Council and Commission meetings.

Background
AB 361 allows members of a legislave body to aend a meeng via teleconference without having to post an agenda at their physical locaon and make that physical locaon accessible to members of the public during a State of Emergency declared by the Governor under the following circumstances:

1. State or local officials have imposed or recommended measures to promote social distancing; 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
396

2. The legislave body has determined that meeng in person would present an imminent risk to the health or safety of attendees; or

3. The legislave body is meeng to determine whether meeng in person would present an imminent risk to the health or safety of attendees.

If teleconferencing for Council and Commissions is authorized, AB 361 requires it to also be oﬀered to members of the public. AB 361 gives the City Council the discreon to determine whether to oﬀer an option to attend meetings in person or to make meetings 100% remote participation.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
There is no ﬁscal impact to connue to restore the use of GoToWebinar at Council and Commission meengs. The City sll maintains an acve account with GoToWebinar and the fees are $249 per month; budget is located in IT services under account 100-240-6490. Staﬀ has connued to use the software for other meetings.

Prior City Council/Commission Action
April 8, 2020 - City commenced utilizing GoToWebinar for teleconferencing into Council and Commission meetings.

June 23, 2021 - Council provided direction to discontinue use of GoToWebinar for teleconferencing into Council and Commission meetings.

January 12, 2022 - Council directed that the City resume ulizing GoToWebinar for teleconferencing into Council and Commission meetings.

Attachment(s)
Attachment 1 - Resolution

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
397
RESOLUTION NO. 22-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE AUTHORIZING

THE CITY COUNCIL AND CITY COMMISSIONS TO UTILIZE TELECONFERENCING FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361
WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and WHEREAS, on March 12, 2020, the Governor of California executed Executive Order N- 25-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meeting accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and
WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N- 29-20 which superseded and replaced the provisions of Executive Order N-25-20 related to the Brown Act and teleconferencing; and
WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08- 21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 amending Government Code § 54953 and permitting members of a legislative body to teleconference into a meeting without having to comply with the requirements of subdivision (b)(3) Government Code § 54953 during a proclaimed state of emergency if a) State or local officials are imposing or recommending measures to promote social distancing, or b) the body finds that “as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees;” and
WHEREAS, AB 361 imposes requirements to ensure members of the public are able to attend and participate in public meetings of a legislative body conducted via teleconference, including:
 Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option;
 The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; 398
 Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time;  Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and WHEREAS, pursuant to Government Code § 54953(e)(3), a legislative body that holds a meeting via teleconference pursuant to AB 361 must reconsider the circumstances of the state of emergency and make findings every 30 days to continue to meet via teleconference.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the of the City Council.

SECTION 2. The City of Eastvale continues to follow safety measures in response to COVID-19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (CDPH), and/or County of Riverside, as applicable. Based upon that guidance, in person attendance indoors at public meetings can present an imminent risk to the health and safety of attendees. The City Council wants to ensure that all persons desiring to attend public meetings may do so in a manner that protects the health and safety of the attendees, their families and other close contacts. While COVID-19 cases have dropped significantly in recent weeks, there are still members of the community to whom COVID-19 presents significant health risks, including the immunocompromised, the elderly, and those with underlying medical concerns. Teleconferencing will provide increased meaningful participation options for both members of the legislative body and members of the public in a manner that protects the health and safety of the attendees, their families and other close contacts.

SECTION 3. The City Council hereby declares that, pursuant to the findings in Sections 1 and 2, the City Council and City Commissions are authorized to utilize teleconferencing to conduct public meetings pursuant to AB 361 and Government Code § 54953, as amended thereby. The City Council further directs that members of the legislative body and members of the public be allowed to attend said meetings in person if they so choose.

SECTION 4. Staff is directed to agendize no less than every 30 days Council consideration of the need to continue with teleconferenced meetings as allowed by AB 361.

SECTION 5. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, 399
irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 6. This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED this 23rd day of March, 2022. ______________________________________
Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ _______________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
400

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk/Communications Director of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 22___, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 23rd day of March, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
401

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.14
March 23, 2022
Ini'a'ng Proceedings for Annual Levy and Collec'on of
Assessments for Landscape and Ligh'ng Maintenance Districts and Benefit Assessment Districts for Fiscal Year 2022-23
Prepared By:

Amanda Wells, Finance Director/City Treasurer
Recommended Action(s)
Staff recommends that the City Council take the following actions:

1 .

Approve and Adopt Resolu$on No. 22-XX, a Resolu$on of the City of Eastvale, California, ini$a$ng proceedings for the annual levy and collec$on of assessments and ordering the prepara$on of an annual report for Landscaping and Ligh$ng Maintenance Districts No. 89-1 Consolidated, No. 2014-1, No. 2014-3, No. 2014-4, Illumina$on District No. 2 (Subareas: 35, 42, 46, 49, AND 55), Ligh$ng Maintenance District No. 98-2, Ligh$ng Maintenance District No. 2001-1 (Zones: G, S, and W), Ligh$ng Maintenance District No. 2001-2 (Zones: A-H, J-K, and M), and Lighting Maintenance District No. 2001-3 (Zones: A-MMM); for Fiscal Year 2022-23. 2 .

Summary
The Districts fund annual maintenance ac$vi$es at various sites including maintenance servicing and opera$on of streetlights, maintenance and servicing of catch basin ﬁltra$on system improvements and operation and maintenance of traffic signals. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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402
Background
Landscaping and Ligh$ng Maintenance Districts No. 89-1 Consolidated, No. 2014-1, No. 2014-3, No. 2014-4, Illumina$on District No. 2 (Subareas: 35, 42, 46, 49, AND 55), Ligh$ng Maintenance District No. 98-2, Ligh$ng Maintenance District No. 2001-1 (Zones: G, S, and W), Ligh$ng Maintenance District No. 2001-2 (Zones: A-H, J-K, and M), Ligh$ng Maintenance District No. 2001-3 (Zones: A- MMM), and Beneﬁt Assessment District No. 2014-2 (the “Districts”) are special ﬁnancing districts established to fund speciﬁc maintenance ac$vi$es within the City of Eastvale. Proper$es within the Districts receive special beneﬁt from the maintenance ac$vi$es and are assessed annually to fund those maintenance activities.

The annual budgets and assessment calcula$ons are prepared and presented in the form of annual reports. The aEached resolu$ons declare the City’s inten$on to ini$ate the annual assessment proceeding and orders the prepara$on of the requisite annual reports. The next step in the process is to prepare the annual reports. Staﬀ will bring the annual reports to City Council and the accompanying resolutions when they are available.

Environmental
The ini$a$on of proceedings for levy and assessment collec$on is not a project subject to review under the California Environmental Quality Act.

Strategic Plan Action - Priority Level: 3
| Target #: 3
| Goal #: 6
Ensure that City revenues align with expenditures.

Fiscal Impact
Costs associated with the prepara$on of the annual reports and the annual levy and collec$on of assessments is charged to the Districts. Failure to approve the accompanying resolu$ons would result in an inability to collect the annual assessment which, in FY 2021-22, totaled approximately $236,500. Budgets for 2022-23 have not yet been calculated.

Prior City Council/Commission Action
City Council held a Public Hearing and approved resolu$ons for the annual levy submiEal for Fiscal Year 2021-22 to the County on June 22, 2022. On January 26, 2022, City Council approved the transfer of Jurupa Community Services District Ligh$ng Maintenance District Zones located in the City of Eastvale to the City’s responsibility.

Attachment(s)
Attachment 1 - Resolution to Initiate Proceedings LLD

Attachment 2 - Resolution to Initiate Proceedings BAD

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
403
RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

INITIATING PROCEEDINGS FOR THE ANNUAL LEVY AND COLLECTION OF

ASSESSMENTS AND ORDERING THE PREPARATION OF AN ANNUAL REPORT FOR FISCAL YEAR 2022/23 FOR THE FOLLOWING DISTRICTS:

LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 89-1

CONSOLIDATED
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2014-1 (TRACT 36382) LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2014-3 (TRACT 36423) LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 2014-4 (PARCEL MAP 35865)
ILLUMINATION DISTRICT NO. 2 (SUBAREAS: 35, 42, 46, 49, AND 55) LIGHTING MAINTENANCE DISTRICT NO. 98-2
LIGHTING MAINTENANCE DISTRICT NO. 2001-1 (ZONES: G, S, and W) LIGHTING MAINTENANCE DISTRICT NO. 2001-2 (ZONES: A-H, J-K, and M) LIGHTING MAINTENANCE DISTRICT NO. 2001-3 (ZONES: A-MMM) WHEREAS, the City Council (the “Council”) of the City of Eastvale (the “City”), or prior to the City’s incorporation the Board of Supervisors of the County of Riverside, previously completed the proceedings in accordance with and pursuant to the Landscape and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code (commencing with Section 22500) (the “Act”) to establish the following, hereafter referred to collectively as the “Districts”:

Landscaping and Lighting Maintenance District No. 89-1 Consolidated Landscape and Lighting Maintenance District No. 2014-1 (Tract 36382) Landscape and Lighting Maintenance District No. 2014-3 (Tract 36423) Landscape and Lighting Maintenance District No. 2014-4 (Parcel Map 35865) Illumination District No. 2 (Subareas: 35, 42, 46, 49, AND 55) Lighting Maintenance District No. 98-2
Lighting Maintenance District No. 2001-1 (Zones: G, S, and W) Lighting Maintenance District No. 2001-2 (Zones: A-H, J-K, and M) Lighting Maintenance District No. 2001-3 (Zones: A-MMM); and WHEREAS, the City has retained NBS for the purpose of assisting with the annual levy of the Districts, and to prepare and file an Annual Report; and WHEREAS, the City Council wishes to initiate proceedings to provide for the levy of assessments for Fiscal Year 2022/23 in order to provide for the necessary costs and expenses pertaining to the maintenance of the improvements within the Districts. 404

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. RECITALS: The above recitals are true and correct.

SECTION 2. ANNUAL REPORT: The City Council hereby orders NBS, to prepare an Annual Report regarding the Districts containing the following information:

A. The plans and specifications describing the general nature, location, and extent of the improvements to be maintained.

B. An estimate of cost of the maintenance and/or servicing of the improvements for the referenced fiscal year.

C. A diagram showing the areas and the properties proposed to be assessed.

D. An assessment of the estimated costs of the maintenance and/or servicing, assessing the net amount upon all assessable lots and/or parcels in proportion to the benefits received.

NBS shall file the Annual Report with the City Clerk of the City, who shall then submit the Annual Report to the City Council for review and consideration.

SECTION 3. FISCAL YEAR: The assessments relating to these proceedings will constitute the District revenues for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023.

SECTION 4. IMPROVEMENTS: There are no proposed new improvements or any substantial changes in existing improvements.

PASSED, APPROVED AND ADOPTED this 23rd day of March, 2022.

Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:

Erica Vega Marc A. Donohue, MMC City Attorney City Clerk/Communications Director 405

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue, City Clerk/Communications Director of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 22-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 23rd day of March, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Marc A. Donohue, MMC
City Clerk/Communications Director
406
RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

INITIATING PROCEEDINGS FOR THE ANNUAL LEVY AND COLLECTION OF

ASSESSMENTS AND ORDERING THE PREPARATION OF AN ANNUAL REPORT FOR FISCAL YEAR 2022/23 FOR THE FOLLOWING DISTRICTS
BENEFIT ASSESSMENT DISTRICT NO. 2014-2 (TRACT 32821 & 32821-1) WHEREAS, the City Council (the “Council”) of the City of Eastvale (the “City”) previously completed the proceedings in accordance with and pursuant to the Benefit Assessment Act of 1982, Title 5 Division 2, of the California Government Code (commencing with Section 54703) (the “Act”) to establish the following, hereafter referred to as the “District”: Benefit Assessment District No. 2014-2 (Tract 32821 & 32821-1); and
WHEREAS, the City has retained NBS for the purpose of assisting with the annual levy of the District, and to prepare and file an Annual Report; and WHEREAS, the City Council wishes to initiate proceedings to provide for the levy of assessments for Fiscal Year 2022/23 in order to provide for the necessary costs and expenses pertaining to the maintenance of the improvements within the District.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. RECITALS: The above recitals are true and correct.

SECTION 2. ANNUAL REPORT: The City Council hereby orders NBS, to prepare an Annual Report regarding the District containing the following information:

A. The plans and specifications for the maintenance and operation of authorized services.

B. An estimate of cost of the maintenance and operation of the authorized services for the referenced fiscal year.

C. A diagram showing the areas and the properties proposed to be assessed.

D. An assessment of the estimated costs of the maintenance and operation of the authorized services.

NBS shall file the Annual Report with the City Clerk of the City, who shall then submit the Annual Report to the City Council for review and consideration. 407
SECTION 3. FISCAL YEAR: The assessments relating to these proceedings will constitute the District revenues for the Fiscal Year commencing July 1, 2022 and ending June 30, 2023.

SECTION 4. IMPROVEMENTS: There are no proposed new improvements or any substantial changes in existing improvements.

PASSED, APPROVED AND ADOPTED this 23rd day of March, 2022.

Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:

Erica Vega Marc A. Donohue, MMC City Attorney City Clerk/Communications Director 408

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) §

AYES:

NOES:

ABSENT:

ABSTAIN:

Marc A. Donohue, MMC
City Clerk/Communications Director
409

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.15
March 23, 2022
Second Reading of Ordinance Redrawing Councilmember District Boundaries
Prepared By:

Marc A. Donohue, City Clerk/Communications Director
Recommended Action(s)
Staﬀ recommends that the City Council approve the second reading and adopt the proposed Ordinance entled: AN ORDINANCE ADJUSTING THE BOUNDARIES OF CITY COUNCIL DISTRICTS AND REDEFINING THE BOUNDARIES OF ALL COUNCIL DISTRICTS OF THE CITY OF EASTVALE.

Summary
The City of Eastvale is a general law city formed under the laws of the State of California. With respect to adopon of ordinances and resoluons, the City adheres to the requirements set forth in the Government Code. With the excepon of urgency ordinances, Government Code Secon 36934 requires two readings of standard ordinances more than ﬁve days apart. Ordinances must be read in full at the me of introducon or passage unless a moon waiving the reading is adopted by a majority of the City Council present. This Ordinance was ﬁrst introduced at the duly noced City Council regular meeting on March 9, 2022.

Background
Every 10 years, cies with by-district elecon systems must use new census data to review and, if needed, redraw district lines to reﬂect how local populaons have changed. This process, called redistricng, ensures all districts have a nearly equal populaon. The redistricng process for the City of Eastvale must be completed by April 17, 2022.

The City adopted its current district boundaries in 2016, based on 2010 census data as required by law. The districts must now be redrawn using the 2020 census data and in compliance with the FAIR 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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MAPS Act, which was adopted by the California legislature as AB 849 and took eﬀect January 1, 2020. One of the key requirements under the Fair Maps Act, and the federal Vong Rights Act, is that districts be populaon balanced. In addion, maps may not intenonally seek to dilute or minimize the minority vote and if there is an ability to create majority/minority vong districts while respecng the tradional districng criteria found in the Fair Maps Act, the agency must strive to do so. Currently, the City’s districts vary widely in populaon, a result of the building boom occurring since the 2010 census, the numbers from which were used to draw the City’s original district boundaries. At present, the populaon deviaon between the least populated district to the most populated district, as compared to the ideal populaon (1/5 of the total City populaon) is 44.5%.

One of the goals of redistricng is to reduce the total deviaon to as close to zero as possible; however the courts have ruled that a deviation of 10% or less is generally acceptable.

Inially the City’s redistricng consultant presented two map opons for consideraon, and two maps were received from the community. At the second and third public hearings, Council requested revisions to certain previously submiKed maps. Speciﬁcally, Council requested Map E be reviewed at the January 26, 2022 public hearing as submiKed, and that Map Opons F and H be revised. At the January 26, 2022 public hearing, a member of the public, the author of Map H, submiKed a hand-drawn revision to map H, Version 2. At the February 9, 2022 public hearing, the City’s redistricting consultant introduced a new map option, introduced as Map H, Version 3.

At the February 9, 2022 public hearing, aLer deliberang over the map opons, a majority of the Council requested that the City’s redistricng consultant return at a subsequent meeng with an ordinance adopng Map H, version 2 as the City’s new district boundary map. In response to a leKer received by the City from MALDEF, the Council also requested that the City’s redistricng consultant return with informaon regarding the possibility of creang a majority-minority (i.e., 50%+1) Hispanic voting district while respecting traditional districting criteria.

The City subsequently received two addional map opons, one submiKed by MALDEF, and another by a member of the community, both aKempng to create a majority-minority district. These map opons are included in the aKachment to this report. Both map opons illustrate the diﬃculty with creang a majority-minority district while undercuOng tradional districng criteria no more than is reasonably necessary. While the map opon submiKed by MALDEF creates compact district boundaries, it does so while ignoring communies of interest, cuOng through community neighborhoods, creang the most drasc changes from all of the proposed maps from the original district map adopted in 2016, not respecng the choices of the voters from previous elecons, and represenng the largest number of registered voters who will be placed in a new district. The map opon submiKed by the community member suﬀers from a lack of compactness and fails to respect natural boundaries and communities of interest.

At the March 9, 2022 City Council meeng, the Council introduced the Ordinance ﬁnalizing the selection of district boundaries and selected Map Option Hv2.

Environmental
The adopon of this Ordinance is not a project subject to CEQA review as it can be seen with certainty that there are no direct or indirect environmental impacts that would occur as a result of the adopon of this Ordinance. The Ordinance makes clean up edits to exisng regulaons and are primarily administrative in nature.
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Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.

Fiscal Impact
None.

Prior City Council/Commission Action
Public Hearing #1 was held on September 29, 2021, Public Hearing #2 was held on November 10, 2021, Public Hearing #3 was held on December 8, 2021, Public Hearing #4 was held on January 12, 2022, Public Hearing #5 was held on January 26, 2022, and Public Hearing #6 was held on February 9, 2022.

On March 9, 2022, the City Council voted to introduce the Ordinance.

Attachment(s)
Attachment 1 - Ordinance

Attachment 2 - Map Hv2 and Demographic Analysis

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98988.10010\34885611.1
ORDINANCE NO. 22-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE,

CALIFORNIA REGARDING BY-DISTRICT ELECTIONS, ADJUSTING

THE BOUNDARIES OF CITY COUNCIL ELECTION DISTRICTS AND

CONFIRMING SUCH REVISED COUNCIL DISTRICT BOUNDARIES, AS

REFLECTED IN THE ATTACHED MAP
WHEREAS, the United States Census Bureau is required by Article I, Section 2, of the United States Constitution to conduct an accurate count of the population every ten years; and WHEREAS, California Elections Code § 21601 requires that following each decennial federal census, and using that census as a basis, the Council shall, by ordinance or resolution, adjust the boundaries of any or all of the Council election districts of the City so that the districts shall be substantially equal in population as required by the United States Constitution, California Constitution, and the Federal Voting Rights Act. In establishing the boundaries of the districts the Council must give consideration to the following factors in the following priority: (a) contiguity of districts, (b) respecting communities of interest, (c) drawing easily identifiable districts through use of natural or artificial boundaries and (d) compactness of territory in districts; and
WHEREAS, California Elections Code § 21602 requires that the Council adopt an ordinance amending Council districts no later than April 17, 2022; and WHEREAS, on September 27, 2021, the Census Bureau sent 2020 Census data to the State of California with an official population estimate of 69,901 residents for the City of Eastvale; and WHEREAS, the City Council of the City of Eastvale ("City Council") held seven public hearings on September 29, 2021, October 27, 2021, December 8, 2021, January 12, 2022, January 26, 2022, February 9, 2022, and March 8, 2022, where the Council received briefings from the City’s demographic consultant relating to the redistricting process and state and federal redistricting criteria, including the California Elections Code, the Federal Voting Rights Act and the United States Constitution, heard public testimony, and directed staff and the City's demographic consultant to prepare draft Council district maps for consideration; and WHEREAS, in addition, City staff conducted public outreach by way of two community workshops, held on Monday, November 15, 2021 and Monday, December 13, 2021, as well as print and digital advertisements. During the community workshops and public hearings, public comment was received on redistricting criteria and communities of interest; and WHEREAS, at the December 8, 2021, January 12, 2022, January 26, 2022, February 9, 2022 and March 9, 2022 public hearings, the Council received a presentation of several draft maps prepared by the City's demographic consultant for compliance with applicable laws and standards and reviewed additional maps submitted by the public; and 413
98988.10010\34885611.1
WHEREAS, at the March 9, 2022 public hearing, the City Council agreed on Map Hv2, designating it as the preferred map and directed that it be presented to the Council for adoption by Ordinance; and
WHEREAS, at each of the public hearings on redistricting, the Council heard testimony relating to “communities of interest,” which led the Council to reach the following determinations about communities of interest on the preferred map, as required under federal and state law:
(1) The election districts are geographically contiguous. The districts are arrayed in a simple and logical form without any islands and with minimal intrusions from the area of one district into another;
(2) To the extent practicable, the preferred map respects the geographic integrity of local neighborhoods and local communities of interest. The Council heard testimony about what constitutes communities of interest in the public’s view; (3) The election districts are easily identifiable and understandable by residents. The districts in the preferred map form a relatively simple pattern; (4) To the extent practicable, the election districts are geographically compact. Their configurations for the most part are compact, simple shapes, with nearby populations included in the same districts;
(5) The election districts are balanced in terms of total population and voting age population. The districts are well within the one-person/one-vote deviations permitted under federal and state voting rights laws; and (6) Although the above criteria could not be met within any election district with a minority-majority district (i.e., a voting district where one distinct minority population is the majority population), the election districts do represent where possible an aggregation in single districts of substantial minority population blocs to enhance the potency of that minority voting voice; .

WHEREAS, all information in the staff reports, maps, presentations, Council debate and public testimony referenced above is hereby incorporated into this decision and serves as evidentiary basis for these findings and legislative decision.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. This Ordinance is adopted following four noticed City Council public hearings as required by California Elections Code section 21607.1. 414
98988.10010\34885611.1
SECTION 2. City Council elections shall continue to be conducted "by districts" in four districts as set forth in Exhibit A. The term “by district” shall mean election of members of the legislative body by voters of the district alone, as provided in Government Code Section 34871(d).

SECTION 3. All ordinances and resolutions, or parts thereof in conflict with this Ordinance are hereby repealed.

SECTION 4. The City Manager is directed to take all necessary steps to give effect to this Ordinance. If necessary to facilitate the implementation of this Ordinance, the City Manager or his or her designee is authorized to make technical adjustments to the election district boundaries that do not substantively affect the populations in the districts, the eligibility of candidates, or the residence of elected officials within any district. The City Manager shall consult with the City Attorney concerning any technical adjustments deemed necessary and shall advise the City Council of any such adjustments required in the implementation of the districts.

SECTION 7. The City Clerk is hereby directed to provide a certified copy of this Ordinance to the Riverside County Registrar of Voters for use in subsequent Eastvale City Council Elections.

SECTION 8. Compliance with California Environmental Quality Act. This activity is exempt from environmental review under the California Environmental Quality Act (“CEQA”) (Pub.

Resources Code, § 21000 et seq.) pursuant to State CEQA Guidelines, (Cal. Code Regs., tit. 14, § 15000 et seq.) §§ 15061(b)(3), 15320, and 15378(b)(3). The redistricting process is an organizational and administrative activity of the City, does not have the potential to result in either a direct or reasonably foreseeable indirect physical change in the environment, and is therefore not a project for purposes of CEQA. (State CEQA Guidelines, §§ 15061(b)(3); 15378(b)(5).) In the event the transition process does constitute a project, it is categorically exempt under the Class 20 (Changes in the Organization of Local Governments) categorical exemption. (State CEQA Guidelines, § 15320.) None of the exceptions to the exemptions found in State CEQA Guidelines, § 15300.2 apply.

SECTION 9. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

SECTION 9. Effective Date. This Ordinance shall become effective 30 days after adoption.

415
98988.10010\34885611.1
SECTION 10. Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Eastvale, pursuant to all legal requirements.

PASSED, APPROVED, AND ADOPTED this ____ day of _________, 2022. __________________________________________
Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
416
98988.10010\34885611.1

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

I, Marc Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Eastvale held on the ____ day of __________, 2022, and was adopted at a regular meeting of the City Council of the City of Eastvale on the ____ day of __________, 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
417
98988.10010\34885611.1

EXHIBIT A
Final District Boundary Map
418
Map Option Hv2
419
Map Option Hv2
District
Total
Population
%
Population
CVAP19
Total
CVAP19
NL White
CVAP19
NL Black
CVAP
Hispanic
CVAP19
Not
Hispanic
CVAP19

NL AIAN
CVAP19

NL ASIAN
CVAP19
NL
Hawaiian
CVAP19
NL Other
1 14115 0.97% 8673 2403 820 3962 4711 0 1407 35 46 2 14169 1.35% 6963 1549 913 2084 4879 60 2274 20 153 3 13525 -3.25% 8485 2172 1285 3093 5392 15 1823 27 70 4 14348 2.63% 8155 2097 835 3379 4776 96 1605 0 143 5 13744 -1.69% 7083 1891 612 2320 4763 39 2163 0 58 Ideal 13,980
Deviation 5.89%
420

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.16
March 23, 2022
2021 Public En(ty Risk Management Authority Net Assessment Agreement
Prepared By:

Angelica Zepeda, Deputy Talent and Special Projects Director Recommended Action(s)
Staff recommends that the City Council:

1 .

Authorize the City Manager to execute the 2021 Public En'ty Risk Management Authority (PERMA) Assessment Agreement; and
2 .

Approve and Adopt Resolu'on 22-XX authorizing one 'me payment in the amount of one hundred twenty-four thousand two hundred eight and 00/100 dollars ($124,208) in order to maintain membership within the liability program; and
3 .

Approve and Adopt Resolu'on 22-XX Amending the 2021-22 Fiscal Year Budget for the PERMA Net Assessment.

Summary
The Public En'ty Risk Management Authority (PERMA) is a member directed risk management pool that the city joined in 2010; the city is a member of the PERMA general liability pool. The city is self insured for general liability and pools assets with other agencies through PERMA to control risk and provide funding to pay claims. PERMA is repor'ng recent losses much greater than previous years.

A:ributable to a signiﬁcant increase in claim liabili'es that are aﬀec'ng public agencies throughout California over the past several years, the actuarial projec'ons were inadequate to accrue suﬃcient funds from the members to pay the losses incurred for members agencies.

As of June 30, 2021, PERMA’s liability program revealed a nega've balance. The ad hoc commi:ee 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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presented recommenda'ons and a “Target Equity” ﬁnancial plan to board members to ensure the ability to pay the deficits of member claims.

PERMA Ad Hoc Committee Recommendations:

1 .

Assess members at the 80% confidence level, or $9,526,836 2 .

Approve the transfer surplus from program years 2005-06 through 2014-15 to program years 2015-16 through 2020-21
3 .

Apply ERMA dividend credits, where applicable, to reduce member assessments 4 .

Allow members to select either 1,5 or 7 years to pay the assessment 5 .

Approve a 1% discount for members that pay the assessment in full Background
The Public En'ty Risk Management Authority (PERMA) oﬀers public agency membership in a variety of risk sharing, covering losses in accordance with the Joint Powers Agreement adopted by the members. They City of Eastvale adopted a resolu'on to join into membership for general liability coverage on October 1, 2010. PERMA was created in 1985 for the purpose of jointly funding programs of insurance, and has been accredited with excellence by the California Association of Joint Powers Authori'es since 1997. PERMA authorizes the distribu'on of assessments based upon the financial position of each fund at the close of the fiscal year.

Environmental
Not Applicable
Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable
Fiscal Impact
Each member agency was provided a net assessment total to se:le the deﬁcit based on shares of the programs’ years. Of the three repayment op'ons, staﬀ elected to u'lize PERMA's 1.0% interest discount by paying in full by July 15, 2022. A budget resolu'on is required for ﬁscal year 2021-22 in the amount of $124,208 in the General-Fund General-Liability account 100-230-6440. As of the publish date of this report the General Fund is projected to complete the ﬁscal year with a $36.2 million non-opera'ng surplus; as such there is adequate fund balance to appropriate addi'onal budget for this one-time expenditure.

Prior City Council/Commission Action
On October 1, 2010, the City Council adopted Resolu'on No. 10-22 applying for membership in the Public Entity Risk Management Authority (PERMA) for participation in its liability program.

Attachment(s)
Attachment 1 - Resolution-Approving 2021 PERMA Assessment Agreement

Attachment 2 - 2021 PERMA Assessment Agreement

Attachment 3 - Budget Resolution - PERMA

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RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA APPROVING 2021 PUBLIC ENTITY RISK MANAGEMENT AUTHORITY (PERMA)

ASSESSMENT AGREEMENT
WHEREAS, pursuant to the provisions of the California Government Code Sections 6500 and following, 990, 990.8, the Public Entity Risk Management Authority has been created by a Joint Powers Agreement; and
WHEREAS, the City Council approved the membership in the Public Entity Risk Management Authority for the purpose of obtaining coverage in the Liability program on October 1, 2010 by Resolution 10-22; and
WHEREAS, The Public Entity Risk Management Authority plan has encountered a deficit from 2015-2016 through 2020-2021 whereas the City of Eastvale full assessment amount is one hundred twenty-four thousand two hundred eight and 00/100 dollars ($124,208); and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1.The above recitals are true and correct and are incorporated as a material part of this resolution.

SECTION 2. The 2021 Public Entity Risk Management Authority Assessment Agreement as set forth in “Exhibit A” for the City of Eastvale are hereby adopted and full assessment amount of one hundred twenty-four thousand two hundred eight and 00/100 dollars ($124,208) shall by paid by July 15, 2022.

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 21-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 23rd day of March 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
424
425
RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING ITS 2021-22 FISCAL BUDGET FOR THE PUBLIC ENTITY RISK MANAGEMENT AUTHORITY NET ASSESSMENT.

WHEREAS the budget for fiscal year 2021-22 of the City of Eastvale has been adopted by this Council in its original form, and said budget will need to be amended at times to fulfill the goals of the City; and
WHEREAS, the City departments may not exceed their appropriations by character of expense, with character of expense being defined as personnel services, services and supplies, capital outlay, debt service and transfers, without the consent of the City Manager; and WHEREAS, the City Manager may transfer appropriations, between accounts, departments, programs, and funds, as long as those appropriations do not exceed the grand total budget approved by Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. AUTHORIZE AN APPROPRIATION IN THE GENERAL FUND, GENERAL LIABILITY INSURANCE EXPENDITURE ACCOUNT NO. 100-230-6440 IN THE AMOUNT OF $124,208 FOR PUBLIC ENTITY RISK MANAGEMENT AUTHORITY LIABILITY PROGRAM NET ASSESSMENT.

PASSED, APPROVED AND ADOPTED this 23rd day of March 2022. __________________________________________
Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
426

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 22-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 23rd day of March 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
427

AGENDA STAFF REPORT

City Council Meeting

WORKSHOP

Agenda Item No. 14.1
March 23, 2022
Fiscal Year 2022-23 Budget Workshop - Goals and Priorities Prepared By:

Amanda Wells, Finance Director/City Treasurer
Recommended Action(s)
Staﬀ recommends that the City Council discuss and provide direc on to staﬀ on budget priori
es
and goals for the Fiscal Year 2022-23 budget.

Summary
A workshop will be conducted wherein Council is presented revenues and expenditure es mates
related to General Fund services, including public safety. Priori es and goals for public safety will be
established. In addition, the five-year Capital Improvement Plan will be discussed.

Background
The Fiscal Year 2022-23 Budget Workshop will focus primarily on General Fund services, including Public Safety. At this budget workshop, staﬀ will present informa on rela
ng to levels of service and
programs for city programs, ﬁre, and police, in addi
on to the projected costs to provide those
services and programs.

Staﬀ will present projected revenues and informa
on rela
ng to services, projected costs, and
revenues for General Fund services provided by the Community Development Department and its divisions, Community Safety, City Clerk and Communica
ons, Finance, City Manager and Talent
Attraction and Development.

Police services are provided by the Riverside County Sheriﬀ and staﬀ will present historical information on contract costs and projected trends. Police services are funded by the General Fund. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
428
Fire services are provided by Cal Fire through a contract with Riverside County, staﬀ will present historical informa
on regarding contract costs and projected trends. Fire services are funded by restricted property tax revenues. These revenues are considered General Fund revenues, but because of restric
ons placed on the funding by Riverside County the funds are presented in their own special revenue fund.

In addi
on, the Community Development Engineering staﬀ will present an overview of the Capital Improvement Plan specific to projects within the fiscal year 2022-23 budget.

Staﬀ from the City, CalFIRE, and Riverside Sheriﬀ will be on hand to hear ideas, concerns, issues, and desires related to the Fiscal Year 2022-23 Budget.

Environmental
Not Applicable.

Strategic Plan Action - Priority Level: 3
| Target #: 5
| Goal #: 8
Financial Planning: Ensure that City revenues align with expenditures.

Fiscal Impact
At this
me, se<ng priori
es and goals for the Fiscal Year 2022-23 budget will not have a ﬁscal impact.

Prior City Council/Commission Action
The same presenta
on was provided to the Finance Commi=ee on March 15, 2022. The Commi=ee provided comments and direc
on regarding balancing the opera
ng budget with respect to
Department budget requests. The Commi=ee's comments and direc on will be discussed at the
Workshop. This is the ﬁrst presenta
on of Fiscal Year 2022-23 projected revenues, priori
es, and
goals.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
429

Eastvale City CouncilMarch 23, 2022

Eastvale City Council
March 23, 2022