REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, December 14, 2022
Regular Council Meeting:
5:30 PM
City Councilmembers
Clint Lorimore, Mayor
Todd Rigby, Mayor Pro Tem
Christian Dinco, Councilmember
Brandon Plott, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip'on of each item to be considered. Except as otherwise provided by law, no ac'on or direc'on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor'ng documents, including staff reports, and any wri'ngs or documents provided to a majority of the City Council a.er the pos'ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee'ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee'ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre'on to reduce 'me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking 'me. If a comment is received before the agenda item is heard but before the close of the mee'ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili'es Act, if you need special assistance to par'cipate in this mee'ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee'ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee'ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. INVOCATION
4. PLEDGE OF ALLEGIANCE
5. CITY COUNCIL REORGANIZATION/APPOINTMENTS
5.1. Accept the Declaration of Results of the November 8, 2022 General and Special Municipal Elections
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a Resolution Reciting the Facts of the General Municipal Election and Special Election on November 8, 2022, Declaring the Results of the Elections and Other Such Matters as Provided by Law.
5.2. Presentation to Outgoing Mayor Clint Lorimore
5.3. Presentation to Outgoing Councilmember Brandon Plott
5.4. Oath of Office - Todd Rigby, Councilmember, District 1
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
It is recommended to administer the Oath of Office to Todd Rigby, Councilmember.
5.5. Oath of Office - Clint Lorimore, Councilmember, District 3
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
It is recommended to administer the Oath of Office to Clint Lorimore, Councilmember.
5.6. Oath of Office - Jocelyn Yow, Councilmember, District 4
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
It is recommended to administer the Oath of Office to Jocelyn Yow, Councilmember.
5.7. Oath of Office - Mike McMinn, Councilmember, District 5
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
It is recommended to administer the Oath of Office to Mike McMinn, Councilmember.
5.8. Office of Mayor and Mayor Pro Tem
2 Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Entertain motions from the City Councilmembers to appoint the Mayor to preside until the last City Council meeting in Calendar Year 2023; and 2 .
Entertain motions from the City Councilmembers to appoint the Mayor Pro Tem, who will assume the duties of Mayor in the Mayor's absence and hold the office until the last City Council meeting in Calendar Year 2023.
5.9. City Council Regional Appointments
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Review the City Council Council Regional Appointments List; 2 .
Provide direction to staff regarding any necessary changes for appointments on list and;
3 .
Approve the Regional Appointments List, as revised by the City Council.
5.10. City Council Committee Appointments
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Review the City Council Committees Appointments list;
2 .
Provide direction to staff regarding any necessary changes for appointments on the list; and
3 .
Approve the City Council Committees Appointments list, as revised by the City Council.
5.11. Planning and Public Safety Commission Appointments
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council review the current appointments to the Planning and Public Safety Commissions and:
1 .
Appoint the proposed list of Planning and Public Safety Commissioners; and/or 2 .
Direct staff to advertise for vacancies.
6. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda aer making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency
3 subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
7. PRESENTATIONS/ANNOUNCEMENTS
7.1. Presentation of City Manager Mark Orme
7.2. Recognition of Former Public Safety Commissioners Chris Raahauge and Rob Gracia
8. AGENCY PARTNER UPDATES
8.1. Eastvale Library Update
9. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
10. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
10.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from the special meeting on November 2, 2022, the regular meeting on November 9, 2022, the adjourned regular meeting on November 16,
2022, and the special meeting on
November 30, 2022.
10.2. Warrant Register: October 2022
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under attachment 1.
10.3. Treasurer’s Report: October 2022
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
4 Staff recommends that the City Council receive and file the City Treasurer’s Report.
10.4. Planning Department Update
Submitted by: Gustavo Gonzalez, Planning Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
10.5. Public Works Department Update
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
10.6. City of Eastvale Crime Statistics – September 2022
Submitted by: Eva Terekhova, Emergency Management Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for September 2022.
10.7. Adoption of 2022 Building, Residential, Electrical, Mechanical, Plumbing, Energy, Historical Building, Existing Building, Referenced Standards, Green Building Standards Code, Fire Code and Administrative Code
Submitted by: Richard Hicks, Building Official
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Introduce, read the title of, and waive further reading of the following Ordinances for adoption; and
2022 Eastvale Administrative Code
2022 Eastvale Building Code (as amended from 2022 California Building Code)
2022 Eastvale Residential Code (as amended from 2022 California Residential Code)
2022 Eastvale Green Code (as adopted from 2022 California Green Code) 2022 Eastvale Electrical Code
2022 Eastvale Energy Code
2022 Eastvale Mechanical Code
2022 Eastvale Historical Code
2022 Eastvale Plumbing Code
2022 Eastvale Referenced Standard Code
2022 Eastvale Existing Building Code
2022 Eastvale Fire Code
5 2. Set a public hearing for January 11, 2023, to consider adoption of these Ordinances.
10.8. School Crossing Guard Services Agreement with Corona-Norco Unified School District
Submitted by: Stephanie Vasquez, Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that City Council approve an Agreement for Crossing Guard Services with the Corona-Norco Unified School District.
10.9. Budget Calendar for Fiscal Year 2022-23
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the budget calendar for the Fiscal Year 2022-23 Annual Operations and Capital Improvement Budget.
10.10. Award of Contracts for On-Call Consulting for Community Safety Department Services
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the recommended consultants to provide on-call professional services to the City as needed; and
2 .
Approve the form agreement for on-call professional services to be utilized in contracting for said services; and
3 .
Authorize the City Manager to execute agreements and task orders for on-call professional services with the selected consultants for one (1) three-year period with the ability to renew for two (2) one-year extensions in the amount not-to- exceed $200,000 per fiscal year for any individual consultant and not to exceed $200,000 per fiscal year in aggregate for all consultants combined.
10.11. Approval of First Amendment to JPW Communications’ On-Call Agreement
Submitted by: Alexander Fung, Senior Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council authorize the City Manager to execute the First Amendment to the City’s On-Call Agreement with JPW Communications, LLC.
10.12. Approval of a Third Contract Amendment with Gray Quarter Inc. for Software Support Services
Submitted by: Simone Blackwell, Environmental Compliance Analyst RECOMMENDED ACTION(S):
Staff recommends that the City Council:
6 1
.
Approve a third amendment to the contract with Gray Quarter Inc. for a total not- to-exceed fee amount of $124,205. The third amendment will increase the current not-to-exceed amount of $99,205 by an additional $25,000; and 2 .
Authorize the City Manager to execute the contract amendment and other necessary documents.
10.13. 2023 City Council and Commissions Meeting/Holiday Schedule
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the 2023 City Council and Commissions/Holiday Schedule.
10.14. Award of Contracts for Professional Services Agreements for Community Services Events
Submitted by: Enswins Cordero
RECOMMENDED ACTION(S):
It is recommended that the City Council approve the agreements with T-Rev Productions, X-Treme Security Services, and Traffic and Parking Control Management Services for a term of
one (3) year period with the ability to renew for two (1) one-year extensions in the amount not-to-exceed $150,000 per fiscal year per consultant, and authorize the City Manager to execute the Agreements.
11. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. Aer a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
12. CITY COUNCIL BUSINESS
12.1. Amend Chapter 10.02 of Title 10 to the Eastvale Municipal Code Establishing the Speed Limits on Certain Streets
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council introduce, read by title and waive further reading of an Ordinance amending
Chapter 10.02 of Title 10 to the Eastvale Municipal
Code Establishing the Speed Limits on Certain Streets.
13. CITY MANAGER/CITY STAFF REPORT
7 14.
CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
15. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
16. CLOSED SESSION ITEM(S)
16.1. LIABILITY CLAIMS (Government Code § 54956.95) Claimant: Unspecified pursuant to Government Code § 54961. Agency claimed against: City of Eastvale
16.2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code § 54956.9(d)(1)) Name of case: In the Matter of the Appeal of Membership Determination and Post Retirement Employment of C. Bradshaw, J. Indrawan, J. Riley, T. Steenson, and L. Westhaver (CalPERS OAH No. 2021120040)
17. ADJOURNMENT
The next regular mee'ng of the Eastvale City Council is scheduled for Wednesday, January 11, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
18. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
8