PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Limonite Gap Closure
PROJECT DESCRIPTION: Project will connect from 2,450 LF east of Hellman Ave to Archibald Avenue. The total length of the proposed project is approximately 3,200 LF including a bridge over the Cucamonga Creek. Both road and bridge will serve 4 lanes of traffic including bicycle and pedestrian facilities. A separate pedestrian bridge over the Cucamonga Creek little south of the proposed vehicular bridge, as shown on the below map, is also part of this project.
PROJECT STATUS: 95% plans and specifications under review.
Construction Management service procured.
Working with various agencies to obtain necessary permits.
PROJECT SCHEDULE: Design contract award date - May 22, 2019 30% design completed - December 2019
NOD filed - December 2020
90% design - November 2021
Estimated 100% design - Late 2022
PROJECT MAP:
Proposed Limonite Ave Bridge
Proposed Pedestrian Bridge
216
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Improvement of Bike Network Connectivity/ATP Trails PROJECT DESCRIPTION: Project will design and construct nearly 5 miles of trails running along Scholar Way and Harrison Avenue. The project will provide dedicated space for people to bike and walk from north Eastvale to the Santa Ana River Trail on the south.
PROJECT STATUS: Design contract was awarded to Mark Thomas. Preliminary design work has started. Community outreach meeting was held January 22, 2022. Currently working with Caltrans to approve scope change to change from Class IV with lane reduction to Class I with no lane reduction.
PROJECT SCHEDULE: Mark Thomas is performing Phase 1B efforts consisting of preliminary design and public outreach.
PROJECT MAP:
217
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Schleisman Road Safety and Connectivity Project PROJECT DESCRIPTION: Project will design and construct dedicated space for people to bike and walk along Schleisman Road between Hamner Avenue and Sumner Avenue.
PROJECT STATUS: Conceptual development contract was awarded to Conceptual Design & Planning Company on March 9, 2022
PROJECT SCHEDULE: Once conceptual plan is completed, City will solicit proposals for development of plans and specifications.
PROJECT MAP:
218
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Limonite Avenue Signal Synchronization
PROJECT DESCRIPTION: Project will design and install necessary equipment to synchronize traffic signals along Limonite Avenue.
PROJECT STATUS: Construction contract was award to Belco on May 11, 2022 to install necessary infrastructure to synchronize the traffic signals.
PROJECT SCHEDULE: There is a long lead time on the necessary materials to connect the traffic signals with fiber-optic. As an interim solution, City will synchronize the traffic signal suing wireless radios. This is expected to be completed in Fall 2022.
PROJECT MAP:
219
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Citywide Retroreflective Backplate on Traffic Signal Indicator PROJECT DESCRIPTION: Project will design and install retroreflective backplate borders along backplates of traffic signal indicators at 29 signalized intersections to improve the visibility of signals.
PROJECT STATUS: Plans and Specifications have been completed.
PROJECT SCHEDULE: The construction is estimated to be commence in Fall 2022.
PROJECT MAP:
220
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Traffic Signal Dilemma Zone Detection and Mitigation PROJECT DESCRIPTION: Project will install advanced dilemma zone detection system and associated equipment in existing traffic signal cabinets at 16 signalized intersections to modify signal timing to improve safety for motorists approaching intersections.
PROJECT STATUS: 90% Plans and Specifications have been completed.
PROJECT SCHEDULE: The construction is estimated to be commence in late 2022.
PROJECT MAP:
221
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Annual Asphalt Overlay Project
PROJECT DESCRIPTION: Project scope includes grinding of pavement, placement of 2” asphalt concrete, curb ramp improvements for accessibility, traffic loop replacement, utility cover adjustments, replacement and enhancement of traffic striping, and installation of landscape.
PROJECT STATUS: Construction contract was awarded to All American Asphalt on January 12, 2022. All paving work has been completed, except the work along Milliken, which is waiting on Caltrans permit issuance.
PROJECT SCHEDULE: Notice to Proceed was issued on January 24, 2022 and most of paving work has been completed. Remaining miscellaneous work is estimated to be completed in Summer 2022.
PROJECT MAP:
222
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: ADA Transition Plan
PROJECT DESCRIPTION: Program includes preparation and implementation of an ADA Self Evaluation Plan as required under the Americans with Disabilities Act (ADA). Future year funding will support removal of ADA barriers as identified in the Plan. Annual program to provide improvements focusing on ADA accessibility, including curb ramps and sidewalks throughout the City.
PROJECT SCHEDULE: This is an on-going project. Currently, field work to identify ADA barriers on City streets including curb ramps and sidewalks is on hold.
CDBG application has been submitted for funding.
223
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Traffic Sign Inventory
PROJECT DESCRIPTION: The project will improve roadway safety and traffic through upgrades to existing and/or adding new high-visibility traffic signs.
PROJECT SCHEDULE: Inventory of traffic sign has been completed. Currently, field work to collect reflectivity of signs to meet MUTCD is on-going.
224
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Capital Improvements Project
PROJECT NAME: Archibald Avenue/Limonite Avenue Widening Project PROJECT DESCRIPTION: Street widening and safety project for Archibald Avenue from the City of Ontario limits south of the SCE easement, including the intersection at Limonite Avenue and portions of Limonite Avenue east and west of the intersection. The project looks to improve safety and overall circulation in conjunction with the improvements associated with the Homestead and Merge developments, and Limonite Gap Project. Components of the project include, but are not limited to, coordinating with SCE to relocate SCE high-tension support structures.
PROJECT STATUS: • City approved the proposed design plan from SCE on July 14, 2021. • SCE is procuring materials and submitted encroachment permit application to the City.
• Construction for foundation is expected to begin in fall 2022.
PROJECT MAP:
LIMONITE AVE
ARCHIBALD AVE
225
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Residential Development
PROJECT NAME: Prado (TR 35751)
PROJECT LOCATION: Southeast corner of Schleisman Road and Cucamonga Flood Channel PROJECT DESCRIPTION: Improvements include a development of a gated community of 243 attached and detached single-family homes on approximately 19 acres.
PROJECT STATUS: Improvements have been completed. Project close-out task is remaining before city council accepts the project as complete.
PROJECT MAP:
SCHLEISMAN RD
226
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Commercial Development
PROJECT NAME: The Merge
PROJECT LOCATION: Northeast corner of Limonite Avenue and Archibald Avenue PROJECT DESCRIPTION: Improvements includes 26 gross acres.
PROJECT STATUS: Onsite and offsite improvements ongoing PROJECT MAP:
ARCHIBALD AVE
LIMONITE AVE
227
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Commercial Development
PROJECT NAME: The Ranch by Transwestern
PROJECT NUMBER: PW19-11322
PROJECT LOCATION: East end of Limonite Avenue west of the Cucamonga Creek PROJECT DESCRIPTION: Improvements include 20 gross acres including 2 light industrial warehouses.
PROJECT STATUS: Onsite and offsite improvements ongoing PROJECT MAP:
CUCAMONGA CREEK
HELLMAN AVE
228
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Commercial Development
PROJECT NAME: Homestead
PROJECT NUMBER: PW20-10052
PROJECT LOCATION: Northwest corner of Limonite Avenue and Archibald Avenue PROJECT DESCRIPTION: Improvements include 55.86 gross acres consisting of six industrial buildings
PROJECT STATUS: Onsite and offsite improvements ongoing PROJECT MAP:
LIMONITE AVE
ARCHIBALD AVE
229
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Commercial Development
PROJECT NAME: Vantage Point Church
PROJECT NUMBER: PW15-1174
PROJECT LOCATION: Northeast corner of Archibald Avenue and Prado Basin Park Road PROJECT DESCRIPTION: Improvements include development of an approximately 85,000 sq. ft. church which includes a sanctuary, classrooms, cafe, and a bookstore on 10.43 acres.
PROJECT STATUS: Onsite improvement ongoing
PROJECT MAP:
230
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Commercial Development
PROJECT NAME: Hamner Place
PROJECT NUMBER: PW18-10712
PROJECT LOCATION: East of Hamner Avenue and Schleisman Road PROJECT DESCRIPTION: Improvements include 21.48 gross acres.
PROJECT STATUS: Onsite improvement ongoing
PROJECT MAP:
HAMNER AVE
231
EASTVALE PUBLIC WORKS
PROJECT UPDATES
PROJECT TYPE: Commercial Development
PROJECT NAME: The Campus Business Park
PROJECT NUMBER: PW12-0750
PROJECT LOCATION: West side of Archibald Avenue south of Limonite Avenue PROJECT DESCRIPTION: Improvements includes 53.37 gross acres with 11 development parcels and 6 letter lots.
PROJECT STATUS: Public improvements completed. Project close-out task is remaining before city council accepts the project as complete.
PROJECT MAP:
LIMONITE AVE
ARCHIBALD AVE
232
AGENCY GRANT NAME PROJECT NAME GRANT AWARD MATCH DUE DATE STATUS CTC/
Caltrans
Active Transportation Project Improvement of Bike Network Connectivity
$ 6,471,000.00 $ 1,620,000.00 6/30/2025 Under design CTC/
Caltrans
Local Partnership Program Limonite Gap Closure Project 9,475,000.00$ -$ Award construction by December 2022
Grant request has been
approved. Allocation for
construction funds will be
requested in Fall 2022.
CTC/
Caltrans
Active Transportation Project Southeast Eastvale Safe Routes to School Gap Closures
1,420,000.00$ -$ Construction in FY22/23
Grant request has been
approved
Caltrans Highway Safety Improvement
Program (HSIP) Cycle 10
Advanced Dilemma Zone
Detection
712,800.00$ -$ Under design
Caltrans Highway Safety Improvement
Program (HSIP) Cycle 10
Retroflective Backplate for
Signals
278,100.00$ -$ Under design
CalRecycle Rubberized Pavement Grant
TRP 13
Annual Overlay Project $ 174,999.00 $ - April 1, 2023 Grant request has been approved
RCTC SB821 Bicycle and Pedestrian Safety
Enhancement on Citrus St,
Sumner Ave and River Rd
$ 432,500.00 $ 469,953.00 Under construction as part of the Annual Overlay Project
CAL FIRE Resource Management Grant City of Eastvale Urban Foresty Management
$ 249,925.00 $ 60,024.00 March 30, 2024 Grant request has been approved
PUBLIC WORKS GRANTS SUMMARY
AWARDED GRANTS
FUTURE GRANTS
233
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.6
August 24, 2022
City of Eastvale Crime Statistics – June 2022
Prepared By:
Eva Terekhova, Emergency Management Specialist
Recommended Action(s)
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for June 2022.
Summary
The City Council requested staff to collaborate with the Riverside County Sheriff’s Department to develop a crime sta's'cs document that would reflect selected Part I and Part II crime data for the City of Eastvale. Intended to show month-to-month crime sta's'cs, the document will assist in determining appropriate staffing levels for law enforcement services.
Background
In May 2017, City Council directed staff to coordinate with the Riverside County Sheriff’s Department to request and obtain monthly crime sta's'cs for the City of Eastvale. The primary intent of the request was to determine appropriate staffing levels during the City’s contract nego'a'ons with the Sheriff’s Department. Over several weeks, the city manager and staff worked collabora'vely with Riverside County Sheriff’s Department administra'on and management to obtain crime statistics that could be shared with the public on a regular basis.
Upon receiving the data, the Riverside County Sheriff’s Department advised staff that the data provided would be reflec've of the previous month, or thirty days behind the current month; and that the report would need to include a disclaimer identifying the data as preliminary and raw.
At the July 26, 2017 mee'ng, City Council recommended that staff add columns reflec've of felony and misdemeanor arrests. During the September 26, 2017 mee'ng, City Council recommended staff 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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add traffic viola'ons/cita'ons data and the total calls for service broken down per month. Crime sta's'cs that were released in the 'me that passed since the last mee'ng of the City Council are attached.
Environmental
Crime sta's'cs are not a project pursuant to the California Environmental Quality Act (CEQA) and no environmental review is required.
Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.
Fiscal Impact
This request has no fiscal impact.
Prior City Council/Commission Action
July 25, 2017: Approved by the Public Safety Commission September 26, 2017: Approved by City Council
Attachment(s)
Attachment - June 2022 Eastvale Crime Statistics
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City of Eastvale
Crime Statistics
June 2022
Violent Crime Statistics
VIOLENT CRIMES
ESTIMATED 2022 POPULATION = 69,929
JUN
2022
CRIME
RATE
PER
1000
JUNE
2021
CRIME
RATE
PER
1000
MAY
2022
CRIME
RATE
PER
1000
APR
2022
CRIME
RATE
PER
1000
MAR
2022
CRIME
RATE
PER
1000
YEAR
TO
DATE
2022
YEAR
TO
DATE
2021
YEAR
END
TOTAL
2020
HOMICIDE 0 0 0 0 0 0 0 0 0 0 0 1 1
RAPE 0 0 0 0 0 0 1 0.01 1 0.01 4 2 3
ROBBERY 2 0.03 1 0.01 0 0 1 0.01 3 0.04 10 23 22
AGGRAVATED
ASSAULT 5 0.07 11 0.16 5 0.07 8 0.11 4 0.06 39 51 54
ARSON 0 0 0 0 0 0 0 0 0 0 0 0 2
TOTAL 7 N/A 12 N/A 5 N/A 10 N/A 8 N/A 53 72 82
YEAR POPULATION TOTAL CALLS FOR
SERVICE/FILE #S
2021 67,626 25,104
2020 66,413 23,778
2019 66,078 24,587
2018 64,855 28,383
2017 64,613 32,295
2016 63,214 31,234
LEGEND
All data is preliminary, pending year end verification by CA-DOJ and FBI.
The numbers presented here are raw statistics based on the information currently in the Records Management System (RMS).
Source of population data: State of California, Department of Finance “Total calls for service/file #s generated” encompass ALL call types inclusive of the ones listed and not listed on this chart.
Year to Date (YTD) is calendar year
TOTAL CALLS FOR SERVICE/FILE #S GENERATED
YEAR: 2022 POPULATION: 69,929 TOTAL YTD: 12,772
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1,659 2,152 2,076 2,264 2,204 2,417
Non-Violent Crime Statistics
PROPERTY CRIMES
ESTIMATED 2022 POPULATION = 69,929
JUN
2022
CRIME
RATE
PER
1000
JUNE
2021
CRIME
RATE
PER
1000
MAY
2022
CRIME
RATE
PER
1000
APR
2022
CRIME
RATE
PER
1000
MAR
2022
CRIME
RATE
PER
1000
YEAR
TO
DATE
2022
YEAR TO
DATE
2021
YEAR
END
TOTAL
2020
BURGLARY 13 0.19 19 0.28 14 0.20 13 0.19 10 0.14 71 158 127
VEHICLE
THEFT 3 0.04 13 0.19 11 0.16 14 0.20 20 0.29 73 140 140
LARCENY
THEFT 80 1.14 40 0.59 87 1.24 61 0.87 85 1.22 454 601 557 MAIL THEFT 2 0.03 0 0 1 0.01 3 0.04 4 0.06 16 69 88
INJURY TCS 14 0.20 13 0.19 17 0.24 11 0.16 3 0.04 65 136 140 FELONY
ARREST 17 0.24 10 0.15 22 0.31 17 0.24 27 0.39 125 227 159
MISDEMEANOR
ARREST 25 0.36 23 0.34 57 0.82 23 0.33 33 0.47 186 243 305
TRAFFIC
CITATIONS 239 3.42 522 7.72 185 2.65 127 1.82 398 5.69 1,570 3,674 3,273
TOTAL 393 N/A 640 N/A 394 N/A 269 N/A 580 N/A 2,560 5,248 4,789 236
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.7
August 24, 2022
Budget Appropria)on for Purchase of Community Enhancement and Safety Vehicles
Prepared By:
Amanda Wells, Finance Director/City Treasurer
Recommended Action(s)
Staff recommends that the City Council
Approve and Adopt Budget Resolu on Amending the Fiscal
Year 2022-23 Budget by $60,000 for the purchase of two Community Enhancement and Safety vehicles.
Summary
The fiscal year 2022-23 budget must be amended to reflect the purchase of two new 2022 Ford Maverick Pickup Trucks for the Community Enhancement and Safety (CES) team authorized by City Council on May 25, 2022, as the city's older Nissan Leaf vehicles will be reassigned to the new Community Enhancement Volunteer program.
Background
On April 27, 2022 the City Council approved the Community Enhancement Volunteer Program. The city currently operates two Nissan Leaf vehicles within the CES division. In order to accommodate the new Volunteer Program, the city will repurpose the Nissan Leafs towards the volunteer program and purchase two new pickup trucks for the CES division. On May 25, 2022 the City Council approved the purchase order for the purchase of two 2022 Ford Maverick Pickup Trucks. Purchase order 1016 was issued on June 6, 2022 and the units were ordered by the Community Safety Department. At that me, adequate budget was available in the 2021-22 fiscal year. Due to pandemic related supply chain issues, the pickup trucks will not be delivered un l later this fall. As a result, the city must amend its 2022-23 budget. The budget appropriated in the 2021-22 fiscal year was not u lized and remains in the city's unassigned fund balance within the Capital Projects Fund 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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for the 2022-23 fiscal year.
Environmental
Government fiscal ac vi es and budget appropria ons are not considered a Project as defined by the California Environmental Quality Act (CEQA) and no environmental review is required.
Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.
Fiscal Impact
The fiscal year 2021-22 budget included adequate appropria ons for the vehicle purchase in the Capital Project Fund under account 600-330-6610. However, the city an cipated accep ng delivery of the vehicles before June 30, 2022. As a result, budget must be appropriated with the Capital Project Fund for the purchase in the 2022-23 fiscal year. The Capital Project Fund is funded through transfers from the General Fund and the Capital Project Fund has adequate fund balance to support the purchase. Ongoing vehicle maintenance costs are currently budgeted in the General Fund, and maintenance budget was appropriated during the fiscal year 2022-23 budget process.
Prior City Council/Commission Action
City Council approved the crea on of the Community Enhancement Volunteer Program on April 27, 2022 under item 13.2 and the purchase order for the purchase of the two vehicles on May 25, 2022 under agenda item 11.11.
Attachment(s)
Attachment 1: Budget Resolution
Attachment 2: Quote
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RESOLUTION NO. 22-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING ITS FISCAL YEAR 2022-23 BUDGET FOR THE PURCHASE OF TWO COMMUNITY ENHANCEMENT AND SAFETY VEHICLES.
WHEREAS the budget for fiscal year 2022-23 of the City of Eastvale has been adopted by this Council in its original form, and said budget will need to be amended at times to fulfill the goals of the City; and
WHEREAS, the City departments may not exceed their appropriations by character of expense, with character of expense being defined as personnel services, services and supplies, capital outlay, debt service and transfers, without the consent of the City Manager; and WHEREAS, the City Manager may transfer appropriations, between accounts, departments, programs, and funds, as long as those appropriations do not exceed the grand total budget approved by Council.
WHEREAS, the City Council approved the purchase order and budget resolution for the two motorcycles on May 25, 2022 under agenda item 11.11, however the budget was appropriated in the 2021-22 fiscal year and not requested for the 2022-23 fiscal year.
WHEREAS, the vehicles have not yet been delivered and are expected to be delivered this fall, and as a result, the 2022-23 budget must be amended to facilitate the purchase in the new fiscal year.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1. AUTHORIZE AN APPROPRIATION IN THE CAPITAL PROJECTS FUND, VEHICLES ACCOUNT NO. 600-330-6610 IN THE AMOUNT OF $60,000 FOR THE PURCHASE OF TWO COMMUNITY ENHANCEMENT AND SAFETY VEHICLES.
PASSED, APPROVED AND ADOPTED this 24th day of August 2022. __________________________________________
Clint Lorimore
Mayor
239
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
240
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §
CITY OF EASTVALE )
I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 22-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 24th day of August 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
241
242
243
244
245
246
247
248
249
250
251
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.8
August 24, 2022
Staff Authorizations for Local Agency Investment Fund (LAIF) Prepared By:
Amanda Wells, Finance Director/City Treasurer
Recommended Action(s)
Staff recommends that the City Council Approve and Adopt Resolu on No. 22-XX authorizing
investment of monies in the Local Agency Investment Fund.
Summary
The Local Agency Investment Fund (LAIF) is a voluntary program created by California statute. It began in 1977 as an investment alterna
ve for California's local government agencies and special districts. The program offers local agencies the opportunity to par cipate in a major por1olio,
which invests hundreds of millions of dollars, and u
lizes the investment exper
se of the State
Treasurer's Office investment staff at no addi
onal cost to the taxpayer. Addi
onally, this program
affords the city the opportunity to invest large sums while maintaining liquidity on the investments.
Background
On February 27, 2013, the City Council adopted Resolu
on No. 13-04 authorizing investment of
monies in the Local Agency Investment Fund (LAIF). The resolu on allowed the City to par
cipate in
a pooled investment fund with oversight and exper
se from the State Treasurer's office. In addi
on,
the resolu
on authorized certain City officers, or their successors, to deposit or withdraw monies in the Local Agency Investment Fund. Resolu
on No. 13-04 listed three City officers, or their successors in office, who were authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and transfer funds with the State Treasurer's Office. The three posi ons authorized
to deposit or withdraw money were City Manager, Treasurer, and Deputy Finance Director.
Since the adop
on of Resolu
on No. 13-04, the authorized posi
ons have con
nued to change. The 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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252
City Council voted on December 11, 2019 to approve Resolu on No. 19-56 upda
ng the LAIF
account to reflect then current authorized staff members, including the tles of City Manager and
Ac
ng Finance Director/City Treasurer. Addi
onally, the Senior Accountant posi
on is authorized to
transact fund transfers within LAIF, however this posi
on is currently unfilled. The Finance Manager
posi
on is a more appropriate posi
on to sign investment transac
ons. As a result, the ac
on on
the aAached resolu
on removes the Senior Accountant authoriza
on and replaces that posi
on
with Finance Manager. Addi
onally, any ac
on with LAIF requires two signatures and as a result
staff recommends authorizing four signers. The posi
on of Mayor will be added with this resolu
on
ac
on, providing the city with four authorized signers under the posi ons of Mayor, City Manager,
Finance Director, and Finance Manager.
Environmental
Government investment ac
vi
es are not considered a Project as defined by the California Environmental Quality Act (CEQA) and no environmental review is required.
Strategic Plan Action - Priority Level: N/A
| Target #: 3
| Goal #: 1
Develop ongoing strategies for investing.
Fiscal Impact
Not applicable.
Prior City Council/Commission Action
Resolution No. 13-04, February 27, 2013
Resolution No. 15-11, April 22, 2015
Resolution No. 18-50, July 25, 2018
Resolution No. 19-56, December 11, 2019
Attachment(s)
Attachment 1 - Resolution: LAIF Authorizations
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RESOLUTION NO. 22-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND.
WHEREAS pursuant to Chapter 730 of the statutes of 1976, Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the City Council does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein as in the best interests of the City of Eastvale.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1. THE CITY COUNCIL HEREBY AUTHORIZES THE DEPOSIT AND WITHDRAWAL OF CITY
MONIES IN THE LOCAL AGENCY INVESTMENT FUND IN THE STATE TREASURY IN ACCORDANCE WITH THE GOVERNMENT CODE SECTION 16429.1 ET. SEQ. FOR THE PURPOSE OF INVESTMENT AS PROVIDED THEREIN.
SECTION 2. THE FOLLOWING CITY OFFICERS HOLDING THE TITLE(S) SPECIFIED HEREINBELOW OR
THEIR SUCCESSORS IN OFFICE ARE EACH HEREBY AUTHORIZED TO ORDER THE DEPOSIT AND
WITHDRAWAL OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND AND MAY EXECUTE AND
DELIVER ANY AND ALL DOCUMENTS NECESSARY OR ADVISABLE IN ORDER TO EFFECTUATE THE PURPOSE OF THIS RESOLUTION AND THE TRANSACTIONS CONTEMPLATED HEREBY:
CLINT LORIMORE HENRY GARCIA
(NAME) (NAME)
MAYOR CITY MANAGER
(TITLE) (TITLE)
(SIGNATURE) (SIGNATURE)
254
PASSED, APPROVED AND ADOPTED this 24th day of August 2022. __________________________________________
Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
AMANDA WELLS LUIS HERNANDEZ
(NAME) (NAME)
FINANCE DIRECTOR/CITY
TREASURER FINANCE MANAGER
(TITLE) (TITLE)
(SIGNATURE) (SIGNATURE)
255
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §
CITY OF EASTVALE )
I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 22-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 24th day of August 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
256
AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.9
August 24, 2022
Approval of a Second Contract Amendment for So*ware Support Services Provided by Gray Quarter Inc.
Prepared By:
Simone Blackwell, Environmental Compliance Analyst
Recommended Action(s)
Staff recommends that the City Council:
1 .
Approve the second amendment to the mul -year contract for a total not-to-exceed amount of $99,205.00. Of that total, $49,395.00 is for fiscal year 2022-23. 2 .
Authorize the City Manager to execute the contract amendment and other necessary documents.
Summary
The Community Safety Department u lizes Gray Quarter, Inc. to provide so2ware support and administra on of the Accela Civic Pla4orm. Accela Civic Pla4orm provides cloud-based solu ons and for permi6ng, project review, licensing, code enforcement, and service request management. The use of Accela Civic Pla4orm has allowed City staff to be more efficient and provide addi onal services to the community.
To receive so2ware support services for fiscal year 2022-23, the Community Safety Department is reques ng a second amendment to the Gray Quarter Inc. contract for a not-to-exceed amount of $99,205. The fee includes the current not-to-exceed fee of $49,810 for services rendered during fiscal year 2021-22, in addi on to $49,395 for services expected to be incurred during fiscal year 2022-23.
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Background
On January 7, 2020, the City entered into an agreement with Gray Quarter, Inc. to provide so2ware support and administra on of Accela Civic Pla4orm for a total amount of $12,395.00 for fiscal year 2021-22.
On July 27, 2022,
City Council approved a first amendment to the contract increasing the not-to-exceed amount to $49,810.00 for addi onal so2ware support services provided exclusively during fiscal year 2021-22.
In the last fiscal year, through the partnership with Gray Quarter, the City has been able to transi on to digital applica on and plan review for all building permit types. Residents and builders can now apply online, have plans reviewed online, pay fees online, obtain a permit, and request inspec ons all without the need to visit City Hall. For fiscal year 2022-23, this second amendment approval will allow the same improvements to be completed for Planning and Engineering. This will also include implementa on of an automated developer deposit tracking module in Accela to help better manage deposit based permits.
Environmental
Not applicable.
Strategic Plan Action - Priority Level: N/A
| Target #: 7
| Goal #: 7
Amending the contract with Gray Quarter, Inc. supports the goal of inves ng internally in so2ware and technology improvements to enhance customer service (Target 7, Goal 7).
Fiscal Impact
City Council approved funds are available in General Fund other contract services account 100-301- 6490 to accommodate software support services for fiscal year 2022-23.
Prior City Council/Commission Action
On July 27, 2022, City Council approved a contract amendment for so2ware support services provided during fiscal year 2021-22.
Attachment(s)
Attachment 1 - Accela_Civic_Platform_Administration_01.07.2020
Attachment 2 - Signed_Gray Quarter Contract No 1 Amendment - Not to Exceed Fee
Attachment 3 - Signed_Gray Quarter Contract Amendment No 2 - Not to Exceed Fee
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AGREEMENT FOR SERVICES
Accela Civic Platform Administration]
I Services (" Agreement") Is entered Into as of this l^ dav of GrarOuaSl I*" " t"® CityofEastvale, a municipalcorporationfcity") LdGrayQuarter, Inc.. a California corporation (" Contractor"). City and Contractor are dTasTe^ P^rtiJ^^ -°" ectively
RECITALS
f ^ sought, by direct negotiation the performance of theservicesdefinedand described particularly in Section 2 of this Agreement. r following submission of a proposal for the performance of the i? to Sr^ rtro^^
desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
hv th. D°^' in consideration of the mutual promises and covenantsmadebythe Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows; SECTION 1. TERM OF AGREEMENT.
Sut^ ect to the provisions of Section 20 " Termination of Agreement" of this aSrH^ oh i® ° n® C) commencing on the datefirstascribedabove. This Agreement shall renew automatically for a subsequent three ( 3) year term unless either Party provides the other party with a written notice of nonrenewal at least ninety ( 90) days before the end of the initial term.
SECTION 2. SCOPE OF SERVICES.
to perform the services set forth in Exhibit " A" " Scope of reference ^ ' Services") and made a part of this Agreementby this SECTION 3. ADDITIONAL SERVICES.
norf^ r ^^^ 11 not be compensated for any work rendered in connection with its h , Agreement that are in addition to or outside of the Services unless qprLn oTS ^ J^thorizedin advance and in writing in accordancewithSection26 Administration and Implementation" or Section 28 " Amendment" of this Agreement. If and when such additional work is authorized, such additional work shall 1 259
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President
John Schomp
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Second Amendment to Agreement
This Second Amendment to Agreement (“Second Amendment”) is entered into this 24th day of August, 2022 by and between the City of Eastvale, a California general law city (“City”), and Gray Quarter, Inc., (“Contractor”), as follows:
RECITALS
A. City and Contractor entered in an agreement for Accela Software Support Services on or about January 7, 2020 for a fee not -to-exceed $12,395. The not- to-exceed fee was fully expended during fiscal year 2020/21.
B. The City and Contract or amended the contract on July 27, 2022 for a fee not-to- exceed $49,810 to reflect the cost of services rendered during fiscal year 2021/22.
C. City and Contractor desire t o further amend the not-to-exceed fee to reflect the cost of services expected to be incurred during fiscal year 2022/23.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:
1. AMENDMENTS.
a. Compensation. Section 4 and Exhibit B of the Agreement are amended to increase the not-to-exceed compensation amount to $99,205.
2. GENERAL PROVISIONS.
a. Remainder Unchanged. Except as specifically modif ied and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the parties.
b. Integration. This Second Amendment constitute s the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the part ies with respect to all or any part of the transaction discussed in this Second Amendment.
c. Effective Date. This Second Amendment shall not become effective until the date it has been formally approved and executed by the ap propriate authorities of the City and Consultant.
d. Applicable Law . The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment. 279
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e. References. All references to the Agreement include all their respective terms and provisions. All defined te rms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Second Amendment.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.
CITY OF EASTVALE:
____________________________
Henry Garcia, Interim City Manager
APPROVED AS TO FORM:
____________________________
Erica L. Vega, City Attorney
ATTEST:
____________________________
Marc Donohue, City Clerk
Gray Quarter, Inc.
_______________________
Name: __________________
Title: ___________________
President
John Schomp
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AGENDA STAFF REPORT
City Council Meeting
CONSENT CALENDAR
Agenda Item No. 11.10
August 24, 2022
Award of Agreement to Stay Green Inc. for Landscape
Maintenance Services at Various Locations
Prepared By:
Jimmy Chung, City Engineer
Recommended Action(s)
Staff recommends that the City Council:
1 .
Approve the Agreement with Stay Green Inc. for Landscape Maintenance Services at Various Locations;
2 .
Approve Resolution 2022-XX for budget amendment; and
3 .
Authorize the City Manager to execute all necessary documents.
Summary
At the June 25, 2014 City Council mee0ng, the Council recommended a full level of architectural features for the Limonite Avenue Interchange at Interstate 15 (I-15). The improvements included enhanced architectural bridge features and enhanced landscaping. At the June 14, 2018 City Council mee0ng, the Council approved a Landscape Maintenance Agreement with the State Department of Transportation, to accept the landscape maintenance responsibilities for the interchange.
The County of Riverside completed the construc0on of I-15 Limonite Interchange Project, and the establishment period of the landscape is also complete. Per the executed Landscape Maintenance Agreement, Eastvale and the City of Jurupa Valley will commence with the maintenance phase of the landscape are within each of our respective jurisdictions.
As such, the City adver0sed a request for proposal (RFP) for the maintenance services for the I-15 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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Limonite Interchange and Various Landscape areas in the city. The RFP was published on PlanetBids and sent to numerous landscape maintenance companies. The City received two proposals one from Stay Green Inc. and the other from Mariposa Landscape Inc.
The lowest bidder was Stay Green Inc. Stay Green, Inc. (Stay Green) has experience in providing services on a contract basis contract for a variety of maintenance services including landscape, irriga0on and trees. Stay Green has provided services to the City of Eastvale previously and other public agencies including Jurupa Community Services District, the City of Santa Clarita and the City of Downey.
Background
On October 13, 2021, a maintenance contract for the I-15 on/off-ramp was awarded to Inland Empire Landscape Inc. The bid amount came in under budget and they have an exis0ng landscape maintenance contract for various loca0ons within the City. Inland Empire Landscape was the lowest responsible bidder. The quality of maintenance services around the on/off-ramp began to diminish shortly aBer the contract was awarded and eventually reached the point of non performance per the contracted scope.
As a result, the Public Works Division sought procured the services of another vendor. Staff released an RFP to solicit replacements services and held a mandatory pre-proposal onsite mee0ng.
Two (2) vendors joined the mee0ng to discuss the scope and expecta0on of the required maintenance work. Following the site mee0ng, 2 proposals were received from qualified vendors, and shortly aBer, a 90 Days No0ce to Terminate the Contract was issued to Inland Empire on Thursday, August 15, 2022.
This contract services include, but are not limited to, landscape maintenance, tree care, irriga0on maintenance, disease and pest control, weed control, and general clean up throughout various loca0ons in the City as outlined in AGachment 1. The contract also includes cost of maintenance of possible future improved landscape areas within Caltrans right-of-way, when determined and requested by the City.
The Agreement is for three (3) years, with two (2) one year term extensions.
Environmental
The landscape maintenance works is not consider a project under the California Environmental Quality Act (CEQA) because the ac0vity does not result in a direct or reasonably foreseeable indirect physical change in the environment.
Strategic Plan Action - Priority Level: N/A
| Target #: 5
| Goal #: 3
Plan for landscape, roads and street maintenance.
Fiscal Impact
Area To Be Maintained
Stay Green Proposed
Maintenance Cost
Westside of I-15 (Landscape
Maintenance)
$1,974
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Westside of I-15 (Weed Abatement)
$346
Weed abatement next to I-15 Interchange
$152
Limonite and Harrison Parkway
$1,316
Fire Station 27 (Landscape Maintenance)
$658
Fire Station 31 (Landscape Maintenance)
$987
Fire Station 27 (Weed Abatement)
$30
Fire Station 31 (Weed Abatement)
$109
Schleisman Median
$246
Limonite Median
$494
Miscellaneous Weed Abatement Areas
$815
Total Monthly Costs
$7,127
The 2022-2023 Fiscal Year Budget did not include the cost of Various Landscape Maintenance Areas.
If above recommenda0ons are approved, total amount not-to-exceed amount of $110,000 of Gas Tax will need to be appropriated (Account#: 200-296-6436) to cover maintenance cost for Eastvale side (AGachment 2) for the year. At budget adop0on, the Gas Tax fund was expected to have a fund balance of $192,829 at June 30, 2023; with the approval of the aGached budget appropria0on resolu0on, fund balance is es0mated to be $82,829 at the comple0on of the fiscal year. At this 0me staff es0mates that the Gas Tax fund will have available fund balance to cover the maintenance cost for fiscal year 2022-23.
Prior City Council/Commission Action
At the June 25, 2014 City Council mee0ng, the Council recommended a full level of architectural features for the Limonite Avenue Interchange at Interstate 15.
At the June 14, 2018 City Council mee0ng, a Landscape Maintenance Agreement with the State Department of Transporta0on was approved to accept the maintenance responsibili0es of interchange.
At the October 13, 2021 City Council mee0ng, the Council awarded a Professional Service Agreement with Inland Empire Landscape Inc. for the I-15 interchange Maintenance.
Attachment(s)
Attachment 1-- Service Agreement
Exhibit A- Scope of Work
Exhibit B- Cost Proposal
Attachment 2 - Resolution 22-XX for Budget Appropriation
Attachment 3 - Budget Amendment Request
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MAINTENANCE SERVICES AGREEMENT FOR VARIOUS LOCATIONS
THIS AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES (the "Agreement") is made and entered into this ___ day of August, 2022, by and between the City of Eastvale, a California municipal corporation ("City"), and Stay Green, Inc., a California corporation ("Contractor"),
RECITALS
A. City has sought, by issuance of a Request for Proposals, the performance of the services defined and described particularly in Section 1 of this Agreement.
B. Contractor, following submission of a proposal for the performance of the services defined and described particularly in Section 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Eastvale’s Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.
D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Section 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
NOW, THEREFORE, in consideration of the promises and mutualagreements contained herein, City agrees to retain and does hereby retain Contractor and Contractor agrees to provide services to the City as follows:
OPERATIVE PROVISIONS
1. CONTRACTOR SERVICES
1.1 Scope of Services. In Compliance with all terms and conditions of this Agreement, Contractor shall provide the services described in the Scope of Services attached to this Agreement as Exhibit "A" and incorporated herein by reference (the "Services“), which includes the agreed upon schedule of performance and the schedule of fees. Contractor warrants that all Services shall be performed in a competent, professional, and satisfactory manner in accordance with all standards prevalent in the industry. In the event of any inconsistency between the terms contained in the Scope of Services attached to this Agreement as Exhibit “A” and the terms set forth in the main body of this Agreement, the terms set forth in the main body of this Agreement shall govern.
1.2 Compliance with Law. All Services rendered under this Agreement shall be provided by Contractor in accordance with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations promulgated thereunder.
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1.3 Licenses and Permits. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement.
1.4 Standard of Performance. Contractor shall perform all Work under this Agreement in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them.
1.5 Additional Services. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit “A” “Scope of Services," unless such additional services are authorized in advance and in writing by the City Council or City Manager of City. Contractor shall be compensated for any such additional servi ces in the amounts and in the manner agreed to by the City Council or City Manager.
1.6 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. Contractor shall comply with the requirements of the specifications relating to safety measures applicable in particular operations or kinds of work. In carrying out the Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the Services and the conditions under which the Services are to be performed.
2. TERM OF AGREEMENT.
Unless earlier terminated in accordance with Section 9.5 of this Agreement, this Agreement shall continue in full force and effect for a period of three (3) years, commencing on September 1, 2022, and ending on August 31, 2025 ("Original Term").
Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement for up to two (2) additional one- year terms.
Ninety (90) days prior to the expiration of the Original Term, the City and Contractor shall meet to evaluate Contractor's performance during the Original Term. Upon a determination that the Services provided by Contractor meet or exceed the standards established by the City, the City may extend the Original Term for a period of one (1) year, commencing on September 1, 2025, and ending on August 31, 2026 ("First Extension").
Ninety (90) days prior to the expiration of the First Extension, the City and Contractor shall meet to evaluate Contractor's performance during the First Extension. Upon a determination that the Services provided by Contractor meet or exceed the standards 285
established by the City, the City may extend the First Extension for a period of one (1) year, commencing on September 1, 2026, and ending on August 31, 2027 ("Second Extension”).
Annually, starting September 1, 2023, increased compensation for an increase in labor costs, with said increase not to exceed the increase in the Consumer Price Index for all Urban Consumers in the Riverside - San Bernardina-Ontario area (December 2017=100) or 3%.
(https://www.bls.gov/regions/west/newsrelease/consumerpriceindex_riverside.htm) The index will be reviewed each year to calculate the increase in labor costs. The City Manager is authorized to approve or deny the request for a consumer price increase or an extension of this Agreement.
3. COMPENSATION OF CONTRACTOR
3.1 Compensation of Contractor. For the Services rendered pursuant to this Agreement, Contractor shall be compensated and reimbursed, in accordance with the schedule of fees set forth in Exhibit "B.”
3.2 Invoices. Each month Contractor shall submit to City an invoice for Services rendered prior to the date of the invoice. The invoice shall detail charges by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and subcontractors. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. City shall independently review each invoice submitted by the Contractor to determine whether the Services performed, and expenses incurred are in compliance with the provisions of this Agreement. In the event th at no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in Section 3.3. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
3.3 Payment. Except as to any charges for Services performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor ’s correct and undisputed invoice. Payment to Contractor for Services shall not be deemed to waive any defects in work performed by Contractor. Contractor shall furnish City with labor and material releases from all subcontractors performing work on, or fu rnishing materials for, the Services governed by this Agreement prior to final payment by City.
3.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated by the City Council of City to pay for the Services for each fiscal year covered by the Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.
4. PERFORMANCE SCHEDULE
4.1 Time of Essence. Time is of the essence in the performance of this Agreement.
4.2 Schedule of Performance. All Services rendered pursuant to this 286 Agreement shall be performed pursuant to the agreed upon schedule of performance set forth in Exhibit "A." The extension of any time period must be approved in writing by the Contract Officer.
4.3 Force Majeure. The time for performance of Services to be rendered pursuant to this Agreement may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not limited to, acts of God or of a public enemy, acts of the government, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, and unusually severe weather if Contractor shall' within ten (10) days of the commencement of such condition notify the Contract Officer who shall thereupon ascertain the facts and the extent of any necessary delay, and extend the time for performing the Services for the period of the unforeseeable delay when and if in the Contract Officer's judgment such delay is justified, and the Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement.
5. COORDINATION OF WORK
5.1 Representative of Contractor. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: Chris Angelo, President . It is expressly understood that the experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services hereunder.
The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.
5.2 Contract Officer. The City Manager, or his/her designee, is designated as the principle representative of City (the “Contract Officer”). It shall be the Contractor's responsibility to keep the Contract Officer, or his/her designee, fully informed of the progress of the performance of the Services and Contractor shall refer any decisions that must be made by City to the Contract Officer.
5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, education, capabilit y, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement.
Therefore, Contractor shall not contract with any other individual or entity to perform in whole or in part the Services req uired hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City.
5.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contractor, its agents or employees, perform the Services required herein, except as otherwise set forth herein.
Contractor shall perform all Services required herein as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role; however, City shall have the right to review Contractor's work product, result, and advice. 287 Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City.
5.5 Personnel. Contractor agrees to assign qualified individuals to perform the Services set forth herein. A list of assigned personnel shall be provided to the Contract Officer prior to the start of work. Contractor shall not alter the assignment of personnel without the prior written approval of the Contract Officer. The Contract Officer shall have the unrestricted right to order the removal of any personnel assigned by Contractor by providing written notice to Contractor.
5.6 Prevailing Waqes. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5.7 Apprenticable Crafts . When Contractor employs workmen in an apprenticed craft or trade, Contractor shall comply with the provisions of Section 1777.5 o f the Labor Code with respect to the employment of properly registered apprentices upon public works. The primary responsibility for compliance with said section for all apprenticed occupations shall be with Contractor.
6. INSURANCE
Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set for the in Exhibit “C,” which is attached hereto and is incorporated herein by reference.
7. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall defend (at Contractor's sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but 288
not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, from any violation of any federal, state, or local law or ordinance, and from errors and omissions committed by Contractor, its off icers, employees, representatives, and agents, which Claims arise out of or are related to Contractor's performance under this Agreement, including work performed by Contractor’s subcontractors, but excluding such Claims arising from the negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor's indemnification obligation or other liability hereunder.
8. RECORDS AND REPORTS
8.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services as the Contract Officer shall require.
8.2 Records. Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of services pursuant to this Agreement. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement.
Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by the Contract Officer. Copies of such documents or records shall be provided directly to the Contract Officer for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement.
8.3 Ownership of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein.
8.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer.
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9. ENFORCEMENT OF AGREEMENT
9.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
9.2 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. No consent or approval of City shall be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
9.3 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
9.4 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement.
9.5 Termination Prior to Expiration of Term. City reserves the right to terminate this Agreement at any time, with or without cause, upon ninety (90) days written notice to Contractor, except that where termination is due to Contractor’s failure to perform any material obligation under this Agreement the City may terminate this Agreement immediately. Upon receipt of the notice of termination, Contractor shall immediately Cease all Services hereunder except such as may be specifically approved by the Contract Officer. Contra ctor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services a uthorized by the Contract Officer thereafter.
Contractor may terminate this Agreement, with or without cause, upon ninety (90) days written notice to City.
10. WARRANTY
Contractor warrants all Services under this Agreement (which for purposes of this Section shall be deemed to include unauthorized Services which has not been removed and any nonconforming materials incorporated into the Services) to be of good quality and free from any defective or faulty material and workmanship.
Contractor agrees that for a period of one year (or the period of lime specified elsewhere in the Agreement or in any guarantee or warranty provided by any 290
manufacturer or supplier of equipment or materials incorporated into the Services, whichever is later) after the dateof final acceptance, Contractor shall within ten (10) Days after being notified in writing by the City of any defect in the Services or nonconformance of the Services to the Agreement, commence and prosecute with due diligence all Services necessary to fulfill the terms of the warranty at his sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the Services ( or Services of other contractors) damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective Services. For any Services so corrected, Contractor's obligation hereunder to correct defective Services shall be reinstated for an additional one-year period, commencing with the date of acceptance of such corrected Services. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, re pairs, and replacements comply with the requirements of the Contract. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sol e responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Services, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, r egardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contracto r fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non conforming Services a nd any Services damaged by such Services or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.
11. CITY OFFICERS ANDEMPLOYEES; NON-DISCRIMINATION
11.1 Non-Liability of City Officers and Employees. No officer or employee of City shall be personally liable to the Contractor, or any successor -in-interest, in the event of any default or breach by City or for any amount which may become due to the Contractor or its successor, or for breach of any obligation of the terms of this Agreement.
11.2 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination or segregation in the performance of or in connection with this Agreement regarding any pers on or group of persons on account of 1race, color, creed, religion, sex, marital status, disability, sexual orientation, national origin, or ancestry,
12. MISCELLANEOUS PROVISIONS
12.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by pre-paid, first-Class 291 mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
To City: City of Eastvale Attention: City Manager
12363 Limonite Avenue
Eastvale, California 91752
To Contractor: Stay Green, Inc.
Attention: Chris Angelo, President
7233 Old 215 Frontage Road
Moreno Valley , CA 92553
12.2 Integrated Agreement. This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other Agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other Agreements, whether oral or written, made by any party that is not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.
12.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.
12.4 Severability. In the event that anyone or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability sha\\ not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the parties hereunder.
12.5 Attorneys’ Fees. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
12.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement.
292
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.
CITY OF EASTVALE
___________________________
Henry Garcia
Acting City Manager
ATTEST
___________________________
Marc Donohue
City Clerk
APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney
CONTRACTOR
STAY GREEN, INC.
__
Chris Angelo
President
NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE
REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO
CONTRACTOR’S BUSINESS ENTITY. CORPORATIONS AND LLCS
MUST SUBMIT DOCUMENTATION SHOWING THAT THE INDIVIDUAL
SIGNING ON ITS BEHALF HAS THE AUTHORITY TO EXECUTE THIS CONTRACT.
293
EXHIBIT “A”
SCOPE OF SERVICES
Request for Proposal – Scope of Work &
Proposal submitted by Stay Green, Inc.
294
EXHIBIT “B”
COMPENSATION
See attached cost proposal
295
EXHIBIT "C"
INSURANCE
A. Insurance Requirements. Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor, its agents, representatives or employees.
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.
Contractor shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (2) Automobile. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (3) Workers’ Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under this Agreement. (4) Professional Liability. Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of Contractor’s services or the termination of this Agreement. During this additional three (3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.
2. Minimum Limits of Insurance. Contractor shall maintain limits of insurance no less than:
(1) Commercial General Liability. $1,000,000 general aggregate for bodily injury, personal injury and property damage.
(2) Automobile. $1,000,000 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of not less than $2,000,000 shall be considered equivalent to the said required minimum limits set forth above.
(3) Workers' Compensation. Workers' Compensation as required by the Labor Code of the State of California of not less than $1,000,000 per occurrence. (4) Professional Liability. $1,000,000 per occurrence.
B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:
1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City. 296
2. Commercial General Liability and Automobile Liability Coverages. (1) City, and its respective elected and appointed officers, officials, and employees and volunteers, and the City of Jurupa Valley, and its respective elected and appointed officers, officials, and employees and volunteers, shall be named as additional insureds with respect to: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees.
(2) Contractor’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Contractor’s insurance.
(3) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(4) Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.
C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Contractor furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.
2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
297
Scope of Work Summary
1. We s
hall be familiar with the job site in terms of providing the materials, tools, equipment, and man power to maintain said areas. The work schedule shall be during the normal working hours of Monday thru Friday 7am – 5pm and completed on a four week cycle
WORK PLAN / SCHEDULE
Week 1 Zones Week 2 Zones Week 3 Zones Week 4 Zones
Parkway Maintenance
(1.06) 1 1 1 1
General (1.16) 1, 2a, 3a, 4a, 5,
6, 7, 8
1, 2a, 3a, 4a, 5, 6,
7, 8
1, 2a, 3a, 4a, 5, 6,
7, 8
1, 2a, 3a, 4a, 5, 6,
7, 8
Post/Pre-emergent
(1.13) 2a, 5, 6 3a, 4a 2a, 5, 6 7,8
Irrigation (1.14) 1, 2a, 3a, 4a, 5,6 1, 2a, 3a, 4a, 5,6 1, 2a, 3a, 4a, 5,6 1, 2a, 3a, 4a, 5,6 Tree Care (1.12) 1,2a 3a, 4a, 5, 6 1, 2a 3a, 4a, 5,6
Median Maintenance
(1.07) 5, 6 5, 6 5, 6 5, 6
Street Right of Way
(1.15) 1, 5, 6, 8 1, 5, 6, 8 1, 5, 6, 8 1, 5, 6, 8
2. Dress Code & Appearance – We shall provide uniforms with our company name.
3. Vehicle Labeling – Our vehicles are properly labeled with the company name, telephone number, contractor’s license number
4. Caltrans Permit – If awarded this contract, we shall obtain a rider permit under the city permit and follow all the necessary limitations under this permit.
5. Quality Assurance – Our p rocess to create a self-monitoring quality control and assurance, shall include a Weekly Maintenance Inspection Report, including approved extra work completed, and a Weekly Irrigation Inspection Report (to include controller and site inspection and a list of any repairs
required).
6. Safety – Stay Green employees are trained as a new hire and daily safety topics are discussed at the
morning stretch prior to crews rolling out in the mornings. All staff members wear proper PPE w
ith visible safety vest. Stay Green has strict safety policies for all levels of employees and follow the rules if there is an incident. If an accident occurs, it is reenacted and shared amongst the team to insure it doesn’t happen again.
7. Parkway Maintenance – Crew leader will keep parkway weed free by spraying/pulling weeds on a weekly basis as part of the rotati on cycle. Weekly trash pickup will be conducted as part of a task during our weekly service. Weekly trimming of selected shrubbery
will be performed as part of our weekly service. Vegetation around fixed objects will be kept trimmed to a 12’’ clearance, trimming will take place during our weekly s
ervice. Shrubs and bushes will be trimme d to reasonable height, species specific during weekly service following the rotation. Gutters, curbs and sidewalks will be clean
off weekly during our service. Illegal sign will be removed weekly during our service, signed will be disposed offsite.
6298
8. Median Maintenance – During operation cycle at each visit, visible weeds will be remove and/ or sprayed with herbicide, trash and debris picked up and disposed, shrubs to be trim to attain maximum desired effect of purpose while retaining a much of the natural characteristics of branching as possible, gutters, drainage facilities and curbs will be inspected on a weekly basis, trash debris and vegetation to be cleaned and removed, including any type of advertisements signs.
9. Fencing - Crew leader will report to SGI account manager any missing/damaged fencing components discovered during our weekly service. Reports will be submitted to city with recommendation and proposal to make necessary repairs. Any hazard material/debris will be stored safely before the end of each work day.
10. Tree Maintenance - Trees to be inspected by SGI Plant and Health Care technician for control of a
ny pest and diseases, pruned back to clear roads, drives, streets signs and maintenance walkways to achieve safety for all pedestrians and vehicles, all trees to be monitored by SGI for n
ecessary pruning in order to maintain tree health, appearance and overall safety in compliance with ANSI- A300 Standards
11. Fertilization, Post-Emergent & Pre-Emergent - SGI Certified Technicians will follow Department of Pesticides Regulations rules and regulations while performing Post- Emergent and Pre – Emergent Herbicides applications as per maintenance plan. Fertilization to be applied 3 times per year in compliance with approved American National Standard (ANSI) A300 Standards, SGI will provide the city with prove of applications and monthly chemical use report
12. Irrigation Inspections - All irrigation systems will be observed during operations cycle at each visit to verify effectiveness of operation, SGI will adjust valves and pressure regulators to continue operations at maximum efficiency and performance. Irrigation repairs to be made with same or greater quality than original unless specified by the city, irrigation repairs will be performing by SGI Certified Technician on standalone equipped truck
13. General - On each visit during operation cycle, SGI crew will clean roadways sidewalks, curbs, gutters and landscape areas from trash, weeds and other debris to be disposed offsite, prope r
c
leaning includes raking sweeping, blowing and vacuuming, SGI will furnish all labor and material necessary to accomplish maintenance in accordance with city specifications 7299
Program A B C
Current New Current New Current New
Start 1
Start 2
Start 3
Start 4
#
OK
Shrubs/
Turf Comments/Repairs
Current
New #
OK
Shrubs/
Turf Comments/Repairs
Current
New
1 25
2 26
3 27
4 28
5 29
6 30
7 31
8 32
9 33
10 34
11 35
12 35
13 37
14 38
15 39
16 40
17 41
18 42
19 43
20 44
21 45
22 46
23 47
24 48
Controller #:______ Audit by:_________________
Location:_____________________________
Date:________________________________
Controller: ON OFF (Circle One)
Irrigation Days: Su M T W Th F Sa (Circle Days)
Comments:_______________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________ Irrigation Audit City of Eastvale
By Stay Green Inc.
Example of Weekly Report
8 300
RFP# ENG20220714 Landscape Maintenance Services
REQUEST FOR PROPOSALS
Exhibit 3 – Cost Proposal
Landscape and Park Maintenance Services
The City reserves the right to reject any or all offers, to waive any discrepancy or technicality and to split or make the award in any manner determined by the determined by the City to be most advantageous to the City. The City recognizes that prices are only one of several criteria to be used in judging an offer and the City is not legally bound to accept the lowest offer.
• Landscaping & Lighting Maintenance District NO. by Zone Zone/Loc Location Description Monthly service
charge
1 Parkway Maintenance: Limonite and Harrison Parkways
Approximately 50,000 sf
2a Landscape Maintenance: I-15 Interchange
2b Weed Abatement Area: I-15 Interchange
3a Landscape Maintenance: Fire Station #27
Approximately 8,000 sf
3b Weed Abatement Area: Fire Station #27
Approximately 7,000 sf
4a Landscape Maintenance: Fire Station #31
Approximately 17,000 sf
4b Weed Abatement Area: Fire Station #31
Approximately 33,750 sf
5 Landscape Maintenance: Schleisman Median
Approximately 9,700 sf
6 Landscape Maintenance: Limonite Median
Approximately 13,500 sf
7 Landscape Maintenance/Weed abatement: Limonite near I-15 Interchange
Approximately 22,500 sf
8 Miscellaneous Weed Abatement Areas
Approximately 25,000 lf
Monthly Grand Total
City of Eastvale │ 12363 Limonite Avenue, Suite 910, Eastvale, CA 91752 │ (951) 361-0900 │eastvaleca.gov 34 $1,316.00
$1,974.00
$346.00
$658.00
$30.00
$987.00
$109.00
$ 246.00
$494.00
$152.00
$815.00
$7,127.00
11301
RFP# ENG20220714 Landscape Maintenance Services
REQUEST FOR PROPOSALS
Cost Proposal – Extra Work
Landscape and Park Maintenance Services
Various locations
Description Labor and Material Cost
Plant 24” Box Tree and Stake Double
Plant 15 Gallon Tree & Stake Double
Plant 5 Gallon Shrub
Plant 1 Gallon Shrub
Plant 1 Flat of Ground Cover
Replace 1 fence “rail” only
Replace 1 fence “post” only
Street Tree trimming in right of way up to 15’ per
each
Fallen Tree Removal from right of way per each
Vegetation control by hand or chemical in public
right of way including drainage ditches per
square foot
Vegetation mowing in public right of way
including drainage ditches per square foot
Description Labor Cost per Hour or %
Laborer
Irrigation Technician
Foreman
Percent Mark Up for Materials
Percent Markup for Subcontractors
CERTIFICATIONS
I, Steve Seely , a duly author ized agent of Stay Green Inc.
Printed Name of Agent/Officer Name of Organization/Consortium , hereby certif
y that Stay Green Inc. ,
Name of Organization/Consortium
by submission of this bid in r
esponse to the Professional Services RFP agree upon contract award to carry out the requirements specified, and obligations set forth therein.
Signature Date August 4, 2022
Title of Agent/Officer Chief Operating Officer
City of Eastvale │ 12363 Limonite Avenue, Suite 910, Eastvale, CA 91752 │ (951) 361-0900 │eastvaleca.gov 35 $570.00
$224.00
$36.00
$18.00
$42.50
25%
N/A
$67.00
$76.00
$50.00
$250.00
$.05
$.05
$40.00
$65.00
$55.00
12302
The International Society of Arboriculture
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Hereby Announces That
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Has Earncd thc Crcdcntial
ISA Certified Arborist @
By successfully meeting ISA Certified Arborist certification requirements through demonstrated attainment of relevant competencies as supported by the ISA Credentialing Council
Caitlyn Pollihirn
CEO & Exccr(ivc Dircclor
3 August 2013 I I l)cccrnhcr 2022 wE- t0 tSliA
Issue Dale Expiration Date Cerlillcation Number
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303
RESOLUTION NO. 22-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING ITS 2022-2023 FISCAL BUDGET FOR THE I-15 LIMONITE INTERCHANGE LANDSCAPE MAINTENANCE.
WHEREAS, the budget for fiscal year 2022-2023 of the City of Eastvale has been adopted by this Council in its original form, and said budget will need to be amended at times to fulfill the goals of the City; and
WHEREAS, the City departments may not exceed their appropriations by character of expense, with character of expense being defined as personnel services, services and supplies, capital outlay, debt service and transfers, without the consent of the City Manager; and
WHEREAS, the City Administrator may transfer appropriations, between accounts, departments, programs, and funds, as long as those appropriations do not exceed the grand total budget approved by Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1. AUTHORIZE AN APPROPRIATION IN THE GAS TAX FUND, ACCOUNT NO. 200-296-6436 IN THE AMOUNT OF $100,000 TO COVER THE LANDSCAPE MAINTENANCE COST OF I-15 LIMONITE INTERCHANGE.
PASSED, APPROVED AND ADOPTED this 24 day of August, 2022. __________________________________________
Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
304
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §
CITY OF EASTVALE )
I, Marc A. Donohue, City Clerk/Communications Director of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 22-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the XX day of Month 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
305
CITY OF EASTVALE BUDGET AMENDMENT FORMDate: Requested By:TYPE OF BUDGET AMENDMENT REQUEST:Revenue Estimate Increase/Decrease Capital Improvement Transfer under $50,000Appropriation Transfer (no budget increase) Capital Improvement Transfer over $50,000Appropriation Increase to Operating Budget Appropriation Increase to Capital Improvement BudgetTransfer from Contingency Other BUDGET AMENDMENT REQUEST: (Revenues Negative/Expenditures Positive)Fund: Dept: Acct: Proj: Current Budget:Proposed Increase/Decrease:Proposed New Budget:
TotalAny net change in appropriations, transfer from contingency, or CIP over $50,000 requires City Council approvalJUSTIFICATION FOR CHANGE / FUNDING SOURCE:APPROVALSDEPARTMENT HEAD: DATE: CITY MANAGER: DATE:FINANCE DEPT: DATE: CITY COUNCIL ACTION DATE (if applicable):Please attach relevant supporting documentation (grant approvals, staff reports, etc). 306
AGENDA STAFF REPORT
City Council Meeting
CITY COUNCIL BUSINESS
Agenda Item No. 13.1
August 24, 2022
Planning Commission Appointment
Prepared By:
Marc A. Donohue, City Clerk/Communications Director
Recommended Action(s)
Staff recommends that the City Council:
1 .
Approve Mayor Lorimore's nomination of Daniel Reid to the Planning Commission; and/or 2 .
Direct staff to advertise for vacancies.
Summary
The Eastvale Planning Commission is a five-member commission comprised of residents appointed by the City Council. The Planning Commissioners term of service runs concurrent with the Councilmember that appointed the Commissioner. The Commission advises the City Council on land use and development issues, taking input and making recommends on the General Plan, zoning ordinance, design standards, and related matters.
Background
Under Sec/on 2.17.020 of the City’s Municipal Code, each Planning Commissioner shall serve a term of two (2) years. During the City Council’s reorganiza/on each December, each Council Member may choose to reaffirm their appointment, make a new appointment, or direct staff to adver/se for a vacancy. Each term of the Commissioner shall coincide with the City’s regular general elec/on date. If a vacancy occurs otherwise than by expira/on of a term, it shall be filled by appointment for the unexpired por/on of the term by the individual Council Member who made the appointment to the seat which is vacant.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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307
Environmental
Not Applicable.
Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.
Fiscal Impact
Planning Commissioners receive a s/pend of $50 per mee/ng a@ended, budget was appropriated during the fiscal year 2022-23 budget process.
Prior City Council/Commission Action
Former Planning Commissioner Houston Laney was appointed to the Planning Commission on December 9, 2020. On June 27, 2022 Houston Laney resigned, leaving Mayor Lorimore with a vacancy on the Planning Commission.
Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
308
AGENDA STAFF REPORT
City Council Meeting
CITY COUNCIL BUSINESS
Agenda Item No. 13.2
August 24, 2022
Discussion to Appoint or Hold the General Municipal Elec-on in District 1 and 3
Prepared By:
Marc A. Donohue, City Clerk/Communications Director
Recommended Action(s)
Staff recommends that the City Council:
1 .
Adopt a resolu
on, providing for the appointment to the Office of Councilmember represen
ng District 1 and District 3 of the City of Eastvale that was to be elected on Tuesday, November 8, 2022.
2 .
Direct the City Clerk to administer the Oath of Office to Mayor Lorimore and Mayor Pro Tem Rigby.
Summary
The City of Eastvale will hold a General Municipal Elec on and Special Municipal Elec
on on
Tuesday, November 8, 2022, for four (4) members of the City Council in District 1, District 3, District 4, and District 5 (Special Elec
on). The nomina
on period opened on Monday, July 18, 2022 and
closed on Friday, August 12, 2022 at 12:00 p.m. for Districts 1, 3, and 4. Upon closing of the nomina
on period, one (1) candidate qualified to be placed on the ballot for District 1 (Mayor Pro Tem Rigby) and District 3 (Mayor Lorimore).
Background
In June 2022, the City Council adopted a resolu
on calling for the holding of a General Municipal
Elec
on and a Special Municipal Elec
on to be held on Tuesday, November 8, 2022, for the elec on
of four (4) members of the City Council and reques
ng the Board of Supervisors of the County of 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
309
Riverside to consolidate and render specified service to the City of Eastvale rela ng to the conduct
of the 2022 Statewide General Municipal Election.
The filing deadline was Friday, August 12, 2022 at 12:00 p.m. for incumbent nominees, and Wednesday, August 17, 2022, at 5:00 p.m. for those posi ons which had no incumbent had filed. At
the close of the nomina
on period on Friday, August 12, the City had received filing papers for one (1) individual in District 1, one (1) individual in District 3, and three (3) individuals in District 4. No incumbent in District 5 filed by the Friday, August 12, deadline; therefore, the District 5 nomina on
period was extended to Wednesday the 17th in accordance with State law. By the close of the extended nomina
on period , two (2) individuals filed nomina
on papers for District 5. The
following individuals qualified for the ballot (alphabetical order by last name):
District 1
Todd Rigby (incumbent)
District 3
Clint Lorimore (incumbent)
District 4
Raul Gutierrez
Anu Saini
Jocelyn Yow (incumbent)
District 5
Mike McMinn
Michelle Sheen
Election Code Section 10229 provides three options to be considered by the governing body (City Council), in the event only one or no nominees filed by the close of the filing period. These options include:
1 .
Appoint to the office the person who has been nominated. 2 .
Appoint to the office any eligible voter if no one has been nominated. 3 .
Hold the election if either no one or only one person has been nominated.
Given that any elec
on, which would be held in November, would be uncontested for District 1 and District 3, staff finds no value in pursuing the third op on. Addi
onally, the City would incur costs of
approximately $50,000 in order to continue with the election in District 1 and District 3.
The appointment of a City Councilmember must be approved by a majority vote of the City Council.
The person appointed shall qualify and take office and serve exactly as if elected at a municipal elec
on for the office. AHer the appointments are approved, the City Clerk shall not accept for filing any statement of write-in candidacy.
Environmental
Not applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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310
Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.
Fiscal Impact
If the proposed resolu
on is approved, the City would save approximately $50,000 in elec on
related costs.
Prior City Council/Commission Action
Not applicable.
Attachment(s)
Attachment 1 - Notice of Insufficient Nominees
Attachment 2 - Proposed Resolution
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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eastvaleca.gov
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CITY OF EASTVALE
NOTICE OF INSUFFICIENT NOMINEES
NOTICE IS HEREBY GIVEN that pursuant to Section 10229 of the Elections Code of the State of California relating to the General Municipal Election in the City of Eastvale to be held on Tuesday, November 8, 2022:
As of the close of the nomination period on Friday, August 1 2, 2022, only one person has been nominated as a candidate for the open City Council seats in District 1, and District 3.
The candidates so nominated per district are:
Todd Rigby – District 1
Clint Lorimore – District 3
Section 10229 of the Elections Code allows one of the following courses of action to be taken by the City Council:
1. Appoint to the office the person who has been nominated.
2. Hold the election.
The City Council will meet on Wednesday, August 2 4, 20 22, at 6:30PM, to either make the appointment or direct an election to be held. The person appointed, if any, s hall qualify and take office and serve exactly as if elected at a municipal election for the office.
If the City Council makes an appointment pursuant to Section 10229 of the Elections Code, the City Clerk shall not accept for filing any statement of write-in candidacy which is submitted after the appointment is made.
_____________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
Published: Press Enterprise
Friday, August 19, 2022
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1 RESOLUTION NO. 22-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,
PROVIDING FOR THE APPOINTMENT TO THE OFFICE OF COUNCILMEMBER REPRESENTING DISTRICT 1 AND DISTRICT 3 OF THE CITY OF EASTVALE THAT WAS TO BE ELECTED ON TUESDAY, NOVEMBER 8, 2022
WHEREAS, at as of the close of the nomination period on August 12, 2022, at 12:00 PM, only one candidate for the position of City Council member representing District 1 and District 3 qualified for the ballot, and Section 10229 of the Elections Code allows one of the following courses of action to be taken by the City Council:
1. Appoint to the office the person who has been nominated.
2. Appoint to the office any eligible voters if no one has been nominated.
3. Hold the election if either no one or only one person has been nominated.
WHEREAS, as required by Section 10229 of the Elections Code, a notice of facts was published on Friday, August 19, 2022, in a newspaper of general circulation, The Press Enterprise.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to Section 10229 of the Elections Code of the State of California, the following action is being taken:
a) The following persons are being appointed to the office to which they were nominated, and are considered to be the same as being elected, pursuant to Section 10229(a)(3) of the Elections Code:
NAME OFFICE TERM
Todd Rigby Councilmember, District 1 Four (4) Years
Clint Lorimore Councilmember, District 3 Four (4) Years SECTION 2. The election scheduled to be held on Tuesday, November 8, 2022, in District 1 and District 3 are now cancelled.
SECTION 3. The persons appointed shall qualify and take office and serve exactly as if elected at a municipal election for the office.
SECTION 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 24th day of August, 2022. 313
2 __________________________________________
Clint Lorimore
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
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3 STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §
CITY OF EASTVALE )
I, Marc A. Donohue, City Clerk/Communications Director of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 22-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 24 th day of August 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
315