REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, July 27, 2022
Regular Council Meeting:
6:30 PM
City Councilmembers
Clint Lorimore, Mayor
Todd Rigby, Mayor Pro Tem
Christian Dinco, Councilmember
Brandon Plott, Councilmember
Jocelyn Yow, Councilmember
Henry Garcia, Interim City Manager
Erica Vega, City Attorney (Contract Legal Services)
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip-on of each item to be considered. Except as otherwise provided by law, no ac-on or direc-on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor-ng documents, including staff reports, and any wri-ngs or documents provided to a majority of the City Council a3er the pos-ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee-ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee-ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre-on to reduce -me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking -me. If a comment is received before the agenda item is heard but before the close of the mee-ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili-es Act, if you need special assistance to par-cipate in this mee-ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee-ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee-ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. Western Municipal Water District Presentation
8.2. Recognition of Outgoing Planning Commission Chair Houston Laney
8.3. City Sponsorship Recognitions
8.4. Overview of Special Olympics Program
9. AGENCY PARTNER UPDATES
9.1. Eastvale Library Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are
2 available at the front table to the entrance of Council Chambers.
11. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from the special joint meeting on May 12, 2022 and the regular meeting on June 8 , 2022.
11.2. Warrant Register: May 2022
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department.
11.3. Warrant Register: June 2022
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department.
11.4. Treasurer’s Report: June 2022
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.5. Planning Department Update
Submitted by: Gustavo Gonzalez, Planning Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.6. Public Works Department Update
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
3 11.7.
City of Eastvale Crime Statistics – May 2022
Submitted by: Eva Terekhova, Emergency Management Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for May 2022.
11.8. Interim Financial Report - Fiscal Year 2021-22, Quarter 3
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Receive and file the Interim Financial Report for Fiscal Year 2021-22, Quarter 3 ending March 31, 2022
2 .
Approve and Adopt Budget Resolution 22-XX Amending the 2021-22 Fiscal Budget by $6,386,738 for the American Rescue Plan Act State and Local Fiscal Recovery Fund reimbursement to the General Fund for law enforcement contract services.
11.9. Approval of Construction Contract with American Asphalt South Inc. and a Professional Services Agreement with Onward Engineering in the Aggregate Amount of $1,104,939 for the 2022 Slurry Seal Project and Approval An Amendment to an On-call Professional Services Agreement with Labelle Marvin Inc. to increase the Not-to- Exceed amount to $100,000 per fiscal year.
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the following actions for the 2022 Residential Slurry Seal Project:
1 .
Approve the Contract with American Asphalt South, Inc., the lowest responsive and responsible bidder, in accordance with unit bid prices in the amount of $936,881.75 plus a 10% contingency of $93,688.15 for a total of $1,030,569.90; 2 .
Approve the Professional Services Agreement with Onward Engineering for the Construction Management and Inspection Services in the amount of $76,370; 3 .
Approve the Second Amendment to Labelle Marvin, Inc. for On-call Geotechnical and Material Testing Services for an amount not to exceed $100,000 per fiscal year; and
4 .
Authorize the City Manager to execute all necessary documents including the Notice of Completion.
11.10. Heat Illness Prevention Program
Submitted by: Maricela Mejia, Interim Human Resources & Risk Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a Resolution to adopt the City of Eastvale’s Heat Illness Prevention Program (HIPP).
11.11. Approval of a Contract Amendment for Software Support Services Provided by Gray
4 Quarter Inc.
Submitted by: Johnny Terfehr
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve an amendment to the City's contract with Gray Quarter, Inc. to provide software support services, for a total not-to-exceed amount of $49,810.00
11.12. Contract Amendment to On-call Contracts for Various Engineering Professional Services
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1. Authorize the City Manager to execute amendments to the On-call Contracts for Engineering Professional Services to eliminate the not-to-exceed amount and authorize the City Manager to approve all task orders; and
2. Authorize the City Manager to approve task orders for the On-Call Contracts for Engineering Professional Services in an amount that, in the aggregate, does not to exceed $2,000,000 per fiscal year across all disciplines.
11.13. First Amendment to the Road and Bridge Benefit District (RBBD) Credit Agreements for the Homestead and Merge Projects
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Authorize the City Manager to execute the first amendment to the Road and Bridge Benefit District (RBBD) Credit Agreements for the Homestead and Merge Projects; and
2 .
Authorize the City Manager to execute reimbursement per the Credit Agreement and other necessary documents.
11.14. Conflict of Interest Code Update
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a Resolution amending the City's Conflict of Interest Code.
11.15. First Amendment to Agreement with Best Best & Krieger for Redistricting Services
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
5 1
.
Approve the first amendment to the agreement with Best Best & Krieger for redistricting services in the amount of $9,240 for a total not-to-exceed amount of $54,240.
2 .
Authorize the City Manager to execute all necessary documents.
11.16. PERMA Board Representative Appointment
Submitted by: Maricela Mejia, Interim Human Resources & Risk Manager RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a resolution to appoint Maricela Mejia, Interim Human Resources & Risk Manager as the City of Eastvale’s representative and appoint Amanda Wells, Finance Director/City Treasurer as the City of Eastvale’s alternate for the Public Entity Risk Management Authority (PERMA) Board of Directors to comply with PERMA’s governing documents.
11.17. Approval of Task Order No. 1 with Wallace & Associates Consulting, LLC for Inspection and other Public Works Services for Various Public Works and Development Projects
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve Task Order No. 1 in the amount of $150,000 to the On-call Contract with
Wallace & Associates Consulting, LLC
for the
Inspection and other Public Works Services for Various Public Works Related Tasks for Fiscal Year 2022-23.
11.18. Budget Appropriation for Purchase of Police Motorcycles
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council
Approve and Adopt Budget Resolution 22-XX
Amending the Fiscal Year 2022-23 Budget by $60,835 for the purchase of two police motorcycles.
11.19. Professional Services Agreement Amendment with Willdan Financial Services for Comprehensive Cost Allocation Plan and User Fee Study Services
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Professional Services Agreement Amendment with Willdan Financial Services for an additional term period of one year; and 2 .
Authorize the City Manager to execute all necessary documents.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is
6 opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
13. CITY COUNCIL BUSINESS
13.1. City of Eastvale’s Leadership Academy
Submitted by: Stephanie Vasquez, Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that City Council receive and file an update on the City of Eastvale's Leadership Academy program.
13.2. Strategic Plan Update
Submitted by: Stephanie Vasquez, Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the strategic plan update.
13.3. League of California Cities 2022 Annual Conference Delegate and Alternate(s)
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council appoint members of the City Council to serve as the City's delegate and alternate(s) at the League of California Cities' 2022 Annual Conference.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee-ng of the Eastvale City Council is scheduled for Wednesday, August 24, 2022, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
7 Marc A. Donohue, MMC
City Clerk
8