REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, April 26, 2023
Regular Council Meeting:
4:00 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. WORKSHOP
3.1. Fiscal Year 2023-24 Budget Workshop
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council discuss and provide direction to staff on General Fund and Fire Fund department budget proposals for the Fiscal Year 2023-24 budget.
3.2. Establish a 2023-2024 Priority List for Capital Improvement Plan Projects to be included in the City’s Inaugural 5-Year Capital Improvement Plan (CIP)
Submitted by: Gina Gibson-Williams, Community Development/Public Works Director & Alexander Fung, Senior Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council review and approve a project priority list for the 2023-2024 budget cycle to be included in the City’s Inaugural 5-Year Capital Improvement Plan (CIP).
4. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
5. CLOSED SESSION ITEM(S)
6. INVOCATION
7. PLEDGE OF ALLEGIANCE
8. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of
2 each section unless otherwise noted.
9. PRESENTATIONS/ANNOUNCEMENTS
9.1. World Wish Day Proclamation
9.2. National Day of Prayer Proclamation
9.3. Municipal Clerks Week Proclamation
10. AGENCY PARTNER UPDATES
10.1. Eastvale Library Update
10.2. Rondo School of Discovery Presentation
10.3. Northwest Mosquito and Vector Control District Presentation
11. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
12. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
12.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on April 12, 2023.
12.2. Warrant Register: March 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
12.3. Treasurer’s Report: March 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
3 12.4.
Planning Department Update
Submitted by: Gustavo Gonzalez, Planning Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
12.5. Public Works Department Update
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
12.6. City of Eastvale Crime Statistics – February 2023
Submitted by: Eva Terekhova, Emergency Management Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for February 2023.
12.7. Approval of Task Order No. 1 with Albert A. Webb Associates, for the Eastvale Alternative Drainage Plan
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Task Order No. 1 in the amount of $58
,000 for an on-call consulting
contract with Albert A. Webb Associates (Webb) for the Eastvale Alternative Drainage Plan within the General Civil and Design for FY 2022-23; and 2 .
Approve and Adopt a Resolution Amending the Capital Improvement Fiscal Year 2022-23 Budget by $300,000 for the Eastvale Alternate Drainage Plan Master Plan.
12.8. Public Improvements Agreement - Eastvale Storage Development – 14555 Chandler Street
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the Public Improvement Agreement for the project located at 14555 Chandler Street and authorize the City Manager to execute the Agreement.
12.9. Approval of Placer Geographical Information System Software Contract Renewal
Submitted by: Alexander Fung, Senior Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the renewal of the City’s contract with
4 Placer Labs, Inc. for a period of three additional years from June 28, 2023 to June 27, 2026.
12.10. Approval of Final Map and Subdivision Improvement Agreement for Tract Number 35061 located at the intersection of Limonite Avenue and Archibald Avenue for the “Eastvale Crossings” (Walmart) Retail Center
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt the Resolution approving the Final Map for Tract No. 35061
and a
uthorize the City Manager to execute the Subdivision
Improvement Agreement for the "Eastvale Crossings" Retail Center.
12.11. Approval of Professional Services Agreement with NV5 for Consulting Services in the Public Works Division
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the Professional Services Agreement with NV5 for Consulting Services in the Public Works Division in the amount of $112,880 and authorize the City Manager to execute the agreement.
12.12. Approval of Task Order No. 8 with Fehr & Peers for Eastvale General Plan Circulation Element Update Citywide Level of Service Analysis
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve Task Order No. 8 in an amount not to exceed $36,200 to the On-call Contract with Fehr & Peers for the Citywide Level of Service Analysis to update the Eastvale General Plan 2040 Circulation Element.
12.13. Second Reading of an Ordinance to Prohibit Unlawful Possession of Catalytic Converters
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the second reading and adopt the Catalytic Converter Unlawful Possession Ordinance.
12.14. Contract Amendment with Griffin Structures for the Eastvale Civic Center
Submitted by: Jimmy Chung, City Engineer; and, Gina Gibson Williams, Community Development /Public Works Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council a
uthorize the City Manager to execute a contract
amendment with Griffin Structures to bill on a fixed fee basis as opposed to a time and materials basis with no change in total not to exceed dollar amount.
5 13.
PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
14. CITY COUNCIL BUSINESS
14.1. Agreement with Flock Safety for the Installation of Flock Safety Cameras at Strategic Locations throughout the City
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council Authorize the City Manager to execute the attached agreement with Flock Safety to install Flock Safety cameras at strategic locations throughout the City beginning in Fiscal Year 2023-24 (subject to FY 23/24 budget approval) and adopt the Riverside Sheriff's Office ALPR Policy 412 as the City of Eastvale's ALPR policy.
14.2. 2023 Building Forward Library Facilities Improvement Grant Application Authorizing Resolution
Submitted by: Alexander Fung, Senior Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a resolution to authorize the submittal of a grant application to the California State Library’s Building Forward Library Facilities Improvement Program and, if the application is selected for award, accept and execute the awarded grant funds from the State of California.
15. CITY MANAGER/CITY STAFF REPORT
16. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
17. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, May 10, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
18. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue,
6 Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
7