Eastvale City Council
June 8, 2022

APPENDIX A
Resolution No. 3114 Ordering Preparation of this Engineer's Report 1677
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3788 McCray St.

Riverside, CA 92506
951.200.8600
www.webbmfinance.com 1682

AGENDA STAFF REPORT
City Council Meeting

CONSENT CALENDAR
Agenda Item No. 11.3
June 8, 2022
Purchase of a Vehicle for Public Works Division
Prepared By:

Jimmy Chung, City Engineer
Recommended Action(s)
Staff recommends that the City Council:

1. Approve a purchase order for Naonal Fleet Auto Group in an amount not to exceed $37,000.00 to purchase one (1) 2022 pickup truck for Public Works Division Staff; and,

2. Authorize the City Manager to execute all necessary documents to complete the purchase.

Summary
The Public Works Division is a part of the Community Development Department. Public Works consists of Engineering, Capital Improvement and Maintenance (streets, landscaping and facilies).

Public Works oversees 415 miles of streets, 350 miles of sidewalks, 55 signalized intersecons, 1,200 catch basins, 8,000 traffic signs, 4,300 street lights and more. The Division also inspects every private development (residenal, Commercial and industrial) project, issues and review over 400 encroachment permits and administers Capital Improvement projects annually.

The Public Works Division requests approval to purchase a 2022 pick up truck, model Ford Ranger XLT 4WD SuperCab 6' Box 126.8" WB or equivalent at a cost not to exceed $37,000.00 to carry out those responsibilies. A light duty pickup truck can maneuver on unfinished construcon sites, carry small tools and equipment, and have sufficient cab room for addional tools. These responsibilies were performed by contract staff in the past, however with in-house staff performing the work now, the vehicle aids in providing ongoing coordinaon, planning and inspecon within City limits to ensure adequate maintenance, upkeep and repairs for damages. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
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Background
If approved, the procurement of this vehicle will be conducted through a Sourcewell cooperave purchasing agreement which is compliant with Eastvale Municipal Code Secon 4.06.080(d)D.

Cooperave purchasing is "procurement conducted by, or on behalf of, one or more Public Procurement Units" defined by the American Bar Associaon Model Procurement Code for State and Local Governments. Sourcewell's analysts streamline the procurement process by developing RFPs and IFBs for national, competitive solicitations that meet or exceed local requirements.

The aHached quote is an example of the type of vehicle and pricing the City will be seeking. The City will seek a similarly equipped pickup truck at a similar price point to make the purchase through National Fleet Auto Group.

Environmental
The purchase of vehicle is not defined as a project under the California Environmental Quality Act (CEQA). No environmental review pursuant to CEQA is required.

Strategic Plan Action - Priority Level: N/A | Target #: 1 | Goal #: 5 The purchase of this vehicle also supports the goal of idenfying and supplying tools necessary for optimal employee performance (Target 1, Goal 5).

Fiscal Impact
The fiscal year 2022-23 budget will include adequate appropriaons for the vehicle purchase in the Capitals Projects Fund under 600-500-6610 to approve the purchase of the truck. The actual purchase and delivery of the truck will be in next fiscal year, 2022-23. Ongoing vehicle maintenance and operaons costs ancipated to be less than $7,000 annually, inclusive of fuel, the first three years, and the maintenance cost will be included in future years budget in the General Fund, Public Works account 100-500-6330.

Prior City Council/Commission Action
No previous council action has been taken on the item.

Attachment(s)
Attachment 1 - Sourcewell Quote ID#20329
Attachment 2 - Sourcewell National Auto Fleet Contract 091521 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
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One Unit (MSRP) One Unit Total % Savings Total Savings
Contract Price $36,045.00 $33,262.90 7.718 % $2,782.10
Factory Order Batch #43-3 $0.00
Tax (7.7500 %) $2,577.87
Tire fee $8.75
Transportation $750.00
Total $36,599.52
Jesse Cooper Quoting Department
Account Manager Account Manager
Email: [email protected] [email protected] Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
5/24/2022                                        Quote ID: 20329 Order Cut Off Date: 5/20/2022
Mr Dahi Kim
City of Eastvale
12363 Limonite Ave.

Suite 910
Eastvale, California, 91752
Dear Dahi Kim,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

One (1) New/Unused (2022 Ford Ranger (R1F) XLT 4WD SuperCab 6' Box 126.8" WB, Factory Order Batch #43-3 ) and delivered to your specified location, each for
- per the attached specifications.

This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,
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Purchase Order Instructions & Resources
In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:

Email: [email protected]
Fax:    (831) 480-8497
Mail:  National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.

Additional Resources
Learn how to track your vehicle:                                    www.NAFGETA.com Use the upfitter of your choice:                                 www.NAFGpartner.com Vehicle Status:                                        [email protected] General Inquiries:                                  [email protected] For general questions or assistance please contact our main office at:
1-855-289-6572
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Vehicle Configuration Options
ENGINE
Code Description
99H ENGINE: 2.3L ECOBOOST W/O AUTO START STOP, (STD)

TRANSMISSION
Code Description
44U TRANSMISSION: ELECTRONIC 10-SPEED SELECTSHIFT AUTO, (STD) WHEELS
Code Description
64Y WHEELS: 17" SILVER-PAINTED ALUMINUM, (STD)
TIRES
Code Description
___ TIRES: P255/65R17 A/T BSW, (STD)
PRIMARY PAINT
Code Description
YZ OXFORD WHITE
PAINT SCHEME
Code Description
___ STANDARD PAINT
SEAT TYPE
Code Description
LH EBONY, FRONT PREMIUM CLOTH BUCKET SEATS, -inc: 8-way manual adjustable driver including lumbar, 6-way manual adjustable passenger and manual reclining seats
AXLE RATIO
Code Description
___ 3.73 AXLE RATIO, (STD)
ADDITIONAL EQUIPMENT
Code Description
53R TRAILER TOW PACKAGE, -inc: towing capability up to TBD lbs and 4-pin/7-pin wiring harness, Class IV Trailer Hitch Receiver,
51D AUTO START-STOP REMOVAL
153 FRONT LICENSE PLATE BRACKET, -inc: Standard in states requiring 2 license plates and optional to all others 86S TOUGH BED SPRAY-IN BEDLINER
60H EXTERIOR BACKUP ALARM
OPTION PACKAGE
Code Description
300A EQUIPMENT GROUP 300A STANDARD
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2022 Ford Ranger XLT 4WD SuperCab 6' Box 126.8" WB

CODE MSRP
R1F $33,465.00
99H $0.00
44U $0.00
64Y $0.00
___ $0.00
YZ $0.00
___ $0.00
LH $0.00
___ $0.00
53R $495.00
51D ($50.00)
153 $0.00
86S $495.00
60H $145.00
300A $0.00
$34,550.00
$0.00
$1,495.00
$36,045.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
2022 Fleet/Non-Retail Ford Ranger XLT 4WD SuperCab 6' Box 126.8" WB WINDOW STICKER
MODEL
2022 Ford Ranger XLT 4WD SuperCab 6' Box 126.8" WB

OPTIONS
ENGINE: 2.3L ECOBOOST W/O AUTO START STOP, (STD)
TRANSMISSION: ELECTRONIC 10-SPEED SELECTSHIFT AUTO, (STD) WHEELS: 17" SILVER-PAINTED ALUMINUM, (STD)
TIRES: P255/65R17 A/T BSW, (STD)
OXFORD WHITE
STANDARD PAINT
EBONY, FRONT PREMIUM CLOTH BUCKET SEATS, -inc: 8-way manual adjustable driver including lumbar, 6-way manual adjustable passenger and manual reclining seats

3.73 AXLE RATIO, (STD)
TRAILER TOW PACKAGE, -inc: towing capability up to TBD lbs and 4-pin/7-pin wiring harness, Class IV Trailer Hitch Receiver, AUTO START-STOP REMOVAL
FRONT LICENSE PLATE BRACKET, -inc: Standard in states requiring 2 license plates and optional to all others TOUGH BED SPRAY-IN BEDLINER
EXTERIOR BACKUP ALARM
EQUIPMENT GROUP 300A STANDARD
Please note selected options override standard equipment

SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. 1688
Standard Equipment

MECHANICAL
Engine: 2.3L EcoBoost w/o Auto Start Stop
Transmission: Electronic 10-Speed SelectShift Auto

3.73 Axle Ratio
GVWR: 6,050 lbs
50-State Emissions System
Transmission w/Driver Selectable Mode
Electronic Transfer Case
Part-Time Four-Wheel Drive
70-Amp/Hr 700CCA Maintenance-Free Battery w/Run Down Protection 150 Amp Alternator
Towing Equipment -inc: Trailer Sway Control
Trailer Wiring Harness
1696# Maximum Payload
Gas-Pressurized Shock Absorbers
Front Anti-Roll Bar
Electric Power-Assist Speed-Sensing Steering
18 Gal. Fuel Tank
Single Stainless Steel Exhaust
Auto Locking Hubs
Short And Long Arm Front Suspension w/Coil Springs
Leaf Rear Suspension w/Leaf Springs
4-Wheel Disc Brakes w/4-Wheel ABS, Front Vented Discs, Brake Assist and Hill Hold Control

EXTERIOR
Wheels: 17" Silver-Painted Aluminum
Tires: P255/65R17 A/T BSW
Regular Box Style
Steel Spare Wheel
Full-Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Body-Colored Rear Step Bumper
Body-Colored Front Bumper w/Body-Colored Rub Strip/Fascia Accent and 2 Tow Hooks Black Side Windows Trim and Black Front Windshield Trim Black Door Handles
Body-Colored Wheel Well Trim
Black Power Side Mirrors w/Manual Folding
Fixed Rear Window w/Defroster
Variable Intermittent Wipers
Deep Tinted Glass
Galvanized Steel/Aluminum Panels
Front License Plate Bracket
Black Grille w/Metal-Look Surround
Reverse Opening Rear Doors
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Cargo Lamp w/High Mount Stop Light
Autolamp Auto On/Off Projector Beam Halogen Auto High-Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off 1689
Front Fog Lamps
Perimeter/Approach Lights
LED Brakelights
Headlights-Automatic Highbeams

ENTERTAINMENT
Radio: AM/FM Stereo -inc: Bluetooth pass thru and 1 USB port Radio w/Seek-Scan, Clock and Speed Compensated Volume Control Integrated Roof Antenna
SiriusXM Satellite Radio -inc: a 3-month prepaid subscription, Service is not available in Alaska and Hawaii, SiriusXM audio and data services each require a subscription sold separately, or as a package, by Sirius XM Radio Inc, If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then-current rates, Fees and taxes apply, To cancel you must call SiriusXM at 1-866-635-2349, See SiriusXM customer agreement for complete terms at www.siriusxm.com, All fees and programming subject to change, Sirius, XM and all related marks and logos are trademarks of Sirius XM Radio Inc

INTERIOR
Driver Seat
Passenger Seat
Removable Full Folding Bench Front Facing Fold-Up Cushion Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Voltmeter, Oil Pressure, Engine Coolant Temp, Transmission Fluid Temp, Trip Odometer and Trip Computer
Fixed Rear Windows
FordPass Connect 4G Mobile Hotspot Internet Access
Front Cupholder
Rear Cupholder
Compass
Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button Cruise Control w/Steering Wheel Controls
HVAC -inc: Underseat Ducts
Dual Zone Front Automatic Air Conditioning
Locking Glove Box
Full Cloth Headliner
Urethane Gear Shifter Material
Interior Trim -inc: Metal-Look Instrument Panel Insert, Cabback Insulator and Chrome Interior Accents Cloth Door Trim Insert
Front Premium Cloth Bucket Seats -inc: 8-way manual adjustable driver including lumbar, 6-way manual adjustable passenger and manual reclining seats
Day-Night Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
3 12V DC Power Outlets
Full Overhead Console w/Storage and 3 12V DC Power Outlets Fade-To-Off Interior Lighting
Front Map Lights
Full Carpet Floor Covering -inc: Carpet Front And Rear Floor Mats Pickup Cargo Box Lights
Smart Device Remote Engine Start
Tracker System
SYNC 3 -inc: enhanced voice recognition communications and entertainment system, 8" LCD capacitive touchscreen in center stack w/swipe capability, AppLink, 911 Assist, Apple CarPlay and Android Auto compatibility and 2 smart charging USB ports 1690
Instrument Panel Bin, Dashboard Storage, Driver / Passenger And Rear Door Bins and 2nd Row Underseat Storage Power 1st Row Windows w/Driver 1-Touch Up/Down
Delayed Accessory Power
Power Door Locks w/Autolock Feature
Trip Computer
Analog Appearance
Systems Monitor
Redundant Digital Speedometer
Outside Temp Gauge
Manual w/Tilt Front Head Restraints and Manual Adjustable Rear Head Restraints 1 Seatback Storage Pocket
Securilock Anti-Theft Ignition (pats) Engine Immobilizer Perimeter Alarm
SAFETY
AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Collision Mitigation-Front
Ford Co-Pilot360 - BLIS with Trailer Tow Coverage Blind Spot Ford Co-Pilot360 - Pre-Collision Assist with Automatic Emergency Braking (AEB) and Ford Co-Pilot360 - Cross-Traffic Alert Lane Keeping Alert Lane Keeping Assist
Lane Keeping Alert Lane Departure Warning
Driver Monitoring-Alert
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Safety Canopy System Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute
Outboard Front Lap And Shoulder Safety Belts -inc: Height Adjusters and Pretensioners Dynamic Hitch Assist Back-Up Camera
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Solicitation Number: RFP #091521

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 






 






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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be 






 






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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; 






 






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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 






 






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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:








 






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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 






 






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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.







 






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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 






 






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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.







 






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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract. 






 






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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 






 






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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 






 






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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 






 






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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 






 






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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names 






 






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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 






 






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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. 






 






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22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group
By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________







 












 














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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC







 






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1725

AGENDA STAFF REPORT
City Council Meeting

CONSENT CALENDAR
Agenda Item No. 11.4
June 8, 2022
Approve Amendment No 2 to the Agreement to Form the Middle Santa Ana River (MSAR) Total Maximum Daily Load (TMDL) Task Force
Prepared By:

Jimmy Chung, City Engineer
Recommended Action(s)
Staff recommends that the City Council approve Amendment No. 2 to the Agreement to Form the Middle Santa Ana River (MSAR) Total Maximum Daily Load (TMDL) Task Force with the Task Force Agencies and to extend the term of the agreement to June 30, 2027 Summary
The Urban Runoff Discharge Permit requires compliance with the Total Maximum Daily Load (TMDL) for the Middle Santa Ana River (MSAR) Watershed. The Task Force was created to evaluate the necessary criteria and tackle compliance issues. As this affects all permi2ees within the MSAR Watershed, the parties involved are from Riverside, San Bernardino and Los Angeles County.

The Task Force Agreement was prepared for an ini4al five-year term to meet this goal. It was extended an addi4onal 5 years with the first amendment. The proposed Amendment Number 2 will extend the term an additional four and one-half years to June 30, 2027.

Background
In compliance with the Na4onal Pollutant Discharge Elimina4on System (NPDES), also known as the Storm Water Program, the California Regional Water Quality Control Board - Santa Ana Region issued the Urban Runoff Discharge Permit to the Riverside County Flood Control District and ci4es within the region, known as permi2ees. Several Santa Ana River permi2ees are within the MSAR 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
1726
Watershed, along with the ci4es of Claremont and Pomona, San Bernardino County Flood Control District, the Santa Ana Watershed Project Authority and the Chino Basin Agricultural Operators.

These agencies that are tributary to the MSAR watershed have formed a TMDL Task Force to support the on-going source inves4ga4on efforts to iden4fy major sources of bacterial indicators and determine the best ways to reduce risks. Since the crea4on of the task force, in monitoring locations, a significant reduction of fecal bacteria loads have been seen in the MSAR watershed.

The Task Force Agreement (Exhibit A), executed by all par4cipa4ng agencies, was prepared for a five-year term and extended for an addi4onal five-year term (Exhibit B) that is set to expire December 31, 2022. The purpose of Amendment Number 2 (A2achment 1) is to extend the Task Force for an additional four and one half years to June 30, 2027.

Environmental
The agreement extension does not result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and that is any of the following because it is a con4nuing administra4ve ac4vity and is not defined as a Project pursuant to the California Environmental Quality Act (CEQA). No environmental review is required.

Strategic Plan Action - Priority Level: N/A | Target #: N/A | Goal #: N/A The forma4on of the Task Force is to work with the Regional Water Quality Board to evaluate the criteria for the MSAR TMDLs. As this affects a large scale effort, it is not reflected in the strategic plans for the City.

Fiscal Impact
There is no Fiscal Impact associated with the agreement extension.

Prior City Council/Commission Action
October 9, 2013, City council was presented the TMDL Task Force Agreement Attachment(s)
Attachment 1 - Amendment 2 to MSAR TMDL Task Force Agreement.docx Attachment 2 - Exhibit A- Original Agreement to Form Task Force.pdf Attachment 3 - Amendment No 1.pdf
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
1727
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
AMENDMENT NO. 2

TO THE AGREEMENT TO FORM THE

MIDDLE SANTA ANA RIVER

TMDL TASK FORCE
Pursuant to Section V – ‘Term of the Agreement’ of that specific AGREEMENT entitled, “Agreement to Form the Middle Santa Ana River TMDL Task Force” (“Task Force Agreement”), dated December 1, 2012; and
Whereas this Task Force Agreement had been prepared for a five-year term and subsequently extended for an additional five-year term and therefore is set to expire on the date of December 31, 2022.

Therefore, the TASK FORCE AGENCIES as named in the Agreement (Exhibit A) hereby agree to the following change:

I. Extend the term of the Task Force Agreement for four and one-half years, to June 30, 2027.

Except as otherwise expressly amended herein, all of the terms, conditions, and provisions of the Agreement to Form the Middle Santa Ana River TMDL Task Force (Exhibit A) shall continue in full force and effect.

This Amendment No. 2 may be executed in original counterparts, which together shall constitute a single Agreement document.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

SANTA ANA WATERSHED PROJECT AUTHORITY (SAWPA)
BY _________________________________________________________ Jeffery J. Mosher, General Manager Date
1728
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________

APPROVED AS TO FORM
By:____________________________________________
County Counsel
ATTEST:
1729
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

RIVERSIDE COUNTY FLOOD CONTROL AND

WATER CONSERVATION DISTRICT
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________
APPROVED AS TO FORM ATTEST:
1730
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

COUNTY OF RIVERSIDE
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________
APPROVED AS TO FORM ATTEST:
1731
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

CITY OF CORONA
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________
APPROVED AS TO FORM:

By____________________________________
City Attorney
1732
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

CITY OF RIVERSIDE
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________
APPROVED AS TO FORM___________________________ ATTEST:

By:____________________________ By_______________________ Deputy City Attorney City Clerk
1733
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

CITY OF NORCO
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________

APPROVED AS TO FORM
By:____________________________________________
City Attorney
ATTEST:

By:____________________________________________
City Clerk
1734
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

CITY OF EASTVALE
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________

APPROVED AS TO FORM
By:____________________________________________
City Attorney
ATTEST:

By:____________________________________________
City Clerk
1735
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

CITY OF JURUPA VALLEY
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________

APPROVED AS TO FORM
By:____________________________________________
City Attorney
1736
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

CITY OF CLAREMONT
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________

APPROVED AS TO FORM
By:____________________________________________
City Attorney
1737
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

CITY OF POMONA
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________

APPROVED AS TO FORM
By:____________________________________________
City Attorney
1738
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

SANTA ANA REGIONAL WATER QUALITY CONTROL BOARD
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________

APPROVED AS TO FORM
By:____________________________________________
Legal Counsel
1739
MSAR TMDL Task Force - Amendment 2 to 2012 Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to the Agreement to Form the Middle Santa Ana River TMDL Task Force, on the dates set forth below.

CHINO BASIN AGRICULTURAL OPERATORS (represented by CHINO BASIN

WATERMASTER)
Approved:

By:____________________________________________
Title:___________________________________________
Date:___________________________________________

APPROVED AS TO FORM
By:____________________________________________
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AGENDA STAFF REPORT
City Council Meeting

CONSENT CALENDAR
Agenda Item No. 11.5
June 8, 2022
Renewal of the Local Responsibility Area Wildland Protec.on Reimbursement Agreement from July 1, 2022 through June 30, 2023.

Prepared By:

Stephanie Vasquez, Management Analyst
Recommended Action(s)
Staff recommends that the City Council authorize the City Manager to execute an Agreement with the California Department of Forestry and Fire protec!on services in an amount not to exceed $44,000 for FY 2022/2023 for Fire Protec!on services within the local responsibility areas within the City.

Summary
The City currently contracts with the California Department of Forestry and Fire Protec!on (CalFIRE) for fire protec!on of 1,600 acres of designated wildland area that is within the boundaries of the City. Wildland areas that are within incorporated ci!es, fire protec!on districts, and special districts with fire suppression responsibility are referred to as Local Responsibility Areas (LRA). All fire suppression activities and responsibilities within LRA wildland areas are the responsibility of the local agency.

Background
Wildland fires within the areas incorporated within the City are frequent. Wildland fires are considered one of the highest natural disaster risks that the City faces. The City is located in an extremely wind prone area and it is not uncommon for fires to grow beyond the local capability of the resources assigned to protect the City. When a wildland fire grows in size beyond the ability and capability of local resources, assistance is requested from CalFIRE to provide wildland engine 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
1780
companies, inmate hand crews, bulldozers and aircra=. Without an agreement for protec!on of wildlands within an LRA between the City and the State of California, these resources are then considered assistance-by-hire and the City is liable for the full cost from the time of dispatch.

Within the City there are 1,600 acres designated as wildlands subject to the LRA designa!on. This 1,600 acre area which includes the Santa Ana Riverbed. In an effort to reduce the City’s liability for the cost of wildland fire suppression in the LRA area, the city can enter into a Local Responsibility Area Wildland Fire Protec!on Agreement (Agreement) with CalFIRE, for protec!on of wildlands within the City. This Agreement will automa!cally provide state resources to control a wildland fire at no addi!onal cost to the city beyond the amount stated in the Agreement. CalFIRE will provide fire protec!on to the LRA as if they were s!ll the sole agency with fire suppression responsibility.

This Agreement will provide unlimited use of state engine companies, inmate hand crews, bulldozers and aircra= to supplement the daily level of fire protec!on provided to the City by the County of Riverside.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A | Target #: 4 | Goal #: 7 Maintain fire response.

Fiscal Impact
Funds for fire services are paid through the City's Fire Structural Fund, which comes from a por!on of the City's property tax allocated for fire service. City budget cost es!mate is $43,462.55 for FY 2022/2023 and budget was included in the proposed budget on tonight's agenda. Funds are budgeted in account number 110-420-6480.

Prior City Council/Commission Action
Not applicable.

Attachment(s)
Attachment 1 - Wildland Protection Agreement.pdf
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
1781

STATE OF CALIFORNIA

COOPERATIVE FIRE PROGRAMS

LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION

REIMBURSEMENT AGREEMENT
LG-W REV 3/2022
AGREEMENT NUMBER 3CA05804
REGISTRATION NUMBER:

1. This Agreement is entered into between the State Agency and the Local Agency named below:

STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Eastvale

2. The term of this Agreement is: July 1, 2022 through June 30, 2023

3. The maximum amount of this Agreement is: $ 43,462.55 Forty three thousand, four hundred sixty two dollars and fifty five cents

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 12 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.

General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Eastvale
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Henry Garcia, City Manager

ADDRESS
12363 Limonite Ave. # 910, Eastvale, CA 91752

STATE OF CALIFORNIA

AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Bret Gouvea, Assistant Deputy Director, Cooperative Fire Protection, Safety, Training, and EMS ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
1782
Contractor Name: City of Eastvale
Contract No: 3CA05804
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EXHIBIT A

COOPERATIVE FIRE PROGRAMS

AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA

1. The project representatives during the term of this Agreement will be:

CAL FIRE Unit Chief: Riverside Unit Local Agency: City of Eastvale Name: Bill Weiser Name: Henry Garcia
Phone: 951-940-6900 Phone: 951-361-0900
Fax: 951-940-6910 Fax: 951-685-1225
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:

CAL FIRE Unit Chief: Bill Weiser Local Agency: City of Eastvale Section/Unit: Riverside Unit Section/Unit: City Manager Attention: John Cortez Attention: Henry Garcia
Address: 210 W. San Jacinto Av.

Perris, CA 92570
Address: 12363 Limonite Ave. # 910
Eastvale, CA 91752
Phone: 951-940-6900 Phone: 951-361-0900
Fax: 951-940-6910 Fax: 951-685-1225
Send an additional copy of all correspondence to:

CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460

2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2022, by and between the State of California, hereinafter called STATE and City of Eastvale, County of Riverside, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.

Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.

3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 1259 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.

STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas. 1783
Contractor Name: City of Eastvale
Contract No: 3CA05804
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4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.

B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.

C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.

5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.

B. STATE response will be subject to availability of resources.

C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.

D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.

6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.

7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.
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Contractor Name: City of Eastvale
Contract No: 3CA05804
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EXHIBIT B

BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION

1. Invoicing and Payment:

A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of 30.82 per acre, plus an 12.01% administrative charge for a total of $43,462.55 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.

B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.

C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.

2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.

B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.
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Contractor Name: City of Eastvale
Contract No: 3CA05804
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D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.

E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.

F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.
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Contractor Name: City of Eastvale
Contract No: 3CA05804
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EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including nonpayment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.

2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.

3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.

4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.

5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.

6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party. 1787
Contractor Name: City of Eastvale
Contract No: 3CA05804
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EXHIBIT E

ADDITIONAL PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan
Annual Report
1788
City of Eastvale
3CA05804
Page #: 8
39019

AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 1259
General Fund Reimbursement $ 12.97 $ 16,329.23
Unit Budget $ 17.85 $ 22,473.15
Sub-Total $ 38,802.38
Admin Rate 12.01% $ 4,660.17
Total Protection Cost $ 43,462.55
FOR THE 2022/2023 FISCAL YEAR

LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:

Contract #:

Comments Section:

AGREEMENT COST CALCULATIONS:

THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)

WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE

STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Eastvale
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Anaheim
Chino
Chino Hills
Corona
Eastvale
Jurupa Valley
Norco
Ontario
Riverside
Yorba Linda

FRA FRA
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FRA FRA

FRA FRA
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FRA FRA
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FRA LRA
SRA
SRA
SRA
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SRA
SRA
Wildland Protection Agreement
City of Eastvale
0 1 2 4
Miles I Eastvale_WPA_2021
SRA 2021
FRA
LRA
SRA
Date: 9/9/2021
Author:M. Sebastian
Eastvale Contract Number: 3CA05804 Contract Acres: 1,259 Fiscal Year: 2022/2023 Page 9 1790
City of Eastvale
Contract Number: 3CA05804
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__________________________________________________________________________________ Wildland Operating Plan
Between
The City of Eastvale
and
CAL FIRE/Riverside Unit.
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OPERATING PLAN
Table of Contents
Page

1. Overview…………………………………………………………………… 12

2. Authority…………………………………………………………………… 12

3. Purpose……………………………………………………………………... 12

4. Definitions & Restrictions………………………………………………….. 12

5. Procedures………………………………………………………………….. 12-14

6. Administration……………………………………………………………… 14

7. Fire Prevention……………………………………………………………… 14-16

8. Approval…………………………………………………………………….. 17

APPENDIX
Preplanned Initial Attack Response – Riverside Unit……………… E-1 Preplanned Initial Attack Response – City of Eastvale Fire Department…….. E-1

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OPERATING PLAN

1. OVERVIEW
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Riverside Unit, hereinafter referred to as CAL FIRE and the City of Eastvale, Eastvale Fire Department, hereinafter referred to as CITY. It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland fire protection within the city limits.

2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2021.

3. PURPOSE
This PLAN will provide the Unit Chief of CAL FIRE and the CITY a means for executing the AGREEMENT and is hereby attached as Exhibit B with appendices E-1 to that AGREEMENT.

4. DEFINITIONS AND RESTRICTIONS
See AGREEMENT for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT.

5. PROCEDURES
A. Fire Reporting/Reports-When CITY receives a report of a wildfire within the area of the AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command Center (ECC). Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days.

B. Incident Management-The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative. 1793
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C. Fires within the area of the AGREEMENT-Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices B-1 and B-2. Immediate cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative.

Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA’s) were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the CITY dispatch center (DISPATCH) to ensure proper utilization of the Master Mutual Aid Agreement.

D. Mutual Aid-All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT.

E. Initial Attack-Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices E-1.

F. Move-Up & Cover-Station coverage will be exchanged between both agencies when appropriate. To prevent long-term coverage problems to either agency, the covering agency’s engines will be replaced with the covered agency’s resources as soon as it is practical to do so.

G. Fire Information: Unified Command1. Both agencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies.

This will be accomplished without losing or abdicating agency authority, responsibility or accountability. A Unified Ordering Point will be identified and established.

2. Representatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies.

3. The Unified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident.

H. Representatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises.

These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closet resources concept
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6. ADMINISTRATION
The CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss, review, and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT, procedures to dispatch resources to fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which would might affect the other agency.

7. FIRE PREVENTION
.

A. POLICY
All fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected to conduct a year-round, aggressive fire prevention program using guidelines within the CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include, but is not limited to, annual analysis and planning sessions to generate an active fire prevention plan.

1. Public Information Program-This will include all types of fire prevention news releases through the available media. Other methods will include public meetings, fairs, rodeos, parades, services clubs and a regular schedule of school programs for all grades.

2. Protection/Planning Issues-Although the responsibility for enforcing fire safe ordinances pertaining to improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances.

3. Hazard Reduction Inspections
a. Home Inspection – CAL FIRE will work directly with CITY to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4123, or the Uniform Fire Code sections when applicable.
b. Power line Inspections – CAL FIRE will work directly with CITY inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.

B. RESPONSIBILITY
CAL FIRE and CITY personnel will, in the performance of their duties, give full consideration to the prevention of fires and public education. Both agencies will allow staff to establish attainable fire prevention goals. 1795
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C. EXISTING AND PROJECTED DEMAND
Fire Prevention and suppression are the primary roles for both agencies. If the demand for services increases in the future, both agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors:

1. Increased recreational use.

2. Increased residential and commercial development.

3. Increased utilization of vacation residences.

4. Industrial activity.

D. OBJECTIVES
The primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement.

E. RECOMMENDED ACTIONS
Both agencies will actively pursue public awareness programs through the following:

1. Public Education
a. School programs, ages K-12
b. Roadside sign program
c. Timely newspaper articles concerning fire awareness
d. Attendance at various local events which lend themselves to fire prevention displays.
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2. Code Enforcement
a. Active PRC 4291 home inspection program in target areas. b. Enforcement of the Fire Safe Ordinances as they apply to construction in watershed areas. CAL FIRE will take an advisory role with the CITY Fire Marshal within the areas of the AGREEMENT.

F. FUEL MODIFICATION
Both agencies will continue to encourage individual property owners and property owner associations to establish and maintain a healthy fuel complex through the following:

1. Prescribed burning through available programs.

2. Forest practice inspections.

3. Fuel modification using mechanized systems, fire crews, and local resources.

4. Biomass programs to control stems per acre, and remove dead and down materials.

G. BURNING PERMITS
Burning permits will be required in the city limits consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program.

1. Burning Permit Issuance
The CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the CITY and areas adjacent to CAL FIRE.

2. Suspension of Permit Procedures
The suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE and CITY.
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H. MONITORING AND EVALUATION
Periodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the:

1. PLAN is being followed.

2. PLAN objectives are being met.

3. PLAN is achieving desired results.

8. APPROVAL:

This PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT between CAL FIRE and CITY:

FOR CAL FIRE: FOR CITY:

California Department of Forestry City of Eastvale,
Riverside Unit 12363 Limonite Ave.
210 W. San Jacinto Ave Suite 910
Perris, CA 92570 Eastvale, CA 91752
_________________________ __________________________
Bill Weiser, Unit Chief Henry Garcia, City Manager
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Contract Name:City of Eastvale
Contract No: 3CA05804
Page No: 18

STANDARD RESPONSE PLAN FOR VEGETATION FIRES
CALFIRE RRU AND CITY OF EASTVALE E-1

CALFIRE WPA VEGETATION

RESPONSE

BC E AA AT COP DOZ CREW WT
LOW 1 3
MED 2 5% 1 2 1 2 2 1
HIGH 2 10% 1 2 1 2 4 1
CITY OF Eastvale

VEGETATION RESPONSE
LOW 1 3
MED 1 3
HIGH 1 3
% ~ MUST include 3 type 3 engines on a MED and 4 type 3 engines on a HIG 1799

AGENDA STAFF REPORT
City Council Meeting

CONSENT CALENDAR
Agenda Item No. 11.6
June 8, 2022
Approve Purchase Order in the Amount of $32,898.34 with T-Rev Produc2ons for Professional Services to Provide Entertainment Stage, Ligh2ng and Sound, and Electrical Power Sources for International Food Festival Event Operations
Prepared By:

Enswins Cordero, Community Services Manager
Recommended Action(s)
Staff recommends that the City Council:

1. Approve Purchase Order the amount of $32,898.34 with T-Rev Produc*ons for professional services to provide entertainment stage, ligh*ng and sound, and electrical power sources for International Food Festival event operations; and

2. Authorize City Manager to execute a Purchase Order with T-Rev Produc*ons for aforementioned professional services.

Summary
The City hosts several large-scale community events related to the Strategic Plan that focuses on providing cultural and diverse events (with food) to our community. The plans for the Interna*onal Food Fes*val included offering a live entertainment stage with professional audio and ligh*ng services, truss archways, for power distribu*on and decora*ons, and mul*ple generators and fuel capable of supplying necessary power to all vendors in a4endance. Staff is recommending that the City Council approve the purchase order to T-Rev Produc*ons to provide entertainment stage, professional ligh*ng and sound, truss arches, and electrical power sources for Interna*onal Food Fes*val event opera*ons. T-Rev Produc*ons has provided similar professional services for prior 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
1800
cultural community events. Because the total amount of purchase orders in FY 21-22 exceed $50,000, City staff is requesting approval from City Council for aforementioned services in FY 21-22.

Background
The Interna*onal Food Fes*val is an inaugural two-day community event hos*ng thousands of guests, over 60 food-retail-info vendors, and which is located on a public street (Scholar Way). This purchase order is for the execu*on of services to provide entertainment stage, professional ligh*ng and sound, truss arches, and electrical power sources for Interna*onal Food Fes*val event operations.

Purchase order line items for T-Rev Production services are listed below:

Order 1050 Electrical Power & Cable Bridges $12,500.00
Order 1051 Main Stage/Arch, Professional Audio/Lighting $19,498.34 Order 1052 Diesel Fuel $900.00
Total $32,898.34
Staff recommends the City Council to approve Purchase Order for T-Rev Produc*ons professional services in the amount of $32,898.34.

Environmental
Approval of the purchase order is not a project and is exempt from the requirements of the California Environmental Quality Act (CEQA).

Strategic Plan Action - Priority Level: 3 | Target #: 6 | Goal #: 1 Collaborate to provide cultural and diverse events and celebration (include food).

Fiscal Impact
The General Fund has available budget in fiscal year 2021-22 in Community Services account 100- 720-6415 to cover the purchase order.

Prior City Council/Commission Action
September 8, 2021 City Council approved an amendment to the 2021-22 the 2021-22 Fiscal Budget by $300,000 for the development and implementa*on of new collabora*on opportuni*es for cultural and diverse events and celebrations.

Attachment(s)
Attachment 1 - Order 1050
Attachment 2 - Order 1051
Attachment 3 - Order 1052
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
1801
5044 bilmoor ave
tarzana ca 91356
818-294-4096
[email protected]
Billing
City of Eastvale
attn. Enswins Cordero
12363 Limonite Avenue
Eastvale CA
Order
Order number: 1050
Order date: 05/19/2022
Due date: 06/20/2022
Project number:

Project name:

Period:

Payment:
1814

POWER/INTERNATIONAL FOOD
FESTIVAL/Eastvale Community Event
05/20/2022 - 05/22/2022
PO - Net 30
Equipment
Qty Name Unit price Day Disc. Total
Power
2 150KV Whisperwatt Generator $ 1,800.00 1 $ 3,600.00
Fuel will be billed after generator returned
2 Fire Extinguisher $ 0.00 1 $ 0.00
35 100’ 4/0 Camlok to Camlok $ 22.00 1 50% $ 385.00
25 50’ 4/0 Camlok to Camlok $ 18.00 1 $ 450.00
4 2400A CAM SPIDER BOX (2-in to 6-out) $ 210.00 1 50% $ 420.00 16 50’ 2/5 Banded Camlok to Camlok $ 38.00 1 50% $ 304.00 1 400A Distro Box 4 Soco Output 3-50A output $ 385.00 1 50% $ 192.50 16 1200 Amp Camlok Distro Box $ 210.00 1 50% $ 1,680.00 25 100 Amp Lunch Box $ 36.00 1 50% $ 450.00
20 50’ 100A Bates to Bates $ 17.00 1 50% $ 170.00
8 25’ 100A Bates to Bates $ 15.00 1 $ 120.00
10 100’ 100A Bates to Bates $ 22.00 1 50% $ 110.00
10 Camlok Soft Threefer $ 11.00 1 60% $ 44.00
10 Camlok (F) to Camlok (F) $ 6.00 1 60% $ 24.00
10 Camlok (M) to Camlok (M) $ 6.00 1 60% $ 24.00
4 50' SOCAPEX CABLE $ 23.00 1 50% $ 46.00
2 100' SOCAPEX CABLE $ 28.00 1 50% $ 28.00
4 SOCA (M) TO 6-PBG (F) BRK-OUT $ 18.00 1 50% $ 36.00
6 50' 50 AMP Twist Lock $ 35.00 1 50% $ 105.00
2 100' 50 AMP Twist Lock $ 50.00 1 50% $ 50.00
3 50 AMP Twist Lock Lunch Box $ 40.00 1 50% $ 60.00
6 PBG 4 Way Splitter $ 4.00 1 50% $ 12.00
1/2
Location
City of Eastvale
attn. Enswins Cordero
7447 Scholar Way (Street)
Eastvale CA
1802
5044 bilmoor ave
tarzana ca 91356
818-294-4096
[email protected]
30 CUBE TAP PBG $ 2.00 1 50% $ 30.00
2 Triple Outlet PBG 25' $ 10.00 1 50% $ 10.00
45 PBG 15' $ 5.00 1 50% $ 112.50
45 PBG 25' $ 6.00 1 50% $ 135.00
50 PBG 50' $ 8.00 1 50% $ 200.00
30 PBG 100' $ 12.00 1 50% $ 180.00
20 5 Channel Cable Ramps $ 28.00 1 50% $ 280.00
Total Power: $ 9,258.00
Cable Bridge
Cable bridge is 14 Feet Tall by 30 Feet
10 10’ 12” Aluminum Box Truss $ 65.00 1 50% $ 325.00
4 12” Box Truss 6-way Corner $ 50.00 1 50% $ 100.00
4 4’-12” Aluminum Box Truss $ 40.00 1 50% $ 80.00
4 36" ALUM TRUSS FLOOR PLATE $ 70.00 1 50% $ 140.00
2 55 Gallon Water Barrel $ 25.00 1 50% $ 25.00
20 35LB SANDBAG $ 6.00 1 50% $ 60.00
Total Cable Bridge: $ 730.00
Qty Name Unit price Day Disc. Total
Crew
Name From Until Price
Labor Load In Power Setup
7 AV Tech 05/20/2022 10:00pm 05/21/2022 07:00am $ 3,150.00 Total Labor Load In Power Setup: $ 3,150.00
Total rental equipment: $ 9,988.00
Total crew: $ 3,150.00
Total: $ 13,138.00

4.86% Discount rental equipment: - $ 485.03

4.86% Discount crew: - $ 152.97
Project discount: - $ 638.00
Price excl. tax: $ 12,500.00
0% Tax on $ 12,500.00: $ 0.00
Price incl. tax: $ 12,500.00
2/2
1803
5044 bilmoor ave
tarzana ca 91356
818-294-4096
[email protected]
Billing
City of Eastvale
attn. Enswins Cordero
12363 Limonite Avenue
Eastvale CA
Order
Order number: 1051
IOrder date: 05/19/2022
Due date: 06/20/2022
Project number:

Project name:

Period:

Payment:
1594
INTERNATIONAL FOOD FESTIVAL//Eastvale
Community Event
05/20/2022 - 05/23/2022
PO - Net 30
Equipment
Qty Name Unit price Day Disc. Total
Staging 24Wx16Lx48"
12 4’ x 8’ Steel Decks $ 70.00 1 50% $ 420.00
36 M10x60MM Bolts W/Wingnuts $ 0.00 1 $ 0.00
48 Steel Deck Legs 48" $ 0.00 1 $ 0.00
2 7-Step Alum. Stair Unit w/Rail $ 200.00 1 15% $ 340.00 27 54" Duvetyn 8 oz Black Per Yard $ 10.99 1 15% $ 252.22 1 Sunshade 25x17 $ 35.00 1 100% $ 0.00
Total Staging 24Wx16Lx48": $ 1,012.22
Staging Rigging
10 10’ 12” Aluminum Box Truss $ 65.00 1 50% $ 325.00
2 8’ 12” Aluminum Box Truss $ 52.00 1 50% $ 52.00
4 4’-12” Aluminum Box Truss $ 40.00 1 50% $ 80.00
2 6’ 12” Aluminum Box Truss $ 52.00 1 50% $ 52.00
4 12” Box Truss 6-way Corner $ 50.00 1 50% $ 100.00
2 5’-12” Aluminum Box Truss $ 40.00 1 50% $ 40.00
4 36" ALUM TRUSS FLOOR PLATE $ 70.00 1 50% $ 140.00
4 55 Gallon Water Barrel $ 25.00 1 50% $ 50.00
1 Water Hose $ 0.00 1 $ 0.00
1 4-Way Water Key $ 0.00 1 $ 0.00
1 Endless Ratchet Straps - 2 Inch Wide X 10 Foot Long $ 0.00 1 $ 0.00 1 4x4 26' SCISSOR GAS/ PROPANE $ 800.00 1 $ 800.00
Total Staging Rigging: $ 1,639.00
1/5
Location
City of Eastvale
attn. Enswins Cordero
7447 Scholar Way (Street)
Eastvale CA
1804
5044 bilmoor ave
tarzana ca 91356
818-294-4096
[email protected]
Audio
1 Allen and heath sq-5 $ 350.00 1 50% $ 175.00
10 QSC K10.2 Complete $ 75.00 1 50% $ 375.00
10 QSC K10.2 Speaker $ 75.00 1 $ 0.00
10 QSC Locking 9' IEC $ 0.00 1 $ 0.00
10 QSC K10.2 Tote Bag $ 0.00 1 $ 0.00
3 QSC K8.2 Speaker $ 75.00 1 50% $ 112.50
2 QSC KW181 1000W 18" Powered Subwoofer $ 120.00 1 50% $ 120.00 10 QSC-KSeries M10 M10 Forged Eye Bolt Kit $ 15.00 1 60% $ 60.00 30 KSeries M10 M10 Forged Eye Bolt $ 0.00 1 $ 0.00
30 3/8 Shackles $ 0.00 1 $ 0.00
10 6' GacFlex Spanset $ 3.00 1 100% $ 0.00
20 3' GacFlex Spanset $ 3.00 1 100% $ 0.00
1 Shure Wireless Quad Complete $ 600.00 1 60% $ 240.00
1 Shure ULXD4D Digital Dual Channel Wireless Receiver $ 300.00 1 $ 0.00 2 Shure ULX-D Digital Wireless Receiver Single Channel $ 150.00 1 $ 0.00 4 SM58 Handheld Transmitter $ 0.00 1 $ 0.00
4 Shure Wireless Bodypack Transmitter $ 0.00 1 $ 0.00
4 Cardioid Lavalier Microphone $ 0.00 1 $ 0.00
4 Shure Mic Clip $ 0.00 1 $ 0.00
2 Shure ULXD Antennas $ 0.00 1 $ 0.00
1 Shure 5 Way Active Antenna Splitter and Power Distribution System $ 15.00 1 $ 0.00 1 Furman Power Conditioner (M8DX) $ 0.00 1 $ 0.00
1 12U Audio Rack $ 0.00 1 $ 0.00
1 Gemini Audio 1U Size Rackmount Single CD/MP3/USB Music Player $ 0.00 1 $ 0.00 4 Shure SM 58 wired handheld microphone $ 25.00 1 100% $ 0.00 1 Shure SM 57 wired handheld microphone $ 25.00 1 100% $ 0.00 8 Tripod Boom Microphone Stand $ 15.00 1 100% $ 0.00
5 3' XLR $ 2.00 1 70% $ 3.00
7 15' XLR $ 6.00 1 70% $ 12.60
20 25' XLR $ 8.00 1 70% $ 48.00
18 50' XLR $ 10.00 1 70% $ 54.00
11 100' XLR $ 15.00 1 70% $ 49.50
3 Livewire DI Box $ 20.00 1 70% $ 18.00
1 Drum Kit Set $ 175.00 1 70% $ 52.50
1 PGA52 Cardioid Dynamic Kick Drum Microphone $ 0.00 1 $ 0.00 3 PGA56 Cardioid Dynamic Snare/Tom Microphones $ 0.00 1 $ 0.00 1 PGA57 Cardioid Dynamic Instrument Microphone $ 0.00 1 $ 0.00 Total Audio: $ 1,320.10
Lighting
4 LED ETC LUSTR+ S4 LEKO SERIES 2 COMPLETE $ 200.00 1 60% $ 320.00 4 PowerCon to PBG $ 0.00 1 $ 0.00
2 36 Degree Lens Tube $ 0.00 1 $ 0.00
2 50 Degree Lens Tube $ 0.00 1 $ 0.00
Qty Name Unit price Day Disc. Total
2/5
1805
5044 bilmoor ave
tarzana ca 91356
818-294-4096
[email protected]
3 PowerCon Power-In to PowerCon Power-Out $ 6.00 1 100% $ 0.00 4 CLAY PAKY SHARPY SPOT $ 400.00 1 50% $ 800.00
1 Grand MA on PC Command Wing $ 500.00 1 30% $ 350.00
1 Lenovo - ThinkPad E580 $ 250.00 1 30% $ 175.00
1 ThinkPad Charger Cable $ 0.00 1 50% $ 0.00
1 Pelican Case 1495 $ 0.00 1 50% $ 0.00
5 Martin MAC Aura LED Fixture $ 300.00 1 60% $ 600.00
1 Opto Isolator $ 60.00 1 100% $ 0.00
5 5' DMX CABLE 5-PIN $ 5.00 1 70% $ 7.50
5 10' DMX CABLE 5-PIN $ 5.00 1 70% $ 7.50
4 25' DMX CABLE 5-PIN $ 8.00 1 70% $ 9.60
4 50' DMX CABLE 5-PIN $ 10.00 1 70% $ 12.00
2 100' DMX CABLE 5-PIN $ 12.00 1 70% $ 7.20
Total Lighting: $ 2,288.80
Truss Arch
2 15' OD 12" CIRCLE TRUSS 1/4 SECTION $ 225.00 1 $ 450.00 2 10’ 12” Aluminum Box Truss $ 65.00 1 50% $ 65.00
2 55 Gallon Water Barrel $ 25.00 1 50% $ 25.00
Total Truss Arch: $ 540.00
Qty Name Unit price Day Disc. Total
Crew
Name From Until Price
Labor Load In Stage Crew
8 AV Tech 05/20/2022 10:00pm 05/21/2022 07:00am $ 3,600.00 Total Labor Load In Stage Crew: $ 3,600.00
Additional labor
Help hang decorations, Moved light towers into place from citrus property to food festival.

Brought back light towers to citrus property after event ended. 1 Labor 05/21/2022 12:00pm 05/22/2022 08:00pm $ 2,000.00 Total Additional labor: $ 2,000.00
Show Tech Labor Day 1
1 Audio Tech 05/21/2022 12:00pm 05/22/2022 08:00pm $ 500.00 1 Stagehand 05/21/2022 12:00pm 05/22/2022 08:00pm $ 500.00 1 Lighting Tech 05/21/2022 12:00pm 05/22/2022 08:00pm $ 500.00 1 Master Electrician 05/21/2022 12:00pm 05/22/2022 08:00pm $ 500.00 3/5
1806
5044 bilmoor ave
tarzana ca 91356
818-294-4096
[email protected]
Total Show Tech Labor Day 1: $ 2,000.00
Show Tech Labor Day 2
1 Audio Tech 05/21/2022 12:00pm 05/22/2022 08:00pm $ 500.00 1 Stagehand 05/21/2022 12:00pm 05/22/2022 08:00pm $ 500.00 1 Lighting Tech 05/21/2022 12:00pm 05/22/2022 08:00pm $ 500.00 1 Master Electrician 05/21/2022 12:00pm 05/22/2022 08:00pm $ 500.00 Total Show Tech Labor Day 2: $ 2,000.00
Labor Load Out
12 AV Tech 05/22/2022 08:00pm 05/23/2022 04:00am $ 4,800.00 Total Labor Load Out: $ 4,800.00
Name From Until Price
Transport
Name Date Price
Lifter Rental Delivery/Pickup
1 Trucking 05/20/2022 10:00pm $ 350.00
Total Lifter Rental Delivery/Pickup: $ 350.00

TRUCKING
2 Box Truck 26' 05/20/2022 10:00pm $ 1,700.00
Total TRUCKING: $ 1,700.00
4/5
1807
5044 bilmoor ave
tarzana ca 91356
818-294-4096
[email protected]
Total rental equipment: $ 6,547.90
Total sale items: $ 252.22
Total crew: $ 14,400.00
Total transport: $ 2,050.00
Total: $ 23,250.12

16.22% Discount rental equipment: - $ 1,062.26

16.22% Discount sales equipment: - $ 40.92

16.22% Discount crew: - $ 2,336.10

16.22% Discount transport: - $ 332.57
Project discount: - $ 3,771.85
Price excl. tax: $ 19,478.27
0% Tax on $ 19,266.96: $ 0.00

9.5% Tax: $ 20.07
Price incl. tax: $ 19,498.34
5/5
1808
5044 bilmoor ave
tarzana ca 91356
818-294-4096
[email protected]
Billing
City of Eastvale
attn. Enswins Cordero
12363 Limonite Avenue
Eastvale CA
Order
Order number: 1052
Order date: 05/23/2022
Due date: 06/20/2022
Project number:

Project name:

Period:

Payment:
1899
Diesel fuel from Generators - Community Event
Equipment
Qty Name Unit price Day Total
Fuel
1 Diesel fuel $ 900.00 1 $ 900.00
Total Fuel: $ 900.00
Total sale items: $ 900.00
Total: $ 900.00
Price excl. tax: $ 900.00
0% Tax on $ 900.00: $ 0.00
Price incl. tax: $ 900.00
1/1
Location
City of Eastvale
attn. Enswins Cordero
7447 Scholar Way (Street)
Eastvale CA
05/20/2022 - 05/23/2022
PO - Net 30
1809

AGENDA STAFF REPORT
City Council Meeting

CITY COUNCIL BUSINESS
Agenda Item No. 13.1
June 8, 2022
City Manager Executive Recruitment Services
Prepared By:

Angelica Zepeda, Deputy Talent and Special Projects Director Recommended Action(s)
Staff recommends that the City Council select one agency to conduct the Execuve City Manager Recruitment.

Summary
At the April 27, 2022 meeng staff presented City Council with four Execuve City Manager Recruitment Proposals for consideraon. Staff recommended obtaining four addional proposals, for a total of eight. City Council directed staff to obtain addional proposals. Addionally, an Ad Hoc Commi+ee was created to assist staff in the ve,ng process. The Commi+ee members consist of Council member Christian Dinco and Council member Brandon Plott.

The Ad Hoc Commi+ee met with the Deputy Talent & Special Projects Director on May 26, 2022 to review seven proposals. The Ad Hoc Commi+ee selected the top three firms: Bob Hall & Associates, Bob Murray & Associates and Ralph Andersen & Associates. Interviews took place on June 6, 2022.

Scope of services involved with the Execuve City Manager Recruitment include interviewing City Council to develop City Manager profile, create markeng brochures, select sites and meline of adversement, conduct outreach to potenal candidates, ensure high level review and screening of applicants, set up interviews for the City Council. The final step includes references checks and assistance with negotiating candidate’s compensation and contract.

Background
Effecve March 28, 2022, former City Manager, Bryan Jones resigned from the City of Eastvale. City 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
1810
Council accepted his resignaon on March 23, 2022. City Council then approved the employment contract for Interim City Manager, Henry Garcia. The responsibility of the City Council is to establish policy, while the dues of City Manager are to manage day to day operaons, maintain city projects, budgets and ensure strategic goals are being met. The City of Eastvale Interim City Manager, Henry Garcia was appointed by the City Council to fill the vacancy held by the former City Manager Bryan Jones to manage day to day operaons. Interim City Manager Garcia is a CalPERS rered annuitant with limited hours which will reset on July 1, 2022.

Environmental
Selection of a consultant is not a project pursuant to the California Environmental Quality Act (CEQA) and no environmental review is required.

Strategic Plan Action - Priority Level: N/A | Target #: N/A | Goal #: N/A Not Applicable
Fiscal Impact
The fiscal impact will be the cost of one approved proposal which may include addional expenses disclosed in the contract. Total amount not to exceed $30,000. Budget is available in the General Fund Talent Attraction and Development budget account 100-220-6490.

Prior City Council/Commission Action
On January 12, 2022, an employment agreement was approved by City Council to hire Acng City Manager, Henry Garcia. On March 23, 2022, the City Council approved acceptance of resignaon City Manager, Bryan Jones effecve March 28, 2022. City Council approved employment agreement and appointed Interim City Manager, Henry Garcia at the March 28, 2022, council meeng. City Council provided direction and created an Ad Hoc Committee at the April 27, 2022 meeting.

Attachment(s)
Attachment 1 - Bob Hall & Associates -City of Eastvale City Manager Attachment 2- Bob Murray Eastvale City Manager
Attachment 3 - Ralph Andersen & Assoc. -City of Eastvale City Manager 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
1811
www.bobhallandassociates.com | (714) 309-9104 | [email protected] April 11, 2022
Dear Mayor Lorimore and City Council:

Bob Hall & Associates is pleased to submit this proposal to conduct a recruitment for the position of City Manager for the City of Eastvale.

If selected, Bob Hall will be the point of contact and lead project director for this search. As former City Manager of Laguna Niguel, Stanton, and Fountain Valley, Bob Hall’s substantial knowledge and experiences will help the City of Eastvale find a candidate that fits the ideal criteria for the position. No one has a better pulse on the challenges that California cities face than Bob as a former City Manager. Recent recruitments by Bob Hall include the Cities of Manteca, Tracy, Morro Bay, San Bernardino, Laguna Niguel, Costa Mesa, Seal Beach, San Clemente, Stanton, and the Laguna Woods Village.

While not a large firm, Bob Hall & Associates’ network encompasses a strong talent pool and will add the personal, individualized attention that each search requires. Attached is a summary of the search process and the services that the Bob Hall & Associates team is willing and able to offer the City of Eastvale.

For more information or clarification, do not hesitate to contact Bob Hall at (714) 309-9104 or by email at [email protected]. We appreciate the opportunity to be considered to aid in the search for the City Manager vacancy. Should you select our team, we are prepared to proceed immediately.

Sincerely,
Bob Hall

1812
www.bobhallandassociates.com | (714) 309-9104 | [email protected] Executive Summary

We are excited to submit our proposal to the City of Eastvale for the opportunity to assist with the identification and recruitment for the City Manager position. The Bob Hall & Associates team is well connected throughout California with a keen knowledge of talent and is prepared to offer a strong pool of top candidates. At Bob Hall & Associates, we pride ourselves in adding a personal, individualized touch to each recruiting search. In the last 30 months, the Bob Hall and Associates team has conducted more than 50 recruitments across the state of California.

We provide a cost-effective alternative to working with large recruiting firms, without sacrificing the level of service. Our individualized service helps target candidates who are equipped to specific needs within the region. We do not stray from a challenge and thrive in filling the tough to find positions at all levels throughout the organization. Our work ethic and desire to help our clients succeed is second to none.

Bob Hall brings over 30 years of experience in municipal government and leadership. Hall has served as City Manager for Fountain Valley, Laguna Niguel, and Stanton. His prior City Manager experience gives him a unique perspective on the recruiting process. He knows first-hand the talent it takes to build a high-performance operation and wants to share that knowledge and experience with candidates and municipalities. His wide variety of experience throughout municipal organizations provides a strong understanding of the diverse needs throughout the City. Before assuming the leadership role in Orange County, he worked in many departments, including General Services Director for the City of Riverside.

Bob Hall holds a Master’s degree in Public Administration from California State University, San Bernardino. Hall is a member of ICMA, former Board Member of Cal ICMA and has been an invited guest lecturer at Cal-State Northridge, Cal-State Fullerton and Long Beach State University.
1813
www.bobhallandassociates.com | (714) 309-9104 | [email protected] The Team and Recent Placements
Our Recruitment Team
Bob Hall
Founder, Bob Hall and Associates
With Bob’s 30 plus years of experience serving in most departments within a municipal organization, he brings a strong knowledge and understanding of city operations. This diverse knowledge has translated into Bob Hall and Associates keen ability to place highly qualified candidates in key positions. Bob’s niche is finding that “perfect fit”, especially in positions that traditionally are more challenging to fill. Bob Hall provides individualized customer service and responsiveness resulting in successful placements and ultimately, client satisfaction.

Rachel Hall
Recruitment Coordinator
Rachel has a Bachelor of Arts in Communications from the University of Arizona and brings a background in marketing and writing to the team. Rachel has experience working within municipal government and provides support services for Bob Hall and Associates recruitments.

Recent Recruitments
City Manager - Stanton
City Manager - Laguna Niguel
City Manager - Manteca
City Manager - San Bernardino
City Manager - Fountain Valley
City Manager - Tracy
City Manager - Laguna Hills
Assistant City Manager - Costa Mesa
City Attorney - Manteca
Fire Chief - Morro Bay
Assistant to City Manager – San Luis Obispo
Director of Finance – Placentia
Director of Finance - Moorpark
Director of Finance - Seal Beach
Director of Public Works - Signal Hill
Director of Development - Manteca
Director of Community Development - Stanton
Director of Community Services - Costa Mesa
Director of Parks & Recreation - American Canyon
IT Director – San Bernardino
1814
www.bobhallandassociates.com | (714) 309-9104 | [email protected]

Recruiting Process

Below, you will find our proposed recruiting process, schedule, and cost breakdown for your consideration. During the recruitment process, we will require the following specific assistance from the City: a draft job description (we will work with the City to craft language), any other legal descriptions or City language and guidelines; City logo, high resolution photography, review of the brochure and other marketing materials and timely feedback; and logistics coordination with any City staff and our team.

Create Position Profile
The Bob Hall and Associates team will meet with the City to discuss the strategy for the search as well as communication preferences and project timeline. It is at this time that the team will collaborate with the City to determine characteristics of the ideal candidate. Communication and customer service is a priority, as the Bob Hall and Associates team will stay in touch with the City throughout the recruitment keeping them up to date. In the meeting, the search criteria will be determined to help aid the Bob Hall & Associates team in narrowing the search to appropriate candidates based on the specific goals and qualities of the organization.

Outreach and Recruiting

Outreach Outreach begins with the creation of a job announcement and brochure that will be advertised for the public to see on platforms such as Public CEO, ICMA, California City News, GovernmentJobs.com and in Western Cities magazine. We will also utilize social media engagement on LinkedIn, networking with top industry leaders throughout the nation, and personal outreach.

Position Profile Outreach and
Recruiting
Candidate
Assessment
Selection
and
Presentation
Negotiations Close Out
1815
www.bobhallandassociates.com | (714) 309-9104 | [email protected]

Candidate Identification Following the creation of the job announcement and advertisement of the position, the Bob Hall & Associates team will actively seek out qualified candidates by tapping into the network of talented prospects both local to California and across the country.

Unlike other firms, Bob Hall & Associates focuses on adding a personal touch to the identification process by tailoring the recruiting process to the needs and desires of the organization. Our active recruiting style has proved to increase the number of applications and resumes from potential candidates leading to a deeper evaluation of each individual.

Candidate Assessment

Screening
Every application will be carefully examined and those that most closely fit the criteria indicated by the organization will be subject to a more thorough evaluation. Such evaluation will focus on aspects such as professional experience, size and complexity of current organization as compared to the advertised position.

Initial Research and Interviews
Research will be conducted on top candidates in the form of Internet searches and other public profiles to ensure prospects’ values, experiences, and history match the criteria established by the organization. Following research, preliminary interviews will be conducted via phone, video-conferencing, or face-to-face, depending on candidates’ location.

Selection and Presentation of Top Candidates
Bob Hall & Associates will manage the selected finalist candidates. Top candidates will be presented to the City for consideration to determine which candidates will be interviewed. City will be provided with detailed description of work history and other important information about each candidate prior to selection and scheduling of interviews. Bob Hall & Associates will then schedule interviews with candidates and provide books containing detailed descriptions of each candidate to each member of the interview panel.

1816
www.bobhallandassociates.com | (714) 309-9104 | [email protected]

Negotiations

The Bob Hall & Associates team is willing and able to support the City in the negotiation process of the selected candidate’s compensation package.

Close Out
After the organization has successfully chosen a candidate, the search will be closed out. This includes informing finalist candidates of the status of the search via telephone.

Project Costs
The recruitment for the City Manager position will be a complete and comprehensive search in an effort to present the City with the most capable, talented, candidates available. The fee to perform the search will be $23,500 which will include advertising and printing. Top candidates will subject to DMV, civil and criminal background, and credit checks. This proposal is good for at least 180 days from April 11, 2022.

Fees will be collected in three installments as follows:

1. Upon Execution of the Agreement: $8,000

2. Following Presentation of Candidates: $8,000

3. Upon Acceptance of Offer: $7,500

1817
www.bobhallandassociates.com | (714) 309-9104 | [email protected]

Project Timeline
A typical search will be conducted in a 90 to 120-day period from start to finish. Following the final selection, negotiations can take up to two weeks. The proposed schedule includes four to five weeks of active recruitment, which reflects our suggested minimum timeline. However, this can be adjusted if the City would prefer a longer or accelerated process. An exact schedule will be provided once a firm start date has been provided by the City. If an expedited process is preferred we can reduce the process to about 60 days however we will need ensure review dates and interviews are scheduled early in the process.

Bob Hall & Associates’ Guarantee
The Bob Hall & Associates team guarantees industry-standard services. If within one year following appointment, selected candidate resigns or is terminated for cause, our team will conduct another search free of professional services charges. However, the organization will be expected to pay for incurred costs.

Month 1
•Week 1: Bob Hall & Associates Selected as Search Firm
•Week 2: Bob Hall & Associates meets with the City to establish postition criteria •Week 3 & 4: Active Recruting and Screening
Month 2
•Week 1 & 2: Active Recruting and Screening Continued
•Week 3 & 4: Consultant Interviews, Preliminary Reference Checks, Finalists Selected and Submitted to City
Month 3
•Week 1: Candidate-City Interviews
•Week 2: Candidate Selected and Negotiations
•Week 3: Selection Made
1818
www.bobhallandassociates.com | (714) 309-9104 | [email protected]

Testimonials and References

Rob Field, City Manager of San Bernardino
[email protected]
(909) 384-5122
Damien Arrula, City Manager of Placentia
[email protected]
(714) 993-8117
Jarad Hildenbrand, City Manager of Stanton
[email protected]
(714) 890-4277
Don Sedgwick, Council Member Laguna Hills
[email protected]
(949) 885-6272
Karin Schnaider, Director of Finance, Tracy
[email protected]
(209) 831-6800

Fred Minagar, MS PE, Mayor of Laguna Niguel
[email protected]
(949) 338-8964
Rigoberto Ramirez, Mayor Pro Tem of Stanton
[email protected]
(714) 890-454
1819
The City of

LAGUNA HILLS
California
invites applications for the position of

CITY MANAGER
RECRUITING SERVICES PROVIDED BY 1820
WHERE WE’VE BEEN...

Laguna Hills is built on one of the major land grants developed during the Rancho Era. Following Mexico’s independence from Spain in 1821, those who had served in the government or who had friends in authority, were given vast lands for cattle grazing. Rancho Lomas de Santiago, Rancho San Joaquin, and Rancho Niguel covered much of the western portion of the Saddleback Valley. In 1842, Don Juan Avila was granted the 13,000 Rancho Niguel on which Laguna Hills is located.

In 1874, Lewis Moulton travelled from Boston to California and worked the land learning the trade of sheep herding. He began the Moulton Ranch by leasing Rancho Niguel. After purchasing it in 1895, he increased the original grant to 22,000 acres. Moulton and his partner, Jean Pierre Daguerre, used the ranch for dry farming and to raise sheep and cattle.

The Moulton Ranch was eventually subdivided in the early 1960’s, part of which is recognized as Laguna Hills.

Incorporation efforts began in 1987 and on March 5, 1991, the goal of incorporation was finally achieved with 86% of the residents voting in favor of forming the City of Laguna Hills. On December 20, 1991, Laguna Hills officially became a City.

On November 14, 1995, the City Council approved annexation of the North Laguna Hills area, which became part of the incorporated City on July 1, 1996.

On September 18, 2000, with the overwhelming support from the 1,800 residents, the “Westside” annexation area officially became part of the incorporated City. The annexation added 149 acres of residential land, which includes the Aliso Viejo Community Association’s Sheep Hills Park.

WHERE WE’RE GOING...

Laguna Hills is a great community, a great place to live, and an excellent place to start or relocate a business. While residents value this smalltown atmosphere they also enjoy the big city amenities the City has to offer.

The City’s shopping and employment destinations provide for a strong and sound economy, further strengthening the City’s quality of life. The City features streets lined with well-manicured homes, low crime rates, award-winning school districts, and an ethnically diverse population where over 45% of residents hold a Bachelor’s degree or higher and households have an average income level of 23% above the state average.

The guiding themes of the City establish the vision and direction Laguna Hills foresees and they include:
• A City prepared for the future
• Focused revitalization in commercial centers
• Efficient transportation system
• Strong community identity
• Healthy and supportive community for families and people of all ages.

THE CITY
The City of Laguna Hills is a
General Law City that operates
under the Council/Manager form
of government. The voters elect five fellow
citizens to the City Council for overlapping
four-year terms. The Council, in turn,
selects one of its members to serve as
Mayor for a one-year term. In November
2022, there will be four council seats up
for election. The City is financially stable
with a $45.5 million biennial budget where
ongoing revenues meet ongoing expenses
with a small surplus. In addition, the City
has a $90 million seven-year CIP budget.

Many City services are delivered through
long- and short-term contracts including
police and fire.

The City of Laguna Hills, has
approximately 6.6 square miles
of land in its corporate boundary
and is now home to 31,508 people.

The majority of the area in the City has
a distinctive residential character. Yet,
the City has a commercial base in its
northern part. This commercial area or
“urban village,” is anchored by the Village
at Laguna Hills, the Oakbrook Village
Shopping Center, and Saddleback
Memorial Hospital. It includes retail,
restaurant, professional office, and
medical related building space. The
Village at Laguna Hills is looking to build
1500 apartments, including retail space,
and a hotel, which has been set for
Council approval in February 2022.
1821
DUTIES
• Plans, organizes, and administers operations of the City; coordinates and evaluates the work of the City in accordance with applicable laws, codes, regulations and adopted policies and objectives of the City Council.
• Oversees the preparation of the annual budget for the City; authorizes budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the City Council.
• Advises the City Council on issues, programs, and financial status; prepares and recommends plans for City service
provision, capital improvements, and funding; directs the development of proposals for action regarding City needs. • Oversees the administration, construction, use, and
maintenance of all City facilities and equipment.
• Represents the City and the Council in meetings with
governmental agencies, community groups, and various
business, professional, educational, regulatory, and legislative organizations.
• Provides for the investigation and resolution of complaints regarding the administration of and services provided by the City government.
• Provides for contract services and franchise agreements; ensures proper performance of obligations to the City; has responsibility for enforcement of all City codes, ordinances, and regulations.
• Oversees the selection, training, professional development, and work performance of City staff; oversees the implementation of effective employee relations programs; provides policy guidance and interpretation to staff; serves as the hearing officer for grievances and discipline hearings.
• Ensures that the Council is kept informed of City functions and activities, as well as legal, social, and economic issues affecting City activities.
• Monitors changes in laws, regulations, and technology that may affect City operations; implements policy and procedural changes as required.
• Responds to the most complex, difficult, and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.

THE POSITION
The City Manager oversees 26 fulltime employees, with a five-member executive team including two Deputy
City Managers, a Finance Manager, and
Assistant City Manager/Public Services
Director. Under policy direction, the City
Manager plans, organizes, and provides
administrative direction and oversight for
all City functions and activities; provides
policy guidance and program evaluation
to the City Council and management
staff; encourages and facilitates the
provision of services to City residents
and businesses; fosters cooperative
working relationships with State and
local intergovernmental and regulatory
agencies and various public and private
groups; pursues appropriate avenues of
economic and community development,
and performs related work as required.

EDUCATION
Equivalent to graduation from an
accredited four-year college or university
with major coursework in public or
business administration, public policy,
finance, or a related field. Ten (10)
years of management or administrative
experience in a public agency setting as
a City Manager, Assistant City Manager,
or in a related administrative/managerial
capacity involving responsibility
for planning, organization, and
implementation, including six (6) years of
management or supervisory experience.

An equivalent to a Master’s Degree in
Public or Business Administration is
highly desired.
1822

APPLICATION AND SELECTION

PROCESS
First Review Date | February 25, 2022
Please contact Bob Hall at (714) 309-9104 should you have any questions regarding this position or the recruitment process.

Application materials will be screened in relation to the criteria described in this brochure. Candidates deemed to be the most highly qualified will be invited to participate in the selection process.

The selection process will include phone interviews with the most qualified candidates and final interviews with the City Council.

Appointment is subject to completion of a thorough background and reference checks, and pre-employment medical exam.

BENEFITS
• Salary range for the position is $260,000-
$280,000 depending on qualifications.
• Insurance – The City contributes the
following towards medical premiums:
employee only - $822.65; employee +
one - $1,637.58; employee + family -
$2,126.94. The City pays 100% of dental
and vision insurances for the employee
and dependents. The City pays 100%
of the premium for group life (100% of
employee’s salary) and short- and longterm disability insurances. • Retirement Benefits – The City is a
member of CalPERS with a 2% @ 60
formula and one-year final compensation,
post-retirement survivor allowance, and
pre-retirement survivor allowance. This
defined benefit plan is supplemented
with a 401A defined contribution plan
administered by PARS in which the City
contributes 7% of the employee’s base
salary on a bi-weekly basis. After ten
years of employment, the City cashes
out all unused sick leave in excess of
160 hours and deposits it into a Retiree
Health Savings Plan for the employee.

Thereafter, the City annually deposits
into the employee’s Health Savings Plan
$5,000 and the cash value of all accrued
sick leave in excess of 160 hours.
• Leave – Three weeks of vacation in each
of the first three years and four weeks
annually thereafter. The City also offers
108 paid holiday hours and 96 hours of
sick leave annually.
• Vehicle and Technology Allowance

IDEAL CANDIDATE
The City of Laguna Hills is seeking a strong leader and experienced manager to provide effective leadership while coordinating the activities of a municipal organization. The ideal candidate will be a strategic visionary with an innovative mindset who can take a creative approach to solving problems and managing the longterm goals of the City. Ideally, the right candidate will be an excellent generalist and have a proven track record of delivering results.

The ideal candidate will place an emphasis on communication throughout the organization and community. The ideal candidate will also need to be energetic, self-confident, and have an open, approachable management style. The successful candidate will be a diplomatic yet strong leader. They will be able to collaborate effectively with council and staff, will stand behind their decisions, and be transparent and thorough in their communications.

The City is eager for a City Manager with the ability to propose and implement ideas for increasing city revenues without increasing taxes. The candidate will demonstrate a strong understanding of municipal management in the State of California and an indepth understanding of the City’s financial situation and the path forward. Experience in economic development and community services is a plus.

As Laguna Hills continues its upward trajectory, a passionate leader is needed to help the City realize its full potential. The future City Manager will value all the City has to offer, recognize needs of improvement, and take decisive action to meet the goals of the City Council. A collaborative, experienced, and ethical leader will excel in this role.

To apply for this exciting career
opportunity, please send a
compelling cover letter and your
detailed resume electronically to
[email protected].
1823
The City of

FOUNTAIN VALLEY
California
invites applications for the position of

CITY MANAGER
RECRUITING SERVICES PROVIDED BY 1824

THE COMMUNITY
Fountain Valley refuses to be defined by outside expectations. It isn’t just a city with small-town charm and a close-knit community, it is a city in the midst of growth with exceptional schools; laying the foundation for future jobs and opportunities. It is considered to be Orange County’s “hidden gem.” We pride ourselves on being a tight knit community both inside City Hall and throughout our town. Our residents love our city and the camaraderie between City staff and the community is second to none.

The City of Fountain Valley, population 56,987, encompasses 9.7 miles of premier Orange County land. We are minutes from points of interest as Disneyland, Knott’s Berry Farm, the beach, and world class shopping. Major employers include Fountain Valley Regional Hospital, Orange Coast Memorial Hospital, Kingston Technology, and Hyundai Motor America.

One of the City’s greatest amenities is the Mile Square County Regional Park, which totals 640 acres of land. Within the Park’s boundaries are three regulation golf courses, two regulation soccer fields, baseball and softball diamonds, an archery range, and a wilderness area. Also, there are two fishing lakes, concession operated bike and paddle boat operations, a wide expanse of picnic areas, as well as numerous picnic shelters.

Thanks to the well-maintained streets and parkways, 20 parks, wide range of recreation programs for all ages, business-friendly practices, and overall quality of life, Fountain Valley truly is a “Nice Place to Live, Play, and Do Business.”

CITY GOVERNMENT
The City of Fountain Valley was incorporated in 1957 as the 21st City in Orange County. Fountain Valley is a full-service, general law City with a Council-Manager form of government. The five-member City Council is elected to staggered four-year terms. Annually, the City Council appoints a Mayor and Mayor Pro Tempore from its members to serve a one-year term. The City’s FY 21/22 Operating Budget is approximately $107.6 million. The City employs 223 fulltime employees working together to provide high quality customer service to its residents.

The City has a long history of fiscal responsibility, maintaining healthy reserves, and the reputation as a well-managed city. The City is proactive recognizing potential issues early on and addressing them effectively with the cooperation of the employees and the residents. The City has a strong commitment to professionalism, open and responsible customer service, and the well-being of its employees and citizens.

AT A GLANCE
College
Graduates: 39%

EDUCATED
Average Household
Income: $112,324

WEALTHY
Homeowners: 72%
Households: 19,364

HOMEOWNERS
1825
DUTIES
• Plans, organizes, and administers operations of the City; coordinates and evaluates the work of the City in accordance with applicable laws, codes, regulations and adopted policies and objectives of the City Council.
• Oversees the preparation of the annual budget for the City; authorizes budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the City Council.
• Advises the City Council on issues, programs, and financial status; prepares and recommends plans for City service
provision, capital improvements, and funding; directs the development of proposals for action regarding City needs. • Oversees the administration, construction, use, and
maintenance of all City facilities and equipment.
• Represents the City and the Council in meetings with
governmental agencies, community groups, and various
business, professional, educational, regulatory, and legislative organizations.
• Provides for the investigation and resolution of complaints regarding the administration of and services provided by the City government.
• Provides for contract services and franchise agreements; ensures proper performance of obligations to the City; has responsibility for enforcement of all City codes, ordinances, and regulations.
• Oversees the selection, training, professional development, and work performance of City staff; oversees the implementation of effective employee relations programs; provides policy guidance and interpretation to staff; serves as the hearing officer for grievances and discipline hearings.
• Ensures that the Council is kept informed of City functions and activities, as well as legal, social, and economic issues affecting City activities.
• Monitors changes in laws, regulations, and technology that may affect City operations; implements policy and procedural changes as required.
• Responds to the most complex, difficult, and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.

THE POSITION
The City Manager, serving at the pleasure of
the City Council, is the chief executive officer
of the City and directs the development and
implementation of the City’s goals, objectives,
policies, and priorities and is assisted by an
administrative team which includes a contract
City Attorney and department directors and
division managers responsible for Fire, Police,
Public Works, Planning/Building, Finance,
Human Resources, City Clerk, Community
Services, and Information Services.

The City Manager is responsible for the overall
coordination of the City’s governmental
activities as well as communicating
organizational goals and values to the
public. Managerial competence, maturity of
judgment, strong personal leadership, and
the ability to communicate effectively and
positively with the public and the media are
essential.

QUALIFICATIONS
EXPERIENCE: This position requires a
minimum of eight (8) years of progressively
responsible municipal management
experience. California experience is highly
desirable although all highly qualified
candidates are strongly encouraged to submit
career credentials for further consideration.

EDUCATION: A Bachelor’s degree in public
administration, business administration, or
a closely related field is required. A Master’s
degree is desirable. Completion of other
leadership or credentialing programs is also
a plus.
1826

BENEFITS
SALARY RANGE: $245,000 to 275,000 DOQ
RETIREMENT: Retirement: Cal PERS 2% at 60
with three highest years and a 7% employee
contribution for classic/legacy members. For
members from a reciprocal agency with a six
month or more break in service, Cal PERS 2% at
62 with three highest years and a 6.75% employee
contribution. The City of Fountain Valley does
not participate in Social Security except for the
mandated Medicare portion.

HEALTH INSURANCE: The City participates
in the PEMHCA program and pays the medical
and dental premium for the City Manager and
dependents. The City also provides life insurance,
long-term disability, and an employee assistance
program.

AUTO ALLOWANCE: The City provides a city
vehicle.

LEAVE PROVISIONS: The City provides 11 paid
holidays (with one additional floating holiday), 96
hours of annual administrative leave, 12 days of
sick leave annually, and vacation begins accruing
at 80 hours increasing to 200 hours after 15 years
of service.

WELLNESS BENEFIT: Up to $500 per fiscal year.

IDEAL CANDIDATE
The ideal candidate will have extensive municipal experience from a comparable community with similar opportunities
and challenges. Ideally, the right candidate will be an excellent generalist (though experience in economic
development would be a bonus) and have a proven track
record of delivering results.

The ideal candidate will place an emphasis on
communication throughout the organization andcommunity.

The ideal candidate will also need to be energetic, selfconfident, and have an open, approachable management style. The successful candidate will be a diplomatic yet strong leader. They will be able to collaborate effectively with council and staff, will stand behind their decisions, and be transparent and thorough in their communications.

As Fountain Valley continues its upward trajectory, a
passionate leader is needed to help the City realize its full potential. The future City Manager will value all the City has to offer, recognize needs of improvement, and take decisive action to meet the goals of the City Council. A collaborative, experienced, and ethical leader will excel in this role.

Come be a part of the family and see what makes Fountain Valley a nice place to live and work!

APPLICATION AND

SELECTION PROCESS
First Review Date | April 1, 2022
Please contact Bob Hall at (714) 309-9104 should you have any questions regarding this position or the recruitment process.

Application materials will be screened in relation to the criteria described in this brochure. Candidates deemed to be the most highly qualified will be invited to participate in the selection process. The selection process will include phone interviews with the most qualified candidates and final interviews with the City Council. Appointment is subject to completion of a thorough background and reference checks, and pre-employment medical exam.

To apply for this exciting career
opportunity, please send a
compelling cover letter and your
detailed resume electronically to
[email protected].
1827
invites applications for the position of
Director of Finance
City Treasurer

RECRUITING SERVICES PROVIDED BY
Moorpark California
1828

THE COMMUNITY
The City of Moorpark is located in the southeastern part of Ventura County near the cities of Thousand Oaks and Simi Valley, within an hour’s drive to Los Angeles and Santa Barbara, and close to the Southern California beaches. Moorpark is nestled in a flourishing valley with spacious mountain views, a perpetual vacation climate, beautiful residential neighborhoods, cultural arts, shopping, a variety of restaurants, outstanding schools, and the exceptional Moorpark Community College.

The City of Moorpark is a unique blend of natural, historical, and contemporary living and has been consistently named one of the safest cities in the nation. Local residents are proud that Moorpark is a family-oriented community with 19 City parks, abundant open space, hiking and equestrian trails, a golf course, and incredible sunset views.

Moorpark is the perfect blend of country and city living. Additionally, the City of Moorpark strives to attract, retain, and support local businesses, and has been named as among the most tax friendly cities to start a business by the Kosmont-Rose Institute Cost of Doing Business Survey.

The City of Moorpark’s population is approximately 36,326 and the City continues to grow with more than 2,000 new housing units approved for development.

MOORPARK AT A GLANCE

THE CITY
The City of Moorpark was incorporated
in 1983 as a general law city and
operates under the Council-Manager
form of government. The Mayor, who
is separately elected, serves a twoyear term, and the four City Council members are elected by district and
serve staggered four-year terms.

Moorpark has been rated the 3rd Safest
City in California for two years in a row
by Safewise.com.

Moorpark is Growing
No. 1 Fastest Growing City in
Ventura County for Past 30 Years
Moorpark is Safe
No. 1 Safest City in Ventura County
No. 3 Safest City in California
Moorpark is Business Friendly
No. 1 Least Expensive City to Do
Business in Ventura County
Top 5 Least Expensive Cities to Do
Business in California
Top 50 Best Cities for Jobs in
California
Moorpark is Livable
Top 30 Best Places to Raise a
Family in California
Top 100 Best Small Cities to Live
in America
Median Age:
36 Years
Homeowners: 76%
Households: 11,415
College
Graduates: 42%
52% earn
$100,000 or more
YOUNG

HOMEOWNERS

EDUCATED

WEALTHY
1829

THE POSITION
Under direction of the City Manager, the Finance Director will assume full responsibility for managing all activities and services of the Finance Department. This includes directing personnel and resources; developing, administering and evaluating projects and procedures to meet organizational needs and ensure smooth and efficient activities; directing the preparation and administration of the City’s Annual Budget; directing and approving various personnel actions, including selection, promotion, performance evaluations and disciplinary actions; and perform other related duties as assigned.

DUTIES
The Finance Department is comprised of 4 divisions: Finance, Purchasing, Emergency Management/Contract Risk Management/ Solid Waste, and Information Systems. Including the Director of Finance, the department has 10 employees. General duties and responsibilities of the Director of Finance include but are not limited to:
• Plans and directs the preparation of the annual City budget, including the forecasting of revenues, expenditures, fund balances, and capital projects needs and the implementation of expense controls during the year.
• Oversees year-end accounting, including the preparation and reconciliation of year end closing financial statements and auditing processes.
• Directs the general accounting, payroll, accounts payable, accounts receivable, purchasing, and contracts administration programs; reviews monthly reports and actual activities to assess the City’s financial position on a continuing basis.
• Evaluates City’s revenues, reserves and cash flow from tax subventions, grants, transfers, business licenses, and other fees; makes short-term investments, monitors daily cash flow and maintains the City’s investment portfolio, while advising the City Manager regarding important trends.
• Establishes Department goals, priorities and timelines for completion of projects and assignments; evaluates department and staff performance in conformance with established
objectives.
• Manages the Purchasing Division, develops and implements purchasing policies and ordinances, and directs coordination of bid processes and fixed assets.
• Oversees the Solid Waste and Recycling Division, plans and implements solid waste collection, waste reduction, and recycling programs and monitors compliance with the City’s Solid Waste Ordinance.
• Manages the Emergency Management Division; and coordinates disaster preparedness and response, emergency related grant funding, emergency planning, and training and public education.

QUALIFICATIONS
Any combination of experience and
training that would likely provide the
required knowledge and abilities may
be qualifying. A typical way to obtain the
knowledge and abilities would include:
• A minimum of six (6) years broad and
extensive experience in public agency
accounting and financial analysis,
including at least three (3) years of
administrative and management
responsibility.
• Graduation from an accredited
college or university with a
Bachelor’s degree in accounting,
finance, business administration, or a
closely related field is also required.

A Master’s degree in a related field is
highly desirable.
• Certification as a Certified Public
Accountant (CPA), Certified
Government Finance Officer (CGFO)
or Certified Government Finance
Manager (CGFM) is highly desirable.
1830

APPLICATION AND SELECTION

PROCESS
First Review Date | February 18, 2022
Please contact Bob Hall at (714) 309-9104 should you have any questions regarding this position or the recruitment process.

Application materials will be screened in relation to the criteria described in this brochure. Candidates deemed to be the most highly qualified will be invited to participate in the selection process. The selection process will include phone interviews with the most qualified candidates, panel interview, and final interview with the City Manager. Appointment is subject to completion of a thorough background and reference checks, and pre-employment medical exam.

BENEFITS
• Annual salary range: $135,636.80 -
$182,395.20 with a 2% COLA increase
effective the first pay period in July 2022.
• Insurance: The medical insurance is
through CalPERS and paid by the City
at 100% of the PERS Platinum insurance
Preferred Provider Organization (PPO)
plan family rate. An employee may convert
up to a maximum of $300 per month of the
medical insurance allowance to cash out
or deposit in deferred compensation each
month if not used for medical insurance
cost. Dental and vision for employee and
dependents are 100% paid by the City.
• Short and Long-Term Disability: Citypaid coverage.
• Life Insurance: $150,000 term life
insurance fully paid by the City.
• Retirement Benefits: The City participates
in the California Public Employees
Retirement System (CalPERS) providing
retirement benefits to eligible employees.

For Miscellaneous Classic employees
(employees hired before 1/1/13) with a 2%
@ 55 formula and no required employee
contribution; the City contributes 7%
of base salary for employees’ CalPERS
contribution. “New” members “PEPRA”
(employees hired after 12/31/12) with
a 2% @ 62 formula have an employee
contribution to CalPERS of 6.75% of base
salary.
• Deferred Compensation Saving Plan:

2.5% of gross base salary is paid by the
City.
• Leave: Annual leave (vacation, personal
and sick time hours) is accrued based on
years of service. The City observes 11 ½
days paid legal holiday each calendar year.
• Car Allowance: $310 per month.
• Cell Phone Allowance: $70 per month.

IDEAL CANDIDATE
The ideal candidate for the Finance Director position is a professional with the highest level of integrity, outstanding judgment, leadership and accountability skills. The Finance Director will be collaborative, inclusive, tech savvy, committed to exceptional customer service, and able to motivate and maximize the skills of staff. The ideal candidate will also need to be energetic, self-confident, and have an open, approachable management style.

The candidate will possess strength of character and depth of knowledge to inspire and lead the Finance Department’s talented, dedicated staff. The candidate will be a key member of the Executive Management Team, provide financial advice to the City Manager and City Council, maintain fiscal stability, administer the payroll, and safeguard the assets of the City.

The City of Moorpark has tremendous stability throughout the organization. Troy Brown is the City’s second ever City Manager and not only leads the organization, but is the ICMA President.

The City is looking for someone with a wealth of experience in accounting and running City investment portfolios, who has the willingness to bring a hands-on approach to the department.

Experience working in dissolution of redevelopment agency, landscape maintenance funding, and comprehensive fee studies is highly desired. Experience working with Incode financial system also a plus.

To apply for this exciting career opportunity,
please send a compelling cover letter and
your detailed resume electronically to
[email protected].
1831
A Proposal to Conduct an Executive Recruitment
for the Position of

CITY MANAGER
on behalf of the
1544 Eureka Road, Suite 280
Roseville, CA 95661
(916) 784-9080
(916) 784-1985 fax
1832
May 10, 2022

MEMBERS OF THE CITY COUNCIL

CITY OF EASTVALE
12363 LIMONITE AVENUE, SUITE #910
EASTVALE, CA 91752
Submitted Via Email To:

Dear Members of The City Council:

Bob Murray & Associates is pleased to submit a proposal to conduct the City Manager recruitment for the City of Eastvale. The following details our qualifications and describes our systematic— yet flexible—method of identifying, recruiting, and screening outstanding candidates on your behalf. It also includes a proposed budget, timeline, and guarantee.

At Bob Murray & Associates, we pride ourselves on providing quality service to local governments, non-profit agencies, and private firms. Our recruitment process helps you to determine the direction of the search and the types of candidates you seek while capitalizing on our decades of experience and vast network of contacts to reach those candidates. Our expertise ensures that the candidates we present to the City of Eastvale will match the criteria you have established, be a good fit for your organization, and be outstanding in their field.

Bob Murray & Associates recognizes that we work at the pleasure of the City Council and our job is to facilitate the Council’s City Manager search. From the outset of the search, we work to establish a strong partnership with the Council to help ensure the placement of a City Manager who is ideally suited to its needs. In order to develop an effective search, we hope that City Council members make themselves available, as we seek the opportunity to meet with them individually to discuss their expectations for City of Eastvale’s new City Manager. We hope they will speak candidly with us regarding the traits they are looking for in the new City Manager. The insight garnered as a result of these meetings will be invaluable as we recruit and screen candidates for the position.

With respect to the City Manager recruitment and the City of Eastvale, Bob Murray & Associates has placed over 200 City Managers since our firm’s inception in 2000. We are currently conducting City Manager recruitments on behalf of the California cities of Livermore, Santa Clara, and St.

Helena. In addition, we are conducting the County Administrator recruitment on behalf of the County of Yolo and the Assistant City Manager recruitments on behalf of the California Cities of Healdsburg, Costa Mesa, and Murrieta. Our extensive contacts and knowledge of outstanding candidates will ensure you have a quality group of finalists from which to select the City of Eastvale’s next City Manager.

Recent City Manager recruitments we have completed similar in size and scope to your upcoming search include the following:
1833
2022
Bakersfield, CA (Assistant City Manager)
Calistoga, CA
Campbell, CA (Assistant City Manager)
2021
Carpinteria, CA (Assistant City Manager)
Cathedral City, CA (Assistant City Manager)
Cudahy, CA
Gridley, CA (City Administrator)
Irvine, CA
Laguna Beach, CA
Los Altos Hills, CA
Los Banos, CA
Marion, IA (Deputy City Manager)
Mt. Shasta, CA
Orinda, CA
San Carlos, CA (Assistant City Manager)
San Clemente, CA
Santa Barbara, CA (Assistant City
Administrator)
Scotts Valley, CA
Selma, CA
Sonoma, CA
South Pasadena, CA
Willits, CA
2020
Fairfield, CA (Assistant City Manager)
Healdsburg, CA
Imperial, CA
Jurupa Valley, CA (Assistant City Manager
2019
Del Mar, CA
El Segundo, CA
Fairfield, CA
Huntington Beach, CA
Jurupa Valley, CA
National City, CA
Pico Rivera, CA
Solvang, CA
Tracy, CA
Yuba City, CA
We work as a team on every search at Bob Murray & Associates. Your Project Lead would be Gary Phillips or Yasmin Beers, who conduct the majority of our City Manager and Assistant City Manager recruitments. Mr. Phillips or Ms. Beers are highly experienced in guiding elected bodies through the decision-making process and would not only direct and supervise the project team from beginning to end but also serve as your Recruiter.

To learn first-hand of the quality of our services and why the majority of our engagements come from repeat and referred clients, we invite you to contact the references listed on page 16 of the attached proposal.

We look forward to your favorable consideration of our qualifications. Please do not hesitate to contact us at (916) 784-9080 with any questions.

Sincerely,
Valerie Gaeta Phillips
President, Bob Murray & Associates
1834

TABLE OF CONTENTS
THE RECRUITMENT PROCESS................................................................2 STEP 1 DEVELOP THE CANDIDATE PROFILE........................................................2 Optional Service: Community and Staff Involvement.......................................................2 STEP 2 DESIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS ...................2 Reaching Diverse Candidates .........................................................................................3 STEP 3 RECRUIT CANDIDATES ................................................................................3 STEP 4 SCREEN CANDIDATES ..................................................................................4 STEP 5 CONDUCT PRELIMINARY INTERVIEWS......................................................4 STEP 6 SEARCH PUBLIC RECORDS...........................................................................4 STEP 7 MAKE RECOMMENDATIONS .......................................................................4 STEP 8 FACILITATE FINAL INTERVIEWS.................................................................5 STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS ............................5 STEP 10 ASSIST IN NEGOTIATIONS.........................................................................6 COMPLETE ADMINISTRATIVE ASSISTANCE .......................................6 COSTS AND GUARANTEE ..........................................................................7 PROFESSIONAL FEE AND EXPENSES ......................................................................7 Optional Services ...........................................................................................................7 GUARANTEE...............................................................................................................8 RECRUITMENT SCHEDULE .....................................................................8 FIRM PROFILE..............................................................................................9 REFERENCES..............................................................................................16 1835
Bob Murray & Associates Proposal for the City of Eastvale Page 2

THE RECRUITMENT PROCESS
Bob Murray & Associates’ recruiters are specialists in finding the perfect fit, providing security and fairness to candidates and clients while ensuring the integrity of the search process. We understand that superlative recruiting for the City Manager will lead to superlative results for the City of Eastvale. Outlined below are the steps in our proven recruitment process, refined through our 30+ years of experience in executive search.

STEP 1 DEVELOP THE CANDIDATE PROFILE
Our understanding of the City of Eastvale’s needs will be key to a successful search. Gary Phillips or Yasmin Beers will meet with the City Council and key stakeholders to learn as much as possible about the ideal candidate for the City Manager position. We want to become familiar with the values and culture of the organization, as well as to understand the current and future issues, challenges, and opportunities in the City of Eastvale.

Mr. Phillips or Ms. Beers will review and help define the City’s wish-list regarding the ideal candidate’s personality, management style, knowledge, skills, and abilities and will work with the City to identify expectations regarding education and experience. The City Council and Mr.

Phillips or Ms. Beers will discuss compensation, benefits, and other key information necessary to ensure that outstanding candidates are attracted to this opportunity. The profile we develop together at this stage will drive subsequent recruitment efforts.

Optional Service: Community and Staff Involvement
We find that many of our clients value a recruitment process that opens the opportunity for community members, business leaders, organization representatives, and employees to provide input regarding the ideal candidate. Our recruiters are skilled in designing and facilitating forums, town hall meetings, and online surveys that allow equitable involvement from a variety of constituencies and in consolidating feedback into a cohesive narrative of common themes.

If the City of Eastvale so desires, we will work with the City Council to create a customized community and/or staff input process.

STEP 2 DESIGN/DISTRIBUTE BROCHURE AND ADVERTISEMENTS
Mr. Phillips or Ms. Beers and your dedicated Recruitment Coordinator will use the candidate profile developed with the City of Eastvale to create a professional recruitment brochure, with the assistance of our professional graphic designer. The four-page, full-color brochure will describe the community, organization, position, ideal candidate, and compensation and will include pictures provided by the City of Eastvale that you feel best represent your organization and your community.

Upon your approval, Mr. Phillips or Ms. Beers will send the brochure by postal mail and email to a targeted audience, personally inviting potential candidates to apply for the City Manager position.

We will also place the recruitment brochure on our website, which attracts over 11,000 unique hits 1836
Bob Murray & Associates Proposal for the City of Eastvale Page 3 weekly and is a trusted resource for candidates seeking executive and professional positions. Two sample brochures are included in this proposal package for your reference.

Mr. Phillips or Ms. Beers will also design an effective advertising campaign appropriate for the City Manager recruitment. Our broadest outreach comes through our active social media involvement on Facebook, LinkedIn, and Twitter, where upcoming and current positions are posted. Sources such as Western City Magazine, PublicCEO, and the Careers in Government website will be used to reach an extensive local government audience, while position-specific postings will be chosen to attract candidates who have built their careers in and are committed to the City Manager field.

Suggested City Manager-specific advertising sources for the City of Eastvale’s search include:

ICMA Newsletter
League of Women in Government
California City Management Foundation
California City News
Bob Murray & Associates does not typically place ads with job aggregators or general job posting sites such as CareerBuilder, Monster, or Indeed, as we have found that the broad reach of these sites does not necessarily lead to quality candidates for executive and professional positions.

Reaching Diverse Candidates
Bob Murray & Associates, a woman- and minority-owned business, is proud of its commitment to attracting and placing diverse candidates. Not only do we place advertisements with websites designed to attract minority and female candidates, but our President, Valerie Phillips, is a member herself of many diversity-focused organizations including the Local Government Hispanic Network, the League of Women in Government, the Professional Women’s Network, Mexican Professionals, and Women Leading Government. She networks frequently with fellow members to gain insight into which potential candidates are leaders in their field.

Mr. Phillips or Ms. Beers will seek to reach candidates in communities and organizations with demographic profiles and populations served like that of the City of Eastvale, to maximize the potential for individuals from a wide variety of backgrounds, cultures, physical abilities, life experiences, and gender to be considered for the City Manager position.

STEP 3 RECRUIT CANDIDATES
The strongest candidates are often those who are successful and content in their current positions and need to be sold on a new opportunity. Our extensive network of contacts, developed through over 1,400 successful placements, is a primary source for identifying and obtaining referrals for these candidates. Our in-house database of 40,000 current and former executive and professional candidates is a valuable resource that can only be built over time—time that we have invested into perfecting our process for finding the right candidates for our clients. Our aggressive outreach efforts are focused on phone calls to personally invite potential applicants, answer questions, and allay any reservations, and these efforts are essential to the success of the City Manager recruitment.
1837
Bob Murray & Associates Proposal for the City of Eastvale Page 4 STEP 4 SCREEN CANDIDATES
Following the closing date for the recruitment, Mr. Phillips or Ms. Beers will screen all resumes we have received, using the criteria established in the candidate profile as a basis upon which to narrow the field of candidates. Internal candidates receive sensitive consideration, and Mr. Phillips or Ms. Beers will discuss with the City Council how the City of Eastvale wishes to proceed with these candidates.

STEP 5 CONDUCT PRELIMINARY INTERVIEWS
Mr. Phillips will personally interview the top 10 to 15 candidates from the resume screening, with the goal of determining which candidates have the greatest potential to succeed in your organization. To reduce travel-related expenses to our clients and increase efficiency in the search process, these interviews are typically conducted via Skype, FaceTime, or other convenient videoconferencing applications.

During these in-depth interviews, Mr. Phillips or Ms. Beers will explore each candidate’s background and experience as it relates to the City Manager position, such as significant accomplishments, size and scope of responsibility, and organizational culture. In addition, Mr.

Phillips or Ms. Beers will discuss with the candidates their motivation for applying for the position and assess his/her knowledge, skills, and abilities. We will devote specific attention to establishing the likelihood of the candidate’s acceptance of the position if an offer of employment is made.

STEP 6 SEARCH PUBLIC RECORDS
Under the direction of Mr. Phillips or Ms. Beers, your dedicated Recruitment Coordinator will conduct a review of published print and online articles for each recommended candidate. Sources include Lexis-Nexis™, Google, social media, and our contacts in the field. This will alert Mr.

Phillips or Ms. Beers to any further detailed inquiries we may need to make before our recommendations are finalized.

STEP 7 MAKE RECOMMENDATIONS
Based on our findings during the preliminary interview process, Mr. Phillips or Ms. Beers will recommend a limited number of candidates for your further consideration. They will make specific recommendations and will help facilitate discussions regarding the candidate pool, but the final determination of those to be considered will be up to you.

We typically recommend 6-8 candidates that we feel will best match your expectations, and we prepare a detailed written report on each candidate. This bound report provided to each member of the decision-making body includes:

Candidate list with Recommended Finalists identified in Group 1 and Group 2 (primary and secondary recommendations), as well as Internal candidates Summary of experience, education, and salary information for each Recommended Finalist candidate
Complete cover letter and resume for each Recommended Finalist candidate 1838
Bob Murray & Associates Proposal for the City of Eastvale Page 5 List of Other Applicants (those who did not meet minimum qualifications or were otherwise unsuitable, based on our screening process)
Bob Murray & Associates maintains all search records for a period of seven (7) years following each recruitment, and we are happy to forward cover letters and resumes for each applicant by postal mail or email as soon as the recruitment closes to new applications.

STEP 8 FACILITATE FINAL INTERVIEWS
Our years of experience will be invaluable as we help you develop an interview process that objectively assesses the qualifications of each candidate. We will work with the City of Eastvale to craft and implement an interview approach that fits your needs. This may include individual and panel interviews by the City Council and key stakeholders, community/employee interview panels, writing and presentation samples, meet-and-greets, or another specialized process element Mr. Phillips or Ms. Beers helps the City of Eastvale to design.

Mr. Phillips or Ms. Beers will be present on-site during the interviews to facilitate as necessary during the process and to guide discussion to consensus regarding final candidates. Bound interview books will be provided to each interview panel member containing:

Recruitment brochure with candidate profile
Interview schedule
Suggested interview questions
Experience summary, cover letter, resume, and rating form for each candidate
Ranking forms for use during the panel interview process We will work closely with your staff to coordinate and schedule interviews and candidate travel.

Our goal is to ensure that each candidate has a very positive experience, as the way the entire process is conducted will influence the final candidates’ perception of your organization.

STEP 9 CONDUCT BACKGROUND AND REFERENCE CHECKS
Mr. Phillips or Ms. Beers and your Recruitment Coordinator will conduct detailed reference checks for up to three (3) final candidates. To gain an accurate and honest appraisal of the candidates’ strengths and weaknesses, we will talk candidly with people who have direct knowledge of their work and management style. In addition to gaining a 360-degree view of candidates from the perspective of their supervisors, subordinates and peers for the past several years, we will make a point of speaking confidentially to individuals who may have further insight into a candidate’s abilities but who may not be on their preferred list of contacts.

Your Recruitment Coordinator will work with candidates and our professional backgrounding firm, HireRight, to conduct credit, civil litigation, and motor vehicle record checks and verify candidates’ degrees.
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Bob Murray & Associates Proposal for the City of Eastvale Page 6 STEP 10 ASSIST IN NEGOTIATIONS
We recognize the critical importance of successful negotiations and can serve as your representative during this process. Mr. Phillips or Ms. Beers knows what other organizations have done to put deals together with great candidates and what the current market is like for City Manager positions in organizations like the City of Eastvale’s. They will be available to advise you regarding current approaches to difficult issues, such as housing and relocation. We will represent your interests and advise the chosen candidate and you regarding salary, benefits, and employment agreements, with the goal of putting together a deal that results in the appointment of your chosen candidate. With our proven experience and vested interest in a positive outcome, we can turn a very difficult aspect of the recruitment into one that is straightforward and agreeable for all parties involved.

COMPLETE ADMINISTRATIVE ASSISTANCE
We receive many unsolicited testimonials each year from clients and candidates alike noting our prompt, considerate, accurate, and professional service during the search process. Throughout the recruitment, in time intervals that suit the City of Eastvale, we will provide you with updates on the status of the search and attend to all administrative details on your behalf.

Candidates receive immediate acknowledgement of their applications, as well as personal phone calls and/or emails (as appropriate) advising them of their status at each critical point in the recruitment. Candidates who receive preliminary or final interviews and are not chosen to move forward in the interview process will receive personal calls from Mr. Phillips or Ms. Beers on behalf of the City of Eastvale.

It is our internal company standard that all inquiries from clients and candidates receive a response within the same business day whenever possible, and certainly within 24 hours if the inquiry is received during the work week. Mr. Phillips or Ms. Beers will be available to the City of Eastvale by office phone, cell phone, and email at any time to ensure a smooth and stress-free recruitment process.
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Bob Murray & Associates Proposal for the City of Eastvale Page 7

COSTS AND GUARANTEE

PROFESSIONAL FEE AND EXPENSES
The fixed, flat professional services fee for conducting the City Manager recruitment on behalf of the City of Eastvale is $23,000. Services provided for in this fee consist of all steps outlined in this proposal, including three (3) meetings on site. The professional fee does not limit the amount of time invested by Bob Murray & Associates in promoting a successful outcome for this project.

In fact, our mission for this project is to ensure we assist in identifying the right candidate for the City of Eastvale. Therefore, Mr. Phillips or Ms. Beers will contact the City at the first anniversary of the placement to confirm an effective transition has occurred.

The City of Eastvale will also be responsible for reimbursing expenses Bob Murray & Associates incurs on your behalf. We estimate expenses for this project not to exceed $7,000. Reimbursable expenses include (but are not limited to) such items as the cost of recruiter travel; clerical support; brochure development; placement of ads; credit and civil background checks; education verification; and public records searches. Postage, printing, photocopying, and telephone charges are allocated costs and included in the expense estimate. In no instance will expenses exceed this estimate without prior approval from the City of Eastvale.

Expense reimbursement for candidate travel related to on-site interviews will be the responsibility of the City of Eastvale.

Optional Services
Community/Staff Input Forum: $1,500/day, plus travel expenses Online survey with analysis of results: $250
Additional on-site meeting days: $1,500/day, plus travel expenses Additional background checks: $250/candidate
Additional reference checks: $500/candidate
Other services: $250/hour or $1,500/day
Professional Fees and Reimbursable Expenses
Professional Services (Fixed Flat Fee) $23,000
Reimbursable Expenses
Example costs and approximate amounts include:

Brochure Design and Printing ($1,275)
Advertising ($3,000)
Background Checks – 3 candidates ($550)
Consultant Travel ($1,600)
Other expenses – supplies, shipping, clerical ($575)
$7,000
Not-to-Exceed Total $30,000
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Bob Murray & Associates Proposal for the City of Eastvale Page 8

GUARANTEE
Should a candidate recommended by our firm position resign or be terminated within the first 12 months of employment, we will provide the City of Eastvale with professional services to secure a replacement. Services will be provided at no cost, aside from expenses incurred on the City of Eastvale’s behalf during the new search. We are confident in our ability to recruit outstanding candidates and do not expect the City to find it necessary to exercise this provision of our proposal.

RECRUITMENT SCHEDULE
We are prepared to start work on this assignment upon receipt of a signed professional services agreement or other written, authorized notification. A full search can be completed in 13-16 weeks from the date of initial meetings with our client.

The final recruitment schedule will be determined in collaboration with City of Eastvale. A typical timeline of tasks and events is included here for reference. 1842
Bob Murray & Associates Proposal for the City of Eastvale Page 9

FIRM PROFILE

OUR STAFF
Bob Murray & Associates is a small firm focusing exclusively on executive search services. We have a team of thirteen (13):

Bob Murray, Founder
Valerie Gaeta Phillips, President
Gary Phillips, Executive Vice President
Regan Williams, Vice President
Joel Bryden, Vice President
Yasmin Beers, Senior Executive Recruiter
Carmen Valdez, Senior Executive Recruiter
Adele Fresé, Senior Executive Recruiter
Nina Jamsen, Senior Executive Recruiter
Alexandria Kopack, Recruitment and Operations Manager
Kathy Lolas, Senior Recruitment Coordinator
Christopher Harris, Senior Recruitment Coordinator
Gini Herndon, Contracts Administrator/Bookkeeper

BOB MURRAY, FOUNDER
Mr. Murray—known simply as “Bob” to his clients and candidates throughout the western U.S.— brings over 40 years’ experience as a recruiter and is recognized as one of the top local government recruiters in the nation. He conducted hundreds of searches for cities, counties, and special districts and was called on to conduct searches for some of the largest, most complex organizations in the country—and some of the smallest. Bob conducted searches for chief executives, department heads, professional and technical positions, taking the lead on many of the firm’s most difficult assignments with great success. His clients retained him again and again, given the quality of his work and success in finding candidates for difficult to fill positions.

As our Founder, Bob currently takes on few searches personally but continues to be an active presence at Bob Murray & Associates, providing valued insight and experience to our team members regarding all aspects of the recruitment process.

Mr. Murray received his Bachelor of Science Degree in Criminology from the University of California at Berkeley with graduate studies in Public Administration at California State University at Hayward.

VALERIE GAETA PHILLIPS, PRESIDENT AND RECRUITER
Ms. Gaeta Phillips has over 18 years of recruiting experience, including more than a decade of recent experience in executive search for public, private, and startup companies nationwide. Since joining Bob Murray & Associates, Valerie has completed over 160 searches in a diverse range of fields, including city and general management, planning, finance, human resources, transportation, communication and public relations, community and economic development, information 1843
Bob Murray & Associates Proposal for the City of Eastvale Page 10 technology, parks and recreation, and operations. She has recruited at all levels of municipal and non-profit organizations, from technicians and engineers to Executive Directors and Chief Executive Officers.

Valerie is valued for her passion for finding and retaining the most outstanding candidates for even the most difficult or untraditional assignments and for her commitment to her clients’ success; she is also active in a variety of industry organizations and in diversity-focused associations. Valerie is called upon often to serve as an expert speaker on topics such as managing one’s online reputation, diversity issues in municipal and non-profit leadership, and how to identify a good “fit” for organizational culture.

Ms. Gaeta Phillips, along with Executive Vice President Gary Phillips, has a passion for helping people, evidenced by fundraising, sponsorship, and involvement in raising awareness for organizations such as Autism Speaks, the UC Davis M.I.N.D. Institute, and the Northern California Special Olympics.

GARY PHILLIPS, EXECUTIVE VICE PRESIDENT AND RECRUITER
Since joining Bob Murray & Associates, Mr. Phillips has completed over 125 searches for executives and professionals in a wide variety of fields including animal services, city and general management, planning, legal counsel, cyber security, and human resources. Gary’s clients have ranged from municipal government to non-profit and private sector organizations, and he has sourced outstanding candidates for positions from the level of division managers up to City Managers, Executive Directors, and General Managers.

Gary started his career with a New York-based Fortune 100 company and quickly became a Senior Manager, building and running a large customer service organization that eventually expanded to 13 countries in Europe. He proceeded to hold senior leadership positions in several Fortune 500 companies, with noted successes such as building an organization from two to 250 employees worldwide and growing a company from 800 to 1200 employees.

As part of an executive acquisition and recruiting team, Gary helped build a start-up enterprise software company in San Francisco, recruiting top-notch talent and building a world-class organization. He has maintained customer relationships in the public sector and the private sector, including medical and financial institutions. He prides himself on finding key talent and offering the best customer service to his clients.

Mr. Phillips, along with Ms. Gaeta-Phillips, is involved in his community as a soccer coach, as an organizer of fundraisers for Autism Speaks and the UC Davis M.I.N.D. Institute, and as a sponsor of the Northern California Special Olympics. Mr. Phillips received his Associate of Science degree and completed additional coursework at Rochester Institute of Technology, NY.

REGAN WILLIAMS, SENIOR VICE PRESIDENT AND RECRUITER
Mr. Williams brings 30 years of local government experience to Bob Murray & Associates and has over 17 years of experience in executive recruitments with our firm. In his time with Bob Murray & Associates, Regan has conducted over 275 executive searches ranging from managers and department heads to City Managers, Executive Directors, and General Managers. If Regan were 1844
Bob Murray & Associates Proposal for the City of Eastvale Page 11 to have a recruiting specialty, it would be public safety positions: he has personally conducted over 60 Police Chief and 20 Fire Chief recruitments.

Prior to joining Bob Murray & Associates, Regan served as Director of Public Safety with the City of Sunnyvale, CA. He was involved in the development of some of Sunnyvale’s most innovative public safety programs and has a national reputation for excellence in law enforcement, as well as in law enforcement executive recruiting. Regan’s clients find his prompt and personal attention, insight, and expertise in recruitment and selection an asset. He is often called upon to recruit for difficult-to-fill law enforcement positions, such as the position of Police Chief or City Manager in challenging political environments.

Mr. Williams received his Bachelor of Science Degree in Administration of Justice from San Jose State University. He is also a graduate of the FBI National Academy.

JOEL BRYDEN, VICE PRESIDENT AND RECRUITER
Mr. Bryden has over 30 years of local government experience that he brings to the firm, having retired as Chief of Police in Walnut Creek, CA prior to joining Bob Murray & Associates in 2013.

Throughout his career, Joel has been involved in public sector consulting, with vast experience in hiring and promotional processes, as well as interviewing candidates for advancement in all aspects of local government.

Joel has a solid reputation as a leader in the public sector and his ability to find and evaluate outstanding applicants for our clients is invaluable in the search process. Since joining Bob Murray & Associates, Joel has conducted over 100 recruitments in a broad range of sectors including police, fire, building, planning, city management, and general management. He is often called upon to recruit specialized or difficult-to-fill positions, such as Independent Police Auditor.

Mr. Bryden is a graduate of the FBI National Academy and obtained his Bachelor of Arts Degree in Communication from San Diego State University. He is currently based in Walnut Creek, CA.

YASMIN BEERS, SENIOR EXECUTIVE RECRUITER
Yasmin Beers brings over 33 years of municipal government experience to Bob Murray and Associates. Yasmin retired as the City Manager for Glendale with a population of over 200,000.

She served as Chief Executive Officer overseeing close to 2,000 employees serving in Police, Fire, Public Works, Parks, Community Development, Library Arts & Culture, Innovation Performance & Audit, and Water & Power to name a few.

Yasmin’s three decades of experience in public service brings extensive background in public sector finance, human resources management, contract negotiations, strategic planning & organizational leadership, policy development, emergency response & planning, team building and performance improvement. Throughout her career, Yasmin has had a great deal of experience in recruiting, selecting and hiring employees for executive and management level positions with a focus on the organizational needs and culture.

Yasmin currently serves on the Glendale Adventist Medical Center’s Civic Advisory Board and the Advisory Board for Village Christian School. Yasmin is a past member of Soroptimist 1845
Bob Murray & Associates Proposal for the City of Eastvale Page 12 International of Glendale where she served as President in 1999/2000. She is a past board member of Glendale Healthy Kids, Salvation Army and the American Red Cross. In 2011 the Glendale Chamber of Commerce recognized Yasmin as Woman of the Year; in 2013 she was the recipient of The Armenian American Woman of Excellence Award; in 2014 Yasmin was recognized by the Glendale Educational Foundation for her distinguished service and philanthropic efforts; in 2015, YWCA awarded Yasmin with the Heart & Excellence Award; in 2017, she was recognized by Business Life Magazine as a Women Achiever; and in 2018 the California State Senate recognized Yasmin as one of the Woman of the Year, each a tribute to her core values that represent her civic responsibilities, volunteerism and community service.

Yasmin has a Bachelor of Arts degree in Political Science from California State University, Northridge and a Master’s degree in Organizational Leadership from Woodbury University.

CARMEN VALDEZ, SENIOR EXECUTIVE RECRUITER
Carmen Valdez provides executive recruitment and human resource services to municipal government agencies and non-profits. She has more than 25 years’ experience in executive search, general human resources, classification and compensation, testing, policy development, performance management, team building, organizational development, discipline, and other employee relations activities.

Carmen has most recently been consulting with Municipal Resource Group, prior to which she spent over 30 years with the City of Milpitas, a Silicon Valley city of 70,000 residents. In this capacity, she was responsible for collective bargaining, PEPRA and Affordable Care Act implementation, modernizing Human Resource services to improve efficiencies and reduce costs, revamping the Workers Compensation service delivery and completing a City-wide strategic plan.

Carmen also spent almost 2 years as the Director of Recreation Services.

In addition to her significant experience in the public sector, Carmen earned a Bachelor of Arts degree in Business from University of Phoenix. She is also a member of Local Government Hispanic Network and League of Women in Government. She is an avid runner and enjoys giving back to her community.

ADELE FRESÉ, SENIOR EXECUTIVE RECRUITER
Adele Fresé brings 27 years of local government experience to Bob Murray & Associates, having retired as Chief of Police in Salinas, CA prior to joining the firm in 2021. Adele began her public service career in 1985 as an active-duty member of the United States Marine Corps before serving the City of Corpus Christi for 20 years.

Adele has extensive experience in hiring and promotional processes, as well as interviewing candidates for advancement in all aspects of local government.

During her 7 years as a Chief of Police, Adele exercised strong leadership and implemented monumental changes leading to the diversification of her agency’s sworn staff. Adele’s commitment to collaboration with the public and law enforcement agencies earned her the Partner of the Year Award from Homeland Security Investigations, and her Department the Community Policing Award from the Community Policing Institute of California. 1846
Bob Murray & Associates Proposal for the City of Eastvale Page 13 Adele received her Bachelor of Science degree in Criminal Justice Administration from California State University at Hayward, and a minor degree in Sociology. She earned a Master of Science in Public Safety, completed the Senior Executives in State and Local Government program at the Harvard Kennedy School, and PERF’s Senior Management Institute for Police. She is a Texas Certified Public Manager.

NINA JAMSEN, SENIOR EXECUTIVE RECRUITER
Ms. Jamsen brings over 33 years of local government experience to the firm. She retired as Chief of Police from California State University, San Bernardino, prior to joining Bob Murray and Associates. Nina also served the San Bernardino County Sheriff’s Department in the capacity as a Police Chief for the cities of Loma Linda and Grand Terrace.

Ms. Jamsen has a strong leadership reputation in the public sector in the Inland Empire.

Throughout her six-and-a-half-year tenure as a Police Chief, she implemented major forwardthinking changes to her agency. Her philosophy was driven by strong community-oriented policing, guided by 21st Century policing pillars. Ms. Jamsen has extensive experience in recruiting, selecting, and promoting a diverse and inclusive work force. She has participated in numerous search committees involving various department heads in the public sector and has had first-hand experience interviewing, selecting, and promoting candidates. Nina was recognized as a Pioneer Woman in 2017 by the City of San Bernardino and as a Woman of Distinction in 2019 by the 40th District of the California State Assembly.

Ms. Jamsen obtained her Bachelor’s Degree in Administration of Criminal Justice from the University of West Virginia, earned her teaching credential from San Bernardino State University, and graduated the FBI National Academy.

Nina is a proud Finnish native, first generation college graduate, and is fluent in Swedish and Finnish.

ALEXANDRIA KOPACK, RECRUITMENT AND OPERATIONS MANAGER
Alex is the Recruitment & Operations Manager with Bob Murray & Associates, and partners closely with each executive recruiter to support both clients and candidates through the entire recruitment process. Alex offers support to the recruitment coordinators by ensuring each employee has the tools necessary for success within the firm. She also posts available positions to job boards, schedules interviews, conducts background checks on candidates, and creates marketing materials for each search.

Alex graduated with a bachelor’s degree in Business Administration from Boise State University.

She has several years of experience in many different office settings and is eager to assist in the hiring process.

In her spare time, Alex enjoys spending time with her husband, family, and poodle (Theo), as well as playing tennis whenever weather allows.
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Bob Murray & Associates Proposal for the City of Eastvale Page 14

KATHY LOLAS, SENIOR RECRUITMENT COORDINATOR
Kathy recently joined the Bob Murray & Associates team after eight years of retirement. She is serving as a Recruitment Coordinator and brings over 30 years of experience from the residential real estate, state government, and life coaching industries. As a Recruitment Coordinator, Kathy partners closely with executive recruiters to provide support to candidates and clients throughout the recruitment process. She assists with scheduling, conducting background checks, creating marketing materials, and posting advertisements for open recruitments.

Kathy returned to graduate school in 2015, earned her Master’s degree and launched a private lifecoaching practice. She is known for her outgoing personality, attention to detail and collaborative approach to successfully completing executive recruitments. In her free time, Kathy enjoys playing jazz piano, travel, boating, and playing with her poodle, “Rocky”.

CHRISTOPHER HARRIS, SENIOR RECRUITMENT COORDINATOR
Mr. Harris is a Recruitment Coordinator with Bob Murray & Associates and is an essential part of our hiring experience. He partners closely with the executive recruiters to support hiring initiatives and is responsible for facilitating the movement of candidates through the recruitment process.

His responsibilities entail everything from creating marketing materials, posting available positions to job boards, candidate research, interview scheduling, conducting background checks, and ensuring the overall hiring process runs smoothly.

Chris recently graduated as the Valedictorian of his class from Saint Mary’s College of California with a bachelor’s degree in Politics. He has worked at Bob Murray & Associates seasonally throughout college, and he brings knowledge from a variety of jobs and internships to his role as a Recruitment Coordinator.

Outside of the workplace, Chris enjoys spending time with his family, working out, and reading about foreign policy and national security.

GINI HERNDON, CONTRACTS ADMINISTRATOR/BOOKKEEPER
Ms. Gini Herndon is the Contracts Administrator/Bookkeeper at Bob Murray & Associates. Ms.

Herndon is the first point of contact at Bob Murray & Associates and has an extensive administrative background in business law.

Ms. Herndon is known for her collaborative approach as she works closely with our internal team and clients to ensure a successful search. As a first point of contact, Ms. Herndon is highly professional and maintains a high level of confidentiality and sensitivity. 1848
Bob Murray & Associates Proposal for the City of Eastvale Page 15

CORPORATION
Bob Murray & Associates was founded in May 2000 and operated under the corporation name MBN Services, Inc. until June 2014; our new corporation name is GVP Ventures, Inc., incorporated in California in 2014. Contact information for the corporation and the firm is as follows:

GVP Ventures, Inc. OR Bob Murray & Associates
1544 Eureka Road, Ste. 280
Roseville, CA 95661
(916) 784-9080
[email protected]
Our corporation and firm are financially sound (and have been so since 2000), with documentation from our accountant available to your organization prior to final execution of a professional service agreement. We have never been involved in any litigation, aside from our personnel serving as expert witnesses when called to do so.

PROFESSIONAL ASSOCIATIONS
Our firm, represented by either our President or our Executive Vice President, are involved in the following organizations to remain engaged with current and future issues relevant to the work we conduct on behalf of clients like City of Eastvale:

California Special Districts Association – Member
California City Management Foundation (CCMF) – Member
International City/County Management Association (ICMA) – Member League of California Cities – League Partner
League of Women in Government – Sponsor/Member
Municipal Management Association of Northern California (MMANC) –Sponsor/Member Municipal Management Association of Southern California (MMASC) –Sponsor/Member National Forum for Black Public Administrators (NFBPA) – Committee member for Marketing and Branding
Members of our leadership team not only attend events sponsored by these associations but are also frequently called upon to serve as panel members and to provide specialized lectures regarding industry-specific issues.

Recent and upcoming speaking engagements and trainings provided by our staff include:
“Role of the Chief” class, presented by Joel Bryden on behalf of the California Police Chiefs Association
Organization of Latino Affairs invited speaker, Valerie Phillips for Hispanic Heritage Month; and
“The Next Step on Your Career Ladder: A Rung Up or a Missed Step? What City Managers are Seeking to Create a Dream Team,” Bob Murray & Associates is a leading participant on the MMANC 2019 Conference Panel
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Bob Murray & Associates Proposal for the City of Eastvale Page 16

REFERENCES
Clients and candidates are the best testament to our ability to conduct quality searches. Clients for whom Bob Murray & Associates has recently conducted similar searches are listed below:

CLIENT: City of Del Mar, CA
POSITION: City Manager
REFERENCE: Ms. Ashley Jones, Administrative Services Director (858) 704-3640
CLIENT: City of El Segundo, CA
POSITION: City Manager
REFERENCE: Mr. Scott Mitnick, City Manager
(805) 402-9374
CLIENT: City of Irvine, CA
POSITION: City Manager
REFERENCE: Mr. Jimmee Medina, Director of Human Resources & Innovation (949) 724-6278
CLIENT: City of Jurupa Valley, CA
POSITION: City Manager
REFERENCE: Mr. Rod Butler, City Manager or
Ms. Pat Grob, Sr. Human Resources Analyst
(915) 332-6464
We appreciate the City of Eastvale’s consideration of our proposal and look forward to working with you.
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5800 Stanford Ranch Road
Suite 410
Rocklin, California 95765
916.630.4900
w w w . r a l p h a n d e r s e n . c o m
April 21, 2022
Mayor Clint Lorimore
and Members of the City Council
City of Eastvale
12363 Limonite Ave., Suite 910
Eastvale, California 91752
Via Email: [email protected]
Dear Mayor Lorimore and Members of the City Council:

Ralph Andersen & Associates is pleased to submit this proposal to conduct a search for the position of City Manager for the City of Eastvale.

The City of Eastvale is seeking an executive search firm to assist the City Council in the search and selection of a City Manager. If selected to conduct this search, the City will have Mr. Fred Wilson as Project Director. As a former City Manager with over 35 years of experience including 20 years serving as a City Manager in different communities, Mr. Wilson is highly qualified to lead this search.

Based in Southern California, Mr. Wilson is readily available to start the project while also available to attend on site client meetings, as necessary.

Additionally, Mr. Wilson has recently successfully conducted City Manager recruitments for the following California cities: Barstow, Buellton, Foster City, Grand Terrace, La Palma, Los Altos, Compton, Pomona, Sierra Madre, and Upland.

He is currently working with the City of Norco on their recruitment for a new City Manager.

Mr. Wilson, Project Director, can be contacted as follows:

Mr. Fred Wilson
Senior Consultant
Ralph Andersen & Associates
5800 Stanford Ranch Road, Suite 410
Rocklin, California 95765
office (916) 630-4900
cell (714) 421-3258
email [email protected]
website www.ralphandersen.com
We utilize a team approach to executive recruitments, combining the efforts of our 17-member search team to produce the best results for our clients. The executive recruitment techniques used by Ralph Andersen & Associates have been developed and used successfully with hundreds of clients for more than 50 years. With the reputation of Ralph Andersen & Associates you will have the opportunity to consider candidates located throughout California as well as from across the nation.

Our proposal outlines the firm’s experience in conducting City Manager recruitments, the methodology/work plan and timeline to accomplish the search tasks, as well as the cost to conduct a comprehensive search.

We are proud of how we market and represent our clients; all of the design and graphics of our marketing material is done in-house so we can control the quality and production timing. To see 1851