Eastvale City Council
May 24, 2023

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.8
May 24, 2023
Approval of Nearmap Geographical Informa+on System So-ware Contract Renewal
Prepared By:

Alexander Fung, Interim Economic Development Manager
Recommended Action(s)
Staff recommends that the City Council approve the renewal of the City’s contract with Nearmap US, Inc. for a period of two additional years from July 1, 2023 to June 30, 2025.

Summary
Nearmap is an aerial and geospa+al mapping pla,orm that provides users with current and historic loca+on updates, accurate depth and height measurements, and side-by-side image change detec+on analyses. Since 2020, staff from the City’s Community Safety, Economic Development, Planning, and Public Works teams u+lize Nearmap to support code enforcement, business a3rac+on, infrastructure planning, and urban planning efforts. The current contract with Nearmap US, Inc. is set to expire on June 30, 2023.

Background
Nearmap’s pla,orm provides various func+ons for jurisdic+ons to track residen+al and commercial development and construc+on ac+vi+es. The pla,orm’s func+onali+es allow users to receive up-to- date and high-resolu+on imagery that can drive informed and smart decision-making. Without accurate aerial maps, the City can face challenges in sharing accurate development and construc+on informa+on. Code enforcement staff can also u+lize the pla,orm to evaluate and analyze code violation complaints filed by residents and stakeholders.

Given the informa+on provided by Nearmap, staff can perform extensive analysis during the development planning process to a3ract desired businesses. Poten+al tenants and developers can 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
1111
also inspect sites and visualize projects remotely. This information can be utilized to provide Eastvale with a competitive advantage when recruiting for new businesses and retailers.

The current contract with Nearmap US, Inc., which expires on June 30, 2023, was set at $15,344.26/year. The subscrip+on cost is an+cipated to increase annually due to infla+onary factors.

Staff recently nego+ated with Nearmap’s representa+ves and received a rate of $16,901.15 from July 1, 2023 to June 30, 2024 and another rate of $17,239.19 from July 1, 2024 to June 30, 2025.

This represents a 2% increase from FY 2023-2024 to FY 2024-2025. In exchange for commiBng to a two-year contract and adding the “AI Viewer” tool on Nearmap to boost imagery analysis func+ons on the pla,orm, Nearmap US, Inc. agreed to cap infla+on increases to 2% a year throughout the dura+on of the contract. In total, subscrip+on of Nearmap’s pla,orm will cost a total of $34,140.34 from July 1, 2023 to June 30, 2025.

Recognizing the need for Nearmap’s pla,orm and acknowledging that pursuing a two-year renewal contract can result in savings for the City, staff recommends that the City Council approve the renewal of the City’s contract with Nearmap US, Inc. for a period of two addi+onal years from July 1, 2023 to June 30, 2025.

Environmental
Pursuant to Sec+on 15378 of the California Environmental Quality Act (CEQA) Guidelines, organiza+onal or administra+ve ac+vi+es of governments that do not result in direct or indirect physical changes in the environment are not considered as CEQA projects.

Strategic Plan Action - Priority Level: 1
| Target #: 2
| Goal #: 1
U+lizing Nearmap’s pla,orm can allow staff to perform extensive analysis to evaluate Eastvale’s development opportuni+es, which greatly supports the City’s business a3rac+on and reten+on efforts.

Fiscal Impact
The total impact to the General Fund of $34,140.34 spans over two fiscal years from July 1, 2023 to June 30, 2025. These funds are and will be budgeted in the General Fund, Community Development Department’s “Other Contract Services” account 100-301-6490. Annual costs are listed as follows:

Item
Amount
Year 1
$16,901.15
Year 2
$17,239.19
Total
$34,140.34
Prior City Council/Commission Action
There were no prior City Council ac+ons on this item. Given that Nearmap’s previous subscrip+on costs were below $24,999/year, the previous contracts were signed and approved by former city managers.

Attachment(s)
Attachment 1 - Original Nearmap Contract Agreement (July 2020)

Attachment 2 - First Nearmap Renewal Agreement (June 2021) 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1112
Attachment 3 - Second Nearmap Renewal Agreement (July 2022)

Attachment 4 - Proposed Nearmap Renewal Agreement (July 2023)

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
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1 Nearmap US, Inc.

EVALUATION SUBSCRIPTION QUOTE
Nearmap US Inc.
10897 South River Front Parkway, Suite 150
South Jordan, UT 84095 USA
Phone: +1 (801) 609 7250
Quote Number Q054584
Customer Name City of Eastvale Date Issued 06/01/2020
Trial Period 14 days Account Rep Jeremy Hanks
[email protected]
Bill To City of Eastvale
Miguel Ramirez-Cornejo
12363 Limonite Ave. Suite 910
Eastvale
California
91752
United States
9517034462
[email protected]
Ship To City of Eastvale
Miguel Ramirez-Cornejo
12363 Limonite Ave. Suite 910
Eastvale
California
91752
United States
9517034462
[email protected]

PRODUCT ALLOWANCE SEATS PRICE
Nearmap Oblique Trial 500 MB / Month Unlimited $0.00
3D Viewer NA NA $0.00
ArcGIS Evaluation NA NA $0.00
Subtotal $0.00
Total USD $0.00
ACCEPTANCE OF Q054584
By selecting Yes or signing below, you acknowledge that (a) you have read and agreed to the Nearmap Terms of Use https://www.nearmap.com/us/en/legal/website-terms-of-use applicable to this free trial and the attached Schedule 1 (if any), (b) you have authority to agree to this Evaluation Subscription Quote, and (c) this Evaluation Subscription Quote constitutes a binding commitment for the Trial Period stated above. You acknowledge that the Coverage Area by Nearmap is outlined at https:/www.nearmap.com/us/en/current-aerial-maps-coverage.

Signature / Digital Acceptance:
\_1_QuoteAccepted
_____________________________
Full Name:
\tbx_1_Name\
_____________________________
Position:
\tbx_1_Position\
_____________________________
Date:
\d1\
_____________________________


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2 Nearmap US, Inc.

Schedule 1
Additional Terms and Conditions

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1128
1129
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1132

Nearmap US, Inc.

RENEWAL QUOTE
Nearmap US, Inc.
10897 South River Front Parkway, Suite 150
South Jordan, UT 84095 USA
Phone: +1 (801) 609 7250
Customer Name City of Eastvale, CA Quote Number Q089231 Contract Commencement Contract commences upon
signing of quote.

Quote Expiry 07/01/2023
Subscription Term 24 Month Account Rep Jake Tully
[email protected]
Subscription Start Date 07/01/2023 Payment Term Net 30
Public Facing URL eastvaleca.gov Payment Method Invoice Bill To City of Eastvale, CA
Gina Gibson-Williams
12363 Limonite Avenue,
Eastvale, California, 91752
[email protected]
Ship To City of Eastvale, CA
Alexander Fung
12363 Limonite Ave. Suite 910,
Eastvale, California, 91752
9517034462
[email protected]
WireTransfer

PRODUCT ALLOWANCE COVERAGE SEATS
Public Display License for Government NA Nationwide NA
3D Viewer NA Nationwide NA
Nearmap Oblique for ArcGIS NA Nationwide NA
ArcGIS Integration NA NA NA
Nearmap AI 1 Parcels / Year Nationwide NA
AI Pack: Construction Sites NA Nationwide NA
AI Pack: Building Footprints NA Nationwide NA
AI Pack: Roof Condition NA Nationwide NA
AI Pack: Poles NA Nationwide NA
AI Pack: Trampolines NA Nationwide NA
AI Pack: Swimming Pool NA Nationwide NA
AI Pack: Solar Panels NA Nationwide NA
AI Pack: Building Characteristics NA Nationwide NA
AI Pack: Surfaces NA Nationwide NA
1133

Nearmap US, Inc.

AI Pack: Vegetation NA Nationwide NA
AI Pack: Surface Permeability NA Nationwide NA
AI Pack: Debris NA Nationwide NA
AI Pack: Roof Characteristics NA Nationwide NA
Nearmap Oblique for Government NA Nationwide Unlimited
3D Export Pro 10 Square Mile Nationwide NA
Subtotal $34,140.34
Estimated Tax $0.00
Total USD $34,140.34
1134

Nearmap US, Inc.

ACCEPTANCE OF Q089231 will constitute an Agreement with Nearmap By selecting “Yes” or signing below, you acknowledge that (a)(i) the attached terms and conditions will continue to form part of the Agreement with the Licensee, (ii) the Additional Terms and Conditions in the latest signed Quote between the Licensee and Nearmap applies to this Renewal Quote, unless otherwise specified in Schedule 1 of this Renewal Quote, and (iii) the Product-Specific Terms set out in https://www.nearmap.com/us/en/legal/product-agreements applies to this Renewal Quote, (b) you have the authority to agree to this Renewal Quote, (c) you agree to pay the fees set forth herein. You acknowledge that the Coverage Area by Nearmap is outlined at https://www.nearmap.com/us/en/current-aerial-maps-coverage.

Note: The terms of your Agreement remain the same unless varied by this Renewal Quote. The total in this Renewal Quote is only an estimate of your next invoice. Final credits and amendments to the subscription is dependent upon the date this Renewal Quote is accepted.

Signature / Digital Acceptance:
\_1_QuoteAccepted
Date:
\d1\
Full Name:
\tbx_1_Name\
Position:
\tbx_1_Position\
PO Number (if required):
\_1_PON
If printed, please sign, scan and email to: [email protected] 1135

Nearmap US, Inc.

Schedule 1
Additional Payment Terms
Amounts payable each year ( Excluding GST)
Year 1: $16,901.15 Year 2: $17,239.19
Additional Terms and Conditions
1136

Nearmap US, Inc.

PLEASE READ THIS PRODUCTS AGREEMENT CAREFULLY. BY ACCEPTING THIS AGREEMENT BY EXECUTING A QUOTE, YOU AGREE TO BE BOUND BY THIS PRODUCTS AGREEMENT, THE QUOTE AND ALL TERMS INCORPORATED BY REFERENCE. IF YOU DO NOT AGREE TO ALL OF THESE TERMS, DO NOT ACCESS OR USE, YOU MUST NOT ACCEPT THIS PRODUCTS AGREEMENT AND NOT USE ANY NEARMAP PRODUCTS AND SERVICES.

Recitals

PRODUCTS AGREEMENT
A. Nearmap is a provider of aerial imagery and location data and associated products and services.

B. Nearmap agrees to supply the Licensee with the Products described in the Quote, subject to the terms of this agreement, the Additional Terms and Conditions, Product- Specific Terms, any Schedules and the Quote which together constitute the legal agreement between the Licensee and Nearmap (the “Agreement”).

Definitions of capitalized words are set out in section B.1717 of the Agreement.

1. GRANT OF LICENSE TO USE PRODUCTS

1.1 Grant Subject to the terms of this Agreement and payment by the Licensee of the Fees, Nearmap grants to the Licensee a limited, non-exclusive, non- transferrable license for the Term to use the Products only for the Permitted Purpose (the “License”).

1.2 Authorized Users The Products available under this License are only to be used by the total number of Authorized Users. The Licensee shall implement reasonable controls to ensure that it does not exceed the number of Authorized Users. If the number of users exceeds the total number of Authorized Users, the Licensee will be in breach of this Agreement.

1.3 Renewal Unless otherwise notified by the Licensee in writing at least thirty (30) days prior to the expiry of the Term of its intention not to renew this Agreement and subject to any amendments to this Agreement required by Nearmap, the Term will automatically be renewed for successive renewal terms of twelve (12) months each (each a “Renewal Term”).

1.4 Product Updates Nearmap may from time to time supply the Licensee with a Product of no lesser quality than the previously supplied Product at its absolute discretion. If requested by Nearmap, the Licensee must stop using any previously supplied Product and use the new Product from the date of delivery from Nearmap.

1.5 Acknowledge Nearmap source The Licensee must expressly acknowledge Nearmap, in a reasonably prominent manner (by displaying the Nearmap logo or other appropriate attribution), as the source of any Product or Derivative Works that the Licensee uses, copies, modifies, or distributes. Unless otherwise permitted in writing, the Licensee must not remove or cause to be removed any Nearmap logo, watermark, or other Nearmap attribution in any Product or Derivative Works.

1.6 Data Use for Government Products Nearmap measures data usage by the Licensee under this License for Government Products. When using Government Products, Nearmap’s Fair Use Policy regulates the Licensee's consumption of data during the Term (or Renewal Term). The following conditions also apply to the Licensee's use of Government Products:
(a) the amount of data used by the Licensee on the Government Products will be monitored and then calculated at the end of every Term or Renewal Term based on the total data of all users who access and use the Licensee's Nearmap account during that Period; and
(b) if the Licensee elects to download and/or export Government Products available to the Licensee on the Website, this will be applied to the calculation of the Licensee’s use of the Government Products.

1.7 Allowance for Non-Government Products Non-Government Products licensed to the Licensee may be subject to additional Allowance, Periodic Allowance, or Periodic Data Allowance terms that are published in the Product-Specific Terms, and if applicable, the Periodic Allowance Section.

1.8 Unavailability Subject to section 12, if a Product is not available for a period of three (3) consecutive days, the Term will be extended by the period of such unavailability.

2. RESTRICTIONS ON RIGHT TO USE PRODUCTS

2.1 No right to distribute, transfer, resell, assign or sublicense This License is granted only to the Licensee. The Licensee must not distribute, transfer, resell, assign, rent, lease, or sublicense any Product or any of the Licensee’s rights under this License without Nearmap’s prior written consent.

2.2 No third party access Unless otherwise provided in this Agreement, the Licensee must not make any Product available in any medium or manner to any third party (including but not limited to the Licensee’s subsidiaries, affiliates, any lower or higher tiered governments and any neighboring local government).

2.3 Employees Subject to sections 1.1 and 1.2, the Licensee may make Products available to any employee of the Licensee, subject to that person complying with the terms of the Agreement as if they were a party to it and the total number of Authorized Users has not been exceeded. These employees are deemed to be Authorized Users. The Licensee is responsible and liable for all Authorized Users who use the Licensee’s account access details or use Products made available to the Licensee in breach of this Agreement, including, without limitation, for any additional fees that become payable if the Licensee exceeds the number of Authorized Users.

2.4 No machine learning The Licensee must not conduct machine learning work in connection with this Agreement on any Products, which includes but is not limited to running any:
(a) machine learning models (including the model form and model parameters); (b) outputs of machine learning models;
(c) software that processes or transforms input data for training a machine learning model or getting a prediction from a machine learning model into a format suitable for training or making such prediction; or
(d) software used to train a machine learning model or compute outputs of a machine learning model for a given set of input data.

2.5 No caching and creation of database Except as expressly permitted under this Agreement, the Licensee is not permitted to:
(a) use its access to the Products under this Agreement for the purposes of creating a database of imageries for resale, distribution, sublicense, or other commercial purposes, or for mass downloads or bulk feeds of any imagery; and (b) pre-fetch, retrieve, cache, index, or store any Content or portion of the Products.

2.6 Restriction on integration methods The Licensee is only permitted to use API integration methods, or other integration methods, as authorized by Nearmap in writing, including but not limited to integration with the Licensee's or other third party platforms or software.

2.7 Limits on use of Website In the Licensee’s use of the Website, the Licensee must not (without the prior written consent of Nearmap):
(a) provide a link to another URL;
(b) upload content or other information to the Website (except as necessary to use the Products);
(c) do anything to damage, interfere or disrupt access to the Website or do anything which might impair its functionality;
(d) use the Website in any way to send any unsolicited email (commercial or otherwise) or any other material for marketing or publicity purposes; (e) publish, post, distribute, disseminate, or otherwise transmit, defamatory, offensive, infringing, obscene, indecent, or other unlawful or objectionable confidential material or information;
(f) make available, upload, or distribute by any means any material or files that contain any viruses, bugs, corrupt data, “trojan horses”, “worms”, or any other harmful software;
(g) remove any content or information from the Website, other than that permitted under the terms of this License;
(h) falsify the true ownership of a Product or other material or information made available via the Website;
(i) obtain or attempt to obtain unauthorized access, through whatever means, to the Website;
(j) use the Website other than in accordance with this Agreement; (k) attempt any of the above acts or engage, encourage or permit another person to do any of the above acts; or
(l) provide or allow access to the Website which exceeds the total number of Authorized Users in connection with use of the Product.

2.8 Breach If the Licensee breaches any of sections 2.1 to 2.7 inclusive, Nearmap reserves its rights to terminate the Agreement in accordance with section 6.2, restrict the Licensee’s access to the Products, and take any other steps available to it at law.

3. THE LICENSEE’S ACCESS TO PRODUCTS AND SERVICES

3.1 Authorized Users Any password issued by Nearmap to an Authorized User is personal and confidential to that Authorized User. If Nearmap suspects that any password/ID is being used by an unauthorized person, by a different Authorized User who is not the person to whom it was issued, or the number of Authorized Users has been exceeded, Nearmap may:
(a) cancel that user’s access;
(b) immediately cease the Licensee’s access to the Product; (c) require the Licensee to pay for any additional fees due based on the standard Nearmap Fees for the applicable Product, in respect of any such unauthorized use; and/or
(d) exercise any other right available to Nearmap under the terms of this Agreement or at law.
1137

Nearmap US, Inc.

3.2 Downtime Nearmap will use reasonable efforts to ensure that the Website and APIs remain available but cannot guarantee that this will be the case at all times. Nearmap agrees that, wherever possible, all planned maintenance will be done out of normal Operational Hours to ensure optimal uptime of the Website. The Licensee may elect to subscribe to the Nearmap status page at https://status.nearmap.com/ to receive notifications and updates relating to planned maintenance and uptime/downtime of the Website and APIs. When Nearmap becomes aware of any Fault, Nearmap will use reasonable efforts to:
(a) allocate such resources as may be necessary to remedy the Fault; and (b) otherwise take all reasonable steps to remedy the Fault so as to minimize any disruption to the Licensee’s use of the Products.

3.3 Expiry The Licensee’s License will expire at the end of the Term unless renewed in accordance with section 1.3 and may be suspended or terminated, in accordance with section 6.2, if the Licensee is in breach of this Agreement.

3.4 Unauthorized Use Licensee shall take reasonable steps to prevent unauthorized access to the Products, including without limitation, protecting its passwords and other log-in information. The Licensee shall notify Nearmap immediately of any known or suspected unauthorized use of the Products, or breach of its security, and shall use best efforts to stop said breach and minimize the adverse impact of said breach on Nearmap.

3.5 Audit During the Term of this Agreement, and for two (2) years after termination or expiry of this Agreement, the Licensee shall maintain records regarding its use of the Products according to its usual record keeping policies and procedures.

The Licensee shall permit Nearmap (or its auditors) access to the Licensee’s records pertaining to the Licensee’s use of the Products. Nearmap will give at least thirty (30) days prior written notice of an audit and will not conduct an audit more than once per calendar year unless non-compliance findings are noted, in which case the audit period may be extended.

3.6 Audit Findings If an audit results in findings of non-compliance, Nearmap may, at its discretion:
(a) invoice any additional license fees due based on the standard Nearmap Fees in place at the time of the original license grant;
(b) recover the reasonable cost of the audit if additional Fees exceed 5% of the Fees paid during the audit period; and
(c) terminate this Agreement in accordance with section 6.1. Licensee must pay all invoices issued under this section within thirty (30) days following the date of invoice or such other period agreed between the parties.

4. FEES

4.1 Fees The Fees payable by the Licensee are set out in the Quote.

4.2 Payment The Fees are payable by the Licensee to Nearmap in the manner and by the due date, as set out in the Quote, at the beginning of each Term unless otherwise agreed by Nearmap. Where the Fees are payable by credit card, the Licensee authorizes Nearmap to charge the Licensee’s credit card for all purchased Products listed in the Quote for the initial Term and any Renewal Term.

4.3 No cancellation Subject to section 4.4, all Fees are non-cancellable and non- refundable, except as expressly set out in this Agreement.

4.4 Refund of Fees If the Licensee is not in breach of this Agreement, and Nearmap elects to terminate this Agreement under section 6.3, Nearmap will refund the Licensee any pre-paid fees relating to the portion of Term remaining as at the date of termination.

4.5 Taxes Unless otherwise stated, Fees and Late Payment Fee do not include any direct or indirect local, state, provincial, federal, or foreign taxes, levies, duties, or similar governmental assessments of any nature, including value-added, excise, use or withholding taxes (collectively, "Taxes"). Licensee is responsible for paying all Taxes, except those assessable against Nearmap based on its income.

Nearmap will invoice Licensee for such Taxes if Nearmap believes it has a legal obligation to do so and Licensee agrees to pay such Taxes if so invoiced.

4.6 Late Payment If a scheduled Fee payment is still overdue after seven (7) days’ notice from Nearmap, to remedy the payment default, the Licensee agrees that Nearmap may immediately limit or terminate access to the Products provided under this License.

4.7 Amendments Subject to section 1.3, Nearmap may, at its absolute discretion, increase the price, for the Products at the end of the Term by an amount which reflects up to the current rate of Inflation plus 2.5%.

5. THE LICENSEE’S WARRANTIES

5.1 Warranty The Licensee warrants that:
(a) any information the Licensee supplies to Nearmap in respect of the Agreement is complete and correct. The Licensee must keep Nearmap informed of any change to the Licensee’s information provided to Nearmap, including any change to the Licensee’s contact details, or the details of a credit card used for payment; (b) the Licensee will immediately notify Nearmap of any usage of any Product outside the Permitted Purpose, and provide any other information reasonably requested by Nearmap;
(c) the Licensee has the power to enter into this Agreement and to perform the obligations under it; and
(d) the Licensee has and will comply with all relevant laws relating to the Licensee’s use of the:
(i) License;
(ii) Products; and
(iii) Website.

6. TERMINATION AND EXPIRY

6.1 Initial Term This Agreement commences on the Commencement Date and continues until expiry of the Term unless terminated earlier in accordance with the terms of this Agreement or renewed under section 1.3.

6.2 Termination by Either Party Either party may terminate this Agreement with immediate effect by giving notice to the other party if:
(a) the other party breaches any of its obligation under this Agreement capable of remedy and fails to remedy that breach within fourteen (14) days after receiving notice requiring it to do so;
(b) the other party breaches any of its obligations under this Agreement incapable of remedy and Content; or
(c) the other party files for protection under bankruptcy laws, makes an assignment for the benefit of creditors, appoints, or suffers appointment of a receiver or trustee over its property, files a petition under any bankruptcy or insolvency act, or has any such petition filed against it which is not discharged within sixty (60) days of the filing thereof, or admits in writing its inability to pay its debt generally as they become due.

6.3 Termination by Nearmap Notwithstanding anything else in this Agreement, but subject to section 4.4, Nearmap has the right, in its absolute discretion and upon giving the Licensee ten (10) Business Days’ notice, to terminate this Agreement.

6.4 Consequences If the Agreement is terminated under sections 6.2 or 6.3 or expires at the end of the Term:
(a) the License immediately terminates and the Products will no longer be available to the Licensee;
(b) the Licensee must immediately destroy, delete, or return to Nearmap all Products; and
(c) subject to section 7.3, the Licensee and the Authorized Users are not permitted to use any Products for any purpose.

6.5 Costs Nearmap reserves all rights following termination of this Agreement, including any rights available to Nearmap to collect any outstanding Fees which may be owed by the Licensee. The Licensee will be liable for any reasonable legal costs incurred by Nearmap in enforcing its rights following termination of this Agreement.

6.6 Continuing obligations After expiry or termination of this Agreement, sections

1.5, 2, 4, 6.5, 7, 8, 9, 10, 13, 14, 15, and 17 will still be binding on the Licensee in relation to Products licensed or obtained during the Term.

7. INTELLECTUAL PROPERTY

7.1 Ownership Unless otherwise indicated, the Website, the Products, the Content, and all associated Intellectual Property Rights, data, information, and software are owned by Nearmap and are protected by copyright, moral rights, trademark, and other laws relating to the protection of intellectual property. Nearmap reserves all of its Intellectual Property Rights. Except for the limited License granted to the Licensee in section 1.1, no ownership or Intellectual Property Rights in the Website, APIs, any Product, or Content will pass or be licensed to the Licensee.

7.2 Trademarks The Nearmap trademarks and all associated Intellectual Property Rights are owned by Nearmap. Nothing in this Agreement confers upon the Licensee any rights to use or modify any of Nearmap’s trademarks, except that Nearmap grants the Licensee a royalty free, limited, non-exclusive, non- transferrable, non-sublicensable license to reproduce and display Nearmap trademarks only to the extent necessary to comply with the Licensee’s obligations under this Agreement. Any such reproduction and display of those marks must comply with the policies and rules Nearmap makes available to the Licensee from time to time.

7.3 Derivative Works Subject to compliance with all other terms of this Agreement, the Licensee is granted a non-exclusive right to produce and use Derivative Works for the Permitted Purpose. Unless otherwise notified to the Licensee by Nearmap, the Licensee may continue using Derivative Works following termination or expiry of this Agreement. For the avoidance of doubt, Nearmap will continue to own all rights in and to any Products and Content embedded in a Derivative Work, but all other rights in and to the Derivative Work will belong to the Licensee.

8. THIRD PARTY PROVIDERS

8.1 The Licensee acknowledges and accepts that Nearmap engages with Third Party Providers in order to provide the Products under this Agreement. The provision of the Products is contingent upon adequate delivery of products and services by those Third Party Providers and are subject to those Third Party Provider terms and conditions (as updated from time to time). By entering into this Agreement, the Licensee agrees that where applicable they must comply with those terms and conditions which are applicable to the use of those Third Party Providers products, where incorporated into Nearmap’s Products. Nearmap have set out the type of Third Party product or services incorporated into Nearmap’s Products and the relevant Third Party Providers terms and conditions below for reference. (a) Google – https://maps.google.com/help/terms_maps.html in connection with the use of Google Street Maps;
(b) NASA/NCAS – https://www.nearmap.com/au/en/legal/copyright in connection with viewing satellite imagery on the Website; and
(c) Precisely – https://www.precisely.com/legal/licensing/software-and-data-end-user- license-agreement in connection with viewing property datasets on the Website and/or through an API.

9. WARRANTY AND LIABILITY

9.1 Warranty Nearmap agrees to use industry standard GPS to ensure captured imagery has accurate geographical positioning.

9.2 DISCLAIMER OF WARRANTIES OTHER THAN AS SET FORTH IN SECTION

9.1, THE WEBSITE AND THE PRODUCTS ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT ANY WARRANTIES OF ANY KIND, TO THE FULLEST EXTENT PERMITTED BY LAW. NEARMAP AND ITS

CONTENT PROVIDERS, THIRD PARTY PROVIDERS, AGENTS,

MANDATARIES, AND AFFILIATES EXPRESSLY DISCLAIM ANY AND ALL

REPRESENTATIONS, WARRANTIES, CONDITIONS, AND GUARANTEES,

WHETHER EXPRESS, STATUTORY OR IMPLIED, INCLUDING, BUT NOT

LIMITED TO, ANY IMPLIED REPRESENTATIONS, WARRANTIES,

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FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND COURSE OF DEALING OR PERFORMANCE.

9.3 NO REPRESENTATIONS WHILE NEARMAP USES REASONABLE EFFORTS

TO ENSURE THE ACCURACY, CORRECTNESS AND RELIABILITY OF THE

CONTENT, THE PRODUCTS, AND THE WEBSITE, NEARMAP AND ITS

THIRD PARTY PROVIDERS MAKE NO REPRESENTATIONS, WARRANTIES,

CONDITIONS, OR GUARANTEES AS TO THE ACCURACY,

CORRECTNESS, OR RELIABILITY OF ANY PRODUCT OR CONTENT
CONTAINED ON THE WEBSITE AND/OR OBTAINED THROUGH AN API.

THE PRODUCTS, THE WEBSITE AND APIs MAY BE SUBJECT TO

ERRORS, OMISSIONS, INACCURACIES, AND DISTORTIONS, AND

NEARMAP WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR ANY

CLAIMS MADE BY OR ARISING OUT OF, ANY PERSON OR ENTITY
SEEKING TO RELY ON ANY OF THE PRODUCTS, THE WEBSITE OR APIS.

9.4 LIMIT OF LIABILITY NEARMAP’S LIABILITY FOR: (A) A BREACH OF A WARRANTY UNDER SECTION 9.1; OR (B) A BREACH OF A

REPRESENTATION, WARRANTY, CONDITION, OR GUARANTEE WHICH IS

IMPLIED OR IMPOSED IN RELATION TO THIS LICENSE UNDER

LEGISLATION AND CANNOT BE EXCLUDED, WILL BE LIMITED TO, AT NEARMAP’S OPTION, REPLACING OR REPAIRING THE PRODUCTS OR

SUPPLYING PRODUCTS EQUIVALENT TO THE RELEVANT PRODUCTS, OR PAYING THE COST OF REPLACING OR REPAIRING THEPRODUCTS.

9.5 NO LIABILITY FOR CLAIMS TO THE EXTENT PERMITTED BY LAW, IN NO

EVENT WILL NEARMAP, ITS CONTENT PROVIDERS, AGENTS,

MANDATARIES, OR AFFILIATES BE LIABLE FOR ANY CLAIMS OF ANY KIND

ARISING FROM OR CONNECTED WITH THE USE OF THE WEBSITE OR

APIS, THE CONTENT OR THE PRODUCTS, OR THE UNAVAILABILITY OF

THE SAME, INCLUDING BUT NOT LIMITED TO, LOSS OF USE, LOSS OF

PROFITS, OR LOSS OF DATA, AND DIRECT, INDIRECT, INCIDENTAL,

PUNITIVE, AND CONSEQUENTIAL DAMAGES, WHETHER IN CONTRACT,

TORT (INCLUDING BUT NOT LIMITED TO NEGLIGENCE),
EXTRACONTRACTUAL LIABILITY, OR OTHERWISE. THE LICENSEE IS

RESPONSIBLE FOR THE ENTIRE COST OF ALL SERVICING, REPAIR, OR CORRECTION REQUIRED DUE TO THE LICENSEE’S USE OF THIS
WEBSITE, THE CONTENT OR THE PRODUCTS. THIS EXCLUSION

APPLIES, WITHOUT LIMITATION, TO ANY CLAIMS CAUSED BY OR

RESULTING FROM RELIANCE BY A USER ON ANY INFORMATION
OBTAINED FROM NEARMAP.

9.6 AGGREGATE LIMIT IN NO EVENT WILL THE AGGREGATE LIABILITY OF

NEARMAP, WHETHER IN CONTRACT, WARRANTY, TORT (INCLUDING

NEGLIGENCE, WHETHER ACTIVE, PASSIVE OR IMPUTED),

EXTRACONTRACTUAL LIABILITY, PRODUCT LIABILITY, STRICT LIABILITY

OR OTHER THEORY, ARISING OUT OF OR RELATING TO THE USE OF THE

PRODUCTS, THE CONTENT, THE WEBSITE OR THE APIS, EXCEED ANY

COMPENSATION OR FEE THE LICENSEE HAS PAID, IF ANY, TO NEARMAP FOR ACCESS TO OR USE OF THE PRODUCTS OVER THE TWELVE (12)

MONTH PERIOD PRIOR TO THE ALLEGED DEFAULT, BREACH, OR EVENT GIVING RISE TO THE LIABILITY.

9.7 Third Party Providers The Licensee acknowledges that Nearmap relies on the services of Third Party Providers in order to supply the Products and related services. Without limiting any of the above, to the fullest extent permitted by applicable law, Nearmap will not be liable for any loss, damage, or cost of any kind, which is caused, or contributed to, by a third party service provider except to the extent it was caused or contributed by the acts, defaults or omissions of Nearmap.

9.8 Indemnity To the extent permitted by law, the Licensee agrees to indemnify Nearmap and its directors, officers, employees, agents, mandataries, and subcontractors, from and against any and all direct or indirect claims, damages, losses, liabilities, expenses, and costs (including reasonable attorney’s fees and costs) arising from or out of:
(a) the Licensee’s actual or alleged breach of any provisions of this Agreement; (b) the Licensee’s use of the Product for any purpose; and (c) the Licensee’s use of, or any third party’s use of, or inability to use, any Derivative Works, including without limitation, any output from the Derivative Works.

9.9 Notice of claim Nearmap will provide the Licensee with notice of any claim or allegation, under section 9.8, and Nearmap has the right to participate in the defense of any such claim at its expense.

10. COPYRIGHT COMPLAINTS_________________________________________

10.1 If any third party brings a Claim against the Licensee alleging that the Licensee’s use of the Products, in accordance with this License, infringes their copyright (“Infringement Claim”), Nearmap will defend the Licensee against the Claim and pay any settlement to which Nearmap consents or final court- awarded damages for which the Licensee is liable.

10.2 The Licensee must:
(a) promptly notify Nearmap of any such Infringement Claim; (b) not make any admissions in relation to the Infringement Claim without Nearmap's prior written consent;
(c) permit Nearmap to conduct the defense of the Infringement Claim including all negotiations for settlement; and
(d) provide Nearmap with any assistance reasonably requested to allow Nearmap to defend the Infringement Claim.

10.3 Nearmap will have no liability for any Infringement Claim:
(a) that arises from any:
(i) use of the Product in violation of this Agreement;
(ii) modification of the Product by anyone other than Nearmap, or a party authorized by Nearmap, in writing to modify the portion of the Product applicable to the Infringement Claim; or
(iii) third-party products, services, hardware, software, or other materials, or a combination of these with the Products, which would not be infringing without this combination; or
(b) if the Licensee fails to comply with section 10.2.

10.4 To the maximum extent permitted by law, this section 10 sets out Nearmap’s sole and exclusive liability, and the Licensee’s sole and exclusive remedy, for any third party Infringement Claims brought against the Licensee in relation to an infringement of Intellectual Property Rights.

11. PRIVACY POLICY

11.1 Nearmap will collect, use, and disclose any personal information supplied by the Licensee as set out in Nearmap’s Privacy Policy, as amended from time to time, and currently available at https://www.nearmap.com/us/en/legal/privacy-policy.

The Licensee hereby consents to those collections, uses, and disclosures.

11.2 To the maximum extent permitted by law, by entering into this Agreement, the Licensee expressly consents to receiving general emails relating to product updates, new products, or anything related to the usage of the product from Nearmap, but prior written consent is required to receive by email direct marketing communications from Nearmap.

11.3 By entering into this Agreement, the Licensee acknowledges that personal information provided by the Licensee in the course of accessing Products (including, without limitation, credit or debit card details provided by the Licensee for the purpose of paying Nearmap) may be disclosed to and held by one or more of Nearmap’s third party suppliers and partners (including, without limitation, providers of payment processing services), and used by those third parties in connection with the supply of Products.

12. FORCE MAJEURE

12.1 Force Majeure Event If a party is unable to perform or is delayed in performing an obligation under this Agreement (except for any obligation to pay money, including Fees) because of an act of war, terrorism, hurricane, earthquake, other act of God or of nature, strike or other labor dispute, riot or other act of civil disorder, embargo, or other cause beyond the performing party’s reasonable control (“Force Majeure Event”):
(a) that obligation is suspended but only so far and for so long as that party is affected by the Force Majeure Event; and
(b) the affected party will not be responsible for any loss or expense suffered or incurred by the other party, as a result of, and to the extent that, the affected party is unable to perform, or is delayed in performing, its obligations under this Agreement because of the Force Majeure Event.

12.2 Notice of Force Majeure Event If a Force Majeure Event occurs, the party affected by the Force Majeure Event must:
(a) Promptly (when reasonably possible to do so) give the other party notice of the Force Majeure Event and an estimate of the non-performance and delay; (b) take all reasonable steps to overcome the effects of the Force Majeure Event; and (c) resume compliance as soon as practicable after the Force Majeure Event no longer affects it.

13. CONFIDENTIALITY

13.1 Subject to any other written agreements between the parties in connection with this Agreement, any information provided in writing or orally or data provided by either party under this Agreement (“Discloser”) to the other party (“Recipient”) and marked or identified as proprietary or Confidential Information shall not be disclosed for a period of three (3) years from termination or expiry of this Agreement, unless mutually agreed in writing by the parties. The parties will disclose Confidential Information only to their employees who have a need to know for the purposes of this Agreement and who are under a duty of confidentiality no less restrictive than the Licensee’s duty hereunder. The Recipient will protect Confidential Information from unauthorized use, access, or disclosure in the same manner as it would protect their own confidential or proprietary information of similar nature and with no less than reasonable care.

13.2 The confidentiality obligations do not apply to the Recipient if:
(a) the Discloser has first agreed in writing to the particular disclosure, use, or copying;
(b) the Confidential Information was generally known by or available to the public through no wrongful act of the Recipient or otherwise than as a consequence of a breach of this Agreement;
(c) the Confidential Information was received by the Recipient without breach of this Agreement from a third party without restriction as to the use and disclosure of the Confidential Information; or
(d) the disclosure of Confidential Information is legally compelled due to compliance with federal and state laws or an order by a court.

13.3 Immediately upon termination or expiry of this Agreement, the Recipient must (at its expense):
(a) cease all use of the materials and Confidential Information; (b) destroy or return (at the Discloser’s discretion) the Confidential Information to the Discloser together with all copies, reproductions and summaries of the same;
(c) destroy all of its notes, memoranda and records (in whatever form) containing, referring to or based on the Confidential Information;
(d) ensure that any person who receives the Confidential Information by the Recipient’s authority returns the Confidential Information to the Discloser in any form in which it is held or destroys it and gives evidence of its destruction to the Discloser; and
(e) provide to the Discloser a written certificate confirming compliance with the requirements under this section.

14. NOTICES

14.1 All notices and consents will be in writing and will be considered delivered and 1139

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effective upon receipt (or when delivery is refused) when:
(a) personally delivered;
(b) sent by registered or certified mail (postage prepaid, return receipt requested); (c) sent by nationally recognized private courier (with signature required and all fees prepaid); or
(d) sent by email with confirmation of transmission.

14.2 Notices must be sent to the Licensee at the address set forth in the Quote (or if none is specified, the address to which Nearmap sends invoices) and for Nearmap to 10897 South River Front Parkway, Suite 150, South Jordan, UT 84095, USA, or at another address as a party may designate in writing.

15. TECHNOLOGY EXPORT
The Licensee shall not: (a) permit any third party to access or use the Product in violation of any U.S. or Canadian law or regulation; or (b) export any software provided by Nearmap, or otherwise remove it from the United States or Canada, except in compliance with all applicable U.S. and Canadian laws and regulations.

Without limiting the generality of the foregoing, the Licensee shall not permit any third party to access or use the Product in, or export such software to, a country subject to a United States embargo (as of the Effective Date, Cuba, Iran, North Korea, Sudan, and Syria) or a Canadian embargo.

16. MISCELLANEOUS TERMS

16.1 Nearmap customer Licensee grants Nearmap the right to use Licensee’s name and logo to identify as a Nearmap customer for marketing or promotional purposes in public or private communications with Nearmap’s existing or potential customers, subject to Licensee’s standard trademark usage guidelines as provided to Nearmap from time to time.

16.2 Additional Terms and Conditions The Additional Terms and Conditions form part of, and should be read in conjunction with, this Agreement.

16.3 Precedence of Documents This Agreement is comprised of:
(a) the Additional Terms and Conditions under Schedule 1; (b) the Quote and attached Schedules;
(c) any Product-Specific Terms; and
(d) this products agreement.

If there is any ambiguity or inconsistency between the documents comprising the Agreement, the document appearing higher in the list will have precedence.

If the Licensee purchases the Products through a reseller, the terms and conditions under this Agreement will apply. This Agreement between Nearmap and the Licensee supersedes all terms and conditions attached to the Licensee’s and/or reseller’s purchase order.

16.4 Independent Contractors The parties are independent contractors and will so represent themselves in all regards. Neither party is the agent of the other, and neither may make commitments on the other’s behalf. The parties agree that neither party’s employee or contractor is an employee of the other party.

16.5 Construction The parties agree that the terms of this Agreement result from negotiations between them. This Agreement will not be construed in favor of or against either party by reason for authorship.

16.6 Waiver Neither party will be deemed to have waived any of its rights under this Agreement by lapse of time or by any statement or representation other than by an authorized representative in an explicit written waiver. No waiver of a breach of this Agreement will constitute a waiver of any other breach of this Agreement.

16.7 Severability If one or more of the terms of this Agreement are found to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining terms will not be affected.

16.8 Amendments Other than as expressly specified in this Agreement, this Agreement may only be varied with the written consent of Nearmap and the Licensee.

16.9 Assignment This Agreement shall not be assigned by either party without the prior written consent of the other party which shall not be unreasonably withheld; provided, however, that Nearmap may, upon written notice to the Licensee, assign all of its rights under this Agreement to (i) a parent, subsidiary or Affiliate of Nearmap, (ii) a purchaser of all or substantially all assets related to this Agreement, or (iii) a third party participating in a merger, acquisition, sale of assets or other corporate reorganization in which Nearmap is participating. Any attempt to assign this Agreement in violation of this provision shall be void and of no effect. This Agreement shall bind and inure to the benefit of the parties and their respective successors and permitted assigns.

16.10 Entire Agreement This Agreement:
(a) comprises the entire agreement and understanding between the parties on everything connected with the subject matter of this Agreement; and (b) supersedes any prior agreement or understanding on anything connected with that subject matter.

16.11 Counterparts This Agreement may consist of a number of counterparts and, if so, the counterparts taken together constitute one and the same instrument.

This Agreement is not binding on any party unless one or more counterparts have been duly executed by, or on behalf of, Nearmap and the Licensee.

16.12 Language The parties have expressly agreed that this Agreement, and all ancillary agreements, documents, or notices relating to the Agreement, be drafted solely in the English language. Les parties aux présentes ont expressément convenu que cet accord et toute autre convention, document ou avis y afférent soient rédigés en anglais seulement.

16.13 Governing Law This Agreement will be governed by and construed in accordance with the laws of the State where the Licensee conducts business (without giving effect to the conflicts of laws provisions thereof).

17. DEFINITIONS
In this Agreement:

Additional Terms and Conditions means the additional terms and conditions (if any) set out in the Quote.

Affiliate means, with respect to Nearmap, any entity that controls or is controlled by Nearmap, or is under common control with Nearmap. For purposes of this definition, an entity shall be deemed to control another entity if it owns or controls, directly or indirectly, at least 50% of the voting equity of another entity (or other comparable interest for an entity other than a corporation).

Allowance means any usage allowance the Licensee is permitted to use and/or drawn down against for any Licensed Non-Government Products as specified the Quote.

API means application programming interface.

Authorized User means the number of persons specified in the “Seats” section of the Quote, who have been granted access to the Product by the Licensee pursuant to the term and conditions of this Agreement, and who either has been assigned a unique Nearmap user login credential or whom the Licensee has assigned a user login credential that enables access to the Product through the Website or API.

Business Days means any day other than a Saturday, a Sunday or a recognized public holiday in the State of Utah, USA.

Claim means any claim, cost (including legal costs on a solicitor and client basis), damages, debt, expense, tax, liability, loss, obligation, allegation, suit, action, demand, cause of action, proceeding, or judgment of any kind, however calculated or caused, and whether direct or indirect, consequential, incidental or economic.

Commencement Date means (a) for New Subscription Quotes, the date as specified in the “Contract Commencement” section or the “Subscription Start Date” section of the Quote, whichever is later, or (b) for Renewal Quotes or Amendment Quotes, the date as specified in the “Subscription Start Date” section of the Quote.

Commercial Purpose means to distribute, transfer, sell, sublicense, or pass possession of any Products (in whole or in part) for the purpose of direct commercial benefit or gain by the Licensee.

Confidential Information means the terms of this Agreement, the pricing, and any other information relating to the business, finances, strategy, methods, processes, products, metadata, services or other affairs of a party or its representatives or related bodies corporate which is disclosed to, learnt by or accessed by the Licensee in connection with the Agreement, whether before or after the Licensee entered into the Agreement, whether orally, electronically, in writing or otherwise.

Content means any content made available by or on behalf of Nearmap to the Licensee in connection with the License, whether or not through the Website or an API.

Coverage Area means the area specified in the “Coverage” section of the Quote for which Nearmap has available Products, which may cover part or all of that area and which may cover part (but not all) of the area covered by the Survey.

Derivative Work means any new work created by or for the Licensee that incorporates, embeds, or includes all or part of a Nearmap Product or Content.

Discloser has the meaning given in section 13.1.

Fair Use Policy means the policy as attached to the Quote.

Fault means any fault, failure, error, or defect which prevents the Licensee from accessing the Products, other than where access is prevented due to a planned outage, because of an unforeseeable event beyond Nearmap’s reasonable control or any conduct or activity undertaken by the Licensee, the Licensee’s employees, agents, or mandataries.

Fees means the fees specified in the Quote, payable by the Licensee for the License, or as otherwise agreed in writing between Nearmap and the Licensee.

Force Majeure Event has the meaning given in section 12.1.

Government Products means any Products specified in the Quote that are described as “Nearmap Vertical for Government” and “Nearmap Oblique for Government” and includes any other Products offered by Nearmap for government customers only where use of its License is connected to the Fair Use policy.

Infringement Claim has the same meaning given in section 10.1.

Intellectual Property Rights includes all industrial and intellectual property rights throughout the world, including copyright, moral rights, trademarks, patents, rights to protect confidential information, and any other similar rights.

License means the license granted in section 1.1.

Licensee means the person or entity specified in the “Customer Name” section of the Quote.

Nearmap means Nearmap US, Inc.

Non-Government Products means all Products specified in the Quote that do not fall under the definition of Government Products.

Operational Hours means 9am to 5pm MT.

Periodic Allowance or Periodic Data Allowance means the data allowance specified in the “Allowance” section of the Quote unless otherwise agreed in writing between Nearmap and the Licensee.

Periodic Allowance Section means section 1.6 (or its equivalent) in the most current version of the products agreement currently located at here.

Permitted Purpose means the use of Products by the Licensee for internal purposes in the Licensee’s ordinary business, and at all times excludes any:
(a) Commercial Purpose;
(b) Unlawful Purpose;
(c) Integration, or attempt to integrate, the Products in an internal system of the Licensee or of a third party; and
(d) Redistribution or copying of files, images, or photographs, or making such files, images, or photographs available in any medium or manner that is contained in the Products to any third party (except as expressly permitted under this Agreement).

Products means any Nearmap products specified in the Quote (and further described on the Website) and, if applicable, the Survey. For the avoidance of doubt, Products include Content.

Product-Specific Terms means additional terms and conditions that apply to certain Products, currently located here.

Quote the document produced after the Licensee places an initial order for the Product(s), requests any changes to its License, or renews its License, which may be titled "New Subscription Quote", “Renewal Quote” or “Amendment Quote”. 1140

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Recipient has the meaning given in section 13.1.

Renewal Term has the meaning given in section 1.3.

Schedule means a schedule to this Agreement, where such schedule has been incorporated by reference to form part of this Agreement.

Subscription Period means the period stated in the “Subscription Period” column of the Quote.

Subscription Start Date means the date specified in the “Subscription Start Date” section of the Quote.

Term means the term specified in the “Subscription Term” section of the Quote, commencing on the Commencement Date. Where a Subscription Period is stated on the Quote, “Term” means the Subscription Period.

Third Party Providers means third party providers of products and services to Nearmap.

Unlawful Purpose means any unlawful purpose, including but not limited to stalking, harassing or intimidating any person or engaging in misleading or deceptive conduct.

URL means a Uniform Resource Locator.

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FAIR USE POLICY
General

1. It is important to Nearmap that all customers are able to access the Products and Services. Accordingly, we have devised a Fair Use Policy that applies to the data usage of the Products and Services.

2. In this Fair Use Policy:
a. Excessive Use has the meaning given to that term in section 7 of this Fair Use Policy; b. Fair Use Policy means this policy;
c. Nearmap, we, us or our means Nearmap US, Inc.;
d. Products has the meaning given to that term in Your Nearmap Agreement; e. Services has the meaning given to that term in Your Nearmap Agreement; f. You or Your means any customer of Nearmap;
g. Your Nearmap Agreement means the agreement pursuant to which Nearmap provides You with various products and services; and h. Unreasonable Use has the meaning given to that term in section 5 of this Fair Use Policy.

3. We reserve the right to vary the terms of this Fair Use Policy from time to time.

4. This Fair Use Policy is in addition to Your Nearmap Agreement and in the event of any inconsistency between the terms of this Fair Use Policy and the terms and conditions of Your Nearmap Agreement, Your Nearmap Agreement prevails.

Unreasonable Use

5. We consider Your use of the Products and Services unreasonable where You use it in a manner which is reasonably considered by Nearmap to be fraudulent use, to be contrary to Your Nearmap Agreement or to adversely affect other Nearmap customers’ use of or access to the Products and Services.

6. Among other things, “fraudulent use” includes resupply of the Products and Services without Nearmap’s consent so that someone else may access or use the Products and Services or take advantage of the Products and Services.

Excessive Use

7. Excessive Use is a continuing and unreasonably disproportionate use of the Products and Services when compared to other average individual named users.

Nearmap’s Rights

8. Where Your use of the Products and Services constitutes Unreasonable Use and/or Excessive Use, Nearmap may contact You to discuss changing Your usage pattern so that it conforms with this Fair Use Policy, or to upgrade to a more suitable Product or Service (if applicable).

9. If, after Nearmap has contacted You, Your Unreasonable Use and/or Excessive Use continues, Nearmap may, without further notice to You:
a. restrict Your access to low resolution imagery for the remainder of the month; and/or b. restrict Your access to low resolution imagery for the remainder of the month until Your data allowance is reset at the beginning of the next month (if applicable); and/or
c. restrict Your access for the remainder of the month; and/or d. restrict Your access to Nearmap until Your data allowance is reset at the beginning of the next month (if applicable); and/or e. immediately cease Your access to Nearmap; and/or
f. exercise any other right available to Nearmap under the terms of Your Nearmap Agreement. 1142

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.9
May 24, 2023
Purchase of a Vehicle for Public Works Division
Prepared By:

Jimmy Chung, Interim Public Works Director/City Engineer Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve a purchase order for Na&onal Fleet Auto Group in an amount not to exceed $45,000.00 to purchase one (1) pickup truck for use by Public Works Staff for field inspec&ons; and
2 .

Authorize the City Manager to execute all necessary documents to complete the purchase.

Summary
The Public Works/Engineering Department consists of Engineering, Capital Improvement and Maintenance (streets, landscaping and facili&es). Public Works oversees 415 miles of streets, 350 miles of sidewalks, 55 signalized intersec&ons, 1,200 catch basins, 8,000 traffic signs, 4,300 street lights and more. The Division also inspects every private development (residen&al, Commercial and industrial) project, issues and review over 400 encroachment permits and administers Capital Improvement projects annually.

The Public Works Division requests approval to purchase a 2023 pick up truck or first available model year, model Ford F-150 (F1E) XL 4WD Reg Cab 8' Bos 141" WB or equivalent at a cost not to exceed $45,000 to carry out those responsibili&es. A light duty pickup truck can maneuver on unfinished and ungraded construc&on sites, carry small tools and equipment, and have sufficient cab room for addi&onal tools, and drive down to the flood basin. These responsibili&es were performed by contract staff in the past, however with in-house staff performing the work now, the 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
1143
vehicle aids in providing ongoing coordina&on, planning and inspec&on within City limits to ensure adequate maintenance, upkeep and repairs for damages.

Background
If approved, the procurement of this vehicle will be conducted through a Sourcewell coopera&ve purchasing agreement which is compliant with Eastvale Municipal Code Sec&on 4.06.080(d)D.

Coopera&ve purchasing is "procurement conducted by, or on behalf of, one or more Public Procurement Units" defined by the American Bar Associa&on Model Procurement Code for State and Local Governments. Sourcewell's analysts streamline the procurement process by developing RFPs and IFBs for national, competitive solicitations that meet or exceed local requirements.

The aJached quote is an example of the type of vehicle and pricing the City will be seeking. The City will seek a similarly equipped pickup truck at a similar price point to make the purchase through National Fleet Auto Group.

Environmental
The purchase of vehicle is not defined as a project under the California Environmental Quality Act (CEQA). No environmental review pursuant to CEQA is required.

Strategic Plan Action - Priority Level: N/A
| Target #: 1
| Goal #: 5
The purchase of this vehicle also supports the goal of iden&fying and supplying tools necessary for optimal employee performance (Target 1, Goal 5).

Fiscal Impact
The fiscal year 2022-23 budget includes adequate appropria&ons for the vehicle purchase in the account 100-500-6610 to approve the purchase of the truck. Ongoing vehicle maintenance and opera&ons costs an&cipated to be less than $7,000 annually, inclusive of fuel, the first three years, and the maintenance cost will be included in future years budget in the General Fund, Public Works account 100-500-6330.

Prior City Council/Commission Action
No previous council action has been taken on the item.

Attachment(s)
Attachment 1 - Sourcewell Quote ID#23963RL

Attachment 2 - Sourcewell National Auto Fleet Contract 091521

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1144
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https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/23962?ws=true&se=true&ssdType=QuickQuote 2/10 One Unit
(MSRP)
One Unit Total Savings
$43,780.00 $41,171.98 $2,608.02
$3,190.82
$8.75
$260.00
Contract Price
vin 68801 Tax
(7.7500 %)
Tire fee
Transportation
Total
$44,631.55
Jesse Cooper Quoting Department
Account Manager Account Manager
Email: [email protected] [email protected] Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
Quote ID: 23963RL5/3/2023
Mr Jacob Lichtenberger
City of Eastvale
12363 Limonite Ave
Eastvale California, 90752
Dear Jacob Lichtenberger,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

One (1) New/Unused (2023 Ford F-150 (F1E) XL 4WD Reg Cab 6.5' Box 122" WB, vin 68801) and delivered to your specified location, each for
- per the attached specifications. Scheduled units subject to prior sale until receipt of a purchase order.

This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.

Sincerely,
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Purchase Order Instructions & Resources

In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:

Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076

We will send a courtesy confirmation for your order and a W-9 if needed.

Additional Resources
Learn how to track your vehicle: www.NAFGETA.com Use the upfitter of your choice: www.NAFGpartner.com Vehicle Status: [email protected] General Inquiries: [email protected]

For general questions or assistance please contact our main office at:
1-855-289-6572
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https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/23962?ws=true&se=true&ssdType=QuickQuote 4/10 Vehicle Configuration Options
ENGINE
Code Description
99P Engine: 2.7L V6 EcoBoost, -inc: auto start-stop technology, GVWR: 6,150 lb Payload Package

TRANSMISSION
Code Description
44G Transmission: Electronic 10-Speed Automatic, (STD)
WHEELS
Code Description
64C Wheels: 17" Silver Steel, (STD)
TIRES
Code Description
T7C Tires: LT265/70R17C BSW A/T

PRIMARY PAINT
Code Description
YZ Oxford White

SEAT TYPE
Code Description
AS Black w/Medium Dark Slate, Vinyl 40/20/40 Front Seat

AXLE RATIO
Code Description
X19 3.55 Axle Ratio, (STD)

ADDITIONAL EQUIPMENT
Code Description
43A Ford Co-Pilot360 2.0, -inc: Reverse Brake Assist, BLIS w/Cross-Traffic Alert ___ GVWR: 6,150 lb Payload Package
54R Power Glass Heated Sideview Mirrors, -inc: manual folding, turn signal and black skull caps, Auto-Dimming Rearview Mirror
59S LED Sideview Mirror Spotlights, -inc: high-intensity LED security approach lamps 924 Rear Window Fixed Privacy Glass w/Defroster
57Q Rear Window Defroster
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OPTION PACKAGE
Code Description
101A Equipment Group 101A Standard
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https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/23962?ws=true&se=true&ssdType=QuickQuote 6/10 2023 Ford F-150 XL 4WD Reg Cab 6.5' Box 122" WB

CODE MSRP
F1E $39,600.00

99P $1,285.00
44G $0.00
64C $0.00
T7C $295.00
YZ $0.00
AS $0.00
X19 $0.00
43A $655.00
___ INC
54R $305.00
59S $175.00
924 $320.00
57Q $0.00
101A ($750.00)
$41,885.00
$0.00
$1,895.00
$43,780.00
Est City: 18 MPG
Est Highway: 24 MPG
Est Highway Cruising Range: 552.00 mi
2023 Fleet/Non-Retail Ford F-150 XL 4WD Reg Cab 6.5' Box 122" WB

WINDOW STICKER

MODEL
2023 Ford F-150 XL 4WD Reg Cab 6.5' Box 122" WB

OPTIONS
Engine: 2.7L V6 EcoBoost, -inc: auto start-stop technology, GVWR: 6,150 lb Payload Package Transmission: Electronic 10-Speed Automatic, (STD)
Wheels: 17" Silver Steel, (STD)
Tires: LT265/70R17C BSW A/T
Oxford White
Black w/Medium Dark Slate, Vinyl 40/20/40 Front Seat

3.55 Axle Ratio, (STD)
Ford Co-Pilot360 2.0, -inc: Reverse Brake Assist, BLIS w/Cross-Traffic Alert GVWR: 6,150 lb Payload Package
Power Glass Heated Sideview Mirrors, -inc: manual folding, turn signal and black skull caps, Auto- Dimming Rearview Mirror
LED Sideview Mirror Spotlights, -inc: high-intensity LED security approach lamps Rear Window Fixed Privacy Glass w/Defroster
Rear Window Defroster
Equipment Group 101A Standard
Please note selected options override standard equipment

SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge

TOTAL PRICE

Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

Notes
1149
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https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/23962?ws=true&se=true&ssdType=QuickQuote 7/101150 5/3/23, 1:17 PM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/23962?ws=true&se=true&ssdType=QuickQuote 8/10 Standard Equipment

MECHANICAL
Engine: 3.3L V6 PFDI -inc: auto start-stop technology and flex-fuel capability (STD) Transmission: Electronic 10-Speed Automatic -inc: selectable drive modes: normal, ECO, sport, tow/haul, slippery, deep snow/sand and mud/rut (STD)

3.55 Axle Ratio (STD)

EXTERIOR
Wheels: 17" Silver Steel (STD)
Tires: 265/70R17 BSW A/T (STD)

ADDITIONAL EQUIPMENT
50 State Emissions
Electronic Transfer Case
Part-Time Four-Wheel Drive
70-Amp/Hr 610CCA Maintenance-Free Battery w/Run Down Protection 200 Amp Alternator
Towing Equipment -inc: Trailer Sway Control
Trailer Wiring Harness
1775# Maximum Payload
GVWR: 6,050 lbs Payload Package
HD Shock Absorbers
Front Anti-Roll Bar
Electric Power-Assist Speed-Sensing Steering
23 Gal. Fuel Tank
Single Stainless Steel Exhaust
Auto Locking Hubs
Double Wishbone Front Suspension w/Coil Springs
Solid Axle Rear Suspension w/Leaf Springs
4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake
Post-Collision Braking
Regular Box Style
Steel Spare Wheel
Full-Size Spare Tire Stored Underbody w/Crankdown
Clearcoat Paint
Black Rear Step Bumper
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https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/23962?ws=true&se=true&ssdType=QuickQuote 9/10 Black Front Bumper w/Body-Colored Rub Strip/Fascia Accent and 2 Tow Hooks Black Side Windows Trim
Black Door Handles
Black Power Heated Side Mirrors w/Manual Folding
Fixed Rear Window
Light Tinted Glass
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks
Ford Co-Pilot360 - Autolamp Auto On/Off Aero-Composite Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off
Cargo Lamp w/High Mount Stop Light
Auto High Beam
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control and Radio Data System Radio: AM/FM Stereo w/4 Speakers -inc: auxiliary audio input jack Fixed Antenna
Cloth 40/20/40 Front Seat -inc: 2-way manual driver/passenger adjustment and armrest Driver Seat
Passenger Seat
Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Voltmeter, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Trip Odometer and Trip Computer FordPass Connect 4G Mobile Hotspot Internet Access
Front Cupholder
Compass
Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry and Panic Button Cruise Control w/Steering Wheel Controls
Manual Air Conditioning
Locking Glove Box
Interior Trim -inc: Cabback Insulator and Metal-Look Interior Accents Full Cloth Headliner
Urethane Gear Shifter Material
Day-Night Rearview Mirror
Passenger Visor Vanity Mirror
Mini Overhead Console w/Storage and 1 12V DC Power Outlet Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Pickup Cargo Box Lights
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https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/23962?ws=true&se=true&ssdType=QuickQuote 10/10 Smart Device Remote Engine Start
Reverse Sensing System
SYNC 4 -inc: 8" LCD capacitive touchscreen w/swipe capability, wireless phone connection, cloud connected, AppLink w/App catalog, 911 Assist, Apple CarPlay and Android Auto compatibility and digital owners manual
Instrument Panel Bin, Dashboard Storage, Interior Concealed Storage, Driver And Passenger Door Bins
Power 1st Row Windows w/Driver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks w/Autolock Feature
Trip Computer
Outside Temp Gauge
Analog Appearance
Lane-Keeping System -inc: lane-keeping alert, lane-keeping aid and driver alert Pre-Collision Assist w/Automatic Emergency Braking -inc: pedestrian detection, forward collision warning and dynamic brake support
Rear View Camera
Seats w/Carpet Back Material
Manual Adjustable Front Head Restraints
Perimeter Alarm
Securilock Anti-Theft Ignition (pats) Immobilizer
1 12V DC Power Outlet
Air Filtration
AdvanceTrac with Curve Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Safety Canopy System Curtain 1st Row Airbags
Airbag Occupancy Sensor
Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute
Outboard Front Lap And Shoulder Safety Belts -inc: Height Adjusters and Pretensioners 1153
091521-NAF

Rev. 3/2021 1

Solicitation Number: RFP #091521

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 






 





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Rev. 3/2021 2

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be 






 





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Rev. 3/2021 3

returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; 






 





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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 






 





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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:








 





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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 






 





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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.







 





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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 






 





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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.








 





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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract. 






 





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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 






 





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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 






 





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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.








 





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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 






 





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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names 






 





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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 






 





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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.








 





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22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group

By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager

Date: ________________________

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________








 











 














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1187

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.10
May 24, 2023
Recycle From Home Program
Prepared By:

Simone Blackwell, Environmental Compliance Analyst
Recommended Action(s)
Staff Recommends that the City Council approve par
cipa
on in the Beverage Container Recycling
Pilot Program, Recycle From Home, with Recycle From Home LLC as the City’s pilot program provider. Authorize the City Manager to approve and execute any necessary documenta on in
support of program participation.

Summary
The City of Eastvale is commi*ed to engaging in accessible and convenient programs that support waste reduc
on and recycling prac
ces in our community. To support this commitment, staff
recommends that the City par
cipate in the California state approved beverage container recycling pilot program, Recycle From Home.

Recycle From Home is a residen
al program that makes it easy for residents to recycle and receive payment for their eligible CA-Consumer Reimbursement Value (CRV) containers right from their driveway or doorstep.

Background
In an effort to improve accessibility and prominence of CRV recycling centers as well as address statewide closures, the State of California authorized Assembly Bill (AB) 54. The bill allocated funding towards the implementa
on of mobile recycling pilot programs authorized by the California Department of Resources Recycling and Recovery (Cal Recycle). The Recycle from Home program is a recipient of this funding and currently services the cities of Corona and Irvine. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1188
Recycle From Home operates as a one-stop-service for CRV recycling within communi es. Residents
interested in par
cipa
ng in this service and receiving payment for their CRV eligible containers (plas
c, aluminum, and glass bo*les) will need to create an account on the Recycle From Home website or mobile applica
on to receive a welcome packet. The welcome packet includes collec on
bags, barcode labels for tracking, and wri*en program instruc ons for sor
ng materials and
scheduling a pick-up. Once a pick-up is scheduled, the items are collected, weighed, and recycled.

The CRV payment (minus a 10% program fee) is issued to the respective resident within 24 hours.

As of July 1, 2022, the California recycling refund value is $0.05 for containers less than 24 ounces and $0.10 for containers more than 24 ounces.

In order to facilitate City par
cipa
on in the Recycle From Home Program, a pilot project applica on
will need to be submi*ed to Cal Recycle. The City will also be required to submit an Authoriza on
Le*er designa
ng Recycle From Home LLC as the City's pilot program provider. If approved by Cal Recycle, the program will become operational in the City within approximately 90 days.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: 7
| Goal #: 5
The Recycle From Home Program supports the strategic plan goals of engaging with developers to implement technology (Target 7, Goal 5).

Fiscal Impact
There is no financial impact to the City for par
cipa
ng in the pilot program. The program does not
require any use of City funds. The Cal Recycle Beverage Container Pilot Program is set to end June 30, 2026.

Prior City Council/Commission Action
Not applicable.

Attachment(s)
Attachment 1 - Pilot Project Jurisdiction Supplemental Application.pdf

Attachment 2 - Letter of Authorization.pdf

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1189

Department of Resources Recycling and Recovery
Certification and Registration Branch
Application Instructions for
Supplemental Pilot Project Jurisdictions

General Instructions for Supplemental Jurisdiction Applicants:
• It is preferred that pilot project applications be typed using the provided electronic, fillable PDF form. • Read the following instructions prior to completing your application. • If a field does not apply to you, do not leave it blank. Instead, write “N/A” for not applicable. • Review your application for completeness before submission. Incomplete applications delay the process. • Make sure to submit all required information with your application, including attachments. • If you have questions, please e-mail CalRecycle at: [email protected]

Section 1 – Name of Supplemental Applicant Jurisdiction: This is the name of the jurisdiction that is applying to join an existing pilot project.

Authorizing Department or Office: This is the name of the department or office that is applying and has the authority to apply on behalf of the jurisdiction.

Local Government Agency Type: Check the type of government agency that is applying.

Business Address: This is the address where you will store your business records. Include the suite/office number, if applicable. This cannot be a PO Box.

Mailing Address: This is the address where CalRecycle will send important notices. Include the suite/office number, if applicable. This address may be a PO Box. If it is the same as the business address, write “same”.

Business Phone: This phone number should be the general phone number for the jurisdiction. This may be a main front desk number.

E-mail: This is the general e-mail address to reach the jurisdiction. It should be an e-mail address that is checked regularly, as CalRecycle may send important updates about our program to this address on file.

Website: The jurisdiction’s public website.

Taxpayer ID: THIS FIELD CANNOT BE LEFT BLANK OR YOUR APPLICATION WILL NOT BE ACCEPTED.

This is also known as the Employee Identification Number of the Authorizing Department or Office.

Supplemental
Jurisdiction
Information
Section 2 – Name: The first name, middle name, last name, and suffix (Jr., Sr., III, etc.) of the person who will be the primary contact for your jurisdiction. This person will receive U.S. mail, e-mails, and phone calls related to the pilot program. This person may or may not be the person authorized to sign the application.

Title: This is the contact person’s job title, such as, ”City Manager”.

Direct Phone: This is the best phone number for the contact person during normal business hours.

Include the area code.

E-mail: This is the e-mail address for the contact person. Please use an e-mail address that is checked regularly, as CalRecycle may send important updates about our program to this address on file.

Attach a Business Card (Optional): You may attach a business card.

Contact
Information

1190

Section 3 – Question 1 – Provide the name of the existing pilot project you propose to join. (Jurisdiction(s)) Question 2 – Check all that apply.

Note: Contact CalRecycle at [email protected] to obtain convenience zone (CZ) information for your jurisdiction.

Question 3 – Indicate the planned beginning and ending dates of your pilot project.

Question 4 – Include in your application packet a detailed pilot project area map. This map shall show the proposed locations of pilot project recycler(s) and the proposed boundaries of the pilot project area. It shall include convenience zones and other information about the jurisdiction and/or pilot project recycler(s).

Note: Contact CalRecycle at [email protected] to request a convenience zone (CZ) map of your jurisdiction with current convenience zones, operational recycling centers, rural boundaries, city or county boundaries, etc.

Question 5 – Read the question, and answer for your jurisdiction.

Question 6 – Include a description of how your pilot project will meet the requirements of Section 14571.9 of the California Beverage Container Recycling and Litter Reduction Act. In this description, include an analysis of the potential impacts on beverage container recycling within your jurisdiction.

This must also include a detailed description of how pilot project recycler(s) will operate within your jurisdiction. You may attach additional pages as necessary.

Pilot Project
Description
Section 4 – Organization Name: This is the organization name of a proposed pilot project recycler operating within your jurisdiction as a part of your pilot project.

Taxpayer / Federal Employer ID Number (EIN): This is the taxpayer I.D. / Federal Employer Identification Number (EIN) of the proposed pilot project recycler.

Organization Contact Person Name: This is the full name of the contact person for the proposed pilot project recycler.

Contact Phone: This is the best number to reach the contact person for the proposed pilot project recycler. Include the area code.

E-mail: This is the e-mail address to reach the contact person for the proposed pilot project recycler.

Business Address: This is the address where the proposed pilot project recycler will store their business records. Include the Suite/Office number, if applicable. This cannot be a PO Box.

Methods of Redemption: This is the type(s) of redemption method(s) the proposed pilot project recycler will be using. If other, include a brief description that explains how they will redeem empty beverage containers.

Note: There is space in Section 4 to include information for up to four proposed pilot project recyclers. Attach additional pages as necessary.

Proposed Pilot
Project
Recyclers

Section 5 – Who Must Sign the Affidavit: Only the authorizing individual of the jurisdiction (a person legally able to bind the jurisdiction) may sign the affidavit.

Executed at: The city, county, state, and date where this application was signed.

Signature: Sign the application, preferably in blue ink. This must be an original, “wet-ink” signature.

If using an electronic, fillable PDF form, please print out and sign the form. Neither copies, scans, faxes, or e-mails of the form, nor electronic signatures, will be accepted.

Name: The first name, middle name, last name, and suffix (Jr., Sr., III, etc.) of the person who signed the application.

Title: The title of the person who signed the application, such as, "City ”Manager”.

Direct Phone: The phone number, including area code, where this person can be reached during normal business hours.

E-mail: An e-mail address for the person who signed the application.

Declarations
and Signatures
1191
1 DIVISION OF RECYCLING / CERTIFICATION UNIT
801 K Street, MS 15-59, Sacramento, CA 95814
(916) 324-8598
www.calrecycle.ca.gov
St
ate of California
Department of Resources Recycling and Recovery
CalRecycle 917SUP (New 8/2022)
State of California
Gavin Newsom, Governor
Pilot Project Application
Supplemental Jurisdiction Application
• Write N/A for any items that are not applicable
SECTION 1 – SUPPLEMENTAL JURISDICTION INFORMATION
Name of Supplemental Applicant Jurisdiction
Authorizing Department or Office
Local Government Agency Type (For multi-party jurisdictions: Complete and attach a separate Section 1, 2 and 5 for each jurisdiction) ❏City ❏ County ❏ Tribe ❏ Combination of Jurisdictions (“Multi-party” - Cities, Counties, and/or Tribal Governments) Business Address (no PO Boxes) Suite/Office City County State Zip Mailing Address (indicate if same as business) Suite/Office City County State Zip Area Code Business Phone
( )
E-
mail Website
Taxpayer ID Required for ALL applications.

SECTION 2 – CONTACT INFORMATION
First Name Middle Name Last Name Suffix
Title Area Code Direct Phone E-mail
Attach a business card. (Optional)
(Cal
Recycle 917SUP – New 8/2022)

DOR USE ONLY
Reg ID _________________
Case # ________________
Pilot # ________________
( )
1192
2 SECTION 3 – PILOT PROJECT DESCRIPTION

1. What pilot project do you propose to join? __________________________________________________________

2. The proposed addition to the existing pilot project will serve (check all that apply):
❑ At least three unserved convenience zones
❑ One or more convenience zones impacting a total of at least 30 dealers in unserved convenience zones ❑ A rural region

3. What are the planned dates of operation for this proposed pilot project? Beginning:__________________________________ Ending:__________________________________

4. Provide an official map of the proposed pilot project area. Include the boundaries of the proposed pilot project area and the proposed location(s) of pilot project recycler redemption locations.

Note: Contact CalRecycle at [email protected] to request an official map of your area.

5. Will your jurisdiction maintain pilot project information and data, and upon request by CalRecycle, be able to provide information related to: 1) Costs to the jurisdiction to operate or monitor a pilot project, and 2) Any complaints received about the pilot project?
❑ Yes
❑ No

6. Describe how this addition to an existing pilot project will meet the requirements of Section 14571.9 of the California Beverage Container Recycling and Litter Reduction Act. Include a description of how the addition of the supplemental applicant will affect compliance with the requirements of section 14571.9 of the Act. Include a description of how the addition of the supplemental applicant and revised pilot project area will affect the previously approved pilot project.

Include an analysis of the potential impacts on beverage container recycling within your jurisdiction and on the existing pilot project jurisdiction(s) as a result of the addition of the supplemental applicant. This should also include a detailed description of how the pilot project recycler(s) will operate the proposed pilot project within your jurisdiction. (Attach additional sheets as necessary.)
______________________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________

1193
3 SECTION 4 – PROPOSED PILOT PROJECT RECYCLERS
Attach additional sheets as necessary.

Organization Name Taxpayer / Federal ID - EIN
Organization Contact Person Name (First, Last) Area Code Contact Phone E-mail Business Address (no PO Boxes) Suite City County State Zip Method(s) of
Redemption:
❏ Mobile
Service
❏ Stationary
Location
❏ Other (brief description): ___________________________________________________ _________________________________________________________________________ Organization Name Taxpayer / Federal ID - EIN
Organization Contact Person Name (First, Last) Area Code Contact Phone E-mail Business Address (no PO Boxes) Suite City County State Zip Method(s) of
Redemption:
❏ Mobile
Service
❏ Stationary
Location
❏ Other (brief description): ___________________________________________________ _________________________________________________________________________ Organization Name Taxpayer / Federal ID - EIN
Organization Contact Person Name (First, Last) Area Code Contact Phone E-mail Business Address (no PO Boxes) Suite City County State Zip Method(s) of
Redemption:
❏ Mobile
Service
❏ Stationary
Location
❏ Other (brief description): ___________________________________________________ _________________________________________________________________________ Organization Name Taxpayer / Federal ID - EIN
Organization Contact Person Name (First, Last) Area Code Contact Phone E-mail Business Address (no PO Boxes) Suite City County State Zip Method(s) of
Redemption:
❏ Mobile
Service
❏ Stationary
Location
❏ Other (brief description): ___________________________________________________ _________________________________________________________________________ ( )
( )
( )
( )
1194
4 SECTION 5 - DECLARATIONS AND SIGNATURES
Who must sign the affidavit: The authorizing individual of the supplemental jurisdiction must sign. a) I
agree to administer the pilot program in compliance with the California Beverage Container Recycling and Li
tter Reduction Act, including all relevant regulations contained in Chapter 5 of Division 2 of Title 14 of the California Code of Regulations.
b) I
declare under penalty of perjury under the laws of the State of California that all information on this applicati on and s
upporting documents is true and correct and that I am authorized to sign this application.

Executed at: City County State Date
Signature (Must be an original, “wet-ink”, signature) First Name Middle Name Last Name Suffix
Title
Area Code Direct Phone E-mail

INTERNAL CALRECYCLE USE ONLY
Indicate the condition(s) met by this supplemental jurisdiction:
❑ This jurisdiction meets the requisite number of unserved zones. ❑ 75% of convenience zones in this jurisdiction are unserved. ❑ This jurisdiction is located in a rural region.
( )
1195
5 Application Checklist
Supplemental Jurisdiction Application

Before Mailing Your Application, Did You:
❑ Include a Taxpayer / Federal Employer ID Number (EIN)? o All applicants MUST have a Taxpayer / Employer ID in Section 1. ❑ Provide an Original “Wet-Ink” Signature?
o Section 5; see Instructions for requirements.
❑ Provide an Original Pilot Project Application Form?
o If using an electronic, fillable PDF form, when complete, print out the form, have it signed, and mail the original paper application to CalRecycle at the address provided on the form.

Note: Copied, scanned, faxed, or e-mailed application forms will not be accepted.

Do Not Forget to Include:
❑ A written authorization from each constituent entity in the existing jurisdiction, stating that it consents to the addition of the supplemental applicant to the jurisdiction and the resulting change to the pilot project. The written authorization shall be on the consenting jurisdiction’s letterhead and be signed by an individual with the authority to bind the constituent entity. ❑ An official, CalRecycle-provided, map of the proposed pilot project area. ❑ The list of proposed pilot project recyclers.

Tribal Government Applications:
❑ Any tribe seeking approval of a pilot project application, either as a single-party jurisdiction, or as a part of a multi-party jurisdiction, shall provide written authorization for the Division to:
o Enter tribal lands to verify the content of the pilot project application, and; o Enter tribal lands to verify compliance with the Act and pilot program regulations by conducting audits and unannounced inspections of any location where beverage containers are redeemed, weighed, or inspected.
1196

To: Whom it may concern,

Re: Letter of Authorization for Recycle From Home LLC.

The City of Eastvale has authorized Recycle From Home LLC. to be their Pilot Program Recycler as part of the Cal Recycle Beverage Container Recycling Pilot Program. We have reviewed the pilot project application, as well as the Recycle From Home LLC business plan, and found it acceptable. This authorization shall continue for the duration of the Pilot Program.

It is our intention to submit the Pilot Project Jurisdiction Application naming Recycle From Home LLC. as out Pilot Project Recycler, forthwith.

Please feel free to contact me should you need any further verifications.

Best Regards,

Mark Orme
City Manager

1197

Sincerely,

NAME
TITLE
City of Eastvale
(951) 703-4405
[email protected]
1198

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.11
May 24, 2023
Approval of Purchase Order for City Website Annual Maintenance with Granicus
Prepared By:

Marc A. Donohue, City Clerk/Communications Director
Recommended Action(s)
Staff recommends that the City Council:

1 .

Approve a purchase order in the amount of $50,591.22 with Granicus for the annual maintenance of software;
2 .

Authorize the City Manager to execute the purchase order and any other documents necessary to complete the purchase; and
3 .

Authorize the City Manager to approve and execute purchase orders and related documents with Granicus for future fiscal years for the annual maintenance of so,ware that exceed the City Manager's purchase order approval authority in Section 4.06.050.

Summary
The City currently contracts with Granicus for website services, agenda management system, live- streaming of City Council/Commission mee3ngs, vote cast so,ware, mee3ng efficiency suite for City Council/Commission meetings, and the City's public records request portal.

Per the City's purchasing policy, once the aggregate total dollar value of purchases per vendor reaches $50,000 per fiscal year, then any expenditure a,er will require City Council approval. The a7ached purchase order request will cause the City to go over the $50,000 limit and requires City Council approval.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1199
Services
Amount To-
Date
Gov Access/City Website
5,864.02
Public Records Request
Portal
8,000.00
Peak Agenda
Management
9,800.34
Votecast
5,358.17
Government
Transparency
7,644.23
Granicus Encoding
1,373.91
Meeting Efficiency
7,934.14
Streaming
1,284.00
City Website
Modifications
1,280.00
Gov Access/City Website
(pending)
2,052.41
Total
50,591.22
Due to the annual maintenance costs for all the so,ware's that the City contracts for with Granicus, staff is also recommending that the City Council authorize the City Manager to approve future purchase orders with Granicus for future fiscal years. This proposed purchase order amount includes annual CPI adjustments from Granicus.

Background
The City began contrac3ng with Vision Live (Granicus) website services in 2011. The City overwent a comprehensive website update in 2019.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
Total fiscal impact for current fiscal year is $50,591.22, and a majority of those expenditures have already been expensed and paid to the vendor. The remaining amount due was budgeted in the 2022-23 Fiscal Year Budget in General Fund account number 100-260-6490. Funds for the 2023-24 fiscal year were included in the proposed 2023-24 budget within the General Fund.

Prior City Council/Commission Action
Not applicable.

Attachment(s)
Attachment 1 - Quote for Website Maintenance Services

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1200
408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Order Form St. Paul, MN 55102 Prepared for
Eastvale CA
Order #: Q-252252
Prepared: 19 Apr 2023

Granicus Budgetary Proposal for Eastvale CA
Please note: This is not an invoice. This is a budgetary proposal that outlines the products and fees associated with the subscription renewal. Please inform the Granicus Contact listed below if you wish to issue a PO against this budgetary proposal.

ORDER DETAILS
Prepared By: Tania Dominguez Chon
Phone:

Email: [email protected]
Order #: Q-252252
Prepared On: 19 Apr 2023
Expires On: 14 Apr 2023
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)

Period of Performance: 04/15/2023 - 04/14/2024

ORDER TERMS
Current Subscription
End Date: 04/14/2023
1201
Order Form
Eastvale CA
Order #: Q-252252
Prepared: 19 Apr 2023

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
govAccess for Traditional visionLive Quarterly 1 Each $8,209.62 SUBTOTAL: $8,209.62
1202
Order Form
Eastvale CA
Order #: Q-252252
Prepared: 19 Apr 2023

TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-252252 dated 19 Apr 2023 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Eastvale CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.
• The terms and conditions set forth in the Agreement effective 06/10/2011 are incorporated herein by reference. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Eastvale CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.
1203

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.12
May 24, 2023
Renewal of the Local Responsibility Area Wildland Protec-on Reimbursement Agreement from July 1, 2023 through June 30, 2024
Prepared By:

Johnny Terfehr, Community Safety Director
Recommended Action(s)
Staff recommends that the City Council authorize the City Manager to execute an Agreement with the California Department of Forestry and Fire protec!on services in an amount not to exceed $51,500 for FY 2023/2024 for Fire Protec!on services within the local responsibility areas within the City.

Summary
The City currently contracts with the California Department of Forestry and Fire Protec!on (CalFIRE) for fire protec!on of 1,600 acres of designated wildland area that is within the boundaries of the City. Wildland areas that are within incorporated ci!es, fire protec!on districts, and special districts with fire suppression responsibility are referred to as Local Responsibility Areas (LRA). All fire suppression activities and responsibilities within LRA wildland areas are the responsibility of the local agency.

Background
Wildland fires within the areas incorporated within the City are frequent. Wildland fires are considered one of the highest natural disaster risks that the City faces. The City is located in an extremely wind prone area and it is not uncommon for fires to grow beyond the local capability of the resources assigned to protect the City. When a wildland fire grows in size beyond the ability and capability of local resources, assistance is requested from CalFIRE to provide wildland engine 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
1204
companies, inmate hand crews, bulldozers and aircra=. Without an agreement for protec!on of wildlands within an LRA between the City and the State of California, these resources are then considered assistance-by-hire and the City is liable for the full cost from the time of dispatch.

Within the City there are 1,600 acres designated as wildlands subject to the LRA designa!on. This 1,600 acre area which includes the Santa Ana Riverbed. In an effort to reduce the City’s liability for the cost of wildland fire suppression in the LRA area, the city can enter into a Local Responsibility Area Wildland Fire Protec!on Agreement (Agreement) with CalFIRE, for protec!on of wildlands within the City. This Agreement will automa!cally provide state resources to control a wildland fire at no addi!onal cost to the city beyond the amount stated in the Agreement. CalFIRE will provide fire protec!on to the LRA as if they were s!ll the sole agency with fire suppression responsibility.

This Agreement will provide unlimited use of state engine companies, inmate hand crews, bulldozers and aircra= to supplement the daily level of fire protec!on provided to the City by the County of Riverside.

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: A
| Goal #: F
Maintain fire response.

Fiscal Impact
Funds for fire services are paid through the City's Fire Structural Fund, which comes from a por!on of the City's property tax allocated for fire service. City budget cost es!mate is $51,402.01 for FY 2023/2024, and budget for this amount is included in the proposed 2023/2024 budget. Funds are budgeted in account number 110-420-6480.

Prior City Council/Commission Action
At the June 23, 2021, City Council mee!ng, the first agreement with the California Department of Forestry was approved in the amount of $47,312.41.

At the June 8, 2022, City Council mee!ng, the first renewal of the agreement with the California Department of Forestry was approved in the amount of $43,462.55.

Attachment(s)
ADachment - Local Responsibility Area Wildland Protec!on Reimbursement Agreement for 2023/2024

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1205

STATE OF CALIFORNIA

COOPERATIVE FIRE PROGRAMS

LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION

REIMBURSEMENT AGREEMENT
LG-W REV 1/2023
AGREEMENT NUMBER 3CA06292
REGISTRATION NUMBER:

1. This Agreement is entered into between the State Agency and the Local Agency named below:

STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Eastvale

2. The term of this Agreement is: 07/01/2023 through 06/30/2024

3. The maximum amount of this Agreement is: $ 51,402.01 Fifty One Thousand, Four Hundred Two Dollars and One Cent.

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 12 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.

General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Eastvale
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Mark Orme, City Manager

ADDRESS
12363 Limonite Ave. #910, Eastvale, CA 91752

STATE OF CALIFORNIA

AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature)

DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Matthew Sully, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
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Contractor Name: City of Eastvale
Contract No: 3CA06292
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EXHIBIT A

COOPERATIVE FIRE PROGRAMS

AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA

1. The project representatives during the term of this Agreement will be:

CAL FIRE Unit Chief: Bill Weiser Local Agency: City of Eastvale Name: Riverside Unit Name: Mark Orme
Phone: 951-940-6900 Phone: 951-703-4479
Fax: 951-940-6910 Fax: 951-685-1225
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:

CAL FIRE Unit Chief: Bill Weiser Local Agency: City of Eastvale Section/Unit: Riverside Unit Section/Unit: City Manager Attention: Scott Lane Attention: Mark Orme
Address: 210 W. San Jacinto Av.

Perris, CA 92570
Address: 12363 Limonite Av.

Eastvale, CA 91752
Phone: 951-940-6900 Phone: 951-703-4479
Fax: 951-940-6910 Fax: 951-685-1225
Send an additional copy of all correspondence to:

CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460

2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2023, by and between the State of California, hereinafter called STATE and City of Eastvale, County of Riverside, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.

Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.

3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 1259 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.

STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas. 1207
Contractor Name: City of Eastvale
Contract No: 3CA06292
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4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.

B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wi ldland f
ire protection at the same level of service it now provides on adjacent State Responsibility Area.

C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in t he pr
eplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.

5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.

B. STATE response will be subject to availability of resources.

C. Incident Management wi thin the contract area shall conform to current Incident Command System criteria for Unified Command.

D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.

6. MUT UAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.

7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.
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Contractor Name: City of Eastvale
Contract No: 3CA06292
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EXHIBIT B

BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION

1. Invoicing and Payment:

A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of 36.45 per acre, plus an 12.01% administrative charge for a total of $ 51,402.01 upon presentation of an invoic e by
STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.

B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and t
he administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.

C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protecti on
r
ate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCA L A
GENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.

2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required her
ein.

B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the opt
ion to either cancel this Agreement with no liability occurring to the STATE, or offer an agr
eement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice t
erms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the c
urrent year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notic e
per
iods required herein.
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Contractor Name: City of Eastvale
Contract No: 3CA06292
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCA L
A
GENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the r
educed services, pursuant to the notice terms herein.

E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwis e
ap
propriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.

F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.
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Contractor Name: City of Eastvale
Contract No: 3CA06292
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EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including non- payment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.

2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Sectio n 1053
2, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to thos e mat
ters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no per
son or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.

3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E . If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.

4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of s ervices provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.

5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.

6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party. 1211
Contractor Name: City of Eastvale
Contract No: 3CA06292
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EXHIBIT E

ADDITIONAL PROVISIONS
Attachments
B udget Plan
T opographic Map
O perating Plan
A nnual Report
1212
City of Eastvale
3CA06292
Page #: 8
39019

AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 1259
General Fund Reimbursement 16.33$ 20,559.47$
Unit Budget 20.12$ 25,331.08$
Sub-Total 45,890.55$
Admin Rate 12.01% 5,511.46$
Total Protection Cost 51,402.01$

LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:

Contract #:

Comments Section:

AGREEMENT COST CALCULATIONS:

THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)

WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE

STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Eastvale
FOR THE 2023/2024 FISCAL YEAR
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Anaheim
Chino
Chino Hills
Corona
Eastvale
Jurupa Valley
Norco
Ontario
Riverside
Yorba Linda

FRA FRA
FRA
FRA
FRA
FRA
FRAFRA

FRA FRA
FRA
FRA
FRA

FRA FRA
FRA
FRAFRA

FRA FRA
FRA

FRA FRA
FRA
FRA
FRA
FRA
FRA
FRAFRA

FRA LRA
SRA
SRA
SRA
SRA
SRA
SRA
SRA
SRA
Wildland Protection Agreement
City of Eastvale
I
0 2 41
Miles
Eastvale_WPA_2021
SRA 2021
FRA
LRA
SRA
Date: 9/9/2021
Author:M. Sebastian
Contract Number: 3CA06292
RRU
Contract Acres: 1,259 Fiscal Year: 2023/2024
Pg.9
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City of Eastvale
Contract Number:3CA06292
P ag e | 10
__________________________________________________________________________________

Wildland Operating Plan
Between
The City of Eastvale
and
CAL FIRE/Riverside Unit.
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Contract Number:3CA06292
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OPERATING PLAN
Table of Contents
Page

1. Overview…………………………………………………………………… 12

2. Authority…………………………………………………………………… 12

3. Purpose……………………………………………………………………... 12

4. Definitions & Restrictions………………………………………………….. 12

5. Procedures………………………………………………………………….. 12-14

6. A
dministration……………………………………………………………… 14

7. F
ire Prevention……………………………………………………………… 14-16

8. Approval…………………………………………………………………….. 17
AP
PENDIX
P
replanned Initial Attack Response – Riverside Unit……………… E-1 P
replanned Initial Attack Response – City of Eastvale Fire Department…….. E-1 1216
City of Eastvale
Contract Number: 3CA06292
P ag e | 12
OPE

RATING PLAN

1. OVERVIEW
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Riverside Unit , hereinafter referred to as CAL FIRE and the City of Eastvale, Eastvale Fire Department, hereinafter referred to as CITY. It has been developed to specifically
address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland fire protection within the city limits.

2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2023.

3. PURPOSE
This
PLAN will provide the Unit Chief of CAL FIRE and the CITY a means for executing the AGREEMENT and is hereby attached as Exhibit B with appendices E-1 to that AGREEMENT.

4. DEFINITIONS

AND RESTRICTIONS
See AGREEMENT for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT.

5. PROCEDURES
A. Fire Reporting/Reports-Whe
n CITY receives a report of a wildfire within the area of the

AGREEMEN
T, it shall promptly notify the Riverside Unit Emergency Command Center (ECC). Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days.

B. Incident Management-The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative. 1217
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C. Fires w
ithin the area of the AGREEMENT-Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices B-1 and B-2. Immediate cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative.

Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA’s) were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the CITY dispatch center (DISPATCH) to ensure proper utilization of the Master Mutual Aid Agreement.

D. Mu
tual Aid-All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT.

E. In
itial Attack-Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices E-1.

F. Move
-Up & Cover-Station coverage will be exchanged between both agencies when appropriate. To prevent long-term coverage problems to either agency, the covering agency’s engines will be replaced with the covered agency’s resources as soon as it is practical to do so.

G. Fir
e Information: Unified Command-

1. Both a
gencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies.

This will be accomplished without losing or abdicating agency authority, responsibility or accountability. A Unified Ordering Point will be identified and established.

2. Rep
resentatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies.

3. The
Unified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident.

H. Rep
resentatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises.

These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closet resources concept
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Contract Number:3CA06292
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6. A

DMINISTRATION
Th
e CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss, review, and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT, procedures to dispatch resources to fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which would might affect the other agency.

7. F

IRE PREVENTION
.

A. POLICY
A
ll fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected to conduct a year-round, aggressive fire prevention program using guidelines within the CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include, but is not limited to, annual analysis and planning sessions to generate an active fire prevention plan.

1. P
ublic Information Program-This will include all types of fire prevention news releases through the available media. Other methods will include public meetings, fairs, rodeos, parades, services clubs and a regular schedule of school programs for all grades.

2. P
rotection/Planning Issues-Although the responsibility for enforcing fire safe ordinances pertaining to improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances.

3. H
azard Reduction Inspections
a. H
ome Inspection – CAL FIRE will work directly with CITY to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4123, or the Uniform Fire Code sections when applicable.
b. P
ower line Inspections – CAL FIRE will work directly with CITY inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.

B. R

ESPONSIBILITY
C
AL FIRE and CITY personnel will, in the performance of their duties, give full consideration to the prevention of fires and public education. Both agencies will allow staff to establish attainable fire prevention goals. 1219
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P ag e | 15
C. E

XISTING AND PROJECTED DEMAND
F
ire Prevention and suppression are the primary roles for both agencies. If the demand for services increases in the future, both agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors:

1. I
ncreased recreational use.

2. I
ncreased residential and commercial development.

3. I
ncreased utilization of vacation residences.

4. I
ndustrial activity.

D. O

BJECTIVES
T
he primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement.

E. R

ECOMMENDED ACTIONS
B
oth agencies will actively pursue public awareness programs through the following:

1. P
ublic Education
a. S
chool programs, ages K-12
b
. Roadside sign program
c. T
imely newspaper articles concerning fire awareness
d
. Attendance at various local events which lend themselv es to fire prevention displays.
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P ag e | 16

2. C
ode Enforcement
a. A
ctive PRC 4291 home inspection program in target areas. b
. Enforcement of the Fire Safe Ordinances as they apply to construction in watershed areas. CAL FIRE will take an advisory role with the CITY Fire Marshal within the areas of the AGREEMENT.

F. F

UEL MODIFICATION
B
oth agencies will continue to encourage individual property owners and property owner associations to establish and maintain a healthy fuel complex through the following:

1. P
rescribed burning through available programs.

2. F
orest practice inspections.

3. F
uel modification using mechanized systems, fire crews, and local resources.

4. B
iomass programs to control stems per acre, and remove dead and down materials.

G. B

URNING PERMITS
B
urning permits will be required in the city limits consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program.

1. Bur
ning Permit Issuance
T
he CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the CITY and areas adjacent to CAL FIRE.

2. S
uspension of Permit Procedures
T
he suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE and CITY.
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P ag e | 17
H. MON

ITORING AND EVALUATION
Pe
riodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the:

1. PL
AN is being followed.

2. PL
AN objectives are being met.

3. PL
AN is achieving desired results.

8. APP
ROVAL:

Th
is PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT between CAL FIRE and CITY:

FO
R CAL FIRE: FOR CITY:

Ca
lifornia Department of Forestry City of Eastvale,
Ri
verside Unit 12363 Limonite Ave.
210 W. San Jacinto Ave Suite 910
Perris, CA 92570 Eastvale, CA 91752
_________________________ __________________________
B
ill Weiser, Unit Chief Mark Orme, City Manager 1222

STANDARD RESPONSE PLAN FOR VEGETATION FIRES
CALF
IRE RRU AND CITY OF EASTVALE E-1

CALFIRE WPA VEGETATION

RESPONSE

BC E AA AT COP DOZ CREW WT
LOW 1 3
MED 2 4 1 2 1 2 2 1
HIGH 2 7 1 2 1 2 4 1

CITY OF EASTVALE

VEGETATION RESPONSE
LOW 1 3
MED 1 3
HIGH 1 3

City of Eastvale
Contract Number: 3CA06292
Page: 18
1223

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.13
May 24, 2023
Public Safety Commission Appointment
Prepared By:

Marc A. Donohue, City Clerk/Communications Director
Recommended Action(s)
Staff recommends that the City Council approve Councilmember Lorimore's nomina on of Isabel Cerda to the Public Safety Commission.

Summary
The Eastvale Public Safety Commission is a five-member commission comprised of residents appointed by the City Council. The Public Safety Commissioners term of service runs concurrent with the Councilmember that appointed the Commissioner. The Commission provides recommenda ons on Public Safety issues such as Traffic issues, Neighborhood Watch, Emergency Preparedness, and Crime Preven on. The Public Safety Commission func ons as an advisory board to the City Council.

Background
Under Sec on 2.17.020 of the City’s Municipal Code, each Public Safety Commissioner shall serve a term of two (2) years. During the City Council’s reorganiza on each December, each Councilmember may choose to reaffirm their appointment, make a new appointment, or direct staff to adver se for a vacancy. Each term of the Commissioner shall coincide with the City’s regular general elec on date. If a vacancy occurs otherwise than by expira on of a term, it shall be filled by appointment for the unexpired por on of the term by the individual Councilmember who made the appointment to the seat which is vacant.

April Rodriguez-Plo8 was appointed to the Planning Commission on May 10, 2023. Councilmember Lorimore is seeking to appoint Isabel Cerda to the Public Safety Commission to fill the vacancy left by 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
1224
April Rodriguez-Plott.

Environmental
Not Applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not Applicable.

Fiscal Impact
Public Safety Commissioners receive a s pend of $50 per mee ng a8ended, budget was appropriated during the fiscal year 2022-23 budget process.

Prior City Council/Commission Action
Former Public Safety Commissioner April Rodriguez-Plo8 was appointed to the Planning Commission on May 10, 2023, leaving a vacancy on the Public Safety Commission.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1225

AGENDA STAFF REPORT

City Council Meeting

CONSENT CALENDAR

Agenda Item No. 11.14
May 24, 2023
Resolu&on Approving a Land and Water Conserva&on Fund Grant Application for Civic Park Development Project
Prepared By:

Jimmy Chung, Interim Public Works Director/ City Engineer Recommended Action(s)
Staff recommends that the City Council approve a Land and water Conserva#on Fund Grant Application for Civic Park Development Project

Summary
The Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conserva#on Fund Grant-In-Aid program, providing Matching funds to the State of California and its poli#cal subdivisions for acquiring lands and developing Facili#es for public outdoor purposes. The California Department of Parks and Recrea#on, Office of Grants and Local Services (OGALS) is responsible for administra#on of the program in the State, se7ng up necessary rules and procedures governing Applications by local agencies under the program.

Background
The Land and Water Conserva#on Fund (LWCF) is a federally funded program administered at the state level by the California State Parks, Office of Grants, and Local (OGALS). This program funds acquisi#on or development grant projects to create new outdoor recrea#on opportuni#es. This year's grant applica#on deadline for LWCF program for parks improvement projects is June 1, 2023.

Grant award decisions are expected in Winter 2023 with an approximate start date of late 2024. The LWCF grant is a reimbursement program that has a match requirement of 50%.

Staff desires to submit a LWCF grant applica#on with the California State Parks and Recrea#on Department for improvements at the new Civic Center; more specifically the Civic Park, which may 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
1226
be formally named otherwise pending ongoing public outreach. The Civic Park will be the very first park owned and operated by the City. It encompasses approximately 3.0 acres as depicted in the aEached conceptual site plan, and would include an amphitheater, an open plaza, parking facility, restroom, picnic area, fencing, tables, benches, turf, drinking fountains, agility equipment, and more. The total cost for the Project is estimated a
t $20,000,000.00.

These improvements will significantly benefit the community and provide mul#-genera#onal park activity for all ages.

Environmental
Adop#on of the resolu#on is an administra#ve ac#vity and is exempt from the California Environmental Quality Act (CEQA) because it will not result in direct or indirect physical changes in the environment. Construc#on of the Civic Park is covered under an Addendum to the Program Environmental Impact Report prepared for the Leal Master Plan Amendment which was adopted by the City Council on May 11, 2022.

Strategic Plan Action - Priority Level: 1
| Target #: E
| Goal #: A
Develop and construction Civic Center
Fiscal Impact
The cost for the proposed improvements is es#mated to be $20,000,000.00 including parking facility. The LWCF grant will reimburse 50% of the project cost; therefore, the City's financial share and obliga#on is $10,000,000.00; which will be funded through a combina#on of General Fund and Quimby Park fees. As Quimby fees are collected as phases progress at the Leal development, the General Fund will be reimbursed. However, staff an#cipates Quimby fees will not fully cover the cost of the park.

Prior City Council/Commission Action
There is no prior City Council or Commission action on this item.

Attachment(s)
Attachment 1 - Fully Illustrated Civic Center and Downtown Master Plan

Attachment 2 - Draft Resolution

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
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100'

POLICELIBRARY
CITY
HALL
PARK
PLAZA

A R C A D E - P R O M E N A D E
F&B

PARKING
ABOVE
F&B

PARKING
ABOVE

RETAIL &

SKATING

COMMERCIAL
ABOVE
RETAIL
OFFICE
ABOVE

GASTRO PUB

FOOD HALL

BREW PUB &

BOWLING

COMMERCIAL
ABOVE
HOTEL
GROVE

L I M O N I T E A V E

H A M N E R A V E
BLDG 7

FINAL ILLUSTRATED MASTER PLAN
MARCH 2023
BLDG 1
BLDG 2
BLDG 3
BLDG 4BLDG 5
BLDG 6

OVERALL AREAS
see following pages for area
breakdowns and notional utility
entry points
LIBRARY 24,100 gsf
CITY HALL 51,800 gsf
POLICE STATION 22,900 gsf

BUILDING 1 108,600 gsf
BUILDING 2 86,500 gsf
BUILDING 3 37,500 gsf
BUILDING 4 105,500 gsf
BUILDING 5 96,000 gsf
BUILDING 6 25,000 gsf
BUILDING 7 15,000 gsf
CAFE AT LIBRARY 2,000 gsf
TOTAL 476,000 gsf
PARKING 1300 stalls

BUILDING USE TYPES AND SIZES FOR UTILITY STUDY
MARCH 24, 2023 | PAGE 2 1228
RESOLUTION NO. 23-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUND

CIVIC PARK PROJECT
WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing APPLICATIONS by local agencies under the program; and WEHREAS, the City of Eastvale (“City”) certifies by resolution the approval of the application and the availability of eligible matching funds prior to submission of the application to the State; and

NOW, THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF EASTVALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. Approves the filing of an application for Land and Water Conservation Fund assistance for the proposed Civic Park; and
SECTION 2. Certifies that the City has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and SECTION 3. Agrees to abide by 54 U.S.C. §200305(f)(3) which requires, “No property acquired or developed with assistance under this section shall, without the approval of the National Secretary of the Interior, be converted to other than public outdoor recreation uses. The Secretary shall approve such conversion only if he finds it to be in accord with the then existing comprehensive statewide outdoor recreation plan and only upon such conditions as he deems necessary to assure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location.”
SECTION 4. Certifies that said agency has matching funds from eligible source(s) and can finance 100 percent of the project, which up to half may be reimbursed; and SECTION 5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

SECTION 6. Appoints the City Manager or his designee as agent of the City to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, 1229
contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned project.

PASSED, APPROVED AND ADOPTED this 24 day of May, 2023.
__________________________________________
Todd Rigby
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
1230

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk/Communications Director of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 23-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 24 day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
1231

AGENDA STAFF REPORT

City Council Meeting

PUBLIC HEARINGS

Agenda Item No. 12.1
May 24, 2023
Adoption of Electric Vehicle Charging Systems Ordinance Prepared By:

Richard Hicks, Building Official
Recommended Action(s)
Staff recommends that the City Council introduce, read by tle, and waive further reading of the
Electric Vehicle Charging Systems Ordinance

Summary
In 2015, the State of California adopted Assembly Bill 1236 (2015, Chiu, Codified as Government Code Sec
on 65850.7), which requires local jurisdic
ons with a popula
on less than 200,000
residents to adopt an ordinance to create an expedited, streamlined permi5ng process for electric vehicle charging stations.

An electric vehicle charging sta
on is any level of electric vehicle supply equipment sta on which
delivers electricity from a source outside an electric vehicle into a plug-in electric vehicle. AB 1236 may refer to the recommenda
ons in the most current version of the “Plug-In Electric Vehicle Infrastructure Permi5ng Checklist” of the “Zero-Emission Vehicles in California: Community Readiness Guidebook” published by the Governor’s Office of Planning and Research.

Further, Assembly Bill 970 (AB 970), which became effec
ve January 1, 2022, built upon exis
ng
permit streamlining law AB 1236, requiring the City to add specific binding melines to the review
period of EVCS by January 1, 2023. The proposed ordinance establishes an expedited and streamlined permitting process to be consistent with AB 1236 and AB 970.

Background
Assembly Bill 1236, which amended Government Code Sec
on 65850.7 to require jurisdic
ons with 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
1232
a popula
on less than 200,000 residents to establish procedures for expedited, streamlined processes for permi5ng of electric vehicle charging sta ons. The amendments to Sec
on 65850.7
include the requirement for a jurisdic
on to adopt an ordinance for the expedited, streamlined process. The ordinance shall include the requirement that a jurisdic on adopt a checklist of
requirements with which a permit applica
on for an electric vehicle charging sta
on will be eligible
for expedited review.

This process includes the establishment of a checklist containing objec ve requirements for the
installa
on of an electric vehicle charging sta
on and a process for electronic submiCal of permit
applica
ons. The content of the checklist requires the permit applicant to check the features of the exis
ng electrical service such as ra
ng in amperes, system voltage, connected or calculated load, spare capacity in amperes, voltage and ampere ra
ng of the electric vehicle supply equipment,
circuit ra
ng of the electric vehicle supply equipment, loca
on of the electric vehicle supply
equipment, if ven
la
on is/or is not required, and clearances of the charging equipment to comply with all applicable building and fire safety laws. The checklist also assists the applicant in confirming that the loca
on of the electric vehicle supply equipment will comply with any vehicle clearance requirements in the City’s / County’s Zoning Ordinance. Sec on 65850.7 requires that the City’s /
County’s checklist may be based on the “Plug-In Electric Vehicle Infrastructure Permi5ng Checklist” of the “Zero-Emission Vehicles in California: Community Readiness Guidebook” of the Governor’s Office of Planning and Research.

Assembly Bill 970 (2021) expands the exis
ng streamlining permi5ng requirements of AB 1236 by
requiring specific binding timelines to review period.

The procedures, such as electronic submiCal of plans and checklists are currently in place and comply with the requirements of the Assembly Bills.

Environmental
Adop
on of this Ordinance is not subject to California Environmental Quality Act (CEQA) pursuant to Sec
ons 15060 (c)(2) and 15060(c)(3) of Title 14 of the California Code of Regula ons because the
adop
on of this Ordinance
would not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a project.

Strategic Plan Action - Priority Level: N/A
| Target #: 2
| Goal #: 2
Streamline the development process
Fiscal Impact
Approval of this request will not have an impact to the General Fund.

Prior City Council/Commission Action
The Planning Commission conducted a duly no
ced public hearing on April 19, 2023, at which
me it
received public tes
mony concerning Project No. PLN23-20017 and recommend City Council approval.

Attachment(s)
Attachment 1 - EV Charging Ordinance

Attachment 2 - EV Charging Checklist
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951.361.0900 |
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12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
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ORDINANCE NO. 23-XX
AN ORDINANCE OF THE EASTVALE CITY COUNCIL ADDING CHAPTER 110.96 (ELECTRIC VEHICLE CHARGING SYSTEMS) TO THE EASTVALE MUNICIPAL CODE WHEREAS, the State of California and the City of Eastvale have consistently promoted and encouraged the use of fuel-efficient electric vehicles; and WHEREAS, on October 8, 2015, the State of California adopted Assembly Bill 1236 and on October 8, 2021, adopted Assembly Bill 970, which requires local agencies to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging stations; and
WHEREAS, the creation of an expedited streamlined permitting process for electric vehicle charging stations would facilitate convenient charging of electric vehicles and help reduce reliance on environmentally damaging fossil fuels; and
WHEREAS, the proposed Municipal Code Amendment has been fully evaluated and considered with respect to the City’s General Plan; and WHEREAS, the Eastvale Planning Commission conducted a duly noticed public hearing on April 19, 2023, at which time it received public testimony concerning Project No. PLN23-20017 and recommend City Council approval;
NOW, THEREFORE, THE EASTVALE CITY COUNCIL DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 110.96, “Electric Vehicle Charging Systems” is hereby added to the Eastvale Municipal Code to read as follows:

CHAPTER 110.96.

ELECTRIC VEHICLE CHARGING SYSTEMS
SECTION 110.96.010 Purpose
A. PURPOSE. The purpose of this Chapter is to promote and encourage the use of electric vehicles by creating an expedited, streamlined permitting process for electric vehicle charging stations while promoting public health and safety and preventing specific adverse impacts in the installation and use of such charging stations. This Chapter is also purposed to comply with California Government Code Section 65850.7.

SECTION 110.96.020 DEFINITIONS
A. Electric vehicle charging station or charging station. Any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electrical Code, as it reads on the effective date of this Chapter, and delivers electricity from a source outside an electric vehicle into a plug-in electric vehicle.

B. Specific, adverse impact. This means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. 1235
C. Electronic submittal. The utilization of one or more of the following:

1. Electronic mail or email .

2. The internet.

SECTION 110.96.030 EXPEDITED PERMITTING PROCESS
A. Expedited Permitting Process. Consistent with Government Code Section 65850.7, the Building Official shall implement an expedited, streamlined permitting process for electric vehicle charging stations, and adopt a checklist of all requirements with which electric vehicle charging stations shall comply in order to be eligible for expedited review. The expedited, streamlined permitting process and checklist may refer to the recommendations contained in the most current version of the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” of the “Zero-Emission Vehicles in California: Community Readiness Guidebook” as published by the Governor’s Office of Planning and Research. The City’s checklist shall be published on the City’s website.

SECTION 110.96.040 PERMIT APPLICATION PROCESSING
A. Prior to submitting an application for processing, the applicant shall verify that the installation of an electric vehicle charging station will not have a specific, adverse impact on public health and safety and building occupants. Verification by the applicant includes but is not limited to electrical system capacity and loads; electrical system wiring, bonding, and overcurrent protection; building infrastructure affected by charging station equipment and associated conduits; areas of charging station equipment and vehicle parking.

B. A permit application to install an electric vehicle charging station submitted to the building official shall be deemed if, after the applicable time period described in paragraph C. has elapsed, both the following are true:

1. The building official of the city, county, or city and county has not deemed the application complete, consistent with the checklist created by the city, county, or city and county pursuant to subdivision (g) of Section 5850.7.

2. The building official of the city, county, or city and county has not issued a written correction notice detailing all deficiencies in the application and identifying any additional information explicitly necessary for the building official to complete a review limited to whether the electric vehicle charging station meets all health and safety requirements of local, state, and federal law, consistent with subdivisions (b) and (g) of Section 65850.7.

C. For purposes of paragraph B., “applicable time period means” either of the following:

1. Five business days after submission of the application to the city, county, or city and county, if the application is for at least 1, but not more than 25 electric vehicle charging stations at a single site.

2. Ten business days after submission of the application to the city, county, or city and county, if the application is for more than 25 electric vehicle charging stations at a single site.

D. An application to install an electric vehicle charging station shall be deemed approved if the 1236
applicable time period described in paragraph C. has elapsed and all of the following are true:

1. The building official has not administratively approved the application pursuant to subdivision (b) of Section 65850.7.

2. The building official has not made a finding, based on substantial evidence, that the electric vehicle charging station could have a specific adverse impact on the public health or safety or required the applicant to apply for a use permit pursuant to subdivision (b) of Section 65850.7.

3. The building official has not denied the permit pursuant to subdivision (c) of Section 65850.7.

4. An appeal has not been made to the planning commission pursuant to subdivision (d) of Section 65850.7.

E. For purposes of paragraph D., “applicable time period means” either of the following:
(A) Twenty business days after the application was deemed complete if the application is for at least 1, but not more than 25 electric vehicle charging stations at a single site. (B) Forty business days after the application was deemed complete if the application is for more than 25 electric vehicle charging stations at a single site.

F. If an electric vehicle charging station and any associated equipment interfere with, reduce, eliminate, or in any way impact the required parking spaces for existing uses, the city, county, or city and county shall reduce the number of required parking spaces for the existing uses by the amount necessary to accommodate the electric vehicle charging station and any associated equipment.

G. Consistent with Government Code Section 65850.7, the Building Official shall allow for the electronic submittal of permit applications covered by this Ordinance and associated supporting documentation. In accepting such permit applications, the Building Official shall also accept electronic signatures on all forms, applications, and other documentation in lieu of a wet signature by any applicant.

SECTION 110.96.050 TECHNICAL REVIEW
A. It is the intent of this Chapter to encourage the installation of electric vehicle charging stations by removing obstacles to permitting charging stations so long as the action does not supersede the Building Official’s authority to address higher-priority life-safety situations. If the Building Official/City Planner makes a finding based on substantial evidence that the electric vehicle charging station could have a specific adverse impact on public health or safety, as defined in this Chapter, the City may require the applicant to apply for an Administrative Permit from Planning.

B. In the technical review of a charging station, consistent with Government Code Section 65850.7, the Building Official shall not condition the approval for any electric vehicle charging station permit on the approval of such a system by an association, as that term is defined by Civil Code Section 4080.

SECTION 110.96.060 ELECTRIC VEHICLE CHARGING STATION INSTALLATION REQUIREMENTS A. Electric vehicle charging station equipment shall meet the requirements of the California Electrical Code, the Society of Automotive Engineers, the National Electrical Manufacturers 1237
Association, accredited testing laboratories such as Underwriters Laboratories, and rules of the Public Utilities Commission or a Municipal Electric Utility Company regarding safety and reliability.

B. Installation of electric vehicle charging stations and associated wiring, bonding, disconnecting means, and overcurrent protective devices shall meet the requirements of Article 625 and all applicable provisions of the California Electrical Code.

C. Installation of electric vehicle charging stations shall be incorporated into the load calculations of all new or existing electrical services and shall meet the requirements of the California Electrical Code. Electric vehicle charging equipment shall be considered a continuous load.

D. Anchorage of either floor-mounted or wall-mounted electric vehicle charging stations shall meet the requirements of the California Building or Residential Code as applicable per occupancy, and the provisions of the manufacturer’s installation instructions. Mounting of charging stations shall not adversely affect building elements.

Section 2. California Environmental Quality Act (CEQA) Determination. The City Council finds that this Ordinance is not subject to the Adoption of this Ordinance is not subject to California Environmental Quality Act (CEQA) pursuant to Sections 15060 (c)(2) and 15060(c)(3) of Title 14 of the California Code of Regulations because the adoption of this Ordinance would not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a project.

Section 3. Severability.

If any section, subsection, paragraph, sentence clause or phrase of this chapter or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this chapter or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional, invalid or unenforceable.

Section 4. Effective Date.

This Ordinance shall take effect thirty (30) days after adoption as provided by Government Code section 36937.

Section 5. City Clerk Action.

The City Clerk shall attest to the adoption of this Ordinance and cause the same to be published in accordance with State law.
1238
PASSED, APPROVED, AND ADOPTED this __ day of ____ 2023. __________________________________________
Todd Rigby
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk
1239

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) §

CITY OF EASTVALE)
I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Ordinance No. 23-XX was introduced at a regular meeting of the City Council of the City of Eastvale held on the 24th day of May 2023, and was passed by the City Council of the City of Eastvale at a regular meeting held on the ____ day of _________, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk
1240

Please complete the following information related to permitting and installation of Electric Vehicle Service Equipment (EVSE) as a supplement to the application for a building permit. This checklist contains the technical aspects of EVSE installations and is intended to help expedite permitting and use for electric vehicle charging.

Upon this checklist being deemed complete, a permit shall be issued to the applicant.

However, if it is determined that the installation might have a specific adverse impact on public health or safety, additional verification will be required before a permit can be issued.

This checklist substantially follows the “Plug-In Electric Vehicle Infrastructure Permitting
Checklist” contained in the Governor’s Office of Planning and Research “Zero Emission Vehicles in California: Community Readiness Guidebook” and is purposed to augment the guidebook’s checklist.

JOB ADDRESS:

PERMIT NUMBER:
☐ Single-Family ☐ Multi-Family (Apartment) ☐ Multi-Family (Condominium)
☐ Commercial (Single Business) ☐ Commercial (Multi-BUSINESSES) ☐ Mixed-Use ☐ Public Right-of-Way ☐ SITE PLAN WITH LOCATIONS OF EVSE ATTACHED
DESCRIPTION OF WORK:

APPLICANT NAME:

CITY OF EASTVALE

COMMUNITY ENHANCEMENT AND SAFETY

DEPARTMENT, BUILDING AND SAFETY DIVISION
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
951.703.4450
(Eastvaleca.gov/building-safety-division)
EV Chargers Checklist
ADMIN
SECTION 00011

FORM NUMBER

7/1/2022

EFFECTIVE DATE

REVISION DATE

RESIDENTIAL AND NON-RESIDENTIAL

CHECKLIST FOR PERMITTING ELECTRIC VEHICLES

AND ELECTRIC VEHICLE SERVICE EQUIPMENT (EVSE)
1241
APPLICANT PHONE & EMAIL:

CONTRACTOR NAME: LICENSE NUMBER & TYPE:

CONTRACTOR PHONE & EMAIL:

OWNER NAME:

OWNER PHONE & EMAIL:

EVSE CHARGING LEVEL: ☐ Level 1 (120V) ☐ Level 2 (240V) ☐ Level 3 (480V) Maximum Rating (Nameplate) of EV Service Equipment = KW Voltage EVSE =

V
Manufacturer of EVSE:

___________________________
Mounting of EVSE: ☐ Wall Mount ☐ Pole Pedestal Mount ☐ Other

System Voltage:
☐ 120/240V, 1ϕ, 3W ☐ 120/208V, 3ϕ, 4W ☐ 120/240V, 3ϕ, 4W ☐ 277/480V, 3ϕ, 4W ☐ Other ________________
Rating of Existing Main Electrical Service Equipment = __________ Amperes

Rating of Panel Supplying EVSE (if not directly from Main Service) = ________ Amps

Rating of Circuit for EVSE: __________ Amps / __________ Poles

AIC Rating of EVSE Circuit Breaker (if not Single Family, 400A) = __________ A.I.C.

(or verify with Inspector in field)

1242
Specify Either Connected, Calculated or Documented Demand Load of Existing Panel:

Connected Load of Existing Panel Supplying EVSE = __________ Amps

Calculated Load of Existing Panel Supplying EVSE = __________ Amps

Demand Load of Existing Panel or Service Supplying EVSE = _________ Amps

(Provide Demand Load Reading from Electric Utility)

Total Load (Existing plus EVSE Load) = __________ Amps

For Single Family Dwellings, if Existing Load is not known by any of the above methods, then the Calculated Load may be estimated using the “Single-Family Residential Permitting Application Example” in the Governor’s Office of Planning and Research “Zero Emission Vehicles in California: Community Readiness Guidebook” https://www.opr.ca.gov

EVSE Rating __________ Amps x 1.25 = __________ Amps = Minimum Ampacity of EVSE Conductor = # __________ AWG

For Single-Family: Size of Existing Service Conductors = # __________ AWG or kcmil
- or - : Size of Existing Feeder Conductor

Supplying EVSE Panel = # __________ AWG or kcmil
(or Verify with Inspector in field)

I hereby acknowledge that the information presented is a true and correct representation of existing conditions at the job site and that any causes for concern as to life-safety verifications may require further substantiation of information.

Signature of Permit Applicant: ____________________ Date: _______________ 1243

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.1
May 24, 2023
Economic Development Updates
Prepared By:

Alexander Fung, Interim Economic Development Manager
Recommended Action(s)
Staff recommends that the City Council receive-and-file the report.

Summary
To effec#vely implement the goals and priori#es that were approved by the City Council in the Strategic Plan, the Economic Development Team strives to elevate the dining and shopping experience in Eastvale, create value-added development, and diversify the City’s revenue streams.

Throughout the past several months, staff have ac#vely implemented efforts to a(ract new businesses, retain exis#ng businesses, and create business opportuni#es. Staff desires to provide the City Council with updates regarding the City’s economic development efforts for the past several months.

Background
2023 ICSC Las Vegas Conference
Several members of the City Council and city staff a(ended the 2023 Interna#onal Council of Shopping Centers (ICSC) Conference in Las Vegas, NV from May 21, 2023 to May 24, 2023. This annual event brings more than 30,000 individuals from the municipal and real estate industries to explore latest trends and innova#ons shaping marketplaces. Throughout the event, a(ending city councilmembers and city staff engaged in high-level discussions, networked with poten#al partners, and obtained insights into upcoming trends in the real estate industry. The conference was an excellent opportunity for the City to market Downtown Eastvale’s retail opportuni#es and network with interested businesses, brokers, and developers.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1244
As the 2023 ICSC Las Vegas Conference concluded, city staff is already in the process of preparing for the 2023 ICSC Western Conference, which is taking place at the San Diego Conven#on Center in October 2023.

Business Attraction and Retention
Staff con#nues to hold mee#ngs with high-end and well-known retailers, restaurants, and businesses that have expressed interest in expanding in Eastvale. To date, more than 20 businesses submi(ed formal le(ers expressing their interest in opening in Downtown Eastvale. The City’s economic development website, h(ps://eastvaleelevates.com/, includes a form for interested businesses to input their space requirements, co-tenancy requirements, and leasing requirements.

“Love Eastvale, Shop Eastvale” Campaign Expansion
In 2020, the City of Eastvale’s Economic Development Team launched the “Love Eastvale, Shop Eastvale” marke#ng campaign to encourage residents to support local businesses. The campaign was previously placed on hold since the beginning of the COVID-19 Pandemic. City staff is currently preparing to restart the campaign to further encourage residents and visitors to support local businesses. Addi#onal informa#on about the campaign will soon be shared with the City Council and residents.

Monthly Business Walks
The City’s Economic Development Team proudly launched the Monthly Business Walks in March 2023 to build a deeper rela#onship with local businesses, with the aim of visi#ng every business in Eastvale’s shopping centers at least twice a year. Out of the 240+ businesses in Eastvale, the City’s Economic Development Team plans on visi#ng about 40 to 50 businesses a month. Each visit includes a city staff dropping off small giBs and resource packets and speaking with the business’ manager or supervisor about operational strengths and challenges.

Recreation and Tourism Engagement
The City is in the process of building deeper rela#onships with the Riverside County Office of Economic Development, Discover Inland Empire, and VisitCalifornia to increase tourism a(rac#on efforts in the Inland Empire. The Inland Empire offers various shopping, outdoor recrea#on, sports, and cultural ac#vi#es that draw millions of visitors a year. With the development of Downtown Eastvale, city staff plans to begin highligh#ng and showcasing Eastvale’s recrea#onal opportuni#es in preparation of Downtown Eastvale becoming a regional hub that can drive tourism in the future.

Shopping Center Success Roundtable
In April 2023, the City’s Economic Development Team combined a Property Managers’ Task Force and the Property Lessors’ Task Force to form the Eastvale Shopping Center Success Roundtable. The Roundtable convenes on a bi-monthly basis and focuses on discussing commercial property management challenges and brainstorming collec#ve solu#ons. Commercial property managers and lessors from Eastvale’s shopping centers are invited to participate in these meetings.

Social Media and Outreach Engagements
Staff ac#vely maintains and disseminates contents through the City’s economic development website, Facebook and Instagram accounts, and newsle(er. These channels allow staff to share the latest information, available resources, and funding opportunities for Eastvale’s businesses.

Staff also maintains a close partnership with the Eastvale Chamber of Commerce. In addi#on to 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
1245
hos#ng quarterly mee#ngs with the Chamber’s President, staff ac#vely a(ends the Chamber’s monthly mixer events and aBer-hour events. The Chamber serves as a vital partner who greatly supports the City’s community events.

Environmental
Pursuant to Sec#on 15378 of the California Environmental Quality Act (CEQA) Guidelines, organiza#onal or administra#ve ac#vi#es of governments that do not result in direct or indirect physical changes in the environment are not considered as CEQA projects.

Strategic Plan Action - Priority Level: 1
| Target #: 2
| Goal #: 1
The City’s Economic Development Team supports efforts to a(ract and retain businesses in Eastvale.

Fiscal Impact
Funds to implement the City’s economic development efforts are budgeted within the Community Development Department in the General Fund. Staff ac#vely con#nues to search for relatable grant funding to support additional economic development efforts.

Prior City Council/Commission Action
The City Council receives periodic economic development updates during City Council mee#ngs. The previous update was provided on February 8, 2023. The Planning Commission also received economic development updates from city staff on April 19, 2023.

Attachment(s)
Not Applicable.
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1246

AGENDA STAFF REPORT

City Council Meeting

CITY COUNCIL BUSINESS

Agenda Item No. 13.2
May 24, 2023
Waste Management Fiscal Year 2023-2024 Annual Rate
Adjustment Request
Prepared By:

Simone Blackwell, Environmental Compliance Analyst
Recommended Action(s)
Staff recommends that the City Council adopt a Resolu
on approving the Rate Adjustment Request
by USA Waste of California Incorporated, also known as Waste Management, per sec on 4.03 of the
Franchise Agreement.

Summary
Pursuant to Sec
on 4.03 of the franchise agreement with Waste Management, the waste hauler is eligible to request an annual rate adjustment based on changes to the Consumer Price Index (CPI) and other associated costs. The requested rate adjustment must be 1-4%.

Waste Management is reques
ng a 4% increase in service rates. Residen
al rates will also receive
an increase of $1.62, as specified in sec
on 4.03.6.1 of the agreement for SB 1383 implementa
on
costs. The rate adjustment would become effective July 1, 2023.

A typical Eastvale resident can expect a monthly service increase from $29.14 to $31.93.

Background
In June and August 2011, the City entered into franchise agreements with Waste Management and Burrtec Waste Industries to provide solid waste collec
on services. Prior to the agreement
expira
on, the City approved R3 Consul
ng Group to develop and facilitate a formal bid process for solid waste collec
on services. Waste Management and Burrtec each provided formal proposals for review and Waste Management was ultimately awarded the contract October 28, 2020. 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
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1247

On October 28, 2020, The City of Eastvale entered entered into an exclusive franchise agreement with Waste Management for solid waste collec
on services. The agreement commenced on July 1,
2022 and concludes on June 30, 2042. Per the agreement, Waste Management services the en re
City boundary, including the portion of the City that was previously serviced by Burrtec.

Waste Management services include city-wide commercial and residen al collec
on of trash,
recycling, and organic waste. As of July 1, 2022, organic waste collec on includes the collec
on of
green waste, food scraps, and food soiled paper which ensures compliance with Senate Bill 1383 requirements. City-wide street-sweeping services are also managed and provided by Waste Management.

Waste Management also provides addi
onal residen
al collec
on services for bulky items, used
motor oil, used oil filters, baAeries, and sharps. Addi
onal commercial services include construc
on
and demolition recycling, bulky item collection, and temporary bin service.

In partnership with the City, Waste Management hosts two Residen al Clean-up and Paper
Shredding Events annually. The events include the collec on of trash, green waste, recyclable
materials, bulky items, household batteries, and appliances.

In considera
on of increased industry costs, Waste Management is proposing a 4% increase to the maximum service rates for the 2023-2024 fiscal year. The increase is based on an 8.70% increase to the CPI and a 1.23% increase in the disposal per ton tip fee.

Residen
al maximum service rates will receive an adjustment of $1.62 in addi on to the 4% rate
adjustment. Per sec
on 4.03.6.1 of the franchise agreement, the $1.62 adjustment will occur on July 1, 2023 and July 1, 2024 due to increased service costs arising from Senate Bill 1383 implementation.

The proposed rate adjustment also includes a reduc
on of the residen
al contamina
on/overage
fee from $30.00 to $15.00 per occurrence.

The table below reflects the percentage changes to the Consumer Price Index and the disposal per ton tip fees between 2021 and 2022.

Index Calculation
2021
2022
Percentage Change
Consumer Price Index
113.88
123.78

8.70%
Disposal Component
$44.63 /Ton
$45.18 /Ton

1.23%

Environmental
Not applicable.

Strategic Plan Action - Priority Level: N/A
| Target #: N/A
| Goal #: N/A
Not applicable.

Fiscal Impact
The City receives a 12.5% franchise fee of gross receipts received each month. The franchise fee is 12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752 951.361.0900 |
eastvaleca.gov
1248
paid to the City each quarter on April 30th, July 30th, October 30th, and January 30th. Franchise fee revenues are placed in the general fund.

Prior City Council/Commission Action
On October 28, 2020, the City Council approved an exclusive franchise agreement with Waste Management for city-wide residential and commercial solid waste collection services.

Attachment(s)
Attachment 1 - Resolution

Attachment 2 - Exhibit A to Resolution - Rate Schedule

Attachment 3 - Waste Management 2023 Rate Adjustment Request Letter.pdf

Attachment 4 - Bureau of Labor Statistics - Consumer Price Index.pdf

AAachment 5 - Riverside County Department of Waste Resources - 2021 and 2022 Disposal Rates.pdf

Attachment 6 - Agua Mansa Facility - Disposal Rates 2021 and 2022.pdf

12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 |
eastvaleca.gov
1249
RESOLUTION NO. 23-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA,

APPROVING THE ADJUSTMENT OF FEES AND CHARGES FOR PICK-UP AND

HAULING OF REFUSE, RECYCLING, AND ORGANIC WASTE FOR WASTE

MANAGEMENT WITHIN THE CITY OF EASTVALE
WHEREAS, in October of 2020, the City of Eastvale entered into a franchise agreement with USA Waste of California, also known as Waste Management, to provide trash pick-up, recycling services, and green waste removal services; and WHEREAS, pursuant to Section 4.03 of that franchise agreement, Waste Management is entitled to a rate adjustment each fiscal year, should certain conditions be met and subject to City Council determination that those conditions have been satisfied.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EASTVALE, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council, after study and investigation, and pursuant to Chapter 16.05 of the Eastvale Municipal Code and Section 4.03 of the franchise agreement, does approve the adjusted fee schedule for collection removal, and disposal of garbage, recyclables, rubbish, and green waste within the City, attached here to as “Exhibit A” and incorporated herein by reference as if fully set forth.

SECTION 2. The Mayor, or presiding officer, is hereby authorized to affix his signature to this resolution signifying its adoption and the City Clerk, or his duly appointed deputy, is direct to attest hereto.

PASSED, APPROVED AND ADOPTED this 24th day of May, 2023. __________________________________________
Todd Rigby
Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________________ __________________________________________ Erica Vega Marc A. Donohue, MMC
City Attorney City Clerk/Communications Director
1250

STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE ) §

CITY OF EASTVALE )

I, Marc A. Donohue, City Clerk of the City of Eastvale, California, do hereby certify that the foregoing City Council Resolution No. 23-XX, was duly adopted by the City Council of the City of Eastvale, California, at a meeting held on the 24th day of May 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Marc A. Donohue, MMC
City Clerk/Communications Director
1251
Service Descriptions Billing Frequency 2022/2023
Rate 2023/2024 Rate
Single Family Automated Trash Service includes (96-gallon Recyclable Materials Cart and 96-gallon Organic Waste Cart) Standard Single Family Automated Cart Service per month $ 29.14 31.93$ 64 gallon Single Family Automated Cart Service per month $ 29.14 31.93$ 32 gallon Single Family Automated Cart Service per month $ 29.14 31.93$ Senior Rate (64-Gallon Trash) per month $ 28.14 30.89$ Back Yard Collection per month $ 20.25 21.06$ Additional 96 gallon Trash Cart each cart $ 9.34 9.71$ Additional 96 gallon Recycling Cart (After 2 free) each cart $ 6.76 6.98$ Additional 96 gallon Organics Cart (After 2 free) each cart $ 8.21 8.47$ Residential Bin (2 cu yard) each bin $ 95.00 98.80$ Residential Set-up Fee per occurrence $ 19.50 20.28$ Tax Roll Penalty (10%) unpaid balance per
occurance
Tax Roll Interest Statutory maximum
Cart Exchange in excess of 1x per year per occurrence $ 25.50 26.52$ Residential Cart Replacement Fee per occurrence $ 78.57 81.71$ Residential Cart Repair per occurrence Actual Cost Actual Cost Extra Bag Collection per bag, per occurrence $ 4.75 4.94$ AdditionalBulky Item (After 3 free per year) per item $ 28.00 29.12$ Additional Sharps Kit (After 1 free per year) per item $ 45.00 46.80$

1.5 Cubic Yard Container
1 pickup per weekper month $ 122.58 127.48$ 2 pickup per weekper month $ 209.18 217.55$ 3 pickup per weekper month $ 295.82 307.65$ 2 Cubic Yard Container
1 pickup per weekper month $ 127.04 132.12$ 2 pickup per weekper month $ 218.10 226.82$ 3 pickup per weekper month $ 309.21 321.58$ 4 pickup per weekper month $ 400.31 416.32$ 5 pickup per weekper month $ 491.39 511.05$ 6 pickup per weekper month $ 582.50 605.80$ 3 Cubic Yard Container
1 pickup per weekper month $ 173.30 180.23$ 2 pickup per weekper month $ 298.89 310.85$ 3 pickup per weekper month $ 424.41 441.39$ 4 pickup per weekper month $ 545.20 567.01$ 5 pickup per weekper month $ 665.84 692.47$ 6 pickup per weekper month $ 785.51 816.93$ 4 Cubic Yard Container
1 pickup per weekper month $ 197.61 205.51$ 2 pickup per weekper month $ 346.54 360.40$ 3 pickup per weekper month $ 495.46 515.28$ 4 pickup per weekper month $ 644.41 670.19$ 5 pickup per weekper month $ 793.28 825.01$ 6 pickup per weekper month $ 942.22 979.91$ 6 Cubic Yard Container
1 pickup per weekper month $ 335.57 348.99$ 2 pickup per weekper month $ 605.87 630.10$ 3 pickup per weekper month $ 876.18 911.23$ 4 pickup per weekper month $ 1,146.51 1,192.37$ 5 pickup per weekper month $ 1,416.80 1,473.47$ 6 pickup per weekper month $ 1,687.11 1,754.59$ Rate Summary
Commercial and Multi-Family Dwelling Recycling (includes base services provided in Sections 8.03.2 and 8.04.2) Commercial and Multi-Family Dwelling Trash (includes base services provided in Sections 8.03.2 and 8.04.2) 1252
96-Gallon Container
1 pickup per weekper month $ 50.54 52.56$ Additional Cart (Max 4 per location)per month $ 45.49 47.31$

1.5 Cubic Yard Container
1 pickup per weekper month $ 96.72 100.59$ 2 pickup per weekper month $ 193.44 201.18$ 3 pickup per weekper month $ 290.16 301.77$ 2 Cubic Yard Container
1 pickup per weekper month $ 101.08 105.12$ 2 pickup per weekper month $ 202.15 210.24$ 3 pickup per weekper month $ 303.23 315.36$ 4 pickup per weekper month $ 404.30 420.47$ 5 pickup per weekper month $ 539.08 560.64$ 6 pickup per weekper month $ 718.77 747.52$ 3 Cubic Yard Container
1 pickup per weekper month $ 123.71 128.66$ 2 pickup per weekper month $ 247.43 257.33$ 3 pickup per weekper month $ 371.13 385.98$ 4 pickup per weekper month $ 494.85 514.64$ 5 pickup per weekper month $ 659.79 686.18$ 6 pickup per weekper month $ 879.73 914.92$ 4 Cubic Yard Container
1 pickup per weekper month $ 130.69 135.92$ 2 pickup per weekper month $ 261.38 271.84$ 3 pickup per weekper month $ 392.08 407.76$ 4 pickup per weekper month $ 522.76 543.67$ 5 pickup per weekper month $ 697.02 724.90$ 6 pickup per weekper month $ 929.36 966.53$ 6 Cubic Yard Container
1 pickup per weekper month $ 196.04 203.88$ 2 pickup per weekper month $ 392.07 407.75$ 3 pickup per weekper month $ 588.12 611.64$ 4 pickup per weekper month $ 784.14 815.51$ 5 pickup per weekper month $ 1,045.52 1,087.34$ 6 pickup per weekper month $ 1,394.04 1,449.80$ 2 Cubic Yard Compactor
1 pickup per weekper month $ 147.65 153.56$ 2 pickup per weekper month $ 295.29 307.10$ 3 pickup per weekper month $ 442.95 460.67$ 4 pickup per weekper month $ 590.59 614.21$ 5 pickup per weekper month $ 776.65 807.72$ 6 pickup per weekper month $ 1,013.91 1,054.47$ 3 Cubic Yard Compactor
1 pickup per weekper month $ 189.67 197.26$ 2 pickup per weekper month $ 379.33 394.50$ 3 pickup per weekper month $ 568.99 591.75$ 4 pickup per weekper month $ 758.65 789.00$ 5 pickup per weekper month $ 995.32 1,035.13$ 6 pickup per weekper month $ 1,294.67 1,346.46$ 6 Cubic Yard Compactor
1 pickup per weekper month $ 379.33 394.50$ 2 pickup per weekper month $ 758.65 789.00$ 3 pickup per weekper month $ 1,137.98 1,183.50$ 4 pickup per weekper month $ 1,517.30 1,577.99$ 5 pickup per weekper month $ 1,990.64 2,070.27$ 6 pickup per weekper month $ 2,589.34 2,692.91$ 64-Gallon Cart
1 pickup per weekper month $ 51.44 53.50$ 2 pickup per weekper month $ 102.88 107.00$ Commercial and Multi-Family Dwelling Organics (includes base services provided in Section 8.03.2 and 8.04.2) 1253
3 pickup per weekper month $ 154.32 160.49$ 4 pickup per weekper month $ 205.76 213.99$ 5 pickup per weekper month $ 257.20 267.49$ 6 pickup per weekper month $ 308.64 320.99$ 2 Cubic Yard Container
1 pickup per weekper month $ 235.16 244.57$ 2 pickup per weekper month $ 469.68 488.47$ 3 pickup per weekper month $ 704.21 732.38$ 4 pickup per weekper month $ 938.69 976.24$ 5 pickup per weekper month $ 1,173.21 1,220.14$ 6 pickup per weekper month $ 1,407.70 1,464.01$ Additional 64-gallon organics cart - serviced 1 time per weekper month $ 46.30 48.15$ Unscheduled Extra Bin Dump While On- Site per bin per pick-up $ 65.24 67.85$ Unscheduled Extra Bin Dump Separate Trip per bin per pick-up $ 94.44 98.22$ Unscheduled Compactor Pick-ups per bin per pick-up $ 113.45 117.99$ 3 Cubic Yard Temporary Bin
Delivery, Removal and up to 3 days rentalper bin $ 173.10 180.02$ Each additional pickupper occurrence $ 94.44 98.22$ Delivery, Removal and up to 30 days rentalper bin $ 404.98 421.18$ Each additional pickupper occurrence $ 94.44 98.22$ New Account Setup Fee per occurrence $ 40.22 41.83$ Locking Bin, Lock on Gate, enclosure Monthly Fee per lock, per month $ 23.05 23.97$ Replacement Lock Fee per occurrence $ 48.01 49.93$ Replacement Key per occurrence $ 9.60 9.98$ Reactivation Fee per occurrence $ 28.80 29.95$ Redelivery Charge per occurrence $ 144.01 149.77$ Redelivery Charge Commercial Carts per occurrence $ - -$ Removal Charge per occurrence $ 31.81 33.08$ Stinger / Scout Service fee per bin, per month $ 96.02 99.86$ Overage Fee per occurrence $ 64.02 66.58$ Bin Exchange (in excess of 1 per year) per occurrence $ 60.08 62.48$ Lost or Stolen Bin per occurrence $ - -$ Burned Bin per occurrence $ - -$ Barrel Exchange (first exchange free) per occurrence $ 22.34 23.23$ Barrel Replacement per occurrence $ 78.57 81.71$ Bulky Items first item $ 48.01 49.93$
Bulky Items additional items $ 28.80 29.95$ Residential Cart Contamination/Overage Fee per occurrence $ 30.00 15.00$ Commercial Contamination Fee per occurrence $ 94.15 97.92$ Delinquent/late Fee %, per month $ - -$ E-waste Collection per item $ 48.01 49.93$ Excess Disposal Fee per occurrence $ 64.02 66.58$ Push Rate 0 - 25 feet
1 pickup per weekper day per container $ - -$ 2 pickup per weekper day per container $ - -$ 3 pickup per weekper day per container $ - -$ 4 pickup per weekper day per container $ - -$ 5 pickup per weekper day per container $ - -$ 6 pickup per weekper day per container $ - -$ Push Rate 26 - 50 feet
1 pickup per weekper day per container $ 13.62 14.16$ 2 pickup per weekper day per container $ 27.24 28.33$ 3 pickup per weekper day per container $ 40.87 42.50$ 4 pickup per weekper day per container $ 54.49 56.67$ Push Rate
Temporary Services
Temporary Bins
Other Services
Additional Services
1254
5 pickup per weekper day per container $ 68.11 70.83$ 6 pickup per weekper day per container $ 81.73 85.00$ Push Rate 51 - 75 feet
1 pickup per weekper day per container $ 17.53 18.23$ 2 pickup per weekper day per container $ 35.06 36.46$ 3 pickup per weekper day per container $ 52.60 54.70$ 4 pickup per weekper day per container $ 70.13 72.94$ 5 pickup per weekper day per container $ 87.66 91.17$ 6 pickup per weekper day per container $ 105.19 109.40$ Push Rate 76 - 100 feet
1 pickup per weekper day per container $ 19.48 20.26$ 2 pickup per weekper day per container $ 38.96 40.52$ 3 pickup per weekper day per container $ 58.44 60.78$ 4 pickup per weekper day per container $ 77.92 81.04$ 5 pickup per weekper day per container $ 97.40 101.30$ 6 pickup per weekper day per container $ 116.89 121.57$ 10 Cubic Yard Container per pull per pull $ 387.82 403.33$ 20 Cubic Yard Container per pull per pull $ 387.82 403.33$ 30 Cubic Yard Container per pull per pull $ 387.82 403.33$ 40 Cubic Yard Container per pull per pull $ 387.82 403.33$ Delivery Fee per occurrence $ 113.29 117.82$ Set Up Fee per occurrence $ 40.22 41.83$ Relocation Fee per occurrence $ 113.29 117.82$ Trip Fee per occurrence $ 113.29 117.82$
Compactor Haul Fee per pull $ 554.36 576.53$ Minimum Pull Fee per month $ 387.82 403.33$ C&D all sizes per pull $ 400.54 416.56$
Tires all sizes per pull $ 485.40 504.82$
Temporary bin service up to 5 day rental per bin $ 204.34 212.51$ Temporary rolloff with delivery (up to 5 tons) per pull $ 762.04 792.52$ Roll-Off Rates (Roll-Off Containers billed on a per pull plus Disposal Fee) Other Services (Roll-Off Containers billed on a per pull plus Disposal Fee) 1255

1256
Bureau of Labor Statistics
Series Id:

Series Title:

Area:

Item:

Base Period:

Years:

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2017 100.000
2018 100.916 101.897 102.929 103.139 103.241 103.616 102.732 102.023 103.441 2019 103.991 104.749 105.959 105.816 106.412 106.573 105.697 104.998 106.397 2020 107.143 107.162 106.899 107.640 108.201 108.626 107.672 107.068 108.275 2021 109.550 110.981 113.222 114.682 115.557 117.206 113.875 111.588 116.162 2022 118.963 122.127 123.893 125.262 125.272 125.983 123.784 122.018 125.551 2023 127.683 127.707
All items in Riverside-San Bernardino-Ontario, CA, all
Riverside-San Bernardino-Ontario, CA
All items
DECEMBER 2017=100
2017 to 2023
CPI for All Urban Consumers (CPI-U)
Original Data Value
CUURS49CSA0
Not Seasonally Adjusted
Source: Bureau of Labor Statistics Generated on: May 3, 2023 (05:07:42 PM) 1257

APPENDIX A TO RIVERSIDE COUNTY ORDINANCE NO. 779.22

SCHEDULE OF WASTE DISPOSAL FEES
FOR

RIVERSIDE COUNTY DEPARTMENT OF WASTE RESOURCES
Effective July 1, 2021

The following gate fees will be applicable at
El Sobrante, Badlands, Lamb Canyon, and Blythe Landfills

WASTE GROUP DESCRIPTIONS RATE

1. Direct Haul/Non-Contracted Rate for Routine Refuse:
a) Cars/SUV
b) Van, Pick-up Trucks, Pick-up Trucks w/ Trailer
c) Non-contracted Commercial Vehicles

$ 42.68/ton*
$ 42.68/ton*
$ 42.68/ton*

2. Hard to Handle Rate:
a) Applied to All End Dump Vehicles
b) Applied to Any Load Requiring Immediate Burial or Special Handling

$ 56.92/ton*
$ 56.92/ton*

3. Clean Green Waste (less than 1% contamination)
(Lamb Canyon Landfill Only)

$ 37.68/ton*

4. Minimum Load Fees:
a) Routine Refuse (net disposal load weight of 0.5 tons or less) b) Mixed Green Waste Loads (net disposal load weight of 0.5 tons or less) c) Hard to Handle Loads (net disposal load weight of 0.5 tons or less) d) Clean Green Waste (less than 1% contamination) (net disposal load weight of

0.5 tons or less)

$ 10.50/load*
$ 14.75/load*
$ 14.75/load*
$ 9.25/load*

5. Surcharges (added to the charges listed herein):
a) Passenger/Light Duty Truck Tires From Residential Customers Only. No oversized or semi truck tires. Limited to 5 Tires Rer Residential Customer Per Day.
b) Per Uncovered/Unsecured Load of Refuse Which Has Exposed Material Which in the Opinion of the General Manager-Chief Engineer or His/Her Designee May Litter Roadways to the Landfill or Along Landfill Roads to the Dumping Pad.
c) Mixed Green Waste Loads
d) Incidental Out of County Refuse
e) Surcharge Rate Per Appliance Requiring Special Handling (Inlcuding But Not Limited To Washer, Dryer, Refrigerator, Stove, Water Heater, Air Conditioner, Microwave). Limited To Four (4) Appliances Per Customer Per Day.

$ 2.00/tire

$ 25.00/load

$ 10.53/ton*
$ 5.27/ton**
$ 4.50/item

6. No Charge Loads:
a) Any Residential customer hauling 2 or less large trash bags per day. b) Up To 2 Cathode Ray Tube (CRT) Devices (e.g. TVs or computer monitors) Per Residential Customer Per Day.
c) Up To 3 Holiday Trees For Recycling/Composting Per Residential Customer Through The Second Weekend Following The Christmas Holiday. d) Material Pre-Approved By The General Manager-Chief Engineer Or Designee As Needed For Beneficial Re-Use (concrete/asphalt for wet weather, etc). e) Blythe, Oasis and Desert Center Landfills: Two (2) Mattresses/Box Springs Per Residential Customer Per Day When Hauled Separately From Trash Loads. No Commercial/Business Mattress/Box Spring Loads Accepted. f) Badlands, Lamb Canyon and El Sobrante Landfill Only: Five (5) Mattresses/Box Springs Permitted Per Customer Per Day. First Two (2) Mattress/Box Springs Are No Charge. Loads Carrying Three 3 (Three) To Five (5) Mattresses/Box Springs Will Be Weighed And Charged For Entire Load Based On Load Type.

No Charge

7. Emergency Towing Services:
a) 10 Minutes or Less
b) Over 10 Minutes

$ 20.00
$ 35.00
1258

APPENDIX A TO RIVERSIDE COUNTY ORDINANCE NO. 779.22

SCHEDULE OF WASTE DISPOSAL FEES
FOR

RIVERSIDE COUNTY DEPARTMENT OF WASTE RESOURCES
Effective July 1, 2021

The following gate fees will be applicable at
El Sobrante, Badlands, Lamb Canyon, and Blythe Landfills

WASTE GROUP DESCRIPTIONS RATE

8. *Late Staying Customer Fees
Every 15 Minutes Past Closing
*Arrival to pay window (outbound)

$ 60.00

9. Erosion Control Material:

Any Vehicle Hauling Processed Green Waste Approved By The General Manager-Chief Engineer Or Designee As Needed For Beneficial Re-use (Erosion Control) And Spread By County.

$ 10.00/ton*

10. Very Small Quantity Generator Waste (a.k.a. Conditionally Exempt Small Quantity Generator Waste)
Fees based on a Pass Through of the Departments Contracted Household Hazardous Waste Disposal Fee Added To 149% of the hourly rate of staff involved in waste disposal.

varies*

11. Recycled Materials Fees (sale of items):
a) Mixed Metal Items
b) Flat Screen Television with serial no.
c) Flat Screen Television without serial no.
d) Projection Television
e) Cathode Ray Tube (CRT) Television
f) Recycled Material Handling Surcharge Fee

$ .04/pound*
$ .25/pound*
$ .25/pound*
$ .23/pound*
$ .25/pound*
$ 6.25/item
Restrictions:

1.) Four (4) Appliance Limit Per Residential Customer Per Day. No Commercial/Business Appliance Loads Accepted.

2.) Five (5) Tires Per Residential Customer Per Day. No semi tires. No Commercial/Business Tire Loads Accepted.

3.) Blythe Landfill, Oasis Landfill, Desert Center Landfill: Two (2) Mattresses/Box Springs Per Residential Customer Per Day. No Commercial/Business Mattress/Box Spring Loads Accepted.

4.) Badlands, Lamb Canyon and El Sobrante Landfill Only: Five (5) Mattresses/Box Springs Per Customer Per Day. First two (2) mattresses/box springs are no charge. Loads carrying three 3 (three) to five (5) Mattresses/Box Springs Will Be Weighed and Charged For Entire Load Based on Load Type.

Definitions:

1.) Clean Green Waste
a) Acceptable: bushes, tree trimmings, grass clippings
b) Unacceptable: sod, soil, cactus, yucca, tumbleweeds, lumber/wood, concrete, glass, plastic, metal, trash, palm fronds.

2.) Mixed Green Waste - Green waste with greater than 1% contamination of unacceptable material.

NOTES:

1.) Rate for Transfer Trucks determined by individual contracts.

2.) Loads of dead sheep or small calves from the Blythe service area separated from other waste will be received at no charge at the Blythe Landfill (daily from 8am to 9am) due to health and safety risk in the vast open canal system in the area.

3.) Certified loads of illegally dumped nonhazardous municipal solid waste retrieved along open flowing irrigation canals, which are delivered by the agency responsible for maintaining the canals shall be received at no charge at the Blythe Landfill.

4.) The General Manager-Chief Engineer is authorized to recoup costs associated with the segregation of unauthorized waste commingled with routine refuse.
* Cash customers prorated to the nearest $0.25
** Exception - El Sobrante Landfill. Incidental Out of County (OOC) rate established by Waste Management, Inc.

.

1259

1. Direct Haul/Non-Contracted Rate for Routine Refuse: 46.35$ /ton*

2. Hard to Handle Rate:
a) Applied to All End Dump Vehicles 61.81$ /ton* b) Applied to Any Load Requiring Immediate Burial or Special Handling 61.81$ /ton*

3. Clean Green Waste (less than 1% contamination)
(Lamb Canyon Landfill Only) 41.35$ /ton*
a) Acceptable: grass, tree trimmings, bushes
b) Unacceptable: sod, soil, cactus, yucca, tumbleweeds, lumber/wood, concrete, glass, plastic, metal, trash, palm fronds.

4. Flat Rate Fees**
a)
Routine Refuse
i) Cars/Sedans/Van/SUV 14.00$ /load
ii) Pick-up Truck (8ft Bed) 14.00$
/load
iii) Pick-up Truck/Trailer - up to 8ft bed, up to 4ft high 38.00$ /load b) Hard to Handle
i) Cars/Sedans/Van/SUV $ 19.00 /load
ii) Pick-up Truck (8ft Bed) 19.00$ /load
iii) Pick-up Truck/Trailer - up to 8ft bed, up to 4ft high 50.00$ /load
c) Mixed Green
i) Cars/Sedans/Van/SUV 18.00$ /load
ii) Pick-up Truck (8ft Bed) 18.00$ /load
iii) Pick-up Truck/Trailer - up to 8ft bed, up to 4ft high 47.00$ /load d) Clean Green
i) Cars/Sedans/Van/SUV 13.00$ /load
ii) Pick-up Truck (8ft Bed) 13.00$ /load
iii) Pick-up Truck/Trailer - up to 8ft bed, up to 4ft high 33.00$ /load

5. Surcharges (added to the charges listed herein):
a) Passenger/Light Duty Truck Tires From Residential Customers Only. No oversized or semi truck tires. Limited to (five) 5 Tires Per Residential Customer Per Da
y.
b) Per Unsecured Load of Refuse Which Has Exposed Material Which in the Opinion of the General Manager-Chief Engineer or His/Her Designee May Litter Roadwa
ys to the Landfill or Along Landfill Roads to the Dumping Pad. 25.00$ /load c) Mixed Green Waste Loads
Green waste with greater than 1% contamination of unacceptable material. i) Unacceptable: sod, soil, cactus, yucca, tumbleweeds, lumber/wood, concrete, glass, plastic, metal, trash, palm fronds. $ 11.43 /ton d) Incidental Out of County Refuse $ 5.72 /ton e) Surcharge Rate Per Appliance Requiring Special Handling (Including But Not Limited To Washer, Dryer, Refrigerator, Stove, Water Heater, Air Conditioner, Microwave). Limited To Four (4) Appliances Per Customer Per Day. 5.00$ /item

4.00$ /tire
APPENDIX A TO RIVERSIDE COUNTY ORDINANCE NO. 779.23

SCHEDULE OF WASTE DISPOSAL FEE
S
FOR

RIVERSIDE COUNTY DEPARTMENT OF WASTE RESOURCES
Effective July 1, 2022
The following gate fees will be applicable at
El Sobrante, Badlands, Lamb Canyon, and Blythe Landfills

WASTE GROUP DESCRIPTIONS RATE
1260
APPENDIX A TO RIVERSIDE COUNTY ORDINANCE NO. 779.23

SCHEDULE OF WASTE DISPOSAL FEES
FOR

RIVERSIDE COUNTY DEPARTMENT OF WASTE RESOURCES
Effective July 1, 2022
The following gate fees will be applicable at
El Sobrante, Badlands, Lamb Canyon, and Blythe Landfills

WASTE GROUP DESCRIPTIONS RATE

6. No Charge Loads:
a) Any Residential customer hauling (two) 2 or less large trash bags per day. b) Up To 2 Cathode Ray Tube (CRT) Devices (e.g. TVs or computer monitors) Per Residential Customer Per Day.
c) Up To 3 Holiday Trees For Recycling/Composting Per Residential Customer Through The Second Weekend Following The Christmas Holiday. d) Material Pre-Approved By The General Manager-Chief Engineer Or Designee As Needed For Beneficial Re-Use (concrete/asphalt for wet weather, etc.). e) Blythe, Oasis and Desert Center Landfills: Two (2) Mattresses/Box Springs Per Residential Customer Per Day When Hauled Separately From Trash Loads. No Commercial/Business Mattress/Box Spring Loads Accepted. f) Badlands, Lamb Canyon and El Sobrante Landfill Only: Five (5) Mattresses/Box Springs Permitted Per Customer Per Day. First Two (2) Mattress/Box Springs Are No Charge. Loads Carrying (three) 3 To (five) 5 Mattresses/Box Springs Will Be Weighed And Charged For Entire Load Based On Load Type.

No Charge

7. Emergency Towing Services:
a) 10 Minutes or Less
b) Over 10 Minutes

$ 20.00
$ 35.00

8. ***Late Staying Customer Fees
Every 15 Minutes Past Closing
***Arrival to pay window (outbound)

$ 60.00

9. Erosion Control Material:

Any Vehicle Hauling Processed Green Waste Approved By The General Manager - Chief Engineer Or Designee As Needed For Beneficial Re-use (Erosion Control) And Spread By County.

$ 10.00 /ton*

10. Very Small Quantity Generator Waste (a.k.a. Conditionally Exempt Small Quantity Generator Waste) - Fees based on a Pass Through of the Departments Contracted Household Hazardous Waste Disposal Fee Added To 149% of the hourly rate of staff involved in waste disposal.

Varies

11. Recycled Materials Fees (sale of items):
a) Mixed Metal Items
b) Flat Screen Television
c) Projection Television
d) Cathode Ray Tube (CRT) Television
e) Recycled Material Handling Surcharge Fee Per Item

$ 0.09 /pound
$ 0.29 /pound
$ 0.29 /pound
$ 0.29 /pound
$ 6.25 /item

12. Restrictions:

1.) (Four) 4 Appliance Limit Per Residential Customer Per Day.

No Commercial/Business Appliance Loads Accepted.

2.) (Five) 5 Tires Per Residential Customer Per Day. No semi tires.

No Commercial/Business Tire Loads Accepted.

3.) Oasis Landfill, Desert Center Landfill: No more than (two) 2 Mattresses/Box Springs Per Residential Customer Per Day will be accepted per day. (Two) 2 Mattresses/Box Springs are only accepted for free when hauled separately from trash loads. No Commercial/Business Mattress/Box Spring Loads Accepted.

1261
APPENDIX A TO RIVERSIDE COUNTY ORDINANCE NO. 779.23

SCHEDULE OF WASTE DISPOSAL FEES
FOR

RIVERSIDE COUNTY DEPARTMENT OF WASTE RESOURCES
Effective July 1, 2022
The following gate fees will be applicable at
El Sobrante, Badlands, Lamb Canyon, and Blythe Landfills

WASTE GROUP DESCRIPTIONS RATE

4.) Blythe, Badlands, Lamb Canyon and El Sobrante Landfill Only: (Two) 2 Mattresses/Box Springs Per Customer Per Day will be accepted for free when hauled separately from trash loads. Loads carrying (three) 3 to (five) 5 Mattresses/Box Springs Will Be Weighed and Charged For Entire Load Based on Load Type. Loads carrying more than (five) 5 Mattressess/Box Springs will not be accepted.

NOTES:
1) Rate for Transfer Trucks determined by individual contracts. 2) Due to health and safety risk in the vast open canal system in the area, loads of dead sheep or small calves from the Blythe service area separated from other waste will be received at no charge at the Blythe Landfill (daily from 8am to 9am). 3) Certified loads of illegally dumped nonhazardous municipal solid waste retrieved along open flowing irrigation canals, which are delivered by the agency responsible for maintaining the canals shall be received at no charge at the Blythe Landfill. 4) The General Manager-Chief Engineer is authorized to recoup costs associated with the segregation of unauthorized waste commingled with routine refuse. * Cash customers prorated to the nearest $0.25
**Flat Rate Fees rounded to nearest $1.00
Exception - El Sobrante Landfill. Incidental Out of County (OOC) rate established by Waste Management, Inc.

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