REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, February 22, 2023
Regular Council Meeting:
6:30 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
9. AGENCY PARTNER UPDATES
9.1. Eastvale Library Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
11. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may
2 remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on February 8, 2023 and the special meeting on February 9, 2023.
11.2. Warrant Register: January 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3. Treasurer’s Report: January 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.4. Planning Department Update
Submitted by: Gustavo Gonzalez, Planning Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.5. Public Works Department Update
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.6. City of Eastvale Crime Statistics – December 2022
Submitted by: Eva Terekhova, Emergency Management Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for December 2022.
11.7. Citywide Pavement Management System (PMS) Update
Submitted by: Jimmy Chung, City Engineer
3 RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Citywide Pavement Management System (PMS) Report.
11.8. Approval of Task Order A-1 with CT&T Concrete Paving, Inc. for Concrete Maintenance Services
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council authorize the City Manager to execute Task Order A-1 with CT&T in an amount not-to-exceed $80,000.00 for performing miscellaneous Concrete Maintenance Services, and find the approval of the Task Order to be exempt from review under the California Environmental Quality Act (CEQA).
11.9. Approval of Retrofitting City owned Streetlights
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the quotes from Yunex and California Electric Supply for the LED retrofit and identification tagging of 85 recently acquired streetlights; 2 .
Find the approval of this project to be exempt from CEQA review under CEQA Guideline 15301 (Existing Facilities); and
3 .
Authorize the Acting City Manager to execute all necessary documents.
11.10. Approval of Accela Land Management Software Contract Renewal
Submitted by: Alexander Fung, Senior Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the renewal of the City’s contract with Accela for a period of five additional years from March 26, 2023 to March 25, 2028, and authorize the City Manager to execute all documents necessary to implement the renewal.
11.11. Acceptance of Dedication from Orbis Eastvale Partners, LLC at Parcel Map 35865 for Lots C & E
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council
1 .
Accept the Irrevocable Offer of Dedication from Orbis Eastvale Partners, LLC and adopt a Resolution approving a Quitclaim Deed for l
ots C&E of Parcel Map 35865
;
and
2 .
Authorize the City Manager to execute Quitclaim Deed.
11.12. First Contract Amendment with Mission Landscaping, for Landscaping Services
4 Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the amendment with Mission Landscape Companies adding $20,000 to the new contract amount of $103,244, for Landscape Services at the 13200 Citrus St Property (Altfillisch Property) to the existing scope of work, and find that the approval of the amendment to the contract is exempt from review under the California Environmental Quality Act (CEQA).
11.13. Resolution Authorizing the City Manager to Execute the CalRecycle Grants and Payment Programs Related Documents
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt Resolution No. 23-XX authorizing the City Manager, or his designee, to execute the Department of Resources Recycling and Recovery (CalRecycle) grants and payment programs related documents.
11.14. Approval of City Sponsorships, Collaborations, & City Supported Partnerships Policy
Submitted by: Enswins Cordero, Community Services Manager
RECOMMENDED ACTION(S):
Staff recommends the City Council approve an Administrative Policy regarding City Sponsorships, Collaborations, & City Supported Partnerships, including the form application and sponsorship agreement.
11.15. Letter of Support Request for R.A.I.S.E - Support for the City of Chino State Route 83 (Euclid Avenue) Chino Creek Bridge Replacement Project
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a letter of support for the City of Chino State Route 83 (Euclid Avenue) Chino Creek Bridge Replacement Project.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
12.1. Economic Development Incentive Agreement with Rivian, LLC
Submitted by: Gustavo N. Gonzalez, Planning Manager
5 RECOMMENDED ACTION(S):
Staff recommends that the City Council open and continue the public hearing to the City Council meeting of March 22, 2023.
13. CITY COUNCIL BUSINESS
13.1. Fiscal Year 2022-23 Mid-Year Budget Review
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve and Adopt Resolution No. 23-XX Mid-Year Budget Appropriation; and 2 .
Approve and Adopt Resolution No. 23-XX Authorizing the Amendments to the City's Salary Schedule and Range Table; and
3 .
Approve and Adopt Resolution No. 23-XX Amending the 2022-23 Authorized Position List; and
4 .
Approve the amendments to the city's five year Capital Improvement Plan; and 5 .
Authorize the City Manager to execute all documents and take all actions necessary to implement the above approvals.
13.2. Frontage Landscape Maintenance Update
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Receive an update regarding the Frontage Landscape Maintenance Transfer Agreement, Landscape Maintenance Districts Transfer Resolution, and Graffiti Removal Services Agreement with Jurupa Community Services District; and 2 .
Discuss and provide direction to staff regarding the aforementioned items.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, March 8, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
6 ______________________________________________________ Marc A. Donohue, MMC
City Clerk
7