MINUTES
CITY OF EASTVALE
City Council Regular Meeting
Wednesday, July 27, 2022
Regular Meeting: 6:30 P.M.
Eastvale City Council Chambers
12363 Limonite Avenue, Suite 900
Eastvale, CA 91752
1. CALL TO ORDER
The regular meeting of the Eastvale City Council was called to order at 6:30 p.m. by Mayor Lorimore.
ROLL CALL
Present: Councilmembers Dinco, Plott, Yow, Mayor Pro Tem Rigby, and Mayor Lorimore
Absent:
City Staff
Present: Interim City Manager Garcia, City Attorney Vega, and City Clerk/Communications Director Donohue were present at Roll Call. Other staff members were present.
CLOSED SESSION PUBLIC COMMENT - None
4. CLOSED SESSION ITEM(S) - None
5. INVOCATION
Michael Sweet from the Church of Jesus Christ of Latter-day Saints offered the invocation.
PLEDGE OF ALLEGIANCE
Councilmember Plott led the Pledge of Allegiance.
7. ADDITIONS/REVISIONS - None
8. PRESENTATIONS/ANNOUNCEMENTS
8.1 Western Municipal Water District Presentation
Representatives from Western Municipal Water District presented a PowerPoint and answered related questions.
8.2 Recognition of Outgoing Planning Commission Chair Houston Laney Outgoing Planning Commission Chair Houston Laney was recognized.
8.3 City Sponsorship Recognitions
Awards were presented to Southwest Site Services, American First Credit Union, and Waste Management.
8.4 Overview of Special Olympics Program
The Community Services Division presented a PowerPoint and answered related questions.
9. AGENCY PARTNER UPDATES
9.1 Eastvale Library Update
An update was not provided.
10. PUBLIC COMMENT - None
11. CONSENT CALENDAR
On motion of Councilmember Yow and second Councilmember Plott, the City Council voted unanimously to approve Consent Calendar.
11.1 City Council Meeting Minutes
The City Council approved the City Council meeting minutes from the special joint meeting on May 12, 2022 and the regular meeting on June 22, 2022.
11.2 Warrant Register: May 2022
The City Council approved the payment of warrants as submitted by the Finance Department.
11.3 Warrant Register: June 2022
The City Council approved the payment of warrants as submitted by the Finance Department.
Eastvale City Council Meeting Minutes
July 27, 2022 Page -2
11.4 Treasurers Report: June 2022
•The City Council received and filed the City Treasurer's Report.
11.5 Planning Department Update
• The City Council received and filed the Planning Department Update.
11.6 Public Works Department Update
The City Council received and filed the Public Works Department Update.
11.7 City of Eastvale Crime Statistics - May 2022
The City Council received and filed the Eastvale Crime Statistics for May 2022.
11.8 Interim Financial Report - Fiscal Year 2021-22, Quarter 3 The City Council:
1. Received and filed the Interim Financial Report for Fiscal Year 2021-22, Quarter 3 ending March 31, 2022; and
2. Approved and Adopted Budget Resolution 22-50 Amending the 2021-22 Fiscal Budget by $6,386,738 for the American Rescue Plan Act State and Local Fiscal Recovery Fund reimbursement to the General Fun for law enforcement contract services.
11.9 Approval of Construction Contract with American Asphalt South Inc. and a Professional Services Agreement with Onward Engineering in the Aggregate Amount of $1,104,939. for the 2022 Slurry Seal Project and Approval an Amendment to an On-call Professional Services Agreement with Labelle Marvin Inc. to Increase the Not-to-Exceed Amount to $100,00 per Fiscal Year The City Council approved the following for the 2022 Residential Slurry Seal Project:
1. The Contract with American Asphalt South, Inc., the lowest responsive and responsible bidder, in accordance with unit bid prices in the amount of $936,881.75 plus a 10% contingency of $93,688.15 for a total of $1,030.569.90; and
2. The Professional Services Agreement with Onward Engineering for the Construction Management and Inspection Services in the amount of $76,370; and
3. The Second Amendment to Labelle Marvin, Inc. for On-Call Geotechnical and Material Testing Services for an amount not to exceed $100,000 per fiscal year; and
Eastvale City Council Meeting Minutes
July 27, 2022 Page - 3
4. Authorized the City Manager to execute all necessary documents including the Notice of Completion.
11.10 Heat Illness Prevention Program
The City Council approved Resolution 22-51, adopting the City of Eastvale's Heat Illness Prevention Program (HIPP).
11.11 Approval of a Contract Amendment for Software Support Services Provided by Gray Quarter Inc.
The City Council approved an amendment to the City's contract with Gray Quarter, Inc. to provide software support services, for a total not-to-exceed amount of $49,810.00.
11.12 Contract Amendment to On-call Contracts for Various Engineering Professional Services
The City Council:
1. Authorized the City Manager to execute amendments to the On-call Contracts for Engineering Professional Services to eliminate the not-to-exceed amount and authorize the City Manager to approve all task orders; and;
2. Authorized the City Manager to approve task orders, up to 24,999, for the On- Call Contracts fir Engineering Professional Services in an amount that, in the aggregate, does not exceed $2,000,000 per fiscal year across all disciplines.
11.13 First Amendment to the Road and Bridge Benefit District (RBBD) Credit Agreements for the Homestead and Merge Projects
The City Council:
1. Authorized the City Manager to execute the first amendment to the Road and Bridge Benefit District (RBBD) Credit Agreements for the Homestead and Merge Projects; and
2. Authorized the City Manager to execute reimbursement per the Credit Agreement and other necessary documents.
11.14 Conflict of Interest Code Update
The City Council adopted Resolution 22-52, amending the City's Conflict of Interest Code.
11.15 First Amendment to Agreement with Best Best & Krieger for Redistricting Services Eastvale City Council Meeting Minutes
July 27, 2022 Page -4
The City Council:
1. Approved the first amendment to the agreement with Best Best & Krieger for redistricting services in the amount of $9,240 for a total not-to-exceed amount of $54,240; and
2. Authorized the City Manager to execute all necessary documents.
11.16 PERMA Board Representative Appointment
The City Council approved Resolution 22-53, appointing Maricela Mejia, Interim Human Resources & Risk Manager as the City of Eastvale's representative and appoint Amanda Wells, Finance Director/City Treasurer as the City of Eastvale's alternate for the Public Entity Risk Management Authority (PERMA) Board of Directors to comply with PERMA's governing documents.
11.17 Approval of Task Order No. 1 with Wallace & Associates Consulting, LLC for Inspection and other Public Works Services for Various Public Works and Development Projects
The City Council approved Task Order No. 1 in the amount of $150,000 to the On- call Contract with Wallace & Associates Consulting, LLC for the Inspection and other Public Works Services for Various Public Works Related Tasks for Fiscal Year 2022-23.
11.18 Budget Appropriation for Purchase of Police Motorcycles The City Council approved and adopted Budget Resolution 22-54, Amending the Fiscal Year 2022-23 Budget by $60,835 for the purchase of two police motorcycles.
11.19 Professional Services Agreement Amendment with Willdan Financial Services for Comprehensive Cost Allocation Plan and User Fee Study Services The City Council:
1. Approved Professional Services Agreement Amendment with Willdan Financial Services for an additional term period of one year; and
2. Authorized the City Manager to execute all necessary documents.
12. PUBLIC HEARINGS - None
13. CITY COUNCIL BUSINESS
13.1 City of Eastvale's Leadership Academy
Management Analyst Vasquez provided a PowerPoint presentation and answered related questions.
Eastvale City Council Meeting Minutes
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Mayor Lorimore opened the public comment period. With no one desiring to speak on this item, Mayor Lorimore closed the public comment period.
The City Council received and filed the update.
13.2 Strategic Plan Update
Management Analyst Vasquez provided a PowerPoint presentation and answered related questions.
Mayor Lorimore opened the public comment period. With no one desiring to speak on this item, Mayor Lorimore closed the public comment period.
The City Council received and filed the update.
13.3 League of California Cities 2022 Annual Conference Delegate and Alternate(s) City Clerk/Communications Director Donohue provided a PowerPoint presentation and answered related questions.
Mayor Lorimore opened the public comment period. With no one desiring to speak on this item, Mayor Lorimore closed the public comment period.
On motion of Councilmember Plott and second by Councilmember Dinco, the City Council voted unanimously to appoint Todd Rigby to serve as the delegate and Christian Dinco to serve as the alternate at the League of California Cities' 2022 Annual Conference.
14. CITY MANAGER REPORT/CITY STAFF REPORT
Interim City Manager Garcia provided an update on upcoming City events.
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
15.1 League of California Cities
No report was provided.
15.2 Southern California Association of Governments
Mayor Lorimore provided a report.
15.3 Western Riverside Council of Governments
Councilmember Dinco provided a report.
15.4 Riverside Transit Agency
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Councilmember Yow provided a report.
15.5 Northwest Mosquito and Vector Control District
Mayor Lorimore provided a report.
15.6 Riverside County Transportation Commission
No report was provided.
15.7 Western Riverside County Regional Conservation Authority No report was provided.
15.8 Western Community Energy
No report was provided.
15.9 Finance Committee
No report was provided.
15.10 California Contract Cities Association
No report was provided.
15.11 Eastvale Schools Committee
No report was provided.
15.12 City Council Communications
The City Council provided comments.
ADJOURNMENT - Mayor Lorimore adjourned the regular meeting at 8:23 p.m. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, August 24, 2022, at 6:30 p.m.
Marc A. Donohue, MM
City Clerk
Eastvale City Council Meeting Minutes
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