Agenda packet — Eastvale City Council, February 8, 2023

REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, February
8, 2023
Regular Council Meeting:
5:30 PM

City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember

Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staﬀ reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Oﬃce, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.

Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Oﬃce by email at [email protected]
. Staﬀ will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.

In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.

Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.

CALL TO ORDER

2. ROLL CALL

3. CLOSED SESSION PUBLIC COMMENT

Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staﬀ, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.

4. CLOSED SESSION ITEM(S)

4.1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Government Code § 54956.9(d)(2), (e)(1)). Number of cases: 1.

4.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Property: APN 164-030-013, 164- 303-014. Agency Negotiator: Gina Gibson-Williams, Community Development Director.

Negotiating Parties: Catalyst Retail, Stoic Realty. Under Negotiation: Price and Terms of Payment.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. ADDITIONS/REVISIONS

The City Council may only add an item to the Agenda a2er making a ﬁnding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.

8. PRESENTATIONS/ANNOUNCEMENTS

8.1. Future Business Leaders of America (FBLA) Proclamation

8.2. Black History Month Proclamation

9. AGENCY PARTNER UPDATES

9.1. SoCal Gas Update

10. PUBLIC COMMENT

2 made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staﬀ, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.

11. CONSENT CALENDAR

Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.

11.1. City Council Meeting Minutes

Submitted by: Marc A. Donohue, City Clerk/Communications Director

RECOMMENDED ACTION(S):

Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on January 25, 2023.

11.2. Resolution Authorizing Cal OES 130 Form, Designation of Applicant’s Agent for Non- State Entities for Disaster Relief and Emergency Assistance

Submitted by: Eva Terekhova, Emergency Management Specialist

RECOMMENDED ACTION(S):

Staff recommends that the City Council approve Cal OES Form 130 designating the City Manager, Finance Director and Community Safety Director as the City’s agents to provide required assurances and execute agreements for the purpose obtaining disaster relief and emergency assistance for all open and future disasters for up to three (3) years following the date of approval.

11.3. Resolution Authorizing City Officials to Execute Applications and Documentation for the Purposes of Obtaining Federal Financial Assistance Provided by the Department of Homeland Security and Sub-granted Through the State of California and the County of Riverside

Submitted by: Eva Terekhova, Emergency Management Specialist

RECOMMENDED ACTION(S):

Staff recommends that the City Council adopt Resolution 23-XX, a Resolution of the City Council of the City of Eastvale, Designating and Authorizing Certain City Officials to Execute Applications and Documents for the Purpose of Obtaining Federal Financial Assistance Provided by the Department of Homeland Security and Sub-Granted Through the State of California and the County of Riverside.

11.4. Professional Services Agreement Amendment with Renne Public Law Group, LLP-DBA Renne Public Policy Group (RPPG) for for State Lobbyist Services

Submitted by: Stephanie Vasquez, Management Analyst
RECOMMENDED ACTION(S):

3 Staff recommends that the City Council: Approve Professional Services Agreement Amendment with Renne Public Law Group, LLP-DBA Renne Public Policy Group (RPPG) for an additional three months; and Authorize the City Manager to execute all necessary documents.

11.5. PLN22-20078 – City-initiated Municipal Code Amendment (Second Reading)

Submitted by: Gustavo N. Gonzalez, Planning Manager

RECOMMENDED ACTION(S):

Staff recommends that the City Council:

1 .

Determine that the proposed ordinances are not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State of California Guidelines for Implementation of CEQA; and 2 .

Adopt the ordinances making technical and/or clarifying changes to the Municipal Code (PLN22-20078)

12. PUBLIC HEARINGS

The public is encouraged to express your views on any maer set for public hearing. It is our procedure to ﬁrst receive the staﬀ report, then to ask for public tesmony, ﬁrst from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)

13. CITY COUNCIL BUSINESS

13.1. Economic Development Updates

Submitted by: Alexander Fung, Senior Management Analyst

RECOMMENDED ACTION(S):

Staff recommends that the City Council receive-and-file the report.

13.2. Professional Services Agreement with Kearns & West, Inc. for Civic Center Public Outreach

Submitted by: Gustavo N. Gonzalez, Planning Manager

RECOMMENDED ACTION(S):

Staff recommends that the City Council Authorize the City Manager to execute a contract with Kearns & West for an amount not-to-exceed $155,710.00, to provide public outreach services for the Civic Center project
planning and pre-design phase
.

13.3. Eastvale 2040 General Plan Progress Update

Submitted by: Gustavo N. Gonzalez, Planning Manager

4 RECOMMENDED ACTION(S):

Staff recommends that the City Council receive and file an update on the Eastvale 2040 General Plan.

13.4. Civic Center Public Infrastructure Project Update

Submitted by: Gina Gibson-Williams, Community Development/Public Works Director RECOMMENDED ACTION(S):

Staff recommends that the City Council discuss receive and file the presentation on Civic Center Public Infrastructure Project and provide feedback on the preferred site design.

14. CITY MANAGER/CITY STAFF REPORT

15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS

16. ADJOURNMENT

The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, February 22, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.

17. AFFIDAVIT OF POSTING

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.

______________________________________________________
Marc A. Donohue, MMC
City Clerk

5 AGENDA STAFF REPORT

City Council Meeting

CLOSED SESSION ITEM(S)

Agenda Item No. 4.1
February
8, 2023
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
(Government Code § 54956.9(d)(2), (e)(1)). Number of cases: 1.

Prepared By:

Recommended Action(s)
Not Applicable.

Summary
Not Applicable.

Background
Not Applicable.

Environmental
Not Applicable.

Strategic Plan Action - Priority Level:

N/A
| Target #:

N/A
| Goal #:

N/A
Not Applicable.

Fiscal Impact
Not Applicable.

Prior City Council/Commission Action
Not Applicable.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
6 AGENDA STAFF REPORT

City Council Meeting

CLOSED SESSION ITEM(S)

Agenda Item No. 4.2
February
8, 2023
CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Property: APN 164-030-013, 164-303-014. Agency Nego1ator: Gina Gibson- Williams, Community Development Director. Nego1a1ng Par1es:

Catalyst Retail, Stoic Realty. Under Nego1a1on: Price and Terms of Payment.

Prepared By:

Recommended Action(s)
Not Applicable.

Summary
Not Applicable.

Background
Not Applicable.

Environmental
Not Applicable.

Strategic Plan Action - Priority Level:

N/A
| Target #:

N/A
| Goal #:

N/A
Not Applicable.

Fiscal Impact
Not Applicable.

Prior City Council/Commission Action
Not Applicable.

Attachment(s)
Not Applicable. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
7 AGENDA STAFF REPORT

City Council Meeting

PRESENTATIONS/ANNOUNCEMENTS

Agenda Item No. 8.1
February
8, 2023
Future Business Leaders of America (FBLA) Proclamation
Prepared By:

Recommended Action(s)
Not Applicable.

Summary
Not Applicable.

Background
Not Applicable.

Environmental
Not Applicable.

Strategic Plan Action - Priority Level:

N/A
| Target #:

N/A
| Goal #:

N/A
Not Applicable.

Fiscal Impact
Not Applicable.

Prior City Council/Commission Action
Not Applicable.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
8 AGENDA STAFF REPORT

City Council Meeting

PRESENTATIONS/ANNOUNCEMENTS

Agenda Item No. 8.2
February
8, 2023
Black History Month Proclamation
Prepared By:

Recommended Action(s)
Not Applicable.

Summary
Not Applicable.

Background
Not Applicable.

Environmental
Not Applicable.

Strategic Plan Action - Priority Level:

N/A
| Target #:

N/A
| Goal #:

N/A
Not Applicable.

Fiscal Impact
Not Applicable.

Prior City Council/Commission Action
Not Applicable.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
9 AGENDA STAFF REPORT

City Council Meeting

AGENCY PARTNER UPDATES

Agenda Item No. 9.1
February
8, 2023
SoCal Gas Update
Prepared By:

Recommended Action(s)
Not Applicable.

Summary
Not Applicable.

Background
Not Applicable.

Environmental
Not Applicable.

Strategic Plan Action - Priority Level:

N/A
| Target #:

N/A
| Goal #:

N/A
Not Applicable.

Fiscal Impact
Not Applicable.

Prior City Council/Commission Action
Not Applicable.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
10 MINUTES

CITY OF EASTVALE
City Council Regular Meeting
Wednesday, January 25, 2023
Regular Meeting: 6:30 P.M.

Eastvale City Council Chambers
12363 Limonite Avenue, Suite 900
Eastvale, CA 91752

1. CALL TO ORDER
The regular meeting of the Eastvale City Council was called to order at 6:30 p.m. by Mayor Rigby.

2. ROLL CALL

Present: Councilmembers Lorimore, McMinn, Yow, Mayor Pro Tem Dinco, and Mayor Rigby.

Absent: None
City Staff

Present: City Manager Orme, City Attorney Vega, and City Clerk/Communications Director Donohue were present at Roll Call. Other staff members were present.

3. CLOSED SESSION PUBLIC COMMENT – None

4. CLOSED SESSION ITEM(S) – None

5. INVOCATION
Pastor Matt Miles from Hillcrest Baptist Church offered the invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember McMinn led the Pledge of Allegiance.

7. ADDITIONS/REVISIONS – None

8. PRESENTATIONS/ANNOUNCEMENTS

8.1 Recognition of Eastvale Elementary as a California Distinguished School A certificate was presented to representatives from Eastvale Elementary and Corona Norco Unified School District.
11 Eastvale City Council Meeting Minutes
January 25, 2023 Page - 2

8.2 Introduction of New City Employees – Hayden Lovett, Permit Specialist and Anthony Elmo, Building Inspector I
City Manager Orme introduced new City Employees Hayden Lovett, Permit Specialist and Anthony Elmo, Building Inspector I.

9. AGENCY PARTNER UPDATES

9.1 Eastvale Library Update
Nina Taylor, Eastvale Library Branch Manager, provided an update.

10. PUBLIC COMMENT – None

11. CONSENT CALENDAR
On motion of Councilmember McMinn and second Councilmember Yow, the City Council voted unanimously to approve the Consent Calendar.

11.1 City Council Meeting Minutes
The City Council approved the City Council meeting minutes from regular meeting on January 11, 2023.

11.2 Warrant Register: December 2022
The City Council approved the payment of warrants as submitted by the Finance Department.

11.3 Treasurers Report: December 2022
The City Council received and filed the City Treasurer’s Report.

11.4 Planning Department Update
The City Council received and filed the Planning Department Update.

11.5 Public Works Department Update
The City Council received and filed the Public Works Department Update.

11.6 City of Eastvale Crime Statistics – October & November 2022 The City Council received and filed the Eastvale Crime Statistics for October and November 2022.
12 Eastvale City Council Meeting Minutes
January 25, 2023 Page - 3

11.7 Approval of Task Order No. 2 with Wallace & Associates Consulting, Inc. for Inspection and Other Public Works Services for Various Projects The City Council approved Task Order No. 2 in the amount of $150,000 for an on- call consulting contract with Wallace & Associates Consulting, Inc for Inspection and other Public Works services for various projects for Fiscal Year 2022-23.

11.8 Fourth Amendment for Professional Services Agreement with Infinity Technologies for GIS Services
The City Council:

1. Approved the fourth amendment to the professional services agreement with Infinity Technologies; and

2. Authorized the City Manager to execute all necessary documents.

11.9 Annual Purchase Order with BMW Motorcycle of Riverside for Police Motorcycle Maintenance
The City Council:

1. Approved an annual purchase order to BMW Motorcycle of Riverside in the amount of $60,000 for maintenance, repair, and regular service for six BMW police motorcycles for fiscal year 2022-23; and

2. Authorized the City Manager to execute the purchase order.

11.10 Engine-Braking Prohibition Signage Placement Map
The City Council received and filed the Engine-Braking Prohibition Signage Placement Map.

11.11 Approval of Termination Agreement Regarding Western Community Energy The City Council approved the termination agreement regarding Western Community Energy.

11.12 Approval of the Funding Agreement with Riverside County Flood Control and Water Conservation District for the Eastvale Alternate Drainage and Water Quality Master Plan
The City Council approved the Funding Agreement with Riverside County Flood Control and Water Conservation District for the Eastvale Alternate Drainage and Water Quality Master Plan in an amount not to exceed $300,000. 13 Eastvale City Council Meeting Minutes
January 25, 2023 Page - 4

11.13 Reject Construction Bids for Grading, Utility tie-in, Modular Office Purchase and Construction of Ancillary Improvements at the Citrus Street Property The City Council rejected bids received for grading, utility tie-in, purchase of modular offices and construction of ancillary improvements, (landscaping and parking) at the Citrus Street property.

11.14 Approval of Purchase Order to Riverside County Emergency Management Department for CERT Instructors
The City Council:

1. Approved a purchase order to Riverside County Emergency Management Department in the amount of $7,000 for instructors for the next two scheduled City of Eastvale Community Emergency Response Team training (CERT) in fiscal year 2022-2023; and

2. Authorized the City Manager to execute the purchase order.

12. PUBLIC HEARINGS

12.1 PLN22-20078 – City-initiated Municipal Code Amendment Planning Manager Gonzalez presented a PowerPoint and answered related questions.

Mayor Rigby opened the public comment period. With no one desiring to speak on the item, Mayor Rigby closed the public comment period.

On motion of Councilmember Yow and second by Councilmember Lorimore, the City Council voted unanimously to:

1. Determine that the proposed ordinances are not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State of California Guidelines for Implementation of CEQA; and

2. Introduce, read by title, and waive further reading of the ordinances making technical and/or clarifying changes to the Municipal Code (PLN22-20078).

13. CITY COUNCIL BUSINESS

13.1 Independent ZIP Code Advocacy Updates
Senior Management Analyst Fung presented a PowerPoint presentation and answered related questions.

Mayor Rigby opened the public comment period. With no one desiring to speak on this item, Mayor Rigby closed the public comment period. 14 Eastvale City Council Meeting Minutes
January 25, 2023 Page - 5
The City Council received and filed the Independent ZIP Code Advocacy Updates.

13.2 Update on Collision Incidents Since Implementation of a 3-Way Stop Controlled Intersection at 68th Street and Sumner Avenue
City Engineer Chung presented a PowerPoint presentation and answered related questions.

Mayor Rigby opened the public comment period. With no one desiring to speak on this item, Mayor Rigby closed the public comment period.

The City Council discussed the item and provided feedback.

There was consensus to direct staff to continue operation of the 3-way Stop Controlled Intersection until a signalized intersection warrant analysis is conducted and find that the continuation of the 3-way Stop Controlled Intersection is exempt from review under the California Environmental Quality Act (CEQA).

13.3 Flock Safety Cameras Presentation
Lieutenant Esquibel presented a PowerPoint presentation and answered related questions.

Mayor Rigby opened the public comment period. With no one desiring to speak on this item, Mayor Rigby closed the public comment period.

The City Council discussed the item and provided feedback.

The City Council received the presentation and directed City staff to continue with evaluating the use of Flock Safety Cameras.

13.4 Community Behavioral Assessment Team (CBAT) Presentation Lieutenant Esquibel presented a PowerPoint presentation and answered related questions.

Mayor Rigby opened the public comment period. With no one desiring to speak on this item, Mayor Rigby closed the public comment period.

The City Council received and filed a presentation on Jurupa Valley Sherriff's Station Community Behavioral Assessment Team (CBAT).

14. CITY MANAGER REPORT/CITY STAFF REPORT
City Manager Orme provided an update on upcoming City events. 15 Eastvale City Council Meeting Minutes
January 25, 2023 Page - 6

15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS

15.1 League of California Cities
Councilmember Lorimore provided a report.

15.2 Southern California Association of Governments
Councilmember Lorimore provided a report.

15.3 Western Riverside Council of Governments
No report was provided.

15.4 Riverside Transit Agency
Councilmember Yow provided a report.

15.5 Northwest Mosquito and Vector Control District
Councilmember Lorimore provided a report.

15.6 Riverside County Transportation Commission
Councilmember Lorimore provided a report.

15.7 Western Riverside County Regional Conservation Authority No report was provided.

15.8 Western Community Energy
No report was provided.

15.9 Finance Committee
Councilmember Lorimore provided a report.

15.10 California Contract Cities Association
No report was provided.

15.11 Eastvale Schools Committee
No report was provided.

15.12 Business and Development Success Ad-Hoc Committee No report was provided.

15.13 Eastvale Legislative Ad-Hoc Committee
No report was provided.
16 Eastvale City Council Meeting Minutes
January 25, 2023 Page - 7

15.14 Eastvale Community Services Ad-Hoc Committee
No report was provided.

15.15 City Council Communications
The City Council provided comments.

ADJOURNMENT – Mayor Rigby adjourned the regular meeting at 8:57 p.m., in memory of Deputy Darnell Calhoun. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, February 8, 2023, at 6:30 p.m.
_____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
17 AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.2
February
8, 2023
Resolu(on Authorizing Cal OES 130 Form, Designa(on of
Applicant’s Agent for Non-State En((es for Disaster Relief and Emergency Assistance
Prepared By:

Eva Terekhova, Emergency Management Specialist
Recommended Action(s)
Staﬀ recommends that the City Council approve Cal OES Form 130 designa!ng the City Manager, Finance Director and Community Safety Director as the City’s agents to provide required assurances and execute agreements for the purpose obtaining disaster relief and emergency assistance for all open and future disasters for up to three (3) years following the date of approval.

Summary
The a,ached resolu!on designates City of Eastvale staﬀ to act as the City’s authorized agents to provide required assurances and execute agreements for the purposes of obtaining ﬁnancial assistance for disaster aid from the Federal Emergency Management Agency (FEMA) and the State of California Governor’s Office of Emergency Services (Cal OES).

Background
In order to be eligible for poten!al assistance related to a proclaimed disaster, Cal OES Form 130, Designa!on of Applicant’s Agent Resolu!on for Non-State Agencies, is required to be approved before any disbursement of funding. If approved, the resolu!on can either be eﬀec!ve for up to three (3) years or only to a speciﬁc disaster. Staﬀ recommends the approval of the Cal OES 130 resolution for a three (3) year term in order to expedite potential disaster reimbursement requests.

Environmental 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
18 The request is not a project pursuant to the California Environmental Quality Act (CEQA) and no environmental review is required.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.

Fiscal Impact
Without a new Form 130, the City would not be eligible to apply for or receive disaster related reimbursement from the State of California.

Prior City Council/Commission Action
June 12, 2019: Approved by City Council
May 24, 2017: Approved by City Council
Attachment(s)
Attachment 1 - Eastvale Cal-OES 130

Attachment 2 - Eastvale List-of-Authorized-Agents-OES-FPD-012-9.2022.pdf

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
19 STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No:

Cal OES 130

DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR

NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(T
itle of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a p
ublic entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM) , under
- Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA)
, under Section 1366 of the National
Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b)
((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.

Cal OES 130 (Rev 3/9/22)
20 STATE OF CALIFORNIA
Cal OES 130 (Rev 3/9/22)
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Please check the appropriate box below

This
is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.

This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):

Passed and approved this __day of , 20
(Na
me and Title of Governing Body Representative)
(Na
me and Title of Governing Body Representative)
(Na
me and Title of Governing Body Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, d o hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of App licant)
(S
ignature) (Title)
(Page
2 of 2) 21

STATE OF CALIFORNIA
Cal OES 130 (Rev 3/9/22)
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.

When c
ompleting the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:

Resolution Section:

Governing Body
: This is the group responsible for appointing and approving the Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant
: The public entity established under the laws of the
State of California.

Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized
Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.

There are two ways of completing this section:

1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document.

The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
(

Page 1 of 2 ends

22 STATE OF CALIFORNIA
Cal OES 130 (Rev 3/9/22)
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Checking Universal or Disaster-Specific Box:

A Universal resolution is effective for all
past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.

Governing Body Representative
: These are the names and titles of the approving
Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.

Certification Section:

Name and Title
: This is the individual in attendance who recorded the creation and approval of this resolution.

Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.” (Page 2 of 2)
23 STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

LIST OF AUTHORIZED AGENTS
OES-FPD-012 (Rev. 09-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
List of Authorized Agents
Entity Name:

Cal OES ID:
• Enter each Authorized Agent (AA) as listed on the Designation of Applicant's Agent Resolution (Cal OES 130) for Non-State Agencies or as it appears on the Signature Authority (Cal OES 130SA) for California State Agencies. • Check box to receive electronic copies of Cal OES Notification of Obligation and/or Payment packages. (Minimum 1 AA.) • Email addresses must use an email that shares the official entity URL.

Authorized Agent Name Authorized Agent Title Email Address Email
Pkg?
•An Approved Contact may be designated by an AA to request or receive information on grant payment status. Add them by inputting their information below. (Ex. Accounting/Admin offices) Must use an official email URL.

Approved Contact Name Approved Contact Title Email Address Email
Pkg?
Please use a second page if more space is needed.

OES-FPD-012 Rev. 09-2022
24 AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.3
February
8, 2023
Resolu(on Authorizing City Oﬃcials to Execute Applica(ons and Documenta(on for the Purposes of Obtaining Federal Financial Assistance Provided by the Department of Homeland Security and Sub-granted Through the State of California and the County of Riverside
Prepared By:

Eva Terekhova, Emergency Management Specialist
Recommended Action(s)
Staﬀ recommends that the City Council adopt Resolu
on 23-XX, a Resolu
on of the City Council of
the City of Eastvale, Designa
ng and Authorizing Certain City Oﬃcials to Execute Applica ons and
Documents for the Purpose of Obtaining Federal Financial Assistance Provided by the Department of Homeland Security and Sub-Granted Through the State of California and the County of Riverside.

Summary
To apply for and receive federal ﬁnancial assistance provided by the Department of Homeland Security and sub-granted through the State of California, the City of Eastvale is required to designate certain City oﬃcials who are authorized to execute all per nent grant applica
ons and related
documents. This authority must be renewed every three years or as necessary. This report recommends City Council adopt the a2ached resolu
on, which will designate and authorize certain
City oﬃcials to execute applica
ons and documents for the purpose of obtaining federal ﬁnancial assistance provided by the Department of Homeland Security and sub-granted through the State of California for the duration of the FY 2023, FY 2024, and FY 2025 grant periods.

Background 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
25 To apply for and receive federal ﬁnancial assistance provided by the Department of Homeland Security and sub-granted through the State of California, the City of Eastvale is required to designate certain City oﬃcials who are authorized to execute all per nent grant applica
ons and related
documents. This authority must be renewed every three years and is in eﬀect only for the grants and grant years speciﬁed. The proposed resolu
on will not rescind the current resolu
on, as there
are open grants for the 2020-2022 fiscal grant years.

Environmental
The request
is not a project pursuant to the California Environmental Quality Act (CEQA) and no environmental review is required.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.

Fiscal Impact
Without a new Resolu
on, the City would not be eligible to apply for or receive federal ﬁnancial assistance provided by the Department of Homeland Security and sub-granted through the State of California.

Prior City Council/Commission Action
January 27, 2021: City Council Approved Resolution 21-01 October 28, 2015: City Council approved Resolution 15-32 January 24, 2018: City Council approved Resolution 18-02 Attachment(s)
Attachment 1 - Resolution 23-XX

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26 RESOLUTION NO. 23-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

DESIGNATING AND AUTHORIZING CERTAIN CITY OFFICIALS TO EXECUTE

APPLICATIONS AND DOCUMENTS FOR THE PURPOSES OF OBTAINING

FINANCIAL ASSISTANCE PROVIDED BY THE FEDERAL DEPARTMENT OF

HOMELAND SECURITY AND SUB-GRANTED THROUGH THE STATE OF
CALIFORNIA AND THE COUNTY OF RIVERSIDE.

WHEREAS, the California Governor’s Office of Emergency Services requires that the Eastvale City Council pass a resolution to designate an authorized agent in order to be eligible to apply for and receive federal financial assistance provided by the federal Department of Homeland Security and sub-granted through the State of California and the County of Riverside Emergency Management Department; and WHEREAS, the City of Eastvale has a current resolution 21-01 designating an authorized agent for the State Homeland Security Program (SHSP) and Emergency Management Program Grant (EMPG) grants for the duration of fiscal years 2020, 2021, and 2022; and WHEREAS, the City of Eastvale desires to continue to accept the SHSP and EMPG grants for grant years 2023 through 2025,

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City Manager, Finance Director, Community Safety Director, or designee are hereby authorized to execute and submit for and on behalf of the City of Eastvale, a local government established under the laws of the State of California, applications and other related documents, including agreements, amendments, extensions, and grant award documents, for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub-granted through the State of California.

SECTION 2. That this authorization shall be in effect for the duration of the FY 2023, FY 2024, and FY 2025 grant periods of the State Homeland Security Program (SHSP) and Emergency Management Program Grant (EMPG) grants.

PASSED, APPROVED AND ADOPTED this 25 day of January, 2023. 27 Todd Rigby,
Mayor
APPROVED AS TO FORM: ATTEST:

Erica Vega
City Attorney
Marc A. Donohue, MMC
City Clerk
28 STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 23-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 25 day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Marc A. Donohue, MMC
City Clerk
29 AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.4
February
8, 2023
Professional Services Agreement Amendment with Renne Public Law Group, LLP-DBA Renne Public Policy Group (RPPG) for for State Lobbyist Services
Prepared By:

Stephanie Vasquez, Management Analyst
Recommended Action(s)
Staﬀ recommends that the City Council: Approve Professional Services Agreement Amendment with Renne Public Law Group, LLP-DBA Renne Public Policy Group (RPPG) for an addi*onal three months; and Authorize the City Manager to execute all necessary documents.

Summary
City Council approved a contract with Renne Public Law Group, LLP-DBA Renne Public Policy Group (RPPG), for State of California lobbyist services on March 24, 2021. The current contract expires on March 23, 2023. Staﬀ would like to extend the contract through the end of the ﬁscal year, June 2023, to con*nue RPPG's legisla*ve lobbying services. During the budget process for Fiscal Year 2023-24, staﬀ will bring this item back for further considera*on, discussion, and possible further extension.

Background
In March 2021 the City Council approved a service agreement for a new state lobbyist. RPPG was selected to serve in that capacity to further the City’s legisla*ve, budgetary, and administra*ve objec*ves within the State Legislature, Oﬃce of the Governor, and Execu*ve Branch Agencies. A state lobbyist helps to monitor state proposals, legisla*on, administra*ve regula*ons, and other developments of municipal interest, advising the City when policy or program objec*ves may be aﬀected. The agreement was for two years with a total contract amount of $132,000. Staﬀ would 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
30 like to extend the agreement by an addi*onal three months in order to con*nue to evaluate the current service provision and bring back the item for considera*on during the 2023-24 Fiscal Year budgetary discussions.

Staﬀ recommends that an Amendment to the Professional Service Agreement be approved with RPPG for state lobbying services for an addi*onal three months. RPPG is a newer ﬁrm, but as a newer ﬁrm, the City is considered one of its anchor clients. This means that the City’s priori*es will not come into conﬂict with opposing views of other clients represented by the ﬁrm. In some cases where a lobbying ﬁrm represents a large number of clients, there is a chance that the values of represented communi*es can conﬂict with each other. This can create conﬂicts for the lobbying ﬁrm as it ﬁnds a need to advocate for and against itself at the state level. Working with a newer ﬁrm that views the City as one of its anchor clients creates a solid founda*on for the city’s advocacy eﬀorts to succeed at the state level. While the ﬁrm itself is newer, the staﬀ at RPPG have considerable experience in advoca*ng at the state level for municipal government needs. They not only understand how to connect with the state, but they also have a keen understanding of the unique needs of cities.

If approved by the City Council, RPPG will con*nue to assist the City by monitoring and repor*ng on state legisla*on, assist with annually upda*ng the City’s legisla*ve plaHorm, advocate for the City within Sacramento on issues of interest to Eastvale, engage key oﬃcials and stakeholders in support of the City’s legisla*ve goals, assist and facilitate any advocacy mee*ngs and City Council trips with State oﬃcials, present updates before the City Council as needed, and conduct an educa*on tour at the Capital to drive awareness of the issues that matter to the City of Eastvale.

Environmental
State lobbying services are not considered a Project as deﬁned by the California Environmental Quality Act (CEQA) and no environmental review is required.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
The amendment to the professional services agreement amends the terms of the agreement and adds three addi*onal months to the term. The contract amount has not changed, and the remaining General Fund budget for the project was authorized with the 2022-23 ﬁscal year budget adop*on, and as a result, this contract amendment does not cause any new fiscal impact.

Prior City Council/Commission Action
This contract was originally approved by Council on March 24, 2021 with an annual amount not to exceed $66,000 for state lobbyist services.

Attachment(s)
Attachment 1 - First Amendment to Agreement with RPPG.docx

Attachment 2 - Final Agreement - Renne Public Law Group, LLP 032421.pdf

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31 -1-
First Amendment to Agreement
This First Amendment to Agreement (“First Amendment”) is entered into this 8th day of February, 2023 by and between the City of Eastvale, a California general law city (“City”), and Renne Public Law Group, LLP [DBA Renne Public Policy Group (RPPG)], a California Corporation (“Contractor”), as follows:

RECITALS
A. City and Contractor entered in an agreement for user fee study services on or about March 24, 2021 (“Agreement”) with a term limit of 24 months.

B. City and Contractor desire to amend the term limit and extend the term for 3 months, for a total term of 27 months.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the parties do hereby enter into this First Amendment which modifies and amends the Agreement as follows:

1. AMENDMENT. Section 1, paragraph (a) of the Agreement is amended to increase the total term of the agreement by 3 months for a total term of 27 months.

2. GENERAL PROVISIONS.
a. Remainder Unchanged. Except as specifically modified and amended in this First Amendment, the Agreement remains in full force and effect and binding upon the parties. b. Integration. This First Amendment constitutes the entire understanding and agreement of the parties and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the transaction discussed in this First Amendment. c. Effective Date. This First Amendment shall not become effective until the date it has been formally approved and executed by the appropriate authorities of the City and Consultant. d. Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this First Amendment.
e. References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this First Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this First Amendment. 32 -2-
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above.

CITY OF EASTVALE:
_______________________________
Mark Orme, City Manager
APPROVED AS TO FORM:
____________________________
Erica L. Vega, City Attorney
ATTEST:
____________________________
Marc Donohue, City Clerk
Renne Public Law Group, LLP. DBA Renne Public
Policy Group (RPPG)
________________________________
Jonathan V. Holtzman
Managing Partner
33 AGREEMENT FOR SERVICES
Between
The City of Eastvale, California
And
Renne Public Law Group, LLP [DBA Renne Public Policy Group (RPPG)] This Agreement for Services ("Agreement") Is entered into as of this 24th day of March, 2021 by and between the City of Eastvale, a municipal corporation ("City") and Renne Public Law Group, LLP [DBA Renne Public Policy Group (RPPG)], a California corporation ("Contractor"). City and Contractor are sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as the "Parties."

RECITALS
A. City has sought, by request for qualifications the performance of the services defined and described particularly in Section 2 of this Agreement.

B. Contractor, following submission of a proposal for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.

C. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT.

Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is for 2 years commencing on the date first ascribed above.

SECTION 2. SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE. (a) Scope of Services. Contractor agrees to perform the services set forth in Exhibit "A" "Scope of Services" (hereinafter, the "Services") and made a part of this Agreement by this reference.
(b) Schedule of Performance. The Services shall be completed pursuant to the schedule specified in Exhibit "A." Should the Services not be completed pursuant to that schedule, the Contractor shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Contractor to continue performing the Services. -1 -
34 35
36 37
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52 53

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.5
February
8, 2023
PLN22-20078 – City-ini+ated Municipal Code Amendment (Second Reading)
Prepared By:

Gustavo N. Gonzalez, Planning Manager
Recommended Action(s)
Staff recommends that the City Council:

1 .

Determine that the proposed ordinances are not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sec*ons 15060(c)(2) and 15060(c)(3) of the State of California Guidelines for Implementation of CEQA; and
2 .

Adopt the ordinances making technical and/or clarifying changes to the Municipal Code (PLN22-20078)
Summary
This is a city-ini*ated request to amend the Eastvale Municipal Code making technical and/or clarifying changes to the following sections:

8.32.040 (Graffiti removal at city expense)

8.32.050 (Graffiti declared public nuisance)

12.08.350 (Enforcement)

14.12.080 (Non-stormwater discharges)

14.12.090 (Discharge in violation of permit)

14.12.100 (Right to inspect)
120.04.140 (Wireless communication facilities)
120.04.160 (Short-term Rentals) 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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54 120.05.010 (Dimensional Requirements)
120.05.080 (Neighborhood Preservation)
120.06.010 (Glossary of terms)
130.24.020 (Improvement plans required)

Further, the request also includes adding Chapter 110.92 (Grading Opera*ons) to the Municipal Code. The amendments are intended to correct inconsistencies in the Code and provide staﬀ, decision makers, and members of the public with clearer standards, procedures, and definitions.

Background
Since its adop*on in 2012, amendments to the Zoning Code have been made on an as-needed basis as the result of periodic review of the Code by staﬀ and changes in State law. These amendments involve various minor changes to numerous sec*ons of the Code to provide clarity, correct inconsistencies and typographical errors, create internal consistency of terms and deﬁni*ons, and update procedures. A summary of the proposed amendments is provided as AFachment 1 to this report and includes the description and purpose of each amendment.

Environmental
The proposed amendments are not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sec*ons 15060(c)(2) and 15060(c)(3) of the State of California Guidelines for Implementa*on of CEQA (commencing with Sec*on 15000 of Title 14 of the California Code of Regula*ons; herein referred to as the “State CEQA Guidelines”) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
The proposed Municipal Code Amendment is covered under the Planning Division’s Fiscal Year (FY) 22/23 budget and will not result in any negative impact to the City's General Fund.

Prior City Council/Commission Action
The Eastvale Municipal Code was adopted in 2012. On November 16, 2022, the Planning Commission recommended City Council approval of the proposed amendment. On January 25, 2023, the City Council introduced the ordinances related to the proposed amendment.

Attachment(s)
Attachment 1 - Summary of Amendments

Attachment 2 - Sections 08.32.040, 08.32.050, 120.04.140, 130.24.020

Attachment 3 - Section 12.08.350 (Enforcement)

Attachment 4 - Section 14.12 (Stormwater)

Attachment 5 - Section 110.92 (Grading Operations)

Attachment 6 - Section 120.04.160 (Short-term Rentals)

Attachment 7 - Section 120.05.010 (Dimensional Requirements)

Attachment 8 - Section 120.05.080 (Neighborhood Preservation)

Attachment 9 - Section 120.06.010 (Glossary of terms)
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55 Attachment 10 - Title 120 (Planning and Zoning)

Attachment 11 - Public Hearing Notice

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56 Attachment 1
Summary of Amendments
Attachment Code Section(s) Description
2 08.32.040 (Graffiti removal at city expense)

08.32.050 (Graffiti declared public nuisance)
120.04.140 (Wireless communication facilities)
130.24.020 (Improvement plans required)
Providing non-substantive changes to current municipal code, including position title clarifications:

Replaces “Director of Building and Safety” in Sections 8.32.040 and 8.32.050, with “City Engineer” as the City Engineer is the enforcement authority within the public right-of-way.

Updates all references to “wireless communication facilities” in Section 120.04.140 with “communication facilities” to encompass all communication facilities.

Replaces “Director of Transportation” in Section 130.24.020 with “City Engineer” as the City Engineer is the processing authority for improvement plans.
3 12.08.350 (Enforcement)

Strengthens the enforcement of work in the public right-of-way to better protect City’s public right-of-way as well as providing a penalty fee for not obtaining a permit prior to work.
4 14.12.080 (Nonstormwater discharges)

14.12.090 (Discharge in violation of permit)

14.12.100 (Right to inspect)
Updating the municipal code to ensure that the allowable discharges meet the Municipal separate storm sewer systems (MS4) requirements. 5 110.92 (Grading Operations) Adds a new chapter to the Municipal Code to clarifying grading operations within the City that will require a grading permit.
6 120.04.160 (Short-term Rentals)
The Eastvale Municipal Code prohibits short-term rental throughout the city.

This amendment expands the definitions of “short-term rental” and “transient” to clarify that these definitions apply to the property and its use on which a short-term rental is located, in addition to the dwelling unit. 7 120.05.010 (Dimensional Requirements)
The current Municipal Code was adopted in 2012 shortly after the city was incorporated. The adopted Code is largely based on the County of Riverside’s Municipal Code and certain sections of the Code reference zoning districts that were part of the County’s zoning map but did not get adopted in the Eastvale 57 Attachment 1
zoning map. This amendment updates and corrects an erroneously referenced zone that was not adopted by the city.
8 120.05.080 (Neighborhood Preservation)
As mentioned above, the adopted Code is largely based on the County of Riverside’s Municipal Code and certain sections of the Code reference zoning districts that were part of the County’s zoning map but did not get adopted in the Eastvale zoning map. This amendment updates and corrects an erroneously referenced zone that was not adopted by the city. This amendment also addresses the requirement to prevent more than 50 percent of the required front and side yards of residential properties from being cemented and used for parking. It requires that at least 50 percent of the front and side yards provide decorative landscaping. Finally, this amendment clarifies that areas not maintained by maintenance districts and/or homeowners’ associations are subject to the general yard maintenance requirements.
9 120.06.010 (Glossary of terms)
This amendment corrects an inconsistency related to the definition of “building setback line”. A building setback should be defined by the setback established by the underlying zone and not the distance between a given building’s footprint and the property lines.
10 Eastvale Municipal Code
This amendment replaces “Planning Director” with “Community Development Director”, as this title and position has changed since the Municipal Code was adopted.

58 Attachment 2
ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING SECTION S 08.32.040, 08.32.050 , 120.04.140 AND 130.24.020 OF THE EASTVALE MUNICIPAL CODE WHEREAS, the City d esires to make non -substantive clean-up changes to the Code that have been identified, including changing position titles.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. All references to “Director of Building and Safety” in Section 8.32.040 and 8.32.050, shall be amended and replaced with “City Engineer.”
SECTION 2. All references t o “wireless communication facilities” i n Section 120.04.140 s hall be amended and replaced with “communication facilities.”
SECTION 3. All references to “Director of Transportation” in Section 130.24.020 shall be amended and replaced with “City Engineer.”
SECTION 4. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions thereof be declared invalid or unconstitutional.

SECTION 5. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published in accordance with law.

SECTION 6. This ordinance shall take effect thirty (30) days after its passage by the City Council.

PASSED, APPROVED AND ORDAINED this 25th day of January, 2023. ____
______________________________________
Ma yor
APP
ROVED AS TO FORM: ATTEST:
____
______________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney Cit y Clerk
59 Attachment 2

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby certify that the foregoing Ordinance No. 23-XX, was introduced at a regular meeting of the City Council of the City of Eastvale held on the 25th day of January, 2023, and was passed by the City Council of the City of Ea stvale at a regular meeting held on the 25th day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________
_______________________
Marc A. Donohue, MMC
City Clerk
60 Attachment 3
ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING SECTION 12.08.350 OF THE EASTVALE

MUNICIPAL CODE
W
HEREAS, section 12.08 of Eastvale Municipal Code contains guidelines for excavations in the public right-of-way.

W
HEREAS, City desires to mak e changes to the enforcement of excavations in the public right - of-way to better protect City’s public right-of-way.

N
OW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 12.08.350(1)(b) of the Eastvale Municipal Code is amended as follows (with crossed out words indicating deletions and underlined words indicating additions):
“S
ec. 12.08.350 – Enforcement
V
iolation of the terms, conditions and requirements of this chapter and any permit issued pursuant to this chapter by the permit holder shall subject the permit holder to the following actions and penalties:
(1
) Administrative penalties. The director may issue an order imposing an administrative penalty to any person violating any provision of this chapter.
a. N
otwithstanding any contrary provision of this chapter, each day a violation of the following chapter provisions occurs shall constitute a separate violation, and shall be subject to a separate penalty:

1. Section 12.08.030.

2. Section 12.08.130.

3. Section 12.08.270.
b. The administrative penalty for each violation of any provision of this chapter shall be $750.00. If a person commences any work in a street, alley, or easement for which a permit is required by this chapter before obtaining all required permits, he or she shall pay, in addition to the permit fees required to be paid, a penalty in an amount equal to the permit fee for the work which was unlawfully commenced, not to exceed $1,000.

Such penalty shall be in addition to any other penalty or restitution otherwise provided by this code or under the law. Violations of a specific section of this chapter by the same person occurring during the same work but located in different blocks or located in the same block but occurring on different days or at different times on the same day shall constitute separate violations for which separate administrative penalty orders may be issued.
61 Attachment 3
c. In a
ddition to the aforementioned penalties , the city may withhold issuance of permits for encroachment or excavation in a city street to any person receiving a final administrative penalty order for a violation of any specific provision of this chapter three times within a two-year period; the city may withhold issuance of permits for a period of not longer than two years after said administrative penalty orders are final. Multiple administrative penalty orders issued for continuing violations occurring on the same calendar day shall be considered one administrative penalty order for purposes of this section.
(2) I
mposition of the administrative penalties. The administrative penalty order shall be imposed in accordance with the provisions of chapter 8.17.
(3) All o
ther remedies available to the city including, but not limited to, criminal and civil proceedings.

SECTION 2. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions thereof be declared invalid or unconstitutional.

SECTION 3. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published in accordance with law.

SECTION 4. This ordinance shall take effect thirty (30) days after its passage by the City Council.

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby certify that the foregoing Ordinance No. 23-XX, was int roduced at a regular meeting of the Cit y Council of the City of Eastvale held on the 25th day of January, 2023, and was passed by the City Council of the City of Eastvale at a regular meeting held on the 25th day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________
_______________________
Marc A. Donohue, MMC
City Clerk
63 Attachment 4
ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING SECTION 1 4.12.080, 14.12.090 AN D

14.12.100 OF THE EASTVALE MUNICIPAL CODE
W
HEREAS, the Municipal Storm Water Program regulates storm water discharges from municipal separate storm sewer systems (MS4s) throughout California.

W
HEREAS, the State Water Resources Control Board (State Water Board) and Regional Water Quality Control Boards (collectively, the Water Boards) implement and enforce the Municipal Storm Water Program.

W
HEREAS, the City of Eastvale wishes to update its Municipal Code to ensure that discharges meet MS4 permit requirements.

N
OW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. Sections 14.12.080, 14.12.090, and 14.12.100 of the Eastvale Munici pal Code is amended in its entirety to read as follows (with crossed out words indicating deletions and underlined words indicating additions):
“Sec
. 14.12.080. – Nonstormwater discharges
The discharge of nonstormwater into the storm drain system is a violation of this chapter except as specified as follows:
(1)The discharge prohibition shall not apply to any discharge regulated under an NPDES permit or waiver issued to the discharger and administered by the state under the authority of the EPA, provided that the discharger is in full compliance with all requirements of the permit or waiver and other applicable laws or regulations.
(2)Discharges from the following activities will not be considered a violation of this chapter when properly managed: water line flushing and other discharges from potable water sources, landscape irrigation and lawn watering, irrigat ion water, diverted stream flows, rising groundwaters, infiltration to separate storm drains, uncontaminated pumped groundwater, foundation and footing drains, water from crawl space pumps, air conditioning condensation, springs, individual residential car washing, flows from riparian habitats and wetlands, swimming pool discharges or flows from firefighting.
“Sec. 14.12.090. – Discharge in violation of permit
(a)Municipal NPDES permit. Any discharge that would result in or contribute to a violation of an existing or future municipal NPDES permit or any amendment or revision thereto or reissuance thereof, either separately considered or when combined with other discharges, is a 64 Attachment 4
violation of this chapter and is prohibited. Liability for any such discharge shall be the responsibility of the person causing or responsible for the discharge, and such persons shall defend, indemnify and hold harmless the city in any administrative or judicial e nforcement action relating to such discharge.
(b)NPDES permit for industrial/commercial and construction activity. Any industrial discharger, discharger associated with construction activity, or other discharger subject to any NPDES permit issued by the United States Environmental Protection Agency, the state water resources control board, the Santa Ana Regional Water Quality Control Board, the San Diego Regional Water Quality Control Board or the Colorado River Basin Regional Water Quality Control Board, shall comply with all requirements of such permit. Such dischargers shall specifically comply with the following permits:
(1)The industrial stormwater general permit;
(2)The construction activity stormwater general permit; and (3)The dewatering general perm it.

Proof of compliance with such NPDES general permits may be required in a form acceptable to the city manager or designee prior to issuance of any city grading, building or occupancy permits.
(c) I t is unlawful for any person, firm, corporation or association of persons to violate any provision of this chapter or to violate the provisions of any permit granted pursuant to this chapter. Any person, firm, corporation or association of persons violating any provision of this chapter or the provisions of any permit granted pursuant to this chapter, shall be deemed guilty of an infraction or misdemeanor as specified in this chapter. Such person, firm, corporation or association of persons shall be deemed guilty of a separate offense for eac h and every day or portion thereof during which any violation of any of the provisions of this chapter or the provisions of any permit granted pursuant to this chapter is committed, continued or permitted.
(1)Any person, firm, corporation or association of persons so convicted shall be guilty of an infraction offense and punished by a fine not exceeding:
a.$100.00 for a first violation;
b.$200.00 for a second violation at the same site.
(2)The third and any additional violations on the same site shall constitute a misdemeanor offense and shall be punishable by a fine not exceeding $1,000.00, six months in jail or both. 65 Attachment 4
Notwithstanding subsection ( c)(1) of this section, a first offense may be charged and prosecuted as a misdemeanor. Payment of any penalty in this section shall not relieve a person, firm, corporation or association of persons from the responsibility for correcting the violation. “Sec. 14.12.100. – Right to inspect
An inspector employed by the city may enter free of charge, at any time, any premises, grounds, facilities or structures for which compliance is required by this chapter and inspect the premises, grounds, facilities and structures located therein for compl iance with water quality requirements imposed by this chapter, county Ordinance Nos. 457 and 857, Water Code § 13000 et seq. (Porter -Cologne Water Quality Control Act), 33 USC 1251 et seq. (Clean Water Act) and any applicable state or federal regulations promulgated thereto, and any related administrative orders or permits issued in connection therewith. Eastvale businesses are required to be inspected per the MS4 Permit (Order No. R8 -2010-0033, NPDES No. CAS 618033) Section II, H. Co -Permittee Inspection Programs . Inspection fees shall be paid at the time of business registration, or when invoiced by the City, whichever occurs first.

SECTION 3. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions thereof be declared invalid or unconstitutional.

SECTION 4. The Cit
y Clerk shall certify to the adoption of this ordinance and shall cause the same to be published in accordance with law.

SECTION 5. This ordinance shall take effect thirty (30) days after its passage by the City Council.

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby certify that the foregoing Ordinance No. 23-XX, was introduced at a regular meeting of the City Council of t he City of Eastvale held on the 25th day of January, 2023, and was passed by the City Council of the City of Eastvale at a regular meeting held on the 25th day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________
_______________________
Marc A. Donohue, MMC
City Clerk
67 Attachment 5
ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ADDING CHAPTER 11 0.92 OF THE EASTVALE

MUNICIPAL CODE IN REGARDS TO GRADING
W
HEREAS, the Eastvale Municipal Code currently does not contain guidelines regarding; and W
HEREAS, the City of Eastvale desires to add language to the Municipal Code to regulating grading operations within the City.

N
OW, THEREFORE,THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

S
ECTION 1. Chapter 110.92 of the Eastvale Municipal Code is added to read as follows:
110.92.010 - Purpose.

The purpose of this chapter is to provide minimum standards to safeguard life, health, property and the public welfare by regulating and controlling the quality of materials used in, and the design, construction, location and maintenance of grading, and to implement measures to substantially reduce the potential for erosion and sedimentation damage within the city. 110.92.020 - Scope, interpretation, application and exemptions.

A. The provisions of this chapter shall apply to all grading within the city, unless specifically exempted under this section.

B. Every effort should be made to preserve safety to life, health, property, and the public welfare, including providing safeguards both to the property being graded and to other property in the area.

C. Neither the issuance of a permit under the provisions of this chapter, nor the compliance with the provisions of this chapter or with any conditions imposed in the permit issued under this chapter, shall relieve any person from responsibility for damage to other persons or property, nor impose any liability upon the city for damage to other persons or property.

D. The provisions of this chapter shall not apply to any of the following:

1. Work in a public street, alley or sidewalk or other public place regulated by Chapter 12.08.

2. Mining, quarrying, processing or stockpiling of rock, sand, aggregate or clay, unless such work affects the lateral support of adjacent or contiguous property or structures;

3. Excavation or filling of graves in property dedicated or used for cemetery purposes.
110.92.030 - Definitions.

Whenever the following words are used in this chapter they shall have the meanings indicated in this section:
68 Attachment 5

A. "City Engineer." The City Engineer acting either directly or through properly authorized agents.

B. "Excavation." Any act by which earth, sand, gravel, rock or any other similar material is cut into, dug, scooped, quarried, bored, trenched, benched, uncovered, removed, displaced, relocated, or bulldozed and includes the conditions resulting therefrom; including any and all work associated with geotechnical investigations, soils investigations or any other subsurface investigation; any and all demolition activities covered by a building permit; and removal of or abandonment of underground storage tanks.

C. "Fill." Any act by which earth, sand, gravel, rock or any other material is deposited, placed, pushed, dumped, pulled, transported or moved to a new location and includes the conditions resulting therefrom.

D. "Grading." The process of raising and/or lowering the levels of land through excavation or fill or any combination thereof. The term shall include the conditions resulting there from.

E. "Grading permit." Any permit required by Appendix J Section J103 of the California Building Code.

F. "Permittee." Any owner, land occupier or contracting agent to whom a grading permit is issued.

G. "Site." A separate lot or parcel of land.

110.92.040 - General requirement—Maintenance of premises.

The owner, land occupier, or other person in control of any property who orders, or causes land owned, occupied, or controlled by him, or any land, to be graded, or knowingly permits the same, shall maintain that land in good condition.

110.92.050 - Permit—Required.

No person shall commence or perform any grading without having first obtained a grading permit or be exempted by the City Engineer. A separate grading permit shall be obtained for each site. One permit may cover both an excavation and any fill made with the excavated materials on the same site.

110.92.060 - Permit—Exceptions.

A grading permit shall not be required for the following exceptions, but in all other respects the provisions of this chapter shall apply:

A. An excavation below finished grade for swimming pool or pertinent underground structure authorized by a valid building permit.

B. An excavation or fill authorized by a valid encroachment permit.

C. Grading by or for a public agency or utility company when specifically exempted in writing by the City Engineer.

D. Minor grading that will not redirect or concentrate existing drainage flows and is of negligible hazard, or where site modification does not exceed a total area of five 69 Attachment 5
hundred (500) square feet, and when specifically exempted in writing by the City Engineer.

An excavation which does not exceed 50 cubic yards on any one site and is less than two feet in vertical depth, and is specifically exempted in writing by the City Engineer.

SECTION 2. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction. such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions thereof be declared invalid or unconstitutional.

SECTION 3. The Cit
y Clerk shall certify to the adoption of this ordinance and shall cause the same to be published in accordance with law.

SECTION 4. This ordinance shall take effect thirty (30) days after its passage by the City Council.

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby certify that the foregoing Ordinance No. 23-XX, was introduced at a regular meeting of the City Council of the City of Eastvale held on the 25th day of January, 2023, and was passed by the City Council of the City of Eastvale at a regular meeting held on the 25th day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________
_______________________
Marc A. Donohue, MMC
City Clerk
71 Attachment 6

ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING SECTION 120.04.160 (SHORT-TERM

RENTALS) OF THE EASTVALE MUNICIPAL CODE

WHEREAS, Section 120.04.160 of Eastvale Municipal Code contains standards for the prohibition and enforcement of short-term rentals.

WHEREAS, the City desires to amend this section to expand the definitions related to short-term rentals.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 120.04.160(a) of the Eastvale Municipal Code is amended in its entirety to read as follows (with crossed out words indicating deletions and underlined words indicating additions):

(a) Definitions. For purposes of this section, the following words or phrases shall have the following meanings:

(1) Person. Any natural person, joint venture, joint stock company, partnership, association, club, company, corporation, business trust or organization of any kind.

(2) Short-term rental. Renting for a period of 30 consecutive calendar days or less any dwelling unit, the property on which it is located, or the use of the property on which it is located, in whole or in part, for transient use.

(3) Transient. Any person who exercises occupancy or is entitled to occupancy of a dwelling unit, the property on which it is located, or the use of the property on which it is located, in whole or in part, for a period of 30 consecutive calendar days or less.

SECTION 3. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published in accordance with law.

SECTION 4. This ordinance shall take effect thirty (30) days after its passage by the City Council. 72 Attachment 6
PASSED, APPROVED AND ORDAINED this 25th day of January, 2023. __
________________________________________
M ayor
APPROVED AS TO FORM: ATTEST:
__
________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney Ci ty Clerk
ST

ATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby cert ify t hat the foregoing Ordinance No. 23-XX, was introduced at a regular meeting of the City Council of the City of Eastvale held on the 25th day of January, 2023, and was passed by the Cit y Council of the City of Eastvale at a regular meeting held on the 25th day of January, 2023, by the following vote:

AYES:

NOES:

AB
SENT:

ABSTAIN:
_______
_____________________________
Marc A. Donohue, MMC
Ci ty Clerk
73 Attachment 7
ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING SECTION 120.05.010 ( DIMENSIONAL

REQUIREMENTS) OF THE EASTVALE MUNICIPAL CODE
W
HEREAS, Section 12 0.05.010 of Eastvale Municipal Code contains standards that establish height limits on adjacent non-residential zoning districts.

W
HEREAS, the City desires to amend this section to address incorrect references.

N
OW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 120.05.010(d) of the Eastvale Municipal Code is amended in its entirety to read as follows (with crossed out words indicating deletions and underlined words indicating additions):

Sec. 120.05.010. - Dimensional Height requirements.
(d
) Height exceptions. Public or semipublic buildings in the R-1 and R-2 zones may be erected to a height not exceeding four stories or 60 feet when the required yards are increased by an additional two feet for each foot by which the height exceeds 35 feet. Structures necessar y for the maintenance and operation of a building and flagpoles, wireless masts, chimneys or similar structures may exceed the prescribed height limits where such structures do not provide additional floor space. Exceptions to the height regulations are as follows:
(1
) General height exceptions. Towers, penthouses, and other roof structures for the purpose of shelter for mechanical equipment, cupolas, water tanks, church steeples, carillon towers, radio television antennas, and similar structures and necessary mechanical appurtenances may be erected on a building, or on the ground, to a height greater than the limit otherwise established within the underlying zone, or for that use, provided that no such exception shall cover at any level more than 15 percent of the area of the lot nor have an area at the base greater than 1,600 square feet (see section 120.04.140, wireless communication facilities). All construction is subject to approval of building inspection.

Signs may not be placed on such structures at any height exceeding the height of an otherwise permitted building. Fences or walls may be required and conditioned to exceed six feet in height for a project, as determined by the approving authority hearing related planning matters on the same parcel of land.
(2) Height exceptions for residential zones. As part of minor and major development review, the designated approving authority may allow apartment houses, schools, churches, public buildings, and other similar buildings to be erected to a height not to exce ed 75 feet, provided that the required yards are increased one foot for each one foot of height increase of said building. Please refer to sections 120.02.030 (Adjustments) and 120.02.040 Variances) for additional information.
74 Attachment 7
(3) Mixed-use, automotive Commercial and industrial zones. As part of development review, the designated approving authority may permit the maximum height for buildings in the commercial and industrial zones to be increased to a maximum of 150 feet, provided that all portions of the building exceeding the underlying height maximum are set back from the ultimate right -of-way line of all abutting streets and freeways a distance of at least equal to the height of that portion of the building.
(4
) Hazards to air navigation. Notwithstanding the regulations set forth in this section, no building or structure may be permitted at a height or elevation determined to be a hazard to air navigation.

SECTION 2. If any section, subsection, subdivision, sentence, clause, phra se, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clause s, phrases or portions thereof be declared invalid or unconstitutional.

SECTION 3. The City Clerk shall certify to the adoption of t his ordinance and shall cause the same
to be published in accordance with law.

SECTION 4. This ordinance shall take effect thirty (30) days after i ts passage by the City Council.

PASSED, APPROVED AND ORDAINED this 25th day of January, 2023. __
________________________________________
M ayor
APPROVED AS TO FORM: ATTEST:
__
________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney Ci ty Clerk
75 Attachment 7

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby cert ify t hat the foregoing Ordinance No. 23-XX, was introduced at a regular meeting of the City Council of the City of Eastvale held on the 25th day of January, 2023, and was pa ssed by the City Council of t he City of Eastva le at a regular meeting held on the 25th day of January, 2023, by t he following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______
_____________________________
Marc A. Donohue, MMC
City Clerk
76 Attachment 8
ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING SECTION 12.05.080 (NEIGHBORHOOD

PRESERVATION STANDARDS) OF THE EASTVALE MUNICIPAL CODE
WHEREAS, section 12. 05.080 of Eastvale Municipal Code contains standards for that address unique neighborhood concerns regarding quality of life in the city.

W
HEREAS, the City desires to amend this section to address inconsistencies and incorrect references.

N
OW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 12.05.080(d)(2) of the Eastvale Municipal Code is amended in its entirety to read as follows (with crossed out words indicating deletions and underlined words indicating additions):
(d) Neighborhood preservation standards. In order to maintain a safe, clean, orderly, sanitary and aesthetically pleasing neighborhood character, the following standards of physical environment shall apply within the Eastvale Neighborhood Preservation Overlay (ENPO) Zone boundary all residential zones.
(2) Parking.
a. No vehicle shall be parked upon a public street for more than 72 consecutive hours within a radius of 500 yards and shall be subject to citation and/or removal by the city as provided for in state law;
b. No person shall construct, repair, grease, lubrica te, or disma ntle any vehicle, or any part thereof, upon a public street, sidewalk or right-o f-way, e xcept for temporary emergency purposes;
c. No vehicle, such as a ca r, truck, or motorized bike, shall be parked in any landsca ped area, but may be parked i n a garage or carport, or upon driveway or other improved parking area;
d. The improved parking area, and driveway, shall be constructed of concrete cement and shall not cover more than 50 percent of the required front and/or side yard area, consistent with Se ction 120.050.080(d)(3)(a)(1)(i). The improved parking are a and driveway that existed on or were approve d prior to the effective date of the ordinance from which this title is derived shall be exempt from this provision; e. No commercial vehicles, or any part thereof, shall be parked upon a public street, sidewalk, right-of-way, private yard or private driveway, except when it is actively used for loading or unloading purposes, or while the owner of such commercial vehicle is 77 Attachment 8

working at the property where such vehicle is parked. No overnight parking of commercial vehicles is permitted;
f. No recreational vehicles shall be parked in any front yard area of a property. No recreational vehicle, or any part thereof, shall encroach upon a public street, sidewalk or right-of-way. Recreational vehicles shall be allowed, if they are screened behind a fence or wall of at least five feet in height and parked in a garage, side yard or rear yard. A recreational vehicle may be parked in a public right -of-way or approved parking area for a period of not more than 48 hours twice a month for the purposes of loading or unloading said vehicle;

g. Parking upon a public street or right -of-way shall be restricted for a designated day during the week in order to clear the curbside for street sweeping. This parking restriction shall be applicable only after a street sweeping schedule for the ENPO zone is established and legal notification of such restriction has been properly provided.

(3) Yard maintenance.

a. Any front yard and side yard landscaped area up to the street/curb (including the landscaped area, if any, between the sidewalk and the street/curb) that is visible from any public street or area, shall be landscaped and maintained by the property owner, unless maintained by a Maintenance District or H omeowners’ Association.

Maintenance shall include the following:

1. General yard maintenance:
(i) At least fifty percent (50%) of the required front and/or side yard area shall be landscaped with live plant materials, artificial turf with a dense pile height of at least 1.5 inches, decorative organic and inorganic landscaping material (mulch, rock, bark, etc.), or a combination of these materials; (ii) Keeping yards free of litter, trash, dead vegetation, and waste; (iii) Keeping lighting in working order;
(ivii) Mowing the lawn to a height of not more than six inches; and (iv) Applying mulch, bark, etc., as needed to cover all unplanted and unpaved areas.

2. Care of plants:
(i) If the yard contains plants, maintenance includes applying water, fertilizer, etc., as needed (consistent with any applicable watering limits) to all planted areas, including potted plants, to maintain plants in a healthy condition; (ii) Pruning trees and shrubs as needed for appearance, the health of the plant or tree, and to comply with other city requirements; and
(iii) Removing dead wood and branches.

b. All landscaping shall be maintained in a manner that does not cause a potential fire hazard or cause threat to public health, welfare and safety;

78 Attachment 8

c. An attractive nuisance shall not be harbored in a public street, sidewalk, right-of-way or a private property;

d. Outdoor storage shall not be permitted in a front yard, or side yard that is visible from any street, and shall not impede vehicular or pedestrian traffic in a public street, sidewalk or right-of-way;

e. Landscaping within a yard shall not obstruct a public street, intersection, sidewalk or right-of-way, either physically or visually;

f. Dying, decayed, untrimmed or hazardous trees, shrubbery or other landscaping in any front yard, or side yard that is visib le from any public area, shall be addressed and remediated within seven days of issuance of a code enforcement notice of violation, or as specified therein;

g. No accessory structure shall be permitted in a front yard. However, an accessory structure may be constructed in a side yard or rear yard if it is constructed according to the requirements of this title and screened from the public view. An accessory structure, which is determined by the building and safety department to be substandard, unstable, dilapidated, constitutes a fire hazard or otherwise is potentially dangerous to public health, welfare and safety, shall be removed from the property within 30 days of issuance of a code enforcement notice of violation, or as specified therein.

SECTION 2. I f any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions thereof be declared invalid or unconstitutional.

SECTION 3. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published in accordance with law.

SECTION 4. This ordinance shall take effect thirty (30) days after its passage by the City Council.

79 Attachment 8
PASSED, APPROVED AND ORDAINED this 25th day of January, 2023. __
________________________________________
M ayor
APPROVED AS TO FORM: ATTEST:
__
________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney Ci ty Clerk
ST

ATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby cert ify t hat the foregoing Ordinance No. 23-XX, was introduced at a regular meet ing of the City Council of the City of Eastvale held on the 25th day of January, 2023, and wa s passed by the City Council of t he City of Eastva le at a regular meeting held on the 25th day of Ja nuary, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______
_____________________________
Marc A. Donohue, MMC
City Clerk
80 Attachment 9

ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, AMENDING SECTION 12.06.010 (GLOSSARY OF

TERMS) OF THE EASTVALE MUNICIPAL CODE

WHEREAS, section 12.06.010 of Eastvale Municipal Code provides all definitions that are used throughout title 120.

WHEREAS, the City desires to amend this section to address inconsistencies in terminology.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 12.06.010 of the Eastvale Municipal Code is amended in its entirety to read as follows (with crossed out words indicating deletions and underlined words indicating additions):

Sec. 120.06.010. - Glossary of terms.

(a) For the purpose of this zoning title, certain words and terms used in this title are defined as follows:

Building setback line means the distance between the proposed building line and the highway line or permanent access easement located on the same lot and the minimum setback distance required by the underlying zone.

SECTION 2. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsectio ns, subdivisions, sentences, clauses, phrases or portions thereof be declared invalid or unconstitutional.

SECTION 3. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published in accordance with law.

SECTION 4. This ordinance shall take effect thirty (30) days after its passage by the City Council.

81 Attachment 9
PASSED, APPROVED AND ORDAINED this 25th day of January, 2023. __
________________________________________
M ayor
APPROVED AS TO FORM: ATTEST:
__
________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney Ci ty Clerk
ST

ATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby cert ify t hat the foregoing Ordinance No. 23-XX, was introduced at a regular meeting of the City Council of the City of Eastvale held on the 25th day of January, 2023, and was pa ssed by the City Council of t he City of Eastva le at a regular meeting held on the 25th day of January, 2023, by t he following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______
_____________________________
Marc A. Donohue, MMC
City Clerk
82 Attachment 10
ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE,

CALIFORNIA, AMENDING THE EASTVALE MUNICIPAL CODE
WHEREAS, the City d esires to make non-substantive clean-up changes to the Code that have been identified, including changing position titles.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES ORDAIN AS FOLLOWS:

SECTION 1. All re ferences t o “ Planning Di rector” in the Eastvale M unicipal Code, shall be amended and replaced with “Community Development Director.” SECTION 2. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or port
ions thereof be declared invalid or unconstitutional.

SECTION 5. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be published in accordance with law.

SECTION 6. This ordinance shall take effect thirty (30) days after its passage by the City Council.

PASSED, APPROVED AND ORDAINED this 25th day of January, 2023. __
________________________________________
M ayor
AP
PROVED AS TO FORM: ATTEST:
__
________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney Ci ty Clerk
83 Attachment 10

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )
I, Marc A. Donohue , City Clerk of the City of Eastvale, California, do hereby cert ify t hat the foregoing Ordinance No. 23-XX, was introduced at a regular meeting of the City Council of the City of Eastvale held on the 25th day of January, 2023, and was passed by the Cit y Council of the City of Eastva le at a regular meeting held on the 25th day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______
_____________________________
Marc A. Donohue, MMC
City Clerk
84 Attachment 11
Publishing Date: Sunday, January 15, 2023

CITY OF EASTVALE
CITY COUNCIL NOTICE OF PUBLIC HEARING FOR PROJECT NO. PLN22- 20078 – MUNICIPAL CODE AMENDMENT
NOTICE IS HEREBY GIVENthat the Eastvale City Council will hold a public hearing onWednesday, January 25, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers located at 12363 Limonite Ave., Suite 900, Eastvale, CA 91752, to consider Project No. PLN22-20078, a City-initiated amendment to the Eastvale Municipal Code.

PROJECT DESCRIPTION: A City-initiated amendment to the Eastvale Municipal Code making technical and clarifying changes to the following chapters: Chapter 8.32 (Graffiti Abatement); Chapter

12.08 (Excavations in the Public Right-of-Way); Chapter 14.12 (Stormwater Drainage System Protection Regulations); Title 120 (Planning and Zoning); Chapter 120.04 (Standards Related to Specific Uses); Chapter 120.05 (Development Standards); Chapter 120.06 (Glossary); and Chapter 130.24 (Improvements); and adding the following chapters: Chapter 110.92 (Grading Operations).

PROJECT LOCATION: Citywide.

ENVIRONMENTAL: The proposed amendment is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State of California Guidelines for Implementation of CEQA (commencing with Section 15000 of Title 14 of the California Code of Regulations; herein referred to as the “State CEQA Guidelines”) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not considered a “project,” as defined in Section 15378 of the CEQA Guidelines.

Any person may submit written comments prior to the public hearing or may appear in person before the City Council to be heard. Written comments may be mailed to the City of Eastvale Planning Division located at 12363 Limonite Avenue, Suite 910, Eastvale, CA 91752 or via email to [email protected]. For the comments to be presented to the City Council at the meeting, all comments made in writing or via e-mail prior to the public hearing must be received by the City of Eastvale Planning Division no later than Wednesday, January 25, 2023, at 5:30 p.m.Oral and written comments may be submitted directly to the City Council at the public hearing. If you challenge the project in court, you may be limited to raising only those issues you raised at the public hearing as described in this notice or in written correspondence delivered to the Eastvale City Council prior to or at the public hearing.

If you have any questions on the project, please contact Gustavo N. Gonzalez, Planning Manager, at (951) 703-4499 or [email protected].
85 AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.1
February
8, 2023
Economic Development Updates
Prepared By:

Alexander Fung, Senior Management Analyst
Recommended Action(s)
Staff recommends that the City Council receive-and-file the report.

Summary
To eﬀec vely implement the goals and priori es that were approved by the City Council in the Strategic Plan, the Economic Development Team strives to elevate the dining and shopping experience in Eastvale, create value-added development, and diversify the City’s revenue streams.

Throughout the past several months, staﬀ have ac vely implemented eﬀorts to a'ract new businesses, retain exis ng businesses, and create business opportuni es. Staﬀ desires to provide the City Council with updates regarding the City’s economic development eﬀorts for the past several months.

Background
Retail Academy
Last month, the City’s Business and Development Success Ad-Hoc Commi'ee and the Economic Development Team a'ended a two-day “Retail Academy” training workshop held by Retail Strategies, LLC. to be'er support Downtown Eastvale’s business a'rac on eﬀorts. The workshop’s curriculum was speciﬁcally customized to highlight Eastvale’s strengths and opportuni es in order to a'ract the most desired businesses. Void analyses from Retail Strategies suggest that city staﬀ and local property lessors should focus on using the following metrics when marke ng the City’s retail opportunities:

5-Mile Radius Population: 210,186 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
86 5-Year Projected Annual Growth: 16.52%
3-Mile Median Household Income (2021): $111,507
3-Mile Percentage of Bachelor’s Degree Holders: 21%
Custom Trade Area Population Estimates: 387,278 (2021), 427,237 (2026) Custom Trade Area Daytime Population: 347,402

Based on the recommenda ons provided by representa ves from Retail Strategies, LLC., staﬀ have revised the City’s business outreach strategies accordingly.

2022 Eastvale Shopping Center Visit Reports
The City’s Economic Development Team u lizes insighFul Geographic Informa on Systems (GIS) tools to gather informa on and data to evaluate business expansion opportuni es and track visitor trends. Through Placer, staﬀ analyzed data to iden fy the following visit trends in Eastvale’s shopping centers for 2022:

Shopping Center
Total Visits (2022)
Most Popular
Business
Second Most
Popular Business
Third Most Popular
Busines
s
Cloverdale
Marketplace

2.12 Million
Ralph's
JINYA Ramen Bar
Wendy's
Corona Valley
Marketplace

1.57 Million
Albertsons
Carl's Jr.
7-Eleven
Eastvale Gateway

9.63 Million
Target
Home Depot
VONS
Eastvale Gateway
South

2.63 Million
24-Hour Fitness
McDonald's
Walgreens
Eastvale
Marketplace

2.43 Million
Dutch Bros.

Smart and Final
El Pollo Loco
Goodman
Commerce Center

6.83 Million
Costco
In-N-Out
Chick-fil-A
Hamner Place

0.14 Million
Starbucks
N/A
N/A
Marketplace at the
Enclave

0.91 Million
CVS
Jack in the Box
Starbucks
The Merge

1.09 Million
Sprouts
Dog Haus
Bushfire Grill

Addi onally, Placer data shows that the Eastvale Gateway Shopping Center and the Goodman Commerce Center rank amongst the Top 100 most visited shopping centers across the na on. The Eastvale Gateway Shopping Center, located at 12571 Limonite Avenue, has been ranked as #21 in the U.S. and #9 in California. The Goodman Commerce Center, located at 5030 Hamner Avenue, has been ranked as #72 in the U.S. and #30 in California.

“Love Eastvale, Shop Eastvale” Campaign Expansion
A few years ago, the City of Eastvale’s Economic Development Team launched the “Love Eastvale, Shop Eastvale” marke ng campaign to encourage residents to support local businesses. The campaign was previously placed on hold since the beginning of the COVID-19 Pandemic. City staﬀ is currently restar ng the campaign to further encourage residents and visitors to support local businesses.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
87 Business Attraction
Staﬀ con nues to hold mee ngs with high-end and famous retailers, restaurants, and businesses that have expressed interest in expanding in Eastvale. City staﬀ is in the process of diligently preparing for the 2023 International Council of Shopping Centers’ (ICSC) Conference in Las Vegas, NV to highlight Downtown Eastvale’s retail opportunities.

The City’s economic development website, h'ps://eastvaleelevates.com/, also includes an Interest Form for businesses that are interested in expanding in Downtown Eastvale to input their space requirements, co-tenancy requirements, and leasing requirements.

General Business and Stakeholder Outreach
Staﬀ ac vely maintains and disseminates contents through the City’s economic development website, Instagram, and newsle'er. These channels allow staﬀ to share the latest informa on, available resources, and funding opportuni es for Eastvale’s businesses. Contents are posted at least twice a week on the City’s economic development Instagram account.

Chamber of Commerce
Staﬀ also maintains a close partnership with the Eastvale Chamber of Commerce. In addi on to hos ng quarterly mee ngs with the Chamber’s President, staﬀ ac vely a'ends the Chamber’s monthly mixer events and aPer-hour events. The Chamber serves as a vital partner who supports the City’s community events.

Property Manager and Lessors
Furthermore, staﬀ con nues to host mee ngs for the Eastvale Commercial Property Managers’ Task Force and the Eastvale Commercial Property Lessors’ Task Force. The Eastvale Commercial Property Managers’ Task Force convenes on a quarterly basis and focuses on discussing commercial property management challenges and brainstorming collec ve solu ons. The Eastvale Commercial Property Lessors’ Task Force convenes on a bimonthly basis and focuses on discussing business a'rac on and reten on ma'ers. Commercial property managers and lessors from Eastvale’s shopping centers are invited to participate in these meetings.

Environmental
Pursuant to Sec on 15378 of the California Environmental Quality Act (CEQA) Guidelines, organiza onal or administra ve ac vi es of governments that do not result in direct or indirect physical changes in the environment are not considered as CEQA projects.

Strategic Plan Action - Priority Level: 1
| Target #: 2
| Goal #: 1
The City’s Economic Development Team supports efforts to attract and retain businesses in Eastvale.

Fiscal Impact
Funds to implement the City’s economic development eﬀorts are budgeted within the Community Development Department in the General Fund. Staﬀ ac vely con nues to search for relatable grant funding to support additional economic development efforts.

Prior City Council/Commission Action
The City Council has received periodic economic development updates during City Council mee ngs.

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.2
February
8, 2023
Professional Services Agreement with Kearns & West, Inc. for Civic Center Public Outreach
Prepared By:

Gustavo N. Gonzalez, Planning Manager
Recommended Action(s)
Staﬀ recommends that the City Council Authorize the City Manager to execute a contract with Kearns & West for an amount not-to-exceed $155,710.00, to provide public outreach services for the Civic Center project
planning and pre-design phase
.

Summary
On August 26, 2022, Phase I of the Downtown Eastvale project, formerly known as the Leal Project, closed escrow and is now oﬃcially owned by The New Home Company. Phase I of Downtown Eastvale includes a new City Hall, library, police sta8on, arts and cultural spaces, and an amphitheater on approximately 16 acres. The area also includes 495,000 square feet of retail and commercial space, parks, and up to 802 homes. The remainder of the project will be constructed in subsequent phases.

Public input during the planning and pre-design phase is cri8cal to the success of the Civic Center.

The proposed community engagement approach includes forming and managing a community advisory commi=ee to provide input on the Civic Center pre-design, a branding and naming package for the Eastvale Civic Center and overall downtown Eastvale area, and a social media communication strategy to ensure prompt and accurate communica8on with the public. Staﬀ recommends that the City execute a contract with Kearns & West to provide public outreach services for the Civic Center project.

Background 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
90 Downtown Eastvale is the single most impac@ul development program in the City's history. Kearns & West was selected to develop a city speciﬁc community engagement plan, an advisory commi=ee, iden8fy stakeholders to develop a community engagement plan, and build out a social media communica8ons and branding strategy. The program is structured to include four (4) phases as follows:

1 .

Planning:

Develop a city speciﬁc community engagement plan, an advisory commi=ee, iden8fy stakeholders to develop a community engagement plan, and build out a social media communications and branding strategy.
2 .

Visioning:

Build upon input the City has received previously, alongside previous planning decisions and regula8ons (like the Housing Element). Phase Two will start with a kickoﬀ celebra8on, followed by stakeholder-led conversa8ons, mee8ngs with the Community Advisory Committee, and a visioning workshop.
3 .

Alternatives:

Explore alterna8ves developed by the City and design team and informed and guided by Eastvale residents.
4 .

Implementation:

The ﬁnal stage will begin with the implementa8on of feedback provided in Phases 2 and 3 and present a final concept to the community.

Kearns & West was speciﬁcally selected through direct nego8a8on based on their breadth and depth as a
reputable

collabora8on and strategic communica8ons ﬁrm. Founded in 1984, Kearns & West has oﬃces in 13 ci8es across 7 states. They have provided outreach services to over 70 local and state jurisdic8ons and agencies, as well as numerous companies, non-proﬁt organiza8ons, federal agencies, and academic institutions.

Environmental
The proposed professional services agreement with Kearns & West is not considered a project as deﬁned by the California Environmental Quality Act (CEQA). No further environmental review is required.

Strategic Plan Action - Priority Level: 1
| Target #: 2
| Goal #: 1
The proposed contract contribute to the development of Downtown Eastvale, which can signiﬁcantly a=ract businesses and retailers to establish their presence in the City and create “Destination Eastvale” with high-quality and unique businesses.

Fiscal Impact
Adequate budget is available under Capital Improvement Plan Project No. 95011 for the Civic Center in the General Capital Projects Fund (account 600-500-6650).

Prior City Council/Commission Action
This is the first contract with this vendor and there is no prior Commission or City Council action.

Attachment(s)
Attachment 1 - Agreement for Services

Attachment 2 - Scope of Services

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
91 - 1 -

AGREEMENT FOR SERVICES

CIVIC CENTER PUBLIC OUTREACH CONSULTANT
This Agreement for Services (“Agreement”) is entered into as of this ____ day of February, 2023 by and between the City of Eastvale, a municipal corporation (“City”) and Kearns & West, Inc., a California corporation (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by direction negotiation, the performance of the services defined and described particularly in Section 2 of this Agreement.

SECTION 1. TERM OF AGREEMENT.

Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is for five (5) years commencing on the date first ascribed above.

SECTION 2. SCOPE OF SERVICES.

Contractor agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.

SECTION 3. ADDITIONAL SERVICES.

Contractor shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
92 - 2 -
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed one-hundred fifty-five thousand seven-hundred ten dollars ($ 155,710.00), unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement.
(b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission.
(c) Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, City will use its best efforts to cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice.
(d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Contractor’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud.

Acceptance of any of Contractor’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or 93 - 3 -
discovered by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Contractor in the course of providing the Services pursuant to this Agreement, Contractor’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.

All final work product developed by Contractor in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Upon completion, expiration or termination of this Agreement, Contractor shall turn over to City all such final work product if paid for by the City. This provision specifically excludes Contractors’ work notes and drafts, which are owned by Contractor, not City.

SECTION 7. CONTRACTOR'S BOOKS AND RECORDS.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor’s performance of the Services. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to the Services, including expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. In accordance with California Government Code Section 8546.7, if the total compensation in Section 4 exceeds ten thousand dollars ($10,000.00), this Agreement and the Contractor's books and records related to this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor’s address indicated for receipt of notices in this Agreement. 94 - 4 -
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Contractor’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise.
(b) The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control.

Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor’s personnel. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s personnel are in any manner officials, officers, or employees of City.
(c) Neither Contractor, nor any of Contractor’s personnel shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor, its officers, employees, agents or subcontractors, may have to any such rights. Contractor’s indemnity obligations in Section 16 “Indemnification” of this Agreement include the obligation to indemnify the City from and against any liability that may arise related to claims that Contractor, its officers, employees, agents or subcontractors, are entitled to retirement, health care or any other benefits that accrue to City employees. This provision shall survive the expiration or earlier termination of this Agreement.

SECTION 9. STANDARD OF PERFORMANCE.

Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Contractor under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Contractor’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
95 - 5 -
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Contractor to comply with this section.

SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Contractor that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein.

Should Contractor so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of the Services. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Contractor agrees to at all times avoid conflicts of interest or the appearance 96 - 6 -
of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City understands and acknowledges that Contractor is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Contractor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Contractor will perform non- related services for other governmental agencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor’s conduct.

Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding.

Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall not be held criminally or civilly liable under any Federal or State trade secret law for the disclosure of a trade secret that is made in confidence to a Federal, State, or local government official or to an attorney solely for the purpose of reporting or investigating a suspected violation of law or for the 97 - 7 -
disclosure of a trade secret that is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.

SECTION 16. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Contractor’s services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor, in the performance of professional services under this Agreement. (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor, or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor. (c) Indemnification from Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section. (d) City’s Negligence. The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.

SECTION 17. INSURANCE.

Contractor agrees to obtain and maintain in full force and effect during the term 98 - 8 -
of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Contractor agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under this Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor’s duties or obligations under this Agreement without the prior written consent of the City.

Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.

SECTION 19. CONTINUITY OF PERSONNEL.

Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the Services. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City or Contractor may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor, or City may terminate this Agreement immediately upon written notice. (c) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor’s possession shall be returned to City. Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

SECTION 21. DEFAULT.

In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any 99 - 9 -
work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Eastvale
Attn: Mark Orme, City Manager
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
To Contractor: Keans & West, Inc.

Attn: Kent Schwartz, Principal, CFO/COO
3750 University Ave, Suite 225
Riverside, CA 92501
Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
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SECTION 25. AUTHORITY TO EXECUTE.

Each of the signatories hereto represents and warrants that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign. Each Party hereto agrees to defend, indemnify, and hold harmless the other Parties hereto against all claims, suits, actions, and demands, including necessary expenses of investigation and reasonable attorneys' fees and costs, arising out of claims that its signatory was not competent or so authorized to execute this Agreement.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Eastvale Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City. The City Manager shall have the authority to approve any amendment to this Agreement if it does not exceed the amount that may be approved administratively pursuant to the Eastvale Municipal Code.

The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void. The City’s City Manager may, but is not required to, make minor amendments not affecting substantive terms without further authorization from the City Council. The City Council hereby authorizes the City Manager to execute any such amendments as required by this Agreement or that do not otherwise reduce City’s rights under this Agreement. All other amendments shall be approved by the City Council.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant.

Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work by Contractor shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in 101
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state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEYS FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 34. CONFLICTING TERMS.

Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.

IN WITNESS WHEREOF , the Parties hereto have executed this Agreement on the date and year first-above written.
[SIGNATURES ON FOLLOWING PAGE]
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CITY OF EASTVALE
___________________________
Mark Orme
City Manager
ATTEST:
___________________________
Marc Donohue
City Clerk

APPROVED AS TO FORM
_______________________________
Erica Vega
City Attorney
KEARNS & WEST, INC.
______________________________
Kent Schwartz
Principal, CFO/COO
NOTE: CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY

THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

CORPORATIONS AND LLCS MUST SUBMIT DOCUMENTATION SHOWING THAT

THE INDIVIDUAL SIGNING ON ITS BEHALF HAS THE AUTHORITY TO EXECUTE THIS CONTRACT.
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EXHIBIT "A"

SCOPE OF SERVICES
Phase 1: Planning
The initial phase of the project is the planning phase. During this phase, the Kearns & West team will work with the City of Eastvale staff to develop a city specific community engagement plan, an advisory committee, identify stakeholders to develop a community engagement plan, and build out a social media communications and branding strategy.

Kickoff Meeting, Site Tour, and Regular Team Meetings
To begin the process, the Kearns & West team will attend the kickoff meeting and periodic team meetings as needed for planning purposes. As a first step, the Kearns & West team will lead a kickoff meeting with City staff to review and confirm the project scope and schedule, identify stakeholder groups, and outline project priorities. The kickoff meeting will also include a tour of the site.

At the project kickoff meeting, Kearns & West will conduct an outreach assessment, which will involve a discussion of the benefits and drawbacks of various outreach strategies and digital tools, along with a staff and steering committee discussion of past community engagement efforts, successes, and lessons learned. The assessment will also address any communication needs that are unique to Eastvale. Based on the input received, Kearns & West will develop the Community Engagement Plan.

Following the kickoff meeting, Kearns & West will also hold bi-weekly team meetings with the City. These can be in person or virtual as determined by the City and project team.

Deliverables:
 Develop agenda and attend Kickoff Meeting
 Provide summary of the Kickoff Meeting
 Outreach assessment facilitation
 Attend tri-weekly project team meetings (24) & preparation of meeting agendas Kearns & West Scope:
 Attendance at kickoff meeting and site tour
 Outreach assessment facilitation
 Attend Tri-weekly project team meetings
 Conduct monthly updates to management tool
Community Engagement Plan
Following the project kickoff meeting, the team will prepare a Community Engagement Plan (Plan) to serve as the guide to the public engagement process. The Plan will include the objectives, issue assessment, descriptions of outreach activities, methods for publicizing outreach and involvement opportunities, and a timeline showing synchronization of activities with the planning process. Part of the engagement plan will be identifying stakeholders in the community and building out a targeted stakeholder 104
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engagement strategy. The Plan will also incorporate an assessment and mapping of "hard to reach" populations within Eastvale to identify specialized outreach needs.

In addition to an engagement plan, Kearns & West will identify and establish a Community Advisory Committee for the Civic Core engagement process. This committee will provide insight, feedback, and recommendations on the engagement process and for the development of the new Civic Core.

Deliverables:
 Preparation of Community Engagement Plan. Preparation will include two (2) rounds of revisions
Kearns & West Scope:
 Identify and develop a stakeholder engagement and assessment strategy  Development of a Community Advisory Committee including member recommendations
Social Media Communications Strategy & Monitoring
Kearns & West team will work with City staff to develop a social media communications strategy. The strategy will assess what methods the City is currently using and identify necessary methods for the Civic Core engagement process. The strategy will also include Kearns & West staff conducting social media monitoring on topic related to the project. Kearns & West team will also forecast potential concerns and issues that residents may have and develop responses to the concerns prior to launching the engagement process.

Deliverables:
 Materials developed will include social media blurbs, and graphics (6).

Preparation will include two (2) rounds of revisions
Kearns & West Scope:
 Develop draft and final social media and communications strategy  Forecast potential concerns and responses to concerns Branding & Naming Package
In coordination with City staff and the design team, the Kearns & West team will create a unique graphic identity to establish a visual language for the Civic Core process to communicate the goals of the project and garner ongoing enthusiasm for participation that can be translated into the project. Along with developing a visual identity, the team will work with the City to identify messaging to communicate what is different about this process than others. The design team will also prepare a naming package that prepares multiple naming options for the civic center and commercial core. These naming options will be further refined through engagement activities in which community members and stakeholders will be able to provide comments and feedback on the naming options.

The project team will then work with City staff to identify the preferred naming options that can be presented to City Council and other committees. 105
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Deliverables:
 Up to three (3) draft and one (1) final visual identity concept  One (1) draft and one (1) final messaging memo
 One (1) naming packing with naming options for Civic Center and Commercial Core
Kearns & West Scope:
 Work with City staff and project team to develop brand concept and identify project goals
 Development of naming options for civic center and commercial core Educational Materials
Kearns & West recommends a variety of techniques to share project information and promote involvement from key stakeholders and the general public. We will work with City staff to share all educational and engagement materials, along with project updates, via the City's website, the project website and engagement tool, existing communication and stakeholder networks, and social media outlets. Decisions about materials will be made when we prepare the Community Engagement Plan.

Deliverables:
 One (1) draft and one (1) final version of educational materials (3 project handouts)
Kearns & West Scope:
 Work with City staff to understand existing city outreach methods and issue areas/public concerns
 Develop educational materials with support from City staff Community Advisory Committee Meeting 1
Kearns & West will work with the City to develop a Community Advisory Committee (CAC) to provide input on the planning process in each phase. This will include identifying committee members, developing a meeting map and protocols, facilitating meetings, and working with the design team to incorporate feedback into the design in each planning phase.

The first Community Advisory Committee Meeting will take place during the development of the Community Engagement Plan to help refine the strategy and provide insight into the process overall and where input would be valuable.

Deliverables:
 One (1) draft and one (1) final Logistics Plan
 One (1) summary documenting attendance, format and presentation, input, and major discussion themes at the meeting
Kearns & West Scope:
 Creation of a Community Advisory Committee
 Work with City to form the Community Advisory Committee 106
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 Attendance and facilitation by up to one facilitator and a project support staff.  Development of summary of Community Advisory Committee meeting Digital Engagement Tool
The Consultant team will work with the City's Communication Division to begin public education for the Civic Core Master Plan. A key digital engagement tool would be the development of a website to house all the updates and information for residents to easily access.

Kearns & West Scope:
 Support in the development of a website and other digital engagement tools Phase 2: Visioning
Following the initial planning phase, the Kearns & West team will work alongside the City and design consultant to launch "visioning" activities. Visioning will build upon input the City has received previously, alongside previous planning decisions and regulations (like the Housing Element). Phase Two will start with a kickoff celebration, followed by stakeholder-led conversations, meetings with the Community Advisory Committee, and a visioning workshop.

Kickoff Celebration
We want to start off the Civic Core development in a big way with a citywide event that captures people's attention, hearts, and minds. The launch event's strategic functions are to introduce the community to the development of the Civic Core Plan and energize Eastvale's identity and connection to place and people, motivation and commitment to participate, and robust sign-ups for the online platform for future announcements about future events.

As part of preparing the Community Engagement Plan, we will establish the shape and form of the citywide launch event. It could involve public art projects, local music and entertainment, a photo mosaic made with contributions from community members, a storytelling festival, a fair with booths for community organizations, interactive public art wall, kids and teen activities, a world cafe discussion format, social media streaming.

Deliverables:
 One (1) draft and one (1) final Logistics Plan
 One (1) Event Dry Run
 One (1) summary documenting attendance, format and presentation, input, and major discussion themes at the kickoff celebration
Kearns & West Scope:
 Work with the City to launch the kickoff meeting for the beginning of the project  Develop agenda and format for the kickoff celebration event  Coordination, set up, and facilitation of the kickoff celebration event  Attendance and facilitation by up four project support staff. 107
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Stakeholder-Led Conversations
Kearns & West will work alongside City staff to facilitate three (3) stakeholder-led conversations. This format of conversation provides space for the Consultant team and City staff to listen to community needs and community feedback. The focus of the stakeholder-led conversations is to have individual or small group conversations with key stakeholders on the opportunities and challenges associated with a newly developed downtown.

Deliverables:
 One (1) draft and one (1) final Logistics Plan
 One (1) summary documenting attendance, format and presentation, input, and major discussion themes at meetings
Kearns & West Scope:
 Work with City and Consultant team to identify stakeholders for the stakeholder- led conversations
 Scheduling of stakeholder interview dates
 Assisting technical team with development of questions  Facilitation and notetaking for stakeholder interviews  Development of summary of focus groups and stakeholder interviews Workshop #1: Visioning
Workshop #1 will be focused on a visioning workshop for community members to envision what the City's newly developed downtown can look like. The workshop format will enable community members who are often underrepresented to attend and take part in the visioning process for the community.

Deliverables:
 One (1) draft and one (1) final Logistics Plan
 One (1) Event Dry Run
 One (1) summary documenting attendance, format and presentation, input, and major discussion themes at workshop
Kearns & West Scope:
 Preparation of logistics plan before workshop #1
 Workshop attendance and facilitation at workshop
 Coordination with City team on presentation and material content  Dry run held prior to workshop
Phase 3: Alternatives
Phase 3 will explore alternatives developed by the City and design team and informed and guided by Eastvale residents.

Workshop #2: Alternatives
Workshop #2 will be focused on gathering input on potential alternative options for the new downtown. Participants will be able to provide feedback on what they prefer to have built in the City's newly developed downtown. The workshop format will enable 108
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community members who are often underrepresented to attend and take part in the visioning process for the community.

Deliverables:
 One (1) draft and one (1) final Logistics Plan
 One (1) Event Dry Run
 One (1) summary documenting attendance, format and presentation, input, and major discussion themes at workshop
Kearns & West Scope:
 Preparation of logistics plan before workshop #2
 Workshop attendance and facilitation at workshop
 Coordination with City team on presentation and material content  Dry run held prior to workshop
Community Advisory Committee Meeting 2
Convening the Community Advisory Committee for a second meeting to review design alternatives and gather input on the new downtown design development. Alternatives presented to the CAC will be shaped by community input from the workshop. Therefore, this meeting can be held prior to or after workshop #2.

Deliverables:
 One (1) draft and one (1) final Logistics Plan
 One (1) summary documenting attendance, format and presentation, input, and major discussion themes at meeting
Kearns & West Scope:
 Preparation of logistics plan before Advisory Committee meeting #2  Workshop attendance and facilitation at meeting
 Coordination with City team on presentation and material content  Attendance and facilitation by up to one facilitator and a project support staff.  Development of summary of Community Advisory Committee meeting Phase 4: Implementation
The final stage will begin with the implementation of feedback provided in Phases 2 and 3 and present a final concept to the community.

Workshop #3: Final
The Kearns & West team will host a workshop to go over the final project designs for the new downtown. This workshop will allow community members to meet City staff and the project team. Additionally, this workshop will cover designs of the civic core and will allow the public to see and engage with the proposed design.

As we go into the last phase of development, trust built through public-facing in-person events will enable community ownership and increased participation in the project.

Previously, Kearns & West has offered this workshop in the form of an "open house." During the "open house" format, community members are invited to explore designs in- 109
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person that are visually engaging and easy for the public to understand. An ideal location for this workshop would be the Eastvale Community Center as it is centrally located and large enough to accommodate a larger number of people.

Deliverables:
 One (1) draft and one (1) final Logistics Plan
 One (1) Workshop Dry Run
 One (1) summary documenting attendance, format and presentation, input, and major discussion themes at workshop
Kearns & West Scope:
 Preparation of logistics plan before workshop #3
 Workshop attendance and facilitation at workshop
 Coordination with City team on presentation and material content  Dry run held prior to workshop
Community Advisory Committee Meeting 3
The Consultant team will conduct a final Community Advisory Committee meeting to show CAC members the final concept for the newly developed downtown and civic core to gather input and feedback. This meeting can be held in-person for CAC members to engage closely with the design concepts.

Deliverables:
 One (1) draft and one (1) final Logistics Plan
 One (1) summary documenting attendance, format and presentation, input, and major discussion themes at meeting
Kearns & West Scope:
 Preparation of logistics plan before Advisory Committee meeting #3  Workshop attendance and facilitation at meeting
 Coordination with City team on presentation and material content  Attendance and facilitation by up to one facilitator and a project support staff.  Development of summary of Community Advisory Committee meeting City Council and Planning Commission Public Hearings
Kearns & West will attend City Council and Planning Commission Public Hearings on an as-needed basis to provide updates on the engagement process and answer necessary questions.

Kearns & West Scope:
 Participation by staff at up to two (2) public hearings. Attendance includes support in the preparation of materials.
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EXHIBIT "B"

COMPENSATION
I. Contractor shall use the following rates of pay in the performance of the Services:

A. Principal __ $320
B. Vice President __ $265
C. Senior Director __ $230
D. Director __ $210
E. Senior Associate__ $185
F. Associate________ __$165_____
G. Project Coordinator __$135_____
II. Compensation shall not exceed $155,710.00.
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EXHIBIT "C"

INSURANCE
A. Insurance Requirements. Contractor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Contractor, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

Contractor shall provide the following scope and limits of insurance:

1. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Commercial General Liability. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (2) Automobile. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (3) Workers’ Compensation. Workers' Compensation insurance as required by the Labor Code of State of California covering all persons providing Services on behalf of the Contractor and all risks to such persons under this Agreement. (4) Professional Liability. Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of Contractor’s services or the termination of this Agreement.

During this additional three (3) year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.

2. Minimum Limits of Insurance. Contractor shall maintain limits of insurance no less than:
(1) Commercial General Liability. $1,000,000 general
aggregate for bodily injury, personal injury and property damage. (2) Automobile. $1,000,000 per accident for bodily injury and property damage. A combined single limit policy with aggregate limits in an amount of not less than $2,000,000 shall be considered equivalent to the said required minimum limits set forth above.
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(3) Workers' Compensation. Workers' Compensation as
required by the Labor Code of the State of California of not less than $1,000,000 per occurrence.
(4) Professional Liability. $1,000,000 per occurrence.

B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:

1. All Policies. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.

2. Commercial General Liability and Automobile Liability Coverages. (1) City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees. (2) Contractor’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Contractor’s insurance. (3) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(4) Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.

3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Contractor.

C. Other Requirements. Contractor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may 113
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require that Contractor furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Contractor shall furnish certificates and endorsements from each subcontractor identical to those Contractor provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Contractor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
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City of Eastvale:

Civic Core Community Engagement
Proposed Approach

Developed for the City of Eastvale
by Kearns & West
Monday, January 23, 2023
115

1 Austin TX Charleston SC Davis CA Denver CO Los Angeles CA Portland OR Riverside CA Sacramento CA San Diego CA San Francisco CA San Juan Capistrano CA Seattle WA Washington DC

PROPOSED APPROACH
Public engagement is at the heart of any planning process, where those who will directly experience the benefits and potential impacts have a role in the planning process. The development of a new downtown and civic core offers community members and stakeholders the opportunity to shape the future of the City while also honoring the history of Eastvale. As the second youngest City in the state, Eastvale has grown from its agricultural roots to a thriving and desirable place to live. In the past 12 years, Eastvale has become home to 70,000+ people, new restaurants and retail, and is now part of the newly established assembly district 63. The young City's character is not only reflected in its development but also in its residents and their vision for what the City can be. This vision and energy are what the consultant team hopes to capture and channel into the development of a new downtown.

Kearns & West recognizes that the dynamic potential of creating a civic and public space to serve as a newly developed downtown. This project's complexity creates the opportunity for the community and stakeholders to help define, create, and shape what can be expected to be a historic community project.

With any significant project – especially when mixing commercial and housing development - there is the potential for differing perspectives and interests. Kearns & West brings experience facilitating complex projects and creating processes that engage people from diverse backgrounds and opinions to help shape a process.

Our team recognizes that good community outreach meets people where they are and provides flexibility in both timing and the avenues through which input is gathered, in addition to being based directly on the needs of the Eastvale community. It is our job to make the outreach as accessible and relevant as possible and encourage participation from all community members, including those who do not traditionally participate in public processes.

A prototypical process for a project like the Eastvale Civic Core could be conducted over four engagement phases: Planning, Visioning, Alternatives, and Implementation. Through these four phases, the project could be built around community engagement milestones in which community members can participate in meaningful, interactive, and responsive activities. Highlights of the approach are conducting listening session sessions with key stakeholders and establishing a community advisory committee to support engagement efforts throughout the project. Another important component is a community engagement and outreach strategy plan to Establish overall strategy and guide specific implementation activities. It would likely include workshops, and digital engagement strategies and activities. This example approach is intended to meet the City's engagement and outreach goals of engaging community members and stakeholders in a historic planning process for the Eastvale.

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2 Austin TX Charleston SC Davis CA Denver CO Los Angeles CA Portland OR Riverside CA Sacramento CA San Diego CA San Francisco CA San Juan Capistrano CA Seattle WA Washington DC

PROPOSED SCOPE
Phase 1: Planning
The initial phase of the project is the planning phase. During this phase, the Kearns & West team will work with the City of Eastvale staff to develop a city specific community engagement plan, an advisory committee, identify stakeholders to develop a community engagement plan, and build out a social media communications and branding strategy.

The assessment will also address any communication needs that are unique to Eastvale. Based on the input received, Kearns & West will develop the Community Engagement Plan.

Following the kickoff meeting, Kearns & West will also hold bi-weekly team meetings with the City. These can be in person or virtual as determined by the City and project team.

Deliverables:
• Develop agenda and attend Kickoff Meeting
• Provide summary of the Kickoff Meeting
• Outreach assessment facilitation
• Attend tri-weekly project team meetings (24) & preparation of meeting agendas Kearns & West Scope:
• Attendance at kickoff meeting and site tour
• Outreach assessment facilitation
• Attend Tri-weekly project team meetings
• Conduct monthly updates to management tool
Community Engagement Plan
Following the project kickoff meeting, the team will prepare a Community Engagement Plan (Plan) to serve as the guide to the public engagement process. The Plan will include the objectives, issue assessment, descriptions of outreach activities, methods for publicizing outreach and involvement opportunities, and a timeline showing synchronization of activities with the planning process. Part of the engagement plan will be identifying stakeholders in the community and building out a targeted stakeholder engagement strategy. The Plan will also incorporate an assessment and mapping of "hard to reach" populations within Eastvale to identify specialized outreach needs.

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3 Austin TX Charleston SC Davis CA Denver CO Los Angeles CA Portland OR Riverside CA Sacramento CA San Diego CA San Francisco CA San Juan Capistrano CA Seattle WA Washington DC Deliverables:
• Preparation of Community Engagement Plan. Preparation will include two (2) rounds of revisions Kearns & West Scope:
• Identify and develop a stakeholder engagement and assessment strategy • Development of a Community Advisory Committee including member recommendations Social Media Communications Strategy & Monitoring
Kearns & West team will work with City staff to develop a social media communications strategy. The strategy will assess what methods the City is currently using and identify necessary methods for the Civic Core engagement process. The strategy will also include Kearns & West staff conducting social media monitoring on topic related to the project. Kearns & West team will also forecast potential concerns and issues that residents may have and develop responses to the concerns prior to launching the engagement process.

Deliverables:
• Materials developed will include social media blurbs, and graphics (6). Preparation will include two (2) rounds of revisions
Kearns & West Scope:
• Develop draft and final social media and communications strategy • Forecast potential concerns and responses to concerns Branding & Naming Package
In coordination with City staff and the design team, the Kearns & West team will create a unique graphic identity to establish a visual language for the Civic Core process to communicate the goals of the project and garner ongoing enthusiasm for participation that can be translated into the project. Along with developing a visual identity, the team will work with the City to identify messaging to communicate what is different about this process than others. The design team will also prepare a naming package that prepares multiple naming options for the civic center and commercial core. These naming options will be further refined through engagement activities in which community members and stakeholders will be able to provide comments and feedback on the naming options. The project team will then work with City staff to identify the preferred naming options that can be presented to City Council and other committees.

Deliverables:
• Up to three (3) draft and one (1) final visual identity concept • One (1) draft and one (1) final messaging memo
• One (1) naming packing with naming options for Civic Center and Commercial Core Kearns & West Scope:
• Work with City staff and project team to develop brand concept and identify project goals • Development of naming options for civic center and commercial core Educational Materials
Kearns & West recommends a variety of techniques to share project information and promote involvement from key stakeholders and the general public. We will work with City staff to share all educational and engagement materials, along with project updates, via the City's website, the project website and engagement tool, existing communication and stakeholder networks, and social media outlets.

Decisions about materials will be made when we prepare the Community Engagement Plan. 118

4 Austin TX Charleston SC Davis CA Denver CO Los Angeles CA Portland OR Riverside CA Sacramento CA San Diego CA San Francisco CA San Juan Capistrano CA Seattle WA Washington DC Deliverables:
• One (1) draft and one (1) final version of educational materials (3 project handouts) Kearns & West Scope:
• Work with City staff to understand existing city outreach methods and issue areas/public concerns • Develop educational materials with support from City staff Community Advisory Committee Meeting 1
Kearns & West will work with the City to develop a Community Advisory Committee (CAC) to provide input on the planning process in each phase. This will include identifying committee members, developing a meeting map and protocols, facilitating meetings, and working with the design team to incorporate feedback into the design in each planning phase.

Deliverables:
• One (1) draft and one (1) final Logistics Plan
• One (1) summary documenting attendance, format and presentation, input, and major discussion themes at the meeting
Kearns & West Scope:
• Creation of a Community Advisory Committee
• Work with City to form the Community Advisory Committee • Attendance and facilitation by up to one facilitator and a project support staff. • Development of summary of Community Advisory Committee meeting Digital Engagement Tool
The Consultant team will work with the City's Communication Division to begin public education for the Civic Core Master Plan. A key digital engagement tool would be the development of a website to house all the updates and information for residents to easily access.

Kearns & West Scope:
• Support in the development of a website and other digital engagement tools Phase 2: Visioning
Following the initial planning phase, the Kearns & West team will work alongside the City and design consultant to launch "visioning" activities. Visioning will build upon input the City has received previously, alongside previous planning decisions and regulations (like the Housing Element). Phase Two will start with a kickoff celebration, followed by stakeholder-led conversations, meetings with the Community Advisory Committee, and a visioning workshop.

5 Austin TX Charleston SC Davis CA Denver CO Los Angeles CA Portland OR Riverside CA Sacramento CA San Diego CA San Francisco CA San Juan Capistrano CA Seattle WA Washington DC motivation and commitment to participate, and robust sign-ups for the online platform for future announcements about future events.

Deliverables:
• One (1) draft and one (1) final Logistics Plan
• One (1) Event Dry Run
• One (1) summary documenting attendance, format and presentation, input, and major discussion themes at the kickoff celebration
Kearns & West Scope:
• Work with the City to launch the kickoff meeting for the beginning of the project • Develop agenda and format for the kickoff celebration event • Coordination, set up, and facilitation of the kickoff celebration event • Attendance and facilitation by up four project support staff.

Stakeholder-Led Conversations
Kearns & West will work alongside City staff to facilitate three (3) stakeholder-led conversations. This format of conversation provides space for the Consultant team and City staff to listen to community needs and community feedback. The focus of the stakeholder-led conversations is to have individual or small group conversations with key stakeholders on the opportunities and challenges associated with a newly developed downtown.

Deliverables:
• One (1) draft and one (1) final Logistics Plan
• One (1) summary documenting attendance, format and presentation, input, and major discussion themes at meetings
Kearns & West Scope:
• Work with City and Consultant team to identify stakeholders for the stakeholder-led conversations • Scheduling of stakeholder interview dates
• Assisting technical team with development of questions • Facilitation and notetaking for stakeholder interviews • Development of summary of focus groups and stakeholder interviews Workshop #1: Visioning
Workshop #1 will be focused on a visioning workshop for community members to envision what the City's newly developed downtown can look like. The workshop format will enable community members who are often underrepresented to attend and take part in the visioning process for the community.

6 Austin TX Charleston SC Davis CA Denver CO Los Angeles CA Portland OR Riverside CA Sacramento CA San Diego CA San Francisco CA San Juan Capistrano CA Seattle WA Washington DC Kearns & West Scope:
• Preparation of logistics plan before workshop #1
• Workshop attendance and facilitation at workshop
• Coordination with City team on presentation and material content • Dry run held prior to workshop
Phase 3: Alternatives
Phase 3 will explore alternatives developed by the City and design team and informed and guided by Eastvale residents.

Workshop #2: Alternatives
Workshop #2 will be focused on gathering input on potential alternative options for the new downtown.

Participants will be able to provide feedback on what they prefer to have built in the City's newly developed downtown. The workshop format will enable community members who are often underrepresented to attend and take part in the visioning process for the community.

Deliverables:
• One (1) draft and one (1) final Logistics Plan
• One (1) Event Dry Run
• One (1) summary documenting attendance, format and presentation, input, and major discussion themes at workshop
Kearns & West Scope:
• Preparation of logistics plan before workshop #2
• Workshop attendance and facilitation at workshop
• Coordination with City team on presentation and material content • Dry run held prior to workshop
Community Advisory Committee Meeting 2
Convening the Community Advisory Committee for a second meeting to review design alternatives and gather input on the new downtown design development. Alternatives presented to the CAC will be shaped by community input from the workshop. Therefore, this meeting can be held prior to or after workshop #2.

Phase 4: Implementation
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7 Austin TX Charleston SC Davis CA Denver CO Los Angeles CA Portland OR Riverside CA Sacramento CA San Diego CA San Francisco CA San Juan Capistrano CA Seattle WA Washington DC The final stage will begin with the implementation of feedback provided in Phases 2 and 3 and present a final concept to the community.

Workshop #3: Final
The Kearns & West team will host a workshop to go over the final project designs for the new downtown.

This workshop will allow community members to meet City staff and the project team. Additionally, this workshop will cover designs of the civic core and will allow the public to see and engage with the proposed design.

As we go into the last phase of development, trust built through public-facing in-person events will enable community ownership and increased participation in the project. Previously, Kearns & West has offered this workshop in the form of an "open house." During the "open house" format, community members are invited to explore designs in-person that are visually engaging and easy for the public to understand. An ideal location for this workshop would be the Eastvale Community Center as it is centrally located and large enough to accommodate a larger number of people.

Deliverables:
• One (1) draft and one (1) final Logistics Plan
• One (1) Workshop Dry Run
• One (1) summary documenting attendance, format and presentation, input, and major discussion themes at workshop
Kearns & West Scope:
• Preparation of logistics plan before workshop #3
• Workshop attendance and facilitation at workshop
• Coordination with City team on presentation and material content • Dry run held prior to workshop
Community Advisory Committee Meeting 3
The Consultant team will conduct a final Community Advisory Committee meeting to show CAC members the final concept for the newly developed downtown and civic core to gather input and feedback. This meeting can be held in-person for CAC members to engage closely with the design concepts.

Deliverables:
• One (1) draft and one (1) final Logistics Plan
• One (1) summary documenting attendance, format and presentation, input, and major discussion themes at meeting
Kearns & West Scope:
• Preparation of logistics plan before Advisory Committee meeting #3 • Workshop attendance and facilitation at meeting
• Coordination with City team on presentation and material content • Attendance and facilitation by up to one facilitator and a project support staff. • Development of summary of Community Advisory Committee meeting City Council and Planning Commission Public Hearings
Kearns & West will attend City Council and Planning Commission Public Hearings on an as-needed basis to provide updates on the engagement process and answer necessary questions. 122

8 Austin TX Charleston SC Davis CA Denver CO Los Angeles CA Portland OR Riverside CA Sacramento CA San Diego CA San Francisco CA San Juan Capistrano CA Seattle WA Washington DC Kearns & West Scope:
• Participation by staff at up to two (2) public hearings. Attendance includes support in the preparation of materials.
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Principal VP Senior
Director
Director Senior
Associate
Associate Project
Coordinator
Total Labor ODCs Task Total Notes
$320 $265 $230 $210 $185 $160 $135
Task 1.1 Kick-off Meeting (1) Develop agenda and attend Kick-off Meeting 4 4 4 $2,540.00 $200.00 $2,740.00 Task 1.2 Tri-Weekly Meetings (24)
Attend Tri-weekly project team meetings, will
include City staff & Kearns & West team
24 36 36 $19,680.00 $0.00 $19,680.00
Task 1.3 Project Management Conduct monthly updates to management tool 2 16 16 $6,450.00 $0.00 $6,450.00 Task 2.1 Community Engagement
Plan
Preparation of Community Engagement Plan.

Preparation will include two (2) rounds of revisions
2 10 4 12 $5,290.00 $0.00 $5,290.00
Task 2.2 Social Media
Communication Strategy &
Monitoring
Preparation of Social Media Communication
Strategy & Monitoring. Materials developed will
include workshop flyers (3), social media blurbs
and graphic (6). Preparation will up to two (2)
rounds of revisions
1 12 10 2 25 $8,330.00 $0.00 $8,330.00
Task 2.3 Branding Package
Preparation of Branding package. Branding
includes designer preparing naming options for
civic center and commercial core. Preparation will
include up to three (3) rounds of revisions
2 20 5 6 $6,615.00 $15,000.00 $21,615.00
Includes budget for sub brand
package and naming
Task 2.4 Education Materials
Develop educational materials to support
activities. Materials include project handout (3)
2 18 5 6 $6,195.00 $1,000.00 $7,195.00 ODC include printing cost Task 2.5 Community Advisory
Committee Meeting 1
Preperation of logistics plan for Community
Advisory Committee. Attendance and facilitation
by up one facilitator and a project coordination .

Preparation of summary memorandum that
documents attendance, format and presentation,
input, and major discussion themes
10 14 10 $7,190.00 $0.00 $7,190.00
ODC cover travel cost, printing,
and additional materials
Task 2.6 Digital Engagement Tool
Provide project website post draft language &
graphic materials to post
2 10 5 14 $5,795.00 $0.00 $5,795.00
Task 3.1 Kickoff Celebration
Preparation of kickoff celebration including
preperation of presentation and logistics plan.

Attendance of two workshop dry-run. Support in
event coordination and preperation. Attendance
and facilitation by up two facilitators and a support
staff. Preparation of summary memorandum that
documents attendance, format and presentation,
input, and major discussion themes.
10 22 28 10 $13,100.00 $4,000.00 $17,100.00
ODC cover travel cost, printing,
catering, and additional materials
Task 3.2 Stakeholder-Led
Conversations (3)
Preparation of memorandum noting stakeholders,
category of issues, and other considerations
identified by the project team. Attendance and
facilitation by one facilitator and a project
coordinator at up to three (3) stakeholder. Prepare
one (1) Stakeholder & CBO interviews summary
memorandum that documents attendance, format
and presentation, input, and major themes and
findings
4 20 24 $9,100.00 $9,100.00
Task 3.4 Workshop #1: Visioning
Preparation of workshop materials including
presentation and logistics plan. Attendance of one
workshop dry-run. Attendance and facilitation by
up two facilitators and a support staff. Preparation
of summary memorandum that documents
attendance, format and presentation, input, and
major discussion themes
5 18 22 10 $9,975.00 $500.00 $10,475.00
ODC cover travel cost, printing,
and additional materials
Task 4.1 Workshop #2 Alternatives
Preparation of workshop materials including
presentation and logistics plan. Attendance of one
workshop dry-run. Attendance and facilitation by
up two facilitators and a support staff. Preparation
of summary memorandum that documents
attendance, format and presentation, input, and
major discussion themes
5 18 22 10 $9,975.00 $500.00 $10,475.00
ODC cover travel cost, printing,
and additional materials
Task 4.2 Community Advisory
Committee Meeting 2
Preperation of logistics plan for Community
Advisory Committee. Attendance and facilitation
by up two facilitators and a project coordination at
each meeting. Preparation of summary
memorandum that documents attendance, format
and presentation, input, and major discussion
themes
6 6 8 $4,130.00 $200.00 $4,330.00
ODC cover travel cost, printing,
and additional materials
Task 5.1 Workshop #3: Final
Preparation of workshop materials including
presentation and logistics plan. Attendance of one
workshop dry-run. Attendance and facilitation by
up two facilitators and a support staff. Preparation
of summary memorandum that documents
attendance, format and presentation, input, and
major discussion themes
5 18 22 10 $9,975.00 $1,000.00 $10,975.00
ODC cover travel cost, printing,
and additional materials
Task 5.2 Community Advisory
Committee Meeting 3
Preperation of logistics plan for Community
Advisory Committee. Attendance and facilitation
by up two facilitators and a project coordination at
each meeting. Preparation of summary
memorandum that documents attendance, format
and presentation, input, and major discussion
themes
6 6 8 $4,130.00 $200.00 $4,330.00
ODC cover travel cost, printing,
and additional materials
City Council and Planning
Commission Public Hearings (2)
Participation by staff at up two (2) public hearings.

Attendance includes support in preparation of
materials.
8 8 4 $4,440.00 $200.00 $4,640.00 ODC cover travel cost 0 98 0 256 29 244 65 $132,910.00 $22,800.00 $155,710.00 Proposed Schedule for Community Engagement for the Eastvale Civic Core Cost
Task Phase Task Task Description
Kearns & West
Task 3: Visioning
Phase
Task 4: Alternatives
Phase
Task 5:

Implementation
Phase
Task 1: Project
Management
Task 2: Planning
Phase
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AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.3
February
8, 2023
Eastvale 2040 General Plan Progress Update
Prepared By:

Gustavo N. Gonzalez, Planning Manager
Recommended Action(s)
Staﬀ recommends that the City Council receive and ﬁle an update on the Eastvale 2040 General Plan.

Summary
On February 12, 2020, the city kicked-oﬀ the Eastvale 2040 General Plan update with the goal of crea+ng Eastvale's ﬁrst community-driven General Plan. A.er gathering signiﬁcant community input, including forma+on of small working groups called “advisory circles”, holding workshops with the Planning Commission and City Council on the preferred land use plan, and hos+ng a community- wide open house and Environmental Impact Report (EIR) scoping mee+ng in August 2022, staﬀ kicked oﬀ the dra.ing of the General Plan document and
dra. EIR. Staﬀ has made signiﬁcant
progress on this phase of the project and would like to share an update.

Background
The General Plan is an implementa+on tool and represents the needs of the City moving forward. To be successful, the General Plan must capture the community’s values. Eastvale’s ﬁrst General Plan was adopted by the City Council on June 13, 2012. Since its adop+on, the City has changed and evolved. Now that the City has passed its 10th year of service, and it is more ﬁnancially stable with a popula+on of nearly 75,000 residents, the +me has come to reexamine and update the community's long-term vision and values to ensure that they are in alignment with our residents, businesses, Strategic Plan, new State laws and rapidly changing economic needs in the region.

On February 12, 2020, the city kicked-oﬀ the Eastvale 2040 General Plan update with the goal of 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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incorporating the following core values into each element:

Crafting a Community Vision and Guiding Policies
Creating a “Blueprint” that integrates Land Use, Circulation, Open Space and Housing Establishing Environmental/Quality of Life health and safety thresholds for Noise, Safety, Conservation and Air Quality
Implementa+on, Financing and Work Plan for Economic Development, Investment Opportuni+es, Capital Improvement, New Development, Hazardous, Strategic and Speciﬁc Plans in conjunction with the Development Code

Staﬀ conducted public outreach ac+vi+es beginning in February 2020. Below is a summary of public participation opportunities:

Project website that serves as the information portal to the Eastvale 2040 project Several informational videos explaining the General Plan update process Youth ac+vi+es to receive input from our younger residents Several workshops with the Planning Commission and City Council
Stakeholder Interviews with 18 "Community Champions"
"Clear Vision Speaker Series" comprised of recorded presenta+ons and discussions with six respected experts covering planning topics such as mobility, community design, diversity and inclusion, housing, economic development, and creative placemaking visioning workshop Explore Eastvale! walk audit that allowed residents to provide input on mobility on our streets

In addi+on to the outreach opportuni+es above, in May 2022 staﬀ launched another outreach eﬀort to reengage with residents, community stakeholders, the Planning Commission and City Council, with a focus on arriving on a preferred land use plan, which is the ﬁrst step to launching the Dra.

Environmental Impact Report (DEIR). To work through some of the more technical aspects of the project, small working groups called “advisory circles” were formed and comprised of community members including residents, business owners, local advocates, and community champions. The advisory circle mee+ngs were limited to groups of 4-8 stakeholders and worked to bring recommenda+ons to the Planning Commission and City Council related to land use, circula+on, the Chandler area, and open space.

In June 2022, the City Council provided staﬀ with direc+on on the preferred land use plan and, in August 2022, staﬀ hosted a large community open house and EIR scoping mee+ng to present the preferred land use plan. Subsequently, staﬀ began work on the dra. General Plan document and EIR.

To date, staﬀ has worked with the consul+ng team to evaluate the exis+ng goals and policies in the General Plan and is refining them to align with the input received during the public outreach phase.

The consul+ng team has dra.ed several elements of the General Plan and are under review by staﬀ.

The dra. General Plan document is an+cipated to be available for public review in March 2023.

While the general plan is under review, the consul+ng team will be ﬁnalizing the dra. EIR. The dra.

EIR is an+cipated to be ready for public review by early summer 2023, with considera+on of the entire project by late summer.
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Environmental
No ﬁnal ac+on on a project subject to review under the California Environmental Quality Act (CEQA) is proposed at this +me. A Program Environmental Impact Report (PEIR) will be prepared for the Eastvale 2040 General Plan Update in accordance with CEQA to be considered by the City Council at a future hearing for this project.

Strategic Plan Action - Priority Level: 2
| Target #: 2
| Goal #: 7
Develop branding and identity for Eastvale.

Fiscal Impact
The General Plan is a policy document that does not have a direct ﬁscal impact. Fiscal impacts associated with any future development are evaluated as a part of the en+tlement process prior to considera+on by the Planning Commission and/or the City Council. Costs related to consultant services for the General Plan were included in the Capital Improvement Plan and allocated during the fiscal year 2023-24 budget process.

Prior City Council/Commission Action
On June 13, 2012, the City Council adopted the exis+ng General Plan. On June 22, 2022, the City Council provided staff with direction on the preferred land use plan.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.4
February
8, 2023
Civic Center Public Infrastructure Project Update
Prepared By:

Gina Gibson-Williams, Community Development/Public Works Director Recommended Action(s)
Staﬀ recommends that the City Council discuss receive and ﬁle the presenta on on Civic Center Public Infrastructure Project and provide feedback on the preferred site design.

Summary
Civic Center Parcels and Phasing
The Civic Center campus includes four public buildings (city hall, library, police sta on and ﬁre sta on), a mul -level parking structure, at grade surface parking lot, and other public infrastructure improvements.

The Civic Center parcel and Fire Sta on Parcel were nego ated as a part of a Development Agreement. The Civic Center site (Lot 5) will be delivered to the City as a blue top lot in Phase I of the project. The Civic Center campus includes a City Hall, Police Sta on, Library, a park/open space.

The Civic Center, Library and Police sta on will be located on a 4.5-acre parcel of land (Lot 5 of Tenta ve Tract Map 38920). The Fire Sta on is located on a non-con guous 1.2 acre parcel (Lot 14 of Tenta ve Tract Map 38920) at the northwest corner of the project site at Scholar Way and 58th Street. Although the Fire Station is a part of the Civic Center Infrastructure Project, it is not included as a deliverable pad in Phase I of the project because of it's loca on. All lots for the Downtown Master Plan are shown on Attachment No. 1.

Workshop
On November 30, 2022 the City Council held a workshop to determine:
1 .

Discuss the Civic Center Public Infrastructure Project: 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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2 .

Receive an update on work performed by Griﬃn Structures (Owner's Representa ve) and Gensler Architects (preliminary design), and Staff; and 3 .

Conﬁrm the City Hall, Library, Fire Sta on and Police Sta on programming and square footages; and
4 .

Receive Civic Center Project Financial Planning Update; and 5 .

Confirm Civic Center Facility Construction Phasing within the Civic Center Campus.

The full agenda report prepared for the workshop is included as an aDachment to this report for reference.

Background
At the workshop the City Council gave direc on on the programming, phasing and ﬁnancial planning for the project shown in the table below:

Operating Revenues
Consensus to use non-operating revenues to fund and operate facilities.

Programming
Consensus on the following unit sizes:

Fire Station: 12,000 square feet
Library and Innovation Center: 25,000 square feet
Police: 20,000 square feet min 24,000 square feet maximum City Hall: 52,000 square feet
Phasing
Consensus to begin construction with City Hall
Fit Test and Massing
Given the direc on on the unit size for each building in the Civic Center campus, Gensler Architecture prepared a massing study and a ﬁt test to ensure that the unit size can be accommodated within the boundaries of the site.

Gensler Architects also prepared plan concepts that include varia ons on the building unit size and conﬁgura on. This conceptual process is intended to test the ﬁt, shape and form of the buildings and their posi on rela ve to other buildings and structures on the civic center campus. The conceptual design plans considered the Eastvale Strategic Plan, day and night me use, proximity to open space and the loca on of other land uses on adjacent parcels. The conceptual design plans will be included in the Power Point Presentation.

Ad-Hoc Meeting
The Business Success and Development Ad-hoc CommiDee met on January 18, 2022 to discuss the conceptual plans including the test ﬁt and massing. The CommiDee gave a favorable response to 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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the design and directed staﬀ to bring the conceptual plans to the full Council for discussion, consideration and direction.

Next Steps
Cost Estimates
Staﬀ seeks consensus form the City Council on the massing and ﬁt test. With consensus, Griﬃth Structures will work in concert with staﬀ to determine a cost for each building. The cost es mates will be given to the Finance Department for inclusion in the ﬁnancial planning for the project.

Finance is currently working with Urban Futures, the city's municipal advisors, on phase one of Civic Center ﬁnancial planning. Phase one includes strategies for funding the project and calcula ng the ability of the General Fund to provide project funding in addi on to annual funding to operate and maintain the facili es. Phase one also includes several future City Council workshops on ﬁnancial planning. Community Development is ac vely seeking supplemental ﬁnancing for the civic center campus in the form of grants.

Entitlement
The Planning and Engineering teams are reviewing the plans submiDed by the developer, The New Home Company, on December 14, 2022 for Phase I of their project. Phase I includes architecture, street conﬁgura on, lane design, subdivision maps, landscaping and parks for the residen al product.

Public Outreach
The public outreach team will ini ate community engagement on the overall site design and name for the Downtown.

The outreach team will be responsible for various task including:

Organization of participants;
Identify and Interview our Stakeholders;
Initiate Public Meetings;
Integrate Public Participation in the Decision Process; and Match Public Participation Tools to Objectives Throughout the Process.

Environmental
Addendum to the Previously Certified Program Environmental Impact Report (PEIR) An Addendum to the Cer ﬁed PEIR for the Leal Master Plan (State Clearinghouse No. 2015031028) for up to 2,500 residen al units and 595,000 square feet of commercial space including a hotel, a civic center (City Hall, Library, Police Sta on) and Fire Sta on, (the “Project”) was approved by the City Council on May 11, 2022. The Addendum analyzed any poten al diﬀerences between impacts iden ﬁed in the cer ﬁed Final PEIR and poten al impacts that may be associated with the proposed Project. Sec ons 21166 and 15162 of the California Environmental Quality Act (CEQA) iden fy the condi ons for prepara on of an addi onal environmental document when the Lead Agency has previously cer ﬁed an EIR. The Addendum to the PEIR consists of an environmental analysis and eleven technical studies: Air Quality/GHG/Energy Impact Study; Biological Assessment; Cultural and Paleontological Resources Assessment; Preliminary Geotechnical Evalua on; Environmental Site Assessment (Phase I and Limited Phase II); Preliminary Hydrology Analysis; Preliminary Water Quality Management Plan; Noise Impact Study; Traﬃc Study; Sewer System Development Analysis; and a Water Supply Assessment. The Addendum and technical studies were reviewed by the Community Development Director. A peer review of the technical studies and the Addendum was 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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performed by the City's planning consultant, Michael Baker Interna onal. The traﬃc analysis peer review was performed by the City Engineer and the City's traffic consultant, Fehr and Peers.

The Addendum to a previously cer ﬁed EIR was prepared in accordance with the requirements of the California Environmental Quality Act (CEQA) and no further environmental review is required.

Strategic Plan Action - Priority Level: 1
| Target #: 5
| Goal #: N/A
Construc on of the Civic Center (City Hall, Library, Police Sta on and Fire Sta on) was iden ﬁed as a Priority Level 1 infrastructure goal of the 2021 Strategic Plan.

Fiscal Impact
This update will not have a direct ﬁscal impact although decisions made by the City Council will likely have impacts to the total cost of the project. However, direc on and decisions by the City Council during this update will not contractually oblige the City to any financial commitments.

Prior City Council/Commission Action
The City Council Council approved a contract with Griﬃn Structures for construc on management services in November of 2021. On October 12, 2022, the City Council approved a contract with Gensler for architectural services and amended the contract with Griﬃn Structures. The civic center loca on was approved as a part of the en tlement for the Leal Master Plan Amendment (Downtown Eastvale) at the May 11, 2022 City Council meeting. No other prior Council action for this project has occurred.

On November 30, 2022, the City Council held a workshop on the Civic Center Public Infrastructure Project.

Attachment(s)
Attachment 1 - TTM Final

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City of EastvaleSHEETTENTATIVE TRACT NO.38290

CUTFILL
TENTATIVE TRACT MAP NO. 38290

COVER SHEET
NUMBERED LOTSLot #S.F.Acres1315,892.107.2522550,731.8512.6433426,869.179.8004279,624.416.4195198,540.254.5586244,324.995.6097613,599.8214.0868171,451.453.9369191,384.234.39410195,395.184.48611724,736.5116.63812754,749.4717.32713574,268.6113.1831453,083.071.219Total5,294,651.11121.548 LETTERED LOTSLot #S.F.AcresA139,937.693.213B147,811.513.393C84,478.501.939D38,267.770.879E246,244.325.653F44,673.741.026G113,590.682.608H115,905.652.661I67,321.011.545J89,220.272.048K68,998.581.584L153,611.433.526M44,835.281.029N31,408.460.721O32,546.770.747P84,078.571.930Q46,663.191.071R42,155.070.968S21,801.210.500Total1,613,549.7037.042 132
City of EastvaleSHEETTENTATIVE TRACT NO.38290
TENTATIVE TRACT MAP NO. 38290

ROUGH GRADING & SECTIONS
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City of EastvaleSHEETTENTATIVE TRACT NO.38290
TENTATIVE TRACT MAP NO. 38290

UTILITIES LAYOUT
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Eastvale City CouncilFebruary 8, 2023

Eastvale City Council
February 8, 2023