REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, May 24, 2023
Regular Council Meeting:
6:30 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. Recognition of ERHS Future Business Leaders of America - State Champions and National Qualifiers
8.2. Recognition of Partnership with Rivian, LLC
8.3. Recognition of American Planning Association Award for the Eastvale Civic Center and Downtown Plan
8.4. Mental Health Awareness Month Proclamation
8.5. Asian Pacific Islander Heritage Month Proclamation
9. AGENCY PARTNER UPDATES
9.1. Eastvale Library Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited
2 to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
11. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on May 10, 2023.
11.2. Warrant Register: April 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3. Treasurer’s Report: April 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.4. Planning Department Update
Submitted by: Gustavo Gonzalez, Interim Community Development Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.5. Public Works Department Update
Submitted by: Jimmy Chung, Interim Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.6. City of Eastvale Crime Statistics – March 2023
Submitted by: Eva Terekhova, Emergency Management Specialist
3 RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for March 2023.
11.7. Preliminarily Approving the Annual Reports and Declaring Intention to Levy and Collect Assessments for Landscape and Lighting Maintenance Districts and Benefit Assessment Districts for Fiscal Year 2023-24
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve and Adopt Resolu&on No. 23-XX, A Resolu&on of the City of Eastvale, California, Preliminarily Approving the Annual Reports for Fiscal Year 2023-2024 for the Following Districts: Landscaping and Ligh&ng Maintenance Districts No. 89- 1 Consolidated, No. 2014-1, No. 2014-3, No. 2014-4, Illumina&on District No. 2 (Subareas: 35, 42, 46, 49, And 55), Ligh&ng Maintenance District No. 98-2, Ligh&ng Maintenance District No. 2001-1 (Zones: G, S, And W), Ligh&ng Maintenance District No. 2001-2 (Zones: A-H, J-K, And M), And Ligh&ng Maintenance District No. 2001-3 (Zones: A-MMM); and
2 .
Approve and Adopt Resolu&on No. 23-XX, A Resolu&on of the City Of Eastvale, California, Declaring Its Inten&on to Levy and Collect Assessments for Fiscal Year 2023-2024 for the Following Districts: Landscaping and Ligh&ng Maintenance Districts No. 89-1 Consolidated, No. 2014-1, No. 2014-3, No. 2014-4, Illumina&on District No. 2 (Subareas: 35, 42, 46, 49, And 55), Ligh&ng Maintenance District No. 98-2, Ligh&ng Maintenance District No. 2001-1 (Zones: G, S, And W), Ligh&ng Maintenance District No. 2001-2 (Zones: A-H, J-K, And M), And Ligh&ng Maintenance District No. 2001-3 (Zones: A-MMM); and
3 .
Approve and Adopt Resolu&on No. 23-XX, A Resolu&on of the City of Eastvale, California, Preliminarily Approving the Annual Report for Fiscal Year 2023-2024 for the Following District: Benefit Assessment District No. 2014-2; and 4 .
Approve and Adopt Resolu&on No. 23-XX, A Resolu&on of the City of Eastvale, California, Declaring Its Inten&on to Levy and Collect Assessments for Fiscal Year 2023-2024 for the Following District: Benefit Assessment District No. 2014-2; and 5 .
Set the Public Hearing for June 28, 2023, to Consider the Levy and Collec&on of Assessments.
11.8. Approval of Nearmap Geographical Information System Software Contract Renewal
Submitted by: Alexander Fung, Interim Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the renewal of the City’s contract with Nearmap US, Inc. for a period of two additional years from July 1, 2023 to June 30, 2025.
11.9. Purchase of a Vehicle for Public Works Division
Submitted by: Jimmy Chung, Interim Public Works Director/City Engineer RECOMMENDED ACTION(S):
4 Staff recommends that the City Council:
1 .
Approve a purchase order for National Fleet Auto Group in an amount not to exceed $45,000.00 to purchase one (1) pickup truck for use by Public Works Staff for field inspections; and
2 .
Authorize the City Manager to execute all necessary documents to complete the purchase.
11.10. Recycle From Home Program
Submitted by: Simone Blackwell, Environmental Compliance Analyst RECOMMENDED ACTION(S):
Staff Recommends that the City Council approve participation in the Beverage Container Recycling Pilot Program, Recycle From Home, with Recycle From Home LLC as the City’s pilot program provider. Authorize the City Manager to approve and execute any necessary documentation in support of program participation.
11.11. Approval of Purchase Order for City Website Annual Maintenance with Granicus
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve a purchase order in the amount of $50,591.22 with Granicus for the annual maintenance of software;
2 .
Authorize the City Manager to execute the purchase order and any other documents necessary to complete the purchase; and
3 .
Authorize the City Manager to approve and execute purchase orders and related documents with Granicus for future fiscal years for the annual maintenance of software that exceed the City Manager's purchase order approval authority in Section 4.06.050.
11.12. Renewal of the Local Responsibility Area Wildland Protection Reimbursement Agreement from July 1, 2023 through June 30, 2024
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council authorize the City Manager to execute an Agreement with the California Department of Forestry and Fire protection services in an amount not to exceed $51,500 for FY 2023/2024 for Fire Protection services within the local responsibility areas within the City.
11.13. Public Safety Commission Appointment
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve Councilmember Lorimore's nomination of Isabel Cerda to the Public Safety Commission.
5 11.14.
Resolution Approving a Land and Water Conservation Fund Grant Application for Civic Park Development Project
Submitted by: Jimmy Chung, Interim Public Works Director/ City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a Land and water Conservation Fund Grant Application for Civic Park Development Project
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
12.1. Adoption of Electric Vehicle Charging Systems Ordinance
Submitted by: Richard Hicks, Building Official
RECOMMENDED ACTION(S):
Staff recommends that the City Council introduce, read by title, and waive further reading of the Electric Vehicle Charging Systems Ordinance
13. CITY COUNCIL BUSINESS
13.1. Economic Development Updates
Submitted by: Alexander Fung, Interim Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive-and-file the report.
13.2. Waste Management Fiscal Year 2023-2024 Annual Rate Adjustment Request
Submitted by: Simone Blackwell, Environmental Compliance Analyst RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a Resolution approving the Rate Adjustment Request by USA Waste of California Incorporated, also known as Waste Management, per section 4.03 of the Franchise Agreement.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
6 16.
ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, June 14, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
7